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He is the new county finance director, and he started last week, I believe it was.

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So we are very anxious and happy to have him on board.

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You don't know how glad we are to see you.

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Absolutely, absolutely. Okay, we are now ready.

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So I'll call to order the Tuesday, June 11, 2024 meeting of personnel Ways and Means Committee.

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I'll entertain a approval of the minutes from the previous meeting if all has been read and there are no additions or corrections.

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Second.

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Moved and seconded, there is a discussion.

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Hearing none, all those in favor say aye.

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Aye.

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Same side, the motion carries.

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Personnel business you have in your packet, all the employment changes for Illinois County.

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Are there any questions on the employment changes for the county?

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Hearing none, is there any other personnel business for this committee?

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Any other personnel business for this committee?

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Hearing none, we'll move to Ways and Means.

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Initially on the Ways and Means Agendas, a presentation from Bob Marché-Bice on the Marie Spear campus,

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and I'll turn it over to our county administrator.

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I'd like to introduce to you Jim Escamilla from Evan Marsh-Bice and Stan Skopak.

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They are going to be giving you a virtual walk-through of Moray

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Spire Campus.

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As we get that loaded up, most of you know that we have been working for months and

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months right now on coming up with the plans and specifications for Moray

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Spire Campus.

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We are looking at adding 20 beds to the detention center, as well as a regional

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and centralized kitchen for department on aging.

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I will say hopefully we do a slow fly-through, because when we've seen this before, we actually felt like we had to put our seatbelts on, because you will go around the corners and stuff fairly quickly.

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So this is actually a pretty cool show once we're able to bring it up.

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Well, thank you, as Kim said, my name is Jim Estonia, Vice President, Evan Marshmice.

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Stan Skopeck is our project manager for this project.

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We have been working on this project about nine months, I think, now.

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And we are what we call putting pencils down on Thursday this week.

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And the only thing is we're going to wait, we're going to have another meeting, what

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we call page turn.

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We're going to go through every drawing with staff to what we hope is to eliminate confusion

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or misunderstanding that they didn't know was going to look like that.

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So our goal is to avoid that at all.

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And then we'll be ready to go out for bids whenever the county gives us to go ahead.

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So Stan is, he's going to kind of narrate as we go through because we don't know what room you're in unless you really know the plan.

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So Stan, if you're ready, go ahead. Ready with the film?

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All

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right. As you can see here, we have the building.

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So we have the two existing buildings and in the center is the new proposed building.

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Now color-wise, a lot of it you're going to see is a white coloring.

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We did add color into some areas.

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Don't focus in on the colors.

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We haven't made selections or that.

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It's just to give a splash, a little bit of an idea.

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And even some of the furniture, we haven't fully decided,

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so you can see they're going to be white.

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So this is the overview of the campus.

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Coming around, there is the new exterior courtyard.

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So the exterior play yard.

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So this is the west side of the building.

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So the clients would come in this way.

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Off to the right is the sally port.

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So any van drop off of a person would be in that area.

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Secure location.

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So we have a little waiting lobby area.

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Then we're going to go into the registration.

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This is their check-in area.

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There's a bathroom on the other side of that, so anybody meeting immediately attention and clean up.

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This is the holding area.

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So it's limited to three beds.

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These are more for the ones that are a little more loud from the rest of the population to kind of isolate them.

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Main corridor, so now we're looking at the existing detention facility and

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it's going to go outside into the courtyard.

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So it's all fenced up, you know, secure area,

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available basketball, volleyball, tennis in this area.

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Windows on the right side are the new, that's the new part of the building.

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They're up high intentionally so that you can't look across.

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There's been pops of color to help break up the, you know, it's a long corridor, help define spaces.

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This is one of the pods areas. We're going to go into a classroom, and

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there's two classrooms.

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We're not going to go into the second one, but it's the same.

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Now we're going to go into the day room.

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The squares you see up on the ceiling, those are all skylights. So you can get a natural light coming in.

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This is the accessible bedroom.

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Going

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across the hall, this area is the interview.

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So to the right are the private interview rooms.

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Off to the left is the more group.

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This is the nurses' exam area and the nurses' office.

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And this is the conference corridor area.

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So parents can come in, attorneys can come in, whoever they need, individual can meet with them.

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This is

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the laundry facility.

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Off to the right here are the bathrooms, general bathrooms for the public area.

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This is the control room.

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So within this control room they can see into each of the day rooms.

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Well,

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we're going to go into the kitchenette.

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So the main kitchen will bring the food here.

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From here it is individually served out.

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Go into the cafeteria area,

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which will also be a training multi-purpose area.

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To the right is another set of the day rooms and housing area, bedroom areas.

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We're going to go down, to the left would be actually going outside.

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We're going to go down. This is the corridor to the open unit.

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So that's the existing building.

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And actually, you don't notice it, but the floor rises because the two existing buildings are at different floor heights.

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So it's like a ramp inside.

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Now we're going to go into the main kitchen.

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We paid extra for floating tables just like that.

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He's joking.

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This is the mechanical space. So there's the sprinkler system. You have the water softener, your water heaters. There's a water filtration off to the left. There's all the electrical panels. There is a stair that went up to the roof.

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They have easy access up to the road.

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Now we're going to head towards the break room.

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So this is the employee break room.

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You see that small door to the left?

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Those are actually access panels to the mechanical.

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You need them in secure facilities

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so you can get access to the piping.

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Those are the break room.

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And this is the loading dock.

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So all of the food product is brought in.

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You have the freezer's coolers there

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and you have dry storage.

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So they just be offloaded and distributed into the proper areas.

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You've got generators there.

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You've got all the transformers, a lot of the utilities out of this area.

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Now we're heading towards the open unit, which we just walked on that corridor.

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This is on the outside.

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And this is where all the meals on wheels, essentially the drivers would come pick up the meals to deliver.

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And

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then back to where we started.

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Would you like to see any of this and any areas you'd like to relook at?

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What's that?

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Kitchen.

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You'd like to see the kitchen?

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Gary, do you want to say anything about the kitchen at all?

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I want to say a lot.

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They've been talking to me all the time.

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To the far left, she has her ovens, and then we have a large kettle, and then you have

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a regular grill type oven on this side.

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You have racks, you see it too.

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We have these areas doing prep.

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So this whole thing here is the hood, exhaust hood.

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These are called combi ovens.

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You can cook about anything in there, meats, you know, vegetables, anything, baked goods.

