1
00:00:01,360 --> 00:00:02,660
- I would move to approve.

2
00:00:03,580 --> 00:00:04,860
- Yeah?

3
00:00:04,860 --> 00:00:06,420
- Motion by Alder Gerlach to approve,

4
00:00:06,420 --> 00:00:08,450
seconded by Alder Wery.

5
00:00:08,450 --> 00:00:10,060
All in favor?

6
00:00:10,060 --> 00:00:11,050
- [Participants] Aye.

7
00:00:11,050 --> 00:00:12,480
- Opposed?

8
00:00:12,480 --> 00:00:14,563
Passes unanimously.

9
00:00:16,410 --> 00:00:19,749
- Can you repeat who made the
motion and who seconded...

10
00:00:19,749 --> 00:00:21,067
- Alder Gerlach made the motion.

11
00:00:21,067 --> 00:00:22,254
Alder Wery seconded.

12
00:00:22,254 --> 00:00:23,254
- Thank you.

13
00:00:25,496 --> 00:00:29,640
- Though, Alder Wery was
first, but he seconded.

14
00:00:29,640 --> 00:00:30,473
Never mind.

15
00:00:30,473 --> 00:00:31,500
- Ready for the next time.

16
00:00:31,500 --> 00:00:32,383
- It's a stretch.

17
00:00:35,680 --> 00:00:36,620
On to item two.

18
00:00:36,620 --> 00:00:38,300
Consideration with possible action

19
00:00:38,300 --> 00:00:40,270
on approving the purchase of

20
00:00:40,270 --> 00:00:45,270
a 270 foot snow tube
conveyor built lift system

21
00:00:45,616 --> 00:00:50,150
from Magic Carpet Lifts RMCE Inc.,

22
00:00:50,150 --> 00:00:54,380
for a total cost of $156,340.

23
00:00:54,380 --> 00:00:55,370
Staff?

24
00:00:55,370 --> 00:00:57,630
- So, I've included in the agenda pack,

25
00:00:57,630 --> 00:00:59,070
at the quote that was submitted

26
00:00:59,070 --> 00:01:01,440
to us from Magic Carpet Lifts.

27
00:01:01,440 --> 00:01:05,340
So, in 2021, the city bonded $175,000

28
00:01:05,340 --> 00:01:07,060
for the purchase and installation

29
00:01:07,060 --> 00:01:09,710
of a snow tube conveyor belt lift system

30
00:01:09,710 --> 00:01:12,430
at Triangle Hill in the
Baird's Creek Greenway.

31
00:01:12,430 --> 00:01:15,360
So, the current lift system
that we have right now

32
00:01:15,360 --> 00:01:17,450
has a series of clips or hooks

33
00:01:17,450 --> 00:01:20,030
that's attached to a steel cable,

34
00:01:20,030 --> 00:01:22,640
and people sit down on the tube

35
00:01:22,640 --> 00:01:25,370
and they clip on to these hooks,

36
00:01:25,370 --> 00:01:27,150
which then carries them up the hill,

37
00:01:27,150 --> 00:01:29,140
as they're sitting on the tube.

38
00:01:29,140 --> 00:01:31,933
This system works better
than the previous system,

39
00:01:32,962 --> 00:01:34,940
which in the past, we just
had a rope that you had to

40
00:01:36,735 --> 00:01:37,660
hold onto as you went up the
hill, and as you can imagine,

41
00:01:37,660 --> 00:01:40,820
a lot of people slipped as
they were going up the hill.

42
00:01:40,820 --> 00:01:43,480
So, we've only had this
system in place a few years,

43
00:01:43,480 --> 00:01:45,300
but we have run into several issues

44
00:01:45,300 --> 00:01:48,000
with this existing tube hill lift system

45
00:01:48,000 --> 00:01:51,850
that has caused us to reconsider
purchasing a new lift.

46
00:01:51,850 --> 00:01:54,190
We did buy that previous lift,

47
00:01:54,190 --> 00:01:56,180
the one we currently have, used.

48
00:01:56,180 --> 00:01:58,930
So, it was a fairly economical purchase,

49
00:01:58,930 --> 00:02:01,430
when we acquired it a few years ago.

50
00:02:01,430 --> 00:02:03,130
So, as most of you know,

51
00:02:03,130 --> 00:02:07,720
we don't have snow making
equipment at Triangle Hill.

52
00:02:07,720 --> 00:02:10,410
Therefore, we are reliant on Mother Nature

53
00:02:10,410 --> 00:02:13,110
and we can only open when
there's adequate snow.

54
00:02:13,110 --> 00:02:15,110
But we've found with
the current lift system

55
00:02:15,110 --> 00:02:18,170
is that it requires a large base of snow

56
00:02:18,170 --> 00:02:22,070
under the cable to operate properly.

