[0:01] Okay, we are going to try to blast
through this uh training. We have a lot
[0:06] of things that have changed and I've
shortened my training. So, uh some of
[0:11] what you're going to need to uh learn
for poll worker training will be other
[0:17] videos that will be posted here for the
the new voting equipment and for the
[0:22] poll books.
But we're going to start by uh going
[0:27] through some of the law. Uh welcome
everybody who's going to be working with
[0:32] Bernick County Elections and we
appreciate you guys all pitching in to
[0:42] help. I will skip a few pages here that
aren't uh that really don't apply. This
[0:48] is our new varity paper solution. Uh
there are three different units that
[0:53] will come to each polling place. Uh at
least these some of the bigger polling
[0:59] places may get an extra uh check-in
station verarity print and maybe an
[1:05] extra touch writer or two. The varity
print will be the one on the check-in
[1:11] table where the poll book will be. And
most voters will probably just want the
[1:16] paper ballot. So the poll book tag will
print out. You'll scan it with the
[1:22] scanner and then that'll print a paper
ballot for that voter which you'll hand
[1:27] to them and they'll go to the table, sit
down and vote their ballot.
[1:32] The Varity Touch Writer is just a way
for
[1:36] uh people who want to use a machine as a
ballot marking
[1:41] device.
Um if that's the way they choose, then
[1:45] the tag that comes out of the poll book,
the poll worker will take that tag over
[1:50] to this machine, which will be sitting
over in a more private location. It does
[1:56] have privacy screens along the sides of
it. And it'll also have a scanner like
[2:01] this one does. And you'll scan that
barcode. Set that up and then the voter
[2:09] will take over. And when the voter is
finished, there will be a print button
[2:12] in the bottom of the screen and they'll
print their voted
[2:17] ballot. And once both of these uh types
of ballots are
[2:22] voted, of course, this one will come out
voted. you'll go over the voter will go
[2:27] over to the Varity scan and they'll feed
their ballot in the Varity scan to scan
[2:33] their ballot so that it gets counted. So
that's how this new system is going to
[2:37] work. So you'll have uh Varity devices
that'll be sealed nightly during early
[2:43] voting and obviously at the end of
election day. your poll book cases. They
[2:49] get sealed nightly during early voting
and again at the end of election
[2:55] day. Um I already showed you you'll have
the access code on demand scanners
[3:01] connected to these two
devices. And once again, all completed
[3:07] forms go in a red zipper bag. Preparing
for election day. Um, if you're new to
[3:13] this and you're a judge, uh, I highly
recommend that you get in touch with all
[3:18] of the people that are working with you
once we have sent that out and you know
[3:22] who they are. I would also recommend
that you visit the polling place for the
[3:28] first time before it's election day.
Make sure you know where that place is
[3:32] at so you're not trying to find it in
the
[3:34] dark. Check and review your election
materials. We'll help you with that when
[3:38] you pick up. And there will probably be
some things that we'll teach you when
[3:43] you do pick up that we don't know
exactly how we're going to do right now
[3:47] because all this is so new.
So things like this equipment list and
[3:53] change of chain of custody, it will it
will change drastically. We don't know
[3:57] exactly what this is going to look like
yet, so I'm going to skip it. But this
[4:00] is what you're going to get whenever you
pick up.
[4:04] So, um, so you'll know exactly what
equipment is coming to you and you'll
[4:09] sign off on that kind of that kind of
stuff. So, remember, it's illegal for a
[4:15] person to operate at a sound
amplification device or a vehicle with a
[4:19] loudspeaker within a thousand ft of the
polling place. No electioneering,
[4:24] insignias, emblems, badges, etc. on
clothing, hats, bags, etc.
[4:30] bearing references to a candidate,
measure, or political party within 100
[4:36] ft of the polling place building
entrance by anyone, including
[4:43] voters. A person may not use a wireless
communication device within 100 ft of a
[4:49] voting station. Okay, it's very
important that you understand that's
[4:53] voting station. That's a that's a poll
booth. Okay, that's where you would be
[4:59] actually marking your ballot. That's a
voting station. Person may not use any
[5:05] mechanical or electronic means of
recording images or sound within 100 ft
[5:10] of a voting
station. Presiding judge may require a
[5:14] person who violates this section to turn
off their device or to leave the polling
[5:18] place. doesn't apply to an election
worker conducting the officer's official
[5:23] duties, as in calling our office on your
cell phone when you need
[5:30] us. So, there's a notice that you can
post that backs that up and it says the
[5:35] same thing. It also explains what a
voting station is in case someone asks.