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They allow you to do a lot in a rack.

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So it's like a hundred and some meals that you can do individual meals in one of these units.

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And you need each one for a different type of purpose.

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This set up here is what Kerry does, and it is the process of taking the food, putting it into the trays.

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So you would start with the food in little carts and put it into the tray.

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There's a piece of equipment here. It gets laminated.

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And then here it gets put into the bag to distribute.

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Right. We have a room in there which you call the staging area. It has the racks for the food. So it'll be all in the bags waiting for the drivers.

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So the drivers will pick it up, take it. When they bring it back, there's a wash station, wash it on the bag, and then they can put the bags back onto the rack and be ready for the next time.

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And where's the area where the people will come and get their meals?

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They don't come here.

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Like for the open unit and that type of thing.

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It is brought to the units.

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So it's brought where I showed the little kitchenette.

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The food from here is prepped and brought over to the kitchenette.

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And the same with the open unit and the tension area.

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So this area is where the food is brought into.

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And so that will be served to the youth at the campus from there.

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For this location of these two units, the existing detention has its own existing kitchen and so does the open unit.

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It has its own little mini kitchen that this is done at.

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So it's three locations that get served from.

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Yeah, in the cafeteria.

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So this is for the two new, this is where they will eat.

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The others will eat in their own, in the existing areas.

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So they have their own cafeteria spaces.

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Are there any further questions?

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Anything else you'd want him to show again?

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Emphasize?

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So in all fairness to him and Shannon, they have not seen this.

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other than saw an earlier version. And so we'll take, we'll absorb it and then they'll give us input next week.

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When we do our page turn and answer or modify anything that we need to fix.

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So that's where we're at.

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Jim, could you maybe just for the commission give what we think might be a very rough timeline of when we would hope to get started?

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So we feel like we're ready to go out any time, but we do want to do this one last page turn.

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And after that page turn, and if we find, say, we're going to fix this or that, we need a few more days to do that.

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So let's just say two, two and a half weeks, we should be ready to give the drawings to Granger to go out for bidding.

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It'll bid for three to four weeks, and then after they receive the bids, and they have to review the bids.

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and put a final package together with all the subcontractors and all the numbers.

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So we have something to come back to the commissioners to approve toward our contract.

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So I think it gets us into, we're in August, push in September if it's probably September, it would be fair to say.

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And then the contractors will mobilize and kind of do the fencing, get the security stuff put up around.

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They can start clearing the pad for the new building, which actually they do have to, we have some soils that are not great that we have to excavate out.

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And I think we agree we're going to keep the soils on site and create a berm or something like that to it.

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And then, puddings underground.

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And then block walls.

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And then the exterior of the building is precast panels.

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So that'll go up pretty quick.

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It'll just come up with a crane and it'll drop them in place as they move around the building.

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And then hopefully they'll be putting the roof on.

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My guess is it will probably spring.

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Now, maybe it's going to be winter, but I'm guessing it's probably spring.

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And then our goal is to be complete close to the end of the year, 25, early 26.

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Is that broad enough, Kim?

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I think so. I just wanted the commission to have some perspective as to what the timeline

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looks like for this project and how quickly we could potentially see activity and then

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the length of that activity. So I think you covered it pretty well.

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Yeah. Some decisions that still have to be made just so you know is the color selections

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and some of the furniture that still has to be final decisions made on that.

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Mr. Reddorn.

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So tell me about this final page turn.

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A number of us were recently at Murray Spear for a meeting and I know they were waiting

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for their prints to get the final prints.

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So you haven't met with them yet.

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This page turn you're going to meet with Department on Aging and Murray Spear and

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our administration and go over the final.

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Is that what?

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Yes.

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But we've done a page turn.

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I mean, this is another round of page turns.

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So that was, we call it about the 95% page turn.

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And out of that, we were still designing and completing the drawings and staff needed time to absorb.

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So we gave them another updated set, which they have and hoping that the next page turn were this close to go out for bidding.

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And so that's the goal.

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Okay.

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00:21:36,890 --> 00:21:37,770
Mr. Tillerson.

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00:21:41,870 --> 00:21:48,030
Nice presentation to the general just to understand what's going on.

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00:21:48,490 --> 00:21:54,770
We've been in the hallways the whole time, but that's what you've got from A to B that you've got to go down the hallway.

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00:21:55,030 --> 00:21:57,590
But you didn't talk anything about the roof.

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00:21:57,590 --> 00:21:58,630
What

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00:22:00,940 --> 00:22:15,100
kind of a pitch you got? What kind of material you're going to use? Because in this county, it seems as though we're in a rubber roof business 724-365.

221
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It is a flat roof. Pitch to roof drains.

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00:22:20,480 --> 00:22:21,520
Correct. Stan?

223
00:22:21,920 --> 00:22:30,720
Yeah, so it's quarter inch per foot slope on it. It's an EPDM rough membrane rough. There

224
00:22:30,720 --> 00:22:35,760
is very little of parapet, so you're not going to trap much water if anything. It's very,

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you go up to the edge. There is not the higher edge of a parapet you see on older

226
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buildings than that. The rough itself, it is a concrete plank, so it is not a conventional

227
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steel framework. They're going to have the blocks laid in, and they're going to lay the

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concrete plank right on top of it level. The insulation is tapered. So you have a 48-inch

229
00:23:07,260 --> 00:23:12,340
R48 rigid insulation, then tapered. That helps answer that.

230
00:23:12,340 --> 00:23:20,420
So what we have on the roof is we have our rooftop units, the air handling units are up there, and we have skylights.

231
00:23:21,280 --> 00:23:23,900
So there is equipment up there.

232
00:23:27,540 --> 00:23:29,480
So anyhow, that's my answer.

233
00:23:30,780 --> 00:23:31,500
Thank you.

234
00:23:34,480 --> 00:23:34,960
Real questions.

235
00:23:37,640 --> 00:23:42,760
I want to say, the team has been working together very well.

236
00:23:43,140 --> 00:23:47,640
As we said, we had a page turn two or three weeks ago.

237
00:23:48,920 --> 00:23:55,280
The maintenance department, department on aging, the IT department, the Morris Spear

238
00:23:55,280 --> 00:23:59,460
campus, the administration, everybody is involved in that process.

239
00:24:00,100 --> 00:24:03,600
And everyone is looking at their area of interest and concern.

