prob with little two little kids they
got everything and
[Laughter]
like to call to Connected city council
committee meeting for special committee
meeting for Friday December 27 2024 we
have one committee that we um for order
I'll turn over to Mr
M thank you madam president I'd like to
call the finance committee to order on
the four item is discussing amending
resolution
number 2022 d224 to modify the amount of
funds for Coco
house well um M she originally sent
consent attached to it so I know Mr want
to bring it back to committee let you
move forward yeah the reason why we want
to bring back to committee so that we
get an update from Miss far so where we
are and in terms of
um the modification how much we can take
back from Coco house and why are we
taking it
back well I think that's a good evening
city council hey why we can take it
back I was hoping that you had a little
bit more direct questions for me but
what I will say is that the department
of development um our community
development supervisor make you could
come up and join me is here with me um I
was able to look at the last council
meeting and I want um city council to
know that anytime the department of
development planning comes with the
recommendation and my team um has done
our new diligence and we based our
recommendation how we got our
recommendation is very simple one
performance two reporting and three
spending and when asked the question are
there any sub recipients that we have
concerns about spending the funding C
house is a concern year to dat they went
into contract in March of
2024 and they spent roughly
$3,742 of2 200,000 that was allocated
for their first year
salaries my staff my team has spent
significant
time with Coco house leadership walking
them through the terms of their contract
on several occasions the arer contract
says that we would do some things as a
city and we've done that we've done
program project monitoring we've done a
desk review we've done an
onsite review and then each one of those
we have stressed the concern of spending
down your allocated funds for
salar um MCH has some information that
he can share you have I think direct
questions is more what do you want to
know um is the easier way and then we
can give you the facts this isn't based
off of what C house does in the
community me my department agrees with
the admission statement but it is my job
as a director of development to make
sure that we are being fiscally
responsible when we make a
recommendation in regards to how this
money is going to be spent in a timely
manner to keep us in
compartment so um I I know meeting on
Monday but um had to watch it so I think
some of the concerns proba around not
moving forward on Monday was the fact
that uh the executive director did come
and seem to express some level of
confusion about what was going
on
yeah why do have to because it's not an
ex it's a public meeting
but it's not closed it's it's for the
sound people want to walk in they can
walk
in I think
so anyway as I was saying the executive
director did come and speak to the C and
express some concern felt like um they
didn't receive all the information that
they needed um and so therefore that was
they felt also that they du they got it
at a very late date and so therefore
that was why they hadn't spended the
money as as agreed to in their cont but
we want to ride
that so I started working with mras in
mayor June of this year after I started
April
15 here from the nonprofit side and you
know originally our interaction started
with closing out cdb to Grand
construction work the CFO was located in
California you know the board member who
was acting as the CFO and he was you
know once they reached out to to him Mr
re hooked us up with Mr lmer I believe
his name is and you know he was very
efficient you know think to know what's
going on with Coco house and was able to
close out that gr within 30 days of me
reaching out to him in June we were able
to clo up at cdbg Grant at the same time
I became aware of the
arrants and I saw that Koka House's
arrant started in March and we had no
reporting as of as of yet at the time
which was May you know June July of 24
which
is um and so at that time I reached out
to
mras be in touch with uh once again with
uh Mr wymer out in California to do the
report
and
uh he was not aware of the reporting but
he was able to get me you know the data
that we needed to get started on that
and I then started working with then the
gentleman in California had some issues
and he no longer
participate uh in coko house on their
board and I was working directly with Mr
Ras and we had a bunch of conversations
which culminated in in arranging a
meeting at CoCo house on August 20
7th my myself and you know Denise
Brooker who been assisting in the uh
Department of development went out there
we met we T his new building you know
heard the whole you know heard the back
story I was pretty familiar with it from
working in the neighborhood uh for many years but we got we got the story
and then I was able to we were able to
sit down with him and go through the
reporting
requirements and the invoicing
requirements for ARA line by line by
line in great detail I got all the
information that he needed and he
educated him probably for 2 and a half
hours on what was required part of that
discussion was specifically the fact
that you know I asked him about his work
there and he was working part-time he
still have a full-time job at the time
and I explained that you know one of the
requirements in the grant is that he was
going to be one of the St was going to
be his as the executive director to work
full-time I said you might want to
consider doing that I said because
hiring people full time without
full-time uh oversight could be you know
could be problematic and also you need
to use that money up and I specifically
told them according to the grant that
the city council may choose to recoup
some of that money if a year goes by and
they have to spent to
$200,000 and he brought up the fact that
you know he was having some difficulty
with getting you know 20 or $30,000 to
SL off until the city's funds can come
around and we had we had a nice
discussion you know having work in the
nonprofit world I explained to him one
of the things we we often do is we take
the half a million doll contract that
you have with the city and we go to one
of the local banks and we say look we
need you know you have a half million
contract in the city it's Federal money
guaranteed to come to you you spend it I
said and they should be able to to give
you some kind of bline credit if you
only need
$25,000 or $35,000 whatever you might
need that's a guarantee against that
loan and you should be able to get it
it's been done before you can go to CPC
there a you know that deals with
nonprofits I say ways to do that as well
as reaching out to their funding sources
that have that assisted you in building
doing the construction work and some and
rning your programs is not a big ass and
also at some point whether or not I I
didn't know having just been there just
a few months whether or not the city
would Advance money to them uh but
that's that'll be my next the next
meeting we have so I gave him all these
ideas and I offered you know I explained
to him that I've been doing this for a
long time in his
position and that I could be a
resource so we work with him for the
next couple of weeks he got the
reporting up to dat uh through you know
J June 30th the next quarter so you got
all the Au reporting up the date
everything was good I looked at his
paperwork you know and I was happy with
the way where he was at the moment he
once again was you know at that time he
had told me that he was going to be
hiring two
employees uh I don't know if he ever did
or not this was 820 the end of August
but we did arrange to have another
meeting this time in the office with
