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Hereby call the City of Law and Minister of Governance and Priorities Committee meeting from Monday, August 11th, 2025, to order. City of Law and Minister and Council of Law and Minister would like to acknowledge that we are meeting on traditional lands of the Treaty 6 territory, the traditional lands of First Nations and Métis people. We will now pause for a silent moment of personal reflection.

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As a reminder, all members of Council are obligated to declare a conflict of interest or a financial interest as per section 133 of the Law and Minister Charter regarding

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Regarding any item on this agenda, moving on to item number two, I'll look for direction from council regarding the agenda that's provided.

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Councillor Whiting.

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I move that the agenda deed at August 11, 2025 be approved.

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Thank you very much.

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Secondary councilor Taylor, thank you very much.

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Is there any further discussion on the motion of the floor?

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Seeing any, I'll call the question all in favor.

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Opposed, carried.

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Moving on to item number three.

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I'll look for direction from council regarding the proofing, the moving of the previous meeting minutes, council waiting.

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I move that the Governance and Priorities Committee meeting minutes stated July 14th, 2025 be approved.

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Thank you, councilor Taylor. Thank you for seconding. Is there any further discussion on the motion on the floor?

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No, it's seeing any? Call the question, all in favor? Opposed? Carried to me.

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Moving on to item number four, administrative reports, city manager.

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Good afternoon, the leadership and council for item 4.1, the VickJuba community

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theater, concerts agreement. I'll ask the executive manager Tracy Simpson to present.

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Good afternoon, your worship and council. Good afternoon, executive manager Simpson.

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Today administration is here to present and propose a partnership agreement with the VickJuba community

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theater to provide concert services at the Sinowis Energy Hub.

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Today in the audience, I also have Jim McConnell, the general manager from the VickJuba community

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who's also available to answer any questions if you have on the

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item for them.

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This ANOVA Center's you have facility, his approaching completion, and

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administration is in the process of planning upcoming events, including

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concerts for 2026.

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Over the last year, just over a year, administration and the

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Vickjuba Community Theater Management have been discussing a partnership to host

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concerts at the facility, utilizing the technical expertise and overall industry

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that the feeder has that they can support the city in the success of this facility.

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The administration and the feeder management have been in negotiations and are ready to present a draft agreement with the following terms.

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The agreement will be a three-year term starting in January of 2026.

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The feeder and the city are committing to hosting up to three concerts annually within the facility.

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The payment structure will include an annual payment of $31,000, payable to the theatre

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from the city for concert support.

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This is to compensate ongoing support with concert attraction, contract negotiation,

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access to industry connections, as well as management and planning of all the technical

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requirements for hosting a concert including audio, visual, and lighting.

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This also includes the development and support for advertising and marketing as well as access

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to their ticketing sales software and the management of artists throughout the process.

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Additionally, there will be a per-concert payment of another $23,000 to compensate for technical

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support services on the day of, as well as the development of that technical package that

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will include all the variety of production services required.

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This would also include, it also included, and this is access to the volunteers through

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the VickJuba community theater to support with ushering and ticket access points within

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the facility, as well as support with will call and green room support and volunteer management

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day of the concert.

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Following every event, there's opportunity for profit sharing.

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Up to 20% of net profits for each concert will be paid to the theater if a concert is

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profitable, and that profit will be after all direct expenses, including our investment

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through the VIKJUBA's costs per concert are recovered for the city, so be pure net

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profit. As part of the agreement, we'll be establishing a concert working group, which

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will involve city administration as well as theater staff, and the sole focus of this group

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will be attracting artists, negotiating contracts, developing operational plans, as well as

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event budgets and then marketing plans, communication strategies, as well as selling sponsorship

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for each individual event.

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The goal of the agreement with the VickJuba community theatre is to collaborate with an

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already established partner in our community to bring concerts to our new facility and utilizing

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their expertise to ensure success for our community.

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Next steps in this process will include administration bringing the item forward to Council at a future

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meeting for approval.

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This will be following the theaters approval at a board meeting, hopefully this month in August.

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I'll turn back to you, Your Worship for any questions.

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Thank you very much, Executive Manager.

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Questions or comments, Council.

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Councilor Vance?

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Thank you, Your Worship.

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Just curious on some of the history on how administration and the big jube came to make this

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agreement at like $23,000 per concert plus the revenue sharing of the net profits.

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And if what it would look like if we did maybe like a lower base rate, but a higher percentage in that profits like where how did you guys settle on these numbers?

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Yeah, thank you for the question, Councillor Vance. We went back and forth quite a bit on the split of the numbers.

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We wanted to avoid just a lump sum. We wanted to ensure that there was milestones for success and that payment would match those milestones.

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in terms of the split, we recognize that the, to support this initiative fully, the

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Vickduba is going to require a little bit extra staff, and so there's a little bit larger

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up front to ensure that that staff is in place, and so that the attraction of events and

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the establishment of those technical plans are in place for concerts.

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Okay.

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And is there any other guarantees for the city with regards to concerts like, are there any

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thresholds of must meet 50% capacity of the sellable seats or anything like that?

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Yeah, thanks for the question. We've been working on some guiding principles and how we manage the budgets for the the concerts will be bringing for a bit more information to counsel in the future on some of those guiding post but we will be looking at when we're looking at attracting a concert or an artist we want to make sure that those concert budgets are as thorough as possible and establishing ticket prices that we think are reasonable and affordable in our market and then we want to set a realistic goal and a typical industry standard is

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break even at 70% of ticket sales, and then you'd profit above that.

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Okay.

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Okay.

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Thank you.

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Councillor Tiller.

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Thank you, Mayor.

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Seeing that we're going to use their ticketing process, if there was, like, a traveling show

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that was coming through, are we able to, is there agreement that we could potentially use

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their ticketing service to sell those tickets as well, or how would that, is there an opportunity

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to use their ticketing service or other events outside of concerts.

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Well, that's a great question. I'm going to ask Jen to come up and answer that.

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Sure.

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Your worship council. Thank you.

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Good afternoon, Jen. So sorry, Councillor Taylor, just to clarify the question,

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are you seeing if a rental client came through?

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Yeah, like a third party, just to be consistent for purchasing tickets, right?

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Because we're going to have other users of that facility.

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I think if anything, just as a person that might be buying tickets,

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you know, it would be nice to have one area to go through that we could use above and beyond our own

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concerts if we are hosting. Yeah so we would definitely entertain that just a

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bit of industry background so typically venues will dictate where the

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ticket sales do you have to take place but there are in the larger tour routes

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pre-established ticketing agreements in place so a lot of the really big names

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which probably would be bigger than what we'd have with our seating capacity at

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the arena would use ticket master and things like that who we would definitely

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work with any rental clients that came through to see if we could service their

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ticketing needs for that consistency factor as well as it would generate additional revenue

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for us as well as we could cover the costs of setting that up for it.

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Yeah, giving the information to sell the tickets.

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Yes.

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I'm assuming right now, 100% of the cons is to go through the big Juba user ticketing services.

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We have it in the contract that they have to and that allows us to control capacity, safety,

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just the messaging, all that kind of stuff.

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Oh, yes.

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Good.

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Thank you.

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Thank you.

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away, Jen. Don't go away. Thank you, worship. I just had a question about your capacity as

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Vick Juba. I know that you take on a whole roster of shows throughout the year. You plan

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far ahead. Do you see taking this piece as an initiative as being too much, just enough?

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enough, we can handle more. And how do you see that capacity in your ability to offer

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shows while not taking away from the Victuba itself?

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Excellent question. So, as Tracy mentioned, we've been negotiating this over a years

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period. And so, we've had to really evaluate our capacity at the theater. In 2023, actually,

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we had already started this model of programming outside of our walls when we did Brett Kissle

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at the exhibition. So that was kind of a test run for us to see if we could scale up our

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operations for that level of arena style shows. And so something that we're doing proactively

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is already adding to our staffing compliments. So we have quite a few casual technicians.

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We're going to elevate them with additional hours to create part-time positions, more

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gainful employment positions as well for that specialized knowledge to attract those individuals.

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as well as we've in planning for this have already strategically blacked out

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certain sections of our regular rental spaces to say that we anticipate that

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we'll be doing programming off-site therefore we won't have programming

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within our walls or if we do accept programming at that time it'll be for like the

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school divisions where it's a Christmas concert or something that's a minimal

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production level so then we can have two tiered teams manning bull

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locations if we had to. Because that was going to be my other pieces. Are we taking away like,

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is it's a some cost that we'd pull for you from your own venue and that means you lose shows

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so that you can do it over at the arena or if you're able to coordinate it, you're not losing out.

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I just don't want to victory, but I lose because you do a concert over here. Yeah, and that's what we've

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really wanted to collaborate on versus compete. I know a lot of people in the community think that

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We're going to be competition for each other when we're saying this partnership really helps us collaborate and ensure strategic planning happening and we've known for a while our staffing strategy over the next three years has always been to get to this model anyhow given that our business is growing within the walls of the big.

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So we feel that we've done a calculated risk of where we add the staff required so that we have two operating teams as well as the expertise needed for those particular arena shows.

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Yeah, I love that. I love the collaboration of it and I love the the leveraging what we already have so perfect. Thank you

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Councilor Dajak. Thank you worship. I became a member of the board and proud to serve on a virtue of a community board

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virtue of a theater board pardon me and so a couple things that I think were really important for me as I

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Sitting in on just as the negotiations or sort of part way through and happening one is that when you look at the money

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Part of the recognition is that we're really buying a lot of the knowledge that certainly Jen and the staff have available

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Secondly, when they host the show, and I think as you pointed out, Councilor, when they're

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doing a show for us over at the event center, typically it's a three-day event, one day to

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set up, one day to do the thing, it's the third day to take down.

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If we do three days, it takes only nine days of revenue, potentially, away from the Victuba

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Theater.

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So there's a lot of discussion around exactly to the point of making sure that this contract

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isn't intended to take away from the Juba Theater.

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It's intended to sort of work hand in hand so we can have this partnership.

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And so there's been a lot of discussion around that and then some of it is risk and reward who has a risk who has a reward and I think where you know

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This may not be exactly perfect, but we're really really close. I think where

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Both parties are are can live with it for a lack of a better word in terms of going forward

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But certainly what I what I can send behalf of the board and and what I've seen the gen is that they're really excited about doing this because there's

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There's such a capacity to add you know to the arts in the community and have these

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acts, whatever they are, big small meeting, whatever we're capable of handling and really

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adding to, I think, you know, to culture the city.

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So, it's been fun to watch this, clip my nails a few times, thinking about all these

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pieces that are in there.

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But it is a complicated process, and I think in the end this will be, I think, a real benefit

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to the city and certainly that partnership between the two bodies.

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And in the end, it's a partnership with ourself because

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So, it's kind of an interesting relationship and dynamic as we work through this. So, I'm quite pleased to throw we are in this one. Thanks, Councillor Taylor. Yeah. And just going to go off. Councillor Dite took seeing there.

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With your expertise and seeing a venue of this size in our area, obviously this contract isn't something that was made up overnight. You were thinking about this and going back and forth for a while. I've had some questions in the public just with the changing landscape in traveling shows.

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in those types of things. Can you give us a little background in what not I'm not asking for specific

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what's coming for shows or what you're thinking but are you seeing maybe a trend in these types

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of shows and these sizes of venues again in our area or is this going to be something kind of

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that we're going to try to create. Just I've had some public ask me just because we don't see a lot

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of shows of this size come through so you know I guess is there any excitement around what what you're

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we're seeing in the industry.

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Excellent question, so we are part of a prairie regional presenters coalition, and that's

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a group of about 25 venues across British Columbia to Manitoba.

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We meet by weekly, and some of those venues such as Medicine Hat, Esplanade, they also program

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Medicine Hat Co-op Place, as well as Moosja with the Temple Gardens Event Center.

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Those are kind of the groundwork that we've been trying to lay in terms of rooting arenas

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of this size.

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and so being a similar venue size, they're very excited for us to have the hub online

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and be able to have those conversations because it makes a more natural fit for us to root with venues

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like that size than it would to say in Saskatoon or Edmonton. A lot of radius clauses come in that case,

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whereas in this one if we partner with venues of that size and that distance from us,

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then we'll have success in the names that we're going to attract. So in the industry it's all over the

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map in terms of what the ticket buyer is looking for, but definitely seeing demand

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for a larger higher caliber level of artist, especially in this community. Even at the

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theater, we program differently now in the last three years since I've been managing

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them. We haven't passed in that we know what the community wants. Typically, it's country

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music. It's, you know, 90s hits those kinds of things. So definitely, I think there's

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going to be uptake. Once we get everything online, and I do believe that our citizen and

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and the region area will be excited to travel to Lightminster instead of Edmonton, Saskatoon,

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for these kinds of events.

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You worship of Regis and I think one of the things that the city saw as a benefit to the

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partnership is two things I haven't mentioned is one is the success the feeders had over

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the last few years under Jen's leadership.

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We've gone from seeing a feeder that struggled to break even or at minimum on shows to being

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profitable across the board for the most part.

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And so that's giving us a lot of confidence that they understand the market of what people here in Lodman

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start looking for, and they're going to bring in the right people, but also some of the technical staff at the Vick Juba have

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arena experience. They've gone on tours with bands and things like that, and so there's they're not just theater people, they're large-show people,

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and so we're confident that they're going to be able to deliver in the new facility.

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Yeah. Councillor Lopez. Thank you, Mayor. Just a quick question. So, like, do we have

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roles and responsibilities like what the responsibilities are for the Vic Juva and what for the city staff?

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Because I know we have an event coordinator that's hired specifically for the energy hub. I just,

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I didn't see it in here that like the Vic Juva was going to be, like, these are going to be the

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city responsibilities. Is the Vic Juva's responsibilities? Yeah, that's correct. In the agreement we lay out

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are each of our roles and responsibilities.

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At a high level, the theater is responsible

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for all the technical, concert-related details,

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anything that's in industry detail.

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And our event coordinator and our facility manager

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and their staff will be responsible

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for the facility requirements.

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So ensuring setups and access to equipment

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and all that kind of stuff is available.

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So it's, yeah, we've divided the labor

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into parts that we feel comfortable.

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So like putting down the concert floor

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would be the city's responsibility.

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taking out the glass, setting up the chairs,

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providing lifts, those kinds of things.

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And then the Vick Juba, like on a concert,

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the three days of the concert,

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they'd be managing the rigging and the sound and lighting

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and establishing all those things.

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So now those costs are they in the cost of what the

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concert goes into or are those, they just were like.

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Those will be contractor costs per concert.

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So depending on the concert and the requirements of the artist,

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Yes, they'll fluctuate slightly, but those will be built into the budget of the concert

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that we'll set our recovery take costs for.

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Okay, perfect.

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Thank you.

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Councillor Wendy.

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Yeah.

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Thank you.

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I very much supportive of this agreement and the working relationship between the two parties

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and how it, I do see it as very much a benefit to both.

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I think it just comes down to kind of a little bit of what Councillor Lopez was talking about

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and just ensuring that we,

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when I think about the different concerts that might come,

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I do think that there could be a higher level of technical on one,

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and then maybe one is a little bit simpler.

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I don't know, I don't know these concerts very well.

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So I guess part of me is a little bit hesitant,

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with just a flat rate of 22,000 per concert,

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not knowing exactly what's built into that,

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So not knowing, you know, here's a number and we'll just, we'll just pay that and what that consists of and and hearing a bit more helps to clarify some of that which is, you know, you'll be out let's say nine days of concert support at the

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But if things are scheduled right, potentially that doesn't take away from any big shows it could hopefully land in amongst with the smaller things that wouldn't then take away from from higher dollar shows.

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So in some ways I think of it as you know.

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The big juba has all the knowledge has all the expertise is all the volunteer has the ticket and and should it be more of like a consulting service that each time has more of a specific cost.

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the cost worked out per concert and a contractor sort of thing that helps to be a little bit more specific on the dollars versus just a flat.

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And maybe 23,000 in the end is short than what it actually costs and we do pay more. But at least that way, I can say exactly look back and go, OK, that was exactly the costs coming from this vendor.

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the big Juba knowing that everything was invoiced at the correct amount from the dollar to the, you know, broke down and that sort of thing. So that's that's really my only concern. I think the 31,000 per year is a is a nice

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working relationship dollar value to for the victory, but to use to go ahead with with researching, procuring, identifying the market and everything that comes around with bringing something into a new venue.

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So there's that I'm okay with that just I think just a little bit wanting to know a little bit more

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details when it comes to dollar value and we're looking at per concert and that sort of thing and

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and then knowing that this is very new for our new arena that you know I think this is a three year

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contract was it or was it just is it three year yeah yeah so I didn't see that and so then maybe

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maybe a little bit hesitant also into stepping into a three-year contract when we're still

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maybe should be a one-year with possible extensions and that's where it's at.

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Thank you just add a couple things. I think the biggest challenge is the unknown, right?

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So we negotiated to a fee structure that we're both comfortable knowing that there's maybe some things we don't know.

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We felt like three years would give us enough time to really get our feet into the industry

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without making kind of shotgun decisions after just one or two concerts.

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But we also have language in our agreement that if we think it's really offside and we've

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done a year of concerts and it's just not working out then there's an opportunity to take a pause

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and evaluate it, make sure it's good for both sides.

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Yeah, I agree with that. I think we want everybody to have a good amount of time to kind

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of work out the peak values of a new everything. Yeah, I just, I don't know, I guess part of me

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just would like to see a little bit more specific numbers when it comes to the cost of event

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because that's where we're unknown and maybe, again, like I said, the 23,000 could be a small

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all not enough amount and we end up paying more per event because that's what's needed.

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So the, it's just to clarify and make sure we're on the same page, the money we're giving

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the big juba community leaders for their in-house skills, anything that we would have to contract

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would obviously be still an expense we'd have to pay outside of that.

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Next week at council, we're bringing forward some more detailed concert budgets to start

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talking about procurement of artists and so you will see a little bit more of what

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was into building the budget and that's so we've used some of that as well but this is for

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generally negotiations provided some details of what are some of the potential costs that they

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have versus the potential loss in revenue but the good thing about the music industry is

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you book really far in advance and so we think we can get to a place where our schedule and their

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schedule is well collaborated and so they don't have downtime and we're fitting it in to make sure

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we all get what we want but the numbers were based on costs that the

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theater believe that they're going to expense.

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I think that it's got some great

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benefits and I appreciate you talking about you know the value the

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Vick Juba has and there's been a lot of discussion in the community about you know

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the new facility replacing the Vick Juba and we're never going to replace the

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Vick Juba. Vick Juba is built and does a great job with about 550 seats if my

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numbers correct and you know we've hosted so many great events and we'll

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continue to host great events that fit that low-cal. But I think as Jen mentioned, you know,

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Grant Kessel, there's other artists out there that we can't, that the Vic can't make money

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at 550 seats, not without charging two arms on a leg and people are not prepared to pay for that.

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So I think that, you know, this is that next step. And it is going to be a learning process. There's

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no question comes to writing. I think you outlined that. There's questions when I appreciate where the

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The committee has been at both from the Victuba side as well as the city and I think when importance to I don't want to confuse the issue

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But the city does support the Victuba and we will continue to support the Victuba

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I hope from this Council and Council is going forward to ensure its viability

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So if we do pay a little bit then the 23,000 they make an actual dollar to that'll show up on their bottom line

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And they hopefully won't be coming with the left hand asking for more money from the city the following year

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So, it's one way of ensuring the success of the VecJuba, but also ensuring that we have as many tools to succeed with our local tools that we have being the staff, the management, the email list you have for clients to let them know about concerts.

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So, I think that's where I see some real benefits and the synergies of working together because I know there's been a concern in the community since this was discussed about having another venue in our city, but one much larger.

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I'm excited to hear that you'll be able to still use the VickJuba certainly for certain

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events, well, the other facility because again, that was another question, well, why are

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we having a duplication of services if we're not using the VickJuba?

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And if you can double your staff or have those trained part-time staff gen, I think that's

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terrific because people do get sick, people need vacation, you know that and I think anyone

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that's managed staff realizes that having someone to back up the crew is a good thing.

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So I see a lot of positives there's always the unknown and there is the unknown from the beginning of this project

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You know will people come to concerts and all the other things that I I have faith that people will I think when

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Jen and the city team and the whole team get together and say this is the act that they're going to bring

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You'll find excitement in our community and certainly you know we will be I don't want to say world class

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but it will be world-class for our size.

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I think that's the important part

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for playing in our league.

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We're not trying to compete with Saskatoon or Edmonton,

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but we will do a heck of a job in Lloydminster,

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as we always do, and I can't think of an event

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that has not been successful

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when the community pulls together.

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Be it summer game, is be it what's going on at the VecJuba,

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and all sorts of other things from the RBC Cup

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to the list that's long and endless.

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So I'm sure if the community comes together

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this will be very successful. Any other questions or comments?

331
00:28:03,400 --> 00:28:06,740
Thank you very much, Jen, for joining us. Thank you very much for bringing that forward executive

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manager Simpson. Moving on to 4.2 city manager. Thank you, Bishop, for item 4.2 quarterly financial

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report for period ending June 30, 2025. I'll ask executive manager of Del Walker to present.

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Good afternoon, Mayor and Council. Good afternoon, executive manager, Walker Ruck.

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The financial report is being presented to City Council for reviewing comments.

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Once the report is presented, it's posted to the City's website to ensure the public

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can access the information as part of the City's commitment to delivering open and transparent

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governance.

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So let's dive into it.

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So this is the quarterly financial report for the six months period ending June 30th.

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Our first statement is the statement of financial position.

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So this statement can be used to analyze the city's ability to finance future activities and ability to fulfill past commitments.

343
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In terms of financial assets, we can see that in comparison to last year at this time, there's about a 13.3 million dollar decrease.

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So I'll give you some context on that.

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The city's cash and short-term investments are considerably lower and they're about 36% lower compared to last year.

346
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The reason for this is because the city has deferred $25 million of debt draws for the

347
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Sonovus Energy Hub by prompting that cash through working capital.

348
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So this is a very intentional strategy we're using cash to float the construction costs

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in order to defer the principal and interest costs on debt to potentially obtain a favorable

350
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interest rate closer towards the end of the year.

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At this time, we've seen our potential return on investments sitting at about 4% and we

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know right now that the cost of borrowing is about 4.5%.

353
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So, in terms of our long-term investments,

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There's a slight increase in our long-term investments compared to last year.

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These investments are

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those that mature and over a year from the reporting date. So in 2026, we have 6 million that were

357
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mature from this section, another 6 million 27, and another 11 million in 2028. So this

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reiterates the importance of constantly monitoring our cash flow and making strategic laddered investments

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so that we have appropriate cash levels available today to fund certain construction costs, but also

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also to ensure that we are consistently getting a return on our cash reserves that are available.

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In terms of taxes receivable, so taxes receivable represents the barriers of taxes owing from tax fares.

362
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So $65 million of taxes, including education taxes, were levied in 2025 in May.

363
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And as of June 30th, 41 million of those taxes were outstanding,

364
00:31:00,840 --> 00:31:03,740
with an additional two and a half in a rears outstanding.

365
00:31:04,500 --> 00:31:07,640
By the payment due date of July 25th,

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over 92% of current year taxes were collected.

367
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So this is in line and on par with our historical collection rate,

368
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which is quite successful.

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In terms of trade and other receivables,

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this is relatively consistent to the prior year,

371
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but I just wanted to share a few interesting tidbits.

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We, on average, collect about 77% of our utility billing, which is part of the trade in other receivables, and we're continuously working on improving that collection rate by encouraging residents to sign up for paperless billing.