240
00:24:03,600 --> 00:24:10,740
And of course we also have Granger in the engineering firms that we are contracting with on board.

241
00:24:10,920 --> 00:24:13,740
So there's big conversations about what is happening.

242
00:24:14,920 --> 00:24:17,460
Excuse me. Questions are being answered.

243
00:24:18,100 --> 00:24:22,300
At the last meeting there were a few things that we wanted to have changed.

244
00:24:23,160 --> 00:24:28,500
And so Stan was able to get us some revised drawings which came in last week, I believe.

245
00:24:28,500 --> 00:24:33,360
And we're some of them that you're referencing that more Easter campus, so they were waiting for theirs

246
00:24:33,360 --> 00:24:39,320
We had one drawing that one set that was able to come in that we got to maintenance right away

247
00:24:39,320 --> 00:24:45,000
Is so their staff could start kind of going through and then the two more sets came in and

248
00:24:45,000 --> 00:24:49,000
Deputy Administrator Elliott hand delivered those to the appropriate departments to review

249
00:24:49,780 --> 00:24:51,000
when we say

250
00:24:51,700 --> 00:24:55,500
Plans and specs, I know a commissioner Morris is familiar with these but

251
00:24:55,500 --> 00:24:59,180
But they're probably what? Two inches thick or so?

252
00:24:59,600 --> 00:25:01,660
That's the spec focus quite thick.

253
00:25:01,840 --> 00:25:06,300
They are very encompassing. So it takes a while to get through all of them.

254
00:25:07,280 --> 00:25:10,360
So we will be, I don't remember when we have our next meeting,

255
00:25:10,440 --> 00:25:13,580
but we do have another meeting coming up to go over them again as they indicated.

256
00:25:13,700 --> 00:25:16,140
And then hopefully we're going to be able to get going.

257
00:25:16,880 --> 00:25:20,680
We wanted to make sure that we have all those questions asked and answered now

258
00:25:20,680 --> 00:25:23,380
so that there's no surprises come later.

259
00:25:25,510 --> 00:25:34,050
Mr. Krasnick. Thank you, Mr. Chairman. Is R-48 all in or is that just R-48 of insulation? It seems a

260
00:25:34,050 --> 00:25:39,490
little bit on the lighter side because as we know for many reasons energy costs continue to go up and

261
00:25:39,490 --> 00:25:47,150
will continue to go up. What we do is to what code says and when we do it I don't do an average.

262
00:25:47,150 --> 00:25:51,710
So some contractures do an average because you're slow.

263
00:25:52,470 --> 00:25:52,890
I don't.

264
00:25:53,030 --> 00:25:57,230
So you've got 48 solid level and then plus the taper insulation.

265
00:25:57,390 --> 00:26:00,350
So you get more insulated value wherever it's tapered.

266
00:26:01,410 --> 00:26:06,410
So that was just insulation, not the rubber roof and the concrete plank and all that.

267
00:26:06,490 --> 00:26:08,050
So it's actually higher than our 48?

268
00:26:08,390 --> 00:26:08,710
Yes.

269
00:26:09,070 --> 00:26:09,230
Okay.

270
00:26:09,510 --> 00:26:10,490
Calculate it all out.

271
00:26:10,810 --> 00:26:14,130
There's also a roof board, protective memory board.

272
00:26:14,130 --> 00:26:21,150
It's a half inch thick that goes on top of that and then the member then your membrane goes on that. Yeah, thank you

273
00:26:22,770 --> 00:26:23,250
Questions

274
00:26:24,370 --> 00:26:28,090
I'm talking a little bit the insulated panacea. You're talking about insulation. It's our

275
00:26:29,170 --> 00:26:34,810
19 so they pre they cast these at the factory the poor concrete down

276
00:26:35,450 --> 00:26:42,550
Set the insulation foam board in there and foam board is your best you can get and then the poor concrete on top of that

277
00:26:42,550 --> 00:26:46,630
so it makes a good, insulated, continuous sandwich panel.

278
00:26:46,910 --> 00:26:48,010
We're talking about the wall of the roof.

279
00:26:48,070 --> 00:26:49,230
The wall, right in the room.

280
00:26:52,050 --> 00:26:54,370
While I take this opportunity, I have

281
00:26:54,370 --> 00:26:56,270
been involved in this as a commissioner.

282
00:26:56,650 --> 00:26:58,730
I'm sorry, Mr. Bolton, do you have something you want to know?

283
00:26:58,890 --> 00:27:01,390
I just had a question about the energy efficiency

284
00:27:01,390 --> 00:27:02,510
of the building also.

285
00:27:02,810 --> 00:27:04,250
Now that they brought up the roof,

286
00:27:04,390 --> 00:27:07,850
are you going to be using all the energy efficient lights,

287
00:27:08,170 --> 00:27:10,230
water, that type of thing in this building?

288
00:27:11,090 --> 00:27:11,250
Yes.

289
00:27:11,250 --> 00:27:18,550
So we have LED lights, which is actually that you can't buy anything else, but LED lights now.

290
00:27:19,170 --> 00:27:21,250
And so they're very efficient.

291
00:27:21,510 --> 00:27:26,630
And then we have water management control for all the plumbing fixtures.

292
00:27:27,170 --> 00:27:31,850
So the students cannot just multiple do flushes.

293
00:27:33,090 --> 00:27:35,450
It is electronically controlled.

294
00:27:35,990 --> 00:27:39,190
I mean, you give them the power to flush their toilet, of course.

295
00:27:39,950 --> 00:27:44,210
But if they abuse it, you can restrict it.

296
00:27:45,170 --> 00:27:57,570
And also if anything is, like, you have a leak, that will also notify to the control room that you have a problem, that you've got to deal something, deal with it.

297
00:27:58,090 --> 00:28:00,410
And the type of heating we're talking about?

298
00:28:00,410 --> 00:28:10,110
It's a HVAC, it's a rooftop unit with what we call variable air volume controls and so

299
00:28:10,110 --> 00:28:17,830
it will reduce airflow if it's a room not occupied and then areas of where the students

300
00:28:17,830 --> 00:28:18,670
sleep.

301
00:28:19,050 --> 00:28:23,610
We have continuous fresh air coming into there all the time and

302
00:28:26,200 --> 00:28:28,700
the hood is also energy

303
00:28:28,700 --> 00:28:37,820
efficient that is – will control to lower the airflow if the – when the unit is in

304
00:28:37,820 --> 00:28:39,260
low use or no use.

