[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] He is the new county finance director, and he started last week, I believe it was.
[0:06] So we are very anxious and happy to have him on board.
[0:12] You don't know how glad we are to see you.
[0:14] Absolutely, absolutely. Okay, we are now ready.
[0:19] So I'll call to order the Tuesday, June 11, 2024 meeting of personnel Ways and Means Committee.
[0:28] I'll entertain a approval of the minutes from the previous meeting if all has been read and there are no additions or corrections.
[0:35] Second.
[0:36] Moved and seconded, there is a discussion.
[0:39] Hearing none, all those in favor say aye.
[0:40] Aye.
[0:41] Same side, the motion carries.
[0:44] Personnel business you have in your packet, all the employment changes for Illinois County.
[0:50] Are there any questions on the employment changes for the county?
[0:55] Hearing none, is there any other personnel business for this committee?
[1:01] Any other personnel business for this committee?
[1:05] Hearing none, we'll move to Ways and Means.
[1:07] Initially on the Ways and Means Agendas, a presentation from Bob Marché-Bice on the Marie Spear campus,
[1:13] and I'll turn it over to our county administrator.
[1:15] I'd like to introduce to you Jim Escamilla from Evan Marsh-Bice and Stan Skopak.
[1:22] They are going to be giving you a virtual walk-through of Moray
[1:27] Spire Campus.
[1:28] As we get that loaded up, most of you know that we have been working for months and
[1:34] months right now on coming up with the plans and specifications for Moray
[1:40] Spire Campus.
[1:41] We are looking at adding 20 beds to the detention center, as well as a regional
[1:46] and centralized kitchen for department on aging.
[1:50] I will say hopefully we do a slow fly-through, because when we've seen this before, we actually felt like we had to put our seatbelts on, because you will go around the corners and stuff fairly quickly.
[2:00] So this is actually a pretty cool show once we're able to bring it up.
[2:08] Well, thank you, as Kim said, my name is Jim Estonia, Vice President, Evan Marshmice.
[2:14] Stan Skopeck is our project manager for this project.
[2:18] We have been working on this project about nine months, I think, now.
[2:22] And we are what we call putting pencils down on Thursday this week.
[2:29] And the only thing is we're going to wait, we're going to have another meeting, what
[2:33] we call page turn.
[2:34] We're going to go through every drawing with staff to what we hope is to eliminate confusion
[2:45] or misunderstanding that they didn't know was going to look like that.
[2:50] So our goal is to avoid that at all.
[2:54] And then we'll be ready to go out for bids whenever the county gives us to go ahead.
[3:03] So Stan is, he's going to kind of narrate as we go through because we don't know what room you're in unless you really know the plan.
[3:13] So Stan, if you're ready, go ahead. Ready with the film?
[3:16] All
[3:27] right. As you can see here, we have the building.
[3:31] So we have the two existing buildings and in the center is the new proposed building.
[3:37] Now color-wise, a lot of it you're going to see is a white coloring.
[3:42] We did add color into some areas.
[3:44] Don't focus in on the colors.
[3:46] We haven't made selections or that.
[3:48] It's just to give a splash, a little bit of an idea.
[3:51] And even some of the furniture, we haven't fully decided,
[3:54] so you can see they're going to be white.
[3:57] So this is the overview of the campus.
[4:02] Coming around, there is the new exterior courtyard.
[4:06] So the exterior play yard.
[4:10] So this is the west side of the building.
[4:13] So the clients would come in this way.
[4:20] Off to the right is the sally port.
[4:23] So any van drop off of a person would be in that area.
[4:27] Secure location.
[4:30] So we have a little waiting lobby area.
[4:34] Then we're going to go into the registration.
[4:38] This is their check-in area.
[4:40] There's a bathroom on the other side of that, so anybody meeting immediately attention and clean up.
[4:47] This is the holding area.
[4:50] So it's limited to three beds.
[4:52] These are more for the ones that are a little more loud from the rest of the population to kind of isolate them.
[5:03] Main corridor, so now we're looking at the existing detention facility and
[5:13] it's going to go outside into the courtyard.
[5:18] So it's all fenced up, you know, secure area,
[5:25] available basketball, volleyball, tennis in this area.
[5:30] Windows on the right side are the new, that's the new part of the building.
[5:34] They're up high intentionally so that you can't look across.
[5:51] There's been pops of color to help break up the, you know, it's a long corridor, help define spaces.
[6:02] This is one of the pods areas. We're going to go into a classroom, and
[6:12] there's two classrooms.
[6:13] We're not going to go into the second one, but it's the same.
[6:28] Now we're going to go into the day room.
[6:37] The squares you see up on the ceiling, those are all skylights. So you can get a natural light coming in.
[6:43] This is the accessible bedroom.
[7:01] Going
[7:14] across the hall, this area is the interview.