including Alex to have some of his
concern addressed once again so on
September 26 I believe he came into the
office I met with him along with with
Denise from our office and Alex and Alex
went through the budget one of the
concerns specifically was the city
council and uh their requirements for
determining whether or not funds were
going to be taken back it was I was very
explicit with them that that if he
doesn't spend this money you can be in
danger of of having the city council be
and let's work together to get it done
having worked for nonprofit I understood
you don't want to be getting the money
back to the city uh but now that they
work for the city you don't want to give
back to the
federal so at this meeting now we go
line by line again on that contract we
speak about spending the money down this
is the second time right so my team did
it on site I did in an office he left
that meeting I said do you understand at
that meeting he came he said he didn't
have a copy of his contract that his CFO
hadn't made him aware of what the terms
were on that contract and then we've
already gone above and beyond it's not
the Department of development's Job to
ensure that's not part of technical
assistance that they have right there to
assigned executed copy completely but it
is our job to make sure that they
understand and we did that we walked
through do you have any question are we
on the same page is kind of what I said
are we on the same page he agreed and
walked away with the
plan again the plan is now the same song
and dance I'm going to hire some people
we're we're about to be hiring okay I
got Clarity he left motivated saying
yeah Clarity fast forward to the next
meeting so I I work with uh Mr Reas once
again over the next few weeks and I kept
sing him that the the September 30th
report is due on October
15th and I and I said I said look the
city council is going to be wanting this
report and sure enough I don't remember
when exactly you know Alex requested
that you folks wanted the most recent
cly reports but I said you know you need
to get the report so I had to come in on
10:26 again into the office and I walk
through him what we would need on that
report
okay to number one meet off the
regulations and number two show the city
council that he's he's doing something
and he did get the report to me which
was included in in a list of reports
that I sent out to uh Alex which was fed
to you folks a month or two ago uh but
once again I went through the know the
same exact about hiring people you know
as part as I knew he still he still
wasn't working for whole time which was
part of his in his contract that as you
know the first line with him as
executive
director and I explained that it's
difficult to run your agency if you're
only there part
ter and in the meantime that's that's
where we are okay so then on the first
week of December Finance Department of
Finance requested that we're having a
regular AR meeting because now the 31st
is coming and they want to be sure that
we have a plan together right so I
attended my first meeting with the
Department of Finance on December 3rd in
which they questioned Coco house only
spending
$30,000 I said okay I'll go back to the
Coco house and see if I can get some
movement a clear understanding on where
they are again reaching out to will viz
I spoke to him on 129 he said I knew
that was why you call Mrs verba we board
just hired somebody last night
again this is the third time that you
have told the department that you hired
somebody we understand that there have
been some hiccups some transitions for
the organization but our recommendation
isn't based on that our recommendation
is based on the ability to spend this
money and not losing the
funds so we have engaged Mr viz prior to
Mitch Tak this on I had worked closely
with Bob weer anytime a question was
asked to Mr viz he's always reverted
back to the CFO Bob Wier so he kind of
was disconnected um from the project but
we did engage him and this is no
surprise that there was a possibility
that funds could be
recaptured when I spoke to him last week
he agreed to funds being recaptured and
said he's not coming to city council so
between the time that I spoke to him on
that morning and the night of the city
council um his thought process or what
he agreed on verbally on the phone with
his board new board president had
changed and I just kind of recap some of
those things at one of the meetings the
meeting that happened on September 26 I
did address to him meeting the advaned
funding and I said if you send a formal
request give me something in writing and
then we can see what we can do we never
received a request so what I'm what I'm
saying city council is that the
department of development really went
above and beyond what technical
assistance is from the government when
HUD is is on us about spending our money
they're not holding our hand they're
saying exactly what it is
so my appeal is I I stand 100% behind
the recommendation um that I made and to
be honest with you I think my Rec our
recommendation from the Department was
generous cu considering the
facts how many children is he actually
serving Bas in this period of time based
on the last quarterly report the new one
is in due Mr Mayor until January 15th it
closes out on the end of this month so
based on September 30th in total for
this grant period they have served 21
young people
quarter quarter one they served 14 and
Quarter Two they added an
additional which made it
21 do you have accountan the Staffing
currently we have requested that that is
in their contract as well that they are
to supply resumees and Staffing and we
had not when in the reporting he said
that he had
hired I have the last report
sorry he said that he had hired some
people and then we
readed and asked about it that there was
some hiccups and the persons um couldn't
start um so they were back to uh square
one with the Highland and then the most
recent person that he said hired I asked
him um how much was it I never got a
name since $18 an hour for community
outreach and they were going to use the
other money for direct support staff I
asked him based on his contract what
positions are you considering direct
support I did not get an
answer I've also requested an updated
spending plan I have not received that
today today I also asked the new board
president if he can provide an updated
spending so M car you said you were
generous and your mod um suggested a
modification if you were to give us the
real number what would I be I
realistically I probably would have
split it down the middle there's 21
months left based on our subian
contracts they have to June of 2026 to
spend this money so based on the current
recommendation that Lees them
$336,000 to spend in 21 months if I have
to B base this
on what I had before me as far as
reporting and what they have spent down
it is unrealistic
coming from me and I don't even know
it's leaving 250,000 on the table right
now what I
have is
realistic I just want to ask if we going
to talk specifically about contracts do
we need to do that
executive might have to all right what
the okay just want to make sure we uh
don't have too much contact discussion
if
you're Corporation Council if you're
talking about just what's in a contract
that's not executive session if you're
looking to
negotiate or modify a contract something
that would be subject
to you know what direction the council
goes what position I'm taking something
then be appropriate go into executive
session and council members I can't
stress enough that we love the work
that's being done in the community and
this is not about that this is about the
department making the best
recommendation to make sure that we
remain fiscally responsible with our off
the
funding go ahead so this money that was
um was actually reallocated from a