[5:45] So, when you're setting up the polling
location, you're going to post your
[5:48] distance markers outside 100 ft from the
door that enters the building where your
[5:52] polling place is at. Obviously, there's
going to be times when that will not
[5:57] work because it's in the middle of a
street or something like that. So,
[6:00] you'll just have to use your judgment,
place the markers where it would make
[6:06] sense.
Post your sample ballot
[6:11] displays,formational signs such as the
voters's rights poster, notice of voter
[6:16] complaint, all those things, including
the notice of voting order priority,
[6:21] that is a form that basically says if
uh I see a voter that looks like they're
[6:29] having difficulty walking, moving, they
may be injured, or just handicapped. I
[6:36] can go ask that voter if they would like
to be brought to the front of the line.
[6:40] And that notice of voting order priority
gives you that right to do
[6:45] that. So if anyone was to complain,
which I hope no one would, but if they
[6:50] did, you can show them that that is the
law that says you can bring that person
[6:54] to the
front. Get your voting equipment set up
[6:58] as quickly as possible and get it turned
on. It takes the the new systems quite a
[7:03] while to come up.
So, um, make sure that you get it turned
[7:08] on as quickly as
possible. And there will be a blue seal,
[7:15] uh, on the door of the scanner, uh, the
door of the, um, Varity print and the
[7:22] door of the, uh, ballot marking device.
Inside the case, there's going to be a,
[7:28] uh, a seal that will be sealing that
door from being opened. It'll also be
[7:34] locked, but uh there is a seal, tamper
resistant seal. So, make sure those stay
[7:40] on. And then you're going to set up the
voter qualifying
[7:45] table. That's what a distance marker
looks
[7:49] like. Remember to arrange your voting
equipment and your booths. You'll get
[7:53] cardboard booths that you'll set up on
tables. That gives you some privacy or
[7:58] gives the voters privacy. Want to make
sure they can cast their ballots in
[8:02] secret. Make sure you set it up where
people cannot disrupt vote folks who are
[8:06] voting or see the ballots of those who
are
[8:10] voting. If there's any poll
watchers, they should be able to be able
[8:16] to monitor the voting area, make sure
it's adequately
[8:20] lit. Post required information. There is
no required information for this
[8:25] election. So that's that is struck out
because we have no writeins to post.
[8:31] I'll skip this, too. We don't know what
our carts are going to be looking like,
[8:34] and they're not going to be used for
this election. So, uh, we'll just skip
[8:39] on to that. Uh, eventually there will be
a Varity setup video um as part of my
[8:46] presentation, but because we're going to
have Varity videos posted separately
[8:51] that you'll need to watch, make sure you
watch the Varity
[8:55] videos. And of course, there will be
field guides for you to follow. Just
[9:00] like the old heart
uh equipment that we had before, there
[9:05] are field guides for the verit equipment
we have now. They will be in your uh
[9:12] supply
[9:15] bag. So on the ideal voter table, you'll
have your poll book, your statement of
[9:20] residence forms, and your varity print
setup with a printer and that varity
[9:25] print device or two. You may have more
than one.
[9:30] That's the one that will print the paper
ballot for the
[9:35] voter. On your other voter table, your
work table, you'll have your provisional
[9:40] ballot stuff,
uh list of provisional voters, notice to
[9:45] provisional voter in case they have to
come to my office to cure an
[9:50] ID, and request to cancel application to
vote by mail.
[9:55] might be some other forms in your bag
that you'll want to put on that table,
[10:00] but that's your work table for your your
not ideal voter. And it's, you know,
[10:06] nothing personal. It's just that
voters's got issues that has to be
[10:10] cleared up before they can
[10:14] vote. This is a provisional envelope.
This is the front. This is the back.
[10:21] And remember when you're having these
filled out that the voter must sign this
[10:26] envelope. They also need to fill
everything out on here. This is a voter
[10:31] registration application. So if this is
a voter that is not in the system, they
[10:37] think they registered, but we can't find
them. Make sure this is completely
[10:41] filled out so that we can get them
registered by this front of this
[10:46] envelope. on the back. Make sure that an
election judge or one of the clerks,
[10:51] whoever's taking care of this voter,
signs this on the back on the left side.
