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meeting to order for Monday December 5th
2022 and the first committee is finance
thank you good evening everyone the
first item on the finance the
application for ReStore New York around
700 grand for mayor McCarthy
thank you Mr chairman
this is uh outlined the information
given to
the council
Gilman's Metroplex has been a point in
this is an application for up to three
million dollars to
facilitate the development of the
proposed building in the 756 State
Street
indicates specific questions but this is
a start of the process you can form with
the criteria of this funding possibility
where the capsules have to hold a public
hearing and get a public comment on it
so it asks for your favorable
consideration at this point
any questions concerns
are there any question regarding this
item
s
I'll move it okay all in favor
aye the next item is the 2017 operating
industry it's a business Improvement
budget again we had a public hearing at
11 20 years
are there any question or concern with
regards to this
second favor thank you the next item is
the update the Opera contracts from this
Quarterfield thank you so yes
um I'm sure not only myself but others
have been caught calls from people who
they were allocated with me too so at
this point I want to um I've asked
mistia and uh also um Mr Golden if we
could just have an update where we are
with the contract so people can have an
idea of when they can start seeing their
contracts in the you know funding
following that so I'm not sure which of
you wish to start
I'm happy to start it sure thanks
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where the water departments putting
together the the contracts for the
um the recipients who we can go right
into contract with there were no
contingency funding contingencies
um so we're preparing those contracts we
got the uh programmatic information last
week from the development department so
we could obviously incorporate that into
the agreement once they're drafted we'll
have development take a look to make
sure that it fits
um you know their schedule in terms of
compliance monitoring Etc and then we'll
send it to well and obviously we'll give
it to the mayor for review and we'll
send it off to the recipients for their
review and execution
as it applies to those who are
those recipients who have contingencies
related to
their funding that is that they had
funding they had to get lined up I can't
speak to that I don't know if um if
missia can
let's go
so I think in terms of the contingencies
we had a year right from when the
council resolution was signed to meet
those requirements
um so I would just say we just need to
be mindful of
the if a project is not in a position to
happen you know there has to be a sort
of a deadline for that reception to
establish that when we do the contract
so that we can make sure that everybody
is understanding you know what that data
is when everything has to be ready how
we can help and then so that we're all
on the same page about what that date is
that's that's what I would say
said I believe a letter went out to
those recipients letting them know that
there are funding contingencies so that
they're aware of what they need to do as
well as I think in order to be mindful
for them of what they're going to have
to do once they have the funding in
place certain documentation they're
obviously going to have to submit to the
city so I think part of what was sent in
the mail included what they had to get
in order from a paperwork standpoint so
that once they do have the funding you
know set up that they can you know just
submit everything to the city so we can
get rolling with the contracts
so you said the letter went out I believe
they went out in the mail yeah I didn't
come from my office that was incorrectly
send it out because it's being prepared
to go out
oh it's not gone yet correct
you've passed all that without any input
from really into professional staff so
we've got to go through and sort out
some of these details how do we make it
work and what are the actual numbers
that would allow these projects to uh
move forward and actually be completed
well I'm not sure if we um we definitely
talked to the staff regarding but but
um for those who Mr Holden did address
this for those that there are no
contingencies those letters have have
they has anything gone out to those
folks we're moving those to contract
s yeah we've begun requesting certain
things that they would need in order to
go to contract and have gotten a lot of
that information for the ones that are
ready to go
um so that's underway do we have kind of
a timeline on that I had spoken to the
attorney who's preparing in my office we
hope to have the drafts out at the end
of this week so they can be obviously
reviewed and get any input from the
development department to make sure that
we're on the same page
thank you any other question regarding
this
go ahead I would recommend that once we
get this all in order that we have folks
who did get funding to come and have
like a quarterly update to let us know
where they are what they're similar to
what they do is uh like cdbg they send
