Ladies and gentlemen, I have six o'clock, so I'd like to call the Overcounty Board of Education, our Board meeting and work session for November 5th to order.
At this time, I'd like to recognize Mr. John Postson for the invocation of Pledge of Allegiance.
Thank you, Mr. Chairman. Please bear with me.
Here on the follow we thank you for the opportunity to come here tonight to sit as the Board of Education for our e-county.
I thank for our schools, for our teachers, for our administrators, and most important for our
children.
Thank you for the opportunity to serve our students, to serve our families and serve our community.
We pray to your Lord as we honor Election Day tomorrow, as we'll be off of school, but we'll
also be doing our civic duty and voting and casting our ballot, so that our choices will
be wise, that our process will be civil, and that those that we elect will serve well in
their capacity.
You have to deny it as we serve as a ward, help our decisions, everything we do for you.
Thank
you, Mr. Postan.
I assume everyone has had a chance to review the agenda.
Is there a motion to approve the agenda?
I'll move.
Is there a second?
All in favor, please signify us saying aye.
Opposed like sign, the agenda for tonight's meeting is approved.
Our next item is the approval of the minutes of our October 22, 2018 meeting.
Is there a motion to approve?
There's a second.
Any discussion?
Then we'll call for the vote.
All in favor?
The approving the minutes of our October 22, please signify by saying aye.
Opposed like sign?
Yes, have it. The minutes are approved.
Our next item is the discussion item on the Laws High School Curtain Wall and court
side repairs, Mr. Brown.
Mr. James, Dr. Maxi board members.
At our most recent Facilities Committee meeting, we discussed the need for additional funding
for this project. This project was originally approved by the Board of Education with
under funding of $150,000 on April 23rd, 2018.
After two bid postings and a responsible bidter has been selected with a low bid of $175,000.
Staff requested to board approve increasing the budget for this project $275,000 using $25,000
from the systemic contingency funds.
This was presented at the Facilities Committee, the Facilities Committee voted to bring
to the board with our blessing, are there any discussions or topics or additional information
you need
beyond our business meeting at our next business item and our next meeting?
Okay, Mr. David Cox, recognition of Hurricane Floyd's shelter administrators.
Thank you, Mr. Chairman.
Yes, we spent years and years of not having any reason to open our schools up as evacuation
Center for any shape, or form, but recently, it's almost a yearly occurrence. This year, particularly,
it was impactful from Hurricane Florence, not so much from the wind, but as I'm sure you all know
from the terrible floods, and before we could over that, Michael came along. And so the purpose
for my comment tonight, we had a discussion item at our last HR meeting about what we could
for some of the administrators who served for days and days over and above. Although I'm sure
it's considered part of their job and many of you in here have been principles and have
certainly served your term, but it seems as though this issue was particularly hard.
So what I wanted to do is just take a moment and read the names of the administrators and the
record. And in return for their efforts, we agree to give them a $100 gift certificate
each. It's a small token, but nonetheless it is a token of appreciation that I hope that
they will enjoy. And they also get a voucher for a day off if they choose to use it.
So if you're bear with me, this would be there. We had 10 schools that were Hurricane evacuation
Center's inner middle. That was under Robby Watkins Care. He served six days, Jennifer Parker,
two days, Marquita Davis, one day and Reggie Gasky, two days. Melissa Goss, three days,
Chris Palman, two days, and Michael McCrack in two days. Conway High served under Lee James. He
At eight days, Jimmy McCullough had two days, Christopher Finkely, three days in Brian Connery,
Connery, one day.
At Lawyer Elementary, that was under Angela Gore.
She was there one day, Vicki Underwood was there one day, Shelton Todd, I'm sorry.
Shelly Todd, two days, Andrea Prigin, two days, Don Brooks, three days, and at a Carter, two days.
Loris High, under Richard Kromley, he was there six days, Don Brooks, again served at this
was well for one day, Ben Prince today's Josh Cuttwright, one day.
North mortal B. Chai was under Trevor Strouderman. He was there five days as was James
Le Peer, Melissa Graham was three days. Ban Penel, three days, Michelle Dunsford, four
Marshal Hersey Four Days Melissa Rutenberg Four Days Ocean Bay Elementary Becky Schroier
Six Days Bob Homer Six Days Kelly Wiltson Six Days in Zach McQuig Six Days
At Ocean Bay Middle Barbara McGinnis was four days Norman McQueen was four days
David Cooper Low was four days Jeremy Witt Rich was two days Ocean Drive Elementary
We saw Ms. Renee Fowler there by herself for six days.
