[Music]
connecting city council committee
meeting for Monday August 5th
2024 the first committee is Public
Safety I'd like to call Public Safety
the order we have one item on the agenda
tonight that is the standardize the
specifications for PPE or turnout gear
Chief know
good evening
everyone okay so here this evening um
Sam I just thinked specs that you get
them I did very good so the request this
evening is that um we are asking that
our turn out gear that's the protective
gear we wear pants and uh jacket be
standardized our specs to be the the
gear that we buy we currently purchase
them from globe in the last 20 to 30
years that we've purchased this gear and
over that time we've made adjustments
depending on you know where we are in in
our fire department our pockets are
designed a certain way for tools for
community ation uh and it becomes very
important that everybody has that same
gear everybody has the same layer of
protection and we've had very good
dealings with globe the issue has come
up when Globe has removed themselves
from the state contract list they no
longer participate in state contracts
and that's their decision it wasn't
anything that they did and they were
removed so we've been discussing it with
purchasing
and purchasing suggested that the best
route that we could go is to standardize
the gear and then you put it up the bit
chances
are um there there may be certain things
that only Globe does and that would kind
of preclude them
into you know into fulfill we're
more concerned with maintaining the STS
doesn't have to be from GL can be from
whoever but we don't want the specs to
be
deviated so I've submitted the specs to
22
Pages um for you to review and as an
aside Globe is always very competitive
most times being the uh cheapest bid or
the lowest bid I should
say thank you uh questions or
comments at this point in time we
haven't you said to sent that the 22
guide recently this afternoon yes so we um Council doesn't have have that
opportunity to look at that yet right so
your request of us is to review that and
then U make a decision sure all right so
and so they're not on the state list are
you trying are they um the only ones
that provide what you're asked looking
for well some of the things they do are
privary so they would be the only ones
to provide those aspects okay be it a
technique be it a certain material
there's not a lot of that but there are
some of that sprinkled within the U the
specs any other questions or
comments refer to the member of the c um
so just to clarify further so if
we agree to these being the specs which
I would support obviously taking your
recommendation so if
glow changes what they want to in other
words it's not that we're agreeing to
for the future we're just we're agreeing
to these specifications yes okay not
asking for them to be a sole source if
that's the way that I'm being advised by
Council then I'm good with that my end
goal is that these turnouts be the ones
that we've been purchasing gotcha thank
you just wanted to clarify Mr thing is
we can't go perspects that are solely
written around one vendor you
can't put out criteria IA for a Chevy
engine where you need something that's
in a certain horsepower range Ford may
have it somebody else may have it so
that as long as anything is you're
saying some this is proprietary but
there has to be an ability
for other vendors to bid on this absent
going out for a so Source where they
have some unique product or feature that
makes them
stand out and be more advantageous for
what we
want I understand that our dealings
maybe not so much with turnouts when we
talk about bigger items like
apparatus um and those specs are you
know multiple Pages if not hundreds and
so a lot of times or sometimes it's been
our experience someone would bid it
saying oh yeah we'll follow those specs
and then when they start building it
they don't and they can't
and then we end up with a a product that
would not really couldn't be pleased
with so that's why we're asking that
these specs be accepted and I understand
your point Mr Mayor about proprietary
items Mr so if I'm understanding
correctly um the request is is based on
obviously uh your experience and and
that of of p is that we want to have a
certain standard of suit we're not
talking about necessary necessarily a
particular vendor but this particular
vendor hasn't been to meet the needs
historically so what we're saying now is
that we're going to standardize this
give other vendors an opportunity to
meet this standard but really the
standard of the suit is what we're
talking about um and it's necessary you
know for the things that we only be able
to consider that you guys understand
about being out in the field right
correct okay yeah definely support that
any other questions or comments Mr sure
is this spec coming directly from your department within your department
say then I'm sorry this the
specification is it coming directly from
your department that's what we've
developed over the years working with
globe
yes so Globe have develop St we've been
working with them over the last 20 30
years so for me this is all about safety
of course we're in environments that are
not attainable correct you're in
environments that could be ° on the
floor and I'm not being dramatic they be
1500° that's the ceiling though there's
no room for you know I don't want to
someone to come in and go yeah we follow
that and it you know that's proprietary
but our things is just as good and that
we find out maybe it's not just good it
safety for me and you guys know me well
enough it is number one priority it's
just that's my number one goal is to get
everybody home just the way they can is
no different and I'm a strong believer
that these turnout gear that we have is
what works for us and I want to maintain
that and it and it goes to you know we
have our radios in this pocket and we
have our descending devices in this
pocket and cudes in this pocket and you
say well is that really a big deal maybe
the manufacturer says can't do it here
for whatever reason and some of the
reasons are like really okay no we can't
that's fine but now if you have a fire C
down and I know that my descending
device is in my right pocket and my
pants and his is on the other side that
could cause some issues cause some
uncertainty delay the operations of
getting the person out does that happen
all the time it doesn't but we have to
plan for
it what other departments do they serves
you know I can't give you a list I can I
can't do it right now but there are
other municipalities throughout the
country that do this and this was
working with Finance they said that's
the best way for you to go being that
glo's no longer on state
contct chief did you budget for this on
the capital sorry the start no gears did
you budget um it's on our regular budget
regular
budget so we we um sorry you had
apparatus I think under
capital for coming up this year yes this
year we have uh mon monitors uh EKG
monitors and CPR uh devices that we put
on
there thank you we'll come back to talk
to you about that I'm
sure uh Mr R no I I
want I wanted to ask you mayor does that
address your
concern his explanation of of uh who
what what are you asking of the council
tonight to adopt our specs as they are
now to to make that as the standard for
our turnout
care so when we put it out the bid these
are the specs that have to be
met I assumption would be we would just
put that out to bid with those
effects then it comes back to the
council for approv
of the award of the bid because it's no
longer on state
contract my concern right and we could
have further discussion obviously my
concern is right now we're paying
approximately $4,000 for the set and
someone comes in
3500 and as we look at that we're going
no you're missing a couple of things
that's going to be when I we just put
the specs out in the viid going out it
doesn't then go to the council before it
goes out to bid
right
okay so Maring correctly Mr May you're
saying you don't need to adopt a policy
as long as you bid with those the
council wants to say these are
the specs but
it's we going go down a path then be
doing stuff
forment two two steps as opposed to you
know if it's on state contract we just
pick the vendor out award the
contract this prior of the department to
put the specs together throughout to bid
and then it comes back to the council
for approval when they award the bit it
has to be within budget and hence to
meet those terms and
conditions yeah if I'm interpreting it
right then you proceed with the
specifications as you identified within
your department so it kind of absolves
us absolves us us of having to wait on
it anyway so so what happens if someone
comes in with a lower bid and Council
says why are you about purchasing these
why aren't you purchasing the lower bid
one well the council can do that they
can ask the questions when it comes back
but if it doesn't meet the specs it's
not going to go to the council for
approval okay Mr car I just want to say
um regardless of how this you know we
move forward I just want to say that um
I think that's other members of the
council I'll certainly speak for myself
and saying that you know we trust um
your judgment and understand why you
know the very different calculations
that have to be made to do something
like this and to your point that
scenario might not happen all the time
but if it does happen one time it can
cost somebody's life so I'm going to
definitely defer to you and your
expertise when it comes to that so you
just have my full support and and
putting specs out the way that you see
for thank you Mr Mayor you feel that
maybe it's not a need to to adopt it as
a standard and we could have the same
outcome the by awarding the bid the
council will be adopting
those
standards okay once you go out to
bid and so I understand your concerns
but however if you put the specs out and
someone doesn't meet the specs if even
if they're a lower bid but they haven't
met all the specifications it would not
move forward to us anyway they would
have to meet all of the specifications
not just because they came in a little
bit that be my hope I've seen it
differently on at least one other
occasion on an
apparatus and that's a far bigger
discussion so something came back to us
and we it came to us to take a look at
even though it didn't need the
specification is what you're saying I'm
I don't know if it was this us or
another us
whatever else it was at the
time hope
it yes that that did
occur the apparatus is entirely
different ball game in half million 3/4
over a million dollar and there is
advantages in terms of
standardizing the apparatus the fact to
say we'd like everything to be a
Chevy Chevy doesn't make a lot of fire
trucks but
uh you get somebody who comes in with a
bed says that
they've got pumping capacity the aerial
capacity horsepower whatever looking for
but they're A4 million dollar less than
what the mayor and the chief has
recommended the council might approach
it differently and go from
American the France the Rosen B another
vendor
which then creates some issues with
training and equipment or the chief talk
about you want the
standardization where it just allows
operational efficiency in the
field it's we we've been on uh our
mission to have as many things standard
in the fire service as possible it's
taken us probably 10 maybe maybe 15
years to standardize our apparatus so
you can go to engine one you can go to
engine four I can send any firefighter
with either one of those blindfold them
tell them to give me the whatever and
they can go to that area and get me
whatever because they're standard that
is extremely important and so it's the
same philosophy with the with the gear
now if we can accomplish that with just
having put it out the bed and not
accepting anything that doesn't meet
exactly even though it's lower I'm good
with that so if you choose not to
standardize
it knowing that that's going to be our
goal I'm good either
way currently is uh the your the
firefighters are using the mob for GL
manufacturing are they tail individual
to the firefighter or are they come in
various sizes say again I'm sorry like
are they measured by like firefighters
measured and given the Year everybody SP
so okay so it's very specific can it be
used by someone else or that's their no
it's it's assed to the yeah
name what happen to that they turn it
back in back and then then we'll use it
for training new people so they're not
um you know on the front line but they
go to the academy and they beat it up
they're you know they're crawling and
they're climbing and they're falling and
they're doing all that stuff but they're
not subjected to that
thermal um isue are there like what come
with those like guarantees that you have
with global manufacturing so you would
want to maintain a relationship if if a
suit is found defective or there's an
issue with it that you would go back to
them where if you have another vend that
may be
pratic well I I wouldn't think that'd be
problematic if there was an issue I
would think a reputable manufacturer is
going to stand up for that but our
relationship with globe has been
longstanding we have a very good
relationship and I think that plays into
the price we get
too but I think what what the mayor
saying is correct is that if if you have
the specific the specifications you want
this and this only you know not um
anything different than that then um
putting it out to bid only accepting
those bids that would um give those
specifications as as long as we're not
gearing those specifications only to one
company and we're gearing specifications
to the needs of the fire department
correct so again we're following the um
suggestion from Finance to do with this
one Mr I just want to reer this is not a
decision that we would be making or I
think we should be making without you so
I just want to kind of I mean I
definitely you know want to make sure
that you know you be reassured that any
decision that we make would be obviously
I appreciate your
input not to throw anybody onto the bus
but finances here have
anything is there anything that I don't
want to step out of procedures um would
you like to come forward and
explain did I explain it
properly a little nervous
so s in every yeah my name is Sarah I'm
the purchasing supervisor and in every
bid you have to have an equivalency
Clause it has to be there it's mandatory
so if another company puts in a bid and
