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[10:45] meeting for Monday June 5th 2023 the
[10:50] first uh
[10:52] committee is finance
[10:55] don't see Mr Flora oh okay
[11:02] there he is
[11:05] thank you I want to call the finance
[11:08] committee's Arda and the first item in
[11:10] the presentation of the 2022 audit
[11:12] acceptance Mr Ferrari
[11:14] good afternoon Madam president city
[11:16] council mayor we heard today we have a
[11:19] presentation from one of the partners
[11:21] and owners of kuzak and Company or
[11:23] independent Auditors for the cities
[11:25] connecting who audited our books this
[11:27] year he's going to do a presentation and
[11:29] I have right for me uh the financial
[11:31] statements right here last year I sent
[11:34] it to you early and then you guys all
[11:36] forgot to bring them so this time I
[11:37] bring It Forward
[11:39] John I'm going to pass these out and
[11:41] then you will speak
[11:43] okay
[12:05] thank you
[12:22] some reading material for tonight
[12:25] all right well uh thank you all for
[12:27] having me here tonight just wanted to
[12:29] start off by saying thank you to Tony to
[12:31] the rest of their staff at the city here
[12:33] about South turn the audit especially
[12:35] towards Nelson who was our primary point
[12:37] of contact during the audit
[12:39] um our ultimate responsibilities during
[12:40] the audit is to be able to issue an
[12:42] opinion on your financial statements as
[12:44] to whether they're materially stated and
[12:45] whether they're in compliance with
[12:46] General accepted accounting principles
[12:48] otherwise known as CAD so our audit
[12:51] takes place in three main phases the
[12:52] first uh main phase of our audit is the
[12:54] pre-order phase which takes place in
[12:57] December so during this time what we're
[12:58] doing is we're reviewing your internal
[13:00] Patrol processes we're testing those
[13:02] internal control processes we perform
[13:04] variants of budget analysis we review
[13:06] the city council meeting minutes and we
[13:08] also include our internal risk
[13:10] assessment procedures
[13:12] uh the next is our audit field work
[13:14] phase which takes place in December we
[13:16] use the information gathered during our
[13:18] pre-order phase to develop our audit
[13:20] programs and verify that your account
[13:22] balances appeared materially stated and
[13:25] the third and final main phase of our
[13:26] audit is the reporting phase this is
[13:28] where we review the financial statements
[13:30] that are prepared by our senior
[13:31] accountant and we report on the final
[13:33] results
[13:34] so the financial statements that you
[13:35] have in front of you these are a seven
[13:37] to six page documents overall and
[13:39] they're broken up into several major
[13:40] parts so the first major part of your
[13:43] financial statements on page one through
[13:44] seven this is the Management's
[13:46] discussion and Analysis this is a
[13:48] required on audited section of your
[13:51] financial statements it summarizes your
[13:53] operating results and also your other
[13:54] financial statement highlights pages
[13:57] eight through ten this is your
[13:59] independent honors report this is where
[14:01] we issue our opinion on financial
[14:03] statements I am pleased to say that we
[14:05] have once again issued an unmodified
[14:07] opinion on your finish statements so
[14:09] this is considered the highest level of
[14:10] insurance that we can give you it's
[14:12] considered a clean report we have no
[14:14] reportable findings or interior issues
[14:16] one important thing to note about your
[14:18] financial statements is that these are
[14:20] on the fun level and account group basis
[14:23] only exclusive of the non-current
[14:25] governmental asset accounts so these are
[14:27] not full Gabby 34 compliance statements
[14:30] they're on the fun level only so we're
[14:32] issuing our opinion on one level
[14:34] uh Pages 11 through 13 these are your
[14:37] governmental fund balance sheets and
[14:39] statements of Revenue expenditures and
[14:41] changes in fund balance approximated
[14:43] operating results for the year ending
[14:45] 1230 122. the general fund had a surplus
[14:48] of 2.6 million dollars water fund at a
[14:51] deficiency of one million dollars the
[14:54] steward fund has Surplus 14 000
[14:56] Recreation fund surplus of 248 000
[14:59] special grants and revenue funds surplus
[15:02] of 23 000 and capital projects had a
[15:05] surplus of 2.5 million which was
[15:07] primarily because of your proceeds from
[15:08] serial Bond issuance and band reductions
[15:12] so the main contributing factors to the
[15:14] general fund Surplus and these are
[15:15] approximated sales tax revenue exceeded
[15:18] your budget by 2.3 million dollars
[15:20] Casino revenues exceeds expectations 800
[15:24] 000. prior year of taxing collections
[15:26] these exceeded expectations by 3.1
[15:28] million
[15:29] Insurance recoveries exceed Expectations
[15:31] by nine or forty thousand mortgage tax
[15:34] revenues these exceeded your
[15:35] expectations by 560 000 and your federal
[15:38] Arco funds that were utilized during the
[15:40] year 2.3 million
[15:42] overall we feel that management does a
[15:44] very good job managing your reserves