[11:00] Okay. One more thing I'll mention while
we're here is that with the new
[11:05] equipment that we have, there will be a
a paper ballot. Of course, whenever you
[11:10] do a provisional, it'll say provisional
on top of the ballot. Those ballots will
[11:14] not scan. and they will they'll be spit
back out if you try to scan one of them
[11:18] on the Varity scanner. So that ballot
will be f folded up and there will be
[11:25] white envelopes with your green
envelopes for you to use as secrecy
[11:30] envelopes for the ballot. So, the voter
will take the folded up ballot, put it
[11:35] in the white envelope, seal
that that white envelope and the tag
[11:42] that comes off of the Varity print or
the Varity uh Touch Writer, the little
[11:48] tag that the voter needs to sign his
name and print his name on. That tag
[11:53] will also go in this green envelope
separate from the uh privacy envelope.
[11:59] So, they're both inside here, but only
the ballot goes inside the white
[12:03] envelope that also goes in here. Okay,
that's new. List of provisional voters.
[12:10] Every voter that votes provisional, you
need to write their name on the list of
[12:13] provisional voters. Okay, it's very
important that that gets filled out. And
[12:19] this is the notice to provisional voter
for ID voters.
[12:24] Uh this is just instructions on where to
go to our office and what they need to
[12:30] bring with them for them to cure that
provisional
[12:34] uh because they forgot their ID or
whatever. Okay, this date of course is
[12:40] wrong. It'll have it'll have the date
that is 6 days after election day uh on
[12:46] your new notice to provisional
[12:51] voter. And for anyone who brings in a
ballot or doesn't bring a ballot in but
[12:58] comes up on the system that says that we
sent them a ballot, you will have to
[13:03] fill out this form right
here. That's another form that'll be on
[13:08] that work table. We'll talk about that
more earlier or later. We won't talk
[13:14] about it earlier.
[13:17] Skipping along
here, we will have new uh reconciliation
[13:22] log
envelopes and uh for both early voting
[13:27] and election day. So,
um not going to cover that here. We'll
[13:31] hopefully have some forms to show you in
training class and we'll add that as
[13:37] quickly as we can. So again, turn on and
open your poles on the Verarity Touch
[13:42] Writer and scanner as early as
possible. And you're going to have to do
[13:47] a zero tape. So make sure you get going
as quickly as
[13:53] possible. You're going to do the oaths.
We have the statement of officer and
[13:57] oath of officer that must be filled out
and signed by the presiding or alternate
[14:01] judge at each polling place. This is for
election day. only only election day
[14:07] judges and alternate judges have to do
this and they can sign for each other on
[14:12] that on that form. The oath of election
official is on the time sheet. It's the
[14:17] one we've been using for a long time.
After taking the oath to serve as an
[14:22] election worker, you must wear a name
tag. So, make sure you have your name
[14:26] tags out. This is the form, the
constitutional oath for presiding judge
[14:31] and also the constitutional oath of
office.
[14:37] This is just briefly how you can fill
this
[14:44] out. Already talked about insignas and
emblems not not within 100 ft of the
[14:49] front door of the building. Uh never
ever influence a voter. That's a class B
[14:56] misdemeanor for you to indicate how a
voter or how you want someone to vote.
[15:02] Media, cameras, and press are not
allowed in the polling place or within a
[15:07] 100 feet of a voting
[15:11] machine. People who are allowed in the
polling place of a person who is
[15:15] accompanying a voter such as a child
under 18 with the parent who's voting or
[15:21] a person assisting a voter, they must
take the oath if they're assisting.
[15:26] Person acting as an interpreter must
also be taking the oath to do that. And
[15:31] remember, you guys are all uh already
once you've done your oaths that we just
[15:36] went through and the oath of official on
the time sheet, you guys are all
[15:42] uh assistants if you need to be. So, if
they voter needs assistance and they
[15:47] didn't bring anybody with them, you guys
fill these fill these needs for the
[15:52] voter. and a poll watcher who presents a
valid certificate of appointment for
[15:58] your location and training of
certificate of training to the residing
[16:03] election judge and they must be wearing
a name
[16:07] tag. Poll watcher has to do the
secretary of state online
[16:13] training and they have to give the
presiding judge or early voting lead
[16:18] early voting clerk a certificate of
appointment.
[16:23] We just talked about that, but briefly,
the certificate has to be in writing and
[16:27] signed by the the appointing authority
and by the watcher. So, if you have any
[16:33] questions about that when a watcher
shows up, just call our office. We'll
[16:36] help you figure out whether it's a valid
uh uh certificate or
[16:44] not. Um they also have to
identify the election and the location.
[16:52] the watcher has been appointed to serve.