[7:18] So to the right are the private interview rooms.
[7:21] Off to the left is the more group.
[7:24] This is the nurses' exam area and the nurses' office.
[7:45] And this is the conference corridor area.
[7:48] So parents can come in, attorneys can come in, whoever they need, individual can meet with them.
[7:55] This is
[8:00] the laundry facility.
[8:23] Off to the right here are the bathrooms, general bathrooms for the public area.
[8:29] This is the control room.
[8:31] So within this control room they can see into each of the day rooms.
[8:36] Well,
[8:51] we're going to go into the kitchenette.
[8:53] So the main kitchen will bring the food here.
[8:56] From here it is individually served out.
[9:01] Go into the cafeteria area,
[9:10] which will also be a training multi-purpose area.
[9:22] To the right is another set of the day rooms and housing area, bedroom areas.
[9:31] We're going to go down, to the left would be actually going outside.
[9:34] We're going to go down. This is the corridor to the open unit.
[9:43] So that's the existing building.
[9:46] And actually, you don't notice it, but the floor rises because the two existing buildings are at different floor heights.
[10:00] So it's like a ramp inside.
[10:19] Now we're going to go into the main kitchen.
[10:37] We paid extra for floating tables just like that.
[10:42] He's joking.
[10:46] This is the mechanical space. So there's the sprinkler system. You have the water softener, your water heaters. There's a water filtration off to the left. There's all the electrical panels. There is a stair that went up to the roof.
[11:01] They have easy access up to the road.
[11:30] Now we're going to head towards the break room.
[11:34] So this is the employee break room.
[11:36] You see that small door to the left?
[11:39] Those are actually access panels to the mechanical.
[11:41] You need them in secure facilities
[11:43] so you can get access to the piping.
[11:47] Those are the break room.
[11:53] And this is the loading dock.
[11:55] So all of the food product is brought in.
[11:57] You have the freezer's coolers there
[11:59] and you have dry storage.
[12:00] So they just be offloaded and distributed into the proper areas.
[12:04] You've got generators there.
[12:06] You've got all the transformers, a lot of the utilities out of this area.
[12:10] Now we're heading towards the open unit, which we just walked on that corridor.
[12:15] This is on the outside.
[12:32] And this is where all the meals on wheels, essentially the drivers would come pick up the meals to deliver.
[12:39] And
[12:45] then back to where we started.
[12:48] Would you like to see any of this and any areas you'd like to relook at?
[12:59] What's that?
[13:00] Kitchen.
[13:01] You'd like to see the kitchen?
[13:27] Gary, do you want to say anything about the kitchen at all?
[13:33] I want to say a lot.
[13:35] They've been talking to me all the time.
[13:41] To the far left, she has her ovens, and then we have a large kettle, and then you have
[13:46] a regular grill type oven on this side.
[13:49] You have racks, you see it too.
[13:52] We have these areas doing prep.
[13:56] So this whole thing here is the hood, exhaust hood.
[14:08] These are called combi ovens.
[14:10] You can cook about anything in there, meats, you know, vegetables, anything, baked goods.
[14:17] They allow you to do a lot in a rack.
[14:20] So it's like a hundred and some meals that you can do individual meals in one of these units.
[14:26] And you need each one for a different type of purpose.
[14:29] This set up here is what Kerry does, and it is the process of taking the food, putting it into the trays.
[14:39] So you would start with the food in little carts and put it into the tray.
[14:45] There's a piece of equipment here. It gets laminated.
[14:48] And then here it gets put into the bag to distribute.
[15:11] Right. We have a room in there which you call the staging area. It has the racks for the food. So it'll be all in the bags waiting for the drivers.
[15:19] So the drivers will pick it up, take it. When they bring it back, there's a wash station, wash it on the bag, and then they can put the bags back onto the rack and be ready for the next time.
[15:30] And where's the area where the people will come and get their meals?
[15:36] They don't come here.
[15:38] Like for the open unit and that type of thing.
[15:40] It is brought to the units.
[15:43] So it's brought where I showed the little kitchenette.
[15:46] The food from here is prepped and brought over to the kitchenette.
[15:54] And the same with the open unit and the tension area.
[15:57] So this area is where the food is brought into.
[16:00] And so that will be served to the youth at the campus from there.
[16:08] For this location of these two units, the existing detention has its own existing kitchen and so does the open unit.
[16:16] It has its own little mini kitchen that this is done at.
[16:20] So it's three locations that get served from.
[16:27] Yeah, in the cafeteria.
[16:30] So this is for the two new, this is where they will eat.
[16:35] The others will eat in their own, in the existing areas.
[16:38] So they have their own cafeteria spaces.
[17:01] Are there any further questions?
[17:04] Anything else you'd want him to show again?
[17:08] Emphasize?