[15:46] overall fund balance in the general fund
[15:49] eighteen point nine million dollars in
[15:51] 2020. 6.4 million dollars of that was
[15:54] restricted uh the details of your
[15:57] restricted and assigned fund balances
[15:58] these are on pages 51 to 52 with the
[16:00] notion status
[16:02] your band borrowings decreased by 461
[16:05] 000 during the year primarily for a
[16:08] principal repayment and conversion of
[16:09] cereal bonds uh New York State EFC
[16:12] borrowings these increased by 2.4
[16:14] million
[16:15] uh serial Bond debt decreased by 1.1
[16:18] million for a repayment and refundment
[16:22] uh we're going to finish savings as well
[16:24] you will see a decrease of 9.4 million
[16:27] dollars in the city in the city net
[16:28] pension liability for the underfunded
[16:30] ERS and pfrs doing gas for statement 68
[16:33] or required to put these items into your
[16:36] financial statements at their actual
[16:38] evaluations
[16:39] balance of end of the year 4.3 million
[16:42] dollar liability for police and fire
[16:44] retirement
[16:45] ERS was actually the asset of 3.6
[16:47] million dollars per year to 2022. Total
[16:50] liability this is your other
[16:52] post-employment benefits decreased by 65
[16:54] million dollars to a 261 million dollar
[16:57] liability overall on page 14 that's your
[17:01] custodial fund this is required by
[17:02] Jasmine statement 84. this reports the
[17:05] property taxes by other governments to
[17:08] die every minute
[17:09] Pages 16-58 these are the no serial
[17:12] financial statements I wasn't going to
[17:13] go into any major detail on disease but
[17:15] if you're not comfortable with the face
[17:17] of financial statements or financial
[17:18] statements in general notes are a very
[17:20] good read highlight the significant
[17:22] accounting policies of the city and also
[17:23] the material account balances that
[17:25] appear on the face of the college
[17:26] students
[17:27] pages 59-65 is your required
[17:31] supplemental financial information
[17:32] budget actual reports ERS and pfrs
[17:36] pension asset liability detail and also
[17:38] the full Tech detail and related ratios
[17:41] on pages 66 through 76 this is the
[17:45] federal single audit since the city
[17:47] expanded awarded 750 000 in federal
[17:49] funding during the year you are required
[17:51] to have What's called the federal single
[17:52] audit
[17:54] um total thorough expenditures for the
[17:56] year with 14.1 million dollars we are
[17:59] required to rotate our major program
[18:00] selected every third year so this year
[18:03] the major programs are allotted where
[18:05] your Community Development block grant
[18:07] and also our funds we noted no material
[18:10] weaknesses and no significant
[18:11] deficiencies within the same audit we
[18:13] were also able to issue an unmodified
[18:15] opinion on your single audit it's a very
[18:18] good report clean with no Finance no
[18:19] reportable issues
[18:21] your Arbor funds are required to be
[18:23] obligated by December 31st 2024 and
[18:26] expanded by December 31st 2026 currently
[18:30] the city at year in 2022 was 49 million
[18:33] dollars we're going to spend in our
[18:34] point that must be obligated and
[18:37] inappropriated by that time period so
[18:40] the general fund Surplus and operation
[18:42] shows the city has has continued to
[18:45] improve so from an accounting standpoint
[18:46] it felt that the conventional patrols
[18:48] were very good and the city is uh the
[18:50] cities accounting information is
[18:52] reliable
[18:53] uh one additional item that you will see
[18:55] in the pack that you have is our post
[18:57] governance letter this is considered our
[18:59] management letter or require
[19:01] communication at the end of the audit we
[19:03] did have one recommendation during the
[19:05] year and this has to do with your
[19:06] Municipal voucher bills they're
[19:08] outstanding your previous years we feel
[19:10] that these are being reported properly
[19:12] of the financial statements but we do
[19:13] have some other items that we give
[19:15] recommendation to um either consider
[19:18] writing these off the rest of
[19:19] collections or you know some find some
[19:21] other means either collect these items
[19:23] or just allow them accounting staff to
[19:25] get these books
[19:27] uh the only remaining item that we have
[19:29] for the audit is the federal census form
[19:31] it's from sfsac it's required to be
[19:34] fired filed with the federal government
[19:36] that report to your federal funds that
[19:39] were expended and bought in during the
[19:40] same allotted so that's the last
[19:43] remaining item that we have for the
[19:44] audit if there's any questions on the
[19:46] audit process in general and what kind
[19:48] of what we're getting kind of quick but
[19:50] um if there's any questions I can take
[19:51] them at this point on the audit results
[19:54] or the odd process in general
[19:55] [Music]
[19:57] thank you
[19:59] any questions
[20:07] all right we're just getting a chance I
[20:09] am having a chance we just got it so I
[20:10] have any questions for you right now no
[20:12] that's okay
[20:13] um so Mary what happened to you last
[20:15] year is going to do the summary of the
[20:16] operating results that that might be
