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yeah
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yeah
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I'd like to call to order the San city
council committee meeting for Monday
November 6
2023 our first um committee is Public
Safety Mr Williams I'd like to call the
Public Safety Committee to order we have
three items on the agenda tonight first
of which is the Edward burn Memorial
Justice assistance grant formul program
local solicitation fiscal year 2023
that'll be discussed
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by good evening good evening I'm here to
present two different grants uh from the
Department of Justice the first one is
the Jag Grant which is in conjunction
with the uh scy County DA's office we
are looking for you guys to accept
$23,170 for our Patrol officers and
there is zero match involved with this
grant thank Chief any questions or
comments move those all in favor and the
second item is the dyj fiscal year 2023
both through best partnership
Grant uh this one we asking that you
accept $
34844 42 towards the purchase of new
vests um that is towards 52 total vests
this is 50% of the cost of the vest well
for our um existing officers every 5
years we replace and then anytime we
have a new officer this goes half of
that and the New York State reimburses
for the other half as well and so that'
be the 50% match any questions or
comments so it's already with within the
operational budget you're saying the our
bch yes thank you any other questions or
comments those second all in favor I
thank you Chief thank you uh the last item is a discussion replacing
current traffic signals um excited to
have this brought back uh definitely it
sounded as if the actions were being
taken already uh to discuss this
intersection and I believe Mr CIO or Mr
Wallen one of us is
here be able to some context of what's
been happening behind the scenes sure so
um actually councilman Doro uh several
months ago brought to our attention um a
request to potentially add a left turn
uh on Eerie Boulevard going Southbound
at Union Street um at the time
we told her that this had been something
that had been discussed several times in
the past um along with the intersection
of state and eie potentially putting the
left turn there as well in the same
direction
um past uh traffic studies that were
performed um showed that there was
potentially um large buildup of traffic
um that would um reduce the level of
service of the intersection because if
you add any kind of movement you have to
have a certain amount of time for that
movement right so that could you know
although it's based on the traffic
volumes um um the minimal numbers are
probably between 10 and 15 seconds that
we have to add to the cycle length so um
looking at it and um with the number of
different requests we've had uh since
then and um before then from other
people um we evaluated it again and we
feel that although it's probably not the
best thing in the world to do for
traffic um based on safety concerns and
um you know the requests from people uh
we're looking to add it at the um Union
and eie intersection because that would
uh cause less of a problem than the
Eerie Boulevard one um adding a left
turn at the Eerie uh state in Erie um
would actually back up um State Street
past Broadway and caused more problems
um can't just look at it uh just for the
one intersection as well um the the
blocks are very short there's not a lot
of distance for um stacking of vehicles
um so you know one or the other the
Union Street is probably the better one
to look at um so at this point we I
talked to Chris Wallen he's around here
someplace he's going to assist us in
looking to get uh video detection so
that we don't have to uh put any
detectors in the roadway um with video
detection you can actually draw the
zones on the on the ground you know from
the camera and it'll pick up the
vehicles uh uh based on the direction
they're going um and the one thing
that's remaining is I have to uh double
check the traffic signal poles and make
sure that they can take another uh
couple of traffic signal sections um to
make sure we we have to do a loading on
them to um make sure that uh the pole
designs that they are can take the extra
load so so that'll be done in the next
uh week or so um at the same time we
have to check to make sure that there's
uh sufficient wiring or we have to add a
wire uh for that uh additional phase but
um should you know be an easy thing to
complete awesome perfect um definitely
it's fair to recognize that there are
conversations that happen away from this
table so definitely thank you Mr Toro
but in the absence of here many updates
there was an individual that came for to
one of our Council meetings just
identifying as the continued issue that
they're experiencing and I also think
it's important to identify to the city
that there are projects that are taking
place without uh any uh continued
updates uh but definitely this is a
reflection of how uh in-depth of
research was needed to identify the
proper answer and although there sounds
to be there's going to be some cascading
effects from putting this addition in
seconds uh I think it's important to
make sure that we're prioritizing uh not
only pedestrian safety but also vehicle
safety and from myself it's a
challenging leftand turn so I can only
imagine for other individuals but want
to offer any questions or comments from
my it is you got to try to sneak in
there early or wait till we all know
that please yeah the I don't know I mean
I know John correct me if I'm wrong I do
not know if an exclusive we is
necessarily in the best interest of all
pedestrians and those have left will meet we have a lot of complaints
from pedestrians who travel exclusive