It can't just say early
[16:56] voting. There has to be a location on
there, okay? Or election day. And we
[17:02] have five election day locations for
this
[17:05] election. So, we talked about the
certificate of completion of the
[17:09] Secretary of State's online poll watcher
training. That has to be one of the
[17:15] forms they give
you. And there's a lot of stuff what a
[17:20] poll watcher is allowed to
do. Um they're not allowed to just
[17:26] chitchat with everybody. The only person
that they should ever really ask
[17:31] questions of is the lead person, either
the judge or the lead early voting
[17:39] clerk. And they're there just to watch
for irregularities. If they see
[17:44] something that they think is weird, they
may ask the the lead person a
[17:52] question, but they're definitely not
there to talk to voters, and they're not
[17:56] there to talk to just everybody else,
election workers.
[18:04] They're not allowed to observe a voter
being
[18:08] independently, I'm sorry, a voter voting
independently by themselves or a voter
[18:13] being assisted by a person of the
voter's choice. That would be someone
[18:17] who they brought with
them. A watcher may not be present at
[18:22] the voting station when a voter is
preparing the voter's ballot or being
[18:26] assisted by a person of his choice.
That's that's law.
[18:30] If you are assisting a voter, then the
the poll watcher is allowed to be there
[18:36] and allowed to see what you're
[18:44] doing. And we're just quoting law in a
lot of this. It's converse with a voter,
[18:49] not may not converse or communicate in
any manner with the voter regarding the
[18:54] election. That's election law. And of
course, they can't cause a disruption or
[19:00] a breach of the
peace. And one thing, just so you know,
[19:06] they can be present at the polling place
any time after the presiding judge
[19:09] arrives and make remain until the the
presiding judge and clerks complete
[19:15] their duties.
[19:25] other people who are allowed state
inspection uh I'm sorry in election
[19:29] inspectors peace officers who've been
appointed
[19:33] uh secretary of state and their staff
those are all people that are allowed
[19:38] allowed but they must be wearing a name
tag. So qualifying a voter
[19:46] uh state approved list A of photo IDs is
required. Every voter who owns a photo
[19:53] ID from list A must use it to
vote. Voter certificates are not
[19:59] required. They are handy, but they are
not required. So you're going to check
[20:04] the photo. That's why we have a photo
ID. You're going to check the expiration
[20:09] date. And you're going to check the
name. Photo IDs from list sevens, I'm
[20:14] sorry, from the list
A must not be expired more than four
[20:20] years to date unless the voter is age 70
or over, then it can be inspire expired
[20:29] indefinitely. The name must match
exactly or be similar to the name on the
[20:33] poll book
computer. So, you're going to look the
[20:37] voter up on the poll book. Hopefully,
you can use the driver's license that
[20:41] they
provided. Verify name and match. The
[20:46] name matches the database or is similar.
Remember, address verification is done
[20:51] on the poll book by the voter at the
end. So, you're going to follow the
[20:57] instructions on the poll book to check
in the voter. And remember, the address
[21:01] on the photo ID does not have to match
what we have on our poll book.
[21:09] So these are various um ids that are
from list
[21:14] A
and there's been some changes these
[21:19] limited term um
there's there's been discussion that if
[21:27] it is a limited term which means the
person when they got the ID was not a US
[21:33] citizen but they may have become one
after that. So, if you get one of these
[21:39] limited
term, you'll just need to call our
[21:42] office. We'll do some research and try
to figure out what you're supposed to
[21:46] do. The regular Texas driver's license
cannot be expired more than four years
[21:51] unless the person's over
70. And this is just a an election
[21:59] certificate. They don't expire for
persons age 70 or older. It can't be
[22:05] expired more than four
years
[22:09] otherwise. Um, handgun
licenses. I'm sorry, that's a personal
[22:15] identification card. Same thing goes
with it. It could say limited term or
[22:18] temporary visitor. If it does, call our
office because that doesn't
[22:23] automatically mean that this person uh
is not a citizen.
[22:31] Texas handgun license, of course, can't
be expired more than four
[22:37] years. There's all kinds of military
identification cards. Uh, some do not
[22:43] expire. Some have no expiration dates on
them. Some are marked in deaf.
[22:48] Um, use your judgment, but it's probably
it's probably u
[22:55] okay as long as it's doesn't have an
expiration date and it's not expired
[23:01] more than four
years and the person's not over
[23:06] 70. The US citizenship or naturalization
certificates, they have have to have a
[23:12] photograph. the US passport and passport
cards. Again, unexpired or expired less
[23:20] than four
[23:23] years. And all of this expired or less
than four years is uh overwritten by if
[23:31] the person is seven years years old or
older. And then permanent exemption. If
[23:36] the voters applied for and received
permanent exemption, it'll have an E at
[23:40] the end of the VOID number on their
card. they will they have to present
[23:44] their card and we have one voter in our
county that has this
[23:50] exemption.