305
00:28:42,980 --> 00:28:44,340
One last question.

306
00:28:44,480 --> 00:28:50,620
Has there been any consideration to standing seam metal roofs in which solar can be attached

307
00:28:50,620 --> 00:28:52,140
to it to help with the energy?

308
00:28:54,640 --> 00:28:57,380
We are not looking at a metal roof at this building.

309
00:28:57,960 --> 00:29:02,420
There have been, as you're aware, we are working with Verigee right now

310
00:29:02,420 --> 00:29:06,980
to come back with a finding from the study that was authorized by the commissioners

311
00:29:06,980 --> 00:29:09,480
in which solar is being considered.

312
00:29:10,060 --> 00:29:13,500
But in that particular location, if we move forward with that project,

313
00:29:13,520 --> 00:29:16,000
it is not on the roof of that building.

314
00:29:16,900 --> 00:29:17,840
No, could you?

315
00:29:18,620 --> 00:29:20,340
Yeah, I have to make a final sign.

316
00:29:20,560 --> 00:29:25,160
Yeah, so the roof could probably handle solar.

317
00:29:26,740 --> 00:29:29,960
But it's a flat roof and so you just tilt the panels.

318
00:29:30,120 --> 00:29:32,240
It works better on a flat roof to put solar panels.

319
00:29:32,400 --> 00:29:37,500
It allows you more, you can pack more in than if it was a metal roof that was on a slope.

320
00:29:38,060 --> 00:29:39,540
And you're limited on what you can do.

321
00:29:39,740 --> 00:29:42,380
Being at a large field, you can have a lot more on there.

322
00:29:42,940 --> 00:29:46,880
If that's the direction you want to go, I want to make sure that we got the loads covered.

323
00:29:48,900 --> 00:29:50,920
A lot of people do is do them on the ground.

324
00:29:52,280 --> 00:29:57,740
You can get a bigger panel on the ground for less square footage than you are going to have it on foot.

325
00:29:58,700 --> 00:29:59,980
We'll tell them getting more and more.

326
00:30:06,060 --> 00:30:10,560
If there is a negative to put it on the rough, is that you, if you have to repair the rough,

327
00:30:10,740 --> 00:30:14,520
you know, in 20, 25 years, 30 years, that you have to work around it.

328
00:30:18,340 --> 00:30:22,700
I just like taking this opportunity. I've been involved as a commissioner in this and

329
00:30:22,700 --> 00:30:26,780
as a member of the Marie Speer Campus Board and as a member of the Department of Aging

330
00:30:26,780 --> 00:30:32,100
Advisory Board. So I have seen this from many different views going around. These gentlemen

331
00:30:32,100 --> 00:30:37,380
and the others work in this project, I think have done an excellent job of weighing into balance

332
00:30:38,060 --> 00:30:44,400
the needs, the wants and desires of the entities involved here, the Department of Aging in,

333
00:30:44,580 --> 00:30:49,740
Marie's Peer Campus, and the necessity of having a functional building. I think they've done an

334
00:30:49,740 --> 00:30:55,240
absolute yeoman's job. I have been impressed with their professionalism from day one all

335
00:30:55,240 --> 00:30:58,560
over through this one. I commend you and thank you for what you've done for the county.

336
00:30:58,560 --> 00:30:59,540
Thank you, Chair.

337
00:31:01,420 --> 00:31:11,960
If there's a negative that when you look at the old facility, it's going to be pretty dramatic difference between the new and the old.

338
00:31:15,140 --> 00:31:16,040
Thank you, gentlemen.

339
00:31:20,860 --> 00:31:24,380
Now we will go to finance reports from the administrator.

340
00:31:25,680 --> 00:31:31,280
Okay, we will get started with the general fund income statement, which was printed on

341
00:31:31,280 --> 00:31:32,960
May 23rd.

342
00:31:32,960 --> 00:31:40,560
Start with the general fund, the governmental funds, and see in revenue, year to date, we

343
00:31:40,560 --> 00:31:43,720
have just over $4,200,000 in revenue.

344
00:31:44,700 --> 00:31:54,360
And if you go further on into the expenses, you can see that we are currently at $14,542,000

345
00:31:54,360 --> 00:32:00,980
in expenditures. So right now we're looking at about 11% of our revenue that

346
00:32:00,980 --> 00:32:06,540
was forecasted and we are at about 39% of expenses that were forecasted. We will

347
00:32:06,540 --> 00:32:10,280
be seeing more revenue come in a little bit later this year as the property

348
00:32:10,280 --> 00:32:17,120
taxes are issued and payment begins coming in. All other funds within or

349
00:32:17,120 --> 00:32:21,420
all of the accounts within general fund are falling within the expected

350
00:32:21,420 --> 00:32:27,240
percentages of expenditures at this point. As we move on to the fund equity changes report,

351
00:32:28,620 --> 00:32:34,420
we will start as I indicated. This starts with the general fund as I just indicated with

352
00:32:34,420 --> 00:32:40,760
year-to-date revenues of just over 4.2 million and year-to-date expenditures of just over 14.5

353
00:32:40,760 --> 00:32:48,920
million. Moving on to your fund type of special revenue funds, you have total year-to-date revenues

354
00:32:48,920 --> 00:32:58,220
revenues of just over $12,300,000 and year-to-date expenses of almost $10,700,000.

355
00:32:59,060 --> 00:33:05,660
Moving on to your fund type of debt service funds, we have year-to-date revenues of $2.1

356
00:33:05,660 --> 00:33:10,100
million, with year-to-date expenses of just over $1.5 million.

357
00:33:11,200 --> 00:33:19,120
We move on to the Fund Type Capital Project Funds, which is inclusive of the capital fund

358
00:33:19,120 --> 00:33:21,540
that you all recognize as part of physical resources.

359
00:33:22,740 --> 00:33:33,000
This fund to date has year-to-date revenues of $527,000 and year-to-date expenses of $514,000.

360
00:33:33,280 --> 00:33:39,540
Moving on to the Capital Project Fund Special Assessment Districts, you are seeing here

361
00:33:39,540 --> 00:33:45,260
year-to-date revenues of just over $2.3 million with expenditures of $1.2 million.

362
00:33:46,200 --> 00:33:51,880
So under the fund category, governmental funds, your totals are year-to-date revenues of

363
00:33:51,880 --> 00:34:00,180
$21 million, almost $21,600,000, compared to $28,480,000.