building and I understand all that
process and we did it um towards
Staffing um so I have in front of me you
know a copy of the contract and I see
that there would have been five well
five and then also the executive
director any position F there is
one part-time position and that is what
we receive the
$30,000
invoice go ahead please are we conf yes
that is a are we confident that that
person is still employed we have no
documentation to support that because
you you requested you requested the
resumés you requested different kinds of
reports and those were not received is
what I read we have our updated reports
that say that we hire people but with
the invoice it doesn't doesn't match so
we don't know what's what so you in the
reporting he said he had Trent Griffin
coming to do work but then over the
phone he said that didn't go through
there was some hiccups with it it's just
kind of been there's been no Clarity
provided to us and my team we're already
short staff upstairs we we we've done more than what we techically
would do with the
subi I'm not sure if my questions for um
should be in executive session so you
can ask them and then okay I get an
answer
um I'm wondering if you know anything
about I mean I think Mr weiner has been
the person that sort of has been um
overseeing anything that would be he
took ill okay you have taken ill it's
not coming back okay and then there was
a whole shift with the entire board
there's a whole new board from when we
started this process and we didn't know
that there was a new board Denise when
we weren't getting the reports had to
reach out and get this get the updated
information okay my other question is
just I just want to clarify because I
think I heard you saying this but just
want to hear it um
so in terms of the development
team's confidence in whether
25 uh 2025 and 2026 whether this work
could be
completed I just wanted to get a sense
of your confidence level based on what
we have M you want to chime in on this I
don't want to be the bad kind um but
based on information that we have I'm
not 100% confident that they'll be able
to spend all of that funding now I would
like to also put on
that we made suggestions to them to
partner with the school district to do
the Visa program with Union College
we've had those conversations with will
too and made some suggestions on how
they can spend the funding so it is my
hope that a new updated spending plan
would
support um
spending thank you the remainder
funds so so my question is so I guess my
position is first that I'm always trying
to remind the council that when we're
working with kind know of the smaller
nonprofits that we are being Equitable
in our approach and not
um having the similar same expectations
of a nonprofit that has a whole
development reporting department and you
know what I seems like that isn't the
case here which I know I'm you know glad
to hear that you have been you know
extremely supportive to the Coco house
my question is
the
money
that with the copal house as it stands
right now has to spend that money on the
workforce correct based on the contract
salaries based on what they came the
city council and asked to do with that
funding okay okay good my thinking is
that spending the money would probably
not be an issue with the community such
a great need but if
it but to spend it the the the tension
there is that it has to be spent
in what
they okay yeah the modification was
asked to from the original build to kind
of like staing and then we were back and
forward and we had to change it to kind
of like accommodate and then a budget
was presented to us to kind of outline
the Staffing and the salary
level no I was just going to just
explain so I was going to say I
appreciate the level detail you provided
way you got anticipate that coming back
with respect to this but I also
appreciate your differentiating between
the work of the organization and just
the communication we received with
regards to this budget line and thank
you for stressing that in hearing the
two numbers that we've been hearing the
140,000 and you saying half of the
remaining balance truly this is the last
opportunity we'll have to REM These
funds back so wanting your true figure
and and I know it's Miss Patrick's Point
with as it was presented the
140,000 whatever that new figure is what
is then your confence that that would be
approprate for to spend out
mrams that is up to city council is that where we're starting to
move that be executive session we're
getting into the into the contract NE so
we can we can discuss and then move into
an executive session and address that I
guess
I would want to just highlight the fact
that coko house obviously isn't the only
institution that's struggling to find
qualified candidates in the current
labor market so there is a you know
there's an expectation of there to be a
me that that that's going to be a
struggle because some of the uh larger
institutions that do have resources um
are still struggling um to to to find um
qualified candidates so I I I think
that's something that we want to keep in mind but also
um Miss car I know that in the past you
have uh requested like maybe a couple
weeks ago maybe last month it was when
you came you were requesting spending
plans from um from some cities did the
COC ever provide you with the spending
when I requested that on the phone to
them
129 and then I would questioned it again
for an updated plan with the new board
president
again the board president new board
president is the one that shout to me
today not Mr VI so this further just
kind of support the the disconnect um
out of all of our 47 subrecipients
I hav't had to work for board
president um It's usually the executive
director the CEO who's doing the dayto
day so that we're
clear what the expectations are um so
I was referred back to the new board
president and I just asked if he can
simply you know submit an
update go ahead no I was before I
mean in the contract that we approved on
the document that we approved it was the
executive director should be on
full-time so how many months have passed
and the executive L is still not
full-time it's probably
M and um I'm glad that both you and
Michelle is goinging through in detail
because I spoke with u Mr Reas last week
and that was one of the reason why I had
many concern
because what he told me is not what I'm
hearing here and I trust what I'm
hearing here and that was the reason I
asked M president if we can hold this to
discuss this you know a a level to
understand what is happening here and he
never mentioned to me that he was not
full time he says he's taking a k cut
so I asked you why are you taking a pay
cut you should you know it was approved
for you to take a full salary and
there's no reason why you should take it
is it one of the reason why it's 30,000
and not higher than that that we
expended today so I'm glad that this
information is coming out here for us to
discuss so that we understand where we
are at this point in time and
um I am worried that um they might not
able to spend all this money over the
next couple years and we might be able
to lose
again if there is a plan our our team is
ready to kind of help them flush through
it we've been constantly saying that we
are a resource
um but it look like you are going Beyond
you and your team going Way Beyond mean
we are going above and beyond and not
just with that I'm I'm a trusted
department and if I make a
recommendation to you please believe
that my team has done their part and
we've assessed what we've needed to
assess to make a solid recommendation to
the mayor Department of Finance and city
council please so we're recommending
that we almost take
$320,000 back for the 140 plus halfs
left that will be an executive session
Contra so we'll keep
that and you just mentioned that uh he
took a pay cut do we do we know who the