lefts are not a benefit for them so I
just want to make sure that we're we're
helping the vehicles we're not
necessarily helping the pedestrians
because what that means is now when
you're taking that left the people who
would be Crossing Union Street they got
they will have a stop they're not
allowed because now they're not allowed
because you're telling the cars to cross
so that's one component of this the
second component is hopefully long range
planing the J Street connector gets
constructed we can somehow push track
traffic onto the J Street connector to
get them away from the left turn so they
take the left turn at the roundabout so
you go through the roundabout you go
through which isn't really a left turn
right around about just a rotary then
you take the right onto the connector
and then you're into there so you're
trying to steal some of those people off
of earring so hopefully we can
recondition people
because I agree it's going to be safer
but I also agree that in 2 years or in 4
years we may be back here talk talk
about that left term it's also a good
opportunity to talk about how we have to
reinforce um that pedestrians follow the
walk lights and that they press the
buttons and wait for them to um you know
show the proper indications before they
cross the street too often do we see
people just walk up to the corner
sometimes look sometimes not holding
their cell phone and just cross the
street so it's a good opportunity to
remind people to do that absolutely M um
thank you Mr Williams I think it's like
a 17sec walk there because I do walk
over to storts a lot um but still uh
people coming down Union Street are
always taking a right on are headed
towards like the casino so it's it's
really bad pedestrian uh crosswalk as it
is sure and at the same time when we do
this we'll be looking at the timing on
um all of the phases of that signal to
see if we can squeeze a couple of
seconds out of those other approaches so
that we can add to that left turn and
miniz the negative impacts of adding
that phase thank you any other questions
or comments so I just want yes thank you
so can you talk about squee you're not
talking about lessening The Pedestrian
time though are you no okay CU that to
me I mean I talking about monitoring the
volume of vehicles on each approach and
making sure that we don't have too much
time for them so that we can take that
time out the max times out and add them
to the left turn and not add too many
seconds to the entire phase uh entire
cycle and the new video will assist that
absolutely okay yeah thank Mr one uh so
if there are no other items that Beall
the Public Safety Committee may please
have motion to again second all in
favor I'd like to call the order City
development and planning and we have 12
items on the agenda uh the first item is
follow up of arpa contracts Miss
Carver
evening I'm always so excited to present
to the body the updates on the art for
funding so um the most recent updates we
have we have contracts that have been
approved by the city council and signed
by the way the mayor awaiting execution
from our sub recipients and that will
include the Green Market scat and
Hamilton Hill currently in corporate
Council review is contracts are Boys and
Girls Club club and the seat
Center pending submission for corporate
counsil review and when I say pending
submission meaning these sub recipients
may be missing some of the
pre-contractual documents that are
required to move forward with contract
is connected Kanas club and the Coco
house the other um subrecipients that we
have were ex were granting an extension
of some sort so there's no update on
that until they their time frame comes
which will in the YWCA for Harbor House
their extension was to March 24 the
Electric City Bar Barn the same March
2004 America W crate which their
extension is coming up which is December
of
2023 and the bcni Hamilton Hill um
infield project and when is theirs oh
they we didn't give them time we are
still waiting for approval
okay and those will be my only
updates any questions is there
any
just to be with Koh house so they came
and asked for a um change so they
couldn't have a contract CU we've not
had that no that's what they're pending
submission they're still missing some of
the pre-contract documents that are
needed even without us changing okay all
right that's what I want to know all
right any other questions all right so
I'm glad we're moving ahead it's isn't
it exciting it is so exciting it's
movement so we're we'll take it we'll
take it it's movement um the next item
the jewy Community Foundation that's not
will not be that'll be pulled from the
agenda for today yes please all right
thank you thank
you uh Mr Wallen to operate the change
order for to the contract for the
Michigan Avenue ball
field in the amount of
$90,000 hello this is a uh change order
for the Michigan Avenue um I would say
little leag field as most of you would
know it but it's actually not little
leag um what we had is we awarded a base
contract of
$89,000 at this location to construct a
retaining wall uh this was under the ARP
funding the retaining wall was so that a
pavilion could be built behind the
bleachers and it would be a level area
for people to gather as there was a
slope um the wall is complete um it
looks good however I'm back up a little
bit that base bid was put out with an
alternate at the time we didn't do the
alternate because we wanted to see how
the base bid went we lik the base bid um
the little we reached out Michigan ad
reached out to us and asked if we could
do the alternate which was essentially
the same price we did it in that way
just so that we could kind of see what
we were getting into with the project um
it's essentially the same amount of
length the first phase you could see out
there went from their staircase 130 ft