they say hey it's a great product but
it's not Globe which they've been
accustomed to and you know they've
experienced with for years and years and
uh but another company comes in he says
it's great it's wonderful and it's
$5,000 cheaper you're not going to it's
not going to work because we have we
can't be that detailed in our
specifications you have to have that
equivalency clause in
there um so in order when we have that
Clause you have to be able to accept
other bits and you can't just put those
specific specifications you can't
exclude people if they meet the
specifications at a lower
cost it's just the
law so that's why you bring it to
council you have them standardize it we
still put it out to bid but now the
vendors that you choose from they have
to be able to offer what you're
requesting because we brought it to
council and Council approved it and it
was resolved and that's what we decided
that was best for the fire department so
if I'm hearing correctly you're saying
that the fire department having
standardize these specifications is it
sufficient enough we have to validate at
the council level correct okay so I'd
say with hearing that new piece of
information thank you excellent
job you just save the
day that's what I
said okay I think that puts a new uh
perspective on everything that we've
just heard um so that it sounds like we
have to pass this so I'm willing to move
that we about the specification by all
right thank you second second second all
those in favor I thank
you we did like A4 million budget a lot
easier than
that not really care other items that
comef second all in favor
I would like to call the finance
committee to order and the first item is
intergovernmental cooperation agreement
give
Lieutenant I experienc last couple of
years anyways we've been awarded the um
Gib Grant which is the
gun involved violation of elimination uh
Grant and that comes through the DCJS
what we're asking for today is
to accept the probation department at
least partial of their funding um to pay
for or help reimburse an employee there
which is our anti violence coordinator
and ultimately what we are asking for is
the probation department of the county
in conc to transfer $40,000
to of their give Grant funds to the city
to offset payroll cost for an employee
the anti antiviolence coordinator uh
theam requires no further funds and will
be used to pay a portion of the salary
of our existing anti violence
coordinator question on this
item go ahead so the anti-violence
coordinator works for the police
department or the probation department
well that's a great question
I I just want to pay her
$40,000 to be honest it's more of
cooperation the city
payroll sounds like a great
collaboration though I think it's it's
good to have that collaboration that's
right exactly um she's she's been very
helpful to understand and so
thanks any other a question seeing
thenone we have a motion to move this
item forward second all in favor I thank
you the next item is a connect Police
Department City Towing Service
Lieutenant Miki yes thank you so the
city of connect advertised proposals
from interested parties and the capacity
of Tow Motor Vehicles of varying sizes
and in all weather conditions tow rates
as set by current resolutions and
ordinances ultimately the recommendation
is uh for the city council to authorize
the mayor or as designate to enter in a
contract with ac2 recovery LLC and H&K
Towing Inc uh to provide towing services
to the city of conect for a 3year ter
awarded contracts can be amended to
reflect any changes in the toll
rates open questions on this
item just one go ahead please all right
so um we had the RFP in front of us yes
so I did um have a question about
something with in within the
RFP it says I saw here somewhere I
highlighted it all right um so under
Section 8 submission requirements items
number 34 and 10 refer to the fact that
uh any Towing of city-owned
vehicles uh they will not whoever bids
on this will not be reimbursed for that
so I wasn't clear on
how that calculation came about and what
the impact has on any businesses that actually do
that Sean I I want to bank on somebody I
mean I could speak sort of anecdotally
but I um if we you
know the history
Lieutenant so the way it's been I do
have an inter understanding of the
contract L of the request for proposal
but uh we've been operating under a
contract for the last three or four 4
years uh and we've been operating off of
that contract now granted it's been
expired uh or I should say we've been
out of contract for probably the last
two or maybe 3 years um as it stands now
depending I'm
sorry are you speaking strictly of uh
City Vehicles I'm speaking strictly of
that City Vehicles not other vehicles
obviously they charge for that but it
says here that if they charge if they um
so I was saying own vehicle then they
cannot ask the city for reimbursement
for their work right so that that's my
question
cuz uh that's just part of the agreement
that we've been operating under for at
least since 2018 I suspect probably uh
much earlier than that as
well well my concern with that is that
it's a this is these are best basically
small businesses and I'm not sure I mean
I I need know the rationale behind that
because and me looking at this it seems
like then this is basically cutting into
their profit and is there some way that
they're
being compensated some of on some other
the level through this well I suspect
again I this is my own suspicion is that
we tell a fair amount of vehicles in the
city so if you are one of two vendors
really in the city you're probably going
to get some some revenue generated that
way probably much more so than if you
hadn't been our
contractor so I I think that's maybe
just a
small I want to say price to pay but it
works in the city's favor um to do that
now I I don't know how many times a year
that happens um but again we're talking
essentially police cars and small um
small vehicles under 10,000
lounds go ahead please but it sounds
like that was just part of the
negotiating of this um contract that they it sounds like the the the the
bidder wanted to get the contract so
they you know it's just a something that
they agreed to
no I'm I see in the RFP that means that
we ask that that's what we have before I
mean but somebody have a choice somebody
a bidder would have the choice
of so so I hear what what president P
was saying so so because if this if I am
a small business and obviously this
contract is going to be important to me
in order to operate my business
then I might go and you know enter in
but I think that so your point if I'm an
owner and I got to send somebody out
then I still have to pay that per
there's still Co cost associated with
that so as I'm kind of putting that
together in my head I'm just thinking
like okay what does that look like uh
you know is that a cost of doing
business with the city is that how
that's considered a cost of doing
business with the city that you have to City vehicles for free cuz I don't
want
H historically TOS have this contract
his tow City vehicles at no charge and
we hope that that is a very
infrequent scenario but it does happen
where a police car will break down or a
vehicle's in an accident and to be
tow Lieutenant did any of the biders
made um reference to this uh this item
or made objection to it no not for
anything under 10,000 so again they've
been operating this way since at least
2018 so really been kind of a standard
um standard procedure at this
point I'd say wanting to be responsive
to the comments around the table is it
EAS quantifiable just how many times
we've used this the mayor's Point like
if it's something that has been rely
enforced I think it's kind of a new
point but if it's something that's been
trending upwards I think it is important
for us to be considered of our small
businesses again I can just speak sort
of anecdotally i i i as sort of
Technology gets better and you hope they
break down less and drive your safer so if there is a trend I suspect
we would be on a lower Trend uh though I couldn't say that right here now I you
know just going off of what I'm
thinking one two a
month I just you know just keeping in
mind the the current uh resolutions
regarding tow is the contractor May
charge a rate up to
$160 with an additional $35 fee paid to
the city of SKC so they can charge up to
$160 for current resolution on this for
this type of operation so um
that's a private tow if we asked them to
tow it's
$260 so you know without getting into
the minds of those who put in
proposals they're looking you know
that's something they keep in mind they
say okay right how many toes does the
city have versus how many toes does the
city ordered to have on on other types
of vehicles so gu just go ahead I'd like
to speak from experience my previous
role was in the Traffic Division we had
a longstanding relationship with the two
cont a toe companies that were entering
or would like to enter in agreement with
um that's never been brought up as a
source of contention I would say that if
we were to potentially lower those
standards would we attract other biders
that may not be as qualified uh and
maybe would be this would open up
perhaps a whole can of worms I can say
with certainty now that the two uh bids
that we have are excellent agencies
they're responsive uh they come
essentially in all all weather uh I
would hate to compromise anything that
we have with those two um and that's
just again just from my own
experience so if uh if one of the
potential contractors because I know so
we've been dealing with the same
contractors for a number of years so if
one of the potential contractors or both
of them said hey um I feel like for
whatever reason maybe because it's
starting to eat more and more to the
bottom line to say when this RP pain
comes out says or came out says you know
this is this has become a hardship for
me how how was that hand would that be
handled and then we can I would have to
defer to Sean would that be a
contractual change or would that be a
change in the
RF hey Sean
if the question was if down the road or
even now when the contractor was
uncomfortable with towing a city vehicle
for free how could they change that down
the road that that is that separate from
the RP would that be more contractual
you know the council we can do here
tonight just to you know help move
things along is then accept the two
recommended proposals and the uh RFP
does allow us into contract negotiations
with those twoo so if there those issues
then we can come back with the final
contract draft for your review we can
just move the for then we can have
discussions with the uh the two selected
uh vendors and then have further
discussions because the RFP already
allows for that and maybe that's the
best way to
go so RFP go out as is right and then
when it comes down no the I'm sorry Mr M go ahead please so you're
saying let the r let us go into contract
based on this RFP the RFP they've
already submitted their proposals based
on this RFP mm the RFP allows us to go
in contract with any respondents whose
qualif qualifications conforms with and
meets the specs by the city which we've
put before you okay so we
can accept those uh accept those
respondents and then we can enter into
contract uh negotiations if the city
council so wishes pursu to the terms of
the
RFP that's how we so we can just move it
forward and then have the contract
follow behind and then you review the
proposed
contract so with that said then the
recommendation to the council here that
we need to change it to enter into a
contract negot negotiations contract
negotiation go ahead the contract
negotiations are with the mayor if the
council doesn't you no but no I mean if
there's any concerns you wish to
incorporate into the negotiations we can do that right here and now and
then obviously mayor will be authorized
to sign the contract at a at a later
date if you so wish to take a look at
what the terms and conditions
are but I just just just move the the
process okay we've selected these two
let's have contract
negotiations and and it says uh when's
in the best interest in Su to do so we
can have negotiations with the
respondents and uh and move from there
with that said should we have a draft I
mean draft of a contract to look over we
can do that we can we can do that as
there's no we did receive this evening
but that was more a sample okay so we
kind of like if we can have a draft of
both of the two um company well the same
we'll have a sample just framework draft
a draft just a SLE I think that would be
the best way forward to have a draft and
let us review it and kind of move
forward based on what is in that dra
okay but in the in the in the short term
a resolution just accepting these two as the qualifications and then
authorizing uh at a you negotiations to
go forward is that is that
agreeable in other words we're not we're
just saying yes they they've met the
requirements and we're going to have
further discussions
with goad please yes I mean we've
already received these bids these
companies out of their own choice are
bidding based on this RFP so again I
mean it is a free market in the in the
United States that isue and they have
determined that this is okay with them
these companies and we are you know in
the best interest of the city uh meing
to move forward so I I you know maybe
next year or next time we have to do
this um we look at it again
but we can't control the companies could
have decided not to put in vids if they
didn't like the the terms of this
RFP right again I think we're just
asking that we move forward the RFP is
out so there's still contracts we can
discussions and then all we're asking is
to go
forward interesting I'm move to go
forward have we done this in the past
where we adopted RFP or we just go
straight into the contract and the
contract before the council the council
review the contract make Amendment if
there's any and then move forward
authoriz we're just moving this forward
because there's two vendors proposal
this way we can have those discussions
this way and you've also indicated some
concerns and they may have some concerns
so I think we should just go right into
the draft and have the draft and then
move
forward I
mean why why this and then the draft
contract I'm just suggesting that we we
could do it in two weeks but I'm saying
this way we these are the two we've
selected there's a contract on meeting
of the mins in two weeks we'll have the
