thank you
[Music]
foreign
I'd like to call the city council
committee meeting to order for Tuesday
January 3rd 2023 happy New Year everyone
happy New Year happy New Year and uh
we're going to start first of all with
Public Safety I'd like to call the
Public Safety Committee to order we have
one item on the agenda tonight that is
excellent standards and I'll be
presented by Chiefs
foreign
thank you very much
I'm here tonight to uh to ask for the
authority to enter through a contract
with axon for a software program called
axon standards
we we knew about axon Sanders when we
went with axon late last year however it
wasn't up to the point where we could
actually enter an agreement with them
because it is a new product for them
that comes with the officer safety plan
there is a configuration and small
additional fee that goes along with it
and to just to tell you what axon
standards is
it's software as a service where they
will develop for us a variety of
different forms that could be used to
electronically enter information and
then we could use that information for
data analytics later on
forms would be such as use of force
forms vehicle Pursuits vehicle
collisions internal complaints citizen
complaints
Internal Affairs investigative case
management things along these lines
there are there is the ability to add
additional customized forms of course
that would um that would be an
additional amount the cost for this is a
fifteen thousand dollar implementation
fee and a yearly amount of 4 276 dollars
you are not asking for uh for any budget
amendment we do have the money within
our budget through our grant sources and
also we're just looking to for the
authority to move forward with this at
this time
okay thank you for the overview Chief um
just before we start I'm doing that
opportunity it said it's weird not
having two seater in the room tonight
I appreciate years of service and look
forward to the next individuals tapping
into that role I wanted to know if you
could just identify a any agreement it
talked about how there were aspects that
could potentially be outside of the
school for this project do you foresee
any of those burdens coming up are those
being issues moving forward
um you mean
additional forms that would need to be
created on page 11 the change order as
said the following are considered
outside of this whole bit of project and
would be a cost Associated to the city
automatics
I didn't know if any of those items were
applicable to this project
thank you
okay uh now I can better answer this so
no basically what they're telling us is
that we would have to manage the
implementation of it on our end through
RIT and uh you know RIT administrator up
along card has been made aware of this
and sees no issues with it perfect thank
you any questions or comments from
council members
[Applause]
access license fee the standard access
license
is showing forty thousand four forty six
that is on page two of the credit cards
the performance invoice so I mean that's
the total over the nine years
it's a fifteen thousand plus that the
four thousands a year going forward so
that is the 55 yes on the net force base
yeah that that's what's broken down over
the I believe eight years and we also
would have the ability to break down the
fifteen thousand over the same eight
years but I think that we would plan on
just paying that and have keeping the
cost low of 4 200 a year
yep thank you and if there are any other
comments um I had one final question
I didn't see in the packet speaking to
when the project was start and the
intended end date would you have a
time frame of mind sure
um sorry about that we need to put that
in there the um
there it's expected to be eight months
from the time that we are able to sign
with them so we're expecting that once
this goes through the legislative
process and we're able to sign it
might be close to February so we
probably wouldn't be seeing this
implemented until fall roughly October
range
perfect
thank you for any other questions or
comments
bye thank you thank you are there any
other items to the Falls of the Safety
Committee
second awesome favorite touch
um
is request the authorization to purchase
chlorine gas 2023 or the water
department
thank you
I don't know if I have all the places
here either
so
I'm missing part of the back but then
we'll have the oddpages
on an annual basis
uh requests for bids for chlorine gas
this bid was put out while was returned
on December 28 2022 for chlorine gas
2023. one bid was received by jci Jones
chemicals Inc of Sarasota Florida and
the amount of
109 500
so this is looking for authorization to
purchase
the 150 pound cylinder unit
to cover 365 150 pound cylinder units
from jci Jones chemicals Inc from 109
500.