up towards the field where they have the
flat area this phase would go from the
end of that that wall and wrap around
left field uh bringing that up to gray
the idea is if that brings up to gray
they have more of a walking area and
they can also construct a a bullpen uh
off of Left Field um usually uh on these
little leag Fields what you try to do is
you try to have a bullpen in left field
and right field so that when the kids
are warming up they're outside of the
field to play but because of the grade
uh it doesn't allow that so what they've
had to do is construct the bullpens in
the back around center field but it's
kind inconvenient cuz you got to kind of
walk down the hill around the fence down
the grade up the grade and around so um
they liked how it looked so much they
wanted to use an additional $90,000 in
arpa funding to pretty much finish the
project you know um that would leave in
the arpa funding a balance of
$171,000 just so that you're
aware um so this particular U pot of
funding was not only for Michigan but
also for Oregon correct so um that would
that's that's what it would Le and what
was the total 350 350 yep so and
essentially half of it going to Michigan
for the
wall half of the uh 90 90 180 of the the
350 and then um I did speak with um you
know JC the things that they're looking
at doing at the Oregon facility were spr
sprinklers fencing bleachers and to look
at reestablishing the abandoned softball
field in the wooded area behind uh so
they would have
$171,000 to do that work they believe
that that is uh
sufficient so you know I'm put it up to
you guys for a decision I I don't know
uh what other work they could be doing I
don't know if anyone has any information
for them I'm not active with both
leagues too
much you know the upgrades to the field
would be the fence as you say the
irrigation is important to maintain the
grass and the field reduce the amount of
work that they have to do which is a big
thing maintaining the field uh the fence
obviously is a big thing um getting that
other field up to grade so that they can
restart some of the additional programs
is always important of course the
bleachers so people can watch their kids
um that they're pretty confident that
they can uh do what they need to do
there so um it would be good for the
kids and good for uh the league are you
speaking about organ or
oron so Mr so this would not erode the
money the 50% towards
Oregon so what I'm saying is that this
would leave 50% Oran I'm not saying that was supposed to be a 50/50 split I don't you know the applications were
made and for instance I I'll say I um
you know one of the things that was
kicked around was the idea that we do
far less work at Michigan and we put you
know astro turf infield at JC you know
but that is expensive so now the thought
is you know what maybe that's in a you
know a different relev we'll get rid of
that we'll go to leveling irrigation
systems fencing and we'll keep it at
kind of the at this level you know
there's not many fields around here that
are at the little Le level with astral
turf I know of
one do do you have a timeline in terms
of the AR the organ field I don't have a
timeline for Oregon no um as you're
probably aware the people who are
involved with Michigan AB are more
aggressive than the people who were
involved with JC so you know I'm working
with them more to get these things done
because there's more of that where as
the JC I'm not going to say they're not
as organized it's just they're not as
coming to me as much so this is
something where we wanted to get the
walls done get the project done it was
also in coordination remember with the
uh oh my God Sky Foundation project
because that was part of theirs and I
didn't want them to you know use that
money for this so this is going to be a
winter offse project to kind of see what
it is these projects are really
difficult for me because they are lots
of little things and you have to kind of
bid them itemized because nobody you
know fencing fencing great bleachers we
usually have to buy the bleachers
ourselves maybe put them together
sprinklers once again small so you're splitting all these up so it's
really you know it's four different
contracts whereas this wall was one
fence wall all together so when when all
the work is completed at Michigan Avenue
field
you will have available
$171,000 right
now it could be used for right now yes
okay thank
you um so you said this was a ask but I
when in reading the what you what was
given to us it said that originally you
didn't think that it was necessary um or
you you didn't put it in this part of so
correct um is there any particular
reason why I just want to why it
initially wasn't and now it's being the
ask is coming from um yeah no I I think
it was because it's one of those things
where at first when you do these things
you have a little bit of a sticker shock
and you look at it and you say you know
oh that's a lot of money and then you
start to see it and you start to see
what it looks like and how the impact is
and now when you go out there you see
this beautiful wall and it kind of ends
and it's like people are going you know
what if we're going to do it we might as
well do it and so I think that's where
it is to wrap it around and just get it
done and me in my position I'm always
trying to be the fiscally conservative
one you know what I mean and then the
council can over overrule me every time
if I said I wanted to do the one you
said we want to do it all great I'll
spend the money but at the first plus it
was like you know let's be constrainted
so I think that they see it and now it
looks half finished and that was kind of
the the impetus for wanting to do
more
okay any other questions or discussions
run
this I'll second alls in favor while
