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they totally tiny all small Department

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you guys were all excited like

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toally last night honestly my leg and I

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didn't eat before we came and I was you

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here oh my God it was so

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[Music]

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cold I got sweater I haven't like I got

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to pull out all my sweaters I got to

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pull out all my sweaters ah car oh so

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we're

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[Music]

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good is

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it I have a tab of all the

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department so I will just go from the to

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right down and

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clear who wants to go

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first I'd like

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to I'd like to call to order the city

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council committee meeting for Friday

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October 13th 2023 and turn to M ven

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thank you once again and this evening

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well I would like to call recall finance

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committee to order and we'll continue

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our final budget hearing for

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2024 with uh regards to the department

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heads and this evening we'll go straight

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into human resource and I have um Derek

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just give us a brief and then have

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department head few key num tell us

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what's going on few Key Resources Cod

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1430 uh the adopted budget for 2023 we

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looking at $ 58,4

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24 the 24 proposed budget open at$

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[Music]

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38454 24% decrease for Le that also a

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three aill decrease uh from the 23

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adopted

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budget very good follow the years to

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give us a summary what's happening in

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your department and anything that we

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need to know yep of course I want to say

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thank you all for taking your time out

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have your busy Fridays to sit with us

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here today um uh I'm Maryanne I'm the

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Human Resources Director for the city um

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I have been in my position for about two

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years now um overseeing peral benefits

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which are all

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um so right now we are doing fairly okay

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we are down one staff member um but

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that's just for Civil Service rules we

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have to wait until um we are able to

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hire off a list from an exam that um

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took place over the summer we now know

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that we can post for that position

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provisionally so I am posting for the

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pero audit clerk position which is

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currently vacant um so that will be

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filled hopefully in the next few weeks

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um you know given that we find the

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appropriate and that qualified

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candidate um you know just going through

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our budget here um you know we went

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through it thoroughly um the only thing

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that I see that might be a discrepancy

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and you know I asked for initially um

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was our payroll manager salary um we

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have our payroll manager currently

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budgeted for six 56 to 65 but if you

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look just below we have our personel

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benefits cler thinking a little bit more

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than our Peril manager um so I I ask

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that we if you can consider um you know

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thinking about putting that payroll

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manager at 60k straight um Britney

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cogman is currently in that position she

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has exceeded abundantly in her duties

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and everyday

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responsibilities um I think she's well

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deserving of that salary requirement um

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and that's just all I ask for today I

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just I just want to add to that that

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Britney's management and and the the

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benefit clerk is uh csca what happened

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was that the csca besides getting all

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their Races they also had steps where

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management doesn't have steps so so even

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though she supervised them she'll be

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making less to them so we're trying to

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get get her to be a little bit overhead

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you know so if we were to increase the

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payable management it wouldn't affect

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the Union at all no no he would just

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continue to move up in his steps as he

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normally would um whereas you know she's

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she she just gets the management just as

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a reminder that's not um that's not

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name just

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for to protect employees um

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confidentiality um let's not attaching

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into any staffing position or we can

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talk generically about the position yeah

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go ahead

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please go ahead please I was just

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wondering if the three positions um that

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were not uh filling were they filled

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before or have they been vacant yes so

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the three that were I think they were

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recently budgeted for 2023 um fairly new

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they have been vacant we haven't filled

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it the HR

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administrator or the HR assistant

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ips3 um with all of our staff changes we

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just hadn't had a chance to fill that

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one um we would have had to create a

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position with civil service specifically

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for the HR assistant so we didn't move

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forward with that one the other two were

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um

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the affirmative action office those were

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never fulfilled um provided that I've

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you know given the affirmative action

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officer multiple candidates to hire off um we did not hire for those

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position and I I don't have an answer

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for you time that's you know well I

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think what Ryan is is just not ready for

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that step yet you know okay yeah were

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these uh were these candidate qualified

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yes yeah so they pass all the

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requirement rules

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well I gave him a pool to choose from so

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usually what we do is he'll give me his