three now
I'm going to ask a question or comments
do you mind finishing up he wasn't here
when we started finishing this item and
then we'll finish okay any questions in
regards to item number one
so
um do you know if this is uh someone
you've used before I don't know offhand
I don't know if the city clerk has any
recollection from
previous years when opening up the It's
usually the same
chemicals
they're the best
okay any other questions
all in favor
okay so our next item on the agenda is
request authorization to purchase liquid
sodium
um I'm gonna super pronounce that around
for the restarted treatment plan
but he's not here so I have it um so the
city put out and forbid a request for
bids for liquid sodium disulfite as it
does on an annual basis sees um for the
treatment of waste water in the city uh
on December 28 2022 low business
received from Holland Company Inc in the
amount of seventy four thousand four
hundred dollars
the request is to authorize a purchase
order to Holland Company Inc in the
amount of seventy four thousand four
hundred dollars for liquid sodium
sulfite for 2023 to treat our waste
water
um so on the on the list the company
names I don't see the company that we're choosing on this list it's
the first one
Shannon chemical no Holland company H5
yeah but on this
um
I don't know if you're missing pages on
this no I'm not I mean I'm just looking
at the numbers what I have here and this
is my issue right now is I have page 27
and then page 29.
so I don't necessarily know if I'm
missing pages or this page one page the
page with Shannon is the next resolution
the number three on our agenda oh okay
cool so we're all right it does seem
like we're missing a couple of things so
um
looking at the documentation that we
have
um but I have numbers page 29 that was
27-29 Holland Company Inc did submitter
of Adams Massachusetts you can see who
requested
um so this was put on bitten up it
appears who requested the
um the request for Biz right they are
one of them
um certainly we can follow up
um I don't know if it was in the packet
to begin with
the information bed sheet right that
you're always looking for
um I don't have it in my pocket here
I thought it was that one but it's the
next one so
I can make a suggestion a suggestion if
we can maybe if we want to take a five
minute break to see if we can print
everything out okay if that makes sense
before we do that I just is this the
same company um Mr Farm was talking
about before that this was pretty much
the only company that uh that offers
this I believe that was for the chlorine
gas because I know that is much more
difficult because we use chlorine as a
gas as opposed to other municipalities
that use it in a different form
yeah I'm saying yeah right so Miss
Michael is going to print out the page
so that we should make sure that we have
all the documentation as we're passing
this stuff so
anybody want anything
okay thank you
foreign
[Music]
number five government operations is
related to 1134 Albany Street I realized
that I didn't print out a couple of
things that would be helpful for the
council's consideration so I'm just
going to pass that out to you all
thank you
just
oh okay you can see where it is
right now yeah
for New Years
thank you
from
um
rules that's not what I do and we
prepare the documents
[Music]
is
the organizations
no because they're not Contracting with
an individuals
[Music]
we are on agenda item number two
all right I think you have all the
information now okay
um
so the city annually puts out the bid
um a requester bid a liquid sodium
bisulfite uh it's used in the treatment
of City Wastewater
um you can see who access the list on
page 29 if you look at page uh 27
however back on December 28 2022
the city received three bids
the low the lowest bidder on this was
pound Company Inc
in the amount of seventy four thousand
four hundred dollars uh there were two
other bids that were received the city's
looking to
move into excuse me issue a purchase
order to Holland Company Inc for that
amount seventy four thousand four
hundred dollars for the 2023 liquid
sodium phosphate disulfide
okay any questions depends around that
I'll move this second what was the paper
acid for the water department
all right I'm going to say one time
Hydro fluocilacillus yeah
[Music]
um again this is uh used this is a
request for bid we put out every year to
see this again for the treatment of city
water
it went out
back actually requests were due um and
we're open on December 28 2022 you can
see on a numbered page 32 those
businesses that requested the documents
for the bid when the bid was open there
were two bidders who had submitted
the lowest bidder on this was Univar
Solutions USA Inc of Morrisville
Pennsylvania in the amount of fifty four
thousand eighty dollars
the request is for the committee to move
ahead for a resolution uh The Authority
for the American issue of purchase order
to Univar Solutions USA Inc in the
amount of fifty four thousand eighty
dollars
questions and comments
um this is the same company that we
always use I believe this is definitely
the company that we used last year I
don't know about priors like years prior
to that but I I do recall this company
previously yeah
and it's just an increase over last year
it may be an increase we can go back and
take a look at the resolution that was
authorized last year to see how it
compares
I'm pretty sure everything went up this
year
on this
I'm moving I'll second well there's a
favor hi
so we are on the report now uh item on
the agenda it's just a reminder that we
are amending uh chapter 183 or include
the city code
um for businesses required contains or
certificates and that's going to be held
on the 9th right after the state of the
city
I have to say this city so that's just
reminded of the public hearing will need
help
[Music]
and our last item on the agenda um is
pertains a lot with you I mean we were
mentioning something earlier about that
Mr Andrew I just passed out some
information that might be a bit more
helpful okay okay so Mr Coleman thank
you
um this is
a bit of a request that doesn't
typically come up
um we are currently involved in a tax
lien foreclosure
covering we haven't done the taxing
foreclosures since the last time I did
it was 2018 into the beginning of 2019
then covet happened and it you know
delayed
um you know pursuant to the executive
orders one we could do tasseling
foreclosures so we're in the middle of
the passing foreclosure covers years
2020 2019 and 2018 those are new the
first time we've done a foreclosure of
those Lanes there are also some older
liens that are still that were still
foreclosing on uh one of the properties
that we're foreclosing on is 1134 Albany
Street
um
is known as section block section block
and lot 4950-5-14
[Music]
um there have been a converted residence
with a convenience store on the first
floor in residential space on the second
floor at that site until August of 2018.