draft contract for you all to review and
then do a final resolution but at least
this way we can move it forward there
these are the vendors that we're going
to be that's this the resolution is to
for the mayor to enter into a contract
but I think the the chairman wishes to
no but I think we we're authorizing the
mayor so to enter into a contract
correct we don't even we don't know what
the contract is so we can send you the
draft so that's why I'm asking if we can
ask the draft review the draft and move
forward we don't even need to adopt this
we go straight into the contract and
move forward with the recommendation
from the police department and Port they
are recommending that we select AC
Towing and HK we just need the draft
contract and move
follow and that what Mr suggesting so
you want to do that Monday night I mean
we can provide
before I willing to to to me okay we can
do that too before
Monday do I think that that's the way
forward I don't I can't recall that we
did
this on the Cil here okay that we move
something separate from contract or RFP
then contract let's stick to what we've
been doing contract before the console
we review make Amendment if there's any
move
forward so can we get that draft the two
draft
well do have a sample sample contract
and send it out to the comp what do you
mean sample in other words the framework
of the comp not with the names in it yet
because this is just you know if they're
this way it's open for you to add any
terms and conditions that you so wish no
you you selected to
company what I'm saying is is that if
there's any terms and conditions you
want to add you can oh but you want the
names of yeah yeah we we we power up it
to companies so everything should be
added there and if we as a council have
changes we'll we'll send back those
changes okay and if there's no changes
then we'll adopt
it go ahead please the only thing that I
would ask is because my concern was
about whether this cost is impacting the
small businesses so if if if is there a
way that we can get the information that
I that isn't impacting them
somehow in terms of us you know what the
cost is to the businesses to to to be
doing that work without being
compensated yeah we can certainly run a
report and we can call we can um analyze
how many times they tow our vehicle sure
we do that all
right I would be
that that would be my only
yes finance committee are we good with
that so we're going to have
to recess
and finance committee
Monday just you just move forward and
just and then just forward with the
resolution send the contract and if if
it's not to your liking just pull the
item from the agenda and then I'll come
back if
[Music]
necessary yeah I I I would rather see
let's U recess so Monday evening
five well you want to do the rest of the
items first no no no I'm just saying
that at the end we'll recess if you're
okay with that we can discuss it at the
end at 5:30 Monday
M are you good with that yes okay all
right thank you very good thank you you
help from us no
problem the next item is the
Y WCA for critical repair contract
Amendment
good evening city council mayor it's hot
in here it's very hot in here we have to
turn off the air so people can be heard
I know I'm sorry all
right um today we have the department of
development and planning received a
request from our sub and the YWCA in
regards to arle funding they are looking
to modify budget from the allocation
they received for critical um repairs um
today we have the CEO come here to
answer any questions in regards to those
changes I did submit the letter um to
the council for review so Kim is here
with her team kayb from the thank you Alexandria hi everybody good
to see you all again once again um this
is Kyla she is our grant coordinator
writer extraordinaire I'm Kim I'm the
CEO at the YW we'll take very few
minutes of of your time and ky's going
to start are you good here we go hi
everyone so back in Fall of 2021 we
received the Ora Grant from the city uh
for critical Capital needs at our main
site at 44 Washington Avenue this grant
was for
$364,900 so far with $358,900
to the larger need for affordable
housing in um skan County our original
Grant the budget covered replacing the
windows at 44 Washington Avenue uh
rebuilding the front steps fixing the
dra drainage pits and getting a new
water
main so um as Kyla said our biggest
priority is our Harbor House project
just so you know we've been working on
that project since 2017 the project took
kind a new scope um for those of you who
have been here that along with us um we
had it in three phases one being the
building the new building um being
created behind us and then our current
building built in
1929 um being renovated and now we've
added an additional third phase which is
moving our Early Learning Center which
is not part of this request um and so we
with those two things happening and now
finally coming to fruition in Spring of
2025 all the dollars close to $47
million
already um we are hoping to go under
construction let's say March so what we
would like to use these dollars for is
to support that Harbor House project um
and so Kyla is going to go on to the
next section and we're almost done so
the bud budget modification we are
hoping to spend $98,000 of the full
Budget on the water main replacement
this is part of the project that's
already underway we're in the final um
steps of finalizing the contractor
selection we request that the remaining
$266,400
um for which funds are most needed most
dire um and we uh without a doubt are
confident that we will expend all arpa
funds by the June 30th 2026 deadline so
to round it all up we sorry oh sorry not
try to give space we are using the funds
as we requested them initially in
2021 um we were awarded them at the end
of 2021 and now we're almost four years
from that so as you can see the project
has taken some different iterations but
we are ready but we needed to have a
little bit more flexibility so that's
really what we're coming to the council
for is a little additional flexibility
in regards to spending the dollars on
areas in the building um most of them
the same areas Windows front steps well
the front steps are done but the
drainage pits the water main um just to
make sure that we are not overstepping
the use of the ARA funds and that's
really why we're here tonight so thank
you for your time does anyone have
questions how much did you say for the
water me
$98,000 okay here have
62,000 that was four years ago yes yes
we now that we have the new bids and
this was the lowest um eligible bid that
we received just again demonstrating how
much construction costs have we have
that in letter dat to July 10th yes and
we we went to bid um just the weeks
after that letter was written that
letter I believe also includes Nava's
house as part of the the project we
decided to put before the council
everything for Harbor House because that
way it is specifically at the exact same
site that the original AR funds were
requested
for go ahead please so so we have here
what the original scope um was
for what happens to all of these things
that that you wanted the money for
they're wrapped into the larger $47
million project so we're not going to
replace windows right now at the
beginning of the project now that we are
getting our $47 million a part of that
is the window project um so it's just
the the software cost at the beginning
of doing site prep that is is more
integral I mean we didn't know that at
the time in
2021
so go ahead please so so what I'm
understanding is that the initial scope
of work that you want wanted to get done
will still be we still will be getting
done it's just a different pot of pot of
money okay all right okay yes when we
first wrote the grant essentially these
were Standalone projects not wrapped
into the larger scope now we're just
hoping for the flexibility with the
larger Capital stack to to um really
wrap it in
that did we did we not change this um
one time the the requirement initially
you asked us to do was 365,000 was to do
certain project and then you came to us
and ask us to change the the allocation
to the Early Learning Center but it was
outside of the city and so it was denied
right am I correct in saying that
correct it didn't actually um they
wanted to move that money to the Early
Learning Center it was in Rotterdam and
from our prior experience we're not
paying for things outside the city so
didn't even get that not accept not AC
so Mr M I do have um are you talking
about this do you have
it yeah go ahead so initially in in our
resolution that we did in
2022 um this
364,000 for uh permanent housing for the
400 um single occup and units right and the repair of the building at 44 24
Washton and this is still yes but the
Harbor House is really is it really at
24 is it behind 44 Harbor House is the
entire project now so it's the
renovation of the current 1929 building
and the establishment of the new
building the funds that we're asking for
you to reallocate or to be more flexible
with are for that 44 Washington Avenue
1929 building and some of it for Harbor
HS based on the entire project is called
Harbor House it's just a project name
yes Harbor House is two two phases so it
includes the new development behind 44
Washington Avenue but it's also the
substantial Rehabilitation of the 44
Washington Avenue affordable housing
units let's move there go ahead because
in in the originally in
2022 they're separate you have Harbor
House which we gave $750,000 to and you
call that something separate Harbor
House and then the critical need
was was separate so it was
ited one B project so at that time it
was a two-phase project that we were
trying to get funded separately to do
different funding streams since then
we've put all of the funding together to
do it in one phase being the renovation
and the creation of the new building so
it is all one phase of building going on
and this is because of the tax credits
that are available is that we are more
competitive if we were to do it all in
one stage
lously thank you
sure go ahead please uh thank you for
the overview my one question is you said
these new modifications for that
allocated money you said they weren't
wrapped into the larger project can you
just explain why that we thought we were
going to get funded a lot sooner for the
larger project and so as we were waiting
and waiting and waiting and now we're
getting the funding there was just
there's this overlap now because as
xenolith who is our partner in the big
project and they are the the contractors
and the developers they're like we don't
think we should do windows if we have to
do a baitman yet repeat that again like
why would we put in new windows if we
have to do let a batement and as best as
a batement like so we would actually be
wasting the city's money if we did some
of these projects first rather than
doing it in the way that you know
christic construction is saying we
should do it so this has been a large
process of conversation to make sure
we're not wasting dollars by doing new
windows and then all of a sudden we've
got to rip those out because there's
this best of behind them so does that
expl yes sir sure in your U original ask
in the application you you mentioned
that you need immediate need for repairs
are those falling into safety
concerns and why why why not why not
repair them with this
money we we are but they need to be
wrapped in into the larger project
because there's steps that have to be
taken like step one is not to put new
windows in Step One is going to be to do
a batement within the building because
it's a 1929 building so there's a lot of
asbest or lead that needs to be taken
care of and then we'll move on like I am
not a developer nor am I a construction
contractor so they have asked us to
request this reallocation in light of
the entire larger project to make sure
we're not wasting the city's dollars by
doing something that seems a bit out of
line with the process that should take
place that's why I'm trying to get in
terms of it was it was needed there for
immediate repair so why not do it why
wait until next year cuz we'd be ripping
them out and wasting the dollars to do
other things that need to be done around
say the windows or the drain pits or and
that's why the water man is the first
thing we're doing CU that's kind of like
a hard crost you need a good water main
to be able to put in the number of units
we're going to be putting in
I just want a clarification you said who recommended that you well the
construction company okay y like Chris
say is our big contractor on the larger
project the $47 million project so we we
don't want to go put new windows in if
they're going to come back and say well
now we're going to rip those out because
so you know we're we're trying to work
with there's nine or 10 of us on this
project team so so far none of this work
has been done well the water main is
under we've got the specs and we've got
the drawings and we've s it out to bid
and we've got an approval from the city
for the bidder and they're coming on
site this week to actually do a final
walkth through so that's going to
proceed imminently but the other areas
are
not and And to clarify that the timeline
has changed because as we said we had to
um pretty substantially change our
strategy for the project at first it was
two different phases and we were
pursuing a different line of tax credits
um which was deeply competitive and
because we are in a historic district we
were already ineligible because our
costs were higher no matter what we we
did so going toward this um new so from
9% to 4% 9% to 4% that is why the
timeline has shifted but we are really
confident now we have our Capital sta in
order and we're ready to go in early
spring 2025
go ahead please I know you can never be
100% confident how confident are you
that there are no other obstacles or
barriers ahead or how much of that
funding is completely align I don't even
want to think about that but um I'm
going to say 99% sure we've spoken with
people at the state level who were in
conversations with all of the different
funding sources which you know isi
dollars the 4% tax credit folks uh uh
HH HFA all all of the letters so um and
they're all saying this is a go so I
have to say unless some catastrophic
world event
happens we are a
go so that's kind of the follow up on
his question so you you believe that all
your money is going to be because you
have a significant Gap the current Gap
