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Thank you.

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» All right. So, Monica, um I'd like to

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start the meeting. So, will you keep an

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eye out for her and just let me know if

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she gets on and then we'll stop and try

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to do the rest of this.

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Is that okay, Catherine?

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>> Um I I had a question. I think you just

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say what you're going to proceed and

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then if if she's able to rejoin, go

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through the script. So, that's Yes,

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that's fine.

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>> Okay.

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All right, then. I would like to call

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this meeting to order. So, we do roll

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call.

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» Coun- Yes, Councilmember Walter.

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Present. Councilmember Hasko. Here. Vice

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Mayor Hufty.

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>> Here.

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>> Mayor Taylor.

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>> Present.

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>> We have a quorum.

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>> Thank you.

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All right. So, we're still waiting for

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Rebecca, but um we'll bring her in if if

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she comes on board. Um so, then for

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tonight, we don't have any presentations

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or proclamations. We do have the town

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manager report. So, Darcy.

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>> Yes. Hello, Darcy Smith, Town Manager.

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I have two quick slides to go over.

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So,

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first update,

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planning and building. They've been

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doing a lot of work. We have our

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Planning and Building Director here,

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Sarah, tonight.

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So, I just want to point out some great

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things that they've been doing to

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improve service to our community.

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Uh we now have a dedicated development

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review technician at the front counter.

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So, for customers that come in and need

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service when we're open,

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there's a development review technician

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there. We formerly had an ad-

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administrative assistant there.

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Helped a lot.

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Uh we're working hard on implementing

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our digital permit software, OpenGov,

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and also with that looking

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at our permit processes and updating

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those to be more streamlined and

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efficient.

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We are updating our

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geographic information system or GIS

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data for permit integration and we also

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hope to have a public viewer online where folks

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visit that website and look up all sorts

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of information like that not just their

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zoning and land use but other items

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like their geologic stability and other

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things that are important if they're

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looking at buying or building on their

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property.

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Next, the housing element amendment

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which was sent to HCD previously, we got

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the comments back so they're working on

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that and we will be bringing that update

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to the town council soon. We just don't

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have a date yet.

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There's also ongoing housing element

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implementation work which is partially

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supported by our partners heart and hip

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housing.

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Um and there's information about what

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they're doing on our website but we're

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also launching

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community engagement work.

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Um their bread and butter which is their

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ongoing reviews, permits and

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coordination especially with the

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Stanford Wedge project which if you're

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driven by, there's more activity there.

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The draft safety element, this is

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exciting. In 2 weeks there'll be a joint

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planning commission and town council

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study session here at 5:30 p.m. and we

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will be releasing the draft safety element

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uh either late this week or early next

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week so watch out for that. Um this is

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exciting. And then last, there's a plan

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planning commission and ASCC study

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session on June 17th working on that

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agenda but we're trying to engage those

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groups more and bring them meaningful

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content.

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So, more exciting news. If you've been

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outside today, you notice it's very

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windy out there and we do have our local

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rep from PG&E who will say a few words

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tonight um cuz we have had some power

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outages. I don't know of any today but

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better not get one tonight during this

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meeting. But today we had a tree go down

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and it it's a one-way drive uh

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Portola Green Circle. So they weren't

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necessarily stuck, but it wasn't great.

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But our public works staff responded

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quickly, got out there and removed the

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tree. And that's what we like to see and

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the residents said they were

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professional and friendly fast response.

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So really great to see that with our

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hard working public works team.

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That's all I have.

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>> Great. Thank you, Darcy.

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All right, I'd like to open it up for

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public comment or sorry, for oral

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communications.

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Um so

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I'm sorry about that. No.

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Is Rebecca back on?

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Yeah, if you could just hold on just a

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sec. Let's see if we can

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get a hold of her.

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» Uh Mayor, shall I go ahead and proceed?

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All right. Um Council member Flynn, um

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looks like you're back. Um so I just

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wanted to go you go through a few

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questions with you so we can confirm

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that everything's working okay. Um can

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you hear me?

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>> Yes, I can.

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>> Great. And um were you able to hear the

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proceedings um

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from the schoolhouse?

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>> Yes, I was.

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>> Great. And do you have a copy of the

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agenda for tonight's meeting?

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>> I do, yes.

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>> And have you posted the agenda at the

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location where you are?

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>> Yes, I have.

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>> And is the location reasonably

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accessible to the public such that any

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member of the public could participate

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in this teleconference from your

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location if he or she wished to do so?

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>> Yes.

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>> Is there any member of the public there

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with you now?

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>> No, there's not.

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>> I know it's very early where you are. Um

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great. Okay, so then I will just like to

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remind the council um that all votes um

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taken tonight uh need to be done by roll

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call.

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And with that um you can go ahead and

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proceed with the meeting, Mayor. Thank

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you.

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>> Thank you, Catherine. All right, so

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going back to oral communications,

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please come to the podium.

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>> Hi. Just a reminder you from the last

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meeting, I'm Bob Bauer. I'm on the

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school board in Portola Valley and

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clerk. And I just came to thank our town

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manager, Darcie, and Tony McFarland for

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meeting with our superintendent, who may

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be online. She's maybe going to try to

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join. Uh

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she met uh yesterday with uh with

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Roberta and with our chief business

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officer, and it was very collaborative

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and positive meeting. And I just wanted

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to express to you at the same time we

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reached out to Midpeninsula Open Space

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and

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did not hear back. So, um that probably

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won't surprise many people here.

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But, we're very concerned. We have not

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formed a formal subcommittee yet, but we

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sort of intend to. And we sort of And we

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very much like to work with the town,

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because we think that that's a very

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important coordination we can do for the

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safety of the kids who are coming and

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leaving school. So, I'm just here to

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sort of bring you up to date and let you

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know that we're moving forward to

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have a great collaboration on this new

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area. And And uh Amy Armsby, our

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president, is the liaison to the town.

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So, there is an easy way to reach out to

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her or to me at any time on this issue

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concerning the Hawthorne property

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and the access. Thank you very much.

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>> Thank you.

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And Veronica, could you get a timer up

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when people come up? Is there anybody

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else in the schoolhouse that would like

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to make oral communications? Please.

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Betsy

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Welcome, Betsy.

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» Thank you very much. Um Betsy Morgan

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Taylor. You may have received um my note

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to you is posted this afternoon, but

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because I think it's a very important uh

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subject, I care to read it into the

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record. Thanks.

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The learnings at the town finance

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committee meeting last Tuesday, May

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19th, were very hard to hear.

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The audits are significantly behind

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schedule. The 22 2022-23

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audit, already 6 months late, may be

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done next month. But the 2023-24

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and 24-25 audits that were to be done by

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end of summer,

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we were we were told are postponed

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beyond fall.

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We heard they'd likely become available

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in 2027.

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If there has been one

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area where the town has been united and

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in agreement for years, remedying the

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town's financial reporting and deficits

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were indisputably it.

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The council's priority setting sessions

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has consistently put it in first place,

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and the residents expressed the same

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sentiment

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in surveys the town conducted.

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Our financial priorities were to

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complete the audit backlog, to make

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I'm sorry. Sorry.

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Uh

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to make

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to complete the backlog, to make the

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town finances accessible to residents,

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opening OpenGov to all,

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and to address the town's shortfall of

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money at the ballot box this November.

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These issues are intertwined. The audit

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schedule the town staff developed and to

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which it had been committed recognized

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the import of completing back audits

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prior to asking for voter support for a

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tax measure on the November ballot.

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To further postpone the completion of

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our audit backlog is to continue

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repeating our past mistakes.

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You all inherited this problem. And in

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both volunteering your services and in

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making finances your number one

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priority, you adopted it as your legacy

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responsibility.

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With all that is riding on it, we need

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to get the audits done before we vote.

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Let the town actively choose to do what

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we committed to do. It's protective of

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our seriousness of purpose and our

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credibility.

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The problem does go beyond audits,

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though. Town finances are not

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transparent and haven't been since 2020.

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They are open to the very few, none of

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whom are sitting council members.

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That translates to depriving the council

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of the means to take your responsibility

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your fiscal responsib-

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as seriously as you could.

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Please be a force to complete all

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outstanding audits and to open open gov

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in a time frame that contributes to

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enhancing our November prospects.

279
00:10:11,000 --> 00:10:12,840
Thank you very much.

280
00:10:12,840 --> 00:10:14,960
>> Thank you.

281
00:10:14,960 --> 00:10:17,280
Anybody else? Yeah, please come to the

282
00:10:17,280 --> 00:10:19,870
podium.

283
00:10:19,880 --> 00:10:22,990
Welcome.

284
00:10:23,000 --> 00:10:24,600
» Honorable Mayor, Vice Mayor, City

285
00:10:24,600 --> 00:10:26,600
Council members and staff, hello. I am

286
00:10:26,600 --> 00:10:29,040
Marjorie Ruizi Valdero. I am your local

287
00:10:29,040 --> 00:10:30,840
government affairs representative

288
00:10:30,840 --> 00:10:33,720
serving all of San Mateo County and the

289
00:10:33,720 --> 00:10:36,040
lovely hometown of Portola Valley. I

290
00:10:36,040 --> 00:10:38,280
have come to you tonight to talk about

291
00:10:38,280 --> 00:10:39,839
public safety. I will be coming back at

292
00:10:39,839 --> 00:10:42,040
a later time in June to talk about EPSS

293
00:10:42,040 --> 00:10:43,839
outages specifically, so we'll look

294
00:10:43,839 --> 00:10:45,400
forward to that. But today I want to

295
00:10:45,400 --> 00:10:46,720
talk to you about the Report It app. So,

296
00:10:46,720 --> 00:10:49,760
as you know, PG&E has a robust safety

297
00:10:49,760 --> 00:10:53,360
program. We monitor our lines with

298
00:10:53,360 --> 00:10:55,720
drones, cameras, and as I know Portola

299
00:10:55,720 --> 00:10:57,960
Valley knows, in-person patrols that

300
00:10:57,960 --> 00:11:00,080
personally inspect those lines. But we

301
00:11:00,080 --> 00:11:01,560
also have an invitation to the public.

302
00:11:01,560 --> 00:11:03,160
We have something called the PG&E Report

303
00:11:03,160 --> 00:11:05,480
It app. It is available for Android, for

304
00:11:05,480 --> 00:11:07,440
the App Store. It's also available as a

305
00:11:07,440 --> 00:11:10,480
web desktop version. And what it does is

306
00:11:10,480 --> 00:11:13,000
it allows members of the public, and

307
00:11:13,000 --> 00:11:14,080
I'll give you an example. Let's say

308
00:11:14,080 --> 00:11:15,400
you're walking down the street and you

309
00:11:15,400 --> 00:11:16,720
think you see a tree that's a bit too

310
00:11:16,720 --> 00:11:19,120
close to a primary or a secondary line.

311
00:11:19,120 --> 00:11:20,960
You can snap a picture, you can submit

312
00:11:20,960 --> 00:11:23,040
it to the PG&E public safety team. And

313
00:11:23,040 --> 00:11:24,600
what they do is they will reach out to

314
00:11:24,600 --> 00:11:26,200
that customer or your constituent

315
00:11:26,200 --> 00:11:27,520
directly and they'll let them know

316
00:11:27,520 --> 00:11:29,000
what's happening, if we're concerned,

317
00:11:29,000 --> 00:11:30,120
what the results are, what the

318
00:11:30,120 --> 00:11:32,560
conclusion is, and if anybody else in

319
00:11:32,560 --> 00:11:35,440
the area has reported that same issue.

320
00:11:35,440 --> 00:11:36,840
Now, please hear me. I want to be very

321
00:11:36,840 --> 00:11:37,800
clear.

322
00:11:37,800 --> 00:11:40,640
This is not emergency response.

323
00:11:40,640 --> 00:11:42,480
If you see a down power line, please

324
00:11:42,480 --> 00:11:45,200
call 911. If you smell gas, please call

325
00:11:45,200 --> 00:11:48,640
911. So, the PG&E Reported app is not a

326
00:11:48,640 --> 00:11:51,560
replacement for emergency response.

327
00:11:51,560 --> 00:11:53,920
It is simply another toolkit in our

328
00:11:53,920 --> 00:11:55,760
safety toolkit in our robust safety

329
00:11:55,760 --> 00:11:57,200
program that just allows members of the

330
00:11:57,200 --> 00:11:59,160
public to reach the PG&E Public Safety

331
00:11:59,160 --> 00:12:01,840
team directly and report anything that

332
00:12:01,840 --> 00:12:04,000
they might be concerned with. It's just

333
00:12:04,000 --> 00:12:05,880
another tool in the toolkit. So, it is

334
00:12:05,880 --> 00:12:07,880
the PG&E Reported app. It's available

335
00:12:07,880 --> 00:12:10,640
for Apple, for Android, for web desktop

336
00:12:10,640 --> 00:12:12,320
version. It's incredibly easy to use.

337
00:12:12,320 --> 00:12:13,520
You can pull it up on your phone now.

338
00:12:13,520 --> 00:12:15,840
It's the first Google result type it in.

339
00:12:15,840 --> 00:12:17,440
So, and it hopefully it's accessible for

340
00:12:17,440 --> 00:12:18,960
everyone. If you have any questions,

341
00:12:18,960 --> 00:12:20,640
please feel free to reach out. I've left

342
00:12:20,640 --> 00:12:22,360
cards with Veronica. You can reach out

343
00:12:22,360 --> 00:12:24,520
to me directly and I'm happy to answer

344
00:12:24,520 --> 00:12:26,320
any of those questions, and I look

345
00:12:26,320 --> 00:12:28,600
forward to seeing you later in June

346
00:12:28,600 --> 00:12:30,840
where we will discuss EPSS.

347
00:12:30,840 --> 00:12:33,720
>> Thank you, Marjorie.

348
00:12:33,720 --> 00:12:36,720
Anybody else in the schoolhouse

349
00:12:36,720 --> 00:12:46,710
or communications?

350
00:12:46,720 --> 00:12:51,510
So, I see one hand online.

351
00:12:51,520 --> 00:12:53,520
Rita, welcome.

352
00:12:53,520 --> 00:12:56,160
>> Hi. Uh thank you for taking my comment.

353
00:12:56,160 --> 00:12:58,800
Um my comment will be much shorter than

354
00:12:58,800 --> 00:13:02,200
it usually is because Betsy said

355
00:13:02,200 --> 00:13:05,000
everything that I'd like to say and what

356
00:13:05,000 --> 00:13:07,880
I've been saying since 2020. So, I

357
00:13:07,880 --> 00:13:12,080
really appreciate her words, but I I I

358
00:13:12,080 --> 00:13:14,760
know uh the five of you, the four of you

359
00:13:14,760 --> 00:13:17,480
on the dais and the others uh can only

360
00:13:17,480 --> 00:13:21,280
do so much. But please, I I strongly

361
00:13:21,280 --> 00:13:24,080
encourage that before

362
00:13:24,080 --> 00:13:25,040
uh

363
00:13:25,040 --> 00:13:28,040
extra money is put towards that ballot

364
00:13:28,040 --> 00:13:32,360
in November that we have a a a different

365
00:13:32,360 --> 00:13:35,440
type of approach in dealing with uh the

366
00:13:35,440 --> 00:13:38,480
finances and the audits and that we

367
00:13:38,480 --> 00:13:41,800
actually hire somebody uh I know that

368
00:13:41,800 --> 00:13:43,760
our finance director is now doing

369
00:13:43,760 --> 00:13:45,200
another job

370
00:13:45,200 --> 00:13:47,680
and we do not technically have a

371
00:13:47,680 --> 00:13:51,040
committed finance director and we need

372
00:13:51,040 --> 00:13:53,160
it's a priority for all of these years

373
00:13:53,160 --> 00:13:56,040
and we need somebody in that position. I

374
00:13:56,040 --> 00:13:59,040
don't know if a position has been posted

375
00:13:59,040 --> 00:14:02,280
or if um our current or the person that

376
00:14:02,280 --> 00:14:04,880
was being our finance director has now

377
00:14:04,880 --> 00:14:06,920
officially moved over into that other

378
00:14:06,920 --> 00:14:11,560
job within the Portola Valley but um

379
00:14:11,560 --> 00:14:14,480
we can do better and I I know it's a lot

380
00:14:14,480 --> 00:14:17,520
of moving parts but uh somehow we we've

381
00:14:17,520 --> 00:14:20,360
got to get control of this so that we

382
00:14:20,360 --> 00:14:23,480
can have some form of

383
00:14:23,480 --> 00:14:25,840
planning for our future in our beautiful

384
00:14:25,840 --> 00:14:26,840
town.

385
00:14:26,840 --> 00:14:28,400
Thank you for all that you're doing and

386
00:14:28,400 --> 00:14:32,230
trying to do.

387
00:14:32,240 --> 00:14:34,600
» Thank you, Rita.

388
00:14:34,600 --> 00:14:36,120
Is there anybody else for oral

389
00:14:36,120 --> 00:14:37,839
communications? I don't see anybody in

390
00:14:37,839 --> 00:14:39,520
the schoolhouse.

391
00:14:39,520 --> 00:14:41,920
Don't see anybody else online.

392
00:14:41,920 --> 00:14:44,600
Um since since several people um spoke

393
00:14:44,600 --> 00:14:46,600
on the finance issue, I would just add

394
00:14:46,600 --> 00:14:48,839
at the finance committee that um our

395
00:14:48,839 --> 00:14:50,600
finance director said that we will have

396
00:14:50,600 --> 00:14:53,560
proformas and that our real bottleneck

397
00:14:53,560 --> 00:14:55,800
here is the auditor. Um it's not our

398
00:14:55,800 --> 00:14:59,000
town staff. So um I think we'll continue

399
00:14:59,000 --> 00:15:01,640
to pursue this but you know, that's

400
00:15:01,640 --> 00:15:03,000
the other piece that we heard at the

401
00:15:03,000 --> 00:15:08,790
finance committee last week.

402
00:15:08,800 --> 00:15:10,760
Okay, so I'm going to close oral

403
00:15:10,760 --> 00:15:12,040
communications and move on to the

404
00:15:12,040 --> 00:15:14,000
consent agenda.

405
00:15:14,000 --> 00:15:18,560
So are there any consent agenda items?

406
00:15:18,560 --> 00:15:20,400
>> Um I'd like to make a comment. I'm not

407
00:15:20,400 --> 00:15:22,000
going to pull anything but I did want to

408
00:15:22,000 --> 00:15:22,720
comment.

409
00:15:22,720 --> 00:15:23,120
>> Okay.

410
00:15:23,120 --> 00:15:24,480
>> So, why don't why don't you make your

411
00:15:24,480 --> 00:15:25,040
comment?

412
00:15:25,040 --> 00:15:25,480
>> Okay.

413
00:15:25,480 --> 00:15:27,040
>> Um and then maybe I'll take public

414
00:15:27,040 --> 00:15:28,680
comment and then we'll decide what we're

415
00:15:28,680 --> 00:15:29,360
going to pull.

416
00:15:29,360 --> 00:15:32,440
>> Okay. If um so, I just wanted to give an

417
00:15:32,440 --> 00:15:36,560
update on the ADU sewer fees that I

418
00:15:36,560 --> 00:15:41,240
heard about. Um they're two short uh

419
00:15:41,240 --> 00:15:43,920
because we're dealing with the ADU. So,

420
00:15:43,920 --> 00:15:46,280
um because and that deals with fees

421
00:15:46,280 --> 00:15:48,240
around the ADUs for

422
00:15:48,240 --> 00:15:51,360
um for permitting purposes.

423
00:15:51,360 --> 00:15:54,640
Um the West Bay Sanitation District ha-

424
00:15:54,640 --> 00:15:57,600
on May 13th, they they decided to roll

425
00:15:57,600 --> 00:16:01,400
back the 5 years of retroactive

426
00:16:01,400 --> 00:16:04,240
billing to 3 years of retroactive

427
00:16:04,240 --> 00:16:05,360
billing,

428
00:16:05,360 --> 00:16:07,680
um which they are allowed to do. It

429
00:16:07,680 --> 00:16:10,640
should be noted that the CPU, which over

430
00:16:10,640 --> 00:16:12,800
has oversight over private companies,

431
00:16:12,800 --> 00:16:15,640
only allows 3 months of retroactive

432
00:16:15,640 --> 00:16:17,120
billing.

433
00:16:17,120 --> 00:16:20,120
So, um but for those folks who have

434
00:16:20,120 --> 00:16:23,640
gotten West Bay Sanitary District bills,

435
00:16:23,640 --> 00:16:26,680
um supposedly will be refunded for 2

436
00:16:26,680 --> 00:16:28,720
years if you were billed for 2 year or

437
00:16:28,720 --> 00:16:30,200
for 5 years.

438
00:16:30,200 --> 00:16:32,760
Um secondly,

439
00:16:32,760 --> 00:16:35,440
um local agencies may only charge water

440
00:16:35,440 --> 00:16:37,600
and sewer connection fees for ADUs and

441
00:16:37,600 --> 00:16:41,480
JADUs in circum- certain circumstances.

442
00:16:41,480 --> 00:16:43,720
So, for example, fees may be charged for

443
00:16:43,720 --> 00:16:46,720
ADUs that are 750 square feet or larger

444
00:16:46,720 --> 00:16:49,440
and for JADUs that are 500 square feet

445
00:16:49,440 --> 00:16:50,880
or larger.

446
00:16:50,880 --> 00:16:53,360
Consistent with government code section

447
00:16:53,360 --> 00:16:56,630
66311.

448
00:16:56,640 --> 00:16:58,720
5C1,

449
00:16:58,720 --> 00:17:00,960
any fees charged must also be

450
00:17:00,960 --> 00:17:03,240
proportionate to those for the primary

451
00:17:03,240 --> 00:17:06,040
dwelling based on square footage. And I

452
00:17:06,040 --> 00:17:08,520
so, there has been some issues that they

453
00:17:08,520 --> 00:17:10,199
are not doing the proportionate billing

454
00:17:10,199 --> 00:17:11,839
at this point. So, I just wanted that to

455
00:17:11,839 --> 00:17:14,199
be read into the record and for folks to

456
00:17:14,199 --> 00:17:16,640
be aware of the situation with West Bay

457
00:17:16,640 --> 00:17:19,040
Sanitary District. Thank you.

458
00:17:19,040 --> 00:17:20,439
>> Thank you, Helen.

459
00:17:20,439 --> 00:17:22,720
Rebecca, do you have a comment? Is that

460
00:17:22,720 --> 00:17:24,680
what your hand's up?

461
00:17:24,680 --> 00:17:27,439
>> No, I I I think the process is you have

462
00:17:27,439 --> 00:17:29,600
to go to public comment first before we

463
00:17:29,600 --> 00:17:31,000
pull things.

464
00:17:31,000 --> 00:17:33,040
>> I'm already said I was going to do that,

465
00:17:33,040 --> 00:17:35,280
but thank you.

466
00:17:35,280 --> 00:17:38,080
All right, so with that first public

467
00:17:38,080 --> 00:17:40,000
comment, are there any other public

468
00:17:40,000 --> 00:17:42,560
comments in the room?

469
00:17:42,560 --> 00:17:44,360
Okay, so I don't see any public comments

470
00:17:44,360 --> 00:17:46,320
in the room.

471
00:17:46,320 --> 00:17:48,520
And I don't see any online.

472
00:17:48,520 --> 00:17:50,560
So I'll bring it back to the council.

473
00:17:50,560 --> 00:17:55,000
Are there any consent agenda items that council member

474
00:17:55,000 --> 00:17:57,080
wants to pull?

475
00:17:57,080 --> 00:18:02,030
>> 6F

476
00:18:02,040 --> 00:18:04,720
» I Hello, I'd like to pull

477
00:18:04,720 --> 00:18:10,950
D and E, please.

478
00:18:10,960 --> 00:18:13,320
» D and E. Are there any others?

479
00:18:13,320 --> 00:18:14,720
>> No.

480
00:18:14,720 --> 00:18:15,880
Okay.

481
00:18:15,880 --> 00:18:18,800
All right. So with that, I would accept

482
00:18:18,800 --> 00:18:23,920
a motion to approve A, B, C.

483
00:18:23,920 --> 00:18:27,000
I think No, you wanted D pulled, sorry.

484
00:18:27,000 --> 00:18:29,160
Yeah, so A, B, and C, is that

485
00:18:29,160 --> 00:18:30,280
We're good on A, B, and C?

486
00:18:30,280 --> 00:18:32,280
>> I move to approve A, B, and C.

487
00:18:32,280 --> 00:18:32,960
>> Thank you.

488
00:18:32,960 --> 00:18:34,040
>> Second.

489
00:18:34,040 --> 00:18:37,640
>> I have a second. Roll call, please.

490
00:18:37,640 --> 00:18:38,960
>> Council member Walter

491
00:18:38,960 --> 00:18:39,960
>> Aye.

492
00:18:39,960 --> 00:18:41,200
>> Council member Hasco

493
00:18:41,200 --> 00:18:41,920
>> Aye.

494
00:18:41,920 --> 00:18:43,680
>> Council member Flynn

495
00:18:43,680 --> 00:18:45,000
>> Aye.

496
00:18:45,000 --> 00:18:46,200
>> Vice Mayor Hefty

497
00:18:46,200 --> 00:18:46,840
>> Aye.

498
00:18:46,840 --> 00:18:47,760
>> Mayor Taylor

499
00:18:47,760 --> 00:18:48,360
>> Aye.

500
00:18:48,360 --> 00:18:50,080
>> Motion carries 5-0.

501
00:18:50,080 --> 00:18:52,040
>> Thank you.

502
00:18:52,040 --> 00:18:53,040
Okay.

503
00:18:53,040 --> 00:18:55,000
So why don't we just do these in order,

504
00:18:55,000 --> 00:18:56,640
so um

505
00:18:56,640 --> 00:19:01,590
let's talk about D first.

506
00:19:01,600 --> 00:19:03,600
» Um hang on, let me get my notes in front

507
00:19:03,600 --> 00:19:06,070
of me.

508
00:19:06,080 --> 00:19:23,310
Um

509
00:19:23,320 --> 00:19:26,400
» So, I had questions about the um animal

510
00:19:26,400 --> 00:19:29,440
control contract.

511
00:19:29,440 --> 00:19:33,390
Um

512
00:19:33,400 --> 00:19:35,320
So, it it keeps referencing a section

513
00:19:35,320 --> 00:19:38,840
3.7, but there is no 3.7 in what was

514
00:19:38,840 --> 00:19:41,080
provided to us. So,

515
00:19:41,080 --> 00:19:43,680
it seems that 3.7 is the doc the portion

516
00:19:43,680 --> 00:19:47,040
of the contract that actually details

517
00:19:47,040 --> 00:19:49,480
how the calculation is made and how they

518
00:19:49,480 --> 00:19:51,200
determine it.

519
00:19:51,200 --> 00:19:53,790
Um

520
00:19:53,800 --> 00:19:56,720
So, I I'm unclear on that.

521
00:19:56,720 --> 00:19:59,110
Um

522
00:19:59,120 --> 00:20:01,040
And then

523
00:20:01,040 --> 00:20:02,360
So, and then I just I don't really

524
00:20:02,360 --> 00:20:04,120
understand how the system works with

525
00:20:04,120 --> 00:20:06,920
animal control. Um

526
00:20:06,920 --> 00:20:08,320
What you know, which animals need to be

527
00:20:08,320 --> 00:20:10,560
licensed? And then do people do

528
00:20:10,560 --> 00:20:11,840
residents

529
00:20:11,840 --> 00:20:14,320
come into Portola Valley staff to to

530
00:20:14,320 --> 00:20:15,640
fill out some paperwork or do they have

531
00:20:15,640 --> 00:20:17,640
to go to the county?

532
00:20:17,640 --> 00:20:19,680
I'm unclear on that.

533
00:20:19,680 --> 00:20:22,160
Um

534
00:20:22,160 --> 00:20:24,440
I I'm just it's the costs are are a

535
00:20:24,440 --> 00:20:26,600
little to me are pretty

536
00:20:26,600 --> 00:20:29,040
astonishing astonishing to me. I mean,

537
00:20:29,040 --> 00:20:31,160
for we're getting $40,000 worth of

538
00:20:31,160 --> 00:20:32,920
services from

539
00:20:32,920 --> 00:20:35,480
Peninsula Humane Society, I guess.

540
00:20:35,480 --> 00:20:38,320
And I it just I I realize we had two

541
00:20:38,320 --> 00:20:41,080
rabies since incidents and I assume some

542
00:20:41,080 --> 00:20:43,120
lost pets showed up over there and they

543
00:20:43,120 --> 00:20:45,400
had to take care of them.

544
00:20:45,400 --> 00:20:46,560
But

545
00:20:46,560 --> 00:20:48,440
I don't know. I mean, we when I look at

546
00:20:48,440 --> 00:20:52,440
the the the list of um

547
00:20:52,440 --> 00:20:54,960
the percentages, we we use 0.14% of

548
00:20:54,960 --> 00:20:56,080
their services and because their

549
00:20:56,080 --> 00:20:58,440
services are so expensive, we you know,

550
00:20:58,440 --> 00:21:01,200
it ends up being a huge amount of a huge

551
00:21:01,200 --> 00:21:02,960
dollar amount.

552
00:21:02,960 --> 00:21:05,400
So, I'm just I I just am unclear on on

553
00:21:05,400 --> 00:21:07,160
what exactly we're getting for for the

554
00:21:07,160 --> 00:21:11,910
$40,000.

555
00:21:11,920 --> 00:21:13,000
Okay.

556
00:21:13,000 --> 00:21:15,480
Percy, do you want to speak to this?

557
00:21:15,480 --> 00:21:17,320
Thank you.

558
00:21:17,320 --> 00:21:19,360
>> Yes, I'm happy to speak to this and

559
00:21:19,360 --> 00:21:21,480
actually have a presentation, but of

560
00:21:21,480 --> 00:21:23,480
course, as luck would have it, I lost my

561
00:21:23,480 --> 00:21:25,400
Zoom presentation.

562
00:21:25,400 --> 00:21:28,760
Um my Zoom connection. So, first of all,

563
00:21:28,760 --> 00:21:32,160
the reference to the amendment or sorry,

564
00:21:32,160 --> 00:21:34,120
the current agreement, it is posted on

565
00:21:34,120 --> 00:21:37,560
our website. So, it's about 147 pages.

566
00:21:37,560 --> 00:21:39,920
We didn't include in the packet, but

567
00:21:39,920 --> 00:21:42,240
in the staff report, there's a hyperlink

568
00:21:42,240 --> 00:21:43,320
to it.

569
00:21:43,320 --> 00:21:45,760
If that hyperlink doesn't work on our

570
00:21:45,760 --> 00:21:47,920
town website, um

571
00:21:47,920 --> 00:21:50,680
it's posted under

572
00:21:50,680 --> 00:21:53,120
the website that's

573
00:21:53,120 --> 00:21:55,440
included under community, the community

574
00:21:55,440 --> 00:21:57,800
tab, and then community conversations

575
00:21:57,800 --> 00:21:59,920
and interests. So, we have a section

576
00:21:59,920 --> 00:22:01,640
there about animal control service and

577
00:22:01,640 --> 00:22:05,000
barking dog dog issues, and so

578
00:22:05,000 --> 00:22:07,160
members of the public can go there.

579
00:22:07,160 --> 00:22:08,360
Um

580
00:22:08,360 --> 00:22:09,680
but

581
00:22:09,680 --> 00:22:12,920
the animal control agreement has with

582
00:22:12,920 --> 00:22:14,440
the

583
00:22:14,440 --> 00:22:17,880
um Peninsula Humane Society, also known

584
00:22:17,880 --> 00:22:21,200
as PHS, has been in place for a long

585
00:22:21,200 --> 00:22:24,360
time. I think it dates back to 1952.

586
00:22:24,360 --> 00:22:26,800
It's one of the longest-running shared

587
00:22:26,800 --> 00:22:28,920
contracts in the county, and all 20

588
00:22:28,920 --> 00:22:31,000
cities contract.

589
00:22:31,000 --> 00:22:34,400
Our perspective is that that provides a

590
00:22:34,400 --> 00:22:37,000
great benefit of economies of scale, cuz

591
00:22:37,000 --> 00:22:38,880
we have much lower costs than if each

592
00:22:38,880 --> 00:22:40,920
city provided animal control. I can tell

593
00:22:40,920 --> 00:22:42,760
you it probably be

594
00:22:42,760 --> 00:22:45,160
like maybe 10 times the amount if we did

595
00:22:45,160 --> 00:22:46,640
it ourselves,

596
00:22:46,640 --> 00:22:49,200
because they have a robust staff. So,

597
00:22:49,200 --> 00:22:51,960
they provide a lot of services. Um many

598
00:22:51,960 --> 00:22:54,200
people just think of them as a shelter,

599
00:22:54,200 --> 00:22:56,840
but in fact, they do a lot more.

600
00:22:56,840 --> 00:22:57,800
Um

601
00:22:57,800 --> 00:23:00,840
they respond to lots of calls for

602
00:23:00,840 --> 00:23:03,960
service in our town. I think for example

603
00:23:03,960 --> 00:23:06,040
in one month that they gave me data for

604
00:23:06,040 --> 00:23:08,640
they had seven calls for service.

605
00:23:08,640 --> 00:23:10,720
Um and the types of calls that they

606
00:23:10,720 --> 00:23:13,440
respond to are very varied. They will

607
00:23:13,440 --> 00:23:16,720
respond to cruelty investigations. They

608
00:23:16,720 --> 00:23:18,440
will respond

609
00:23:18,440 --> 00:23:21,120
dangerous animals and frankly we do have

610
00:23:21,120 --> 00:23:22,920
a lot of off-leash dogs here and they

611
00:23:22,920 --> 00:23:24,800
get called when an animal presents

612
00:23:24,800 --> 00:23:26,280
itself as

613
00:23:26,280 --> 00:23:27,320
um

614
00:23:27,320 --> 00:23:29,400
being challenges that challenge they

615
00:23:29,400 --> 00:23:31,880
will respond to sick, injured, or stray

616
00:23:31,880 --> 00:23:33,560
animals and frankly we do get a lot of

617
00:23:33,560 --> 00:23:35,400
those. We have a lot of animals here

618
00:23:35,400 --> 00:23:37,680
that wander out into traffic or into

619
00:23:37,680 --> 00:23:40,200
other people's yard. We also see a

620
00:23:40,200 --> 00:23:42,200
pretty big amount of calls for dead

621
00:23:42,200 --> 00:23:44,520
wildlife unfortunately.

622
00:23:44,520 --> 00:23:48,400
Um but for example in in February they

623
00:23:48,400 --> 00:23:50,240
had three calls for dead wildlife and

624
00:23:50,240 --> 00:23:52,120
two sick or injured wildlife. So I think

625
00:23:52,120 --> 00:23:54,240
given the amount of wildlife in our town

626
00:23:54,240 --> 00:23:56,840
including raccoons, deer, birds,

627
00:23:56,840 --> 00:23:58,160
you name it. You know, we did have the

628
00:23:58,160 --> 00:24:00,040
dead bat on the playground and they were

629
00:24:00,040 --> 00:24:02,640
very helpful for that. They also deal

630
00:24:02,640 --> 00:24:05,320
with quarantining animals and I have had

631
00:24:05,320 --> 00:24:06,840
uh members of the public report to me

632
00:24:06,840 --> 00:24:08,840
that their dog bit someone and so that

633
00:24:08,840 --> 00:24:10,760
dog had to be quarantined for oh,

634
00:24:10,760 --> 00:24:13,680
unfortunately dog bites are a reality.

635
00:24:13,680 --> 00:24:15,800
And in respect to the licensing, so they

636
00:24:15,800 --> 00:24:18,320
do that. All dogs and cats are required

637
00:24:18,320 --> 00:24:20,600
to be licensed as in part to ensure that

638
00:24:20,600 --> 00:24:22,880
they're vaccinated

639
00:24:22,880 --> 00:24:24,480
Um that is

640
00:24:24,480 --> 00:24:26,480
done online. So that's administered

641
00:24:26,480 --> 00:24:28,400
through Pet Data which was is also a

642
00:24:28,400 --> 00:24:30,560
pretty big cost of theirs, but So that's

643
00:24:30,560 --> 00:24:33,200
typically done in person or individuals

644
00:24:33,200 --> 00:24:36,200
can go to their shelter in Burlingame or

645
00:24:36,200 --> 00:24:38,680
a Samateo office. Other things that they

646
00:24:38,680 --> 00:24:40,280
offer at low cost are things like

647
00:24:40,280 --> 00:24:42,880
microchipping, vet care, um they have a

648
00:24:42,880 --> 00:24:44,240
spay neuter clinic, they have a

649
00:24:44,240 --> 00:24:46,960
vaccination clinic. Those are much lower

650
00:24:46,960 --> 00:24:49,520
costs than if you went to a normal um

651
00:24:49,520 --> 00:24:51,080
veterinarian.

652
00:24:51,080 --> 00:24:53,080
Also they have a wildlife care center.

653
00:24:53,080 --> 00:24:54,920
So they do education for that, but they

654
00:24:54,920 --> 00:24:56,840
have a very elaborate wildlife care

655
00:24:56,840 --> 00:24:59,760
center where they do rehabilitative care

656
00:24:59,760 --> 00:25:01,560
for sick, injured, and orphaned native

657
00:25:01,560 --> 00:25:03,480
wildlife. And for example, they came to

658
00:25:03,480 --> 00:25:05,000
one of our music series and had a whole

659
00:25:05,000 --> 00:25:08,600
booth about wildlife care. Um

660
00:25:08,600 --> 00:25:09,800
So, that's a big part of it. But,

661
00:25:09,800 --> 00:25:11,600
another thing, if we do have a dangerous

662
00:25:11,600 --> 00:25:13,320
animal, they provide administrative

663
00:25:13,320 --> 00:25:15,080
hearing process, and that is very

664
00:25:15,080 --> 00:25:17,280
efficient. And again, if we were doing

665
00:25:17,280 --> 00:25:19,120
this ourselves, including the fact that

666
00:25:19,120 --> 00:25:21,920
they provide 24/7 response,

667
00:25:21,920 --> 00:25:23,240
um

668
00:25:23,240 --> 00:25:25,600
for animal control, it would be very

669
00:25:25,600 --> 00:25:27,440
expensive. So, the staff recommendation

670
00:25:27,440 --> 00:25:29,800
here is to approve this amend We think

671
00:25:29,800 --> 00:25:32,680
it's very efficient. The cost this year,

672
00:25:32,680 --> 00:25:36,080
our next fiscal year, is about $23,000.

673
00:25:36,080 --> 00:25:38,320
And again, we think there's immense

674
00:25:38,320 --> 00:25:40,720
economies of scale there.

675
00:25:40,720 --> 00:25:41,960
>> Thank you, Darcy.

676
00:25:41,960 --> 00:25:43,600
Is there any other discussion on this

677
00:25:43,600 --> 00:25:45,040
topic?

678
00:25:45,040 --> 00:25:45,560
>> Discussion.

679
00:25:45,560 --> 00:25:47,400
>> I had one other question. Was about this

680
00:25:47,400 --> 00:25:48,800
pet data?

681
00:25:48,800 --> 00:25:50,200
I mean, it sounded like we're being

682
00:25:50,200 --> 00:25:52,400
charged the the whole contract is

683
00:25:52,400 --> 00:25:56,080
$219,000 a year for pet data. Can you

684
00:25:56,080 --> 00:25:58,080
address why a

685
00:25:58,080 --> 00:26:00,400
what would sound like an online pet

686
00:26:00,400 --> 00:26:04,800
database is $219,000 a year?

687
00:26:04,800 --> 00:26:06,760
>> Sure. Well, yeah, so that's

688
00:26:06,760 --> 00:26:09,480
sounds simple, but my guess is, having

689
00:26:09,480 --> 00:26:12,960
dealt with town software, that it's

690
00:26:12,960 --> 00:26:14,800
more complicated than it sounds. And

691
00:26:14,800 --> 00:26:16,240
also, what we've seen, I think our

692
00:26:16,240 --> 00:26:17,880
finance director raised this, is that

693
00:26:17,880 --> 00:26:19,360
most softwares are now

694
00:26:19,360 --> 00:26:22,120
to subscription services, and they're

695
00:26:22,120 --> 00:26:25,040
getting to be very expensive.

696
00:26:25,040 --> 00:26:26,880
Um

697
00:26:26,880 --> 00:26:27,880
So, that's the key.

698
00:26:27,880 --> 00:26:29,040
>> I'm under the impression that's even

699
00:26:29,040 --> 00:26:31,040
more than OpenGov. That what we're what

700
00:26:31,040 --> 00:26:32,800
we're paying for OpenGov.

701
00:26:32,800 --> 00:26:34,200
>> True. But,

702
00:26:34,200 --> 00:26:36,160
>> pet database.

703
00:26:36,160 --> 00:26:37,880
>> Keep in mind, they're providing service

704
00:26:37,880 --> 00:26:40,400
to the entire county and all 20 cities

705
00:26:40,400 --> 00:26:42,960
in the So, they may have

706
00:26:42,960 --> 00:26:44,520
I don't I don't want to guess at how

707
00:26:44,520 --> 00:26:46,160
many dogs and cats are in the county,

708
00:26:46,160 --> 00:26:48,240
but a lot. This is a a high-volume

709
00:26:48,240 --> 00:26:51,430
service.

710
00:26:51,440 --> 00:26:54,040
» Okay, thank you.

711
00:26:54,040 --> 00:26:56,440
>> Comments? Uh Um

712
00:26:56,440 --> 00:26:57,960
Are you taking public comment?

713
00:26:57,960 --> 00:26:58,760
>> did.

714
00:26:58,760 --> 00:27:00,920
>> Okay, so we're done with that. That's

715
00:27:00,920 --> 00:27:01,920
fine.

716
00:27:01,920 --> 00:27:05,600
Now, um PHS is a pretty special resource

717
00:27:05,600 --> 00:27:07,640
for the town and the county. I've

718
00:27:07,640 --> 00:27:09,600
adopted from them. My husband's

719
00:27:09,600 --> 00:27:11,360
volunteered for them.

720
00:27:11,360 --> 00:27:14,160
Uh they do a lot and there's high value

721
00:27:14,160 --> 00:27:16,880
and we are the lowest we're charged the

722
00:27:16,880 --> 00:27:19,360
lowest amount. I'm very supportive of of

723
00:27:19,360 --> 00:27:23,120
continuing this contract as proposed.

724
00:27:23,120 --> 00:27:24,080
>> Thank you.

725
00:27:24,080 --> 00:27:25,560
Any other discussion?

726
00:27:25,560 --> 00:27:30,160
>> I also was a naysayer in before, but having been in

727
00:27:30,160 --> 00:27:31,800
this job for a while now, I'm pretty

728
00:27:31,800 --> 00:27:33,280
convinced this is really an important

729
00:27:33,280 --> 00:27:36,640
service that we're provided by the county.

730
00:27:36,640 --> 00:27:38,600
>> Okay, thank you.

731
00:27:38,600 --> 00:27:40,480
All right, I would entertain a motion.

732
00:27:40,480 --> 00:27:42,520
It's either going to be to approve or

733
00:27:42,520 --> 00:27:44,000
deny.

734
00:27:44,000 --> 00:27:47,120
>> A motion to approve item 60.

735
00:27:47,120 --> 00:27:48,280
>> Do I have a second?

736
00:27:48,280 --> 00:27:49,040
>> Second.

737
00:27:49,040 --> 00:27:51,960
>> Thank you. Roll call, please.

738
00:27:51,960 --> 00:27:53,360
>> Council member Walter.

739
00:27:53,360 --> 00:27:54,240
>> Aye.

740
00:27:54,240 --> 00:27:56,160
>> Council member Flynn.

741
00:27:56,160 --> 00:27:57,560
>> Aye.

742
00:27:57,560 --> 00:27:58,800
>> Council member Hasco.

743
00:27:58,800 --> 00:27:59,600
>> Aye.

744
00:27:59,600 --> 00:28:01,080
>> Vice Mayor Hufty.

745
00:28:01,080 --> 00:28:01,680
>> Aye.

746
00:28:01,680 --> 00:28:02,640
>> Mayor Taylor.

747
00:28:02,640 --> 00:28:03,240
>> Aye.

748
00:28:03,240 --> 00:28:04,960
>> Motion carries 5-0.

749
00:28:04,960 --> 00:28:05,960
>> Thank you.

750
00:28:05,960 --> 00:28:10,350
All right, moving on to 6E.

751
00:28:10,360 --> 00:28:12,320
Becca, this is yours as well?

752
00:28:12,320 --> 00:28:14,920
>> Okay, um I had a couple questions. I I

753
00:28:14,920 --> 00:28:16,960
spent more time thinking about this and

754
00:28:16,960 --> 00:28:20,120
since it was um pretty rushed

755
00:28:20,120 --> 00:28:21,960
um

756
00:28:21,960 --> 00:28:23,440
at the last meeting, there was just so

757
00:28:23,440 --> 00:28:25,640
many things to deal with.

758
00:28:25,640 --> 00:28:27,720
Um there were some stuff that just kind

759
00:28:27,720 --> 00:28:32,160
of sped through and um

760
00:28:32,160 --> 00:28:34,600
I had a couple of questions that come up

761
00:28:34,600 --> 00:28:37,200
came up. Let me pull up that those notes

762
00:28:37,200 --> 00:28:40,680
real quick. 80 units.

763
00:28:40,680 --> 00:28:43,870
Um

764
00:28:43,880 --> 00:28:46,440
so we had talked about the fact that the

765
00:28:46,440 --> 00:28:47,360
code

766
00:28:47,360 --> 00:28:50,680
us to require one parking space per ADU

767
00:28:50,680 --> 00:28:52,440
and the concern that was brought back by

768
00:28:52,440 --> 00:28:54,360
staff was that

769
00:28:54,360 --> 00:28:56,000
if we allowed this that there was a

770
00:28:56,000 --> 00:28:59,160
possibility that applicants would

771
00:28:59,160 --> 00:29:02,040
take advantage of that and um do some

772
00:29:02,040 --> 00:29:04,760
massive earthworks

773
00:29:04,760 --> 00:29:08,840
that required ASCC approval

774
00:29:08,840 --> 00:29:09,600
um

775
00:29:09,600 --> 00:29:11,200
that normally would require ASCC

776
00:29:11,200 --> 00:29:12,600
approval and they'd be able to get out

777
00:29:12,600 --> 00:29:13,720
of it.

778
00:29:13,720 --> 00:29:15,120
And we were told that somehow that was

779
00:29:15,120 --> 00:29:17,800
just unreasonable and I'm just when I

780
00:29:17,800 --> 00:29:20,680
think back through that concept I'm just

781
00:29:20,680 --> 00:29:22,560
a little concerned that we couldn't just

782
00:29:22,560 --> 00:29:24,080
write

783
00:29:24,080 --> 00:29:25,680
um

784
00:29:25,680 --> 00:29:28,360
into our code a sort of an exception

785
00:29:28,360 --> 00:29:31,120
that says we require uh one parking lot

786
00:29:31,120 --> 00:29:33,960
one parking space offsite

787
00:29:33,960 --> 00:29:37,710
off street um

788
00:29:37,720 --> 00:29:39,080
Sorry, my brain's a little slow this

789
00:29:39,080 --> 00:29:41,800
morning. Um

790
00:29:41,800 --> 00:29:44,200
that we require one that we require one

791
00:29:44,200 --> 00:29:46,560
parking space off street

792
00:29:46,560 --> 00:29:49,880
unless it required you know

793
00:29:49,880 --> 00:29:52,800
so much earthwork that that that it fell

794
00:29:52,800 --> 00:29:55,160
into Portola Valley's ASCC site uh

795
00:29:55,160 --> 00:29:58,080
development requirements and if it did

796
00:29:58,080 --> 00:30:00,200
then we didn't then in that case we

797
00:30:00,200 --> 00:30:02,040
would not require the parking space

798
00:30:02,040 --> 00:30:04,280
unless somebody and if somebody wanted

799
00:30:04,280 --> 00:30:06,560
one they would have to go to the ASCC.

800
00:30:06,560 --> 00:30:08,360
It seems that verbage could have been

801
00:30:08,360 --> 00:30:10,400
put into the contract into the ordinance

802
00:30:10,400 --> 00:30:13,960
that would get rid of that um concern of

803
00:30:13,960 --> 00:30:15,960
the staff and I'm just curious as to why

804
00:30:15,960 --> 00:30:18,640
that wasn't offered to us as a

805
00:30:18,640 --> 00:30:22,710
as an option.

806
00:30:22,720 --> 00:30:25,760
And I guess my second one was again um

807
00:30:25,760 --> 00:30:28,520
going back to the idea of the size of

808
00:30:28,520 --> 00:30:30,400
the ADU. I mean I think we're all in

809
00:30:30,400 --> 00:30:32,680
support of allowing people to have 1200

810
00:30:32,680 --> 00:30:34,480
square foot ADUs.

811
00:30:34,480 --> 00:30:36,360
The biggest concern however was that

812
00:30:36,360 --> 00:30:38,840
those ADUs would be placed four could be

813
00:30:38,840 --> 00:30:40,760
placed four feet from on property line

814
00:30:40,760 --> 00:30:42,360
because of the interpretation of the

815
00:30:42,360 --> 00:30:43,560
law.

816
00:30:43,560 --> 00:30:45,600
However, when I look at this, I when I

817
00:30:45,600 --> 00:30:49,040
rethink this, um

818
00:30:49,040 --> 00:30:52,440
my concern is that next year

819
00:30:52,440 --> 00:30:54,480
we're going to have to go back to this

820
00:30:54,480 --> 00:30:56,640
ADU ordinance because there's already

821
00:30:56,640 --> 00:30:58,320
laws going through the system that

822
00:30:58,320 --> 00:30:59,560
probably will get passed. So, we're

823
00:30:59,560 --> 00:31:01,000
going to have to make a modification and

824
00:31:01,000 --> 00:31:02,240
then

825
00:31:02,240 --> 00:31:04,480
I'm hopeful that by next year we will

826
00:31:04,480 --> 00:31:06,400
have our objective design requirements

827
00:31:06,400 --> 00:31:07,680
finalized, so we will need to

828
00:31:07,680 --> 00:31:10,160
incorporate them into this.

829
00:31:10,160 --> 00:31:12,560
And since this uh current version has to

830
00:31:12,560 --> 00:31:15,080
go to the HCD next month or within 30

831
00:31:15,080 --> 00:31:18,400
days of our approval,

832
00:31:18,400 --> 00:31:20,760
HCD will see this, will see the 1,200

833
00:31:20,760 --> 00:31:22,760
square feet, and then next year when we

834
00:31:22,760 --> 00:31:24,400
go back

835
00:31:24,400 --> 00:31:27,000
and if we make a decision to then

836
00:31:27,000 --> 00:31:29,160
not continue to allow the 1,200 square

837
00:31:29,160 --> 00:31:31,320
feet because somehow we're starting to

838
00:31:31,320 --> 00:31:33,240
see them replaced 4 feet from the

839
00:31:33,240 --> 00:31:35,480
property line and we retract that and go

840
00:31:35,480 --> 00:31:38,040
back to what the the minimum the maximum

841
00:31:38,040 --> 00:31:41,080
that state law allows us to to put,

842
00:31:41,080 --> 00:31:42,960
that HCD is going to take a look at that

843
00:31:42,960 --> 00:31:44,960
and say, "Why are you reducing, you

844
00:31:44,960 --> 00:31:46,200
know,

845
00:31:46,200 --> 00:31:47,440
your

846
00:31:47,440 --> 00:31:49,480
allowances, if you will?" So, I'm just a

847
00:31:49,480 --> 00:31:52,120
little concerned about that. And so, I

848
00:31:52,120 --> 00:31:53,040
um

849
00:31:53,040 --> 00:31:55,040
I just wanted to have some feedback on

850
00:31:55,040 --> 00:31:59,550
that those two items.

851
00:31:59,560 --> 00:32:01,400
» Thank you.

852
00:32:01,400 --> 00:32:03,280
Catherine, please.

853
00:32:03,280 --> 00:32:04,920
>> Thank you. Yeah, I can I can start and

854
00:32:04,920 --> 00:32:09,200
perhaps Sarah Darcy wants to chime in. I I guess I'll start with a procedural

855
00:32:09,200 --> 00:32:12,240
point, which is that um

856
00:32:12,240 --> 00:32:14,440
so, this this item is before you on a

857
00:32:14,440 --> 00:32:15,760
second reading.

858
00:32:15,760 --> 00:32:19,040
And so, if the council um

859
00:32:19,040 --> 00:32:21,040
wants to make sub- substantive changes

860
00:32:21,040 --> 00:32:24,440
such as changing the size of um the ADU

861
00:32:24,440 --> 00:32:26,680
or the parking requirements,

862
00:32:26,680 --> 00:32:29,640
uh that would um trigger the need to go

863
00:32:29,640 --> 00:32:31,960
back to a to reintroduce the ordinance

864
00:32:31,960 --> 00:32:34,120
at a new public hearing. So, you would

865
00:32:34,120 --> 00:32:36,760
not pass the the ordinance tonight, and

866
00:32:36,760 --> 00:32:38,360
rather you'd provide direction to staff

867
00:32:38,360 --> 00:32:42,360
to bring it back for reintroduction.