at which point uh fire ravaged the
building due to the excessive damage
from the fire and putting out the fire
the city performed in an emergency
demolition in September of 2018. so this
happened at the uh late August 2018 uh
the fire happened right at the beginning
of September of 2018 the city did the
emergency demolition the property has
been a vacant lot since but for if you
look in the photo there there's like a
small Garage in the far back
um
the property still owned by the same
person who owned the property back when
the fire happened president by the name
of nagisawa
Lot's dimensions are 33 feet by 100 feet
so it's not buildable as of right has to
be 40 feet wide to be buildable as of
right somebody would have to get a
variance if they wanted to build a
structure there
is currently assessed at fifteen
thousand two hundred dollars if you look
at the chart that I provided it shows
the tax amounts that are due on the
property and it's more than just taxes
the liens also include the cost of a
city to do the emergency demolition with
the
asbestos monitoring Etc and there was
also a water leak there that the city
serviced so if you look there are some
big numbers on here in 2019 there was
the non-tax lien of 11 109 and you can
see all the interest that's accrued on
it and then that's the um the service
leak
um and then in 2020
um there was a municipal a muse MVB a
municipal voucher Bill converted into a
property lien uh that 57
648.86 that's what's the cost to do the
demolition
um an attorney reached out to my office
saying look the brother of the owner of
this property wants to buy the property
because he owns the property right next
door and that property is 1132 Albany
Street so if you're looking at this
picture it's the building to the right
and he wants to essentially buy a lot
from his brother the problem is the
property is not worth what's due tax
wise now or lean wise so what I said I
want to say taxi because it's more than
just taxes it's these other liens as
well and the city council and I gave you
a breakdown of what those amounts are
what's owed principal tax wise and
they're sitting in school taxes the city
makes the school whole and then we are
the foreclosing entity and then once we
buy those things so speak from the
school district
we would then collect anything from and
if from somebody making payment right
for the school liens and interest
accrues on those leads so there's the
principal taxes sitting in school
there's the interest on those taxes for
the city and school and then there's the
principle on those non-tax lines uh and
then there's the interest on the non-tax
lanes right
um
so the owner of the excuse me the
attorney who's representing this brother
wants to redeem the property he wants to
pay the taxes off for his brother so
that they can well he can buy the
property by just paying the taxes off
however when you do the math it just
doesn't make Financial sense for him to
do it
um
the city council has the ability to
waive interest that's accrued for both
the tax liens and also those
non-toslines the city council can also
discharge the non-tax lanes which we the
MVB for the water service and the MVB
amount for the the fire demolition the
city council cannot do anything related
to the principle for the tax liens
themselves
um those have to be paid and that amount
would be sixteen thousand two hundred
and twenty four dollars and eight cents
um this is as I mentioned this property
is a vacant lot
um
I think generally the council has an
idea of how much we typically sell a
vacant lot for particularly one that's
not buildable you know I can throw a
number out there and you know maybe it's
what you're thinking somewhere in the
ballpark of twenty five hundred dollars
maybe five thousand dollars per vacant
lot five thousand is actually a stretch
particularly when it's not buildable
um if we take this in foreclosure
we would then eventually you know have a
vacant lot available for somebody to buy
which is fine that happens but since
this attorney reached out to me I wanted
to bring it to the safe Nelson's
attention to see if the city council was
inclined to
discharge the two mdvs the one related
to the fire demo and the one related to
the water service work that was done
and waived the interest on those lanes
and also the tax Lanes
uh this person would still be
responsible for paying 16 the principal
and taxes which is sixteen thousand two
hundred and twenty four dollars and
eight cents in order to redeem it
[Music]
so are in
it sounds like the right uh
physical decision to make on
you were saying the distance is
something that I know
occurs
frequently all right how many times have
you done something like this this has as
far as I know I can remember not not
this this has not occurred as far as I
know something like this there was one
instance
trying to think well there was an
instance where the city council had the