EMP is that's getting the $30,000 or
that no no no he's he's he's not
full-time so he's more like okay he
didn't mention to me that he was not
full-time you mentioned that he's not
drawing down his full salary that was
allocated in this ARA doc I wonder if he
was pulling in that I mean that's what
he I mean will reiterated that I believe
the other evening at city council as
well that um he hadn't taken the salary
that was included in this um
I think that's what he kind of meant he
did he exactly said that yes he did say
that to us too he said he thought he was
doing the right thing and wanted to hire
um other staff before he paid himself he
did he did say
that I will say that in his invoices he
he's paying for the amount of hours that
he puts in okay so he's he he said to me
he only works parttime there so he's
putting he's he's billing us an
appropriate salary
you know for the hours that he's
working Mr um so actually it's kind of
like really to Mr F's point I just um
just want to be clear it's not that
we're not we want the C to be successful
we you put the money and so it's not
about not want them to be successful but
it's more about can they spend the money
because if the money is not spent then
the money goes back and back to federal
government and we don't want to be put
in that position we want what's being my
understanding and recommendation from
Department development is uh just leave
enough of the funding so they can still
spend it within that the of time frame
without putting other funding in
Jeopardy so I know it's difficult for
everybody to hire that's a
fact
you
everybody go
ahead no you can go ahead and no I just
want to clarify again did I hear um and
I don't have the contract with me I did
look it um the contract says that he
would be full-time is that what I heard
earlier yes and also it's been since
March that you guys have been meeting
with
him I started meeting with him oh June
May June and then in person you know
August September October and prior to
that it has been with he directed us to
contract
Mr so I would imagine that just for
clarity that the contract say that not necessar that he would be fulltime
but someone would be full-time right
okay I just want to make
that but in there in his
proposal he states that he okay will be
full time here's a copy and I don't know
that you have it but that is how they
proposed to city council with the ch and
it it says in there that he will be the
full-time executive director and that
this funding will support him being time
so that he F that will help support the
sustainability
plan as I would imagine that Mr Reas is
probably used to
working um in a way that you know um he
trying to be really mindful about how we
spending that money so I would say him
now
taking a full-time position and trying
to open up opportunity for somebody else
to step in and you know I I I could see
why that might be a his thought process
I don't think that it it lends itself to
how this is structured but I just
thought that was important to bring up
as well and and for the Department you
know our book is very challenging and we
want to make sure that we're crossing
our tees and D in our eyes you know when
it comes from the city's perspective my
perspective as the Director of
development we have to do our due
diligence to ensure that we're in
compliance again I can't stress enough
how we do believe and the work is doing
in the community and ser offering and
our recommendation is not
very go ahead please the next action
since the other two items are related is
going to Executive
session sign missing any other comments
well we'll have this question on them
and then we'll move into executive
session do we have any other questions
on this item so I just want to um point
out what currently is in there in terms
of as because we're going to go into the
funding
um and what was also to in the um
contract is that uh any funds for
OnStaff positions would be de obligated
that is in the contract to the Coco
house any other question on this
it I actually uh I just want to say that
I support what Mr Williams is saying
that I think we should go into executive
session I don't know how we can discuss
the other two items right um about
making decisions about well discussing
the other item may not be
fully TR may not be fully executive
session
okay when we go executive session
discuss the money thing come out back
and then come back
up we wouldn't have to go in second
session and talk about the contract and
then we can come out the second session
and talk about
items
okay so so motion to go into executive
session second second all in favor I we
are in the executive section
[Laughter]
proba e
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e e
couldn't we just be amending the Arc of
money that we already gave to the city
for that we already in other words we
already amended we already gave money
for summer youth employment if we were
going to be giving more money for Su
that was in the budget yes that's an
orance so you have to do
notice you're not going to do it by
Tuesday
oh question Mr oh go ahead so um are we
previously had an agreement
with yeah we can't no we did not we
never
did well who did we have an agreement
with through the summer
program we we work with the
county conects but we don't it
was no official was a school district I
believe in this school district was in
22 yes that was the last agreement we
had
second I was trying to see if we could
just amend something we already had in
place by getting more money like we just
took money from can you amend the budget
but the budget is an ordinance this is
now okay thank
you by Tuesday
understand what you
say what are you saying for the
allocation to the truck or that the
truck I can get a contract by Tuesday
get a purchase order in place it's the
remaining money student censuses to put
it in a summer
youth
program I'm not clear how I get that
so has anybody talk to the
county
about
no no but I mean I know for example that
it would would to be I know I believe
that um the parks director has indicated
that they could use more bus that that
would just be within the
city yes yes how does that move that
Mone I guess we can't because it's
resolution
so let's to
C enter into an
agreement agency agreement you have to
have one or signed by or otherwise
evidence to send parties so if we could
get
Anil
agreement doesn't necessar have to be
S then
these are all going to be looked at and
it's how just make it happen it's not an
agreement and I have a point that go
ahead please with
Mr so what I what I was saying is
that we partnered with the school
district PR I'm sure
that being that there's already an
infrastructure there to help with the
summer youth
program then I think that that would be
a pretty
easy contract to get sign relatively
quickly um if I understand what we're
saying is that any money that's
recruited we can't just move it to the
youth uh Services line without
an you authorize me to sign
it does the superintendent have to go
back to the board of education to get it
authorized for him to yes which is how
most of
those happen if you're
amending an existing agreement and I
don't remember the details of the prior
one when I
think it's probably limited and you're
not going to be able to amend that that
is sure we could model it after that
redo it right don't have the time
isn't it the same thing for the county
also they will have to have their vot on
Direct s money from us from the count
man will have to make a recommendation
for the full full body they may have I'm
not sure for some of those program it's
a lower
threshold there some things that falls I
can
sign without full Council authorization
what if it was a different project what
if it was using money for a truck and
then something else um something else
like can can we move this money into the city buet something else the