the report so that we know where they
are with the project so we're not just
like putting money out there and then we
have no idea how the project is moving
forward so I know that's something that
we need to take another step we need to
take down the road but I just want to
make sure that we're making sure that
we're keeping track of of the money and
that it's being spent or or if money
that needs to be recouped and you know
the projects are moving forward so I
just wanted to keep in mind that I think
that's something you definitely need to
put into place as well as part of this
so I would say you know whatever that is
we would want to have in the contract if
it was something you were requiring
generally yeah I mean there are
obviously counting up you know for the
purpose of auditing
um the programs and what is being used
for uh and in addition I believe
um a lot of these projects are going to
be reimbursement based so they're going
to have to provide documentation to uh
the city before we would reimburse them
for those costs I don't know if that's
every single project but I believe I
think from what we spoke about it seemed
like almost every project or every
recipient is going to have to submit
documentation before they receive the
funds
and we talked about establishing a
similar quarterly report that they would
submit right as a status update on the
project with any background you know
information and documents that we could
you know track things along the way
any other comments thank you thank you for the updates thank you
motion to adjourn all in favor thank you
next is City development and planning
I'll call that to order that's my
committee why do I always say I'm sorry
I'd like to pull up or the city
development and planning we have five
items on the agenda
first one is to discuss Revere Avenue
paper Street development feasibility
study Mr Wallen
thank you uh several sessions ago we had
the property owner one of the main
Property Owners of rear Revere Avenue
here to discuss petitioning the city to
look at developing his street from a
paper Street into a actual street
so what we have here is a proposal from
a firm CT male who I do have on the term
contract I decided to look at CT mail as
they are ms4 Slip firm so they have the
best history and knowledge right now of
the city from a drainage wetlands and
permanent perspective we don't do a ton
of work with them right now either so
it's something where they're not too
busy where we have some other firms that
were working on more road projects I
talked with the principal there about
the proposal and what we were looking to
do I think the scope and the fee is
right right middle range what we were
talking about the question I guess that
we have now was for the council to
determine if they'd like to move forward
with this at this fee and if so how they
would like to pay for this fee typically
the cost is assessed on the property but
I do not have the property owner here
um I've kind of neglected to invite him
that is my fault but I know when I'm
talking with him and his letter has put
that these properties that have no use
and no access he's paid over he claims a
hundred thousand dollars I have not
verified that with Lindsay but he would
say that he would look for the city to
probably take on that cost for the
design and then if it was feasible then
he would work with us in the future on
those costs as it goes forward so I
guess this is a discussion for the
council because I have this and I don't
know the this is as far as I can take it
right now without some kind of a lot of Direction I guess we're
construction from the council
discussion
is there a president that the city would
not
pass this um funding request on to the
homeowner or is there a member of
instance where the city would like fair
or Fair these costs
well I would say that I this particular
situation is the first that I have seen
in 10 years that I've been city engineer
you know 99 of the city has been
developed the other areas where we have
mostly paper streets like this or
adjacent or in Parks so we've tried to
reclaim them this particular street is
an outlier whereas it really serves no
purpose to the city from a you know
Recreation or Park standpoint it's in
between two housing developments which
is why he's trying to develop it himself
and the only
I would say the only similar that we
have right now would be our sidewalk
Assessment program which we're going to
talk about and right now we are not
um assessing any of the soft costs onto
the homeowners
um so for instance I will tell you that
due to the complications of North
College Street which is one of the ones
right now I'm working with an engineer
on that project and it's probably at the
end of the day is going to cost upwards
of maybe ten thousand dollars to have
all the design for that street to make
sure all the properties are there and we
have yet to include that against someone
so I would say the president is really
haven't been but it's also because we've
been trying to do things a little more
in-house but with this particular one
was something I was going to talk with
you guys about we haven't assessed
anything yet to North College so do we