So if they give you the card and you
[23:54] don't see an E, it's probably not that
[24:01] person. And I covered this already about
limited term or temporary
[24:09] visitor. Permanent exemption has to be
someone with a disability of 50% or
[24:15] more.
[24:18] And they can get the application and and
fill it out here at the voter
[24:23] registrations office, attach paperwork
from Social Security Administration or
[24:28] Veterans Affairs. And once they do that,
it's good for as long as the voters
[24:32] registered in the same county.
[24:37] They do not need to complete a
reasonable impediment declaration. They
[24:41] are legal to vote with just their voter
registration card with the E on
[24:47] it. Remember
addresses, you do not have to match
[24:52] addresses between the voter registration
database and the ID.
[24:58] So, don't compare the ID
address from whatever they give you to
[25:06] the address on the registered voter
list. They're not required to match. The
[25:11] voter will confirm their address on the
poll
[25:14] book and that allows the voter to update
their registration records if it's
[25:19] addresses changed or is wrong.
[25:25] So, if the voter confirms that the poll
book has their address wrong, you'll hit
[25:29] the back button and it'll pop up a
little window and you'll hit yes. Then,
[25:34] you'll hit the back button again and
it'll pop up a little window and you'll
[25:38] hit yes again. Now, you'll be at the
check in uh at the check voter's name
[25:43] and address screen where it's asking you
if these if these things match. And this
[25:48] time, you'll tell it no that the address
is wrong. and it'll walk you through
[25:53] having the voter fill out a statement of
residence form before they vote. And
[25:57] once they've done that and you check it
for legibility, remember, we got to be
[26:01] able to read these things, then you can
resume checking in the voter and the
[26:05] voter will vote a regular ballot. Very
possibly you've got other voters in line
[26:10] and you'll have to check the voter in by
actually looking them up again when they
[26:14] get back to the front of the
line. List B, uh, supporting forms. I'm
[26:21] not going to go over this in much
detail. It's mostly um what people will
[26:27] probably bring would be like a bank
statement or a current utility bill.
[26:33] They cannot be more than two months
old. And there's just a gob of other
[26:39] stuff. One thing I always like to
mention is an out ofstate driver's
[26:42] license is a list B supporting form of
ID.
[26:48] There will be some of those in just
about every election because it's so
[26:53] hard to get your driver's license.
Um, your appointment at the DMV is
[26:59] usually so far ahead that a lot of times
all you have is your previous state's
[27:04] driver's
[27:07] license. And remember, the address on
whatever the document is from list B
[27:12] does not have to match what we have on
the pole book.
[27:20] Okay, this is the reasonable impediment
declaration, which is what you would
[27:24] fill out if a v voter does not have a
list A ID and they're having to provide
[27:30] something from list B. So, this is
filled out showing why they're having to
[27:35] use this and what they
used. It has instructions on
[27:42] it. Little flowchart for you to figure
out what to do. uh you'll have a
[27:46] laminated copy of this just going
through if if everything matches the
[27:52] voter votes a regular ballot. If they
don't have a an ID but they have a B or
[27:58] whatever, this just walks you through
all of this, all those
[28:04] steps. If you cannot find a voter in the
poll book, call our
[28:09] office. That's just the way it is. If
you can't find them, call us. If a
[28:14] voter's in suspense, what that means is
something was returned to us
[28:18] undeliverable from the postal
service or an examination letter was
[28:24] sent but not
returned and a a voter's placed in
[28:29] suspense so that when they come to vote
they get flagged and you will force them
[28:34] to fill out a statement of residence and
that's the only way that a voter can
[28:39] become u removed out of suspense.
So, even if their address is correct on
[28:46] their voter
registration, have them fill it out
[28:50] anyway. That's the only way to get them
off of
[28:53] there. Could be just a mistake by the
post office that got them on there in
[28:58] the first
place. I'd say that's probably about 75%
[29:03] of of why people end up in suspense.
So, this is a statement of residence.
[29:11] So, it needs to be filled out completely
and signed and dated. And remember, this
[29:15] needs to be legible. So, if you get
that, if the voter hands that to you and
[29:19] you can't read
it, politely try to get them to correct
[29:24] it. And if you have to ask him what this
says and then you hand write it
[29:27] underneath that so we can read it. It's
no good if it's not
[29:36] legible. and leg or residency issues.