57
00:02:22,070 --> 00:02:25,750
On nearly a daily basis, our
staff does have to go out there

58
00:02:25,750 --> 00:02:29,290
and shovel snow onto that lift hill,

59
00:02:29,290 --> 00:02:33,270
just so that we have enough
snow to open the facility up.

60
00:02:33,270 --> 00:02:37,950
In addition, if it reaches
temperatures over 35 degrees,

61
00:02:37,950 --> 00:02:39,600
the snow becomes slushy

62
00:02:39,600 --> 00:02:41,660
and the lift system doesn't work properly,

63
00:02:41,660 --> 00:02:43,270
so we do have to shut down the hill

64
00:02:43,270 --> 00:02:45,870
whenever it reaches about 35 degrees,

65
00:02:45,870 --> 00:02:48,630
even if there's adequate snow on the hill.

66
00:02:48,630 --> 00:02:51,240
So, over the last three years,

67
00:02:51,240 --> 00:02:52,750
we do estimate that there were

68
00:02:52,750 --> 00:02:57,040
46 days where there
wasn't enough snow to sled

69
00:02:57,040 --> 00:02:59,610
or it was warm enough
that you could still sled,

70
00:02:59,610 --> 00:03:01,270
but we had to close the facility

71
00:03:01,270 --> 00:03:04,255
just because the current lift
system wasn't functioning

72
00:03:04,255 --> 00:03:06,900
'cause of lack of snow or it was too warm.

73
00:03:06,900 --> 00:03:08,950
Thew new system that we'd like to

74
00:03:08,950 --> 00:03:11,070
switch to is a conveyor belt system,

75
00:03:11,070 --> 00:03:13,930
where the user stands
on the conveyor belt,

76
00:03:13,930 --> 00:03:16,500
holding onto their tube rope,

77
00:03:16,500 --> 00:03:18,700
and then they ride it up
to the top of the hill

78
00:03:18,700 --> 00:03:21,640
as they're standing holding
the tube behind them.

79
00:03:21,640 --> 00:03:23,440
So, I research showed that this is

80
00:03:23,440 --> 00:03:25,490
quickly becoming common practice

81
00:03:25,490 --> 00:03:28,570
for most tubing and ski hills.

82
00:03:28,570 --> 00:03:30,190
Approximately five years ago,

83
00:03:30,190 --> 00:03:33,370
Kewaunee has a similar tubing hill system

84
00:03:33,370 --> 00:03:35,170
and they switched their lift system from

85
00:03:35,170 --> 00:03:38,170
a clip-on system to a
conveyor belt system.

86
00:03:38,170 --> 00:03:39,270
We reached out to them

87
00:03:39,270 --> 00:03:41,984
and they love this conveyor belt system.

88
00:03:41,984 --> 00:03:44,820
They've indicated that this new system

89
00:03:44,820 --> 00:03:47,490
increases the lift
capacity by three to four

90
00:03:47,490 --> 00:03:50,330
times the capacity of
the clip lift system.

91
00:03:50,330 --> 00:03:53,160
So, you can actually get
people up the hill much faster,

92
00:03:53,160 --> 00:03:55,130
with this conveyor belt system

93
00:03:55,130 --> 00:03:57,180
than what we have out there now.

94
00:03:57,180 --> 00:03:59,870
And I did go out to Kewaunee
last year on my own,

95
00:03:59,870 --> 00:04:02,380
with my family, and I can attest to that.

96
00:04:02,380 --> 00:04:04,740
I only had to wait a
few minutes at the most,

97
00:04:04,740 --> 00:04:06,841
even though there were huge lines.

98
00:04:06,841 --> 00:04:10,240
Whereas at Baird Creek, on a busy day,

99
00:04:10,240 --> 00:04:13,783
you could wait 15, 20
minutes to use the lift once.

100
00:04:14,670 --> 00:04:16,420
Which is frustrating to some people.

101
00:04:16,420 --> 00:04:17,810
And some people on nice days,

102
00:04:17,810 --> 00:04:19,320
they just choose to walk up the hill,

103
00:04:19,320 --> 00:04:21,910
instead of waiting that long for the lift.

104
00:04:21,910 --> 00:04:25,360
So, we did research this quite a bit

105
00:04:25,360 --> 00:04:27,610
to see what companies were out there.

106
00:04:27,610 --> 00:04:29,470
To get competitive quotes.

107
00:04:29,470 --> 00:04:31,330
And we only found two companies

108
00:04:31,330 --> 00:04:34,081
that provide this type of a system.

109
00:04:34,081 --> 00:04:37,870
And one of those companies is
located out of the country.