based on this this I don't know what
you're looking at I'm looking at the
letter that we said just the current Gap
that
that's so the the HCR funds that we are
pursuing this is the final Capital stack
that is the the tax credits that we were
referring to we are essentially just in
line we're in line with the 4% tax
credit yes um we have to wait until we
are first in Q essentially and and that
is the remaining Gap there that we are
referring to so when you go for a 4% tax
credit the difference between 4% and 9%
is that you get in a line for your
project and we keep being told we are we
are right there um meaning and they've
given us the date they have given us the
date of spring 2025 when we'll be ready
Darren Scott from HCR has spoken with us
and told us that so until our number
comes up in the queue it's like waiting
for a transplant we don't
know right when it's going to happen but
all of the powers that be are saying
early spring be ready to go and we are
proceeding with our developers and all
of the I mean we meet weekly sometimes
twice weekly with everybody on the team
because we're we're going like like I I
don't know what else I can do other than
I would need to get a letter from HCR
but 4% tax credits don't work that
way anybody
else go ahead please so you say pending
from the city 1.5
million
home the the home funds we are
reapplying for in order to um be better
on the funding timeline with our home
funds it was a timeline discrepancy so
we have to wait for the answer is what
we were told why we didn't get the home
off which is a 1.5 request but we have
47 40 let's say 44 other million dollars
we're going to be using this isn't a
like a one month project it's like a 12
to 18 month project so the project will
get underway with all the other dollars
in the stack
okay any other
questions Mr Man put your hands
with how this question for the council I
mean I I can't recall that we move
funding from one project to another
project I think we move funding within
the same project but a a little bit of
deviation from the description the
specification so this is that's all
that's happening here is just moving it
internally within the building what's
getting done at what
time that's what we
do go have pleas I'm I'm comfortable
with this I mean I think that have done
their due diligence the construction
project as you know again like Kim I'm
not a construction manager or a
contracting company but I think we all
know that things can change um so again
it is just using our money
um to meet the changing needs that have
happened but it's still the same project
which is obviously still a really
valuable project in terms of the folks
that will receive this housing um you
know it's very important that they do so
I'm I'm in support of this go ahead
please so I I so my question earlier was
around like the scope of the project um
to make sure that the original scope was
still going to be met which is really
important to me um and I think that my
question is not around like you know
importance of this project or whether
it's important or not it just it does
kind of make me think about like um our
flexibility with other projects as well
right and I want to just you know again
I'm always going to be um trying to
encourage us to use an equitable lens
when we approach everything that we're
doing here and I just I'm wondering
about our consistency of um kind of
being flexibility with uh other projects
that that we have too so that's just a
thought in my had as far as this right
here um I think that
um if the buin of school for the project
it's going to be met um then you know I
could see why how we can make a a
justification for doing it um but to
your to what I think your point was um I
don't know if we've had other projects
come forth and request something similar
and we haven't um given it to them based
on what the original agreement was so I
just think about that stuff I think that
we want to continue to be flexible as we
can
go ahead please and this project has
changed dramatically in terms of its
scope where it was originally proposed
to do the new building on the rear of
the campus and leave the front building
in a disrespect less than a desirable
condition then try and line up the money
for it what has happened is they've
lined up the money for the whole project
as a result that it's taken a little bit
longer but there are these components of
the water line some of the other
features the front steps that were done
that were always originally planned to
be done just the timing has changed a
little bit and so I again would ask the
council to move ahead with these
recommended changes and that is going to
be a project that reflects well on that
organization it is going to dramatically
increase its ability to serve its
targeted group and and everybody's going
to look good at the end of
this go ahead please I just have a
question this question so what if for
what happens if the 1.5 million when you
go to the next round I and how it goes
you you put it in and it doesn't work
out you put it in again it doesn't work
out what happens to your project if the
1.5 million does not come through well
1.5 million out of 47 million is really
a small and I know it's not small but in this particular situation we'd be
going to the investors who have already
signed off on the project to increase
their support we have a number of large
investors involved because it's 4% tax
credit um so we'd do that I mean and
Kyla has been an extraordinary grant
writer I can't predict the future I'd
love to say that I'd love to predict the
future the project would already be done
um but because I can't you know that's a
valid it's it's a really valid question
but I don't think we'll stop until we
get the bucket full if that does
happen so so you're ready to to go ahead
and spend $98,000 for the water man rep
replacement well we have the bids ready
and so and the balance is going towards
the Harbor House
right right the 266
449 and I have I have to uh you know
think and Mr Harley and come in there
that I mean we're going to have to be
open up if anybody else come forward
before us you know with a recommendation
wanted to move to a next project we have
because this is the first time we're
doing this we're moving an entire
Project funding into another project so
if some agency come before us we have to
have an open lens to look at that yeah
is that's what I'm trying to get at yeah
definitely so so what I what I CU as far
as this project here goes I mean this is
even to the point I think that it has
changed but it's Chang in scope and
change for the back right I think that
this is something that that's good that
you'll be able to have a larger impact
in the community I Ser do very important
work so all things are uh you know all those things are true I guess my
conversation um amongst the council is
that as we do this I think that we are
in a really unique position with this
funding that we can be somewhat more
flexible than what we can do with
traditional fundings I just want us to
keep that same energy as we're
approaching you know other projects that
um have uh that um are living in the
city and even some of our kind of
smaller projects who don't um uh might
not have the same capacity to raise um
do the great work that you're doing
institutionally right now at least that
type of capital that was just my point
absolutely I support that well I think
um I just have to say that I I would be
open to hearing if there were other
projects but again I think we to really
examine on a Case by case basis sure
that you know what's their experience
what's their expertise what is the rest
of the funding package you know we I I
guess I wouldn't want to be cart blanch
I mean we'd be open to looking at other
things if they come up but we have to um
make our judgments based on a Case by
case basis absolutely yeah so yeah so
let me because I want clear confusion
around me saying that like no obviously
we have to make the informed decisions
and right calculations is what you're
saying what I was saying is that my
point is that to be Equitable in our
approach is that to be is to make sure
that we are being as flexible and
responsive as we can be to all of the um agencies that are coming forth to do
this work and I don't want to be in a
position to where you know we're we're
not showing that same flexibility and
understanding cuz as important as it is
in this which I'm full supportive by the
way um I just want to make sure that we
have that same type of lens when we're
looking at other people because
sometimes I don't know that we do that
without having that sense of
intentionality and really staing it
explicitly in the beginning of a
conversation that's why I think it's important to be
noted go ahead please so I guess I'm
trying to be considered of the next
topic that's coming down the line of
where the rest of our projects are uh it
sounds as if I mean you've been very
clear the water main replacement is this
all po need to allow or approve this
adjustment I'm very comfortable moving
forward with that um can you speak to
the critical health and safety updates
is that something that you're in a
similar position to also with the bidden
contract or is that work that is going
to be adjusted to the back end I guess
from trying to identify is these
additional like construction costs is
that ACC across the the entirety of the
project where is it anything that we're
talking about sense of urgency we have
to be process right now or you just
trying to leverage the monies where
you're not having to repeat work well
this will be wrapped into the larger
project that will start in March so
again I will be at the mercy of the
contractors okay um obviously they'll
probably address the health health and
safety issues first and one of the
biggest ones is a a bait um and so
that's where the scope might change a
little but the the drainage uh not that
the water main definitely needs to start
because in order for us to create the
new building in the back we need a
higher level of water coming through um
uh the drainage pits are going to be
part of the larger project obviously we
wouldn't be doing those until things
that are going to fall from the upper
levels with the renovation aren't going
to destroy whatever work might be done
down below and the windows will be done
at a time when we know that we've
rebuilt all the Sills the seals are not
in great repair and then put the new
windows
in by amending the budget to um to cover
the early stages of construction being
extra considerate of the the funding
timeline and deadlines of arpa where
even if something does change even if
the timeline does God forbid change one
more time we're it's absolutely going to
be done by the June 30th 2026 deadline
doing the early stages is if anything
the best insurance that we can have from
for this project which it's changing day
by day and taking so many twists and
turns um and while we are talking about
this in a larger broader context of the
Harbor House project ultimately the
original arpa Grant was for crial
Capital repairs at 44 Washington Avenue
and it is still for critical Capital
repairs at 44 Washington
Avenue
please I I think thank you for the the
presentation I think the spirit and
scope and intent of the proposal really
the same and I think as as we all know
variables change and they can change
rapidly um so I'm in support of of the
modifications and also what council
Farley mentioned is that we we need to
be open to um looking at um as as people
encounter barriers and and changes in
the um original um proposals that there
may be a need for that how we entertain
that in a effable way this prob so I'm
happy to support this I have a question
um please so so you're taking nav's
house out of this it was never in it
nav na I'm by what I had goad Navia
house was never part of the Harbor House
project we were thinking about longterm
our our funding prospects where we are
still focused on Harbor House we are
still focused on the Early Learning
Center move uh there wasn't any
flexibility currently to apply to other
prospects for needed changes at Navia
house that's why initially we we added
it here but as as we spoke and realized
as we want to change as little as
possible to the actual scope of our aror
project we wanted to cause as little
friction as possible which is exactly
why we we removed we didn't do a good
job that is why we
removed lots of questions and kept it
only at 44 Washington Avenue just to
keep it as to the original proposal as
possible so where's obious house
actually located oh you can't tell me
next order the it's the oldest building
in The Stockade um it's right next to
the YW it's on that main campus it's not
it's a little building next to all right
thank you yeah no it used to
be all right so what happens to that
we've received other funding sources to
support that we we've gotten 25,000 so
far and we still have a gap but we can
move forward with that LE some of the
work thank you any other
questions are you ready to spend this
money it's just a game show yes get to
R yes I'm I'm I'm in support of this um
this
reallocation and talking with
our attorney here we're going to I have
to amend this
resolution and incorporate to allocation
into one so I'm going to ask for a
motion to amend resolution number 2024
d224 to come back
2020 sorry 2022 D
224 and so so combine the Y
WCA New York our critical Capital needs
request to Harbor House at YWCA noreast
New York to combine total of 1 million
$4,440
all in favor I so just recap so we just
combine the two lines into one and
allocate the funding on the Harbor House
at y WCA NE n
y yes do we have the yet it's already
Ved was that voted oh thank you thank
you very very much we appreciate your
support and your
flexibility go spend that
money thank youbody good night good
night the next item is a Continuum of P
20 b contract Miss car we received our
um allocation from HUD for the 20 minut
in the amount of $8
2,522 so today I'm coming before Council
um asking for permission so the mayor
can we can go into contract with the
YMCA
questions go ahead please so I just want
on the evaluation analysis I just want
to be to be clear about the uh $
4,141 to the city in the wi so that's
$8,000 it's double that so we get for
admin
$8,200 and we split that so half for the
4100 is for the Y and the 4100 is for
the city and that's one time that is one
time okay cuz it's the board monthly was