Palmetta Bay's elementary, Dawn McKinney 10 days, Bar of Ammon's, two days, Christy Hamilton
two days, Felicimic David four days, Lisa Melchionne three days, Samantha Coie three days,
Christy Arnett four days, Leslie Huggins three days, and finally it would a more part
When Livingston was five days, Catherine Roberts 2 days, Brian Connery, four days, Olga
Tugus, three days, Demetrius, Williams, one day, Gay Driggers, four days, Dennis
Doverick, two days, Regigazki, four days, Penny, four days, and Candy Fleming, two days.
And I really, really, really appreciate these people going over and above because, I mean,
And it's just a hard thing to be away from your family, to be away from your home and to
give yourself up to your for your school.
They do this in conjunction with the Red Cross, who is in charge.
However the Red Cross does has no employees at the ground level, it's all volunteers.
So a lot of the decision making and the running of these facilities is left to the principal
or the administrators in charge.
So again, I thank them so much, and I'll turn it back over to you, Mr. Chairman.
Mr. Cox, just for clarification, you said you had decided being, I guess, the HR
committee has made the recommendation to the board to grant those individuals $100
guest certificate.
We just got said that the last meeting I believe.
And I counted the numbers, but I, in listening to your names, I think I may have double
count in some people because they worked at different schools, but there were 55 names listed
on all the schools. So you're talking roughly $2, $2, $300 to it. Any discussion from the board?
That's great.
Yes, I'm wanting to again commend all those people who worked because it was a big sacrifice
for them to leave their families even for one day and some of them were there for eight days.
I just commend them for that.
Also, the committee will be helpful enough to consider helping them in this little way.
So, again, thank you again.
Dr. Maxing.
Mr. Chairman, Mr. Cox, I think there was some discussion too at that meeting regarding
votes from food services and facilities that those professional staff, Ms. Morales,
not in her head, also be included.
So, that being the case that would increase the number from, I think Mr. Gardner, you compiled
a total number, what did that come to?
Yes, sir, it'd be approximately 97 total employees,
a dish on 42.
Okay, any other discussion?
You would mention also too that the food service and the maintenance, they did get over time
pay as well, did they not,
people who were the,
hourly wage earners did, but the professional staff who were supervisors did not, they would get a voucher.
That's right.
That's okay.
We got that straight.
Thank you.
So it would be for the professional staff that did not receive compensation.
Okay.
Any other discussion?
We'll also, I guess, just be on a business item at our next meeting.
That's correct.
All right.
We'll move on then.
All right.
Next up is our financial reports.
Mr. Gardner.
E6 financial administration. Thank you, Mr. Chairman. In your packed information, you have a copy of the financial report for the period ended September 30, 2018.
There's any questions I'll be happy to address those.
Any questions?
collect a valuable mill graph. That means here today we budget a value of a
mill is currently the
value of one mill for a general fund is 1,569,929. We've
collected basically the value of 55,341 year to date and again you got to
member that come to charge of our tax collections occur in December in January, so that's
why these numbers are always low at this again at the point of time.
You welcome.
Mr. Gardner, one of the observations I had had on page 21, which deals with the Food Service
Fund, as well as page 23, that deals with the student or the people activity funds,
it seems like we're running, I guess, differently than we've run in the past, in particular,
All of the profit law statements by school for food services are negative at the high school level and probably three-fourths of the other schools are negative as well
And you gave me an explanation earlier, but would you mind sharing that with the full board?
Yes, Mr. James.
Dr. Maxis said previously, it seemed like we missed more days of school than we'd actually been in
And so we did continue to pay employee salary.
So that's why there's a decrease in profit at the food service area because we were still
paying employees, we're out of school and that's we didn't have to grab a new company in.
And I assume that same rationale applies for the people activity fund where we had a
significant dollar amount budgeted, but our actuals are very little compared to the budget.
That is correct also. Roughly 10%. Any other questions from the board?
Thank you Mr. Gardner.
Okay, we'll move on to OE-8, communicating with the board, Mr. General.
Thank you, Mr. Chair. Before you board members, you have on the consideration for
Internet's meeting OE-8. OE-8 deals with communicating with the board where the superintendent
provides information for the board. It's meetings in areas dealing with academics, instruction,
as well as the operational aspects of the organization.
At this time, I'll entertain any questions you may have.
Any questions for Mr. Jen Red?
Thank you, Mr. Jen Red.
It's Boone, I think you're up next, for two reports.
Are one literacy and are seven college and career readiness?
The first report that you have is are one literacy,
and I'll be glad to answer any questions that you may have.
Any questions from the board from Ms. Boone?
I should say Ms. Murray, excuse me.