110
00:04:37,870 --> 00:04:39,930
So, most of the tubing hills

111
00:04:39,930 --> 00:04:41,760
and ski hills we reached out to,

112
00:04:41,760 --> 00:04:45,210
by far, the vast majority
of them have decided

113
00:04:45,210 --> 00:04:47,333
to purchase the system
from Magic Carpet Lifts,

114
00:04:47,333 --> 00:04:49,890
which is a United States company.

115
00:04:49,890 --> 00:04:52,380
For the sole reason
that they didn't want to

116
00:04:52,380 --> 00:04:55,108
work with a company from
outside of the States.

117
00:04:55,108 --> 00:04:59,200
They were afraid of running
into problems with tech support

118
00:04:59,200 --> 00:05:02,070
and also if the lift
breaks down mid-season,

119
00:05:02,070 --> 00:05:04,360
and you have to order new parts,

120
00:05:04,360 --> 00:05:07,110
getting those replacement
parts in a quick manner

121
00:05:07,110 --> 00:05:09,420
from overseas would be difficult.

122
00:05:09,420 --> 00:05:12,480
And we've run into those same situations

123
00:05:12,480 --> 00:05:15,130
with out rides at Bay Beach Amusement Park

124
00:05:15,130 --> 00:05:17,200
and we really do not prefer buying

125
00:05:17,200 --> 00:05:20,490
rides from overseas either at Bay Beach.

126
00:05:20,490 --> 00:05:23,120
So, we do have some experience with that.

127
00:05:23,120 --> 00:05:26,390
So, our preference is to
do a sole source purchase,

128
00:05:26,390 --> 00:05:27,842
'cause we were not able to find another

129
00:05:27,842 --> 00:05:30,200
company in the United States that

130
00:05:30,200 --> 00:05:32,910
provides a similar lift system,

131
00:05:32,910 --> 00:05:35,060
and every place we reached out to

132
00:05:35,060 --> 00:05:38,280
is very happy with this
system that they have.

133
00:05:38,280 --> 00:05:40,720
So, like I said, we're proposing

134
00:05:40,720 --> 00:05:43,790
a sole source quote for this purchase

135
00:05:43,790 --> 00:05:46,020
and if you look at the quote summary,

136
00:05:46,020 --> 00:05:50,823
the quote came in $156,340.

137
00:05:51,750 --> 00:05:55,500
Which I believe also included the cost

138
00:05:55,500 --> 00:06:00,500
of a hand rail along one
side, which is nice to have,

139
00:06:00,640 --> 00:06:02,520
so that somebody doesn't lost their

140
00:06:02,520 --> 00:06:05,210
balance as they go up the lift.

141
00:06:05,210 --> 00:06:09,790
So, this definitely fits
in our budget of $175,000.

142
00:06:09,790 --> 00:06:14,030
We would use the remaining
portion for installation costs.

143
00:06:14,030 --> 00:06:15,950
Our crews will be installing this,

144
00:06:15,950 --> 00:06:20,137
but we do have to make some
modifications to the lifts,

145
00:06:20,137 --> 00:06:23,010
and the buildings that are
there, and the electrical,

146
00:06:23,010 --> 00:06:25,060
in order for this new system to work,

147
00:06:25,060 --> 00:06:26,610
but we think we can still get it all done

148
00:06:26,610 --> 00:06:29,980
within our $175,000 budget.

149
00:06:29,980 --> 00:06:32,053
So, I would recommend approval.

150
00:06:34,450 --> 00:06:36,960
- Any questions or comments from anyone?

151
00:06:36,960 --> 00:06:37,960
Alder Wery?

152
00:06:37,960 --> 00:06:39,340
- Thanks.

153
00:06:39,340 --> 00:06:42,990
Director, is this for
installation for this winter?

154
00:06:42,990 --> 00:06:43,900
- No, it would not be.

155
00:06:43,900 --> 00:06:46,130
The earliest that we
could get the system is,

156
00:06:46,130 --> 00:06:49,068
I believe, in May is what the quote says.

157
00:06:49,068 --> 00:06:49,901
- Okay.

158
00:06:49,901 --> 00:06:51,570
- So, this would be for the next snow.

159
00:06:51,570 --> 00:06:52,403
- Oh yeah.

160
00:06:52,403 --> 00:06:53,500
- The next winter season.

161
00:06:53,500 --> 00:06:55,160
- Yeah, I can attest to the waits.

162
00:06:55,160 --> 00:06:57,450
We go there as much as we can as well,

163
00:06:57,450 --> 00:06:59,280
and I didn't know about the temperature

164
00:06:59,280 --> 00:07:01,540
and not being able to work
it, which would make sense,

165
00:07:01,540 --> 00:07:03,120
if we drive by and see it's closed.

166
00:07:03,120 --> 00:07:03,993
Now I know why.