It's kind of weird for a May election
[29:42] because um a voter can move within the
county
[29:47] uh
and cause a situation where they can't
[29:52] vote for their old
um like city, let's say they move from
[29:57] Marble Falls to Bernett and they're in
the city of Bernett now, which is having
[30:01] an election, but they still are
registered in the city of Marble Falls.
[30:06] that voter would not be able to vote
unless they voted provisional
[30:11] because these are all separate entities
that are having elections. They're all
[30:15] on the same, you know, we're all running
them together jointly, but they are
[30:20] still separate jurisdictions that are
having elections. So, if a person's not
[30:25] registered inside the jurisdiction
that's having an election, the person
[30:29] should not be able to vote.
It's different when a county is having
[30:33] an election because then the whole
county is in is under the jurisdiction
[30:36] of the county. So if a voter moves from
one corner to the other of the county
[30:42] that's still in the county. So it gets a
little weird. But anyway, and we're
[30:49] probably not going to have any limited
ballots for this election just because
[30:52] the logistics of doing that would would
be pretty slim. The only way that would
[30:58] probably happen would be if somebody
moved from maybe Travis County
[31:02] into into um Bernard County and they
were in the Marble Falls ISD while they
[31:08] were in Travis
County. So, it's not likely to happen,
[31:13] but it
[31:15] could. So, voter that moved into the
county, if this was
[31:20] a general election, a county election,
that we'd talk about that some more, but
[31:25] we're not going to talk about that.
So, when you look a voter up and they
[31:31] are on the system as having been mailed
a mail ballot or have been requested a
[31:37] mail ballot, there's two things that you
need to or there's there's one question
[31:42] you need to answer. Does the voter have
the ballot with them? If they do,
[31:47] they're going to fill out the cancel
mail ballot form, surrender the ballot
[31:51] to you, and you're going to check them
in on the poll book, and they're going
[31:54] to vote a regular ballot.
If they don't have the ballot with them,
[31:58] they're still going to fill out the
cancel mail ballot form and the
[32:02] provisional
envelope. They're going to check in on
[32:05] the poll book and they're going to vote
a provisional ballot.
[32:10] Okay?
So, that's it. If they have it with
[32:14] them, they vote a regular ballot after
they fill out the paperwork. If they
[32:18] don't have it with them, they're going
to vote provisional.
[32:24] person who's running the pollbook
check-in station. If the voter did not
[32:28] surrender the mail
ballot, you're going to go through the
[32:31] mail ballot provisional voter process on
the on the poll book. It'll prompt you
[32:36] on what to do. When the ticket prints,
it'll have the voters's information on
[32:40] it and their ballot style will be at the
bottom. So, this MF7 is the ballot
[32:46] style.
Okay. Notice there's no barcode on this
[32:51] one. There will not be a barcode on a
provisional tag that comes out of the
[32:55] pole book. It makes you enter the
provisional manually, which is fine.
[33:00] It's not a whole lot more work. You just
go over to the to the
[33:06] um Varity Print or the Varity Touch
Writer and you tell it what ballot style
[33:11] and you tell it that it's provisional.
There's a check box for you to tell it
[33:15] it's provisional.
When you
[33:19] have gotten the the ballot set up for
that voter on either the varity uh print
[33:26] or the u
uh touch rider, it will print on that on
[33:34] those units. It'll print this
provisional ballot stub. This is similar
[33:38] to what we've done in the past where you
have a place for the voter to print
[33:42] their name and then sign this thing. I
don't know why there's three lines here,
[33:48] but anyway, you the voter just has to
print their name and sign
[33:52] this. And this will go in the green
envelope with the envelope that has the
[33:58] voter's ballot in it. And we'll talk
about that just a little bit more here
[34:04] shortly. Request to cancel mail ballot.
This is the form that I was talking
[34:08] about. And there's everybody will fill
out this top
[34:15] section, the middle section where it
says I am surrendering my ballot. That's
[34:20] only for those who surrendering their
ballot. If I do not have possession of
[34:25] my mail ballot, that's the person that
person will sign here. So this person
[34:30] will fill out this and sign here. This
person will fill out this and sign here.
[34:37] And then our our folks, you will be
filling out the rest of this for that
[34:45] voter. And this is the back of the uh
provisional envelope for someone who is
[34:51] um on the list but didn't bring their
ballot and you're doing a provisional
[34:55] and it just says voter on list of people
who voted early by mail and voter has
[35:00] not cancelled the mail ballot
application.