[20:17] helpful to you what I can do is also
[20:19] send that again you know two or 50 cents
[20:21] the entire city council I haven't take a
[20:23] look at it and we're gonna go with age
[20:25] you in going through the financial
[20:26] statements to you know the major
[20:28] highlights essentially the cloaking yeah
[20:31] all right thank you very much
[20:34] oh
[20:46] uh the finance department where I
[20:49] requesting to pass this tonight except
[20:51] the audit if you don't mind
[20:54] that way we have certain nutrients
[20:57] moving forward clearly has any questions
[21:00] do the summary and be able to get you
[21:03] and the answer is during the next week
[21:06] if there are points that come up that
[21:08] people want detailed info
[21:11] further explanations and the reason for
[21:14] this is that we have this time limit to
[21:16] send things to different parts of
[21:18] government and we have certain number of
[21:20] ways right that our audit has to be
[21:22] complete and accepted by that's why
[21:25] we're asking to move it along forward
[21:27] so we can hit make all our dates for all
[21:30] our agencies
[21:31] hey John goodness Tony scribes so we do
[21:34] have we do have a limited amount of time
[21:36] from the end of our audit so the
[21:38] substantial completion of our field work
[21:39] until the finalization of the audience
[21:42] is financial statement so I think there
[21:44] is still some time to go over results
[21:46] and if there's any questions I think
[21:48] that's you know that could be
[21:49] appropriate if that's
[21:52] um
[21:53] [Music]
[22:14] additional time to go over this uh send
[22:17] questions back to me if there's any
[22:18] concerns as you're going through the
[22:20] audit
[22:21] um
[22:25] the overall I feel that they're in very
[22:27] good shape I feel that you know the
[22:28] numbers in there are they're very clean
[22:30] it's a very good report
[22:32] um so I don't think there's anything to
[22:34] preclude you from accepting them tonight
[22:35] but if you if you wanted that additional
[22:37] time
[22:39] okay any other comments
[22:44] can you come in yeah I well I would once
[22:47] I'm looking more I mean this is the
[22:49] first I've seen I'm and nothing I don't
[22:51] believe you
[22:53] but the given you said the fact that
[22:55] it's just timeline if not then we could
[22:57] have passed it and then you know if I
[22:58] had any questions anytime but if you
[23:00] think there's
[23:01] um no I absolutely think it could pass I
[23:03] think you could pass it tonight if
[23:04] you're two weeks after that that's what
[23:06] it is so you know I know I'm kind of
[23:08] going back and forth with different
[23:10] things so there's a time I would be more
[23:11] of like you're reading another one oh
[23:13] you know everybody
[23:16] process that moves it to full Council a
[23:19] week from now so if you hold it two
[23:21] weeks it would actually be a three weeks
[23:24] that's that's why we're asking and if
[23:27] there's anything in between that time
[23:28] period you could handle that yeah I
[23:31] don't anticipate any material changes so
[23:33] I would be looking more for material
[23:35] changes large changes in numbers that
[23:37] would substantial
[24:04] all in favor thank you thank you very
[24:07] much
[24:10] the next item is contract
[24:15] let's Porterfield
[24:17] uh yes so I asked Mr Ferrari to give us
[24:21] to follow where we are with The Arc of
[24:23] contacts in terms of what has been
[24:26] signed looked at the door
[24:27] what's where we are the steps to those
[24:31] that have an answer
[24:33] again hello everybody uh I I think it
[24:36] was two or three weeks ago that I think
[24:38] it made the middle of May there's really
[24:40] has not things have not changed since
[24:43] the middle of May but we do have three
[24:45] contracts in place
[24:47] for the YWCA of capital needs the
[24:49] Bethesda house uh Carey's house and a
[24:52] safe Inc for critical needs we have
[24:55] three in place and we have a
[24:58] three off uh in the pipeline we have
[25:00] this connecting Foundation we have the
[25:02] bcni and the Hamilton art centers with
[25:06] the planet is that we're having we you
[25:08] know we just lost what you know one of
[25:10] our main guys Dan Gray who moved on and
[25:13] so I'm in the process of taking it over
[25:15] uh and what the plan is to do is uh by
[25:19] starting in the next couple days and
[25:21] during the week I'm actually going to be
[25:23] emailing calling and working with all
[25:26] the all the agencies and companies that
[25:29] we've had given the grants through to
[25:31] see where they are because we did uh ask
[25:34] them to deliver us some pre uh
[25:36] pre-contract uh
[25:38] reports so I'm going to contact them
[25:41] we're going to see where they are with
[25:43] that and then I'll have a gig I'll be
[25:46] able to personally give you a better
[25:47] idea where we are with that uh you know
[25:50] we're looking we're looking at uh you
[25:52] know time's running out I mean we have
[25:54] some things in August and then in
[25:57] September by September all our
[25:59] contingencies are are going to be more
[26:02] often going away I just one of the
[26:04] things that I've noticed as I was
[26:06] looking through everything is uh you