ability to waive I think some interest
for
um I think it was some Churches at one
point for not-for-profits because they
didn't file the correct paperwork and
then there was also some state law that was years and years ago this is
remarkably different yeah
um you know I can't tell the council
what to do in this I can just present
you with the offer and I can tell you as
I said if we sell this property it's
probably going to be the ballpark of you
know if we take it and then sell it a
lot I would imagine the way we saw
vacant Lots sometimes is going to be in
the ballpark of 2500 maybe even five
thousand dollars maybe
um
the taxes the principal taxes don't go
away
um if you get rid of the interest and
get rid of you know the non-tasks tests
lean amount
um
the principal would still have to be
paid six over sixteen thousand dollars
so
um you know I don't I know we like
sometimes words like prostheticus thrown
around this isn't really one of those
scenarios this is very unique
circumstance because there's no
structure there
um you know it's just really and it
doesn't create you know it doesn't
create anything legally that you know
somebody's going to come back to you and
well you did it in this scenario the
scenario is very unique
but it's completely up to the Council of
how it wants to happen
perfect so the brother owns 1132 the
building next door so the person who
wants to buy the but pay off the taxes
he owns 11.32.
so proprietor I'm sorry he's the only
one who's the only one on this on the D
correct so yes I believe he is the only
one on the deed from what I saw
come right
so the second part is so what would stop
him from you know getting this and
somehow transferring it back to his
brother he could potentially do it but
he would still have to pay the sixteen
thousand dollars off
in like there because all he would be
doing is redeeming
all I'm asking you know the responses to
as I said wave
um the the interest
and discharge the MVB the two mvbs uh
the principal so that the brother can
then redeem the parcel or the property
owner can redeem the parcel and sell it
to his brother he still would have to
come up with sixteen thousand dollars
and you know a little over sixteen
thousand dollars
um
that doesn't prevent you know it
honestly doesn't prevent the brother
from keeping a vacant lot
you know he would then have to pay taxes
on it and all that this is merely a
question and you know every time we were
like you know what you're getting at
it's merely a question of whether or not
um the city wants to potentially take
the property in foreclosure and then
um sell it for less than what could be
what it would be redeemed for
thank you
think you could we negotiate with the
attorney that wants it at least recover
the demolition fee and the water since
we kind of paid that out in
we could it doesn't seem as if from
talking to the attorney
um it's going to happen that way you
know he he reached out to me the brother
doesn't see the value in paying
you know 68
757.86 for a lot that can't be built
upon
um as I said you know
he just doesn't make it doesn't make
Financial sense for him to do that
the only things are there on the
property right now are the the tax
leaning and the two other liens right
there's no other claims of all these
properties
um I can't speak to any other inter I
can only talk about the tax Lanes I
can't speak to a mortgage or anything
like that you know but when we do a
foreclosure it you know anybody who has
an interest in the property mortgage
company judgment debtor or judgment
creditor rather their interest is
foreclosed because we have to provide
them with notice Etc our tax liens are
at the top of the list
all right we have priority over those
other creditors
[Music]
that answer the question yeah
just to follow that did before close on
this property I love you we're currently
in the process of the Foreclosure right
so you don't have a list of all the
vaccines all of these against us
property I have a list of the liens
these are our links I don't have a list
of all the other leads I don't get that
what I get from when we do the searching
for it our pump the company that does
the search for us tells us only who has
to who we have to serve right there's a
mortgage on the property this is the
company you have to serve we don't see
the the document the mortgage document
we don't see any of that so we don't
know the amount to our Windows it might
be a judgment creditor but we don't see
what the Judgment amount is we just see
that we need to serve this individual or
this entity
foreign
they're in good standing with the city
right now correct there are um from what
I could tell though well I can tell you
there is no taxes due on this property
next door it's not subject to
foreclosure they're not behind on taxes
um and any and I think there's one other
parcel that's owned by this person no
taxes are owed I couldn't find any open
code violations so no issues on that