868
00:32:42,360 --> 00:32:44,280
Uh so you know,

869
00:32:44,280 --> 00:32:45,640
discretion is fairly limited to make

870
00:32:45,640 --> 00:32:47,960
changes tonight. I guess is the bottom

871
00:32:47,960 --> 00:32:52,280
line. Uh in terms of the um

872
00:32:52,280 --> 00:32:54,280
the size of the ADU of course Council

873
00:32:54,280 --> 00:32:56,600
does have discretion um to make that

874
00:32:56,600 --> 00:32:58,080
determine it that was considered by

875
00:32:58,080 --> 00:33:00,800
Planning Commission. Um they looked at

876
00:33:00,800 --> 00:33:02,760
1,000 square feet I believe and there

877
00:33:02,760 --> 00:33:04,200
was quite a bit of back and forth about

878
00:33:04,200 --> 00:33:05,560
that and I know that was debated before

879
00:33:05,560 --> 00:33:07,160
Council as well.

880
00:33:07,160 --> 00:33:09,000
Um I don't know that HCD would

881
00:33:09,000 --> 00:33:10,520
necessarily

882
00:33:10,520 --> 00:33:11,240
um

883
00:33:11,240 --> 00:33:12,680
retract. I mean the Council has

884
00:33:12,680 --> 00:33:15,320
discretion um in that way in terms of

885
00:33:15,320 --> 00:33:18,400
the size and so uh when the when the

886
00:33:18,400 --> 00:33:20,880
town decides to update the ordinance

887
00:33:20,880 --> 00:33:21,760
um

888
00:33:21,760 --> 00:33:23,720
you know, it it can use that discretion

889
00:33:23,720 --> 00:33:25,880
how how it sees fit.

890
00:33:25,880 --> 00:33:28,680
Um we will get comments back from HCD as

891
00:33:28,680 --> 00:33:30,240
Councilmember Flynn Flynn noted and you

892
00:33:30,240 --> 00:33:33,120
know, it there may be um an opportunity

893
00:33:33,120 --> 00:33:35,280
or a requirement to to make changes at

894
00:33:35,280 --> 00:33:37,080
that time and respond to their comments.

895
00:33:37,080 --> 00:33:38,600
We don't know yet.

896
00:33:38,600 --> 00:33:42,880
Uh in regards to parking um I guess I I

897
00:33:42,880 --> 00:33:44,520
um I thought there's lots of different

898
00:33:44,520 --> 00:33:46,240
ways to word the ordinance so I'm not

899
00:33:46,240 --> 00:33:47,920
sure if I can say one or the other why

900
00:33:47,920 --> 00:33:49,560
certain certain options were weren't

901
00:33:49,560 --> 00:33:52,760
presented. Uh but ultimately the current

902
00:33:52,760 --> 00:33:55,400
ordinance um does not require parking

903
00:33:55,400 --> 00:33:57,440
for ADUs but then goes on to say if

904
00:33:57,440 --> 00:33:59,400
parking is provided um parking space

905
00:33:59,400 --> 00:34:01,680
design shall conform with section

906
00:34:01,680 --> 00:34:05,400
1860020 parking dimensions and access.

907
00:34:05,400 --> 00:34:07,680
Um I know Sarah you're up here at the

908
00:34:07,680 --> 00:34:09,200
but if you want to say something more

909
00:34:09,200 --> 00:34:13,639
along those lines or um regarding the size.

910
00:34:13,639 --> 00:34:15,480
>> Sir course Planning Building Director.

911
00:34:15,480 --> 00:34:17,159
So with the ADU ordinance what was

912
00:34:17,159 --> 00:34:19,399
proposed was what staff felt was the

913
00:34:19,399 --> 00:34:22,560
best um option and best proposal to put

914
00:34:22,560 --> 00:34:25,440
forward with that was a lot aligned with

915
00:34:25,440 --> 00:34:26,000
um

916
00:34:26,000 --> 00:34:27,760
state law and policies and

917
00:34:27,760 --> 00:34:29,000
recommendations that were coming from

918
00:34:29,000 --> 00:34:30,800
HCD. So So, wasn't necessarily

919
00:34:30,800 --> 00:34:33,120
discussion around a variety of options.

920
00:34:33,120 --> 00:34:35,000
We were putting forward the option that

921
00:34:35,000 --> 00:34:37,200
was on the table for town council to

922
00:34:37,200 --> 00:34:41,040
vote on that night, and that was also what was confirmed with

923
00:34:41,040 --> 00:34:42,280
planning commission and sent to you

924
00:34:42,280 --> 00:34:43,520
after that.

925
00:34:43,520 --> 00:34:46,000
Um I believe I guess to respond more to

926
00:34:46,000 --> 00:34:48,360
that question about parking, again

927
00:34:48,360 --> 00:34:50,800
looking at what is best in compliance

928
00:34:50,800 --> 00:34:53,639
with state law, and given you know this

929
00:34:53,639 --> 00:34:55,800
question, it sounded like this might be

930
00:34:55,800 --> 00:34:58,120
more of a policy level discussion or

931
00:34:58,120 --> 00:35:00,040
additional research

932
00:35:00,040 --> 00:35:01,000
um

933
00:35:01,000 --> 00:35:03,960
you know, or guidance might be needed to

934
00:35:03,960 --> 00:35:05,320
determine

935
00:35:05,320 --> 00:35:07,080
what should be required in terms of

936
00:35:07,080 --> 00:35:09,040
parking. And there were a few other

937
00:35:09,040 --> 00:35:11,720
discussion topics, and we felt like if

938
00:35:11,720 --> 00:35:13,040
there are

939
00:35:13,040 --> 00:35:14,880
you know, additional needs for research

940
00:35:14,880 --> 00:35:16,560
and data that that would be potentially

941
00:35:16,560 --> 00:35:18,280
a separate project that might be a

942
00:35:18,280 --> 00:35:19,880
little bit different than really trying

943
00:35:19,880 --> 00:35:22,480
to get through with the ADU organs and

944
00:35:22,480 --> 00:35:24,280
kind of the minimum requirements with

945
00:35:24,280 --> 00:35:27,630
state law.

946
00:35:27,640 --> 00:35:27,920
» Thank you.

947
00:35:27,920 --> 00:35:29,760
>> I had another question.

948
00:35:29,760 --> 00:35:32,400
If the ordinance had stuck with the 850

949
00:35:32,400 --> 00:35:34,680
or 1,000 square feet, and somebody had

950
00:35:34,680 --> 00:35:36,760
come to the town wanting a 1,200 square

951
00:35:36,760 --> 00:35:39,960
foot guest house, if you will,

952
00:35:39,960 --> 00:35:41,240
what would have been the process for

953
00:35:41,240 --> 00:35:43,560
that person to build it? Would it be the

954
00:35:43,560 --> 00:35:46,320
normal ASCC review process, because it

955
00:35:46,320 --> 00:35:49,640
wouldn't be an ADU according to

956
00:35:49,640 --> 00:35:54,430
you know, state law?

957
00:35:54,440 --> 00:35:55,840
» It would not be an ADU according to

958
00:35:55,840 --> 00:35:57,320
state law, and there would not be a

959
00:35:57,320 --> 00:36:00,040
discretionary process for it. Um most

960
00:36:00,040 --> 00:36:03,040
likely they would need to go with an SB9

961
00:36:03,040 --> 00:36:05,990
project.

962
00:36:06,000 --> 00:36:08,160
Uh also that would not require ASCC

963
00:36:08,160 --> 00:36:09,480
review.

964
00:36:09,480 --> 00:36:11,160
Um unless I don't know if there's any

965
00:36:11,160 --> 00:36:12,400
other ideas about how that could be

966
00:36:12,400 --> 00:36:14,400
processed.

967
00:36:14,400 --> 00:36:17,430
Yeah, probably SB9.

968
00:36:17,440 --> 00:36:20,550
» Okay, thank you.

969
00:36:20,560 --> 00:36:22,280
» All right. Any more discussion or

970
00:36:22,280 --> 00:36:24,240
comment on this item?

971
00:36:24,240 --> 00:36:25,880
No? No?

972
00:36:25,880 --> 00:36:28,280
Okay. Um

973
00:36:28,280 --> 00:36:29,920
I mean, I have to say that I mean, I

974
00:36:29,920 --> 00:36:32,400
feel like we talked about this last time

975
00:36:32,400 --> 00:36:35,480
and we got a proposal from staff. The

976
00:36:35,480 --> 00:36:37,760
difference between 1,000 and 1,200, if

977
00:36:37,760 --> 00:36:39,600
it's already on the 4-ft property line,

978
00:36:39,600 --> 00:36:40,520
I'm not sure it's going to make the

979
00:36:40,520 --> 00:36:41,480
difference.

980
00:36:41,480 --> 00:36:43,160
Um but we also have an opportunity to

981
00:36:43,160 --> 00:36:46,320
revisit this. So, my recommendation is

982
00:36:46,320 --> 00:36:49,280
that we move forward with this, get it

983
00:36:49,280 --> 00:36:51,280
on the books, and then the question I

984
00:36:51,280 --> 00:36:54,320
would have for planning is to make sure

985
00:36:54,320 --> 00:36:56,200
that when we come back to this, that

986
00:36:56,200 --> 00:37:00,630
these issues are reconsidered.

987
00:37:00,640 --> 00:37:02,040
All right, with that, I would entertain

988
00:37:02,040 --> 00:37:05,440
a motion for 6E.

989
00:37:05,440 --> 00:37:08,640
>> I move that we approve uh 6E.

990
00:37:08,640 --> 00:37:09,520
>> And a second?

991
00:37:09,520 --> 00:37:10,480
>> Second.

992
00:37:10,480 --> 00:37:12,320
>> Thank you. Have a motion and a second.

993
00:37:12,320 --> 00:37:13,840
Veronica, roll call.

994
00:37:13,840 --> 00:37:15,200
>> Council member Walter.

995
00:37:15,200 --> 00:37:15,800
>> I.

996
00:37:15,800 --> 00:37:17,400
>> Council member Husco.

997
00:37:17,400 --> 00:37:17,960
>> I.

998
00:37:17,960 --> 00:37:19,600
>> Council member Flynn.

999
00:37:19,600 --> 00:37:21,040
>> Yes.

1000
00:37:21,040 --> 00:37:23,320
>> Vice Mayor Hefty.

1001
00:37:23,320 --> 00:37:25,040
Yes. Mayor Taylor.

1002
00:37:25,040 --> 00:37:25,800
>> I.

1003
00:37:25,800 --> 00:37:27,360
>> Motion carries 5-0.

1004
00:37:27,360 --> 00:37:28,520
>> Thank you.

1005
00:37:28,520 --> 00:37:30,760
All right, moving on to 6F. Judith, this

1006
00:37:30,760 --> 00:37:31,360
is yours?

1007
00:37:31,360 --> 00:37:34,720
>> Yeah. Um so, I I just need more

1008
00:37:34,720 --> 00:37:37,600
explanation, I believe. Uh we're

1009
00:37:37,600 --> 00:37:40,240
increasing the compensation value under

1010
00:37:40,240 --> 00:37:45,120
this contract from 200,000 to 650,000,

1011
00:37:45,120 --> 00:37:48,120
which is a bit of a sticker shock for

1012
00:37:48,120 --> 00:37:51,360
us, given our financial circumstances.

1013
00:37:51,360 --> 00:37:55,960
The fiscal impact does note that

1014
00:37:55,960 --> 00:37:57,200
you know, there there's increased

1015
00:37:57,200 --> 00:37:59,760
compensation of 450,000,

1016
00:37:59,760 --> 00:38:02,960
most of which are going to be funded by

1017
00:38:02,960 --> 00:38:05,200
application fees and deposits and are

1018
00:38:05,200 --> 00:38:07,720
passed through. So, I'd like an

1019
00:38:07,720 --> 00:38:11,200
explanation for why such a big swing. Is

1020
00:38:11,200 --> 00:38:14,320
this surprising? And

1021
00:38:14,320 --> 00:38:15,000
um

1022
00:38:15,000 --> 00:38:16,240
and

1023
00:38:16,240 --> 00:38:19,080
you know, I hesitate to say most of

1024
00:38:19,080 --> 00:38:20,960
450,000

1025
00:38:20,960 --> 00:38:23,320
is going to be funded by application

1026
00:38:23,320 --> 00:38:25,440
fees. So, what is

1027
00:38:25,440 --> 00:38:27,840
the actual potential exposure to the

1028
00:38:27,840 --> 00:38:29,800
town's budget?

1029
00:38:29,800 --> 00:38:31,840
Net net of

1030
00:38:31,840 --> 00:38:34,120
reimbursements or

1031
00:38:34,120 --> 00:38:37,520
application fees and deposits.

1032
00:38:37,520 --> 00:38:38,720
>> So,

1033
00:38:38,720 --> 00:38:40,640
who would like to speak to this? Is this

1034
00:38:40,640 --> 00:38:42,720
Sarah or Darcy?

1035
00:38:42,720 --> 00:38:44,440
>> Let's pass the buck. Um

1036
00:38:44,440 --> 00:38:46,120
>> No, no, I mean I I have

1037
00:38:46,120 --> 00:38:48,000
somebody in mind.

1038
00:38:48,000 --> 00:38:50,040
>> Sarah has some data points, but I will

1039
00:38:50,040 --> 00:38:52,400
just explain sort of how we got here cuz

1040
00:38:52,400 --> 00:38:54,720
I would did work on the contract in

1041
00:38:54,720 --> 00:38:56,280
October and Sarah wasn't here. So, it

1042
00:38:56,280 --> 00:38:57,800
would not be fair to pass this all off

1043
00:38:57,800 --> 00:38:59,080
onto her. But, if you remember in

1044
00:38:59,080 --> 00:39:01,160
October, we brought forward three

1045
00:39:01,160 --> 00:39:03,640
different contracts. And what we

1046
00:39:03,640 --> 00:39:06,400
envisioned then was distributing up the

1047
00:39:06,400 --> 00:39:08,160
work amongst three. And honestly, all

1048
00:39:08,160 --> 00:39:10,760
three of them totaled, I think, 600,000.

1049
00:39:10,760 --> 00:39:12,920
And we thought we'd sort of

1050
00:39:12,920 --> 00:39:14,840
see how each consultant is doing. And

1051
00:39:14,840 --> 00:39:16,240
you might recall at that point, we were

1052
00:39:16,240 --> 00:39:18,720
using different consultants.

1053
00:39:18,720 --> 00:39:21,440
What we found pretty quickly, um as

1054
00:39:21,440 --> 00:39:23,080
Steven and I, the former interim

1055
00:39:23,080 --> 00:39:25,200
director, worked with the different

1056
00:39:25,200 --> 00:39:28,360
contractors, is that this one rose heads

1057
00:39:28,360 --> 00:39:29,920
above the rest. And so, we have

1058
00:39:29,920 --> 00:39:31,680
sole-sourced essentially all of our

1059
00:39:31,680 --> 00:39:33,680
building permit work with them. And

1060
00:39:33,680 --> 00:39:34,880
again, that wasn't envisioned

1061
00:39:34,880 --> 00:39:36,240
originally.

1062
00:39:36,240 --> 00:39:39,680
Um another thing we've seen is that we

1063
00:39:39,680 --> 00:39:42,200
have a greater demand for work for the

1064
00:39:42,200 --> 00:39:44,240
Stanford project, for example, that is

1065
00:39:44,240 --> 00:39:46,760
quite actually like gigantic. If that

1066
00:39:46,760 --> 00:39:48,560
was a T-shirt, it'd be an extra extra

1067
00:39:48,560 --> 00:39:50,960
large. Whereas, normally we do like the

1068
00:39:50,960 --> 00:39:54,040
small projects. Um we've also seen

1069
00:39:54,040 --> 00:39:56,080
increase in code enforcement work, for

1070
00:39:56,080 --> 00:39:57,840
example, cuz we've been more responsive

1071
00:39:57,840 --> 00:39:59,440
through our systems.

1072
00:39:59,440 --> 00:40:00,400
Um

1073
00:40:00,400 --> 00:40:01,720
another thing is we've been carrying a

1074
00:40:01,720 --> 00:40:03,800
vacancy. We didn't know that in October,

1075
00:40:03,800 --> 00:40:05,400
but we have a vacancy. We have not been

1076
00:40:05,400 --> 00:40:08,000
able to fill that. We tried. So, one of

1077
00:40:08,000 --> 00:40:11,040
these uh one of the vacant staff

1078
00:40:11,040 --> 00:40:12,640
positions is being filled by a

1079
00:40:12,640 --> 00:40:14,640
contractor that's pulled from this fund.

1080
00:40:14,640 --> 00:40:16,720
And we had no idea. So,

1081
00:40:16,720 --> 00:40:18,120
Sarah can talk a little bit about the

1082
00:40:18,120 --> 00:40:20,520
actual cost of the budget, but I what I

1083
00:40:20,520 --> 00:40:22,160
want to emphasize is that we are not

1084
00:40:22,160 --> 00:40:23,320
asking for any more budget

1085
00:40:23,320 --> 00:40:25,600
appropriation. We are funding it from

1086
00:40:25,600 --> 00:40:27,240
the existing budget and we're in line

1087
00:40:27,240 --> 00:40:29,160
with that and

1088
00:40:29,160 --> 00:40:31,160
for the exact amount of what we call

1089
00:40:31,160 --> 00:40:33,120
pass-through or sort of applicant

1090
00:40:33,120 --> 00:40:35,880
payments that are then pay our country

1091
00:40:35,880 --> 00:40:37,720
uh our contractors, Sarah can speak to

1092
00:40:37,720 --> 00:40:40,790
that.

1093
00:40:40,800 --> 00:40:41,920
» Mercy.

1094
00:40:41,920 --> 00:40:43,960
Um so, with this contract, CSG really

1095
00:40:43,960 --> 00:40:45,880
provides a wide variety of support for

1096
00:40:45,880 --> 00:40:47,760
the town. So, as a reminder, they also

1097
00:40:47,760 --> 00:40:49,960
include our building inspector, building

1098
00:40:49,960 --> 00:40:51,720
official, code enforcement, building

1099
00:40:51,720 --> 00:40:55,600
permit reviews and a variety of things in that

1100
00:40:55,600 --> 00:40:57,800
regard. So, with looking at the specific

1101
00:40:57,800 --> 00:41:00,880
costs that we've spent, it's about 24%

1102
00:41:00,880 --> 00:41:01,920
is

1103
00:41:01,920 --> 00:41:04,520
in the kind of non-pass-through category

1104
00:41:04,520 --> 00:41:06,360
and the rest is pass-through. So, about

1105
00:41:06,360 --> 00:41:09,560
75% of that is pass-through cost, which

1106
00:41:09,560 --> 00:41:11,920
is pretty significant in terms of the

1107
00:41:11,920 --> 00:41:14,080
amount that we're doing for reviews and

1108
00:41:14,080 --> 00:41:15,440
the projects that we're getting into

1109
00:41:15,440 --> 00:41:18,030
that.

1110
00:41:18,040 --> 00:41:19,120
» Can I ask a follow-up question?

1111
00:41:19,120 --> 00:41:19,840
>> Yeah, please.

1112
00:41:19,840 --> 00:41:23,960
>> Um so, 24% is not pass-through, but

1113
00:41:23,960 --> 00:41:26,400
there's no budget impact. So, that's

1114
00:41:26,400 --> 00:41:28,840
where I want to come out is

1115
00:41:28,840 --> 00:41:31,080
are are we adding to the budget by

1116
00:41:31,080 --> 00:41:33,160
increasing the amount and by how much

1117
00:41:33,160 --> 00:41:34,400
roughly?

1118
00:41:34,400 --> 00:41:35,240
>> I'll speak to that a little bit and I'll

1119
00:41:35,240 --> 00:41:37,640
let Tony chime in if he wants. So, sorry

1120
00:41:37,640 --> 00:41:39,000
and I forgot to mention one of the key

1121
00:41:39,000 --> 00:41:41,040
points is they also cover permit tech

1122
00:41:41,040 --> 00:41:42,680
support as well. So, we did increase

1123
00:41:42,680 --> 00:41:44,160
some of the permit tech support because

1124
00:41:44,160 --> 00:41:46,720
it's been needed. So, looking at permit

1125
00:41:46,720 --> 00:41:48,480
tech support and code enforcement, those

1126
00:41:48,480 --> 00:41:50,800
are kind of the two main categories that

1127
00:41:50,800 --> 00:41:52,440
are not pass-through right now, which

1128
00:41:52,440 --> 00:41:54,720
we're hoping to address with the new

1129
00:41:54,720 --> 00:41:57,120
updated master fee schedule to make sure

1130
00:41:57,120 --> 00:41:59,960
that we are including permit tech where,

1131
00:41:59,960 --> 00:42:01,800
you know, within

1132
00:42:01,800 --> 00:42:03,560
um our kind of pass-through and with our

1133
00:42:03,560 --> 00:42:04,880
fees.

1134
00:42:04,880 --> 00:42:07,080
So, with this, typically the town has

1135
00:42:07,080 --> 00:42:09,080
had development review technicians on

1136
00:42:09,080 --> 00:42:11,960
staff and right now we we have any DRTs

1137
00:42:11,960 --> 00:42:13,920
or senior DRTs in staff right now, so

1138
00:42:13,920 --> 00:42:19,790
that has been coming from consultants.

1139
00:42:19,800 --> 00:42:21,720
» And Tony, did I mean I I think what

1140
00:42:21,720 --> 00:42:23,120
Judith getting at I certainly like to

1141
00:42:23,120 --> 00:42:25,800
hear the same is

1142
00:42:25,800 --> 00:42:28,320
we had a position for a DRT, but we're

1143
00:42:28,320 --> 00:42:29,840
not funding it, so we're using the money

1144
00:42:29,840 --> 00:42:32,360
for consultants or we have these other

1145
00:42:32,360 --> 00:42:34,320
contracts, but we're not using those as

1146
00:42:34,320 --> 00:42:37,400
we've sort of moved it over to CSG. Um

1147
00:42:37,400 --> 00:42:39,760
and so this all nets out to

1148
00:42:39,760 --> 00:42:42,080
is this within the budget that we have?

1149
00:42:42,080 --> 00:42:44,440
Yeah. Um and given we have contracts out

1150
00:42:44,440 --> 00:42:45,840
there, is it possible because the

1151
00:42:45,840 --> 00:42:49,000
contract exceeds our budget that somehow

1152
00:42:49,000 --> 00:42:50,800
we could spend through the budget?

1153
00:42:50,800 --> 00:42:53,200
>> No, with the the town work which is in

1154
00:42:53,200 --> 00:42:56,880
the budget is we're within line there.

1155
00:42:56,880 --> 00:42:59,760
Uh we are using data vacancy savings to

1156
00:42:59,760 --> 00:43:01,760
offset some of those costs. The other

1157
00:43:01,760 --> 00:43:03,640
issue is that with the work being done

1158
00:43:03,640 --> 00:43:05,200
in the project applicant area, which

1159
00:43:05,200 --> 00:43:07,280
would be funded out of fund 71 customer

1160
00:43:07,280 --> 00:43:08,520
deposits,

1161
00:43:08,520 --> 00:43:10,160
that is

1162
00:43:10,160 --> 00:43:12,480
difficult to budget

1163
00:43:12,480 --> 00:43:14,360
from year to year because it's pretty

1164
00:43:14,360 --> 00:43:17,920
volatile. So but it is applicant deposit

1165
00:43:17,920 --> 00:43:20,240
money and it's technically not our

1166
00:43:20,240 --> 00:43:22,000
money. We're holding it as you know, the

1167
00:43:22,000 --> 00:43:23,200
custodian.

1168
00:43:23,200 --> 00:43:25,160
So if if if they are doing work on

1169
00:43:25,160 --> 00:43:26,600
behalf of the applicant deposit, we have

1170
00:43:26,600 --> 00:43:28,760
to spend this money. If dollar amount

1171
00:43:28,760 --> 00:43:30,200
does exceed what was already approved by

1172
00:43:30,200 --> 00:43:33,000
the contract total value line, then yes,

1173
00:43:33,000 --> 00:43:34,720
we have to come back and say we need to

1174
00:43:34,720 --> 00:43:36,680
increase the value of the contract, but

1175
00:43:36,680 --> 00:43:39,320
it's not impacting the budget because we

1176
00:43:39,320 --> 00:43:41,040
have vacancy savings

1177
00:43:41,040 --> 00:43:43,200
to offset some of those costs.

1178
00:43:43,200 --> 00:43:45,000
>> Okay, thank you. Judith, does that

1179
00:43:45,000 --> 00:43:45,640
answer your question?

1180
00:43:45,640 --> 00:43:46,160
>> I wanted.

1181
00:43:46,160 --> 00:43:47,960
>> Okay. Any other discussion on this

1182
00:43:47,960 --> 00:43:48,920
topic?

1183
00:43:48,920 --> 00:43:49,960
No.

1184
00:43:49,960 --> 00:43:51,360
All right. Um with that, I would

1185
00:43:51,360 --> 00:43:53,680
entertain a motion for 6F.

1186
00:43:53,680 --> 00:43:55,520
>> Motion to approve 6F.

1187
00:43:55,520 --> 00:43:56,200
>> Second.

1188
00:43:56,200 --> 00:43:58,360
thank you. A motion is second.

1189
00:43:58,360 --> 00:44:01,200
Veronica, roll call, please.

1190
00:44:01,200 --> 00:44:02,800
>> Councilmember Wolcott?

1191
00:44:02,800 --> 00:44:03,560
>> Aye.

1192
00:44:03,560 --> 00:44:04,840
>> Councilmember Hesko?

1193
00:44:04,840 --> 00:44:05,440
>> Aye.

1194
00:44:05,440 --> 00:44:06,840
>> Councilmember Flynn?

1195
00:44:06,840 --> 00:44:08,680
>> Aye.

1196
00:44:08,680 --> 00:44:10,520
>> Vice Mayor Haftie?

1197
00:44:10,520 --> 00:44:11,040
>> I.

1198
00:44:11,040 --> 00:44:12,120
>> Mayor Taylor?

1199
00:44:12,120 --> 00:44:12,640
>> I.

1200
00:44:12,640 --> 00:44:14,760
>> Motion carries 5-0.

1201
00:44:14,760 --> 00:44:18,160
>> Thank you very much. Thank you, Sarah.

1202
00:44:18,160 --> 00:44:20,080
All right. I'd like to move on to number

1203
00:44:20,080 --> 00:44:21,560
seven.

1204
00:44:21,560 --> 00:44:23,040
So, remind me the exact words I'm

1205
00:44:23,040 --> 00:44:24,520
supposed to use. Do I open a public

1206
00:44:24,520 --> 00:44:26,920
hearing? Is that the

1207
00:44:26,920 --> 00:44:28,880
>> Well, first you can take this this staff

1208
00:44:28,880 --> 00:44:30,760
report. And then you will be opening the

1209
00:44:30,760 --> 00:44:31,320
public hearing. Yes.

1210
00:44:31,320 --> 00:44:33,080
>> Perfect. All right. So, is there a staff

1211
00:44:33,080 --> 00:44:36,040
report on number seven? Thank you.

1212
00:44:36,040 --> 00:44:38,320
>> Yes, but it doesn't appear on any yet.

1213
00:44:38,320 --> 00:44:39,320
So, we need

1214
00:44:39,320 --> 00:44:53,110
>> Okay.

1215
00:44:53,120 --> 00:45:08,830
Having locked in Tony in?

1216
00:45:08,840 --> 00:45:12,350
Okay.

1217
00:45:12,360 --> 00:45:15,200
So, so where are we at?

1218
00:45:15,200 --> 00:45:19,150
Okay.

1219
00:45:19,160 --> 00:45:20,800
» I'll just introduce them.

1220
00:45:20,800 --> 00:45:22,960
Uh Tony McFarland,

1221
00:45:22,960 --> 00:45:25,240
newly appointed assistant town manager,

1222
00:45:25,240 --> 00:45:27,720
is presenting tonight as well as

1223
00:45:27,720 --> 00:45:29,520
Courtney Ramos from Matrix, who I've

1224
00:45:29,520 --> 00:45:31,480
actually known, I think, for 10 years.

1225
00:45:31,480 --> 00:45:32,720
Um

1226
00:45:32,720 --> 00:45:33,920
Yeah, so she's our consultant from

1227
00:45:33,920 --> 00:45:36,400
Matrix. She's very well qualified on the

1228
00:45:36,400 --> 00:45:39,960
fee schedule work and can answer the

1229
00:45:39,960 --> 00:45:42,560
questions, and Tony has a PowerPoint,

1230
00:45:42,560 --> 00:45:45,280
which maybe he's bringing to life.

1231
00:45:45,280 --> 00:45:46,440
>> We have two PowerPoints.

1232
00:45:46,440 --> 00:45:48,080
>> Oh, two PowerPoints. Okay, you got a

1233
00:45:48,080 --> 00:45:52,870
twofer tonight.

1234
00:45:52,880 --> 00:45:54,800
» I will just start by introducing Well,

1235
00:45:54,800 --> 00:45:57,640
Darcy already introduced Courtney, but

1236
00:45:57,640 --> 00:45:59,760
the the first presentation is going to

1237
00:45:59,760 --> 00:46:01,800
be about uh the results of the user fee

1238
00:46:01,800 --> 00:46:03,360
study and the dollar amount being used

1239
00:46:03,360 --> 00:46:04,360
and then

1240
00:46:04,360 --> 00:46:06,200
accordingly we'll be uh handling that.

1241
00:46:06,200 --> 00:46:07,760
So, with that, thank you for the

1242
00:46:07,760 --> 00:46:13,910
recording.

1243
00:46:13,920 --> 00:46:15,000
» Good evening, everyone.

1244
00:46:15,000 --> 00:46:16,960
>> So, you really really as you notice when

1245
00:46:16,960 --> 00:46:18,640
I speak into the mic, it has to be right

1246
00:46:18,640 --> 00:46:20,040
in front of you. It can be a little

1247
00:46:20,040 --> 00:46:21,840
below, but you have to speak directly

1248
00:46:21,840 --> 00:46:22,600
into

1249
00:46:22,600 --> 00:46:23,920
Yeah, yeah, you can chew on it if you

1250
00:46:23,920 --> 00:46:25,160
want. We'll We'll clean it up later.

1251
00:46:25,160 --> 00:46:26,240
Thank you.

1252
00:46:26,240 --> 00:46:27,760
>> Uh I while you're getting this up, do

1253
00:46:27,760 --> 00:46:28,680
you want me just to start the

1254
00:46:28,680 --> 00:46:30,240
presentation?

1255
00:46:30,240 --> 00:46:32,240
Okay. Fantastic.

1256
00:46:32,240 --> 00:46:34,400
Uh well, I've Good evening, everyone. Uh

1257
00:46:34,400 --> 00:46:37,720
appreciate this opportunity to meet with

1258
00:46:37,720 --> 00:46:39,440
all of you and kind of talk about

1259
00:46:39,440 --> 00:46:41,160
high-level details with you

1260
00:46:41,160 --> 00:46:42,480
of the

1261
00:46:42,480 --> 00:46:44,000
comprehensive user fee study that we've

1262
00:46:44,000 --> 00:46:45,280
conducted.

1263
00:46:45,280 --> 00:46:46,400
I'm just going to jump into some of the

1264
00:46:46,400 --> 00:46:47,560
slides just

1265
00:46:47,560 --> 00:46:48,360
fast.

1266
00:46:48,360 --> 00:46:50,480
Um but to kind of give you a little bit

1267
00:46:50,480 --> 00:46:52,360
of the overview of the why we conducted

1268
00:46:52,360 --> 00:46:53,360
a user fee

1269
00:46:53,360 --> 00:46:56,640
It is important to set context.

1270
00:46:56,640 --> 00:46:58,720
And the reason we do that is

1271
00:46:58,720 --> 00:47:01,320
services and service level assumptions

1272
00:47:01,320 --> 00:47:04,320
that go behind uh fees for the services.

1273
00:47:04,320 --> 00:47:07,400
>> Uh my apologies. You people are saying

1274
00:47:07,400 --> 00:47:13,670
you need to speak more directly.

1275
00:47:13,680 --> 00:47:16,360
» And then I go this way? Okay.

1276
00:47:16,360 --> 00:47:17,520
Is this better?

1277
00:47:17,520 --> 00:47:19,080
Much better? Okay.

1278
00:47:19,080 --> 00:47:20,240
You can almost kind of hear the echo

1279
00:47:20,240 --> 00:47:22,280
now, too. Okay.

1280
00:47:22,280 --> 00:47:24,080
All right. So, starting over. So, why do

1281
00:47:24,080 --> 00:47:26,560
we conduct a user study? We do the next

1282
00:47:26,560 --> 00:47:28,120
slide.

1283
00:47:28,120 --> 00:47:29,400
The I I

1284
00:47:29,400 --> 00:47:30,920
sufficiently installed long enough to

1285
00:47:30,920 --> 00:47:32,600
get us there.

1286
00:47:32,600 --> 00:47:34,360
Um so, a user fee study helps us

1287
00:47:34,360 --> 00:47:35,960
document the service

1288
00:47:35,960 --> 00:47:38,080
and the service level assumptions behind

1289
00:47:38,080 --> 00:47:39,920
the things that we provide. So closer?

1290
00:47:39,920 --> 00:47:44,190
Okay. Wow, really just all Okay.

1291
00:47:44,200 --> 00:47:45,680
Um so, we want to document those

1292
00:47:45,680 --> 00:47:47,040
services and those service level

1293
00:47:47,040 --> 00:47:48,880
assumptions. We want to document the

1294
00:47:48,880 --> 00:47:50,480
full cost associated with that. So,

1295
00:47:50,480 --> 00:47:52,200
that's not just the salary and benefits

1296
00:47:52,200 --> 00:47:54,520
associated with a staff person who might

1297
00:47:54,520 --> 00:47:56,560
plans or providing inspections, but

1298
00:47:56,560 --> 00:47:58,560
that's what does it cost the town to

1299
00:47:58,560 --> 00:48:00,480
provide those services. Um, so we've

1300
00:48:00,480 --> 00:48:02,800
got, you know, HR costs, finance costs,

1301
00:48:02,800 --> 00:48:03,880
all of those things that go into

1302
00:48:03,880 --> 00:48:06,040
supporting that staff person to provide

1303
00:48:06,040 --> 00:48:08,160
that service. So, what this study does

1304
00:48:08,160 --> 00:48:10,240
is it identifies all of those things. It

1305
00:48:10,240 --> 00:48:12,600
lets us know what is that full cost. Um,

1306
00:48:12,600 --> 00:48:15,160
it also ensures compliance with Prop 218

1307
00:48:15,160 --> 00:48:17,800
and 26, which are very important. I'm

1308
00:48:17,800 --> 00:48:18,880
going to get into those in the next

1309
00:48:18,880 --> 00:48:21,760
slide. Um, but it also aligns with um,

1310
00:48:21,760 --> 00:48:24,760
fiscal best practices. So, the um,

1311
00:48:24,760 --> 00:48:26,920
government finance officers association,

1312
00:48:26,920 --> 00:48:28,160
GFOA,

1313
00:48:28,160 --> 00:48:30,000
um, outlines several best practices

1314
00:48:30,000 --> 00:48:31,960
associated with understanding your cost

1315
00:48:31,960 --> 00:48:33,920
of service, benchmarking, and things

1316
00:48:33,920 --> 00:48:35,080
like that. And so, these types of

1317
00:48:35,080 --> 00:48:36,520
studies help us understand that. It

1318
00:48:36,520 --> 00:48:39,080
gives us that factual documentation.

1319
00:48:39,080 --> 00:48:40,480
Um, but to go a little bit more about

1320
00:48:40,480 --> 00:48:44,160
218 and 26, the slide.

1321
00:48:44,160 --> 00:48:48,430
Maybe.

1322
00:48:48,440 --> 00:48:50,600
It'll catch up.

1323
00:48:50,600 --> 00:48:51,840
All right, I'll just start talking about

1324
00:48:51,840 --> 00:48:54,560
it. Um, the core principles of 218 and

1325
00:48:54,560 --> 00:48:57,080
26 require that there's a direct benefit

1326
00:48:57,080 --> 00:48:59,400
between the fee that's being charged and

1327
00:48:59,400 --> 00:49:01,640
the cost associated with it. Um, so fees

1328
00:49:01,640 --> 00:49:04,080
have to be cost-based. They can't exceed

1329
00:49:04,080 --> 00:49:05,480
the total cost of service. So, what this

1330
00:49:05,480 --> 00:49:07,000
study does is it essentially gives you a

1331
00:49:07,000 --> 00:49:08,920
ceiling. It says, this is what the total

1332
00:49:08,920 --> 00:49:10,760
cost of service is. You can set your

1333
00:49:10,760 --> 00:49:13,720
fees up to anything up to and including

1334
00:49:13,720 --> 00:49:16,120
that fee. There is a caveat or that, and

1335
00:49:16,120 --> 00:49:18,040
that would be for parks and recreation.

1336
00:49:18,040 --> 00:49:21,000
Um, and there is a carve out in Prop 26

1337
00:49:21,000 --> 00:49:23,400
um, for recreation services. Part of

1338
00:49:23,400 --> 00:49:24,760
that is because if you're building your

1339
00:49:24,760 --> 00:49:28,120
house, here. Um, but

1340
00:49:28,120 --> 00:49:29,880
it uh, you know, you want to have a

1341
00:49:29,880 --> 00:49:33,400
picnic, you want to use some fields, uh,

1342
00:49:33,400 --> 00:49:35,000
you know, you can go to Palo Alto, you

1343
00:49:35,000 --> 00:49:36,160
can go to Menlo Park, you can go to

1344
00:49:36,160 --> 00:49:37,280
Woodside, right? Like we could go to

1345
00:49:37,280 --> 00:49:39,320
different places and use that. And so,

1346
00:49:39,320 --> 00:49:41,160
parks and recreation services tend to be

1347
00:49:41,160 --> 00:49:42,840
market-driven. And so, it's really

1348
00:49:42,840 --> 00:49:44,400
taking a look at what the market can

1349
00:49:44,400 --> 00:49:46,640
bear, and also looking at a comparison

1350
00:49:46,640 --> 00:49:48,840
between what is that What's the value of

1351
00:49:48,840 --> 00:49:50,200
what you're getting

1352
00:49:50,200 --> 00:49:51,800
versus what that value might be

1353
00:49:51,800 --> 00:49:53,400
somewhere else. So, there is that kind

1354
00:49:53,400 --> 00:49:55,640
of carve out there. Um but generally

1355
00:49:55,640 --> 00:49:56,760
speaking, when we're looking at

1356
00:49:56,760 --> 00:49:58,400
planning, building, engineering

1357
00:49:58,400 --> 00:50:00,840
services, administrative services, um

1358
00:50:00,840 --> 00:50:02,560
the cost for that service that we're

1359
00:50:02,560 --> 00:50:04,440
charging an applicant cannot exceed the

1360
00:50:04,440 --> 00:50:06,120
cost that we incur. And again, that's

1361
00:50:06,120 --> 00:50:08,640
the total cost that the town incurs, not

1362
00:50:08,640 --> 00:50:10,200
just for a particular staff person who's

1363
00:50:10,200 --> 00:50:13,150
providing that service.

1364
00:50:13,160 --> 00:50:16,070
Next slide.

1365
00:50:16,080 --> 00:50:17,440
All right. So, as I just kind of

1366
00:50:17,440 --> 00:50:19,440
mentioned, um the services that we

1367
00:50:19,440 --> 00:50:22,520
looked at um incorporated administrative

1368
00:50:22,520 --> 00:50:24,480
services, building code enforcement,

1369
00:50:24,480 --> 00:50:26,680
planning, and recreation.

1370
00:50:26,680 --> 00:50:28,200
Um so, pretty much all the application

1371
00:50:28,200 --> 00:50:31,880
services provided by the town.

1372
00:50:31,880 --> 00:50:34,120
I miss anything easy? Uh so, if we go

1373
00:50:34,120 --> 00:50:36,040
for the study objectives, right? So, we

1374
00:50:36,040 --> 00:50:37,560
know why we're doing the study, but what

1375
00:50:37,560 --> 00:50:39,120
were we doing? So, first we want to look

1376
00:50:39,120 --> 00:50:40,640
at fee structures.

1377
00:50:40,640 --> 00:50:42,440
Um it's been a while since the town has

1378
00:50:42,440 --> 00:50:44,200
conducted a fee study, so we want to say

1379
00:50:44,200 --> 00:50:45,760
we want to look at what is it that we're

1380
00:50:45,760 --> 00:50:47,520
charging for?

1381
00:50:47,520 --> 00:50:49,160
How um

1382
00:50:49,160 --> 00:50:52,000
how relevant are those applications, the

1383
00:50:52,000 --> 00:50:54,080
nomenclature that we're using, the

1384
00:50:54,080 --> 00:50:56,160
structure of those? How relevant is that

1385
00:50:56,160 --> 00:50:57,960
to the

1386
00:50:57,960 --> 00:50:59,320
um to the services that we're actually

1387
00:50:59,320 --> 00:51:00,320
providing? So, we might want to

1388
00:51:00,320 --> 00:51:02,360
streamline that, we want to condense,

1389
00:51:02,360 --> 00:51:04,920
consolidate, we want to eliminate uh not

1390
00:51:04,920 --> 00:51:06,520
necessarily a fee here, but my favorite

1391
00:51:06,520 --> 00:51:08,160
example is a lot of times we still

1392
00:51:08,160 --> 00:51:10,720
microfiche fees, something that we tend

1393
00:51:10,720 --> 00:51:13,120
to get rid of nowadays. Um but you know,

1394
00:51:13,120 --> 00:51:14,280
taking a look and seeing are there

1395
00:51:14,280 --> 00:51:15,560
outdated services? Are there new

1396
00:51:15,560 --> 00:51:17,160
services? You know, obviously we've got

1397
00:51:17,160 --> 00:51:19,080
new things that are coming online,

1398
00:51:19,080 --> 00:51:20,840
different types of solar permits and

1399
00:51:20,840 --> 00:51:22,480
solar applications, right? So, looking

1400
00:51:22,480 --> 00:51:23,880
at those and making sure that we're

1401
00:51:23,880 --> 00:51:26,040
accounting for all of those services.

1402
00:51:26,040 --> 00:51:27,520
Um we want to calculate fully burdened

1403
00:51:27,520 --> 00:51:29,200
hourly rates. So, we want to take a look

1404
00:51:29,200 --> 00:51:32,000
at what is it costing per employee,

1405
00:51:32,000 --> 00:51:33,520
right? What is that fully loaded rate?

1406
00:51:33,520 --> 00:51:36,760
Salaries, benefits, um overhead, lights,

1407
00:51:36,760 --> 00:51:38,360
buildings, vehicles if we're using

1408
00:51:38,360 --> 00:51:39,680
those, kind of taking a look at that

1409
00:51:39,680 --> 00:51:41,240
full cost.

1410
00:51:41,240 --> 00:51:42,400
Then we're going to talk with staff, and

1411
00:51:42,400 --> 00:51:44,120
we're going to collect time estimates,

1412
00:51:44,120 --> 00:51:46,280
and look at the assumptions associated

1413
00:51:46,280 --> 00:51:47,800
with those services and those service

1414
00:51:47,800 --> 00:51:49,040
levels.

1415
00:51:49,040 --> 00:51:51,080
We conduct a comparative survey because

1416
00:51:51,080 --> 00:51:52,320
I know everybody here and I'm sure

1417
00:51:52,320 --> 00:51:54,240
everybody watching and and and behind me

1418
00:51:54,240 --> 00:51:55,960
is curious to know what is everybody

1419
00:51:55,960 --> 00:51:58,000
else charging for these services. Um so

1420
00:51:58,000 --> 00:51:59,760
providing contextual information for

1421
00:51:59,760 --> 00:52:02,520
that as well so that you understand

1422
00:52:02,520 --> 00:52:04,120
when we're doing those comparisons how

1423
00:52:04,120 --> 00:52:06,160
comparable are they.

1424
00:52:06,160 --> 00:52:07,640
Um we want to make sure again that legal

1425
00:52:07,640 --> 00:52:09,560
compliance making sure that we have

1426
00:52:09,560 --> 00:52:11,320
appropriately accounted for costs or in

1427
00:52:11,320 --> 00:52:12,880
compliance with the

1428
00:52:12,880 --> 00:52:13,680
fixed.

1429
00:52:13,680 --> 00:52:14,640
And then finally kind of putting

1430
00:52:14,640 --> 00:52:16,280
together that master fee listing. So

1431
00:52:16,280 --> 00:52:18,640
what is that consolidated list of fees

1432
00:52:18,640 --> 00:52:20,240
look like?

1433
00:52:20,240 --> 00:52:22,840
Um next slide.

1434
00:52:22,840 --> 00:52:25,280
So the methodology for determining cost

1435
00:52:25,280 --> 00:52:26,920
of service is it's not super

1436
00:52:26,920 --> 00:52:28,760
complicated. It's great times time

1437
00:52:28,760 --> 00:52:29,960
equals cost.

1438
00:52:29,960 --> 00:52:31,560
Um but there's some nuances in there. So

1439
00:52:31,560 --> 00:52:33,160
when we talk about time estimates and

1440
00:52:33,160 --> 00:52:34,600
we're talking to staff to understand

1441
00:52:34,600 --> 00:52:36,400
what it takes for them to provide a

1442
00:52:36,400 --> 00:52:37,920
particular service

1443
00:52:37,920 --> 00:52:39,640
we're asking them to not think of the

1444
00:52:39,640 --> 00:52:42,080
easiest project they've ever done. Also

1445
00:52:42,080 --> 00:52:43,760
not the most complex project they've

1446
00:52:43,760 --> 00:52:45,480
done. So we want to look at what is the

1447
00:52:45,480 --> 00:52:47,840
average time that it takes to process a

1448
00:52:47,840 --> 00:52:50,240
particular application or permit.

1449
00:52:50,240 --> 00:52:51,840
We also want to take a look at if we

1450
00:52:51,840 --> 00:52:53,400
have different skill levels with our

1451
00:52:53,400 --> 00:52:55,400
staff. We don't want to peg that time

1452
00:52:55,400 --> 00:52:57,640
estimate at a junior level staff who's

1453
00:52:57,640 --> 00:52:58,800
maybe only been here for a couple of

1454
00:52:58,800 --> 00:53:00,720
months. We also don't want to look and

1455
00:53:00,720 --> 00:53:02,640
peg that time necessarily

1456
00:53:02,640 --> 00:53:04,280
at somebody who's been here for 20 years

1457
00:53:04,280 --> 00:53:05,800
and you know practically wrote the code,

1458
00:53:05,800 --> 00:53:07,440
right? Again, we want to look at what is

1459
00:53:07,440 --> 00:53:09,200
the average time that it takes to

1460
00:53:09,200 --> 00:53:11,160
provide those services.

1461
00:53:11,160 --> 00:53:12,280
Then we look at those fully burdened

1462
00:53:12,280 --> 00:53:14,440
hourly rates. That's salary, benefits,

1463
00:53:14,440 --> 00:53:16,320
it's looking at productive hours,

1464
00:53:16,320 --> 00:53:18,200
services and supplies and town wide

1465
00:53:18,200 --> 00:53:20,280
overhead and that gives us that fully

1466
00:53:20,280 --> 00:53:22,000
burdened cost. Again, that gives us our

1467
00:53:22,000 --> 00:53:24,040
maximum justifiable amount that we can

1468
00:53:24,040 --> 00:53:26,950
charge.

1469
00:53:26,960 --> 00:53:29,040
So then we get into

1470
00:53:29,040 --> 00:53:31,120
the good stuff. Remember.

1471
00:53:31,120 --> 00:53:33,880
Um so it's been about 14 years since the

1472
00:53:33,880 --> 00:53:36,840
town has looked at its fees.

1473
00:53:36,840 --> 00:53:39,040
Um so obviously in that time costs have

1474
00:53:39,040 --> 00:53:42,840
increased, on levels and uh way we

1475
00:53:42,840 --> 00:53:44,280
provide services has changed

1476
00:53:44,280 --> 00:53:45,800
significantly. So, it's really important

1477
00:53:45,800 --> 00:53:47,000
that we do this. I mean, especially

1478
00:53:47,000 --> 00:53:49,200
because, you know, in the last 5 to 6

1479
00:53:49,200 --> 00:53:50,600
years, we've had some pretty significant

1480
00:53:50,600 --> 00:53:52,720
changes in technology and how we're able

1481
00:53:52,720 --> 00:53:54,000
to accept plans, how we're able to

1482
00:53:54,000 --> 00:53:57,200
review things. So, this is really um

1483
00:53:57,200 --> 00:53:59,080
a really good time to have this study to

1484
00:53:59,080 --> 00:54:00,840
understand what those service levels and

1485
00:54:00,840 --> 00:54:03,000
those costs are. Uh we looked at about

1486
00:54:03,000 --> 00:54:06,480
245 fees. So, we looked at flat fees, uh

1487
00:54:06,480 --> 00:54:08,280
which means what you see is what you

1488
00:54:08,280 --> 00:54:09,200
pay.

1489
00:54:09,200 --> 00:54:11,440
Uh we've looked at valuation-based fees.

1490
00:54:11,440 --> 00:54:13,280
That's how building fees are assessed

1491
00:54:13,280 --> 00:54:15,160
based on the value of a project. Uh

1492
00:54:15,160 --> 00:54:17,080
we've also looked at deposit-based fees,

1493
00:54:17,080 --> 00:54:18,760
understanding when we have when we put

1494
00:54:18,760 --> 00:54:21,360
down a deposit and we bill against that.

1495
00:54:21,360 --> 00:54:22,800
I'm taking a look at what were those

1496
00:54:22,800 --> 00:54:24,280
services, were those deposits

1497
00:54:24,280 --> 00:54:25,920
appropriate, could we convert some of

1498
00:54:25,920 --> 00:54:28,080
those to flat-based fees? And uh well,

1499
00:54:28,080 --> 00:54:30,280
history on deposit-based fees usually

1500
00:54:30,280 --> 00:54:31,800
charge that for a service where it could

1501
00:54:31,800 --> 00:54:34,080
just be, you know, so varied in what

1502
00:54:34,080 --> 00:54:35,640
that service is that in order to make

1503
00:54:35,640 --> 00:54:37,400
sure that not only does the town get an

1504
00:54:37,400 --> 00:54:38,800
appropriate cost recovery, but the

1505
00:54:38,800 --> 00:54:40,800
applicant isn't overcharged.

1506
00:54:40,800 --> 00:54:42,640
We do those on time and materials or

1507
00:54:42,640 --> 00:54:44,000
deposit-based.

1508
00:54:44,000 --> 00:54:46,280
So, overall, this study um

1509
00:54:46,280 --> 00:54:48,600
found a $500,000

1510
00:54:48,600 --> 00:54:50,560
um under-recovery. And I will I do want

1511
00:54:50,560 --> 00:54:51,880
to highlight I know that there was a

1512
00:54:51,880 --> 00:54:55,040
previous uh number here. Um and and I

1513
00:54:55,040 --> 00:54:56,840
just want to call that out and highlight

1514
00:54:56,840 --> 00:54:58,320
that. And the reason that this number

1515
00:54:58,320 --> 00:54:59,760
has changed is because the previous

1516
00:54:59,760 --> 00:55:01,760
number we're showing kind of all revenue

1517
00:55:01,760 --> 00:55:03,160
and all costs,

1518
00:55:03,160 --> 00:55:05,120
uh which kind of gives a misleading

1519
00:55:05,120 --> 00:55:07,360
understanding of what the town could

1520
00:55:07,360 --> 00:55:09,320
actually recover. What I mean by that is

1521
00:55:09,320 --> 00:55:11,920
that the town uses a lot of consultants

1522
00:55:11,920 --> 00:55:14,720
and contractors to provide plan review

1523
00:55:14,720 --> 00:55:16,480
and inspection services related to

1524
00:55:16,480 --> 00:55:19,200
development services. Um and the part of

1525
00:55:19,200 --> 00:55:20,680
those contracts is that the part of the

1526
00:55:20,680 --> 00:55:22,680
revenue that you get goes directly to

1527
00:55:22,680 --> 00:55:24,560
them and gets offset. And so, that

1528
00:55:24,560 --> 00:55:26,640
previous number that was getting shown

1529
00:55:26,640 --> 00:55:28,280
made it look like the town could be

1530
00:55:28,280 --> 00:55:30,520
getting this this revenue. Uh and what

1531
00:55:30,520 --> 00:55:33,440
we really wanted to do was be um

1532
00:55:33,440 --> 00:55:35,920
narrow-focused and reflect what it was

1533
00:55:35,920 --> 00:55:37,960
that you could recover by increasing

1534
00:55:37,960 --> 00:55:40,240
fees. What would the town get to collect

1535
00:55:40,240 --> 00:55:41,880
in fees for those costs and those

1536
00:55:41,880 --> 00:55:43,280
services? So, we wanted to be more

1537
00:55:43,280 --> 00:55:44,880
accurate.

1538
00:55:44,880 --> 00:55:47,520
Um, and ultimately, that results in 55%

1539
00:55:47,520 --> 00:55:49,160
cost recovery level.

1540
00:55:49,160 --> 00:55:50,480
Uh, which is a bit lower than what we

1541
00:55:50,480 --> 00:55:52,080
would like to see, but obviously, it

1542
00:55:52,080 --> 00:55:54,200
depends on what that particular

1543
00:55:54,200 --> 00:55:56,400
vision is. If we go into that, moving on

1544
00:55:56,400 --> 00:55:59,230
to the next slide.