167
00:07:05,340 --> 00:07:06,620
Yeah, you can wait quite a while,

168
00:07:06,620 --> 00:07:08,285
waiting for things to get hooked up,

169
00:07:08,285 --> 00:07:09,180
so you can get pulled up.

170
00:07:09,180 --> 00:07:12,940
So, I think this might
help increase attendance,

171
00:07:12,940 --> 00:07:13,920
if you don't have to wait as long

172
00:07:13,920 --> 00:07:15,180
to get to the top of the hill.

173
00:07:15,180 --> 00:07:17,335
I try to run up and beat it,

174
00:07:17,335 --> 00:07:18,860
but it can be a pretty steep hill.

175
00:07:18,860 --> 00:07:20,593
So, I never win.

176
00:07:21,657 --> 00:07:22,490
- Yeah.

177
00:07:22,490 --> 00:07:23,323
- I'm for it.

178
00:07:25,820 --> 00:07:27,420
- Any other questions, comments?

179
00:07:28,600 --> 00:07:30,300
My only one was when
would it be installed,

180
00:07:30,300 --> 00:07:31,280
but that's been covered.

181
00:07:31,280 --> 00:07:33,780
So, I just wanna make sure.

182
00:07:33,780 --> 00:07:35,920
When you reached out to
others who used this,

183
00:07:35,920 --> 00:07:40,330
they convey that the conveyor
belt is the best way to go?

184
00:07:40,330 --> 00:07:41,533
- That's exactly right.

185
00:07:44,360 --> 00:07:45,510
- I'll take a motion...

186
00:07:45,510 --> 00:07:48,630
Oh well, actually it's kind of related,

187
00:07:48,630 --> 00:07:51,930
but not exactly on-topic, but
I think I can squeeze it in.

188
00:07:51,930 --> 00:07:53,483
Snow making machine.

189
00:07:55,530 --> 00:07:58,120
Is it look like that
will be happening soon?

190
00:07:58,120 --> 00:07:59,360
How expensive are they?

191
00:07:59,360 --> 00:08:02,009
- We are researching that right now.

192
00:08:02,009 --> 00:08:02,842
- Okay.

193
00:08:02,842 --> 00:08:03,675
- We hope to bring our research

194
00:08:03,675 --> 00:08:07,320
to a future capital improvement
plan for discussion.

195
00:08:07,320 --> 00:08:09,840
Snow making equipment, what
I can tell you about it,

196
00:08:09,840 --> 00:08:11,540
from the research we've found,

197
00:08:11,540 --> 00:08:16,540
is that each cannon
costs about $25,000 new

198
00:08:17,530 --> 00:08:18,670
and I don't know.

199
00:08:18,670 --> 00:08:22,750
We would need several
of them out at the hill.

200
00:08:22,750 --> 00:08:24,380
So, there's the cost for that

201
00:08:24,380 --> 00:08:27,990
and the big cost which has prevented

202
00:08:29,318 --> 00:08:32,010
us in the past was finding a water source.

203
00:08:32,010 --> 00:08:35,240
A lot of places use a
pond as a water source.

204
00:08:35,240 --> 00:08:37,110
We can't get a pond there.

205
00:08:37,110 --> 00:08:40,290
So, we would either have to drill a well

206
00:08:40,290 --> 00:08:43,740
and get a pretty significant
pump to pump water out,

207
00:08:43,740 --> 00:08:47,010
or we would have to rely
on city water system.

208
00:08:47,010 --> 00:08:50,680
And pay for the water just
using regular city water.

209
00:08:50,680 --> 00:08:53,400
Which is what we found out that

210
00:08:53,400 --> 00:08:55,160
the Packers do at Titletown.

211
00:08:55,160 --> 00:08:56,850
So, we've reached out to them to see

212
00:08:56,850 --> 00:08:59,010
how much money they spend
on their water bills.

213
00:08:59,010 --> 00:09:01,250
We're hoping to get that information

214
00:09:01,250 --> 00:09:03,130
and then share it from there.

215
00:09:03,130 --> 00:09:07,220
But then on top of the snow cannon cost,

216
00:09:07,220 --> 00:09:09,130
you're gonna have to get
some grooming equipment,

217
00:09:09,130 --> 00:09:12,890
which is a large tractor
to spread the snow evenly

218
00:09:12,890 --> 00:09:14,670
and create sledding lanes though.

219
00:09:14,670 --> 00:09:16,210
And there's an additional cost to that.

220
00:09:16,210 --> 00:09:21,210
So, it's not a cheap
endeavor to make snow.

221
00:09:23,620 --> 00:09:25,719
But we'll talk about it at a later date.

222
00:09:25,719 --> 00:09:26,552
- Oh great.