373
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We've to date in 2025, anticipate saving about 10,500 monthly on postage just based on the current customers that are signed up for paperless billing.

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So I thought I'd share that interesting stat with everybody while we were talking about

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utility billing receivables.

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So the main reason for the increase in 2025 in comparison to 2024 under trade and other

377
00:32:10,590 --> 00:32:17,030
receivables is mainly because we have the Alberta government, local government fiscal framework

378
00:32:17,030 --> 00:32:24,410
grant, which is $2.1 million receivable, but it's also offset by slight decrease in investment

379
00:32:24,410 --> 00:32:25,550
income receivable.

380
00:32:25,550 --> 00:32:30,150
So, waiting to get that grant, but we have a little bit less compared to last year

381
00:32:30,150 --> 00:32:31,610
in investment income receivable.

382
00:32:33,290 --> 00:32:41,590
Moving down to our financial liabilities, there is overall an 8.6 million dollar increase

383
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in financial liabilities compared to this point in time last year.

384
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I'm just going to cut to the chase and talk about the core reason for this increase.

385
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There's two reasons.

386
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The first one is you may note that we've moved our offsite levies from reserves over

387
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to be under financial liabilities.

388
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And so this has increased slightly compared to 2024.

389
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But more importantly under long-term debt, there's an increase of 6.4 million compared

390
00:33:13,090 --> 00:33:13,810
to last year.

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That's for the addition of about $10 million of debt for the snobus energy hub.

392
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And we repaid 3.6 of our debt overall since that point in time.

393
00:33:24,190 --> 00:33:30,470
So an increase of 6.4 million under our non-financial assets.

394
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We have an increase of 53.8 million dollars.

395
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The core reason for this is mainly because of the work in progress balance.

396
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We have for our capital projects, most notably the Snovus Energy Hub.

397
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There's 83 million dollars part of that 88 million dollars that's sitting

398
00:33:49,870 --> 00:33:55,190
in work in progress, so once the facility is at substantial completion, we will move

399
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that over to be under the tangible capital assets category.

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So this was a very brief overview of our statement of financial position.

401
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If I could stop you for a second, executive manager.

402
00:34:08,000 --> 00:34:12,360
The asset retirement obligations under financial liabilities increased by just about a million

403
00:34:12,360 --> 00:34:12,840
dollars.

404
00:34:13,180 --> 00:34:15,300
Can you give a little clarification to that?

405
00:34:15,700 --> 00:34:16,080
Absolutely.

406
00:34:16,280 --> 00:34:17,180
That's a great question.

407
00:34:17,180 --> 00:34:27,640
And we have increased the asset retirement obligation because we have an updated assessment of the cost to require the Centennial Civic Center.

408
00:34:28,240 --> 00:34:33,520
And so we felt as we learned that information, it was important to reflect that on our statement of financial position.

409
00:34:34,020 --> 00:34:34,520
Thank you.

410
00:34:34,780 --> 00:34:39,400
Just like any other facility or any other information that we receive, we will update the statements accordingly.

411
00:34:40,460 --> 00:34:41,400
Thank you very much.

412
00:34:44,360 --> 00:34:48,280
So I'll move on to our operating budget versus actual.

413
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This next statement is depicted by category, so I'll provide maybe a brief overview of what's

414
00:34:55,260 --> 00:35:03,180
happened in the quarter and then go into specific sections. So as of Q2, the city levied

415
00:35:03,180 --> 00:35:09,100
its property taxes, which increased our revenues substantially. This is normal, this happens

416
00:35:09,100 --> 00:35:15,580
every single year at this period in time. Most revenues are in line with projections. Some appear

417
00:35:15,580 --> 00:35:19,060
to deviate, but most have to do with timing, it's just the season.

418
00:35:20,500 --> 00:35:25,680
For example, under licenses and permits, you'll notice that we do business license

419
00:35:25,680 --> 00:35:29,920
renewals at the beginning of the year, so it's going to account for 100% of the business

420
00:35:29,920 --> 00:35:32,240
license for renewals.

421
00:35:32,800 --> 00:35:39,280
Another comment is around the LGCC memberships, so those are collected at the beginning of

422
00:35:39,280 --> 00:35:40,040
the golf season.

423
00:35:40,040 --> 00:35:42,040
and another reason why licenses and permits

424
00:35:42,040 --> 00:35:44,800
might be higher in comparison

425
00:35:44,800 --> 00:35:46,460
to some of the other revenue categories.

426
00:35:49,370 --> 00:35:51,170
Overall, in terms of expenses,

427
00:35:51,630 --> 00:35:53,450
they're trending a little bit lower

428
00:35:53,450 --> 00:35:54,590
for salaries and wages,

429
00:35:55,370 --> 00:35:57,550
sitting at about 47%.

430
00:35:58,330 --> 00:36:01,170
This is due to vacancies in certain departments.

431
00:36:02,030 --> 00:36:03,730
The next two categories,

432
00:36:03,970 --> 00:36:05,950
contracted services and goods and materials.

433
00:36:07,730 --> 00:36:10,770
This really varies depending on when certain items

434
00:36:10,770 --> 00:36:15,410
are purchased throughout the year. I do want to make a quick note on the cost of sales.

435
00:36:16,230 --> 00:36:21,470
So the cost of sales is directly correlated to when land sales occur so this could fluctuate

436
00:36:21,470 --> 00:36:26,550
depending on which land sales take place. But I will make a quick comment that the land division

437
00:36:26,550 --> 00:36:28,550
continues to show strength.

438
00:36:31,020 --> 00:36:34,620
There are seven lot deposits outstanding as of June 30th and I'll

439
00:36:34,620 --> 00:36:36,420
touch on that a little bit later on as well.

440
00:36:40,440 --> 00:36:43,160
Two other quick comments and then I'll dive into some

441
00:36:43,160 --> 00:36:46,960
some more detail here is under interest on long-term debt.

442
00:36:47,460 --> 00:36:53,620
So it's under budget as the Snovus Energy Hub draw for debt was

443
00:36:53,620 --> 00:36:58,780
budgeted to be 20 million, but we've only taken out 10 so far at the end of 2024.

444
00:37:00,280 --> 00:37:05,120
And then the wastewater treatment drawn number two, this will be the absolute final draw.

445
00:37:05,480 --> 00:37:09,380
We're just waiting for the last tally of the expenses to come through, but

446
00:37:09,380 --> 00:37:13,960
So we've also defer this to the end of 2025, for the same cash flow management practice

447
00:37:13,960 --> 00:37:16,880
is trying to get the lowest interest rate possible.

448
00:37:19,480 --> 00:37:25,700
Last but not least, under utilities, we're sitting at about 47%, so the carbon tax was removed

449
00:37:25,700 --> 00:37:31,700
effective April 2025, so we're hopeful that we could see a decrease in the cost of future

450
00:37:31,700 --> 00:37:33,880
fuel and utility costs.

451
00:37:35,560 --> 00:37:41,160
Oh, and last but not least, our Q2 is typically when we do record our transfers to reserves.

452
00:37:41,400 --> 00:37:45,700
It's just a big accounting exercise to record all of those entries.

453
00:37:45,700 --> 00:37:50,140
You'll see transfers to reserve are quite significant.

454
00:37:50,380 --> 00:37:54,440
There's still a few more to go, but those can't be done until the end of the year once we see

455
00:37:54,440 --> 00:37:56,200
what our true financial position is.

456
00:37:56,200 --> 00:37:57,140
So,

457
00:38:01,640 --> 00:38:08,960
overall, the city is sitting at 77% of revenue as expected to date, and we've spent

458
00:38:08,960 --> 00:38:13,540
46% of our operating budgeted expenses to date.

459
00:38:14,020 --> 00:38:20,420
So this has resulted in a surplus of just shy of $35 million, but that's to be expected

460
00:38:20,420 --> 00:38:23,560
and to be expended towards the end of the year.

461
00:38:27,770 --> 00:38:30,070
Are there any questions on this particular statement?

462
00:38:30,510 --> 00:38:32,050
Councillor, and Cheryl's, this isn't it?

463
00:38:32,050 --> 00:38:37,270
Sure. Thanks for worship. Can you just shed some light on the revenues of local improvements

464
00:38:37,270 --> 00:38:42,450
at 140 percent? What that includes and what's all in there?

465
00:38:43,450 --> 00:38:47,630
Yeah. Thank you for the question, Councillor Charles-Gufstisson. I can give you a very clear

466
00:38:47,630 --> 00:38:53,230
answer on that. We do let the local improvement taxes and then we just haven't performed

467
00:38:53,230 --> 00:38:58,150
the cancellation of certain taxes. So it's looking like a overstated at June 30th, but

468
00:38:58,150 --> 00:39:02,810
the cancellations actually took place in July, so it should be matching the exact budgeted

469
00:39:02,810 --> 00:39:07,890
amount. It's just a timing difference. Got it. But a lot of timing snapshots. Yeah, I apologize,

470
00:39:08,130 --> 00:39:09,770
and that's something that we'll rectify in the future.

471
00:39:14,610 --> 00:39:15,770
Certainly, Councillor Whiting. Thanks.

472
00:39:16,350 --> 00:39:22,990
You mentioned the cost of sales in which case when a land, a chunk of land a lot or something

473
00:39:22,990 --> 00:39:28,730
sells, that's when the cost of sales would increase due to the cost of that land through previous

474
00:39:28,730 --> 00:39:32,210
history of development. And then on the flip side of that, the revenue for those, does

475
00:39:32,210 --> 00:39:35,810
that come in on the user fees and sales of goods? Is that where that lies? Or where

476
00:39:35,810 --> 00:39:38,570
does the sale of land to the land division come in?

477
00:39:39,010 --> 00:39:43,110
Yeah, thank you for the question. I know we provide so many statements. It's difficult to

478
00:39:43,110 --> 00:39:48,970
understand sometimes where they're categorized. So in terms of land sales on the operating

479
00:39:48,970 --> 00:39:54,330
budget versus actual by category, land sales revenue would be categorized under user fees

480
00:39:54,330 --> 00:39:59,270
and sale of goods, and then if you're looking on the next statement, which will go through

481
00:39:59,270 --> 00:40:04,250
right away here, it would be categorized under planning and development revenue.

482
00:40:16,260 --> 00:40:16,740
I think so.

483
00:40:16,760 --> 00:40:17,320
There's no other questions.

484
00:40:17,480 --> 00:40:18,080
I'll keep going.

485
00:40:18,240 --> 00:40:19,540
Please note, hesitate to ask.

486
00:40:21,080 --> 00:40:26,720
When it comes to our operating budget versus actual by division, I'll briefly go through

487
00:40:26,720 --> 00:40:32,360
each division for revenue and expenses, and then if you have any questions, please let

488
00:40:32,360 --> 00:40:32,660
me know.

489
00:40:32,660 --> 00:40:38,900
So under revenue, we discussed municipal property taxes, property taxes were levied in May,

490
00:40:39,160 --> 00:40:44,580
and then penalties were applied on any outstanding balances on July 25th.

491
00:40:44,580 --> 00:40:52,360
So total municipal taxes levied were 49 million, 49 million, almost 50 million.

492
00:40:53,000 --> 00:40:57,020
And so we can see that reflected under the general government category.

493
00:40:57,020 --> 00:41:03,920
Other notable items worth mentioning under general government are franchise fees.

494
00:41:04,380 --> 00:41:08,920
So for the first six months of the year, we're sitting at about 54% of the annual budget

495
00:41:08,920 --> 00:41:10,020
for franchise fees.

496
00:41:10,920 --> 00:41:14,020
Our investment income is also represented under this category.

497
00:41:14,580 --> 00:41:18,620
So to date, we're sitting at 46% of our annual budget.

498
00:41:19,540 --> 00:41:24,980
It's been a combination of slightly lower interest rates than we expected, as well as not

499
00:41:24,980 --> 00:41:29,440
investing as much available cash, but we are hopeful by the end of the year that will

500
00:41:29,440 --> 00:41:32,300
be very close to our budgeted investment income target.

501
00:41:34,900 --> 00:41:41,480
Under expenses for general government, currently, we've incurred approximately about 54 percent.

502
00:41:42,480 --> 00:41:48,080
Some expenses are incurred once a year and they're paid throughout Q1 and Q2, a good example

503
00:41:48,080 --> 00:41:52,940
of this is insurance, and so we do expect to be on budget by the end of the year.

504
00:41:54,410 --> 00:42:04,050
Moving on to protective services, we've noticed that our CMP fines are 58% of their annual budget

505
00:42:04,050 --> 00:42:10,970
to date, but we have noticed that bylaw fines and photo rate earner fines are sitting a little bit

506
00:42:10,970 --> 00:42:18,130
lower bylaw fines at 38% and then photo rate earner fines at 30% of their annual budget.

507
00:42:21,570 --> 00:42:22,270
Last but not

508
00:42:22,270 --> 00:42:31,790
least under protective services. So, fire has incurred under the expenses, 39% of its annual

509
00:42:31,790 --> 00:42:37,030
budget as of June 30th. Just a reminder that the new fire model did not come into effect until

510
00:42:37,030 --> 00:42:44,150
July 1st in the later part of the year, so we'll see the expenses completely hit the budgeted

511
00:42:44,150 --> 00:42:45,950
target by the end of the year.

512
00:42:48,010 --> 00:42:49,930
Under transportation services,

513
00:42:52,430 --> 00:42:53,730
we can see our revenue

514
00:42:53,730 --> 00:42:57,250
was sitting at 128% of what we had budgeted.

515
00:42:57,490 --> 00:43:03,590
This is mainly due to an un- budgeted gain on a disposal of the unit, so I'm not sure

516
00:43:03,590 --> 00:43:09,330
if anybody recalls, but there was a unit, a fleet unit that was destroyed in a fire,

517
00:43:09,530 --> 00:43:18,750
and so based on the proceeds of that gain on that disposal, we had about $40,000, so that's

518
00:43:18,750 --> 00:43:21,710
reflected under the revenues for transportation services.

519
00:43:22,850 --> 00:43:30,130
Under this category as well, there are also development levies for roads, road infrastructure

520
00:43:30,130 --> 00:43:32,110
of about $560,000.

521
00:43:35,730 --> 00:43:40,330
Under expenses for transportation services, relatively on target and expect

522
00:43:40,330 --> 00:43:42,230
to be on budget by the end of the year.

523
00:43:44,790 --> 00:43:47,270
For environmental services, we're sitting

524
00:43:47,270 --> 00:43:54,290
at 52% of our revenue to date. We're seeing a bit of an increase in usage for residential

525
00:43:54,290 --> 00:44:11,370
But almost on par for every other type of water type, whether it's commercial water sales, raw water sales, and then with our third party partners terms of expenses currently sitting at about 37% to expenses to date.

526
00:44:13,650 --> 00:44:23,050
The majority of this reason is because we don't budget or we don't transfer all of our transfers to reserves until the end of the year for environmental services.

527
00:44:23,050 --> 00:44:34,670
So this is a practice that we've, the city has always adopted and we're going to look to move that quarterly just so that Council on the public can better understand the profitability under that fund.

528
00:44:39,730 --> 00:44:49,450
First social services. So this is on schedule and as expected social services is sitting at 57% of the revenue budget to date.

529
00:44:50,010 --> 00:44:55,330
This is mainly because we've received the first two installments of the annual Alberta FCS grant.

530
00:44:55,330 --> 00:44:57,150
but we've also expended.

531
00:44:57,530 --> 00:44:59,950
You can see here 66% of...

532
00:45:00,000 --> 00:45:25,140
This is the budget to date. This is because we typically transfer out to other organizations. We do 75% up front. And then once those third party organizations complete the outcomes desired for their programs, then they get the remaining 25%. I also want to make a quick note here that under the expenses for, or under, I apologize.

533
00:45:28,960 --> 00:45:32,760
Under the expenses, there was a transfer of 172,000.

534
00:45:32,760 --> 00:45:38,200
$1,000 to third parties and this is from grant funds that the city successfully received

535
00:45:38,200 --> 00:45:42,980
and did not budget for through the building safe community fund so that was an additional

536
00:45:42,980 --> 00:45:47,100
expense that we didn't revenue and expense that we didn't have on the books.

537
00:45:50,640 --> 00:45:55,200
Under planning and development, we talked a little bit about land sales but we can see

538
00:45:55,200 --> 00:46:02,100
we're sitting at 149% of our revenue to date so for land division which is the revenues

539
00:46:02,100 --> 00:46:04,740
These are and expenses are represented under this category.

540
00:46:05,500 --> 00:46:10,020
There have been four residential and three industrial sales in the first six months of the year.

541
00:46:10,720 --> 00:46:17,140
And then the city also has seven deposits on the books for future sales at June 30th.

542
00:46:17,280 --> 00:46:18,760
So land division is starting to move.

543
00:46:23,940 --> 00:46:27,600
There's a correlation between the land sales and obviously the cost of sales.

544
00:46:27,600 --> 00:46:31,840
So you'll see that move up or down depending on how the land division performs.

545
00:46:31,840 --> 00:46:39,860
Also represented under this category is true planning and development costs and revenues and expenses.

546
00:46:40,740 --> 00:46:46,020
So currently the planning and development team has incurred 49% of their budget expenses

547
00:46:46,020 --> 00:46:49,960
to date and expect to be on target towards the end of the year.

548
00:46:52,630 --> 00:46:55,330
Or our recreation and culture team.

549
00:46:55,990 --> 00:47:02,190
So in the first six months, the major recreation facilities have earned 67% of their annual budget.

550
00:47:03,150 --> 00:47:09,170
Some departments see higher revenue in the spring and the summer, some departments will see higher revenue in the fall and the winter.

551
00:47:10,090 --> 00:47:17,750
I've noted that the LGCC sells their memberships at the beginning of the year, so we see an increase at the beginning of the year for that reason.

552
00:47:19,850 --> 00:47:29,890
There are also accounted under revenues, just over $1 million in transfers from reserves that are supporting the operating budget.

553
00:47:29,890 --> 00:47:40,030
This is mainly because as part of our budget, we strategically didn't spend $926,000 in 2024

554
00:47:40,710 --> 00:47:46,070
on principal and interest costs for the snobus energy hub and so we transferred that over

555
00:47:46,070 --> 00:47:46,830
to 2025.

556
00:47:47,350 --> 00:47:53,490
So I just want to be very clear about the majority of that $1 million is related to a strategy.

557
00:47:53,630 --> 00:47:56,510
We didn't spend it last year so we're going to include it in this year's budget.

558
00:47:58,270 --> 00:48:09,850
Under expenses, to date, 47% of their budget has been expended, and the majority of their transfers to reserves have been recorded.

559
00:48:14,670 --> 00:48:17,510
Are there any questions about any particular division?

560
00:48:17,910 --> 00:48:18,490
Councillor Opus.

561
00:48:19,150 --> 00:48:24,630
Just one question on the planning and development. When we sell a lot, and we, with that builder incentive program on,

562
00:48:24,630 --> 00:48:32,230
How do we track the sale of that? Do we put it as a sale, and then put it as revenue, or do we take the revenue once that that house is sold?

563
00:48:32,950 --> 00:48:42,770
Yeah, so with accounting practices, we do have to take into account the deposit, and it's recorded as a liability, and until title transfers, we can't record some of the revenue.

564
00:48:42,910 --> 00:48:45,330
So I can provide a more specific answer.

565
00:48:46,650 --> 00:48:53,170
No, I'm good with that. I just, I didn't know if it was, if because we, you have to correct me if I'm wrong here.

566
00:48:53,170 --> 00:49:03,010
But we have to transfer title to them, prior to them paying for it correct, is if they need to get a mortgage or anything like that, they need to have title on that lot.

567
00:49:03,430 --> 00:49:08,770
So if it's dependent on when the title is transferred.

568
00:49:09,210 --> 00:49:13,750
So when the city holds the title and owns the property, we can't record any revenue.

569
00:49:13,890 --> 00:49:16,950
It would be at the time we transfer that title to the owner.

570
00:49:16,950 --> 00:49:22,310
Correct. Okay. No, just I just didn't know if it was it was marked as an expanse or if it was in the revenue

571
00:49:22,310 --> 00:49:24,430
But no, that makes sense. Thank you

572
00:49:24,950 --> 00:49:26,590
Question comes without check. Yeah, thank you

573
00:49:26,590 --> 00:49:33,130
So it occurred partway through this this question anyways, but I'm aware of a one property that is trying to be sold

574
00:49:33,130 --> 00:49:37,150
But it has one point three million dollars of offsite levied that that haven't been paid to the city

575
00:49:37,150 --> 00:49:38,550
How do we account for that in this?

576
00:49:41,080 --> 00:49:45,560
Can you repeat that sure? There's a property for sale and in the city and and it was

577
00:49:45,560 --> 00:49:49,200
And they still owe us, I think, 1.3 million offsite levies.

578
00:49:49,240 --> 00:49:50,120
How do we track that?

579
00:49:50,380 --> 00:49:53,560
Or is there a part of this budget, is a separate budget or?

580
00:49:54,480 --> 00:49:58,560
So with development levies, just because they are done on a contractual basis,

581
00:49:58,760 --> 00:50:02,040
we typically don't budget for them in our operating budget.

582
00:50:02,240 --> 00:50:12,780
So you may notice on some of the other statements, I'll point out very quickly here on our operating budget versus actual, the first one.

583
00:50:14,380 --> 00:50:20,540
for development levies, you'll notice that the budget in 2025 is zero just because it is based on contractual agreements.

584
00:50:20,800 --> 00:50:20,900
Okay.

585
00:50:21,080 --> 00:50:33,660
And so within that contractual agreement, obviously if there are amounts due to the city for development levies, then those would be due upon due before any type of other transaction or title could be transferred.

586
00:50:33,660 --> 00:50:39,340
Okay, because I mean I know we have arrangements with level A developers or major developers versus others

587
00:50:39,340 --> 00:50:44,960
And so I mean, there's multiple tracking as those that simply haven't paid it to those that are paying over time to those

588
00:50:44,960 --> 00:50:49,880
Need to pay as they go kind of think so I just wondered where it fit in on with so certainly I am generalizing

589
00:50:49,880 --> 00:50:53,660
So it does come down to what is based on the contract. There's also

590
00:50:54,380 --> 00:51:02,400
Policies in place depending on the tier of developer but the contract will stipulate in line with the policy how we collect those development levies and

591
00:51:02,400 --> 00:51:05,760
in the terms and conditions on how the transaction will be handled.

592
00:51:06,400 --> 00:51:07,280
Okay, thank you.

593
00:51:10,700 --> 00:51:13,260
There were just even terms of how we budget for land division.

594
00:51:13,260 --> 00:51:22,040
So it's showing well right now but we don't always, we only budget for like one commercial lot or one industrial lot and three residential.

595
00:51:22,280 --> 00:51:25,440
So it's not like we forecast out for the entire year.

596
00:51:25,700 --> 00:51:34,520
So the budget to actual is kind of deceiving in a way because we don't forecast out the seven lots plus the other four.

597
00:51:34,520 --> 00:51:38,380
or like the last couple of years we've only sold two to three residential lots so that's

598
00:51:38,380 --> 00:51:44,420
kind of why we budget low, obviously hope for high, but just there's a reason why the

599
00:51:44,420 --> 00:51:49,380
numbers are low on the budget side compared to what the actuals are.

600
00:51:50,620 --> 00:51:57,040
Appreciate that. Any other questions or if we continue to move on? I think we're going

601
00:51:57,040 --> 00:52:03,820
to continue, please. Thank you, Mayor. As our financial package, we do offer under Appendix

602
00:52:03,820 --> 00:52:08,520
to another way of looking at the operating budget versus actual and that would be by fund.