[26:08] know we're starting to get a lot of
[26:09] these organizations are getting uh
[26:11] prices on what the projects that they
[26:14] you're doing and as you know as we're
[26:16] going through this with our the city
[26:18] projects the cost of actually doubled
[26:21] so one of the things we're going to have
[26:23] to think about is
[26:25] are we going to be able to afford to pay
[26:27] these agencies when they come in and
[26:29] they didn't get funded enough so that's
[26:31] something I just want to just keep them
[26:33] back in mind of something that we need
[26:35] to do or how we're going to do it going
[26:38] forward
[26:39] Kristen would you like to add anything
[26:41] [Music]
[26:44] any any questions
[26:47] you wanted to add you wanted to know how
[26:49] much we spend is so we spent so far
[26:51] right so far as we spent about 4 million
[26:54] I got that number right here
[27:08] so far we've spent four million
[27:12] 9793.96 and the bounce uh that we have
[27:16] left in harpa that's free and clear I
[27:19] mean without
[27:20] any you know concerning if every project
[27:23] goes through we have
[27:25] 792 768.52
[27:29] [Music]
[27:37] a couple of weeks ago when you were
[27:40] talking about
[27:41] um that you the government might be
[27:43] talking about unexpended funds correct
[27:45] so can you is have you heard anything
[27:46] more can you stop uh and as you know
[27:49] they just recently passed the debt
[27:51] ceiling limit and one of the main things
[27:53] out of that up to the last day they were
[27:55] going to call back funds uh I think at
[27:58] the final the you know as we're reading
[28:00] the past Congress was not it does not
[28:03] include touch any of the Earth but I I'm
[28:07] thinking going forward you know that's
[28:09] something that's going to come back
[28:12] again so I just that is the reason why I
[28:14] want to contact all the agencies I want
[28:16] to get our you know try to get all our
[28:18] money in a row I want to get it all uh invested and I wanted to all work for
[28:23] us
[28:24] okay thank you
[28:28] I know you're mentioning providing us an
[28:30] update from your emails calls and just
[28:34] in general what can we expect
[28:36] like I said I'm going to start this week
[28:38] uh and uh I figure it's going to take me
[28:40] at least two weeks to get through
[28:42] everybody so I don't want to I'm going
[28:44] to get it all done so I can report back
[28:46] I don't want to like do half and then
[28:47] come back in the Poor Dad so maybe maybe
[28:50] buy the next console media we'll have
[28:52] that ready I'm sorry that's my goal
[28:54] thank you and again a lot of these
[28:57] agencies uh they're reluctant to uh to
[29:00] talk about or get this stuff to it so
[29:02] hopefully I can get to everybody yeah
[29:05] thank you any other questions
[29:08] thank you thank you for your detail well
[29:10] thank you very much oh we're gonna
[29:12] happen would you like to have it back in
[29:14] two weeks okay yeah
[29:18] motion to return so
[29:21] all in favor all right thank you Council
[29:24] Holy City development and planning we
[29:26] have 17 items on the agenda the first
[29:29] item is ceremony resolution for flying
[29:32] neighborhood for Flag Day Miss Patrick
[29:34] yes June 14th is Friday
[29:37] um we've been doing this resolution for
[29:38] the last several years and um hopefully
[29:41] if this passes through we're gonna have
[29:44] someone from the county uh the new
[29:46] executive director of the county
[29:48] Veterans Affairs is going to come in
[29:51] except the resolution in a couple of
[29:52] weeks
[29:54] I move this second all's in favor
[29:58] next item number two is cerebellum
[30:00] resolution recognizing the celebration
[30:02] of Juneteenth so we all know um
[30:04] Juneteenth we'll be celebrating here in
[30:05] the city of Schenectady
[30:07] um starting the weekend I believe of
[30:09] this it's on the first days on the 16th
[30:10] so I'm just asking that we have a
[30:12] ceremony resolution to present at the
[30:14] event that will be held in Central Park
[30:15] on that weekend
[30:16] [Music]
[30:18] okay all those in favor aye
[30:22] and the third one is a ceremony
[30:25] resolution recognizing Sergeant Robert
[30:27] Becker who as you know has worked with
[30:29] the Vets Organization for a long time he
[30:32] is not in good health but they are doing
[30:35] it they are honor doing him for honor of
[30:37] that so we'd like for the city council
[30:39] to have a resolution there
[30:41] hi
[30:44] okay item number four secret
[30:46] determination uh Hamilton Health
[30:47] rezoning to R2 to family residential
[30:50] public hearings was on 522. hi Mr hi
[30:54] good evening everybody
[30:56] um this request is related to the rezone
[30:58] that we brought a few weeks back
[31:01] um for Hamilton Hill and rezoning the R1
[31:05] area to R2 so the first item would be to
[31:09] for the council to adopt a negative
[31:11] decoration declaration for Seeker this
[31:13] is a determination of non-significance
[31:17] any questions
[31:20] a little bit
[31:23] a second all those in favor bye hey I am
[31:28] number five resulting organ coordinates
[31:30] for Hamilton resulting our two two
[31:33] family District the public hearing was
[31:34] on 5 22.
