1 00:00:00,000 --> 00:00:08,040 don't have an official meeting chair yet or Clerk so um 2 00:00:06,240 --> 00:00:13,080 I'll go ahead and I'll just call with the water that can pass down or 11 10 3 00:00:11,219 --> 00:00:18,000 11. and uh 4 00:00:15,660 --> 00:00:20,939 well I don't I don't I've ever run a medium which was public meetings before 5 00:00:19,500 --> 00:00:24,119 so I'm not quite sure what we're supposed to do next but we want to 6 00:00:23,100 --> 00:00:29,039 um if I may I would suggest that you take 7 00:00:26,640 --> 00:00:33,420 open nominations for a chair you'll take nominations as the boards and committees 8 00:00:31,080 --> 00:00:37,920 do yep the creative position that you need to fill okay so why don't we just 9 00:00:35,420 --> 00:00:42,239 suggest that I was suggesting that we put our switch the order of our agenda 10 00:00:40,379 --> 00:00:46,920 and take item number two the first part to appoint a chair and a clerk now and 11 00:00:44,820 --> 00:00:50,700 afterwards when after David has spoken with us then we can come back and talk 12 00:00:48,840 --> 00:00:54,360 about what that means and I made the suggestion that we 13 00:00:52,680 --> 00:00:58,800 introduce ourselves first yeah that could be good too 14 00:00:55,739 --> 00:01:01,500 and then okay yep then do that one yeah so let's start 15 00:01:00,300 --> 00:01:06,420 let's go ahead um I'm Karen katzman Karen I am the 16 00:01:04,260 --> 00:01:09,439 school committee representative for this search committee 17 00:01:11,240 --> 00:01:20,100 normally David asked if you speak a little bit louder 18 00:01:16,080 --> 00:01:25,220 sorry I am Karen cast McBride I am the school committee representative for the 19 00:01:22,500 --> 00:01:25,220 search committee 20 00:01:25,380 --> 00:01:32,280 nice to meet you Karen nice to meet you David 21 00:01:29,100 --> 00:01:39,119 all right I'm Thomas Leo most people just call me Tom uh I'm just one of the 22 00:01:36,180 --> 00:01:43,020 members of the search committee that is a very humble introduction I'm 23 00:01:41,340 --> 00:01:45,560 sure you're more important than just a member of the community 24 00:01:47,460 --> 00:01:54,320 my name is Tom shatanis uh also just a member of the search committee 25 00:01:55,920 --> 00:02:01,280 not Thomas just t-h-o-m Tom and Tom 26 00:02:03,979 --> 00:02:16,280 well these days because I'm retired I I just hang out but my background is as a 27 00:02:12,300 --> 00:02:24,900 software engineer so oh wow I have some I've gained some experience 28 00:02:20,040 --> 00:02:32,400 with uh interviewing people uh in the context of building my my own teams as a 29 00:02:29,099 --> 00:02:39,540 software engineer so what I'm hoping is I can apply some of what I've learned 30 00:02:34,980 --> 00:02:44,340 over the years too uh to this process too that would be great thank you 31 00:02:42,180 --> 00:02:48,180 and told him I didn't mean to interrupt technology yeah no problem I was a 32 00:02:46,440 --> 00:02:53,180 general contractor for many years and for the last 18 years we lived and 33 00:02:50,700 --> 00:02:56,519 worked in Cameron West Africa as a technical advisor to a bunch of 34 00:02:55,140 --> 00:03:02,099 hospitals and while we were there I began to 35 00:02:59,280 --> 00:03:07,379 question why Country like Cameron is so rich in resources 36 00:03:03,959 --> 00:03:12,420 couldn't develop so through a lot of research and my wife's founding a school 37 00:03:10,019 --> 00:03:16,319 we realized that corruption's at the heart of it 38 00:03:13,440 --> 00:03:21,300 so I am now working in several African countries starting what we're calling 39 00:03:18,360 --> 00:03:25,220 Integrity groups with people in Greater positions of Greater influence 40 00:03:33,300 --> 00:03:36,319 we have a second division 41 00:03:39,300 --> 00:03:45,200 or Iraq Afghanistan isia Indonesia 42 00:03:45,379 --> 00:03:51,900 organizational development changing systems and processes of leading 43 00:03:49,860 --> 00:03:55,879 corruption so I have a little bit of familiarity with some of this stuff 44 00:03:53,340 --> 00:03:55,879 you're talking about 45 00:04:02,780 --> 00:04:13,560 I'm retired I've been in town politics off and on all my life I've been 46 00:04:10,920 --> 00:04:20,579 everything from the Constable to Selectmen to water Health uh planning 47 00:04:17,820 --> 00:04:25,919 board chairman chairman of a bunch of other boards and I enjoy Town politics 48 00:04:24,240 --> 00:04:31,259 so you're really kind of new at this yeah 49 00:04:28,620 --> 00:04:34,940 that was a vice mayor of golf in Florida for a while so 50 00:04:38,040 --> 00:04:46,080 great I'm Cindy landano um retired School administrator so I was actually 51 00:04:44,400 --> 00:04:51,060 an employee of the Winchester public schools for close to 35 years and 52 00:04:48,840 --> 00:04:55,020 finished out my career in a more of a private school type sector you know did 53 00:04:53,460 --> 00:05:01,800 the whole gamut I've been involved in numerous hirings from anywhere from 54 00:04:58,979 --> 00:05:05,340 assistance up to superintendents so been a part of that process I'm hoping that 55 00:05:03,540 --> 00:05:09,419 some of that might help us um you know I can bring something to the 56 00:05:06,660 --> 00:05:16,040 table from those experiences this is exciting thank you and you said 57 00:05:12,300 --> 00:05:16,040 your first name was Cindy Cindy yes 58 00:05:17,699 --> 00:05:26,759 thank you yeah good morning my name is Doug delay I'm the finance committee 59 00:05:23,400 --> 00:05:31,520 representative on this search committee uh which I've been doing for five or six 60 00:05:30,360 --> 00:05:35,639 years now I'm also on the capital planning 61 00:05:34,080 --> 00:05:41,820 committee in town for the last couple of years 62 00:05:39,180 --> 00:05:47,759 I'm a relative newcomer to the community only 35 plus years 63 00:05:44,699 --> 00:05:49,880 so I'm not a little yes from what I've seen 64 00:05:50,400 --> 00:05:58,800 yeah recently I I also serve as chair of the 65 00:05:56,520 --> 00:06:05,400 board of directors of a credit union in this community 66 00:06:00,300 --> 00:06:11,340 and we recently completed a CEO search using an executive Search firm so there 67 00:06:09,419 --> 00:06:16,259 should be some parallels to this type of search from that and and 68 00:06:14,400 --> 00:06:18,620 hopefully I can help a little bit in that way 69 00:06:20,360 --> 00:06:28,800 I'm Jane Lapointe I'm a resident member of the committee I'm also retired I 70 00:06:26,039 --> 00:06:32,220 retired as a long-term Management Consultant to organizations going 71 00:06:31,020 --> 00:06:37,080 through change and that allowed me to get involved in 72 00:06:34,740 --> 00:06:41,880 the community when I I was born here I was gone for 45 years I moved back home 73 00:06:39,060 --> 00:06:46,560 10 years ago and um so I'm a member of different 74 00:06:44,340 --> 00:06:49,740 committees now and still go to a lot of committee meetings 75 00:06:48,060 --> 00:06:55,860 because I care very much about what happens in this town and where it's 76 00:06:51,960 --> 00:06:59,160 going and um I think what really brought me here and what I'm very interested in 77 00:06:57,539 --> 00:07:03,900 is I'm also involved in a lot of things that aren't specifically Town boards and 78 00:07:01,919 --> 00:07:08,639 committees but they have a very significant potential to impact the town 79 00:07:06,300 --> 00:07:12,080 and I want to make sure that those things are integrated you'll find I'm 80 00:07:10,440 --> 00:07:18,240 very big on trying to not work in silos but have 81 00:07:15,660 --> 00:07:21,620 things that should get more leverage by working together working together 82 00:07:28,979 --> 00:07:31,759 the cross between us 83 00:07:33,360 --> 00:07:35,539 foreign 84 00:08:04,080 --> 00:08:06,800 can't see you 85 00:08:13,979 --> 00:08:16,580 want to be out there 86 00:08:20,039 --> 00:08:26,300 why that one of the most important things is that I was there about 87 00:08:28,440 --> 00:08:34,740 to spend a little time there but when you put together the profile 88 00:08:32,339 --> 00:08:39,719 it's gonna be really important to talk to each of the selection and 89 00:08:37,260 --> 00:08:45,420 the members to have a better understanding of expectations 90 00:08:43,020 --> 00:08:49,380 what the idea and that's really important and when 91 00:08:47,760 --> 00:08:54,240 each of you value those kind of things need to be put into the profile so those 92 00:08:51,600 --> 00:08:58,580 candidates not only meet a professional qualifications but that they're going to 93 00:08:56,100 --> 00:08:58,580 be a good fit 94 00:08:59,100 --> 00:09:08,040 image of them so um I'm Dave Everson I am 95 00:09:04,019 --> 00:09:11,000 five daughters one son a lot of praying 96 00:09:15,440 --> 00:09:23,040 as I mentioned maybe partner we've done over 400 searches in the last 20 years 97 00:09:20,240 --> 00:09:27,480 yesterday was our 20th anniversary as a company so we've been doing this a 98 00:09:24,300 --> 00:09:31,980 little while and the the most important thing for me 99 00:09:29,580 --> 00:09:35,880 means that these recruitments are important to the community but the 100 00:09:34,380 --> 00:09:40,140 process can be fun and I know when you mention that word in 101 00:09:38,519 --> 00:09:42,380 government you kind of get the the head tilt 102 00:09:42,839 --> 00:09:51,600 fun you know to be fun but it really can be and it's it through the process we've 103 00:09:48,540 --> 00:09:54,779 funneled down and we kind of gel what those candidates are what they're going 104 00:09:53,399 --> 00:09:59,820 to mean for that process can be very satisfying so 105 00:09:57,779 --> 00:10:02,580 I'm hoping that as we talk about this it'll be working at least start 106 00:10:01,140 --> 00:10:09,140 establishing some roles and some expectations that each of you find some 107 00:10:05,820 --> 00:10:09,140 real enjoyment from the process 108 00:10:19,880 --> 00:10:26,100 because we haven't really this is the first time we're meeting this committee 109 00:10:23,399 --> 00:10:30,839 and as the public open the meeting law committee kind of thing we need to have 110 00:10:27,600 --> 00:10:30,839 a chair so 111 00:10:31,500 --> 00:10:36,019 Audrey did you want to say something no oh okay 112 00:10:36,120 --> 00:10:43,080 so um the chair I'd rather I gather has to run the meetings 113 00:10:40,940 --> 00:10:47,820 you know you have the correct have the guy who'll call them to order do those 114 00:10:45,300 --> 00:10:53,160 kind of things and the clerk takes the minutes 115 00:10:49,339 --> 00:10:57,839 postpone post the meetings things like that and 116 00:10:54,959 --> 00:11:02,640 um and I think what's some I'm not familiar with at all I know we'll be an 117 00:10:59,820 --> 00:11:07,260 executive session for a lot of a part of what we do once we start talking about 118 00:11:04,140 --> 00:11:12,120 candidates because until that's the public their confidentiality is 119 00:11:09,480 --> 00:11:15,600 maintained so that's there's a slightly different I guess part of how that all 120 00:11:14,220 --> 00:11:18,079 works so 121 00:11:18,180 --> 00:11:24,240 just a question do we also need a vice chair to see who's the chair is not 122 00:11:22,440 --> 00:11:27,839 available that would be a good idea I think 123 00:11:25,740 --> 00:11:32,700 yeah yeah so we're ready for nominations yeah 124 00:11:30,240 --> 00:11:36,959 I think so all right I nominate chain Lapointe because she's already been 125 00:11:34,320 --> 00:11:41,640 doing most of the work already and I'll second that guy called this Earl 126 00:11:40,380 --> 00:11:46,320 you might want to think whether you want me as a chair or as a clerk 127 00:11:43,980 --> 00:11:49,700 oh are you saying that you would like to be 128 00:11:47,940 --> 00:11:54,839 the clarity well I think I'm better better speak better because I'm already 129 00:11:52,440 --> 00:12:00,540 taking minutes here you see okay I have this compulsion to take notes well which 130 00:11:57,540 --> 00:12:05,399 I just do and the reason we're having this meeting is because I did the work 131 00:12:02,579 --> 00:12:11,399 of a clerican work and I see this I'm just letting you know that 132 00:12:07,519 --> 00:12:17,880 thank you so can I make a point of order so just um so you have the right to 133 00:12:15,260 --> 00:12:20,959 suggest say no thank you thank you thank you the claim the nomination 134 00:12:21,140 --> 00:12:27,079 I think there's probably people better suited to do that in this room right 135 00:12:30,959 --> 00:12:38,660 well how about online guys since he seems to have the most experience 136 00:12:36,540 --> 00:12:45,800 working within this the or the governmental organization 137 00:12:41,880 --> 00:12:45,800 that's known as Winchendon 138 00:12:46,940 --> 00:12:51,380 again you have the right to decline 139 00:12:51,480 --> 00:12:54,680 according to Roberts 140 00:12:55,339 --> 00:13:06,600 well I I will accept it unless somebody else feels that they want to because I 141 00:13:01,920 --> 00:13:11,399 do have a good working knowledge of uh um 142 00:13:08,279 --> 00:13:16,139 of the different uh open meeting laws and the executive session only thing is 143 00:13:14,339 --> 00:13:20,279 I'm getting old and I forget a lot of things 144 00:13:17,000 --> 00:13:24,000 so I will keep it on track yeah that's it like my school Bridge these next to 145 00:13:22,440 --> 00:13:30,200 me at planning board and always telling me the words I'm trying to 146 00:13:26,060 --> 00:13:30,200 take out I don't know 147 00:13:35,519 --> 00:13:41,000 excuse me what did you say Dave you just 148 00:13:43,380 --> 00:13:51,660 so the roles and responsibilities of chair of any board under Robert's Rules 149 00:13:48,540 --> 00:13:59,779 of Order are that the chair of any board is the servant of the of the board 150 00:13:54,839 --> 00:14:04,680 so it is his job his or her job to run the meetings to put together the 151 00:14:02,579 --> 00:14:09,660 agenda to make sure that everything is put in order 152 00:14:05,959 --> 00:14:13,579 to make sure that the clerk or secretary or whomever 153 00:14:11,360 --> 00:14:20,279 is to make sure that everything is posted in 154 00:14:16,920 --> 00:14:26,399 the legal time frame they are also the person that would be 155 00:14:23,160 --> 00:14:31,620 the spokesperson and contact with outside vendors unless they designate or 156 00:14:29,700 --> 00:14:36,600 the board designates an outside for another board member 157 00:14:33,860 --> 00:14:43,279 there's a whole plethora if you want me to go through a little list you know I 158 00:14:39,180 --> 00:14:43,279 was I was more just focusing on you know 159 00:14:43,920 --> 00:14:52,760 three times of the chair my reference rules is fine 160 00:14:49,519 --> 00:14:52,760 I was born 161 00:14:53,220 --> 00:14:59,040 and so of what were your expectations and as a convey 162 00:14:57,240 --> 00:15:05,040 commitment of the community chair to be able to provide you with addition 163 00:15:01,260 --> 00:15:09,180 keep everybody posted and do I send information to the community as a whole 164 00:15:07,019 --> 00:15:13,740 do I see that your chairs kind of along those lines of what uh 165 00:15:11,519 --> 00:15:17,940 are task oriented type of responsibilities you might have for the 166 00:15:15,480 --> 00:15:22,980 chair I think it would be much we would need to set that up now that's what this 167 00:15:20,279 --> 00:15:26,279 meeting is partially about day I think it would my my sense to the committee is 168 00:15:25,139 --> 00:15:30,180 that would be good when Dave has communication with us and he said it to 169 00:15:28,079 --> 00:15:36,240 all of us yeah yeah yes that was my sense so yeah and if I'm elected chair I 170 00:15:34,079 --> 00:15:43,580 like to go by Robert's rules for small meetings which is a very casual very 171 00:15:39,720 --> 00:15:46,759 open type of back and forth absolutely [Music] 172 00:15:47,240 --> 00:15:55,800 what we really we really for our for our chair is to call the meeting to order 173 00:15:52,380 --> 00:16:00,120 yes call on people to speak right you know just to prove the agenda yeah you 174 00:15:58,139 --> 00:16:06,000 know make any comments and if I end up being the clerk then my experience with 175 00:16:03,540 --> 00:16:12,120 that is collaborating with the chair to put the agenda together absolutely yeah 176 00:16:09,120 --> 00:16:12,120 oh 177 00:16:13,920 --> 00:16:19,040 unless somebody else wants to chair like Karen 178 00:16:16,860 --> 00:16:19,040 no no no 179 00:16:21,720 --> 00:16:28,579 advice if you need advice but got lots of advice 180 00:16:29,100 --> 00:16:35,040 yes okay 181 00:16:32,760 --> 00:16:40,620 um any other nominations that I'm going to take control of that aspect of it 182 00:16:37,560 --> 00:16:45,899 we need a boat yeah all now since this is uh technically not a zoom meeting 183 00:16:43,199 --> 00:16:50,639 because we are all here the only thing we have is uh 184 00:16:47,940 --> 00:16:55,759 uh the gentleman uh CM already forgetting names Dave by the way it's 185 00:16:53,220 --> 00:16:55,759 Dave's birthday 186 00:17:03,140 --> 00:17:11,579 okay uh well I've been dominated at all in favor of uh God Corpus Sarah's Chair 187 00:17:10,260 --> 00:17:17,280 say aye aye those opposed 188 00:17:14,040 --> 00:17:24,000 uh pass unanimously so I am a chair second item in the agenda is uh we'll go 189 00:17:21,720 --> 00:17:27,660 for uh well actually I'll go for secretary 190 00:17:25,020 --> 00:17:29,720 uh first next um 191 00:17:29,840 --> 00:17:39,360 all right I will nominate James okay a second and second body Karen uh any 192 00:17:37,320 --> 00:17:46,559 other nominations uh not hearing any alcohol uh the vote 193 00:17:42,780 --> 00:17:53,760 all in favor of uh Jane as uh I could call that secretary but uh Clark 194 00:17:50,299 --> 00:17:57,360 okay uh all in favor um opposed 195 00:17:55,679 --> 00:18:01,860 uh pass unanimously and the third item is 196 00:18:00,660 --> 00:18:06,860 vice chair uh do we have a nomination for vice 197 00:18:04,620 --> 00:18:06,860 chair 198 00:18:08,960 --> 00:18:18,179 okay I'll turn it okay uh Karen McBride Karen 199 00:18:14,400 --> 00:18:26,039 don't worry about it Carol McBride uh is uh for vice chair uh all in favor 200 00:18:22,460 --> 00:18:30,559 opposed a past unanimously so we have a chair buddies chair and a clerk 201 00:18:31,020 --> 00:18:39,539 what you think okay uh no I can't you can leave you can 202 00:18:36,840 --> 00:18:46,460 leave the gave away our congestion yeah if I want to okay next item on the 203 00:18:42,000 --> 00:18:46,460 agenda is we're going back to uh 204 00:18:47,120 --> 00:18:54,120 moving forward which probably would be Dave's purview 205 00:18:52,200 --> 00:18:58,640 we got the floor days well I think we should sing happy birthday to him okay 206 00:19:00,260 --> 00:19:04,880 if you're in trouble if I'm singing 207 00:19:08,140 --> 00:19:16,080 [Music] first ask if you have printed materials 208 00:19:13,440 --> 00:19:18,320 in front of you yes what you sent through 209 00:19:19,880 --> 00:19:24,140 are you talking about this 210 00:19:25,559 --> 00:19:27,559 um 211 00:19:39,799 --> 00:19:48,380 we don't have copies that was sent to us electronically but uh we don't have 212 00:19:45,360 --> 00:19:53,840 copies here in front of us I did not unless we brought our own 213 00:19:51,299 --> 00:19:53,840 problems 214 00:19:54,320 --> 00:20:00,249 thank you Deb is setting us up for um [Music] 215 00:20:12,840 --> 00:20:15,620 guys 216 00:20:15,900 --> 00:20:19,559 sorry yeah 217 00:20:44,600 --> 00:20:51,740 yeah you're we