want to do that or do we not
um because what's ended up happening on
the camp for instance was or Ardsley was
we tried to do it a little quicker and
faster and we got a lot more questions
and the costs so now we're really trying
to tighten up our front end and our
design so we don't have that so that
we're kind of a little bit but to put
that extra time in I needed a little bit
extra horsepower so we're going to have
a lot more detailed planned for North
College
maybe for something like Ardsley
um and I get the the gentleman's Point
depending on the taxes but it is it is a tough line because it says that it
should be assessed for him but he has
been paying taxes for our properties
that have been essentially vacant wooded
land
so
it's Patrick
um could you refresh my memory as to
um what kind what does he hope to do in
terms of the development I mean would he
be putting up houses that would then be
on there I believe he had the zoning
change to multi-family so he's hoping to
do something with a multi-family similar
to what's adjacent he's between I
believe the Hampshire house and Sheridan
Apartments so I don't think he's looking
for any kind of you know single family
home development you know he owns most
of the properties I know he is looking
to consolidate as many as he can you
know to make larger Parcels to do
something you know there isn't uh
discussion even if we could only develop
you know some of the road or how we
could do it you know he could take some
of the road and try to dead end it and
work with the other one property owner
but because he doesn't know if this road
is feasible right he hasn't been able
he's gotten interest from people but he
hasn't gotten any you know no one to
sign anything because there's this
open-ended well how would you access it
how do you get to the property Is it
feasible to do
so he's asking us to absorb the Foster
he has I mean I I if we had the original
letter which I don't have he he gets
into that about how much you just pay
the taxes and things like that and if we
want to push I can have him come I guess
if that's the direction we want them to
come but uh I just wanted to bring this
to you so that you saw the next point
that we're at
and is there any so if we let's say we
considered that where you you haven't
identified a funding source out of your
department that this would happen
could happen from yeah I have some fun
I have I have a fees for service line
that are used for things like this so it
wouldn't be a capital I have some
operating money it would be nice to yeah
and that that shouldn't be
a huge I would say burden on me or the
department we have money for services
like this
other question
wings I think it'd be more of a comment
I think I just want to make sure that
we're aware of any other potential of
paper streets because I'll make sure
we're not just approving it based on
this one one instance if there are
multiple incidents out there what are we
essentially saying yes to in the future
and I also want to make sure I'm in
favor of this but with respect to the
sidewalk program making sure we're not
considering things absent like other
factors so with the cycle program like
we're taking care of some of the fees
what is that appropriate in this
instance where we'd be considering
paying a hundred percent of it so I just
want to put that up there for food for
thought yeah and I guess just this 6700
if we were to carry this forward
um and let's say that it comes out that
yes it's feasible to construct this road
um those then we get into an even more
you know larger situation you're not
constructing the road for under a
hundred thousand dollars you're not
designing a road for under 25 so all of
a sudden the fees then get larger and
that is where we have to have a more
realistic discussion with the home of
the property owners about okay if you're
doing this for you know a reason to you
know develop it then we have to talk
with them I don't know if we'd have to
get something like uh you know a
metroplex involved or someone to
Development Authority well you know just
to make sure that this is this is a to
me this is a small cost compared to if
this leads to something more the cost
could
exponential larger
and then those costs you know then this
comes down to you know absorbing those
but it is a public road if we do it but
still it's a public road for the benefit
of a property owner who owns all the
properties around
so I think it takes some further
discussion because he would have to
agree
um I mean he wouldn't have to but we
would need to have some agreement like
would you have a part of that cost
that's I suppose so that's just you know
basically of this cost
um and well let's say we do the
feasibility study and then it leads into
you know okay down the road so who's
going to pay for that okay for me to me
should be part of the conversation as
well
um with the expectation that the city
would trading that entire cost yeah
that'd be something I could talk with
them about
and then we could come back uh you know
sometime maybe after in the first of the
year after I know you have
you know maybe it's not the first one
but in the future we can talk about it