[17:13] So in all fairness to him and Shannon, they have not seen this.
[17:18] other than saw an earlier version. And so we'll take, we'll absorb it and then they'll give us input next week.
[17:27] When we do our page turn and answer or modify anything that we need to fix.
[17:38] So that's where we're at.
[17:42] Jim, could you maybe just for the commission give what we think might be a very rough timeline of when we would hope to get started?
[17:51] So we feel like we're ready to go out any time, but we do want to do this one last page turn.
[18:01] And after that page turn, and if we find, say, we're going to fix this or that, we need a few more days to do that.
[18:09] So let's just say two, two and a half weeks, we should be ready to give the drawings to Granger to go out for bidding.
[18:17] It'll bid for three to four weeks, and then after they receive the bids, and they have to review the bids.
[18:27] and put a final package together with all the subcontractors and all the numbers.
[18:34] So we have something to come back to the commissioners to approve toward our contract.
[18:43] So I think it gets us into, we're in August, push in September if it's probably September, it would be fair to say.
[18:53] And then the contractors will mobilize and kind of do the fencing, get the security stuff put up around.
[19:05] They can start clearing the pad for the new building, which actually they do have to, we have some soils that are not great that we have to excavate out.
[19:17] And I think we agree we're going to keep the soils on site and create a berm or something like that to it.
[19:26] And then, puddings underground.
[19:31] And then block walls.
[19:33] And then the exterior of the building is precast panels.
[19:37] So that'll go up pretty quick.
[19:39] It'll just come up with a crane and it'll drop them in place as they move around the building.
[19:44] And then hopefully they'll be putting the roof on.
[19:48] My guess is it will probably spring.
[19:51] Now, maybe it's going to be winter, but I'm guessing it's probably spring.
[19:57] And then our goal is to be complete close to the end of the year, 25, early 26.
[20:10] Is that broad enough, Kim?
[20:12] I think so. I just wanted the commission to have some perspective as to what the timeline
[20:18] looks like for this project and how quickly we could potentially see activity and then
[20:23] the length of that activity. So I think you covered it pretty well.
[20:26] Yeah. Some decisions that still have to be made just so you know is the color selections
[20:30] and some of the furniture that still has to be final decisions made on that.
[20:39] Mr. Reddorn.
[20:40] So tell me about this final page turn.
[20:43] A number of us were recently at Murray Spear for a meeting and I know they were waiting
[20:47] for their prints to get the final prints.
[20:50] So you haven't met with them yet.
[20:52] This page turn you're going to meet with Department on Aging and Murray Spear and
[20:57] our administration and go over the final.
[20:59] Is that what?
[21:00] Yes.
[21:01] But we've done a page turn.
[21:03] I mean, this is another round of page turns.
[21:05] So that was, we call it about the 95% page turn.
[21:10] And out of that, we were still designing and completing the drawings and staff needed time to absorb.
[21:21] So we gave them another updated set, which they have and hoping that the next page turn were this close to go out for bidding.
[21:31] And so that's the goal.
[21:35] Okay.
[21:36] Mr. Tillerson.
[21:41] Nice presentation to the general just to understand what's going on.
[21:48] We've been in the hallways the whole time, but that's what you've got from A to B that you've got to go down the hallway.
[21:55] But you didn't talk anything about the roof.
[21:57] What
[22:00] kind of a pitch you got? What kind of material you're going to use? Because in this county, it seems as though we're in a rubber roof business 724-365.
[22:16] It is a flat roof. Pitch to roof drains.
[22:20] Correct. Stan?
[22:21] Yeah, so it's quarter inch per foot slope on it. It's an EPDM rough membrane rough. There
[22:30] is very little of parapet, so you're not going to trap much water if anything. It's very,
[22:36] you go up to the edge. There is not the higher edge of a parapet you see on older
[22:40] buildings than that. The rough itself, it is a concrete plank, so it is not a conventional
[22:48] steel framework. They're going to have the blocks laid in, and they're going to lay the
[22:54] concrete plank right on top of it level. The insulation is tapered. So you have a 48-inch
[23:07] R48 rigid insulation, then tapered. That helps answer that.
[23:12] So what we have on the roof is we have our rooftop units, the air handling units are up there, and we have skylights.
[23:21] So there is equipment up there.
[23:27] So anyhow, that's my answer.
[23:30] Thank you.
[23:34] Real questions.
[23:37] I want to say, the team has been working together very well.
[23:43] As we said, we had a page turn two or three weeks ago.
[23:48] The maintenance department, department on aging, the IT department, the Morris Spear
[23:55] campus, the administration, everybody is involved in that process.
[24:00] And everyone is looking at their area of interest and concern.
[24:03] And of course we also have Granger in the engineering firms that we are contracting with on board.
[24:10] So there's big conversations about what is happening.