don't have copies of what you 218 00:20:48,840 --> 00:20:51,740 sent through this morning 219 00:20:51,799 --> 00:20:57,960 you know this is something different oh this is something else 220 00:20:55,520 --> 00:21:00,740 he sent this just a couple minutes before the meeting 221 00:21:05,299 --> 00:21:10,220 because that's what I do I always just reads yeah 222 00:21:13,640 --> 00:21:17,240 there's this samples 223 00:21:19,700 --> 00:21:25,559 things that he's done yeah 224 00:21:34,100 --> 00:21:39,200 yeah some things 225 00:21:40,640 --> 00:21:45,500 sorry Dave this is just showing the views 226 00:21:48,600 --> 00:21:54,780 what's happened today was Not only would it be downstairs in a room where this is 227 00:21:52,620 --> 00:21:59,340 better set up but they're revamping the technology out there today so we're in 228 00:21:57,539 --> 00:22:05,159 this world obviously this is what happened 229 00:22:01,080 --> 00:22:08,159 regularly there's some good news right 230 00:22:22,320 --> 00:22:25,159 there we go 231 00:22:30,919 --> 00:22:40,580 I just made here we're making you a photo so you should be able to share now 232 00:22:37,500 --> 00:22:40,580 there you go 233 00:22:40,700 --> 00:22:50,360 away okay Karen yeah is there any way to increase the volume on that 234 00:22:48,360 --> 00:22:50,360 um 235 00:22:53,760 --> 00:23:00,360 all the way except all the way that is up on the computer all the way 236 00:22:57,720 --> 00:23:02,960 right but is there one that's fine 237 00:23:08,700 --> 00:23:15,000 Instagram uh yeah you're gonna have to the problem 238 00:23:13,919 --> 00:23:19,940 as we can some of us can't see it because it's 239 00:23:16,799 --> 00:23:19,940 going to say something bad 240 00:23:24,539 --> 00:23:30,440 yeah let me just stay a little closer in the 241 00:23:27,960 --> 00:23:34,940 microphone yes yeah I think yeah sorry at least right now technology 242 00:23:38,760 --> 00:23:46,380 I sent you I sent it to you this morning uh in fact I'll send it now I did not 243 00:23:44,340 --> 00:23:51,539 send it this is we'll talk about this in a few minutes the schedule 244 00:23:48,799 --> 00:23:55,919 uh before we talk about the schedule I wanted to make sure that he was familiar 245 00:23:53,340 --> 00:23:59,299 with each of the phases is mining on 246 00:23:59,700 --> 00:24:02,360 according to somebody 247 00:24:03,020 --> 00:24:07,100 [Music] it's not here 248 00:24:07,799 --> 00:24:12,960 the stakeholder interviews are really important when we put together a 249 00:24:11,039 --> 00:24:18,059 recruitment profile and I sent you a couple of samples this morning 250 00:24:15,299 --> 00:24:23,039 each of you have the interest if you go to Municipal Solutions 251 00:24:20,039 --> 00:24:31,320 slash recruiting you'll see tons of samples of our password profiles 252 00:24:27,539 --> 00:24:33,799 those are very comprehensive they not only include 253 00:24:37,080 --> 00:24:42,919 if talk about the the challenges enough and obvious of the 254 00:24:41,159 --> 00:24:50,280 position but the rest of the profile is it 255 00:24:47,640 --> 00:24:54,840 contains economic information about the city 256 00:24:51,840 --> 00:24:57,720 or organizational structure of the Town excuse me 257 00:24:56,640 --> 00:25:03,720 um and it contains a lot of information 258 00:25:00,740 --> 00:25:09,240 that is beyond just a standard JavaScript why do we do that well first 259 00:25:06,600 --> 00:25:13,679 of all we've been time and it took a lot of time to 260 00:25:11,520 --> 00:25:16,940 develop methodology that really attracts people into positions 261 00:25:17,480 --> 00:25:23,960 it's really important that we attract attract 262 00:25:24,779 --> 00:25:33,360 this is my just it is not just individuals that are looking for a 263 00:25:31,020 --> 00:25:39,840 position about 40 percent of the applicants or the people that EXP 264 00:25:36,539 --> 00:25:42,900 erience we're not looking for work not tuning position that's really 265 00:25:41,640 --> 00:25:48,840 important because yes we want to find people that are 266 00:25:45,600 --> 00:25:52,080 that are in that position but if fortunate 267 00:25:50,400 --> 00:25:56,240 in research what it does is it helps us not only find people and I mentioned 268 00:25:53,640 --> 00:26:01,860 this before that have the qualifications the fit and what we're really looking 269 00:25:59,580 --> 00:26:04,380 for is the combination of those two plus someone who has a compelling reason to 270 00:26:03,539 --> 00:26:10,260 be there their apparent is from there 271 00:26:07,400 --> 00:26:15,000 life is from there there they grew up there some some compelling reason for 272 00:26:12,840 --> 00:26:19,620 them to be there it's not only going to help with the fitment it'll also help 273 00:26:16,620 --> 00:26:21,900 with the longevity and the continuity to make sure that you have someone that's 274 00:26:20,760 --> 00:26:25,980 going to be invested in the community for 275 00:26:23,460 --> 00:26:30,960 so the recruitment profile is very important and we developed that 276 00:26:28,580 --> 00:26:34,980 identifying some of these key issues what kind of things that the new manager 277 00:26:33,360 --> 00:26:39,900 will face some of the shed successes and 278 00:26:37,020 --> 00:26:42,240 challenges that the city of space or the needs or the 279 00:26:41,460 --> 00:26:47,539 um things that are priorities for the suit 280 00:26:44,159 --> 00:26:47,539 for this Allegra for the town 281 00:26:48,120 --> 00:26:56,340 and then so when we meet with who I attend the interview uh the selectman 282 00:26:53,760 --> 00:26:59,940 and as well as the committee members to get a better sense for the communities 283 00:26:57,779 --> 00:27:02,419 so we put that code really 284 00:27:06,120 --> 00:27:11,600 tell this what I will need 285 00:27:15,179 --> 00:27:24,140 development document and maybe make pictures of to advance 286 00:27:20,059 --> 00:27:24,140 those are really important we're gonna 287 00:27:27,179 --> 00:27:33,440 uh you know to receive so that we don't have to go hunting for 288 00:27:31,320 --> 00:27:33,440 big 289 00:27:45,299 --> 00:27:47,900 because it 290 00:27:48,120 --> 00:27:52,640 that was the Fall Festival that'll happen in October 291 00:27:56,690 --> 00:28:00,980 [Music] we have a few 292 00:28:01,620 --> 00:28:07,820 sorry can you hear me okay yep oh yes 293 00:28:07,980 --> 00:28:14,820 you're a little viewed it but we can hear you if we listen hard 294 00:28:12,419 --> 00:28:19,799 okay so um getting some of that additional 295 00:28:16,799 --> 00:28:24,720 information having the asking the town to provide some of that we can find you 296 00:28:23,340 --> 00:28:29,460 know that information but if the city has information that's in those profiles 297 00:28:27,179 --> 00:28:34,799 that they they can send over and we can pull information out of some of those 298 00:28:31,440 --> 00:28:40,559 those documents planning documents comprehensive plan uh special events any 299 00:28:38,159 --> 00:28:44,820 of that kind of stuff we'll have a DropBox we'll put it in the 300 00:28:42,779 --> 00:28:51,600 Dropbox and we'll get started working on that on that profile I will contact I'll 301 00:28:48,299 --> 00:28:55,740 speak with uh with guy and maybe get your maybe get your opinions in this 302 00:28:53,100 --> 00:28:59,539 meeting on how best to uh coordinate with and I'm 303 00:28:57,539 --> 00:28:59,539 um 304 00:28:59,659 --> 00:29:08,460 Audrey to get a better idea of how to be on the phone and just chat with each of 305 00:29:06,059 --> 00:29:14,400 the select word selectment but the profile we'll talk about the 306 00:29:10,679 --> 00:29:18,360 schedule of the profile and just in just and just once we have that recruitment 307 00:29:16,140 --> 00:29:26,100 profile done we will publish that and publish it 308 00:29:21,659 --> 00:29:26,100 not only in some national uh 309 00:29:28,860 --> 00:29:36,659 but we also have a professional network of over 20 000 310 00:29:34,140 --> 00:29:40,980 we send this to them we get a lot of referrals from people 311 00:29:38,700 --> 00:29:50,000 received it and shared it with somebody we have a digital media profile that we 312 00:29:45,960 --> 00:29:50,000 also use and then our 313 00:29:51,020 --> 00:29:58,980 senior animal this is we'll reach out to and develop a contact list of three to 314 00:29:57,600 --> 00:30:01,760 four hundred City manage 315 00:30:05,580 --> 00:30:12,179 um and so that's important so we can send them a 316 00:30:09,360 --> 00:30:18,059 direct email personal email inviting them to take a look at this opportunity 317 00:30:14,820 --> 00:30:22,980 so it's it's very proactive it's a dynamic recruitment it's not static we 318 00:30:20,220 --> 00:30:28,460 don't just post it somewhere and let it it's uh we're very very actively 319 00:30:25,080 --> 00:30:28,460 promoting moaniness during the time 320 00:30:28,620 --> 00:30:33,740 any questions on that before I move on to the report 321 00:30:37,260 --> 00:30:48,500 s just to confirm you're going to be speaking with department heads too right 322 00:30:43,140 --> 00:30:48,500 department heads it's in your RFP 323 00:30:56,580 --> 00:31:04,100 uh that's that's encouraged and sometimes it's not we may have 324 00:31:04,740 --> 00:31:10,799 five people to talk to in this process and if we're going to turn around a 325 00:31:08,940 --> 00:31:15,720 profile with a weekend that's a lot of doing so uh that's okay 326 00:31:13,679 --> 00:31:20,340 I just want to make sure that we have we give ourselves enough time 327 00:31:18,600 --> 00:31:23,640 so um I'm looking back at the committee for 328 00:31:22,200 --> 00:31:27,419 a minute because I actually think it's pretty important 329 00:31:25,140 --> 00:31:32,640 to identify at least I think it's important to have a perspective from the 330 00:31:29,880 --> 00:31:36,140 department heads on this yes 331 00:31:34,500 --> 00:31:41,640 Audrey's oh well my dad Audrey 332 00:31:39,000 --> 00:31:47,700 hi David yes I'm here um hi so what my suggestion would be 333 00:31:44,460 --> 00:31:49,820 David you'll reach out to myself um 334 00:31:49,980 --> 00:31:56,460 CeCe Mary on it just so we keep everybody in the loop 335 00:31:53,880 --> 00:32:00,299 and and I will do you want to 336 00:31:58,620 --> 00:32:04,559 what works better in your experience you're reaching out to the individual 337 00:32:01,919 --> 00:32:06,919 sled board members or them reaching out to you 338 00:32:09,960 --> 00:32:12,380 perfect 339 00:32:13,220 --> 00:32:19,500 they'll know Perfect all right so I will give them a 340 00:32:18,059 --> 00:32:21,659 heads up that you'll be reaching out to them 341 00:32:20,640 --> 00:32:26,760 um I have phone numbers for most of them 342 00:32:23,820 --> 00:32:31,679 but I will a minimum you'll get an email and then as far as the department heads 343 00:32:30,000 --> 00:32:36,779 um I I do see the benefit in speaking with 344 00:32:34,500 --> 00:32:41,159 with them with the majority of them at the minimum 345 00:32:38,580 --> 00:32:47,700 so I will reach out again through the town manager's office and let them know 346 00:32:44,700 --> 00:32:53,580 let them notify the department heads again that you will be reaching out to 347 00:32:50,399 --> 00:32:56,640 them so everyone on this end will have a heads up that you're going to be 348 00:32:54,480 --> 00:33:00,299 reaching out to them and I'll talk to Mary when we're done here today and 349 00:32:58,919 --> 00:33:05,539 we'll get that information out to you I'd say tomorrow by the latest 350 00:33:02,820 --> 00:33:05,539 that sounds right 351 00:33:07,679 --> 00:33:12,080 I don't want to make sure okay 352 00:33:16,080 --> 00:33:22,679 or chart two okay thank you 353 00:33:19,799 --> 00:33:28,519 uh just for note Dave we have our it guy here uh trying to set this up better so 354 00:33:25,740 --> 00:33:28,519 we can hear you 355 00:33:29,940 --> 00:33:33,320 share yes 356 00:33:34,700 --> 00:33:41,960 no need to pause we have a question from Doug for you that was muted right there 357 00:33:40,500 --> 00:33:46,740 for one thing okay [Music] 358 00:33:44,279 --> 00:33:53,220 David I have a question um as you're explaining this process 359 00:33:49,620 --> 00:33:58,620 I know there was a timeline in your proposal but can you give us a rough 360 00:33:56,399 --> 00:34:03,179 idea of you know the the Activity one that you 361 00:34:01,620 --> 00:34:09,620 just saw our activity two that you just went through what your target time frame 362 00:34:05,940 --> 00:34:09,620 is so that we've all got a picture 363 00:34:10,800 --> 00:34:13,580 you see that 364 00:34:15,119 --> 00:34:22,619 see what oh okay sorry I Was preparing the only 365 00:34:19,500 --> 00:34:22,619 one uh 366 00:34:32,760 --> 00:34:43,460 you see the schedule now you need to lower your screen you have a 367 00:34:39,060 --> 00:34:43,460 little bit of your screen yeah 368 00:34:44,060 --> 00:34:47,300 never mind 369 00:34:48,480 --> 00:34:52,309 Christmas [Music] 370 00:34:52,440 --> 00:34:59,640 okay so bad so we'll we'll talk about this 371 00:34:57,839 --> 00:35:03,960 here briefly because that's one of those when I get a chance 372 00:35:01,800 --> 00:35:08,280 to understand what I understand how many individuals I'm going to be talking to 373 00:35:05,580 --> 00:35:13,560 you may need to move that August second back a few more days just only given you 374 00:35:11,700 --> 00:35:17,099 know I don't want enough time to be able to have a coffee day 375 00:35:14,940 --> 00:35:20,640 and then synthesize that into the profile but this is tentative that I put 376 00:35:19,020 --> 00:35:26,880 together this morning so what was in the profile was based on starting July 10. 377 00:35:24,119 --> 00:35:31,980 based on starting today okay 378 00:35:28,800 --> 00:35:35,640 um and I will send this to each of you uh so you have it when we're done when 379 00:35:34,680 --> 00:35:41,880 we're done okay uh I don't know if this is the 380 00:35:38,880 --> 00:35:47,099 place for this but one of the things that originally concerned me 381 00:35:44,780 --> 00:35:54,260 based on my experience doing interviewing for uh for positions was 382 00:35:51,300 --> 00:36:00,380 that it was very important to understand what the team thought was important as 383 00:35:58,140 --> 00:36:07,079 far as their expectations of how they would work best with the uh 384 00:36:05,160 --> 00:36:15,180 with the new person in this case the town manager and I think I saw something 385 00:36:09,960 --> 00:36:22,140 like that about uh talking to the uh the current Town manager as well as the 386 00:36:17,280 --> 00:36:26,940 current team to get their input as far as 387 00:36:23,540 --> 00:36:33,960 what would be the necessary success factors for the team to work well with 388 00:36:30,839 --> 00:36:42,839 the uh with the new town manager is that in there somewhere or is that on top of 389 00:36:40,160 --> 00:36:47,660 the interviews that we've already talked about 390 00:36:43,859 --> 00:36:47,660 Dave did you pick us on that 391 00:36:56,880 --> 00:36:59,180 no 392 00:36:59,700 --> 00:37:01,700 no 393 00:37:06,720 --> 00:37:09,800 yes we can hear you 394 00:37:10,800 --> 00:37:14,300 um one of the things 395 00:37:15,800 --> 00:37:23,339 for a historical background one page with some geography how far it is to 396 00:37:21,480 --> 00:37:28,680 different cities we'll have information about media and transform and population 397 00:37:26,400 --> 00:37:34,680 and Alignment just some basic information that they go to online and 398 00:37:32,040 --> 00:37:39,720 get pieces of this but I like to control the message I like to present it all in 399 00:37:37,200 --> 00:37:45,960 one so people don't have to go looking for it I'd love to see a picture of a 400 00:37:42,240 --> 00:37:49,800 select board but if not that's okay I'd like to talk about the form of 401 00:37:47,520 --> 00:37:54,720 government the structure and then start narrowing down what the management team 402 00:37:52,560 --> 00:37:59,040 looks like I think with some municipalities it's great to talk about 403 00:37:56,460 --> 00:38:03,119 the budget we talk about um how many many employees like the 404 00:38:01,440 --> 00:38:07,260 department is how long they've been with the city any City administrator in town 405 00:38:05,640 --> 00:38:10,740 and man of town manager that's coming in is going to want to know what kind of 406 00:38:08,460 --> 00:38:14,099 leadership team they have so getting that information from the Department 407 00:38:12,359 --> 00:38:18,060 units um you know when I please put your 408 00:38:16,320 --> 00:38:24,000 Finance director with the city for two years with the city for 33 years this is 409 00:38:21,119 --> 00:38:29,339 very important for us to be able to communicate that to potential candidates 410 00:38:26,160 --> 00:38:33,839 if we have some documents like budget McCaffrey the Strategic minor action 411 00:38:31,920 --> 00:38:38,280 plan that's helpful to you there so they can go to bed and then we 412 00:38:36,540 --> 00:38:42,180 start getting down in this case it was a recruitment for a assistant City 413 00:38:39,839 --> 00:38:45,599 administrator so this is where we start getting down into the rules and 414 00:38:43,920 --> 00:38:51,260 responsibilities of the administrator and the ideal cue end of it and so those 415 00:38:48,839 --> 00:38:56,460 things are are very important that we put in their 416 00:38:53,760 --> 00:39:02,099 offers and challenges so as I talked to the department heads nice to speak with 417 00:38:58,920 --> 00:39:07,200 current time manager in the select board really helpful when I get all that 418 00:39:05,040 --> 00:39:13,579 information I'll start to synthesize it into aggregate groups so I've got my 419 00:39:10,980 --> 00:39:19,440 hair in the comment is I hear common themes common concerns common uh 420 00:39:19,760 --> 00:39:26,339 Concepts or what have you they'll they'll come together and that's what 421 00:39:24,060 --> 00:39:31,380 this will turn into this will turn into an aggregate of what comes from the 422 00:39:28,560 --> 00:39:36,540 interviews so the candidate knows about the position they know about 423 00:39:34,619 --> 00:39:40,200 continues you know about the structure and then we'll put a little bit of 424 00:39:38,339 --> 00:39:43,740 information in there about our regional amenities 425 00:39:41,640 --> 00:39:48,900 probably have some things in there about sports and Athletics and Outdoors and 426 00:39:47,280 --> 00:39:54,119 and then of course we'll have the timeline issue on benefits and look 427 00:39:51,540 --> 00:39:58,020 happy so that's a quick overview of the profile and so I think you can answer 428 00:39:56,460 --> 00:40:02,040 your question I believe that was Doug that asked the question correct thank 429 00:40:00,720 --> 00:40:06,300 you um Doug I hope that answers your 430 00:40:04,079 --> 00:40:09,599 question so is you know that's remember the profile is going to look like and 431 00:40:07,859 --> 00:40:14,700 yes it will include uh all of that feedback it synthesizes 432 00:40:12,900 --> 00:40:18,119 all of the feedback from conversation with everybody 433 00:40:15,900 --> 00:40:24,079 excuse me Dave I just want to know to you that we now have the owl working and 434 00:40:20,880 --> 00:40:24,079 we can hear you a lot better 435 00:40:24,859 --> 00:40:35,060 whoever whoever did that thank you Tom came in and did that 436 00:40:31,680 --> 00:40:35,060 do we have any more questions 437 00:40:35,720 --> 00:40:43,079 for the moment for the moment please go on Dave 438 00:40:39,839 --> 00:40:45,720 okay I'm going to share with you um 439 00:40:43,740 --> 00:40:49,760 