differences would that has to be done by
ordinance and would that create problem
it has to obligate the money so if it's
going internally in the city it's got to
be uh
an ordinance if you're authorizing
payment there's other things
for uh you we're doing work on the water
BS
uh we could find some Bill there for the
water WS that use AR that's what I'm
wondering
uh saying while was looking for ,000 for
a fountain for
the one pound
andry I mean just looking at past ARA
applications under Parks is um oh the
environmental Clearing House of SK you
know the new thing going on over there
can we hire somebody there for something
put some more money into there or that's
all pay for
but got to have a
contract contract the easiest way is dep
have the in the city in the city and
let's see how we can able to reallocate
that money within the city you what do
you need it for what do you need it for
like 9,000 10,000 what do we need we'll
give
it what number are we talking about 108
can can I um can I just get
clarification because initially when we
started into the conversation we said
like 140 was the number um and now that
numbers changed so are you are you
asking still just for the 140 for the
truck is that what you're asking now and
now the discussion is what Happ to the
left right just want to the truck is
actually
14158
okay well I got one quick question pleas
in the budget that we currently have and
this was supposed to have been a plow
truck plow trucks were a little bit
higher than that
this and I don't know if you were
hearing I said we lost another truck
Monday was in an auto accident Car buer
Pro the this is the cab and
Chassis for the truck and then we would
put on the back of it either the sander
or a box so they put uh you know Hall
dirt or other things and it's capable of
up to an 11 foot straight edge plow
blade so we already have plow
blades go on even though
it's it's the winter so everybody
worries about plow trucks
it's I'm just what I'm seeing here say
PL trucks and I looked in our budget the
P trucks were a little bit like they
like 300,000 or something so that's why
but that's you're buying the whole thing
this is want to give me more money we'll
buy but we can get by with the just
under
Z all right so what's our
next I'm
sorry
Comm if we were to do an Audi if we need
to do an
audience how do we proceed you don't
have enough time we don't
have no we can't
so again my thing would be any money
that we are recouping we want to
reinvest into the youth um as well and I
think that if we
could work with um the school district
to do the uh like the youth employment
piece then that's good use of funds and
I'm confident that they'd be able to and
I'm I'm confident that they that they'd
be able to do that to um execute a
contract contct on by Monday um so we
wouldn't have them so the the board
would able to meet an execute a contract
I'm confident that that would they would
have we already had an exist they have
to do notice right yes
Friday we only have two days one
day
no we did it Monday they're not they're
not there yeah Monday Monday would be
yes we can't come choose it choose
bu yeah so you're saying that the board
can meet from now if we were to move
forward is from now to to Monday close
the business and sign a contract and get
it back to the mayor because there's
already an existing contract that we
could use because there's already an
infrastructure that's been done before a
lot of the questions that would be asked
would probably be answered already
because this is not new new territory
for them so I think that if were
um what's the Le time on the school
board we
like City it's a three-day yust you
said you I think
you so could we if we're talking about
the city hiring just have an insure
agency agreement with our HR department
could we do that
why so internally by it's this inter
agency agreements of really a contract M
so it has to be an outside
agency so it's so it's
$108,000 if I can if I get Paul fund on
the phone and find something for
$100,000 like in the water department we
use it in the water department and then
I come the water the water fund has more
flexibility
than the fund it's just an odity in the
way the code is written and I come back
to the council in 30 days or 40 days
and we have a summer
program out of the water department
for
$100,000 paid from the paid from the
budget right from the budget sorry he
actually Mr Leon did mention that at a
meeting that I attended about youth
employment with the school district um
and s We There was big meeting like last
week or a couple weeks ago um and Mr
Leon was at the table and he talked
about possibly hiring youth that would
be able to do like water research and other kinds of things through the
waterc I I think that's a great
suggestion because we don't want to lose
this whatever the number is 108
112 is it's it's vital that we secure
the money and it's prent for go ahead so
we're talking about summer program is it
really conceivable
that we can um spend $18,000 in
the water
department because I mean that's a lot
of kids to hire I don't think it's
conceivable that we can spend all that
money because it's not like you can put
the money in the water their pocket we
can hire I don't know staff in the cl's
office staff here staff there I think
that those are considerations that not
everyone's going to be able to work in
the water department I
agree Mr so then necess is then maybe B keep this
money under po house yes and then go
back to where um the mayor had mentioned
that we utilize them to pay for these
youth as we secure Y and I was trying to
be careful for what to disclose from
executive session but I would say that
makes the most sense use it and leverage
it exactly as the mayor mentioned so I
think that we move forward with you know
taking back x amount we have allocate to
item number
two and the remaining balance for me go
before back to so we don't have to do
the 250 250 minus the 108 whatever the
final number is and then work with I'm
Sor and then work with Coco house no to kind of spend that money but then I'm
worried that we going to have to be
really really really I'm looking at you because it's
going to be double work for you and your
stuff
and that's what I'm concerned about you
guys said you can yeah go ahead please
but I would say but the work is a loose
term where they would be a funding
source yes as we previously discussed so
it's not that they're traditionally
doing the work they would be funding
another Staffing uh resource in the city
more like a pass we will have to help
them with the recording the the
bookkeeping I would hope not I mean but
we have to because that's going to be it
on us
still be responsible for they're still
responsible yes but can't they hire
someone to do that if the money is there
and they're doing this this work that's
used Etc don't you hire someone to do
that as opposed to City staff TR to do
that that's a further way of spending
the money someone overseeing the
programs to hire young people I I I
think the option is you
know not not he's in charge of
everything Mr leine well parks Parks
water no I have some I have some
responsibility well he can send people
over to the pool that's really you're
right they're not Parts funding the
funding of Parts is under the general
budget water and garbage F so when you
put some money in there it has to spend
for that purpose
only again I mean I I feel like I'm
missing something here but so we we are
sure that we can't take the money and
use it for some other
you g me a scenario yeah well like like
for example a splash pad in Hill crr
Park or um okay we can do that I have to
have it under contract I see what you're
saying by Tu midnight on Tuesday we
probably can't do that no that's excuse
me so that's one of the reasons that we
move the Other M because we didn't have
a contract for those things so we want
to don't want to put ourselves in