223
00:09:26,552 --> 00:09:27,385
Yep, yep, yep, yep.

224
00:09:27,385 --> 00:09:31,580
The Baird Creek, that wouldn't
service somehow for water?

225
00:09:31,580 --> 00:09:33,470
- That is too far away.

226
00:09:33,470 --> 00:09:34,303
- Oh.

227
00:09:34,303 --> 00:09:35,136
- I don't see how we could feasibly

228
00:09:35,136 --> 00:09:36,280
pump water from the creek,

229
00:09:36,280 --> 00:09:38,340
and I don't know if we could get a permit,

230
00:09:38,340 --> 00:09:40,053
which would allow us to do that.

231
00:09:41,690 --> 00:09:42,523
It'd be difficult.

232
00:09:42,523 --> 00:09:43,356
- Okay.

233
00:09:43,356 --> 00:09:44,189
Thanks.

234
00:09:44,189 --> 00:09:45,910
Well, I took us on a sideshow.

235
00:09:45,910 --> 00:09:47,210
My apologies.

236
00:09:47,210 --> 00:09:51,256
Does anybody wanna make
a motion to approve?

237
00:09:51,256 --> 00:09:52,520
- Approve.

238
00:09:52,520 --> 00:09:53,380
- Second.

239
00:09:53,380 --> 00:09:54,970
- Motion by Alder Weary to approve,

240
00:09:54,970 --> 00:09:56,460
seconded by Alder Gerlach.

241
00:09:56,460 --> 00:09:57,927
All in favor?

242
00:09:57,927 --> 00:09:59,250
- [Participants] Aye.

243
00:09:59,250 --> 00:10:00,600
- Appose?

244
00:10:00,600 --> 00:10:03,343
That passes unanimously.

245
00:10:06,220 --> 00:10:08,240
Are we ready for...

246
00:10:08,240 --> 00:10:10,280
- We are ready for the next item.

247
00:10:10,280 --> 00:10:11,113
- Okay.

248
00:10:12,300 --> 00:10:13,133
Item number three.

249
00:10:13,133 --> 00:10:14,690
Consideration with possible action

250
00:10:14,690 --> 00:10:17,440
on awarding the purchase of a
four street aerial lift truck

251
00:10:17,440 --> 00:10:19,790
to the lowest responsive
responsible vendor,

252
00:10:19,790 --> 00:10:24,380
not to exceed $204,680.

253
00:10:24,380 --> 00:10:25,520
Dan?

254
00:10:25,520 --> 00:10:26,353
- Yes.

255
00:10:26,353 --> 00:10:28,830
So, at the time we put the
agenda packet together,

256
00:10:28,830 --> 00:10:30,430
we did not have the quotes in hand.

257
00:10:30,430 --> 00:10:32,090
So, that's why it was written as

258
00:10:32,090 --> 00:10:35,390
lowest responsive responsible vendor

259
00:10:35,390 --> 00:10:37,830
and not actually awarded
to a specific vendor.

260
00:10:37,830 --> 00:10:41,100
So, bid opening for the
quotes was yesterday.

261
00:10:41,100 --> 00:10:43,070
Today we were able to do some research

262
00:10:43,070 --> 00:10:45,500
and contact some of the low vendors

263
00:10:45,500 --> 00:10:47,950
and ask some additional questions.

264
00:10:47,950 --> 00:10:50,050
And about an hour before the meeting,

265
00:10:50,050 --> 00:10:52,379
I emailed everyone on the committee

266
00:10:52,379 --> 00:10:57,379
the summary of the bids or
the quotes, for your review.

267
00:10:57,620 --> 00:10:59,620
For discussion today, 'cause we are able

268
00:10:59,620 --> 00:11:02,650
to make a recommendation
at today's committee.

269
00:11:02,650 --> 00:11:04,620
Now, what I will do is,

270
00:11:04,620 --> 00:11:07,100
I will put up on the
screen the quote summary,

271
00:11:07,100 --> 00:11:09,933
for those of you who have
not had chance to see it.

272
00:11:10,890 --> 00:11:13,660
Is everybody able to see that
on their screens right now?

273
00:11:13,660 --> 00:11:16,720
If not, I'll try to handle
this a different way.

274
00:11:16,720 --> 00:11:17,571
- [Lynn Gerlach] Not yet.

275
00:11:17,571 --> 00:11:18,650
- [Randy Scannell] Nothing yet.

276
00:11:18,650 --> 00:11:19,483
- Okay.

277
00:11:19,483 --> 00:11:23,310
What I will do then is, I will
share the screen with James

278
00:11:24,160 --> 00:11:28,100
and he will try to pull
it up on his screen.

279
00:11:28,100 --> 00:11:29,667
Give me just one minute.