[24:14] Excuse me. Questions are being answered.
[24:18] At the last meeting there were a few things that we wanted to have changed.
[24:23] And so Stan was able to get us some revised drawings which came in last week, I believe.
[24:28] And we're some of them that you're referencing that more Easter campus, so they were waiting for theirs
[24:33] We had one drawing that one set that was able to come in that we got to maintenance right away
[24:39] Is so their staff could start kind of going through and then the two more sets came in and
[24:45] Deputy Administrator Elliott hand delivered those to the appropriate departments to review
[24:49] when we say
[24:51] Plans and specs, I know a commissioner Morris is familiar with these but
[24:55] But they're probably what? Two inches thick or so?
[24:59] That's the spec focus quite thick.
[25:01] They are very encompassing. So it takes a while to get through all of them.
[25:07] So we will be, I don't remember when we have our next meeting,
[25:10] but we do have another meeting coming up to go over them again as they indicated.
[25:13] And then hopefully we're going to be able to get going.
[25:16] We wanted to make sure that we have all those questions asked and answered now
[25:20] so that there's no surprises come later.
[25:25] Mr. Krasnick. Thank you, Mr. Chairman. Is R-48 all in or is that just R-48 of insulation? It seems a
[25:34] little bit on the lighter side because as we know for many reasons energy costs continue to go up and
[25:39] will continue to go up. What we do is to what code says and when we do it I don't do an average.
[25:47] So some contractures do an average because you're slow.
[25:52] I don't.
[25:53] So you've got 48 solid level and then plus the taper insulation.
[25:57] So you get more insulated value wherever it's tapered.
[26:01] So that was just insulation, not the rubber roof and the concrete plank and all that.
[26:06] So it's actually higher than our 48?
[26:08] Yes.
[26:09] Okay.
[26:09] Calculate it all out.
[26:10] There's also a roof board, protective memory board.
[26:14] It's a half inch thick that goes on top of that and then the member then your membrane goes on that. Yeah, thank you
[26:22] Questions
[26:24] I'm talking a little bit the insulated panacea. You're talking about insulation. It's our
[26:29] 19 so they pre they cast these at the factory the poor concrete down
[26:35] Set the insulation foam board in there and foam board is your best you can get and then the poor concrete on top of that
[26:42] so it makes a good, insulated, continuous sandwich panel.
[26:46] We're talking about the wall of the roof.
[26:48] The wall, right in the room.
[26:52] While I take this opportunity, I have
[26:54] been involved in this as a commissioner.
[26:56] I'm sorry, Mr. Bolton, do you have something you want to know?
[26:58] I just had a question about the energy efficiency
[27:01] of the building also.
[27:02] Now that they brought up the roof,
[27:04] are you going to be using all the energy efficient lights,
[27:08] water, that type of thing in this building?
[27:11] Yes.
[27:11] So we have LED lights, which is actually that you can't buy anything else, but LED lights now.
[27:19] And so they're very efficient.
[27:21] And then we have water management control for all the plumbing fixtures.
[27:27] So the students cannot just multiple do flushes.
[27:33] It is electronically controlled.
[27:35] I mean, you give them the power to flush their toilet, of course.
[27:39] But if they abuse it, you can restrict it.
[27:45] And also if anything is, like, you have a leak, that will also notify to the control room that you have a problem, that you've got to deal something, deal with it.
[27:58] And the type of heating we're talking about?
[28:00] It's a HVAC, it's a rooftop unit with what we call variable air volume controls and so
[28:10] it will reduce airflow if it's a room not occupied and then areas of where the students
[28:17] sleep.
[28:19] We have continuous fresh air coming into there all the time and
[28:26] the hood is also energy
[28:28] efficient that is – will control to lower the airflow if the – when the unit is in
[28:37] low use or no use.
[28:42] One last question.
[28:44] Has there been any consideration to standing seam metal roofs in which solar can be attached
[28:50] to it to help with the energy?
[28:54] We are not looking at a metal roof at this building.
[28:57] There have been, as you're aware, we are working with Verigee right now
[29:02] to come back with a finding from the study that was authorized by the commissioners
[29:06] in which solar is being considered.
[29:10] But in that particular location, if we move forward with that project,
[29:13] it is not on the roof of that building.
[29:16] No, could you?
[29:18] Yeah, I have to make a final sign.
[29:20] Yeah, so the roof could probably handle solar.
[29:26] But it's a flat roof and so you just tilt the panels.
[29:30] It works better on a flat roof to put solar panels.
[29:32] It allows you more, you can pack more in than if it was a metal roof that was on a slope.
[29:38] And you're limited on what you can do.
[29:39] Being at a large field, you can have a lot more on there.
[29:42] If that's the direction you want to go, I want to make sure that we got the loads covered.