front
so would it be possible to require them
to
consolidate the vacant parcel with his
the buyer's property that way it might
alleviate some of the concerns about
giving it back to the brother yeah I
understand that
um that's a good question I've been
thinking about that I don't think we can
do it in this scenario because
either the council
um
either the council just trying because
it's not like a property sale where we
can hold it under contract to say it has
to be Consolidated as this isn't that
scenario this is just is the council
going to you know waive the interest and
discharge the those non-tass Lanes
um
I would I would certainly you know I
know the attorney uh obviously and I
think a lot of us may know that attorney
I would tell him this is something that
you know we want to see happen it makes
more sense but because
um it will be redeemed before the
property is actually transferred and
that's a private transaction I can't
require that
[Applause]
[Music]
any other thoughts questions
that's amazing that for me is like I
mean one of the major concerns that I
don't know I mean I don't have anything
family should be and you know help each
other but I have concerns that somehow
this is
gonna really end up back with the person
who you know had all these charges had
all these days right
and I'm sorry if I can just comment on
that
um you know to be fair this
um to that person that fire that I mean
obviously some of these taxes go back
um you know well actually
taxes in 2018 weren't too bad but when
that fire happened
um obviously on that fire I believe
happened in um just uh 2018. yeah so
they were I've been pretty good with
your taxes up until the point of fires
and then it didn't make sense I didn't
get away for them you know for paying
taxes on property with this structure
and it's not worth because remember the
assessment always comes before the tax
year right
um so in 2019 when that fire happened
um
and then in 2020 it was still being I
think seen as a structure still being
there since it was based on the previous
year the previous year the assessment
right so the 2019 assessment year
impacted obviously the 2020 taxes
right this is It's the lag that kind of
happens with it
um you know that's what I think in a way
this person who owns this property at
1134 Albany Street without a structure
being there
um it didn't make sense honestly I think
for that person to you know I'm going to
pay the city 57 000 for the Emergency
demo I don't have one I don't have the
funds to pay that amount
um I'll just lose it in foreclosure
um you know it's it's difficult right
um
you know to be to be honest I think what
happens on the back end if the city
takes us in foreclosure chances are
we're going to try to sell it to an
adjacent property owner yeah and I don't
anything there it could be the other
side or it could be somebody else who
you know seeks out of variance because
they actually want to build there as
possible has happened before and you
know sometimes they can get the variance
but as I said this is a very unique
circumstance in that you know this
person would still have to pay the six
over sixteen thousand dollars to redeem
the property uh and it's a property that
you know would be difficult for the city
to
sell for more than five thousand dollars
so
I'm sorry I just want to say that I
think that I hear the concerns but it
seems to me like I wonder if the person
currently is the owner the brother or
the person who would be giving us the
over sixteen thousand dollars would even
want the property back I mean it sounds
like
he's disregarded it for this this many
years
um this few years I should say but I I
feel like it's almost like a bird in the
hand kind of situation where I would
agree that we're going to get if we get
over sixteen thousand dollars for this
um to me that's a windfall versus you
know what we could possibly sell it for
realistically so I know I'm not on the
committee but I I would be in favor of us moving forward with the
recommendation as presented
any other questions comments on this
entertaining motion
a motion for that so
it's a way of the non-tax claim waive
the interests on the taxes and aware of
the interest and the non-backed slave
exactly so what it says in the bottom
sixteen thousand right to discharge the
non-passen through 2019 and 2020
respectively and waive the interest on
2018 through 2021 non-tass lanes and tax
links as applied to 1134 Albany Street
so it's getting rid of all interests is
only the only thing that will be
remaining is the principle of the tax
liens
foreign
[Music]
hi
call to order Finance on the first item
is a reminder for the homes
ARP the historical allocation plan for
the home Consortium that's a reminder of
public hearing should be held on the
January 9th because next Monday
the next item is the application for
ReStore New York around 7th grad so we
had a public Hearing in 1227.