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top two three candidates R through by

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service before moving forward with

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interviews sure yeah um yeah so um I

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understand that process what I don't

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understand is that we wrote it out of

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the budget because um and this I'll just

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for general information we have other

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place other positions that are not build

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and then we don't write them out of the

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budget so I'm not clear why we're

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writing these out of the budget um I'm

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not entire sure CU they they've been

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vacant for the whole year so we're just

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you know we're you know we're looking

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for cost savings this because they

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they're not filling his positions we're

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like okay it's you know they it's not

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needed yet he's not ready for it yet

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yeah but we have other positions that we

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haven't filled no I know caring them and

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caring said Ron's not ready for these

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positions yet for the supervisor is

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basically saying you doesn't need them

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right now right now he doesn't Okay so

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he's not here go was saying he he will

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yeah the other vacancies have been

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pre-existing those positions have been

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embedded in the Departments for years

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and those are our top need fill

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positions whereas these positions are

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newly created we've given the

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affirmative action officer 10 plus

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months at this point to fill those

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positions with multiple candidates um

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and we didn't see anything being moved

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forward so I I assume that as well we

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cut it out of the

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budget that's my guess so you had

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conversation with the

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um a while back with did

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yeah um so is he aware of those

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positions have been cut I think that's

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important to never well I I told him it

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was going to happen you know so I don't

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know if he went to the mayor did he come

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to you

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guys so obviously

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yeah okay just so you know everybody

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knows I am ask him about that because at

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least I'm going to ask

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him

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no it it is something that we asked for

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because look at all the work that the

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projects getting all the workload that

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he is getting in the office and can he

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keep up with the work that he getting

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and can he administer the contracts and

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to make sure that people are submitting

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their mwb and being compliance for a one

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person to function in this this whole

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what I would say a

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department it's hard well I I think he

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wanted more of this the staff

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for uh the Empowerment

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Center and not for what he you know what

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he does regularly yeah but um I don't

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that's not what that was not our intent

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filling that that that was our intent

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was for him to do the work that you know

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with the city to make sure all the

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contracts is Mr M said that was our

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intent he's doing that so well that that

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yeah exactly that was the intent for

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people to help him to review the

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contract so he focus on the top level

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stuff and have a system to help him

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along with the contract like you says

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you know we've gave him you know plenty

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of uh things to hire from you know it's

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not like we H them unaccountable well

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say we should hold every to the same

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standard because this has happened in

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other departments as well so let's just

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yeah well this you know Ron's a good

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friend of mine list list I I don't want

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you I don't want you think that no look

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this has nothing to do with

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relationships I just want to make sure

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that we're doing this on a consistent

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basis so you going to ask yes I can we

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ask that we have a Wednesday yes can we

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please yes have r explain us to us why

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because we he had to cut it and then he

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we were asked to put this in and all of

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us supported it because of the workload

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he was getting because of the many

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contract arpa contract cdbg general

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contract across the board he asked for

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help we provided help and now cutting it

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like I said we

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provide we hear from him so Wednesday

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we'll hear from him and then forward and

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I just want to note that we did also

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have an HR assistant physician also in

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the same situation it was vacant for so

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long cutting it because we did not fill

239
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it so it's been only vacant a year the

240
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other one that you cut uh all three have

241
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been vacant so the HR System would have

242
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been you know within the HR department

243
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same duration as the clerical aid for

244
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attor of action as well as the program

245
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coordinators so we're keeping it uniform

246
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across the board it's not you know I

247
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mean just in your department I mean no

248
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yeah I mean I I have to say this this is

249
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the only Department I'm seeing the

250
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vacancies that is not fill is getting

251
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cut

252
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other department there are vacancies and

253
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we adding more more open position on top

254
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of it I think I think the big difference

255
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is that these these uh uh positions were

256
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never in the books before whereas the

257
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other P positions were in the books

258
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before and that's why they always try to

259
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get them on so we're just saying that

260
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you know because they're not being

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filled with figur you know not need them