[29:48] A lot of people do is do them on the ground.
[29:52] You can get a bigger panel on the ground for less square footage than you are going to have it on foot.
[29:58] We'll tell them getting more and more.
[30:06] If there is a negative to put it on the rough, is that you, if you have to repair the rough,
[30:10] you know, in 20, 25 years, 30 years, that you have to work around it.
[30:18] I just like taking this opportunity. I've been involved as a commissioner in this and
[30:22] as a member of the Marie Speer Campus Board and as a member of the Department of Aging
[30:26] Advisory Board. So I have seen this from many different views going around. These gentlemen
[30:32] and the others work in this project, I think have done an excellent job of weighing into balance
[30:38] the needs, the wants and desires of the entities involved here, the Department of Aging in,
[30:44] Marie's Peer Campus, and the necessity of having a functional building. I think they've done an
[30:49] absolute yeoman's job. I have been impressed with their professionalism from day one all
[30:55] over through this one. I commend you and thank you for what you've done for the county.
[30:58] Thank you, Chair.
[31:01] If there's a negative that when you look at the old facility, it's going to be pretty dramatic difference between the new and the old.
[31:15] Thank you, gentlemen.
[31:20] Now we will go to finance reports from the administrator.
[31:25] Okay, we will get started with the general fund income statement, which was printed on
[31:31] May 23rd.
[31:32] Start with the general fund, the governmental funds, and see in revenue, year to date, we
[31:40] have just over $4,200,000 in revenue.
[31:44] And if you go further on into the expenses, you can see that we are currently at $14,542,000
[31:54] in expenditures. So right now we're looking at about 11% of our revenue that
[32:00] was forecasted and we are at about 39% of expenses that were forecasted. We will
[32:06] be seeing more revenue come in a little bit later this year as the property
[32:10] taxes are issued and payment begins coming in. All other funds within or
[32:17] all of the accounts within general fund are falling within the expected
[32:21] percentages of expenditures at this point. As we move on to the fund equity changes report,
[32:28] we will start as I indicated. This starts with the general fund as I just indicated with
[32:34] year-to-date revenues of just over 4.2 million and year-to-date expenditures of just over 14.5
[32:40] million. Moving on to your fund type of special revenue funds, you have total year-to-date revenues
[32:48] revenues of just over $12,300,000 and year-to-date expenses of almost $10,700,000.
[32:59] Moving on to your fund type of debt service funds, we have year-to-date revenues of $2.1
[33:05] million, with year-to-date expenses of just over $1.5 million.
[33:11] We move on to the Fund Type Capital Project Funds, which is inclusive of the capital fund
[33:19] that you all recognize as part of physical resources.
[33:22] This fund to date has year-to-date revenues of $527,000 and year-to-date expenses of $514,000.
[33:33] Moving on to the Capital Project Fund Special Assessment Districts, you are seeing here
[33:39] year-to-date revenues of just over $2.3 million with expenditures of $1.2 million.
[33:46] So under the fund category, governmental funds, your totals are year-to-date revenues of
[33:51] $21 million, almost $21,600,000, compared to $28,480,000.
[34:01] And moving on to the fund category, proprietary funds, your enterprise funds currently
[34:07] have revenues year-to-date of just over $12.6 million with year-to-date expenses of $9.4
[34:15] million.
[34:17] Your fund type internal service fund has a total to date of $110,000 and expenses of
[34:27] $133,000.
[34:29] So for your fund category of proprietary funds, you currently year-to-date have
[34:34] revenues of just over $12.7 million, year-to-date expenses of just over $9.5 million, your grand
[34:42] total for all funds, year-to-date revenues are $34.3 million compared to year-to-date
[34:50] expenses of $38 million.
[34:53] And I will try to answer any questions that you may have.
[34:57] Question to the Administrator.
[35:00] Hearing none, after hearing the budget finance report, we'll move to budget adjustments.
[35:09] Now that the audit is over, as promised last year, we are going to be bringing budget adjustments
[35:15] to you a little bit more regularly this year so that you're not having to look at a whole
[35:19] bunch of them at the end of the year.
[35:22] So what I want to do is go over the general fund budget adjustments.
[35:28] At the top of the page, you're going to see, and I'm sorry for the audience, it's very tiny,
[35:32] but at the top of the screen are the revenue adjustments.
[35:37] What we're finding is that we had more interest earned on investments than what we had budgeted,
[35:42] so we are increasing the revenue there and reducing the amount of budgeted use of fund reserve,
[35:49] is what's happening with the revenue.
[35:51] On the expense side, we are just adjusting a number of different expense line items to accommodate some of the things that are actually happening.
[36:00] So you can see in total we have adjusted, we have reduced the revenue by just over $97,000 and have done the same thing with the expenses.