280
00:11:49,335 --> 00:11:50,168
Thank you.

281
00:11:52,380 --> 00:11:54,030
In just a minute, James should be able

282
00:11:54,030 --> 00:11:56,123
to pull it up on his screen hopefully.

283
00:12:25,061 --> 00:12:26,394
- Maybe we can act it out in charades.

284
00:12:26,394 --> 00:12:28,580
- Can you share the screen, James?

285
00:12:28,580 --> 00:12:29,893
For share screen.

286
00:12:31,737 --> 00:12:32,570
- [Man] Click on the share screen.

287
00:12:32,570 --> 00:12:34,370
- Or we could just open our email

288
00:12:34,370 --> 00:12:35,623
and look at it and you can talk about it.

289
00:12:36,730 --> 00:12:39,650
- Well, it would be good for
the public, is the thing.

290
00:12:39,650 --> 00:12:41,000
If it wasn't in the packet.

291
00:12:42,940 --> 00:12:44,890
- You see a share screen at the bottom?

292
00:12:48,138 --> 00:12:51,020
- [Man] Now just click
on the quote summary.

293
00:12:51,020 --> 00:12:51,980
- [Randy Scannell] Of course, I mean,

294
00:12:51,980 --> 00:12:53,860
it will be part of the
packet for the council,

295
00:12:53,860 --> 00:12:54,693
so the public will get
a good look at it then,

296
00:12:54,693 --> 00:12:56,360
if you can't get it going now.

297
00:12:56,360 --> 00:12:57,193
- There we go.

298
00:12:59,977 --> 00:13:00,963
See it now?

299
00:13:01,815 --> 00:13:02,648
- [Participants] Yep.

300
00:13:02,648 --> 00:13:03,481
- Okay.

301
00:13:04,640 --> 00:13:06,347
All right, so here's a quote summary,

302
00:13:06,347 --> 00:13:08,500
that was provided to us,

303
00:13:08,500 --> 00:13:12,113
and there were four vendors
that quoted on this.

304
00:13:12,980 --> 00:13:17,860
Vendor one was the low quote, at $217,524

305
00:13:17,860 --> 00:13:22,860
and it went up to $233,137.

306
00:13:23,060 --> 00:13:25,030
After reviewing the quotes,

307
00:13:25,030 --> 00:13:28,350
vendor one we are not recommending.

308
00:13:28,350 --> 00:13:29,410
If you look at the bottom,

309
00:13:29,410 --> 00:13:34,000
the lead time for vendor
one 960 to 990 days,

310
00:13:34,000 --> 00:13:38,580
which is close to three years
to get that bucket truck.

311
00:13:38,580 --> 00:13:39,790
So, just for that reason,

312
00:13:39,790 --> 00:13:42,170
we're not recommending vendor one.

313
00:13:42,170 --> 00:13:44,868
Then we went to vendor two next.

314
00:13:44,868 --> 00:13:46,860
Their quote was acceptable,

315
00:13:46,860 --> 00:13:49,600
but they did have a few exceptions.

316
00:13:49,600 --> 00:13:52,670
So, their equipment was
fine and quoted properly,

317
00:13:52,670 --> 00:13:53,930
but they had some exceptions.

318
00:13:53,930 --> 00:13:56,330
And one of the exceptions
was the lead time.

319
00:13:56,330 --> 00:14:00,760
If you look at that,
it says 360 plus days.

320
00:14:00,760 --> 00:14:02,570
So, we called and asked what that meant

321
00:14:02,570 --> 00:14:06,380
and what that meant is they
can't commit to a lead time,

322
00:14:06,380 --> 00:14:09,850
but it's gonna be over 360 days.

323
00:14:09,850 --> 00:14:13,510
They said currently, their
lead time is 450 days,

324
00:14:13,510 --> 00:14:16,130
but they cannot lock
into a lead time date,

325
00:14:16,130 --> 00:14:18,580
until they're able to secure a chassis,

326
00:14:18,580 --> 00:14:21,390
which we don't know
how long that would be.

327
00:14:21,390 --> 00:14:25,030
So, that's kind of a
gamble with the lead time.

328
00:14:25,030 --> 00:14:30,030
Secondly, they did put a
condition in their quote,

329
00:14:32,240 --> 00:14:36,610
that surcharges might apply
at the time of the invoice,

330
00:14:36,610 --> 00:14:38,930
based on global economic conditions

331
00:14:38,930 --> 00:14:41,050
and supply chain availability.

332
00:14:41,050 --> 00:14:42,800
And the surcharge amount will be

333
00:14:42,800 --> 00:14:46,350
communicated approximately
30 days prior to invoicing,

334
00:14:46,350 --> 00:14:48,270
which is usually at time of delivery.