when we do the background screening process 440 00:40:46,859 --> 00:40:56,240 we have a uh report let me go into the folder 441 00:41:11,280 --> 00:41:19,500 we will have you the very first report you get will look like this 442 00:41:16,700 --> 00:41:23,579 and it will have so after we advertise we close the 443 00:41:22,020 --> 00:41:29,400 advertisements and then we'll put together a report we 444 00:41:26,099 --> 00:41:35,099 have a checklist process a spreadsheet that across the top it has everything 445 00:41:32,400 --> 00:41:40,380 that you've identified that we put into the profile the an education 446 00:41:38,359 --> 00:41:46,880 requirements the public sector experience the private sector experience 447 00:41:43,380 --> 00:41:52,500 it uh you know any any of the the the ideal attributes any licenses and 448 00:41:50,700 --> 00:41:58,200 certification all of that stuff will be put into a spreadsheet and this is what 449 00:41:55,560 --> 00:42:04,680 our analysts do when they're doing some pre-screening and so when we have that 450 00:42:01,859 --> 00:42:09,839 report completed we will then send you this report and it'll list the 451 00:42:07,560 --> 00:42:13,260 recommended and any alternate alternates that we have it'll include how many 452 00:42:11,520 --> 00:42:18,540 candidates we had men women bachelor's Master's doctorates 453 00:42:16,079 --> 00:42:23,640 what states they came from this is a really good summary to provide to uh to 454 00:42:22,440 --> 00:42:28,619 the select board at this point we probably don't want to 455 00:42:26,820 --> 00:42:34,020 include the names of the individuals that expressed interest because many of 456 00:42:31,440 --> 00:42:37,500 them aren't quite ready for their councils or their employers to know that 457 00:42:36,000 --> 00:42:44,180 they look they're looking somewhere else so if we can maintain that 458 00:42:40,920 --> 00:42:49,920 up until finalists we can maintain confidentiality up until finalists have 459 00:42:46,619 --> 00:42:53,760 been selected and recommended that would be great 460 00:42:51,420 --> 00:42:58,980 um so you'll have this report and you'll be able to have all of their resumes 461 00:42:56,579 --> 00:43:03,480 will provide a background and a summary on each page but then you'll have a copy 462 00:43:01,200 --> 00:43:08,160 of their cover letter and the resume of each of these candidates so you'll get 463 00:43:06,060 --> 00:43:13,260 that you'll have time to look at it there may be 12 there may be 15 resumes 464 00:43:10,800 --> 00:43:18,540 there with our recommendations but then it really comes down to at that point 465 00:43:15,599 --> 00:43:24,000 when I provide the the report to you then I sit and I step back and we have a 466 00:43:21,720 --> 00:43:29,160 meeting just like this where I get a chance to really listen as each of you 467 00:43:26,700 --> 00:43:33,839 talk about who your yeses are who your no's are who your maybes are and that's 468 00:43:31,500 --> 00:43:37,740 where we start to you start to funnel down and I get a chance to listen to 469 00:43:36,060 --> 00:43:41,040 your expectations and you'll have questions I want you to go back and ask 470 00:43:39,300 --> 00:43:44,220 candidates for some additional information 471 00:43:42,119 --> 00:43:48,660 once you select those candidates that you that you want 472 00:43:47,160 --> 00:43:55,200 to move forward then we will do a internet social media 473 00:43:52,740 --> 00:44:00,480 and news background check we call it a soft background check we want to find 474 00:43:57,900 --> 00:44:06,960 out if there's anything in the person's background which might be problematic 475 00:44:02,400 --> 00:44:10,680 from a public-facing standpoint news is a town manager you you understand and 476 00:44:09,180 --> 00:44:15,540 being in local government long enough and Global government 477 00:44:12,680 --> 00:44:19,920 Affairs there are some that have been had Stellar careers and haven't seen a 478 00:44:18,480 --> 00:44:24,060 lot of hiccups and then there's others that have had some hiccups or some some 479 00:44:22,079 --> 00:44:28,319 obstacles in their career we want to make sure he's filtered those out once 480 00:44:25,740 --> 00:44:32,880 that's done we do that in five days we will turn that around and get that back 481 00:44:30,599 --> 00:44:36,420 to you and have another meeting where you'll have a chance to look at that 482 00:44:34,260 --> 00:44:40,200 report we call it the red report the reason why we call it the red report is 483 00:44:37,920 --> 00:44:45,660 we'll have red highlighted in areas where we think that might be problematic 484 00:44:42,780 --> 00:44:48,900 you'll discuss from there which ones you want to go into the 485 00:44:47,700 --> 00:44:54,780 the move forward as a potential finalist for 486 00:44:52,040 --> 00:45:00,480 full criminal civil background checks employment education verification and 487 00:44:57,780 --> 00:45:04,200 uh reference interviews one of the things that we ask the 488 00:45:02,099 --> 00:45:08,400 candidates to do is we ask them to provide us a copy we we send them after 489 00:45:06,720 --> 00:45:14,760 you select them in that first round we'll send them a candidate introduction 490 00:45:12,660 --> 00:45:18,420 we'll send them a candidate introduction and 491 00:45:16,260 --> 00:45:23,540 writing sample and I'll share with you what that looks 492 00:45:21,359 --> 00:45:23,540 like 493 00:45:37,260 --> 00:45:44,300 it'll have the candidates that will be looked at 494 00:45:40,980 --> 00:45:44,300 and then it will have 495 00:45:45,540 --> 00:45:53,339 you'll see here report number two will have a personal disclosure statement 496 00:45:51,180 --> 00:45:56,880 it will have a telephone interview I'll do that to telephone interview with each 497 00:45:54,780 --> 00:46:00,839 of the candidates there'll be the internet news and social media research 498 00:45:58,740 --> 00:46:05,480 in a candidate introduction and writing sample and here's an example of that 499 00:46:10,859 --> 00:46:21,720 excuse me though Dave those pretty well mirror the Woodbury New Jersey ones you 500 00:46:17,940 --> 00:46:26,579 sent us already am I correct I think so I haven't I I don't recall 501 00:46:24,540 --> 00:46:31,140 exactly which ones I sent you but it's roughly the same yeah it's um report one 502 00:46:29,640 --> 00:46:36,119 and uh I forget what the other one's called uh 503 00:46:33,359 --> 00:46:43,099 do you have a time frame when this will happen 504 00:46:38,400 --> 00:46:43,099 yes going back to this document 505 00:46:47,460 --> 00:46:55,380 so there's the needs assessment interviews so we're planning to have 506 00:46:52,020 --> 00:47:00,300 everything back and ready to go uh live by August 3rd I based on the potential 507 00:46:58,680 --> 00:47:05,099 number of people that I'd like to talk to we might move that back a week so 508 00:47:04,380 --> 00:47:10,079 um I'll I'll highlight this right here in 509 00:47:07,440 --> 00:47:15,660 yellow based on our conversation so then we'll start posting it and and sending 510 00:47:13,260 --> 00:47:20,579 it out to a variety of candidates and then we're looking at having a closing 511 00:47:17,460 --> 00:47:26,640 date for that based on a start date of the 3rd of August uh the closing date of 512 00:47:23,819 --> 00:47:30,900 the recruitment August 27th again if that moves back a week this is probably 513 00:47:28,680 --> 00:47:35,760 going to move back a week so you'll have that first report then we have a video 514 00:47:34,260 --> 00:47:41,640 conference to discuss that that first report and 515 00:47:38,880 --> 00:47:47,460 then you'll select uh your first Brown candidate or who you want to go on to 516 00:47:43,500 --> 00:47:53,819 the next round and then we will start internet news and social media archives 517 00:47:50,240 --> 00:47:59,819 uh art news background checks and then 518 00:47:57,000 --> 00:48:05,280 we'll get a report to you within within five or six days against the deliverable 519 00:48:02,819 --> 00:48:08,819 do the recruitment committee well you'll select who you want to be prospective 520 00:48:06,960 --> 00:48:13,380 finalist and we'll do the comprehensive background checks on 521 00:48:10,740 --> 00:48:18,079 so this would give you a pretty good uh idea of each of those phases 522 00:48:16,380 --> 00:48:22,859 and things will move along pretty quickly 523 00:48:20,460 --> 00:48:27,859 after we get that announcement as we get that announcement out we'll probably 524 00:48:24,359 --> 00:48:33,599 have I estimate 40 45 candidates that are interested in the 525 00:48:30,540 --> 00:48:40,800 position I say that with a little bit of hesitancy because we did a search for a 526 00:48:37,740 --> 00:48:46,380 CIO for a county in Florida at 240 applicants 527 00:48:42,000 --> 00:48:51,300 so I'm hoping at least 40 applicants 40 interested persons but it might be it 528 00:48:49,380 --> 00:48:55,380 might be significant more than that that would be nice Jane has a question for 529 00:48:53,099 --> 00:49:00,540 you I have a question and this is about um 530 00:48:56,220 --> 00:49:04,619 how the confidentiality works so if I understood this right that first list 531 00:49:02,460 --> 00:49:09,180 you send that has all the candidates in there with their like with a spreadsheet 532 00:49:07,140 --> 00:49:15,020 there's no names attached to that is that correct that you said 533 00:49:11,579 --> 00:49:15,020 uh that report 534 00:49:17,099 --> 00:49:20,060 will have 535 00:49:23,160 --> 00:49:31,920 that report will have names one second that report to you will have a summary 536 00:49:29,339 --> 00:49:36,960 at the top that it'll have their names here and then it'll have all of their 537 00:49:34,500 --> 00:49:42,300 their deep their details so the question I would not is that is not a public 538 00:49:39,240 --> 00:49:47,579 document but if we need to share information with the the Town Council 539 00:49:44,520 --> 00:49:52,680 and let them know the status I recommend that we share with them this information 540 00:49:49,800 --> 00:49:58,800 up here how many total candidates men women uh applicant locations how many 541 00:49:56,099 --> 00:50:04,500 were foreign military or Foreign Service that information is helpful but to 542 00:50:02,460 --> 00:50:08,099 provide the names of the candidates at this point with which would be 543 00:50:05,880 --> 00:50:14,099 counterproduction thank you I'm racing it because it's the question about what 544 00:50:10,440 --> 00:50:18,060 point right do we have to stop you know open a meeting and go into executive 545 00:50:15,660 --> 00:50:23,339 session because we've got this information in hand and also as we get 546 00:50:21,420 --> 00:50:29,819 this information as a committee how do we you know kind of the the reminder to 547 00:50:26,700 --> 00:50:35,700 ourselves that this stays confidential we can't discuss this with anyone else 548 00:50:32,520 --> 00:50:40,140 in the town about what what we're seeing and what 549 00:50:36,900 --> 00:50:45,420 until the whole thing becomes public and these people don't mind having the final 550 00:50:42,480 --> 00:50:50,160 the final seven candidates so I'm just putting that out there for us 551 00:50:47,400 --> 00:50:54,319 to know and to ask you know okay yeah okay 552 00:50:58,040 --> 00:51:02,300 administrative standpoint or legal standpoint 553 00:51:02,760 --> 00:51:09,480 oh who's he talking about what did you say Audrey Audrey did you have any 554 00:51:07,680 --> 00:51:14,760 additional anything additional to add anything to 555 00:51:11,460 --> 00:51:18,119 add to that uh no uh I mean I don't think there's anything 556 00:51:16,440 --> 00:51:22,740 you know perhaps in our Constance procedures the board it states about the 557 00:51:20,160 --> 00:51:28,380 proper way to handle executive session information it might not be a bad idea 558 00:51:25,740 --> 00:51:33,660 to find that verbiage somewhere and just send it to the members as a reminder and 559 00:51:31,140 --> 00:51:38,940 as a quick outline of these are your obligations as a Committee Member any 560 00:51:36,660 --> 00:51:44,339 for anything under executive session anything discussed in executive session 561 00:51:41,880 --> 00:51:51,240 is not to be discussed outside of executive session period anyway that's 562 00:51:47,339 --> 00:51:57,059 that's open meeting law 101. so um and Dave this is Karen speaking now 563 00:51:54,420 --> 00:52:02,280 um I unfortunately have had a lot of experience in open meeting law 564 00:51:59,760 --> 00:52:06,359 um not just with the school committee but with the school committee down in 565 00:52:04,260 --> 00:52:11,280 Boston which is where I moved up here from three years ago four years ago now 566 00:52:09,660 --> 00:52:13,559 um time flies when you're having fun in Winchendon 567 00:52:12,660 --> 00:52:17,280 um so 568 00:52:15,000 --> 00:52:23,579 um anything we discuss in executive session stays an executive session 569 00:52:19,640 --> 00:52:30,180 including names they whatever um until the final candidates are 570 00:52:26,760 --> 00:52:34,680 revealed for the town to know about um I did have a question for Dave is 571 00:52:33,000 --> 00:52:39,240 there any rubric that you recommend 572 00:52:37,020 --> 00:52:45,119 so that we're not just all going I like this one I like this one so we don't 573 00:52:41,160 --> 00:52:48,599 just all like different candidates and come up with 574 00:52:47,520 --> 00:52:54,180 um with let's say we get 40 candidates and 575 00:52:51,900 --> 00:52:58,440 we all like you know several different candidates and nobody can agree on the 576 00:52:56,640 --> 00:53:03,839 same candidates um I used to just so you know I used to 577 00:53:00,839 --> 00:53:10,140 work for the state in HR so we had a rubric for narrowing down candidates 578 00:53:06,780 --> 00:53:15,720 so do you utilize that process at all that's a that's a very good question 579 00:53:12,960 --> 00:53:22,559 that rubric that we use right off the bat is the evaluation 580 00:53:19,640 --> 00:53:27,440 metrics do they need their green yellow or red they meet the qualifications they 581 00:53:25,440 --> 00:53:34,200 appear to meet the qualifications and then that's what we recommend to you 582 00:53:30,960 --> 00:53:40,920 when we when we come forward when we have a meeting what I normally do and 583 00:53:36,900 --> 00:53:45,720 this sounds very simplistic but we I asked for everyone to provide a list of 584 00:53:43,140 --> 00:53:49,920 their yeses their no's and their maybes so we'll all say okay everybody who are 585 00:53:48,359 --> 00:53:54,960 your yeses and we'll start with one person the next person the next person 586 00:53:51,480 --> 00:54:00,119 and it's very simple you start to see a pattern of commonality the nose you'll 587 00:53:58,260 --> 00:54:04,680 start to see a pattern and the maybes will be kind of that's where the 588 00:54:02,099 --> 00:54:08,579 discussion will take place why did you like that person why did you not like 589 00:54:06,180 --> 00:54:12,960 that person and that's really valuable because each of you are going to see 590 00:54:10,579 --> 00:54:16,500 different strengths and you're gonna you're gonna have questions about 591 00:54:14,579 --> 00:54:23,520 candidates that maybe another another member of the committee won't so it 592 00:54:19,619 --> 00:54:28,740 sounds uh less scientific but I think there's a lot more value in a group like 593 00:54:26,339 --> 00:54:34,079 this to be you know to take information from the different perspectives and then 594 00:54:31,440 --> 00:54:39,780 synthesize it and that's my job is to listen is to you know is to to pay close 595 00:54:37,920 --> 00:54:43,800 attention to what's being discussed and what's being said and help bring 596 00:54:41,640 --> 00:54:49,500 together some decision making on that on the candidates so other than 597 00:54:47,040 --> 00:54:55,200 this strict methodology that we look at here and give you the greens yellows and 598 00:54:51,420 --> 00:55:01,200 the Reds the rest of that is is discussion and uh and you will I think 599 00:54:58,980 --> 00:55:07,140 you'll find a lot of value in that so it's the combination of a rubric plus 600 00:55:04,740 --> 00:55:10,859 um a lot of collaboration and coming together 601 00:55:09,119 --> 00:55:13,319 hey David um 602 00:55:11,640 --> 00:55:16,940 I just want to make sure I understand it correctly aren't you're going to filter 603 00:55:15,660 --> 00:55:23,339 out unqualified 604 00:55:18,780 --> 00:55:29,280 candidates and only present to us 15 or so 605 00:55:25,920 --> 00:55:32,819 uh what you consider to be qualified or are you going to give us a 606 00:55:31,500 --> 00:55:37,020 you know hundreds of 607 00:55:34,880 --> 00:55:43,339 you know resumes that we're going to have to look through 608 00:55:39,119 --> 00:55:48,260 12 you'll get 12. you get 12 individuals that we feel are most 609 00:55:45,300 --> 00:55:51,500 qualified and then and then 610 00:55:52,140 --> 00:55:59,520 and maybe a few a few additional candidates and so you'll have you'll 611 00:55:57,480 --> 00:56:04,500 have this document everything thing that we do is fully transparent so if you 612 00:56:01,619 --> 00:56:09,059 need additional information whatever we have is yours but we'll provide you with 613 00:56:06,720 --> 00:56:13,319 something like this where the candidates are green there's a few that are yellow 614 00:56:11,160 --> 00:56:17,220 and you'll even see some in there that are just that are Reds they're just 615 00:56:15,000 --> 00:56:21,900 aren't qualified so we'll definitely give you the greens if we have 25 greens 616 00:56:20,400 --> 00:56:25,800 well we're gonna we're gonna give you the the Deep greens the ones that we 617 00:56:23,760 --> 00:56:29,760 feel are the best and then the additional ones but if you say hey we'd 618 00:56:27,960 --> 00:56:34,140 like to take a look at the yellows also you know if you if you want to do that 619 00:56:32,280 --> 00:56:38,940 then by all means we're happy to do that so it just depends on how many 620 00:56:35,700 --> 00:56:45,240 candidates you can imagine when we did at CIO one I was literally in Austria I 621 00:56:42,960 --> 00:56:49,079 took a break I took my family to Austria and my family was out running around 622 00:56:47,160 --> 00:56:55,140 doing The Sound of Music Tour and I'm in the hotel with our team and try to pair 623 00:56:51,960 --> 00:57:00,119 down that 240 candidates into something manageable that we could give to the 624 00:56:57,119 --> 00:57:05,099 clients so no we're not going to throw uh throw this statue it's going to be 625 00:57:02,579 --> 00:57:09,839 very organized and and uh and uh give you some something to work 626 00:57:07,680 --> 00:57:15,780 with that's palatable thank you uh we have questions Dave this 627 00:57:13,980 --> 00:57:22,500 is Tom I have a question regarding the metrics of uh filtering candidates 628 00:57:19,079 --> 00:57:26,720 you mentioned attributes um I know that you know formal education and 629 00:57:24,359 --> 00:57:31,619 professional experience is great but successful management hinges a lot on 630 00:57:29,280 --> 00:57:35,520 people's philosophy of management and I didn't know if you kind of dug into that 631 00:57:33,300 --> 00:57:41,280 at all we do that's a really good question so 632 00:57:38,400 --> 00:57:48,319 in addition to the the meaningfulness uh you'll find this very helpful 633 00:57:44,220 --> 00:57:48,319 uh report number two 634 00:57:57,180 --> 00:58:04,980 in this report for these candidates you will find 635 00:58:02,099 --> 00:58:09,599 here we go right here we send them so you after the first 636 