603
00:52:09,120 --> 00:52:13,840
So there are three different statements at the back that show you our taxation fund,

604
00:52:14,400 --> 00:52:17,260
the land division fund, as well as the utility fund.

605
00:52:23,630 --> 00:52:25,770
I'm going to move on to our reserve forecast.

606
00:52:27,290 --> 00:52:34,010
So the reserve forecast ending December 31st, 2025 assumes that all budgeted projects are

607
00:52:34,010 --> 00:52:42,850
completed as of December 31st, 2025 means all the work is done and all approved draws to and from reserves occur.

608
00:52:43,070 --> 00:52:47,630
Now sometimes life doesn't work out that perfectly, but that's what we assume in our forecast just so

609
00:52:47,630 --> 00:52:52,970
that we can have the most conservative approach and understand what our financial position could be.

610
00:52:53,470 --> 00:53:02,230
So at December 31st, 2025, we anticipate that restricted reserves will be maintained at $909,846.

611
00:53:02,230 --> 00:53:12,950
but we can see under our restricted reserves decline from 58.4 million down to 39.3 million.

612
00:53:14,090 --> 00:53:23,330
And so this decrease was anticipated and planned for as part of our strategy to fund not only our operating budget but also our capital work.

613
00:53:23,510 --> 00:53:30,650
And we're continuing to work on our strategic use of reserves as we embark on a long-term strategic planning initiative.

614
00:53:30,650 --> 00:53:37,030
And as we plan out more of our capital work over the long term, we'll have a better idea on how to plan out our reserves as well.

615
00:53:37,230 --> 00:53:43,790
So we look forward to bringing forward a reserve policy this fall that will discuss some of the outcomes of that work.

616
00:53:47,030 --> 00:53:54,870
Under our reserve funding verification, our total liquid assets, so that would be our cash and our short-term and long-term investments.

617
00:53:55,270 --> 00:54:00,230
As of June 30th, we're sitting at 64, just a little over 64 million.

618
00:54:00,230 --> 00:54:07,410
However, the total reserve balance was sitting at $70 million, $70.7 million.

619
00:54:08,530 --> 00:54:13,490
So we can see that total liquid assets are just shy of what our total reserve balance

620
00:54:13,490 --> 00:54:14,250
this should be.

621
00:54:14,430 --> 00:54:19,450
But I'll just remind that this was part of our strategic cash flow management strategy,

622
00:54:20,530 --> 00:54:26,390
deferring some of using some of our cash on hand to defer a draw on debt for the Snovus

623
00:54:26,390 --> 00:54:32,610
energy hub. And it's just a bit of a timing difference. By July 31st, I can assure you

624
00:54:32,610 --> 00:54:37,650
that already we do have the total liquid assets available to cover our reserve balances.

625
00:54:38,130 --> 00:54:44,150
So it was a pre-planned and known shortage, but that's just due to the timing of our cash

626
00:54:44,150 --> 00:54:49,450
flows. And I can assure you by December 31st, we know that our reserves will be well adequately

627
00:54:49,450 --> 00:54:50,330
and well-funded.

628
00:54:57,000 --> 00:54:59,800
If there are no questions on that one, I'll move on to our.

629
00:54:59,800 --> 00:55:00,560
Councilor Vance.

630
00:55:01,140 --> 00:55:01,340
Thank you.

631
00:55:01,520 --> 00:55:06,700
Yeah, just regarding that, having the less total liquid assets than the total reserves,

632
00:55:06,880 --> 00:55:13,040
is that a common municipality practice that you've seen across the board where they can

633
00:55:13,040 --> 00:55:16,400
hold off on expense like that till there's favorable market conditions?

634
00:55:16,900 --> 00:55:18,640
Thank you for the question, Councilor Vance.

635
00:55:19,260 --> 00:55:23,760
I haven't seen many other municipalities report on whether or not their reserves are funded

636
00:55:23,760 --> 00:55:24,380
in this way.

637
00:55:24,580 --> 00:55:28,900
Now, we can go and look at their financial statements and see whether or not they have the

638
00:55:28,900 --> 00:55:34,000
name available cash balance. Lloyd Minster is a little bit more transparent in putting it

639
00:55:34,000 --> 00:55:39,720
out there in this manner. Now most municipalities would manage their cash flow to suit their needs,

640
00:55:39,940 --> 00:55:46,080
and so I could put forward some analysis if you wish to evaluate how they manage. But I would say

641
00:55:46,080 --> 00:55:54,140
it is very common to manage cash to suit the needs of the business and also keep a close eye on whether

642
00:55:54,140 --> 00:55:57,360
there are not those reserves are funded several years ago.

643
00:55:57,480 --> 00:56:01,620
The city was not sufficient in adequately funding

644
00:56:01,620 --> 00:56:04,220
their reserves and as a consequence,

645
00:56:04,220 --> 00:56:06,820
had to write down a lot of their reserve balances.

646
00:56:07,080 --> 00:56:08,740
So we like to keep a close eye on it.

647
00:56:08,800 --> 00:56:09,060
For sure.

648
00:56:09,480 --> 00:56:10,060
Okay, thank you.

649
00:56:17,230 --> 00:56:18,510
Okay, moving on to debt.

650
00:56:19,430 --> 00:56:21,970
So our debt payments and principal forecast.

651
00:56:22,630 --> 00:56:27,410
So the first graph is showing the city's annual debt payments

652
00:56:29,070 --> 00:56:31,650
four casted over the next 10 years.

653
00:56:32,930 --> 00:56:35,150
So there are three different lines, I'll draw your attention to.

654
00:56:35,250 --> 00:56:37,290
The one in brown is the debt service limit.

655
00:56:37,450 --> 00:56:39,810
This is set out by legislation and it changes.

656
00:56:40,070 --> 00:56:43,650
It's 0.25 times our annual revenue.

657
00:56:43,930 --> 00:56:48,310
So as our revenue grows over time or changes over time, we factor that in.

658
00:56:48,950 --> 00:56:51,090
And so does our debt service limit.

659
00:56:51,710 --> 00:57:03,810
In blue is the existing debt that the city has bylaws on and has currently drawn and then the line in yellow is the existing plus the projected debt.

660
00:57:04,270 --> 00:57:08,030
So once we pull that debt, it becomes part of the existing balance.

661
00:57:08,470 --> 00:57:12,790
If we haven't pulled on it yet or haven't drawn the debt, it's still part of the blue line.

662
00:57:12,790 --> 00:57:22,890
So as of 2025, our debt payment forecast is 5.97 million, and then we anticipate this

663
00:57:22,890 --> 00:57:29,090
increasing to 8.76 million in 2026.

664
00:57:29,730 --> 00:57:34,090
Now we've outlined below, and I'll go through that in a moment here, but we've outlined below

665
00:57:34,090 --> 00:57:38,670
all of the different debentures that are currently existing, as well as the ones that are projected

666
00:57:38,670 --> 00:57:40,770
and included in that line item.

667
00:57:40,770 --> 00:57:46,490
We'll just briefly go through our debt principal outstanding forecast.

668
00:57:46,970 --> 00:57:54,070
So similar to the debt payment limit, the city cannot exceed a total debt outstanding

669
00:57:54,070 --> 00:57:59,650
limit which is 1.5 times the consolidated annual revenue excluding capital grants and

670
00:57:59,650 --> 00:58:00,710
contributed assets.

671
00:58:01,810 --> 00:58:04,610
So the brown line is the legislative debt limit.

672
00:58:04,610 --> 00:58:07,750
The city does have a debt management policy that

673
00:58:07,750 --> 00:58:14,510
it creates a self-imposed debt limit of 75% rather than 100%.

674
00:58:14,510 --> 00:58:20,790
And so that would be the line in green in blue would be our existing debt

675
00:58:20,790 --> 00:58:26,110
outstanding over time and then in yellow would be our existing plus projected debt

676
00:58:26,110 --> 00:58:27,330
outstanding over time.

677
00:58:27,330 --> 00:58:38,230
So, in 2025, at the end of 2025, our current outstanding debt is $58.67 million and then

678
00:58:38,230 --> 00:58:46,890
we anticipate if we draw on all of the existing and projected debt, we would be sitting at $106.9

679
00:58:46,890 --> 00:58:47,250
million.

680
00:58:53,860 --> 00:59:00,240
So, if all the approved projects proceed in 25, we're forecasting to add about $48 million

681
00:59:00,240 --> 00:59:06,180
dollars from the following adventures. So just about 3.8 million for the final costs of

682
00:59:06,180 --> 00:59:14,000
the wastewater treatment plant. The landfilled building would be 4.6 million. We still have

683
00:59:14,740 --> 00:59:21,500
on our books, but no bylaw has been passed yet for the LGCC maintenance shop at 3.1 million,

684
00:59:21,760 --> 00:59:26,640
as well as the Northeast effluent line for 6.4 million. And last but not least,

685
00:59:26,640 --> 00:59:32,620
based the Snovus Energy Hub for a $30.4 million, which is $30.4 million.

686
00:59:34,680 --> 00:59:37,400
So in the last table is our Dependenture Summary.

687
00:59:38,000 --> 00:59:43,100
And we've tweaked this just a little bit to be very transparent on the existing debt

688
00:59:43,100 --> 00:59:48,200
outstanding and that provides a table of where we forecasted to be by the end of the year.

689
00:59:50,000 --> 00:59:57,000
We've also included the debt that has been approved in budget by Council, whether it has

690
00:59:57,000 --> 00:59:59,880
a bylaw or not, but because it has been improved as

691
01:00:00,000 --> 01:00:13,440
Part of the budget, we've included it as part of the table. I will just make a quick note that we will be paying off. One of our adventures this year, and that would be for the outdoor pool. And the total amount board of $350,000 will be completely paid off.

692
01:00:21,420 --> 01:00:21,980
Any questions?

693
01:00:25,070 --> 01:00:39,210
Okay. Moving on to our last section. We have our capital budget versus actual overview. So in 2025, there are 10 projects complete that were completed.

694
01:00:39,210 --> 01:00:50,030
on schedule. We have 103 capital projects are currently in progress. 85 are on schedule and we have

695
01:00:50,030 --> 01:00:56,670
one project on hold and then under the not started category we have 12 that are on schedule meaning

696
01:00:56,670 --> 01:01:01,750
that they are take to take place a little bit later this year and then we have seven that are on hold.

697
01:01:01,750 --> 01:01:11,050
So total of 132 capital projects, the current actual amount to expended to date is 19.8 million

698
01:01:11,050 --> 01:01:19,190
of our total capital budget of 92 million. So we've effectively spent 22% to date. This is

699
01:01:19,190 --> 01:01:25,390
very much in line with what we've spent last year. At this point in time last year, about 17% was

700
01:01:25,390 --> 01:01:26,670
spend to date. So,

701
01:01:30,350 --> 01:01:35,310
the top projects by dollar value, just to go over briefly and then we'll

702
01:01:35,310 --> 01:01:44,670
get into some details, is the Snovis Energy Hub for $33.9 million. We have the Northeast

703
01:01:44,670 --> 01:01:52,250
effluent line for $7.5 million. The landfill operating building entrance and scale house for $4.6 million.

704
01:01:53,370 --> 01:01:57,370
Lagoon, the wastewater treatment plant, Lagoon de-sludging for 3.9 million.

705
01:01:58,330 --> 01:02:04,390
And then the Northwest drainage channel phase 4 of 3.6 million.

706
01:02:04,590 --> 01:02:08,730
So those would be the top five projects by dollar value in 2025.

707
01:02:12,350 --> 01:02:20,330
So this next section is our capital budget versus actual detailed list by project.

708
01:02:20,330 --> 01:02:26,850
So we've invited our project managers or leadership who are available to answer any questions

709
01:02:26,850 --> 01:02:28,550
on any specific projects.

710
01:02:29,350 --> 01:02:34,050
They can answer questions around their current status, the actual expenses to date.

711
01:02:35,800 --> 01:02:42,330
So I'll just briefly give a rundown on the legends in the list and then for any questions

712
01:02:42,330 --> 01:02:47,690
that you may have, Council, we can certainly invite up the project manager who can speak

713
01:02:47,690 --> 01:02:48,570
best to the project.

714
01:02:48,570 --> 01:02:57,730
So just as a quick legend, any of the color coded projects that don't have any highlight on them, they are considered complete.

715
01:02:58,890 --> 01:03:01,950
Any that are highlighted in light blue would be in progress.

716
01:03:02,870 --> 01:03:11,850
And then any in dark blue would be not started. So it's very easy to see exactly which project is at which state as well as how much has been spent today.

717
01:03:13,030 --> 01:03:18,110
So now I'll invite if you have any questions about any specific projects, we'll call up

718
01:03:18,110 --> 01:03:19,090
the relevant individual.

719
01:03:22,220 --> 01:03:30,140
Seconder manager, you talked about seven projects on hold, I believe this year, and that

720
01:03:30,140 --> 01:03:31,360
are not started.

721
01:03:32,120 --> 01:03:36,720
Do we believe that those seven projects may still make it through the budget, or are they

722
01:03:37,300 --> 01:03:39,360
good chance they're going to get deferred to 2026?

723
01:03:39,940 --> 01:03:42,040
I think it's dependent on the projects.

724
01:03:42,040 --> 01:03:45,760
So if there's one in particular, you'd like to ask a question on, then we can go through.

725
01:03:46,740 --> 01:03:52,980
Okay, so they're hoping to get that's that's the question is do we hope to get to the seven that are on hold right now?

726
01:03:53,520 --> 01:03:55,120
I think it's dependent on the project.

727
01:03:55,500 --> 01:03:55,660
Okay.

728
01:03:57,180 --> 01:03:58,420
Second manager, staying?

729
01:03:58,940 --> 01:03:59,820
Yeah, thank you, Your Worship.

730
01:04:00,220 --> 01:04:01,240
Good afternoon, council.

731
01:04:01,880 --> 01:04:08,000
Just a couple to point out that likely won't the landfill historical closure.

732
01:04:08,980 --> 01:04:25,340
We've been waiting for funding to support that closure program for multiple years now and not looking like we're going to get that funding again this year so that one won't be going forward as well as the fiber line out at the river intake.

733
01:04:26,080 --> 01:04:32,280
I do believe that project fell through and there was an opportunity for us to maybe connect to a line.

734
01:04:32,280 --> 01:04:37,920
I think the main project has been put on hold or putting it off so that one likely won't go forward as well

735
01:04:37,920 --> 01:04:45,240
So the landfill closure that are we waiting on a provincial grant potentially? That is yeah

736
01:04:45,760 --> 01:04:46,800
Okay, thank you

737
01:04:49,680 --> 01:04:55,160
Counselor Charles Gustasson. Hi, thank you. I just wanted to ask if the project list includes

738
01:04:55,980 --> 01:04:59,520
2024 uncompleted projects or the projects that were

739
01:05:00,740 --> 01:05:05,000
Noted in the table in Appendix one or is it just showing 2025s?

740
01:05:05,000 --> 01:05:09,840
It would be inclusive of any projects that were carried over from prior years.

741
01:05:10,180 --> 01:05:14,320
So yes, it would include 24 or any years prior to that, that weren't completed.

742
01:05:14,740 --> 01:05:17,420
I wonder if it would be helpful to know which ones are lagging behind.

743
01:05:19,260 --> 01:05:27,040
There's 22 not started from 2024, but from the table I'm not able to discern which ones

744
01:05:28,400 --> 01:05:29,320
are aren't.

745
01:05:30,200 --> 01:05:31,120
That's a great comment.

746
01:05:31,340 --> 01:05:31,740
Thank you.

747
01:05:31,960 --> 01:05:34,320
We'll look at that and see how we can do that a little bit more.

748
01:05:37,360 --> 01:05:44,500
It would be interesting to know which ones are lagging and then we'd be able to ask the appropriate manager why?

749
01:05:45,460 --> 01:05:52,280
That's a great question. I will give you a quick tip if you look under the detailed list by project number.

750
01:05:52,560 --> 01:05:56,940
So the first two digits of the project number indicate the start year of the project.

751
01:05:57,300 --> 01:06:00,300
Yes, I have been told that before I should have remembered that, but thank you.

752
01:06:00,300 --> 01:06:01,840
We'll make a little legend in a note.

753
01:06:02,640 --> 01:06:19,740
It doesn't necessarily 100% mean that though in some cases if the project was given a number say in 2023 but was not approved in the budget until 2024 or 2025 then that project could change the number may not have changed.

754
01:06:19,980 --> 01:06:22,160
So in general, that comment is correct.

755
01:06:22,400 --> 01:06:28,960
It's just there is a couple of things in there that may not be 100% accurate for council.

756
01:06:33,460 --> 01:06:38,600
And also these graphs and charts here, they only include budgetary items correct.

757
01:06:38,820 --> 01:06:44,460
There's non-budgetary or non-budgetary items aren't included in these projects, or do they get included?

758
01:06:45,400 --> 01:06:46,940
Can you clarify your question?

759
01:06:47,160 --> 01:06:57,300
Like, any project that we approved that wasn't originally in the projected budget that we approved throughout the year.

760
01:06:57,800 --> 01:06:59,840
Did those go into these graphs as well?

761
01:06:59,840 --> 01:07:05,040
Oh, I totally understand your question. So if council approves a project throughout the year

762
01:07:05,040 --> 01:07:09,860
But it wasn't as part of the original budget. Is it included in this list? The answer is yes, it is

763
01:07:09,860 --> 01:07:18,760
So any council approved motions throughout the year up to June 30th would be reflected under the operating budget or reflected under the capital

764
01:07:18,760 --> 01:07:20,600
Okay, okay. Thank you

765
01:07:27,290 --> 01:07:28,670
Councillor Charles Gustin

766
01:07:29,910 --> 01:07:32,570
This is a question for transportation services

767
01:07:34,430 --> 01:07:37,150
is maybe it's a question of how you do business,

768
01:07:37,450 --> 01:07:41,570
but why is it that there are so many trucks

769
01:07:41,970 --> 01:07:43,550
that are, say, in progress,

770
01:07:44,210 --> 01:07:49,650
but say no, like there's no variance budget,

771
01:07:50,510 --> 01:07:51,690
showing that this in progress,

772
01:07:51,870 --> 01:07:54,470
is it a matter of the fact that you buy it at the moment,

773
01:07:54,670 --> 01:07:56,510
or the fact that you sell it, how does that work?

774
01:07:57,010 --> 01:07:57,690
Yeah, thank you.

775
01:07:57,870 --> 01:07:59,230
It's a really good question.

776
01:08:00,310 --> 01:08:06,890
When we order vehicles or equipment, we mark that as in progress, but we don't actually

777
01:08:06,890 --> 01:08:09,750
pay the invoice until the equipment is delivered.

778
01:08:10,530 --> 01:08:15,810
So everything's been ordered and we'll be waiting on deliveries, whether that happens between

779
01:08:15,810 --> 01:08:21,150
now or in December and sometimes those carry over into the following year depending on delivery

780
01:08:21,150 --> 01:08:21,530
dates.

781
01:08:21,810 --> 01:08:21,950
Yeah.

782
01:08:22,130 --> 01:08:22,530
Follow-up.

783
01:08:23,290 --> 01:08:26,770
Is there a particular type of year that you normally do that and that's why it's not showing

784
01:08:26,770 --> 01:08:27,250
just yet?

785
01:08:29,450 --> 01:08:36,050
I'm looking at 300 transportation service under fleet services and there's all the budgets

786
01:08:36,050 --> 01:08:41,770
of all the trucks and equipment and nothing in the actual, so I guess it hasn't been spent

787
01:08:41,770 --> 01:08:42,090
yet.

788
01:08:42,810 --> 01:08:49,570
But is it just that you usually purchase in Q3, Q4, or it just happened to work out that way

789
01:08:49,570 --> 01:08:50,130
or?

790
01:08:50,710 --> 01:09:00,750
Yeah, usually purchases start in Q1, February, March, and then deliveries usually come August, September, October, depending on that.

791
01:09:00,770 --> 01:09:02,770
They're on order and now they're going to open the fall.

792
01:09:02,970 --> 01:09:03,250
That's right.

793
01:09:03,470 --> 01:09:04,350
Got it. Thank you.

794
01:09:06,390 --> 01:09:18,030
And certainly with fleet, we've just getting a little bit better where we've certainly experienced over the last number of years since COVID deliveries have been more challenging than from the order dates than what we usually experience.

795
01:09:22,630 --> 01:09:27,650
I just want to go back to, I was having a sidebar with Councillor Lopez on this one.

796
01:09:27,970 --> 01:09:35,690
The debenture summary list that is there, we see that and I understand that we can approve

797
01:09:35,690 --> 01:09:40,370
a by-law for borrowing and then they're not actually borrow until the time is actually

798
01:09:40,370 --> 01:09:41,370
come or needed.

799
01:09:41,870 --> 01:09:45,510
And I think it's just a matter of kind of formatting and that sort of stuff of the debenture summary

800
01:09:45,510 --> 01:09:49,930
And maybe a little bit of transparency,

801
01:09:50,350 --> 01:09:54,130
like the shaded out areas looks like we're maybe hiding something or something like that.

802
01:09:54,210 --> 01:09:56,750
But there's nothing, it's just because there's nothing in those fields, is that correct?

803
01:09:57,070 --> 01:10:00,330
And then also because it says amount borrowed as in past tense,

804
01:10:00,330 --> 01:10:04,410
that it looks like we did borrow it, but we haven't actually borrowed it.

805
01:10:04,490 --> 01:10:07,390
We've just approved a borrowing by law.

806
01:10:07,630 --> 01:10:10,330
In which case then it kind of is a bit confusing.

807
01:10:10,330 --> 01:10:15,690
Thank you, Councillor Wedding. Yes, I appreciate the comments around the formatting.

808
01:10:15,970 --> 01:10:20,870
We can make some changes to that. You are correct because it is shaded out means that

809
01:10:20,870 --> 01:10:25,790
we have not borrowed for these amounts. And I appreciate the reference to the being

810
01:10:25,790 --> 01:10:30,570
under the amount borrowed. It has not been borrowed. So we'll segregate that a little bit differently

811
01:10:30,570 --> 01:10:31,090
next time.

812
01:10:38,380 --> 01:10:40,140
Any other questions on the capital list?

813
01:10:40,140 --> 01:10:57,580
We will likely be getting a third quarter financial guest into likely October, November, and that should hopefully see a lot of the capital purchase certainly, especially for fleet and a lot of the projects getting near project wrap up, I would think other than the last of construction.

814
01:10:59,560 --> 01:11:03,960
Yeah, thank you, Your Worship. For most of our capital projects, such as

815
01:11:03,960 --> 01:11:08,560
stream improvement program, wastewater, or waste water. Sorry, that was still in my head.

816
01:11:08,660 --> 01:11:14,080
But water sewer replacement program, those projects are are doing really well.

817
01:11:14,520 --> 01:11:18,340
We've had a really good construction season, so we're anticipating those to be

818
01:11:18,340 --> 01:11:24,860
completed on time prior to season change. There's some other projects that we're

819
01:11:24,860 --> 01:11:31,500
We're waiting for fall early winter to start those from a storm perspective.

820
01:11:31,740 --> 01:11:37,620
It gives us a better ability to manage the water inflow, whether those get completed

821
01:11:37,620 --> 01:11:42,160
prior to December 31st or if they have to carry over into the new year, we'll provide that

822
01:11:42,160 --> 01:11:45,760
report in a quarter four when that gets reported to council.