[31:36] um same reason and this is just
[31:38] um recommendation for the city council
[31:40] to pass the ordinance to change the
[31:42] zoning District of 27 Acres from our one
[31:44] single family
[31:46] um to our two two family
[31:48] are there any questions
[31:50] second all those in favor
[31:55] item number six 23 20 23 2024 Hub
[32:00] continual care definition of white wmca
[32:04] Yep this request is related to our the
[32:07] annual funding that we received from HUD
[32:09] for the Continuum of Care Project in
[32:11] partnership with the Capital District
[32:12] YMCA so this is to provide permanent
[32:15] housing and supportive services to
[32:17] homeless people with disabilities and
[32:19] their families
[32:20] um and so we are just requesting the
[32:22] city council to approve the annual HUD
[32:24] COC contract for the YMCA allocation and
[32:27] authorize to enter a contract with the
[32:30] YMCA for this purpose
[32:33] or any questions
[32:34] second all those in favor
[32:39] item number seven demolition of 715
[32:42] ranking Avenue
[32:44] yes so um this this project we're
[32:48] excited to discuss the 715 Rankin Ave
[32:51] it's a blade Warehouse that is
[32:53] non-conforming with the current zoning
[32:55] District which is our one single family
[32:57] so this property has been listed for
[32:59] sale since 2021 we've never gotten an
[33:01] offer that was a viable you know use for the property
[33:07] um it's been vacant for many years and
[33:09] working with our partners at the land
[33:11] bank and Habitat for Humanity we're
[33:14] looking to demolish the structure and
[33:16] partnership with the land bank and then
[33:17] Habitat for Humanity is looking to
[33:20] subdivide into three lots to build three
[33:23] um single-family homes for the
[33:25] neighborhood so this is something that
[33:27] we're really excited about to have a use
[33:29] here and to provide just a better use in
[33:32] the neighborhood which is the R1 single
[33:34] family District so we do have our
[33:37] partners here if anybody has further
[33:38] questions
[33:39] um but the first request is just for the
[33:42] demolition of
[33:44] um of the building which would be done
[33:46] by by our partners at the land bank are
[33:49] there any questions
[33:52] it's a great opportunity second
[33:57] all those in paper
[33:59] okay and number eight sales 715 Rankin
[34:03] Avenue so once the demolition is
[34:05] completed
[34:06] um this would be to authorize the sale
[34:08] of 715 rank into Habitat for Humanity in
[34:11] the amount of three thousand dollars
[34:13] [Music]
[34:24] item number nine is for the sale of 1012
[34:27] Eastern Avenue
[34:29] thank you you're welcome uh 1012 Eastern
[34:32] Avenue the city is on since August of
[34:34] 2017.
[34:36] um it's located in a two-family or two
[34:38] district and it is a private class super
[34:41] as well we are looking to sell this
[34:44] property to Habitat for Humanity who
[34:46] will convert it to a single family unit
[34:47] which will also be rehabbed and then
[34:51] as well in the amount of one thousand
[34:54] five hundred dollars
[34:57] any questions a little bit second I have
[35:00] a question I was just wondering why um
[35:03] we we had the um
[35:05] the announcement of this before it came
[35:06] before the council
[35:08] it was a press conference last week and
[35:11] then we hadn't gone through this process
[35:12] yet
[35:15] just messaging the deal that is being
[35:17] put in place
[35:21] so that particular this particular
[35:23] property originally had a resolution for
[35:25] sales to credit or Community Land Trust
[35:27] for the purposes also for uh owner
[35:30] occupied since the merger of bcni we did
[35:34] change around some of our projects and
[35:36] so when habitat did I mentioned that
[35:38] they had interest in using doing this
[35:39] particular project it was something that
[35:42] we presented to the mayor in order to
[35:44] you know talk about the successes of
[35:46] this new project I think quality I'm not
[35:48] a question that process but it's just
[35:49] that we had the announcement before it
[35:51] actually went through the council so
[35:54] all right thank you thank you any any
[35:57] other questions
[36:02] it's a different one okay no it's the
[36:05] same one but uh second all those in
[36:07] favor
[36:10] all right item number 10 to authorize
[36:12] the issuance of a reloadable permit
[36:14] number 675 to 101 State Street
[36:18] so well
[36:22] I'm going to attempt to go digital so oh
[36:26] all right so uh revocable permit uh for
[36:30] uh 101 State Street which was the old
[36:32] Campbell house but I think it is the
[36:34] current Campbell house but that's what
[36:35] it's known as uh the two signs that are
[36:38] there for uh are for a tattoo parlor in
[36:40] an art shop they both went through
[36:43] planning or meet with planting purple
[36:46] other questions
[36:49] second all those in favor
[36:53] excuse me and number 11 authorized the
[36:56] mayor or his Destiny to enter a joint
[36:58] agreement with Metroplex
[37:02] for the North Center Street
[37:04] reconstruction
[37:06] so last cycle came forward was North
[37:09] Center Street award uh I said that in
[37:12] that time that we were booking a partner
[37:14] with Metroplex on this project for what
[37:16] we typically do in business areas with
[37:18] sidewalk work
[37:19] and now they have passed into their
[37:22] board we have a grant agreement in place
[37:23] so now we're looking to accept the grant
[37:26] agreement authorize the mayor to sign
[37:28] the grammator
[37:30] and David looking for Metroplex is here
[37:32] to run any questions so you said
[37:34] something about sidewalk so they're
[37:36] doing the entire sidewalk in front of
[37:37] them
[37:38] this project is going to be uh semi a