364
00:34:01,320 --> 00:34:07,220
And moving on to the fund category, proprietary funds, your enterprise funds currently

365
00:34:07,220 --> 00:34:15,480
have revenues year-to-date of just over $12.6 million with year-to-date expenses of $9.4

366
00:34:15,480 --> 00:34:15,800
million.

367
00:34:17,100 --> 00:34:27,160
Your fund type internal service fund has a total to date of $110,000 and expenses of

368
00:34:27,160 --> 00:34:28,940
$133,000.

369
00:34:29,640 --> 00:34:34,440
So for your fund category of proprietary funds, you currently year-to-date have

370
00:34:34,440 --> 00:34:42,820
revenues of just over $12.7 million, year-to-date expenses of just over $9.5 million, your grand

371
00:34:42,820 --> 00:34:50,380
total for all funds, year-to-date revenues are $34.3 million compared to year-to-date

372
00:34:50,380 --> 00:34:52,320
expenses of $38 million.

373
00:34:53,260 --> 00:34:55,720
And I will try to answer any questions that you may have.

374
00:34:57,460 --> 00:34:58,800
Question to the Administrator.

375
00:35:00,140 --> 00:35:07,610
Hearing none, after hearing the budget finance report, we'll move to budget adjustments.

376
00:35:09,840 --> 00:35:15,060
Now that the audit is over, as promised last year, we are going to be bringing budget adjustments

377
00:35:15,060 --> 00:35:19,620
to you a little bit more regularly this year so that you're not having to look at a whole

378
00:35:19,620 --> 00:35:20,880
bunch of them at the end of the year.

379
00:35:22,180 --> 00:35:26,960
So what I want to do is go over the general fund budget adjustments.

380
00:35:28,020 --> 00:35:32,140
At the top of the page, you're going to see, and I'm sorry for the audience, it's very tiny,

381
00:35:32,340 --> 00:35:36,780
but at the top of the screen are the revenue adjustments.

382
00:35:37,560 --> 00:35:41,780
What we're finding is that we had more interest earned on investments than what we had budgeted,

383
00:35:42,200 --> 00:35:48,740
so we are increasing the revenue there and reducing the amount of budgeted use of fund reserve,

384
00:35:49,020 --> 00:35:50,600
is what's happening with the revenue.

385
00:35:51,240 --> 00:36:00,140
On the expense side, we are just adjusting a number of different expense line items to accommodate some of the things that are actually happening.

386
00:36:00,800 --> 00:36:10,520
So you can see in total we have adjusted, we have reduced the revenue by just over $97,000 and have done the same thing with the expenses.

387
00:36:11,480 --> 00:36:20,680
If you move on to the non-general fund budget adjustments, what we're recommending there are one, two, three, four different funds that need to be adjusted.

388
00:36:22,100 --> 00:36:33,240
The first grouping is solid waste. They are simply adjusting between line items. Their budget is still the same, but they are needing to reallocate some of the funding within their expense line items.

389
00:36:34,260 --> 00:36:39,560
The land bank, we had projected a budget on the land bank's behalf.

390
00:36:40,040 --> 00:36:41,680
They actually got their budget approved.

391
00:36:41,860 --> 00:36:45,060
It came in after the county approved the regular budget.

392
00:36:45,660 --> 00:36:55,340
And as you can see, their proposed budget is just over almost $114,000 less than what we had projected it to be.

393
00:36:57,560 --> 00:37:00,140
The next grouping is Homeland Security.

394
00:37:00,140 --> 00:37:07,720
And this is due to some federal grants that are coming in on the revenue side, causing some new grant expenditures.

395
00:37:08,740 --> 00:37:12,280
And then the last grouping is the childcare fund 292.

396
00:37:12,900 --> 00:37:20,200
Again, we are receiving more in revenue, and so therefore we can reduce the transfer and appropriation.

397
00:37:21,040 --> 00:37:26,360
So those are the budget adjustments that are being proposed for your approval today.

398
00:37:29,510 --> 00:37:35,710
Questions concerning the budget adjustments. We have requests for action. I'll entertain a motion. So move.

399
00:37:36,170 --> 00:37:36,490
Support.

400
00:37:36,990 --> 00:37:39,010
Moved and supported. Now is there a discussion?

401
00:37:41,680 --> 00:37:43,980
Hearing none, all those in favor say aye. Aye.

402
00:37:44,540 --> 00:37:46,220
The same sign. Motion carries.

403
00:37:48,160 --> 00:37:51,840
Request for third quarterly allotment of appropriations.

404
00:37:52,780 --> 00:37:53,720
I would so move.

405
00:37:55,060 --> 00:37:57,140
Let's move to support us during discussion.

406
00:37:58,540 --> 00:38:00,460
Hearing none, those in favor say aye.

407
00:38:00,740 --> 00:38:01,040
Aye.

408
00:38:01,640 --> 00:38:03,460
Those saved signed, the motion carries.

409
00:38:05,840 --> 00:38:08,560
Quest 2020 for a tax rate.

410
00:38:10,420 --> 00:38:12,000
Mr. Secretary Murphy.

411
00:38:13,340 --> 00:38:16,820
This is the annual, what we call the L4029.

412
00:38:17,200 --> 00:38:18,500
It requires your approval.

413
00:38:19,020 --> 00:38:26,160
There is a change on the form this year, and I want to point out is regarding the Veterans

414
00:38:26,160 --> 00:38:26,920
Relief Fund.

415
00:38:27,600 --> 00:38:31,620
We have typically been collecting more of an elevated amount.

416
00:38:31,840 --> 00:38:39,620
We've been collecting .099 mils, and as we've heard from the Veterans Board, and

417
00:38:39,620 --> 00:38:44,220
as we've been talking about when we look at revenue, is in the past what we've done

418
00:38:44,220 --> 00:38:45,780
is we've collected an amount of money.

419
00:38:45,780 --> 00:38:50,360
Once it's gotten to a certain point, we stop collecting and then we pay bills off of that.

420
00:38:50,700 --> 00:38:53,460
Once that gets low, then we kind of put this back on again.

421
00:38:54,460 --> 00:38:58,780
What we have decided is it might make a little bit more sense to lower that collection rate

422
00:38:58,780 --> 00:39:02,900
and just keep that maintained over the course of the years coming forward.

423
00:39:03,080 --> 00:39:07,680
And that's also what we had heard from the veterans on board that they would like to see us do.