823
01:11:46,480 --> 01:11:46,780
Thank you.

824
01:11:47,760 --> 01:11:52,540
Just the one question about the Sonoma Energy Hub Zamboni purchase has unstarted.

825
01:11:52,540 --> 01:11:56,540
We would know we're looking at an opening date of this and that was energy hub.

826
01:11:57,060 --> 01:12:00,500
Is there been some movement on that purchase towards that boney?

827
01:12:04,230 --> 01:12:10,950
Sure I can speak to that on your worship through the organizational review of the arenas

828
01:12:10,950 --> 01:12:17,830
and the equipment currently out there. We are putting that purchase on hold until we can determine

829
01:12:17,830 --> 01:12:23,650
whether a new unit is required for one of the other arenas. So we're going to wait until we're fully

830
01:12:23,650 --> 01:12:25,790
operational. It's an over sub. We do have

831
01:12:26,350 --> 01:12:30,370
Zambonis that are able to maintain all surfaces in the city.

832
01:12:30,890 --> 01:12:34,630
We'll evaluate that at a later date after they've had some time

833
01:12:34,630 --> 01:12:37,630
to operate and determine what the second unit is required to be.

834
01:12:38,070 --> 01:12:39,750
Okay, and that would be through a queue.

835
01:12:39,910 --> 01:12:42,430
I believe it's fleet services, so it would be.

836
01:12:43,150 --> 01:12:46,050
Yeah, it was budgeted, but there's the comes through the

837
01:12:46,050 --> 01:12:48,270
amortization and that's why it's not.

838
01:12:48,590 --> 01:12:51,910
Because it was a net new ask for fleet, it usually gets

839
01:12:51,910 --> 01:12:57,350
Molly, it does get budgeted under the department's budget, but still handled and managed by flea.

840
01:12:57,970 --> 01:12:59,910
No, no problem. Thank you.

841
01:13:02,180 --> 01:13:05,120
Any other questions on the capital list before we move on.

842
01:13:07,780 --> 01:13:11,480
Certainly appreciate the work you've mentioned. It's great to see the word of roadwork that's

843
01:13:11,480 --> 01:13:15,940
going on in the city, water, and sewer replacement, street improvements, and certainly we'll

844
01:13:15,940 --> 01:13:21,020
hope that the weather stays and it continues to provide that great conditions and we can stay ahead

845
01:13:21,020 --> 01:13:25,950
the schedule with that. I think you can move on, Executive Manager.

846
01:13:27,990 --> 01:13:32,290
If there are no further questions on the Capital Budget versus Actual Detailed List,

847
01:13:32,430 --> 01:13:37,670
that would conclude our quarterly financial report presentation to June 30th, 2025.

848
01:13:38,610 --> 01:13:40,690
Thank you very much. I think Executive Manager,

849
01:13:40,850 --> 01:13:47,590
Mark Wreck mentioned at the back, Epinix 2, or three different funds, the Tax Pay Fund Taxation Fund,

850
01:13:48,230 --> 01:13:52,950
the Land Fund and the Utility Fund, which helps bring this all together as the separation

851
01:13:52,950 --> 01:13:55,010
that has been established by administration.

852
01:13:55,410 --> 01:14:00,090
So in particular, the land fund has seen a significant increase,

853
01:14:00,090 --> 01:14:03,690
and as the city manager outlined, it's budgeted low,

854
01:14:03,870 --> 01:14:05,670
but subject to the market conditions,

855
01:14:05,870 --> 01:14:08,190
and certainly we appreciate the fact that seeing the market conditions

856
01:14:08,190 --> 01:14:10,730
approve in our city and hopefully continue to see that happen

857
01:14:10,730 --> 01:14:12,630
from an economic development perspective.

858
01:14:15,430 --> 01:14:18,090
So any other questions regarding the financial reports

859
01:14:18,710 --> 01:14:21,310
for the second quarter of 2025?

860
01:14:23,660 --> 01:14:24,900
Thank you very much for the report.

861
01:14:26,240 --> 01:14:29,940
With that will move on to the manager to 4.3. Please.

862
01:14:30,380 --> 01:14:35,480
Thank you. Worship for item 4.3 or quarterly procurement record. I'll ask our acting City clerk shane and Rowan to present

863
01:14:38,610 --> 01:14:39,550
Good afternoon

864
01:14:40,130 --> 01:14:51,870
Administration is providing the committee with the 2025 Q2 procurement activity report, which contains procurement in which both administration and council have approved awards in accordance with policy

865
01:14:53,070 --> 01:14:55,050
policy thresholds during quarter two

866
01:14:55,830 --> 01:14:59,790
Again, if any, there are any questions from Council?

867
01:15:00,620 --> 01:15:08,420
The project managers are in the room to answer those. Back to your worship for any questions. Thank you very much in clerk.

868
01:15:11,410 --> 01:15:12,410
Questions or comments?

869
01:15:21,370 --> 01:15:32,470
Again, we could see more items on this list as we go to the third quarter is less of procurement. If there's any other outstanding procurements, but I think we kind of covered that in the capital purchases already.

870
01:15:36,980 --> 01:15:42,550
No questions. Thank you very much. In terms of the clerk.

871
01:15:43,730 --> 01:15:49,270
Let's move on to 4.4 please, the quarterly governance.

872
01:15:50,310 --> 01:15:53,770
Thank you, Your Worship, for 4.4 quarterly governance document report.

873
01:15:53,910 --> 01:15:55,990
I'll once again, I'm sharing a room to present.

874
01:15:57,630 --> 01:16:02,190
Thank you. The Q2 governance document review outlines all governance documents reviewed,

875
01:16:02,490 --> 01:16:07,530
created, or amended within the second quarter of 2025, as well as any outstanding items.

876
01:16:07,530 --> 01:16:18,270
As part of the governance document review administration has completed a review of the ethical governance policy and brought forward an additional nine governance documents for council's approval.

877
01:16:18,690 --> 01:16:20,390
Back to your worship for any questions.

878
01:16:20,910 --> 01:16:23,390
Thank you. Any questions or comments?

879
01:16:24,930 --> 01:16:25,690
Councilor Dougic.

880
01:16:26,170 --> 01:16:29,410
Yeah, thanks for ship. I see we still use colonial park in here.

881
01:16:30,030 --> 01:16:32,650
And I thought we'd change that name at some point.

882
01:16:33,170 --> 01:16:35,890
Is that because it's still outstanding and we haven't got to it yet?

883
01:16:35,890 --> 01:16:42,050
Thank you, Councillor Diatechek. That's exactly the reason. Those will be changed when

884
01:16:42,050 --> 01:16:47,970
they're updated. We can't make those changes until it's brought forward to Council

885
01:16:47,970 --> 01:16:50,030
to update it. Thank you.

886
01:16:53,150 --> 01:16:59,390
Under the Schedule of Governance Document Review Schedule 2025 under Q3, we have a debenture

887
01:16:59,390 --> 01:17:04,830
by-law outdoor pool upgrades. Is that one that needs to come off the books? Is that one

888
01:17:04,830 --> 01:17:05,610
I believe it was.

889
01:17:08,130 --> 01:17:15,450
Thank you worship. Yes, that is the one that executive manager Walker spoke to that would be coming off later this year.

890
01:17:15,530 --> 01:17:23,710
Okay, I see. Yes, because it adventures paid for it comes off the books. Gotcha. That's exactly correct. Once it's finalized, we can repeal the bylaw.

891
01:17:23,790 --> 01:17:33,430
Okay. We haven't had that opportunity in my time on this council. So it's it'll be nice to do that. And I see that will happen again in 2026 when the other three bylaw

892
01:17:33,430 --> 01:17:37,810
three borrowing bylaws that will be paid out will also come off as well.

893
01:17:38,190 --> 01:17:40,850
Yes, I'm hopeful to see several paid out in the next few years.

894
01:17:41,330 --> 01:17:43,030
Great, that's excellent. Thank you.

895
01:17:47,210 --> 01:17:48,370
Any other questions around

896
01:17:49,790 --> 01:17:53,750
Councillor Charles Gustafson? This is probably more of a newbie procedural part,

897
01:17:53,750 --> 01:17:59,130
but for the new governance documents like the land use bylaw, those will go into

898
01:17:59,130 --> 01:18:05,350
a rotation now of when they will be reviewed, right? And so, is it

899
01:18:05,350 --> 01:18:09,510
appropriate to share when that is going to come up for review or does that come

900
01:18:09,510 --> 01:18:14,110
in a different report or how does that work? Thank you, Councillor. So within our

901
01:18:14,110 --> 01:18:17,990
records management by-law those are slotted. By-laws are slotted every four

902
01:18:17,990 --> 01:18:22,610
years and policies are every three. So we just track them internally and we'll

903
01:18:22,610 --> 01:18:27,030
bring them back in this format at that time. Okay, good. Thank you.

904
01:18:29,560 --> 01:18:30,200
Any other

905
01:18:30,200 --> 01:18:30,580
questions?

906
01:18:34,950 --> 01:18:39,050
Last call. I think we can move on. Thank you very much for that

907
01:18:39,050 --> 01:18:44,410
for that report. Moving on to 4.5 city manager.

908
01:18:45,170 --> 01:18:47,950
Thank you, Worship. For item 4.5, quarterly city manager,

909
01:18:48,110 --> 01:18:51,410
contingency reserve update, I'll ask Ryan Hill to come forward to present.

910
01:18:56,140 --> 01:18:58,220
Good afternoon, Marion Council. Good afternoon, Ryan.

911
01:18:58,760 --> 01:19:03,620
I'm here to provide the committee with an update on the city manager contingency reserve.

912
01:19:04,600 --> 01:19:10,040
So, a few emergent unexpected items arose in the second quarter of 2025,

913
01:19:10,040 --> 01:19:12,460
and I've been approved by the city manager

914
01:19:12,460 --> 01:19:15,940
and funded through the city manager contingency reserve.

915
01:19:16,580 --> 01:19:19,500
The nature of these expenses relates to various departments

916
01:19:19,500 --> 01:19:22,240
and should be reallocated from the respective reserves

917
01:19:22,240 --> 01:19:24,680
and this reserve was last replenished

918
01:19:24,680 --> 01:19:26,500
on March 10th, 2025.

919
01:19:27,740 --> 01:19:29,760
So right now, there's currently no requirement

920
01:19:29,760 --> 01:19:33,120
to replenish the reserve as the amounts are still pretty low

921
01:19:33,120 --> 01:19:34,000
that have gone through.

922
01:19:34,680 --> 01:19:37,360
So if we just wanna go to Appendix A,

923
01:19:37,360 --> 01:19:41,080
We can see what's happened in Q2 2025.

924
01:19:42,140 --> 01:19:45,320
So only two items went through in 2025.

925
01:19:47,320 --> 01:19:50,440
Item one was the IT Upgrade Network Connectivity.

926
01:19:51,440 --> 01:19:55,480
And item two was the Vick Juba Electrical Room AC Replacement.

927
01:19:56,120 --> 01:20:02,920
This quarter we added some notes at the bottom to give some context as to what actually went on.

928
01:20:03,460 --> 01:20:06,160
And then in those notes too you'll see what the original budget was.

929
01:20:06,160 --> 01:20:14,220
And so for the first one, the original budget was $106,000, so $1900 was asked just due

930
01:20:14,220 --> 01:20:21,160
to cost increase, and the second item was an un-budgeted item just due to electrical distribution

931
01:20:21,160 --> 01:20:27,100
panel that malfunctioned at the Juba, and so that was un-budgeted, and so $15,000 was

932
01:20:27,100 --> 01:20:32,840
asked for for that, so not much going on in Q2, which was nice to see, so there's any questions.

933
01:20:47,460 --> 01:20:51,620
So that's what the 106 was the full amount plus contingency.

934
01:20:52,480 --> 01:20:57,240
The 106 would have included contingency if there was any in that award.

935
01:20:57,660 --> 01:21:02,040
So that would be above and beyond the award and potential contingency.

936
01:21:02,280 --> 01:21:02,820
So that would be the full amount of contingency.

937
01:21:02,820 --> 01:21:04,520
So above and beyond both of us.

938
01:21:05,740 --> 01:21:06,440
Thank you.

939
01:21:08,240 --> 01:21:09,360
Any other questions?

940
01:21:13,220 --> 01:21:13,880
Thank you very much, Ryan.

941
01:21:14,360 --> 01:21:14,620
Thank you.

942
01:21:15,780 --> 01:21:20,500
I appreciate the notes, I think, that really answers, likely answered questions for council

943
01:21:20,500 --> 01:21:21,360
members around the table.

944
01:21:21,620 --> 01:21:22,720
I'm really appreciating that.

945
01:21:22,800 --> 01:21:23,120
Thank you.

946
01:21:24,280 --> 01:21:27,440
Moving on to 4.6, City Manager.

947
01:21:28,560 --> 01:21:29,400
Thank you, Bishop.

948
01:21:29,600 --> 01:21:34,940
For 4.6, 2024 and your report on GFOA submission, I'll ask Leo Pire to come forward to present.

949
01:21:36,520 --> 01:21:38,580
Greetings, Your Worship and Council, good afternoon,

950
01:21:39,920 --> 01:21:41,580
Administrations, please, to provide the

951
01:21:41,580 --> 01:21:43,060
Governance and Priorities Committee

952
01:21:43,060 --> 01:21:45,680
with the newly published 2024 annual report,

953
01:21:45,980 --> 01:21:47,960
formerly known as the Report to the Community.

954
01:21:48,720 --> 01:21:51,520
This document was submitted for the Canadian Award

955
01:21:51,520 --> 01:21:53,560
for Financial, or sorry, for Excellence

956
01:21:53,560 --> 01:21:55,640
in Financial Reporting through the Governance

957
01:21:55,640 --> 01:21:59,020
Finance Officers Association in June 2025.

958
01:22:00,280 --> 01:22:01,700
Earlier this year, we shared with Council

959
01:22:01,700 --> 01:22:02,960
that we had received confirmation

960
01:22:02,960 --> 01:22:07,980
that our 2023 submission had successfully met all requirements for a Canadian award

961
01:22:07,980 --> 01:22:13,400
for excellence and financial reporting. One of the highest recognitions of fiscal transparency and accountability

962
01:22:13,400 --> 01:22:14,840
and municipality can receive.

963
01:22:16,560 --> 01:22:22,000
Well, awards and recognition of this caliber are fantastic. The primary intent to this document has always been to provide

964
01:22:22,000 --> 01:22:27,000
City Council and the ratepayers of the Lloyd Minster with a comprehensive municipal update that highlights

965
01:22:27,000 --> 01:22:31,420
good community stewardship and fulfills a shared commitment to providing quality information

966
01:22:31,420 --> 01:22:36,040
residents, businesses, and other community partners. As in previous years, this

967
01:22:36,040 --> 01:22:40,580
addition includes messages from mayor and city manager, followed by detailed

968
01:22:40,580 --> 01:22:43,840
updates from various city service areas including general governance,

969
01:22:44,140 --> 01:22:48,220
protective services, roads and transportation, social program and services,

970
01:22:48,620 --> 01:22:53,920
economic development, planning and growth, parks, recreation and culture, and environmental services.

971
01:22:54,840 --> 01:22:59,400
In the second portion of the document, beginning on page 59, readers will find the financial

972
01:22:59,400 --> 01:23:02,120
financial section, which includes financial discussion and analysis,

973
01:23:02,980 --> 01:23:06,900
consolidated financial statements, general and financial statistics.

974
01:23:08,960 --> 01:23:12,360
The compilation of this document reflects a strong and willing collaboration

975
01:23:12,360 --> 01:23:15,960
among many city departments, and we would like to offer our thanks to the city of

976
01:23:15,960 --> 01:23:19,680
limister staff who once again have provided thoughtful and detailed information

977
01:23:19,680 --> 01:23:25,640
that allowed us to compile what we hope will be another award-winning document in 2025-2026,

978
01:23:25,800 --> 01:23:26,900
I guess we'll receive word by.

979
01:23:27,580 --> 01:23:30,440
With that, I would turn it over to your worship and council for questions.

980
01:23:31,300 --> 01:23:33,340
Thank you very much, Lou. Questions or comments?

981
01:23:34,280 --> 01:23:34,800
Council budget.

982
01:23:35,520 --> 01:23:35,860
Thanks.

983
01:23:35,980 --> 01:23:36,740
Yeah, thanks.

984
01:23:36,740 --> 01:23:37,520
It's good to see you.

985
01:23:37,540 --> 01:23:42,880
Victor was included there as one of our properties under our stewardship.

986
01:23:43,660 --> 01:23:46,520
My other concern as well is the same one we had last year though.

987
01:23:47,080 --> 01:23:52,820
I find it deeply concerning that our city manager always uses a picture of this 15 years younger than he actually is.

988
01:23:53,140 --> 01:23:55,400
I'm just wondering when we're going to come to grips with that.

989
01:23:56,740 --> 01:23:59,100
It is very clear on which picture you want it to use, yeah.

990
01:24:02,460 --> 01:24:03,280
It's the truth.

991
01:24:04,860 --> 01:24:06,200
We'll leave it at that.

992
01:24:10,900 --> 01:24:11,900
Picture's only a year old.

993
01:24:15,660 --> 01:24:17,000
The other questions are comments.

994
01:24:17,000 --> 01:24:18,040
Thank you, Mary.

995
01:24:18,180 --> 01:24:21,040
Yeah, I just want to say how much I appreciate these.

996
01:24:21,520 --> 01:24:25,860
They're just super easy to read without getting too much in the weeds

997
01:24:25,860 --> 01:24:29,720
and just have a good review of our economic health

998
01:24:29,720 --> 01:24:32,180
and just highlights of our achievements throughout the year.

999
01:24:32,300 --> 01:24:37,020
They're just a nice little handout to show the folks

1000
01:24:37,020 --> 01:24:41,040
that how well we're doing, and yeah, I really enjoy them.

1001
01:24:41,360 --> 01:24:41,580
Thank you.

1002
01:24:42,620 --> 01:24:45,500
I should add this document is available on the City of Limits

1003
01:24:45,500 --> 01:24:48,780
or Website and a limited number of print copies are also available

1004
01:24:48,780 --> 01:24:52,980
because of the volume of pages we didn't do an enormous print run

1005
01:24:52,980 --> 01:24:54,960
but they are available, should anybody request them?

1006
01:24:56,260 --> 01:24:57,300
Councilor Charles-Gustes.

1007
01:24:58,240 --> 01:24:59,140
Thank you, Worship.

1008
01:25:00,220 --> 01:25:03,540
I'm just going to echo Councillor Vance's remarks

1009
01:25:03,540 --> 01:25:06,580
and just say, I think that this is great.

1010
01:25:07,560 --> 01:25:11,820
I was I correct in understanding that maybe in past

1011
01:25:11,820 --> 01:25:14,260
you didn't have the consolidated financial statements

1012
01:25:14,260 --> 01:25:19,320
included or was a summary more than, am I right in that?

1013
01:25:19,680 --> 01:25:21,420
Or was it always the full statements?

1014
01:25:21,420 --> 01:25:22,220
Exactly.

1015
01:25:22,440 --> 01:25:27,000
To make sure to walk correct, feel free to jump in, but yeah, we began this format just

1016
01:25:27,000 --> 01:25:28,520
last year in the last edition.

1017
01:25:28,800 --> 01:25:36,200
I kind of love it, not because I think people are going to sit down with this instead

1018
01:25:36,200 --> 01:25:40,600
of Netflix and go through the consolidated statements, but I really think it's important

1019
01:25:40,600 --> 01:25:48,040
in our lands of mistrust of government to put the stuff on paper and that if people want

1020
01:25:48,040 --> 01:25:56,020
to know how we run our reporting. It is all here and you can enjoy it with a T or a wine

1021
01:25:56,020 --> 01:26:03,140
and there's nothing to hide here. That's very, very important. So I really appreciated that.

1022
01:26:03,820 --> 01:26:12,060
I appreciated you highlighting the award for that type of reporting. Again, you can look in any

1023
01:26:12,060 --> 01:26:17,500
other municipal life and there's a lot of craziness going on in terms of how

1024
01:26:18,140 --> 01:26:20,980
administrations and councils relate to each other and then relate to their

1025
01:26:20,980 --> 01:26:25,180
residents. This shows that we have a commitment that we are committed to

1026
01:26:25,180 --> 01:26:28,440
relating properly to the people that we're supposed to be serving so I enjoy

1027
01:26:28,440 --> 01:26:40,380
that and I do enjoy the pictures and everyone's entitled to use an old picture if

1028
01:26:40,380 --> 01:26:41,960
they feel like it, so that was fine.

1029
01:26:43,000 --> 01:26:45,940
No, I just, for the scale, I love it.

1030
01:26:46,040 --> 01:26:46,660
I think it's great.

1031
01:26:46,800 --> 01:26:49,720
I think it's a receipt to our residents

1032
01:26:49,720 --> 01:26:51,760
who are the customers we serve

1033
01:26:51,760 --> 01:26:53,180
and we need to keep doing it

1034
01:26:53,180 --> 01:26:54,440
and keep winning awards for it.

1035
01:26:54,620 --> 01:26:55,360
That is all, thank you.

1036
01:26:56,300 --> 01:26:56,900
Thank you.

1037
01:26:58,280 --> 01:27:01,000
I think the highlight is the financial report

1038
01:27:01,000 --> 01:27:04,460
and much, we just went through the quarterly report here

1039
01:27:04,460 --> 01:27:06,860
for some time, but there's so much more

1040
01:27:06,860 --> 01:27:09,620
at the back of that report that talks about the finances.

1041
01:27:09,620 --> 01:27:15,700
our debt, the fiduciary interest this council has as well as administration to the taxpayers.

1042
01:27:15,880 --> 01:27:22,460
It lays it out very clearly the cost associated to operate the city as the city because there

1043
01:27:22,460 --> 01:27:28,420
are labor costs, there's material costs, there's debt repayment, and again, remind people

1044
01:27:28,420 --> 01:27:30,080
that we operate on a balanced budget.

1045
01:27:30,420 --> 01:27:35,060
The one level of government in Canada that level works with a balanced budget year in and year

1046
01:27:35,060 --> 01:27:35,280
out.

1047
01:27:35,280 --> 01:27:42,140
We do have debt, but we also have a debt schedule to repay that debt, and it was clearly demonstrated in the quarterly report

1048
01:27:42,140 --> 01:27:44,560
from that perspective if people ask.

1049
01:27:45,440 --> 01:27:50,000
You know, that is what's different from the rest of the country from the two levels of government above us, and it

1050
01:27:50,000 --> 01:27:55,960
it definitely differentiates us, and we will get that opportunity as this council to discuss budgets going into

1051
01:27:55,960 --> 01:28:01,600
2026 in due time later this fall, but I think that that's an important piece to remember that

1052
01:28:01,600 --> 01:28:06,600
And we have to work under legislation that requires us to deliver a balanced budget.

1053
01:28:07,360 --> 01:28:11,720
And if everything goes well, we are able to have a little surplus which is put back into

1054
01:28:11,720 --> 01:28:17,600
reserves, both operational and capital, to ensure the long term-viped longevity of the

1055
01:28:17,600 --> 01:28:23,300
city, as well as the financial health of the city, which is really the taxpayers that's their

1056
01:28:23,300 --> 01:28:27,380
health for the properties they own and the services they receive each and every day.

1057
01:28:29,000 --> 01:28:30,120
Any other comments?

1058
01:28:31,400 --> 01:28:31,980
Thank you, Leo.

1059
01:28:32,280 --> 01:28:32,420
Great.