in here and I was like we get that
monthly you know I I submitted some of
these under distress so
my okay so that's a one time allocation
thank you I'll take out the word monthly
cuz we be looking for it thank you
that's the only question any other
questions second all in favor
I the next item is to review the 2024
2025 final annual action plan
allocation Miss far yes that is me um
last but not least I am here with the
council for review and to accept our
final allocation the HUD for the 2024
2025 annual action plan we had our
public comment period for 30 days we
also had our public hearing and with
success we had no comments um so I'm
asking Council um to approve
that go ahead please um so M car um I
did see an organization on here let me
see if I can find it now I did when I it
to highlight it that was a privately
owned business
that we were where is it oh first page
on page 32 of your aik property I know
that's a um everything else is like B
bcni all of those are not for profits
and so aik I know is a um privately
owned business and I um this is my first
time ever seeing us alloc so speak to
that yes so I'm glad that you ask um
this is probably the first time but our
home funds and as a PJ which is a um
participate in jurisdiction we've always
had the flexibility to use for-profit um
as long as the project is in line with
our com our Consolidated plan for the 5
years that we put for with HUD we can
use it and the same goes with cdbg funds
we just have not had an entity that
applied that will qualify and had a
qualifiable project okay so home funds
is strictly for tenant based rental MH
home home
[Music]
buying and hold on you done got me all
dis shuffled let me go to my notes sorry
so there's four activities homeowner
Rehabilitation okay home buying home
buyer activities which a developer what
is included rental housing and tenant
based rental assistance so aik is
looking to do affordable housing in an
area to that we're addressing blight so
that is in line with the the current com
plan for Community
Development as you also can see Madam um
president they asked for a much more a
significant amount more um so we do
understand um that they've never done
this before with the city Le we have to
do a risk analysis to make sure that
they are capable they have the capacity
to manage this funding which is why we
gave them a little bit to show that we
are leveraging some of the for-profit
organizations in our community to
address a has it okay and so their
project is already it's all outline here
so this is a specific project where this
funds together yes and our home
specialist is going to give technical
assistance to aik cuz we know we only
gave them a small amount so that's that
10 and something th000 is not going to
be able to satisfy their whole project
but maybe one
unit thank
you good so I have I have some specific
questions about several of these so I
don't know if you want to do them go
ahead please so the first one would be
for habitat of humanity um they asked
for 346 420 we're giving them 200 um and
maybe this answerers might cover some of
the other questions as well but will
they then just adapt their project or
are they yes they will have to give
based on the allocation they'll give an
updated
budget to use those FS okay and then um
the next one would be the city of Troy
in that consortion agreement did they
back out is that why we're not giving
them any money no we gave them money
well I mean
um oh yes okay I'm sorry I I'm looking
in the wrong column on that one sorry um
to the uh boys and girls club in terms
of the youth um programs that they do
for us um is it that we have other money
that we've given them for Central Park
is that they only applied for Jerry
barough uh the one that's on page 34
Quack and bu sign that's okay that's the
internal y so that gets Boys and Girls
Club does the work but it's managed
internal internally by
engineering okay so okay so this is not
um this looks like it's the the
activities that they're offering for
youth are you talking about the for you
a personal and non personal oh she's
soen there yeah yeah I mean we're giving
them what they asked for I was just
curious as to you know whether they were
getting other funding for Central Park
but I do not see any money um for
Central Park okay but engineering has
funding for Park Improvement so I
wouldn't see why that wouldn't fall into
there
okay
um then just uh I was just wondering on
the SKC foundation's one SKC resident
driven change whether anybody from the
city is being represented on that
committee if there's any I don't know if
City I don't think there city council
representation but I didn't know if
maybe you or someone from your office
was no we have not been invited yet to
that yeah I'd like to see somebody from
the city get invited to to be a part of
that
Coalition um can I I can speak I I mean
I think that's open and I was you know I
was asked I was like I I really didn't
have time so I think it's an open
process it's been they've been doing
this for a while so my understanding is
there were invitations out there and
there was an open process for people to
be a part of it oh okay I see what you're saying all right
um skip that one for now
um that that's it those are my questions
thank you I have one under the funding
for the Empowerment Center they had
asked for
262,000 and we we're the proposal here
is 75
okay well they also Encompass in their
application a lot of programming that
doesn't exist right now so we scored
these applications we have a scorecard
um So based on what the empowerment
spent Center spent last year is what we
allocated so last year they were awarded
roughly 30,000 we gave them additional
money that equaled up to 75,000 and they
were able to
majority of that down so that's where
that 75,000 allocation came from okay go
ahead please I'm glad you said scorecard
so I was going to ask um I know during
our uh arpa conversations there's a lot
of criticism but one of the takeaways
that I appreciate was having I know it
was before your UH tenure here but
having a I guess parameter of where the
Planning Development um Department felt
with each project for me I was asking if
there's a way to include a Col
to just highlight uh how many years said
organizations have been receiving
funding but I guess what I'm
specifically asking for is what is their
ability to meet like the tangibles like
that's the efficacy of them delivering
so that's one of the things that they're
scored on in the application right also
being in compliant how they spend the
money now the team has considered all of
those things when looking at these
applications some of our um I would be
remissed if I didn't say this some of
our sub reant were trying to kind of
wing them off of support so to speak um
to be sustainable without every year
applying for the fund so that we can
open up the pool and do maybe internal
projects because right now a lot of our
smaller subrecipients solely depend on
the city of connected cdbg funding so
we're trying to give them the support to
be able to apply for other funding so
that we can use some of the funding for
some of our internal um
priorities like trash
is that is that information that you
feel comfortable disclosing on this form
not now I cuz I know we're at the final
probably not on this form but I can give
you um I can give you some of the the
stats from the scorecards from the
reviewer redacting who the reviewer are
cuz my team was worried about that too
if I tell you who reviewed the
application but I I can provide you with
that appreciate that thank
you the next one I have here is um
Wildwood um programs can you brief us on
this program Wildwood is a is part of is
a shelter and as part of the Consortium
actually so that's they're funded with
home and I don't have all of the Deets
on um while would at the top of my head
so I will have to send that to you
councilman I
apologize please send it to the entire
Council no
I Mr M she said Michael it's a lot of
sub needs to remember every detail a
great
job any other
questions go ahead please I just think
uh you said that you're going to send a
scorecard out to our yeah I'll give I'll
send an overview or a summary on how um
how they scored you know the the main
[Music]
points is that an internal criteria that
you created for the score card or is
that something it was not used in the
past okay um
but it is used
now I think their version of a scorecard
was just different they talked about it
but nothing that we had receipts in case
somebody challenged what we putting
forward any other question no I just
want to commend you um I know it was a
lot of work but getting it there you
know make sure you had answers to all
our questions so really appreciate that
thank you now I'm I'm really hot
[Music]
seeing no other question I have a I
would like to move a motion that we
adopted 2024 2025 annual action
plan so move second all in favor I thank
you good
work the next item is the downtown
district Pump Station modernization
project still
good evening good
evening the legislative request you have
FR you tonight is to authoriz the near
entering the engineering and planning
Grant with New York State EFC for
$50,000 uh towards a preliminary
engineering study of two pump stations
in downtown one southb street Pump
Station and the other would be the
Broadway Pump Station pump stations are
old um they've been there and been touch
other than Motors and parts um for the
last 45 years I've been here so um our
development has changed down there
they're getting more flow um to the uh
study from CL Harbor was $660,000 but
there is a $50,000 Grant from EFC offset
the cost of the cost is be
$10,000 the preliminary engineering
review is sort of a prerequisite to move
forward to be eligible for future Grant
if we decide to do something with those
pump stations um and go into a design um
for upgrading um so that is part of the
um critera to have a preliminary juring
report prior to doing something else
with a project it puts us gives us
eligibility for future grants for that
project
questions seeing none we have a motion
to move this item
forward second second all in favor thank
you m i well not this one particular
project but I know that um we had
another pump I didn't know there was so
many pump stations for so let me just
say that in the city so I knew that we
had the pump station um you mentioned it
at the legislative conference on
Washington Avenue that's storm storm
order okay so um is it a similar I think
we uh last year we allocated money the
difference is theing house we do have we
do have current money to um working on
that uh um that is storm water so that
handles some storm water FL okay the two
pump stations in towntown the South fa
and the Broadway are
sanitary difference but they're impact
because you know um we call I ey inflow
and um infiltration is when storm water
still because the pipes are 100 years
old in the city they still Infiltrate
The sanitary Lin so they're still um you
know if it was a perfect enclosed PL
system what everybody used as waste
water in their houses apartments and
restaurants and businesses would only be
in that pipe but the flow is always
greater because conditional pipes old
pipes they crack their clay pipes they
just get natural infiltration so the
mans they're brim so you get natural
infiltration which creates more water
going through that pump station than it
was just a PL sewer system so the
Washington an pum station is another
project which is part of the resiliency
project along with with with the uh
waste treatment plan River Homes so we
do have grant money for that consider gr
money that to us earlier in this year so
do we have a time I mean is it going to
be similar to this we have to have a
study Etc and so on that study's been
done we have the grant money okay now we
have to um enter an agreement with a
consulting firm okay um and then um
they'll do design that project is
probably 18 Maybe 20 24 months away
because it is a big project we're
probably talking $20
[Music]
million just want to say it's not lost
on us when we come forward and with
these projects and have already um
secured some grant funding I know that
that's like work that is not easily done
and I you know as he walks in right on
CU Mr W okay you're up I'm joking no but
we do appreciate that you know the
efforts to try to um leverage funding
sources to to get these prod last five
years I think we've got about $50
million in Grant PR that's great thank
you Pa thank you have a good evening
right thank you the next item is amended
and reated of first supplemental Bond
ordinance for Rice River Road treatment
plan Mr D hello good evening um so the
council uh approved this on June 10th
the resolution uh there was a small tweak in the verbage that was not
included um it should have stated
issuance
of the project um P say purpose was
increased by approximately 5 million um
so there was a small mistake in the
garbage but that has been
adjusted
[Music]
questions motion to to move this
forward second all in favor
I any other business of pro
Finance I would like to recess um the
finance committee to Monday
um August 12th at 5:30 p.m. room 1110 to
continue discussion on the um the towing
contract for HMK and ac2 you need an
hour and a half for that no really
5 six sorry thank
you six sorry so we recess um Monday
August 12 6
p.m. need a motion yes yeah
second second all in favor I thank
you thank you mayor thank you um I'd
like to call to order City development
and planning we have two items on the
agenda first item is the uh followup for
arpa and Miss Carver's back and she's
provided this information to us
everybody should have received an email
regarding where we were with that um so
high level the most um
significant um things that you should
know is that electric City Co-Op they
have reached all their
pre-contractual um requirements and they
are pending to go in the contract My
Hope was to have the contract um done
and executed this week but that I was
unable to get to that but um in the
coming week I should have an executed
contract with them they have gotten
sight and supplied everything that was
required of them so that's exciting um
and they met that in the deadline that
they're the extension that the city
council provided to them great um the
three items that are currently still
pending is our Miracle on Craig project
our DU foundation and the Empowerment
Center so we have met um with the
Hamilton Hill Co-op after they've done