same can we um so can we move up here so
let me just pull something out can we
move some is it water department some
money to the water department report
back some money to F house and let's move
forward so we have some money in the
water department H you and we go back
and house instead of 250 we give back do
they will they call a meeting for
this obviously dem's on the
phone do they have the time for that
respect 24 hourss wow
24 hour we should know this so
Monday this isn't
um a conflict of interest with you and
what you do when what how you're paid or
anything no no well so no be confli
interest because I'm just trying to
figure out if they have the capacity to
do it answering the question that the
mayor is asking so now so let me just be
clear conflict of interest if he's like
directly benefiting from and we're
talking about you program right but and
for me I will recuse myself from the
vote right
thank so um mayor in ter in terms of and maybe Mr far you know this as well
in terms of um Coco houses or you know
in terms of their summer youth program
you mentioned that their connect this
connect connects in some
I didn't somebody else said
they
connect puts kids in
there working with I think other kids
right so so this is just you know since
we're really thinking way outside the
box so is it possible that connect
connects do you know have some
recruiting and so and the actual payment
for the children young people comes
through poal house where don't have
because they don't have the capacity to
since um connecting connects I'm
assuming gets like thousands or hundreds
of
applications then they could just you
know then C the kid the young people
could go work there but still get paid
and get paid through the focal house if
we're still we're talking about those
things that is
correct well yes and they can utilize
the funding based on the suggestion that
we made and exactly outlined by you
there and
soan it's going to the
youth that would have to be outlined
because technically C house can do
whatever they want with the money that
would have to be very specific specify
in the contract cont we wouldn't have
any authority to say you have to do that
un let that's we could modify a
contract going forward as long as this
existing contract is in place okay the
money is obligated and it's within the
prog to spend a little bit more this
year a little bit less the next year so
long as we're happy with it they're
happy with it me to General there's no
rush to modify it before the midnight of
Tuesday is there I think we should I
don't think I want to take any
chance well we have to modify it to get
the money the truck yeah definitely do
that and then the
yes yes that part yes and then also as
Miss car was saying I think that we
should air on the side you know um air
on the side of judgment that we should
modify it also to make sure that the
spending goes away we discussing we
don't
need okay so I think this is the best
way to move forward item two and three
to we make um a suggestion if their
support for it and then the balance just
reort back to poal house and and then
amend the contract to kind of put that
towards in is that how we what aming
back well we well what the truck the
suggestion on the table the pl truck is
142,000 141
1558 let's do the
142 then we might lose a little bit of
money yeah exactly well I'm going I'm
going by with the person who got the
numbers and why if it's maybe it's only
220,000 whatever it is I think we should
go says and then just like
round was it 141 58
580 that give us
back2 plus 250
resolution truck take that
so what it
it's fine says CL
that will be
350n to
use
I no no no it has the contract has to be
350 at 420 FAL house and then we'll have
to amend the their contract to kind
of to say at
108,000 108 420 for you um Youth
Employment
Program is
that
see and so that still leaves them
roughly
24,000 M yeah minus the 30
38 yes two um 320 and if we minus no we can't minus
108 because it has to be contract so
they
contract so their new allocation is 358
420
35842
oh see if everybody agrees to that
though yes we're just using numbers and
then um
141 580
is
there fun a good standing and maybe we
can cont shot C doing a
great please so the issue that we're
dealing with is how can we still move
the money and not lose it so that's
where we're currently at so the Coco
housing project as it currently stands
is more us like a holding pot yes for
the money so we can all not be in
agreement on them holding it I think the
conversation then shifts to all right
how do we adjust the contract mov
forward so that it meets the common
conversations that have been happening
over the evening but if we don't proceed
with this we potentionally do not have a
contract signed and lose all the money
by Tuesday that's the they sign it I
suggest you go back into executive
session you're going to talk about
cont
yeah she we have
any do we can we vote on the truck I
mean well you have to get the money we
already did we did that already oh
because we didn't done
anything ccle
around back
second well can I ask a question before
we
go we have to keep going no before we
back to Second session if we've come up
with the number that needs to happen we
can't vote that through you can't excuse
me not going to say me because I know
I'm not on the committee you can't vote
that through the number that we said
that we would amend
we still talking about a
contract I think Mr Williams's
recommendation is to put it into the
Coco house contract right no my
recommendation is to only move the
amount or the truck that's the only
adjustment oh okay but that can't we do
that now is what I was
asking well didn't get there's no second
that's I can withdraw that but I I think
I was hearing that we have that money
because we didn't take it away yet that
is
correct oh so I guess if there there any
further conversation I would like to
make a motion
to recoup back that 14 don't have a
specific amount that's the motion that I
would
to what I would suggest
is
in legislation to recruit that money
is that the council agrees to modify the
Coco house contract to allocate
$108,000
for summer youth
programs the same motion okay okay for
in it might be with the city it might be
with uh the school district who might be
with con actually connects uh
so I would say let's make a motion to
recoup
$141,500 from the Coco
house and that the
remaining
um
108,000
8,4 be allocated to support the sum
youth program as to be outlined within
the football the football
house do you think they'd be agreeable
to that or to work on
it or do they have the capacity to do it
well some they don't have to have we
have the
money
people we're hiring the people
City
Department so first we need a motion to
take back that's what he's doing no
you're taking back one40 so we going to
take back the 250 250 so we need a I
need we need a motion a resolution to De
obligate the Coco house allocation from
500,000 to
250,000 Mr May um what what mood us to
say was do we take back to 41 580 and
that the rest was remaining and then we
would then amend their contract to spend
108 420 on summer program it would still
would need to take that money back we
just amend their contract in summer
that's what should was being said I
think this raises to
negotiate do you think that
works I'm not totally clear um and I I
guess so but I'm
if if if I'm hearing it correctly I I I
think it works I'm just not sure if uh
we're on the same page as that though so
I I don't know if we're talking if this
is the level if this conversation is
Raising itself to the level um of
negotiations to Mrs Patrick ear so those
are two things I'm
thinking but again I'm not on you know I
think yeah so let's let's recap that
back
please so I'm making a motion to recoup
$141,500
from the Coco house in further outlining
that
$18,400 remaining within that line be