Hey, let's move on to our seven college and career readiness.
Can you also have our seven college career readiness, again,
if you have any questions about that one?
I'm sure everyone looked at it, but there was some very impressive
results shared there.
We're very pleased with our results this year.
Any questions from Ms. Murray?
Thank you.
We have really just breeze through the agenda here.
So we're now down to our superintendent's evaluation, Dr. Maxi.
Thank you, Mr. Chairman. What I wanted to share with the board this evening.
You received an email today from Ms. Oates that contained a letter.
From me to you, detailing the upcoming superintendent evaluation. Within that letter, you will find
hyperlinks that will take you to a variety of places as far as information is concerned. You will also find links near the end of the letter
that go to an index, that connects to folders that contain the documentation necessary for completing the superintendent evaluation in accordance with board governance.
So I wanted to just highlight from the pertinent board governance policy, BSR5, Superintendent Accountability, the board considers superintendent performance to be linked to organizational performance.
organizational accomplishment of the board's results policies and operation according to the values expressed in the board's operational expectations policies will be considered successful superintendent performance.
These two components define the superintendent's job responsibilities and are the basis for the superintendent's performance evaluation.
Each November, the board will conduct a formal, summative evaluation of the superintendent.
The summative evaluation will be based upon data collected during the previous academic year
from the monitoring of results and operational expectations and policies.
per of the format that was agreed upon previously.
The documentation is located in a Google Drive,
for which all of you will have access by clicking on the links,
the aforementioned links for Superintendent evaluation.
We also included an instructional video that provides directions on how
to access that information in the event that you have questions.
Furthermore, we have added a set of written directions that you may also reference to look at those documents.
It is a tremendous amount of information.
And as I note in the cover letter, that most of the instances, the documentation, these are exemplars.
And if you need additional information, we certainly will provide that information to you.
What I would ask that you do as soon as possible is to open that letter that's attached to the email from Ms. Oates.
And if you have any issues in assessing the information, please let us know and we'll get straightforward promptly to you to make sure that you have access to those documents.
Dr. Maxi, I have attempted to, since we spoke earlier, I have attempted to connect with the
link and I'm unable to, but it might be because I'm not logged in with my Google user name.
So I don't know if everyone understands, but we now have in addition to our name at
the county schools dot net. We also have a Google account, which is our name at g dot
or county schools dot net. So I think if we log in with that user ID, we'll be able
to access it. Mr. James, that is correct.
In for instance, I'll just use mine as an example. My email address for
county schools is R maxi at or ecountyschools.net. We are a Google school district, so to speak, and that we have a Google permeating our system using all of their office suite so that our students have access to that. And as a result, we have everybody has a Google account.
So, the way that you access your Google account would simply be to go to a Chrome browser, which is the Google web browser,
and if you click on the little box of squares or just for Gmail, it'll prompt you to enter your user ID,
and your user ID is simply, in my case, R-Maxi at G4Google.org CountySchools.net.
And then you use the same password that you normally use to log in for ORE County Schools.
And again, if anybody has any problems, access in the information, just let me, or hiding
no, and we will get you connected so that you can do that.
Dr. Maxi, you're still up with our superintendent's report.
Yes, sir, Mr. James.
And as Ms. Minerick pointed out, I warned her in advance when it came to college career and
readiness that she better not feel my thunder because we have some really good information
to share with you about our students' performance over this past year and largely looking
at our graduating class of 2018.
So, you know, a few weeks ago, Mr. Washburn came up and shared with you the very positive
results that we also had in K through 8 and looking at our SC ready and SC pass, outperforming
the state and likewise we're doing a great job with these national assessments.
So we're so proud of the work that our teachers and principals are doing with our students.
We have high expectations in Oregon and you know our slogan is inspiring possibilities.
And I firmly believe that that's why our folks out there are doing and we have some data here to back that up.
So Lucas is going to move with my response here and we'll just start first of all by looking at the SAT composite.
The SAT composite score a few years ago that they changed it again, but they're back now to the 1600 scale.
And what you have in front of you is a bar graph that looks at the performance by the nation,
the state, and the district, and that ERW is evidence-based reading and writing, which accounts
for half the score up to 800 points and the math in the next set of bars.
But, critically, looking here, you can see that the nation's average was 1049, the state's
average was 1064, and Oric County Schools was 1095.
That's a good feeling.
That is a tribute to the hard work of our students and our teachers getting ready for that
college assessment.
Good.
here we have a breakdown as I mentioned just a moment ago the SAT folks changed the
format and after the 2016 administration so the only years that we can make
a comparison currently are with the last year and the year prior 2017 and 2018.