1545
00:55:59,240 --> 00:56:01,320
So, if we kind of dive deep into this,

1546
00:56:01,320 --> 00:56:03,360
um, building is at about 93% cost

1547
00:56:03,360 --> 00:56:04,640
recovery.

1548
00:56:04,640 --> 00:56:07,080
Code enforcement, uh, not so much. We're

1549
00:56:07,080 --> 00:56:08,320
not really collecting a lot for that.

1550
00:56:08,320 --> 00:56:09,920
Now, that's not necessarily a bad thing.

1551
00:56:09,920 --> 00:56:11,360
It could mean that, you know, obviously,

1552
00:56:11,360 --> 00:56:13,800
code enforcement, the goal is, uh, to

1553
00:56:13,800 --> 00:56:15,560
get compliance. So, we're not looking to

1554
00:56:15,560 --> 00:56:16,920
generate revenue, we're looking for

1555
00:56:16,920 --> 00:56:19,440
people to comply with the code. So, just

1556
00:56:19,440 --> 00:56:20,840
because we have no revenue there,

1557
00:56:20,840 --> 00:56:22,680
doesn't mean it's a necessarily a bad

1558
00:56:22,680 --> 00:56:23,560
thing.

1559
00:56:23,560 --> 00:56:26,520
Um, planning, uh, has the biggest

1560
00:56:26,520 --> 00:56:28,840
deficit at $260,000,

1561
00:56:28,840 --> 00:56:29,480
um,

1562
00:56:29,480 --> 00:56:32,120
and 33% cost recovery. Public Works is

1563
00:56:32,120 --> 00:56:35,520
at about 52,000 at 42%, and recreation

1564
00:56:35,520 --> 00:56:38,040
is at about 58%.

1565
00:56:38,040 --> 00:56:39,760
And so, to kind of put this in context

1566
00:56:39,760 --> 00:56:40,880
for you,

1567
00:56:40,880 --> 00:56:43,800
um, if you go to the next slide,

1568
00:56:43,800 --> 00:56:45,040
you can kind of see what those typical

1569
00:56:45,040 --> 00:56:46,880
cost recovery ranges are. So, that blue

1570
00:56:46,880 --> 00:56:49,360
band is typical cost recovery.

1571
00:56:49,360 --> 00:56:51,880
Um, the dot is kind of where you fall,

1572
00:56:51,880 --> 00:56:53,880
um, on that cost recovery.

1573
00:56:53,880 --> 00:56:54,840
Uh, so, if we look at something like

1574
00:56:54,840 --> 00:56:56,680
building, between typically between 80

1575
00:56:56,680 --> 00:56:59,880
and 100%. So, at that 93%, doing good.

1576
00:56:59,880 --> 00:57:01,440
Um, for code enforcement, again, it's at

1577
00:57:01,440 --> 00:57:03,480
that 0%. Not really concerned about that

1578
00:57:03,480 --> 00:57:05,680
cuz again, it it doesn't necessarily

1579
00:57:05,680 --> 00:57:06,800
mean that you're not recovering, it

1580
00:57:06,800 --> 00:57:08,360
could just mean that we don't have, you

1581
00:57:08,360 --> 00:57:09,960
know, again, we're abating those issues

1582
00:57:09,960 --> 00:57:11,720
before they come to fees.

1583
00:57:11,720 --> 00:57:13,160
Um, for planning, a little bit low at

1584
00:57:13,160 --> 00:57:15,680
33%, but typically see

1585
00:57:15,680 --> 00:57:18,320
70%. Public Works, again, a little low,

1586
00:57:18,320 --> 00:57:20,720
we see, uh, at 42%. Typically see it

1587
00:57:20,720 --> 00:57:23,640
between 80 and 100%. Uh, and recreation

1588
00:57:23,640 --> 00:57:25,560
is actually doing pretty well, um, at

1589
00:57:25,560 --> 00:57:28,160
the 58%. Um, a little bit higher than

1590
00:57:28,160 --> 00:57:29,440
what we would typically see it at. So,

1591
00:57:29,440 --> 00:57:32,310
doing

1592
00:57:32,320 --> 00:57:34,440
Um,

1593
00:57:34,440 --> 00:57:35,360
moving on.

1594
00:57:35,360 --> 00:57:38,870
Oh, what the whole thing?

1595
00:57:38,880 --> 00:57:40,960
About

1596
00:57:40,960 --> 00:57:43,960
Oh, about recreation recreation at 58%

1597
00:57:43,960 --> 00:57:46,720
is really good. It's it's it's higher

1598
00:57:46,720 --> 00:57:48,360
than most than what we see. Usually

1599
00:57:48,360 --> 00:57:50,680
we'll see a much lower like 20

1600
00:57:50,680 --> 00:57:52,320
something. So

1601
00:57:52,320 --> 00:57:53,600
Um

1602
00:57:53,600 --> 00:57:55,560
>> So before you go on, I mean just because

1603
00:57:55,560 --> 00:57:57,000
you're speaking about it. I mean you

1604
00:57:57,000 --> 00:57:58,400
just showed a range. We're in the middle

1605
00:57:58,400 --> 00:57:59,480
of that range and you're saying it's

1606
00:57:59,480 --> 00:58:01,080
higher than most. That doesn't make

1607
00:58:01,080 --> 00:58:02,720
sense to me. I mean it's either you're

1608
00:58:02,720 --> 00:58:05,120
in the range or you're not. I mean

1609
00:58:05,120 --> 00:58:06,800
>> I I actually think this the range on

1610
00:58:06,800 --> 00:58:08,200
this graph is actually I think wrong

1611
00:58:08,200 --> 00:58:10,680
because it should be between 20 and 50%.

1612
00:58:10,680 --> 00:58:13,600
For recreation. For recreation. Correct.

1613
00:58:13,600 --> 00:58:15,120
>> All right, so I'll repeat it. So she

1614
00:58:15,120 --> 00:58:17,720
said she thought for recreation that the

1615
00:58:17,720 --> 00:58:20,400
bar should be between 20 and 50

1616
00:58:20,400 --> 00:58:22,480
and we're at 58. So that's why she's

1617
00:58:22,480 --> 00:58:24,200
saying that we're high even though if

1618
00:58:24,200 --> 00:58:25,480
you look at the graph it looks like

1619
00:58:25,480 --> 00:58:26,600
we're right in the middle. So thank you

1620
00:58:26,600 --> 00:58:27,760
for that clarification.

1621
00:58:27,760 --> 00:58:32,190
>> No, thank you.

1622
00:58:32,200 --> 00:58:34,440
Um and then finally just to kind

1623
00:58:34,440 --> 00:58:36,680
obviously we have all these numbers

1624
00:58:36,680 --> 00:58:38,280
and we're going to talk all about that,

1625
00:58:38,280 --> 00:58:40,200
but I think some of the recommendations

1626
00:58:40,200 --> 00:58:42,480
aside from, you know, reviewing the

1627
00:58:42,480 --> 00:58:44,200
report, understanding what your cost of

1628
00:58:44,200 --> 00:58:45,920
service is, determining what your cost

1629
00:58:45,920 --> 00:58:49,000
recovery levels are is just kind of

1630
00:58:49,000 --> 00:58:51,520
understanding what are your goals

1631
00:58:51,520 --> 00:58:52,760
um

1632
00:58:52,760 --> 00:58:54,720
as a town as a council

1633
00:58:54,720 --> 00:58:58,240
for what you want to do. Again, this report gives you that ceiling. It

1634
00:58:58,240 --> 00:58:59,840
lets you know kind of legally what you

1635
00:58:59,840 --> 00:59:02,080
need to do in order to comply. That does

1636
00:59:02,080 --> 00:59:03,480
not mean that you need to charge full

1637
00:59:03,480 --> 00:59:04,800
cost recovery.

1638
00:59:04,800 --> 00:59:07,080
Um so what is kind of before all of you

1639
00:59:07,080 --> 00:59:09,360
is to determine what cost recovery

1640
00:59:09,360 --> 00:59:11,960
levels want and that can be holistically

1641
00:59:11,960 --> 00:59:14,280
as a town we want 100% cost recovery,

1642
00:59:14,280 --> 00:59:15,880
although we would we would typically

1643
00:59:15,880 --> 00:59:17,120
recommend that you look at it more

1644
00:59:17,120 --> 00:59:18,640
nuanced and say

1645
00:59:18,640 --> 00:59:20,040
you know, as an example, we think

1646
00:59:20,040 --> 00:59:21,720
building should be 100% cost recovery.

1647
00:59:21,720 --> 00:59:23,360
We think building should be 70% or

1648
00:59:23,360 --> 00:59:26,240
whatever that happens to be. Um but that

1649
00:59:26,240 --> 00:59:28,720
you take a look at and say based on your

1650
00:59:28,720 --> 00:59:30,760
understanding of the community and

1651
00:59:30,760 --> 00:59:32,640
what's before you, what is it that you

1652
00:59:32,640 --> 00:59:33,920
are looking to recover for these

1653
00:59:33,920 --> 00:59:36,720
services? Document those assumptions

1654
00:59:36,720 --> 00:59:38,560
so that as you move forward and you look

1655
00:59:38,560 --> 00:59:40,480
at these things again in the future,

1656
00:59:40,480 --> 00:59:42,440
that you understand why fees were set

1657
00:59:42,440 --> 00:59:44,760
the way they were set. Um, and if there

1658
00:59:44,760 --> 00:59:46,280
were subsidies and we can always make

1659
00:59:46,280 --> 00:59:47,800
exceptions to that. So, for example,

1660
00:59:47,800 --> 00:59:49,560
with building, you might say you want

1661
00:59:49,560 --> 00:59:51,840
100% cost recovery, um, but there might

1662
00:59:51,840 --> 00:59:53,760
be certain fees or certain areas that

1663
00:59:53,760 --> 00:59:56,200
you are choosing to subsidize above

1664
00:59:56,200 --> 00:59:57,520
that. So, again, just kind of

1665
00:59:57,520 --> 00:59:59,000
documenting those policies, those

1666
00:59:59,000 --> 01:00:00,640
assumptions of why it is that we want to

1667
01:00:00,640 --> 01:00:02,240
set these lower.

1668
01:00:02,240 --> 01:00:03,720
Maybe we want compliance, we're trying

1669
01:00:03,720 --> 01:00:05,440
to promote certain things.

1670
01:00:05,440 --> 01:00:08,120
Um, we can do that. Um, to also kind of

1671
01:00:08,120 --> 01:00:10,000
take a look at once you've you know,

1672
01:00:10,000 --> 01:00:11,560
staff and everyone has done all of this

1673
01:00:11,560 --> 01:00:13,720
work, you all have are putting in the

1674
01:00:13,720 --> 01:00:14,880
time

1675
01:00:14,880 --> 01:00:17,000
to help create these policies and make

1676
01:00:17,000 --> 01:00:18,280
the decision on where fees should be

1677
01:00:18,280 --> 01:00:20,840
set. We don't want to just set the fees

1678
01:00:20,840 --> 01:00:23,600
and forget them. Um, to adopt an annual

1679
01:00:23,600 --> 01:00:26,080
inflationary factor um, that'll allow

1680
01:00:26,080 --> 01:00:28,400
your fees to increase in a certain with

1681
01:00:28,400 --> 01:00:31,480
your costs. Um, so something like a CPI

1682
01:00:31,480 --> 01:00:33,960
or cola factor. Again, what that does is

1683
01:00:33,960 --> 01:00:36,600
it means that next year when fees come

1684
01:00:36,600 --> 01:00:37,800
around, because costs will have

1685
01:00:37,800 --> 01:00:39,920
increased, the fees will increase and

1686
01:00:39,920 --> 01:00:41,720
that'll help you maintain whatever cost

1687
01:00:41,720 --> 01:00:43,640
recovery levels that you

1688
01:00:43,640 --> 01:00:44,880
put out there.

1689
01:00:44,880 --> 01:00:46,840
And then lastly, we would say that, you

1690
01:00:46,840 --> 01:00:48,960
know, we want to recommend that you

1691
01:00:48,960 --> 01:00:50,600
conduct a study. You don't need to do a

1692
01:00:50,600 --> 01:00:52,640
study like this every year. Uh, it's

1693
01:00:52,640 --> 01:00:54,960
intensive and they're good for a while,

1694
01:00:54,960 --> 01:00:57,240
right? But about every five to seven

1695
01:00:57,240 --> 01:00:58,720
years, it's important to kind of

1696
01:00:58,720 --> 01:01:00,480
re-evaluate those services and those

1697
01:01:00,480 --> 01:01:01,880
service levels.

1698
01:01:01,880 --> 01:01:04,160
Codes can change. The building code can

1699
01:01:04,160 --> 01:01:06,000
change. The municipal code can change,

1700
01:01:06,000 --> 01:01:08,040
right? You might change some zoning

1701
01:01:08,040 --> 01:01:10,400
codes or other things within the city.

1702
01:01:10,400 --> 01:01:11,920
Like I mentioned earlier, we've seen a

1703
01:01:11,920 --> 01:01:14,000
lot of changes with technology and what

1704
01:01:14,000 --> 01:01:15,640
we're able to do and how we're able to

1705
01:01:15,640 --> 01:01:17,560
provide those our services. And

1706
01:01:17,560 --> 01:01:19,760
sometimes that means that we can be more

1707
01:01:19,760 --> 01:01:21,600
efficient with what we're doing or as we

1708
01:01:21,600 --> 01:01:23,160
were talking about earlier, sometimes it

1709
01:01:23,160 --> 01:01:26,160
can add additional cost Um, because of

1710
01:01:26,160 --> 01:01:27,800
certain technologies that we need in

1711
01:01:27,800 --> 01:01:29,160
order to provide those particular

1712
01:01:29,160 --> 01:01:31,680
services. So, conducting a study again

1713
01:01:31,680 --> 01:01:34,000
in about 5 to 7 years will allow you to

1714
01:01:34,000 --> 01:01:35,600
reevaluate and make sure that you're

1715
01:01:35,600 --> 01:01:38,920
still on track and in alignment with

1716
01:01:38,920 --> 01:01:40,480
So, with that

1717
01:01:40,480 --> 01:01:41,840
I'm sure everybody has a lot of

1718
01:01:41,840 --> 01:01:43,080
questions.

1719
01:01:43,080 --> 01:01:44,920
And I'm happy to go back to any previous

1720
01:01:44,920 --> 01:01:47,990
slides or

1721
01:01:48,000 --> 01:01:49,160
» Okay, and Tony, do you have anything

1722
01:01:49,160 --> 01:02:03,390
else you want to add or she is

1723
01:02:03,400 --> 01:02:05,160
» Um while we're reading, do we have any

1724
01:02:05,160 --> 01:02:06,600
idea what the temperature is set in this

1725
01:02:06,600 --> 01:02:07,920
room? Because I I don't know about you

1726
01:02:07,920 --> 01:02:11,240
guys, but Yeah, like can I mean, can

1727
01:02:11,240 --> 01:02:12,880
somebody go look?

1728
01:02:12,880 --> 01:02:14,480
Yeah, I mean, it feels

1729
01:02:14,480 --> 01:02:15,800
Yeah, I was going to say, it feels like

1730
01:02:15,800 --> 01:02:19,390
it's 75 in here.

1731
01:02:19,400 --> 01:02:22,270
» Thank you for that.

1732
01:02:22,280 --> 01:02:24,880
» Yeah, okay, well, put your jacket on.

1733
01:02:24,880 --> 01:02:26,120
Sorry.

1734
01:02:26,120 --> 01:02:27,960
Yeah.

1735
01:02:27,960 --> 01:02:29,680
So, Veronica, what's the temperature in

1736
01:02:29,680 --> 01:02:32,110
the room?

1737
01:02:32,120 --> 01:02:35,240
What did you turn it down to?

1738
01:02:35,240 --> 01:02:37,800
How about like 68?

1739
01:02:37,800 --> 01:02:39,640
We can open windows.

1740
01:02:39,640 --> 01:02:40,880
I mean, it's going to be a long meeting

1741
01:02:40,880 --> 01:02:43,280
and if it's this warm for the next

1742
01:02:43,280 --> 01:02:47,480
4 hours, I'm probably going to wilt.

1743
01:02:47,480 --> 01:02:48,720
You got to find the right Not all

1744
01:02:48,720 --> 01:02:53,470
windows open, it's an old schoolhouse.

1745
01:02:53,480 --> 01:02:53,800
» All right.

1746
01:02:53,800 --> 01:02:55,680
>> So, I'm just going to be supplying some

1747
01:02:55,680 --> 01:02:58,080
supplemental context.

1748
01:02:58,080 --> 01:03:06,150
More specific to the town.

1749
01:03:06,160 --> 01:03:09,080
So, as we're discussing earlier, uh

1750
01:03:09,080 --> 01:03:10,320
side the item is we're reviewing and

1751
01:03:10,320 --> 01:03:12,520
approving the study report.

1752
01:03:12,520 --> 01:03:13,960
Looking at setting a cost recovery

1753
01:03:13,960 --> 01:03:16,440
levels and then considering adopting a

1754
01:03:16,440 --> 01:03:19,990
resolution.

1755
01:03:20,000 --> 01:03:20,880
So,

1756
01:03:20,880 --> 01:03:22,640
I you seen the slide earlier, uh user

1757
01:03:22,640 --> 01:03:25,840
fee study that shows $500,000 in the

1758
01:03:25,840 --> 01:03:27,080
recovery

1759
01:03:27,080 --> 01:03:31,630
uh or 55%.

1760
01:03:31,640 --> 01:03:34,430
Um

1761
01:03:34,440 --> 01:03:35,680
looking at the different categories of

1762
01:03:35,680 --> 01:03:37,440
recommended rate of cost recovery is

1763
01:03:37,440 --> 01:03:39,880
100% for the rate of

1764
01:03:39,880 --> 01:03:41,800
building code enforcement, engineering,

1765
01:03:41,800 --> 01:03:45,430
and planning.

1766
01:03:45,440 --> 01:03:48,440
But, uh carving out recreation, uh

1767
01:03:48,440 --> 01:03:49,840
looking at the different categories of

1768
01:03:49,840 --> 01:03:52,280
recreation, the recommended rates

1769
01:03:52,280 --> 01:03:55,320
um 80% for classes, field rentals range

1770
01:03:55,320 --> 01:03:58,120
from 60% to 100%.

1771
01:03:58,120 --> 01:04:02,240
Um park rentals 80% to 100%.

1772
01:04:02,240 --> 01:04:03,840
And then looking for other rentals,

1773
01:04:03,840 --> 01:04:05,640
local non-profit in town, and public

1774
01:04:05,640 --> 01:04:07,960
agency, these are for community hall.

1775
01:04:07,960 --> 01:04:11,000
Um 60% for local non-profit, 100% for

1776
01:04:11,000 --> 01:04:12,440
public agency, and then for special

1777
01:04:12,440 --> 01:04:15,600
events is 100%. Um as Courtney alluded

1778
01:04:15,600 --> 01:04:18,800
to earlier, these rates can be uh

1779
01:04:18,800 --> 01:04:21,160
not necessarily adopted at 100%. We can

1780
01:04:21,160 --> 01:04:24,040
set these rates at any uh rate uh

1781
01:04:24,040 --> 01:04:27,920
um council um desires. Um

1782
01:04:27,920 --> 01:04:29,360
and but I just wanted to provide this

1783
01:04:29,360 --> 01:04:34,520
context to council as to see where uh

1784
01:04:34,520 --> 01:04:36,120
the NEC scale that you did see in the

1785
01:04:36,120 --> 01:04:37,920
report that these these were the numbers

1786
01:04:37,920 --> 01:04:41,040
that drove the recommended cost of of

1787
01:04:41,040 --> 01:04:42,760
the recommended fee.

1788
01:04:42,760 --> 01:04:45,040
And but as as we said, uh council does

1789
01:04:45,040 --> 01:04:47,640
have discretion um where we want to set

1790
01:04:47,640 --> 01:04:49,720
the cost recovery levels for certain

1791
01:04:49,720 --> 01:04:53,870
categories within recreation.

1792
01:04:53,880 --> 01:04:56,800
Um looking at recreation results for

1793
01:04:56,800 --> 01:04:58,920
2024-2025,

1794
01:04:58,920 --> 01:05:01,680
uh we had 11 community hall rentals for

1795
01:05:01,680 --> 01:05:03,720
almost $17,000.

1796
01:05:03,720 --> 01:05:06,080
Uh sports user groups, uh these are our

1797
01:05:06,080 --> 01:05:08,160
little league fees and our uh soccer

1798
01:05:08,160 --> 01:05:09,480
leagues and our

1799
01:05:09,480 --> 01:05:10,400
um

1800
01:05:10,400 --> 01:05:13,720
and adult leagues as well. Uh, we had 14

1801
01:05:13,720 --> 01:05:17,200
uh, rentals, um, almost $77,000.

1802
01:05:17,200 --> 01:05:18,240
Again, these are the numbers from

1803
01:05:18,240 --> 01:05:19,920
2024-2025.

1804
01:05:19,920 --> 01:05:23,120
Uh, picnic spaces, we had 17 rentals for

1805
01:05:23,120 --> 01:05:24,680
$1,200.

1806
01:05:24,680 --> 01:05:27,480
Other, we had 24. Those Those looked

1807
01:05:27,480 --> 01:05:30,280
were instances of insurance being bought

1808
01:05:30,280 --> 01:05:34,120
or other small minimal rentals, but um,

1809
01:05:34,120 --> 01:05:36,440
over than the $4,000.

1810
01:05:36,440 --> 01:05:38,560
And then, uh, parking lot rental for

1811
01:05:38,560 --> 01:05:41,320
Ford Field, we had three uh,

1812
01:05:41,320 --> 01:05:43,680
rentals for almost $25,000.

1813
01:05:43,680 --> 01:05:46,160
So, total revenue for 2024-2025

1814
01:05:46,160 --> 01:05:49,840
recreation actual results uh, was 124.

1815
01:05:49,840 --> 01:05:52,360
In the fee study, we were using budgeted

1816
01:05:52,360 --> 01:05:59,070
numbers um, for 2025-2026.

1817
01:05:59,080 --> 01:06:01,360
So, looking at some specific fees that

1818
01:06:01,360 --> 01:06:02,840
uh,

1819
01:06:02,840 --> 01:06:05,360
for council direction, solar panels, um,

1820
01:06:05,360 --> 01:06:07,120
there is an option there. Number one is

1821
01:06:07,120 --> 01:06:11,080
you can adopt um, the state fee or uh,

1822
01:06:11,080 --> 01:06:12,040
you can

1823
01:06:12,040 --> 01:06:18,280
adopt the recommended fee because the the code does allow for a variance,

1824
01:06:18,280 --> 01:06:20,080
um, if we have a fee study that

1825
01:06:20,080 --> 01:06:21,800
justifies the cost being higher than the

1826
01:06:21,800 --> 01:06:23,760
state rate, then council can implement

1827
01:06:23,760 --> 01:06:24,960
the state rate.

1828
01:06:24,960 --> 01:06:26,680
Also looking at the business license

1829
01:06:26,680 --> 01:06:29,120
application processing fee, um, I

1830
01:06:29,120 --> 01:06:31,640
believe it was $230

1831
01:06:31,640 --> 01:06:33,400
or $240.

1832
01:06:33,400 --> 01:06:34,440
Um,

1833
01:06:34,440 --> 01:06:37,440
that would be per uh, business license.

1834
01:06:37,440 --> 01:06:39,200
Uh, we're looking for compliance with

1835
01:06:39,200 --> 01:06:40,720
the business license, so we would

1836
01:06:40,720 --> 01:06:42,720
probably want to set that dollar amount

1837
01:06:42,720 --> 01:06:44,600
uh, significantly lower.

1838
01:06:44,600 --> 01:06:46,960
Um, and then with the regulate the same

1839
01:06:46,960 --> 01:06:48,200
with the recreation application

1840
01:06:48,200 --> 01:06:49,720
processing fees,

1841
01:06:49,720 --> 01:06:53,000
um, the numbers were um, over $240,

1842
01:06:53,000 --> 01:06:57,440
about $240. Again, um, looking for not

1843
01:06:57,440 --> 01:07:02,120
wanting to um,

1844
01:07:02,120 --> 01:07:03,040
cuz some of these are for the

1845
01:07:03,040 --> 01:07:04,880
instructors. Um,

1846
01:07:04,880 --> 01:07:06,240
so we don't want to

1847
01:07:06,240 --> 01:07:07,560
make their cost more than what they're

1848
01:07:07,560 --> 01:07:08,400
already doing.

1849
01:07:08,400 --> 01:07:10,840
And then uh the sports user groups

1850
01:07:10,840 --> 01:07:13,400
um some of the costs were the

1851
01:07:13,400 --> 01:07:15,200
recommended fee was a pretty significant

1852
01:07:15,200 --> 01:07:18,120
jump. Um and there's also concern that

1853
01:07:18,120 --> 01:07:20,880
if we do have any if we do increase uh

1854
01:07:20,880 --> 01:07:23,040
rates or fees significantly,

1855
01:07:23,040 --> 01:07:24,040
uh there's a potential that we could

1856
01:07:24,040 --> 01:07:25,720
lose some of these groups and lose uh

1857
01:07:25,720 --> 01:07:28,000
some of that revenue. Uh and it was a

1858
01:07:28,000 --> 01:07:29,480
significant portion of recreation

1859
01:07:29,480 --> 01:07:30,800
revenue, so

1860
01:07:30,800 --> 01:07:32,080
um these are items for council to

1861
01:07:32,080 --> 01:07:33,080
consider as they're doing their

1862
01:07:33,080 --> 01:07:34,400
deliberation.

1863
01:07:34,400 --> 01:07:37,240
Um and that concludes my report.

1864
01:07:37,240 --> 01:07:39,520
And I will give it back to council, but

1865
01:07:39,520 --> 01:07:41,960
I will bring back up Courtney's

1866
01:07:41,960 --> 01:07:44,120
spreadsheet or PowerPoint.

1867
01:07:44,120 --> 01:07:46,710
Um

1868
01:07:46,720 --> 01:07:48,320
You want that for reference.

1869
01:07:48,320 --> 01:07:49,920
>> Okay. Thank you, Tony.

1870
01:07:49,920 --> 01:07:52,400
So Catherine, can we do council

1871
01:07:52,400 --> 01:07:54,600
clarifying questions, then go to open

1872
01:07:54,600 --> 01:07:56,320
the public hearing? Great, perfect. All

1873
01:07:56,320 --> 01:07:59,120
right. So, clarifying questions for

1874
01:07:59,120 --> 01:08:00,880
either Courtney or Tony.

1875
01:08:00,880 --> 01:08:03,160
Mary.

1876
01:08:03,160 --> 01:08:04,560
Uh you turn your mic on.

1877
01:08:04,560 --> 01:08:05,680
>> The

1878
01:08:05,680 --> 01:08:07,480
uh Courtney, I uh

1879
01:08:07,480 --> 01:08:08,800
I

1880
01:08:08,800 --> 01:08:11,840
It's a huge package, of course, and uh

1881
01:08:11,840 --> 01:08:13,640
full of uh

1882
01:08:13,640 --> 01:08:15,360
stuff that doesn't really where a lot of

1883
01:08:15,360 --> 01:08:17,279
us are here thinking about the fees for

1884
01:08:17,279 --> 01:08:20,279
the pickleball uh courts or uh whatever,

1885
01:08:20,279 --> 01:08:22,759
but it's really not about that. It's

1886
01:08:22,759 --> 01:08:25,640
about a bunch of permitting and fees and

1887
01:08:25,640 --> 01:08:28,160
penalties and uncollected things over

1888
01:08:28,160 --> 01:08:30,000
the years, etc.

1889
01:08:30,000 --> 01:08:33,160
Um my question is

1890
01:08:33,160 --> 01:08:36,279
uh when was the last uh

1891
01:08:36,279 --> 01:08:39,440
such evaluation? Uh going through it and

1892
01:08:39,440 --> 01:08:42,600
talking to chat GPT about it, I learned

1893
01:08:42,600 --> 01:08:46,240
that we did do fee adjustments in 2024.

1894
01:08:46,240 --> 01:08:48,000
We were do Were we doing that just

1895
01:08:48,000 --> 01:08:50,720
completely blind? And and I guess it's

1896
01:08:50,720 --> 01:08:53,560
many point many part

1897
01:08:53,560 --> 01:08:56,200
to the question because how long has it

1898
01:08:56,200 --> 01:08:58,799
been required that you do this kind of

1899
01:08:58,799 --> 01:09:02,799
formal regulated fee evaluation?

1900
01:09:02,799 --> 01:09:05,440
And uh uh

1901
01:09:05,440 --> 01:09:07,160
I mean, you say you're supposed to do it

1902
01:09:07,160 --> 01:09:09,480
every 5 years. Has it been more than 5

1903
01:09:09,480 --> 01:09:10,920
years that people have been supposed to

1904
01:09:10,920 --> 01:09:13,240
do it? Uh when did this whole thing

1905
01:09:13,240 --> 01:09:14,640
start?

1906
01:09:14,640 --> 01:09:18,200
And uh there was obviously PE evaluation

1907
01:09:18,200 --> 01:09:21,200
changes happening all along because

1908
01:09:21,200 --> 01:09:23,160
the few PEs that I followed through on

1909
01:09:23,160 --> 01:09:24,520
myself

1910
01:09:24,520 --> 01:09:26,880
have changed radically since I've been

1911
01:09:26,880 --> 01:09:30,319
here for 35 years. So, I'm just uh

1912
01:09:30,319 --> 01:09:32,839
confused as to when people say, "Well,

1913
01:09:32,839 --> 01:09:35,640
it's been a long time since we did a

1914
01:09:35,640 --> 01:09:37,240
evaluation."

1915
01:09:37,240 --> 01:09:38,920
What does that mean?

1916
01:09:38,920 --> 01:09:41,120
>> Absolutely. Okay, so I'm going to

1917
01:09:41,120 --> 01:09:42,520
There were a lot of questions there, and

1918
01:09:42,520 --> 01:09:45,279
I think 99% of them I can answer.

1919
01:09:45,279 --> 01:09:47,880
Um so, um my understanding is that it

1920
01:09:47,880 --> 01:09:50,319
was I think it was about 2014 was the

1921
01:09:50,319 --> 01:09:53,560
last time that a study like this

1922
01:09:53,560 --> 01:09:55,760
meaning where you go in and you you

1923
01:09:55,760 --> 01:09:58,240
comprehensively look at all the services

1924
01:09:58,240 --> 01:10:00,400
that are being provided, you kind of

1925
01:10:00,400 --> 01:10:02,240
collect time estimate information,

1926
01:10:02,240 --> 01:10:05,560
determine fully burdened cost, um and

1927
01:10:05,560 --> 01:10:08,840
you you do that kind of an analysis.

1928
01:10:08,840 --> 01:10:11,800
Um now, that was the last time that the

1929
01:10:11,800 --> 01:10:12,840
full analysis and like I said, the

1930
01:10:12,840 --> 01:10:15,200
recommendation, right, the best practice

1931
01:10:15,200 --> 01:10:17,120
is every 5 to 7 years. I will tell you

1932
01:10:17,120 --> 01:10:19,640
right now that there are not very many

1933
01:10:19,640 --> 01:10:21,640
jurisdictions, certainly that I have

1934
01:10:21,640 --> 01:10:24,120
worked with in the past, who kind of

1935
01:10:24,120 --> 01:10:26,320
follow with that. Um I've worked with

1936
01:10:26,320 --> 01:10:28,320
jurisdictions where it's been 10 years,

1937
01:10:28,320 --> 01:10:31,080
20 years, um and some that just don't

1938
01:10:31,080 --> 01:10:33,040
know. Um and there's no historical

1939
01:10:33,040 --> 01:10:36,160
information. So, to have have it been

1940
01:10:36,160 --> 01:10:38,480
that long, so the 2014 is the last I

1941
01:10:38,480 --> 01:10:41,000
think study that that we could find that

1942
01:10:41,000 --> 01:10:44,920
is that detailed. Um you know, that's

1943
01:10:44,920 --> 01:10:46,480
12 years. Um

1944
01:10:46,480 --> 01:10:47,280
>> Not bad.

1945
01:10:47,280 --> 01:10:49,160
>> Right, it's not bad. Um

1946
01:10:49,160 --> 01:10:51,760
and but you know, again, what I was

1947
01:10:51,760 --> 01:10:52,920
talking about when I was talking about

1948
01:10:52,920 --> 01:10:56,280
the the annual inflationary factor. So, lot of times you will see that a

1949
01:10:56,280 --> 01:10:58,800
jurisdictions will change every year,

1950
01:10:58,800 --> 01:11:00,040
every couple of years. And that's

1951
01:11:00,040 --> 01:11:02,640
usually because staff have gone in and

1952
01:11:02,640 --> 01:11:05,120
they have updated those fees to account

1953
01:11:05,120 --> 01:11:07,760
for changes in cost. It doesn't mean

1954
01:11:07,760 --> 01:11:10,200
that they have done a study like this.

1955
01:11:10,200 --> 01:11:11,680
It's more just that they're looking at

1956
01:11:11,680 --> 01:11:13,000
it and they're saying, "We haven't

1957
01:11:13,000 --> 01:11:14,320
touched these, we haven't increased

1958
01:11:14,320 --> 01:11:16,440
these, and we make sure that they are in

1959
01:11:16,440 --> 01:11:18,960
alignment with our costs." Um and

1960
01:11:18,960 --> 01:11:20,560
sometimes, you know, you will say, "You

1961
01:11:20,560 --> 01:11:22,240
know what, we need a fee for this." And

1962
01:11:22,240 --> 01:11:24,160
so, staff will kind of do an internal

1963
01:11:24,160 --> 01:11:26,520
calculation and they'll bring it to the

1964
01:11:26,520 --> 01:11:28,480
council uh and get that fee approved.

1965
01:11:28,480 --> 01:11:30,240
So, you can sometimes also see those

1966
01:11:30,240 --> 01:11:32,440
one-offs um associated with that, but

1967
01:11:32,440 --> 01:11:35,280
that's that's the one that's the 1% um I

1968
01:11:35,280 --> 01:11:36,400
think of all the questions that you're

1969
01:11:36,400 --> 01:11:38,680
asking that I can't answer is if there

1970
01:11:38,680 --> 01:11:41,720
were um updates in in 2024. I don't know

1971
01:11:41,720 --> 01:11:43,560
specifically what went into that or what

1972
01:11:43,560 --> 01:11:44,640
was behind that, but that's my

1973
01:11:44,640 --> 01:11:47,360
assumption based on kind of what you

1974
01:11:47,360 --> 01:11:49,440
typically see.

1975
01:11:49,440 --> 01:11:50,880
>> I think that helps.

1976
01:11:50,880 --> 01:11:53,160
>> It was adjusted by CPI, and we were

1977
01:11:53,160 --> 01:11:56,350
doing that every year.

1978
01:11:56,360 --> 01:11:59,520
And the the CPI number was the February

1979
01:11:59,520 --> 01:12:02,360
uh 12 months, which is what we use for

1980
01:12:02,360 --> 01:12:04,560
the the cola as well. So, that seems to

1981
01:12:04,560 --> 01:12:07,520
be our benchmark is the February

1982
01:12:07,520 --> 01:12:08,360
>> And

1983
01:12:08,360 --> 01:12:10,400
then the other sort of driving question

1984
01:12:10,400 --> 01:12:13,560
for me is uh was this exercise worth it?

1985
01:12:13,560 --> 01:12:14,320
Uh

1986
01:12:14,320 --> 01:12:17,720
you know, I we weren't that far

1987
01:12:17,720 --> 01:12:20,960
out, and uh what it looks like is we

1988
01:12:20,960 --> 01:12:23,680
weren't that far wrong, and we got a lot

1989
01:12:23,680 --> 01:12:25,440
of other problems we're trying to solve,

1990
01:12:25,440 --> 01:12:29,160
and we're doing zero collections, uh and

1991
01:12:29,160 --> 01:12:36,720
we're not doing any enforcement of our ordinances, and etc. etc. What

1992
01:12:36,720 --> 01:12:38,120
How do we justify this kind of

1993
01:12:38,120 --> 01:12:41,280
expenditure of our staff time and our

1994
01:12:41,280 --> 01:12:44,630
limited finances?

1995
01:12:44,640 --> 01:12:46,640
» Besides from the legal Besides from the

1996
01:12:46,640 --> 01:12:48,400
it's illegal not to have it.

1997
01:12:48,400 --> 01:12:51,160
>> Then then no, that aside. I think um

1998
01:12:51,160 --> 01:12:53,640
well, I'm I'm obviously I do this for a

1999
01:12:53,640 --> 01:12:55,400
living, right? And I've been doing it

2000
01:12:55,400 --> 01:12:57,160
for about 20 years.

2001
01:12:57,160 --> 01:12:59,120
So I kind of enjoy it.

2002
01:12:59,120 --> 01:13:01,520
Um, but for me, I think it is really

2003
01:13:01,520 --> 01:13:03,600
important to understand what your costs

2004
01:13:03,600 --> 01:13:05,800
are and to be making fact-based

2005
01:13:05,800 --> 01:13:07,760
decisions. And I think that that's what

2006
01:13:07,760 --> 01:13:09,720
this report and these types of reports

2007
01:13:09,720 --> 01:13:11,880
do. Um, is that it lets you know, and I

2008
01:13:11,880 --> 01:13:14,360
will say, you know, your your under

2009
01:13:14,360 --> 01:13:17,240
recovery is not as significant as I have

2010
01:13:17,240 --> 01:13:19,320
seen it in other areas. However, I would

2011
01:13:19,320 --> 01:13:22,720
say that $500,000 isn't nothing. Um,

2012
01:13:22,720 --> 01:13:24,360
there are things that you could do with

2013
01:13:24,360 --> 01:13:25,880
that revenue

2014
01:13:25,880 --> 01:13:27,560
in a lot of different places within the

2015
01:13:27,560 --> 01:13:29,920
city. And so if you look at a study like

2016
01:13:29,920 --> 01:13:30,920
this,

2017
01:13:30,920 --> 01:13:32,800
the cost associated with that and you

2018
01:13:32,800 --> 01:13:35,960
annualize it over 5 to 7 years, uh, you

2019
01:13:35,960 --> 01:13:37,680
know, the return on what you're getting,

2020
01:13:37,680 --> 01:13:40,920
I think is is worth it.

2021
01:13:40,920 --> 01:13:42,280
But like I said, I think for me, the

2022
01:13:42,280 --> 01:13:44,800
biggest thing is just making sure that

2023
01:13:44,800 --> 01:13:46,640
policy makers are informed because I

2024
01:13:46,640 --> 01:13:48,080
think a lot of times we sit there and we

2025
01:13:48,080 --> 01:13:50,640
think, oh, my my everything is covered.

2026
01:13:50,640 --> 01:13:53,760
It's fine, right? Um, and and that may

2027
01:13:53,760 --> 01:13:55,840
be true, but we also might be covering

2028
01:13:55,840 --> 01:13:57,200
that with other money.

2029
01:13:57,200 --> 01:13:59,400
Um, right? Because if we're not

2030
01:13:59,400 --> 01:14:01,920
generating fee revenue to offset these

2031
01:14:01,920 --> 01:14:04,400
services, then we're using tax dollars

2032
01:14:04,400 --> 01:14:05,960
or other dollars to be providing that

2033
01:14:05,960 --> 01:14:07,440
service. And I think it's just important

2034
01:14:07,440 --> 01:14:10,640
that it's a conscious decision. Um, that

2035
01:14:10,640 --> 01:14:11,880
that's how you want to fund those

2036
01:14:11,880 --> 01:14:15,070
services.

2037
01:14:15,080 --> 01:14:17,120
» Now, I certainly learned a lot from it.

2038
01:14:17,120 --> 01:14:19,640
And one eye-opener for me was how we

2039
01:14:19,640 --> 01:14:20,720
budget

2040
01:14:20,720 --> 01:14:22,440
our allocations for pre-personnel

2041
01:14:22,440 --> 01:14:23,960
positions.

2042
01:14:23,960 --> 01:14:26,680
Um, like for recreation, for example,

2043
01:14:26,680 --> 01:14:29,160
Justin, he's primarily funded out of

2044
01:14:29,160 --> 01:14:30,720
public works.

2045
01:14:30,720 --> 01:14:32,960
So his costs are not necessarily being

2046
01:14:32,960 --> 01:14:34,560
charged to

2047
01:14:34,560 --> 01:14:37,480
community hall, park and fields. And

2048
01:14:37,480 --> 01:14:39,160
whereas, Cindy, our administrative

2049
01:14:39,160 --> 01:14:41,120
services manager, she does spend a lot

2050
01:14:41,120 --> 01:14:44,800
of time in recreation processing. And

2051
01:14:44,800 --> 01:14:47,080
her costs are allocated out of

2052
01:14:47,080 --> 01:14:48,520
administrative.

2053
01:14:48,520 --> 01:14:50,760
So, this is an eye-opener for me that I

2054
01:14:50,760 --> 01:14:53,200
need to reallocate some of our costs

2055
01:14:53,200 --> 01:14:55,320
in our personnel budget so that it can

2056
01:14:55,320 --> 01:14:56,800
actually reflect

2057
01:14:56,800 --> 01:14:58,160
the source of the service that's being

2058
01:14:58,160 --> 01:15:02,670
provided.

2059
01:15:02,680 --> 01:15:05,080
» Other questions, Mary?

2060
01:15:05,080 --> 01:15:08,000
>> The other is an intangible and I'm not

2061
01:15:08,000 --> 01:15:11,480
quite sure how to but we have funny

2062
01:15:11,480 --> 01:15:13,040
little town

2063
01:15:13,040 --> 01:15:17,680
and uh do you feel that in your process you

2064
01:15:17,680 --> 01:15:19,840
got a sense of

2065
01:15:19,840 --> 01:15:21,840
the funny little town and why we have

2066
01:15:21,840 --> 01:15:24,400
our fee structures and permit structures

2067
01:15:24,400 --> 01:15:26,200
and uh

2068
01:15:26,200 --> 01:15:28,400
how those permit structures and fee

2069
01:15:28,400 --> 01:15:30,400
structures actually

2070
01:15:30,400 --> 01:15:34,080
uh underline the quality underline and

2071
01:15:34,080 --> 01:15:40,470
refine the quality of our community.

2072
01:15:40,480 --> 01:15:42,440
» I would say that I mean that's kind of

2073
01:15:42,440 --> 01:15:44,800
the purpose of you know a lot of times

2074
01:15:44,800 --> 01:15:49,440
some these schedules get developed by

2075
01:15:49,440 --> 01:15:50,920
looking to see what our neighbor is

2076
01:15:50,920 --> 01:15:52,040
doing.

2077
01:15:52,040 --> 01:15:53,880
Um and so a lot of times then and that's

2078
01:15:53,880 --> 01:15:55,200
another reason I think that you need to

2079
01:15:55,200 --> 01:15:57,000
do these studies is to make sure that

2080
01:15:57,000 --> 01:15:58,880
it's reflecting your services your

2081
01:15:58,880 --> 01:16:00,880
service level assumptions. I know

2082
01:16:00,880 --> 01:16:02,440
um you know when I talk about service

2083
01:16:02,440 --> 01:16:04,640
level assumptions um some jurisdictions

2084
01:16:04,640 --> 01:16:06,040
are very much like you know what it

2085
01:16:06,040 --> 01:16:07,360
should only take you two trips it should

2086
01:16:07,360 --> 01:16:09,080
only take you two inspections.

2087
01:16:09,080 --> 01:16:10,520
So, that's all you get and if it takes

2088
01:16:10,520 --> 01:16:11,680
me three then I'm going to charge you

2089
01:16:11,680 --> 01:16:13,480
for that. Other jurisdictions are a bit

2090
01:16:13,480 --> 01:16:15,640
more lenient, right? And they might say

2091
01:16:15,640 --> 01:16:16,760
you know what we understand things

2092
01:16:16,760 --> 01:16:18,480
happen so we're going to give you that

2093
01:16:18,480 --> 01:16:19,760
third inspection it's going to kind of

2094
01:16:19,760 --> 01:16:22,800
be included in that cost of service. Um

2095
01:16:22,800 --> 01:16:25,200
and so I think that's that's

2096
01:16:25,200 --> 01:16:27,120
I think one of the things that I enjoy

2097
01:16:27,120 --> 01:16:29,080
about doing these types of studies is

2098
01:16:29,080 --> 01:16:31,120
understanding the different service

2099
01:16:31,120 --> 01:16:32,840
level assumptions um the different

2100
01:16:32,840 --> 01:16:35,320
things that make a jurisdiction

2101
01:16:35,320 --> 01:16:37,040
um and while there are certain things if

2102
01:16:37,040 --> 01:16:38,440
the building code is the building code

2103
01:16:38,440 --> 01:16:40,480
you can't get around that, right? Uh but

2104
01:16:40,480 --> 01:16:41,640
you look at something like parks and

2105
01:16:41,640 --> 01:16:42,920
recreation and the different types of

2106
01:16:42,920 --> 01:16:45,000
services and the different philosophies

2107
01:16:45,000 --> 01:16:47,960
that communities and stakeholders have,

2108
01:16:47,960 --> 01:16:49,760
um, I think can be very informative and

2109
01:16:49,760 --> 01:16:52,760
can give you a different picture or a

2110
01:16:52,760 --> 01:16:54,520
different part of the picture of

2111
01:16:54,520 --> 01:16:57,910
community benefits.

2112
01:16:57,920 --> 01:17:00,950
» Good work.

2113
01:17:00,960 --> 01:17:01,680
Is it Mary?

2114
01:17:01,680 --> 01:17:02,320
>> Yep.

2115
01:17:02,320 --> 01:17:05,360
>> Okay. Who would like to go next?

2116
01:17:05,360 --> 01:17:06,400
Judith? Thank you.

2117
01:17:06,400 --> 01:17:07,000
>> Yeah.

2118
01:17:07,000 --> 01:17:08,200
Um,

2119
01:17:08,200 --> 01:17:10,280
okay. So,

2120
01:17:10,280 --> 01:17:11,040
um,

2121
01:17:11,040 --> 01:17:13,600
I spent time with the packet as

2122
01:17:13,600 --> 01:17:15,520
originally

2123
01:17:15,520 --> 01:17:19,280
distributed. The new numbers, and I this

2124
01:17:19,280 --> 01:17:20,840
is a question. I want to confirm my

2125
01:17:20,840 --> 01:17:23,240
understanding because the original

2126
01:17:23,240 --> 01:17:26,560
numbers were kind of crunched without

2127
01:17:26,560 --> 01:17:29,160
giving I'll use my words, you correct

2128
01:17:29,160 --> 01:17:31,600
them, appropriate recognition for how

2129
01:17:31,600 --> 01:17:35,680
much we rely on independent contractors.

2130
01:17:35,680 --> 01:17:40,760
Um, you redid those. What

2131
01:17:40,760 --> 01:17:43,720
because I assume if it takes a

2132
01:17:43,720 --> 01:17:45,480
consultant

2133
01:17:45,480 --> 01:17:48,560
two hours to review an application,

2134
01:17:48,560 --> 01:17:50,720
that's viewed as a pass-through and that

2135
01:17:50,720 --> 01:17:53,560
is not cost recovery for the town. Is

2136
01:17:53,560 --> 01:17:55,480
that essentially the way to think about

2137
01:17:55,480 --> 01:17:57,480
it? Cuz the swings are pretty

2138
01:17:57,480 --> 01:18:00,760
significant. It was public works 24% to

2139
01:18:00,760 --> 01:18:02,800
42%.

2140
01:18:02,800 --> 01:18:07,440
Um, recreation 33% to 58%,

2141
01:18:07,440 --> 01:18:11,240
building and planning 52 to 93%.

2142
01:18:11,240 --> 01:18:13,600
And uh, or sorry, building and then

2143
01:18:13,600 --> 01:18:17,800
planning was 76% down to 33%.

2144
01:18:17,800 --> 01:18:20,640
So, that's a little bit difficult to

2145
01:18:20,640 --> 01:18:22,880
process in terms of how to think about

2146
01:18:22,880 --> 01:18:26,080
this for policy, right? Because I don't

2147
01:18:26,080 --> 01:18:27,880
think we're going to change

2148
01:18:27,880 --> 01:18:29,720
like the we might we're going to be

2149
01:18:29,720 --> 01:18:31,760
discussing later a couple of different

2150
01:18:31,760 --> 01:18:34,040
positions we might add to the roster,

2151
01:18:34,040 --> 01:18:36,160
but essentially in the next couple

2152
01:18:36,160 --> 01:18:39,280
years, we have who we have and we have a

2153
01:18:39,280 --> 01:18:42,360
limited budget. So,

2154
01:18:42,360 --> 01:18:43,800
um

2155
01:18:43,800 --> 01:18:47,360
are are we out So, A, you're nodding, so

2156
01:18:47,360 --> 01:18:49,320
I'm getting it right in terms of the the

2157
01:18:49,320 --> 01:18:54,440
reasons. Um are we very unusual in in

2158
01:18:54,440 --> 01:18:58,440
that um use of outside contractors

2159
01:18:58,440 --> 01:18:59,960
relative to

2160
01:18:59,960 --> 01:19:01,920
peers?

2161
01:19:01,920 --> 01:19:03,880
>> Not to peers of your size.

2162
01:19:03,880 --> 01:19:04,440
>> Okay.

2163
01:19:04,440 --> 01:19:06,760
>> Yeah. I mean, obviously, I mean, even

2164
01:19:06,760 --> 01:19:09,160
I would say even even someone like um

2165
01:19:09,160 --> 01:19:10,440
Palo Alto

2166
01:19:10,440 --> 01:19:12,280
um uses a significant number of

2167
01:19:12,280 --> 01:19:13,440
contractors.

2168
01:19:13,440 --> 01:19:15,040
They have obviously much more in-house

2169
01:19:15,040 --> 01:19:16,760
staff than you do.

2170
01:19:16,760 --> 01:19:18,920
Um and bigger than you are. Um but are

2171
01:19:18,920 --> 01:19:20,600
still using a fair number of contacts.

2172
01:19:20,600 --> 01:19:22,280
Where you would see

2173
01:19:22,280 --> 01:19:25,200
very minimal is in a much larger city,

2174
01:19:25,200 --> 01:19:27,600
you know, like San Francisco or San Jose

2175
01:19:27,600 --> 01:19:29,560
um or something like that, where they're

2176
01:19:29,560 --> 01:19:33,040
they um have enough projects that they

2177
01:19:33,040 --> 01:19:36,240
can afford to have a full-time staff

2178
01:19:36,240 --> 01:19:38,440
person because they have enough projects

2179
01:19:38,440 --> 01:19:40,000
that they can work on, right? And the

2180
01:19:40,000 --> 01:19:42,120
fee revenue to generate um associated

2181
01:19:42,120 --> 01:19:44,920
with that. But for jurisdictions um this

2182
01:19:44,920 --> 01:19:47,120
size, especially jurisdictions, and it's

2183
01:19:47,120 --> 01:19:49,640
not just the size of Portola Valley, but

2184
01:19:49,640 --> 01:19:51,920
your unique makeup. There's not a lot of

2185
01:19:51,920 --> 01:19:53,040
commercial here.

2186
01:19:53,040 --> 01:19:53,400
>> Yeah.

2187
01:19:53,400 --> 01:19:55,320
>> And usually that's where you'll see a

2188
01:19:55,320 --> 01:19:57,040
lot of those projects. Um so, we're

2189
01:19:57,040 --> 01:19:59,000
talking about lower

2190
01:19:59,000 --> 01:19:59,560
um

2191
01:19:59,560 --> 01:20:02,480
a lower frequency of projects. We still

2192
01:20:02,480 --> 01:20:03,680
not to say that you're not getting

2193
01:20:03,680 --> 01:20:05,240
projects coming in, but they're not the

2194
01:20:05,240 --> 01:20:07,160
types of projects that are associated

2195
01:20:07,160 --> 01:20:08,920
with um commercial projects.

2196
01:20:08,920 --> 01:20:09,480
>> Yeah.

2197
01:20:09,480 --> 01:20:11,200
>> Um and so, it yes, I would say that

2198
01:20:11,200 --> 01:20:12,960
you're very

2199
01:20:12,960 --> 01:20:14,120
comparable in that

2200
01:20:14,120 --> 01:20:15,120
>> Okay.

2201
01:20:15,120 --> 01:20:17,560
And in terms of the questions you have

2202
01:20:17,560 --> 01:20:20,600
for us on policy, how much up to 100%

2203
01:20:20,600 --> 01:20:22,360
that we want to

2204
01:20:22,360 --> 01:20:26,640
be saying um we should recover.

2205
01:20:26,640 --> 01:20:29,160
It's a little

2206
01:20:29,160 --> 01:20:31,160
I'm trying to process the the large

2207
01:20:31,160 --> 01:20:34,040
swings in these numbers and how to think

2208
01:20:34,040 --> 01:20:37,520
about it in terms of policy because

2209
01:20:37,520 --> 01:20:39,600
we use the contractors more for

2210
01:20:39,600 --> 01:20:41,960
planning, for example,

2211
01:20:41,960 --> 01:20:46,440
um yet we may want to subsidize certain

2212
01:20:46,440 --> 01:20:47,680
EDU

2213
01:20:47,680 --> 01:20:50,120
uh out uh funds.