1060
01:28:32,740 --> 01:28:39,540
A great project again, and thank you so much for putting it together in your team and all the city administration that have contributed to it.

1061
01:28:39,940 --> 01:28:41,020
I think you're very proud of it.

1062
01:28:41,180 --> 01:28:45,900
I've had the pleasure of sharing it at the Noon Rotary, and it'll be shared tomorrow morning at the Morning Rotary Club.

1063
01:28:46,580 --> 01:28:50,180
I am in my presentation of what they call the State of the Union of the City.

1064
01:28:53,210 --> 01:28:54,350
Thank you for sharing council.

1065
01:28:54,830 --> 01:28:55,210
Thank you.

1066
01:28:57,280 --> 01:29:04,840
So shall we take a short recess and let's take, so move, seconded by Councillor Vance, all in favour?

1067
01:29:06,220 --> 01:29:09,960
Opposed? Carried. We recess, let's try and do it in ten minutes or less if we can, folks.

1068
01:29:53,020 --> 01:29:58,480
I call the meeting, the governance and priorities committee meeting back to order at this time for Monday, August 11th.

1069
01:30:00,000 --> 01:30:08,300
We move on to 4.7, city manager. Thank you, worship for item 4.7. It's the producer responsibility overview. I'll ask Karen DeLaRose to come forward to present.

1070
01:30:12,060 --> 01:30:24,300
Good afternoon, your worshiping council. Good afternoon, Karen. So before each day is a presentation on extended producer responsibility or EPR. So a quick overview of our presentation today.

1071
01:30:29,070 --> 01:30:36,090
So for today, we will be discussing what is extended producer responsibility. We will be looking at comparison of the

1072
01:30:36,090 --> 01:30:40,050
the Alberta and Saskatchewan programs and the implementation and other municipalities.

1073
01:30:40,750 --> 01:30:44,670
And finally, we will look at the recommendation for implementation in Lloyd-Mister and our

1074
01:30:44,670 --> 01:30:45,150
next steps.

1075
01:30:47,360 --> 01:30:50,420
So what is Extender Producer Responsibility or EPR?

1076
01:30:50,760 --> 01:30:56,300
EPR is a policy approach where producers of certain products are held financially responsible

1077
01:30:56,300 --> 01:31:00,280
for their materials, including the end-of-life management or disposal.

1078
01:31:01,160 --> 01:31:05,900
EPR legislation is typically introduced at a provincial level, and it has been an existence

1079
01:31:05,900 --> 01:31:08,360
since in Canada as early as 2009

1080
01:31:08,360 --> 01:31:10,520
with Manitoba as an early adopter.

1081
01:31:11,480 --> 01:31:14,140
EPR requires producers to contribute funds

1082
01:31:14,140 --> 01:31:16,380
for the end-of-life management of their materials,

1083
01:31:16,860 --> 01:31:18,960
effectively shifting the cost of recycling

1084
01:31:18,960 --> 01:31:20,700
from municipalities to producers.

1085
01:31:21,600 --> 01:31:23,920
EPR only applies to residential dwellings,

1086
01:31:24,000 --> 01:31:26,240
so both single-family and multi-family

1087
01:31:26,240 --> 01:31:28,540
and does not apply to commercial properties.

1088
01:31:32,250 --> 01:31:36,070
So in Alberta, EPR legislation was approved in 2022.

1089
01:31:36,070 --> 01:31:39,930
It includes packaging and paper products and single use items.

1090
01:31:40,550 --> 01:31:45,130
Alberta also included EPR for HSP or has reduced and special waste products.

1091
01:31:45,390 --> 01:31:47,610
So these are the batteries, pesticides, flammables.

1092
01:31:48,930 --> 01:31:55,590
In Saskatchewan, EPR started with a shared producer responsibility or a stewardship program

1093
01:31:55,910 --> 01:31:58,810
back in 2013 for paper and packaging.

1094
01:31:59,210 --> 01:32:03,730
This has allowed the city access to funding for recycling programs.

1095
01:32:03,730 --> 01:32:10,250
In 2023, the legislation was amended to full EPR for packaging and paper products.

1096
01:32:10,730 --> 01:32:15,770
Our access to funding from the previous stewardship program ends in 2027.

1097
01:32:17,530 --> 01:32:23,610
So comparing Albert and Saskatchewan, both province's employee approval or producer responsibility

1098
01:32:23,610 --> 01:32:29,590
organization approval is a nonprofit organization that's responsible for implementing the program,

1099
01:32:29,590 --> 01:32:34,630
collecting fees from producers, engaging municipalities, and reporting back to the province.

1100
01:32:36,250 --> 01:32:42,590
And in terms of eligibility, both Alberta and Saskatchewan, for both Alberta and

1101
01:32:42,590 --> 01:32:47,050
Saskatchewan, all the residential dwellings are eligible to receive services through LPR.

1102
01:32:47,610 --> 01:32:52,930
This includes both single family and multi-family. The difference between Alberta and

1103
01:32:52,930 --> 01:32:58,790
Saskatchewan is the definition of multi-family. So Alberta will merit the city's definition.

1104
01:32:58,790 --> 01:33:03,550
So in our curbside program, we service up to two dwellings, so Alberta will marry that.

1105
01:33:03,850 --> 01:33:07,350
Multifamily will be defined as anything that is over two dwellings.

1106
01:33:08,050 --> 01:33:12,510
And in Saskatchewan, Multifamily is defined as anything over five dwellings.

1107
01:33:13,230 --> 01:33:19,910
The other difference in the programs is that for Alberta, Multifamily participation is voluntary.

1108
01:33:20,490 --> 01:33:28,770
So the PRO will be reaching out to property managers to see if they would like to engage them

1109
01:33:28,770 --> 01:33:32,610
for services through EPR and in Saskatchewan,

1110
01:33:33,030 --> 01:33:35,570
the program will provide services to multifamily.

1111
01:33:36,470 --> 01:33:38,270
Karen, can I stop you for just a second there?

1112
01:33:39,030 --> 01:33:41,430
What happens to condos and condos associations?

1113
01:33:41,670 --> 01:33:43,010
Do they fall under residential

1114
01:33:43,310 --> 01:33:44,970
or do they fall under multifamily?

1115
01:33:45,490 --> 01:33:48,610
Those will fall under, so it will depend

1116
01:33:48,610 --> 01:33:52,250
on the number of dwelling units, your worship.

1117
01:33:52,890 --> 01:33:56,570
So if it's for Alberta, if it's more than two dwellings,

1118
01:33:56,590 --> 01:33:58,490
they will fall under multifamily.

1119
01:33:58,490 --> 01:34:05,590
So they will mirror our definition if in Saskatchewan, if they are over five drawings, they will fall under multifamily.

1120
01:34:05,870 --> 01:34:07,090
Okay. Thank you.

1121
01:34:14,320 --> 01:34:22,900
So, so accepted for accepted materials, both provinces have the similar accepted materials.

1122
01:34:23,320 --> 01:34:29,580
However, Alberta has expanded their list to include single use plastic, styrofoam, plastic, film and other items.

1123
01:34:30,160 --> 01:34:35,040
Well, in Saskatchewan, flexible, plastic, and foam will hopefully be introduced at the

1124
01:34:35,040 --> 01:34:36,800
later faces of the implementation.

1125
01:34:37,320 --> 01:34:38,620
Karen, can I stop you for the question?

1126
01:34:38,920 --> 01:34:40,200
So I'm just saying about that.

1127
01:34:40,280 --> 01:34:43,160
So we currently don't take the SRAN wrap.

1128
01:34:43,340 --> 01:34:46,280
We know that the aerosol cans, we're told, no, don't put those in there.

1129
01:34:46,620 --> 01:34:48,780
So we're saying these projects now will take these.

1130
01:34:49,260 --> 01:34:50,920
That is correct, Councillor Dihachek.

1131
01:34:51,100 --> 01:34:56,720
So EPR will be expanding the list of acceptable products that can be put into their cycling

1132
01:34:56,720 --> 01:34:57,020
stream.

1133
01:34:59,480 --> 01:35:06,020
So, in terms of implementation, Alberta will closely mirror our current operations, so

1134
01:35:06,020 --> 01:35:10,140
we can continue collecting or recyclables using blue bags.

1135
01:35:10,840 --> 01:35:15,300
In Saskatchewan, they will try to mirror our current operations, however, they're a

1136
01:35:15,300 --> 01:35:19,640
little bit more prescriptive in terms of collection they will require us to collect using cards.

1137
01:35:21,160 --> 01:35:25,940
And in terms of a participation model, they have the same model, just two different names.

1138
01:35:25,940 --> 01:35:33,140
So we have an opt-in opt-out model with Alberta and Community Lead and Program Lead for Saskatchewan.

1139
01:35:33,800 --> 01:35:40,720
So the opt-in or Community Lead model means that the city will act as a service provider to the pro.

1140
01:35:41,440 --> 01:35:48,760
The opt-out or Program Lead model means that the city will hand over the responsibility of providing recycling services to the pro.

1141
01:35:49,240 --> 01:35:51,760
And we will discuss that a little bit more in the next slides.

1142
01:35:51,760 --> 01:35:59,540
So in terms of compensation, so based compensation for both provinces will be based on participation

1143
01:35:59,540 --> 01:36:00,020
model.

1144
01:36:00,700 --> 01:36:06,460
So if we chose the opt-out or program net model, there will be no compensation to the city

1145
01:36:06,460 --> 01:36:12,100
as EPR will look after all of the collection costs and processing costs for recyclables.

1146
01:36:12,600 --> 01:36:20,520
If we chose the opt-in or community-led model, we will be able to negotiate compensation rate

1147
01:36:20,520 --> 01:36:26,500
with Alberta. In Saskatchewan, the city will be compensated based on a fixed rate. So they have

1148
01:36:26,500 --> 01:36:33,200
a tiered system, rate structure system that's based on your population size, and based on what

1149
01:36:33,200 --> 01:36:39,300
has been related to us, like Saskatchewan Recycles, we will be falling short of cost recovery if we chose

1150
01:36:39,300 --> 01:36:43,100
the opt, if we chose a community key lead model in Saskatchewan.

1151
01:36:54,990 --> 01:36:57,310
So in terms of EPR implementation

1152
01:36:59,350 --> 01:37:13,070
we have surveyed eight municipalities in Alberta and Saskatchewan to gain further understanding on the key considerations, decision drivers, and their communities experience in terms of EPR implementation.

1153
01:37:13,070 --> 01:37:19,250
In Alberta, out of the four municipalities that we surveyed, it's a 50-50 split between

1154
01:37:19,250 --> 01:37:20,250
Octane and Octo.

1155
01:37:21,030 --> 01:37:27,370
And in Saskatchewan, Regina went with a community-led model, while Saskatoon had decided to go with

1156
01:37:27,370 --> 01:37:31,250
a program-led model, but deferred implementation until 2028.

1157
01:37:32,690 --> 01:37:38,530
Two other municipalities that we have surveyed was North Alfred and Muscle, and they, as of

1158
01:37:38,530 --> 01:37:41,470
this time, they have not made a decision yet regarding NPR.

1159
01:37:41,470 --> 01:37:48,070
are. So in summary, no two cities are alike. Decisions were made based on their specific needs

1160
01:37:48,070 --> 01:37:53,410
in situation. However, we have heard some common themes emerge in our discussion regarding

1161
01:37:53,410 --> 01:38:00,410
key considerations. One of them is cost recovery, quality and reliability of service, and also

1162
01:38:00,410 --> 01:38:06,470
the resource requirements for implementing EPR, and as well as penalties for contamination

1163
01:38:06,470 --> 01:38:07,570
or service failures.

1164
01:38:08,450 --> 01:38:11,150
The communities have also alluded to the importance

1165
01:38:11,150 --> 01:38:14,110
of early and effective communication with residents.

1166
01:38:18,040 --> 01:38:20,720
So in our discussions with our minds,

1167
01:38:20,820 --> 01:38:24,400
Saskatchewan Recycles, we have indicated that residents,

1168
01:38:24,760 --> 01:38:27,380
our residents need to have a seamless recycling service

1169
01:38:27,380 --> 01:38:29,000
and customer experience,

1170
01:38:29,260 --> 01:38:32,800
regardless of which side of the border they live in.

1171
01:38:33,140 --> 01:38:35,600
Both have agreed that implementing a single program,

1172
01:38:35,780 --> 01:38:38,640
whether Alberta or Saskatchewan would be the best solution.

1173
01:38:39,540 --> 01:38:44,360
Both have indicated willingness to work collaboratively with best on a solution for light

1174
01:38:44,360 --> 01:38:50,980
minister. So the decision we need to make is whether is which program to register with

1175
01:38:50,980 --> 01:38:57,060
and what type of participation model. So in choosing the program we list in and

1176
01:38:57,060 --> 01:39:02,480
compared a few key considerations and administration recommends that the city register without

1177
01:39:02,480 --> 01:39:09,740
So the Alberta program, if we go with Alberta program and choose the opt-in or community

1178
01:39:09,740 --> 01:39:17,920
led model, it will allow us for rate negotiation and full cost recovery, potentially full cost

1179
01:39:17,920 --> 01:39:18,240
recovery.

1180
01:39:18,980 --> 01:39:24,560
The Alberta program also has a more extensive list of acceptable materials, which will allow

1181
01:39:24,560 --> 01:39:26,500
for higher waste diversion from our life.

1182
01:39:26,500 --> 01:39:32,040
in the film. Alberta will also mirror her current services, so collection through Blue

1183
01:39:32,040 --> 01:39:38,580
Bags, which will allow a more seamless transition, and mitigate any impact to collection of our

1184
01:39:38,580 --> 01:39:39,740
for other waste streams.

1185
01:39:42,140 --> 01:39:45,960
First, Councillor, Karen, I'm just seeing that foam would be included

1186
01:39:45,960 --> 01:39:51,720
in there. I'm just thinking you buy an appliance and you get a ton of foam, right? And so, you

1187
01:39:51,720 --> 01:39:56,340
would be expected to put all that into a Blue Bags? That is correct, Councillor, I check

1188
01:39:56,340 --> 01:40:01,040
that's something that we're going to have to also discuss with the pro once

1189
01:40:01,040 --> 01:40:05,260
out we're fully registered as to what that operation might look like but I

1190
01:40:05,260 --> 01:40:10,420
assume that would be that would be what what they would expect. I know at

1191
01:40:10,420 --> 01:40:13,980
times I don't put my cardboard out because it's windy I'm thinking I don't want

1192
01:40:13,980 --> 01:40:17,200
it to be all over the neighborhood so I'll go drop it off at their places and

1193
01:40:17,200 --> 01:40:20,900
the city can do that so similarly I'm wondering if other agencies will also be

1194
01:40:20,900 --> 01:40:24,680
picking up the styrofoam so that if I if it's windy I don't want it to be across

1195
01:40:24,680 --> 01:40:29,860
the city. I'll go and drop it off myself to ensure I don't create a mess. Is that something that would occur as well?

1196
01:40:31,880 --> 01:40:36,680
What's a question again Councillor? So would other places that are currently taking for instance the

1197
01:40:36,680 --> 01:40:40,500
cardboard and paper would we anticipate they would be willing to take the foam when all these other

1198
01:40:40,500 --> 01:40:48,520
materials as well? You're talking about private research facilities and that I'm not I'm not sure.

1199
01:40:48,520 --> 01:40:53,460
However, as part of this EPR program, we will also register for a depot service.

1200
01:40:54,100 --> 01:40:58,180
So we will be able to continue receiving recyclable materials at the landfill.

1201
01:41:03,840 --> 01:41:09,840
So the other decision that the city needs to make is on the participation model, whether

1202
01:41:09,840 --> 01:41:15,120
we go with the opt-in or the community led model where the city will act as a service provider

1203
01:41:15,120 --> 01:41:20,500
to the pro or we go with an opt-out or the program led model where we transfer the responsibility

1204
01:41:20,500 --> 01:41:23,020
that we are providing recycling services to the PRO.

1205
01:41:23,860 --> 01:41:25,520
So, similar to the previous analysis,

1206
01:41:25,780 --> 01:41:27,680
we listed a few key considerations

1207
01:41:27,680 --> 01:41:30,700
and compared both options.

1208
01:41:31,460 --> 01:41:32,640
Administration recommends

1209
01:41:32,640 --> 01:41:35,780
that the city goes with opt-out or program that model.

1210
01:41:36,400 --> 01:41:38,880
The opt-out model will transfer the full cost

1211
01:41:38,880 --> 01:41:42,460
of providing services, recycling services to the program.

1212
01:41:43,240 --> 01:41:45,180
Choosing opt-out will also eliminate

1213
01:41:45,180 --> 01:41:47,040
the potential risk of penalties

1214
01:41:47,040 --> 01:41:52,320
for unmet contamination thresholds or service level failures.

1215
01:41:53,340 --> 01:41:58,980
The opt-out model will also eliminate the potential need for additional resources to manage the program.

1216
01:42:00,420 --> 01:42:09,240
Instead, the opt-out model will allow the city to reallocate the time spent on recycling services by our staff to other priorities.

1217
01:42:09,960 --> 01:42:14,640
In choosing the opt-out model, the city will no longer have control and

1218
01:42:14,640 --> 01:42:19,260
oversight of their cycling services, which can potentially impact alignment

1219
01:42:19,260 --> 01:42:23,020
with our overall goals and service delivery, however.

1220
01:42:24,060 --> 01:42:30,920
Such measures, we can implement measures such as closely working with the pro and

1221
01:42:30,920 --> 01:42:35,980
GFL during the transition and throughout the life of the program and

1222
01:42:35,980 --> 01:42:42,900
implementing effective communication with residents so that we can ensure that we will continue

1223
01:42:42,900 --> 01:42:47,440
to deliver cohesive and reliable solid waste program across the city.

1224
01:42:50,830 --> 01:42:52,330
So in summary, our

1225
01:42:53,070 --> 01:42:57,730
administration recommends that they'll be registered under the Alberta program,

1226
01:42:58,210 --> 01:43:04,350
under the opt out model, and we introduce an EPR credit on the utility bill.

1227
01:43:04,350 --> 01:43:09,690
So, once the program is implemented, the City of Lloydminster is expected to incur no

1228
01:43:09,690 --> 01:43:12,190
cost for curbside recycling collection and processing.

1229
01:43:12,910 --> 01:43:19,530
So, as a result, the City will see a reduction in contracted services, expenditures, adjustments

1230
01:43:19,530 --> 01:43:25,010
to waste and recycling revenues will be necessary to reflect EPR credit, which is anticipated

1231
01:43:25,010 --> 01:43:29,230
to result in a net decrease in waste and recycling collection utility rate.

1232
01:43:29,230 --> 01:43:30,290
So

1233
01:43:33,970 --> 01:43:38,010
overall, EPR implementation brings significant positive outcomes.

1234
01:43:38,730 --> 01:43:40,770
With EPR, more people can recycle.

1235
01:43:41,390 --> 01:43:47,090
EPR will bring access to recycling to all of our residents, regardless of whether they

1236
01:43:47,090 --> 01:43:50,130
live in a single attached dwelling or an apartment complex.

1237
01:43:50,950 --> 01:43:58,230
And with EPR funding recycling services, it will also eliminate financial barriers to recycling.

1238
01:43:59,770 --> 01:44:07,790
With EPR more can be recycled, so as discussed earlier, EPR has an expanded list of acceptable

1239
01:44:07,790 --> 01:44:11,610
materials compared to current what we currently have, because they have more access to markets.

1240
01:44:12,570 --> 01:44:17,290
The list is standardized to the entire province, so residents will have more familiarity with

1241
01:44:17,290 --> 01:44:19,050
what can and can't be recycled.

1242
01:44:20,170 --> 01:44:26,450
We expect this to result in a cleaner recycling stream and also higher diversion rate from

1243
01:44:26,450 --> 01:44:26,970
our landfill.

1244
01:44:29,970 --> 01:44:34,590
With EPR, as mentioned earlier, this shifts the cost of recycling services

1245
01:44:34,590 --> 01:44:39,550
from municipalities to companies that produce the product. This will effectively reduce

1246
01:44:39,550 --> 01:44:41,610
the utility rate for our residents.

1247
01:44:46,780 --> 01:44:49,500
So after the GPC presentation, administration will

1248
01:44:49,500 --> 01:44:54,200
present a formal recommendation for council's consideration. And following that decision,

1249
01:44:54,200 --> 01:44:59,960
We will continue to work with Alberta and Saskatchewan in terms of delivering a zero.

1250
01:45:00,000 --> 01:45:28,520
We've seen the service for all of our residents. And in September, we anticipate registering for the Alberta EPR program and execute an agreement between circular materials and Saskatchewan musicals in October. And we are hoping to roll out EPR on Council's approval as early as October 2026 or March 2027. Back to your worship. Thank you very much, Karen.

1251
01:45:28,520 --> 01:45:31,100
I'll look to Council for questions or comments, Council Routes.

1252
01:45:31,820 --> 01:45:32,160
Thank you, Mayor.

1253
01:45:32,840 --> 01:45:47,880
Yeah, after reading this, the opt out seems like the better option, especially anytime we can put more money in the pockets of our residents and put more of a burden on the producers.

1254
01:45:48,640 --> 01:45:56,420
You kind of touched on, like we'll be losing a level of control, but

1255
01:45:56,420 --> 01:46:01,900
But you said we'll be kind of working with the contracted services to have a smooth transition

1256
01:46:01,900 --> 01:46:07,320
and kind of make sure that they align with our goals and levels of service.

1257
01:46:07,840 --> 01:46:08,340
That is correct.

1258
01:46:08,660 --> 01:46:16,180
So we will no longer have control on the opt out participation model, however, you can

1259
01:46:16,180 --> 01:46:22,600
continue to work with them in terms of ensuring that there is a seamless transition from the service

1260
01:46:22,600 --> 01:46:25,240
we provide to the service that they will now be providing.

1261
01:46:25,240 --> 01:46:30,560
We will also negotiate to ensure that we have the

1262
01:46:30,560 --> 01:46:33,220
stability of the data so we know what people are

1263
01:46:33,220 --> 01:46:35,840
recycling, how can we do better in terms of the

1264
01:46:35,840 --> 01:46:38,280
other waste streams that we are still managing

1265
01:46:38,280 --> 01:46:38,900
as a city.

1266
01:46:39,080 --> 01:46:42,720
So in terms of the garbage in terms of the organics,

1267
01:46:42,800 --> 01:46:45,540
if we're still seeing a lot of recycling or contamination

1268
01:46:45,540 --> 01:46:50,040
there, we can use that data to basically to tailor

1269
01:46:50,040 --> 01:46:53,580
our communication and our education to still have a

1270
01:46:53,580 --> 01:46:54,760
a very comprehensive program.

1271
01:46:55,580 --> 01:47:00,080
And as far as the level of service our residents will receive,

1272
01:47:01,080 --> 01:47:05,220
it shouldn't change much across the board from going to the off-dote.

1273
01:47:05,760 --> 01:47:07,100
It shouldn't change much.

1274
01:47:07,280 --> 01:47:15,260
However, there is a potential risk that on the onset, if they do procure the services

1275
01:47:15,260 --> 01:47:20,980
and it's another contractor, there might still, there might be some, some,

1276
01:47:22,060 --> 01:47:26,740
I guess, challenges there during the transition, but again, that's something that we can work with them on,

1277
01:47:27,380 --> 01:47:34,120
ensuring that they have the proper information, that the roads, addresses, and whatnot to make sure that that is a seamless transition.

1278
01:47:34,440 --> 01:47:38,880
Right. So, like, still can expect, like, a once a week kind of collection thing.