Slight did it for us but still as noted in the previous slide we are way beyond
state and the nation as far as the average is concerned. Next slide Lucas. Here we have our
senior scores on each of the components of the ACT, which is another college entrance exam
and the composite score is on the far right. If you look at our performance, there was a slight
dip there but that also mirrors the dip. That was experienced at both the state and the national levels.
Okay, the next slide, please.
This line graph delineates the fours longitudinally, and you can see, in 2015, nation district
state, we're all up higher there in the low 20s, and then in 2016, there's a significant
drop in the district in the state.
And the explanation for that is that in 2015, the state enacted to happen at that time
that students in their third year of high school, every student in the third year of high school
would take the ACT.
So that explains the drop there because we had a large increase in the number of students
who took the task, which you can see in looking at the district, we are remaining above the
state, but basically tracking with the state today.
Now, this past year, just as a footnote, when we talk about this next year, the students
in their third year of high school were able to take either the SAT or the ACT, so it will
be interesting to see how those results turn out.
Thanks to the next slide, please.
This is looking at changes over time in terms of test takers.
You go back to 2013, really 2013 through 2015,
SAT and ACT are tracking pretty closely.
But then you see again, like I said, in 2016,
that third year high school score is reported in 2016.
So we have more students taking the ACT, that's why junk from 952 and 252 to 2658.
But you can see also that's the number of participants from the ACT for the last few years has outgrown the SAT.
but moving in a positive trend for both of these are the highest numbers in the last six years as far as both of these college admissions tests are concerned.
Okay, making a transition and advanced placement is also a college board program whereby
students enroll in highly rigorous and challenging courses in high school and at the conclusion
of the year, whatever that advanced placement course may be, they take an exam on a national exam
day, and the students all over the country take those exams on the same day.
Like US history, all the students across the country would take it on that given day and
calculus on a given day.
But if you score a three or above, it's on a five point scale, if you score a three, four,
or five, a college or university is probably going to award you credit hours toward a college
degree. So when you set out as an advanced placement student, what you want to do is to make sure
that you score a three or above. And looking at this bar graph, you can see that Oregoniany
schools seniors this past year, we had a passing average scoring three or higher of 66.1%
which exceeds both the state and the nation as far as those test papers are concerned.
by eight and nine percentage points, respectively.
Go to the next slide, please, Lucas.
And here is a really encouraging bit of information.
And that information is that we have steadily increased
the number of exams that are given that our students take,
and yet our students performance on these exams
has increased dramatically.
So we're very proud of the work that those advanced placement teachers are doing with their students and of course the students bringing their best effort to the table too when they take the exams.
All right.
Go to the next slide.
Another program that we have that is a prestigious academic program is the International Baccalaureate Program.
We have the international baccalaureate, or is it frequently referred to as the IV program at two of our high schools in the district at Saucosti High School and at Aener High School.
Aener and Saucosti High School did a great job with 78.4% of their students, seniors earning a four or higher on high level exams, which is equating to college credit, and 84.1 scoring a four or higher on standard level.
exams. Next slide,
which is basically a repeat of the information. You've got to the next one.
In looking at this chart, it shows the IB class of 2018 took a total of 102 high-level exams
and 63 standard level exam.
And that folks is something that this school district is very
educators and students, dedicating, dedicated to learning and improving themselves and preparing
themselves to compete, not only in Oregon, but across the state, the nation and the world.
So we're very proud of them.
Next thing we'd like to share with you, making a transition, it's not an academic thing in
but it's something very impressive as for as the outpouring of support from organizations
to our schools following Hurricane Florence.
So what I wanted to share with you is a short video here in just a moment.
If you'll hold it, put it on pause, Lucas, on October 26,
a national foundation, kids in need, along with Dollar General Literacy Foundation
in scholastic books, surprise some students in Oregon, with three supplies, with donations
at Homewood Elementary, and also at Conway Elementary and Saucosti Elementary. The kids
in needs foundation, the second responder program, is dedicated to providing school supplies
to students and teachers following natural disasters. And as I tell you, when we began this
school year, one of the things that I want to be sure that we do is to share.
The good news of the stories that are occurring in ory county schools, and that's what we'd
like to do at this time. So Lucas, if you could play the video for us to appreciate it.
Two who get the school supplies that they need. Three school supplies that they need to succeed
in the classroom and in life. So we have a couple different outlets for that. One of them is what
we're doing today with these kids, which is our second responder program, which when there's a
we go in and offer supplies to the kids and they're going to get
books today, they're going to get backpacks full of supplies.
And we didn't forget about the teachers.
The teachers are going to get teachers hopes as well.