424
00:39:07,820 --> 00:39:13,720
So what we have done is we have looked at what we have collected and projected over the next 10 years,

425
00:39:13,720 --> 00:39:19,140
what we feel that we would need to go along with this based on the trending of expenditures

426
00:39:19,720 --> 00:39:26,480
and have come up with a proposed 0.0150 mils for the Veterans Relief Fund.

427
00:39:27,240 --> 00:39:31,740
So that is the only change that you will see on this L4029. We're just looking for your

428
00:39:31,740 --> 00:39:35,960
approvals so that the clerk and the chairman of the board can sign this.

429
00:39:42,880 --> 00:39:53,780
How does that come out with one-tenth of one mil that we allocated?

430
00:39:54,840 --> 00:40:01,640
It'll give us a total collection annually right now of about $60,000, $66,000, $67,000

431
00:40:02,330 --> 00:40:03,840
is what the new proposal will do.

432
00:40:06,240 --> 00:40:09,200
But more funds are available if needed.

433
00:40:09,420 --> 00:40:16,240
Yeah, there is currently a cash balance within that to utilize for the expenditures that are coming through.

434
00:40:16,660 --> 00:40:22,680
And rather than take and never take this off of the L 40 29 and then try to remember that we need to put it back on.

435
00:40:22,780 --> 00:40:23,820
We're lowering it.

436
00:40:23,920 --> 00:40:31,080
So based on what the cash balance is and that collection rate, it looks over the next 10 years is what the finance team projected.

437
00:40:31,080 --> 00:40:37,180
They're projecting that we could lower it to this amount, and then we'll revisit that in about 10 years.

438
00:40:38,360 --> 00:40:39,580
Very good. Thank you.

439
00:40:39,900 --> 00:40:40,280
You're welcome.

440
00:40:40,700 --> 00:40:41,300
Questions?

441
00:40:42,940 --> 00:40:44,400
Hearing none, those in favor say aye.

442
00:40:44,620 --> 00:40:44,860
Aye.

443
00:40:45,120 --> 00:40:45,280
Aye.

444
00:40:45,700 --> 00:40:47,280
Those same sign, motion carries.

445
00:40:48,740 --> 00:40:54,400
Request review, Millie's renewal for November 2024 ballot.

446
00:40:57,440 --> 00:41:02,760
So we're going to be coming back in July to have you look at some of the proposed ballot

447
00:41:02,760 --> 00:41:07,440
language that's going to be, we're hoping to place before the voters in November.

448
00:41:08,740 --> 00:41:14,820
The purpose today is simply to provide you with the memorandum that I have letting you

449
00:41:14,820 --> 00:41:16,900
know what those are going to be.

450
00:41:17,460 --> 00:41:22,800
And we are looking at the renewal of the separate tax limitation, the renewal and

451
00:41:22,800 --> 00:41:27,800
restoration of the department on aging the senior citizens millage and the renewal of

452
00:41:27,800 --> 00:41:31,600
the Lennaway County central dispatch proposal for 9-1-1 system funding.

453
00:41:32,540 --> 00:41:36,360
There's a synopsis of what each of those do within your packet.

454
00:41:37,340 --> 00:41:44,060
I will tell you that the tax allocation board did meet recently and they are recommending

455
00:41:44,970 --> 00:41:49,240
the petition to have this placed, have the renewal of the separate tax limitation

456
00:41:49,240 --> 00:41:51,220
placed on the November ballot also.

457
00:41:52,160 --> 00:41:59,820
I have been working with Corporation Council on the appropriate language for all three items.

458
00:42:00,760 --> 00:42:05,260
Moments before coming into the meeting, I did get my final approval on the language.

459
00:42:05,700 --> 00:42:11,040
What I will do is I will get that in an email out to you so you can have it to consider

460
00:42:11,040 --> 00:42:14,200
if you've got any questions between now and the next meeting.

461
00:42:14,420 --> 00:42:15,900
You can call and we can review that.

462
00:42:15,900 --> 00:42:24,380
And then that language will be part of the public packet that comes out in July for your requested approval to place on the ballot.

463
00:42:26,150 --> 00:42:28,890
So there's no action needed today. This is just information.

464
00:42:29,950 --> 00:42:34,310
There's no request for actions. If any informational purposes are any questions, comments.

465
00:42:37,410 --> 00:42:40,570
Hearing none, we will move on to committee referrals and recommendations.

466
00:42:41,210 --> 00:42:48,330
every request from the sheriff for a purchase of crass investigation equipment

467
00:42:48,330 --> 00:42:54,290
and software. This will be from the sheriff's department. I'll entertain a motion to do some.

468
00:42:56,190 --> 00:42:57,730
Moonsport is a re-discussion.

469
00:43:00,200 --> 00:43:02,300
Hearing none, those in favor say aye. Aye.

470
00:43:02,580 --> 00:43:04,100
Those same sign, the motion carries.

471
00:43:07,160 --> 00:43:12,120
Next would be a request from the great

472
00:43:12,120 --> 00:43:21,940
Commissioner for a drone or move supported during discussion bring done all

473
00:43:21,940 --> 00:43:27,760
for ever say aye. Aye. Aye. Same sign. Motion carries. Requests from the Department of

474
00:43:27,760 --> 00:43:36,700
Aging and a wheelchair accessible van replacement from the Director of the

475
00:43:36,700 --> 00:43:41,660
Department of Aging. Are there any questions? Second. Moved and supported. Is there any discussion?

476
00:43:42,840 --> 00:43:44,600
Hearing none, those in favor say aye.

477
00:43:44,920 --> 00:43:45,200
Aye.

478
00:43:46,300 --> 00:43:46,920
She carries.

479
00:43:48,080 --> 00:43:54,640
Other ways it means a bit as a request from the Eurigio Revolving Loan Fund Subrecipient

480
00:43:54,640 --> 00:43:55,880
Agreement Amendment.

481
00:43:57,380 --> 00:43:58,320
Are we in?

482
00:43:58,860 --> 00:43:59,640
I can.

483
00:43:59,820 --> 00:44:02,380
This goes to the conversation we were having in her rules and appointments.

484
00:44:03,400 --> 00:44:08,740
The current agreement that we have with Northern Initiatives expires June 30th of

485
00:44:08,740 --> 00:44:09,180
this year.

486
00:44:11,450 --> 00:44:16,210
And so we are basically meeting an amendment to continue that agreement.