1279
01:47:38,880 --> 01:47:44,880
and that is correct. However, from that point on, it will be up to the province to decide

1280
01:47:44,880 --> 01:47:47,840
with the level of services. Okay. Thank you very much.

1281
01:47:48,860 --> 01:47:52,800
I think just real quick, that's part of the control we're losing there, right? We're

1282
01:47:52,800 --> 01:47:57,780
not setting that service level anymore that's going into government Alberta to determine, well,

1283
01:47:58,020 --> 01:48:03,720
depending on the negotiation between Alberta and Saskatchewan. So that control about how many times

1284
01:48:03,720 --> 01:48:10,060
for collecting or the types of materials is the loss of control care and it's talking about.

1285
01:48:10,900 --> 01:48:17,200
But on the flip side there are benefits to going to the opt out which include cost liability

1286
01:48:17,200 --> 01:48:23,440
and those types of things, right? So there's a little bit of payoff for going down that option.

1287
01:48:24,040 --> 01:48:30,700
If you have a little more control, it might have some more risk to cost increases due to changing

1288
01:48:31,540 --> 01:48:39,140
programs or changing regulations which we currently experience today so just we're trying

1289
01:48:39,140 --> 01:48:44,040
to balance which one makes the most sense I think from from our initial review and where

1290
01:48:44,040 --> 01:48:48,580
we are today opting out teams like the best option even though we do lose a little bit

1291
01:48:48,580 --> 01:48:54,540
of control on that service delivery yeah for sure but like there might still be a working

1292
01:48:54,540 --> 01:49:00,260
relationship though between the municipality and the contractor just in case there is an

1293
01:49:00,260 --> 01:49:08,380
increase in demand and recycling or whatever and they should be able to satisfy that demand.

1294
01:49:08,700 --> 01:49:12,560
Yeah, I'm assuming that relationship and I'll get Karen to confirm this but I'm assuming

1295
01:49:12,560 --> 01:49:17,900
that relationship would be with the government, government not necessarily the contractor they

1296
01:49:17,900 --> 01:49:24,400
hire, but Karen just real quick on relationship would we have a relationship with the government

1297
01:49:24,400 --> 01:49:29,480
or the contractor with regards to any increased demands

1298
01:49:29,480 --> 01:49:30,800
and stuff like that was the question.

1299
01:49:30,940 --> 01:49:33,660
No, we wouldn't have that type of a relationship.

1300
01:49:33,940 --> 01:49:35,740
So from that point on,

1301
01:49:36,100 --> 01:49:38,400
it will be the province in the Pearl

1302
01:49:39,000 --> 01:49:42,780
who will be managing that entire service from that point.

1303
01:49:43,100 --> 01:49:44,260
Okay, thank you.

1304
01:49:44,820 --> 01:49:45,340
Those were that, check.

1305
01:49:45,700 --> 01:49:46,680
Yeah, two things.

1306
01:49:46,860 --> 01:49:50,880
One, I guess it's that what are our administrations cost now?

1307
01:49:50,980 --> 01:49:52,760
We have GFL picking up the recyclables.

1308
01:49:52,760 --> 01:49:59,180
So, if all we're doing is adding stuff into it, how would our costs go up if we were

1309
01:49:59,180 --> 01:50:00,380
expanding what we're picking up?

1310
01:50:02,620 --> 01:50:03,340
We're anticipating.

1311
01:50:03,340 --> 01:50:03,780
We're anticipating.

1312
01:50:03,860 --> 01:50:07,160
We're anticipating costs.

1313
01:50:07,300 --> 01:50:07,420
We're anticipating costs.

1314
01:50:07,420 --> 01:50:07,840
We're going to go down.

1315
01:50:08,160 --> 01:50:08,920
We're anticipating.

1316
01:50:09,160 --> 01:50:10,140
How would they go down?

1317
01:50:10,360 --> 01:50:11,220
What are we paying for now?

1318
01:50:11,740 --> 01:50:11,900
What?

1319
01:50:12,120 --> 01:50:12,340
Yeah.

1320
01:50:12,560 --> 01:50:13,020
I'll let you care.

1321
01:50:13,200 --> 01:50:15,720
So, right now we're paying for connection in person.

1322
01:50:15,720 --> 01:50:16,060
Okay.

1323
01:50:16,060 --> 01:50:20,400
So, we're paying per household plus a part time rate for purchasing.

1324
01:50:20,700 --> 01:50:22,300
So, those will be removed.

1325
01:50:22,820 --> 01:50:23,500
All those are gone.

1326
01:50:23,500 --> 01:50:29,360
Those are on that is so that would be funded by the province. Okay. Where do our recyclables go now?

1327
01:50:29,540 --> 01:50:33,480
I'm just I guess the part I'm thinking about is that the overall strategy is this like bringing

1328
01:50:33,480 --> 01:50:38,800
environment to generate electricity or all of our recyclables being recyclables being hauled

1329
01:50:38,800 --> 01:50:43,960
hauled summers to a central point as the province is going to manage it so it's not available that

1330
01:50:43,960 --> 01:50:49,000
kind of information. So right now our recyclables are still going to GFLs processing facility in Edmonton

1331
01:50:49,000 --> 01:50:55,940
And from that point, it's being sorted to specific commodity types.

1332
01:50:56,240 --> 01:50:59,200
And it's going to different markets.

1333
01:51:00,060 --> 01:51:02,800
Again, like the way we currently are today,

1334
01:51:02,960 --> 01:51:06,440
we don't really have any control once GFL picks up material.

1335
01:51:06,520 --> 01:51:07,160
I'm just saying about where?

1336
01:51:07,400 --> 01:51:09,360
It's up to them to manage how they deal with that.

1337
01:51:09,540 --> 01:51:11,540
And it would be the same under this context rate

1338
01:51:11,540 --> 01:51:14,860
if the province hires a different contractor.

1339
01:51:14,860 --> 01:51:16,920
It's going to be up to the province and that contractor

1340
01:51:16,920 --> 01:51:20,860
to determine the markets where they're sending it, where they're selling it, where they're

1341
01:51:20,860 --> 01:51:27,380
getting their best buck for that recycle. It doesn't really have any, or any, we don't

1342
01:51:27,380 --> 01:51:32,180
have any say in how that is marketed and where it's going and how it's being used.

1343
01:51:32,720 --> 01:51:37,320
Once it's picked, it's becomes the property of the contractor.

1344
01:51:38,160 --> 01:51:41,760
Now, the only question I still, in the back of my head around this, is that they will still

1345
01:51:41,760 --> 01:51:46,800
come to each individual house and do the pickup because some communities, they have a central

1346
01:51:46,800 --> 01:51:50,640
spot recon you'll take your recyclables. I guess I would hate to see us get to that.

1347
01:51:51,880 --> 01:51:58,240
Yes, so they will maintain the, they will mirror the service standards we currently have. So

1348
01:51:58,240 --> 01:52:04,940
they will still come to every household and pick up recyclables. The multi-family, since

1349
01:52:04,940 --> 01:52:11,360
it's optional for Alberta, they're going to work individually with the property manager to look

1350
01:52:11,360 --> 01:52:16,360
at how recycling can be picked up in that specific property. However as mentioned earlier,

1351
01:52:16,360 --> 01:52:23,180
We would like to register for the depot program too, so we can continue providing that service at the landfill and collecting recyclables there

1352
01:52:24,900 --> 01:52:25,740
Council Opus

1353
01:52:26,520 --> 01:52:32,520
Thank you, Mary. I was one of the ones was the multi-family are they they are they going to require them to have like a

1354
01:52:32,520 --> 01:52:38,560
Nesstra like garbage bin. That's going to just be for recyclables or is it going to be like curbside like what residential?

1355
01:52:38,960 --> 01:52:44,020
So this will only be for recyclables. Yes, and the the solution would be

1356
01:52:44,020 --> 01:52:47,520
be very individualized to the needs of that multifamily.

1357
01:52:47,720 --> 01:52:53,680
So it would be a conversation between the pro and the property managers to how that property

1358
01:52:53,680 --> 01:52:55,800
can be serviced an inefficient manner.

1359
01:52:56,160 --> 01:52:56,480
Oh, okay.

1360
01:52:56,620 --> 01:52:59,460
No, I just wasn't sure if there was a, like, a one-fix solution.

1361
01:52:59,820 --> 01:53:03,720
Like in all reality, GFL could be the same company that's running this program for the city,

1362
01:53:03,800 --> 01:53:04,040
correct?

1363
01:53:04,840 --> 01:53:08,180
Like we don't, like, the city, the government's not going to have their own program.

1364
01:53:08,300 --> 01:53:12,360
They're going to, so, like, we could, in all theory, be still using GFL, correct?

1365
01:53:12,360 --> 01:53:13,000
That is correct.

1366
01:53:13,000 --> 01:53:23,180
So the parole will likely issue a procurement document to service the entire city and then like like depot was like that was one of the things right now

1367
01:53:23,180 --> 01:53:32,900
We have one at the landfill is there an option or a possibility of putting a depot in another location so that again people that don't have trucks or

1368
01:53:32,900 --> 01:53:38,680
Vehicles aren't driving all the way to the landfill and we're not bringing people to landfill. We could have like a depot sort of like what the major

1369
01:53:38,680 --> 01:53:46,240
which centers have where it could be in the Walmart parking lot or one of the other parking lots where you can go and you can throw your recyclables there as well.

1370
01:53:46,680 --> 01:53:53,000
That is something that we can look into once we have registered and have some further discussions with a pro.

1371
01:53:53,860 --> 01:53:57,640
But as of right now, they will only mirror the services we're currently providing.

1372
01:53:57,860 --> 01:54:01,320
So if we were to add additional locations, something that we can be discussed.

1373
01:54:01,320 --> 01:54:14,860
Now how, one last question, how does this work for like E360 or some of these other companies who are picking up garbage in outside of the community and bringing it in that there's recyclables of stuff inside of there?

1374
01:54:15,780 --> 01:54:25,000
Is this like a program that close outside? Like if anyone is bringing things into this city of Lloyd, Mr. Landfill, if do they have to follow this program as well?

1375
01:54:25,000 --> 01:54:28,880
because I'm just thinking, I'm just thinking Sandy Beach.

1376
01:54:29,820 --> 01:54:32,100
Like we've got five dumpsters there.

1377
01:54:32,820 --> 01:54:36,540
Like is there, is that recycle program have like work outside of the community as well?

1378
01:54:36,680 --> 01:54:41,000
Or is that something that, because it's not in the city of Lloyd-Mister, it's exempt from it?

1379
01:54:42,300 --> 01:54:46,860
The program how it's set up is set to service just city residents.

1380
01:54:46,860 --> 01:54:52,100
So just within the city of Lloyd-Mister boundary, we can have some further discussions

1381
01:54:52,100 --> 01:54:59,640
with the sketch and Alberta in terms of that depot service, however I assume they're going to have

1382
01:55:00,260 --> 01:55:06,020
some questions for us regarding data. So, where is it coming from? What the

1383
01:55:06,020 --> 01:55:10,240
tonnage look like in those types of things? Because at the end of the day, this program is for

1384
01:55:10,240 --> 01:55:15,480
just within city boundaries and only for residential. So, we'll need to make sure that those parameters

1385
01:55:15,480 --> 01:55:19,080
are getting checked off when those loads are coming into that.

1386
01:55:19,080 --> 01:55:23,540
I'm guessing Sandy Beach would probably be in that commercial side of things it's not a single family

1387
01:55:23,540 --> 01:55:29,920
Yeah, I'm just thinking of don't my head if they have a contract with a 360 to clock recyclables out there

1388
01:55:29,920 --> 01:55:36,420
Like it this wouldn't have any impact on those recyclables coming in the 360 and 360 still dealing with

1389
01:55:37,100 --> 01:55:39,640
External contracts they currently have

1390
01:55:40,500 --> 01:55:42,660
Maybe I could be corrected on that I guess

1391
01:55:42,660 --> 01:55:50,380
So, I'm just thinking more like if we're going this way with recyclables, are we in a

1392
01:55:50,380 --> 01:55:54,440
point where at the landfill we could have the Saskatchewan government arrowed over at

1393
01:55:54,440 --> 01:55:58,280
a government come into the landfill and say you have X number of tons of stuff that should

1394
01:55:58,280 --> 01:56:04,860
be recycled and now we're liable as a city because we're picking up refuge from the RMS

1395
01:56:04,860 --> 01:56:05,360
or the counties.

1396
01:56:05,880 --> 01:56:05,980
Yeah.

1397
01:56:06,260 --> 01:56:08,260
Can we maybe take that?

1398
01:56:08,440 --> 01:56:08,500
Yeah.

1399
01:56:08,680 --> 01:56:08,760
No.

1400
01:56:08,920 --> 01:56:09,220
A hundred percent.

1401
01:56:09,220 --> 01:56:13,460
way and give you a concrete and maybe when we bring it back to council we'll have a little more

1402
01:56:13,460 --> 01:56:17,740
informed out because I think I want to dig into that just a little bit more of your question

1403
01:56:17,740 --> 01:56:22,200
so I can understand that. Yeah. No I just it was just something that came to my head when I was

1404
01:56:22,200 --> 01:56:27,080
seeing young one. I don't want to get in trouble because we're picking up refuge from the RMS

1405
01:56:27,080 --> 01:56:32,220
and the counties and all that. So sorry Don I just wanted to ask clarify your question. Are you

1406
01:56:32,220 --> 01:56:37,780
talking more of the garbage site and what is recycling in the within the garbage? I'm just thinking

1407
01:56:37,780 --> 01:56:43,020
And if we're going here, I'm guessing the next step is possibly the government's coming

1408
01:56:43,020 --> 01:56:46,720
and saying, you've got things that are in your landfill, I shouldn't be in your landfill

1409
01:56:46,720 --> 01:56:50,900
and now we're getting penalized or we're getting fine for having things in the landfill

1410
01:56:50,900 --> 01:56:55,020
that could be in the recycling and we'd have to be able to prove that it's coming from

1411
01:56:55,020 --> 01:56:55,500
somewhere else.

1412
01:56:55,880 --> 01:57:02,360
That's something that I haven't seen talked about just yet, like a landfill penalty for

1413
01:57:02,360 --> 01:57:05,740
materials that are being mindful that is actually recyclable.

1414
01:57:08,600 --> 01:57:11,740
However, that's something that I haven't seen in discussions.

1415
01:57:12,520 --> 01:57:13,240
Yeah, fair enough.

1416
01:57:13,500 --> 01:57:13,640
Thank you.

1417
01:57:13,840 --> 01:57:16,440
Sorry, I was in my head.

1418
01:57:16,540 --> 01:57:19,380
I was thinking you were talking about a designated recycling bin

1419
01:57:19,380 --> 01:57:21,860
from Sandy Beach coming in and being processed.

1420
01:57:22,660 --> 01:57:24,780
I was going to have to get there, right?

1421
01:57:24,860 --> 01:57:27,820
If it's coming into Lake Mister, do we have to make sure that we're responsible

1422
01:57:27,820 --> 01:57:30,560
that things are not going into the landfill that should not be going in there?

1423
01:57:30,940 --> 01:57:31,740
Let us dig into that.

1424
01:57:31,740 --> 01:57:33,440
Yeah, fair enough to add a response.

1425
01:57:35,000 --> 01:57:35,840
Councilor Whitey.

1426
01:57:36,680 --> 01:57:37,720
Yeah, thank you.

1427
01:57:38,700 --> 01:57:43,760
I don't know why this one took me a lot in my mind to kind of get my head wrapped around

1428
01:57:43,760 --> 01:57:50,220
just to kind of, I think it's a change of terminology for one, like for years, ever since

1429
01:57:50,220 --> 01:57:54,880
we started the recycling program, it's been called the recycling program.

1430
01:57:55,180 --> 01:58:01,200
And now it's, this is called the extended producer responsibility and there's some new

1431
01:58:01,200 --> 01:58:08,380
terminology in here and stuff that has just, it's got me a bit confused, but as I'm hearing

1432
01:58:08,380 --> 01:58:12,980
it, explain a little bit more, then I, you know, it sounds okay, well, this sounds too

1433
01:58:12,980 --> 01:58:18,480
good to be true in some ways, and where all our recycling costs are covered by a province,

1434
01:58:18,480 --> 01:58:24,740
like that, that then sounds too good to be true. And I think it was, it's also the terminology

1435
01:58:24,740 --> 01:58:34,360
of Pro. I've heard Pro a lot, and I see that in here. By Pro, you're meaning the company,

1436
01:58:34,520 --> 01:58:37,300
the contractor that's picking up or is it the...

1437
01:58:37,300 --> 01:58:43,360
No, the Pro will be the non-profit agency that is implementing the program. So they are

1438
01:58:43,360 --> 01:58:49,780
responsible for procuring the contractor who would be providing the service. So that is

1439
01:58:49,780 --> 01:58:55,800
for Saskatchewan, it's Saskatchewan musicals, and for Alberta, it's circular, circular materials.

1440
01:58:55,820 --> 01:59:00,360
Okay, so the the pro is one of those two organizations and because we live on a border,

1441
01:59:00,580 --> 01:59:08,560
we have to deal with both of those organizations. Okay, that sounds good. So then tell me more about

1442
01:59:08,560 --> 01:59:10,940
So opt out.

1443
01:59:11,520 --> 01:59:20,080
So as if we convert to this program, all residents, single family up to two dwellings

1444
01:59:20,080 --> 01:59:26,980
are in automatically, but if they choose to opt out, that would be a request that they

1445
01:59:26,980 --> 01:59:27,460
would have to make.

1446
01:59:28,020 --> 01:59:34,240
No, so opt out means that we're relinquishing the control of the recycling services to the

1447
01:59:34,240 --> 01:59:40,180
province to the pro. So the pro will be providing those services to single family and multi-family

1448
01:59:40,180 --> 01:59:47,560
dwellings. So from a multi-family standpoint, they have the ability to say that yes,

1449
01:59:47,780 --> 01:59:53,780
I want circular management or circular materials to provide recycling services to my apartment

1450
01:59:53,780 --> 01:59:59,720
building. So that will be the decision that is going to be individually based. So that would

1451
02:00:11,620 --> 02:00:29,400
We have a very nice structured schedule where, you know, for myself, it's every Monday evening, Tuesday morning, it's pickup, recycling, organics, waste. Is that, will that be the same, then?

1452
02:00:29,400 --> 02:00:40,340
So the the commitment that we've had from the the pro from circular management is that they will try to mirror our current services or our current operations.

1453
02:00:40,340 --> 02:00:50,480
So it's a seamless transition for our residents. However, should they decide later on the thing to make any changes to the schedule if we opt out.

1454
02:00:50,480 --> 02:00:56,120
So if we do the program that model, we wouldn't have any input on that and that's the level

1455
02:00:56,120 --> 02:01:00,720
of control that executive managers had alluded to that from that point on.

1456
02:01:01,380 --> 02:01:06,220
It will be the pro or the province that is running our curbside recycling program.

1457
02:01:06,720 --> 02:01:08,920
So there is, there is a possibility.

1458
02:01:09,980 --> 02:01:14,200
If a, well, every, every month, there's a, there's a long week and there's statutory holiday

1459
02:01:14,200 --> 02:01:14,600
basically.

1460
02:01:14,840 --> 02:01:20,460
So that statutory holiday regardless of which curbside pickup location in the, in a city

1461
02:01:20,460 --> 02:01:25,320
that they still get the schedule stays the same every Monday of that holiday or whatever, so

1462
02:01:26,780 --> 02:01:34,160
would I could I assume that being that this is a province led would they still require the

1463
02:01:34,160 --> 02:01:38,800
contractors to pick up on a on a stat holiday so we and that's the one of the benefits that I've

1464
02:01:38,800 --> 02:01:43,760
really appreciated is that it is structured it is always the same I always have even on a long weekend

1465
02:01:43,760 --> 02:01:49,860
and August long weekend I still put up the stuff on a Monday for a pickup on a Tuesday and I guess

1466
02:01:49,860 --> 02:01:58,220
That's never changes is are we do we have a worry that that as I remember previous before we started to bend pickups

1467
02:01:59,120 --> 02:02:06,760
That it it shifted so if there was a holiday now here your pick up day shifted in a day because of that holiday and that

1468
02:02:06,760 --> 02:02:09,160
Then you'd have to really pay attention to your

1469
02:02:09,900 --> 02:02:12,500
Calendar so that you knew that okay. This was a long weekend

1470
02:02:12,500 --> 02:02:15,200
So now I'm not putting out on a Monday and put it on Tuesday

1471
02:02:15,200 --> 02:02:18,300
So was that do we have a fear that that schedule me shift because

1472
02:02:19,420 --> 02:02:25,600
As we mentioned earlier, the pros commitment was that they're going to try to mirror what we currently have.

1473
02:02:27,120 --> 02:02:29,140
So I'm not too worried.

1474
02:02:29,380 --> 02:02:36,540
However, at the end of the day, it will be their decision as to whether they maintain that they keep that schedule or not.

1475
02:02:37,620 --> 02:02:42,980
But as executive managers had alluded to, we do lose that level of control.

1476
02:02:42,980 --> 02:02:48,040
However, on the flip side, we also traded off with some risk mitigation, right?

1477
02:02:48,200 --> 02:02:52,320
So if we go with an opt model, we're taking on that responsibility.

1478
02:02:52,820 --> 02:02:56,340
We do have that level of control, but we're taking on the responsibility of

1479
02:02:56,340 --> 02:03:00,940
ensuring our contamination thresholds are met, ensuring the service levels are met.

1480
02:03:01,140 --> 02:03:05,560
And if those things are not met, there's a monetary penalty that's associated with that.

1481
02:03:05,960 --> 02:03:10,740
So there is that tradeoff in terms of the opt in and the opt out option.

1482
02:03:10,740 --> 02:03:23,820
And that penalty so and because it's you know I hate seeing when we have a load of organics or a load of recyclings or something anything that's been contaminated that penalty is

1483
02:03:25,300 --> 02:03:30,320
initiated by the pro and put on to the residents.

1484
02:03:30,320 --> 02:03:36,560
If we were to choose the opt-in, so the community led model, since the city is responsible

1485
02:03:36,560 --> 02:03:41,620
for providing that service, that penalty is initiated by the pro on the city.

1486
02:03:42,960 --> 02:03:49,580
And they will work with us. It's not an outright penalty for every single low contaminated

1487
02:03:49,580 --> 02:03:55,500
load. They will work with us on putting together a corrective action plan and supporting us that way.

1488
02:03:55,500 --> 02:03:59,960
But still, we will be responsible for that if that was the case.

1489
02:04:00,680 --> 02:04:03,940
The update and the option is for us to continue to deliver.

1490
02:04:04,560 --> 02:04:09,480
And they would give us some compensation for the collection of that.

1491
02:04:09,920 --> 02:04:18,460
The risk there is, and we see it every day, if different types of plastics that aren't permitted

1492
02:04:19,040 --> 02:04:25,020
start contaminating the loads at the processing facility, the city will then be invoiced.

1493
02:04:25,020 --> 02:04:26,060
of recyclables.

1494
02:04:26,240 --> 02:04:26,960
Of recyclables.

1495
02:04:27,060 --> 02:04:30,240
The city will then be invoiced for those overdues.

1496
02:04:30,400 --> 02:04:38,760
And I think the percentage, it's 6%, so if over 6% of the load has plastics or items

1497
02:04:38,760 --> 02:04:43,620
that shouldn't be included in there, there's going to be a fee back to the city in the

1498
02:04:43,620 --> 02:04:44,220
opt-in.