[37:41] complete streets project we are going to
[37:42] be doing curb and sidewalk
[37:45] um however
[37:46] you know sidewalks are a controversial
[37:48] thing so to speak and you know for our
[37:51] residents we usually want our residents
[37:52] to do a petition and then pay for them
[37:55] out of pocket so uh you know
[37:58] conversations with Metroplex have came
[38:00] to be that you know for the most
[38:02] Equitable and fair of things for all
[38:03] residents is that if we're going to do a
[38:05] downtown business development and
[38:07] sidewalks are involved that the city
[38:09] would do curbing roadway we're doing
[38:11] drainage on this project all the things
[38:13] that we would expect the city to do but
[38:15] then when it comes to sidewalks which we
[38:17] some mostly put on the residents
[38:19] Metroplex offers us these Grant
[38:21] agreements this is very similar to what
[38:22] we did on South Church Street where
[38:24] Metroplex in the city did that project
[38:26] as well so that
[38:28] um that we kind of have this Equity so
[38:29] that we can say that we're you know
[38:30] talking out of both sides of our mouths
[38:32] when it comes to oh it's always downtown
[38:33] it's always development so we have a
[38:35] Development Authority we're partnering
[38:37] with them to get you know projects done
[38:39] like this which I think has been very
[38:40] successful
[38:41] okay any other questions how about this
[38:44] second all's in favor
[38:46] um I'm number 12 award-winning contract
[38:50] for the 2023 Schenectady chips Paving
[38:53] program yeah no this one
[38:55] um I noticed that the backup did not
[38:57] transfer and I'm not sure why
[39:00] so I printed out back up for this for
[39:03] everyone
[39:06] pass it around
[39:08] um actually
[39:10] uh
[39:19] sure so I'll give you a minute to look
[39:22] but we did get several bids for the pro
[39:25] for the project
[39:26] um and the bids were competitive
[39:29] um
[39:42] the numbers were uh fairly competitive
[39:45] and they were within our estimate
[39:47] um this is a program that we fund uh
[39:50] solely with our state money which is
[39:52] Chip's money we get several allocations
[39:54] which we actually accepted I think the
[39:57] last cycle those were the chips paper
[39:59] potholes uh State Route touring money
[40:03] then we have emergency winner recovery
[40:05] money so we accepted roughly four
[40:07] million dollars from the state we also
[40:09] had a little bit of a surplus we also
[40:11] Bond some money but we're not going to
[40:12] try to use that right now so we are
[40:16] looking to authorize the base bid and
[40:18] Alternate one alternate one is the
[40:21] paving at the wastewater treatment plant
[40:22] or our water recovery facility we've
[40:25] seen a lot of construction in that
[40:27] facility and commissioner will fund
[40:29] asked that we add that to payment
[40:31] program to pave the area now that the
[40:33] construction has been completed
[40:37] other questions
[40:41] I'll second it all those in favor
[40:45] okay excuse me item number 13 uh we've
[40:49] been contacted North College Street
[40:51] Rehabilitation Newcastle Community
[40:55] so this one I apologize some of the
[40:58] backup that I wanted did not make it as
[41:00] well because I just did not have time to
[41:02] get it to you so I understand
[41:05] uh I we'll just talk about it first this
[41:08] is the for College Street sidewalk
[41:10] Assessment program
[41:12] um so we went forward and we you know
[41:16] worked with the property owners put
[41:17] together
[41:19] um
[41:19] the bin package this one will get a
[41:21] little bit different we actually have
[41:22] each individual property owner with our
[41:25] own little piece of drawing in there we
[41:27] haven't done that before just to try to
[41:30] make it more easy for people to digest
[41:32] and then under the new program what
[41:35] we're going to be doing is taking their
[41:36] own near feet of Frontage plus their
[41:38] lead walks and adding that together and
[41:41] then multiplying that by the 55 dollars
[41:43] per foot that was approved and that will
[41:46] be the no number that is assessed that
[41:49] is what did not make it I actually have
[41:51] it I just
[41:53] did not put it in that was my fault I am
[41:57] going to distribute that and try to work
[41:59] with Diane Runkle who's been leading it
[42:01] on the street in some of the
[42:02] neighborhood residents that we're
[42:03] working on to kind of show them what the
[42:05] cost would be
[42:06] um I kind of I'm kind of in a gray area
[42:08] here how we want to move forward with
[42:10] this though do we want to have them
[42:13] approve anything or are we moving
[42:14] forward with it and the assumption that
[42:16] everyone's going to pay because they did
[42:18] the petition I just want to make sure
[42:20] that we're in step with our next point
[42:23] of this because this is something that
[42:24] they're going to be assessed the cost
[42:25] and they haven't seen the cost yet
[42:29] hmm
[42:30] so should we update them on the cost
[42:32] again
[42:33] is it a mailer is it I guess that's what
[42:37] how many houses or how many families you
[42:40] know
[42:40] how many people are we talking about
[42:42] there's roughly 20 on each side there's
[42:43] an apartment unit there a large one um
[42:46] you know there are some changes that
[42:47] people view but I'd say right around 40
[42:49] but again under the new rules where it's
[42:52] going to be the fixed cost per foot it's
[42:55] not like there should be big surprises
[42:57] or people or
[43:06] the residents in this neighborhood all
[43:09] were expecting no assistance
[43:12] um and the fees were quite High when we
[43:16] were talking with them
[43:17] um now that it's a set price at 55.