[36:11] If you move on to the non-general fund budget adjustments, what we're recommending there are one, two, three, four different funds that need to be adjusted.
[36:22] The first grouping is solid waste. They are simply adjusting between line items. Their budget is still the same, but they are needing to reallocate some of the funding within their expense line items.
[36:34] The land bank, we had projected a budget on the land bank's behalf.
[36:40] They actually got their budget approved.
[36:41] It came in after the county approved the regular budget.
[36:45] And as you can see, their proposed budget is just over almost $114,000 less than what we had projected it to be.
[36:57] The next grouping is Homeland Security.
[37:00] And this is due to some federal grants that are coming in on the revenue side, causing some new grant expenditures.
[37:08] And then the last grouping is the childcare fund 292.
[37:12] Again, we are receiving more in revenue, and so therefore we can reduce the transfer and appropriation.
[37:21] So those are the budget adjustments that are being proposed for your approval today.
[37:29] Questions concerning the budget adjustments. We have requests for action. I'll entertain a motion. So move.
[37:36] Support.
[37:36] Moved and supported. Now is there a discussion?
[37:41] Hearing none, all those in favor say aye. Aye.
[37:44] The same sign. Motion carries.
[37:48] Request for third quarterly allotment of appropriations.
[37:52] I would so move.
[37:55] Let's move to support us during discussion.
[37:58] Hearing none, those in favor say aye.
[38:00] Aye.
[38:01] Those saved signed, the motion carries.
[38:05] Quest 2020 for a tax rate.
[38:10] Mr. Secretary Murphy.
[38:13] This is the annual, what we call the L4029.
[38:17] It requires your approval.
[38:19] There is a change on the form this year, and I want to point out is regarding the Veterans
[38:26] Relief Fund.
[38:27] We have typically been collecting more of an elevated amount.
[38:31] We've been collecting .099 mils, and as we've heard from the Veterans Board, and
[38:39] as we've been talking about when we look at revenue, is in the past what we've done
[38:44] is we've collected an amount of money.
[38:45] Once it's gotten to a certain point, we stop collecting and then we pay bills off of that.
[38:50] Once that gets low, then we kind of put this back on again.
[38:54] What we have decided is it might make a little bit more sense to lower that collection rate
[38:58] and just keep that maintained over the course of the years coming forward.
[39:03] And that's also what we had heard from the veterans on board that they would like to see us do.
[39:07] So what we have done is we have looked at what we have collected and projected over the next 10 years,
[39:13] what we feel that we would need to go along with this based on the trending of expenditures
[39:19] and have come up with a proposed 0.0150 mils for the Veterans Relief Fund.
[39:27] So that is the only change that you will see on this L4029. We're just looking for your
[39:31] approvals so that the clerk and the chairman of the board can sign this.
[39:42] How does that come out with one-tenth of one mil that we allocated?
[39:54] It'll give us a total collection annually right now of about $60,000, $66,000, $67,000
[40:02] is what the new proposal will do.
[40:06] But more funds are available if needed.
[40:09] Yeah, there is currently a cash balance within that to utilize for the expenditures that are coming through.
[40:16] And rather than take and never take this off of the L 40 29 and then try to remember that we need to put it back on.
[40:22] We're lowering it.
[40:23] So based on what the cash balance is and that collection rate, it looks over the next 10 years is what the finance team projected.
[40:31] They're projecting that we could lower it to this amount, and then we'll revisit that in about 10 years.
[40:38] Very good. Thank you.
[40:39] You're welcome.
[40:40] Questions?
[40:42] Hearing none, those in favor say aye.
[40:44] Aye.
[40:45] Aye.
[40:45] Those same sign, motion carries.
[40:48] Request review, Millie's renewal for November 2024 ballot.
[40:57] So we're going to be coming back in July to have you look at some of the proposed ballot
[41:02] language that's going to be, we're hoping to place before the voters in November.
[41:08] The purpose today is simply to provide you with the memorandum that I have letting you
[41:14] know what those are going to be.
[41:17] And we are looking at the renewal of the separate tax limitation, the renewal and
[41:22] restoration of the department on aging the senior citizens millage and the renewal of
[41:27] the Lennaway County central dispatch proposal for 9-1-1 system funding.
[41:32] There's a synopsis of what each of those do within your packet.
[41:37] I will tell you that the tax allocation board did meet recently and they are recommending
[41:44] the petition to have this placed, have the renewal of the separate tax limitation
[41:49] placed on the November ballot also.
[41:52] I have been working with Corporation Council on the appropriate language for all three items.
[42:00] Moments before coming into the meeting, I did get my final approval on the language.
[42:05] What I will do is I will get that in an email out to you so you can have it to consider
[42:11] if you've got any questions between now and the next meeting.
[42:14] You can call and we can review that.
[42:15] And then that language will be part of the public packet that comes out in July for your requested approval to place on the ballot.