1499
02:04:44,800 --> 02:04:52,160
So it's opting into the community running the city, running the program, having control

1500
02:04:52,160 --> 02:04:57,400
of when it gets picked up, who the contractor is, et cetera, et cetera, getting some compensation

1501
02:04:57,400 --> 02:05:03,840
from the provinces to deliver that service, but paying any fees and things that come in over

1502
02:05:03,840 --> 02:05:10,480
and above that contract, or opt out, which is to just say, okay, province of Alberta,

1503
02:05:10,980 --> 02:05:18,420
last Saskatchewan, you guys run a program. You guys are responsible for any contamination that might

1504
02:05:18,420 --> 02:05:23,480
be occurring, you guys are responsible for any costs increases, et cetera, et cetera.

1505
02:05:24,120 --> 02:05:28,480
And we are just removing the costs out of our operating budget.

1506
02:05:28,880 --> 02:05:30,700
So, and that's so that's perfect.

1507
02:05:30,820 --> 02:05:36,700
So then in this opt out model, the fines then for contaminated.

1508
02:05:37,420 --> 02:05:44,720
That would be on that would be on the responsibility of the contractor operating it in conjunction

1509
02:05:44,720 --> 02:05:45,580
with the province.

1510
02:05:45,580 --> 02:05:47,180
It would have nothing to do with city of Louis.

1511
02:05:47,180 --> 02:05:49,820
So the province would then find the contractor?

1512
02:05:50,640 --> 02:05:56,000
Well, the processing facility, it would be the processing facility.

1513
02:05:56,180 --> 02:05:59,940
So if they're the ones picking up the recyclable and it's contaminated,

1514
02:06:00,280 --> 02:06:02,520
they would have to sort out the stuff that shouldn't be in there.

1515
02:06:02,560 --> 02:06:07,880
They'll have to pay for whatever cost it is to take that out and dispose of it appropriately.

1516
02:06:08,520 --> 02:06:10,560
And then they would send the rest to the processing facility.

1517
02:06:10,580 --> 02:06:12,780
So I'm getting a bit of a better picture now.

1518
02:06:12,780 --> 02:06:17,440
So now the so now they're the contractor let's say it's the same one that's doing it now

1519
02:06:17,440 --> 02:06:21,280
DFL takes it they still take would take it to their

1520
02:06:21,820 --> 02:06:27,240
Processing facility to do their sorting that is correct, and then they would take their sorting to the

1521
02:06:27,800 --> 02:06:29,200
To the to the provinces

1522
02:06:30,180 --> 02:06:33,660
DPR. Yeah, they then then they would talk to the

1523
02:06:34,520 --> 02:06:39,660
Sorting to be done properly in order for them not to get signed. It's not necessarily like so the

1524
02:06:40,180 --> 02:06:44,740
I'm just trying to figure out how this might get back on with the fines, get back on to the president.

1525
02:06:44,820 --> 02:06:49,680
Because if we're opting in when the contractors picking up our stuff and it's contaminated,

1526
02:06:50,100 --> 02:06:53,200
they're going to charge us to dispose of the stuff that shouldn't have been in there.

1527
02:06:54,020 --> 02:07:00,140
Versus the government and the contractor to come pick that stuff up, sort it and then bring it to us.

1528
02:07:00,740 --> 02:07:05,820
That's a contractual obligation between the province and the contractor, not with the city.

1529
02:07:05,820 --> 02:07:10,800
And if we were to opt in, they would be conducting audits of our loads, so that is where they're

1530
02:07:10,800 --> 02:07:17,280
going to determine what is the contamination rate of our loads. So that is essentially why

1531
02:07:17,280 --> 02:07:23,000
we, the administration recommends that we opt out. I know there's a lot of concepts and it's hard

1532
02:07:23,000 --> 02:07:29,880
to wrap our mind. It took me a long time as well. I wasn't sure who was just me because I'm slow. No,

1533
02:07:30,320 --> 02:07:35,800
it's not you. And it's a very different than what we're used to doing, what we've done here

1534
02:07:35,800 --> 02:07:37,480
for the last 20, 30 years.

1535
02:07:37,880 --> 02:07:37,900
Okay.

1536
02:07:39,580 --> 02:07:40,820
No, I appreciate all that input.

1537
02:07:40,900 --> 02:07:41,800
And I think I have a clear picture

1538
02:07:41,800 --> 02:07:44,120
and I know that this, it sounds good

1539
02:07:44,120 --> 02:07:45,040
and I appreciate it.

1540
02:07:45,420 --> 02:07:47,040
I just, for me, I want to make sure

1541
02:07:47,040 --> 02:07:48,880
that our level of service is the same

1542
02:07:48,880 --> 02:07:49,380
for the residents.

1543
02:07:49,700 --> 02:07:51,400
And if there's a cost saving, that's a bonus.

1544
02:07:52,080 --> 02:07:53,780
I'm just kind of, I was wondering how

1545
02:07:54,560 --> 02:07:56,020
fines might work if there was someone,

1546
02:07:56,020 --> 02:07:57,420
how that would fall back on the city

1547
02:07:57,420 --> 02:07:58,800
or on to the residents.

1548
02:07:59,440 --> 02:08:01,480
Yeah, and Karen said it a couple of times

1549
02:08:01,480 --> 02:08:03,060
I want to reiterate, our intent

1550
02:08:03,060 --> 02:08:05,200
through this new program

1551
02:08:05,200 --> 02:08:08,520
and would be to have the exact same services we have.

1552
02:08:08,700 --> 02:08:10,220
Like that, that's what we're working with,

1553
02:08:10,580 --> 02:08:13,940
both provinces to provide a seamless service.

1554
02:08:14,120 --> 02:08:16,060
That is exactly how it is provided today.

1555
02:08:16,600 --> 02:08:18,540
I'll be it, if we do opt out,

1556
02:08:18,920 --> 02:08:22,880
that element of control is a little bit of all river hands.

1557
02:08:23,060 --> 02:08:26,620
Although we do have some ability to work and negotiate

1558
02:08:26,620 --> 02:08:30,700
with the contractors to deliver what we need them to deliver.

1559
02:08:30,700 --> 02:08:34,960
And I think that confirmation we're aiming for 100% of the same service.

1560
02:08:36,720 --> 02:08:39,360
And, yeah, and save some taxpayer dollars.

1561
02:08:39,820 --> 02:08:47,240
And if I can add for a comment to that, at the end of the day, the EPR is a funding model.

1562
02:08:47,500 --> 02:08:51,060
So EPR, we will still have recycling services.

1563
02:08:51,220 --> 02:08:57,120
It's just that instead of the services being funded by residents in the municipality,

1564
02:08:57,120 --> 02:09:03,540
it's now being funded by the companies that produce this product. So from a service standpoint,

1565
02:09:03,900 --> 02:09:07,920
the services remain the same, it's just how it's getting funded and it's going to be funded through

1566
02:09:07,920 --> 02:09:08,280
the province.

1567
02:09:11,020 --> 02:09:15,760
Councillor Taylor. Yes, thank you. It seems like a very confusing way to offer the same

1568
02:09:15,760 --> 02:09:21,480
service. Maybe, but hopefully add more, right? Our goal here, that was kind of my question, is the

1569
02:09:21,480 --> 02:09:25,480
a girl, what I'm hearing is just to add a little bit more

1570
02:09:25,480 --> 02:09:27,840
cycling services to our residents,

1571
02:09:29,200 --> 02:09:29,780
ultimately.

1572
02:09:30,680 --> 02:09:32,080
And save money.

1573
02:09:32,260 --> 02:09:32,840
And save money.

1574
02:09:33,300 --> 02:09:34,680
Right, that's really what we're trying to do.

1575
02:09:35,080 --> 02:09:38,180
Yeah, I think both provinces are moving to a different type

1576
02:09:38,180 --> 02:09:39,560
of program for recycling, right?

1577
02:09:39,720 --> 02:09:42,920
So we can either get funding from the provinces,

1578
02:09:42,920 --> 02:09:46,900
which is through the two modes of community led

1579
02:09:46,900 --> 02:09:50,400
or contractor led of getting that funding.

1580
02:09:50,400 --> 02:09:55,940
it's just how does that connect to the existing services we're providing for that.

1581
02:09:56,420 --> 02:10:02,640
So the provinces are moving to this new way of collecting recyclables and the old way

1582
02:10:02,640 --> 02:10:06,180
is kind of feeding out, is a good way to do that.

1583
02:10:06,700 --> 02:10:11,360
And there's some communities that are already in the process of this and operating that way.

1584
02:10:11,900 --> 02:10:17,580
And I believe the last are kind of transitioning 2028, I think was 27.

1585
02:10:17,580 --> 02:10:21,360
is when all the other communities are kind of moving over into the program.

1586
02:10:21,560 --> 02:10:28,740
So it's new programs delivered by the province that relieves the city of the funding obligation

1587
02:10:28,740 --> 02:10:34,120
for processing recyclables to take that on and deliver it differently.

1588
02:10:35,580 --> 02:10:41,260
So we have a choice to either run the Saskatchewan model, run the Alberta model, or run two different

1589
02:10:41,260 --> 02:10:42,200
models, right?

1590
02:10:42,640 --> 02:10:46,380
A different service level and Saskatchewan and a different service level in Alberta.

1591
02:10:46,380 --> 02:10:50,480
We don't believe that's the right thing for our residents so we're trying to find a seamless

1592
02:10:51,240 --> 02:10:57,820
Service delivery that makes most sense for city of loy minister that is as close to what we currently do as possible

1593
02:10:57,820 --> 02:11:02,880
Now the benefit to opting into Alberta is it provides more

1594
02:11:03,640 --> 02:11:12,440
Options for additional types of recyclables to be in that stock that's gonna be collected right now our list is small

1595
02:11:12,440 --> 02:11:17,440
this is expanding a bit, giving residents the ability to put more things in

1596
02:11:17,440 --> 02:11:20,960
risk-right, psychable, so it stays out of our landfill. So it's kind of a lot of

1597
02:11:20,960 --> 02:11:25,140
benefit to the program. So the education piece, I know that we spent a lot of

1598
02:11:25,140 --> 02:11:28,500
time and effort on educating our residents who will take over the education

1599
02:11:28,500 --> 02:11:32,820
side of it to our residents on what is allowed to go in the bags. Yeah, so the

1600
02:11:32,820 --> 02:11:37,340
initial education pieces as we transition will be the city and then going

1601
02:11:37,340 --> 02:11:42,660
going forward the ongoing education will be the pro so it will be it will be the province doing that.

1602
02:11:43,040 --> 02:11:50,700
The province will work with a contractor or as a city to educate what's coming out.

1603
02:11:51,880 --> 02:11:59,700
On the onset of the cost while we're transitioning will be involved as a city in that transition

1604
02:11:59,700 --> 02:12:11,440
but once the service is fully transitioned to the province, then it will be up to them to conduct their own education and promotion programs.

1605
02:12:11,940 --> 02:12:23,880
Gotcha. Yeah, education seems to be a little bit of a hurdle here with all those aspects. How long for Saskatchewan-Wanger? They just opted out into this program. How long have they been doing it?

1606
02:12:24,720 --> 02:12:27,680
most of the communities have only started April 1st.

1607
02:12:27,680 --> 02:12:28,440
Oh, just recently.

1608
02:12:28,880 --> 02:12:31,160
So we won't know where we're just learning how it's working.

1609
02:12:31,160 --> 02:12:33,560
Yeah, we've had conversations with them

1610
02:12:33,560 --> 02:12:35,340
and so far everything is going well.

1611
02:12:36,220 --> 02:12:38,920
The municipalities have talked to that have all to note

1612
02:12:39,400 --> 02:12:43,960
said that they wouldn't have done things any different.

1613
02:12:44,500 --> 02:12:48,560
So there were some lessons there in terms of early communication

1614
02:12:48,560 --> 02:12:52,300
and ensuring residues are in the know.

1615
02:12:52,300 --> 02:12:59,180
very, very early on. But otherwise they seem to be happy with how the program is

1616
02:12:59,180 --> 02:13:05,220
rolling. In those cases did the pro continue with the current contractor? You

1617
02:13:05,220 --> 02:13:14,300
know? In Fort Saskatchewan they did. In Fort Saskatchewan they did in Wainwright

1618
02:13:14,300 --> 02:13:20,560
did not. So Wainwright, it was publicly procured and it was awarded to a different

1619
02:13:20,560 --> 02:13:27,560
contractor. A different contractor. And do you know in Wainwright, then if that changed their schedule for a fit state, it stayed the same.

1620
02:13:27,660 --> 02:13:41,260
Okay. Okay. Yeah, it'd be nice to know if there's this a third party that will end up doing just recycling, you know, make it more about, you know, priority or a specialty, I guess is a better, a better term there.

1621
02:13:41,580 --> 02:13:50,500
Yeah, and that is a reality. Like that might be the first city, Lloyd, Mr. Right. And I would just look at it as, okay, there's two green trucks coming.

1622
02:13:50,500 --> 02:13:52,000
and one for the organics, one for the garbage,

1623
02:13:52,000 --> 02:13:55,100
maybe there's a blue rock coming into the cactus.

1624
02:13:55,360 --> 02:13:57,200
The recent things come in and out of our blue bag

1625
02:13:57,200 --> 02:13:58,460
allowance for years, right?

1626
02:13:58,640 --> 02:14:00,620
So it's nice to go just get a steady stream

1627
02:14:00,620 --> 02:14:02,000
across the province of what we're doing.

1628
02:14:02,500 --> 02:14:05,760
And we have three different streams being collected today.

1629
02:14:06,380 --> 02:14:07,500
So that wouldn't change.

1630
02:14:07,840 --> 02:14:10,020
Yeah, I guess that was one of my first questions.

1631
02:14:10,180 --> 02:14:12,600
When I first read this is what is the goal?

1632
02:14:12,780 --> 02:14:17,920
Is it to get producers to stop or to limit the amount

1633
02:14:17,920 --> 02:14:24,000
a packaging that they're producing, so then ultimately the residents are producing

1634
02:14:24,000 --> 02:14:24,620
less packaging.

1635
02:14:25,080 --> 02:14:33,300
So part of the goal of EPR is to make producers responsible in manufacturing product

1636
02:14:33,300 --> 02:14:41,480
that is easier to recycle, so that's one of the main tenets of EPR and on the same token

1637
02:14:41,480 --> 02:14:45,760
making them responsible for funding and of life management of that material.

1638
02:14:45,760 --> 02:14:58,740
Yeah, as a personal household I know packaging and the curbside recycling side is probably frustrating for everybody when you've got cardboard blowing down, you know, to three bags in front of the houses every week.

1639
02:14:59,200 --> 02:14:59,720
So, you know,

1640
02:15:00,000 --> 02:15:16,400
My goal, as we'd be to see less, and hopefully that becomes not just provincial, but federal where they try to reduce the amount of packaging that's coming into our municipalities that we end up buying as consumers and then put back on the street to be picked up and pay for again. So thank you.

1641
02:15:17,100 --> 02:15:22,400
Your work's just in terms of the care brings up to Councillor Taylor's comments is one

1642
02:15:22,400 --> 02:15:26,300
of the delays in ours is we've had to work with two provinces to figure out what, you

1643
02:15:26,300 --> 02:15:28,160
know, it's one of our unique challenges that we've had.

1644
02:15:28,320 --> 02:15:34,220
So while others have started in April, we're, what care is working hard to find out what

1645
02:15:34,220 --> 02:15:38,720
the provinces work together, how is each one going to work and so that's certainly taken

1646
02:15:38,720 --> 02:15:39,660
some time to get there.

1647
02:15:39,780 --> 02:15:45,060
So care is done a good job of managing that relationship between both provinces, something

1648
02:15:45,060 --> 02:15:53,720
We have to do quite often in kudos to both provinces. They've been very open to discussing and coming up with the Lloyd-Minister build solution

1649
02:15:53,720 --> 02:15:56,060
So that's always good to see you

1650
02:15:56,700 --> 02:15:57,660
That's a change

1651
02:15:57,660 --> 02:16:01,240
I could say that but go from there Councillor Charles-Gostoson

1652
02:16:01,760 --> 02:16:05,200
Thanks here worship. I was much like Councillor Whiting

1653
02:16:05,200 --> 02:16:13,160
I was reading this and my eyes were glazing over and I'm like what with the EP and the PEO and the whatever and so

1654
02:16:13,160 --> 02:16:16,560
So thank you for bearing with us as we learn about our recycling life.

1655
02:16:18,840 --> 02:16:25,420
Listening, I was trying to get my head around what are we actually doing and what I think

1656
02:16:25,420 --> 02:16:30,420
I've got it down to is we are divesting from the business line of recycling.

1657
02:16:30,800 --> 02:16:32,400
We're getting out of the recycling business.

1658
02:16:32,880 --> 02:16:34,620
We are moving it over to our third party.

1659
02:16:34,880 --> 02:16:39,680
The third party happens to be a provincial body that then hires a contractor.

1660
02:16:40,080 --> 02:16:42,020
It gives our residents certain benefits.

1661
02:16:42,020 --> 02:16:45,780
They can do more. They can use the same bags. It's going to be about the same service.

1662
02:16:46,220 --> 02:16:49,240
But we as a city are saving because we are divesting.

1663
02:16:49,340 --> 02:16:54,000
And sometimes that is the best of business decision you can make because it saves on the actual bottom line.

1664
02:16:54,420 --> 02:16:56,960
So thank you for all the discussion while we get down to it.

1665
02:16:57,480 --> 02:17:00,640
The one question I have was about coordination between Alberta and Saskatchewan.

1666
02:17:00,960 --> 02:17:04,380
You were just mentioning how they're open to working together and the different things.

1667
02:17:04,760 --> 02:17:06,480
But if we go into an Alberta contract,

1668
02:17:08,620 --> 02:17:16,800
Is Saskatchewan open to letting our Saskatchewan residents be a part of Alberta without penalizing

1669
02:17:16,800 --> 02:17:19,520
or do they write a certain note of whatever?

1670
02:17:19,880 --> 02:17:20,140
I don't know.

1671
02:17:20,500 --> 02:17:25,100
So the discussions we've had with both Alberta and Saskatchewan is when we're only running

1672
02:17:25,100 --> 02:17:25,640
one program.

1673
02:17:25,980 --> 02:17:32,260
So there's going to be discussions between the provinces in terms of how one provinces compensating

1674
02:17:32,260 --> 02:17:38,360
the other for the Saskatchewan portion of the EPR. And those are the things that we will

1675
02:17:40,020 --> 02:17:44,240
further discuss and collaborate with them once council has made a decision.

1676
02:17:44,500 --> 02:17:48,900
So then it's us facilitating their conversations on how you guys would like to do the money.

1677
02:17:49,200 --> 02:17:56,660
That is correct. And also reporting tenages, how they're going to do the calculation in

1678
02:17:56,660 --> 02:17:59,980
in those types of things between the two provinces.

1679
02:18:00,320 --> 02:18:00,440
Good.

1680
02:18:00,720 --> 02:18:01,960
And then the other question I had was,

1681
02:18:02,420 --> 02:18:04,440
do we pay to enroll in the program in Alberta,

1682
02:18:04,440 --> 02:18:05,240
or are they just saying,

1683
02:18:05,240 --> 02:18:07,200
hey, our door's a wide open, if you want to sign up,

1684
02:18:07,380 --> 02:18:09,380
there's actually no cost to us to be able to involve?

1685
02:18:09,960 --> 02:18:11,920
Yeah, yes, there is no cost to us.

1686
02:18:12,700 --> 02:18:15,780
So we will just need to register for the program,

1687
02:18:15,960 --> 02:18:18,100
so we need a council motion saying

1688
02:18:18,100 --> 02:18:21,360
that council is proving us to register for the program,

1689
02:18:21,360 --> 02:18:23,300
and we will just need to register

1690
02:18:23,300 --> 02:18:24,700
through their own online portal.

1691
02:18:24,940 --> 02:18:25,320
Portal.

1692
02:18:25,320 --> 02:18:31,660
I find that very interesting that they make it very easy for you to enroll in the thing

1693
02:18:31,660 --> 02:18:36,160
and have no costs because that's must be what they really want you to do, right?

1694
02:18:37,320 --> 02:18:42,440
There's the option for the community to lead its own program, but they will then penalize

1695
02:18:42,440 --> 02:18:45,800
you if you're wrong, if you put too much in them, that's contaminated, we're going to penalize

1696
02:18:45,800 --> 02:18:46,060
you there.

1697
02:18:47,480 --> 02:18:52,240
There's definitely a shift, this is the comment, but a shift to the province side to what

1698
02:18:52,240 --> 02:18:57,040
not communities to do it this way, which they're giving us the benefits, so it's something

1699
02:18:57,040 --> 02:19:01,320
definitely I think I would support. I think the last piece was with Councillor Taylor

1700
02:19:01,320 --> 02:19:07,520
were saying in the education portion, I think the risk of, you know, the worry about people

1701
02:19:07,520 --> 02:19:11,580
does my schedule change while I be able to do something, all of that, that's definitely

1702
02:19:11,580 --> 02:19:18,280
an education piece and I think that has to do with how well we are committed to the education

1703
02:19:18,280 --> 02:19:24,640
of our residents, because while the province will in the end educate based on their contractor,

1704
02:19:25,260 --> 02:19:31,480
we can talk to our residents more often in clearer terms, explain why we're doing it,

1705
02:19:31,700 --> 02:19:36,300
especially in the transition phase because that's going to be the clunkiest. That's where that

1706
02:19:36,300 --> 02:19:42,080
are we sure we did the right thing happen? So I think that would be the only thing to keep in mind

1707
02:19:42,080 --> 02:19:44,960
and that as if whatever motion comes through,

1708
02:19:45,260 --> 02:19:48,480
it's going forward to really go,

1709
02:19:48,740 --> 02:19:50,700
how are we going to talk about this

1710
02:19:50,700 --> 02:19:52,720
so that it doesn't seem clunky

1711
02:19:52,720 --> 02:19:54,600
and that everyone knows what to expect?

1712
02:19:55,620 --> 02:19:57,700
Yeah, I think that's a fair comment,

1713
02:19:58,380 --> 02:20:02,880
Councillor, and it's not that we can't

1714
02:20:02,880 --> 02:20:04,340
or will not educate,

1715
02:20:04,560 --> 02:20:06,020
and I think through our website,

1716
02:20:06,020 --> 02:20:06,920
through social media,

1717
02:20:06,920 --> 02:20:09,200
we can inform residents of those things

1718
02:20:09,200 --> 02:20:12,160
and we can adjust as we go right.

1719
02:20:12,340 --> 02:20:15,660
It's going to be lots of upfront, heavy lifting

1720
02:20:15,660 --> 02:20:19,880
to educate on the transition, and then once the transition occurs,

1721
02:20:20,800 --> 02:20:23,040
what does that look like on the other side of that,

1722
02:20:23,200 --> 02:20:27,080
and that's something we'll have to figure out as we move forward.

1723
02:20:27,380 --> 02:20:30,560
Yes, and I think the farther away you get away from the transition,

1724
02:20:30,720 --> 02:20:33,140
if you've done the communication well at that transition point

1725
02:20:33,140 --> 02:20:36,040
and make it less clunky, the less you'll have to talk about it later,

1726
02:20:36,200 --> 02:20:37,100
it'll just be what we do.

1727
02:20:37,420 --> 02:20:37,660
That's right.