[35:04] they'd have to have it with them for
them to be able to cancel it and then
[35:08] vote in, you know, a regular ballot. So,
this is a person who does not have it
[35:12] with
them. Similar names. Uh, the law states
[35:18] that a voter's name on their ID must
match exactly or be substantially
[35:23] similar to what we have on the on the
poll
[35:26] book. I'm not going to cover this in a
lot of detail because it's pretty it's
[35:31] pretty simple. almost everybody's name
is similar if it's not a perfect
[35:35] match. But if there is nothing similar
about the names on the driver's license
[35:41] compared to the pole book, they need to
give you a different uh
[35:45] ID. And I'll show my one little example
here.
[35:50] Um this
is the driver's license mockup for Jay
[35:56] Leno. And it says 123 Texas Way, Austin,
Texas. And gives date of
[36:01] birth. Over here it says James Douglas
Mure
[36:06] Leno. 123 Texas Way, Austin, Texas, date
of
[36:10] birth. As far as the name's
concerned, the only thing here that is
[36:15] the same is Leno. But because it is the
same, that is a similar name. It's not
[36:23] an exact match by any means, but it is a
similar name match. And so you would
[36:28] also be able to use the date of birth as
help for making a match. And you can use
[36:36] the address only positively. You can
never use the address because remember
[36:41] it doesn't have to match. So this could
be wrong. The address could be
[36:45] different. But it's still the name and
the date of birth will give you a reason
[36:49] to match this as a similar name.
And the photograph obviously is a big
[36:55] part of this, too. If somebody that
looks like that came through with this
[36:59] driver's license, I'm going to say it's
probably Jay, even though he doesn't
[37:03] live here.
[37:06] So, so voters with identical matches,
you proceed as usual. Voters with
[37:11] similar name will only need to initial
the affidavit, which pops up on the poll
[37:15] book screen because you say that it's
not a perfect match, but it's similar.
[37:21] when you're viewing that voter's license
and looking at your screen, you're going
[37:25] to tell the system it this is either a
perfect match or it's
[37:29] not. But if it's a similar name match,
then it's going to pop up an extra
[37:34] screen for that voter to
initial. If the name's not similar, in
[37:39] other words, it doesn't match anything
at all, the voter needs to provide
[37:43] another ID.
[37:46] uh assisting voters with disabilities.
Voters who are physically unable to mark
[37:50] the ballot and or cannot read the
languages on the ballot may receive
[37:55] assistance. Okay, so voter has to
qualify to receive assistance. I won't
[38:00] talk a whole lot more about voters with
disabilities. Um I think you
[38:06] guys have heard it enough and even if
you're new, you know, to treat people
[38:12] that have disabilities with a respect.
So, we'll move
[38:18] on. So, we talked briefly about
provisional voters. There's three types.
[38:22] There's voters, registered voters that
didn't bring their photo ID. That means
[38:27] they own one but didn't bring it with
them. There's also the mail ballot voter
[38:33] without their ballot. So, they didn't
bring their ballot with them. And then
[38:37] there's the voter who's not found in the
poll book. That one's highlighted
[38:41] because you should always call our
office for help if you can't find a
[38:45] voter. Okay? Let us help you. They may
not be in there. They may be in there
[38:50] with the name misspelled or something
stupid, but call our office for number
[38:56] three.
Okay. The list of provisional voters.
[39:02] Probably mentioned that earlier, but you
need to make sure you put the num the
[39:06] name of the voter. every single voter
who votes provisional for whatever the
[39:11] reason you are going to put their name
on this list. So this list should be on
[39:16] your table with the uh provisional
stuff. This is the not the the notice to
[39:25] provisional voters that are voting
without their ID. These are the ones
[39:28] that can cure at my office. This is a
map to to get to my office. Gives them
[39:35] the date. Of course, this date's wrong,
but it'll give you the the the date will
[39:39] be on here, the real date that the voter
will have to get to my office and show
[39:44] me one of these seven forms of ID.
[39:50] Okay? That's the only reason that you
would give this form to a voter. If
[39:54] they're if they're a mail ballot voter
uh that didn't bring their mail ballot
[39:59] or if they're a voter that's not on the
list, there's nothing for them to cure.
[40:04] So, you would not give them this this
notice right here. This is only for a
[40:08] voter who's voting provisional because
they forgot
[40:13] or misplaced their photo
[40:18] ID. Front of this, remember, is a voter
registration application. So, make sure
[40:24] that this is completely filled out. If
this is a voter who said they went to
[40:28] the driver's
license bureau and we never got their
[40:33] their voter
registration, make sure you've put their
[40:39] driver's license number on this on the
front of this because without that, we
[40:44] cannot open a case with the DMV to find
out if they did indeed go there to fill
[40:50] this thing out or to, you know, to fill
out a voter registration.