262
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but when they are needed we'll fill them

263
00:10:57,079 --> 00:11:00,079
no I understand you know I've said that

264
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many many years on this I'm just letting

265
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you know what every department is vital

266
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for the city to survive and when we're

267
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cutting and cutting people out and

268
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bringing them well there's nobody was

269
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ever there so we're not really cutting

270
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them out cuz nobody was ever there we

271
00:11:14,079 --> 00:11:15,000
need to fill

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00:11:15,000 --> 00:11:17,639
them well let's hear from Ron because

273
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maybe he'll say we don't need to fill

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them so I think that's an important can

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you please touch on the part salary just

276
00:11:23,560 --> 00:11:26,240
below that Y what is our comprise um we

277
00:11:26,240 --> 00:11:27,920
currently have someone she's been in

278
00:11:27,920 --> 00:11:29,480
this position for about a year and a

279
00:11:29,480 --> 00:11:31,680
half almost two years now um and it's

280
00:11:31,680 --> 00:11:34,120
just her part-time clerk she is very

281
00:11:34,120 --> 00:11:36,760
much a support staff um and much needed

282
00:11:36,760 --> 00:11:38,920
since we've been at of the heral audit

283
00:11:38,920 --> 00:11:43,240
clerk um our part-time clerk has been

284
00:11:43,240 --> 00:11:44,839
you know kind of assuming some of those

285
00:11:44,839 --> 00:11:47,720
duties as far as running payroll and you

286
00:11:47,720 --> 00:11:50,800
know all that great stuff so um she's

287
00:11:50,800 --> 00:11:52,360
very much

288
00:11:52,360 --> 00:11:55,120
needed Keep Her On go ahead please was

289
00:11:55,120 --> 00:11:56,920
she's not interested in like one of the

290
00:11:56,920 --> 00:11:58,680
full-time the full-time position that

291
00:11:58,680 --> 00:11:59,839
you had that was open she's not

292
00:11:59,839 --> 00:12:01,760
interested she she's a unique case she's

293
00:12:01,760 --> 00:12:03,519
already retired so this is kind of like

294
00:12:03,519 --> 00:12:06,959
a part time yeah so she's already um

295
00:12:06,959 --> 00:12:09,600
this is just kind of for fun but we she

296
00:12:09,600 --> 00:12:11,880
really is we're trying to

297
00:12:11,880 --> 00:12:14,560
help yeah no she is no we want her to

298
00:12:14,560 --> 00:12:18,000
work yeah y she's she's awesome she's

299
00:12:18,000 --> 00:12:20,760
been great yeah all right any other

300
00:12:20,760 --> 00:12:23,079
question for go ahead please uh just as

301
00:12:23,079 --> 00:12:25,000
a point of clarity that HR assistant

302
00:12:25,000 --> 00:12:26,720
that you said is being removed from the

303
00:12:26,720 --> 00:12:29,199
budget is that able to be like a

304
00:12:29,199 --> 00:12:30,639