2214
01:20:50,120 --> 01:20:54,920
Um but the 33% that we

2215
01:20:54,920 --> 01:20:57,760
are currently recovering it as opposed

2216
01:20:57,760 --> 01:20:59,600
to the 76%

2217
01:20:59,600 --> 01:21:01,360
before you took into account the

2218
01:21:01,360 --> 01:21:03,120
contractors,

2219
01:21:03,120 --> 01:21:06,160
um it seems like there's just less room

2220
01:21:06,160 --> 01:21:09,960
there to really subsidize much.

2221
01:21:09,960 --> 01:21:11,200
Is that

2222
01:21:11,200 --> 01:21:12,760
>> Well, I mean I I think I would look at

2223
01:21:12,760 --> 01:21:15,160
it like

2224
01:21:15,160 --> 01:21:17,520
it it's now a known known

2225
01:21:17,520 --> 01:21:19,480
from the perspective of we have this

2226
01:21:19,480 --> 01:21:20,960
half a million dollar subsidy.

2227
01:21:20,960 --> 01:21:21,760
>> Mhm.

2228
01:21:21,760 --> 01:21:22,840
>> And

2229
01:21:22,840 --> 01:21:24,080
uh

2230
01:21:24,080 --> 01:21:26,080
as Sakti was saying, you know, it's it

2231
01:21:26,080 --> 01:21:27,640
it's not that bad

2232
01:21:27,640 --> 01:21:28,000
>> Mhm.

2233
01:21:28,000 --> 01:21:30,000
>> comparatively speaking, right? And so I

2234
01:21:30,000 --> 01:21:32,600
think then the question becomes what

2235
01:21:32,600 --> 01:21:35,120
could we do with increases? Um so for

2236
01:21:35,120 --> 01:21:38,440
example, you know, does it make sense to

2237
01:21:38,440 --> 01:21:40,360
build institutional knowledge in

2238
01:21:40,360 --> 01:21:41,680
planning?

2239
01:21:41,680 --> 01:21:43,720
And maybe what we do is and maybe it's

2240
01:21:43,720 --> 01:21:45,360
not tomorrow, maybe it's not the next

2241
01:21:45,360 --> 01:21:46,720
year, maybe it's in two years, but the

2242
01:21:46,720 --> 01:21:48,840
goal is is that we have an in-house

2243
01:21:48,840 --> 01:21:49,720
planner.

2244
01:21:49,720 --> 01:21:50,440
>> Mhm.

2245
01:21:50,440 --> 01:21:52,840
>> Or we have somebody given the type of

2246
01:21:52,840 --> 01:21:55,520
work that we get um from building plans.

2247
01:21:55,520 --> 01:21:57,680
Um but maybe the goal is is that we want

2248
01:21:57,680 --> 01:21:59,400
to increase these fees. We don't need to

2249
01:21:59,400 --> 01:22:00,560
you don't need to rip the band-aid The

2250
01:22:00,560 --> 01:22:01,520
other thing is you have to rip the

2251
01:22:01,520 --> 01:22:03,080
band-aid off, right? Our goal could be

2252
01:22:03,080 --> 01:22:04,960
100% and our goal can be to achieve that

2253
01:22:04,960 --> 01:22:07,520
100% in two or three years or four

2254
01:22:07,520 --> 01:22:09,320
years. So we can take a while to get

2255
01:22:09,320 --> 01:22:10,000
there.

2256
01:22:10,000 --> 01:22:10,640
>> Okay.

2257
01:22:10,640 --> 01:22:12,560
>> But again, I think it's it's

2258
01:22:12,560 --> 01:22:14,800
I think it's taking a look at what could

2259
01:22:14,800 --> 01:22:16,680
you be doing with that additional

2260
01:22:16,680 --> 01:22:18,720
funding, whether it's in planning and

2261
01:22:18,720 --> 01:22:20,680
building and engineering and parks and

2262
01:22:20,680 --> 01:22:24,160
recreation, or whether it's um

2263
01:22:24,160 --> 01:22:26,200
hopefully not

2264
01:22:26,200 --> 01:22:27,920
opening a wound here, but you could be

2265
01:22:27,920 --> 01:22:29,640
using the tops at animal services.

2266
01:22:29,640 --> 01:22:30,920
Right? Like they could be using it

2267
01:22:30,920 --> 01:22:31,360
elsewhere.

2268
01:22:31,360 --> 01:22:33,440
>> Animal services.

2269
01:22:33,440 --> 01:22:34,560
Okay.

2270
01:22:34,560 --> 01:22:37,680
that's that's helpful. Um

2271
01:22:37,680 --> 01:22:40,240
now getting down to Tony's

2272
01:22:40,240 --> 01:22:43,920
couple of slides, you were identifying

2273
01:22:43,920 --> 01:22:45,640
solar panels, business license

2274
01:22:45,640 --> 01:22:48,440
applications, recreational fees, and

2275
01:22:48,440 --> 01:22:52,080
sports user fees as areas where there

2276
01:22:52,080 --> 01:22:54,320
could be some policy

2277
01:22:54,320 --> 01:22:56,200
considerations, and you kind of put your

2278
01:22:56,200 --> 01:22:57,920
thumb on the scale on a couple of those

2279
01:22:57,920 --> 01:22:58,920
saying

2280
01:22:58,920 --> 01:23:00,600
we want to encourage compliance, so we

2281
01:23:00,600 --> 01:23:03,760
don't we might not want to go to 100%

2282
01:23:03,760 --> 01:23:06,320
for example on the business license.

2283
01:23:06,320 --> 01:23:08,920
Um so drilling down into that solar

2284
01:23:08,920 --> 01:23:10,880
panels, there's a couple of different

2285
01:23:10,880 --> 01:23:14,080
charges. There's EV stations, and then

2286
01:23:14,080 --> 01:23:16,760
there's storage. So if you're talking

2287
01:23:16,760 --> 01:23:19,280
about solar panels, how do I translate

2288
01:23:19,280 --> 01:23:21,360
that into the numbers in the matrix

2289
01:23:21,360 --> 01:23:27,110
report?

2290
01:23:27,120 --> 01:23:29,280
» So the if we're talking about solar

2291
01:23:29,280 --> 01:23:30,560
panels

2292
01:23:30,560 --> 01:23:31,920
uh and most people are going to be the

2293
01:23:31,920 --> 01:23:33,640
single-family residential.

2294
01:23:33,640 --> 01:23:34,040
>> Mhm.

2295
01:23:34,040 --> 01:23:35,440
>> Um so you're either going to have

2296
01:23:35,440 --> 01:23:36,600
roof-mounted

2297
01:23:36,600 --> 01:23:37,000
>> Yep.

2298
01:23:37,000 --> 01:23:37,680
>> roof

2299
01:23:37,680 --> 01:23:40,080
or ground-mounted. Uh and it'll be per

2300
01:23:40,080 --> 01:23:41,320
kilowatt. So that's going to be

2301
01:23:41,320 --> 01:23:43,320
primarily there. Uh the

2302
01:23:43,320 --> 01:23:43,960
>> Okay.

2303
01:23:43,960 --> 01:23:45,480
>> the chargers

2304
01:23:45,480 --> 01:23:47,840
right? So I want to uh I've got a Tesla

2305
01:23:47,840 --> 01:23:49,520
or whatever, and I want to do that.

2306
01:23:49,520 --> 01:23:51,440
That's going to be your energy storage

2307
01:23:51,440 --> 01:23:54,200
system. The ESS, that's the batteries.

2308
01:23:54,200 --> 01:23:56,200
Um and then we also there's also the

2309
01:23:56,200 --> 01:23:57,720
solar app

2310
01:23:57,720 --> 01:23:59,360
that is there. But those would be your

2311
01:23:59,360 --> 01:24:02,560
primary fees that would impact 90%.

2312
01:24:02,560 --> 01:24:04,920
>> That policy, okay. Business license

2313
01:24:04,920 --> 01:24:08,000
apps, I get. The recreational fees

2314
01:24:08,000 --> 01:24:11,960
um looking at those sport user fees

2315
01:24:11,960 --> 01:24:17,720
$44, 137. Are those per participant?

2316
01:24:17,720 --> 01:24:22,120
They are. So how are they paid? Like you

2317
01:24:22,120 --> 01:24:24,760
the the soccer organization comes and

2318
01:24:24,760 --> 01:24:26,920
says we have X number of people

2319
01:24:26,920 --> 01:24:30,760
>> Yes, they they submit their application, they

2320
01:24:30,760 --> 01:24:32,480
identify the number of participants, and

2321
01:24:32,480 --> 01:24:33,720
it's

2322
01:24:33,720 --> 01:24:35,040
per

2323
01:24:35,040 --> 01:24:37,120
So, it's currently 44 per

2324
01:24:37,120 --> 01:24:38,680
I think for the soccer league it's 44

2325
01:24:38,680 --> 01:24:39,680
per participant.

2326
01:24:39,680 --> 01:24:40,720
>> Okay.

2327
01:24:40,720 --> 01:24:43,560
>> Um and um

2328
01:24:43,560 --> 01:24:47,360
and then yeah, they they submit their Do they pay by check,

2329
01:24:47,360 --> 01:24:48,640
credit card, e-check?

2330
01:24:48,640 --> 01:24:49,080
>> Okay.

2331
01:24:49,080 --> 01:24:51,320
>> They can pay them online.

2332
01:24:51,320 --> 01:24:54,080
>> Okay. And then they handle distributing

2333
01:24:54,080 --> 01:24:56,920
those charges however they will in their

2334
01:24:56,920 --> 01:24:57,760
own organization.

2335
01:24:57,760 --> 01:24:59,440
>> Yeah, in their own organization, but on

2336
01:24:59,440 --> 01:25:01,960
our end there's a deposit. Um and

2337
01:25:01,960 --> 01:25:03,680
there's also including in that deposit

2338
01:25:03,680 --> 01:25:04,680
is

2339
01:25:04,680 --> 01:25:06,080
you know, um

2340
01:25:06,080 --> 01:25:08,360
just um

2341
01:25:08,360 --> 01:25:09,840
how they leave the the conditions of the

2342
01:25:09,840 --> 01:25:10,640
field.

2343
01:25:10,640 --> 01:25:11,080
>> Mhm.

2344
01:25:11,080 --> 01:25:13,960
>> Uh but uh the deposits are are refunded

2345
01:25:13,960 --> 01:25:15,360
when the season's over.

2346
01:25:15,360 --> 01:25:18,080
>> Okay. And um getting down to the last

2347
01:25:18,080 --> 01:25:19,520
questions,

2348
01:25:19,520 --> 01:25:20,400
um

2349
01:25:20,400 --> 01:25:23,400
so if you I don't know if you can

2350
01:25:23,400 --> 01:25:25,960
might not be easy to flip to that uh

2351
01:25:25,960 --> 01:25:27,320
slide

2352
01:25:27,320 --> 01:25:29,000
um but

2353
01:25:29,000 --> 01:25:31,800
are these all areas where

2354
01:25:31,800 --> 01:25:34,040
you're kind of saying people often

2355
01:25:34,040 --> 01:25:36,760
subsidize more? In other words, go for

2356
01:25:36,760 --> 01:25:40,080
less than 100% recovery?

2357
01:25:40,080 --> 01:25:41,600
For all of them, I just wanted to

2358
01:25:41,600 --> 01:25:43,200
confirm my understanding of what you

2359
01:25:43,200 --> 01:26:18,750
were saying.

2360
01:26:18,760 --> 01:26:19,760
» Work really well.

2361
01:26:19,760 --> 01:26:23,240
>> Are you talking about the recreation

2362
01:26:23,240 --> 01:26:24,760
breakdown?

2363
01:26:24,760 --> 01:26:26,080
>> Uh

2364
01:26:26,080 --> 01:26:28,280
Yes, that's the slide cuz you're you're

2365
01:26:28,280 --> 01:26:30,880
kind of having recommended rates. So,

2366
01:26:30,880 --> 01:26:33,040
that's the one I just wanted to look at

2367
01:26:33,040 --> 01:26:33,760
again.

2368
01:26:33,760 --> 01:26:34,480
>> Mhm.

2369
01:26:34,480 --> 01:26:38,720
>> So, field rentals at 100%

2370
01:26:38,720 --> 01:26:40,320
but then there's an indent for local

2371
01:26:40,320 --> 01:26:41,920
organized adult youth

2372
01:26:41,920 --> 01:26:42,440
>> Mhm.

2373
01:26:42,440 --> 01:26:44,960
>> So, can you explain for example the

2374
01:26:44,960 --> 01:26:47,360
field rental organization here? What's

2375
01:26:47,360 --> 01:26:48,440
100%?

2376
01:26:48,440 --> 01:26:52,120
>> So, it's 100% of its full cost.

2377
01:26:52,120 --> 01:26:52,960
>> Mhm.

2378
01:26:52,960 --> 01:26:55,480
>> Um and that's what's reflected in the

2379
01:26:55,480 --> 01:26:58,040
recommended rate in the fee schedule.

2380
01:26:58,040 --> 01:26:58,480
>> Okay.

2381
01:26:58,480 --> 01:26:59,800
>> However,

2382
01:26:59,800 --> 01:27:01,720
um

2383
01:27:01,720 --> 01:27:05,430
there's another

2384
01:27:05,440 --> 01:27:07,840
slide that they or another

2385
01:27:07,840 --> 01:27:09,680
spreadsheet they provided that said

2386
01:27:09,680 --> 01:27:12,400
you know, the the 80% of the So, it's

2387
01:27:12,400 --> 01:27:16,720
80% of the 137.

2388
01:27:16,720 --> 01:27:18,440
Um so, that's

2389
01:27:18,440 --> 01:27:18,920
>> Mhm.

2390
01:27:18,920 --> 01:27:20,120
>> still

2391
01:27:20,120 --> 01:27:22,200
it goes from 44

2392
01:27:22,200 --> 01:27:24,560
to 80% of that number, which is still

2393
01:27:24,560 --> 01:27:26,760
pretty significant increase

2394
01:27:26,760 --> 01:27:28,600
uh to these

2395
01:27:28,600 --> 01:27:32,560
uh local organized groups. So,

2396
01:27:32,560 --> 01:27:34,160
you know, the

2397
01:27:34,160 --> 01:27:35,520
council's being asked, you know, do we

2398
01:27:35,520 --> 01:27:37,160
want to set it at 100%? Do we want to

2399
01:27:37,160 --> 01:27:39,960
set it at 80%? Or do we want to

2400
01:27:39,960 --> 01:27:40,440
>> Mhm.

2401
01:27:40,440 --> 01:27:44,040
>> uh maybe come in at a lower percentage.

2402
01:27:44,040 --> 01:27:45,000
That way it's not

2403
01:27:45,000 --> 01:27:48,040
>> much of a um

2404
01:27:48,040 --> 01:27:50,280
shock to the groups.

2405
01:27:50,280 --> 01:27:51,400
>> Um

2406
01:27:51,400 --> 01:27:53,280
>> And like I said, they do provide almost

2407
01:27:53,280 --> 01:27:54,800
half of the revenue.

2408
01:27:54,800 --> 01:27:56,120
Uh actually a little more than half of

2409
01:27:56,120 --> 01:27:57,600
the revenue for recreation.

2410
01:27:57,600 --> 01:27:58,040
>> Mhm.

2411
01:27:58,040 --> 01:27:59,480
>> Um but

2412
01:27:59,480 --> 01:28:01,200
with all fee studies, there's always

2413
01:28:01,200 --> 01:28:03,560
going to be sticker shock at the initial

2414
01:28:03,560 --> 01:28:04,680
um

2415
01:28:04,680 --> 01:28:05,520
>> I think it's both.

2416
01:28:05,520 --> 01:28:06,080
>> Yeah.

2417
01:28:06,080 --> 01:28:11,000
>> Um and but, you know, it's just this is full cost recovery. However,

2418
01:28:11,000 --> 01:28:13,600
council can go and

2419
01:28:13,600 --> 01:28:14,840
we

2420
01:28:14,840 --> 01:28:16,880
and shift levers on certain off certain

2421
01:28:16,880 --> 01:28:18,560
categories of costs.

2422
01:28:18,560 --> 01:28:20,240
Taking into consideration one compliance

2423
01:28:20,240 --> 01:28:22,840
or you just want to subsidize because I

2424
01:28:22,840 --> 01:28:23,840
mean

2425
01:28:23,840 --> 01:28:26,280
with recreation is there is a group

2426
01:28:26,280 --> 01:28:27,880
benefit, not necessarily a specific

2427
01:28:27,880 --> 01:28:28,880
benefit

2428
01:28:28,880 --> 01:28:30,280
uh to the individual and it's also

2429
01:28:30,280 --> 01:28:31,320
voluntary.

2430
01:28:31,320 --> 01:28:31,960
>> Mhm.

2431
01:28:31,960 --> 01:28:33,760
>> So, um those were some considerations

2432
01:28:33,760 --> 01:28:34,880
that council prepared.

2433
01:28:34,880 --> 01:28:38,360
>> So, so the way to read this is $137 per

2434
01:28:38,360 --> 01:28:40,840
participant is

2435
01:28:40,840 --> 01:28:43,920
what's on the matrix schedule.

2436
01:28:43,920 --> 01:28:45,680
And you're kind of dangling out there. I

2437
01:28:45,680 --> 01:28:47,400
don't know if the 80% is what we

2438
01:28:47,400 --> 01:28:49,520
currently

2439
01:28:49,520 --> 01:28:52,680
charge or what the $44 equated to or

2440
01:28:52,680 --> 01:28:55,040
you're just saying 137%

2441
01:28:55,040 --> 01:28:57,640
>> We are currently charging 44.

2442
01:28:57,640 --> 01:28:58,200
>> Right.

2443
01:28:58,200 --> 01:29:00,280
>> Full cost is 137.

2444
01:29:00,280 --> 01:29:01,840
>> Right.

2445
01:29:01,840 --> 01:29:04,280
>> Recommendation is 80% of 137.

2446
01:29:04,280 --> 01:29:06,920
>> Yeah, okay. Got it.

2447
01:29:06,920 --> 01:29:08,440
Okay, if you could just leave that up

2448
01:29:08,440 --> 01:29:10,040
there I'll I'll peruse it while I'm

2449
01:29:10,040 --> 01:29:13,590
people ask questions.

2450
01:29:13,600 --> 01:29:14,640
» You're done?

2451
01:29:14,640 --> 01:29:16,880
Great, thank you. Helen.

2452
01:29:16,880 --> 01:29:21,640
>> Um so similar to council member Pascoe,

2453
01:29:21,640 --> 01:29:24,600
um I did not see the other

2454
01:29:24,600 --> 01:29:26,880
email coming at 4:46 this afternoon

2455
01:29:26,880 --> 01:29:29,080
because I was at work.

2456
01:29:29,080 --> 01:29:30,280
Um

2457
01:29:30,280 --> 01:29:32,920
that that's unfortunate. So can I just

2458
01:29:32,920 --> 01:29:35,680
go explain the one that we were sent

2459
01:29:35,680 --> 01:29:38,240
originally and I worked off of?

2460
01:29:38,240 --> 01:29:41,760
Could you explain that, please?

2461
01:29:41,760 --> 01:29:43,840
>> Oh, and just to be clear, the only

2462
01:29:43,840 --> 01:29:46,440
change between what we got before and

2463
01:29:46,440 --> 01:29:48,000
most recently but was that just this

2464
01:29:48,000 --> 01:29:50,080
table or did that trickle through

2465
01:29:50,080 --> 01:29:51,920
everything that's there? Just this top

2466
01:29:51,920 --> 01:29:52,920
level table, right?

2467
01:29:52,920 --> 01:29:55,680
>> It only impacted the what the the

2468
01:29:55,680 --> 01:29:57,520
allowable revenue deduction.

2469
01:29:57,520 --> 01:29:59,000
>> Right, so that's just table two.

2470
01:29:59,000 --> 01:30:02,000
>> The table two full cost recovery table.

2471
01:30:02,000 --> 01:30:04,560
>> And there's a table in

2472
01:30:04,560 --> 01:30:05,800
table

2473
01:30:05,800 --> 01:30:07,560
10, also.

2474
01:30:07,560 --> 01:30:08,120
>> Okay.

2475
01:30:08,120 --> 01:30:09,040
>> It's in the

2476
01:30:09,040 --> 01:30:12,230
annual impact section.

2477
01:30:12,240 --> 01:30:13,960
Um cuz they're essentially the same

2478
01:30:13,960 --> 01:30:14,880
table.

2479
01:30:14,880 --> 01:30:16,320
Um but that was the table that was

2480
01:30:16,320 --> 01:30:20,480
impacted. Um but to kind of reiterate

2481
01:30:20,480 --> 01:30:21,880
what changed

2482
01:30:21,880 --> 01:30:23,800
um is that before

2483
01:30:23,800 --> 01:30:30,800
um the table was capturing costs and and revenue that was not

2484
01:30:30,800 --> 01:30:32,480
town related

2485
01:30:32,480 --> 01:30:35,760
and or in the case of with public works

2486
01:30:35,760 --> 01:30:38,560
um not only just fee related. So, I'll

2487
01:30:38,560 --> 01:30:41,560
use public works as the example um that

2488
01:30:41,560 --> 01:30:44,080
public works as a as a budget unit

2489
01:30:44,080 --> 01:30:47,600
includes field maintenance and um other

2490
01:30:47,600 --> 01:30:49,320
kinds of public works related things

2491
01:30:49,320 --> 01:30:51,640
that are not fee related. Um so, that

2492
01:30:51,640 --> 01:30:54,680
was kind of artificially um inflating

2493
01:30:54,680 --> 01:30:56,840
what the cost of fee related services

2494
01:30:56,840 --> 01:30:59,240
was and that's what we wanted to do was

2495
01:30:59,240 --> 01:31:02,920
um be clearer and more transparent about

2496
01:31:02,920 --> 01:31:05,600
what you know, before was making it look

2497
01:31:05,600 --> 01:31:07,200
like, "Oh, you could generate I think

2498
01:31:07,200 --> 01:31:08,160
the number

2499
01:31:08,160 --> 01:31:10,560
to a million dollars, but that was not

2500
01:31:10,560 --> 01:31:13,240
revenue that the town was actually going

2501
01:31:13,240 --> 01:31:15,480
to generate um and nor was it accurately

2502
01:31:15,480 --> 01:31:18,120
representing the town's cost.

2503
01:31:18,120 --> 01:31:19,800
You have consultants, those are costs

2504
01:31:19,800 --> 01:31:21,360
that you pay, but they're immediately

2505
01:31:21,360 --> 01:31:23,520
offset through pass through of that

2506
01:31:23,520 --> 01:31:26,200
revenue. So, that's why we adjusted that

2507
01:31:26,200 --> 01:31:28,800
table because we wanted to be clearer um

2508
01:31:28,800 --> 01:31:30,320
about what we're doing.

2509
01:31:30,320 --> 01:31:30,800
>> Okay.

2510
01:31:30,800 --> 01:31:32,600
>> all those and not getting

2511
01:31:32,600 --> 01:31:34,000
noticing that sooner and not getting

2512
01:31:34,000 --> 01:31:35,280
that

2513
01:31:35,280 --> 01:31:36,520
>> Okay.

2514
01:31:36,520 --> 01:31:37,560
Thank you.

2515
01:31:37,560 --> 01:31:38,400
Um

2516
01:31:38,400 --> 01:31:41,360
a couple of specific questions.

2517
01:31:41,360 --> 01:31:42,760
Um

2518
01:31:42,760 --> 01:31:43,400
uh

2519
01:31:43,400 --> 01:31:46,160
in terms of

2520
01:31:46,160 --> 01:31:49,000
uh temporary What What is a temporary

2521
01:31:49,000 --> 01:31:51,840
occupancy permit versus a

2522
01:31:51,840 --> 01:31:55,870
permanent occupancy permit?

2523
01:31:55,880 --> 01:31:56,720
» I'll take that one.

2524
01:31:56,720 --> 01:31:58,870
>> Okay.

2525
01:31:58,880 --> 01:32:01,040
» A temporary occupancy permit is one

2526
01:32:01,040 --> 01:32:03,280
that's given when the building permit

2527
01:32:03,280 --> 01:32:06,000
isn't 100% final. Maybe they haven't

2528
01:32:06,000 --> 01:32:08,640
completed landscaping.

2529
01:32:08,640 --> 01:32:10,080
They have to have met all life, health,

2530
01:32:10,080 --> 01:32:12,240
and safety requirements, but for a

2531
01:32:12,240 --> 01:32:15,040
bigger project, it may be that a small

2532
01:32:15,040 --> 01:32:18,400
component is delayed that doesn't affect

2533
01:32:18,400 --> 01:32:23,440
the ability of humans to safely habitat the building. And we do charge

2534
01:32:23,440 --> 01:32:25,000
for that because it's

2535
01:32:25,000 --> 01:32:27,120
it is quite a bit of time to go through

2536
01:32:27,120 --> 01:32:30,160
the process to validate that it's safe.

2537
01:32:30,160 --> 01:32:31,960
And then ultimately they get the final

2538
01:32:31,960 --> 01:32:34,320
certificate of occupancy. Could It can

2539
01:32:34,320 --> 01:32:36,120
be anywhere from 3 months as long as

2540
01:32:36,120 --> 01:32:38,240
I've seen it even be 2 years later where

2541
01:32:38,240 --> 01:32:39,400
they get that.

2542
01:32:39,400 --> 01:32:41,080
>> Great. Thank you.

2543
01:32:41,080 --> 01:32:42,560
Okay.

2544
01:32:42,560 --> 01:32:44,120
Um

2545
01:32:44,120 --> 01:32:47,360
in terms of public agencies versus

2546
01:32:47,360 --> 01:32:49,240
nonprofits,

2547
01:32:49,240 --> 01:32:51,520
um

2548
01:32:51,520 --> 01:32:54,680
obviously other public agencies, the two

2549
01:32:54,680 --> 01:32:56,720
that I can think of recently have been

2550
01:32:56,720 --> 01:32:59,480
Congressman Sam Liccardo hosting an

2551
01:32:59,480 --> 01:33:01,640
event, and then Assemblymember Mark

2552
01:33:01,640 --> 01:33:03,320
Berman.

2553
01:33:03,320 --> 01:33:05,760
Neither of those teams have any budget

2554
01:33:05,760 --> 01:33:07,440
for hosting

2555
01:33:07,440 --> 01:33:10,280
those type of events actually. So, if we

2556
01:33:10,280 --> 01:33:12,760
were to charge them, the town

2557
01:33:12,760 --> 01:33:14,600
like is

2558
01:33:14,600 --> 01:33:17,040
like were you we thinking of different

2559
01:33:17,040 --> 01:33:19,440
public agencies and or what type of

2560
01:33:19,440 --> 01:33:21,840
public agencies are we usually talking

2561
01:33:21,840 --> 01:33:22,480
about here?

2562
01:33:22,480 --> 01:33:25,040
>> So, the specific example for that was

2563
01:33:25,040 --> 01:33:27,480
Monterey County or

2564
01:33:27,480 --> 01:33:29,200
San Mateo County

2565
01:33:29,200 --> 01:33:31,360
has They'll They've They've had like

2566
01:33:31,360 --> 01:33:33,400
work events here.

2567
01:33:33,400 --> 01:33:33,800
>> Ah.

2568
01:33:33,800 --> 01:33:35,640
>> Uh and like they've had They've taken

2569
01:33:35,640 --> 01:33:37,600
over the community hall for like 3 days

2570
01:33:37,600 --> 01:33:38,560
and

2571
01:33:38,560 --> 01:33:40,560
I mean, they just take over the whole

2572
01:33:40,560 --> 01:33:43,680
complex. And so, uh there was no fee in

2573
01:33:43,680 --> 01:33:46,320
place for public agencies. So, this is

2574
01:33:46,320 --> 01:33:47,840
specifically

2575
01:33:47,840 --> 01:33:49,320
uh shouldn't say specifically, but any

2576
01:33:49,320 --> 01:33:50,800
other public agency that wants to use

2577
01:33:50,800 --> 01:33:53,000
the community hall for any type of

2578
01:33:53,000 --> 01:33:54,080
retreat or

2579
01:33:54,080 --> 01:33:57,360
>> For a actual rental versus hosting a

2580
01:33:57,360 --> 01:33:57,880
>> Yeah.

2581
01:33:57,880 --> 01:33:59,760
>> out, you know a community event for the

2582
01:33:59,760 --> 01:34:02,400
town. Okay, thank you for clarifying.

2583
01:34:02,400 --> 01:34:03,960
>> And then can I just follow on that just

2584
01:34:03,960 --> 01:34:06,520
to mean so in the the other two cases

2585
01:34:06,520 --> 01:34:08,640
like say San Mateo I mean

2586
01:34:08,640 --> 01:34:10,200
would we charge them or be is he

2587
01:34:10,200 --> 01:34:11,760
basically coming because we've invited

2588
01:34:11,760 --> 01:34:13,880
him to come?

2589
01:34:13,880 --> 01:34:15,320
>> Um

2590
01:34:15,320 --> 01:34:16,640
>> Yeah, we don't charge because we're

2591
01:34:16,640 --> 01:34:17,680
co-hosts.

2592
01:34:17,680 --> 01:34:19,200
>> Yeah, exactly. So I just I just wanted

2593
01:34:19,200 --> 01:34:19,920
to clarify that.

2594
01:34:19,920 --> 01:34:21,320
>> Yeah, we are co-hosts. We waive that

2595
01:34:21,320 --> 01:34:23,320
fee. We also sometimes waive fees for

2596
01:34:23,320 --> 01:34:26,520
example third events like for the

2597
01:34:26,520 --> 01:34:29,560
Woodside uh

2598
01:34:29,560 --> 01:34:31,040
things like that where they're partner

2599
01:34:31,040 --> 01:34:32,320
agencies with us.

2600
01:34:32,320 --> 01:34:34,400
>> Yes. And this is a case-by-case basis

2601
01:34:34,400 --> 01:34:36,920
that we evaluate.

2602
01:34:36,920 --> 01:34:39,360
>> Um thank you. Um next question about the

2603
01:34:39,360 --> 01:34:40,880
solar

2604
01:34:40,880 --> 01:34:42,280
uh

2605
01:34:42,280 --> 01:34:45,600
in your calculation so currently

2606
01:34:45,600 --> 01:34:47,960
the solar

2607
01:34:47,960 --> 01:34:49,600
I hope I get this straight. My

2608
01:34:49,600 --> 01:34:52,840
understanding is that solar

2609
01:34:52,840 --> 01:34:55,000
installations

2610
01:34:55,000 --> 01:34:56,720
um

2611
01:34:56,720 --> 01:34:59,480
currently have a property ex- tax

2612
01:34:59,480 --> 01:35:01,840
exclusion.

2613
01:35:01,840 --> 01:35:06,560
So that expires in January 1st of 2027

2614
01:35:06,560 --> 01:35:11,600
is my understanding. It sunsets. So

2615
01:35:11,600 --> 01:35:14,880
does your calculation take into account

2616
01:35:14,880 --> 01:35:16,720
I'm assuming it doesn't but I just want

2617
01:35:16,720 --> 01:35:18,600
to make sure it doesn't take into

2618
01:35:18,600 --> 01:35:20,680
account any of the

2619
01:35:20,680 --> 01:35:23,760
tax reve- potential tax revenue that

2620
01:35:23,760 --> 01:35:26,520
will be incurred from solar. Is that

2621
01:35:26,520 --> 01:35:29,750
correct?

2622
01:35:29,760 --> 01:35:31,760
» That is correct. It only looks at what

2623
01:35:31,760 --> 01:35:33,400
is it what's the service that's being

2624
01:35:33,400 --> 01:35:34,840
provided, right? So what do we need to

2625
01:35:34,840 --> 01:35:37,280
do do those plans and conduct those

2626
01:35:37,280 --> 01:35:39,520
inspections to make sure that it meets

2627
01:35:39,520 --> 01:35:42,360
the code uh and what is the cost to the

2628
01:35:42,360 --> 01:35:46,150
town to provide

2629
01:35:46,160 --> 01:35:49,320
» Okay, thank you. Um in terms of uh field

2630
01:35:49,320 --> 01:35:52,080
rentals back to field rentals um

2631
01:35:52,080 --> 01:35:55,520
and I'm glad the slide is still up here.

2632
01:35:55,520 --> 01:35:57,800
Um, is there any difference some cities

2633
01:35:57,800 --> 01:36:00,680
I know do a difference um,

2634
01:36:00,680 --> 01:36:04,360
for the AYSO volunteer model versus the

2635
01:36:04,360 --> 01:36:06,040
club model?

2636
01:36:06,040 --> 01:36:08,800
Um, and I don't see that that and we do

2637
01:36:08,800 --> 01:36:12,440
have both types of organized youth

2638
01:36:12,440 --> 01:36:17,080
sports in around soccer in town. I'm not

2639
01:36:17,080 --> 01:36:20,560
as familiar with baseball. So, um,

2640
01:36:20,560 --> 01:36:22,800
Little League. So, I'm just curious if

2641
01:36:22,800 --> 01:36:24,960
there would be a way to break it out.

2642
01:36:24,960 --> 01:36:27,760
AYSO is volunteer led, far less

2643
01:36:27,760 --> 01:36:30,680
expensive, provides easier access for

2644
01:36:30,680 --> 01:36:31,960
instance,

2645
01:36:31,960 --> 01:36:35,960
um, or lower cost access initially for

2646
01:36:35,960 --> 01:36:37,120
kids

2647
01:36:37,120 --> 01:36:39,120
um, and their families to try out the

2648
01:36:39,120 --> 01:36:40,520
sport.

2649
01:36:40,520 --> 01:36:41,440
Um,

2650
01:36:41,440 --> 01:36:44,000
and I know like I know city of Mountain

2651
01:36:44,000 --> 01:36:47,320
View breaks it out differently from

2652
01:36:47,320 --> 01:36:49,440
um, club.

2653
01:36:49,440 --> 01:36:52,400
I don't There's a different verbage, but

2654
01:36:52,400 --> 01:36:54,760
um, for you know, I don't Some of the

2655
01:36:54,760 --> 01:36:57,600
clubs are for profit, some of them are

2656
01:36:57,600 --> 01:37:00,960
nonprofit. So, versus AYSO for instance,

2657
01:37:00,960 --> 01:37:04,000
which is very volunteer based.

2658
01:37:04,000 --> 01:37:06,320
Did that make any Did that So, basically

2659
01:37:06,320 --> 01:37:11,480
could we further break it out for

2660
01:37:11,480 --> 01:37:13,440
like a non-prof

2661
01:37:13,440 --> 01:37:14,680
I don't I don't know how you would do

2662
01:37:14,680 --> 01:37:17,640
it, you know, for AYSO versus club. I'll

2663
01:37:17,640 --> 01:37:20,120
leave it at that. Yes. So,

2664
01:37:20,120 --> 01:37:23,040
>> Uh, you can you could make those

2665
01:37:23,040 --> 01:37:24,480
designations.

2666
01:37:24,480 --> 01:37:26,240
Uh, some jurisdictions kind of stick

2667
01:37:26,240 --> 01:37:28,200
high level resident, non-resident,

2668
01:37:28,200 --> 01:37:29,960
profit, for profit.

2669
01:37:29,960 --> 01:37:31,640
Uh, and other jurisdictions will kind of

2670
01:37:31,640 --> 01:37:35,480
really get into the nitty-gritty and, you know, resident, for profit,

2671
01:37:35,480 --> 01:37:36,560
resident, non-profit, that kind of

2672
01:37:36,560 --> 01:37:38,280
stuff. So, if if that was what you

2673
01:37:38,280 --> 01:37:40,200
wanted to do was to further subsidize or

2674
01:37:40,200 --> 01:37:44,640
promote more volunteer based organized

2675
01:37:44,640 --> 01:37:47,280
sports youth or adult, um, you could

2676
01:37:47,280 --> 01:37:48,960
certainly create additional categories

2677
01:37:48,960 --> 01:37:50,480
in your business plan.

2678
01:37:50,480 --> 01:37:52,040
>> Okay, thank you.

2679
01:37:52,040 --> 01:37:54,120
Let me just make sure let me see what

2680
01:37:54,120 --> 01:37:56,400
else I have.

2681
01:37:56,400 --> 01:37:59,080
Can we also talk about

2682
01:37:59,080 --> 01:38:03,200
the tree permit?

2683
01:38:03,200 --> 01:38:07,310
Okay.

2684
01:38:07,320 --> 01:38:10,560
Where is that tree removal permit?

2685
01:38:10,560 --> 01:38:12,400
Obviously,

2686
01:38:12,400 --> 01:38:15,280
your recommended tree cost

2687
01:38:15,280 --> 01:38:23,560
compared to the average fee of other towns is almost

2688
01:38:23,560 --> 01:38:26,480
at least double if not triple.

2689
01:38:26,480 --> 01:38:31,000
So, I am curious and right now I think

2690
01:38:31,000 --> 01:38:32,920
current fee is under $100. You're

2691
01:38:32,920 --> 01:38:36,000
recommending a 10% or 10 time increase

2692
01:38:36,000 --> 01:38:37,800
to $1,000.

2693
01:38:37,800 --> 01:38:39,920
Can I get clarification on that where

2694
01:38:39,920 --> 01:38:41,320
that

2695
01:38:41,320 --> 01:38:44,200
cost comes from?

2696
01:38:44,200 --> 01:38:46,360
recommendation

2697
01:38:46,360 --> 01:38:50,560
>> So, that it's the report is just telling you what it's

2698
01:38:50,560 --> 01:38:53,200
costing the town to provide that. So,

2699
01:38:53,200 --> 01:38:55,360
and I would say that they can look at

2700
01:38:55,360 --> 01:38:58,960
from a comparison perspective.

2701
01:38:58,960 --> 01:39:01,320
Tree removal

2702
01:39:01,320 --> 01:39:05,920
especially in the Bay Area can be a hot

2703
01:39:05,920 --> 01:39:07,840
button item and is often something that

2704
01:39:07,840 --> 01:39:09,240
is subsidized. So, when you see

2705
01:39:09,240 --> 01:39:10,440
something on somebody else's fee

2706
01:39:10,440 --> 01:39:12,480
schedule as a lower fee, it doesn't mean

2707
01:39:12,480 --> 01:39:15,000
that their cost is lower. It means that

2708
01:39:15,000 --> 01:39:16,720
they've that that's what they've chosen

2709
01:39:16,720 --> 01:39:18,480
to charge for that particular service.

2710
01:39:18,480 --> 01:39:20,400
And I will say that

2711
01:39:20,400 --> 01:39:22,680
you know, we I have seen

2712
01:39:22,680 --> 01:39:25,360
in my experience in

2713
01:39:25,360 --> 01:39:27,520
other like I said Bay Area jurisdictions

2714
01:39:27,520 --> 01:39:30,800
where tree removal can be something that

2715
01:39:30,800 --> 01:39:32,880
especially back when we had all those

2716
01:39:32,880 --> 01:39:34,840
storms a couple of years ago,

2717
01:39:34,840 --> 01:39:37,120
things like that that was something that

2718
01:39:37,120 --> 01:39:41,160
was purposely chosen to be subsidized.

2719
01:39:41,160 --> 01:39:44,320
But these are usually if you know this

2720
01:39:44,320 --> 01:39:46,840
we're not talking about the tree got

2721
01:39:46,840 --> 01:39:49,000
damaged by the storm. This is usually

2722
01:39:49,000 --> 01:39:50,320
you know, I don't want this tree here

2723
01:39:50,320 --> 01:39:52,440
because I want to build an extension.

2724
01:39:52,440 --> 01:39:54,400
So those are the types of things and

2725
01:39:54,400 --> 01:39:58,520
given the promotion of forestry

2726
01:39:58,520 --> 01:40:00,200
and things like that that kind of goes

2727
01:40:00,200 --> 01:40:02,080
along with that and and

2728
01:40:02,080 --> 01:40:03,720
usually maybe arborists and other people

2729
01:40:03,720 --> 01:40:07,040
to come in for that. But again, that's

2730
01:40:07,040 --> 01:40:08,600
what it's costing you to provide the

2731
01:40:08,600 --> 01:40:10,080
service. It's not

2732
01:40:10,080 --> 01:40:11,640
Again,

2733
01:40:11,640 --> 01:40:13,600
you have the

2734
01:40:13,600 --> 01:40:17,990
ability to set that fee lower.

2735
01:40:18,000 --> 01:40:20,920
» Could you clarify

2736
01:40:20,920 --> 01:40:23,200
where those costs are?

2737
01:40:23,200 --> 01:40:24,520
And

2738
01:40:24,520 --> 01:40:25,480
like

2739
01:40:25,480 --> 01:40:29,360
is it staff time? Is it I mean, we only

2740
01:40:29,360 --> 01:40:32,840
have three species that are heritage

2741
01:40:32,840 --> 01:40:34,520
trees in town.

2742
01:40:34,520 --> 01:40:35,880
Um

2743
01:40:35,880 --> 01:40:40,800
So and then it goes before you know, the

2744
01:40:40,800 --> 01:40:42,720
tree our tree board.

2745
01:40:42,720 --> 01:40:47,000
So could I get clarification on where

2746
01:40:47,000 --> 01:40:49,960
$1,000 per tree and is it per tree or is

2747
01:40:49,960 --> 01:40:50,920
it per

2748
01:40:50,920 --> 01:40:52,080
right?

2749
01:40:52,080 --> 01:40:59,470
>> I don't think it's per tree.

2750
01:40:59,480 --> 01:41:02,440
» It's a tree permit. So

2751
01:41:02,440 --> 01:41:15,790
tree removal.

2752
01:41:15,800 --> 01:41:17,720
» So it's a it's a deposit.

2753
01:41:17,720 --> 01:41:18,200
>> Okay.

2754
01:41:18,200 --> 01:41:20,560
>> Meaning that the town would we would

2755
01:41:20,560 --> 01:41:22,440
take the $1,000 deposit. You bill

2756
01:41:22,440 --> 01:41:23,720
against it.

2757
01:41:23,720 --> 01:41:25,880
If it didn't cost you that much, right?

2758
01:41:25,880 --> 01:41:27,760
You would return the difference.

2759
01:41:27,760 --> 01:41:29,360
For some reason it took more time than

2760
01:41:29,360 --> 01:41:31,400
that. You would take

2761
01:41:31,400 --> 01:41:34,240
request more funds. So it's not a flat

2762
01:41:34,240 --> 01:41:36,400
fee. And then so therefore it wouldn't

2763
01:41:36,400 --> 01:41:37,840
be it could be one tree, it could be

2764
01:41:37,840 --> 01:41:39,960
five trees.

2765
01:41:39,960 --> 01:41:41,680
>> Got it. Thank you for clarifying. Okay,

2766
01:41:41,680 --> 01:41:44,680
and can you and is it's expected staff

2767
01:41:44,680 --> 01:41:47,360
time primarily? Is that where the ex-

2768
01:41:47,360 --> 01:41:49,800
potential for cost could come from or

2769
01:41:49,800 --> 01:41:50,680
are there other

2770
01:41:50,680 --> 01:41:53,400
>> It's all staff time. I mean, it

2771
01:41:53,400 --> 01:41:55,720
this is probably a place where we've got

2772
01:41:55,720 --> 01:41:57,560
um, consultant

2773
01:41:57,560 --> 01:41:58,560
time.

2774
01:41:58,560 --> 01:42:00,280
Um, so it's not necessarily just staff

2775
01:42:00,280 --> 01:42:01,720
who are

2776
01:42:01,720 --> 01:42:02,920
um,

2777
01:42:02,920 --> 01:42:05,320
paid by the town, right? Um, who are

2778
01:42:05,320 --> 01:42:07,120
staff of the town, but uh, you know,

2779
01:42:07,120 --> 01:42:09,480
you're getting an arborist involved. Um,

2780
01:42:09,480 --> 01:42:11,360
other specialized people can be involved

2781
01:42:11,360 --> 01:42:12,760
in it. So, that's where that cost comes

2782
01:42:12,760 --> 01:42:13,520
from.

2783
01:42:13,520 --> 01:42:15,120
>> Okay.

2784
01:42:15,120 --> 01:42:20,150
Um, thank you.

2785
01:42:20,160 --> 01:42:22,960
Let me just make sure. Okay.

2786
01:42:22,960 --> 01:42:28,630
Um,

2787
01:42:28,640 --> 01:42:32,000
And in terms of recreation, there's

2788
01:42:32,000 --> 01:42:33,200
um,

2789
01:42:33,200 --> 01:42:36,840
we seem to be missing some things.

2790
01:42:36,840 --> 01:42:39,680
Like I didn't see

2791
01:42:39,680 --> 01:42:46,550
the court fees. Maybe I just missed it.

2792
01:42:46,560 --> 01:42:48,760
Okay, court fees are missing, I we

2793
01:42:48,760 --> 01:42:50,840
think.

2794
01:42:50,840 --> 01:42:57,270
For instance.

2795
01:42:57,280 --> 01:42:59,400
Although I really liked the the the

2796
01:42:59,400 --> 01:43:01,680
pricing right now.

2797
01:43:01,680 --> 01:43:03,480
But

2798
01:43:03,480 --> 01:43:05,320
>> I would have to look into that. I don't

2799
01:43:05,320 --> 01:43:08,000
know that those were part of

2800
01:43:08,000 --> 01:43:09,160
I don't know that that was in the fiscal

2801
01:43:09,160 --> 01:43:11,520
year 2020.

2802
01:43:11,520 --> 01:43:12,560
>> Okay.

2803
01:43:12,560 --> 01:43:13,880
>> I can look into that.

2804
01:43:13,880 --> 01:43:14,720
>> Okay.

2805
01:43:14,720 --> 01:43:16,920
great. Um, thank you. Those were

2806
01:43:16,920 --> 01:43:18,360
my questions.

2807
01:43:18,360 --> 01:43:21,120
>> Thank you, Helen. Rebecca.

2808
01:43:21,120 --> 01:43:24,400
>> Uh, yes. Um, I wanted to just start with

2809
01:43:24,400 --> 01:43:26,280
sort of a process

2810
01:43:26,280 --> 01:43:29,040
question. Um,

2811
01:43:29,040 --> 01:43:30,200
So, there were three things we were

2812
01:43:30,200 --> 01:43:32,360
supposed to consider and I'm looking at

2813
01:43:32,360 --> 01:43:34,080
Tony's slide right here in terms of

2814
01:43:34,080 --> 01:43:36,360
recommendations just for

2815
01:43:36,360 --> 01:43:37,360
um

2816
01:43:37,360 --> 01:43:39,080
recreation.

2817
01:43:39,080 --> 01:43:41,560
And um it has all these percents and it

2818
01:43:41,560 --> 01:43:43,520
sounds like we have to kind of do the

2819
01:43:43,520 --> 01:43:46,160
percents in our head versus the fee

2820
01:43:46,160 --> 01:43:48,880
schedule that's listed in the document.

2821
01:43:48,880 --> 01:43:51,320
So that's a little challenging.

2822
01:43:51,320 --> 01:43:54,040
Um is the expectation is that we just

2823
01:43:54,040 --> 01:43:56,200
accept these recommendations that staff

2824
01:43:56,200 --> 01:43:58,240
have provided and then we

2825
01:43:58,240 --> 01:44:00,480
vote for this fee study and then that's

2826
01:44:00,480 --> 01:44:03,320
it or is this fee study based on all our

2827
01:44:03,320 --> 01:44:05,360
questions

2828
01:44:05,360 --> 01:44:08,200
going to come back again for another

2829
01:44:08,200 --> 01:44:10,640
public hearing? What what what is the

2830
01:44:10,640 --> 01:44:17,150
process we're doing tonight?

2831
01:44:17,160 --> 01:44:20,440
» Yes, we are reviewing and

2832
01:44:20,440 --> 01:44:22,640
trying to establish some uh

2833
01:44:22,640 --> 01:44:23,640
cost

2834
01:44:23,640 --> 01:44:25,320
um recovery levels.

2835
01:44:25,320 --> 01:44:26,560
Um

2836
01:44:26,560 --> 01:44:29,880
we can continue the item uh to a future

2837
01:44:29,880 --> 01:44:32,640
meeting and I still have to close

2838
01:44:32,640 --> 01:44:34,360
uh the public hearing

2839
01:44:34,360 --> 01:44:35,840
um if we don't come to a consensus

2840
01:44:35,840 --> 01:44:41,040
tonight. Um but uh or we can agree to

2841
01:44:41,040 --> 01:44:43,160
uh adopt the fees that we

2842
01:44:43,160 --> 01:44:44,520
are

2843
01:44:44,520 --> 01:44:47,680
uh okay with at at the recommended rate.

2844
01:44:47,680 --> 01:44:49,800
Uh we'd still continue

2845
01:44:49,800 --> 01:44:52,080
uh for items that we haven't come to a

2846
01:44:52,080 --> 01:44:55,310
consensus on tonight.

2847
01:44:55,320 --> 01:44:57,880
» Okay. Um

2848
01:44:57,880 --> 01:44:59,720
So

2849
01:44:59,720 --> 01:45:02,120
my other question is as I understand it,

2850
01:45:02,120 --> 01:45:04,520
you spoke to staff. Our staff is brand

2851
01:45:04,520 --> 01:45:06,280
new, so

2852
01:45:06,280 --> 01:45:08,040
I'm not 100% sure they would really have

2853
01:45:08,040 --> 01:45:09,920
a good sense of how much something

2854
01:45:09,920 --> 01:45:11,720
takes, you know, except that they have

2855
01:45:11,720 --> 01:45:13,160
experience working in other

2856
01:45:13,160 --> 01:45:14,920
jurisdictions.

2857
01:45:14,920 --> 01:45:17,880
Um I assume that you spoke to Good City

2858
01:45:17,880 --> 01:45:20,360
who does a lot of our planning

2859
01:45:20,360 --> 01:45:22,920
and to maybe CSG and some of our others

2860
01:45:22,920 --> 01:45:25,160
to get a sense of how much time it takes

2861
01:45:25,160 --> 01:45:26,600
to do these planning and building

2862
01:45:26,600 --> 01:45:29,280
checks. is that a good understanding of

2863
01:45:29,280 --> 01:45:31,640
how the process went?

2864
01:45:31,640 --> 01:45:34,800
>> Yes, we talked with both town staff and

2865
01:45:34,800 --> 01:45:36,680
the various consultants

2866
01:45:36,680 --> 01:45:38,800
that the town utilizes to provide those

2867
01:45:38,800 --> 01:45:39,960
services.

2868
01:45:39,960 --> 01:45:42,640
And then if there were

2869
01:45:42,640 --> 01:45:44,800
deviations, let's say,

2870
01:45:44,800 --> 01:45:46,400
between what we've seen in other

2871
01:45:46,400 --> 01:45:48,040
jurisdictions,

2872
01:45:48,040 --> 01:45:50,200
we had conversations about why that is.

2873
01:45:50,200 --> 01:45:51,640
You know, for example,

2874
01:45:51,640 --> 01:45:53,520
your planning code could be different

2875
01:45:53,520 --> 01:45:55,640
than Hillsborough's planning code.

2876
01:45:55,640 --> 01:45:58,440
So what might take them 2 hours to

2877
01:45:58,440 --> 01:46:00,240
review could take you 4 hours to review.

2878
01:46:00,240 --> 01:46:02,520
So there was also that kind of vetting

2879
01:46:02,520 --> 01:46:05,640
and understanding if something seemed

2880
01:46:05,640 --> 01:46:08,710
extraordinarily

2881
01:46:08,720 --> 01:46:13,120
excessive or extraordinarily kind of

2882
01:46:13,120 --> 01:46:14,600
under

2883
01:46:14,600 --> 01:46:17,040
you know, under the time. You know, we

2884
01:46:17,040 --> 01:46:18,520
had those conversations with staff to

2885
01:46:18,520 --> 01:46:21,920
understand to make sure that we weren't missing something one way or

2886
01:46:21,920 --> 01:46:22,880
the other.

2887
01:46:22,880 --> 01:46:26,560
That if there was something unique about

2888
01:46:26,560 --> 01:46:27,560
the town,

2889
01:46:27,560 --> 01:46:29,120
which would

2890
01:46:29,120 --> 01:46:30,960
mean that time estimates were higher or

2891
01:46:30,960 --> 01:46:32,800
lower than someone else,

2892
01:46:32,800 --> 01:46:35,920
that we kind of vetted that information.

2893
01:46:35,920 --> 01:46:37,600
>> So in terms of unique, I know that the

2894
01:46:37,600 --> 01:46:39,480
consultants have mentioned many times

2895
01:46:39,480 --> 01:46:42,960
that our code is excessively complex and

2896
01:46:42,960 --> 01:46:45,960
therefore it takes much longer to

2897
01:46:45,960 --> 01:46:48,760
do planning projects, for example.

2898
01:46:48,760 --> 01:46:49,640
Um

2899
01:46:49,640 --> 01:46:51,240
And then we have the issue of our

2900
01:46:51,240 --> 01:46:53,480
planning consultants tend to be a

2901
01:46:53,480 --> 01:46:55,400
revolving door.

2902
01:46:55,400 --> 01:46:58,160
So we're constantly having to retrain

2903
01:46:58,160 --> 01:47:01,440
people, so things of course take longer.