1728
02:20:37,660 --> 02:21:07,200
Thank you. Great discussion. I guess I the one or two questions I have. How does this affect our current contract with our provider today because if I recall that was a 10 year contract that was signed with the current contractor that does garbage recyclable and and compost so can we get out of that contract without a financial penalty. So your worship our contract does have provisions for scope changes due to legislation. So we are covered from that perspective.

1729
02:21:07,200 --> 02:21:15,700
In our initial discussions with the contractor, they have indicated that this will likely be a line item

1730
02:21:15,700 --> 02:21:21,460
deletion so it does not affect any of the other services we're providing.

1731
02:21:21,620 --> 02:21:27,920
However, we still need to have further discussions on that and formalize that scope change.

1732
02:21:28,600 --> 02:21:32,960
Good. No one as long as it's being addressed and we'll continue to address it.

1733
02:21:33,840 --> 02:21:43,260
You're talking to talked about the charter has you talked about the by provincial here so the charter is silent on garbage and waste as far as I know so yes

1734
02:21:43,260 --> 02:21:54,200
It is going to end up with two providers or potentially one provider, but two different streams and my question is how does that work with the landfill because the city landfill technically is in

1735
02:21:54,200 --> 02:21:57,020
and Saskatchewan, if we as Councilor Dijak talked about,

1736
02:21:57,080 --> 02:22:00,500
if there's a facility as a resident,

1737
02:22:01,000 --> 02:22:03,880
I wanna take that styrofoam from my big screen TV

1738
02:22:03,880 --> 02:22:07,760
or whatever you buy that's got 17 pieces of styrofoam.

1739
02:22:07,860 --> 02:22:09,220
And where in Alberta resident,

1740
02:22:09,440 --> 02:22:11,620
how do we, are they being, is that in discussion?

1741
02:22:12,280 --> 02:22:14,760
Yeah, so part of that contract between Alberta

1742
02:22:14,760 --> 02:22:18,960
and Saskatchewan is to provide a seamless for Lakeminster.

1743
02:22:19,360 --> 02:22:23,340
So anything within the boundary will be one provider,

1744
02:22:23,340 --> 02:22:30,920
one service level. This stuff that happens behind a senior worship like compensation from

1745
02:22:30,920 --> 02:22:36,500
one province to another tracking, data share, all that kind of stuff is going to have to

1746
02:22:36,500 --> 02:22:40,320
be worked out between the two provinces and doesn't really have anything to do with us.

1747
02:22:40,540 --> 02:22:45,540
So as far as whether you're a Saskatchewan resident or an Alberta resident in a multi-family

1748
02:22:45,540 --> 02:22:50,140
or a single dwelling, your service level should not change and if you have to bring something

1749
02:22:50,140 --> 02:22:55,980
to the depot, whether that's at a city facility or somewhere else, you would have that ability

1750
02:22:55,980 --> 02:22:57,460
to do that within our boundary.

1751
02:22:58,080 --> 02:22:58,160
Okay.

1752
02:22:58,620 --> 02:22:59,440
No, I think that's...

1753
02:22:59,440 --> 02:23:00,520
Or that's the intent.

1754
02:23:00,940 --> 02:23:01,200
The intent.

1755
02:23:01,800 --> 02:23:07,540
So, the one thing we've talked about the province picking up the cost, I stand to be corrected,

1756
02:23:07,700 --> 02:23:11,980
but the intention the province has had when, because this has been an ongoing discussion

1757
02:23:11,980 --> 02:23:17,260
for a number of years at Summa and Alberta beauties and certainly led by both organizations

1758
02:23:17,260 --> 02:23:26,360
was that the enhanced producer, the producer will pick up the costs and I don't know how that's going to get billed back through so we talk about the province.

1759
02:23:26,380 --> 02:23:32,960
The province plays a part in this but the provinces and fork and out tax payers money anymore than they have to to pay for this.

1760
02:23:33,120 --> 02:23:47,100
This will be pushed back onto the producer of the goods which in turn will follow back to the producer to the customer but just so everybody's clear this isn't something that the province decided to write a couple hundred million dollar check to deal with.

1761
02:23:50,500 --> 02:23:51,200
for example.

1762
02:23:51,200 --> 02:23:56,420
Yeah, I guess she wants to

1763
02:23:56,420 --> 02:24:05,180
go to the market and tell me

1764
02:24:05,180 --> 02:24:05,420
what racial abuse is.

1765
02:24:05,420 --> 02:24:05,900
according to what we said

1766
02:24:05,900 --> 02:24:06,020
They are not gonna get

1767
02:24:06,020 --> 02:24:08,320
their car board box, but

1768
02:24:08,320 --> 02:24:09,240
they are not gonna get

1769
02:24:09,240 --> 02:24:10,240
they buy their car board box

1770
02:24:10,240 --> 02:24:17,080
of their car board box.

1771
02:24:17,080 --> 02:24:20,860
We can look forward to this coming back from administration to give us some guidance

1772
02:24:21,400 --> 02:24:28,500
When the opportunity arises unless there's any other questions. We'll move on just confirm. We're opting in to opt out

1773
02:24:30,000 --> 02:24:31,400
Careful now careful

1774
02:24:32,220 --> 02:24:37,000
You'll have us confused if you want to see my mind we're jumping in a top-toat

1775
02:24:37,000 --> 02:24:39,540
That's exactly right. We're jumping in to opt out

1776
02:24:40,500 --> 02:24:46,180
Thank you very much Karen great job. Keep up the good work and we'll look forward to is this progress is because I take it

1777
02:24:46,180 --> 02:24:51,880
This is a year away and I think that's the other piece we've got the media in the room people are watching this

1778
02:24:51,880 --> 02:24:58,540
This isn't going to happen tomorrow there will be more information coming from the city as it moves forward. That is correct. Thank you very much

1779
02:25:00,220 --> 02:25:06,620
Moving on item number five governance priority matters city manager. Thank you worship for item 5.1 draft signing authority policy

1780
02:25:06,620 --> 02:25:10,220
The number 110 dash 120 dash 10. I'll show you on the road to present

1781
02:25:11,700 --> 02:25:12,980
Thank you, City Manager.

1782
02:25:13,360 --> 02:25:19,040
Administration is proposing updates to the signing authority policy 120-10 based on

1783
02:25:19,040 --> 02:25:21,480
recent organizational updates and title changes.

1784
02:25:22,080 --> 02:25:27,320
The signing authority policy provides direction on signing of all city documents with specific

1785
02:25:27,320 --> 02:25:33,680
documents being addressed in Schedule A and thresholds by position in Schedule B. Amendments

1786
02:25:33,680 --> 02:25:39,600
include replacement of CFO throughout with executive manager corporate services, land sales

1787
02:25:39,600 --> 02:25:44,140
agreements will now be signed by the city manager and mayor rather than the city clerk and mayor.

1788
02:25:44,860 --> 02:25:48,440
Land sales coordinator has been updated to coordinator investment.

1789
02:25:49,200 --> 02:25:52,520
City clerk will no longer be required to sign planning documents.

1790
02:25:53,320 --> 02:25:58,900
The assistant fire chief has been added to the approval thresholds and ELT will now approve

1791
02:25:58,900 --> 02:26:04,180
single or sole sources between 10,000 and 25,000 for their respective teams.

1792
02:26:04,620 --> 02:26:06,160
Back to your worship for any questions.

1793
02:26:06,160 --> 02:26:06,280
Thanks.

1794
02:26:06,620 --> 02:26:07,240
Thank you very much.

1795
02:26:08,020 --> 02:26:09,140
Questions or comments?

1796
02:26:09,740 --> 02:26:10,200
Councillor Taylor.

1797
02:26:10,960 --> 02:26:11,280
Thank you, Mayor.

1798
02:26:11,880 --> 02:26:16,180
Under Schedule B, I just had some clarification or a question under that.

1799
02:26:17,330 --> 02:26:26,900
In the approved threshold of mounts, does that mean that in the uppers schedule that everything

1800
02:26:26,900 --> 02:26:32,200
has to come to Council for approval or does each category have signing authority up to that

1801
02:26:32,200 --> 02:26:36,020
out without coming to council. How does that work?

1802
02:26:36,400 --> 02:26:42,460
Thank you, Councillor Taylor. So, what happens is any item over that amount would come

1803
02:26:42,460 --> 02:26:49,640
to council? So, any amount below that can be signed without seeing it?

1804
02:26:50,420 --> 02:26:55,480
That's correct. I mean, it would come forward in the budget and in the procurement updates

1805
02:26:55,480 --> 02:26:58,300
and all the quarterly updates and the financials. Okay.

1806
02:26:58,300 --> 02:27:06,020
But anything under 500,000 there was no changes to the amounts that's been in that's been in the process for

1807
02:27:07,140 --> 02:27:12,760
That's correct. Yeah, but a capital purchase would come through the budget process that might only be $20,000

1808
02:27:12,760 --> 02:27:15,940
We'd see it at budget time or from that perspective, but

1809
02:27:16,700 --> 02:27:21,580
20,000 basically a supervisor or executive coordinator could approve

1810
02:27:21,580 --> 02:27:26,040
Spending $10,000. That was approved in the budget. Okay. Okay. Thank you

1811
02:27:29,160 --> 02:27:42,960
on the, on the very bottom on the single and this is just my again my brain working as it does single or solar source you got 10,000 and one penny up to 25,000 and then the next one is 25,000,

1812
02:27:42,960 --> 02:27:56,320
up to $499,999. Would it be just simpler for $10,000 up to $25,999 and then $25,000 up to $499,000?

1813
02:27:56,320 --> 02:27:58,300
You know what I mean? Why is it?

1814
02:27:58,360 --> 02:28:04,020
Thank you, Councillor Whiting. So those thresholds are designated within the trade agreements.

1815
02:28:04,020 --> 02:28:05,900
That's why they're written that way.

1816
02:28:05,900 --> 02:28:12,460
So it's not 50,000 in one cent up to 40, you know what I mean?

1817
02:28:13,080 --> 02:28:13,920
I do know what you mean.

1818
02:28:14,140 --> 02:28:20,920
So I can take this back and adjust it, but I know that those have been in place for quite some time

1819
02:28:20,920 --> 02:28:22,480
and it was based on the trade agreement.

1820
02:28:22,680 --> 02:28:22,880
Okay.

1821
02:28:23,080 --> 02:28:23,260
Thanks.

1822
02:28:24,920 --> 02:28:28,720
If I can bring your attention to schedule A under finance,

1823
02:28:29,540 --> 02:28:33,600
that there's two legal financial

1824
02:28:33,600 --> 02:28:36,740
signatories is just looking for

1825
02:28:36,740 --> 02:28:38,660
clarification who determines the

1826
02:28:38,660 --> 02:28:40,840
two legal financial signatories.

1827
02:28:42,960 --> 02:28:44,860
So this is based on our financial

1828
02:28:44,860 --> 02:28:46,120
administration by law.

1829
02:28:46,400 --> 02:28:46,620
Okay.

1830
02:28:46,700 --> 02:28:48,620
And so financial administration by

1831
02:28:48,620 --> 02:28:50,260
law dictates that there are three

1832
02:28:50,260 --> 02:28:52,180
legal financial signatories but only

1833
02:28:52,180 --> 02:28:53,600
two are required to sign.

1834
02:28:53,800 --> 02:28:54,040
Gotcha.

1835
02:28:54,220 --> 02:28:56,680
And this is in compliance with best

1836
02:28:56,680 --> 02:28:58,340
practice of financial institutions

1837
02:28:58,340 --> 02:29:01,680
institutions on on expending funds or dispersing funds.

1838
02:29:01,880 --> 02:29:04,160
Okay, okay, thank you.

1839
02:29:04,380 --> 02:29:05,280
That's where that comes from.

1840
02:29:05,660 --> 02:29:07,380
And at the bottom under the land division,

1841
02:29:07,920 --> 02:29:10,740
it refers to the land division applications

1842
02:29:10,740 --> 02:29:11,960
to city planning department.

1843
02:29:12,220 --> 02:29:15,140
So the position of, as we're now going to know

1844
02:29:15,140 --> 02:29:16,580
in this coordinator of investment

1845
02:29:16,580 --> 02:29:18,320
and economic development officer,

1846
02:29:18,400 --> 02:29:19,840
both need to sign off on that.

1847
02:29:20,240 --> 02:29:24,020
Or would it be and or, that's, I just wondered.

1848
02:29:24,840 --> 02:29:25,940
Thank you, Your Worship.

1849
02:29:25,960 --> 02:29:27,860
That is generally signed by both.

1850
02:29:27,860 --> 02:29:29,820
by both. Okay. Thank you.

1851
02:29:32,230 --> 02:29:32,990
Councillor Whiting.

1852
02:29:33,370 --> 02:29:40,670
On the land sale agreements, it's a city manager and mayor. In these situations,

1853
02:29:40,870 --> 02:29:47,830
does deputy mayor act or can be called mayor then in that situation, that's just behind

1854
02:29:47,830 --> 02:29:52,050
the scenes? Thank you, Councillor Whiting. Yes, in any situation

1855
02:29:52,050 --> 02:29:56,510
where you are delegated the mayor's authority as deputy mayor, then you would be eligible

1856
02:29:56,510 --> 02:29:57,130
Thank you very much.

1857
02:30:00,210 --> 02:30:01,370
Any other questions?

1858
02:30:07,400 --> 02:30:11,640
All good? All right. Let's move on to 5.2, please.

1859
02:30:12,880 --> 02:30:23,920
Thank you. Worship for item 5.2, draft employee code of conduct, policy number 135-04. I'll ask chief staff and we're ready to present. Good afternoon, your worship and council. Good afternoon, chief staff.

1860
02:30:23,920 --> 02:30:29,720
Administration is here today to provide an updated employee code of conduct for your review.

1861
02:30:30,320 --> 02:30:34,520
A little background, Council previously approved the employee code of conduct policy number

1862
02:30:35,440 --> 02:30:38,380
135-04 in April of 2023.

1863
02:30:38,820 --> 02:30:44,260
The policy was developed to ensure a common baseline standard of acceptable conduct for employees

1864
02:30:44,260 --> 02:30:47,360
to act as responsible representatives of the city.

1865
02:30:48,120 --> 02:30:53,400
As per the records management by-law, Administration is required to review all policies every

1866
02:30:53,400 --> 02:30:55,960
three years or earlier if required.

1867
02:30:56,260 --> 02:30:57,220
So that's what we're doing today.

1868
02:30:57,820 --> 02:31:00,140
Administration has completed a full review

1869
02:31:00,140 --> 02:31:03,340
and is proposing to replace the current policy

1870
02:31:03,340 --> 02:31:05,540
with the updated version that's attached.

1871
02:31:06,320 --> 02:31:08,900
The revisions are highlighted in the draft employee code

1872
02:31:08,900 --> 02:31:11,600
of conduct policy and have been made to align

1873
02:31:11,600 --> 02:31:13,900
with the council code of ethics bylaw

1874
02:31:13,900 --> 02:31:17,660
that received third and final reading in July of 2025.

1875
02:31:18,560 --> 02:31:21,460
The changes are increase the dollar value

1876
02:31:21,460 --> 02:31:28,380
for employee gifts or prize acceptance from $150 to a real or perceived value of $350

1877
02:31:28,880 --> 02:31:34,180
Canadian and any gift or prize accepted by an employee with a real or perceived value

1878
02:31:34,180 --> 02:31:41,060
of over $350 shall be disposed of at the discretion of the city manager unless otherwise directed

1879
02:31:41,060 --> 02:31:46,320
by council. I would like to note when we were doing the review and one of the other items that was

1880
02:31:46,320 --> 02:31:54,540
And it is highlighted in the draft policy with section 8.3 which refers to employees that

1881
02:31:54,540 --> 02:32:00,240
leave the employment of the city and wish to personally bid on or work for a company that

1882
02:32:00,240 --> 02:32:05,400
is bidding on any city contract shall act in accordance with the city's procurement and purchasing

1883
02:32:05,400 --> 02:32:11,140
policy has also been added. That's been in place and there's some reference in the city's procurement

1884
02:32:11,140 --> 02:32:16,000
and purchasing policy relating to employees after their employment. So we thought it was important.

1885
02:32:16,320 --> 02:32:18,480
that that was highlighted in the policy as well.

1886
02:32:19,460 --> 02:32:23,700
A second document that has been shared is the Employee Code of Conduct Handbook.

1887
02:32:24,120 --> 02:32:26,480
It's provided for information purposes only.

1888
02:32:26,960 --> 02:32:30,460
The intent of this document is to provide employees with further guidance,

1889
02:32:30,800 --> 02:32:34,200
recommendations, and frequently asked questions and answers

1890
02:32:34,200 --> 02:32:37,340
to ensure that they have as much information as possible

1891
02:32:37,340 --> 02:32:39,900
to know what the city is expecting of them.

1892
02:32:40,160 --> 02:32:43,280
So it's supplementary to the policy, but we did think it was important that

1893
02:32:43,280 --> 02:32:47,340
Council would see that today and it might help answer any questions that you might have.

1894
02:32:47,520 --> 02:32:50,440
I'll pass it back to you, Your Worship, for any questions or comments.

1895
02:32:51,500 --> 02:32:54,080
Thank you, Chief Staff. Questions? Councillor Taylor.

1896
02:32:54,900 --> 02:32:59,780
Thank you, Mayor. In that change to adding 8.3 for city employees,

1897
02:33:01,180 --> 02:33:07,700
is there a way we could add a quick reference to find what the city's procurement and purchasing

1898
02:33:07,700 --> 02:33:12,560
policy is? Just so, if there's some details in there maybe around time frames or things like that.

1899
02:33:13,340 --> 02:33:15,100
And that's one of the thank you for your question.

1900
02:33:15,500 --> 02:33:20,540
That's one of the things that we were going to put the actual wording in there, but I know that that's up for review.

1901
02:33:20,580 --> 02:33:24,380
I think it's in quarter four of this year, which potentially may change.

1902
02:33:24,380 --> 02:33:25,520
So we didn't want to have the bring up.

1903
02:33:25,520 --> 02:33:27,960
The policy may change or be have additions to you.

1904
02:33:28,040 --> 02:33:28,360
Exactly.

1905
02:33:28,560 --> 02:33:28,840
Okay.

1906
02:33:29,220 --> 02:33:35,540
So yes, so this will pertain to the policy as it sits and as it may change.

1907
02:33:35,640 --> 02:33:36,680
Exactly. That's correct.

1908
02:33:37,720 --> 02:33:40,740
for the council meeting, if this does go forward to the council meeting,

1909
02:33:40,780 --> 02:33:45,220
no, we can certainly ask, share a link to that too, so you can see what the existing wording is as well.

1910
02:33:45,260 --> 02:33:46,780
Yeah, yeah, that'd be great. Thank you.

1911
02:33:47,020 --> 02:33:50,980
Yeah, I think good question, councilor, just helps keep it cleaner, because otherwise,

1912
02:33:51,140 --> 02:33:54,520
we'd be constantly bringing it back for updates if something changes along the line.

1913
02:33:56,260 --> 02:33:56,880
Councilor Dachock.

1914
02:33:57,340 --> 02:34:02,360
Yeah, a couple of things. One is I'm glad to see that I think on page nine and the document handbook,

1915
02:34:02,520 --> 02:34:05,160
it references the city's vision and values, so that's good.

1916
02:34:05,160 --> 02:34:15,640
But I'm just wondering if it's worthwhile, you know, and things to do, I mean, you're basically listing the values of the city, but even making reference to them there and saying that, you know, you would be a representative of the city values.

1917
02:34:17,200 --> 02:34:29,540
Current set of them, whatever, but it just, it sounds trivial, but for me, if anybody typically ends up getting into mischief, it's because they're not acting or behaving in a particular way.

1918
02:34:29,860 --> 02:34:33,060
And they're typically not behaving in a way that the values are set out.

1919
02:34:33,060 --> 02:34:36,180
So we can highlight that in all the safe for sure.

1920
02:34:36,460 --> 02:34:38,440
It's not a big deal, but all

1921
02:34:40,650 --> 02:34:42,770
good, Councillor, Councillor Bounce.

1922
02:34:43,830 --> 02:34:44,190
Thank you, Mayor.

1923
02:34:44,690 --> 02:34:49,790
Yeah, this might be an odd ball question, maybe I'm not reading it right, but as members

1924
02:34:49,790 --> 02:34:53,790
of Council, we have to abide by this code as well.

1925
02:34:54,130 --> 02:34:59,070
There's a separate code of conduct for a council that would definitely be correct.

1926
02:34:59,510 --> 02:34:59,570
Right.

1927
02:35:00,130 --> 02:35:00,950
And it's very similar.

1928
02:35:00,950 --> 02:35:06,610
I think we reviewed the Council Code of Conduct and it's yeah a lot of the

1929
02:35:06,610 --> 02:35:12,130
items are yeah similar in both documents okay that's all thank you council

1930
02:35:12,130 --> 02:35:17,850
chair is gusty thank you worship um I really appreciate these type of

1931
02:35:17,850 --> 02:35:23,270
documents um the one line that I really liked and I don't know who came up with it

1932
02:35:23,270 --> 02:35:29,130
but it said it to embed ethics into daily activity that's what these things are

1933
02:35:29,130 --> 02:35:35,650
for. And so I really appreciated that. I also appreciated the smell test.

1934
02:35:37,030 --> 02:35:43,710
I like the smell test. It's perfect. I love it. And I know that on a previous council meeting

1935
02:35:43,710 --> 02:35:48,050
I had brought up the idea of like a social media policy or that kind of thing. What are we doing

1936
02:35:48,050 --> 02:35:54,290
in order to make sure that city employees are conducting themselves in the proper way even

1937
02:35:54,290 --> 02:35:58,650
on the first time outside? And so I was happy to see the page 32 with the smell test

1938
02:35:58,650 --> 02:36:05,970
with that last line about can my comments on social media be interpreted in such a way and I'm a representative of the city

1939
02:36:05,970 --> 02:36:14,050
So I wanted to highlight that as I'm happy to see that in there and that yeah, I'm fully supportive of this draft and the document itself

1940
02:36:14,050 --> 02:36:18,630
So thank you any other questions or comments

1941
02:36:19,450 --> 02:36:23,350
I'll certainly appreciate all the comments and I think it's very important that

1942
02:36:23,350 --> 02:36:29,650
You know the council sees it. It's available is on now the part of the package public can look at it and say

1943
02:36:29,650 --> 02:36:37,470
What does the city, what are the rules for being, what are city employees expected to be and do outside the regular job, right?

1944
02:36:37,730 --> 02:36:43,710
If you're an always water operator, you do that job, but these are the rules that dictate city employees.

1945
02:36:43,910 --> 02:36:45,950
And I think that it speaks well of the city.

1946
02:36:46,490 --> 02:36:51,850
Again, the transparency from administration to the public through us from that perspective.

1947
02:36:52,050 --> 02:36:53,150
So thank you for bringing it forward.

1948
02:36:53,150 --> 02:36:56,450
forward. Any other questions or comments?

1949
02:36:58,890 --> 02:37:01,990
Not seeing any? Thank you very much. I'll move

1950
02:37:01,990 --> 02:37:03,670
to the inquiries from the media, please.

1951
02:37:12,920 --> 02:37:14,460
Thank you, Your Worship. Attending media

1952
02:37:14,460 --> 02:37:18,880
have our questions speak with yourself, Mayor Albers. Thank you. Thank you very much. With

1953
02:37:18,880 --> 02:37:23,600
that, I'll look for a motion to take a short recess. Councilman Smith, seconded by, Council

1954
02:37:23,600 --> 02:37:28,460
are waiting. Thank you. All in favor? Carried, we are recessed.