but I wanted to get this information to
you so that we could talk about it
um yeah I think we need to have further
discussion is there any other thoughts
would you like anything from him like uh
for written proposal about what he would
think uh how this would go forward
something like that
I think yeah okay
yeah
no okay item number two is uh
award-bidden contact with Jerry Burrell
Park improvements with Harbor
construction Mr long sure so this was a
complex project as you know we've been
really trying to move forward with the
improvements to Jerry Burrell Park
um the project has been out to bid prior
we did receive no bids we went back
through we worked a bit uh and we
received one bid from Carver
construction who as you know we do a lot
of work within the city
um the bid was higher than our budget
would allow we met with Virginia talked
with Andrew and they do allow and
procurement that if you have one bidder
you can negotiate with that better so we
sat down myself Kristin Ron we all met
with them all and we talked about where
they saw costs in the project and after
some back and forth
um they thought that there were some
areas regarding some of the means and
methods Sometimes some of the subface
and the amount given their walking path
and some other things that uh some of
their stuff marks up so I mean there was
some there was some meat on the bottom
and so because of the importance of the
project they looked to bring it down to
the number that you see here 1.3 and
that is uh more in line with our budget
and so with that number we're looking to
move forward because we just really want
to move this project
any questions comments
I'll move this I'll second it all is in
favor aye thank you Mr Wallace
um next item on the agenda is
nope
okay is the update for the actual yes
the Central Park
um sidewalk project Mr motivary yeah
thank you I asked to put us on the
agenda just to update the entire Council
because uh we had a meeting last week
two meetings and I wanted to update the
entire Council on where we are in terms
of that and the way forward Vanessa
welding is going to give us some ideas
on the pathway forward in terms of what
is going to happen that was discussed in
the meeting but I think is why is that
we discussed here and everybody's on the
same page so the last one still want to
just walk us through what is what are
the next steps
sure for clarity for anyone that is
listening online it is Central Parkway
not Central Park Central Park uh I just
want to make the note says Central Park
and that could be misleading so what
we're talking about is Central Parkway
essentially between Eastern Parkway and
de camp we did have those meetings what
we're looking to do is like I discussed
earlier I'm working on North College
Street sidewalk assessment a very
similar program and what I'm looking to
do is wrap that project up sometime in
January and start working on this one
there and after
the concerns that were voiced were a lot
about width of the travel Lane
maintaining some kind of width of an
island parking
and just overall clearances down the
road making sure it doesn't impact any
more to some of the
um the trees and the Aesthetics of the
roadway
I expressed to them my concern over
right now curving shortages as this road
would use approximately 5000 feet of
curb due to the islands so that is
something that I've been discussing with
curbing still is in short supply just
had a meeting last week about Brandywine
Avenue and that is still even Brandywine
Avenue using a thousand feet of curb and
that's going to be difficult so on my
schedule right now for this project like
I said is wrap up North College get that
out to bid take the resources I'm using
for North College turn them right to
Central Parkway and once we get that
going I would think that the turnaround
for Central Parkway is going to be a
little quicker than North College
because the street is a little bit more
uniform North College is very complex
even though it's a lot shorter and then
what we're going to do is put that out
to bid get the bids back bring those to
you here about what the bit is I'm going
to put together some summary sheets that
we can discuss and then I believe what
we'd like to do that was discussed is
get everyone back on a petition to sign
off that they saw their cost and agree
to their cost I know that in talking
with Mr Golden there was some concern
about new residents moving to the street
which was also brought up by Mr Blue
Rivera at the meetings and to make sure
that we capture the four or five new
residents and everyone on there so
is kind of a hybrid of what we've been
doing in the past it's a little bit more
involved but it's probably going to give
us a little bit better of a result on
the back end so once we have all that
done I do believe we need to call for a
public hearing to create the district
um so
in a perfect world
I would bring the bids back here in
February and when I bring the bids to
you we would call for the public hearing
at that meeting and then we would try to
get the petitions done by the public
hearing which would give us about three
weeks I believe or not
four or four weeks to get to there that