00:58:08,099 --> 00:58:13,500 meeting that we have in that first meeting you're going to say okay these 637 00:58:11,160 --> 00:58:18,119 are the eight to ten that we really like we want to move forward on and so 638 00:58:15,900 --> 00:58:21,300 immediately we contact them and we ask them to fill out a disclosure 639 00:58:19,680 --> 00:58:25,079 questionnaire then they should ask the aggregate to 640 00:58:23,160 --> 00:58:28,200 speak to the felony bankruptcy you know this is stuff we need to do right up 641 00:58:26,400 --> 00:58:32,640 front and these social media accounts they have that's when we expect to go to 642 00:58:30,359 --> 00:58:36,599 work on background stuff but we then I do a phone interview with each of them 643 00:58:34,140 --> 00:58:42,420 and we ask them for I don't like this one hold on a second 644 00:58:39,960 --> 00:58:48,540 you send them a candidate this right here 645 00:58:44,040 --> 00:58:50,599 we send them a candidate introduction um 646 00:58:52,079 --> 00:58:58,740 that ask them a bunch of questions how would you describe your work environment 647 00:58:56,220 --> 00:59:02,700 what's the size of the organization you work for 648 00:59:00,420 --> 00:59:07,380 um what services do you provide what interested you in this position but we 649 00:59:04,500 --> 00:59:12,559 start to get into uh what do you believe are the keys of successfully managing a 650 00:59:09,660 --> 00:59:12,559 small mobile government 651 00:59:12,900 --> 00:59:15,680 excuse me 652 00:59:19,260 --> 00:59:24,420 um share two examples where your leadership 653 00:59:22,740 --> 00:59:29,579 improve the efficiency of your local government share two ethical situations 654 00:59:26,960 --> 00:59:35,160 so this is where we really start to drill down into 655 00:59:32,420 --> 00:59:39,599 some of the questions and concerns and issues that that came up in our 656 00:59:37,079 --> 00:59:44,280 conversations initially to work on the profile we also take some of those key 657 00:59:42,299 --> 00:59:48,900 issues and put them into this candidate introduction form so that we can get to 658 00:59:46,079 --> 00:59:53,760 know you know have you ever worked in Massachusetts are you familiar with the 659 00:59:51,660 --> 00:59:57,240 the form of government mask I mean these are some of the questions that we want 660 00:59:55,140 --> 01:00:01,680 to know and we'll take those questions and put them into this and that'll come 661 00:59:59,579 --> 01:00:06,839 right at the beginning so as soon as you narrow down that first group to eight to 662 01:00:04,740 --> 01:00:09,900 ten that you like we're sending this to them and we'll get that back and you'll 663 01:00:08,160 --> 01:00:13,500 have this in your report packet within five days 664 01:00:11,280 --> 01:00:18,299 if you have ever experienced a situation of public outcry angry citizens negative 665 01:00:16,319 --> 01:00:25,260 media I think this is stuff that already know about these candidates way before 666 01:00:21,599 --> 01:00:30,119 we suggest them as uh as a as a potential Finance so you'll have this 667 01:00:27,299 --> 01:00:34,559 information it'll be their write-up um what do you consider to be your 668 01:00:31,859 --> 01:00:38,760 greatest achievement how do you tell us ways you improved cost of operations 669 01:00:36,420 --> 01:00:41,280 when he sees the major local challenges facing local government in the next 20 670 01:00:40,260 --> 01:00:46,260 years tell us more about your management style 671 01:00:44,640 --> 01:00:51,540 and then what are your salary expectations and uh 672 01:00:49,020 --> 01:00:57,540 so I hope that that who was then ask that question I'm sorry Tom Tom 673 01:00:55,339 --> 01:01:04,140 all right we'll put that addresses I hope that that 674 01:01:00,260 --> 01:01:08,099 I hope you'll find some value there a question 675 01:01:05,940 --> 01:01:12,559 um Dave that's Karen again um did you send us this one this morning 676 01:01:13,020 --> 01:01:21,660 um I sent uh two profile samples and if you can take a look at those or PDS and 677 01:01:19,980 --> 01:01:26,280 you can take a look at those and tell me which one you like better stylistically 678 01:01:24,119 --> 01:01:30,839 which one you know kind of works for you that'd be great 679 01:01:28,020 --> 01:01:34,980 um I'm like in love with it so if you want to share this one 680 01:01:32,460 --> 01:01:39,540 all right but also the reports I did send you two different reports so you 681 01:01:37,079 --> 01:01:42,780 can get an idea of what you'll you'll be getting a sample of the kind of report 682 01:01:41,339 --> 01:01:46,799 that you'll be getting from us at each phase 683 01:01:44,339 --> 01:01:52,920 yeah Dave is this something you sent out this morning because I have not received 684 01:01:49,740 --> 01:01:58,559 anything from you maybe Deb did I think Jane did I did I sent it out right 685 01:01:56,280 --> 01:02:02,579 before the meeting I didn't want you to be overwhelmed with it during the 686 01:02:00,059 --> 01:02:06,359 meeting but after I gave you this this kind of we went through this I wanted 687 01:02:04,559 --> 01:02:10,200 you to have it in your inbox immediately after the meeting so you have you should 688 01:02:08,280 --> 01:02:15,059 have that so you did receive did anybody else receive no it's about eight 689 01:02:12,119 --> 01:02:20,940 megabits to go through some email Services there were four documents you 690 01:02:17,460 --> 01:02:25,400 said right attached to it yep yep yep well I didn't get it baby okay 9 58 691 01:02:27,119 --> 01:02:33,660 this morning any of you each of you are you are are more than welcome to call me 692 01:02:31,440 --> 01:02:37,920 directly on my mobile so if something like that you're expecting an email you 693 01:02:35,280 --> 01:02:41,700 didn't get it absolutely call me um I get inundated with a lot of emails 694 01:02:39,900 --> 01:02:44,819 and it really puts priorities to the topical people calling me and say hey 695 01:02:43,140 --> 01:02:48,359 can you send this right away we can troubleshoot it it's done we don't have 696 01:02:46,980 --> 01:02:51,680 to dance around for a couple of days with the email back and forth 697 01:02:52,140 --> 01:02:58,260 yeah so Dave this is Tom again I have one 698 01:02:56,160 --> 01:03:04,140 other question this is personal um I'm going to be traveling from August 699 01:03:00,859 --> 01:03:08,520 22nd to September 8th back to Africa a couple different countries 700 01:03:06,299 --> 01:03:15,180 um and it looks like most of the things on the timeline your responsibility but 701 01:03:11,640 --> 01:03:19,079 the sort of September 4th meeting will that be an issue or could there be 702 01:03:17,220 --> 01:03:22,220 any electronic stuff I can't guarantee how the internet will be 703 01:03:24,260 --> 01:03:32,220 that's something that uh the dates are going to slip a little bit 704 01:03:30,599 --> 01:03:38,299 you know I'm going to go ahead and change these now just because I think 705 01:03:35,160 --> 01:03:38,299 that we're going to 706 01:03:40,700 --> 01:03:47,480 I think we're going to want to take an extra extra week to make sure everybody 707 01:03:44,460 --> 01:03:47,480 is involved 708 01:03:50,520 --> 01:04:00,140 um in in terms of uh communication August 27th I don't know 709 01:03:56,420 --> 01:04:00,140 31st one two three 710 01:04:12,299 --> 01:04:16,339 sorry that this is work on the Fly 711 01:04:16,619 --> 01:04:26,400 so we're looking at having that first report that candidate 712 01:04:22,980 --> 01:04:30,260 Report with all of the top candidates to you on September 4th 713 01:04:32,520 --> 01:04:39,480 and that are on the third and then having a meeting all right honor around 714 01:04:36,599 --> 01:04:43,859 the fourth we're really flexible on the time I like to try to stick to the 715 01:04:41,400 --> 01:04:50,280 schedule but if if you need to move that a day or two uh that's okay and as a 716 01:04:47,579 --> 01:04:56,280 committee this is your process so we're very flexible in that okay 717 01:04:53,660 --> 01:05:01,099 you may want to change that at least to September 5th and September 4th it'll be 718 01:04:58,619 --> 01:05:01,099 Labor Day 719 01:05:01,520 --> 01:05:07,200 thank you yeah I'm okay I wanted to change that 720 01:05:05,640 --> 01:05:12,299 too so I sent it to you I'll send it to you on Sunday Monday will be Labor Day 721 01:05:09,470 --> 01:05:17,040 [Music] I know it's the school committee person 722 01:05:14,160 --> 01:05:22,079 that realizes that right but also I'm just curious about do we want any time 723 01:05:20,040 --> 01:05:27,960 to look at what you send us before we meet yeah so I know I'm going to do more 724 01:05:24,299 --> 01:05:33,780 if I get something on one day I oftentimes I can cut a lot of time but I 725 01:05:30,299 --> 01:05:38,700 think to have a couple days or so yeah really look at it and saw it so again we 726 01:05:36,480 --> 01:05:44,880 may we come to our immediate our meetings fully ready to engage if you 727 01:05:42,180 --> 01:05:49,619 send it out to us these are the reports and if you remind us what your agenda is 728 01:05:48,000 --> 01:05:56,040 for the meeting that we're going to be having in terms of what we should come 729 01:05:52,140 --> 01:06:00,480 prepared to discuss and decide then I think that will give us a good framework 730 01:05:57,960 --> 01:06:05,700 for um for reviewing it and then we'll have a 731 01:06:02,819 --> 01:06:10,140 much more effective meeting and and I'm going to normally normally we would get 732 01:06:08,280 --> 01:06:14,220 you or send you the report on if it's something closed on Sunday we send you 733 01:06:11,940 --> 01:06:20,940 the report Sunday and then we have a meeting on on on Monday or Tuesday 734 01:06:18,359 --> 01:06:25,859 if you'd like we can I'd like to still get those reports done on Sunday send 735 01:06:23,579 --> 01:06:30,480 them to you I don't know what dates you prefer to have those meetings we can do 736 01:06:28,319 --> 01:06:33,960 it Wednesday that'll give you two and a half to three days to review those is 737 01:06:32,099 --> 01:06:36,980 that okay meetings on Wednesday 738 01:06:37,140 --> 01:06:43,140 yeah Dave I'm going to be this is Karen again 739 01:06:41,760 --> 01:06:46,619 you're going to get to know my friends really well sorry 740 01:06:45,180 --> 01:06:50,299 um I'm getting I'm getting familiar with you don't sound like Tom yeah 741 01:06:51,000 --> 01:06:57,900 um yes and Cindy's been quiet um so I'm going to be real honest I am 742 01:06:56,460 --> 01:07:03,660 in the midst of um tomorrow we start our interim 743 01:07:00,960 --> 01:07:08,400 um superintendent search for our school superintendent and then 744 01:07:06,299 --> 01:07:11,640 we're going to be starting in an overall superintendent search so 745 01:07:10,980 --> 01:07:18,240 um so I'm I'm going to be doing a balancing 746 01:07:15,059 --> 01:07:27,020 act here so I am I am concurring with James 747 01:07:20,160 --> 01:07:27,020 um and I'm on June 20 I'm in July 21st 748 01:07:29,000 --> 01:07:35,880 August 21st sorry I don't even know what month it is anymore I've been doing so 749 01:07:33,720 --> 01:07:40,559 much school committee stuff um August 21st 750 01:07:38,280 --> 01:07:46,859 um I well we don't have anything scheduled that day right no no August 751 01:07:43,440 --> 01:07:52,920 21st we will be setting out the um schedule for school committee meetings 752 01:07:49,980 --> 01:07:57,380 so anything that we can kind of figure out now for this committee would 753 01:07:55,859 --> 01:08:03,059 be awesome yeah well I know 754 01:08:00,619 --> 01:08:06,200 I know and Jane's on even more committees than I am 755 01:08:11,359 --> 01:08:18,540 we're going to have absences in some of these meetings and I 756 01:08:17,640 --> 01:08:23,759 don't if we wait for everyone now to be 757 01:08:21,239 --> 01:08:28,560 available for every meeting it'll be Christmas and we won't have this process 758 01:08:25,980 --> 01:08:32,400 complete unfortunately right that's just the way it is well my biggest thing is 759 01:08:30,420 --> 01:08:36,960 if I can coordinate since I'm the school committee rap yeah 760 01:08:34,080 --> 01:08:41,580 yeah and just like you're the finance I just want to be I don't want to miss 761 01:08:39,480 --> 01:08:44,819 this I don't know sure because I'm representing the school yeah look I 762 01:08:43,560 --> 01:08:50,219 think we have to stay a little bit open to life happens you know and we'll make 763 01:08:47,160 --> 01:08:54,299 a commitment with amongst ourselves and with Dave just say you've got us 764 01:08:51,900 --> 01:08:58,080 something on on a Sunday and yes would like to try to be on a Monday on a 765 01:08:55,920 --> 01:09:03,060 Wednesday right however you know something comes up in your life 766 01:09:01,199 --> 01:09:09,179 in your family there's there's an emergency or unusual thing of some sort 767 01:09:06,120 --> 01:09:13,020 um and then we determine if there's if you know if anyone the topic of the 768 01:09:10,980 --> 01:09:16,799 meeting is but okay so it's okay to have this meeting without that person there 769 01:09:14,819 --> 01:09:20,580 or you know what we're making some pretty important decisions at this next 770 01:09:18,480 --> 01:09:23,400 meeting we want people there so let's let that date Flex until we can all be 771 01:09:22,679 --> 01:09:27,179 there exactly 772 01:09:24,839 --> 01:09:30,900 yeah that whole schedule is tentative anyway right exactly 773 01:09:29,339 --> 01:09:37,500 so I'm just putting that out there Dave because you know um 774 01:09:34,580 --> 01:09:44,940 someone someone you know is ill dies whatever 775 01:09:41,520 --> 01:09:48,060 don't even say that no no yeah me too that's why I'm saying that I do think 776 01:09:46,739 --> 01:09:52,859 though I would say you know this is Cindy Dave I do think having like the 777 01:09:50,339 --> 01:09:56,580 dates yeah I mean I think that we're all realistic it might be flexible right I 778 01:09:54,900 --> 01:10:00,239 certainly understand that as well but having the dates kind of set will be 779 01:09:58,380 --> 01:10:04,560 helpful I mean I'll try the best I can to you know secure those dates not plan 780 01:10:02,640 --> 01:10:09,420 things so during that time so for all of us I think having a dance and you know 781 01:10:06,600 --> 01:10:13,440 your um timeline looks like I mean it's faster than I thought it would be so I'm 782 01:10:11,160 --> 01:10:16,679 impressed by that it seems like a process that would move along fairly 783 01:10:15,120 --> 01:10:20,580 quickly at the rate that would you know that you've introduced so um it's 784 01:10:18,900 --> 01:10:24,600 exciting that's a that's a good thing I mean the sooner that we can move the 785 01:10:22,080 --> 01:10:28,440 process through the better as well I mean we're a town that needs leadership 786 01:10:26,400 --> 01:10:32,040 and you know we have an interim right now but interims are interims and you 787 01:10:30,719 --> 01:10:35,580 know we know a lot of things going on in the community so I think it's a it's 788 01:10:33,900 --> 01:10:39,780 great that the process could move along this quickly I was visioning it being 789 01:10:37,260 --> 01:10:42,860 much longer so that's exciting I'm excited yeah 790 01:10:47,480 --> 01:10:55,020 October 10 October 11th that should be that date 791 01:10:52,140 --> 01:11:01,140 the question that I have here on on this date what and then the reason I have 792 01:10:58,020 --> 01:11:05,280 this highlighted in yellow is because at some point you're going to want to have 793 01:11:03,000 --> 01:11:12,600 the committee maybe maybe not I don't know but you may 794 01:11:08,640 --> 01:11:17,520 recommend the question in my mind was at what point does the committee hand off 795 01:11:14,580 --> 01:11:19,410 its recommendations of the finalist candidates and invite them in the 796 01:11:19,140 --> 01:11:22,739 interview [Music] 797 01:11:20,520 --> 01:11:27,300 at what point do they hand that or do they hand that off to the select board 798 01:11:24,659 --> 01:11:33,600 to make that decision and make that publicly known I don't know that's a 799 01:11:30,420 --> 01:11:38,040 question that I have and so that's why I haven't highlighted yellow 800 01:11:35,520 --> 01:11:42,960 it did the Florida selectman give you that authority to go ahead and 801 01:11:40,800 --> 01:11:50,360 select those candidates and we just move forward and notify the board or does the 802 01:11:46,500 --> 01:11:50,360 board have some 803 01:11:56,540 --> 01:12:03,000 I don't refer to them in a minute but I'm pretty sure that we're going to be 804 01:12:00,719 --> 01:12:06,960 selecting the candidates the the finalists and making a recommendation 805 01:12:05,219 --> 01:12:12,659 based on those am I right oh yeah Audrey here 806 01:12:10,980 --> 01:12:16,440 um yes typically that is what happens the search committee you know regardless 807 01:12:14,699 --> 01:12:20,219 of the position um only brings to the board the final 808 01:12:18,600 --> 01:12:25,320 three candidates so up until that point the decision is 809 01:12:22,440 --> 01:12:28,800 all on your on you on your committee to make the best recommendations and then 810 01:12:26,820 --> 01:12:31,820 or select them and take it from the heaven that's down to three 811 01:12:33,300 --> 01:12:40,440 and so what I have on the schedule there is on October 8th on Sunday we'll send 812 01:12:38,159 --> 01:12:44,940 you the final report committee the final report with a full 813 01:12:42,780 --> 01:12:50,040 background checks criminals demo Etc that's all this stuff preceding the 814 01:12:48,060 --> 01:12:55,880 determination that you'll make on Wednesday October 11th for who you want 815 01:12:53,340 --> 01:13:02,640 to who you're going to recommend is your uh candidates for interview 816 01:12:59,179 --> 01:13:09,600 and so I have there October 11 which is Wednesday but I don't know how that how 817 01:13:05,760 --> 01:13:18,140 that uh I don't how that corresponds with a a board a pre-established date 818 01:13:14,460 --> 01:13:23,040 for the for a select board meeting meaning if the board if there's a board 819 01:13:20,760 --> 01:13:27,540 meeting on the 10th and we're planning on meeting on the 11th perhaps we meet 820 01:13:25,080 --> 01:13:31,860 on the 9th and then get that recommendation to the council or do we 821 01:13:29,280 --> 01:13:36,000 need another week for that to be posted I just don't know I don't have that 822 01:13:34,080 --> 01:13:39,719 particular piece it's like throwing a needle we need to make sure that we give 823 01:13:37,199 --> 01:13:44,100 ourselves can I ask a question about the process you're talking about because I I 824 01:13:41,400 --> 01:13:48,179 would think that you get your report I mean is that report on the final three 825 01:13:45,900 --> 01:13:51,199 candidates or if that's or what because if we're getting a report 826 01:13:54,020 --> 01:13:59,580 you'll probably will probably recommend that you look at 827 01:13:58,440 --> 01:14:04,380 by potential finalists and we do the 828 01:14:02,400 --> 01:14:09,719 criminal civil background informant verification reference interviews we 829 01:14:07,320 --> 01:14:15,960 will there'll be there'll be at least three qualified possibly all five but 830 01:14:13,500 --> 01:14:20,100 the reason we do that is to make sure that if one of those candidates happens 831 01:14:18,060 --> 01:14:24,600 to drop out you don't want to be limited to free otherwise you end up with two 832 01:14:22,199 --> 01:14:30,780 and so you'd like to make it a little bit a few more a couple more than that 833 01:14:26,580 --> 01:14:34,320 and