[43:21] they're thrilled that they're actually
[43:22] getting some sort of assistance from the
[43:25] city
[43:26] um yeah I think we move forward I think
[43:29] it's important to tell them what their
[43:31] exact costs are whether they're let it
[43:34] but I think it's also important to move
[43:36] forward because this has been several
[43:38] years in the making and I think they're
[43:41] very much looking for that
[43:45] it's making me
[43:48] that's what I usually do
[44:05] they're not they're aware of the 55 but
[44:07] they're not aware of the actual like I
[44:09] haven't given them the document I have
[44:11] the document but I was waiting for the
[44:12] bids and I have not distributed it and
[44:15] I've kind of got a lot of pots on the
[44:17] fire here and I just did not get to that
[44:19] step yet before this one but they know
[44:20] what they're possibly basically they do
[44:22] not know at this time because I haven't
[44:24] distributed that sheet it's an Excel
[44:26] spreadsheet similar to camp in Ardsley
[44:28] Road I've created it it was meant to be
[44:30] in here but it didn't make it into here
[44:32] and then I was going to distribute it
[44:33] okay but they do know that the 55 they
[44:35] know that they just don't know correct
[44:39] they will estimate their footage but and
[44:42] chair the one area the council still has
[44:46] to decide on is what we offer the
[44:49] residence is upon completion of this the
[44:52] homeowner can pay the full bill so
[44:54] uh with the tax bill at the end of the
[44:58] year or enter into a financing mechanism
[45:03] over some period of time which is still
[45:06] at the discretion of the council so that
[45:08] you're going to have to decide uh it's
[45:10] going to be 10 years is it 15 years
[45:13] uh so there may be some comments from
[45:16] the residents that they want a shorter
[45:19] period they want a longer period
[45:24] and I did speak with commissioner
[45:26] Ferrari we have known 10 years
[45:30] right but we haven't talked about by
[45:33] extending it to a minimum 15 maybe
[45:34] because the life of the concrete is
[45:36] longer than 15. all right so we'll need
[45:38] to take that up Mr motivara so yeah I
[45:40] have to agree in terms of modifying them
[45:42] so they actually have a way around the
[45:44] real cause
[45:46] um 10 years we have actually given 10
[45:48] years to be out of two four three
[45:50] projects I suggest I mean we do the same
[45:54] 10 years and they can come in and pay
[45:56] off you know before that your time oh
[45:58] yes we need to notify that okay despite
[46:00] the fact because it's 55 let them know
[46:03] the exact positive 55 a week
[46:17] so it is time to
[46:19] um we need a motion to move it forward
[46:21] so second all those in favor
[46:25] uh item number 14 award-bidden contract
[46:27] for the Central Park a diamond lighting
[46:30] okay this was a harpa allocation 500 000
[46:34] to install
[46:36] Collegiate level lighting at the a
[46:38] diamond as most of you probably recall
[46:40] we used to have lightning on the a
[46:42] diamond it was outdated non-functioning
[46:46] lighting we've decided to upgrade it and
[46:49] we have engaged with cha sports and
[46:52] recreation they put together a bid
[46:54] package which we put out the bid was
[46:56] higher than the arpa funding 716
[46:59] thousand dollars we did get three bids
[47:01] two of the bids were quite uh close one
[47:05] of the bidders was the pool electrician
[47:08] who wanted to bid it and they were
[47:09] actually the second bidder so stilson
[47:11] does the majority of electrical work in
[47:13] the area like this that usually do
[47:14] signals and things like this and the
[47:16] third bit I would guess is almost like a
[47:18] fishing attempt if you're going to pay
[47:19] me terrific I'll do the work but you
[47:22] know you can see that number
[47:24] um
[47:25] we don't think that this is a you know
[47:28] this is the market price number we think
[47:30] the only way to save money over
[47:33] something like this was to be to
[47:35] redesign and go to a high school level
[47:37] of lighting however we think that that
[47:40] limits us because if we are Collegiate
[47:42] level that opens us up to what we have
[47:45] now which is Brian Stratton it offers us
[47:47] a Sienna Union College who we've you
[47:49] know with with like at one point
[47:51] discussed coming back so
[47:53] um we do have a capital fund that we set
[47:56] up uh for facility work that has enough
[47:59] capacity to cover the balance
[48:01] so if you're okay with it we'd like to
[48:03] move forward with this