2904
01:47:01,440 --> 01:47:03,000
Um

2905
01:47:03,000 --> 01:47:04,240
So I'm just wondering, I mean, I

2906
01:47:04,240 --> 01:47:05,640
understand you kind of compared it to

2907
01:47:05,640 --> 01:47:07,400
other jurisdictions, but and you

2908
01:47:07,400 --> 01:47:08,720
mentioned at the beginning that you're

2909
01:47:08,720 --> 01:47:11,200
kind of between a junior employee versus

2910
01:47:11,200 --> 01:47:12,720
an experienced employee. You're trying

2911
01:47:12,720 --> 01:47:15,560
to find a middle ground, but

2912
01:47:15,560 --> 01:47:22,800
I guess I'm not totally clear on where you even found a middle-ground

2913
01:47:22,800 --> 01:47:27,360
person given the the change, you know, how much

2914
01:47:27,360 --> 01:47:29,160
turmoil we've had in planning for the

2915
01:47:29,160 --> 01:47:35,990
past, you know, 2 years or whatever.

2916
01:47:36,000 --> 01:47:38,760
» I think that um you know, like I said,

2917
01:47:38,760 --> 01:47:40,640
the um

2918
01:47:40,640 --> 01:47:43,120
there can be you can have a

2919
01:47:43,120 --> 01:47:45,560
more complex code. Um it doesn't

2920
01:47:45,560 --> 01:47:46,880
necessarily mean the time estimates

2921
01:47:46,880 --> 01:47:49,320
could be double that of somebody else.

2922
01:47:49,320 --> 01:47:51,680
Um so, you would you know, kind of take

2923
01:47:51,680 --> 01:47:54,040
a look at is it within a reasonable

2924
01:47:54,040 --> 01:47:56,480
range that you would see for a for a

2925
01:47:56,480 --> 01:47:58,280
tree removal, for a conditional use

2926
01:47:58,280 --> 01:48:02,040
permit, um for any of those items. Um

2927
01:48:02,040 --> 01:48:03,400
and there were certainly discussions

2928
01:48:03,400 --> 01:48:05,480
with with staff and with management to

2929
01:48:05,480 --> 01:48:08,280
say, "You know what? Um you know, I'm

2930
01:48:08,280 --> 01:48:10,480
new and this this will take me an hour,

2931
01:48:10,480 --> 01:48:12,680
but it should only take me 45." You

2932
01:48:12,680 --> 01:48:14,040
know, something, you know, think having

2933
01:48:14,040 --> 01:48:16,680
discussions like that. And then pegging

2934
01:48:16,680 --> 01:48:19,200
those assumptions based on that, and

2935
01:48:19,200 --> 01:48:21,720
looking at what you know, what it should

2936
01:48:21,720 --> 01:48:25,560
take, not necessarily what it is.

2937
01:48:25,560 --> 01:48:28,280
>> Okay. And then um when we talk about

2938
01:48:28,280 --> 01:48:31,720
recovery of fees, so when I look at this

2939
01:48:31,720 --> 01:48:33,960
new table

2940
01:48:33,960 --> 01:48:37,240
for planning, we're only getting 33%.

2941
01:48:37,240 --> 01:48:40,160
That's I think our lowest, but yet when

2942
01:48:40,160 --> 01:48:42,720
I look at the fee schedule, it seems to

2943
01:48:42,720 --> 01:48:45,480
me as if we've lowered a lot of our

2944
01:48:45,480 --> 01:48:49,040
planning fees, or maybe I think I mean,

2945
01:48:49,040 --> 01:48:52,760
it was this is a lot to absorb. Um

2946
01:48:52,760 --> 01:48:54,480
Is is that correct, or was am I

2947
01:48:54,480 --> 01:48:58,240
confusing with building fees?

2948
01:48:58,240 --> 01:48:59,440
>> Well, I think there there is a

2949
01:48:59,440 --> 01:49:02,960
difference between So, the the detailed

2950
01:49:02,960 --> 01:49:05,960
table is giving you you per unit result.

2951
01:49:05,960 --> 01:49:08,400
Um and depending on where your workload

2952
01:49:08,400 --> 01:49:09,800
is, right? So, you could have a lot of

2953
01:49:09,800 --> 01:49:12,680
fees that are going down, and then you

2954
01:49:12,680 --> 01:49:13,920
have only a handful of fees that are

2955
01:49:13,920 --> 01:49:16,960
going up, but if your workload is where

2956
01:49:16,960 --> 01:49:19,200
the fees are going up, right? You would

2957
01:49:19,200 --> 01:49:20,880
see a a greater

2958
01:49:20,880 --> 01:49:23,000
um subsidy. So, that's

2959
01:49:23,000 --> 01:49:24,960
And it And it's hard because we didn't

2960
01:49:24,960 --> 01:49:26,880
There isn't great information on

2961
01:49:26,880 --> 01:49:29,640
specific workload tied to the way the

2962
01:49:29,640 --> 01:49:32,080
fee schedule is structured to be able to

2963
01:49:32,080 --> 01:49:33,880
do a detailed line item comparison,

2964
01:49:33,880 --> 01:49:35,000
which is why it's kind of this

2965
01:49:35,000 --> 01:49:36,480
high-level

2966
01:49:36,480 --> 01:49:39,440
um cost to revenue comparison.

2967
01:49:39,440 --> 01:49:42,160
Um but that's why you will see a mix of

2968
01:49:42,160 --> 01:49:43,600
things going up or things going down,

2969
01:49:43,600 --> 01:49:48,510
but still showing um a deficit.

2970
01:49:48,520 --> 01:49:51,520
» But these fees are set in a way to get

2971
01:49:51,520 --> 01:49:54,080
rid of that planning deficit. Is that

2972
01:49:54,080 --> 01:49:56,560
correct?

2973
01:49:56,560 --> 01:49:59,760
>> I believe the recommendation is to set

2974
01:49:59,760 --> 01:50:01,880
fees such that you would eliminate the

2975
01:50:01,880 --> 01:50:04,000
subsidy.

2976
01:50:04,000 --> 01:50:08,080
>> Okay. And then um our planning and building departments

2977
01:50:08,080 --> 01:50:12,120
are going through a huge uh new software

2978
01:50:12,120 --> 01:50:14,200
implementation project, and they're

2979
01:50:14,200 --> 01:50:17,360
going back through all of our processes

2980
01:50:17,360 --> 01:50:20,440
to kind of figure out what's inefficient

2981
01:50:20,440 --> 01:50:23,960
and to try to make it more efficient. Um

2982
01:50:23,960 --> 01:50:26,160
Do Do you think these fees these new

2983
01:50:26,160 --> 01:50:29,000
fees are taking into account these

2984
01:50:29,000 --> 01:50:31,440
future efficiencies, or are they just

2985
01:50:31,440 --> 01:50:34,200
looking kind of backwards into what

2986
01:50:34,200 --> 01:50:36,080
has been the history of how long it

2987
01:50:36,080 --> 01:50:39,280
takes a good city planner, for example, to

2988
01:50:39,280 --> 01:50:41,920
deal with a particular type of

2989
01:50:41,920 --> 01:50:45,430
application? I mean

2990
01:50:45,440 --> 01:50:48,080
» So, I think if if it's a

2991
01:50:48,080 --> 01:50:50,040
if it's something that was if it was a

2992
01:50:50,040 --> 01:50:52,990
known

2993
01:50:53,000 --> 01:50:54,880
quantitative

2994
01:50:54,880 --> 01:50:58,200
um process change

2995
01:50:58,200 --> 01:50:59,960
that was coming down the pipe, let's say

2996
01:50:59,960 --> 01:51:02,880
in the next 6 months, then that process

2997
01:51:02,880 --> 01:51:05,160
change would have been accounted for.

2998
01:51:05,160 --> 01:51:08,480
But if it's um I I use AI as the

2999
01:51:08,480 --> 01:51:10,720
example, right? We It's there, it's

3000
01:51:10,720 --> 01:51:12,320
coming. There are a lot of different

3001
01:51:12,320 --> 01:51:15,440
ways that it can be incorporated, but we

3002
01:51:15,440 --> 01:51:17,080
don't know how it's going to be used. We

3003
01:51:17,080 --> 01:51:18,840
don't know how specific the town may

3004
01:51:18,840 --> 01:51:23,000
want to. So, trying to estimate

3005
01:51:23,000 --> 01:51:25,240
um impacts on time estimates wouldn't be

3006
01:51:25,240 --> 01:51:26,880
appropriate in this case.

3007
01:51:26,880 --> 01:51:28,520
But, that's again why we kind of have

3008
01:51:28,520 --> 01:51:30,560
that recommendation for at that

3009
01:51:30,560 --> 01:51:33,640
reevaluation within every 5 to 7 years,

3010
01:51:33,640 --> 01:51:34,840
or if some I mean, you could do it

3011
01:51:34,840 --> 01:51:37,960
sooner if you had some significant um

3012
01:51:37,960 --> 01:51:41,200
technological change um to take a look

3013
01:51:41,200 --> 01:51:43,080
then at how is that impacting the

3014
01:51:43,080 --> 01:51:44,440
process. I will say though that

3015
01:51:44,440 --> 01:51:47,360
sometimes the technology

3016
01:51:47,360 --> 01:51:50,040
makes it faster, it doesn't always make

3017
01:51:50,040 --> 01:51:51,280
it cheaper.

3018
01:51:51,280 --> 01:51:52,760
Um because there's the cost of the

3019
01:51:52,760 --> 01:51:55,280
technology. So, there is this you know,

3020
01:51:55,280 --> 01:51:56,680
like I said, it can make the process

3021
01:51:56,680 --> 01:51:58,360
happen faster, you can get that permit

3022
01:51:58,360 --> 01:52:00,320
within a day, within a week, within a

3023
01:52:00,320 --> 01:52:01,680
month where it might have been 3 months,

3024
01:52:01,680 --> 01:52:04,360
6 months. Um but, there is a cost to

3025
01:52:04,360 --> 01:52:05,680
that technology, and that's also

3026
01:52:05,680 --> 01:52:07,920
something that has to be considered um

3027
01:52:07,920 --> 01:52:11,270
in that.

3028
01:52:11,280 --> 01:52:12,760
» Okay.

3029
01:52:12,760 --> 01:52:14,800
And um

3030
01:52:14,800 --> 01:52:17,840
I guess I have some individual questions

3031
01:52:17,840 --> 01:52:21,120
related to the various fees, but um I

3032
01:52:21,120 --> 01:52:23,280
don't want to

3033
01:52:23,280 --> 01:52:29,350
belabor too many of them, but um

3034
01:52:29,360 --> 01:52:32,760
Uh let's see. Engineering

3035
01:52:32,760 --> 01:52:35,040
what are the typical revenues for

3036
01:52:35,040 --> 01:52:37,800
engineering? Is that just curb cuts? Is

3037
01:52:37,800 --> 01:52:39,960
that Is that the type of revenues that

3038
01:52:39,960 --> 01:52:44,990
we typically get?

3039
01:52:45,000 --> 01:52:45,920
» I'll answer.

3040
01:52:45,920 --> 01:52:47,800
>> I think encroachment permits.

3041
01:52:47,800 --> 01:52:49,160
>> Yeah, we see actually quite a bit of

3042
01:52:49,160 --> 01:52:51,760
encroachment permits, not just for like

3043
01:52:51,760 --> 01:52:53,880
construct residential construction, like

3044
01:52:53,880 --> 01:52:55,920
curb cuts, but actually the utilities

3045
01:52:55,920 --> 01:52:59,480
have been pulling a lot of permit.

3046
01:52:59,480 --> 01:53:01,720
AT&T, PG&E, they're all required to get

3047
01:53:01,720 --> 01:53:03,160
town permits, and then they have

3048
01:53:03,160 --> 01:53:04,920
sometimes have all just say complex

3049
01:53:04,920 --> 01:53:07,160
traffic control plans, so that takes a

3050
01:53:07,160 --> 01:53:09,560
bit of time to review.

3051
01:53:09,560 --> 01:53:11,600
>> And our resident and our residential

3052
01:53:11,600 --> 01:53:16,680
project required to provide uh traffic

3053
01:53:16,680 --> 01:53:18,320
>> Not typically.

3054
01:53:18,320 --> 01:53:19,480
Because they're not shutting down a

3055
01:53:19,480 --> 01:53:22,360
street or partially closing a street.

3056
01:53:22,360 --> 01:53:24,480
>> Okay. And then the my understanding is

3057
01:53:24,480 --> 01:53:26,680
the building permit fees are now going

3058
01:53:26,680 --> 01:53:28,920
to be based on

3059
01:53:28,920 --> 01:53:30,960
um

3060
01:53:30,960 --> 01:53:35,680
deposits based on valuation.

3061
01:53:35,680 --> 01:53:36,360
Uh

3062
01:53:36,360 --> 01:53:38,480
um is that what the way it was currently

3063
01:53:38,480 --> 01:53:42,510
or is that new?

3064
01:53:42,520 --> 01:53:46,320
» Um they it it it is not a deposit. It

3065
01:53:46,320 --> 01:53:47,640
would be a flat fee, but it would be

3066
01:53:47,640 --> 01:53:49,240
based on

3067
01:53:49,240 --> 01:53:51,720
the value of the project.

3068
01:53:51,720 --> 01:53:55,520
Um I believe previously there was some

3069
01:53:55,520 --> 01:53:59,360
um consideration for square footage.

3070
01:53:59,360 --> 01:54:00,040
>> Mhm.

3071
01:54:00,040 --> 01:54:01,640
>> Um

3072
01:54:01,640 --> 01:54:04,840
And so it it it is a it's converting it

3073
01:54:04,840 --> 01:54:06,600
it's a common

3074
01:54:06,600 --> 01:54:08,560
mechanism for

3075
01:54:08,560 --> 01:54:10,320
assessing

3076
01:54:10,320 --> 01:54:11,880
building permits.

3077
01:54:11,880 --> 01:54:13,680
>> So when I look at the table, it it

3078
01:54:13,680 --> 01:54:15,840
struck me as a little odd when you're

3079
01:54:15,840 --> 01:54:18,160
2,000 to 25,000, each additional

3080
01:54:18,160 --> 01:54:20,800
thousand is 14, and then for the next

3081
01:54:20,800 --> 01:54:24,080
segment it's 12, so you're going down,

3082
01:54:24,080 --> 01:54:26,600
and then for the 50 to 100,000 somehow

3083
01:54:26,600 --> 01:54:29,280
the per thousand fraction thereof jump

3084
01:54:29,280 --> 01:54:31,360
doubles, it goes up to almost doubles to

3085
01:54:31,360 --> 01:54:34,200
21, and then from there on each of the

3086
01:54:34,200 --> 01:54:37,320
other segments each additional thousand,

3087
01:54:37,320 --> 01:54:38,960
the numbers keep going down and down and

3088
01:54:38,960 --> 01:54:40,600
down. So is there some reason the 50 to

3089
01:54:40,600 --> 01:54:42,480
100,000 that

3090
01:54:42,480 --> 01:54:43,960
fraction

3091
01:54:43,960 --> 01:54:46,920
price per thousand went up so much? I

3092
01:54:46,920 --> 01:54:48,280
mean it it kind of went against the

3093
01:54:48,280 --> 01:54:52,430
trend.

3094
01:54:52,440 --> 01:54:53,840
» Well, that

3095
01:54:53,840 --> 01:54:56,160
the um

3096
01:54:56,160 --> 01:54:59,120
the the cost would be it it it based on

3097
01:54:59,120 --> 01:55:00,920
the time estimates for for ranges. And

3098
01:55:00,920 --> 01:55:02,760
so there are different types of projects

3099
01:55:02,760 --> 01:55:05,240
that would fall into the this, the which

3100
01:55:05,240 --> 01:55:07,360
can mean that it kind of increases a

3101
01:55:07,360 --> 01:55:09,320
little bit. So you wouldn't necessarily

3102
01:55:09,320 --> 01:55:11,600
always see it um

3103
01:55:11,600 --> 01:55:14,000
continually decreasing from an each

3104
01:55:14,000 --> 01:55:17,200
additional unit perspective.

3105
01:55:17,200 --> 01:55:18,840
>> So you're saying that for projects

3106
01:55:18,840 --> 01:55:20,760
typically in the 50 to 100,000, there's

3107
01:55:20,760 --> 01:55:22,400
just a lot more

3108
01:55:22,400 --> 01:55:24,360
smaller things that just take a lot more

3109
01:55:24,360 --> 01:55:27,160
time. So therefore the the cost kind of

3110
01:55:27,160 --> 01:55:28,760
needs to be higher.

3111
01:55:28,760 --> 01:55:30,400
>> You kind of jump up into a different

3112
01:55:30,400 --> 01:55:33,560
kind of level of of project. Yeah.

3113
01:55:33,560 --> 01:55:35,480
>> Okay. And then under construction and

3114
01:55:35,480 --> 01:55:37,360
demolition waste management review fee,

3115
01:55:37,360 --> 01:55:39,800
it says each additional

3116
01:55:39,800 --> 01:55:42,200
What does that refer to?

3117
01:55:42,200 --> 01:55:44,640
This is page

3118
01:55:44,640 --> 01:55:49,600
one 14 of the report, 145. Well,

3119
01:55:49,600 --> 01:55:53,000
145 of the original packet.

3120
01:55:53,000 --> 01:55:55,160
So it says each additional.

3121
01:55:55,160 --> 01:55:58,590
Is that ton?

3122
01:55:58,600 --> 01:56:02,200
» I believe it's each additional review.

3123
01:56:02,200 --> 01:56:03,600
Uh but I would have

3124
01:56:03,600 --> 01:56:05,400
>> Oh, okay.

3125
01:56:05,400 --> 01:56:08,200
And then it it has this

3126
01:56:08,200 --> 01:56:10,600
technology surcharge and general plan

3127
01:56:10,600 --> 01:56:12,760
maintenance fee are listed as 5% and

3128
01:56:12,760 --> 01:56:16,480
16%. What what does that refer to?

3129
01:56:16,480 --> 01:56:18,360
>> So the technology surcharge and the

3130
01:56:18,360 --> 01:56:19,960
general plan maintenance, those are are

3131
01:56:19,960 --> 01:56:22,320
common surcharges that you will see. Um

3132
01:56:22,320 --> 01:56:25,240
the technology surcharge is meant to

3133
01:56:25,240 --> 01:56:27,840
account for um

3134
01:56:27,840 --> 01:56:30,080
amortized costs associated with like the

3135
01:56:30,080 --> 01:56:31,760
permitting system.

3136
01:56:31,760 --> 01:56:33,600
Um so what we do is rather than layering

3137
01:56:33,600 --> 01:56:37,080
that on as overhead, it's it's itemized

3138
01:56:37,080 --> 01:56:39,920
as its own fee. Uh those revenues are

3139
01:56:39,920 --> 01:56:43,640
put into a a special revenue fund, as it

3140
01:56:43,640 --> 01:56:44,560
were.

3141
01:56:44,560 --> 01:56:45,680
Uh and those monies are set aside

3142
01:56:45,680 --> 01:56:47,640
specifically for

3143
01:56:47,640 --> 01:56:49,880
um the replacement of technology costs.

3144
01:56:49,880 --> 01:56:52,920
So you have a a nice permitting system.

3145
01:56:52,920 --> 01:56:54,800
Uh eventually it will become out of date

3146
01:56:54,800 --> 01:56:56,320
and you will need to get a new one.

3147
01:56:56,320 --> 01:56:58,040
That's what those funds are for. The

3148
01:56:58,040 --> 01:57:00,880
general plan maintenance fee um is to

3149
01:57:00,880 --> 01:57:05,320
help offset impacts to the general plan

3150
01:57:05,320 --> 01:57:08,160
associated with development.

3151
01:57:08,160 --> 01:57:08,520
So, that's

3152
01:57:08,520 --> 01:57:10,720
>> So, every building permit that comes in

3153
01:57:10,720 --> 01:57:13,360
will be charged this building permit fee

3154
01:57:13,360 --> 01:57:15,760
for the valuation of their project, and

3155
01:57:15,760 --> 01:57:17,800
then they will be charged in addition

3156
01:57:17,800 --> 01:57:19,920
this technology and general plan

3157
01:57:19,920 --> 01:57:21,640
percentage of the

3158
01:57:21,640 --> 01:57:23,560
original fee.

3159
01:57:23,560 --> 01:57:25,040
Is that how I'm understanding these

3160
01:57:25,040 --> 01:57:26,800
fees?

3161
01:57:26,800 --> 01:57:29,280
>> Correct. Um and I'm not I

3162
01:57:29,280 --> 01:57:30,400
would have to double-check, but I don't

3163
01:57:30,400 --> 01:57:32,320
know the general plan fee gets applied

3164
01:57:32,320 --> 01:57:35,160
to every building permit. Um I believe

3165
01:57:35,160 --> 01:57:43,790
it's um I believe

3166
01:57:43,800 --> 01:57:45,640
» Who would determine that?

3167
01:57:45,640 --> 01:57:47,200
The

3168
01:57:47,200 --> 01:57:48,320
I mean, when somebody comes and

3169
01:57:48,320 --> 01:57:50,720
considers a permit, how do they know

3170
01:57:50,720 --> 01:57:52,280
kind of

3171
01:57:52,280 --> 01:57:53,960
a general sense of what that thing's

3172
01:57:53,960 --> 01:57:55,400
going to cost without having to come

3173
01:57:55,400 --> 01:57:58,000
into the town, have a staff, spend time

3174
01:57:58,000 --> 01:58:00,160
figure out what it is

3175
01:58:00,160 --> 01:58:02,600
for which they're charged presumably?

3176
01:58:02,600 --> 01:58:05,280
So, you know, it's kind of you One would

3177
01:58:05,280 --> 01:58:06,600
hope that one could look at the fee

3178
01:58:06,600 --> 01:58:08,800
schedule and actually figure out before

3179
01:58:08,800 --> 01:58:10,960
they walk in kind of what their project

3180
01:58:10,960 --> 01:58:12,520
might cost cuz it goes into a

3181
01:58:12,520 --> 01:58:13,760
determination of whether they really

3182
01:58:13,760 --> 01:58:16,280
want to move forward with it or not

3183
01:58:16,280 --> 01:58:18,800
per se. So, I I guess I'm a little

3184
01:58:18,800 --> 01:58:21,880
unclear based on the way this is set up

3185
01:58:21,880 --> 01:58:24,320
how people can read it to to understand

3186
01:58:24,320 --> 01:58:27,640
what will be charged to them.

3187
01:58:27,640 --> 01:58:30,360
>> Um well, I would say one that these are

3188
01:58:30,360 --> 01:58:31,760
common fees and common ways of

3189
01:58:31,760 --> 01:58:34,400
representing those fees. However, um

3190
01:58:34,400 --> 01:58:37,400
there are some jurisdictions um where if

3191
01:58:37,400 --> 01:58:40,360
that's a concern, they'll put examples

3192
01:58:40,360 --> 01:58:42,320
on their website to say uh you know, for

3193
01:58:42,320 --> 01:58:45,080
example, a common fees associated with

3194
01:58:45,080 --> 01:58:48,400
an ADU or common fees associated with uh

3195
01:58:48,400 --> 01:58:51,360
a renovation or a remodel. Um and

3196
01:58:51,360 --> 01:58:54,280
they'll give examples so that it's help

3197
01:58:54,280 --> 01:58:56,520
it helps the public understand what

3198
01:58:56,520 --> 01:58:58,520
categories might be applicable because

3199
01:58:58,520 --> 01:59:00,280
you might think, "Oh, I'm you know, I'm

3200
01:59:00,280 --> 01:59:02,600
updating my you know, my kitchen." and

3201
01:59:02,600 --> 01:59:03,880
you're only looking in one place, but

3202
01:59:03,880 --> 01:59:05,520
there might actually be other

3203
01:59:05,520 --> 01:59:07,240
that could be applicable.

3204
01:59:07,240 --> 01:59:10,880
Um, and if you are navigating that as a DIY

3205
01:59:10,880 --> 01:59:12,720
um, home improvement person,

3206
01:59:12,720 --> 01:59:13,920
um, you know, it might be more

3207
01:59:13,920 --> 01:59:16,080
complicated than obviously if you have

3208
01:59:16,080 --> 01:59:18,240
an experienced contractor who is

3209
01:59:18,240 --> 01:59:20,200
well-versed in in reading these types of

3210
01:59:20,200 --> 01:59:22,600
fee schedules, but that is a way to kind

3211
01:59:22,600 --> 01:59:25,480
of combat those issues if if the town

3212
01:59:25,480 --> 01:59:27,320
thinks that that there could be that

3213
01:59:27,320 --> 01:59:29,200
kind of confusion.

3214
01:59:29,200 --> 01:59:30,800
>> So, once this is approved by town

3215
01:59:30,800 --> 01:59:32,880
council, it takes 30 days, I think,

3216
01:59:32,880 --> 01:59:34,280
before it starts getting implemented or

3217
01:59:34,280 --> 01:59:35,720
is it we're we're planning to try to

3218
01:59:35,720 --> 01:59:39,240
implement it by July 1st?

3219
01:59:39,240 --> 01:59:42,040
>> The planning, building, and engineering

3220
01:59:42,040 --> 01:59:45,160
fees require a 60-day waiting period.

3221
01:59:45,160 --> 01:59:47,680
So, I believe the goal was September.

3222
01:59:47,680 --> 01:59:48,400
>> August 1st.

3223
01:59:48,400 --> 01:59:51,200
>> August. August 1st. Um, but the

3224
01:59:51,200 --> 01:59:53,240
recreation and the administrative fees

3225
01:59:53,240 --> 01:59:55,680
would be they would go into effect July

3226
01:59:55,680 --> 01:59:56,760
1st.

3227
01:59:56,760 --> 01:59:58,800
>> And what is our staff bandwidth in order

3228
01:59:58,800 --> 02:00:01,320
to put it onto the websites these

3229
02:00:01,320 --> 02:00:05,790
examples that you're suggesting?

3230
02:00:05,800 --> 02:00:10,870
And when would those go up?

3231
02:00:10,880 --> 02:00:15,750
» Uh

3232
02:00:15,760 --> 02:00:19,200
I mean, it would take some time on our effort on

3233
02:00:19,200 --> 02:00:23,040
our part. Um, I don't have a time estimate for you

3234
02:00:23,040 --> 02:00:25,750
at this time.

3235
02:00:25,760 --> 02:00:27,400
» Can you give a range? I mean, if this

3236
02:00:27,400 --> 02:00:29,680
were to go into place August 1st, would

3237
02:00:29,680 --> 02:00:31,600
we have those examples up for the

3238
02:00:31,600 --> 02:00:32,880
housing and for the building and

3239
02:00:32,880 --> 02:00:35,600
planning numbers or are we talking end

3240
02:00:35,600 --> 02:00:36,880
of year or something?

3241
02:00:36,880 --> 02:00:39,640
>> We We could target for August 1st, but

3242
02:00:39,640 --> 02:00:40,600
um

3243
02:00:40,600 --> 02:00:44,870
you know, it's

3244
02:00:44,880 --> 02:00:46,760
» Presumably, if you start implementing

3245
02:00:46,760 --> 02:00:48,640
it, then you'll have some examples right

3246
02:00:48,640 --> 02:00:50,760
then and there, but

3247
02:00:50,760 --> 02:00:52,080
>> Right, but I mean, we'd have to come up

3248
02:00:52,080 --> 02:00:56,760
with examples and develop it and then review it and then put it on

3249
02:00:56,760 --> 02:00:59,430
the website.

3250
02:00:59,440 --> 02:01:02,920
» And the staff time to um

3251
02:01:02,920 --> 02:01:05,440
get trained up on these new numbers, is

3252
02:01:05,440 --> 02:01:07,200
the software going to spit them out

3253
02:01:07,200 --> 02:01:09,040
automatically or somebody going to

3254
02:01:09,040 --> 02:01:11,280
actually have to kind of

3255
02:01:11,280 --> 02:01:13,240
learn how to go through this?

3256
02:01:13,240 --> 02:01:14,240
>> Someone's going to have to put it

3257
02:01:14,240 --> 02:01:16,240
together, yes. But I don't have a time

3258
02:01:16,240 --> 02:01:17,600
estimate for you.

3259
02:01:17,600 --> 02:01:18,640
I don't know how long this is going to

3260
02:01:18,640 --> 02:01:19,600
take.

3261
02:01:19,600 --> 02:01:21,640
>> Okay, but it But will the software

3262
02:01:21,640 --> 02:01:23,480
actually do the calculations or is that

3263
02:01:23,480 --> 02:01:25,400
not part of the

3264
02:01:25,400 --> 02:01:27,600
Yeah, part of the

3265
02:01:27,600 --> 02:01:30,680
or software not able to do that?

3266
02:01:30,680 --> 02:01:32,240
>> Sorry. Siracusa Planning Building

3267
02:01:32,240 --> 02:01:35,320
Director. So, with the updated digital

3268
02:01:35,320 --> 02:01:38,280
permitting software,

3269
02:01:38,280 --> 02:01:40,520
we would have to ultimately incorporate

3270
02:01:40,520 --> 02:01:42,200
this new master fee schedule within it.

3271
02:01:42,200 --> 02:01:44,400
So, we've already talked to the person

3272
02:01:44,400 --> 02:01:46,280
we're working with with OpenGov and gave

3273
02:01:46,280 --> 02:01:47,720
them a heads-up about this new master

3274
02:01:47,720 --> 02:01:48,960
fee schedule, how we're going to

3275
02:01:48,960 --> 02:01:50,360
incorporate the fees. No matter what,

3276
02:01:50,360 --> 02:01:52,760
it's going to be put into that and we're

3277
02:01:52,760 --> 02:01:54,520
trying to roll that out almost around

3278
02:01:54,520 --> 02:01:56,040
the same time,

3279
02:01:56,040 --> 02:01:58,120
aiming for potentially August-September

3280
02:01:58,120 --> 02:02:01,320
of launching the new permitting kind of

3281
02:02:01,320 --> 02:02:03,000
process and software.

3282
02:02:03,000 --> 02:02:04,720
So, as part of that project though,

3283
02:02:04,720 --> 02:02:06,920
we'll also be rolling out a lot of the

3284
02:02:06,920 --> 02:02:09,440
other information related to our

3285
02:02:09,440 --> 02:02:11,120
permits, processing, and things like

3286
02:02:11,120 --> 02:02:13,040
that. I think we could wrap in this

3287
02:02:13,040 --> 02:02:16,560
information related to the fees well.

3288
02:02:16,560 --> 02:02:18,680
>> Okay, that's great to hear.

3289
02:02:18,680 --> 02:02:21,800
Um okay, going on the solar app for

3290
02:02:21,800 --> 02:02:23,360
$191,

3291
02:02:23,360 --> 02:02:26,680
what is that exactly? What what

3292
02:02:26,680 --> 02:02:30,400
This is this external at soft software

3293
02:02:30,400 --> 02:02:35,030
package?

3294
02:02:35,040 --> 02:02:37,040
» Yeah, I mean, I I I don't want to get

3295
02:02:37,040 --> 02:02:39,080
too technical on it cuz

3296
02:02:39,080 --> 02:02:41,120
I'm not a solar expert, but yes, it is

3297
02:02:41,120 --> 02:02:45,510
it's a new software package that is

3298
02:02:45,520 --> 02:02:48,160
» So, somebody is paying to get 15 kW,

3299
02:02:48,160 --> 02:02:50,200
they're paying the $450, and then

3300
02:02:50,200 --> 02:02:52,560
they're paying the $191 for the solar

3301
02:02:52,560 --> 02:02:54,560
app, which is provided I thought for

3302
02:02:54,560 --> 02:02:56,800
free by the state.

3303
02:02:56,800 --> 02:02:57,760
Um

3304
02:02:57,760 --> 02:02:59,080
And then if they're putting battery,

3305
02:02:59,080 --> 02:03:01,440
they also pay 536 for the battery

3306
02:03:01,440 --> 02:03:02,960
storage. Is that my understanding if

3307
02:03:02,960 --> 02:03:04,720
someone wants to put solar on their

3308
02:03:04,720 --> 02:03:11,040
roof, they're out about a little over a thousand dollars?

3309
02:03:11,040 --> 02:03:12,120
>> That is correct, although I don't know

3310
02:03:12,120 --> 02:03:14,880
that the solar app is a requirement

3311
02:03:14,880 --> 02:03:17,040
for it. So, all all in that might be,

3312
02:03:17,040 --> 02:03:18,920
but I don't

3313
02:03:18,920 --> 02:03:22,200
Again, I'm not 100% on that.

3314
02:03:22,200 --> 02:03:23,880
>> Okay.

3315
02:03:23,880 --> 02:03:25,440
Um it says in here under code

3316
02:03:25,440 --> 02:03:28,120
enforcement that the fines are not

3317
02:03:28,120 --> 02:03:31,440
actually included in the fee schedule.

3318
02:03:31,440 --> 02:03:33,080
So, my understanding of fines are

3319
02:03:33,080 --> 02:03:35,200
defined by the municipal code, is that

3320
02:03:35,200 --> 02:03:37,360
correct?

3321
02:03:37,360 --> 02:03:38,320
>> Correct.

3322
02:03:38,320 --> 02:03:39,760
>> So, how do we go about changing the

3323
02:03:39,760 --> 02:03:41,680
fines? Because um when I look at

3324
02:03:41,680 --> 02:03:43,880
Woodside for tree illegal tree cutting,

3325
02:03:43,880 --> 02:03:46,280
they charge $5,000 per tree for the

3326
02:03:46,280 --> 02:03:48,160
first tree, and then I think it jumps to

3327
02:03:48,160 --> 02:03:50,680
7,500 for the second heritage tree, and

3328
02:03:50,680 --> 02:03:52,760
then it gets to be like 10,000. Somebody

3329
02:03:52,760 --> 02:03:55,160
was charged I think last year the year

3330
02:03:55,160 --> 02:03:57,160
before $225,000

3331
02:03:57,160 --> 02:03:59,960
for having cut 22 trees. Or I I don't

3332
02:03:59,960 --> 02:04:02,080
know what I forget how many. But anyway,

3333
02:04:02,080 --> 02:04:05,120
um it seems like we need to have our

3334
02:04:05,120 --> 02:04:07,680
fines updated as well. So, why would

3335
02:04:07,680 --> 02:04:11,160
that not be part of this fee schedule?

3336
02:04:11,160 --> 02:04:13,080
>> That would require a code update.

3337
02:04:13,080 --> 02:04:14,080
>> Yeah, I was going to say we're we're

3338
02:04:14,080 --> 02:04:15,680
talking about the master fee schedule

3339
02:04:15,680 --> 02:04:18,360
tonight, Rebecca, and that's those fines

3340
02:04:18,360 --> 02:04:19,840
are in a different place. So, we could

3341
02:04:19,840 --> 02:04:21,440
update our ordinance, but that's a

3342
02:04:21,440 --> 02:04:23,320
different conversation than tonight.

3343
02:04:23,320 --> 02:04:25,280
>> But why would fines not be part of a fee

3344
02:04:25,280 --> 02:04:28,080
ordi- a fee part of the fees master fee

3345
02:04:28,080 --> 02:04:29,480
schedule? Why are they in the ordinance

3346
02:04:29,480 --> 02:04:31,000
and not in the fee schedule? That's my

3347
02:04:31,000 --> 02:04:34,550
question.

3348
02:04:34,560 --> 02:04:36,400
» I I part of the reason is because it's

3349
02:04:36,400 --> 02:04:39,640
not a fee-based service. It's not a um

3350
02:04:39,640 --> 02:04:41,360
it it is a penalty

3351
02:04:41,360 --> 02:04:42,120
um

3352
02:04:42,120 --> 02:04:43,680
for doing something that you shouldn't

3353
02:04:43,680 --> 02:04:46,000
be doing. So, it's the the amount has no

3354
02:04:46,000 --> 02:04:50,160
correlation to um staff time and cost.

3355
02:04:50,160 --> 02:04:51,560
Uh and that's why it's not included in

3356
02:04:51,560 --> 02:04:53,240
the fee study because it's not a

3357
02:04:53,240 --> 02:04:56,440
service-based cost assessment.

3358
02:04:56,440 --> 02:04:58,560
>> But, it takes service. It takes staff

3359
02:04:58,560 --> 02:05:00,760
time. So, and part of our code

3360
02:05:00,760 --> 02:05:02,480
enforcement

3361
02:05:02,480 --> 02:05:04,800
here we want to recover our costs for

3362
02:05:04,800 --> 02:05:06,640
code enforcement and a big chunk of that

3363
02:05:06,640 --> 02:05:08,760
is involved in

3364
02:05:08,760 --> 02:05:11,360
assessing a fee. So, that to me is the

3365
02:05:11,360 --> 02:05:12,880
revenue of the code enforcement

3366
02:05:12,880 --> 02:05:15,200
department. So, I'm a little confused

3367
02:05:15,200 --> 02:05:17,040
about that. But,

3368
02:05:17,040 --> 02:05:19,000
>> Hey Rebecca, can I ask that we move up a

3369
02:05:19,000 --> 02:05:20,840
little bit? It it's going to get late

3370
02:05:20,840 --> 02:05:23,280
and I haven't done my stuff yet. So, I

3371
02:05:23,280 --> 02:05:24,600
was hoping you could wrap up. I feel

3372
02:05:24,600 --> 02:05:26,000
we're we're starting to kind of deep

3373
02:05:26,000 --> 02:05:27,640
dive.

3374
02:05:27,640 --> 02:05:29,120
>> Well, I think that's the point, isn't

3375
02:05:29,120 --> 02:05:30,520
it? To deep dive into this? We're

3376
02:05:30,520 --> 02:05:32,080
changing all the fees for the entire

3377
02:05:32,080 --> 02:05:34,280
community. I think it's I think that's

3378
02:05:34,280 --> 02:05:36,240
the point of the town council to deep

3379
02:05:36,240 --> 02:05:38,320
dive. I I don't know, but

3380
02:05:38,320 --> 02:05:40,200
>> You're you're deep diving into fines,

3381
02:05:40,200 --> 02:05:42,320
which isn't part of fees. So, I'm just

3382
02:05:42,320 --> 02:05:44,720
trying to move us off the fines. And if

3383
02:05:44,720 --> 02:05:46,840
you have more stuff on fees,

3384
02:05:46,840 --> 02:05:48,960
we should continue on the fees.

3385
02:05:48,960 --> 02:05:50,280
>> Okay.

3386
02:05:50,280 --> 02:05:52,440
Um

3387
02:05:52,440 --> 02:05:55,000
So, under code enforcement, it it says

3388
02:05:55,000 --> 02:05:56,880
Oh shoot, I'm about to lose my battery

3389
02:05:56,880 --> 02:05:59,120
here. I'm sorry. It says there's a fee

3390
02:05:59,120 --> 02:06:01,840
inspection. So, if somebody calls in to

3391
02:06:01,840 --> 02:06:04,680
complain about somebody,

3392
02:06:04,680 --> 02:06:06,840
uh who gets charged that code

3393
02:06:06,840 --> 02:06:14,150
enforcement fee?

3394
02:06:14,160 --> 02:06:18,320
» I believe that this fee would be

3395
02:06:18,320 --> 02:06:19,760
and somebody can correct me if I have

3396
02:06:19,760 --> 02:06:22,040
the process wrong here, but if you if

3397
02:06:22,040 --> 02:06:23,920
somebody calls to complain, code

3398
02:06:23,920 --> 02:06:25,320
enforcement will come out and do an

3399
02:06:25,320 --> 02:06:27,400
assessment. If

3400
02:06:27,400 --> 02:06:28,880
something needs to be abated, they'll

3401
02:06:28,880 --> 02:06:30,840
let you know, and they will give you

3402
02:06:30,840 --> 02:06:34,560
time to appropriately abate the issue.

3403
02:06:34,560 --> 02:06:36,520
If they come out again

3404
02:06:36,520 --> 02:06:39,280
and you have not abated the issue, that

3405
02:06:39,280 --> 02:06:40,800
would be kind of your first quote

3406
02:06:40,800 --> 02:06:42,720
unquote inspection

3407
02:06:42,720 --> 02:06:45,040
and that would be the $290.

3408
02:06:45,040 --> 02:06:47,080
And any and any additional trips that

3409
02:06:47,080 --> 02:06:48,880
they would need to take,

3410
02:06:48,880 --> 02:06:49,920
um

3411
02:06:49,920 --> 02:06:52,040
wherein you had not abated the issue,

3412
02:06:52,040 --> 02:06:56,350
that would be the increased.

3413
02:06:56,360 --> 02:07:00,110
» Okay.

3414
02:07:00,120 --> 02:07:02,440
Um

3415
02:07:02,440 --> 02:07:05,920
So, debris box, 194, is that just every

3416
02:07:05,920 --> 02:07:07,680
debris box or only those that are put on

3417
02:07:07,680 --> 02:07:16,910
the street?

3418
02:07:16,920 --> 02:07:19,480
» I would have to defer to staff on that.

3419
02:07:19,480 --> 02:07:21,720
>> It's listed under the header

3420
02:07:21,720 --> 02:07:24,000
encroachment into public right-of-way,

3421
02:07:24,000 --> 02:07:25,560
so it would be

3422
02:07:25,560 --> 02:07:31,030
debris boxes in the street.

3423
02:07:31,040 --> 02:07:33,360
» Okay. So, I

3424
02:07:33,360 --> 02:07:37,750
Yeah, so fence wall,

3425
02:07:37,760 --> 02:07:40,080
why would there be a fence or a wall in

3426
02:07:40,080 --> 02:07:45,230
the public right-of-way?

3427
02:07:45,240 --> 02:07:47,600
» It'd be pretty rare, but they have been

3428
02:07:47,600 --> 02:07:49,760
known to happen.

3429
02:07:49,760 --> 02:07:52,920
>> And that looks like it's only $17.

3430
02:07:52,920 --> 02:07:54,720
I mean, that seems like a pretty serious

3431
02:07:54,720 --> 02:07:58,320
issue. A fence in the right-of-way

3432
02:07:58,320 --> 02:07:59,320
or a

3433
02:07:59,320 --> 02:08:01,520
wall in the right-of-way.

3434
02:08:01,520 --> 02:08:03,520
>> I I would believe it's $17 per linear

3435
02:08:03,520 --> 02:08:05,120
foot.

3436
02:08:05,120 --> 02:08:08,000
>> Okay. That makes more sense.

3437
02:08:08,000 --> 02:08:13,190
Um

3438
02:08:13,200 --> 02:08:20,710
Let's see.

3439
02:08:20,720 --> 02:08:23,720
So, it's a pretty dramatic increase uh

3440
02:08:23,720 --> 02:08:27,000
being recommended for the 51 for the

3441
02:08:27,000 --> 02:08:30,000
site development permits?

3442
02:08:30,000 --> 02:08:32,360
Um

3443
02:08:32,360 --> 02:08:33,760
I assume it's just because there's

3444
02:08:33,760 --> 02:08:36,920
somehow a lot of engineering involved in

3445
02:08:36,920 --> 02:08:38,760
review engineering review involved. Is

3446
02:08:38,760 --> 02:08:41,040
that why the prices are literally it

3447
02:08:41,040 --> 02:08:44,000
would appear to be doubling?

3448
02:08:44,000 --> 02:08:46,480
>> I would also

3449
02:08:46,480 --> 02:08:47,760
call back to the beginning when we

3450
02:08:47,760 --> 02:08:50,200
talked about it's been about 14 years

3451
02:08:50,200 --> 02:08:52,240
since the last time these were actually

3452
02:08:52,240 --> 02:08:55,360
studied. So, it's not so much that there

3453
02:08:55,360 --> 02:08:57,080
has been a significant increase in

3454
02:08:57,080 --> 02:09:00,520
service or cost. Um but that your

3455
02:09:00,520 --> 02:09:02,600
current fees were not aligned

3456
02:09:02,600 --> 02:09:06,040
appropriately with your cost of service.

3457
02:09:06,040 --> 02:09:07,280
>> Okay.

3458
02:09:07,280 --> 02:09:09,520
Um

3459
02:09:09,520 --> 02:09:12,040
So, general plan amendment and zoning

3460
02:09:12,040 --> 02:09:14,280
ordinance amendment, I'm now under

3461
02:09:14,280 --> 02:09:16,480
planning, I guess.

3462
02:09:16,480 --> 02:09:23,430
What do those refer to?

3463
02:09:23,440 --> 02:09:25,920
» Um the a general plan amendment would be

3464
02:09:25,920 --> 02:09:27,760
if somebody wanted

3465
02:09:27,760 --> 02:09:30,640
plan. Um

3466
02:09:30,640 --> 02:09:32,600
So, and you know, the general plan that

3467
02:09:32,600 --> 02:09:34,200
you have as a town, if somebody wanted

3468
02:09:34,200 --> 02:09:36,080
to make changes to that

3469
02:09:36,080 --> 02:09:37,520
and that would be that was the other

3470
02:09:37,520 --> 02:09:38,680
one. And then the zoning ordinance, is

3471
02:09:38,680 --> 02:09:39,560
that the other one you were asking

3472
02:09:39,560 --> 02:09:42,750
about?

3473
02:09:42,760 --> 02:09:44,720
» So, an applicant is asking for a general

3474
02:09:44,720 --> 02:09:46,200
plan amendment

3475
02:09:46,200 --> 02:09:48,360
and they would pay $6,000 deposit for

3476
02:09:48,360 --> 02:09:50,280
that. What I don't know I'm see what

3477
02:09:50,280 --> 02:09:53,520
that's where that scenario would happen.

3478
02:09:53,520 --> 02:09:57,480
>> Well, the fee schedule also has um

3479
02:09:57,480 --> 02:10:00,280
services and and applications and

3480
02:10:00,280 --> 02:10:02,240
processes for things that may be

3481
02:10:02,240 --> 02:10:04,520
uncommon. Um general plan amendment is a

3482
02:10:04,520 --> 02:10:06,360
very common thing to have on a fee

3483
02:10:06,360 --> 02:10:08,200
schedule. Uh it's definitely something

3484
02:10:08,200 --> 02:10:10,520
where should it happen, you want to have

3485
02:10:10,520 --> 02:10:12,400
it on your schedule. Uh but the

3486
02:10:12,400 --> 02:10:15,360
likelihood of it um actually being used

3487
02:10:15,360 --> 02:10:17,640
or having been used in the last 5 or 10

3488
02:10:17,640 --> 02:10:20,200
years is is minimal.

3489
02:10:20,200 --> 02:10:21,760
>> So, why are we reducing the cost on

3490
02:10:21,760 --> 02:10:23,400
those two? Because it seems like those

3491
02:10:23,400 --> 02:10:24,680
are enormous amount of work. They

3492
02:10:24,680 --> 02:10:26,720
require public hearings. They require a

3493
02:10:26,720 --> 02:10:29,040
lot of staff, a lot of legal time. Why

3494
02:10:29,040 --> 02:10:31,320
would we reduce the amount on those?

3495
02:10:31,320 --> 02:10:36,150
>> Sarah, do you want to speak to this?

3496
02:10:36,160 --> 02:10:37,800
» I can just chime in a little bit on

3497
02:10:37,800 --> 02:10:39,800
this. So, also something to keep in mind

3498
02:10:39,800 --> 02:10:42,720
with the planning fees is that they are

3499
02:10:42,720 --> 02:10:44,240
deposit-based.

3500
02:10:44,240 --> 02:10:46,320
So, there is opportunity if something

3501
02:10:46,320 --> 02:10:48,640
did take longer and cost

3502
02:10:48,640 --> 02:10:51,440
additional funding that you could cover

3503
02:10:51,440 --> 02:10:53,960
those costs. Or if it costs less, you

3504
02:10:53,960 --> 02:10:55,920
could get a refund as well. So, that's

3505
02:10:55,920 --> 02:10:58,760
why we kept the planning at as a deposit

3506
02:10:58,760 --> 02:11:00,680
because there is such variability

3507
02:11:00,680 --> 02:11:03,440
sometimes with some of our projects

3508
02:11:03,440 --> 02:11:05,520
because some of them ultimately might go

3509
02:11:05,520 --> 02:11:07,600
through commission review and others

3510
02:11:07,600 --> 02:11:09,080
will not. So, it's really just to

3511
02:11:09,080 --> 02:11:11,480
accommodate the fact that we recognize

3512
02:11:11,480 --> 02:11:13,480
this town and that there's a lot of

3513
02:11:13,480 --> 02:11:15,320
different types of projects we get. And

3514
02:11:15,320 --> 02:11:16,840
so, to make sure that we kept it

3515
02:11:16,840 --> 02:11:21,390
flexible in that regard.

3516
02:11:21,400 --> 02:11:23,920
» Okay. It seems like we're under pricing

3517
02:11:23,920 --> 02:11:25,440
the deposit there and people are going

3518
02:11:25,440 --> 02:11:27,800
to end for a bit for a huge shock once

3519
02:11:27,800 --> 02:11:30,920
they do that if they want that. Um back

3520
02:11:30,920 --> 02:11:33,000
on the tree removal permit, this one is

3521
02:11:33,000 --> 02:11:35,480
concerning to me. I realize it's a

3522
02:11:35,480 --> 02:11:38,520
deposit, but when we talk about arborist

3523
02:11:38,520 --> 02:11:41,040
um we actually have the conservation

3524
02:11:41,040 --> 02:11:43,120
committee is tasked with evaluating

3525
02:11:43,120 --> 02:11:45,640
trees. They do that for free.

3526
02:11:45,640 --> 02:11:47,840
Um so, I don't know where this thousand

3527
02:11:47,840 --> 02:11:51,280
dollars why that people are being asked

3528
02:11:51,280 --> 02:11:53,560
to put out a thousand dollars when the

3529
02:11:53,560 --> 02:11:55,800
conservation committee does the work for

3530
02:11:55,800 --> 02:11:58,760
free. So, are we planning to change our

3531
02:11:58,760 --> 02:12:01,240
process and actually use a

3532
02:12:01,240 --> 02:12:03,480
an arborist

3533
02:12:03,480 --> 02:12:04,360
um

3534
02:12:04,360 --> 02:12:06,520
for evaluating tree tree removal

3535
02:12:06,520 --> 02:12:09,990
permits?

3536
02:12:10,000 --> 02:12:11,680
» So, I'll just chime in that this was the

3537
02:12:11,680 --> 02:12:14,720
best estimate for now for a deposit for

3538
02:12:14,720 --> 02:12:16,520
a permit for tree removal. So, it does

3539
02:12:16,520 --> 02:12:19,360
include planner time for this and

3540
02:12:19,360 --> 02:12:22,040
coordination as well.

3541
02:12:22,040 --> 02:12:24,920
>> So, I had removed some redwood trees a

3542
02:12:24,920 --> 02:12:26,800
couple years ago,

3543
02:12:26,800 --> 02:12:28,080
four of them, because they were

3544
02:12:28,080 --> 02:12:31,520
encroaching on my foundation.

3545
02:12:31,520 --> 02:12:33,520
Um it required me to fill out a paper

3546
02:12:33,520 --> 02:12:35,800
one piece of paper. I had to provide

3547
02:12:35,800 --> 02:12:38,080
pictures of the trees.

3548
02:12:38,080 --> 02:12:41,080
Uh the staff sent that my application

3549
02:12:41,080 --> 02:12:43,240
over to conservation. Conservation

3550
02:12:43,240 --> 02:12:44,640
called me up, took a look at the

3551
02:12:44,640 --> 02:12:44,760
pictures.

3552
02:12:44,760 --> 02:12:45,760
>> Rebecca, Rebecca.

3553
02:12:45,760 --> 02:12:46,120
>> Yes.

3554
02:12:46,120 --> 02:12:47,040
>> like you're going I feel like you're

3555
02:12:47,040 --> 02:12:48,840
going into discussion. Like you asked

3556
02:12:48,840 --> 02:12:50,520
the staff a question, they've answered

3557
02:12:50,520 --> 02:12:53,120
it. Um and now I think you're going into

3558
02:12:53,120 --> 02:12:54,680
discussion on what you think it should

3559
02:12:54,680 --> 02:12:56,520
be, which is fine, but we should hold

3560
02:12:56,520 --> 02:12:58,920
that for the discussion period.

3561
02:12:58,920 --> 02:13:00,080
>> Okay.

3562
02:13:00,080 --> 02:13:13,280
Um so So, back on the tree, um were the conservation committee, were

3563
02:13:13,280 --> 02:13:16,080
they consulted for for the cost and for

3564
02:13:16,080 --> 02:13:18,200
these sorts of things?

3565
02:13:18,200 --> 02:13:20,680
Since it's their responsibility.

3566
02:13:20,680 --> 02:13:22,840
>> No, because I think as you stated, they

3567
02:13:22,840 --> 02:13:25,680
volunteer their time for this.

3568
02:13:25,680 --> 02:13:29,120
>> Okay. Um

3569
02:13:29,120 --> 02:13:31,040
And then when we get into recreation, we

3570
02:13:31,040 --> 02:13:33,160
have a note from the chair of the the

3571
02:13:33,160 --> 02:13:35,320
parks and rec committee, where they said

3572
02:13:35,320 --> 02:13:38,360
that they weren't consulted either. So,

3573
02:13:38,360 --> 02:13:39,400
um

3574
02:13:39,400 --> 02:13:41,680
and it would appear that

3575
02:13:41,680 --> 02:13:44,680
um our fees are quite a bit more than

3576
02:13:44,680 --> 02:13:46,800
some of our surrounding towns. So, was

3577
02:13:46,800 --> 02:13:50,560
there a survey done of the surrounding towns

3578
02:13:50,560 --> 02:13:52,080
in terms of

3579
02:13:52,080 --> 02:13:58,350
field fees?