that way you have uh the ability to say okay we like these three or we might 834 01:14:32,760 --> 01:14:40,560 even like these four and we might want to bring for it so 835 01:14:37,980 --> 01:14:43,560 that you asked a question and I partially answered it and I can't I 836 01:14:42,000 --> 01:14:49,140 can't remember the exact question that you asked well I I'm just curious about 837 01:14:45,900 --> 01:14:53,040 you know I'm not tracking um 838 01:14:50,460 --> 01:14:57,900 for all this detailed background report just final report from that on the final 839 01:14:55,980 --> 01:15:02,040 set of candidates uh how many of those were getting them 840 01:15:00,360 --> 01:15:07,199 on so that we have to the time we have to spend to review that and to vet those 841 01:15:04,260 --> 01:15:13,140 candidates and from that support make our final recommendation of the top 842 01:15:09,360 --> 01:15:18,060 three candidates select one that's but I guess so it's like because I'm just 843 01:15:16,380 --> 01:15:22,980 taking this all in now even though I've read the reports 844 01:15:19,940 --> 01:15:27,840 I'm just trying to 40 follows to post them that how this is unfolding how it's 845 01:15:25,800 --> 01:15:31,699 getting more and more specific where we're getting more and more of the 846 01:15:29,040 --> 01:15:36,120 information we need to make that final recommendation and so it sounds like 847 01:15:35,400 --> 01:15:40,260 there's a few different reports yeah for me I'm 848 01:15:38,460 --> 01:15:44,460 very visual I need to speak to that each report each report in each meeting 849 01:15:42,360 --> 01:15:50,460 you'll narrow the candidates initially their first round candidate you'll have 850 01:15:46,080 --> 01:15:57,060 12 to 15 recommendations 12 to 15 uh recommended to you you'll narrow that 851 01:15:52,739 --> 01:16:02,940 down to to eight to ten okay then we'll go do the the the 852 01:15:59,360 --> 01:16:07,320 internet social media of those eight to ten I will bring it back to you and then 853 01:16:04,860 --> 01:16:10,560 you'll say okay we like these sticks to eight but we don't like those other ones 854 01:16:09,179 --> 01:16:15,480 because of the problems that we've had those six to eight then we'll do the 855 01:16:12,840 --> 01:16:20,760 full background check on and then depending if I'm maybe five maybe six 856 01:16:17,580 --> 01:16:24,719 and then we'll do the full uh criminal civil background check employment 857 01:16:23,040 --> 01:16:30,480 verification education verification contact and speak to an interview at 858 01:16:27,300 --> 01:16:34,860 least four of four references in detail and then we'll provide that to you so 859 01:16:32,400 --> 01:16:39,600 we're providing less can't the candidates are being narrowed down down 860 01:16:37,260 --> 01:16:43,380 but the information on the candidates you select we're providing you more and 861 01:16:41,520 --> 01:16:48,239 more depth on each of those accounts so what is the time you get down to your 862 01:16:45,120 --> 01:16:54,300 finalists you will have a very comprehensive amount of information on 863 01:16:51,300 --> 01:16:57,840 those finalists that that will give you everything you want to know about them 864 01:16:55,800 --> 01:17:01,980 do it definitely and that final report you're talking about is the one we get 865 01:16:59,400 --> 01:17:04,760 on October 8th or whatever you're called whatever date was 866 01:17:04,880 --> 01:17:13,199 yeah so the fun the finalist report all of that stuff will be done October 8th 867 01:17:11,040 --> 01:17:19,140 thank you and the reason the reason why it takes a 868 01:17:16,440 --> 01:17:23,719 little bit longer on uh on the finalists is because 869 01:17:25,320 --> 01:17:28,580 I'm going to show you this 870 01:17:33,840 --> 01:17:39,480 so here's what the finalist report will look like 871 01:17:37,320 --> 01:17:44,460 and it shows you it has the resume cover letter candidate introduction writing 872 01:17:41,640 --> 01:17:48,960 sample disclosure statement the personal interview with the candidate reference 873 01:17:46,860 --> 01:17:56,280 interviews criminal civil background checks with each of those reports 874 01:17:53,120 --> 01:18:00,600 you'll have all of that information in the final in the final background 875 01:17:58,679 --> 01:18:06,500 investigation part one background investigation part two and 876 01:18:03,600 --> 01:18:06,500 I'll show you 877 01:18:06,780 --> 01:18:13,020 so there's the disclosure statement there's the telephone interview that I 878 01:18:10,679 --> 01:18:17,640 have with them initially there's their writing sample with all those questions 879 01:18:14,760 --> 01:18:23,460 that I showed you and then here is their internet social media 880 01:18:19,920 --> 01:18:27,480 uh information so that you can see on there's there's a lot of times I mean 881 01:18:25,620 --> 01:18:34,020 we've found a candidate that was in a bar brawl I mean we some really 882 01:18:30,440 --> 01:18:40,080 interesting stuff but here's what we do with our criminal investigations 883 01:18:36,420 --> 01:18:45,600 uh civil search and this has all the different counties that they've lived 884 01:18:41,760 --> 01:18:49,500 order vehicle search bankruptcy we contacted him and do other other from 885 01:18:48,179 --> 01:18:54,900 our employers and so this will be a final interview 886 01:18:51,920 --> 01:18:58,500 sort of finalist report thank you you won't have all this information for the 887 01:18:56,699 --> 01:19:02,239 earlier people in the process you'll only have those are the finals okay 888 01:18:59,820 --> 01:19:02,239 thank you 889 01:19:03,179 --> 01:19:10,380 chair yes if I may I it's Audrey again so we're just looking at at the dates 890 01:19:09,179 --> 01:19:16,500 that you have so if I'm understanding correctly 891 01:19:13,920 --> 01:19:19,699 um October 11th that is when 892 01:19:19,800 --> 01:19:27,540 this committee would meet well yeah October 8th on Sunday October 893 01:19:25,500 --> 01:19:33,900 8th is when they will be spent the finalist reports okay beyond that it's a 894 01:19:30,719 --> 01:19:37,199 correlation between when the committee meets and when they provide the 895 01:19:35,219 --> 01:19:40,920 information to the selector all right so we look at when I'm looking at the 896 01:19:38,460 --> 01:19:46,199 select board meeting for we meet the second fourth Mondays the 897 01:19:44,159 --> 01:19:50,699 second Monday is a holiday the 9th is Columbus Day 898 01:19:48,060 --> 01:19:54,840 so I suspect this is not verified it would have to be decided on by the board 899 01:19:52,320 --> 01:20:00,300 I would suspect that we will be meeting instead of second and fourth it will be 900 01:19:57,540 --> 01:20:05,280 the third and the fifth which would be Monday October 16th 901 01:20:02,760 --> 01:20:10,080 and then October 30th so if the report is provided to this 902 01:20:07,440 --> 01:20:16,920 committee on the 8th it would give them a week to review it make their final 903 01:20:12,600 --> 01:20:21,000 three to us on the 16th or I know at one point it was discussed about having a 904 01:20:18,900 --> 01:20:26,640 meet and greet are we at that meet and greet yet with that at this point 905 01:20:23,699 --> 01:20:33,719 so if we wait till not yet okay apparently so the the if the committee 906 01:20:31,080 --> 01:20:37,920 meets on the 11th yeah and then selects finalists and then recommends them to 907 01:20:36,120 --> 01:20:45,540 the board the board then meets on the 16th okay then after that 908 01:20:41,520 --> 01:20:50,040 uh we we can start on the 11th we can start as a committee working on 909 01:20:48,179 --> 01:20:55,860 the interview design and coordination of what we normally recommend is if so 910 01:20:52,560 --> 01:21:00,540 bring them in on a Sunday have a uh if there's a council meeting 911 01:20:58,260 --> 01:21:05,940 on Tuesday um we like them to be uh we can do a 912 01:21:03,300 --> 01:21:09,540 interviews on Monday this is what we normally do we bring 913 01:21:07,500 --> 01:21:13,620 them in the night before us and have a social event right uh with community 914 01:21:11,940 --> 01:21:19,739 members and and what have you stakeholders then the next morning we 915 01:21:16,500 --> 01:21:23,760 have drop-in coffee and donuts with uh the employees can come meet all the 916 01:21:21,960 --> 01:21:28,440 candidates and just talk it's very informal yep 917 01:21:25,440 --> 01:21:31,860 um and then 9 to 12 we have panelists so we'll want to have a technical panel 918 01:21:30,239 --> 01:21:38,159 people that are focused on more technical questions about Administration 919 01:21:33,900 --> 01:21:45,360 Finance Etc will have an administrative panel which deals more with a lot of the 920 01:21:41,159 --> 01:21:49,679 the interaction with the public and um so we can have a technical panel 921 01:21:47,520 --> 01:21:53,400 administrative panel and then take at the same time we have all three of them 922 01:21:52,620 --> 01:21:58,500 um interactive we have um just looking to 923 01:21:55,679 --> 01:22:02,520 see if I have a schedule I can provide you with a schedule that's very 924 01:22:01,260 --> 01:22:07,980 um very simple to follow then we'll have 925 01:22:05,340 --> 01:22:11,640 lunch what we what I like to do is take all the candidates to lunch with 926 01:22:09,600 --> 01:22:15,960 department heads okay and it's interesting because a lot of our clients 927 01:22:14,219 --> 01:22:19,260 have said well that's really strange at all I've never heard of all the 928 01:22:17,460 --> 01:22:24,600 candidates being together they like it we have so much positive feedback from 929 01:22:22,440 --> 01:22:28,320 the Department that's getting to see all of them at the same time just having 930 01:22:26,159 --> 01:22:33,600 lunch together in the afternoon it's kind of a break and then in the evening 931 01:22:30,300 --> 01:22:38,100 uh interviews with the with the select board some municipalities like to do 932 01:22:36,300 --> 01:22:42,900 that in a public forum some of them like to do it in in an 933 01:22:40,500 --> 01:22:48,600 executive session it's entirely up to you how you decide to do that we've even 934 01:22:45,480 --> 01:22:52,620 had some City councils broadcasted on their on their cable channel 935 01:22:50,340 --> 01:22:57,120 and so they want to know you know this is fully public 936 01:22:54,840 --> 01:23:02,580 um so we can work on that interview design and coordination starting the 937 01:23:00,179 --> 01:23:07,199 beginning of August who's who you'd like to be on the committee uh on the on the 938 01:23:04,679 --> 01:23:10,560 interview panels Etc et cetera so I can give you that a little bit later and 939 01:23:08,580 --> 01:23:16,620 just correct me please David at this point are we talking final three are we 940 01:23:13,440 --> 01:23:21,659 talking top five or six you know it it's it's three is a magic 941 01:23:19,140 --> 01:23:27,719 number but we've seen the experience we've experienced several times when the 942 01:23:24,480 --> 01:23:34,260 candidates were so good okay that the the the council or the Committees said 943 01:23:30,600 --> 01:23:39,060 you know what we want to bring in four um and that's okay too it just it really 944 01:23:36,179 --> 01:23:44,219 depends on it's your search they're your candidates and whatever you feel is 945 01:23:41,699 --> 01:23:50,580 appropriate don't please don't think that free is the absolute you know 946 01:23:46,320 --> 01:23:54,719 Universal answer to this because you may see that in this process where there's 947 01:23:53,100 --> 01:23:58,880 four and you just don't want to let any of them go so I have another one thank 948 01:23:56,580 --> 01:23:58,880 you thank you 949 01:23:59,040 --> 01:24:07,080 and I have only because I was involved in the last time manager surge so this 950 01:24:03,420 --> 01:24:10,860 one sounds like we do all this work with the reports that you provide to us and 951 01:24:09,719 --> 01:24:14,219 you've had interaction with these candidates but we don't have any we're 952 01:24:12,719 --> 01:24:18,840 not going to be doing any interviewing we're just making some recommendations 953 01:24:16,080 --> 01:24:23,760 to the board the select board and then they are some or some interview process 954 01:24:21,480 --> 01:24:26,940 yet to be described to find is going to happen because the experience I had 955 01:24:25,380 --> 01:24:31,560 before was the committee interview the candidates before as before we made our 956 01:24:29,580 --> 01:24:36,179 recommendations to the board and then the board of Selectmen interviewed them 957 01:24:33,600 --> 01:24:41,760 in public and and made and made the final decision what is it I'm you know 958 01:24:38,520 --> 01:24:45,239 I'm open I'm just curious as to what am I right that we're not right now what 959 01:24:43,800 --> 01:24:48,179 you've been describing is we're not interviewing these people we're just 960 01:24:46,440 --> 01:24:50,840 doing this based on paper or not 961 01:24:51,540 --> 01:24:55,040 they're asking me yes 962 01:24:55,260 --> 01:25:00,420 um the answer is and most Consultants would 963 01:24:58,739 --> 01:25:04,860 slap me in for saying this but the answer is I don't know 964 01:25:02,400 --> 01:25:09,000 the air committee and based on what I've seen is really good okay and so there 965 01:25:07,860 --> 01:25:14,159 are people on the committee that have really good experience I think it would 966 01:25:10,980 --> 01:25:19,739 be a boss if we didn't have you involved in some of the either the technical 967 01:25:16,620 --> 01:25:24,620 panel the panelists or a uh administrative panel I think that would 968 01:25:21,900 --> 01:25:30,780 be a serious loss of value if we didn't but you may also want to include a 969 01:25:28,440 --> 01:25:36,480 department head like maybe the finance idea is it Dean is that right 970 01:25:33,659 --> 01:25:40,739 you know with Dean's background you know the finance committee you have to be 971 01:25:38,040 --> 01:25:45,420 really important to have him on a panhandle maybe a department head also I 972 01:25:43,679 --> 01:25:49,620 don't know we don't know yet what the what that those panels are going to look 973 01:25:47,699 --> 01:25:52,500 like but I certainly wouldn't count yourself out 974 01:25:50,820 --> 01:25:56,820 I certainly think there would be some value to have some of you on those 975 01:25:55,199 --> 01:26:00,840 panels um because you've been through this 976 01:25:58,380 --> 01:26:05,580 process the whole way and and so I hope that you will be but I don't know what 977 01:26:03,900 --> 01:26:09,239 that what that structure is going to look like just yet but as we get closer 978 01:26:07,620 --> 01:26:13,679 to that I think each of you will have some ideas on what those panels might 979 01:26:10,980 --> 01:26:17,719 look like yeah I I would send you uh I can send you a draft schedule so you can 980 01:26:15,719 --> 01:26:22,880 get an idea sure I like what you're suggesting I hope you 981 01:26:20,040 --> 01:26:22,880 would be participating 982 01:26:24,239 --> 01:26:32,460 uh Audrey um thank you Mr chair um just you know following the the 983 01:26:29,639 --> 01:26:36,300 pattern here so I think to answer your question from my perspective anyway the 984 01:26:34,260 --> 01:26:39,659 answer would be yes on the 11th you're not going to have met any of these 985 01:26:38,040 --> 01:26:43,440 people right um so you would be making your finalist 986 01:26:41,639 --> 01:26:51,480 recommendations whether it's three four five without an in-person 987 01:26:47,820 --> 01:26:55,080 um meeting an option perhaps could be um a zoom meeting an executive session 988 01:26:53,520 --> 01:27:00,420 that's what we that's what we did before so he would at least have a visual you 989 01:26:57,600 --> 01:27:05,159 know mannerisms and such like that um to help you make a decisions for the 990 01:27:02,280 --> 01:27:10,139 11th and then when they come in on the say 15th to the 16th that's when you get 991 01:27:08,400 --> 01:27:14,699 the full face-to-face Etc sit on the panels to ask for the 992 01:27:12,780 --> 01:27:19,860 discussions and then of course you would we would be welcoming your committee to 993 01:27:16,980 --> 01:27:24,780 our board meeting that night for any further any final input from the search 994 01:27:21,900 --> 01:27:29,460 committee before the board takes it any further thank you I'm a little more 995 01:27:27,540 --> 01:27:33,780 comfortable but maybe it'll change as we go through 996 01:27:31,560 --> 01:27:37,679 this process but right now I'd be hard-pressed to say to feel like you 997 01:27:36,239 --> 01:27:41,460 know these are these are what I feel are the top candidates based on what I've 998 01:27:39,420 --> 01:27:46,260 seen on paper right and and administrator 999 01:27:43,620 --> 01:27:53,760 um I I concur with you um having a you know having work in um 1000 01:27:51,239 --> 01:27:59,460 not just set the state but I've worked in HR for 25 plus years 1001 01:27:56,880 --> 01:28:04,560 people can look really good on paper and having you search committees I mean 1002 01:28:01,620 --> 01:28:09,120 having you search firms before um and and I'd have to say that Dave I 1003 01:28:06,960 --> 01:28:15,000 am in love with all your processes and your reports I really am 1004 01:28:11,699 --> 01:28:23,520 um people can look great on paper um but I am a huge proponent of 1005 01:28:19,580 --> 01:28:29,400 it for me it's going to be about to fit um and I think that's that's going to 1006 01:28:25,860 --> 01:28:31,860 come through in interviewing them and I think that this 1007 01:28:31,139 --> 01:28:36,719 um this committee is going to have to have 1008 01:28:34,139 --> 01:28:42,420 a key role in at least when we get to the final few at least having a piece in 1009 01:28:40,260 --> 01:28:46,800 that so I think that you know Audrey you made a good great suggestion which was 1010 01:28:44,880 --> 01:28:52,920 great minds think alike it's something that I'm going to ask if we could do 1011 01:28:50,340 --> 01:28:56,940 um but even I I thought Dave's suggestion was great maybe even making 1012 01:28:54,900 --> 01:29:03,060 this committee one of the technical panels you know was a possibility but I 1013 01:29:00,840 --> 01:29:09,739 think before we recommend anybody of the finalists we have to at least talk to 1014 01:29:05,400 --> 01:29:09,739 them yeah like thank you so yeah 1015 01:29:09,840 --> 01:29:17,940 um I just slipped in there so between September 13th and August 8th there's 1016 01:29:15,179 --> 01:29:21,719 about a three week period where it takes time for the counties involved in the 1017 01:29:20,400 --> 01:29:25,320 background stuff to get us their information sometimes it comes back 1018 01:29:23,040 --> 01:29:29,760 quick sometimes it doesn't I think that would be a perfect opportunity in 1019 01:29:28,199 --> 01:29:34,500 between September 8th and October September 13th and October 8th if we 1020 01:29:31,980 --> 01:29:38,940 that that following week established we're going to set up some video 1021 01:29:36,120 --> 01:29:43,320 interviews with the committee with those candidates what do you think yeah that's 1022 01:29:42,000 --> 01:29:52,620 great thank you yeah definitely I found that seeing how 1023 01:29:48,300 --> 01:29:57,540 a candidate reacts to the interactive uh process of asking questions and asking 1024 01:29:54,780 --> 01:30:04,040 questions yeah and one of the things that I always liked was to have the 1025 01:30:00,420 --> 01:30:09,960 candidates ask questions yes of the interviewers so and that tells you a lot 1026 01:30:06,840 --> 01:30:15,480 on your point Tom I think that um both