487
00:44:16,810 --> 00:44:21,470
I will tell you that once the next two items are taken care of,

488
00:44:21,490 --> 00:44:27,990
we do have a project that will be coming forward to you at a public hearing in July,

489
00:44:28,210 --> 00:44:35,790
and that is for a local business in downtown Adrian that needs about $80,000 in gap funding.

490
00:44:35,790 --> 00:44:36,890
So

491
00:44:39,710 --> 00:44:41,030
we'll support it.

492
00:44:41,030 --> 00:44:42,730
We'll support it as a discussion.

493
00:44:45,280 --> 00:44:45,660
Very good.

494
00:44:45,860 --> 00:44:47,020
All those in favor say aye.

495
00:44:47,300 --> 00:44:47,500
Aye.

496
00:44:48,640 --> 00:44:52,000
Those same sign the motion carries in your role.

497
00:44:52,880 --> 00:44:55,380
The next one is an authorizing resolution.

498
00:44:55,680 --> 00:44:58,680
This again is a document that is required as part of our

499
00:44:58,680 --> 00:44:59,480
regionalization.

500
00:45:00,000 --> 00:45:21,720
The last regional revolving loan fund authorization that we had was, we had different personnel in place. And so this authorization simply updates that in authorizes the board chairman be designated to sign the regional fund related documents on behalf of Lunaway County, including the subrecipient agreement and statement of assurances.

501
00:45:21,720 --> 00:45:26,040
it authorizes the county administrator be authorized to represent and vote on

502
00:45:26,040 --> 00:45:29,560
behalf of Lunaway County as a member of the Regional Fund Loan Approval

503
00:45:29,560 --> 00:45:35,560
Committee and it requires an economic developer therefore as was done in the

504
00:45:35,560 --> 00:45:40,500
previous authorization and an economic developer from Lunaway now be

505
00:45:40,500 --> 00:45:43,660
authorized to represent and vote on behalf of Lunaway County as a member

506
00:45:43,660 --> 00:45:46,080
of the Regional Fund Loan Approval Committee.

507
00:45:46,080 --> 00:45:47,180
We

508
00:45:51,020 --> 00:45:51,980
have a motion to that effect.

509
00:45:52,480 --> 00:45:55,020
Some of them supported the discussion.

510
00:45:56,380 --> 00:45:58,100
Do you know those in favor say aye?

511
00:45:58,420 --> 00:45:58,800
Aye.

512
00:45:59,080 --> 00:45:59,740
We'll save sign.

513
00:45:59,880 --> 00:46:00,500
The motion carries.

514
00:46:03,700 --> 00:46:04,520
Don't stop now.

515
00:46:04,800 --> 00:46:04,880
Okay.

516
00:46:05,600 --> 00:46:12,160
We are ready to renew our insurance with MMRMA.

517
00:46:12,900 --> 00:46:14,280
For those of you that don't know,

518
00:46:14,440 --> 00:46:17,540
that is Michigan Municipal Risk Management Authority,

519
00:46:17,540 --> 00:46:22,720
and they are the agency that has our property, liability, auto, and sewer backup coverage.

520
00:46:23,340 --> 00:46:27,840
It is also the entity that represents the majority of the counties in the state of Michigan,

521
00:46:27,840 --> 00:46:32,500
and we've been very pleased with them since working with them.

522
00:46:33,120 --> 00:46:37,220
We are making a few changes or are proposing some changes this year,

523
00:46:37,780 --> 00:46:42,960
so I want to go through them a little bit because I know that the Action Review Forum is a little bit confusing.

524
00:46:42,960 --> 00:47:00,140
In the past, when we have had a $75,000 stop loss, in other words, if we have a claim or a suit that exposes us to a higher claim than $75,000, we stop paying at $75,000.

525
00:47:00,140 --> 00:47:12,900
However, we have never had what's called a stop loss coverage, which means that we could pay multiple $75,000 claims in one year with no stop in our having to pay.

526
00:47:14,160 --> 00:47:25,260
Fortunately, we have not had those kinds of claims. In 2015, we did have three claims that exceeded that limit, and in 2021, we had one claim.

527
00:47:25,260 --> 00:47:29,560
Since then, we have not had any other claims that have exceeded that limit.

528
00:47:30,640 --> 00:47:36,880
So one of the things that we are proposing is to move that limit from 75,000 to 100,000.

529
00:47:37,280 --> 00:47:41,420
That move in itself saves the county about $30,000 annually.

530
00:47:42,600 --> 00:47:47,320
But on top of that, I think it's also important that we purchase what is called the stop

531
00:47:47,320 --> 00:47:48,000
loss coverage.

532
00:47:48,840 --> 00:47:53,960
That will limit our exposure to a total of $330,000 annually.

533
00:47:53,960 --> 00:48:00,620
The cost for that is $28,000, so we're coming ahead there by being able to limit our liability.

534
00:48:02,480 --> 00:48:06,060
So that's really the big changes in doing that.

535
00:48:06,340 --> 00:48:15,600
If we left the insurance the way it is right now, we would actually be paying more than with these changes.

536
00:48:15,600 --> 00:48:23,580
So when what I'm proposing with the change from 75 to 100,000 and purchasing the stop yet coverage

537
00:48:23,580 --> 00:48:28,860
it brings our base to five hundred seventy six thousand eight hundred dollars.

538
00:48:29,460 --> 00:48:41,720
Now in addition we have a fund where it's called a lost fund account where the county has funds available for these types of lawsuits as well as the smaller claims.

539
00:48:42,620 --> 00:48:50,380
If we have a county vehicle that's been in an accident and needs repairs, we'll fund that through our loss fund.

540
00:48:51,860 --> 00:48:57,320
Many of you know that we've had damage at the airport with fencing. People run into the fence, we need to get that.

541
00:48:57,400 --> 00:48:59,880
If it reaches a certain value figure, we can pull it through here.

542
00:49:00,880 --> 00:49:09,420
So the MMR may kind of set when we have these lawsuits out there, they set an amount that they expect that the lawsuit may settle for.

543
00:49:10,520 --> 00:49:17,380
The loss fund right now, they're anticipating we need to do about a $50,000 donation to cover any of the other claims that we have.

544
00:49:18,120 --> 00:49:27,160
So when you add that donation, if you will, to the balance of what we will owe for our renewal, that takes our renewal to $626,800.