335
00:14:48,270 --> 00:14:51,373
So, that raised a red
flag in the fact that,

336
00:14:51,373 --> 00:14:55,660
per this quote, they can
charge additional fees

337
00:14:55,660 --> 00:14:58,110
based on the economy and availability,

338
00:14:58,110 --> 00:14:59,300
and we're not gonna know that

339
00:14:59,300 --> 00:15:01,760
until a month before it's delivered.

340
00:15:01,760 --> 00:15:03,760
So therefore, we did not feel comfortable

341
00:15:03,760 --> 00:15:06,920
with vendor number two
for those two reasons.

342
00:15:06,920 --> 00:15:10,050
We then looked at vendor number three

343
00:15:10,050 --> 00:15:12,110
and we feel fully confident that

344
00:15:12,110 --> 00:15:14,190
their piece of equipment is adequate,

345
00:15:14,190 --> 00:15:17,150
will serve our needs,
and met all of the specs,

346
00:15:17,150 --> 00:15:20,660
and they did not have any
exceptions to the quote.

347
00:15:20,660 --> 00:15:23,880
So, we are recommending
going with vendor three,

348
00:15:23,880 --> 00:15:28,880
through USSI Holdings Inc.,
for a total cost of $231,439

349
00:15:32,200 --> 00:15:35,690
and they are out of Appleton, Wisconsin.

350
00:15:35,690 --> 00:15:37,173
So, they are somewhat local.

351
00:15:38,090 --> 00:15:39,790
As far as budget for this,

352
00:15:39,790 --> 00:15:42,830
funding for the purchase
will come from city bonding.

353
00:15:42,830 --> 00:15:46,693
So in 2021, we bonded for
several pieces of equipment,

354
00:15:47,760 --> 00:15:50,200
to purchase forestry equipment

355
00:15:50,200 --> 00:15:52,340
and we would just like to
change things a little bit

356
00:15:52,340 --> 00:15:54,960
differently than what
we bonded for back then.

357
00:15:54,960 --> 00:15:56,970
And we're changing this primarily

358
00:15:56,970 --> 00:15:58,420
because of the new structure with

359
00:15:58,420 --> 00:16:00,710
the two new forestry two workers,

360
00:16:00,710 --> 00:16:03,730
that this lift truck
will be more beneficial

361
00:16:03,730 --> 00:16:06,000
than what we requested funding for.

362
00:16:06,000 --> 00:16:10,760
So, we requested $180,000
towards the purchase

363
00:16:10,760 --> 00:16:13,940
of a Spider lift for
the Forestry Department.

364
00:16:13,940 --> 00:16:15,670
And this is a specialty lift that

365
00:16:15,670 --> 00:16:19,020
just reaches out farther
than a bucket truck would.

366
00:16:19,020 --> 00:16:20,000
But it's not a truck.

367
00:16:20,000 --> 00:16:22,110
It's just a lift that sits on a trailer.

368
00:16:22,110 --> 00:16:26,050
So, really the bucket
truck is just a better fit

369
00:16:26,050 --> 00:16:30,380
for the staffing that we
have set up for us right now.

370
00:16:30,380 --> 00:16:33,070
So, between that and the trailer for it,

371
00:16:33,070 --> 00:16:37,400
that's about $182,000 right there.

372
00:16:37,400 --> 00:16:42,400
We also requested $35,000
to buy a dirt screener.

373
00:16:42,810 --> 00:16:44,840
After researching that dirt screener,

374
00:16:44,840 --> 00:16:47,900
we found out that that really
isn't going to work for us,

375
00:16:47,900 --> 00:16:49,750
based on what our assumptions were

376
00:16:49,750 --> 00:16:53,100
when we originally requested that money.

377
00:16:53,100 --> 00:16:56,580
And that leaves us about $10,000 short,

378
00:16:56,580 --> 00:17:00,138
and we are able to come up with that money

379
00:17:00,138 --> 00:17:02,710
because of recent purchases we did...

380
00:17:04,920 --> 00:17:08,120
Other equipment we
purchased came in cheaper

381
00:17:08,120 --> 00:17:10,260
than what our budgeted line items were.

382
00:17:10,260 --> 00:17:12,870
So, all of the money is coming from

383
00:17:12,870 --> 00:17:17,080
the 2021 bond request
for forestry equipment.

384
00:17:17,080 --> 00:17:19,870
It's just we're structuring
a little bit differently,

385
00:17:19,870 --> 00:17:22,110
but we do have the money in hand.

386
00:17:22,110 --> 00:17:25,990
So, I would recommend approval
of vendor number three,

387
00:17:25,990 --> 00:17:30,990
which is USSI Holdings Inc.,
for a total cost of $231,439.