3580
02:13:58,360 --> 02:14:01,880
» There There was a a look at that. Um

3581
02:14:01,880 --> 02:14:04,640
again, there there's there's what it

3582
02:14:04,640 --> 02:14:07,280
costs you and there's what it you choose

3583
02:14:07,280 --> 02:14:08,920
to charge for the service.

3584
02:14:08,920 --> 02:14:10,560
And parks and recreation would would be

3585
02:14:10,560 --> 02:14:12,440
one of those areas where

3586
02:14:12,440 --> 02:14:14,120
uh just cuz you see a number on another

3587
02:14:14,120 --> 02:14:16,160
jurisdiction's schedule does not mean

3588
02:14:16,160 --> 02:14:17,960
that that's what it's costing them to

3589
02:14:17,960 --> 02:14:19,320
provide the service, it's what they've

3590
02:14:19,320 --> 02:14:21,000
chosen to charge for that.

3591
02:14:21,000 --> 02:14:21,800
So,

3592
02:14:21,800 --> 02:14:24,040
um again, there will be differences in

3593
02:14:24,040 --> 02:14:26,480
what that is and which is reflected in

3594
02:14:26,480 --> 02:14:28,720
that kind of 50% cost recovery that we

3595
02:14:28,720 --> 02:14:30,760
did with the DC in 20 to 50% cost

3596
02:14:30,760 --> 02:14:31,920
recovery

3597
02:14:31,920 --> 02:14:36,360
um for those uh particular rentals or uh

3598
02:14:36,360 --> 02:14:39,040
programs, etc.

3599
02:14:39,040 --> 02:14:41,160
>> Okay. And then under the community hall,

3600
02:14:41,160 --> 02:14:43,280
um I you know, in general under the

3601
02:14:43,280 --> 02:14:44,760
facility rental fees, I don't see

3602
02:14:44,760 --> 02:14:49,320
anything for non-resident fees.

3603
02:14:49,320 --> 02:14:51,280
So, if somebody non-resident wanted to

3604
02:14:51,280 --> 02:14:53,800
rent the community hall who's not uh

3605
02:14:53,800 --> 02:14:56,680
agency, who's not a non-profit, somebody

3606
02:14:56,680 --> 02:14:58,480
wanted to have their wedding there,

3607
02:14:58,480 --> 02:15:00,520
that's not a resident, what would their

3608
02:15:00,520 --> 02:15:02,640
fee be? Or they are we not allowing

3609
02:15:02,640 --> 02:15:04,440
that?

3610
02:15:04,440 --> 02:15:06,480
>> So, we I'll Darcy Smith, I'll answer

3611
02:15:06,480 --> 02:15:08,400
this one since it's been a subject that

3612
02:15:08,400 --> 02:15:11,520
I've been contacted about many times.

3613
02:15:11,520 --> 02:15:13,440
Um

3614
02:15:13,440 --> 02:15:15,960
we're proposing to charge the same fee

3615
02:15:15,960 --> 02:15:17,880
for residents and non-residents and

3616
02:15:17,880 --> 02:15:19,600
agency

3617
02:15:19,600 --> 02:15:22,160
um and the reason why is because the

3618
02:15:22,160 --> 02:15:23,400
town

3619
02:15:23,400 --> 02:15:26,120
cannot exclude non-residents.

3620
02:15:26,120 --> 02:15:28,920
You do have the opportunity to reduce

3621
02:15:28,920 --> 02:15:30,720
fees for residents if you want to, and

3622
02:15:30,720 --> 02:15:33,400
that for example could come into field

3623
02:15:33,400 --> 02:15:34,840
rentals for residents versus

3624
02:15:34,840 --> 02:15:37,200
non-residents or

3625
02:15:37,200 --> 02:15:39,040
community hall rentals, you could again

3626
02:15:39,040 --> 02:15:41,080
subsidize the cost for residents, but

3627
02:15:41,080 --> 02:15:43,480
it's really important that we do not

3628
02:15:43,480 --> 02:15:45,240
have a fee schedule that's

3629
02:15:45,240 --> 02:15:47,880
discriminatory or exclusionary to

3630
02:15:47,880 --> 02:15:50,120
non-residents.

3631
02:15:50,120 --> 02:15:52,400
>> But we can charge more.

3632
02:15:52,400 --> 02:15:54,200
>> I I wouldn't say charge more, I would

3633
02:15:54,200 --> 02:15:58,760
say you can charge the fee at 100% for

3634
02:15:58,760 --> 02:16:02,360
non-residents and then reduce it to say

3635
02:16:02,360 --> 02:16:06,040
50% or 75% for residents. So, you would

3636
02:16:06,040 --> 02:16:07,280
be

3637
02:16:07,280 --> 02:16:10,840
subsidizing with local funds the local

3638
02:16:10,840 --> 02:16:13,920
use of parks and recreation facilities

3639
02:16:13,920 --> 02:16:17,390
by residents.

3640
02:16:17,400 --> 02:16:18,680
And it's important to note that you can

3641
02:16:18,680 --> 02:16:20,400
only do that if, for example, state

3642
02:16:20,400 --> 02:16:23,280
funds or federal funds haven't been used

3643
02:16:23,280 --> 02:16:25,400
to fund those recreation facilities, for

3644
02:16:25,400 --> 02:16:27,760
example. So, for example, Ford Field was

3645
02:16:27,760 --> 02:16:31,520
partially constructed with state funds,

3646
02:16:31,520 --> 02:16:33,559
so you couldn't apply It would not be

3647
02:16:33,559 --> 02:16:36,080
appropriate to apply to that.

3648
02:16:36,080 --> 02:16:37,080
And that's just a little bit of a

3649
02:16:37,080 --> 02:16:38,400
nuance.

3650
02:16:38,400 --> 02:16:40,360
>> Ford Field would not be appropriate to

3651
02:16:40,360 --> 02:16:43,629
subsidize?

3652
02:16:43,639 --> 02:16:47,519
» Reduce the cost for residents in part

3653
02:16:47,519 --> 02:16:50,800
because state funds were used to build

3654
02:16:50,800 --> 02:16:51,800
the field.

3655
02:16:51,800 --> 02:16:54,160
>> Oh, okay.

3656
02:16:54,160 --> 02:16:56,000
So, when we're talking about soccer

3657
02:16:56,000 --> 02:16:59,080
players playing at Ford or Ford Field is

3658
02:16:59,080 --> 02:17:02,160
baseball or so or softball or Little

3659
02:17:02,160 --> 02:17:04,750
League.

3660
02:17:04,760 --> 02:17:06,440
» Correct, but I think most of the users

3661
02:17:06,440 --> 02:17:09,000
are local. Our main field that's used by

3662
02:17:09,000 --> 02:17:12,320
non-residents is Risati Field, and I'm

3663
02:17:12,320 --> 02:17:14,240
not aware of any state or federal funds

3664
02:17:14,240 --> 02:17:17,800
that were used with Risati's Field.

3665
02:17:17,800 --> 02:17:21,960
>> And um I I see Ford Field parking lot.

3666
02:17:21,960 --> 02:17:23,160
So,

3667
02:17:23,160 --> 02:17:25,840
the commercial price there looks like

3668
02:17:25,840 --> 02:17:27,760
it's going

3669
02:17:27,760 --> 02:17:30,200
to 117

3670
02:17:30,200 --> 02:17:33,240
and the parking lot is 3,500.

3671
02:17:33,240 --> 02:17:36,240
Is this the the

3672
02:17:36,240 --> 02:17:37,880
So, this is Ford Field. Do we have

3673
02:17:37,880 --> 02:17:41,920
anything for the Risati's Field parking?

3674
02:17:41,920 --> 02:17:43,719
>> So, the Risati's Field parking is a

3675
02:17:43,719 --> 02:17:46,240
separate topic. It's not a user fee

3676
02:17:46,240 --> 02:17:49,880
based on appraisal for market rent,

3677
02:17:49,880 --> 02:17:51,080
which isn't covered in this fee

3678
02:17:51,080 --> 02:17:53,000
schedule. And I just want to point out

3679
02:17:53,000 --> 02:17:55,719
for the public and for the record that

3680
02:17:55,719 --> 02:17:58,000
this parking lot fee is for a special

3681
02:17:58,000 --> 02:18:01,400
event, which would not be a

3682
02:18:01,400 --> 02:18:02,320
um

3683
02:18:02,320 --> 02:18:06,120
a parking lot usage by a

3684
02:18:06,120 --> 02:18:07,480
commercial use. It would be for

3685
02:18:07,480 --> 02:18:08,800
something like a special event, like a

3686
02:18:08,800 --> 02:18:11,760
commercial auto show or

3687
02:18:11,760 --> 02:18:13,880
a summer camp that was renting Ford

3688
02:18:13,880 --> 02:18:15,599
Field and the parking lot. But this

3689
02:18:15,599 --> 02:18:18,760
isn't this would not be utilized in a

3690
02:18:18,760 --> 02:18:21,639
um repeat repetitive rental use. That

3691
02:18:21,639 --> 02:18:23,360
would be handled through a lease and

3692
02:18:23,360 --> 02:18:27,230
through a a market appraisal.

3693
02:18:27,240 --> 02:18:28,559
» Okay.

3694
02:18:28,559 --> 02:18:35,150
Um

3695
02:18:35,160 --> 02:18:36,639
Okay. Yeah, so I guess those are my

3696
02:18:36,639 --> 02:18:39,639
questions. Thank you.

3697
02:18:39,639 --> 02:18:41,880
Rebecca.

3698
02:18:41,880 --> 02:18:43,080
>> All right. I have a bunch of questions

3699
02:18:43,080 --> 02:18:45,519
as well. Thank you for your patience.

3700
02:18:45,519 --> 02:18:50,800
So, I will try to keep them brief and I I'm happy to get very quick short

3701
02:18:50,800 --> 02:18:51,760
answers.

3702
02:18:51,760 --> 02:18:54,200
Um COLA versus CPI?

3703
02:18:54,200 --> 02:18:55,519
Sounds like that's one of the decisions

3704
02:18:55,519 --> 02:18:57,679
we're going to need to make. What's the

3705
02:18:57,679 --> 02:19:00,120
typically what's the difference?

3706
02:19:00,120 --> 02:19:02,639
>> Well, we we use CPI to determine the

3707
02:19:02,639 --> 02:19:03,800
COLA.

3708
02:19:03,800 --> 02:19:06,719
So, for the fee schedule,

3709
02:19:06,719 --> 02:19:09,599
um it's always been adjusted based on

3710
02:19:09,599 --> 02:19:11,559
the CPI in February. So, that's the

3711
02:19:11,559 --> 02:19:13,599
standing practice right now.

3712
02:19:13,599 --> 02:19:15,320
Um we're not recommending changing that

3713
02:19:15,320 --> 02:19:16,639
at all.

3714
02:19:16,639 --> 02:19:19,000
>> Um but if we if if all these fees are

3715
02:19:19,000 --> 02:19:20,320
based on

3716
02:19:20,320 --> 02:19:22,000
effectively employees and their

3717
02:19:22,000 --> 02:19:23,360
salaries,

3718
02:19:23,360 --> 02:19:25,519
isn't COLA effectively

3719
02:19:25,519 --> 02:19:27,480
being factored in?

3720
02:19:27,480 --> 02:19:29,240
So, shouldn't we be using COLA instead

3721
02:19:29,240 --> 02:19:31,120
of CPI?

3722
02:19:31,120 --> 02:19:32,400
I mean, anything that's got an a

3723
02:19:32,400 --> 02:19:34,639
significant employee cost to it seems

3724
02:19:34,639 --> 02:19:35,760
like that's a COLA. It's going to

3725
02:19:35,760 --> 02:19:38,559
increase with the cost of COLA. And it

3726
02:19:38,559 --> 02:19:40,120
seems like our our

3727
02:19:40,120 --> 02:19:42,080
fees should keep up at COLA rate. Is

3728
02:19:42,080 --> 02:19:47,350
that the right way to think about it?

3729
02:19:47,360 --> 02:19:49,640
» I think in in this instance, the city

3730
02:19:49,640 --> 02:19:52,920
uses the city the town uses CPI as the

3731
02:19:52,920 --> 02:19:55,760
COLA. Some jurisdictions will say uh,

3732
02:19:55,760 --> 02:19:58,600
annually staff will get a 3% raise.

3733
02:19:58,600 --> 02:20:01,240
Whereas your cola the CPI for that year

3734
02:20:01,240 --> 02:20:04,320
could be 2 and 1/2% it could be 4% 5%.

3735
02:20:04,320 --> 02:20:06,440
So, in that instance you could look at

3736
02:20:06,440 --> 02:20:09,800
either or, but the town's practice right

3737
02:20:09,800 --> 02:20:13,280
now is that that staff costs and fees

3738
02:20:13,280 --> 02:20:16,880
are increased by the February CPI. Um,

3739
02:20:16,880 --> 02:20:18,920
so I think what what's being said is

3740
02:20:18,920 --> 02:20:22,800
that for Portola Valley cola and CPI are

3741
02:20:22,800 --> 02:20:24,360
energy.

3742
02:20:24,360 --> 02:20:26,240
>> Okay. I mean, I would have thought

3743
02:20:26,240 --> 02:20:27,920
they're potentially different, but do

3744
02:20:27,920 --> 02:20:29,440
you need us to make a decision tonight?

3745
02:20:29,440 --> 02:20:30,280
I mean, that's the only reason I'm

3746
02:20:30,280 --> 02:20:33,950
trying to clarify.

3747
02:20:33,960 --> 02:20:35,400
» Well,

3748
02:20:35,400 --> 02:20:36,680
certain decisions need to be made so

3749
02:20:36,680 --> 02:20:38,360
that we can develop cost recovery

3750
02:20:38,360 --> 02:20:39,640
policy.

3751
02:20:39,640 --> 02:20:42,680
Um, and you know, I guess that we do

3752
02:20:42,680 --> 02:20:45,240
have a standing practice to adjust based

3753
02:20:45,240 --> 02:20:47,840
on February CPI. So, if council is okay

3754
02:20:47,840 --> 02:20:49,480
with that, we'll continue doing that

3755
02:20:49,480 --> 02:20:50,600
practice.

3756
02:20:50,600 --> 02:20:51,840
Um, like I said, I'm not making any

3757
02:20:51,840 --> 02:20:53,680
recommend or recommending any changes to

3758
02:20:53,680 --> 02:20:55,000
the annual

3759
02:20:55,000 --> 02:20:57,080
inflation factor, but

3760
02:20:57,080 --> 02:20:59,480
um, if we do

3761
02:20:59,480 --> 02:21:01,480
anything tonight

3762
02:21:01,480 --> 02:21:04,080
is if we can adopt building and planning

3763
02:21:04,080 --> 02:21:05,840
fees, that way

3764
02:21:05,840 --> 02:21:07,480
they can go into effect.

3765
02:21:07,480 --> 02:21:09,760
And the rest we can come back with

3766
02:21:09,760 --> 02:21:10,840
um, more analysis.

3767
02:21:10,840 --> 02:21:12,560
>> Yeah, and I was going to get to So, so

3768
02:21:12,560 --> 02:21:14,560
it sounds like we could stay with CPI,

3769
02:21:14,560 --> 02:21:16,240
but in the future if we chose to we

3770
02:21:16,240 --> 02:21:18,720
could change the rate that we increase

3771
02:21:18,720 --> 02:21:20,440
this without going back to the schedule

3772
02:21:20,440 --> 02:21:22,240
itself. And it's we don't need another

3773
02:21:22,240 --> 02:21:24,360
study, we just decide the multipliers

3774
02:21:24,360 --> 02:21:25,920
are a little bit different. Yeah, okay,

3775
02:21:25,920 --> 02:21:26,840
great.

3776
02:21:26,840 --> 02:21:28,920
Um, so then you you led into my next

3777
02:21:28,920 --> 02:21:31,120
one. I just wanted to be clear. So, we

3778
02:21:31,120 --> 02:21:32,520
can go through take the building and

3779
02:21:32,520 --> 02:21:33,640
planning those are the things that have

3780
02:21:33,640 --> 02:21:35,360
60-day clock.

3781
02:21:35,360 --> 02:21:37,600
We can basically

3782
02:21:37,600 --> 02:21:41,840
um, continue say the fields um, and

3783
02:21:41,840 --> 02:21:45,400
other issues to a date certain.

3784
02:21:45,400 --> 02:21:46,720
And that would allow some of our

3785
02:21:46,720 --> 02:21:49,040
committees a chance to opine on those

3786
02:21:49,040 --> 02:21:50,320
fees.

3787
02:21:50,320 --> 02:21:51,320
Does that

3788
02:21:51,320 --> 02:21:52,760
the right idea?

3789
02:21:52,760 --> 02:21:57,990
Okay, great.

3790
02:21:58,000 --> 02:21:59,720
So,

3791
02:21:59,720 --> 02:22:00,520
talk about residential and

3792
02:22:00,520 --> 02:22:02,040
non-residential.

3793
02:22:02,040 --> 02:22:04,440
So, there's

3794
02:22:04,440 --> 02:22:07,200
a bunch of tables

3795
02:22:07,200 --> 02:22:08,680
sort of at the intersections, and then

3796
02:22:08,680 --> 02:22:10,800
there's the big table at the bottom.

3797
02:22:10,800 --> 02:22:12,720
Of all is the big table at the bottom

3798
02:22:12,720 --> 02:22:14,520
meant to be all the little tables all

3799
02:22:14,520 --> 02:22:16,400
combined?

3800
02:22:16,400 --> 02:22:17,840
Cuz it seemed like I and then this is

3801
02:22:17,840 --> 02:22:19,200
just a nit, but like there was like

3802
02:22:19,200 --> 02:22:22,120
weddings like $18. And then in the big

3803
02:22:22,120 --> 02:22:23,800
table I couldn't find that, but it was

3804
02:22:23,800 --> 02:22:25,040
in the little table one of the little

3805
02:22:25,040 --> 02:22:26,160
tables.

3806
02:22:26,160 --> 02:22:27,440
So,

3807
02:22:27,440 --> 02:22:29,080
is the bottom table meant to be

3808
02:22:29,080 --> 02:22:30,960
inclusive? I know we're getting way into

3809
02:22:30,960 --> 02:22:32,520
the weeds here, so

3810
02:22:32,520 --> 02:22:34,680
but I'm just trying to figure out

3811
02:22:34,680 --> 02:22:35,840
whether it should have been there and we

3812
02:22:35,840 --> 02:22:42,070
just missed it.

3813
02:22:42,080 --> 02:22:43,360
» I am not sure exactly what you're

3814
02:22:43,360 --> 02:22:44,360
talking about.

3815
02:22:44,360 --> 02:22:44,920
>> Okay.

3816
02:22:44,920 --> 02:22:49,430
>> I I I I'm sorry.

3817
02:22:49,440 --> 02:22:52,030
I would have to

3818
02:22:52,040 --> 02:22:53,240
» Okay, well, the thing I was talking

3819
02:22:53,240 --> 02:22:54,600
about is in each of the sections like

3820
02:22:54,600 --> 02:22:56,360
the administrative section,

3821
02:22:56,360 --> 02:22:57,720
there's a table.

3822
02:22:57,720 --> 02:23:02,270
Um

3823
02:23:02,280 --> 02:23:03,720
Oh, here. Look. I mean, let's let me

3824
02:23:03,720 --> 02:23:05,720
just find this I mean, this let's just

3825
02:23:05,720 --> 02:23:07,640
be one. This is a pretty minor example,

3826
02:23:07,640 --> 02:23:09,760
but I will use it just so we can find

3827
02:23:09,760 --> 02:23:10,600
it.

3828
02:23:10,600 --> 02:23:17,950
Um so,

3829
02:23:17,960 --> 02:23:25,910
All right, so,

3830
02:23:25,920 --> 02:23:32,470
Where is it? Can I find it now?

3831
02:23:32,480 --> 02:23:35,200
So, under the total cost per unit

3832
02:23:35,200 --> 02:23:37,240
results recreation. So, that's that's a

3833
02:23:37,240 --> 02:23:39,600
table. It's not the big master table at

3834
02:23:39,600 --> 02:23:40,880
the very end.

3835
02:23:40,880 --> 02:23:44,360
And that is on page of the

3836
02:23:44,360 --> 02:23:46,000
on the old one,

3837
02:23:46,000 --> 02:23:47,400
which I assume the pages maybe haven't

3838
02:23:47,400 --> 02:23:50,120
changed you that was in page 24 of your

3839
02:23:50,120 --> 02:23:52,080
number.

3840
02:23:52,080 --> 02:23:54,440
There was a thing here that said Redwood

3841
02:23:54,440 --> 02:23:57,200
Grove weddings only.

3842
02:23:57,200 --> 02:23:58,920
And then I didn't remember seeing that

3843
02:23:58,920 --> 02:24:02,040
again later in sort of master. So I'm

3844
02:24:02,040 --> 02:24:04,000
asking is the table that we're looking

3845
02:24:04,000 --> 02:24:07,040
here on page 24. Is this meant to be

3846
02:24:07,040 --> 02:24:08,600
sort of duplicated like are they meant

3847
02:24:08,600 --> 02:24:11,440
to all be concatenated together as the

3848
02:24:11,440 --> 02:24:16,110
big table at the bottom?

3849
02:24:16,120 --> 02:24:17,280
» I

3850
02:24:17,280 --> 02:24:18,560
>> This wasn't there.

3851
02:24:18,560 --> 02:24:20,480
>> Believe so. Although it's so in the

3852
02:24:20,480 --> 02:24:23,320
recreation chapter it details the per

3853
02:24:23,320 --> 02:24:24,560
unit

3854
02:24:24,560 --> 02:24:27,080
results for each of those items and I

3855
02:24:27,080 --> 02:24:29,600
guess at the very end of the report

3856
02:24:29,600 --> 02:24:30,120
>> Yeah.

3857
02:24:30,120 --> 02:24:32,240
>> is the comparison.

3858
02:24:32,240 --> 02:24:33,840
And so those are separate tables. So it

3859
02:24:33,840 --> 02:24:35,480
calls out like picnic rentals and it

3860
02:24:35,480 --> 02:24:38,000
talks about the different jurisdictions.

3861
02:24:38,000 --> 02:24:40,280
>> Um well the thing I'm looking at now I'm

3862
02:24:40,280 --> 02:24:42,920
on page 40 again of the thing that got

3863
02:24:42,920 --> 02:24:44,160
sent out

3864
02:24:44,160 --> 02:24:47,600
um not at 4:00 but before and it says

3865
02:24:47,600 --> 02:24:49,440
master fee schedule and it's like fee

3866
02:24:49,440 --> 02:24:51,640
name and then building and building fees

3867
02:24:51,640 --> 02:24:53,640
and it goes on from there. I was just

3868
02:24:53,640 --> 02:24:56,240
trying to understand is that table meant

3869
02:24:56,240 --> 02:24:58,680
to be all the other tables combined or

3870
02:24:58,680 --> 02:25:01,600
is this table something different?

3871
02:25:01,600 --> 02:25:03,000
>> Yes, I think what you're referring to is

3872
02:25:03,000 --> 02:25:06,240
the master fee schedule. So it lists all

3873
02:25:06,240 --> 02:25:08,400
of the fees all together whereas each

3874
02:25:08,400 --> 02:25:10,040
chapter is only focused on the

3875
02:25:10,040 --> 02:25:11,720
individual fee of that particular

3876
02:25:11,720 --> 02:25:12,400
department.

3877
02:25:12,400 --> 02:25:13,760
>> Right. But then that means there's some

3878
02:25:13,760 --> 02:25:16,520
things that I can see in one of the

3879
02:25:16,520 --> 02:25:18,840
section tables that I can't find in the

3880
02:25:18,840 --> 02:25:20,720
master fee schedule.

3881
02:25:20,720 --> 02:25:21,720
>> Okay.

3882
02:25:21,720 --> 02:25:23,560
>> And I use the wedding just as as as an

3883
02:25:23,560 --> 02:25:25,680
example. I didn't do a thorough analysis

3884
02:25:25,680 --> 02:25:26,560
to see

3885
02:25:26,560 --> 02:25:28,520
but

3886
02:25:28,520 --> 02:25:30,880
are in the master? Okay, did I miss it

3887
02:25:30,880 --> 02:25:33,910
cuz maybe I just

3888
02:25:33,920 --> 02:25:35,760
Uh that's not going to help me. But what

3889
02:25:35,760 --> 02:25:37,560
can you tell me what page it's anyway,

3890
02:25:37,560 --> 02:25:40,000
if it's there I'm fine. I I'm let's move

3891
02:25:40,000 --> 02:25:41,320
on. I don't want to spend too much time

3892
02:25:41,320 --> 02:25:43,280
on it. I just want to make sure um it

3893
02:25:43,280 --> 02:25:45,800
does bring me to the question that like

3894
02:25:45,800 --> 02:25:47,200
some of these numbers seem like

3895
02:25:47,200 --> 02:25:49,440
ludicrously low.

3896
02:25:49,440 --> 02:25:51,400
Like reserving for a wedding, like

3897
02:25:51,400 --> 02:25:52,880
somebody's got to go put a sign out

3898
02:25:52,880 --> 02:25:54,280
there that says it's reserved,

3899
02:25:54,280 --> 02:25:56,040
somebody's got to answer the phone,

3900
02:25:56,040 --> 02:25:58,320
answer questions.

3901
02:25:58,320 --> 02:26:01,160
At like $250 a burden fully burdened

3902
02:26:01,160 --> 02:26:06,240
hour, like $18 is like 2 minutes or something. So, I I

3903
02:26:06,240 --> 02:26:07,640
don't want to drill into all of these,

3904
02:26:07,640 --> 02:26:09,840
but I just I sort of question the

3905
02:26:09,840 --> 02:26:12,520
outliers cuz if the outliers seem wildly

3906
02:26:12,520 --> 02:26:14,720
off, then I kind of wonder how we got to

3907
02:26:14,720 --> 02:26:15,480
some of the rest of it.

3908
02:26:15,480 --> 02:26:17,240
>> Well, I think some of those and I I'd

3909
02:26:17,240 --> 02:26:19,240
have to find it specifically, but I

3910
02:26:19,240 --> 02:26:21,120
believe it's a per hour fee. And so,

3911
02:26:21,120 --> 02:26:22,400
when you look at how long somebody

3912
02:26:22,400 --> 02:26:23,800
actually rents it for that type of

3913
02:26:23,800 --> 02:26:26,160
service, it's at that cost is actually

3914
02:26:26,160 --> 02:26:27,960
more than that, right? So, it cuz it's

3915
02:26:27,960 --> 02:26:29,680
if it's $18 an hour and you're renting

3916
02:26:29,680 --> 02:26:31,680
it for 4 hours,

3917
02:26:31,680 --> 02:26:33,080
right? It you're

3918
02:26:33,080 --> 02:26:33,720
>> Okay.

3919
02:26:33,720 --> 02:26:35,760
>> So, I think that's kind of why so it's

3920
02:26:35,760 --> 02:26:37,800
spread over what that

3921
02:26:37,800 --> 02:26:40,080
average rental would be, right? Because

3922
02:26:40,080 --> 02:26:42,960
the staff time that the time that staff

3923
02:26:42,960 --> 02:26:44,280
spends

3924
02:26:44,280 --> 02:26:45,440
is kind of set

3925
02:26:45,440 --> 02:26:47,000
>> Sure, for event. Yeah. Yeah, yeah, no,

3926
02:26:47,000 --> 02:26:48,720
that that that makes sense to me. Um

3927
02:26:48,720 --> 02:26:51,840
then the only question I would ask is

3928
02:26:51,840 --> 02:26:55,710
how would we know that?

3929
02:26:55,720 --> 02:26:57,480
» The unit should be in the master fee

3930
02:26:57,480 --> 02:26:58,760
schedule.

3931
02:26:58,760 --> 02:26:59,880
>> Okay. So,

3932
02:26:59,880 --> 02:27:00,600
>> And

3933
02:27:00,600 --> 02:27:01,800
>> All right. And since I couldn't find it

3934
02:27:01,800 --> 02:27:03,080
in the master sheet and I was only

3935
02:27:03,080 --> 02:27:05,120
looking at the recreation table, maybe I

3936
02:27:05,120 --> 02:27:07,040
see it. So, okay. Well, all I'd ask

3937
02:27:07,040 --> 02:27:09,080
staff is to go through and and make sure

3938
02:27:09,080 --> 02:27:11,600
that these super low numbers are some

3939
02:27:11,600 --> 02:27:14,760
kind of per unit where the unit's per

3940
02:27:14,760 --> 02:27:17,990
hour or whatever.

3941
02:27:18,000 --> 02:27:23,750
Okay. Um

3942
02:27:23,760 --> 02:27:25,400
So, then um you have some

3943
02:27:25,400 --> 02:27:27,960
recommendations relatively near the end,

3944
02:27:27,960 --> 02:27:29,280
not at the very very end, but you have

3945
02:27:29,280 --> 02:27:31,080
some recommendations. And there's also

3946
02:27:31,080 --> 02:27:33,280
some text after the different sections,

3947
02:27:33,280 --> 02:27:35,680
which also kind of look like sort of

3948
02:27:35,680 --> 02:27:39,080
recommendations or best best practices.

3949
02:27:39,080 --> 02:27:41,120
Are tonight are you asking the council

3950
02:27:41,120 --> 02:27:43,600
to review the sort of verbage at the end

3951
02:27:43,600 --> 02:27:47,240
of the sections and the recommendations?

3952
02:27:47,240 --> 02:27:49,000
Or is that for another day? I mean it

3953
02:27:49,000 --> 02:27:51,040
wasn't clear to me what what we would do

3954
02:27:51,040 --> 02:27:53,520
with some of the information.

3955
02:27:53,520 --> 02:27:55,720
>> I believe the recommendations pertain to

3956
02:27:55,720 --> 02:27:58,440
like establishing a CPI establishing an

3957
02:27:58,440 --> 02:28:00,520
annual inflationary factor, which would

3958
02:28:00,520 --> 02:28:02,800
be continuation of what you're doing.

3959
02:28:02,800 --> 02:28:03,800
Um

3960
02:28:03,800 --> 02:28:06,720
establishing cost recovery policies

3961
02:28:06,720 --> 02:28:08,760
um for the different areas

3962
02:28:08,760 --> 02:28:11,120
um and then

3963
02:28:11,120 --> 02:28:14,320
kind of a a policy regarding how often

3964
02:28:14,320 --> 02:28:17,760
you would re-evaluate these.

3965
02:28:17,760 --> 02:28:18,720
>> Okay, cuz there I mean there's you know

3966
02:28:18,720 --> 02:28:20,280
there's paragraphs here that talk about

3967
02:28:20,280 --> 02:28:22,640
the township would review review excuse

3968
02:28:22,640 --> 02:28:25,680
me, review results um help bridge the

3969
02:28:25,680 --> 02:28:27,520
gap, blah blah blah. And

3970
02:28:27,520 --> 02:28:29,400
it felt like I'd read through a couple

3971
02:28:29,400 --> 02:28:31,120
of these and I just So you think that

3972
02:28:31,120 --> 02:28:33,040
your recommendations incorporate all of

3973
02:28:33,040 --> 02:28:35,400
that verbage.

3974
02:28:35,400 --> 02:28:39,510
>> Correct.

3975
02:28:39,520 --> 02:28:40,800
There are

3976
02:28:40,800 --> 02:28:42,440
in the staff report, there are three

3977
02:28:42,440 --> 02:28:47,390
recommendations.

3978
02:28:47,400 --> 02:28:49,400
» Oh, in the Matrix report, is that what

3979
02:28:49,400 --> 02:28:49,640
you're

3980
02:28:49,640 --> 02:28:51,280
>> No, I'm actually saying in the staff

3981
02:28:51,280 --> 02:28:53,000
report that introduces

3982
02:28:53,000 --> 02:28:54,920
>> Right, but there's also I'm talking

3983
02:28:54,920 --> 02:28:56,440
about the ones from Matrix though. I was

3984
02:28:56,440 --> 02:28:58,200
just trying to understand those um

3985
02:28:58,200 --> 02:29:00,120
>> Thank you.

3986
02:29:00,120 --> 02:29:01,320
Um

3987
02:29:01,320 --> 02:29:02,760
there's a bunch of and again, I'm

3988
02:29:02,760 --> 02:29:04,360
willing to defer this just have staff

3989
02:29:04,360 --> 02:29:05,880
look at it and particularly if we

3990
02:29:05,880 --> 02:29:07,680
continue the um

3991
02:29:07,680 --> 02:29:09,880
field costs and and other um

3992
02:29:09,880 --> 02:29:11,840
costs in that area, but you know, some

3993
02:29:11,840 --> 02:29:13,760
of the fields are per person, other

3994
02:29:13,760 --> 02:29:16,280
jurisdictions use monthly. I couldn't

3995
02:29:16,280 --> 02:29:18,200
figure out like even how to compare

3996
02:29:18,200 --> 02:29:19,400
those.

3997
02:29:19,400 --> 02:29:20,880
Right? Cuz one was telling me per person

3998
02:29:20,880 --> 02:29:22,200
and the other told me monthly, so I

3999
02:29:22,200 --> 02:29:24,000
didn't have any comparison. So I don't

4000
02:29:24,000 --> 02:29:25,400
need an answer tonight, but it seems

4001
02:29:25,400 --> 02:29:27,320
like if we come back, I would like to be

4002
02:29:27,320 --> 02:29:28,560
able to compare them to other

4003
02:29:28,560 --> 02:29:32,160
jurisdictions in some meaningful way.

4004
02:29:32,160 --> 02:29:35,030
Does that make sense?

4005
02:29:35,040 --> 02:29:35,960
I mean, there's got to be aware. I mean,

4006
02:29:35,960 --> 02:29:37,400
we even if we just go to look at past

4007
02:29:37,400 --> 02:29:39,240
data and just say, well, these fields

4008
02:29:39,240 --> 02:29:41,960
get used, you know, this many times with

4009
02:29:41,960 --> 02:29:44,160
this many people. If we translate that

4010
02:29:44,160 --> 02:29:46,560
into a monthly fee, it would be this

4011
02:29:46,560 --> 02:29:48,880
versus the per person fee is this. I

4012
02:29:48,880 --> 02:29:51,000
mean, I just want some way to be able to

4013
02:29:51,000 --> 02:29:52,640
compare those so that we have a

4014
02:29:52,640 --> 02:29:54,080
reasonable analysis on what we're

4015
02:29:54,080 --> 02:29:56,000
charging people who are playing sports

4016
02:29:56,000 --> 02:30:00,430
here.

4017
02:30:00,440 --> 02:30:01,840
Is that I just want to make sure I'm

4018
02:30:01,840 --> 02:30:03,120
clear. I don't need an

4019
02:30:03,120 --> 02:30:05,040
I'm not looking for you to give me the

4020
02:30:05,040 --> 02:30:06,760
what the number is cuz I don't think

4021
02:30:06,760 --> 02:30:08,880
that's probably Yeah.

4022
02:30:08,880 --> 02:30:10,920
>> In those particular instances, some some

4023
02:30:10,920 --> 02:30:12,920
comparisons might be more

4024
02:30:12,920 --> 02:30:15,400
easily determined than others just

4025
02:30:15,400 --> 02:30:18,400
because of right, per per person versus

4026
02:30:18,400 --> 02:30:20,600
per month, but how many times are you

4027
02:30:20,600 --> 02:30:22,720
using it? That all that there other

4028
02:30:22,720 --> 02:30:24,920
factors to go into it. So,

4029
02:30:24,920 --> 02:30:26,480
I understand what you're asking for and

4030
02:30:26,480 --> 02:30:29,240
I to the best of our ability we

4031
02:30:29,240 --> 02:30:30,360
>> That's

4032
02:30:30,360 --> 02:30:31,720
Right. And all I'm looking for is I'm

4033
02:30:31,720 --> 02:30:33,680
not looking for there's an you know, a

4034
02:30:33,680 --> 02:30:35,800
perfect equation where X is going to eat

4035
02:30:35,800 --> 02:30:37,960
X. Like I get that, but you can still

4036
02:30:37,960 --> 02:30:40,320
come up with a pretty good approximation

4037
02:30:40,320 --> 02:30:42,160
cuz I think, you know, when it basically

4038
02:30:42,160 --> 02:30:44,280
goes to the committee, they're going to

4039
02:30:44,280 --> 02:30:47,080
ask the same question.

4040
02:30:47,080 --> 02:30:48,440
Um

4041
02:30:48,440 --> 02:30:50,400
So, just to to clarify, reasonable

4042
02:30:50,400 --> 02:30:53,640
recovery rate, like that five $500,000,

4043
02:30:53,640 --> 02:30:56,760
that's assuming we recovered 100%.

4044
02:30:56,760 --> 02:30:58,280
Right, which is unrealistic. So, I mean,

4045
02:30:58,280 --> 02:30:59,880
just so everybody's clear, we're we're

4046
02:30:59,880 --> 02:31:01,680
not going We're not likely to recover

4047
02:31:01,680 --> 02:31:02,840
that.

4048
02:31:02,840 --> 02:31:04,240
Um

4049
02:31:04,240 --> 02:31:05,680
Public Works,

4050
02:31:05,680 --> 02:31:07,360
I got to say I'm still confused about

4051
02:31:07,360 --> 02:31:09,520
the two table twos.

4052
02:31:09,520 --> 02:31:12,000
Um cuz there's I mean, Public Works was

4053
02:31:12,000 --> 02:31:14,080
$900,000

4054
02:31:14,080 --> 02:31:15,480
different of the difference. It was the

4055
02:31:15,480 --> 02:31:17,800
largest by far. So, just help me

4056
02:31:17,800 --> 02:31:20,480
understand again, what is it that's

4057
02:31:20,480 --> 02:31:21,280
s-

4058
02:31:21,280 --> 02:31:24,240
the town only costs versus the other

4059
02:31:24,240 --> 02:31:27,760
like 900,000 that sort of showed up and

4060
02:31:27,760 --> 02:31:29,440
then disappeared. I mean, I I think

4061
02:31:29,440 --> 02:31:30,640
you're doing the right calculation. I'm

4062
02:31:30,640 --> 02:31:32,400
just want to make sure that everybody

4063
02:31:32,400 --> 02:31:33,760
understands if we've gone to this new

4064
02:31:33,760 --> 02:31:34,920
table

4065
02:31:34,920 --> 02:31:36,680
why it was drastically different, and

4066
02:31:36,680 --> 02:31:39,440
that's the biggest contributor.

4067
02:31:39,440 --> 02:31:41,840
>> Well, it would it was also it wasn't

4068
02:31:41,840 --> 02:31:45,080
it was not just about it being town only

4069
02:31:45,080 --> 02:31:47,360
cost that it needed to be town only fee

4070
02:31:47,360 --> 02:31:50,680
related cost. So, public works as a

4071
02:31:50,680 --> 02:31:54,160
budget unit includes the town engineer

4072
02:31:54,160 --> 02:31:56,520
and includes maintenance and workers.

4073
02:31:56,520 --> 02:31:59,320
Um it includes services that are not fee

4074
02:31:59,320 --> 02:32:02,120
related, that are general town

4075
02:32:02,120 --> 02:32:03,400
maintenance

4076
02:32:03,400 --> 02:32:05,880
related services. And so, those costs

4077
02:32:05,880 --> 02:32:08,440
shouldn't Again, those

4078
02:32:08,440 --> 02:32:10,440
the revenue is not meant to offset those

4079
02:32:10,440 --> 02:32:10,960
costs.

4080
02:32:10,960 --> 02:32:14,320
>> Got it. So, so public works, the 1.26 is

4081
02:32:14,320 --> 02:32:16,920
the actual cost of that department, all

4082
02:32:16,920 --> 02:32:17,840
in.

4083
02:32:17,840 --> 02:32:20,760
That's what we pay per year, not the the

4084
02:32:20,760 --> 02:32:22,320
fees part of it. Okay, that's that's

4085
02:32:22,320 --> 02:32:24,280
helpful. Thank you.

4086
02:32:24,280 --> 02:32:29,390
Okay, um small fees we talked about.

4087
02:32:29,400 --> 02:32:31,360
So, there's a thing in here that there's

4088
02:32:31,360 --> 02:32:35,840
an appeal. It was like $14,000

4089
02:32:35,840 --> 02:32:37,840
that seemed, you know, like it was a

4090
02:32:37,840 --> 02:32:39,240
huge outlier when you looked at the

4091
02:32:39,240 --> 02:32:40,600
comparisons.

4092
02:32:40,600 --> 02:32:41,880
Was that a flat fee or was that a

4093
02:32:41,880 --> 02:32:44,480
deposit?

4094
02:32:44,480 --> 02:32:46,680
>> Um let me

4095
02:32:46,680 --> 02:32:48,800
Is it a deposit? Um I would also say

4096
02:32:48,800 --> 02:32:51,480
that this is

4097
02:32:51,480 --> 02:32:53,360
um

4098
02:32:53,360 --> 02:32:55,680
the when I first started

4099
02:32:55,680 --> 02:32:57,680
20 years ago, you would see these fees

4100
02:32:57,680 --> 02:32:59,880
at $75 or $100.

4101
02:32:59,880 --> 02:33:02,240
Um these have uh

4102
02:33:02,240 --> 02:33:05,040
the philosophy on appeals um

4103
02:33:05,040 --> 02:33:07,320
has certainly changed throughout the

4104
02:33:07,320 --> 02:33:10,000
years. Uh these are

4105
02:33:10,000 --> 02:33:12,400
staff time intensive. They take a lot of

4106
02:33:12,400 --> 02:33:14,720
time, thereby a lot of cost associated

4107
02:33:14,720 --> 02:33:16,840
with them. Um and different

4108
02:33:16,840 --> 02:33:17,880
jurisdictions have different

4109
02:33:17,880 --> 02:33:20,600
philosophies on

4110
02:33:20,600 --> 02:33:24,000
barriers to entry to provide those

4111
02:33:24,000 --> 02:33:27,240
um services to allow for appeals of

4112
02:33:27,240 --> 02:33:27,880
projects.

4113
02:33:27,880 --> 02:33:28,280
>> Sure.

4114
02:33:28,280 --> 02:33:29,840
>> Um so,

4115
02:33:29,840 --> 02:33:32,320
what you see on another fee schedule is

4116
02:33:32,320 --> 02:33:34,200
not indicative of what it's costing,

4117
02:33:34,200 --> 02:33:36,760
it's what they're using to charge for

4118
02:33:36,760 --> 02:33:39,150
that appeal.

4119
02:33:39,160 --> 02:33:41,920
» Um yeah.

4120
02:33:41,920 --> 02:33:44,040
Okay, I mean $14,000 sound like a lot of

4121
02:33:44,040 --> 02:33:45,880
money for an appeal. Forget about

4122
02:33:45,880 --> 02:33:48,280
whether it's, you know, people are

4123
02:33:48,280 --> 02:33:49,640
subsidized. I mean, it just seemed like

4124
02:33:49,640 --> 02:33:52,320
a lot of money, period. Um but, I think

4125
02:33:52,320 --> 02:33:54,720
what I'm hearing is we could do that as

4126
02:33:54,720 --> 02:33:56,240
a deposit

4127
02:33:56,240 --> 02:33:58,800
rather than the flat fee. Since since

4128
02:33:58,800 --> 02:34:00,240
>> Okay.

4129
02:34:00,240 --> 02:34:03,750
Great.

4130
02:34:03,760 --> 02:34:06,000
» All right. Um

4131
02:34:06,000 --> 02:34:08,440
I'm sure I have more Oh, one other small

4132
02:34:08,440 --> 02:34:10,160
question. Indirect costs, does that

4133
02:34:10,160 --> 02:34:12,640
include building maintenance costs that

4134
02:34:12,640 --> 02:34:14,080
for where offices are?

4135
02:34:14,080 --> 02:34:15,320
>> Includes lights.

4136
02:34:15,320 --> 02:34:16,000
>> Yeah, so

4137
02:34:16,000 --> 02:34:17,040
>> and so forth.

4138
02:34:17,040 --> 02:34:18,920
>> Yeah. Okay, perfect.

4139
02:34:18,920 --> 02:34:21,040
Okay, thank you. I know that was kind of

4140
02:34:21,040 --> 02:34:22,520
exhausting, but thank thank you very

4141
02:34:22,520 --> 02:34:23,840
much. Um

4142
02:34:23,840 --> 02:34:24,960
as you can see, we care about the

4143
02:34:24,960 --> 02:34:29,560
details, so thank thank you. Um please stay around. Um

4144
02:34:29,560 --> 02:34:33,280
I think Catherine now

4145
02:34:33,280 --> 02:34:35,280
So, open the public hearing, take come

4146
02:34:35,280 --> 02:34:36,840
public comment, and we'll close the

4147
02:34:36,840 --> 02:34:38,280
public hearing, bring it back to the

4148
02:34:38,280 --> 02:34:41,040
council. Yeah, okay. All right. So, with

4149
02:34:41,040 --> 02:34:42,320
that, I'd like to open the public

4150
02:34:42,320 --> 02:34:44,440
hearing. Is there anyone in the room

4151
02:34:44,440 --> 02:34:45,960
that would like to speak? Please come up

4152
02:34:45,960 --> 02:34:47,400
to the podium.

4153
02:34:47,400 --> 02:34:50,040
And thank you for your patience.

4154
02:34:50,040 --> 02:34:51,280
Yeah, we

4155
02:34:51,280 --> 02:34:53,120
So are we all, but thank thank you for

4156
02:34:53,120 --> 02:34:53,800
being here.

4157
02:34:53,800 --> 02:34:55,880
>> I'll be quick. Be quick. Okay, my name

4158
02:34:55,880 --> 02:34:58,480
is Cindy Rowe, and I organize pickleball

4159
02:34:58,480 --> 02:35:00,920
for the town. I, you know, run So, we

4160
02:35:00,920 --> 02:35:02,760
don't use the fields.

4161
02:35:02,760 --> 02:35:05,800
Yet, there is no um schedule fee

4162
02:35:05,800 --> 02:35:08,240
schedule for the courts. So, we have to

4163
02:35:08,240 --> 02:35:09,600
pay the field prices, and it's

4164
02:35:09,600 --> 02:35:12,760
inappropriate. But, works out for us for

4165
02:35:12,760 --> 02:35:15,880
the amount of time that our leagues um

4166
02:35:15,880 --> 02:35:18,160
reserve the courts, we're paying $100 an

4167
02:35:18,160 --> 02:35:20,240
hour. Now, all the other towns in the

4168
02:35:20,240 --> 02:35:22,920
area charge 10 to 20 for court rental.

4169
02:35:22,920 --> 02:35:25,120
So, we would like to see a separate

4170
02:35:25,120 --> 02:35:28,280
section for courts in the fee schedule.

4171
02:35:28,280 --> 02:35:31,080
Is that Yep. Then the other thing is

4172
02:35:31,080 --> 02:35:34,280
that I saw on the classes, I also teach

4173
02:35:34,280 --> 02:35:36,640
pickleball through Parks and Rec.

4174
02:35:36,640 --> 02:35:39,680
You can all take the course.

4175
02:35:39,680 --> 02:35:41,760
Um, you're charging

4176
02:35:41,760 --> 02:35:43,480
the instructors

4177
02:35:43,480 --> 02:35:47,280
a new fee of $197 just to apply to teach

4178
02:35:47,280 --> 02:35:49,600
and then take 20% of the proceeds. I

4179
02:35:49,600 --> 02:35:50,880
don't like it.

4180
02:35:50,880 --> 02:35:52,880
That's all.

4181
02:35:52,880 --> 02:35:56,910
Thank you.

4182
02:35:56,920 --> 02:36:05,790
Please.

4183
02:36:05,800 --> 02:36:08,280
Hi, I'm Karen Askey. I am a member of

4184
02:36:08,280 --> 02:36:09,800
Parks and Rec

4185
02:36:09,800 --> 02:36:12,280
uh and a resident of Portola Valley. Um,

4186
02:36:12,280 --> 02:36:14,960
and first of all, thank you Courtney for

4187
02:36:14,960 --> 02:36:17,320
the presentation and Tony. And this was

4188
02:36:17,320 --> 02:36:20,080
a lot of data to absorb in a very short

4189
02:36:20,080 --> 02:36:22,600
period of time and I almost wonder if

4190
02:36:22,600 --> 02:36:24,520
there should be um

4191
02:36:24,520 --> 02:36:26,520
further review or a subcommittee that

4192
02:36:26,520 --> 02:36:28,440
looks at each of these and makes sure

4193
02:36:28,440 --> 02:36:30,120
that things are

4194
02:36:30,120 --> 02:36:33,080
um clarified for residents and those

4195
02:36:33,080 --> 02:36:36,000
that are charging. Um, but what um the

4196
02:36:36,000 --> 02:36:38,480
other thing I appreciated hearing was

4197
02:36:38,480 --> 02:36:40,280
that Parks and Rec is actually doing

4198
02:36:40,280 --> 02:36:42,160
really well, that the recreation fees

4199
02:36:42,160 --> 02:36:45,440
are good and that we are above the norm

4200
02:36:45,440 --> 02:36:47,120
in what we're recovering compared to

4201
02:36:47,120 --> 02:36:48,600
other communities. I think that's

4202
02:36:48,600 --> 02:36:51,880
important to think about because

4203
02:36:51,880 --> 02:36:54,120
recreation is not just about cost

4204
02:36:54,120 --> 02:36:56,680
recovery. There's a lot of soft elements

4205
02:36:56,680 --> 02:36:59,840
to it. And I have been asked to read a

4206
02:36:59,840 --> 02:37:02,000
letter from the Alpine Little League

4207
02:37:02,000 --> 02:37:03,800
because uh they had playoff games

4208
02:37:03,800 --> 02:37:05,880
tonight and couldn't make it.

4209
02:37:05,880 --> 02:37:08,040
Alpine Little League is very concerned

4210
02:37:08,040 --> 02:37:10,080
by the proposal to raise field usage

4211
02:37:10,080 --> 02:37:12,160
fees by 86%.

4212
02:37:12,160 --> 02:37:14,600
This unexpected decision mirrors many of

4213
02:37:14,600 --> 02:37:16,360
the inquiries raised by the Parks and

4214
02:37:16,360 --> 02:37:18,600
Recreation Committee specifically

4215
02:37:18,600 --> 02:37:20,640
regarding whether this change is driven

4216
02:37:20,640 --> 02:37:23,360
by actual maintenance cost increases or

4217
02:37:23,360 --> 02:37:25,240
if it serves as a strategy to burst

4218
02:37:25,240 --> 02:37:27,280
boost town revenue.

4219
02:37:27,280 --> 02:37:29,320
At all events, as part of the PV

4220
02:37:29,320 --> 02:37:32,200
community for over 65 years, the league

4221
02:37:32,200 --> 02:37:34,040
is committed to working together with

4222
02:37:34,040 --> 02:37:36,800
the town to ensure the league payers pay

4223
02:37:36,800 --> 02:37:39,160
a rental fee sorry, the league pays a

4224
02:37:39,160 --> 02:37:41,800
rental fee that covers its fair share of

4225
02:37:41,800 --> 02:37:43,640
the maintenance costs.

4226
02:37:43,640 --> 02:37:45,480
The league thoroughly appreciates the

4227
02:37:45,480 --> 02:37:48,200
tremendous work done by Justin Bixby and

4228
02:37:48,200 --> 02:37:51,200
his team. Since his arrival, Justin has

4229
02:37:51,200 --> 02:37:53,280
shown he is dedicated to providing the

4230
02:37:53,280 --> 02:37:55,600
youth and adults of Portola Valley the

4231
02:37:55,600 --> 02:37:57,640
best possible field conditions for

4232
02:37:57,640 --> 02:37:59,600
competitive soccer, baseball, and

4233
02:37:59,600 --> 02:38:00,840
softball.

4234
02:38:00,840 --> 02:38:03,880
To complement his and his team efforts,

4235
02:38:03,880 --> 02:38:05,720
Alpine Little League has demonstrated a

4236
02:38:05,720 --> 02:38:07,640
significant commitment to field

4237
02:38:07,640 --> 02:38:11,240
maintenance as well. In 2026, the league

4238
02:38:11,240 --> 02:38:14,720
invested approximately $42,000

4239
02:38:14,720 --> 02:38:16,960
in an environmentally friendly electric

4240
02:38:16,960 --> 02:38:19,680
maintenance tractor for the Town Center

4241
02:38:19,680 --> 02:38:21,960
and Ford Fields. Maintenance of the

4242
02:38:21,960 --> 02:38:24,400
infield dirt at these locations remains

4243
02:38:24,400 --> 02:38:27,200
primarily a volunteer-driven effort with

4244
02:38:27,200 --> 02:38:29,360
over 48 hours of manual labor

4245
02:38:29,360 --> 02:38:31,800
contributed by volunteers since January

4246
02:38:31,800 --> 02:38:32,880
alone.

4247
02:38:32,880 --> 02:38:34,680
Not to mention the collective work in

4248
02:38:34,680 --> 02:38:36,800
prior years for upkeep of the pitching

4249
02:38:36,800 --> 02:38:39,360
mounds, infield dirt, as well as an

4250
02:38:39,360 --> 02:38:42,240
investment of over $20,000 to renovate

4251
02:38:42,240 --> 02:38:44,200
the batting cage and install new

4252
02:38:44,200 --> 02:38:47,400
backstop padding, etc. This rate hike is

4253
02:38:47,400 --> 02:38:49,680
particularly surprising given Alpine

4254
02:38:49,680 --> 02:38:52,800
Little League's existing $60,000 plus

4255
02:38:52,800 --> 02:38:55,040
pledge toward the bathroom and snack

4256
02:38:55,040 --> 02:38:57,320
shack development at Ford Field. We

4257
02:38:57,320 --> 02:38:59,400
respectively inquire whether the rate

4258
02:38:59,400 --> 02:39:02,360
hike is in lieu of or in addition to the

4259
02:39:02,360 --> 02:39:04,400
substantial pledge.