are there any comments regarding this
seeing them
a reminder I believe
all in favor
the next item is update our allocation
Miss Porterfield thank you so Mr told me
to speak to a couple of the subjective
items going on here
um
so the
small Department
sent out a direct agreement to various
departments to get input on the you know
the applicant excuse me the agreements
that are ready to go out those were
there aren't any contingencies those
that are strictly programmatic
we got some feedback from the
development department
the draft agreements were modified today
they went back over to the development
department this afternoon the
development department I believe we're
going to move I know Danbury from
developments here I believe we're going
to move ahead and get those rapid
agreements out in the next day or two to
those organizations so that they can
review it one of the things that did go
out a while back is probably a month ago
there was a letter that went out to
those organizations that
were appropriated funds for for their
projects
they're as part of that there was a
checklist that was
um I think sent with the letter
requesting certain documentation so we
could have things in hand and be ready
to go even for those organizations that
had contingencies related to you know
raising other funds so that they you
know once they got the funds in place we
would already have the other
documentation we needed so we can just
kind of you know enter into contract my
understanding is some organizations have
provided us with all the documentation
uh so it'll be easier for us to enter
into those agreements sooner rather than
later particularly those that don't have
contingencies
some of them have not submitted their
documentation that was requested
I believe Mr spray from the development
department could speak a bit more to
those documents
otherwise
I know there was a question related to
um
what funds have to be or what
contingencies existed particularly those
funds that had to be raised by certain
organizations in order to
um
you know essentially get the other
funding from the city
um I don't know what if the council has
received anything on that it has yes so
what um witness Mike who is provided to
every council member is actually a copy
of the resolution and within the
resolution as you read through the
resolves it tells you you know what the
contingencies are so we are going
working on putting it into a spreadsheet
format but for this Patrick assets last
time so the information is there just
have to read and that's one of the
resolutions the other resolution did not
mention the contingencies it just said
that the council appropriated the funds
and authorized contracts only with
non-contingency organizations but we
could obviously go in and fill in the
blanks in terms of what the
contingencies are for those
organizations that do have them
uh with that I don't know if you'd like
Mr Gray to speak to
Instagram we can just add to the first
resolution that we pass with regards to
the course of application uh Patrick but
uh there's a two organization that had
contingency available Deeds on the force
of them second resolution this one has
dates one year from the award so we'll
have to amend the next cycle
for these two organization to add the
one year didn't we do that at our last
community no we didn't we held up
because we wanted a list of all the
project with contingencies right okay so
we have
so we'll put it in Excel format and just
distributed across okay bro this this
does it for me oh this doesn't for you
yeah yeah
thank you
so
um I guess you're looking to have some
updates on where we stand with the arpa
funding um as Andrew pointed out you
know we sent out letters the Mayors all
sent out letters with a list of
different things we were looking to get
prior to entering contract
those things were primarily related
around policies and procedures and
internal controls within organizations
this is federal money so
um
part two CFR 200 kind of dictates what
is required of agencies to have internal
controls and how they procure contracts
and things like that so we ask for the
policies and procedures around that um
you know there's there's Federal
Regulations around anti-discrimination
laws we ask that agencies provide that
information as well
um
and then you know some agencies got the
amount of money they requested some
agencies got less
um so we asked for updated Scopes will
work
um any agency that was looking for more
of a kind of construction related things
like the Carver Community Center is an
example
um we're looking to get the actual
construction documents on the complete
budget a lot of these agencies when they
applied for the funding they didn't
necessarily have a lot of things in
place so we were trying to look to
collect kind of all that information
prior to you know entering an agreement
or at least entering a conversation
about those things prior to you
questions related to that
so that's going on right now and to what
is do you always ask the third time do
you have a time um so there's there's a
couple agencies that have submitted
everything uh most are working to
pull it all together
um you know different groups are
different stages I can't speak off the
top of my head at this point in time who
stands where but
you know as we get the paperwork in and
the information in we'll certainly work
on getting the contracts out you know
the law Department sent over to draft