their presentation um to city council
we've met with um D Foundation um I
think that this needs it's time for this
to be Revisited um by the council Dory
um in meeting with them they are looking
to have their
$200,000 to go towards
programming um and so separated on what
the resolution
um States um it is my hope
that I we can get all on the same page
the mayor Department of development city
council and all of the organizations to
really kind of get this moving um moving
forward so how much money are we talking
about about um with between the uh well
what they're now calling the Hamilton
Hill cooperative and dor I know
initially D the Empowerment Center and D
were merged into one um by development
prior to you so I know that so how much
money is there overall in that piece and
then looking another phone I have to get
a calculator CU I don't know that on
hand okay so we have the 5 575 000 would
be empowerment cuz they have they
empowerment and D re was together they
had 875,000
okay I'm sorry go ahead right can we
look on the paper that's for me here it
is
so we'll get there we have it cuz I know
it's broken down but on the spreadsheet
that I provided I broke that down um for
city council I don't think it's on this
one okay
construction
875
Cent so there's a million between the
two there's a million
there's a milli 75 500 correct and then
1.2 for Carver
yes okay I remember that now all right
and has any of the money been spent yet
for from the empowerment that was yes
I've already deducted that oh okay so
it's still the 1
175,000 or not no that 875 is not the it
was more than the 875 if I'm not correct
it's all
correct so you're saying that right now
it's been considered as that the the JY
is asking to be removed from they they
want to separate themselves and do their
project separate and aart
okay M
president so you just mentioned to us
that um there is
$875,000 available for Brey and the
Empowerment Center is that $875 for
empowerment 200 for Dury oh 8 and5 for
empowerment and 200 oh thought the
empowerment didn't send any spend anyy
let me go to my last spreadsheet I
apologize isn't this the spreadsheet
that's the update so let me see what I
got from it's come back
that's
good no that's original not it is there
in the
description can't see
this you can see it better P yeah it's
just highlighted in yellow in what we
received email
yes so the 875 is minus what Ron um what
he spent already oh
okay so 875 minus what's already been
spent we don't just we just don't know
that number right now yes I'm going to
get you the number it's already the 875
that's the number I've already subract
that represents actual right now what is
available and I will get you the amount
that Mar
okay okay let me correct myself mayor
you making me nervous okay let me
correct myself okay the Empowerment
Center and I apologize city council has
794
$116 $6 he they spent
$52,000
and4 okay so that $52,400
so moving forward the pl plan
is my hope is that like I previously
said that we can work with the
mayor the entities that are involved
City Council in development and really
because I know that there's been some
issues with how this money is to move
forward so I would like to be able to
help facilitate it moving in the right
direction
M
no m m so because um could you just
refresh our memory in terms of the the
deadline to spend the money and also so
you're confident that this is going to
get completed by that that any of this
work
is I don't know Council woman
um the deadline to spend our internal
deadline is October 2026 but okay our
external deadline which I've relayed to
our sub recipients is June to give us a
little bit of room to make sure we have
everything that we need to report
properly to the US Treasury okay so June
30th is the our outward facing deadline
to the public okay just SP now but I I
can't confidently answer um that
question because either way the project
Carver um the co-op there is still a gap
and I think that um one of the concerns
is just addressing how we're going to
come how that money is going to move
forward the mayor did have some some
[Music]
ideas that was going to be my next my
next question says that you want to
share your you know how do you put the
money together for car what the bigger
project is and there's not enough money
on the table so we're having discussions
to see if can move more money into that
build so it um so for the Cooperative
because I'm going to start car The
Cooperative uh because it's on where
they're going to Craig May connection is
are there not opportunities and because
it's a historic building to um to assist
as we've been doing with the Y to assist
with you know trying to find some
funding for them and you know helping
them because they don't have the
capacity of the why we we all know that
but is there ways to uh assist
especially since it's sitting there
right in a place where there going to be
major
renovation so um that's for me with the Harvard building and my
understanding is they're also um asking
seeking funding from other sources in
addition to what we
provided yes they they they should have
um we did ask for some additional
information um from them recently with
the deadline so I'm looking to get their
updated plans on how what the organiz
what organizations are included in the
colop um and that will help us find
other sources too um the department of
development and planning supports that
trying to find other sources to go
towards the car center which I've
already relay that to the mayor as well
so we we have the information out to our city grant writer who has on her
radar so we are looking um to to
assist well I and if if the since they
submitted their application separately
and they're asking now to have it
separated again I I would be supportive
of that so that they could move ahead
while they're not so they're not waiting
for the Carver to L up all of their
funding if this funding is going to get
them we needing to go without waiting
that's um what I'm hearing you say that
they wanted to separate and so they they
did articulate
that Mr M and Mr over here to your point
I mean should uh I would suggest that we
ask them for an updated uh budget
because the last time it came it was
$200,000 operating cost I mean it's a
year and a half ago so I would recommend
that we ask them for an updated um
budget in terms of operating cost so
that we can see where it lands today
before we proceed to make any um final
allocation are you are you both entities
are you just speaking about um but you mentioned about Dury moving forward
they wanted to go separate
and I want to join team with the
Empowerment Center so I'm speaking
specifically about um durri Foundation
okay for an updated
budget okay Mr
Williams um so my question is if we can
kind of take step take a step back to a
previous agenda item the CBG uh final
approval when you are considering
funding organizations is that done with
any considerations for other funding
streams are you looking Singularity
between the monies that you have
available to apply with your programs
say that again councilman so my my
bigger question is I'm looking at the
city's decision to fund the Empowerment
Center at a considerably less level than
what they requested and I'm worried
about us funding it and their
scaleability to meet that big ask of I
think you said what $8,000 is still
outlining and if we're trying to
identify additional funding to support a
resource that everyone has been in
agreement with supporting I think it
makes sense to move a considerable
amount if not all of that to support
this larger
effort I think that's kind of what's
been on the table from the mayor to move
the money that was allocated to the
Empowerment Center to the larger effort
but if I'm hearing them correctly and I
know you can't speak right there uh the
understanding it sounds like to
pull all three of these projects
together and I don't know if that's to a
detriment to any singular on being
affected what we're trying to work out
money is not there in the initial review
to do the
carers do we know do we know how much
they need what would be
sufficient we're talking the building
inovations now number was in ballpark of
3.2
million2 I'm not comfortable even using
that number because it's been a period
of time so in fact it may be a larger
number
to complete what would be an adequate
stabilization and adaptive reuse of that
facility and the historic designation is
not helping oh it's not
okay up or now no no I no okay my
question I answered on conversation
that's all right
um oh so if your hand is up see now now
you got me so the one question I have is
are we this is not coming for us for 30
to separate them out tonight are we
voting on that tonight no we're just
having a conversation right now she's
updating us on where we are with ARA
sure and so these are the three projects
that are outstanding with speaking of
them
separately uh so that's what we're just
having yeah I was just wondering if
that's something
that and seeing how much money there is
remaining out of the money that was
originally allocated Mr mudaron has said
that he would like to hear like to see
an updated budget from J
foundation
and she's she's prepared to do that from
our conversation as well since she's now
asking when she came to present to
council she was asking reasing for her
original act before it was brought
together which was of like 900 and
something, um so the budget that the
council has for that does not support
the programing so she is aware and we
have acts for
that and do we also need to hear from
the co-op as to where they are with
funding yes we have um what we're in
August now we don't have a lot of time
no they both organizations were given
the deadline for update budgets and
outlining the demographics that they're
going to serve as for Friday August 9th
Friday
okay all of the organizations have been
given out the same not empowerment okay
underst some of that empowerment money
was to rehab the building so if you have
another building the program delivery
can be moved
Mr Williams I I feel comfortable
speaking plainly uh I I don't golf but I
understand the importance of us funding
the irrigation system because that is a
really good resource within individuals
that partake in that Community um I
understood the importance of us doubling
our funding for the Central Park Pool I
don't swim but I understand the
importance of providing that resource to
not only our youth but parents who don't
have the ability to keep their bodies
cool down and hot and uh climates as as
we've been experiencing throughout the summer this year um I'm looking
forward to the investment that Arena
will bring to our community among other
tangible uh budget budgeted allocated it
items that facilitate a certain need for
a certain Community I think it is safe
to say that this community resource
center I don't have the words cuz I'm
very passionate about this we need to
find the funding and if that means that
we need to dissolve the Empowerment
Center as of now I am in full support of
doing that if that means it buys time
for us to leverage other opportunities
but to say at this point we're now
skeptical because all the numbers don't
outline I would say I was supportive of
other projects and I'm asking for that
for
this Madam president
you um you mentioned that you ask um DY
for an updated budget is there is there
any timeline attached to that August 9th
August a Friday it's Friday thank you I
missed that sorry and one one um one
other thing actually this is like more
for finance when we um when the auditor
came one of the things he said is that
there were still 31 million in arpa
funds so I don't know what that
breakdown looks like of uh but if
there's I'm not sure he just said 31
million so I didn't know if that meant
money that we
had I didn't know what that number was
allocated encumbered I didn't know what
but he said there was still 31 million
in his audit report of arpa funds so my
question
is how is that money broken down what's
been allocated what's been encumbered
how is that 31 million and that question
is not for you but that question would
be as we're considering this and um
seeking ways to fund uh projects where is that 31 what's that 31 million
breakdown look
like so we would need the answer to that
question so can we request an updated um
our of
allocation from Finance Finance in terms
of what was allocated what was spent to
dat and what is available yes I see a
money has
been allocated appropriate may not have
actually been spent so some of the cash
is still there and that was as of
December 31st so it's over half a year
ago and we've closed out some of these
contracts we spent the money we paid for
the swimming pool the things at the golf
course so that that money is nowhere
near 31 million
in fre
for opera account too I can't you come
up here because I can't hear you and I
want hear
thank you um so as you aware some of
that money was in the general operating
account there all the funds in that um
capital projects um and the list of them
in that you've been or just now but if
you need a breakdown sure do that for
you what's been actually spent
encumbered
all yes I think that we need to see that that would be ideal to the council
to see where we
are thank you very very
much are there other questions for Miss
Carver or anything regarding the
ARA thank you very much for your we'll
look forward to getting the updated
budget
and is there a plan to put all in have a
discussion yes I will reach out um to
the director of operations get May
schedule and coordinate
all right thank you very
much the next item on the agenda is to
Award Big contract for the Central Park
roadway improvements Mr
Wallen hello hello as you're aware uh so
wanted to move forward with a Central
Park complete Central Parkway complete
Street project part of the sidewalk
Assessment program that the council put
in place several years ago uh project
went through several designs the design
that was landed on was concept D concept
D was put together bid uh we received
numerous bids for the work uh the bids
are in your package the bids uh with the
exception of an outlier were very tight
and the low bid was Keller construction
at which I have here $1.07 million uh we
have worked with before um not too much
recently but I did reach out to their
project manager today and speak with
them with our engineer and uh they're
comfortable with their bid and they're
looking to move forward with it so we