allocated to Summer you program
support those details can be further
outlined within the contract correct and that will bring pocal house
allocation to
$358,500 that is
correct do we have
a that's on the table I guess you get a
second to de discuss it second respond
to discuss you have to discuss before
motion there's a motion that's what did
second the motion it's
fine we could
stor program person so it's flexibility
within the contract but as long as the
overall
allocation before December
31st so so let me try speak can do it
this way I think this might be easier a
resolution to De obligate the clal house
allocation from 500,000 to
$358,500 then we have to have a
resolution for the
TR yes so I think that was that's what's
on the table right now a resolution to
De obligate Cal house
allocation 500,000 to 358
420 are we including will be going to do
that kids there
to some of the other
programs well that 40 that is on the
table was what they via text agreed that
they okay with so they would still have
council's expressing this pleasure with
their performance and saying they'll
have the money but they want to go
for 10 something, 108 to go for youth uh
employment and then they still have
250,000 to spend in 21 months on
sou uh is it do they have a 250 or is it
250 in 18 so it's $10,000 a month got
and they to use that
money they wouldn't be hirings we would
be wanting them to work with SK
connects not the youth won't be working
at COC house
maybe it's sto to be developed could
the school district could
be St with in the neighborhood
to
Mr so my suggestion there is a motion on
table that we decide whe How that Mo
going to move forward and then we if
we're going to like the ACT terms of how
the contract is going to be then then we
have to go back into the
session if we need to discuss those ex
those actually
because right now we're discussing in
the MTH
public no I I think we we just need to
move forward with with resolution to
draw down the money and then reallocate
it Mr Williams what was your motion
again for the
100 I say the way that Mr M phrase it it
simplified that entire
so we are
making that's we have toy
sorry okay no so was start was de oblig
obligate from
$500,000 that 358 420 so let me just for
just the sake of clarity a resolution to
De obligate the COC house allocation
from 500,000 to
35843 that's a motion on the table I
think move that do we have the ability
to put any restrictions on that 3 then
I'm going to then I'm going to ask for a
restriction on the one the resolution
also okay then I'll second
it all I so then there's a
resolution to modify c c house contract
to
allocate session for the modification of
the contract do we have to do that
that's a question for you well now
you're just now now anything special
meetings you don't worry about what came
out of the committee
it's called with a very limited
agenda was
that I was wondering if we're going to
talk about amending their contract if
that needs to be done in executive
session that was my question for you
talk about the terms of it then I think
right now you're just going what the
motion but the motion motion be we not
defining what is going to be at this
point in time that is yes the motion
should be
passed
session so the resolution to modify Coco
house contract to allocate
[Music]
8,420 is that
correct um to the summer you would
program all in favor I Mr chairman are
we in your committee meeting right now
is that no this is I think this Finance
that's what I'm asking yes yes is in
your finance committee yes okay so then
there's a
resolution to authorize the purchase of
a plow truck for
41,5 180 so second second all in favor I what else do we need I think we captur
that I I can
going into a special meeting don't have
a
report so a resolution authorizing the
purchase of
A5 6500 International CV
yeah okay so I'm asked we modify that um
previous resolution to a resolution
authorizing the purchase of the 6500
International CV
with the
10.5 meeting not in the finance Comm
meeting we all have that
motion so
now
that's and then this not how you the
agenda then you'll follow the special
that's how we said it because we had I I
felt like we need discuss the issues in
finance but the mayor says differently
so but we still have to call special
meeting at this point for the city
council because right now at this point
I call the um committee to
so so I I still have on the table the
modify not modified about the resolution
just second second all in favor I any
other business for finance
motion tojin all in favor
I I'd like to call the order the uh
special meeting of SK BCD Council on
Friday December 27th
2024
um we have three
items oh I'm sorry we're supposed to do
this supposed to have a roll call and
special roll
call I'm sorry roll call
Mr M Patrick here Mr M pres Mr pres Mr
pres M yeah
the press release was sent out on Monday
December 23rd for the SP city council
for special
Finance CC meeting went on Friday
December 24th 24 p.m. or city
hall and the details connected city
council a special finance committee
meeting with us to review and to
identify appropriate appropriate
solutions that will address the American
Rescue plan act funding
reappropriations this committee meeting
will be followed by the council meeting
to address the AR
reallocation and this was addressed to
this connect city
council so there's a we have three items
actually on our agenda um and the first
item is resolution amending resolution
number
2022 d224 to modify the funds of the for
poops
the modification amount would be to
$358
and 3,5 358
38,42 thank
you so um I need to have a call
that Mr
yes
Mr come back to me
oh I'm sorry no there you can before
that I'm sorry we can open this up for
discussion and then the roll call you
have discussion Mr
Farley yeah I'm just a little confused
as
to I'm not uh in this agreement with
making sure that we're making Sound
phisical Decision here just as far as the process itself that's what
we're doing that's where
my confusion is at
I getting out of the committee meeting
then going into the special meeting
but it was raised that we were in a
special meeting initially so I'm just
going to confuse about the process for
that so I guess my main concern would be
that any money that is recruited from
uh kind of Youth facing agency that
there is if we're recruitment money for
that that will make it their also
ensuring that that money is still being
invested into you know use basing
services that would be my discussion
point on
that is there any other
discussion okay if not then
will Mr Williams yes Mr Burley
think I stay not really
sure
I I do I do have a question but I think
we have to be executive session in terms
of the terms of the contract right
executive session right now we're voting
on
moving the the the obligation of funds
reallocation funds that's what we're
voting on right now and if you need to
talk further about the contract then we
would have to go into executive session
but that's what we we had this this this
discussion around the table what we're
going to do and that that was moving
second and moved out committee but right
now we're voting on what was mve
as I'll vote Yes
Mr M yes Mr Toro
no Mr
manini this part
yes so the motion um pass with um five
yeses one
extension and one
no the second agenda item is a
resolution to purchase authorizing the
purchase of pile
truck in the amount of
14158 should be
Amendment mad president I would like to
move that we amend this the the
resolution and read to read a resolution
authorizing the purchase of a 6500 can
we just have the resolution put
together we just say the purchase of a
truck and take out Cloud no it's one
delineated so it's International 65 65
International CV 10.5
chass would you like to have the actual
resolution in front of you yes
are
we I
Ian can we this while we're have we have
you have to you have to recess the
meeting okay