[40:54] And a lot of these actually do count
because this information is there and
[40:59] the DPS says yes, they did try to try to
register. So on the back of it, if it is
[41:08] a voter who thinks they went to the DMV,
make sure you check the seven or if you
[41:13] don't see a seven on the back of your
envelope. Some of them might, some old
[41:17] ones might still be running around. Just
write DPS down here next to where you
[41:21] sign. and that'll trigger us to open a
case with
[41:26] DPS. Temporary exemptions always vote
provisional. Um voters that have a
[41:32] religious objection or have lost their
ID due to a natural
[41:37] disaster. Um they must apply for a
temporary exemption during the six-day
[41:43] cure period at the voter registars's
office. So this is another voter who
[41:49] would get that notice.
of voting without their ID so they know
[41:54] where to come to do that
paperwork. We talked about the permanent
[42:02] exemption. Um if they come in and say
they want a permanent exemption but they
[42:06] haven't applied yet, you'll vote on
provisional and they will have to come
[42:11] to my office during the six day cure
[42:16] period. So this is kind of what you want
to do with your provisional stuff. We
[42:20] don't use the green
provisional combination forms anymore
[42:25] because everybody checks in on the poll
book. But you're you've got the big
[42:30] folder or big flap there for you to keep
your list of provisional voters where
[42:34] you are going to put your provisionals
in the
[42:39] bag. Curbside.
Most of most of you have done this
[42:43] before, so it's not so new, but this is
the sign that you'll get for you to put
[42:48] out in front of your building, wherever
the best place is for curbside so that a
[42:55] voter can call our office. This will,
this is not the real number, but it will
[42:59] call a cell phone in our
office
[43:03] and we will find out where they're at
and we will communicate with you guys
[43:08] about the the voter being outside.
If it is a curbside, once you have been
[43:14] alerted that there's a curbside, what
you're going to do is you're going to
[43:18] take the poll book out of its stand,
take it outside to the vehicle, and
[43:22] you'll use the voter's photo ID to look
the voter up. Once you find them, you'll
[43:27] check the voter in on the poll book.
Once the voter has signed the poll book
[43:31] and you have completed the check-in,
you'll go back inside and as soon as you
[43:36] place the poll book back into its stand
and it locks down, the little ticket
[43:40] will print with the barcode for the
ballot
[43:44] style. So, you'll scan the ticket at the
Varity Print to print the ballot. You'll
[43:49] place the ballot on a clipboard. You'll
get a little privacy folder. It'll
[43:53] probably just be a manila folder or
something like that. and you'll take it
[43:58] out to the vehicle for the voter to cast
their ballot. You'll give them the
[44:01] clipboard and a pin. And once they vote
their ballot, you put the voted ballot
[44:07] in the privacy folder and take it
inside, place it into the Varity Scan
[44:12] device to cast the ballot. Okay, very
simple and lightweight, I might add.
[44:22] So, at the end of the day, you're going
to be closing your polls and you're
[44:25] going to follow the end of day checklist
that's located in the
[44:29] notebook. If it is closing time, make
sure you identify the last
[44:34] voter at 7:00 and do what's necessary to
stop more voters who arrive after
[44:41] closing time from getting in line. And I
always say, if you walk outside and you
[44:45] see a car pulling up and it's 7:00, be
human and let those people, Lord knows,
[44:50] they may have driven all the way from
Dallas to be there. So, let them let
[44:55] them let them get in line and just don't
let anybody else that comes in after
[45:02] that. And yes, you do have to run a
tally report. So, be patient and let
[45:06] your tally report run.
By the way, it will not be an option for
[45:11] any evening of early voting. You'll
never ever run a tally report during
[45:15] early
[45:19] voting. So, you're going to place all
your completed forms into the bright red
[45:24] or burgundy, depending on which election
it is, uh, zippered bag. So, all your
[45:30] completed forms go in the
bag. And that is basically it for this
[45:36] election. Um, we do have a website. It's
burncountylections.com. If you have any
[45:42] questions about anything, you can call
this number. Uh, a lot of the
[45:48] information that you might be looking
for is on our website, but you're always
[45:51] welcome to call our office for anything
that you need. So, please make sure you
[45:56] write this number down. If you didn't
learn anything else
[46:00] today watching this video, make sure you
write this number down because that's
[46:05] the one thing you're going to need to
get to get your way through this
[46:08] process. Okay, thank you again for
everybody who's working and we will talk
[46:13] to you soon.