effectively absorve back into your

305
00:12:30,639 --> 00:12:34,040
workload um yeah I mean I I've been

306
00:12:34,040 --> 00:12:37,360
doing my job and more for the past two

307
00:12:37,360 --> 00:12:39,320
years so it was really more so for

308
00:12:39,320 --> 00:12:41,120
someone to handle the day-to-day things

309
00:12:41,120 --> 00:12:43,839
like phone calls and emails and going

310
00:12:43,839 --> 00:12:46,480
through applications which I still do

311
00:12:46,480 --> 00:12:49,079
today um just so I can lessen my

312
00:12:49,079 --> 00:12:51,440
workload but you know it's doable I can

313
00:12:51,440 --> 00:12:53,519
continue doing it try to do the best

314
00:12:53,519 --> 00:12:56,959
that I can um but if you know what's

315
00:12:56,959 --> 00:12:58,519
needed for the Department right now I

316
00:12:58,519 --> 00:13:01,079
think is is going back to the Peril

317
00:13:01,079 --> 00:13:05,720
manager um just kind of foring that

318
00:13:05,720 --> 00:13:08,440
60k if

319
00:13:08,440 --> 00:13:10,959
possible so when you said doing a work

320
00:13:10,959 --> 00:13:13,440
are you doing daily work on top of

321
00:13:13,440 --> 00:13:17,199
monitoring as part yes sir I am when you

322
00:13:17,199 --> 00:13:21,720
say HR I am HR you're

323
00:13:21,720 --> 00:13:25,600
also yeah so you know it's been working

324
00:13:25,600 --> 00:13:27,079
I think you've been doing a great job

325
00:13:27,079 --> 00:13:31,800
and I enjoy what I do you all right yeah

326
00:13:31,800 --> 00:13:34,040
any other questions for this department

327
00:13:34,040 --> 00:13:36,920
we don't have anything capital for this

328
00:13:36,920 --> 00:13:39,320
see no questions thank you very much

329
00:13:39,320 --> 00:13:41,360
have a good evening and a good weekend

330
00:13:41,360 --> 00:13:44,000
yes you too thank you thank

331
00:13:44,000 --> 00:13:47,380
you

332
00:13:47,390 --> 00:13:52,470
[Music]

333
00:13:52,480 --> 00:13:56,959
you okay so this is page

334
00:13:56,959 --> 00:14:00,759
five and then we ask give us assessment

335
00:14:00,759 --> 00:14:01,930
Cod

336
00:14:01,930 --> 00:14:03,120
[Music]

337
00:14:03,120 --> 00:14:08,160
1355 the adoped budget 2023

338
00:14:08,160 --> 00:14:12,399
24583 proposed 24 budget looking at 3

339
00:14:12,399 --> 00:14:18,350
4,538 only 7%

340
00:14:18,360 --> 00:14:20,480
increase give us a summary what's going

341
00:14:20,480 --> 00:14:23,800
on um

342
00:14:23,800 --> 00:14:27,519
so trying to remember what I um the

343
00:14:27,519 --> 00:14:30,040
expenses for

344
00:14:30,040 --> 00:14:33,440
membership uh sorry going down to 402

345
00:14:33,440 --> 00:14:36,800
line 402 I mean salary I guess I'll

346
00:14:36,800 --> 00:14:38,839
start with salary see start from salary

347
00:14:38,839 --> 00:14:41,920
and then work the B I don't know I had

348
00:14:41,920 --> 00:14:44,480
asked for a certain amount I'm not sure

349
00:14:44,480 --> 00:14:48,240
what was put in by I I don't know what

350
00:14:48,240 --> 00:14:50,360
was put in by Anthony I I had passed a

351
00:14:50,360 --> 00:14:54,120
test 4% 4% can never gave I I think I I

352
00:14:54,120 --> 00:14:55,880
asked for a little bit more than that I

353
00:14:55,880 --> 00:15:00,959
had put in or I had taken a test um this year that I passed on the first try