4260
02:39:04,400 --> 02:39:05,920
While the league intends to avoid

4261
02:39:05,920 --> 02:39:08,720
passing these costs on to players, the

4262
02:39:08,720 --> 02:39:11,880
increase may force a strategic shift.

4263
02:39:11,880 --> 02:39:15,160
Woodside has allocated $1.5 million for

4264
02:39:15,160 --> 02:39:17,680
field and facility enhancements with a

4265
02:39:17,680 --> 02:39:20,040
target completion date before the spring

4266
02:39:20,040 --> 02:39:23,360
2027 season. We understand costs are

4267
02:39:23,360 --> 02:39:25,000
increasing across the board in this

4268
02:39:25,000 --> 02:39:26,880
current economy. I'm almost done.

4269
02:39:26,880 --> 02:39:27,600
>> almost done. Okay.

4270
02:39:27,600 --> 02:39:29,280
>> Which may include field maintenance

4271
02:39:29,280 --> 02:39:31,680
costs. We respectively invite a

4272
02:39:31,680 --> 02:39:33,880
discussion to learn about the costs

4273
02:39:33,880 --> 02:39:36,760
incurred by PV to maintain Ford and

4274
02:39:36,760 --> 02:39:38,840
Portola Valley during youth baseball

4275
02:39:38,840 --> 02:39:40,600
rental periods.

4276
02:39:40,600 --> 02:39:43,280
And just so you know, they do we are not

4277
02:39:43,280 --> 02:39:46,120
the only field in the area that is used

4278
02:39:46,120 --> 02:39:49,080
by both the soccer and baseball teams.

4279
02:39:49,080 --> 02:39:49,680
Thanks.

4280
02:39:49,680 --> 02:39:51,680
>> Thank you.

4281
02:39:51,680 --> 02:39:57,630
Please.

4282
02:39:57,640 --> 02:39:59,120
» Maryanne Plunge the chair of the

4283
02:39:59,120 --> 02:40:00,800
conservation committee.

4284
02:40:00,800 --> 02:40:04,520
Um, I strongly urge the town council to

4285
02:40:04,520 --> 02:40:08,800
keep the fee of $95 for the standalone

4286
02:40:08,800 --> 02:40:13,400
tree uh uh permit application at $95 and

4287
02:40:13,400 --> 02:40:16,600
not make it into a thousand dollar um

4288
02:40:16,600 --> 02:40:20,040
uh dep- deposit. And the reason is is a

4289
02:40:20,040 --> 02:40:24,040
sort of twofold. The the work that is

4290
02:40:24,040 --> 02:40:27,160
needed for the approval of a or or

4291
02:40:27,160 --> 02:40:28,640
denial of a

4292
02:40:28,640 --> 02:40:31,120
um tree permit which is only significant

4293
02:40:31,120 --> 02:40:33,800
trees. If you cut down a eucalyptus,

4294
02:40:33,800 --> 02:40:35,640
there is no tree uh

4295
02:40:35,640 --> 02:40:36,720
um uh

4296
02:40:36,720 --> 02:40:40,360
approval requested. It currently needs

4297
02:40:40,360 --> 02:40:43,680
or historically needs clerical work by

4298
02:40:43,680 --> 02:40:47,360
town staff to take the application, to

4299
02:40:47,360 --> 02:40:49,800
send the application which

4300
02:40:49,800 --> 02:40:53,120
may or may not have a um arborist report

4301
02:40:53,120 --> 02:40:55,440
because that is not required

4302
02:40:55,440 --> 02:40:57,720
um their email to the conservation

4303
02:40:57,720 --> 02:40:58,880
committee.

4304
02:40:58,880 --> 02:41:00,680
then does all

4305
02:41:00,680 --> 02:41:01,920
the work

4306
02:41:01,920 --> 02:41:05,600
and sends a comprehensive report back to

4307
02:41:05,600 --> 02:41:08,520
the town and then all the town needs to

4308
02:41:08,520 --> 02:41:11,160
do again clerical work say approved or

4309
02:41:11,160 --> 02:41:13,520
not approved and and

4310
02:41:13,520 --> 02:41:15,600
send that to the um

4311
02:41:15,600 --> 02:41:16,920
applicant.

4312
02:41:16,920 --> 02:41:19,200
Um I failed to see how this could be

4313
02:41:19,200 --> 02:41:22,640
costing a thousand dollars.

4314
02:41:22,640 --> 02:41:25,520
And then the second thing is if we make

4315
02:41:25,520 --> 02:41:26,680
tree uh

4316
02:41:26,680 --> 02:41:27,800
um

4317
02:41:27,800 --> 02:41:31,000
tree removal applications expensive,

4318
02:41:31,000 --> 02:41:33,960
what will happen is that some people in

4319
02:41:33,960 --> 02:41:37,880
town will use unlicensed uh

4320
02:41:37,880 --> 02:41:41,800
people to cut trees down. These um

4321
02:41:41,800 --> 02:41:45,400
contractors have no idea about um

4322
02:41:45,400 --> 02:41:48,720
processes to to clean the chainsaws

4323
02:41:48,720 --> 02:41:51,480
afterwards so so uh diseases are not

4324
02:41:51,480 --> 02:41:53,360
carried in. So this could have

4325
02:41:53,360 --> 02:41:58,750
significant um

4326
02:41:58,760 --> 02:42:02,200
we could get sick trees in town um which

4327
02:42:02,200 --> 02:42:04,600
then uh uh costs uh

4328
02:42:04,600 --> 02:42:06,120
that I don't know who who would be

4329
02:42:06,120 --> 02:42:09,040
paying. So I just urge you um it's

4330
02:42:09,040 --> 02:42:11,320
doesn't seem to be completely clear to

4331
02:42:11,320 --> 02:42:14,320
some people what is really

4332
02:42:14,320 --> 02:42:16,040
what the costs are because the

4333
02:42:16,040 --> 02:42:18,680
conservation committee does all the work

4334
02:42:18,680 --> 02:42:21,200
and we don't cost anything. And so I I

4335
02:42:21,200 --> 02:42:23,040
wanted to to bring this in front of you.

4336
02:42:23,040 --> 02:42:25,910
Thank you.

4337
02:42:25,920 --> 02:42:27,400
» Thank you.

4338
02:42:27,400 --> 02:42:29,160
Can I just ask

4339
02:42:29,160 --> 02:42:31,160
are there arborists on the conservation

4340
02:42:31,160 --> 02:42:35,590
committee other than Megan?

4341
02:42:35,600 --> 02:42:38,200
» Megan Megan is the only arborist and

4342
02:42:38,200 --> 02:42:40,480
almost everybody brings an arborist

4343
02:42:40,480 --> 02:42:43,240
report. So we go out and we work off the

4344
02:42:43,240 --> 02:42:45,800
arborist report and of our judgment.

4345
02:42:45,800 --> 02:42:48,510
>> Thank you.

4346
02:42:48,520 --> 02:42:55,030
» Madam, please.

4347
02:42:55,040 --> 02:42:57,280
» Uh Nona Ceriello, I'm also on the

4348
02:42:57,280 --> 02:42:59,520
conservation committee and I also work

4349
02:42:59,520 --> 02:43:03,640
on the tree permit uh team.

4350
02:43:03,640 --> 02:43:06,120
And I I just want to add two points to

4351
02:43:06,120 --> 02:43:11,520
what Mary Ann has said. One is that we actually appreciate the question of

4352
02:43:11,520 --> 02:43:13,760
what are the costs? What are things

4353
02:43:13,760 --> 02:43:16,160
costing you? And as Mary Ann said, it's

4354
02:43:16,160 --> 02:43:19,040
not costing the town very much to uh

4355
02:43:19,040 --> 02:43:22,800
decide on these tree permit requests.

4356
02:43:22,800 --> 02:43:24,640
The second thing is,

4357
02:43:24,640 --> 02:43:27,240
you know, we're not a revolving door.

4358
02:43:27,240 --> 02:43:29,520
We're not like staff in that sense. We

4359
02:43:29,520 --> 02:43:31,240
have a member of our committee who's

4360
02:43:31,240 --> 02:43:35,240
been doing tree permit removals uh for

4361
02:43:35,240 --> 02:43:38,000
50 years and the rest of us have been

4362
02:43:38,000 --> 02:43:40,240
there, you know, doing them for 10 years

4363
02:43:40,240 --> 02:43:42,920
or more. So, uh we appreciate the

4364
02:43:42,920 --> 02:43:46,240
question and we also appreciate the

4365
02:43:46,240 --> 02:43:49,760
importance of compliance with the town

4366
02:43:49,760 --> 02:43:54,160
ordinances. So, please reconsider

4367
02:43:54,160 --> 02:43:57,880
what it is costing the town to uh either

4368
02:43:57,880 --> 02:44:00,920
in terms of deposits or actual fees to

4369
02:44:00,920 --> 02:44:04,040
do the tree removal permits. Thank you.

4370
02:44:04,040 --> 02:44:05,280
>> Thank you.

4371
02:44:05,280 --> 02:44:12,230
Bob, please.

4372
02:44:12,240 --> 02:44:14,680
» Uh Bob Sportola Valley.

4373
02:44:14,680 --> 02:44:16,320
Um

4374
02:44:16,320 --> 02:44:18,600
I didn't see anything in the report

4375
02:44:18,600 --> 02:44:20,160
about courts.

4376
02:44:20,160 --> 02:44:21,360
Uh and you know, I've been up here

4377
02:44:21,360 --> 02:44:23,800
before about courts a couple of times.

4378
02:44:23,800 --> 02:44:24,520
Um

4379
02:44:24,520 --> 02:44:27,640
so, I'm trying to understand the uh

4380
02:44:27,640 --> 02:44:30,320
expense for the court and the the cost

4381
02:44:30,320 --> 02:44:33,080
recovery for the court. Um the only

4382
02:44:33,080 --> 02:44:34,320
thing that I can see that's done

4383
02:44:34,320 --> 02:44:35,840
regularly with the court, but in fact

4384
02:44:35,840 --> 02:44:37,160
it's not regularly,

4385
02:44:37,160 --> 02:44:39,200
they occasionally wash the court and

4386
02:44:39,200 --> 02:44:41,680
they occasionally trim the uh leaves off

4387
02:44:41,680 --> 02:44:43,640
the the um

4388
02:44:43,640 --> 02:44:45,240
the the fence that has leaves that come

4389
02:44:45,240 --> 02:44:46,640
into the court.

4390
02:44:46,640 --> 02:44:48,040
But other than that, we clean the

4391
02:44:48,040 --> 02:44:50,400
courts, we dry the courts, we fix the

4392
02:44:50,400 --> 02:44:52,320
nets, we do all the things that need to

4393
02:44:52,320 --> 02:44:54,360
be done on the court. So, I don't think

4394
02:44:54,360 --> 02:44:56,520
there's much town expense.

4395
02:44:56,520 --> 02:44:58,640
But, if it's put in with the fields,

4396
02:44:58,640 --> 02:45:00,240
which it seems to be done been being

4397
02:45:00,240 --> 02:45:03,040
done, then we are subsidizing the field

4398
02:45:03,040 --> 02:45:06,080
costs. And so, I'd like to see that that

4399
02:45:06,080 --> 02:45:07,920
the general ledger has a line item for

4400
02:45:07,920 --> 02:45:09,200
courts.

4401
02:45:09,200 --> 02:45:11,000
So that you can identify what is a court

4402
02:45:11,000 --> 02:45:13,000
expense versus a field expense. Fields

4403
02:45:13,000 --> 02:45:14,320
are much more expensive. They have to be

4404
02:45:14,320 --> 02:45:16,120
maintained every week. They have to be

4405
02:45:16,120 --> 02:45:17,720
watered every week. We don't have any of

4406
02:45:17,720 --> 02:45:20,600
that. So, I'm asking that there be some

4407
02:45:20,600 --> 02:45:23,360
judgment made about fields versus

4408
02:45:23,360 --> 02:45:26,000
courts. Also, just for the leagues, that

4409
02:45:26,000 --> 02:45:27,800
we have a slightly different orientation

4410
02:45:27,800 --> 02:45:29,600
to leagues because the way you charge is

4411
02:45:29,600 --> 02:45:30,920
for leagues.

4412
02:45:30,920 --> 02:45:34,240
We play short three times a year.

4413
02:45:34,240 --> 02:45:36,800
Most of leagues play longer leagues

4414
02:45:36,800 --> 02:45:40,360
twice a year. So, we end up paying 150%

4415
02:45:40,360 --> 02:45:42,720
of what others would pay for their their

4416
02:45:42,720 --> 02:45:45,480
league fees. So, we

4417
02:45:45,480 --> 02:45:48,000
uh and normally our teams are four

4418
02:45:48,000 --> 02:45:51,160
players are playing in a league versus

4419
02:45:51,160 --> 02:45:53,760
12 to 18 players playing on a soccer

4420
02:45:53,760 --> 02:45:55,520
team or a baseball team.

4421
02:45:55,520 --> 02:45:57,520
Uh so, I just like to have you

4422
02:45:57,520 --> 02:45:59,200
understand that it really is a

4423
02:45:59,200 --> 02:46:00,640
difference and I think it should be

4424
02:46:00,640 --> 02:46:03,640
accounted for differently. Thank you.

4425
02:46:03,640 --> 02:46:05,320
>> Thank you.

4426
02:46:05,320 --> 02:46:06,080
Is there anybody else in the

4427
02:46:06,080 --> 02:46:12,150
schoolhouse?

4428
02:46:12,160 --> 02:46:13,920
All right, going online.

4429
02:46:13,920 --> 02:46:20,110
Patty, go ahead. Welcome.

4430
02:46:20,120 --> 02:46:22,640
» This is uh Hi, it's Patty Deuce, chair

4431
02:46:22,640 --> 02:46:24,560
of the Parks and Rec Committee. Sounds

4432
02:46:24,560 --> 02:46:25,760
like um

4433
02:46:25,760 --> 02:46:27,920
you all read my letter. I do want to

4434
02:46:27,920 --> 02:46:29,240
clarify

4435
02:46:29,240 --> 02:46:30,320
that

4436
02:46:30,320 --> 02:46:32,960
the Parks and Rec Committee did not vote

4437
02:46:32,960 --> 02:46:36,360
on the letter. However, we did discuss

4438
02:46:36,360 --> 02:46:39,120
the issue and we are all in agreement

4439
02:46:39,120 --> 02:46:40,960
with the components that I put in the

4440
02:46:40,960 --> 02:46:41,880
letter,

4441
02:46:41,880 --> 02:46:43,480
but we did not vote on it as a

4442
02:46:43,480 --> 02:46:47,160
committee. I do respectfully request

4443
02:46:47,160 --> 02:46:48,760
that the council

4444
02:46:48,760 --> 02:46:50,600
um allow more time

4445
02:46:50,600 --> 02:46:52,560
for the recreational fee portion of the

4446
02:46:52,560 --> 02:46:53,720
study

4447
02:46:53,720 --> 02:46:56,680
and continue the approval of these fees

4448
02:46:56,680 --> 02:46:58,600
until a future meeting.

4449
02:46:58,600 --> 02:47:00,400
And we've talked through a lot of the

4450
02:47:00,400 --> 02:47:02,160
issues that already got them at touched

4451
02:47:02,160 --> 02:47:04,560
on. Not going to go into a lot of

4452
02:47:04,560 --> 02:47:06,200
detail, but I think

4453
02:47:06,200 --> 02:47:08,680
there are several reasons why we want

4454
02:47:08,680 --> 02:47:10,960
this to happen. One,

4455
02:47:10,960 --> 02:47:12,800
Courtney mentioned that

4456
02:47:12,800 --> 02:47:16,120
again, we are over above the range of

4457
02:47:16,120 --> 02:47:18,880
normal cost recovery. However, if you

4458
02:47:18,880 --> 02:47:22,160
look at schedule that Tony put up,

4459
02:47:22,160 --> 02:47:23,480
we're recommending or they are

4460
02:47:23,480 --> 02:47:24,800
recommending

4461
02:47:24,800 --> 02:47:28,360
100% cost recovery on many, many of the

4462
02:47:28,360 --> 02:47:32,880
like items well above the 58% that we

4463
02:47:32,880 --> 02:47:34,160
already have.

4464
02:47:34,160 --> 02:47:36,680
We think we need to take a look at that

4465
02:47:36,680 --> 02:47:39,160
for a couple reasons. Number one,

4466
02:47:39,160 --> 02:47:41,560
competitive. Greg already pointed this

4467
02:47:41,560 --> 02:47:45,640
out. We do a cost per user. Many of our

4468
02:47:45,640 --> 02:47:46,640
the community

4469
02:47:46,640 --> 02:47:50,760
do a cost per hour. Let's translate that

4470
02:47:50,760 --> 02:47:53,040
so that we understand the competitive

4471
02:47:53,040 --> 02:47:54,080
costs.

4472
02:47:54,080 --> 02:47:55,800
We've done it in the Parks and Rec

4473
02:47:55,800 --> 02:47:58,920
Committee before. We can do it again.

4474
02:47:58,920 --> 02:48:01,320
The other one is, and I'm going to

4475
02:48:01,320 --> 02:48:04,440
lean on my old econ 101,

4476
02:48:04,440 --> 02:48:06,320
do we really understand

4477
02:48:06,320 --> 02:48:09,640
the elasticity of the rates that we're

4478
02:48:09,640 --> 02:48:10,840
charging?

4479
02:48:10,840 --> 02:48:12,680
As Courtney has mentioned, couple other

4480
02:48:12,680 --> 02:48:14,480
people as well,

4481
02:48:14,480 --> 02:48:17,880
there are choices that are clubs

4482
02:48:17,880 --> 02:48:20,320
and uh uh

4483
02:48:20,320 --> 02:48:25,080
leagues can make in terms of alternate fields to

4484
02:48:25,080 --> 02:48:27,720
go play on, and they will make those

4485
02:48:27,720 --> 02:48:31,000
choices based upon the economics of

4486
02:48:31,000 --> 02:48:33,600
where they play. So, we really need to

4487
02:48:33,600 --> 02:48:34,960
understand

4488
02:48:34,960 --> 02:48:37,400
um what it would cost us

4489
02:48:37,400 --> 02:48:38,360
to

4490
02:48:38,360 --> 02:48:40,760
raise the rates, and are we really going

4491
02:48:40,760 --> 02:48:42,960
to get the revenue that we think we're

4492
02:48:42,960 --> 02:48:46,880
going to get? So, we need more time to

4493
02:48:46,880 --> 02:48:48,680
take a look at the rates. We're willing

4494
02:48:48,680 --> 02:48:51,600
to work with the town, with Matrix,

4495
02:48:51,600 --> 02:48:52,640
to

4496
02:48:52,640 --> 02:48:54,640
uh work in tandem and so that we can

4497
02:48:54,640 --> 02:48:56,960
come up with the best solution for the

4498
02:48:56,960 --> 02:49:00,160
town, our users, and our residents.

4499
02:49:00,160 --> 02:49:01,800
Thank you.

4500
02:49:01,800 --> 02:49:03,200
>> Thank you.

4501
02:49:03,200 --> 02:49:13,430
done?

4502
02:49:13,440 --> 02:49:16,160
» Hi. Thank you for taking my comment.

4503
02:49:16,160 --> 02:49:18,880
This has been really hard to to listen

4504
02:49:18,880 --> 02:49:21,560
to and uh

4505
02:49:21,560 --> 02:49:23,400
you know, this meeting started off

4506
02:49:23,400 --> 02:49:26,640
during oral statements from residents uh

4507
02:49:26,640 --> 02:49:28,320
talking about

4508
02:49:28,320 --> 02:49:32,200
uh the delayed audits and finances

4509
02:49:32,200 --> 02:49:35,440
uh that are delayed till 2027.

4510
02:49:35,440 --> 02:49:39,240
And and then now we're asking for uh

4511
02:49:39,240 --> 02:49:42,800
you know, uh fees to be raised

4512
02:49:42,800 --> 02:49:45,800
uh when the books aren't right.

4513
02:49:45,800 --> 02:49:47,800
And it's just really hard This is This

4514
02:49:47,800 --> 02:49:50,720
has been like really hard to listen to

4515
02:49:50,720 --> 02:49:53,440
and you know, as far as the the fees for

4516
02:49:53,440 --> 02:49:56,200
the trees, you know, PG&E has been

4517
02:49:56,200 --> 02:49:59,240
coming into our town and decimating the

4518
02:49:59,240 --> 02:50:00,840
trees um

4519
02:50:00,840 --> 02:50:03,400
while the wires aren't being underground

4520
02:50:03,400 --> 02:50:06,640
for our issue and their issue.

4521
02:50:06,640 --> 02:50:08,840
Are they paying any fees

4522
02:50:08,840 --> 02:50:10,800
to do what they've been doing to the

4523
02:50:10,800 --> 02:50:12,320
trees? And

4524
02:50:12,320 --> 02:50:15,400
um are we Are they giving arbor reports

4525
02:50:15,400 --> 02:50:16,240
on

4526
02:50:16,240 --> 02:50:19,080
how they are breaking those trees down,

4527
02:50:19,080 --> 02:50:22,120
which are now growing all kinds of ways?

4528
02:50:22,120 --> 02:50:23,680
Um

4529
02:50:23,680 --> 02:50:24,640
But

4530
02:50:24,640 --> 02:50:27,480
this meeting has been hard and it looks

4531
02:50:27,480 --> 02:50:29,040
like the you know, the paperwork has

4532
02:50:29,040 --> 02:50:32,320
been updated this afternoon

4533
02:50:32,320 --> 02:50:35,240
uh without an alert.

4534
02:50:35,240 --> 02:50:38,760
And uh it needs to be clarified and this

4535
02:50:38,760 --> 02:50:41,960
information along with the

4536
02:50:41,960 --> 02:50:43,520
you know, the audits that have been

4537
02:50:43,520 --> 02:50:45,520
corrected and it seems like there's from

4538
02:50:45,520 --> 02:50:46,960
this presentation there's another

4539
02:50:46,960 --> 02:50:49,400
$500,000.

4540
02:50:49,400 --> 02:50:51,640
There's lots of numbers rolling around

4541
02:50:51,640 --> 02:50:52,600
here.

4542
02:50:52,600 --> 02:50:55,760
While we don't have our books in order.

4543
02:50:55,760 --> 02:50:59,080
So please if if someone can

4544
02:50:59,080 --> 02:51:00,960
just clarify that and get it to the

4545
02:51:00,960 --> 02:51:02,160
residents.

4546
02:51:02,160 --> 02:51:05,720
I will be all in a much better state to

4547
02:51:05,720 --> 02:51:10,470
make some decisions. Thank you.

4548
02:51:10,480 --> 02:51:11,880
» Thank you, Rita.

4549
02:51:11,880 --> 02:51:13,000
All right, one last time is there

4550
02:51:13,000 --> 02:51:14,960
anybody in the room? I don't see any

4551
02:51:14,960 --> 02:51:16,440
hands in the room.

4552
02:51:16,440 --> 02:51:18,640
Uh Christine.

4553
02:51:18,640 --> 02:51:24,710
Go ahead. Welcome.

4554
02:51:24,720 --> 02:51:26,400
» Yes, I just wanted to thank you for your

4555
02:51:26,400 --> 02:51:28,080
presentation.

4556
02:51:28,080 --> 02:51:29,480
Um

4557
02:51:29,480 --> 02:51:32,520
the fact that it came in so late and the

4558
02:51:32,520 --> 02:51:36,360
public was unaware that it came in.

4559
02:51:36,360 --> 02:51:39,800
We usually ask for any changes to be

4560
02:51:39,800 --> 02:51:42,920
redlined so it's obvious to us what the

4561
02:51:42,920 --> 02:51:45,920
changes were. So I'm just hoping that

4562
02:51:45,920 --> 02:51:49,040
can happen in the future.

4563
02:51:49,040 --> 02:51:51,920
Uh also an alert to go out to people

4564
02:51:51,920 --> 02:51:54,680
that read it prior and that they need to

4565
02:51:54,680 --> 02:51:56,680
go read it again. So I don't know if

4566
02:51:56,680 --> 02:51:59,680
that would be on PB forum or what.

4567
02:51:59,680 --> 02:52:01,640
Um

4568
02:52:01,640 --> 02:52:05,840
I also agree with Cindy and Patty on the

4569
02:52:05,840 --> 02:52:08,080
recreation fees and that we need more

4570
02:52:08,080 --> 02:52:11,440
time for to be analyzed.

4571
02:52:11,440 --> 02:52:14,080
I didn't really appreciate well, they're

4572
02:52:14,080 --> 02:52:18,040
volunteers. Well, we the committees have

4573
02:52:18,040 --> 02:52:20,040
advisory roles.

4574
02:52:20,040 --> 02:52:22,400
And the advisory roles are really

4575
02:52:22,400 --> 02:52:25,560
respected in this town. And I hope in

4576
02:52:25,560 --> 02:52:27,120
the future

4577
02:52:27,120 --> 02:52:30,360
uh committees are respected in this town

4578
02:52:30,360 --> 02:52:31,960
uh to

4579
02:52:31,960 --> 02:52:35,920
look at past history, past knowledge. We

4580
02:52:35,920 --> 02:52:38,760
really need to reach out and learn about

4581
02:52:38,760 --> 02:52:40,400
past knowledge.

4582
02:52:40,400 --> 02:52:43,720
Um the 86% increase in Little League

4583
02:52:43,720 --> 02:52:47,400
fees is not okay. We've worked with um

4584
02:52:47,400 --> 02:52:48,920
the Little League

4585
02:52:48,920 --> 02:52:51,480
closely in the past and we value that

4586
02:52:51,480 --> 02:52:53,720
relationship.

4587
02:52:53,720 --> 02:52:55,200
Um

4588
02:52:55,200 --> 02:52:58,320
I I want to see if you can really

4589
02:52:58,320 --> 02:53:00,320
explain the difference between your

4590
02:53:00,320 --> 02:53:03,320
Nexus study and this study.

4591
02:53:03,320 --> 02:53:05,280
I I really want to understand and the

4592
02:53:05,280 --> 02:53:06,920
public needs to understand the

4593
02:53:06,920 --> 02:53:10,200
difference of those two studies. Nexus

4594
02:53:10,200 --> 02:53:12,960
study we had $68,000.

4595
02:53:12,960 --> 02:53:14,960
Where does that stand? How does that

4596
02:53:14,960 --> 02:53:16,680
compare to this study?

4597
02:53:16,680 --> 02:53:19,080
And please explain that. I didn't see

4598
02:53:19,080 --> 02:53:22,160
the land rental fees that I was hoping

4599
02:53:22,160 --> 02:53:26,040
to see in this A study presented

4600
02:53:26,040 --> 02:53:28,720
anywhere. And that's Ladera Oaks half

4601
02:53:28,720 --> 02:53:31,320
acre we're running out annually for a

4602
02:53:31,320 --> 02:53:32,920
field

4603
02:53:32,920 --> 02:53:36,040
and Alpine and parking lot. So I would

4604
02:53:36,040 --> 02:53:39,360
like to see those how those were figured

4605
02:53:39,360 --> 02:53:41,080
in detail.

4606
02:53:41,080 --> 02:53:42,520
Um

4607
02:53:42,520 --> 02:53:46,470
let's see.

4608
02:53:46,480 --> 02:53:49,560
Um I am noticing that in Independence

4609
02:53:49,560 --> 02:53:51,400
Hall at Woodside,

4610
02:53:51,400 --> 02:53:54,320
um they are saying it's for the Woodside

4611
02:53:54,320 --> 02:53:57,520
resident and they're doing $100 per

4612
02:53:57,520 --> 02:53:58,960
hour.

4613
02:53:58,960 --> 02:54:02,040
So I just looked that one up just for

4614
02:54:02,040 --> 02:54:04,560
information.

4615
02:54:04,560 --> 02:54:07,200
And

4616
02:54:07,200 --> 02:54:09,320
I think that's all I'm going to say for

4617
02:54:09,320 --> 02:54:11,960
now. Thank you. Oh, I noticed that one

4618
02:54:11,960 --> 02:54:15,480
other thing that Woodside put in $30,000

4619
02:54:15,480 --> 02:54:18,200
for a grant writer. So we in the future

4620
02:54:18,200 --> 02:54:22,720
may want to get grants and I I'm always

4621
02:54:22,720 --> 02:54:25,520
for a grant writer. Thank you.

4622
02:54:25,520 --> 02:54:26,960
>> Thank you, Christie.

4623
02:54:26,960 --> 02:54:29,200
Um I I would add that the comment about

4624
02:54:29,200 --> 02:54:30,640
the volunteers wasn't that we don't

4625
02:54:30,640 --> 02:54:31,840
appreciate them. I mean, they're the

4626
02:54:31,840 --> 02:54:33,760
core of what we do. When you're doing a

4627
02:54:33,760 --> 02:54:37,240
fee and they charge us zero, their fee

4628
02:54:37,240 --> 02:54:38,840
is zero. So, you don't you can't put

4629
02:54:38,840 --> 02:54:40,520
that in the fee study that the master

4630
02:54:40,520 --> 02:54:42,240
fee study. That was the thing that was

4631
02:54:42,240 --> 02:54:43,920
being mentioned. So, it wasn't about the

4632
02:54:43,920 --> 02:54:46,480
quality or the expertise.

4633
02:54:46,480 --> 02:54:48,600
Okay. So, with that, I don't see any

4634
02:54:48,600 --> 02:54:50,680
hands online. I don't see any hands in

4635
02:54:50,680 --> 02:54:54,000
the um schoolhouse. So, I'm going to

4636
02:54:54,000 --> 02:54:56,200
Now, let me ask um before I close it, if

4637
02:54:56,200 --> 02:54:58,840
we are going to bifurcate say the

4638
02:54:58,840 --> 02:55:00,520
recreation fees from the rest, can we

4639
02:55:00,520 --> 02:55:02,680
still close it? And then council can

4640
02:55:02,680 --> 02:55:04,400
discuss it, decide what we're going to

4641
02:55:04,400 --> 02:55:06,360
do, and then continue part of it.

4642
02:55:06,360 --> 02:55:07,920
>> reopen it and continue for the purposes

4643
02:55:07,920 --> 02:55:10,040
of continuing it to a future date.

4644
02:55:10,040 --> 02:55:12,240
>> Perfect. Great. Okay, then I'm going to

4645
02:55:12,240 --> 02:55:14,480
close the public hearing.

4646
02:55:14,480 --> 02:55:17,600
Okay. So, with that, it's been 3 hours.

4647
02:55:17,600 --> 02:55:19,640
Um, I'd like to suggest we take a short

4648
02:55:19,640 --> 02:55:21,360
5-minute break, and then we'll come back

4649
02:55:21,360 --> 02:55:24,910
and the council will deliberate.

4650
02:55:24,920 --> 02:55:31,990
» We have a slide that you're going to see

4651
02:55:32,000 --> 02:55:35,280
» All right. Welcome back, everyone.

4652
02:55:35,280 --> 02:55:36,920
So, now we're going to have council

4653
02:55:36,920 --> 02:55:38,160
discussion.

4654
02:55:38,160 --> 02:55:41,360
Um So, obviously everybody's going to,

4655
02:55:41,360 --> 02:55:44,280
you know, discuss the various fees. If

4656
02:55:44,280 --> 02:55:45,840
you think there's something we should do

4657
02:55:45,840 --> 02:55:47,040
different than what's in the staff

4658
02:55:47,040 --> 02:55:49,800
report, I'd also like to hear your

4659
02:55:49,800 --> 02:55:52,720
opinion on whether we should um separate

4660
02:55:52,720 --> 02:55:55,120
out the recreational fees or any of the

4661
02:55:55,120 --> 02:55:57,680
other fees. Um, I think what we heard

4662
02:55:57,680 --> 02:56:00,480
from staff was that their preference is

4663
02:56:00,480 --> 02:56:02,880
that the building and planning fees

4664
02:56:02,880 --> 02:56:05,360
get approved so that the 60-day clock

4665
02:56:05,360 --> 02:56:07,440
can start. But again, we could choose to

4666
02:56:07,440 --> 02:56:09,320
continue those as well. But I'd like to

4667
02:56:09,320 --> 02:56:12,160
hear everybody's opinion on the idea of

4668
02:56:12,160 --> 02:56:15,040
bifurcating um some of the fees.

4669
02:56:15,040 --> 02:56:19,910
So, who would like to go first?

4670
02:56:19,920 --> 02:56:21,760
» First or second? You started first.

4671
02:56:21,760 --> 02:56:24,040
>> Yeah, I'm around

4672
02:56:24,040 --> 02:56:26,880
I'm I'm actually waking up. Um

4673
02:56:26,880 --> 02:56:29,000
I think we should the building and

4674
02:56:29,000 --> 02:56:31,560
planning should be bifurcated for sure.

4675
02:56:31,560 --> 02:56:34,000
Uh there's plenty of

4676
02:56:34,000 --> 02:56:35,400
>> Do you mean recreation fees?

4677
02:56:35,400 --> 02:56:37,760
>> Yeah, I mean dig go ahead and

4678
02:56:37,760 --> 02:56:39,800
>> separate out recreation fees, but keep

4679
02:56:39,800 --> 02:56:41,080
everything else. Well, I'm I'm trying to

4680
02:56:41,080 --> 02:56:42,840
separate out building and planning and

4681
02:56:42,840 --> 02:56:44,320
then there's administration fees.

4682
02:56:44,320 --> 02:56:46,280
There's a bunch You can go We can go

4683
02:56:46,280 --> 02:56:47,560
different ways.

4684
02:56:47,560 --> 02:56:48,640
>> fees?

4685
02:56:48,640 --> 02:56:50,080
>> Well, Tony Tony, could you bring up

4686
02:56:50,080 --> 02:56:51,760
>> three days, that's not a bi- a

4687
02:56:51,760 --> 02:56:53,600
bifurcation. That's a trifurcation.

4688
02:56:53,600 --> 02:56:54,920
>> Well, no, I'm proposing that we

4689
02:56:54,920 --> 02:56:56,720
bifurcate, but the bifurcation with

4690
02:56:56,720 --> 02:56:58,840
recreation fees and everything else. And

4691
02:56:58,840 --> 02:57:00,640
you were saying planning and building

4692
02:57:00,640 --> 02:57:01,520
and everything else.

4693
02:57:01,520 --> 02:57:03,360
>> It would be to bifurcate building and

4694
02:57:03,360 --> 02:57:05,360
planning.

4695
02:57:05,360 --> 02:57:06,800
And engineering.

4696
02:57:06,800 --> 02:57:08,120
>> Well, so can you bring up your

4697
02:57:08,120 --> 02:57:10,480
>> That's what That's what That's what I

4698
02:57:10,480 --> 02:57:13,120
was trying to do.

4699
02:57:13,120 --> 02:57:15,680
>> Well, I yeah, and I'm I want to say you

4700
02:57:15,680 --> 02:57:17,320
can do that. I'm I want to make sure

4701
02:57:17,320 --> 02:57:18,960
that as we respond, we're

4702
02:57:18,960 --> 02:57:19,480
>> Right.

4703
02:57:19,480 --> 02:57:20,000
>> responding clearly.

4704
02:57:20,000 --> 02:57:22,080
>> And does administration need to be also

4705
02:57:22,080 --> 02:57:23,600
the three month?

4706
02:57:23,600 --> 02:57:25,840
>> No. Administrative

4707
02:57:25,840 --> 02:57:27,560
um recreation

4708
02:57:27,560 --> 02:57:29,720
um can go into effect.

4709
02:57:29,720 --> 02:57:32,320
We can adopt all the way up until

4710
02:57:32,320 --> 02:57:35,190
>> June 30th.

4711
02:57:35,200 --> 02:57:36,400
10 days?

4712
02:57:36,400 --> 02:57:37,600
>> But Tony, if you can bring up that

4713
02:57:37,600 --> 02:57:43,950
slide, then we know what we're

4714
02:57:43,960 --> 02:57:46,320
» So, I guess what I Well, I can keep

4715
02:57:46,320 --> 02:57:49,480
discussing a way which basically that we

4716
02:57:49,480 --> 02:57:53,120
go ahead and approve the I'd be in favor

4717
02:57:53,120 --> 02:57:55,720
of approving the building and planning

4718
02:57:55,720 --> 02:57:57,320
fee schedule.

4719
02:57:57,320 --> 02:57:59,440
Realizing, of course, that the devil is

4720
02:57:59,440 --> 02:58:01,680
in the details and in the instituting of

4721
02:58:01,680 --> 02:58:04,360
it because

4722
02:58:04,360 --> 02:58:05,560
we're have to going to have some They're

4723
02:58:05,560 --> 02:58:06,760
going to have They're going to have some

4724
02:58:06,760 --> 02:58:08,800
administrative leeway in order to be

4725
02:58:08,800 --> 02:58:10,840
able to actually do a decent job cuz

4726
02:58:10,840 --> 02:58:12,640
some of it doesn't make sense.

4727
02:58:12,640 --> 02:58:14,040
Got to say.

4728
02:58:14,040 --> 02:58:15,680
Um

4729
02:58:15,680 --> 02:58:17,040
but

4730
02:58:17,040 --> 02:58:18,000
uh

4731
02:58:18,000 --> 02:58:19,240
it seems like we should be able to

4732
02:58:19,240 --> 02:58:21,760
approve that and then

4733
02:58:21,760 --> 02:58:23,760
keep out the administrative and the

4734
02:58:23,760 --> 02:58:25,520
recreational

4735
02:58:25,520 --> 02:58:34,990
for further work.

4736
02:58:35,000 --> 02:58:36,920
Also,

4737
02:58:36,920 --> 02:58:39,880
although I got to say the tree ordinance

4738
02:58:39,880 --> 02:58:44,360
is got to I I think we have to uh

4739
02:58:44,360 --> 02:58:46,400
tip our hats to the conservation and and

4740
02:58:46,400 --> 02:58:50,920
keep the uh tree removal fee the same.

4741
02:58:50,920 --> 02:58:52,880
I don't know what to do about uh the

4742
02:58:52,880 --> 02:58:55,800
compliance and I thought I thought uh

4743
02:58:55,800 --> 02:58:58,160
Rebecca's points were really extremely

4744
02:58:58,160 --> 02:58:59,680
good. Uh

4745
02:58:59,680 --> 02:59:00,800
the

4746
02:59:00,800 --> 02:59:04,160
we're just not getting uh people to pay

4747
02:59:04,160 --> 02:59:06,440
for these things uh

4748
02:59:06,440 --> 02:59:08,280
cuz

4749
02:59:08,280 --> 02:59:10,080
it's first of all, it's very awkward

4750
02:59:10,080 --> 02:59:12,240
trying to get them uh trying to get to

4751
02:59:12,240 --> 02:59:14,240
get on the website and get it done and

4752
02:59:14,240 --> 02:59:15,440
so forth. They

4753
02:59:15,440 --> 02:59:17,600
the mechanisms are just not there for

4754
02:59:17,600 --> 02:59:19,680
people to pay.

4755
02:59:19,680 --> 02:59:20,400
Uh

4756
02:59:20,400 --> 02:59:23,160
and the uh

4757
02:59:23,160 --> 02:59:24,640
the devil

4758
02:59:24,640 --> 02:59:28,080
is in the details of how we actually

4759
02:59:28,080 --> 02:59:31,000
make these monies available.

4760
02:59:31,000 --> 02:59:35,470
So, anyway, I'm I'm for the bifurcation.

4761
02:59:35,480 --> 02:59:37,120
» Just to clarify, it's building,

4762
02:59:37,120 --> 02:59:39,920
planning, and engineering.

4763
02:59:39,920 --> 02:59:41,480
>> Does that include the trees?

4764
02:59:41,480 --> 02:59:42,880
>> Cuz it's well

4765
02:59:42,880 --> 02:59:44,880
the tree permits are included in that,

4766
02:59:44,880 --> 02:59:46,640
yes, but building, planning, and

4767
02:59:46,640 --> 02:59:48,040
engineering cuz there's there is a

4768
02:59:48,040 --> 02:59:51,280
development component to these fees and

4769
02:59:51,280 --> 02:59:53,560
require the 60 days. Administrative and

4770
02:59:53,560 --> 02:59:55,760
recreation, those fees

4771
02:59:55,760 --> 02:59:56,720
um

4772
02:59:56,720 --> 02:59:58,560
we can adopt those

4773
02:59:58,560 --> 02:59:59,560
um

4774
02:59:59,560 --> 03:00:01,240
these 10 days prior to adoption.

4775
03:00:01,240 --> 03:00:03,480
>> Yeah, so for sure with the exception of

4776
03:00:03,480 --> 03:00:07,630
the tree ordinance.

4777
03:00:07,640 --> 03:00:09,720
I don't under I mean

4778
03:00:09,720 --> 03:00:11,440
so complicated

4779
03:00:11,440 --> 03:00:12,680
uh

4780
03:00:12,680 --> 03:00:15,440
and to us to uh

4781
03:00:15,440 --> 03:00:17,760
do this level of detail

4782
03:00:17,760 --> 03:00:21,360
in this context is is is pretty um

4783
03:00:21,360 --> 03:00:22,880
daunting.

4784
03:00:22,880 --> 03:00:24,560
Um because there there are things that

4785
03:00:24,560 --> 03:00:26,880
are like we're talking about $17 for a

4786
03:00:26,880 --> 03:00:28,320
fence permit.

4787
03:00:28,320 --> 03:00:30,160
I is stepping back and wanting to

4788
03:00:30,160 --> 03:00:33,560
discuss it. I I I feel the need to say

4789
03:00:33,560 --> 03:00:35,320
that

4790
03:00:35,320 --> 03:00:39,160
uh the things that uh we're focusing on

4791
03:00:39,160 --> 03:00:41,560
are things like fences,

4792
03:00:41,560 --> 03:00:44,120
uh all the all these

4793
03:00:44,120 --> 03:00:46,960
uh the trees, these are the things that

4794
03:00:46,960 --> 03:00:50,680
people care about and and whether or not

4795
03:00:50,680 --> 03:00:52,000
we're actually

4796
03:00:52,000 --> 03:00:54,160
we need to make exceptions for those for

4797
03:00:54,160 --> 03:00:56,960
those things. I think the fence permits

4798
03:00:56,960 --> 03:00:59,880
were were pretty outrageously cheap in

4799
03:00:59,880 --> 03:01:03,600
this. Uh and and penalties are only

4800
03:01:03,600 --> 03:01:07,320
twice what the fee is. So, who who would

4801
03:01:07,320 --> 03:01:08,680
ever uh

4802
03:01:08,680 --> 03:01:11,720
ask the uh

4803
03:01:11,720 --> 03:01:14,480
It It It It doesn't seem to respect the

4804
03:01:14,480 --> 03:01:17,310
things that

4805
03:01:17,320 --> 03:01:20,280
completely make our make our our our

4806
03:01:20,280 --> 03:01:21,760
town unique,

4807
03:01:21,760 --> 03:01:26,550
which is the the um

4808
03:01:26,560 --> 03:01:28,520
the easements, the enforcement of the

4809
03:01:28,520 --> 03:01:30,720
easements, the keeping of the easements,

4810
03:01:30,720 --> 03:01:32,800
the keeping of the fences, and the

4811
03:01:32,800 --> 03:01:36,880
ability to and the and the ability to

4812
03:01:36,880 --> 03:01:38,920
enforce those.

4813
03:01:38,920 --> 03:01:40,720
Uh and without those, we're just not

4814
03:01:40,720 --> 03:01:42,600
we're going to lose our town.

4815
03:01:42,600 --> 03:01:44,920
So, anyway, maybe that's not quite what

4816
03:01:44,920 --> 03:01:46,840
you wanted because I don't see an option

4817
03:01:46,840 --> 03:01:48,920
for you.

4818
03:01:48,920 --> 03:01:50,760
But I do think we need to move ahead

4819
03:01:50,760 --> 03:01:52,280
with some of the building.

4820
03:01:52,280 --> 03:01:54,480
>> Sure. Well, and Mayor, I would say that

4821
03:01:54,480 --> 03:01:57,080
enforcing the rules is not what the fee

4822
03:01:57,080 --> 03:01:58,400
schedule is about.

4823
03:01:58,400 --> 03:01:59,280
>> Well, there is

4824
03:01:59,280 --> 03:02:00,760
>> No, it's No, it's No, it's not. So, I

4825
03:02:00,760 --> 03:02:02,880
just let me try to answer because what I

4826
03:02:02,880 --> 03:02:04,440
heard was you were saying like the the

4827
03:02:04,440 --> 03:02:06,520
fee on the fences, that's what they're

4828
03:02:06,520 --> 03:02:08,560
going to charge if you ask to put a

4829
03:02:08,560 --> 03:02:10,800
fence in the right-of-way.

4830
03:02:10,800 --> 03:02:13,040
That's what they're going to charge you

4831
03:02:13,040 --> 03:02:15,400
to process your request. That's not a

4832
03:02:15,400 --> 03:02:17,880
we're going to come and say you can't

4833
03:02:17,880 --> 03:02:19,880
put this fence in. That's a That's an

4834
03:02:19,880 --> 03:02:22,000
enforcement thing. That's not what that

4835
03:02:22,000 --> 03:02:23,480
money is. So, it just seemed like you

4836
03:02:23,480 --> 03:02:25,280
were conflating a little bit

4837
03:02:25,280 --> 03:02:25,760
>> Yeah.

4838
03:02:25,760 --> 03:02:27,280
>> enforcement of our values, which I

4839
03:02:27,280 --> 03:02:29,280
completely agree with you, versus

4840
03:02:29,280 --> 03:02:32,400
somebody who is asking permission to do

4841
03:02:32,400 --> 03:02:34,480
something.

4842
03:02:34,480 --> 03:02:35,160
Does that make

4843
03:02:35,160 --> 03:02:38,040
>> Yes, it does. I mean, it doesn't clarify

4844
03:02:38,040 --> 03:02:39,560
to me because I didn't I didn't

4845
03:02:39,560 --> 03:02:41,880
understand that to begin with.

4846
03:02:41,880 --> 03:02:46,480
But, uh the the it is a component of I'm

4847
03:02:46,480 --> 03:02:49,280
just trying to figure out how

4848
03:02:49,280 --> 03:02:51,920
to get these fees to feel like they're

4849
03:02:51,920 --> 03:02:54,240
trying to get us a better town.

4850
03:02:54,240 --> 03:02:58,320
Thank you. I appreciate your help.

4851
03:02:58,320 --> 03:03:00,400
>> Look out. It's getting late.

4852
03:03:00,400 --> 03:03:01,960
Stuff's flying.

4853
03:03:01,960 --> 03:03:04,040
I am, man. I tell you, stuff's flying.

4854
03:03:04,040 --> 03:03:06,240
>> Okay, somebody else go. Okay.

4855
03:03:06,240 --> 03:03:07,240
>> So, you are you Are you

4856
03:03:07,240 --> 03:03:08,160
>> I'm done.

4857
03:03:08,160 --> 03:03:09,480
>> You are you Are you done?

4858
03:03:09,480 --> 03:03:11,360
>> AI is apparently was about to

4859
03:03:11,360 --> 03:03:12,080
>> So,

4860
03:03:12,080 --> 03:03:12,960
>> take over.

4861
03:03:12,960 --> 03:03:14,640
>> So, hang on just a sec. So, before we

4862
03:03:14,640 --> 03:03:16,120
leave, so what I heard is you're for

4863
03:03:16,120 --> 03:03:17,920
bifurcating building, planning, and

4864
03:03:17,920 --> 03:03:18,480
engine

4865
03:03:18,480 --> 03:03:18,920
>> Yeah.

4866
03:03:18,920 --> 03:03:20,040
>> Okay, great.

4867
03:03:20,040 --> 03:03:22,000
>> But, I do have some corrections. I think

4868
03:03:22,000 --> 03:03:23,680
we should go with the public input that

4869
03:03:23,680 --> 03:03:24,120
we got.

4870
03:03:24,120 --> 03:03:26,000
>> Okay, well, what So, what let's Let's

4871
03:03:26,000 --> 03:03:28,120
capture So, the corrections are

4872
03:03:28,120 --> 03:03:29,640
>> Trees are

4873
03:03:29,640 --> 03:03:29,880
uh

4874
03:03:29,880 --> 03:03:31,880
>> So, what What's your proposal?

4875
03:03:31,880 --> 03:03:33,560
>> I think the tree fee should stay the

4876
03:03:33,560 --> 03:03:34,000
same.

4877
03:03:34,000 --> 03:03:35,800
>> Okay. So, stay

4878
03:03:35,800 --> 03:03:38,000
the $95 or whatever the existing fee is.

4879
03:03:38,000 --> 03:03:38,960
>> sure Yeah.

4880
03:03:38,960 --> 03:03:39,800
>> Okay.

4881
03:03:39,800 --> 03:03:40,360
And some Is there

4882
03:03:40,360 --> 03:03:41,800
>> We'd have to get people to sign up for

4883
03:03:41,800 --> 03:03:42,440
it.

4884
03:03:42,440 --> 03:03:44,520
>> That's okay. And Is there anything else?

4885
03:03:44,520 --> 03:03:50,630
I'm just trying to capture where you stand.

4886
03:03:50,640 --> 03:03:52,760
» I think that Well,

4887
03:03:52,760 --> 03:03:54,680
No, I think I I have to trust that

4888
03:03:54,680 --> 03:03:56,920
they're going to make it right.

4889
03:03:56,920 --> 03:03:58,920
>> When they when they put it in in place.

4890
03:03:58,920 --> 03:04:00,000
No, I think it's okay.

4891
03:04:00,000 --> 03:04:01,400
>> Okay.

4892
03:04:01,400 --> 03:04:03,800
Helen, go ahead.

4893
03:04:03,800 --> 03:04:06,040
>> Thank you. Uh Um

4894
03:04:06,040 --> 03:04:08,080
you know, obviously master fee schedules

4895
03:04:08,080 --> 03:04:09,960
are comprehensive and deep. So, I

4896
03:04:09,960 --> 03:04:12,800
appreciate the opportunity to have to

4897
03:04:12,800 --> 03:04:14,280
comment.

4898
03:04:14,280 --> 03:04:16,240
Um

4899
03:04:16,240 --> 03:04:18,160
So, first um

4900
03:04:18,160 --> 03:04:19,920
this is a minor thing. Community Hall

4901
03:04:19,920 --> 03:04:21,520
public agency. I just would like it to

4902
03:04:21,520 --> 03:04:24,480
be noted like that it would be exempt if

4903
03:04:24,480 --> 03:04:26,560
we are co-host. Like I know that sounds

4904
03:04:26,560 --> 03:04:28,520
weird, but I would like that like in

4905
03:04:28,520 --> 03:04:30,400
case there is institutional knowledge

4906
03:04:30,400 --> 03:04:32,360
that is lost along the way.

4907
03:04:32,360 --> 03:04:34,920
Um that is a minor one.

4908
03:04:34,920 --> 03:04:37,510
Um

4909
03:04:37,520 --> 03:04:41,160
Uh ch- ch- ch- ch- ch- ch- ch-

4910
03:04:41,160 --> 03:04:42,760
Okay, great.

4911
03:04:42,760 --> 03:04:43,960
Um

4912
03:04:43,960 --> 03:04:47,040
in terms of recreation versus

4913
03:04:47,040 --> 03:04:47,840
um

4914
03:04:47,840 --> 03:04:50,520
Uh I think especially because of the

4915
03:04:50,520 --> 03:04:52,760
lack of court fees that we have noted, I

4916
03:04:52,760 --> 03:04:55,080
think we should bifurcate. So, I'm fine

4917
03:04:55,080 --> 03:04:56,520
with that.

4918
03:04:56,520 --> 03:04:56,760
Um

4919
03:04:56,760 --> 03:04:57,760
>> And can I ask just

4920
03:04:57,760 --> 03:04:58,320
>> Yep.

4921
03:04:58,320 --> 03:05:00,000
>> the bifurcation, are you saying

4922
03:05:00,000 --> 03:05:01,440
>> for recreation.

4923
03:05:01,440 --> 03:05:03,000
>> Okay, so yours is slightly different

4924
03:05:03,000 --> 03:05:04,960
than Mary's cuz Okay, that's

4925
03:05:04,960 --> 03:05:06,160
>> Yeah.

4926
03:05:06,160 --> 03:05:06,600
Um

4927
03:05:06,600 --> 03:05:08,000
>> not administration.

4928
03:05:08,000 --> 03:05:09,400
>> Yeah, that's actually that's what she

4929
03:05:09,400 --> 03:05:10,160
says, right? Yeah.

4930
03:05:10,160 --> 03:05:12,080
>> I mean, that's the only difference and

4931
03:05:12,080 --> 03:05:13,200
I'll get back to what it mean

4932
03:05:13,200 --> 03:05:15,720
administration means. It's pretty small.

4933
03:05:15,720 --> 03:05:16,720
>> But right.

4934
03:05:16,720 --> 03:05:18,280
>> And I might be missing something with

4935
03:05:18,280 --> 03:05:19,840
administration, but I think right now I

4936
03:05:19,840 --> 03:05:22,080
just I'm saying recreation.