agreement today
so
and nothing should prevent the draft
agreement for going out now to again we
waited for feedback from the development
department and I went to another
department as well we took that feedback
built it into the agreement
and for those as I said for those
organizations that are providing
programming and not construction and
that don't have contingencies the
contracts are ready to go out they
should be going out I would imagine you
know as I said tomorrow or the day after
that's that you know and then and
they've already submitted those
documents that they needed to submit as
Mr Gray indicated the internal controls
are important because we're dealing with
Federal funding
um one of the documents that we looked
and receive was the audits at the last
audit from those organizations some of
them obviously have them because they're
larger organizations as something that
they do in their normal scope of work
some organizations don't have audits
they haven't done an audit recently at
least an independent audit so we're
working with those organizations to try
to figure out how they can get you know
fulfill those requirements that's kind
of a lift for certain organizations
any other questions regarding this
so in two weeks we're going to bring it
back but we want to have the spreadsheet
and kind of where we are so it's like
one more concise document so that will
include then then we'll be able to talk
about just putting the one year thing on
the two agents okay yeah yes
the projects that haven't been selected
would be appropriate now to speak
towards how and inform any projects that
are still not receiving funding either
letting them know where they currently
stand with us as council members I am
not trying to distribute more work to
our city city officials but I think it
is long overdue for the community that
is waiting to at least get an updated in
some form of fashion as to why your
project has not been selected or ways
and mechanisms to correct some gaps so
that you do receive further
consideration or we should anticipate
hearing more
stances from programs that have that's
been coming to our College meetings I
can say that a number I don't know which
ones have and which ones haven't but you
know most agencies that were
anticipating and put in applications did
look and followed closely
where the process stood at city council
were aware of the resolutions that were
passed and there were a number of
agencies that reached out and acquired
about whether they had been funded or
not and we did before those agencies
that at this point in time they had not
been selected
not that it wouldn't be possible in the
future but at this point in time that
they had not been did not receive funded
please I don't say I appreciate the work
that uh the claim department has done on
behalf of the council part I truly think
that this is a narrative that our
Council needs to bring forward to the
city
um I don't think we can rely on the city
to do or speak for us because this is
literally our responsibility
thank you
so miss
so Mr ombre generally speaking like when
we do
cdbj and people submit an application
and they're not funded is there a
process that you test the people who are
don't get funding do you normally do
that
yeah we usually let people know that
they haven't funded CVG it's generally
not many organizations usually there's
and if they see the budget because we
have public comment periods we have
30-day public hearings we do all that
stuff so generally they're aware and but
we do send out letters to
any other questions I think that's a
discussion that we would have with the
mayor's office in terms of having staff
send that out we can't tell the staff to
do that or not to do that so
but those people want to wait until the
final application we still have some
funding that needs to be allocated and
then do the final letter
oh
foreign
that out
or do we formally do what what Mr Gray
said that we just say you know you
having fun at this point
so there's just like at least a blanket
leather
I only know one I know several agents
have reached out but I don't know that
one that came to the council so far so
the council meeting to advocate for uh
for their project although that
particular organization asks for funding
for the project but the building that
they wanted to be in wasn't even they
won't be able to use the building
because the building needs to be able to
code so that's something else that would
have been another cost
so
the mirror is that something you've
helped into having just a general letter
sent out to the projects that weren't
funded at this point
you knew that
and then people will they know the class
because that was just the question
itself thank you
go ahead and she said this is sort of a technical question around for
agencies that whether it's cdb TV or
this or I mean does your office provide
some sort of you know technical
assistance in terms of
um
you know maybe other funding sources
that might be open to those um or G you
know here's here's something that you
might want to tweak or hear something in
terms of planning the project that you
know might might help you assess access
funds from other private sources I'm
just curious about that generally we
don't we haven't really advocated for
private sources you know there's there's
sometimes grants that come up that we're
aware of that we maybe suggest people
look at
um but
um you know generally in view this kind