you're here I do want to can I ask you
another question about parks in general
sure um because it looks like we're
doing a lot in different parks and we're
also hearing from people now about what
about this park what about that park is
there an overall Park
plan um for the other Parks who are not
included not included in well we heard
from who was well I won't Cary Street we
heard from and then there's there was
one other so do we have an overall Park
plan I guess is not right now okay no so
uh right now the parks that are I'm
coming to you the majority of them are
the ones that we have funded with arpa
money because we funded quite a few
parks with arpa money and uh we are just
trying to get them out the door so uh
next just so you're aware uh on the arpa
parks list is we are going to be doing
the Michigan a Central Park tennis
courts because we're trying to get them
ready for the season which starts uh
June 6th so that's the next ARA one uh
we're also working with grout Park which
has some money and um what's another one
that we're working on well the lighting
one up I don't know if anybody saw that
on the a diamond it's not functioning
yet there is a large back order with
electrical panels but the lights are up
so all we have to do is get some panels
and we can turn them off okay but yeah
right now arpa Parks projects are the
focus there is not a larger Parks plan
so Parks like carry Street or Parks uh
that really didn't get that level of
funding they're not in a the capital as
you see it's
just TBD they're the next round M
all right all right thank you thank you
so is the recreation advisory committee
not we need to um reassemble the
recreation advisory committee so I have
to talk to Mayor McCarthy about that
again oh okay there's there's only three
people right now on it so we just need
to recruit a few more M those okay are
you looking for members we take
suggestions we're always looking for
thanks all right um the next item is a
ceremonial resolution for breast cancer
awareness Miss Patrick yes um Breast
Cancer Awareness Month actually was
October um we have in the past um done
that resolution um and we missed it
somehow this year but I think that it's
important to continue to do it um the
connecting firefighters Cancer
Foundation uh wants to be involved with
this as well they had approached um so
I'm hoping that we can do the ceremonial
resolution right looking for a
motion so so Mo second all in favor I I
okay uh you're welcome the next one is
ceremoni resolution for SK bont Pop
Warner M dor yes hi so the uh under 10
went to the uh Super Bowl and They
carried on and went even further um I've
been speaking with uh the uh individuals
and um we're going to uh present this at
a later date oh not the council meeting
okay thank you you're welcome um on
entertain a motion so move second all in
favor I thank you uh ceremon a
resolution
for uh complete Imports on their 50th
Anniversary yes so um we will be
presenting that um on the 13th at the
store so um yep so so that I'll present
it a later uh the actual resolution I'll
present to them at a later date okay so
you'll be at this you because that's the
day we're passing it the 1th right so
yes okay later date
okay um just a reminder there's
I'm sorry I need to enter a motion so
second all in favor I I thank you I'll
just a reminder this coming uh Monday
there'll be presentation of the
connected hardware and electric ceremony
resolution which we passed a few weeks
ago they they were not able to make it
though that they will be here for this
coming Monday's
meeting all right um next item is
discussion of ailia paper streak um that
one need to be in ex session because
include negotiations okay
all right and it looks like everything
beyond that is going to also be need to
be an executive session for sale of
properties so at this point in time I'll
entertain a motion to recess City
development and planning so Mo second
all in favor we're
recess thank you ID like to call the
finance committee to order and the first
item is call for public hearing on the
dsad budget any discussion on
this I'll move it second all in favor I
the next item is calling for public
hearing on the upper Union Street
business Improvement District budget any
discussion on this second all in favor I the next item is the discussion of
2024 operating
budget and I would just to give an
update and U this evening myself and M
pfield
and Mari had a discussion on the way
forward for the 2024 operating
budget I do think that we had a very
fruitful um discussion this this
afternoon and there were some very um
important discussion in terms of how we
move forward in
addressing some of um some items that
will generate additional Revenue um into
the 2024 budget and those things will be
discussed in terms of looking at
commercial U garbage commercial water
commercial SE and at the same time um
the jackpot garbage fee um that the
mayor team has been working on for some
time and also the dumpster rental that
the city had recently provided and they
can look at that if the surface can be
provided an additional Revenue so those
are the four items that we discussed and
um they may ask for some time for his
stff to
prepare um reports for us and to provide
to the council so that we can able to
look at the numbers for these four items
and how do we move forward from that in
terms of raising the fees on the
commercial side
if we can achieve that it will ease the
burden on what we're pushing to
reduce and able to arrive at a budget
that will try to try to make everybody
happy M pfield you want to address that
no I think that's cover the I mean we've
been trying for a while but we
definitely needed to look at um one of
the pushing points was that we didn't
want to burden our tax our residence as
much so we have definitely looked at the