have uh no reason not to move forward
with the
bid any questions Mr M would you able to
give us a brief timeline so the timeline
is we discussed it today cuz I knew you
would asked about it we don't think
we're going to have enough time to do
the entire Street given the size of the
street um there's two options that we
have and the option is we can do half of
the street possibly and do one side of
it get the concrete in and and get the
sidewalk curb and all that do bind your
course and leave it or we can push the
whole project and wait till the spring
um the reason that we don't want to push
the project uh too late is that the
project is a concrete project
um a lot of concrete a lot of time and
it's already August so what we need is
if we place the concrete in October and
then somehow we get ice in November um
and we have anyone put any kind of ice
Mount down we would have to go out and
almost police it because you need a
minimum of 30 days and then it also gets
into the back and forth of if something
were to happen like sping which has
happen on rare occasions on some
projects um it comes into a he said he
said uh is is it the concrete or is it
the salt and then we go back and forth
uh on that so I really don't want to get
into an entertaining where we have even
the question of that I really want to
make sure that the concrete sets up for
30 days um we just did talk with the
contractor today this would be a
subcontractor so he's reaching out to
the subcontractor this week to see what
he can do also it's a lot of curbing
it's an incredible amount of Curbing and
as you recall last year there was a
curbing shortage now that has eased up
so there may be but this is a given the
islands and that the street would be
complete May over a lot of curving
so I mean we want to push but at the
same time we don't want to cut our nose
to fite our face and push just to get
half done and then have complaints uh
that there could be an issue or you know
somebody you know what's going to happen
is someone is going to put out some type
of a ro rock salt thinking it's not a
rock salt and there could be an issue so
uh to void that but I know that we said
we're going to try to get it done this
year I'm not trying to make excuses but
the timing is what it is it's it's
August and this is a very large
project there's also there's also
drainage involved I just want to make
sure you're aware of that we are this is
not this is a big project we're putting
in all new catch basins we're redoing
some of the drainage we're putting in
parking we're putting in new you know
subbase where there currently is grass
so it's a large project it's much larger
than the past um sidewalk assessment
projects that we've done in the city
this is more of a street reconstruction
so that's why timeing if we were to do
half it would most likely be the side
without the parking cuz we feel like
that side would be quicker um and so
there could be a benefit to doing that
but I just need to make sure that the
sidewalk is in in enough time to cure
inside so what would that be your
recommendation to do half of it on the
side without the parking so that you
have something there this year
that's probably not my recommendation I
don't think to disturb everyone and go
forward just to just to say that we did
it I don't know if that's good because
we would get half of it done and let's
say we're all done and out of there by
November 1st right all done paid uh to
binder course we wouldn't be top course
so I mean even saying that out loud
right that would mean that if we put the
curb in there we're an inch lower so our
1in curber Beals now are 2 in at
driveway so I'm going to get complet
complains about my driveway is too steep
you know there's a lot that could could
go in and I don't know about the economy
you know like we waited for Kings Road
Bridge until the end of winter so that
we could start and get it done in one
season instead of starting and shutting
down and starting again so I would I
would probably recommend that we just
get it all done in one but I'll wait to
hear back from the contractor you know I
see you guys every 2 weeks I can report
back to you at the next time but we just
talked with them today I can see what
their sub contractor schedu is but I
don't think there's any I don't think
there's any right now C that has the
entire Street done by November 1st I
just think it's too much of a project
and we remember we have to do contracts
and bonds and there you know there's a
lot of leg work after you after you
approve it as well so does is there any
consideration to have multiple um
contractor subcontractor for this
project um is that possible
possibly to push it I I could see if we
really want to if that's something that
you want to look at is to see if I could
you know said that we want to get this
done by a certain timeline and see what
they say
sure I I think you should consider
that as an option
okay does that in facted the Integrity
of the project by have that many hands
and that close to a
space well I would have to make sure
they're all subs the issue that I would
have feel like that it would do is that
if we were to push and ask them to put
extra labor to set a deadline that I
didn't state in the bid you know we said
that you had 120 days to complete the
project um not that you had to get it
done by October 1st um so if we were to
do that you know inevitably what is the saying is you know cheap quick or uh
you know cheap quick or good so I'm
going to tell you if we we put a 60-day
deadline on this it's not going to be
any cheaper they're going to come back
with us for some kind of a change order
which I could come to the table and talk
about and and once again every there are
jobs committed for these contractors
We're Not The Only Game in Town doing
construction this is something that
they're putting on their agenda um if
you'd like I know I could reach out to
the second or third and and find out but
that just delays the award and I don't
know how that works with purchasing
about you know setting a deadline that
wasn't necessarily in the contract they
said that they can do in 120
days yes it's just worth having to make
you said just ask the question see what
feedback you get you know um but I can
get information before next Monday I
would
I your judg get the
information so um so I I I would also
have concerns if we had too many hands
in the pot that we you know that
concerned about the Integrity of the
project
and if it's rushed because we're saying
to them you have to have by now I want
to make sure that we're getting quality
projects that's going to last for years
and
not that's the complication with
projects like this too is that the
homeowners put money out of their own
Pockets into these projects I know tax
dollars are everybody's pocket money but
this is a little bit more close to home
so on these projects they are a little
bit more of a pain um because everyone
is a little bit more involved and there
is a lot of uh community invol ment
so a deadline to get it done the entire
project this year makes a tough project
harder but it's not to say it makes it
impossible this is also not my only
project
so cuz right now you're asking us to
just go ahead and award this tonight
however if you're looking at Subs then
we wouldn't be able to do that
no
substitute so so should we should we
hold off on this until you come back to
us for two
weeks the longer we wait the real thing
is to award the
contract have Chris meet with the
contractor and go over the timeline and
maybe things that are going to move
faster than some of the assumptions are
or it's just what the reality of the
project is so does it get done this year
does it move till next year I would yeah
I would move forward as right now let me
try to get you some information before
Monday and then if you don't want to
vote on it Monday that's your
prerogative to not vote on it Monday and
we can go to another step you know and
see what else we have here but just to not would delay us two more weeks to
get us and we're talking about trying to
save
time okay all right and motion so second
all those in favor thank you very much M
all right uh there's nothing else to
come before City development and cling I
can a motion to
adjourn second all those in favor weour
thank you very much like to call
government operations we have three
items on the agenda um first being there
regarding the raming of city street U to
Luigi Lane um so family have came forth
and as you all know that um there's
another uh family that came forth and
wanted
um us to include and recognize um their
family member who was also a large
contributor um to the success of you
know set establishment and also had some
um pretty significant uh impact on the
surrounding Community as well um
received emails um from
people asking us about this I just
wanted to kind of bring this a
discussion on um I receiv the email
today and I guess you know I would share
my thoughts with the um for us to uh
stay the course that uh we were moving
forward on um but renaming it um I think
that there's other options um I mean
again if you think about it it's kind of
a good problem to have right that we
have people who have contributed so much
to our community um and we should look
for as many opportunities as we possibly
can to celebrate them and their uh
achievements and contributions so my uh thought would be um you know working
with uh the family to find um a a
separate and um way of kind to to to
support and celebrate the contributions
that uh the family member had that's
what I was thinking that's support so um
as you stated that you know we had a
public hearing and another family came
forward and then we received um emails
and also feedback from from others
including um Mr M I spoke about so so
there were three things that were
presented so I'll just put those out
there that um could be considered
obviously the very first one um keeping
at Luigi blae and then having a sign or
some I don't even know what you call
them similar to the one that they just
did at the baseball field down behind
the college uh where it just kind of
outlines the whole history and obviously
within that history it would be the name
of the um the owner after um Mr is this
last name Luigi or first luig luig first
name okay so um that was the one one of
the options the other option was to keep
the street name exactly the same Barrett
Lane Barrett Village Lane and to have
two cere ceremonial signs under it one
saying you know one with each name
that's been brought forward and then the
third option was to just call it Luigi's
Lane which then really named it after
the restaurant and not the IND
individual those were the three that um
suggestions that were given to
me
I what I'd like to see again I don't
think I don't think we want to end up
taking away from the initial uh action
course that we were taking because I
think that uh this gentleman um deserves
the recognition and and its
entirety so I I mean I would think that
another kind of um I I guess plaque um
that which you were talking about that
was on the um ConEd Community College
schools and I to which is a beautiful
thing I think that you know um find
finding a way to
uh to celebrate um both individuals
without taking away for one I think is
that that's really the the best course
of action but I definitely welcome
council
member I I agree with you
um I've been thinking about this and
mulling over actually the three pretty
much the three things that you said um
Miss pfield and I do think moving
forward with the original course of
action is the way to go and the idea of
in some other way recognizing I mean
there might be other people as well that
might have worked um at the restaurant
uh as long as for a length of time uh
similar to the other the other person
that whose family came forward so I I
agree with Mr Farley on this
and I think it's also not I'm sorry I
just oh probably not appropriate I just
wanted to point one thing out cuz I've
been talking with the family I just
wanted to make sure I know that they're
not supposed to speak is that the
original idea to your point was it was
Luigi the person not Luigi's the
restaurant I know we're all clear on
that and even though it predated me uh
from these restaurants from talking with
the community and even talking with Gary
in my office and I'm sure some of you
might remember the the reason of the
push with the IG G's with the apost S
possi not being the best and going to
something more um educational like some
kind of a plaque was that according to
the people I talked to that grew up in
that area there were multiple
restaurants that were next to each other
possibly a Stella's and Luigi's and a
third and I just if we go down that road
of the sign and being for a restaurant
when there were many restaurants that
probably are very close to people and
not the person I think you're opening
yourselves up to just a larger
interpretation whereas we could stick
with it is about a person not a place
and that the signs could be about the
place and I think it's not a terrible
idea just because that area is newer it
does not really fit in with the
character of the street even though it's
moose connect as we call it living concy
but something there to talk about the
old SKC might be worthwhile to do and
set some kind of standard for the rest
of the area I just wanted to make sure
that got pointed out because a couple
people came up to me and said you know
there were multiple restaurants there
even though when I went to the wees
there weren't because I can't date
myself but we're talking about something
that started in the ' 50s so I just
wanted to make sure I pointed that
out yes so I think to to Mr as well this
is about this is about a person and the
contribution is not necessarily a place
I think the place is part of the larger
story um and and you know uh family
members have reached out and um and have
even said that you know that Miss
marleene Hill um has made significant uh
contributions and they would love to see
um her her honor in her own right um so
I would again my my suggestion would be
we move forward um as plan and work with
the family of marlin Hill for something
that's going to be um acceptable for
them and to broader Community to
celebrate her accomplishments as
well anyone
else I'm oh I'm sorry
I like that that plan I remember mother
phoh being one of those restaurants that
used to go thean
and those owners had almost equal time