would save us the most amount of time
because if we were to wait for the
petitions to come back and then call for
the public hearing that can really put
us out and then we also have to worry
about the bids becoming stale if we're
not awarding the bid within 45 days of
receiving it so that would be my
recommendation if we could rally the
street to get those petitions signed in
that amount of time those three weeks
which given the involvement on the
meetings I think it should be possible
but um so I would hope that we get
everything to you sometime in March and
we would be able to construct it this
year but the wild card will be the Curve
yeah just so I thought you have two
homeowners who are working with us to
get the updated application to have
those five names added updated on the
petition I'm done well that is in the
words so that is not holding back
anything that's in your uh
so those are they commit themselves to
make that happen and we commit ourselves
to help them to get those updates the only other thing that came up that
could be a point of contention with
their homeowners is certain homeowners
expressive interests if they're sidewalk
was in good condition to leave it and we
have not done that in the past
and I would not recommend it
but
you know if if we could make it work we
will but the sidewalk may look a little
wavy if we were to do that because it'd
be part of the reason that right into
Camp look like they are it's a nice
strict you know edging of the curve all
the way down and so and I know that the
idea with this assessment is is that
once you get the percentage even if you
did not sign off you would still get
assessed the value so they just from a
public perception you you know you could
hear about that depending on which way I
don't know if you guys want to go the
other way we just haven't done that yet
with a street like this
personally I will leave that to you
you're already export tonight
that's my I don't know but you know the
rest of the council so pick that out
leave that out or we'll just bypass it
uploaded your recommendation yeah I
agree with that I don't know I mean they
have a couple of numbers can I ask but I
trust I trust your expertise I used to
look like you know Mosaic of tiles going
down the street so
um but yeah a bit regressive Insurance
in our church are there any upside work
that was completed that you're skipping
or you're just thinking on that also not
sure College North College on North
College there's one section that we are
looking at remaining as it is very
unique
um and I'll share it with you it was a
actually it was an idea that was thought
up in the field by one of the
contractors that we walked it it is the
former Church site which is now in
business they have a nine foot wide
sidewalk and a nice curve that they put
in however it's a little higher and what
we've determined is we may I'm not
saying 100 but we may be able to
actually cut
the four feet of unnecessary sidewalk as
our standard is five and then do a
landscaping area with some trees and
then make it up that that great
transition with that which is possible
you could you know the green spaces like
on Ardsley Ardsley allowed us to skip
houses we skipped several houses because
on our zoo we have a curb and a grass
strip and then the sidewalk but where
you have the curb and the sidewalk you
know integrated to really make the
street look like what we would like it
to look you cannot remove that curve and
keep the sidewalk so it's it's difficult
and you know we haven't had a lot of uh
easy sidewalk assessments come across
you know
Ardsley was one of four so I'm looking
forward to another similar to that
because yeah it is it is easier to make
it up when you have some some space to
work with some buffer area
um just one other thing when we were
having this discussion during the
meeting the
um the residents of Central Parkway felt
that they should get uh more of an
assistance from the city than other
streets had um simply because they were
the main entrance into the park and
people used it a lot so they did bring
that up in terms of any part of the city
was going to pay they thought they
should get I mean somebody actually said
75 percent exactly
um in terms of the part of the city
would pay so I just want you to know
that they strongly feel that because of
their main way into the park and a lot
of people use them that they should get
more of insistence in terms of what the
part that City pays so
just letting you know that
huh
so let me weren't meeting you know I was
at the upper unions from the other
associationally went a little bit later
no no that's okay yeah um so yeah just
but I just wanted to make you aware that conversation did take place
invitation once we have
any more updates
will let you back on us a little bit and
if there's anything against that but
they're working a lot I'm glad happy
that we're getting on board and moving
forward as a cyborg program because here
we did for quite some time there
number of years and I think they are so
they're happy that it's finally they are
skeptical because
three years
so you know there are a lot of questions
there are a lot of people who are on the