[42:26] So there's no action needed today. This is just information.
[42:29] There's no request for actions. If any informational purposes are any questions, comments.
[42:37] Hearing none, we will move on to committee referrals and recommendations.
[42:41] every request from the sheriff for a purchase of crass investigation equipment
[42:48] and software. This will be from the sheriff's department. I'll entertain a motion to do some.
[42:56] Moonsport is a re-discussion.
[43:00] Hearing none, those in favor say aye. Aye.
[43:02] Those same sign, the motion carries.
[43:07] Next would be a request from the great
[43:12] Commissioner for a drone or move supported during discussion bring done all
[43:21] for ever say aye. Aye. Aye. Same sign. Motion carries. Requests from the Department of
[43:27] Aging and a wheelchair accessible van replacement from the Director of the
[43:36] Department of Aging. Are there any questions? Second. Moved and supported. Is there any discussion?
[43:42] Hearing none, those in favor say aye.
[43:44] Aye.
[43:46] She carries.
[43:48] Other ways it means a bit as a request from the Eurigio Revolving Loan Fund Subrecipient
[43:54] Agreement Amendment.
[43:57] Are we in?
[43:58] I can.
[43:59] This goes to the conversation we were having in her rules and appointments.
[44:03] The current agreement that we have with Northern Initiatives expires June 30th of
[44:08] this year.
[44:11] And so we are basically meeting an amendment to continue that agreement.
[44:16] I will tell you that once the next two items are taken care of,
[44:21] we do have a project that will be coming forward to you at a public hearing in July,
[44:28] and that is for a local business in downtown Adrian that needs about $80,000 in gap funding.
[44:35] So
[44:39] we'll support it.
[44:41] We'll support it as a discussion.
[44:45] Very good.
[44:45] All those in favor say aye.
[44:47] Aye.
[44:48] Those same sign the motion carries in your role.
[44:52] The next one is an authorizing resolution.
[44:55] This again is a document that is required as part of our
[44:58] regionalization.
[45:00] The last regional revolving loan fund authorization that we had was, we had different personnel in place. And so this authorization simply updates that in authorizes the board chairman be designated to sign the regional fund related documents on behalf of Lunaway County, including the subrecipient agreement and statement of assurances.
[45:21] it authorizes the county administrator be authorized to represent and vote on
[45:26] behalf of Lunaway County as a member of the Regional Fund Loan Approval
[45:29] Committee and it requires an economic developer therefore as was done in the
[45:35] previous authorization and an economic developer from Lunaway now be
[45:40] authorized to represent and vote on behalf of Lunaway County as a member
[45:43] of the Regional Fund Loan Approval Committee.
[45:46] We
[45:51] have a motion to that effect.
[45:52] Some of them supported the discussion.
[45:56] Do you know those in favor say aye?
[45:58] Aye.
[45:59] We'll save sign.
[45:59] The motion carries.
[46:03] Don't stop now.
[46:04] Okay.
[46:05] We are ready to renew our insurance with MMRMA.
[46:12] For those of you that don't know,
[46:14] that is Michigan Municipal Risk Management Authority,
[46:17] and they are the agency that has our property, liability, auto, and sewer backup coverage.
[46:23] It is also the entity that represents the majority of the counties in the state of Michigan,
[46:27] and we've been very pleased with them since working with them.
[46:33] We are making a few changes or are proposing some changes this year,
[46:37] so I want to go through them a little bit because I know that the Action Review Forum is a little bit confusing.
[46:42] In the past, when we have had a $75,000 stop loss, in other words, if we have a claim or a suit that exposes us to a higher claim than $75,000, we stop paying at $75,000.
[47:00] However, we have never had what's called a stop loss coverage, which means that we could pay multiple $75,000 claims in one year with no stop in our having to pay.
[47:14] Fortunately, we have not had those kinds of claims. In 2015, we did have three claims that exceeded that limit, and in 2021, we had one claim.
[47:25] Since then, we have not had any other claims that have exceeded that limit.
[47:30] So one of the things that we are proposing is to move that limit from 75,000 to 100,000.
[47:37] That move in itself saves the county about $30,000 annually.
[47:42] But on top of that, I think it's also important that we purchase what is called the stop
[47:47] loss coverage.
[47:48] That will limit our exposure to a total of $330,000 annually.
[47:53] The cost for that is $28,000, so we're coming ahead there by being able to limit our liability.
[48:02] So that's really the big changes in doing that.
[48:06] If we left the insurance the way it is right now, we would actually be paying more than with these changes.
[48:15] So when what I'm proposing with the change from 75 to 100,000 and purchasing the stop yet coverage
[48:23] it brings our base to five hundred seventy six thousand eight hundred dollars.