388
00:17:39,770 --> 00:17:41,497
- Any questions, comments?

389
00:17:43,184 --> 00:17:44,680
- Move to approve.

390
00:17:44,680 --> 00:17:45,640
- Second.

391
00:17:45,640 --> 00:17:47,130
- Motion by Alder Wery to approve,

392
00:17:47,130 --> 00:17:48,790
seconded by Alder Gerlach.

393
00:17:48,790 --> 00:17:50,414
All in favor?

394
00:17:50,414 --> 00:17:51,460
- [Participants] Aye.

395
00:17:51,460 --> 00:17:52,293
- Apposed?

396
00:17:53,209 --> 00:17:56,133
I don't know why we need
the air to lift the truck.

397
00:17:57,790 --> 00:18:00,720
Why do we want to lift
the truck into the air?

398
00:18:00,720 --> 00:18:01,553
Aerial lift truck.

399
00:18:01,553 --> 00:18:02,386
Never mind.

400
00:18:02,386 --> 00:18:04,690
On to informational.

401
00:18:04,690 --> 00:18:06,770
- I do not have anything in addition

402
00:18:06,770 --> 00:18:08,433
to add from what's in the report.

403
00:18:09,570 --> 00:18:11,300
- Very good report.

404
00:18:11,300 --> 00:18:13,460
Any questions, comments?

405
00:18:13,460 --> 00:18:14,963
- I read it, it was good.

406
00:18:15,840 --> 00:18:16,783
- Okay, always.

407
00:18:17,780 --> 00:18:20,684
Take a motion to receive
and place on file?

408
00:18:20,684 --> 00:18:21,973
- Sold.

409
00:18:21,973 --> 00:18:23,035
- Second

410
00:18:23,035 --> 00:18:25,260
- Motion by Alder Gerlach to
receive and place on file,

411
00:18:25,260 --> 00:18:26,093
seconded by Alder Wery.

412
00:18:26,093 --> 00:18:27,280
All in favor?

413
00:18:27,280 --> 00:18:28,940
- [Participants] Aye.

414
00:18:28,940 --> 00:18:29,773
- Opposed?

415
00:18:29,773 --> 00:18:31,530
Okay, that is received
and placed it on file.

416
00:18:31,530 --> 00:18:33,823
Our next meeting is December 15th.

417
00:18:35,680 --> 00:18:39,480
Same time, same back station, same year.

418
00:18:39,480 --> 00:18:44,010
And I'll take a motion to adjourn.

419
00:18:44,010 --> 00:18:45,630
- Move to adjourn.

420
00:18:45,630 --> 00:18:46,580
- Second.

421
00:18:46,580 --> 00:18:48,340
- Motion by Alder Gerlach to adjourn,

422
00:18:48,340 --> 00:18:49,173
seconded by Alder Wery.

423
00:18:49,173 --> 00:18:50,241
All in favor?

424
00:18:50,241 --> 00:18:51,730
- [Participants] Aye.

425
00:18:51,730 --> 00:18:52,563
- Appose?

426
00:18:53,750 --> 00:18:54,583
We'll adjourn it.

427
00:18:54,583 --> 00:18:55,416
Thanks, Dan.

428
00:18:55,416 --> 00:18:56,610
Excellent job everyone.

429
00:18:56,610 --> 00:18:58,970
When do we wanna get together for...

430
00:18:58,970 --> 00:18:59,803
- More fun.

431
00:19:01,150 --> 00:19:01,983
- Brian S.

432
00:19:04,000 --> 00:19:05,583
5:30, 5:35?

433
00:19:07,870 --> 00:19:09,230
- Is Steve there?

434
00:19:09,230 --> 00:19:10,063
- Is Steve ready?

435
00:19:10,063 --> 00:19:11,003
- 5:25, according to Steve.

436
00:19:12,170 --> 00:19:13,003
- What is Steve...
- I'm sorry?

437
00:19:13,003 --> 00:19:13,836
- What?

438
00:19:13,836 --> 00:19:15,913
- Director Grenier is requesting 5:35.

439
00:19:16,860 --> 00:19:17,960
- 5:35?

440
00:19:17,960 --> 00:19:18,793
- Yes.

441
00:19:18,793 --> 00:19:19,761
- Perfect.

442
00:19:19,761 --> 00:19:20,886
- Thanks again.

443
00:19:20,886 --> 00:19:21,719
- Thank you.

444
00:19:21,719 --> 00:19:22,552
- You too.

445
00:19:22,552 --> 00:19:23,385
- Bye.

446
00:19:23,385 --> 00:19:24,218
- Alder Wery?

447
00:19:24,218 --> 00:19:25,051
- Yes?

448
00:19:25,051 --> 00:19:25,980
- Did you hear about the ethics.