And we have some great products from Sparkle and scholastic
books is here and then our folks at Dollar General that support us
year around, it would make me feel really special.
And it would make me feel loved.
And we do love these kids and we care about them.
We have partnered with them to get some need to get backpacks, fill with school supplies,
to all the kids in school, 670 kids.
We're also going to give out school supplies to the teachers to help in their training with the kids.
So it's just a good thing that we're partnered with kids in the foundation and I'm sure the kids will enjoy it.
I'm so excited because this is what it's all about.
This is our story, definitely these children believe that they can make it make them
soar, and they've got teachers at home with an inquiry counted that are willing to do it.
Just to see these babies,
I give enough food all the food to kids and these foundation members
and also to scholastic and to just everybody to display the role and tell things for the smile on these babies.
I love it, it makes me so happy that you love the most.
I
don't train enough side right now, but it feels sunny.
I just do it.
Because everything that happened is so joyful and awesome.
The story is about giving these kids the supplies and the tools that they need to succeed in my classroom and in life.
I tell them we see you.
We see you, and we love you, and we care for you, and we are so excited to offer you this day.
full of so much surprise, they deserve it, they deserve it, they deserve it,
thank you
Lucas and they are
why we are here and why we do what we do, they do deserve it and we love them. Just a couple more announcements
of light to share with the board. We have on Thursday of this week, the second annual ory county
schools marching band extravaganza. So if you're evening as open we invite you to come out from
6 p.m. to 9 p.m. at North Middle Beach High School, the finale will begin at 830 p.m. it's a free
event and we encourage you and the public come out and support our fine arts department in this case
our high school bands. Veterans Day, Veterans Day is coming up. It's going to be this Sunday
and according to soccer on a law, and of course, we would do it anyway, honor our veterans
who have given so much to our great nation, but according to that law, every public school
is supposed to have any event scheduled to recognize the contributions of veterans to our
country, to our state, and there are many of those events that are scheduled, and in fact,
There's so many I would just say if you would check your social media and if you have
time that you could stop by and take part I know that it would be appreciated for that
acknowledgement of the great service that these men and women have done for our country.
And the last thing I want to remind you is that tomorrow is election day and everybody
should get out and vote and something I want to remind you about the public school system
is that we have another soccer on a law, in case the question is ass, it's 59-1-370.
All state support colleges and universities, technical education centers and public schools shall
be closed, generally election day in November of each even number year.
This day shall not be considered as one of the regular school days for the year for public
schools.
So, in accordance with state law, we are closed tomorrow, we could not be used.
I mentioned earlier as a makeup day, and again, I want to encourage everybody to get
out and exercise your right as an American citizen in vote.
And with that, Mr. Chairman, I conclude my report.
Thank you.
Thank you, Dr. Maxine.
Thank you for sharing those results.
Very impressive.
Every county student.
Very impressive for the staff and employees.
this work with them to accomplish that.
At this time, I'd like to entertain a motion that we recess from a regular meeting and go
into an executive session for the discussion of proposed sale and purchase of property,
and promotion to motion of personnel.
Is there a motion to that effect?
Let's move.
There's second.
I'll in favor policing the five of us saying aye.
Opposed like sign.
The eyes have it.
We will adjourn to executive session.
Let's plan to meet back there in five minutes.
Thank you.
Advisory Board appointments.
Ms. Todd.
Thank you, Mr. Chairman.
I'd like to recommend.
I needed a new community member on the
Board.
And I would like to recommend Ms.
Elizabeth favorite.
Or a two-year term.
Is there second?
Any discussion?
Hearing none, all in favor of Ms. Todd's recommendation, please indicate by saying aye.
Those like son, the odds have it, the appointment is confirmed.
Any additional nominees for the Advisory Board, Mr. Wenders?
Boyo? Mr. Cox?
First, Mr. Tarvik, Ms. Allen?
Hey, that takes care of that.
Next item on the agenda is a consent agenda, is there a motion to approve?
Questions to approve?
Oceans are assumed with a second.
All in favor of placing a five of us saying aye.
A pose like sign?
You can set agenda as approved.
Before we adjourn, let me remind everyone
that we do have a facilities committee meeting
of members of the 19th at 4 p.m.
That will be followed by our board meeting,
November the 19th here at 6.
And remind everyone that we do have a board retreat
scheduled for December the 3rd.
and we will be prioritizing our next phase of building projects.
We will have a facilitator, Dr. Sandra Lindsay,
we'll be facilitating that discussion for us.
So with that being said, is there a motion to adjourn?
All right, all in favor, please sing a five of us saying I'm
opposed like sign. The motion carries meeting is adjourned.