[48:29] Now in addition we have a fund where it's called a lost fund account where the county has funds available for these types of lawsuits as well as the smaller claims.
[48:42] If we have a county vehicle that's been in an accident and needs repairs, we'll fund that through our loss fund.
[48:51] Many of you know that we've had damage at the airport with fencing. People run into the fence, we need to get that.
[48:57] If it reaches a certain value figure, we can pull it through here.
[49:00] So the MMR may kind of set when we have these lawsuits out there, they set an amount that they expect that the lawsuit may settle for.
[49:10] The loss fund right now, they're anticipating we need to do about a $50,000 donation to cover any of the other claims that we have.
[49:18] So when you add that donation, if you will, to the balance of what we will owe for our renewal, that takes our renewal to $626,800.
[49:28] Now, those of you that have been on the board for a while know that MMRMA is unique in that they offer their members what they call a net asset distribution.
[49:37] So at the end of the year, at the end of their calendar year after they have settled up, they return funds back to their members.
[49:48] The longer you are with them, the more that you made that percentage will be higher in what you receive.
[49:54] So as an example, going back to 2019, 2020, 2021, 2022, we received anywhere between $60,000, $70,000, $80,000 back as a part of our net asset distribution.
[50:08] This year we are receiving $292,150 back as part of our net asset distribution.
[50:17] That is almost 50% of the premium that we are going to be paying.
[50:23] Now, that asset distribution, we could receive it in a couple of different ways.
[50:28] We could put it all into our loss fund.
[50:31] We could bring it all back to the county, or we can split it up somehow.
[50:37] And so what I'm recommending is that we split it up.
[50:40] And I'm recommending that we put $150,000 of that into our loss fund, which will,
[50:48] So if we were to have an off-year and knock on wood that we don't, but if we were, it gives us funding available to draw upon and we're not going to have to make a second appropriation into our loss fund.
[51:00] And that it also allows for $142,155 to come back to the county, which we can actually use towards paying our premium.
[51:08] So, in the end, what I'm requesting is to authorize the administrator to sign the renewal
[51:15] for property liability and sewer backup insurance coverage with Michigan Municipal Risk Management
[51:20] Authority and the amount of $626,800 and request $150,000 of our net asset distribution
[51:28] be placed in our retention fund, returning the remaining $142,155 to Linaway County.
[51:35] so I've had second smooth sport and I was re-discussion I've had an
[51:41] opportunity to go over these in-depth with the administrator Murphy and I
[51:46] appreciate her administration of this policy and also her recommendations as
[51:54] she moves forward for discussion this Commissioner Bolton I have a question
[52:02] in regards to the loss fund account. Would that be a total of $200,000 or would that $150,000
[52:10] be applied to the $50,000 that were required? The way I have it written right now, it would
[52:16] be a total of $200,000 because the $50,000 is included in the $626,800, and then I'm having
[52:22] another, which is what the minimum is that MMRMA is requesting that we pay, and then I'm asking
[52:27] for another 150 to go back into it. So it'll be 150 cushion, if you will, that we will
[52:33] have with MMRMA.
[52:38] Commissioner Tillerson.
[52:40] Yeah, and I'll stand corrected, but I've been around that somewhat when Ways and Means
[52:49] sure. And keep in mind that those figures are $150,142,155. If you're not
[53:02] used, they're an asset to you. They're real money. It's not something you're
[53:09] take away. So as you as you proceed with this insurance, it gives you a cushion if
[53:20] you need it and if you don't need it, it's there down the road. So 10 years ago,
[53:29] So our insurance was 740 and now we're looking at 140 less and you're going to get back 292.
[53:47] probably the best deal the county has dollar-wise that that insurance has been
[53:55] good to us and and just want to talk about those figures just a little bit
[54:03] so good job again thank you very much the questions comments very done we have
[54:11] motion of the floor all those in favor say aye.
[54:14] Aye.
[54:15] All those same side motion carries.
[54:18] Now I have a request from the drain commission
[54:20] for pulpate and credit resolution.
[54:23] So moved.
[54:24] Support.
[54:25] So moved and supported through a discussion.
[54:29] Hearing none, all those in favor say aye.
[54:30] Aye.
[54:31] All those same side motion carries.
[54:34] After any other additional items for the consent agenda
[54:40] and the other items for the consent agenda.
[54:43] Hearing none, is there any public comment?
[54:47] Anyone from the public wish to speak?
[54:52] Hearing none, are there any commissioner comments to be made?
[54:56] Mr. Krasny.
[54:58] Thank you, Mr. Chairman.
[54:59] I just want to thank the administrator and her team and some of the department heads by
[55:02] you can view the packet and see some real great outside-the-box thinking of proactively
[55:08] moving this county forward and utilizing taxpayer dollars very efficiently.
[55:13] So, thank you to you and your team and some of the department heads. Thank you