[48:05] question
[48:07] all those in favor bye
[48:10] item number 15 award bitten contract for
[48:12] the Michigan Avenue ball field uh
[48:14] baseball field wall okay this um is a
[48:18] project that is a conglomerate project
[48:20] it is both arpa and a little bit of
[48:24] thriving neighborhoods done with the
[48:25] Schenectady foundation so this was
[48:28] originally uh put in for the you know
[48:30] arpa with a little bit of that which is
[48:32] that the Schenectady Foundation has
[48:34] awarded them some money to when we are
[48:36] done with this project and creating this
[48:38] level area off of Norwood they will come
[48:41] in and put picnic tables or Pavilion as
[48:43] a gathering space for the Little League
[48:45] we did it as a base bid with an adult
[48:48] but we decided to go with the base bin
[48:50] because it's a it's you know we're a
[48:52] municipality so things get a little bit
[48:53] more than you pay for if you were doing
[48:55] it privately but we do see the Merit in
[48:57] this the wall will be about chest high
[49:00] for 100 feet long Norwood Avenue it'll
[49:02] allow them to level out the top it'll
[49:04] have a decorative fence and they're
[49:05] going to look to like I said grade the
[49:07] top of it and then put some of the
[49:09] numbers in recognition of previous ball
[49:11] players that have played there in Maloy
[49:15] we've worked with them before they've
[49:17] been a great contractor we got several
[49:19] bits so we're comfortable moving forward
[49:22] are there any questions uh well the
[49:24] second I wasn't there
[49:25] um
[49:28] item number 16 discussion waiver of
[49:30] apprenticeship requirement for the gulf
[49:33] irrigation installation Contracting so
[49:36] uh I'm in a position now where we are
[49:39] designed and ready to move forward with
[49:40] the bid package for the uh scooties golf
[49:44] course the issue that we are running
[49:46] into is a conflict of we would like to
[49:50] we have in our bid spec qualifications uh you have to have done
[49:55] this in the past we like someone that
[49:58] has done Golf Course irrigation for five
[50:00] years who's installed you know a minimum
[50:03] of five irrigation systems in the past
[50:05] and the issue we have is that this is
[50:09] specialty work on the contractors that
[50:11] we're hoping bid one is in New York
[50:14] state one is in Pennsylvania one is in
[50:16] Nebraska those are the three main
[50:18] players for it the work does not
[50:21] necessarily fit into a common trade I
[50:24] did talk with the New York State
[50:26] Department of Labor they said that there
[50:29] is irrigation mentioned under
[50:32] um specialty craft and laborers however
[50:34] in that definition which I I should have
[50:36] brought to show you it's under
[50:38] Landscaping so it's in the building
[50:41] section so essentially you know building
[50:43] parking lot grass bushes landscaping and
[50:48] then it says under their irrigation this
[50:50] in my interpretation is not that this is
[50:54] a golf course irrigation it has data low
[50:56] voltage communication since it's low
[50:58] voltage communication it does not
[51:00] require an electrician that would have
[51:03] if if it had required an electrician we
[51:05] wouldn't have then we could have used an
[51:07] electrician this is low voltage lines
[51:09] the system is actually going to be it's not even comparable to the system
[51:14] that we have now each head will be
[51:16] individually programmed so we can put
[51:18] water on the course at any point it's
[51:20] all linked to a computer software
[51:22] backend program
[51:24] um it'd be amazing if we had it in now
[51:26] because the course is dry and we're
[51:29] having issues keeping the course green
[51:31] right now with our manual system but
[51:34] that is what I wanted to talk with you
[51:36] about is that we haven't required we
[51:39] haven't done this much but we haven't
[51:40] had many specialty projects like this so
[51:44] kind of wanted an open divertic
[51:46] discussion around this
[51:51] um I'll second it all those in favor aye
[51:56] thank you thank you
[51:59] uh item number 17 a sale of 2315 van
[52:03] Rankin Avenue
[52:04] and that would be an executive session
[52:06] okay
[52:08] so at this time ask for a motion to
[52:11] recess it's in developmental planning so
[52:14] it's like a all those in favor bye
[52:25] um next up is claims we have one item on
[52:27] the agenda and it too needs to be in
[52:30] executive session so I'll look for a
[52:32] motion to go into executive sessions
[52:34] okay
[52:36] um man I'll second it all in favor