it was Luigi Hill came in and ran One
restaurant for a longer period of
time when when Luigi's long than the
other
two Mama Pharaoh's and Mama bianes and
Luigi's were like the three anchors
there they're about the same amount of
time oh
okay so again it seems like we have uh
again these are good quote unquote
problems to have I think that we should
be looking any way we can to celebrate
how the contributions of the people that
live here so I think that's what we'll
do um is there any
other thoughts on
that uh to your point I think it's it's
a beautiful thing and we can make sure
we capture the history throughout our
community which is very very vast and
identify ways to make sure as the Next
Generation comes about those items are
not forgotten um I don't think there's
any need to repeat any in the comments
which I do agree just want to add that c
as
well
okay yeah I suggested that we co-name
the street to recognize both individual
who had made significant contribution to
that block that street but I mean if
majority of the comment like to move
forward and respect your recommendation
to move forward with what we have for
the Luigi's Luigi um reaming but at the
same time I welcome that suggestion to
Let's honor the other individual also
because both have made significant
contribution here based on the
information that we have in front of us
so we can move forward one and then at
the same time pick up the pace and
trying to recognize the other individual
in a short distance time
so in terms of moving forward with the
um the other family and talking about
what I'm going to call a historic marker
that's going be on
okay um I just want to make sure that we
do that as you know sometimes um you
know things get lost and SAU but then my
other question is generally
who is that something cost we absorb
mayor if we're renaming a street do we
just do the new street sign that's all
us on us
and the responsibility is to the cities
to do it if somebody would like to make
a donation on that behalf I of course we
not turn that down yes and how about a
historic marker if we did that would be
the similar I just one to mix find out
where the how the cost would be
covered I move
this second those in favor
I okay next time we city code chapter 28
second 29 standing committee president P
thank you um so our standing committees
aren't committees that meet on a regular
basis ideally if we would then we'd have
more discussion at the standing
committees than the Committees would
bring to the council um but that has not
necessarily been the case however we did
recently have a u meeting of the
standing committee and there were there
was some discussion on how committee
reports were handled so what I provided
for the council is um chapter 28 um
sections 27- 29 about how a f committee
should operate and so you all have that
and the specific conversation was around
um uh section
28-28 which is the Quorum and reports of
the committee and it states that two
committee members shall ACC to the quum
and reports of the committee shall be in
writing and shall not be received unless
signed by at least two members so
um I mentioned that to the chair of that
particular committee and there was some
discussion as whether or not that was
correct my understanding is I wasn't
there but it was recorded and publicly
so I want to publicly have this
discussion that um if whoever said that being me um based on the code you
know is not a person that needs to have
a seat at tables is what was said so um
I don't take well I guess I do take
exception to that but I just want to be
clear that any information that I
provide to the council I'm getting it
directly from the code it's not
something I'm making up or applying to
one individual or one committee that is
not apply to other committees so I just
wanted to make sure that everyone um had
this in front of them and knew that that
is something that's actually in the code
it's not something that I'm asking for
as a council president because it's my
um my purview or my desire but it's
actually in the city code so you know
again that discussion take took place
publicly and was recorded So I just want
to make sure that it's public on record
that this is a part of the city code in
terms of those things being en wred for
the standing
committees that that's it so unless
anybody has any questions around that CH
comments on that so Mr saying that the
committee chairs can make or over Courts
at committee meetings oh no I'm saying
we need both no absolutely they can do
that but we also have to have it
submitted in writing for the records
according to this that's I'm not I'm not
out saying no oral
reports because the the committee chair
did give an oral report and then that
report would be in writing and then
turned in whatever was reported would be
then turned in to um the cl's office
just going by the code yes well actually
um just for some clarification further
then because I've now asked for um a
written report to come from the city
clerk's office of the minutes minutes
were taken at the meeting and that was
what I was then when I received that
I'll go to the other two committee
members um and ask them to you know
hopefully we'll sign off on um on the
minutes of the meeting that's what I
thought that was suggesting no the
written report should be the oral report
that you gave it should should reflect
report that you gave now you submitting
in
right okay the cour used to once upon a
time when I was on city
council reduced the minutes and then for
those minutes to be formalized it took
the signature of at least two city
council members who were in attendance
if three members are there and all three
would sign the
Amendments I don't know do you still do
that Sam or we have meeting this was the
first time we've had since I've been on
Council this was the first time I've
participated in the committee meeting so
um well we're in a committee meeting
right now well I meant I mean a
sub a standing
committee Parks and Recreation is a
standing Comm right so yes is the expectation for the
city clerk to be present at all
committee meetings including standing
committees I know that there would the
deputy clerk was at the last meeting so
again something that we have
done so here we
are oh so the deputy clerk was not
supposed to be I didn't I said it's not
something that we have been have done so
I just want to make sure that we just
you know have those those minutes in in
writing and so I'm
not I'm not clear why there's there's a
controversy around it so but it seem to
have been at the meeting but I wasn't
present so everyone's pretty clear
moving forward on that any questions
comments on
that okay thank you m president move
forward
then okay last item on the agenda is
discussion of Charter divisions
president P thank you um the mayor
brought forward about the CH revisions
based on um section
6 C excuse me c 6-8 regarding the
operating budget at our um last
committee meeting and there was um
discussion that was proposed to change
it only um that was submitted through
the law department on behalf of the
mayor only to look at that but during
the discussion it was noted that there
were other revisions in the charter that
maybe needed to happen and that we
should take a comprehensive look um at
that so what I provided for you and I
agree with that so um what I provided
for you is we talked a little bit about
the um the methods of revising the
charter so starting on well the page
number overlaps so it's going to be hard
for you to see but one two three like on
the back of the third third page in it
starts with approaches to Charter
revisions um talks about revision by
commission Charter rision by initi
initiate initiative and referendum and
direct legislation so um I thought we
need to have start having the discussion
as we're going to be looking at the
charter not uh in my opinion I don't
know if the entire Charter certainly
needs to be
um revised but the parts that do that we
do it in a comprehensive way so that we
just move through all those things
forward at one time so I'm bringing
forward the um guidelines that I
received from New York State on how this
is
done so I'm opening that up for discuss
yeah I'm opening up for discussion
any questions or comments
on Yeah question um I'd like to ask
Council um whether we could still move
forward with looking at the one piece of
Charter revision that actually had a
time it definitely had sort of a timing
kind of thing um although it wouldn't
affect us it was pling to affect the
2026 budget right not the 2025 Bud
discussions but it's still bumping up
against some time periods so I just if
you want to have a public hearing you
can do it next week calling for and
then maybe voting it on the 19th but I
think that's cutting close but we can
look at that um because then it would
have to go to
the mayor after us and then he has to
give notice for his public hearing M
which has to be 5 days M and then he has
to make a decision
if he accepts it then it's September 5th
I mean we're getting September 3rd I
think we're looking at Tuesday and the
3D so it's
getting getting close particular in
regarding this particular the council
wishes
to put anything on the ballot this fall
for no
okay based on the last I'm sorry but
based on the last time that you told us that that that wasn't even
possibility well it's because what you
do is once again you're dealing with a
local law and putting it on the
referendum and it would still be uh time
periods that we're talking about and
then you would have to put a commission
together which you know and what what of
the if it's if it's created by the
legislature then you have to indicate
how you wish to have that body who's
going to be the chairman count of
members how they were appointed Etc so
that's in a in a process or is under the
mayor
oral part of the municipal home rule law
it already States how you know how many
you know the members and how it's
appointed and it's mayoral appointments
Etc whereas if it's created via the
legislature commission it's it's much
more you have to develop the rules and
how many members and how you you know
what their terms are etc etc so it's a
little bit more involved especially
we're talking about the time FR
involved
so but that is from what I looked at um
in what we were sent um we could ask the
mayor to put together the charter
commission if we wanted to look at the
whole Charter but it seemed to me that
we still I guess I'm just asking the
question because of the timing aspect of
the one particular thing that came to us
regarding that November one
you know the budget discussion and and
whether we decide on the budget by
November one or not I I guess I'm I'm
asking can we still do both of those
things we could Mo with the one
discussion which is more time you know
you could always do I mean if you want
to have a discussion about creating a
Comm condition that's still going to be
a bobal law but then that has to go
before the voters by the 60th day so in
other
words you're you're to put that together
um the composition of such commission
you know how you're going to do it the
providing the method tring a number of
members you know whether they're going
to be appointed how they're going to be
appointed etc those are those are things
that you you as the city council if they
decide if you decide to create a
commission you would have to do do those
parameters whereas you under the mayor
system under a mayor of any City
um it's the law spells it out much more
precisely such a commission cons consist
of not less than nine no more than 15
members all of whom shall be residents
of the City original appointments to the
commission shall be made by a mayor
there certificate appointment and the
mayor shall commit you know appoint the
chairman Vice chairman
secretary and that any membership
vacancy of such commission is is filled
by the mayor so you can see whereas
that's dealing with a mayoral Commission
on a charter commission whereas in the
city
um the composition may also SP but um
but you would have to
really
um fix the method to determine the
number of the members of such commit so
you have more
latitude by having more latitude you
going to take a little bit more time how
you want to have that
structure now you
can you
can so you can you can May adopt the
legislative body you uh May adopt a
local law for the establishment of the
commission to draft a new or revise City
Charter and uh you can do that you and
uh in in in the shorter or simplified
but it does still you would still have
to deal with the creation of a
commission you can submit to the
electors of such City you know shall
there be a commission to draft a newer
Revis in the charter as a proposed by
local Law whatever so you can put it to
the voters shall we have a a a charter
commission but that doesn't okay yes or
no I mean you it's still you would still
have to at some point deal with the
issue of creating such a commission
thought
questions so my my point again was just
to bring It Forward because you know it
did come and um I will say that I was
what was presented to us I was not in
agreement with but I don't disagree that
we do need to do something I don't see
us doing it in time for this Bud uh this
um election season frankly um but I
don't want the conversation to die
either and if it's going to take a while
as it seems like it is and with been yes
ideal to start this conversation earlier
in the year however we didn't and um so
how do we move forward to make sure that
we don't but this is just go not go
forward and in terms of the budget I
think Mr mudaron um kind of spoke to
that the last time is that we just you
know we just have we weren't this would
not have been um in time for this year's
budget period but that we have to work
together and have conversations perhaps
with the chair of finance and the mayor
and the president ahead of time so that
we can make sure that we're having those
conversations and having agreements as
we move forward we don't want to happen
what we had let happen last year however
I think that it's possible that just it
doesn't have to happen we just have to
be all open to communicating and making
sure that it doesn't and and everyone
coming to the table
um with their concerns ideas and you
know input in the budget so
absolutely no I say
absolutely those your comments on
that okay any action on that so uh this
anything motion to go operations
so second all in favor I
look
[Music]
so
[Music]