354
00:15:00,959 --> 00:15:03,839
which most assessors don't do and it's

355
00:15:03,839 --> 00:15:05,920
it gives me by the board of regions the

356
00:15:05,920 --> 00:15:08,920
top level of um I have the highest

357
00:15:08,920 --> 00:15:10,959
certification I can have as an assessor

358
00:15:10,959 --> 00:15:13,240
in the state of New York so I I think I

359
00:15:13,240 --> 00:15:16,959
asked for a little more than the 4% um

360
00:15:16,959 --> 00:15:18,720
I'm fine with whatever I just I feel

361
00:15:18,720 --> 00:15:21,639
like I have done a pretty decent job for

362
00:15:21,639 --> 00:15:24,399
the city and I'm you know I mean so I

363
00:15:24,399 --> 00:15:27,000
guess I was looking for that um I also

364
00:15:27,000 --> 00:15:29,240
put in a little more for Nancy

365
00:15:29,240 --> 00:15:37,350
um she

366
00:15:37,360 --> 00:15:39,600
is let's not put them on his spot to the

367
00:15:39,600 --> 00:15:42,319
public sorry um real property analyst

368
00:15:42,319 --> 00:15:44,199
she's the only other management position

369
00:15:44,199 --> 00:15:46,079
so when I'm out of the office there's a

370
00:15:46,079 --> 00:15:49,399
little more responsibility for her um

371
00:15:49,399 --> 00:15:51,600
and so I I wanted to try to honor her in

372
00:15:51,600 --> 00:15:54,120
that way um she's getting to the point

373
00:15:54,120 --> 00:15:55,759
where she's considering retirement in

374
00:15:55,759 --> 00:15:57,759
the next couple of years so I just you

375
00:15:57,759 --> 00:15:59,880
know again it was is more of a you've

376
00:15:59,880 --> 00:16:01,600
done a great job thank you for covering

377
00:16:01,600 --> 00:16:03,079
when I've been out of the

378
00:16:03,079 --> 00:16:05,880
office um the rest of it the the other

379
00:16:05,880 --> 00:16:07,800
three positions in the office we do have

380
00:16:07,800 --> 00:16:10,319
the deputy assessor line um and there's

381
00:16:10,319 --> 00:16:11,880
nothing in there I don't want to take

382
00:16:11,880 --> 00:16:13,560
that necessarily out of the budget

383
00:16:13,560 --> 00:16:15,959
because at some point for succession

384
00:16:15,959 --> 00:16:19,360
planning that's a really optimal thing

385
00:16:19,360 --> 00:16:21,480
to have in there for someone else to

386
00:16:21,480 --> 00:16:24,920
come in it's not in there it's there's

387
00:16:24,920 --> 00:16:26,759
okay there's a sorry there was a line in

388
00:16:26,759 --> 00:16:29,759
mine but it doesn't have any I I was it

389
00:16:29,759 --> 00:16:32,399
doesn't have any money yeah there's no

390
00:16:32,399 --> 00:16:33,880
salary but I don't want to take it out

391
00:16:33,880 --> 00:16:36,839
of there so is that a new theut the

392
00:16:36,839 --> 00:16:38,680
position has it been there for years no

393
00:16:38,680 --> 00:16:40,600
it's been there since so that's how I

394
00:16:40,600 --> 00:16:42,839
came into the position that was how I

395
00:16:42,839 --> 00:16:46,160
was hired so that because I didn't have

396
00:16:46,160 --> 00:16:48,360
necessarily I had I needed six months of

397
00:16:48,360 --> 00:16:51,160
experience so that was what happened I

398
00:16:51,160 --> 00:16:54,279
had the six months as a deputy assessor

399
00:16:54,279 --> 00:16:56,199
at the time I came in so that I

400
00:16:56,199 --> 00:16:58,839
fulfilled the requirements wasn't it's

401
00:16:58,839 --> 00:17:01,440
not a civil service thing but it is it's

402
00:17:01,440 --> 00:17:04,000
kind of a civil service thing so I just

403
00:17:04,000 --> 00:17:06,839
I apologize it's it's in my line here it

404
00:17:06,839 --> 00:17:09,079
doesn't have any salary in it so I don't

405
00:17:09,079 --> 00:17:11,600
we just just clean it up yeah it's not

406
00:17:11,600 --> 00:17:13,919
in our budget here so that it's removed

407
00:17:13,919 --> 00:17:16,520