all right like call recess
meeting oh well someone has to call the
recess we're going to reset the council
meeting while she's doing that and then
we have
discussion moved by Mr
Willam by Mr all in
favor sorry I don't still down
there
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for e
for
e
for
e
for
e
for
e
for
e
for
e
for
e
for for
[Music]
I just just clarify
so we can cut the check directly
Eng
it's
from can we call the Mee and let's
start oh
sorry
time we can just
here yes
don't take that just
for
e
for for
d
for
e
for
e
for for
I'd like to Recon the special committee
meeting of the city council for Friday
December 27
2024 item number one has been through
item number two for original
consideration item number two for
original consideration of resolution
authorizing 6,500 International C
105 oh coun me yeah just one
okay okay so um we're going to do a call
on these items oh
someone
um there so is there any discussion I to
number one number
two okay fine I number
two it's number two okay I'm sorry
iuss move second oh we I'm
sorry motion to move this item so moved
second
Mr all those
in
discussion Mr yes Mr yes Mr Patrick yes
Mr M yes Mr yes excuse Mr yes Mr
yes motion passes 7
to0 item number
three item number three for original
consideration resolution modifying the
Coco house par allocation funding
brother the 2025 2026 Summer Youth
Employment
Program motion
please is there any discussion on this
item
yeah so what I just want to kind of
bring to the front is that
I wanted to make sure that you know any
again any money that is you know recruit
will still maintain um and serve the
purpose of serving the use the city
um I'm concerned that even though this
will do that I agree with it in theory I
agree with it in practice I just don't
agree with this as a the way of
resolution I feel like we're saying that
we're um the city council allocates
$18,000
$420 um of the 3508 ARA funding to the
youth employment I feel like that is
something that um you'd have to we'd
have to change um by contract so I don't
I'm just not I don't agree with the
process of what we're doing it not that
we necessarily dis work by way of
resolution I don't think that that is
the appropriate way to do it so that
would be my conversation pce any
discussion Mr Toro yes thank you so
again the remaining of the 358 minus the
108 I'm not very comfortable leaving um
in in the the Coco house uh for um
salary uh which is in the contract which
it's allotted for so I don't feel it's
fiscally responsible of us to leave them
that money when they haven't had um been
able to spend it and do everything
appropriately up to this point
so just clarify you said you're not um
you're not comfortable with the 108
saying no no no uh 10 uh the 358 minus
the 108 again right so I I don't know if
it comes back to 312 we have a lot of
different numbers today so yeah 2 2 yes
12 thank
you is there any further discussion
make another point I don't think that
adding that oh sorry yeah I think that
just adding that language and
expectation for uh the Coco house to
do something different with the money I
think that that's almost I feel like
that's a little arbitrary rule on our
behalf so I
just thank
you any further discussion this
so I just want to that um you know our
goal is to make sure that what we were
trying to is to make sure that the
summer youth got employed I think this
is part of the reason way to to get
there um and additionally it does the
resolution before us first that the
mayor would enter into contract and
execute all necessary documents to
implement the program so um since Cal
house is referenced and this would be
through local house and he would be
doing and signing those documents
necessary documents do that
um I agree with what you're saying as
far as it does the language does clearly
state that however prior to that it says
that we are allocating
$108,000 and of the
$358,000 $420 so therefore there's a
again you know there's an expectation
for the Coco house to to do to use this
for the Youth uh program and again I
think that that is going to I think that
that's arbitrary for us to put that rule
in place prior
to entering into a pro that's my concern
but the thing I don't want to have these
special
rules for the pocal house that we're not
holding
other nonprofits too I just believe
that's littleit arbitrary we've had like
a linkage public discussion is the
reason for why we've had to take this
action just to be clear that um as a
city we are under
a de if we allocating the plans by
December 31st um there's a spend down
also for the um organization supended by
the um by thee June 2026 so I feel like
we've taking real measures to make sure
that that happens and in additionally
there's been a commitment to assist to
make sure that the summer program
happens
and I know that M that's something that
you definitely wanted so with with time
not on our side we have I felt like
really worked hard uh these last few
hours to make every accommodation to
both um make sure that Coco house is
able to move forward in their
programming and have salaries and based
on their the performance to date and
additionally making sure that this
summer program so um I understand that
not everyone can agree on on everything
but I just want to make it very clear
that um this is not just an arbitrary
decision but one that's made by the fact
that we have a deadline to face and
additionally we want to also um
accomplish certain things when it comes
to youth in terms of summer employment
and this based on what we have in front
of us is um has been determined by the
majority of the body as the best course
of action thank you you're welcome Mr M
yes I just want to comment on on this
item here I mean this is the best option
that we have on P fundaments this is for
over a twoyear period which um allowing
them to with our help from the city to
spend
$118,400 towards the you program we it's will be I it's impossible to get a
contract signed by midnight Tuesday with
the county or the school district with
all the things in place that has to go
through with the board meeting the
legislative meeting or the manager has
do some sort of special something there
to get this done so by reallocating
modifying the contract and put this
money into the you Employment Program
line and the city is going to help over
house administ this program I think this
is the best fit for this money at this
point in time if we don't do this we
spend a greater chance of losing this
money so I think what we're doing here
is the best way forward and all of us
will have to chip in and help to make
sure that the youth program under C
house is uh is fully
executed something there more discussion
Mr far yeah so I want to just be again I
don't think that u i I agree um and I
understand how how we um what the
there's a merit in in the action that's
happening for clarity like my earlier my
earlier extension was because of the
process of how we're getting here
not necessarily that we're here so I
don't think that um if it's unrealistic
for the school district the county
another not whoever if the timeline is
indeed is not on our side definitely not
arguing that not debating that what I'm
saying is by I feel like this
stipulation by way of resolution instead
of just way of contract I think is is is something that I just I'm not
agreeable too again thank you all for
hearing me
out so just again clear the resolution
is to for the mayor to enter into an
agreement that is why the language is is
in there so
um we
had L discussioni to this and so um is
there any further discussion on this
before take the roll
call if you please call Mr yes Mr Harley
no
I don't think we can M Patrick yes Mr W
yes M theor no Mr
yes yes I 5 to
two nothing else to come before this
body this
evening
ask all in favor
time
[Music]
hope you're still hungry proba H right
very
hry is
that uh come
out for