545
00:49:28,840 --> 00:49:37,340
Now, those of you that have been on the board for a while know that MMRMA is unique in that they offer their members what they call a net asset distribution.

546
00:49:37,340 --> 00:49:47,620
So at the end of the year, at the end of their calendar year after they have settled up, they return funds back to their members.

547
00:49:48,460 --> 00:49:54,360
The longer you are with them, the more that you made that percentage will be higher in what you receive.

548
00:49:54,360 --> 00:50:07,360
So as an example, going back to 2019, 2020, 2021, 2022, we received anywhere between $60,000, $70,000, $80,000 back as a part of our net asset distribution.

549
00:50:08,400 --> 00:50:16,840
This year we are receiving $292,150 back as part of our net asset distribution.

550
00:50:17,640 --> 00:50:22,320
That is almost 50% of the premium that we are going to be paying.

551
00:50:23,140 --> 00:50:27,460
Now, that asset distribution, we could receive it in a couple of different ways.

552
00:50:28,020 --> 00:50:30,420
We could put it all into our loss fund.

553
00:50:31,360 --> 00:50:36,640
We could bring it all back to the county, or we can split it up somehow.

554
00:50:37,580 --> 00:50:40,600
And so what I'm recommending is that we split it up.

555
00:50:40,780 --> 00:50:48,560
And I'm recommending that we put $150,000 of that into our loss fund, which will,

556
00:50:48,560 --> 00:50:59,320
So if we were to have an off-year and knock on wood that we don't, but if we were, it gives us funding available to draw upon and we're not going to have to make a second appropriation into our loss fund.

557
00:51:00,160 --> 00:51:07,660
And that it also allows for $142,155 to come back to the county, which we can actually use towards paying our premium.

558
00:51:08,520 --> 00:51:15,160
So, in the end, what I'm requesting is to authorize the administrator to sign the renewal

559
00:51:15,160 --> 00:51:20,440
for property liability and sewer backup insurance coverage with Michigan Municipal Risk Management

560
00:51:20,440 --> 00:51:28,580
Authority and the amount of $626,800 and request $150,000 of our net asset distribution

561
00:51:28,580 --> 00:51:35,240
be placed in our retention fund, returning the remaining $142,155 to Linaway County.

562
00:51:35,240 --> 00:51:41,900
so I've had second smooth sport and I was re-discussion I've had an

563
00:51:41,900 --> 00:51:46,920
opportunity to go over these in-depth with the administrator Murphy and I

564
00:51:46,920 --> 00:51:54,540
appreciate her administration of this policy and also her recommendations as

565
00:51:54,540 --> 00:52:02,390
she moves forward for discussion this Commissioner Bolton I have a question

566
00:52:02,390 --> 00:52:10,150
in regards to the loss fund account. Would that be a total of $200,000 or would that $150,000

567
00:52:10,150 --> 00:52:16,390
be applied to the $50,000 that were required? The way I have it written right now, it would

568
00:52:16,390 --> 00:52:22,350
be a total of $200,000 because the $50,000 is included in the $626,800, and then I'm having

569
00:52:22,350 --> 00:52:27,250
another, which is what the minimum is that MMRMA is requesting that we pay, and then I'm asking

570
00:52:27,250 --> 00:52:33,270
for another 150 to go back into it. So it'll be 150 cushion, if you will, that we will

571
00:52:33,270 --> 00:52:34,450
have with MMRMA.

572
00:52:38,980 --> 00:52:39,880
Commissioner Tillerson.

573
00:52:40,380 --> 00:52:49,420
Yeah, and I'll stand corrected, but I've been around that somewhat when Ways and Means

574
00:52:49,420 --> 00:53:02,300
sure. And keep in mind that those figures are $150,142,155. If you're not

575
00:53:02,300 --> 00:53:09,620
used, they're an asset to you. They're real money. It's not something you're

576
00:53:09,620 --> 00:53:20,440
take away. So as you as you proceed with this insurance, it gives you a cushion if

577
00:53:20,440 --> 00:53:29,840
you need it and if you don't need it, it's there down the road. So 10 years ago,

578
00:53:29,840 --> 00:53:45,300
So our insurance was 740 and now we're looking at 140 less and you're going to get back 292.

579
00:53:47,080 --> 00:53:55,500
probably the best deal the county has dollar-wise that that insurance has been

580
00:53:55,500 --> 00:54:03,600
good to us and and just want to talk about those figures just a little bit

581
00:54:03,600 --> 00:54:11,960
so good job again thank you very much the questions comments very done we have

582
00:54:11,960 --> 00:54:13,900
motion of the floor all those in favor say aye.

583
00:54:14,100 --> 00:54:14,360
Aye.

584
00:54:15,200 --> 00:54:17,720
All those same side motion carries.

585
00:54:18,400 --> 00:54:20,420
Now I have a request from the drain commission

586
00:54:20,420 --> 00:54:22,600
for pulpate and credit resolution.

587
00:54:23,160 --> 00:54:23,660
So moved.

588
00:54:24,000 --> 00:54:24,180
Support.

589
00:54:25,180 --> 00:54:27,160
So moved and supported through a discussion.

590
00:54:29,310 --> 00:54:30,730
Hearing none, all those in favor say aye.

591
00:54:30,950 --> 00:54:31,190
Aye.

592
00:54:31,770 --> 00:54:33,690
All those same side motion carries.

593
00:54:34,330 --> 00:54:38,070
After any other additional items for the consent agenda

594
00:54:40,260 --> 00:54:42,510
and the other items for the consent agenda.

595
00:54:43,770 --> 00:54:45,950
Hearing none, is there any public comment?

596
00:54:47,550 --> 00:54:49,410
Anyone from the public wish to speak?

597
00:54:52,670 --> 00:54:55,750
Hearing none, are there any commissioner comments to be made?

598
00:54:56,410 --> 00:54:57,670
Mr. Krasny.

599
00:54:58,250 --> 00:54:59,070
Thank you, Mr. Chairman.

600
00:54:59,210 --> 00:55:02,510
I just want to thank the administrator and her team and some of the department heads by

601
00:55:02,510 --> 00:55:08,210
you can view the packet and see some real great outside-the-box thinking of proactively

602
00:55:08,210 --> 00:55:13,250
moving this county forward and utilizing taxpayer dollars very efficiently.

603
00:55:13,250 --> 00:55:16,810
So, thank you to you and your team and some of the department heads. Thank you