fence I think but they were concerned
because they weren't getting any
feedback and here we are now moving
forward we're providing information to
them and they're more uh you know
relaxed
product Awards in terms of moving
forward
involved yeah my recommendation at the
meeting and to you now would just be to
try to do the best decide on the side of
uniformity
um you know we've done the sidewalk
assessment now a couple of times it was
subsidized to a percent and we're going
to be doing it before Central Parkway
with North College and I think it takes
a lot of pressure off of this table and
myself if there is a
uniform equations we talked about that we go forward with it it is what is
I mean this is a it's still a great
benefit it's a subsidized program but I
could see if on Central Parkway we go
above
what we usually do then when we do have
one I've heard on an Elm Street or an
area that a city yet we're going to get
more of the wire and I think you're
opening up something that I wouldn't
recommend so I don't know that equation
I'm going to be able to provide you with
numbers when I come but I
I'd recommend uniformity in some regard
makes sense
yeah I think we're going to look at the percentage in terms of the camp how
much um the city Porsche and we'll
discuss that and I I'm a great
ingredient we should stay within that
level so nobody feel that uh one
straight resident is getting more than
the others I mean
similarly it would also save time
if we had this number ahead of time if
you were to say that the sidewalk
assessment level for the year 2023 is X
then all of the homeowners could go and
say this is what it will cost and we
could do it before the bid and even if
the bid's a little higher we're still
you know I have a pretty good idea of
what the number is going to be if it
varies five or ten percent you know but
this this bringing it and bringing it
back and then it is adding work and it's
going to add work to come to here
whereas if you know we had some kind of
uh Mr Mayor we talked about some kind of
an equation where we had a number
it would it would be able to come right
at that first step into the city's
number for 2023 is 50 a linear foot and
this is what it would cost do you want
to go forward and then we just do it
yeah Miss boyfriend yes I think that's that sounds very smart because I
think it also on the other end where we
ended up having to you know we had
numbers that weren't actually the
numbers that had been given to the
residents and so that's how we ended up
you know
subsidizing some of that in this case
we'd be more proactive and and we'd be
upfront with a cost and
you know hopefully that would be the
accurate you know what I mean that would
be not something that we then have to on
the other end make up you know for
residents yeah I mean maybe that's how I
always envisioned it John I don't know I
know that we've talked about it when you
were you know uh putting this program
together with everyone and I I think in
my opinion is even as a you know as a
someone that is you know if you're a
taxpayer and all these things is that
these are people that are opinion you
know they're going above and beyond
their taxes and they are in pain right
and so it's not that they're getting a a
free this or free yeah they are putting
you know their money down even if it is
you know a dollar for 50 Cent ratio
um it's still something and uh it would help it would help me I guess
it's self-serving today but would help
me because it would make the program
simpler for me
we can look up at the camp um I think
it's a 20 percent of Florida business
I can work with Chris yeah if you don't
mind it will be an issue yeah we can
apply that across the board if that's
okay
you worked on this program and we
thought that I thought that's how we
should go from the get-cup
um people have money in the game as you
say and uh to put the entire cost on the
resident
while we certainly as a city can't
afford to do sidewalks across the city
and pay for it ourselves
putting money in the game I think
changes things and to help residents to
get sidewalks benefits everybody
property values increase that increases
our our tax
levels in the city so it's a benefit all
the way around and makes the city more
walkable more usable and more attractive
to property owners or it would be
Property Owners that's how we can do
that so we'll find out what's the exact
percentage
and I'm not saying it's anything that we
do immediately I'm just saying is that
we're going to have our past numbers
we'll have our future numbers and then
maybe after those we'll be able to make
an informed decision on how we want to
handle going going forward we'll get
that to you thank you all right any
other questions or comments no that's
good thank you so much thank you guys
appreciate it all right the last two
items are property sales and I'll be
done the executive session so I'll ask
for a motion to recess second all in
favor um
so now I'm going to open claims
um and we have one item on the agenda
and we need to discuss that item in
the executive session so
um I'd like to ask that we have a motion
to go into executive session
second okay all in favor aye okay thank
you