for David for us is to come up with 1027 01:30:12,420 --> 01:30:19,440 the questions that we want to ask including do you have any questions for 1028 01:30:17,219 --> 01:30:22,800 us so it'll be you know either you know we come up with that together we give it 1029 01:30:21,000 --> 01:30:26,520 to talk to Dave Dave suggests some for us but so we're asking the same 1030 01:30:24,179 --> 01:30:29,239 questions of all of the candidates also it's very important 1031 01:30:31,100 --> 01:30:34,100 thank you 1032 01:30:38,580 --> 01:30:44,840 I call it that this why don't we call it committee discussions or interviews it 1033 01:30:43,620 --> 01:30:50,580 doesn't either way it doesn't matter news can you call it whatever you want 1034 01:30:48,120 --> 01:30:53,120 there because we all know what it is right 1035 01:30:53,880 --> 01:31:03,780 so we also have uh questions from the for the interviews we are often asked if 1036 01:31:00,540 --> 01:31:08,820 we have a list of of a sample interview questions absolutely 1037 01:31:06,719 --> 01:31:14,219 you've been doing this a long time we have a set of interview questions for 1038 01:31:12,300 --> 01:31:19,560 technical panels administrative panels and for city council and we just provide 1039 01:31:17,580 --> 01:31:23,820 that and you can edit that or break whatever you want and and it's really 1040 01:31:21,600 --> 01:31:29,219 solution to kind of a kind of a cue card if there's some things on it that you 1041 01:31:25,380 --> 01:31:29,219 find more interesting discuss 1042 01:31:33,239 --> 01:31:42,179 I have a feeling Dave has a library yet things he could just send us 1043 01:31:40,620 --> 01:31:47,100 we're kind of new at this we've only been doing it later all right as long as 1044 01:31:44,760 --> 01:31:52,080 you're still learning it's a chair if I mate yes just to kind 1045 01:31:49,739 --> 01:31:55,679 of like wrap this up so provided you know we have tentative 1046 01:31:54,060 --> 01:32:00,420 dates um if in fact these work out as we've 1047 01:31:57,960 --> 01:32:04,380 discussed so on the 16th the board meeting that evening 1048 01:32:02,639 --> 01:32:09,480 um the candidates are there the search committee is there the search committee 1049 01:32:07,440 --> 01:32:14,280 makes their official handoff to the board and at that point is the search 1050 01:32:12,239 --> 01:32:18,800 committee's job done so is there anything further that they 1051 01:32:16,139 --> 01:32:18,800 will need to do 1052 01:32:20,600 --> 01:32:27,840 I would imagine at that point it's done you've handed it off to the board and we 1053 01:32:26,159 --> 01:32:34,620 say thank you very much for all your hard work and and now it's on okay just 1054 01:32:32,460 --> 01:32:40,320 yeah because um I won't be there for the interview 1055 01:32:36,120 --> 01:32:45,000 process I'd like to uh I'm not involved in terms of answering any questions or 1056 01:32:43,080 --> 01:32:48,719 prompting I'd just like to make sure that things are running smoothly most of 1057 01:32:47,340 --> 01:32:52,380 the time I'll be out there making sure that the candidates where they need to 1058 01:32:50,040 --> 01:32:56,820 be if you can't if the committee members or panelists have any questions I do 1059 01:32:55,080 --> 01:33:00,360 like to sit in on the interviews with the council 1060 01:32:58,440 --> 01:33:03,780 um especially since sometimes these candidates might apply for a job in the 1061 01:33:02,280 --> 01:33:07,860 future I want to make sure that I know these candidates are worth their salt 1062 01:33:05,159 --> 01:33:12,480 yeah just like you um and so 1063 01:33:09,659 --> 01:33:17,340 um okay generally will set up the interviews and the process and then be 1064 01:33:15,060 --> 01:33:22,100 there either during that process and after all that information is taken from 1065 01:33:19,800 --> 01:33:27,719 the technical panel administrative panel uh meetings with the staff or the the 1066 01:33:25,020 --> 01:33:32,580 tours that information is then brought forward to the board select board and 1067 01:33:30,780 --> 01:33:36,360 after they meet with each of the candidates they have a debriefing and 1068 01:33:34,080 --> 01:33:40,560 they kind of discuss and we've always found it very useful to be there because 1069 01:33:38,040 --> 01:33:45,360 the council or the uh the board will ask us questions and talk about this and 1070 01:33:42,540 --> 01:33:49,620 talk about that and so we're there to make sure that not only when the 1071 01:33:47,280 --> 01:33:54,060 decision is made but then that we have and understand where the board is coming 1072 01:33:52,739 --> 01:33:58,500 from when they're looking at particularly Canada to offer them a 1073 01:33:55,500 --> 01:34:02,880 contract part of our scope of work is to is to help with that transition to make 1074 01:34:01,440 --> 01:34:05,820 sure that um 1075 01:34:03,480 --> 01:34:09,719 the account the board says hey look we can offer this salary this this we take 1076 01:34:08,100 --> 01:34:13,199 that offer back to them we ask them is there anything that you particularly 1077 01:34:10,800 --> 01:34:18,000 need and we try to make that process as smooth as possible so that the person 1078 01:34:15,600 --> 01:34:22,739 hits the ground running without any reservations at all and sometimes if we 1079 01:34:21,000 --> 01:34:28,620 get all the way to that process and then we're not involved something breaks down 1080 01:34:26,159 --> 01:34:32,159 in that hand off and so we want to make sure that that's just a smooth 1081 01:34:30,120 --> 01:34:35,460 transition handoff and you guys are off and ready 1082 01:34:33,120 --> 01:34:41,460 very good thank you sorry I was just going to say so you're 1083 01:34:37,800 --> 01:34:45,179 aware that our that at least in the past that our 1084 01:34:43,380 --> 01:34:53,280 um Board of collect men interviews them in public at a public meeting correct 1085 01:34:49,020 --> 01:34:57,179 yes okay so a question I have is one that when it gets to that interview 1086 01:34:54,719 --> 01:35:00,840 process and these panels sound really interesting that's something new what 1087 01:34:59,219 --> 01:35:04,620 What's the timing of that how does that all work like these candidates show up 1088 01:35:02,580 --> 01:35:10,199 and in one day they get interviewed by these panels and then they get 1089 01:35:06,420 --> 01:35:14,639 interviewed by this selectman and then how does the how does the information 1090 01:35:12,420 --> 01:35:19,080 from all the panels get filtered into the select board so they have that 1091 01:35:16,620 --> 01:35:22,199 information and perspective when they're waiting in their decision so like when 1092 01:35:20,820 --> 01:35:25,980 does it when do you make your decision on the 16th of the next next week two 1093 01:35:24,600 --> 01:35:31,620 weeks later after you get all the information from everyone well I would 1094 01:35:28,020 --> 01:35:35,520 Audrey here Mr chair thank you um I would suspect that 1095 01:35:34,739 --> 01:35:40,860 um Mary calendrella and Deb Dennis are two 1096 01:35:38,760 --> 01:35:45,540 people in the cha Majors office will be very busy 1097 01:35:43,080 --> 01:35:50,460 um Monday afternoon Gathering that information and I would expect that by 1098 01:35:47,820 --> 01:35:54,900 the time the board meets that night we have that information in front of us 1099 01:35:52,980 --> 01:36:00,719 so the panels are going to happen before you correct okay and also the panels 1100 01:35:57,900 --> 01:36:04,020 like remote remote meetings so no I don't believe so correct me from around 1101 01:36:02,040 --> 01:36:08,760 David the candidates will physically be here so they're going to come so you 1102 01:36:06,300 --> 01:36:12,780 know they'll come on Sunday spend the night 1103 01:36:10,380 --> 01:36:17,300 spend here Monday yeah so what do the panels mean the management meet Monday 1104 01:36:24,800 --> 01:36:32,280 no it's okay here's what I do here's the draft right 1105 01:36:30,120 --> 01:36:34,880 here okay perfect a little hard to read but that's okay 1106 01:36:40,199 --> 01:36:50,000 all right so eight to eight fifty coffee with staff 1107 01:36:46,080 --> 01:36:56,580 um nine to one technical panel administrative panel and in this case 1108 01:36:53,760 --> 01:37:01,860 drive and drop tour okay so from nine to one is meeting with the panels 1109 01:36:59,639 --> 01:37:05,120 um one to two thirty approximately lunch with department heads 1110 01:37:05,520 --> 01:37:13,820 um five to nine thirty this is when the interviews are conducted with the board 1111 01:37:11,040 --> 01:37:13,820 of Select message 1112 01:37:13,980 --> 01:37:23,820 um and then after those um interviews I suspect the board would 1113 01:37:21,000 --> 01:37:29,880 go into executive session we would have our conversations and if all the all the 1114 01:37:28,139 --> 01:37:35,460 stars line up we would have a decision that evening okay thank you I just I'm 1115 01:37:32,880 --> 01:37:39,360 sorry I'm not particular about so I'm really curious could you remind us of 1116 01:37:37,440 --> 01:37:44,940 what a technical panel is in an administrative panel 1117 01:37:41,699 --> 01:37:48,840 even even if they've just sent me on the definition of what 1118 01:37:46,440 --> 01:37:53,219 because I want what I'm curious about is what it covers yeah and my mind goes to 1119 01:37:50,820 --> 01:37:59,219 what it's not covering okay can you see my screen okay 1120 01:37:55,920 --> 01:38:03,600 technical experience yeah yeah so here's some of the panelists questions so it 1121 01:38:01,080 --> 01:38:10,199 gives you an idea it talks about Public Works uh Capital Improvements okay uh 1122 01:38:06,960 --> 01:38:14,880 facilities maintenance uh analyzing how well the person analyzes and processes 1123 01:38:12,900 --> 01:38:20,580 information that they present to elected officials how much they interact with 1124 01:38:17,219 --> 01:38:27,719 external agencies uh that's that's a big big issue in in New England yes it is 1125 01:38:24,060 --> 01:38:31,980 customer service how they how they technically how they how they gather 1126 01:38:30,360 --> 01:38:35,100 information about the levels of service and the quality service they're 1127 01:38:33,239 --> 01:38:39,260 providing um Capital Improvements project 1128 01:38:36,300 --> 01:38:43,620 management how they manage projects what's the most important elements for 1129 01:38:41,400 --> 01:38:48,540 that decision making different Personnel decisions uh leadership and change you 1130 01:38:46,679 --> 01:38:54,179 know what their priorities might be for the next first six to 12 months so these 1131 01:38:51,239 --> 01:38:58,739 are more technical analytical how do you process information yeah how do you deal 1132 01:38:56,520 --> 01:39:03,120 with difficult employees on a technical level 1133 01:38:59,719 --> 01:39:05,400 in the administrative panel is more about 1134 01:39:04,679 --> 01:39:10,580 um supervision how they supervise how they 1135 01:39:08,400 --> 01:39:14,880 train and motivate interpersonal skills how they 1136 01:39:13,080 --> 01:39:20,340 communicate to a department directors how they how they communicate with 1137 01:39:17,100 --> 01:39:23,760 elected officials more substantive questions about some difficult 1138 01:39:21,659 --> 01:39:28,679 challenges that they've had how they've worked through them management questions 1139 01:39:26,820 --> 01:39:32,280 such as um 1140 01:39:30,000 --> 01:39:35,699 Innovation um 1141 01:39:32,880 --> 01:39:40,199 management style so all of those questions are are more management 1142 01:39:37,500 --> 01:39:43,219 focused management style focused leadership Focus as opposed to 1143 01:39:41,699 --> 01:39:50,880 analytical skills thank you yeah yep thank you 1144 01:39:46,739 --> 01:39:55,080 sure yes go ahead Doug yeah uh Dave a separate question 1145 01:39:52,219 --> 01:40:01,860 about compensation and I'm just I just want to make sure 1146 01:39:58,980 --> 01:40:09,780 that after we go through this process that we don't have candidates whose 1147 01:40:05,639 --> 01:40:14,520 expectations are above and beyond whatever the pay scale and I don't know 1148 01:40:12,060 --> 01:40:19,020 what that pay scale is I'm not I I don't want to be involved in that 1149 01:40:16,560 --> 01:40:24,000 part but I but I just don't you know I don't want five finalists who are all 1150 01:40:21,780 --> 01:40:28,940 thinking uh that they're going to make something that we're not prepared to 1151 01:40:26,400 --> 01:40:28,940 offer here 1152 01:40:29,840 --> 01:40:36,020 wouldn't that be part of what we're putting out as a job profile I hope 1153 01:40:39,320 --> 01:40:42,439 [Music] 1154 01:40:58,860 --> 01:41:08,219 okay uh one of the things I got thinking is probably I don't have a lot of 1155 01:41:04,440 --> 01:41:16,159 expertise around the technical items but I do have my most of my expertise that 1156 01:41:12,360 --> 01:41:22,820 would be transferable is more along the administrative and how you know how does 1157 01:41:19,980 --> 01:41:30,620 he work with the people who do the work how does he work with the rest of the 1158 01:41:26,520 --> 01:41:30,620 people that he has to interact with 1159 01:41:32,960 --> 01:41:40,860 uh so that you know really really the question comes down to you know 1160 01:41:40,080 --> 01:41:47,600 um if the 1161 01:41:43,560 --> 01:41:56,100 if this Committee participates in those panels would we potentially divide our 1162 01:41:52,739 --> 01:42:02,179 our time based you know where do the one where we have the expertise 1163 01:41:58,679 --> 01:42:08,639 so it wouldn't be all technical environmental technical or everyone on 1164 01:42:05,699 --> 01:42:14,280 administrative does that does that make some sense to you 1165 01:42:11,460 --> 01:42:18,480 sure sure and that'll be that'll be we'll provide some insight you know and 1166 01:42:16,380 --> 01:42:23,460 as I get to know each of you through this process it'll be become more 1167 01:42:21,239 --> 01:42:27,420 apparent but mostly it'll be your decision on who you think will be the 1168 01:42:25,320 --> 01:42:31,860 most valuable or who it has the time or availability uh who might be more 1169 01:42:29,940 --> 01:42:37,199 technical you might actually suggest another person on the administrative 1170 01:42:34,380 --> 01:42:42,719 panel you might suggest let's let's get a a Town Administrator from a local from 1171 01:42:40,500 --> 01:42:46,679 a from a neighboring Community to sit on the panel so we suggest or you may ask 1172 01:42:44,699 --> 01:42:51,420 for a public works right depending upon the issues that you have you may want to 1173 01:42:48,360 --> 01:42:55,920 bring in or ask another person that's not been involved in the process to be 1174 01:42:53,219 --> 01:43:00,179 on on either one of those panels so it's really up to you it's really up to you 1175 01:42:57,840 --> 01:43:04,139 as you feel how can we act the most how can you or anybody else have the most 1176 01:43:01,800 --> 01:43:09,239 value to the process it's your process so I'm happy to provide some suggestions 1177 01:43:06,659 --> 01:43:12,960 but there's no hard and fast rule on this 1178 01:43:10,679 --> 01:43:18,119 okay there's some best practices but it really is your process 1179 01:43:15,060 --> 01:43:21,000 Audrey thank you Mr chair um 1180 01:43:19,260 --> 01:43:26,219 that yeah you gave it you kind of clarified things I I believe you know 1181 01:43:22,619 --> 01:43:31,800 with import from Municipal Solutions the makeup of the panels would be this 1182 01:43:29,699 --> 01:43:37,739 committee's purview drawing on not only this committee but 1183 01:43:35,159 --> 01:43:42,540 as you're saying department heads other area facilitators and administrators I 1184 01:43:41,100 --> 01:43:46,760 would suggest also obviously it would be your decision 1185 01:43:43,920 --> 01:43:50,760 um maybe opening up to some citizens make sure that they have some 1186 01:43:49,020 --> 01:43:57,119 qualifications behind their name and such like that but you know 1187 01:43:54,179 --> 01:44:00,060 full transparency full disclosure having a few citizens on some of those panels 1188 01:43:58,920 --> 01:44:05,280 perhaps um will would be a good way to involve 1189 01:44:03,060 --> 01:44:09,300 you know greater greater number of people than just who's in here well to 1190 01:44:07,080 --> 01:44:12,480 that point I mean we have we have some excellent department heads here that 1191 01:44:10,800 --> 01:44:16,020 should be involved and we probably have some newer department heads it would be 1192 01:44:14,100 --> 01:44:21,840 good to have them involved because they have because they're new right and if 1193 01:44:18,480 --> 01:44:26,400 China fit it in and we have we have a town that really um 1194 01:44:24,480 --> 01:44:30,179 we have a lot of things going on in this town that aren't 1195 01:44:27,719 --> 01:44:35,400 specifically housed in town hall right but they're very important that we 1196 01:44:33,119 --> 01:44:41,040 integrate them in and our town manager has had you know a significant say or 1197 01:44:38,340 --> 01:44:45,480 hand in whether or not the town hall is going to cooperate continue to cooperate 1198 01:44:43,199 --> 01:44:49,500 and coordinate and so it's I think to make sure we try to get some people like 1199 01:44:47,400 --> 01:44:53,820 that in here will be important and I think it's important I I was going to 1200 01:44:51,360 --> 01:44:58,800 say that too but I I also think that it's time that this town starts bringing 1201 01:44:56,100 --> 01:45:04,739 in a few people that maybe were part of the disenfranchised Community because 1202 01:45:01,679 --> 01:45:08,880 you know part of I think the problem and I'm saying this is somebody who's only 1203 01:45:06,420 --> 01:45:13,679 been here four years and unfortunately it came right before covet so you all 1204 01:45:10,980 --> 01:45:15,679 shut the countdown when I came um 1205 01:45:17,420 --> 01:45:27,420 but you know um I I think in you know 1206 01:45:23,460 --> 01:45:32,760 working with Winchendon is is one of the things that I've heard but you know I I 1207 01:45:30,900 --> 01:45:37,320 see a lot of divide within the community and I'd like to see that this through 1208 01:45:34,860 --> 01:45:41,760 this process one of the reasons I got involved in Winchendon was to try and 1209 01:45:39,360 --> 01:45:45,000 help bring the community together no matter what anybody says about my name 1210 01:45:43,320 --> 01:45:51,080 being Aaron um you know so I I'd like to see us 1211 01:45:48,840 --> 01:45:56,340 bring in community members that maybe they might not have the letters behind 1212 01:45:54,179 --> 01:46:01,440 their name and and I don't put as much stuff in a degree or anything else I put 1213 01:45:59,520 --> 01:46:07,020 a lot of stock in community and transmitter experience so 1214 01:46:03,780 --> 01:46:12,080 um and and in their experience in life and everything else so I think it's it's 1215 01:46:09,600 --> 01:46:18,300 important that we open these panels up as as much as possible to the community 1216 01:46:15,780 --> 01:46:22,739 yes Audrey if I may just clarify Karen and I apologize if it came across that 1217 01:46:19,980 --> 01:46:28,080 way no I didn't I didn't indicate you know we the cream of the cream open it 1218 01:46:24,840 --> 01:46:31,980 up to the citizens as a whole um and ask them to just tell us a little 1219 01:46:29,940 --> 01:46:35,639 bit about them what must we do for like we did for this committee and why would 1220 01:46:33,960 --> 01:46:39,300 you be interested um that that was all I imagine and I 1221 01:46:37,320 --> 01:46:43,800 wasn't critiquing you thank