from our so um so that's the salary

408
00:17:16,520 --> 00:17:18,199
stuff the rest the the rest of the

409
00:17:18,199 --> 00:17:22,079
positions are um civil service positions

410
00:17:22,079 --> 00:17:23,799
so they have the steps and those are

411
00:17:23,799 --> 00:17:26,520
already added in here um I do want to

412
00:17:26,520 --> 00:17:31,230
ask about the data collector sure

413
00:17:31,240 --> 00:17:32,799
Mr Ferrari that looks like it's a little

414
00:17:32,799 --> 00:17:34,280
bit more than 4% yeah but I think she

415
00:17:34,280 --> 00:17:36,679
also get a step too she get a step at

416
00:17:36,679 --> 00:17:38,240
the

417
00:17:38,240 --> 00:17:40,720
4.4% she gave step plus we'll take a

418
00:17:40,720 --> 00:17:42,039
look at it but I'm PR sure that's what

419
00:17:42,039 --> 00:17:44,640
it is you think that's what that is yeah

420
00:17:44,640 --> 00:17:46,559
double check okay can you also look at

421
00:17:46,559 --> 00:17:49,760
the real property appraiser also the

422
00:17:49,760 --> 00:17:57,400
what appraiser the one above that yeah that could be also steps

423
00:17:57,400 --> 00:18:00,480
and step and 4% 4 I don't know if it's a

424
00:18:00,480 --> 00:18:03,559
step and four I I just 44% the numbers

425
00:18:03,559 --> 00:18:07,400
that I was given so for those go ahead

426
00:18:07,400 --> 00:18:10,280
please is the real property analyst also

427
00:18:10,280 --> 00:18:13,679
a um is it management or is it um real

428
00:18:13,679 --> 00:18:15,880
property analyst is actually management

429
00:18:15,880 --> 00:18:18,159
yes and so the real property at

430
00:18:18,159 --> 00:18:21,919
appraiser is that person um at a higher

431
00:18:21,919 --> 00:18:24,960
level then thank you and there there's

432
00:18:24,960 --> 00:18:27,480
licensure requirements for that position

433
00:18:27,480 --> 00:18:30,120
gotcha

434
00:18:30,120 --> 00:18:32,720
so the City Assessor and the real

435
00:18:32,720 --> 00:18:34,919
property analyst is management position

436
00:18:34,919 --> 00:18:38,240
cor and all the rest falls on the csca

437
00:18:38,240 --> 00:18:42,200
yes go ahead please so I wouldn't want you to disclose those

438
00:18:42,200 --> 00:18:44,640
amounts for your requested uh position

439
00:18:44,640 --> 00:18:46,200
and that of the real property analyst

440
00:18:46,200 --> 00:18:47,559
how do we get

441
00:18:47,559 --> 00:18:51,080
those like your recommended figure um we

442
00:18:51,080 --> 00:18:54,039
have copies so you provided so can i'

443
00:18:54,039 --> 00:18:56,360
like if you can email that to us please

444
00:18:56,360 --> 00:18:57,320
all the

445
00:18:57,320 --> 00:18:59,159
members

446
00:18:59,159 --> 00:19:03,480
oh yeah miss m get a distribute to thank

447
00:19:03,480 --> 00:19:07,640
you um so the next let's see longevity I

448
00:19:07,640 --> 00:19:10,000
think is is what it is that's there's no

449
00:19:10,000 --> 00:19:14,280
question there um and then equipment is

450
00:19:14,280 --> 00:19:18,080
the same um the so our Parcels have gone

451
00:19:18,080 --> 00:19:20,360
down we've managed to like merge a lot

452
00:19:20,360 --> 00:19:22,960
of the parcels that we have so uh New

453
00:19:22,960 --> 00:19:25,320
York State requires us to pay for the

454
00:19:25,320 --> 00:19:28,360
system that we use so that they can I

455
00:19:28,360 --> 00:19:30,640
mean it's crazy but so that they

456
00:19:30,640 --> 00:19:32,520
understand how many Parcels we have in

457
00:19:32,520 --> 00:19:34,799
the city and all the information that we

458
00:19:34,799 --> 00:19:53,130
have here we've gone down in par so we

459
00:19:53,140 --> 00:19:57,230
[Music]

460
00:19:57,240 --> 00:19:58,540
lost

461
00:19:58,540 --> 00:21:27,870
[Music]

462
00:21:27,880 --> 00:21:32,930
think

463
00:21:32,940 --> 00:21:57,029
[Music]

464
00:21:57,039 --> 00:22:00,039
is