of outside our scope because it's kind
of it can be kind of difficult to speak
for other agencies we certainly provide
technical assistance for agencies when
they apply to us and you don't
necessarily fund them yeah and we
provide them guidance and maybe how to
you know get funding in the future
for our funding but and it's an ongoing
technical assistance for many agencies
about how to manage Federal funding on
whole right um it's not easy at any
level a lot of times the the paperwork
and the burden of it is overly
cumbersome for smaller ABCs and it's
just that's the unfortunate nature of
Beast yeah it's it's Federal money so and we are we're
fiscally held accountable for the
decisions they make sure so if they make
a mistake then we could potentially be
in the position where we would have to
return the money
out of either Grant funds or some sort
of General funds to the federal
government
gotcha so
go ahead and then just so I'm clear I
wasn't necessarily asked asking or
suggesting that we send out a notice to
individuals that weren't allocated it
was one of us given programs that
weren't selected and update on why you
weren't selected or ways to improve your
status
if that's not something we're going to
do I wouldn't want to waste
uh generally speaking that we don't
usually say here's how you can improve
your application and you know it's just
I mean then let's just just look at it
that's like a huge lift yeah for the
staff to say okay we've reviewed it this
shows that and here's here's where you
didn't do well
so that's a lot to ask about no I don't
I guess if if it is that there's a broad
range of of agencies in a broad range of
the Professionals in those agencies I
guess
I basically was taught early on that if
somebody did not give me a grant that I
should call and say gee are there ways
that I can improve my application so I
put that out there to the public just
that
um you know that's just a good thing to
do whether it's a public Source or a
private Source if you do get rejected
for a grant
it's it's a good idea to try to follow
up just as if we were applying for a job
and we get it rejected from the job it
might be a good thing to call and say
hey is there something on my resume or
in my interviewing skills that might
need Improvement I'm just I know it's a
lot to ask that's a lot easier of an
approach than to reach out and take the
proactive approach to dissect every
application that wasn't funded and try
to figure out why it made it happen if
somebody reaches out to us and asked us
right that's all I'm saying yeah and and
you know
that's that will be the better approach
yeah
any other questions
thank you so we'll have to talk in two
weeks
yes please okay thank you the next item
is the mayor's recruitment fund just
Ferrari
Madam Carter Council um we were joined
number four number five uh tonight and
until we have more details and things we
can get through okay okay
thank you
[Music]
we have five items on the agenda the
first item is to authorize the mayor to
enter into a supplemental group number
three with New York State Department of
Transportation for not Street uh
Roosevelt to Wendell Avenue Paving
it says Mr Wallen but I don't see him in
the room so
tonight
good evening so some of the background
information the city is connected to be
applied for and receive federal funding
to replace the existing traffic signal
of the notch Street and Rosa Road and
Wendell Avenue intersection
during the construction phase there was
additional work time and materials that
were required which in total of the
additional costs for construction
inspection increased 180 580
95 of the cost is covered by federal and
state funding which is 171. 171 551.
five percent is the city portion of nine
thousand twenty nine dollars and we
recommend the city council authorize the
mayor to enter into the supplemental
agreement number three with the New York
State Department of Transportation nysdot
foreign
thank you very much
item number two is just a reminder
um
for the Amendments and Zoning code
regarding banking facilities and private
clubs or lodges and the public hearing
will be held on January 9th next Monday
and item number three is also a reminder
of a public hearing for applying the
overlay historic district zoning to 308
State Street and that public hearing
will be heard will be had on January 9th
2023.
uh the next item on the agenda is item
number four revised parcel for the sale
of 1156 Hildebrand Avenue so just to be
clear we're just revising this these
aren't property sales so we're just as
though it does not need to go into
executive session
Mr Brown
foreign
thank you good evening the first item is
to the original resolution number
2017-250 to sell 1151 Hildebrand Avenue
from 18 wayson Street to tikalakima for
the sum of 12 500 uh there was an update
to one of the parcel numbers for those
properties the update uh or the
immediate the new resolution should
reflect the SPL number for 1151
Hildebrand Avenue as
49.34-2-18.1 and 18 West industry as
49.34-2-8.12
any questions
all those in favor
um item number five
we buy parcel for the sale of 1151
Hildebrand Avenue
the original resolution number
2017-261 to sell 1156 Hildebrand Avenue
to uh govender lockman for the sum of
twenty thousand dollars uh the updated
personal numbers should reflect as
49.34-2-8.1
questions
unseen motion so second all's in favor
is there anything else
all those a favor
um
have a good evening