you I appreciate that I just wanted to put it 1222 01:46:41,460 --> 01:46:49,080 out there yes you know just because I think that you know 1223 01:46:45,960 --> 01:46:53,580 um unfortunately you know what what even I didn't realize you know because I 1224 01:46:51,239 --> 01:46:58,920 was looking at them unfortunately census data that was older when I when I picked 1225 01:46:56,340 --> 01:47:02,219 Winchendon and I picked Winchendon I looked all over the state before buying 1226 01:47:00,600 --> 01:47:09,119 a home here um but I was looking at at data that did 1227 01:47:05,159 --> 01:47:16,980 not reflect what the actual you know real income level of Winchendon actually 1228 01:47:12,480 --> 01:47:21,600 is and we we are a poor Community we are a school district that is in Dire 1229 01:47:19,320 --> 01:47:25,800 Straits we are you know and and I don't mean that with anything that is 1230 01:47:23,400 --> 01:47:29,820 currently going on I'm just talking you know we're in turnaround status we have 1231 01:47:27,360 --> 01:47:34,980 things that are going on so we're in we're in a place of books good things 1232 01:47:31,920 --> 01:47:39,420 are happening but it's been a long time coming you guys you people in this room 1233 01:47:36,960 --> 01:47:44,219 have done an amazing job I'm a newcomer I've done nothing but 1234 01:47:41,760 --> 01:47:49,020 um you know we need somebody that's going to come in and stay more than a 1235 01:47:45,719 --> 01:47:53,400 couple of years and is going to embrace everybody and work with every Community 1236 01:47:51,179 --> 01:47:58,440 member and I really believe it not and I want to be a part of that and bring that 1237 01:47:55,800 --> 01:48:02,580 to Winter then and I I just want to make sure that we bring you know as much 1238 01:48:00,600 --> 01:48:07,440 experience to these channels as possible so it was not at all I was if that came 1239 01:48:05,040 --> 01:48:10,920 across at all I'm sorry Audrey that's not at all I know you're hard to always 1240 01:48:09,119 --> 01:48:15,360 in the right place thank you so that's not at all what I meant I just I feel a 1241 01:48:13,440 --> 01:48:23,400 lot of things that we we are not hearing all the voices 1242 01:48:18,739 --> 01:48:27,239 yeah it's a great opportunity again and so it and because 1243 01:48:25,320 --> 01:48:31,440 what it sounds like if I follow the story is to come sometime in August we 1244 01:48:29,880 --> 01:48:38,639 this committee should stop thinking about panels yeah yeah because we will 1245 01:48:36,119 --> 01:48:43,920 need to be recruiting if you will for that so we'll talk more about that 1246 01:48:40,940 --> 01:48:50,520 October yeah as the meetings go on right yeah uh Dave this is Rick Ward 1247 01:48:47,520 --> 01:48:56,520 I I met you a couple months ago I think it was a couple months ago yes okay I'm 1248 01:48:53,760 --> 01:49:04,020 just trying to visualize this I believe it's October 16th day in my I want a 1249 01:49:00,119 --> 01:49:09,780 visual of what it's going to be so a lot of activities in the morning but 1250 01:49:06,239 --> 01:49:16,800 from the panels those panels will be meeting in public right 1251 01:49:12,960 --> 01:49:21,420 inside most channels um 1252 01:49:18,179 --> 01:49:28,020 that's a good question the I I didn't have it public or you can 1253 01:49:24,780 --> 01:49:31,739 have it or you can have it private and have the council meet or the the board 1254 01:49:29,820 --> 01:49:36,900 meeting public um it just depends on 1255 01:49:33,780 --> 01:49:42,239 your level of comfort and what you want to achieve what you want to accomplish 1256 01:49:39,260 --> 01:49:50,760 from those uh those um turn this off one second 1257 01:49:47,280 --> 01:49:55,860 becomes those sharing the screen it depends on what your objectives are 1258 01:49:54,719 --> 01:50:00,480 um it can be public 1259 01:49:58,800 --> 01:50:03,840 usually the technical kind of administrative panel you really want to 1260 01:50:02,340 --> 01:50:07,100 have some deep you know good discuss it's up to you it's really up to the 1261 01:50:06,179 --> 01:50:11,880 board in terms of how what some clients have 1262 01:50:10,139 --> 01:50:15,780 wanted to be more public some will want to be more privateers have a public 1263 01:50:13,260 --> 01:50:18,780 meeting at the end I'm just trying it depends on the dynamic of the community 1264 01:50:17,159 --> 01:50:23,760 you know you don't yes you don't want to have public 1265 01:50:21,060 --> 01:50:29,520 comment right maybe you do but generally you don't you want to get the most value 1266 01:50:26,100 --> 01:50:33,119 out of I always recommended clients you have the opportunity to have three or 1267 01:50:31,260 --> 01:50:38,219 four candidates highly professional people there 1268 01:50:35,460 --> 01:50:43,260 and it's an opportunity to glean things from the pull experience from them to 1269 01:50:40,320 --> 01:50:48,080 pull Knowledge from them you don't get an opportunity to have you know three 1270 01:50:46,080 --> 01:50:51,900 World Cup soccer players in your Olympians or whatever you're going to 1271 01:50:50,040 --> 01:50:56,760 have some really quality candidates here you want to make it the most productive 1272 01:50:53,940 --> 01:51:01,320 that you can right and and sometimes which if you have a public level if you 1273 01:50:58,860 --> 01:51:05,580 have an upper public comment it can be a distraction it can also become 1274 01:51:04,860 --> 01:51:09,679 um if people are on panels that don't have 1275 01:51:07,860 --> 01:51:15,440 experience with those kinds of things it can become 1276 01:51:12,600 --> 01:51:20,219 a distraction it can become and reflect less professionalism you just we want to 1277 01:51:18,780 --> 01:51:25,260 make sure that there's this instruction in a way that people can participate but 1278 01:51:23,100 --> 01:51:30,360 it's it's done in a professional manner so that it you get the most out of the 1279 01:51:28,020 --> 01:51:35,699 Innovative process it's helpful to them so I'm just trying again trying to 1280 01:51:33,000 --> 01:51:40,860 figure the day so I would assume those would probably take place in town hall 1281 01:51:38,420 --> 01:51:47,060 probably second floor it's the most spacious place 1282 01:51:43,739 --> 01:51:51,719 and so those will go during the day the board the committee will have 1283 01:51:50,100 --> 01:51:58,139 already sort of interview the candidates around 1284 01:51:54,360 --> 01:52:02,760 September 11th or whenever yes whenever you're going to have that done 1285 01:51:59,760 --> 01:52:06,239 so these panels and they can be private I don't mind that because I really don't 1286 01:52:04,500 --> 01:52:12,780 think we want to open the public to asking questions that could be ugly so 1287 01:52:09,840 --> 01:52:17,880 no public involvement on that pie other than making it available for them to see 1288 01:52:14,760 --> 01:52:23,040 if they wanted to I mean it could be you could see it on Zoom but you don't get 1289 01:52:20,100 --> 01:52:27,360 to you're cut off you can't yeah well you can have it you can have an open 1290 01:52:24,719 --> 01:52:30,840 Panel and not have public comment right right okay yeah sure you just have to 1291 01:52:29,340 --> 01:52:35,940 make sure yeah it's not it's not open for 1292 01:52:33,000 --> 01:52:40,380 discussion yeah so these panels if they're available 1293 01:52:38,280 --> 01:52:44,219 as a slow I'm looking at is from my selectman's point of view you know and I 1294 01:52:43,020 --> 01:52:50,400 know I'm going to get this information from the but if that day is a full day 1295 01:52:47,699 --> 01:52:53,639 and I can sit there I don't have to sit you know worry about I gotta read this 1296 01:52:52,560 --> 01:52:57,840 stuff you're going to give it to me three hours from now and we're going to 1297 01:52:55,679 --> 01:53:01,380 need two hours I'd rather sit there and hear from what you what your committee 1298 01:53:00,119 --> 01:53:06,560 is going to do so and then when that's all done later 1299 01:53:04,920 --> 01:53:10,619 in the evening we go back to our traditional it's going to be the board 1300 01:53:09,119 --> 01:53:14,639 of selectment meeting we're going to interview three 1301 01:53:12,239 --> 01:53:18,239 candidates or four or five it doesn't matter 1302 01:53:15,659 --> 01:53:26,520 whatever you guys want want to bring forward because I look at this committee 1303 01:53:23,040 --> 01:53:29,880 as when you give us three names or four names 1304 01:53:27,840 --> 01:53:36,119 you've pretty much put a stamp of approval on any one of those 1305 01:53:32,880 --> 01:53:41,460 you know so whichever one the board of Selectmen pick we've got you a backing 1306 01:53:38,460 --> 01:53:45,900 because you gave us those three names so we're assuming that your board isn't 1307 01:53:43,500 --> 01:53:50,820 divided when it comes time to you know like we really didn't want that 1308 01:53:48,540 --> 01:53:55,739 one two of you don't want you know I really want that to be 1309 01:53:52,800 --> 01:54:01,739 that I'm trusting the committee to give me 1310 01:53:57,000 --> 01:54:05,040 either one I pin is one you picked granted you're probably going to 1311 01:54:03,179 --> 01:54:09,420 recommend one out of the three I don't know if you're doing that to us so 1312 01:54:06,780 --> 01:54:14,040 you're going to just say here are three or you're going to rank them and say 1313 01:54:11,760 --> 01:54:16,619 these are our three percent yeah it's up to you yeah okay it's up to you to do 1314 01:54:15,719 --> 01:54:23,639 whatever but again one of those three is fine 1315 01:54:20,040 --> 01:54:29,820 with you I think as Dave said all three or four candidates will be qualified and 1316 01:54:26,940 --> 01:54:35,219 we hopefully will be able to recommend any one of those four and put the onus 1317 01:54:33,179 --> 01:54:40,020 on you right and then we'll do our interviews yeah it could be one night 1318 01:54:37,320 --> 01:54:44,340 but it could not be depending on how many and whether they're available it 1319 01:54:42,360 --> 01:54:48,119 might be two nights and then we'll go into executive session come out of 1320 01:54:45,780 --> 01:54:53,000 executive session announce who the person is all we have to do yeah 1321 01:54:59,600 --> 01:55:04,639 don't have any pity on the board of selectman 1322 01:55:04,739 --> 01:55:09,239 a very long meeting and we have a very long name 1323 01:55:07,860 --> 01:55:12,739 we're going to be right there that's your cross to where it is 1324 01:55:15,260 --> 01:55:22,520 anybody have any more questions of Dave because it's going a little past noon 1325 01:55:20,580 --> 01:55:29,100 time it's a quick question 1326 01:55:24,840 --> 01:55:34,619 okay uh Dave uh one of the things that I would like to have and I don't know if 1327 01:55:31,320 --> 01:55:42,540 it's something that can be provided is to see the themes as far as success 1328 01:55:39,060 --> 01:55:46,739 factors divided by okay these are the things that the staff fell through the 1329 01:55:44,580 --> 01:55:52,820 success factors these are the things that department heads felt were success 1330 01:55:50,520 --> 01:55:59,880 factors I don't know what other group you're interviewing the fleckman so that 1331 01:55:57,300 --> 01:56:06,619 you know getting the themes for each group would be useful to me and is that 1332 01:56:03,600 --> 01:56:06,619 something can be done 1333 01:56:09,920 --> 01:56:18,060 what I think you're asking is how we folate how we pull together the feedback 1334 01:56:16,320 --> 01:56:22,800 from each of those different segments is that what you're asking uh 1335 01:56:20,400 --> 01:56:29,280 I guess the question is uh I I'd love to see what 1336 01:56:25,860 --> 01:56:34,380 e-group has the themes for what they consider to be the success 1337 01:56:32,699 --> 01:56:39,659 factors and know that what the source was for 1338 01:56:37,139 --> 01:56:44,880 sure if I may um I can understand the value of that to 1339 01:56:43,020 --> 01:56:50,940 this committee however I also don't want you to be influenced 1340 01:56:46,639 --> 01:56:54,860 by our by what we want so perhaps Dave you know with some high level 1341 01:56:53,219 --> 01:57:01,619 report of your 1342 01:56:58,080 --> 01:57:07,560 you know Coalition of you know department head talks Board of suckman 1343 01:57:04,139 --> 01:57:14,099 talks picked the themes of very high level themes that we seem to focus on 1344 01:57:11,480 --> 01:57:18,599 what where the areas that we're particularly focusing on 1345 01:57:16,440 --> 01:57:23,880 yeah that makes sense yes that sounds exactly right yeah 1346 01:57:21,420 --> 01:57:28,099 we just had a we just had a recruitment for a city and uh 1347 01:57:29,040 --> 01:57:38,639 Iowa and they have a lot of challenges and so 1348 01:57:36,480 --> 01:57:40,880 I'll just put that up there for you to see 1349 01:57:41,099 --> 01:57:48,060 so this is what we pulled from the meetings with the council members 1350 01:57:45,320 --> 01:57:50,520 opportunities and challenges so each of them talk about we don't have a 1351 01:57:48,960 --> 01:57:55,320 strategic plan we have aging infrastructure what we do is we put all 1352 01:57:52,199 --> 01:58:01,020 that into okay these themes and then here's your ideal candidates okay that 1353 01:57:58,920 --> 01:58:06,980 becomes the metric by which you then you've got me then evaluate each of the 1354 01:58:03,360 --> 01:58:06,980 candidates so we take that information 1355 01:58:07,219 --> 01:58:12,360 and you're able to see which ones of these meet those qualifications and 1356 01:58:11,040 --> 01:58:17,000 don't perfect yes thank you that's good 1357 01:58:18,900 --> 01:58:24,960 hey what do you see us going from here now 1358 01:58:22,739 --> 01:58:27,980 hey you guys are this is fantastic this is the most participation I've had in 1359 01:58:26,580 --> 01:58:31,219 recruitment I love it 1360 01:58:31,320 --> 01:58:40,139 so as long as as long as you let me know when there's someone involved in the 1361 01:58:36,719 --> 01:58:45,020 process that is the community curmudgeon that would be good to know yes that's 1362 01:58:42,300 --> 01:58:45,020 all of us yeah 1363 01:58:49,820 --> 01:58:57,480 local government is not nearly as challenging as working in Iraq and 1364 01:58:53,699 --> 01:59:04,980 Afghanistan so I really enjoy it yes I mean why not any any Community has their 1365 01:59:00,420 --> 01:59:09,300 their naysayers and such like that so it has to uh but you know what I think 1366 01:59:07,320 --> 01:59:13,800 the thing that I really got a lot of compliments you on is that you're very 1367 01:59:11,340 --> 01:59:20,159 mindful of involving the community and and uh I think it's great I think 1368 01:59:18,060 --> 01:59:23,580 it's it can be a really fun and an enjoyable process for everybody involved 1369 01:59:22,440 --> 01:59:27,599 in it so I'm anxious to find out how they just 1370 01:59:25,800 --> 01:59:31,739 take shape you know when we know our technical process but it's really all 1371 01:59:30,000 --> 01:59:36,599 about you so how do we make that work for you and I'm I'm really enjoying the 1372 01:59:34,260 --> 01:59:40,860 conversation so thanks everybody oh thank you now David what do you think 1373 01:59:38,580 --> 01:59:46,040 our next step is I mean are you going to be with us again 1374 01:59:42,900 --> 01:59:55,920 uh we meet uh you sending information what what do you see uh happening 1375 01:59:51,659 --> 01:59:59,400 the next step is I'm going to send uh an image I'm going to college out as soon 1376 01:59:57,960 --> 02:00:01,760 as I hear from from 1377 02:00:01,920 --> 02:00:08,880 Audrey see as soon as I hear from Audrey and get the contact information I'll 1378 02:00:07,020 --> 02:00:13,020 start reaching out and setting up interviews the next week with each other 1379 02:00:10,920 --> 02:00:18,119 department heads and the select members and each of you 1380 02:00:16,500 --> 02:00:21,540 um and I'm just we're just going to be having a conversation you know we'll 1381 02:00:19,980 --> 02:00:27,900 cover some of the topics that are on that profile and um 1382 02:00:24,060 --> 02:00:33,239 and then the idea is that the plan is to get you back a draft profile on by 1383 02:00:31,380 --> 02:00:39,000 August 9th why did I have there July 10th we're 1384 02:00:36,119 --> 02:00:44,040 past that August so we want to I I'm hoping to get it 1385 02:00:41,880 --> 02:00:48,420 before to you before then because we need some time to review that we need to 1386 02:00:45,900 --> 02:00:52,679 make some edits but our our publishing date we want to try to publish this by 1387 02:00:50,520 --> 02:00:56,280 the 10th so that gives you would give us a couple of weeks to gather that 1388 02:00:54,060 --> 02:00:58,739 information send us guys and put it into uh 1389 02:00:57,300 --> 02:01:04,260 uh a format that you like that's stylistic 1390 02:01:01,619 --> 02:01:08,520 for mentioned in and um in the meantime I'll be getting with 1391 02:01:06,179 --> 02:01:12,900 Audrey and some other staff getting some information getting some photos getting 1392 02:01:10,380 --> 02:01:19,800 org charts all that stuff so the next step for you is expect a call from me uh 1393 02:01:17,340 --> 02:01:24,360 23 minute conversation depend upon you know how long or how straight you want 1394 02:01:21,060 --> 02:01:28,440 to talk and then um and then you'll be getting a draft of 1395 02:01:26,520 --> 02:01:31,080 the profile and it's good exactly good to go and you guys are ready for that 1396 02:01:29,639 --> 02:01:35,280 one but we'll send that out to get that started so so Dave I think for us from 1397 02:01:33,659 --> 02:01:38,639 speaking as the person who will be trying to schedule meetings to get that 1398 02:01:37,380 --> 02:01:42,960 set up um as soon as you have a clearer 1399 02:01:41,219 --> 02:01:46,500 schedule on that and maybe once you get these uh you know who you're going to be 1400 02:01:45,000 --> 02:01:50,219 talking to and you say okay we're going to be I'm going to be able to get the 1401 02:01:47,520 --> 02:01:55,440 profile out to you by every state then let us know soon soon on that as soon as 1402 02:01:52,800 --> 02:02:00,060 you can and then we can go ahead and determine amongst ourselves so if we're 1403 02:01:57,300 --> 02:02:03,599 going to get these on this date then we want a couple of days or whatever to 1404 02:02:02,159 --> 02:02:09,420 look at them individually so we're going to meet on on on why date so to speak 1405 02:02:06,420 --> 02:02:13,380 and then we'll put together our agenda we'll get the meeting posted and all 1406 02:02:11,159 --> 02:02:20,639 that other stuff so we're working more around August 10 11 12. 