um the commercial side and see where we
are with that and how we can um meet in
the middle somewhere in terms of what uh
the revenue that we need to generate in
order to not to increase the um the fees
um for our residents as much so we have
that discussion and I also uh
encourage council members if there are
other things that they're concerned
about they want to make sure that we
discuss and really get this and finally
get this budget P the police provide
that information any other questions
that you have any other concerns that
you have you can um follow them to Miss
Michael who will then disseminate them
to all of us including the mayor um but
we you know we've been trying to get
there and I think we're closer now than
we have been and um once we get these
numbers uh the mayor will will have that
discussion and then um the mayor will
also and I can't um so he will be
speaking to his his department heads in
terms of other places that maybe if if
there are an ability to make reductions
so that's something that the mayor will
do with his staff that know the council
does not have any role in that but um so
the ultimate goal is to to make sure
that we um don't increase the rates of
our residents as much that we're able to
still function and do the work um that
the city needs to do and um come to a
budget that everyone can agree on um
hopefully there will be unanimous
consent on this budget that is the goal
but we we don't know until we get comes
time to vote so at this point in time Mr
um Mr Mayor McCarthy has asked for more
time to do that and Mr um Mr Mudan so
did you want to I was going to ask M do
you just want to add any different
scenarios that will have thing the
easiest thing to have the numbers by
next Tuesday if you want them tonight
I'll hold people or order people back to
put it together and again just we're
close and bringing this all together the
cuts though the council has to come up
with a number I go back to the
Department
to tell them what we have to work with
and what number we have to come together
on to put a backage in place but I
thought what we said go ahead Mr M I
thought we we look at the the the
revenue from the water SE on garbage and
the jackpot garbage fee on the
commercial side and then we'll then
we'll look at what we need to address on
the cuts that was proposed maybe you
might necess understand need to and then
we just have to SL and was had to put
back some money there so I think we
agree to look at this for us and then
address
that on the cut that was suggested
recommended by the council majority of
the council and you had um asked for
Time by towards
day latest or next
Tuesday be the easiest to put it
together guess we'll provide those
scenarios so Council have it I'll get it
to you as soon as we have it in place
okay yeah we want to give you a time we
don't want to get have you know 24 hours
or tonight that's that's unreasonable on
my side to ask them to do it tonight or
tomorrow tomorrow is a holiday anyway
the staff so we have options here we can
recess U the finance committee meeting
until Tuesday if everybody's available
next Tuesday and in the meantime the
mayor and the staff will get all
information email it to us we I'm not
available what about Wednesday I'm out
of town from basically Tuesday through
Friday well actually so am I no I'm
thinking about it I'm away from Tuesday
to Friday next week so that pushes into
the following
week thank you for saying
that because tomorrow is a holiday
because of election and Friday is a
holiday also this week Veterans Day so
the staff only has two days to put this
into this week and next week um what
about the
14th Tuesday that's the next Tuesday
that's Tuesday that's Tuesday I mean the
21 we're both the 14th
that's sorry sorry I'm just thinking
this
way it's going so fast
yeah
I mean we can recess Monday um
5:30 and if we can agree on number then
we can move it for unanimous consent on
the
Monday
13 I mean that works for me sometimes
I'm overly optimistic in well we we can we can do that and you know if
the numbers are moving the way we're
moving then we can have it there on 13
pass it if not we'll just go to a
reserve date if we can have a reserve
date of the following week the 20th
which is or
24th if we can agree if we can get all
information by the 13 to meet so I can
recess for
5:30 or 5:00 on Monday the 13th if that
is okay with
everybody and hopefully we can get it on
to the my unanimous consent 5:30 is that
too late to get it on unanimous consent
is it 5 or 5:30 it will have to be 5
okay because they will give us at least
an hour and a half two hours so would
that be
okay so click so we can get we could
still get on
consent so so 5:00 on
13th now do we need to a back
update on the
24th for some reason we can't I hope I I
don't want to do this but we we will get
it is it 13th but if they go ahead if we
don't get in 13th we don't just recess
again so and then do we need to do that
date right now recess on the 1 and then
okay if we don't get that if we don't
but I I'm finger crossed I think we're
going to have a budget by the
13 running the risk of being overly
optimistic with the May it seems like we
should be able to do it things are
moving in the right
direction all right so we'll recess the
finance committee meeting for November
13th at 5:00
p.m. you good yes it is that small
business award thing so I don't know
that well I can always get somebody else
to appear
but
motion is on the
table to recess
oh I'll second all in favor I thank
you any other business support finance
committee no sorry
say all right I'd like i' like to I'd
like to reconvene uh City development
and planning and the items um that are
remaining all need to be an exec
session at this point I'd like to ask
for a motion to go to the executive
session second all those in
favor