1407 02:02:17,000 --> 02:02:26,099 he wants to have it published finished from here and back to them so they will 1408 02:02:23,159 --> 02:02:30,840 last it to the World on August 10th okay so it will work backwards from that yeah 1409 02:02:28,340 --> 02:02:35,760 I don't know what that is yet yeah 1410 02:02:32,280 --> 02:02:39,119 so what what are we looking at I don't know that's why I'm looking forward for 1411 02:02:37,800 --> 02:02:44,280 Dave yeah well if it was if it was just if it was 1412 02:02:41,880 --> 02:02:47,580 just meetings with the select board we'd have that done and we'd have the profile 1413 02:02:46,080 --> 02:02:51,239 done in a week right since we're involving more people I don't know how 1414 02:02:49,139 --> 02:02:55,139 many people were talking about but I'm saying that whatever it takes you're 1415 02:02:53,219 --> 02:03:01,020 going to have a draft with a few days lead time so we can get that published 1416 02:02:57,719 --> 02:03:06,060 on the 10th so let me let me start to organize that and uh and take a look at 1417 02:03:04,560 --> 02:03:09,599 that and I'll give you a little more clarity in the next few days but this is 1418 02:03:07,980 --> 02:03:14,940 I'm going to go ahead and send you the current 1419 02:03:10,920 --> 02:03:20,219 the current recruitment schedule and uh so you have a copy of that 1420 02:03:18,179 --> 02:03:24,659 so Dave just keep in mind too when you're thinking of scheduling things 1421 02:03:21,659 --> 02:03:30,860 with us we are required to post meetings 48 hours ahead of time and uh both open 1422 02:03:28,619 --> 02:03:35,639 meetings and executive session and so but because and that's that's going to 1423 02:03:33,659 --> 02:03:42,480 conclude weekends and our town hall is closed on Fridays so anything on a 1424 02:03:38,520 --> 02:03:46,440 Monday has to be posted by Thursday or Tuesday Monday or Tuesday yeah Monday or 1425 02:03:44,520 --> 02:03:52,320 Tuesday is going to be scheduled on on a Thursday Thursday 1426 02:03:48,719 --> 02:03:58,020 so that let me just suggest then then most the time when we send this profile 1427 02:03:54,659 --> 02:04:02,280 out the draft profile um you're welcome to comment directly 1428 02:04:00,719 --> 02:04:06,360 back in an email and so there's a lot that we can 1429 02:04:03,960 --> 02:04:11,699 accomplish without having to have a meeting per se in person if you send me 1430 02:04:09,960 --> 02:04:15,360 an email and say hey I really like this and this and this could you change that 1431 02:04:13,440 --> 02:04:20,639 that terminology is not correct it's it's the select board not Town board you 1432 02:04:18,840 --> 02:04:27,239 know just different things like that we need to clean up and fix it's easier to 1433 02:04:24,659 --> 02:04:33,000 make those changes in real time as opposed to having a committee meeting 1434 02:04:29,119 --> 02:04:40,139 formally and at that point it's easier to do it you know by email by by Texas 1435 02:04:37,920 --> 02:04:46,980 Dave I'm just sorry to interrupt you but we um 1436 02:04:42,119 --> 02:04:52,460 we're not allowed to make decisions any by email so we can do that we would have 1437 02:04:50,639 --> 02:04:59,099 because you have to do it directly today we can't do a broadcast to everybody 1438 02:04:55,560 --> 02:05:04,500 because then that right makes sense that violates the violence meeting law so if 1439 02:05:02,820 --> 02:05:09,719 we so the thing of it is it's one thing if we see like little nuances of things 1440 02:05:07,139 --> 02:05:13,560 that get anyone send that back to Dave on their own but if there's something 1441 02:05:12,000 --> 02:05:16,920 that we as a committee want to talk about before we meet with Dave then we 1442 02:05:15,659 --> 02:05:20,219 could have our own meeting he doesn't have to get here right right so I think 1443 02:05:18,840 --> 02:05:24,599 we're I have a feeling we're going to move forward with the combination of 1444 02:05:22,139 --> 02:05:28,800 meetings with Dave which is what we need his schedule for what meetings that 1445 02:05:26,400 --> 02:05:32,639 we're going to have so that we don't so we can be efficient and effective in 1446 02:05:30,719 --> 02:05:39,360 talking about these things that's what I think but with the pub with having the 1447 02:05:36,599 --> 02:05:46,199 draft available on the nine is there actually time for the committee 1448 02:05:42,420 --> 02:05:52,219 to talk about the changes that I mess is that we we feel are important 1449 02:05:49,199 --> 02:05:56,820 and you actually publish it on the 10. that's what I don't know I don't think 1450 02:05:54,780 --> 02:06:00,659 so no that's why the scheduling of this is really important and not just for me 1451 02:05:58,920 --> 02:06:02,880 it's because I'm very visual I'm gonna have to look at it and see the flow of 1452 02:06:02,219 --> 02:06:06,739 it right yeah and for me 1453 02:06:07,460 --> 02:06:16,560 in August on August 10th is it's my next after tonight's school committee right 1454 02:06:14,340 --> 02:06:21,540 now this is my next school committee meeting so I will not be available at 1455 02:06:18,659 --> 02:06:27,360 all because I will be preparing for them and August 11th is my 71st birthday so 1456 02:06:24,719 --> 02:06:31,340 ours will be available there you go you can work on your birthday Dave's working 1457 02:06:28,800 --> 02:06:31,340 on his birthday 1458 02:06:33,020 --> 02:06:39,719 on my birthday um so I understand that I don't want to 1459 02:06:37,679 --> 02:06:43,159 get I don't want to hear any complaints about anybody working on it 1460 02:06:44,639 --> 02:06:51,119 um so so here's the best I can offer at this moment I've already sent an email 1461 02:06:49,199 --> 02:06:56,040 to the board of slept in members stating that David you will be reaching out to 1462 02:06:52,920 --> 02:07:00,300 them and to please give it a priority um I finalize my list of department 1463 02:06:58,199 --> 02:07:06,119 heads that I want to have contacted and that's five or six when I get home I 1464 02:07:02,940 --> 02:07:09,560 will send the same email out to them and then by end of day today you will have 1465 02:07:08,099 --> 02:07:15,719 the full list of people whom we need you to speak to 1466 02:07:12,960 --> 02:07:21,179 and those will be department heads and board of Selectmen members how many 1467 02:07:19,260 --> 02:07:24,440 members of the select board is five seven five 1468 02:07:25,040 --> 02:07:34,440 so I would stress to them that committee members we have Senator right no there's 1469 02:07:31,260 --> 02:07:37,040 five oh yes yes okay yeah seven of the search committee 1470 02:07:40,099 --> 02:07:44,940 that's all right DPW 1471 02:07:43,560 --> 02:07:51,300 police fire 1472 02:07:46,219 --> 02:07:54,900 planning accounting Treasurer yeah does that sound good 1473 02:07:52,980 --> 02:08:01,199 okay so that puts you at seven plus five is 1474 02:07:57,420 --> 02:08:07,139 thirteen plus six is nineteen peace cake 1475 02:08:03,960 --> 02:08:12,239 so what I will get that to him five department heads five 1476 02:08:09,659 --> 02:08:15,980 select board members and the Seven community members as six department 1477 02:08:14,099 --> 02:08:22,280 heads we have five six and seven does he have 1478 02:08:18,960 --> 02:08:27,480 all of your emails and everything yeah okay yeah all right so I will get 1479 02:08:25,380 --> 02:08:31,320 everything I need to get to you Dave by end of day today and then it's up to you 1480 02:08:29,940 --> 02:08:34,580 either hit the ground running tomorrow and depending on how quickly you get 1481 02:08:33,060 --> 02:08:39,780 back to everyone if you wouldn't mind I'm I'm gonna be 1482 02:08:37,500 --> 02:08:42,659 out of pocket tomorrow most of the day okay 1483 02:08:40,980 --> 02:08:48,780 um just to have a personal issue you gotta deal with um but 1484 02:08:46,619 --> 02:08:52,679 um I will try to get me some phone numbers I'll start setting up a fun time 1485 02:08:50,639 --> 02:08:56,699 Becky start them so I'm sorry Becky couldn't be with us this morning that 1486 02:08:54,420 --> 02:09:01,020 keeps my executive assistant she's exceptional she's she's wonderful you'll 1487 02:08:58,619 --> 02:09:06,420 really enjoy her her husband her husband's an F-16 pilot they live out in 1488 02:09:03,060 --> 02:09:10,520 Alamogordo and uh she's just if you think I'm Charming she's 10 times 1489 02:09:11,000 --> 02:09:14,960 I know that's not saying much 1490 02:09:18,900 --> 02:09:25,320 well thank you Tom Dave yes thank you very much thank you Dave thank you for 1491 02:09:23,940 --> 02:09:31,679 your time on your birthday happy birthday and stay cool I hear it's going 1492 02:09:28,020 --> 02:09:36,780 to be grade 1 13 115 what do you want today so 1493 02:09:33,840 --> 02:09:40,080 thank you hey it's that that that's uh you know that's not including the wind 1494 02:09:38,280 --> 02:09:44,540 chill there you go 1495 02:09:41,219 --> 02:09:44,540 it's a Dev attitude love it 1496 02:09:44,580 --> 02:09:48,440 yeah thanks everybody thank you thank you 1497 02:09:49,920 --> 02:09:54,320 okay Audrey yes yes 1498 02:09:55,080 --> 02:10:00,780 okay um 1499 02:09:58,380 --> 02:10:06,000 if you have not received from Wendy Stevens the town clerk the open meeting 1500 02:10:03,900 --> 02:10:09,199 law um 1501 02:10:07,440 --> 02:10:13,199 document that you have to go through please drop down and see here because 1502 02:10:11,580 --> 02:10:19,760 you will need to do that as part of this committee you obviously everything I've 1503 02:10:16,380 --> 02:10:19,760 done it all right perfect perfect 1504 02:10:21,980 --> 02:10:29,940 actually online's a lot of fun I sit there and I do it just for fun when the 1505 02:10:27,119 --> 02:10:36,599 crappy TV's on yeah yeah okay just want to make sure thank you 1506 02:10:32,219 --> 02:10:40,280 so I guess okay yes next item is when do we want to meet again 1507 02:10:41,699 --> 02:10:45,679 it's not just say something a question yeah 1508 02:10:47,480 --> 02:10:54,719 until he gets Us backpack why doesn't why don't we see what he sends us as a 1509 02:10:52,860 --> 02:11:01,020 timeline or Updates this and gets through this his interviews and then you 1510 02:10:57,900 --> 02:11:05,820 know because I mean if between Jane and I we can call them yeah 1511 02:11:03,199 --> 02:11:10,920 and will email you guys about your availability and stuff like that and I'm 1512 02:11:07,500 --> 02:11:13,860 just curious am I accurate or not and I don't 1513 02:11:12,719 --> 02:11:20,340 that um if if that we prefer to have time to 1514 02:11:18,119 --> 02:11:24,239 meet as a committee together it doesn't have to be here for us okay 1515 02:11:25,440 --> 02:11:32,219 okay yeah reveal them especially the minutes that you produce have a meeting 1516 02:11:29,880 --> 02:11:38,060 so we can go over those again and let us again because a lot I gotta say I missed 1517 02:11:35,159 --> 02:11:38,060 a lot of stuff yeah 1518 02:11:42,920 --> 02:11:50,820 yeah and then um yeah and then I don't know what to do 1519 02:11:48,540 --> 02:11:54,480 with them for a while exactly the committee ones don't get posted 1520 02:11:53,099 --> 02:12:03,560 and we'll figure it out until we release yeah so we'll figure that part out 1521 02:11:57,560 --> 02:12:03,560 yeah so we'll still have to approve them 1522 02:12:06,560 --> 02:12:12,540 very good um with some of the uncertainty I know 1523 02:12:10,739 --> 02:12:18,060 August 10th seems like it's a long ways away but it's really only it's very two 1524 02:12:15,000 --> 02:12:23,340 and a half weeks approximately um and in order to hit the the 48 hour 1525 02:12:22,619 --> 02:12:27,960 um it's it's not ideal but perhaps post a 1526 02:12:25,980 --> 02:12:30,840 meeting like for next Tuesday or Wednesday 1527 02:12:28,920 --> 02:12:35,699 that's the way it's posted if you have something to discuss you're already 1528 02:12:33,060 --> 02:12:39,420 posted if there's nothing you can just you know cancel it yeah okay so what 1529 02:12:37,980 --> 02:12:43,040 what will you say next Tuesday or Wednesday what date are you talking 1530 02:12:40,440 --> 02:12:43,040 about um 1531 02:12:47,699 --> 02:12:56,219 always easy to cancel it's more difficult to get on July 31st or August 1532 02:12:52,699 --> 02:13:03,320 right uh August 1st or Tuesday August 1st is Tuesday August 2nd yeah just 1533 02:12:59,040 --> 02:13:03,320 whatever day works best for you 1534 02:13:05,540 --> 02:13:13,199 we don't know that well he just said that he's setting up the meetings for 1535 02:13:10,320 --> 02:13:17,280 next week yeah you know so he's not oh I missed that yeah I know he's not going 1536 02:13:15,060 --> 02:13:22,679 to have anything for us next week the drought is going to be August 8th or 9th 1537 02:13:20,340 --> 02:13:26,760 right is what he said yeah yeah we're not meaning to go over 1538 02:13:24,780 --> 02:13:30,480 his stuff would mean just go over what we do today and well I think that's our 1539 02:13:29,639 --> 02:13:33,900 future where we can improve minutes of the 1540 02:13:32,639 --> 02:13:36,900 thing we did yeah I thought it was going to be folks I know it's like if you want 1541 02:13:35,520 --> 02:13:42,960 to wait till then it was fine with me yeah I'd rather yeah I'll get the 1542 02:13:39,840 --> 02:13:49,020 minutes out to you sooner yeah I got a lot going on 1543 02:13:44,599 --> 02:13:53,639 and if I miss something corrected just tell me 1544 02:13:50,280 --> 02:13:58,739 um but I think that for our next meeting this is what we're going to have to find 1545 02:13:55,679 --> 02:14:03,179 a rhythm with him right because his schedule might not fit with how we 1546 02:14:01,139 --> 02:14:08,760 choose to work so it's kind of like whether to get this to you on a Sunday 1547 02:14:05,880 --> 02:14:14,820 the 8th so if so he can commit to that then that means what we're going to be 1548 02:14:11,579 --> 02:14:19,380 doing again to August again is No that's Sunday yeah that's October that's when 1549 02:14:16,619 --> 02:14:24,540 he was talking about it okay so whatever dick is going to get these to us maybe 1550 02:14:21,179 --> 02:14:29,520 it's the sixth if it's the sixth then we can meet if we anticipate that we can 1551 02:14:27,179 --> 02:14:32,219 meet on the 7th 8th or 9th let's say yeah 1552 02:14:30,480 --> 02:14:35,760 is the seventh and eight or eight and then we meet with him on the ninth until 1553 02:14:34,079 --> 02:14:39,780 Wednesday that's a Sunday from Wednesday and he talked about 1554 02:14:37,739 --> 02:14:45,780 all right um my my two cents to what it's worth 1555 02:14:42,960 --> 02:14:49,800 um plan on meeting on the seventh tell David 1556 02:14:47,699 --> 02:14:54,540 this is when we have our first get our next meeting schedule ideally we would 1557 02:14:52,199 --> 02:14:59,480 want the draft by the seventh because that way you would have the eight you 1558 02:14:56,940 --> 02:15:02,840 can talk about it ideally yes 1559 02:15:04,820 --> 02:15:11,579 but here's what I want to suggest keeps referencing Sundays is the day they get 1560 02:15:09,960 --> 02:15:15,360 out their reports so there's something in their schedule right but we will get 1561 02:15:13,619 --> 02:15:21,960 things from him on Sundays that's what it sounds like so we want our Mondays to 1562 02:15:19,500 --> 02:15:26,820 go through this at least Monday so what we would try to do is meet on the 8th I 1563 02:15:23,940 --> 02:15:30,900 mean not Tuesday yeah all right that makes sense yeah 1564 02:15:28,500 --> 02:15:34,800 and then get back any revisions to him they would have the ninth to make the 1565 02:15:32,820 --> 02:15:39,179 revisions yeah and then they can do whatever to hit the uh release on the 1566 02:15:36,960 --> 02:15:45,000 channel welcome if we might do that I'd like to ask 1567 02:15:40,320 --> 02:15:51,619 what times report for people on the day I do if you know that 1568 02:15:46,560 --> 02:15:51,619 right now I am completely open on me 1569 02:15:55,340 --> 02:16:02,219 well there's um because of the things I'm involved in there is a community 1570 02:15:59,699 --> 02:16:06,420 partner breakfast for the CAC the master plan implementation committee and heal 1571 02:16:03,900 --> 02:16:10,739 but I kind of have to go to that's a 10 and then I could try to shift this but 1572 02:16:08,940 --> 02:16:14,639 right now I'm a library trustee and I help with programs and I'm helping with 1573 02:16:12,780 --> 02:16:19,619 a program at 10th at 2 30 in the afternoon sorry talking even evenings 1574 02:16:17,340 --> 02:16:24,460 are better for me yeah very very late afternoon yeah late afternoon or late 1575 02:16:21,900 --> 02:16:27,579 afternoon works yeah [Music] 1576 02:16:29,579 --> 02:16:37,200 well I want five work yeah just be aware that if you get too late I don't know 1577 02:16:34,139 --> 02:16:40,679 who normally meets on Tuesdays planting board meets on Tuesday but not that 1578 02:16:38,639 --> 02:16:44,280 Tuesday okay I'm just thinking about a space 1579 02:16:41,719 --> 02:16:51,540 well if we need to yeah 1580 02:16:46,219 --> 02:16:58,569 or we can go to the library yes yeah [Music] 1581 02:17:05,660 --> 02:17:11,719 I don't know if there is an actual requirement to record a committee of 1582 02:17:10,139 --> 02:17:16,979 this type I don't believe you know it would be ideal but right I 1583 02:17:15,240 --> 02:17:24,479 don't know I'm not required so what I'll do is I'm I will prepare a 50 posts 1584 02:17:21,120 --> 02:17:31,200 a pair of meeting notice for Tuesday octo August 8th at 5 pm 1585 02:17:28,019 --> 02:17:35,519 and I'll put it unless you need the agenda before no no oh I know that yeah 1586 02:17:33,420 --> 02:17:39,300 but I'll um because I can make something up and I'll talk to a guy about it yeah 1587 02:17:37,859 --> 02:17:45,840 um and it will and it will really be it's going to be to to approve the 1588 02:17:41,760 --> 02:17:50,160 minutes and to review the um whatever that report is called the 1589 02:17:48,840 --> 02:17:56,219 back of my nose what are we going to get what's it called the profile to review 1590 02:17:53,340 --> 02:18:00,120 the profile uh recommendation report from 1591 02:17:57,719 --> 02:18:04,019 Municipal Solutions and and that that's all I got to put 1592 02:18:02,399 --> 02:18:07,800 because and then you know the notice that and then anything else can come up 1593 02:18:05,460 --> 02:18:11,160 that I'm going to talk about so 1594 02:18:08,939 --> 02:18:16,139 yeah okay does that work for you guys thank you again yep yeah I do have a 1595 02:18:13,979 --> 02:18:22,500 finance committee meeting at 6 30 that night okay here so as long as we're done 1596 02:18:18,780 --> 02:18:27,080 by then it's fine okay so it's 5 30 to 6 30. really you don't want to pull it 1597 02:18:23,939 --> 02:18:27,080 down yeah 1598 02:18:32,540 --> 02:18:39,660 send you a template for that agenda notice meeting yeah because they're for 1599 02:18:37,679 --> 02:18:43,920 the income I showed a template the top half is the spec specifics yeah in the 1600 02:18:42,540 --> 02:18:47,820 bottom half is my agenda so it's just one document okay I always take the same 1601 02:18:45,899 --> 02:18:50,059 one and just well I do I tend to change it 1602 02:18:50,820 --> 02:18:53,899 every time one okay 1603 02:18:57,960 --> 02:19:06,780 I just want to reiterate that for Robert's Rules the committee 1604 02:19:03,899 --> 02:19:11,639 we're not aboard and I like to go by small committee yeah I was in 1605 02:19:09,179 --> 02:19:16,439 regulations so you really don't have to go through the chair as long as it's 1606 02:19:14,280 --> 02:19:21,000 respectful you know we can have a discussion because I do realize that 1607 02:19:18,300 --> 02:19:27,240 after today how much I don't follow that yeah well there's a section about small 1608 02:19:24,179 --> 02:19:31,019 small more small committees there and the lady I already small committee with 1609 02:19:28,979 --> 02:19:37,380 seven people anything that's one way to get around 1610 02:19:33,080 --> 02:19:44,519 yes there we go well the 21st Edition is all is all small board now for Robert's 1611 02:19:40,439 --> 02:19:49,920 Rules 21st Edition so we all are bored and committees in this 1612 02:19:47,639 --> 02:19:53,720 town fall under them yeah yeah and it's up to the individual or the community so 1613 02:19:51,720 --> 02:19:57,020 some people wonder if they want to yeah actually yeah 1614 02:20:09,500 --> 02:20:16,380 unless otherwise all 1615 02:20:13,700 --> 02:20:19,040 right we are a jury nice to meet you all by the way yes 1616 02:20:21,570 --> 02:20:25,800 [Music] because