4937
03:05:22,080 --> 03:05:26,720
Um I would also recommend a lower price

4938
03:05:26,720 --> 03:05:29,800
for CYSA over AYSO.

4939
03:05:29,800 --> 03:05:30,960
Or

4940
03:05:30,960 --> 03:05:33,360
uh excuse me, vice versa. A higher cost

4941
03:05:33,360 --> 03:05:37,920
for CYSA versus and lower for AYSO.

4942
03:05:37,920 --> 03:05:39,560
Um

4943
03:05:39,560 --> 03:05:41,440
EV chargers,

4944
03:05:41,440 --> 03:05:43,520
I actually

4945
03:05:43,520 --> 03:05:44,920
um

4946
03:05:44,920 --> 03:05:47,480
I actually would like to see a lower

4947
03:05:47,480 --> 03:05:49,960
cost for that as well.

4948
03:05:49,960 --> 03:05:50,720
Um

4949
03:05:50,720 --> 03:05:54,720
we want to try to encourage chargers. Um

4950
03:05:54,720 --> 03:05:55,920
I would

4951
03:05:55,920 --> 03:05:58,880
I I I don't know what the right cost is,

4952
03:05:58,880 --> 03:06:01,440
but we're one of the highest. Um what

4953
03:06:01,440 --> 03:06:03,440
this doesn't take into account, having

4954
03:06:03,440 --> 03:06:05,680
put in an EV charger, is the trenching

4955
03:06:05,680 --> 03:06:07,280
that's involved.

4956
03:06:07,280 --> 03:06:08,800
Um

4957
03:06:08,800 --> 03:06:12,480
which is exorbitantly expensive. So, I

4958
03:06:12,480 --> 03:06:14,960
would and to incentivize it to lower a

4959
03:06:14,960 --> 03:06:17,040
cost for an EV charger is what I would

4960
03:06:17,040 --> 03:06:18,640
like to see.

4961
03:06:18,640 --> 03:06:21,600
Um

4962
03:06:21,600 --> 03:06:22,520
and

4963
03:06:22,520 --> 03:06:24,040
we didn't I should have asked your

4964
03:06:24,040 --> 03:06:26,200
recommendations for that one or what

4965
03:06:26,200 --> 03:06:29,240
would be some cost recovery, but to give

4966
03:06:29,240 --> 03:06:31,560
them some sort of a break.

4967
03:06:31,560 --> 03:06:41,600
Um ADUs

4968
03:06:41,600 --> 03:06:42,920
Um

4969
03:06:42,920 --> 03:06:46,240
you know, again, we have one of the the

4970
03:06:46,240 --> 03:06:50,120
zoning clearance. We have the highest

4971
03:06:50,120 --> 03:06:53,760
of any jurisdiction in the comparison at

4972
03:06:53,760 --> 03:06:56,960
1,000. Hillsborough is at 685.

4973
03:06:56,960 --> 03:06:59,880
Um and again, to incent potentially

4974
03:06:59,880 --> 03:07:01,840
incentivize a little bit to give some

4975
03:07:01,840 --> 03:07:04,520
sort of cost break um

4976
03:07:04,520 --> 03:07:07,160
because of our housing element. Um I'm

4977
03:07:07,160 --> 03:07:10,440
not saying huge, but something a little

4978
03:07:10,440 --> 03:07:11,440
bit

4979
03:07:11,440 --> 03:07:13,600
is what I would like to see.

4980
03:07:13,600 --> 03:07:17,230
Um

4981
03:07:17,240 --> 03:07:20,280
The tree removal, I absolutely I'm also

4982
03:07:20,280 --> 03:07:24,120
concerned because of um

4983
03:07:24,120 --> 03:07:26,160
vegetation management, you know, there

4984
03:07:26,160 --> 03:07:28,280
are trees out there. They're pine trees

4985
03:07:28,280 --> 03:07:30,520
that are not they don't need a permit.

4986
03:07:30,520 --> 03:07:33,040
There are other trees out there that

4987
03:07:33,040 --> 03:07:34,080
um

4988
03:07:34,080 --> 03:07:35,240
for

4989
03:07:35,240 --> 03:07:38,000
uh for fire safety, again, I would try

4990
03:07:38,000 --> 03:07:40,640
to incentivize, so I would consider

4991
03:07:40,640 --> 03:07:42,960
lowering that cost.

4992
03:07:42,960 --> 03:07:43,640
Um

4993
03:07:43,640 --> 03:07:46,200
>> Would you lower the existing cost?

4994
03:07:46,200 --> 03:07:47,640
I mean, matching married or are you

4995
03:07:47,640 --> 03:07:50,870
suggesting something there?

4996
03:07:50,880 --> 03:07:54,640
» So, I'm looking at Woodside at 125

4997
03:07:54,640 --> 03:07:55,760
Uh um um

4998
03:07:55,760 --> 03:07:58,760
and then Los Altos Hills at 250 and

4999
03:07:58,760 --> 03:08:03,120
those two jurisdictions are similar fire

5000
03:08:03,120 --> 03:08:05,160
hazard. So, I personally would put

5001
03:08:05,160 --> 03:08:07,520
something in between those two.

5002
03:08:07,520 --> 03:08:09,280
Um

5003
03:08:09,280 --> 03:08:12,040
uh just to do some

5004
03:08:12,040 --> 03:08:14,440
Right, somewhere in between those two.

5005
03:08:14,440 --> 03:08:16,360
Um

5006
03:08:16,360 --> 03:08:18,880
So, there is some cost I think to

5007
03:08:18,880 --> 03:08:21,280
process them to staff. So, I want to

5008
03:08:21,280 --> 03:08:23,800
make you know, but I agree like I do

5009
03:08:23,800 --> 03:08:24,960
really

5010
03:08:24,960 --> 03:08:28,520
want I don't want it to be

5011
03:08:28,520 --> 03:08:31,240
too excessive. Like I think $1,000 is

5012
03:08:31,240 --> 03:08:33,800
excessive and we want we want to help

5013
03:08:33,800 --> 03:08:36,240
manage the tree the canopy. So, I want

5014
03:08:36,240 --> 03:08:37,920
to make sure that

5015
03:08:37,920 --> 03:08:41,880
tree removal is accessible and not um

5016
03:08:41,880 --> 03:08:44,360
and not have people avoid it. In terms

5017
03:08:44,360 --> 03:08:46,160
of the fines, we're not that's not on

5018
03:08:46,160 --> 03:08:48,840
the agenda, but some history Woodside

5019
03:08:48,840 --> 03:08:50,640
incorporated their ex-

5020
03:08:50,640 --> 03:08:53,360
their very high fines because someone

5021
03:08:53,360 --> 03:08:56,080
cut down trees without permits rep- rep-

5022
03:08:56,080 --> 03:08:57,120
like a

5023
03:08:57,120 --> 03:08:59,080
you know, 10 years ago or something and

5024
03:08:59,080 --> 03:09:01,880
that's when they instituted their fines.

5025
03:09:01,880 --> 03:09:05,870
Just um

5026
03:09:05,880 --> 03:09:07,440
and

5027
03:09:07,440 --> 03:09:09,760
um instructor fees

5028
03:09:09,760 --> 03:09:10,360
um

5029
03:09:10,360 --> 03:09:13,000
I know we're five or we're it looks like

5030
03:09:13,000 --> 03:09:15,360
we might go towards recreation at a

5031
03:09:15,360 --> 03:09:17,280
later date, but I would

5032
03:09:17,280 --> 03:09:19,120
you know, to have

5033
03:09:19,120 --> 03:09:22,400
one-time fees for a new instructor and

5034
03:09:22,400 --> 03:09:23,680
then

5035
03:09:23,680 --> 03:09:26,160
if it's a long-time instructor, not it's

5036
03:09:26,160 --> 03:09:29,240
a one-time fee and not a repeated fee.

5037
03:09:29,240 --> 03:09:31,840
Um is what I would ask.

5038
03:09:31,840 --> 03:09:35,270
Um

5039
03:09:35,280 --> 03:09:37,320
» Do you want to have an

5040
03:09:37,320 --> 03:09:38,240
instructor?

5041
03:09:38,240 --> 03:09:41,880
>> We do, but to have I mean and I don't um

5042
03:09:41,880 --> 03:09:45,680
the 197 I um

5043
03:09:45,680 --> 03:09:46,640
I

5044
03:09:46,640 --> 03:09:48,760
didn't have a chance to compare it to

5045
03:09:48,760 --> 03:09:51,280
other cities. So,

5046
03:09:51,280 --> 03:09:52,000
um

5047
03:09:52,000 --> 03:09:55,000
but we're I'm just saying like I'd like

5048
03:09:55,000 --> 03:09:56,840
exemptions for long-time

5049
03:09:56,840 --> 03:09:59,600
instructors. I'm not making a comment

5050
03:09:59,600 --> 03:10:02,160
like exemption like a one-time fee for

5051
03:10:02,160 --> 03:10:04,520
new instructors.

5052
03:10:04,520 --> 03:10:06,000
But to have people potentially

5053
03:10:06,000 --> 03:10:08,040
grandfathered in or some something to

5054
03:10:08,040 --> 03:10:09,400
have a one

5055
03:10:09,400 --> 03:10:11,360
um and probably lower, but I don't I

5056
03:10:11,360 --> 03:10:13,360
haven't done enough research on that

5057
03:10:13,360 --> 03:10:16,120
particular fee, but it does seem like

5058
03:10:16,120 --> 03:10:17,600
people that have been an instructor for

5059
03:10:17,600 --> 03:10:19,040
a long time

5060
03:10:19,040 --> 03:10:23,440
to have them have to pay $200 every

5061
03:10:23,440 --> 03:10:25,400
you know, every session or something

5062
03:10:25,400 --> 03:10:28,960
seems expensive to me. And it

5063
03:10:28,960 --> 03:10:29,720
um

5064
03:10:29,720 --> 03:10:33,080
and then the EV charging fees um often

5065
03:10:33,080 --> 03:10:35,680
like piece you know, PCE

5066
03:10:35,680 --> 03:10:36,600
you

5067
03:10:36,600 --> 03:10:38,400
um I don't know if we can do a midnight

5068
03:10:38,400 --> 03:10:40,920
to 3:00 p.m. rates.

5069
03:10:40,920 --> 03:10:43,800
You know, usually that's 23 cents per

5070
03:10:43,800 --> 03:10:46,800
kilowatt, not 43 cents and that 43 cents

5071
03:10:46,800 --> 03:10:49,320
is a higher rate. So, I don't and I

5072
03:10:49,320 --> 03:10:50,720
don't know if we can do that, but I

5073
03:10:50,720 --> 03:10:51,960
thought I'd

5074
03:10:51,960 --> 03:10:52,600
uh

5075
03:10:52,600 --> 03:10:55,760
again to incentivize EVs. Right now at

5076
03:10:55,760 --> 03:10:58,560
43 cents, that almost is comparable to

5077
03:10:58,560 --> 03:11:01,640
gas cars. So, to lower the cost when

5078
03:11:01,640 --> 03:11:04,160
it's cheaper and there's solar going

5079
03:11:04,160 --> 03:11:06,400
um and it could be cheaper from if we

5080
03:11:06,400 --> 03:11:08,320
put the chargers and I don't know

5081
03:11:08,320 --> 03:11:10,160
because we have ChargePoint if we can do

5082
03:11:10,160 --> 03:11:13,280
that. Um right? Like I don't know if

5083
03:11:13,280 --> 03:11:16,720
they can do a load shift timing.

5084
03:11:16,720 --> 03:11:18,960
>> So, are you you talking about installing

5085
03:11:18,960 --> 03:11:20,600
EV chargers or you char-

5086
03:11:20,600 --> 03:11:24,440
>> No, EV charger is a the It is included

5087
03:11:24,440 --> 03:11:26,720
on this rate master rate

5088
03:11:26,720 --> 03:11:28,000
>> Right, I'm just trying to understand

5089
03:11:28,000 --> 03:11:29,640
which one you're So, you're talking

5090
03:11:29,640 --> 03:11:30,480
about

5091
03:11:30,480 --> 03:11:34,040
>> about the 43 cent rate. So, I don't know

5092
03:11:34,040 --> 03:11:37,000
if if ChargePoint allows us to do any

5093
03:11:37,000 --> 03:11:39,560
load shift or when it's cheaper.

5094
03:11:39,560 --> 03:11:43,360
Um for them like I know ChargePoint is

5095
03:11:43,360 --> 03:11:48,840
private and wants to make money, but I noticed that the 43 cents was in

5096
03:11:48,840 --> 03:11:51,000
our

5097
03:11:51,000 --> 03:11:54,760
So, do you Sorry. Does ChargePoint offer

5098
03:11:54,760 --> 03:11:56,880
reduced rates during

5099
03:11:56,880 --> 03:11:59,000
>> I haven't seen it. I don't but that

5100
03:11:59,000 --> 03:12:00,320
doesn't mean that it's not offered or

5101
03:12:00,320 --> 03:12:02,360
that it's not possible, but it's not

5102
03:12:02,360 --> 03:12:05,440
something that I have seen in

5103
03:12:05,440 --> 03:12:07,760
municipal fee schedules that ChargePoint

5104
03:12:07,760 --> 03:12:09,320
>> Right. Yeah, I don't know if it's

5105
03:12:09,320 --> 03:12:10,640
possible.

5106
03:12:10,640 --> 03:12:11,720
Thank you.

5107
03:12:11,720 --> 03:12:14,240
So, um

5108
03:12:14,240 --> 03:12:15,640
that's all I got.

5109
03:12:15,640 --> 03:12:17,000
Um

5110
03:12:17,000 --> 03:12:19,480
Oh, did I say Little League fees?

5111
03:12:19,480 --> 03:12:19,920
>> Yes.

5112
03:12:19,920 --> 03:12:21,080
>> Uh

5113
03:12:21,080 --> 03:12:22,240
>> I mean, at least you talked about I

5114
03:12:22,240 --> 03:12:23,920
guess you talked about soccer, I think.

5115
03:12:23,920 --> 03:12:26,160
>> Yeah, I haven't looked I missed the

5116
03:12:26,160 --> 03:12:27,360
Little League fees. I'm not going to

5117
03:12:27,360 --> 03:12:29,760
comment on that because it does seem

5118
03:12:29,760 --> 03:12:32,320
So, I'm not sure. It seems high, but I

5119
03:12:32,320 --> 03:12:34,200
haven't done enough research, so I'm not

5120
03:12:34,200 --> 03:12:35,960
going to actually comment on that. But

5121
03:12:35,960 --> 03:12:37,440
yeah, if we're going to do recreation at

5122
03:12:37,440 --> 03:12:38,720
a later date.

5123
03:12:38,720 --> 03:12:39,120
>> Thank you.

5124
03:12:39,120 --> 03:12:40,160
>> Thanks.

5125
03:12:40,160 --> 03:12:42,320
>> Rebecca?

5126
03:12:42,320 --> 03:12:44,800
>> Uh yes. Um so, I'm in favor of

5127
03:12:44,800 --> 03:12:49,440
bifurcating out the recreation.

5128
03:12:49,440 --> 03:12:52,000
Um I wasn't clear on whether code

5129
03:12:52,000 --> 03:12:54,880
enforcement was included

5130
03:12:54,880 --> 03:13:00,590
in the 60 days.

5131
03:13:00,600 --> 03:13:03,400
» No, there's no development component

5132
03:13:03,400 --> 03:13:05,520
to code enforcement.

5133
03:13:05,520 --> 03:13:09,630
>> Okay. Um

5134
03:13:09,640 --> 03:13:11,840
I mean, code enforcement to me, the only

5135
03:13:11,840 --> 03:13:16,600
change you're making I think is

5136
03:13:16,600 --> 03:13:20,960
Uh hang on, let me pull up that page.

5137
03:13:20,960 --> 03:13:22,880
Uh

5138
03:13:22,880 --> 03:13:24,600
Oh, it doesn't have a master fee

5139
03:13:24,600 --> 03:13:27,000
schedule. It just has a table, right?

5140
03:13:27,000 --> 03:13:28,520
It's the only

5141
03:13:28,520 --> 03:13:30,640
table six, right? That's it for code

5142
03:13:30,640 --> 03:13:34,470
enforcement?

5143
03:13:34,480 --> 03:13:36,600
The inspection reinspection fee and the

5144
03:13:36,600 --> 03:13:39,240
permit investigation fee is just

5145
03:13:39,240 --> 03:13:44,190
that that's it though, right?

5146
03:13:44,200 --> 03:13:45,800
» I believe that's correct.

5147
03:13:45,800 --> 03:13:48,520
>> So I would favor including that

5148
03:13:48,520 --> 03:13:50,520
in not with parks and rec, but including

5149
03:13:50,520 --> 03:13:53,720
that with the building and planning. Um

5150
03:13:53,720 --> 03:13:56,200
And so Tony, you have on the screen your

5151
03:13:56,200 --> 03:13:57,960
the staff is recommending 100% for all

5152
03:13:57,960 --> 03:13:59,840
of these areas,

5153
03:13:59,840 --> 03:14:04,520
but I vaguely remember you saying

5154
03:14:04,520 --> 03:14:05,680
>> Sorry, go ahead.

5155
03:14:05,680 --> 03:14:07,760
>> That's what was in the matrix study

5156
03:14:07,760 --> 03:14:09,760
report.

5157
03:14:09,760 --> 03:14:11,560
>> Oh, and but you had a different

5158
03:14:11,560 --> 03:14:13,720
recommendation, I thought.

5159
03:14:13,720 --> 03:14:15,520
You had different percentages because

5160
03:14:15,520 --> 03:14:18,640
you had something about

5161
03:14:18,640 --> 03:14:24,680
Uh oh, the business license fee.

5162
03:14:24,680 --> 03:14:26,560
Oh, yes. You so

5163
03:14:26,560 --> 03:14:28,800
>> Yeah, so the the application processing

5164
03:14:28,800 --> 03:14:29,720
fee.

5165
03:14:29,720 --> 03:14:32,240
Yeah, it was um

5166
03:14:32,240 --> 03:14:35,000
uh I would recommend a lower fee.

5167
03:14:35,000 --> 03:14:37,200
>> And then um I didn't actually see the

5168
03:14:37,200 --> 03:14:40,120
annual business license fee. Is that

5169
03:14:40,120 --> 03:14:42,080
something different?

5170
03:14:42,080 --> 03:14:43,480
>> No, the annual business license fee is

5171
03:14:43,480 --> 03:14:44,880
in the fee schedule, and it can't change

5172
03:14:44,880 --> 03:14:46,360
because it's a tax.

5173
03:14:46,360 --> 03:14:49,600
We would have to we'd have to uh

5174
03:14:49,600 --> 03:14:51,560
we would have to have a vote to increase

5175
03:14:51,560 --> 03:14:52,680
that.

5176
03:14:52,680 --> 03:14:54,640
Or change the methodology of how it's

5177
03:14:54,640 --> 03:14:55,720
collected.

5178
03:14:55,720 --> 03:14:58,040
>> And you're saying it is in here?

5179
03:14:58,040 --> 03:14:59,800
>> It is in the fee schedule, yes.

5180
03:14:59,800 --> 03:15:09,950
>> Under administration?

5181
03:15:09,960 --> 03:15:12,400
» Table four.

5182
03:15:12,400 --> 03:15:14,800
>> Yes.

5183
03:15:14,800 --> 03:15:17,120
>> and then the $4 uh

5184
03:15:17,120 --> 03:15:19,000
ask fee and

5185
03:15:19,000 --> 03:15:21,120
>> I'm looking at table four, and I don't

5186
03:15:21,120 --> 03:15:29,390
see a business license fee, annual fee.

5187
03:15:29,400 --> 03:15:30,800
But I mean, obviously we can't change

5188
03:15:30,800 --> 03:15:32,480
it, so it's

5189
03:15:32,480 --> 03:15:34,320
neither here nor there, but I don't see

5190
03:15:34,320 --> 03:15:36,240
it in table four, but okay.

5191
03:15:36,240 --> 03:15:37,960
>> Well, table four is just highlighting

5192
03:15:37,960 --> 03:15:40,560
the the the fees that are changing.

5193
03:15:40,560 --> 03:15:42,280
>> Oh, okay.

5194
03:15:42,280 --> 03:15:43,960
>> But in the master fee schedule it'd be

5195
03:15:43,960 --> 03:15:47,830
under administrative.

5196
03:15:47,840 --> 03:15:50,440
» Okay.

5197
03:15:50,440 --> 03:15:52,440
Um okay, so yeah.

5198
03:15:52,440 --> 03:15:54,840
>> Yeah, it's just $134

5199
03:15:54,840 --> 03:15:55,720
a year, right?

5200
03:15:55,720 --> 03:15:58,280
>> 134 and then there's a $4 task fee, so

5201
03:15:58,280 --> 03:16:01,560
it's $138. Yeah.

5202
03:16:01,560 --> 03:16:04,120
>> Okay, so yeah.

5203
03:16:04,120 --> 03:16:08,080
This report was a little challenging. Um

5204
03:16:08,080 --> 03:16:10,160
Okay, so let me go back to my notes

5205
03:16:10,160 --> 03:16:11,800
here.

5206
03:16:11,800 --> 03:16:13,520
Um

5207
03:16:13,520 --> 03:16:14,640
So again, I'm in favor of the

5208
03:16:14,640 --> 03:16:16,800
bifurcation of just

5209
03:16:16,800 --> 03:16:18,520
rec recreation.

5210
03:16:18,520 --> 03:16:21,750
Um

5211
03:16:21,760 --> 03:16:23,640
Uh let's see, you are recommending

5212
03:16:23,640 --> 03:16:26,240
reducing some solar panel fees, business

5213
03:16:26,240 --> 03:16:28,520
license fees, and then the rest we'll

5214
03:16:28,520 --> 03:16:30,000
deal with later. So what what is your

5215
03:16:30,000 --> 03:16:32,080
recommendation for solar and business

5216
03:16:32,080 --> 03:16:35,080
license? What what percent

5217
03:16:35,080 --> 03:16:36,400
I don't know what's your

5218
03:16:36,400 --> 03:16:38,080
>> The solar panels, there's two options.

5219
03:16:38,080 --> 03:16:40,640
You can you can go with the state rate

5220
03:16:40,640 --> 03:16:41,960
or you can go with the rate that's been

5221
03:16:41,960 --> 03:16:44,960
calculated based on the study.

5222
03:16:44,960 --> 03:16:46,640
Um

5223
03:16:46,640 --> 03:16:50,000
So the state rate I believe is 450.

5224
03:16:50,000 --> 03:16:51,480
And then we've calculated a rate that's

5225
03:16:51,480 --> 03:16:53,240
higher.

5226
03:16:53,240 --> 03:16:55,040
Um we can adopt the higher rate because

5227
03:16:55,040 --> 03:16:56,760
we have a user fee study to justify the

5228
03:16:56,760 --> 03:17:00,070
increase.

5229
03:17:00,080 --> 03:17:03,360
» And what are you proposing?

5230
03:17:03,360 --> 03:17:04,840
we use the higher rate

5231
03:17:04,840 --> 03:17:05,960
or you're proposing that

5232
03:17:05,960 --> 03:17:07,120
>> No, that's

5233
03:17:07,120 --> 03:17:08,160
council.

5234
03:17:08,160 --> 03:17:09,160
>> Okay, do you do you have a

5235
03:17:09,160 --> 03:17:10,880
recommendation or you're just saying

5236
03:17:10,880 --> 03:17:11,840
those are our choices?

5237
03:17:11,840 --> 03:17:12,680
>> Those are the choices.

5238
03:17:12,680 --> 03:17:13,880
>> Okay.

5239
03:17:13,880 --> 03:17:15,040
>> And then with the business license

5240
03:17:15,040 --> 03:17:17,280
application processing fee,

5241
03:17:17,280 --> 03:17:21,240
um I was looking to reduce that to $45

5242
03:17:21,240 --> 03:17:24,680
uh for compliance purposes.

5243
03:17:24,680 --> 03:17:26,920
>> Okay, so just I'm just trying to capture

5244
03:17:26,920 --> 03:17:29,200
all the So, business license processing

5245
03:17:29,200 --> 03:17:31,840
fee you're proposing 45 and for solar

5246
03:17:31,840 --> 03:17:33,840
panels you're saying we have a choice

5247
03:17:33,840 --> 03:17:36,160
between 450 or 1,000.

5248
03:17:36,160 --> 03:17:38,040
>> No, it's 680.

5249
03:17:38,040 --> 03:17:39,120
>> Oh, sorry.

5250
03:17:39,120 --> 03:17:43,470
>> 680

5251
03:17:43,480 --> 03:17:45,950
Okay.

5252
03:17:45,960 --> 03:17:47,160
Go ahead, Rebecca.

5253
03:17:47,160 --> 03:17:49,680
>> The application processing fee for this

5254
03:17:49,680 --> 03:17:52,200
business license, is that one-time or is

5255
03:17:52,200 --> 03:17:54,880
that each year?

5256
03:17:54,880 --> 03:17:56,960
>> It'll be for new

5257
03:17:56,960 --> 03:18:00,720
>> New. New businesses. Okay. Okay.

5258
03:18:00,720 --> 03:18:03,080
So, I'm I'm in favor of that lower rate

5259
03:18:03,080 --> 03:18:05,200
for the business license application

5260
03:18:05,200 --> 03:18:06,600
fee.

5261
03:18:06,600 --> 03:18:10,310
Uh for solar I

5262
03:18:10,320 --> 03:18:14,830
Solar falls under which section again?

5263
03:18:14,840 --> 03:18:18,430
» Building.

5264
03:18:18,440 --> 03:18:22,630
» Um

5265
03:18:22,640 --> 03:18:24,160
I I don't I don't

5266
03:18:24,160 --> 03:18:25,520
I mean, this is the sort of thing that's

5267
03:18:25,520 --> 03:18:27,400
kind of a last-minute thing where we're

5268
03:18:27,400 --> 03:18:30,000
shoving stuff you know,

5269
03:18:30,000 --> 03:18:32,280
Um and we don't have enough time to even

5270
03:18:32,280 --> 03:18:33,800
evaluate it cuz this is the first time

5271
03:18:33,800 --> 03:18:35,320
I'm hearing that there's two potential

5272
03:18:35,320 --> 03:18:37,680
fees. So, it it's a little frustrating

5273
03:18:37,680 --> 03:18:40,760
for for me. I I I don't know.

5274
03:18:40,760 --> 03:18:42,440
Um

5275
03:18:42,440 --> 03:18:44,760
Do we have an idea of what other

5276
03:18:44,760 --> 03:18:51,350
municipalities are charging for solar?

5277
03:18:51,360 --> 03:18:54,760
» I think right now the most jurisdictions

5278
03:18:54,760 --> 03:18:57,000
default to the state fee.

5279
03:18:57,000 --> 03:18:58,320
>> Well, then I guess it would make sense

5280
03:18:58,320 --> 03:19:00,800
for us to do the same.

5281
03:19:00,800 --> 03:19:03,920
Okay, let me go on to the next thing.

5282
03:19:03,920 --> 03:19:05,800
Um

5283
03:19:05,800 --> 03:19:07,360
I would expect that I would think that

5284
03:19:07,360 --> 03:19:08,640
the general plan amendment and zoning

5285
03:19:08,640 --> 03:19:10,480
ordinance charges should be higher, a

5286
03:19:10,480 --> 03:19:12,080
higher deposit even though I know it's a

5287
03:19:12,080 --> 03:19:14,840
deposit. So, but I think to avoid the

5288
03:19:14,840 --> 03:19:17,280
sticker shock of what it will take, I

5289
03:19:17,280 --> 03:19:19,120
think it should be higher. Maybe not as

5290
03:19:19,120 --> 03:19:21,320
high as what we used to charge, but at

5291
03:19:21,320 --> 03:19:23,480
least a thousand dollars more.

5292
03:19:23,480 --> 03:19:26,550
Um

5293
03:19:26,560 --> 03:19:29,640
Let's see. The CPI versus COLA, I was

5294
03:19:29,640 --> 03:19:32,600
only mildly following that, but I think

5295
03:19:32,600 --> 03:19:34,200
whichever one is higher, I think they're

5296
03:19:34,200 --> 03:19:35,600
kind of supposed to be the same. They're

5297
03:19:35,600 --> 03:19:37,640
kind of the same.

5298
03:19:37,640 --> 03:19:39,760
But um

5299
03:19:39,760 --> 03:19:42,870
Well, no. I think

5300
03:19:42,880 --> 03:19:45,320
when we looked at the staff, we decided

5301
03:19:45,320 --> 03:19:47,240
to take the

5302
03:19:47,240 --> 03:19:54,270
CPI, right? For our COLA?

5303
03:19:54,280 --> 03:19:55,440
» Correct.

5304
03:19:55,440 --> 03:19:58,240
But council has the option to adopt a

5305
03:19:58,240 --> 03:20:01,150
higher COLA.

5306
03:20:01,160 --> 03:20:01,760
So we did

5307
03:20:01,760 --> 03:20:03,520
>> your recommendation for these fees?

5308
03:20:03,520 --> 03:20:05,760
Should we adopt a higher COLA or is the

5309
03:20:05,760 --> 03:20:07,400
COLA based on staff?

5310
03:20:07,400 --> 03:20:09,280
>> our current our current practice is the

5311
03:20:09,280 --> 03:20:10,800
CPI.

5312
03:20:10,800 --> 03:20:12,560
And I'm not proposing to make a change

5313
03:20:12,560 --> 03:20:13,280
to that.

5314
03:20:13,280 --> 03:20:16,160
>> Okay. So let's keep it at CPI. Um the

5315
03:20:16,160 --> 03:20:18,480
tree permit, I would put it at a hundred

5316
03:20:18,480 --> 03:20:21,000
twenty-five dollars as a deposit, not as

5317
03:20:21,000 --> 03:20:22,640
a flat fee.

5318
03:20:22,640 --> 03:20:25,880
That way in the event it takes

5319
03:20:25,880 --> 03:20:28,080
more effort, then we would have the

5320
03:20:28,080 --> 03:20:30,640
option to recover it, but in general,

5321
03:20:30,640 --> 03:20:34,160
the basic the basic tree permit, which

5322
03:20:34,160 --> 03:20:35,880
includes however many trees you put on

5323
03:20:35,880 --> 03:20:39,000
that day's permit, would be processed in

5324
03:20:39,000 --> 03:20:41,000
the normal way, go through the to the

5325
03:20:41,000 --> 03:20:43,080
conservation committee,

5326
03:20:43,080 --> 03:20:45,600
and it would one expectation is that it

5327
03:20:45,600 --> 03:20:47,200
would be a hundred twenty-five dollars.

5328
03:20:47,200 --> 03:20:49,680
Only if it all of a sudden required

5329
03:20:49,680 --> 03:20:51,640
completing arborist reports or something

5330
03:20:51,640 --> 03:20:53,040
like that, at least the town could

5331
03:20:53,040 --> 03:20:55,440
recover those costs.

5332
03:20:55,440 --> 03:20:57,320
Um

5333
03:20:57,320 --> 03:20:59,200
The res- residential data report and

5334
03:20:59,200 --> 03:21:02,080
allowed floor area, this is under um

5335
03:21:02,080 --> 03:21:03,960
administration, I think, or is it

5336
03:21:03,960 --> 03:21:10,710
something else? I

5337
03:21:10,720 --> 03:21:12,640
» It's I mean it's seated in the building.

5338
03:21:12,640 --> 03:21:14,600
I think it's planning.

5339
03:21:14,600 --> 03:21:22,270
Residential data report.

5340
03:21:22,280 --> 03:21:23,960
» I'm sorry, it's I have a small screen

5341
03:21:23,960 --> 03:21:27,310
here and it's

5342
03:21:27,320 --> 03:21:29,680
» Yeah, it's under planning.

5343
03:21:29,680 --> 03:21:35,080
>> Okay, so does that require a uh 60 days?

5344
03:21:35,080 --> 03:21:36,240
>> Yes.

5345
03:21:36,240 --> 03:21:38,520
>> Okay.

5346
03:21:38,520 --> 03:21:41,590
So

5347
03:21:41,600 --> 03:21:43,280
they both seem extremely high. The

5348
03:21:43,280 --> 03:21:45,120
second one in particular. The first one

5349
03:21:45,120 --> 03:21:47,160
okay, I can get requires quite a bit of

5350
03:21:47,160 --> 03:21:50,560
work. The second one the

5351
03:21:50,560 --> 03:21:53,320
im- um impervious coverage and lot

5352
03:21:53,320 --> 03:21:58,520
coverage just seems like a lot. Um

5353
03:21:58,520 --> 03:22:04,680
I would hope eventually that this would be data

5354
03:22:04,680 --> 03:22:06,840
that's collected into our system so that

5355
03:22:06,840 --> 03:22:08,880
it's a push of a button, in which case

5356
03:22:08,880 --> 03:22:10,120
then those fees would need to be

5357
03:22:10,120 --> 03:22:13,640
lowered. I guess it's a deposit, so

5358
03:22:13,640 --> 03:22:15,280
eventually that would be the situation.

5359
03:22:15,280 --> 03:22:20,710
Am I correct?

5360
03:22:20,720 --> 03:22:22,280
Is that a correct understanding that

5361
03:22:22,280 --> 03:22:24,320
it's a deposit, I think. I don't have it

5362
03:22:24,320 --> 03:22:25,560
right in front of me.

5363
03:22:25,560 --> 03:22:27,600
>> It is a deposit, yes.

5364
03:22:27,600 --> 03:22:29,680
>> So in the future when we start we get

5365
03:22:29,680 --> 03:22:31,760
our GIS system working in a couple years

5366
03:22:31,760 --> 03:22:34,120
and all that, then the the the staff

5367
03:22:34,120 --> 03:22:36,440
time it takes to generate that may be

5368
03:22:36,440 --> 03:22:38,320
zero because somebody can just look it

5369
03:22:38,320 --> 03:22:43,150
up themselves, right? Is that kind of

5370
03:22:43,160 --> 03:22:45,840
sort of the understanding for the um

5371
03:22:45,840 --> 03:22:50,630
lot coverage numbers and stuff?

5372
03:22:50,640 --> 03:22:52,480
» I cannot speak to the future.

5373
03:22:52,480 --> 03:22:54,600
>> Okay.

5374
03:22:54,600 --> 03:22:55,760
Um

5375
03:22:55,760 --> 03:22:58,080
let's see.

5376
03:22:58,080 --> 03:22:59,680
>> Buyer's choice.

5377
03:22:59,680 --> 03:23:01,640
>> Uh so

5378
03:23:01,640 --> 03:23:03,760
um

5379
03:23:03,760 --> 03:23:05,200
I guess just a quick comment on public

5380
03:23:05,200 --> 03:23:06,720
works. You know, we we have this new

5381
03:23:06,720 --> 03:23:08,520
table with different numbers. I assume

5382
03:23:08,520 --> 03:23:09,880
the original number included all the

5383
03:23:09,880 --> 03:23:12,240
road repair stuff, which is why it was

5384
03:23:12,240 --> 03:23:13,920
so high.

5385
03:23:13,920 --> 03:23:16,830
Um

5386
03:23:16,840 --> 03:23:18,840
The fence permit, I just wanted to say

5387
03:23:18,840 --> 03:23:20,520
that there's two different fence

5388
03:23:20,520 --> 03:23:22,640
permits. One is under

5389
03:23:22,640 --> 03:23:24,720
planning or building, I forgot which,

5390
03:23:24,720 --> 03:23:27,760
and that's a thousand dollars deposit.

5391
03:23:27,760 --> 03:23:29,400
And then there's this other fence permit

5392
03:23:29,400 --> 03:23:32,000
that's just encroachment,

5393
03:23:32,000 --> 03:23:37,880
which is $17 a linear foot. So, I think a and fence permit's deposit,

5394
03:23:37,880 --> 03:23:39,520
it's a lot of money,

5395
03:23:39,520 --> 03:23:41,520
but I think it's okay cuz it's goes

5396
03:23:41,520 --> 03:23:44,320
through the ASU C, so there are definite

5397
03:23:44,320 --> 03:23:46,360
expenses required there.

5398
03:23:46,360 --> 03:23:48,400
In terms of giving lowering the ADU

5399
03:23:48,400 --> 03:23:51,200
cost, I personally would only lower it

5400
03:23:51,200 --> 03:23:52,400
for people who are planning to do a

5401
03:23:52,400 --> 03:23:54,560
rental ADU.

5402
03:23:54,560 --> 03:23:55,880
Um

5403
03:23:55,880 --> 03:23:57,720
and I don't They can rent it whatever

5404
03:23:57,720 --> 03:23:59,400
price. I'm not restricting it that way,

5405
03:23:59,400 --> 03:24:01,800
but I would not lower the cost for ADUs

5406
03:24:01,800 --> 03:24:04,560
unless it was for a rental.

5407
03:24:04,560 --> 03:24:08,830
Um

5408
03:24:08,840 --> 03:24:10,920
Uh and then EV chargers, Helen brought

5409
03:24:10,920 --> 03:24:14,280
that up. I actually pay peak rates at

5410
03:24:14,280 --> 03:24:17,440
over 60 cents an hour, and then off-peak

5411
03:24:17,440 --> 03:24:20,920
is obviously down at 23 26, depends the

5412
03:24:20,920 --> 03:24:23,080
number. So, I guess the 48 was just an

5413
03:24:23,080 --> 03:24:25,480
average of these. I would

5414
03:24:25,480 --> 03:24:28,160
want somebody to talk to ChargePoint to

5415
03:24:28,160 --> 03:24:29,880
kind of understand if they are capable

5416
03:24:29,880 --> 03:24:32,160
of doing that um

5417
03:24:32,160 --> 03:24:34,280
pricing because

5418
03:24:34,280 --> 03:24:36,640
um if we're only charging 48 cents an

5419
03:24:36,640 --> 03:24:39,120
hour during peak, and that's peak is

5420
03:24:39,120 --> 03:24:41,600
really from 3:00 till midnight, we're

5421
03:24:41,600 --> 03:24:45,360
going to be losing money. So, um

5422
03:24:45,360 --> 03:24:46,520
uh you know,

5423
03:24:46,520 --> 03:24:49,280
I think peak should be what what what I

5424
03:24:49,280 --> 03:24:50,520
think we should be charging what peak

5425
03:24:50,520 --> 03:24:51,840
is.

5426
03:24:51,840 --> 03:24:54,120
Uh you know, certainly during peak time.

5427
03:24:54,120 --> 03:24:57,280
So, um

5428
03:24:57,280 --> 03:24:59,160
Okay. So, I think those are the main

5429
03:24:59,160 --> 03:25:01,200
things, and then just a real quick

5430
03:25:01,200 --> 03:25:03,120
because we're going to be coming back to

5431
03:25:03,120 --> 03:25:05,440
parks and rec stuff. I would like to

5432
03:25:05,440 --> 03:25:07,120
have these changes made. I want

5433
03:25:07,120 --> 03:25:09,160
community hall. I want the rental for

5434
03:25:09,160 --> 03:25:11,040
non-residents to be listed as a line

5435
03:25:11,040 --> 03:25:13,240
item. My understanding is that we can

5436
03:25:13,240 --> 03:25:15,560
charge facility fees and we can charge

5437
03:25:15,560 --> 03:25:18,480
market rate for facilities

5438
03:25:18,480 --> 03:25:20,000
legally.

5439
03:25:20,000 --> 03:25:21,920
That's my understanding, you know, and I

5440
03:25:21,920 --> 03:25:23,440
think for non-residents we should be

5441
03:25:23,440 --> 03:25:25,280
charging market rate.

5442
03:25:25,280 --> 03:25:26,400
For you know, if someone wants a

5443
03:25:26,400 --> 03:25:27,880
wedding, we should be doing comparison

5444
03:25:27,880 --> 03:25:29,640
of other wedding venues and we should be

5445
03:25:29,640 --> 03:25:32,000
charging appropriately, which means

5446
03:25:32,000 --> 03:25:33,600
several thousand.

5447
03:25:33,600 --> 03:25:36,640
Um AYSO and CYSA should be different

5448
03:25:36,640 --> 03:25:38,440
price. Uh Little League for search

5449
03:25:38,440 --> 03:25:40,440
should not be more than about

5450
03:25:40,440 --> 03:25:43,400
$50 or whatever the kind of comparable

5451
03:25:43,400 --> 03:25:45,920
somewhat increased to handle the

5452
03:25:45,920 --> 03:25:47,200
um

5453
03:25:47,200 --> 03:25:49,320
uh the inflation over the past few

5454
03:25:49,320 --> 03:25:52,240
years. So, just a little bit higher.

5455
03:25:52,240 --> 03:25:55,390
Um

5456
03:25:55,400 --> 03:25:58,600
Courts charges, we need that included.

5457
03:25:58,600 --> 03:26:03,110
Um

5458
03:26:03,120 --> 03:26:06,560
And then I like as people have said, we need when we come back with Parks and

5459
03:26:06,560 --> 03:26:07,520
Rec, we need to kind of have a

5460
03:26:07,520 --> 03:26:12,080
comparison of per hour, per team, per

5461
03:26:12,080 --> 03:26:14,440
you know, league, for whatever to kind

5462
03:26:14,440 --> 03:26:16,360
of understand what what other people are

5463
03:26:16,360 --> 03:26:19,040
charging.

5464
03:26:19,040 --> 03:26:23,560
And that I think is it for me.

5465
03:26:23,560 --> 03:26:26,640
>> Thank you, Rebecca. Judith?

5466
03:26:26,640 --> 03:26:29,000
>> Then a point of clarification.

5467
03:26:29,000 --> 03:26:31,800
Um so, say we

5468
03:26:31,800 --> 03:26:36,240
don't subsidize ADU costs right now.

5469
03:26:36,240 --> 03:26:37,560
Um

5470
03:26:37,560 --> 03:26:40,440
but separately, does that impinge on our

5471
03:26:40,440 --> 03:26:42,480
ability to

5472
03:26:42,480 --> 03:26:45,480
subsidize if we develop an ADU policy,

5473
03:26:45,480 --> 03:26:47,480
if there is rental

5474
03:26:47,480 --> 03:26:50,680
to subsidize it or to pay it out of a

5475
03:26:50,680 --> 03:26:52,720
affordable housing fund? Cuz I I want to

5476
03:26:52,720 --> 03:26:54,960
know what other tools there might be

5477
03:26:54,960 --> 03:26:57,360
besides this rate schedule

5478
03:26:57,360 --> 03:27:02,790
decision today.

5479
03:27:02,800 --> 03:27:05,400
Like how much are we locking tonight on

5480
03:27:05,400 --> 03:27:07,640
stuff like that? Um

5481
03:27:07,640 --> 03:27:10,200
couple couple responses. One is we're

5482
03:27:10,200 --> 03:27:11,600
the council will revisit this fee

5483
03:27:11,600 --> 03:27:13,520
schedule annually

5484
03:27:13,520 --> 03:27:15,640
and could you know make adjustments in

5485
03:27:15,640 --> 03:27:17,800
addition to the CPI could make other

5486
03:27:17,800 --> 03:27:19,160
adjustments.

5487
03:27:19,160 --> 03:27:21,320
In terms of the use of affordable

5488
03:27:21,320 --> 03:27:25,360
housing funds to incentivize ADUs

5489
03:27:25,360 --> 03:27:27,200
um

5490
03:27:27,200 --> 03:27:30,000
that would remain an option. The council

5491
03:27:30,000 --> 03:27:31,640
can also consider

5492
03:27:31,640 --> 03:27:34,600
fee waiver requests as it's done in for

5493
03:27:34,600 --> 03:27:36,280
other types of affordable housing

5494
03:27:36,280 --> 03:27:37,320
projects.

5495
03:27:37,320 --> 03:27:38,720
>> So those are the tools that are

5496
03:27:38,720 --> 03:27:42,840
available and not precluded by this. So

5497
03:27:42,840 --> 03:27:45,320
the way we should think about it is we

5498
03:27:45,320 --> 03:27:48,320
still have flexibility to formulate

5499
03:27:48,320 --> 03:27:51,640
policy using other tools and then

5500
03:27:51,640 --> 03:27:53,240
annually

5501
03:27:53,240 --> 03:27:55,800
we could do it through this as well.

5502
03:27:55,800 --> 03:27:57,360
Okay, that's very helpful.

5503
03:27:57,360 --> 03:27:59,400
>> And Judith could I just add on quickly?

5504
03:27:59,400 --> 03:27:59,840
>> Yeah.

5505
03:27:59,840 --> 03:28:01,920
>> Um if I understand this, this is sort of

5506
03:28:01,920 --> 03:28:03,480
setting the ceiling.

5507
03:28:03,480 --> 03:28:06,120
Like we it's hard for us to justify

5508
03:28:06,120 --> 03:28:08,560
going over this. It's easy for us if we

5509
03:28:08,560 --> 03:28:10,680
decide to charge less.

5510
03:28:10,680 --> 03:28:11,520
Right, okay.

5511
03:28:11,520 --> 03:28:14,440
>> Okay, that that's going to inform

5512
03:28:14,440 --> 03:28:15,040
um

5513
03:28:15,040 --> 03:28:17,400
some of my comments here.

5514
03:28:17,400 --> 03:28:20,480
So the thing I'm struggling with I do

5515
03:28:20,480 --> 03:28:22,920
agree to bifurcate. One question is do

5516
03:28:22,920 --> 03:28:26,160
we bifurcate recreation and admin or

5517
03:28:26,160 --> 03:28:27,640
versus other?

5518
03:28:27,640 --> 03:28:30,160
And I'm hearing differences in my

5519
03:28:30,160 --> 03:28:32,640
colleagues views on that. The reason I

5520
03:28:32,640 --> 03:28:36,720
would bifurcate rec and admin is I don't

5521
03:28:36,720 --> 03:28:38,600
feel I have a good understanding of the

5522
03:28:38,600 --> 03:28:40,400
EV charging fee.

5523
03:28:40,400 --> 03:28:43,440
Um and I I would have a hard time having

5524
03:28:43,440 --> 03:28:45,200
an opinion.

5525
03:28:45,200 --> 03:28:47,840
Um we can't go

5526
03:28:47,840 --> 03:28:50,640
up from here is my understanding.

5527
03:28:50,640 --> 03:28:52,480
So I guess I could get comfortable if

5528
03:28:52,480 --> 03:28:55,280
others really feel strongly

5529
03:28:55,280 --> 03:28:56,640
about

5530
03:28:56,640 --> 03:28:59,560
needing to have the admin fees

5531
03:28:59,560 --> 03:29:01,480
um in

5532
03:29:01,480 --> 03:29:04,080
finalized tonight. I I would be okay

5533
03:29:04,080 --> 03:29:05,920
with that, but but to me, I don't

5534
03:29:05,920 --> 03:29:08,080
understand that enough to really make an

5535
03:29:08,080 --> 03:29:10,160
informed choice.

5536
03:29:10,160 --> 03:29:12,920
Um because of the other tools on the

5537
03:29:12,920 --> 03:29:16,640
ADUs and because, you know, concepts

5538
03:29:16,640 --> 03:29:19,440
like if it's rented, we'd be more

5539
03:29:19,440 --> 03:29:22,400
willing potentially to

5540
03:29:22,400 --> 03:29:24,240
quote subsidize. And by that, I just

5541
03:29:24,240 --> 03:29:27,200
mean give give fee breaks.

5542
03:29:27,200 --> 03:29:29,320
I think that needs more of a policy

5543
03:29:29,320 --> 03:29:32,560
thought. So, I would probably just

5544
03:29:32,560 --> 03:29:34,720
leave that ADU

5545
03:29:34,720 --> 03:29:36,960
uh fee as

5546
03:29:36,960 --> 03:29:38,760
it is proposed.

5547
03:29:38,760 --> 03:29:41,680
On the tree removal, I do want to remind

5548
03:29:41,680 --> 03:29:44,120
people we're a town that doesn't have a

5549
03:29:44,120 --> 03:29:47,040
lot of money. One of the big drivers for

5550
03:29:47,040 --> 03:29:49,600
years has been we ought to do a fee

5551
03:29:49,600 --> 03:29:52,400
study so that we could increase fees and

5552
03:29:52,400 --> 03:29:55,680
get something more than nothing from

5553
03:29:55,680 --> 03:29:58,920
these fees. So, um

5554
03:29:58,920 --> 03:30:00,920
because of that, I certainly don't want

5555
03:30:00,920 --> 03:30:04,640
to keep things 14 years old fees. I do

5556
03:30:04,640 --> 03:30:07,000
not want to keep them. Everything has to

5557
03:30:07,000 --> 03:30:10,520
come up a bit um where it's justifiable

5558
03:30:10,520 --> 03:30:13,600
under the matrix study. So, to me, the

5559
03:30:13,600 --> 03:30:15,200
tree removals

5560
03:30:15,200 --> 03:30:17,880
um you know, I can see that not a

5561
03:30:17,880 --> 03:30:19,240
thousand

5562
03:30:19,240 --> 03:30:21,320
dollar deposit may or may not make any

5563
03:30:21,320 --> 03:30:23,600
sense, but I certainly wouldn't go any

5564
03:30:23,600 --> 03:30:27,320
less than 250. Um and what that looks

5565
03:30:27,320 --> 03:30:29,200
like is a deposit

5566
03:30:29,200 --> 03:30:31,760
um versus anything else. I don't know. I

5567
03:30:31,760 --> 03:30:33,680
mean, it that just still seems pretty

5568
03:30:33,680 --> 03:30:37,560
low and very reasonable to me.

5569
03:30:37,560 --> 03:30:38,840
Um

5570
03:30:38,840 --> 03:30:41,040
business license, I would reduce it to

5571
03:30:41,040 --> 03:30:43,560
$45.

5572
03:30:43,560 --> 03:30:46,200
Uh recreation

5573
03:30:46,200 --> 03:30:48,520
Sorry, is there something going on?

5574
03:30:48,520 --> 03:30:50,720
>> This wants to comment, please.

5575
03:30:50,720 --> 03:30:54,120
>> Okay, no problem. Um recreation fees,

5576
03:30:54,120 --> 03:30:56,480
when we get there since we're I I think

5577
03:30:56,480 --> 03:30:58,160
we're going to end up bifurcating, I do

5578
03:30:58,160 --> 03:30:59,720
think being more thoughtful about the

5579
03:30:59,720 --> 03:31:01,240
courts

5580
03:31:01,240 --> 03:31:05,040
and and breaking that out really is is

5581
03:31:05,040 --> 03:31:06,600
something we ought to do. There's so

5582
03:31:06,600 --> 03:31:08,600
much interest in that and it doesn't

5583
03:31:08,600 --> 03:31:10,360
strike me as fair the way it's coming

5584
03:31:10,360 --> 03:31:12,080
over right now.

5585
03:31:12,080 --> 03:31:14,520
The instructors, maybe give repeat

5586
03:31:14,520 --> 03:31:17,200
instructors a break. Um, I would be open

5587
03:31:17,200 --> 03:31:20,320
to that and I do think we ought to

5588
03:31:20,320 --> 03:31:23,280
be subsidizing or giving teams, you

5589
03:31:23,280 --> 03:31:25,720
know, a a break. So, what that looks

5590
03:31:25,720 --> 03:31:28,240
like, I I'm open

5591
03:31:28,240 --> 03:31:29,600
to what,

5592
03:31:29,600 --> 03:31:32,000
you know, future input might be from the

5593
03:31:32,000 --> 03:31:34,360
community, but when we get there we

5594
03:31:34,360 --> 03:31:36,560
ought to be looking at not going to the

5595
03:31:36,560 --> 03:31:38,920
maximum on those.

5596
03:31:38,920 --> 03:31:41,160
And then on solar, I would go to the

5597
03:31:41,160 --> 03:31:43,160
state rate

5598
03:31:43,160 --> 03:31:45,840
and I'm perfectly fine with the CPI. Let

5599
03:31:45,840 --> 03:31:48,640
me know if I missed anything.

5600
03:31:48,640 --> 03:31:50,320
>> All right, thank you. Um, one more

5601
03:31:50,320 --> 03:31:50,760
comment.

5602
03:31:50,760 --> 03:31:52,840
>> Thanks. Sorry, I think I forgot some

5603
03:31:52,840 --> 03:31:55,440
things. Um, I absolutely support lower

5604
03:31:55,440 --> 03:31:57,880
rates somehow for residents as long as

5605
03:31:57,880 --> 03:31:59,560
we can make it

5606
03:31:59,560 --> 03:32:02,640
legally. Um, I support the CPI.

5607
03:32:02,640 --> 03:32:05,680
Um, in terms of the tree, I agree with

5608
03:32:05,680 --> 03:32:08,360
um, Council Member Hasko bec- um, for

5609
03:32:08,360 --> 03:32:10,080
250.

5610
03:32:10,080 --> 03:32:11,360
Um,

5611
03:32:11,360 --> 03:32:13,720
I am worried that Megan could step down

5612
03:32:13,720 --> 03:32:16,160
and the conservation committee could not

5613
03:32:16,160 --> 03:32:18,560
have an arborist and the town could then

5614
03:32:18,560 --> 03:32:21,600
need arborist to hire an arborist. So, I

5615
03:32:21,600 --> 03:32:23,880
am worried about that in case Megan were

5616
03:32:23,880 --> 03:32:25,400
to step down.

5617
03:32:25,400 --> 03:32:27,800
Um, in terms of the EV charging, just to

5618
03:32:27,800 --> 03:32:30,600
clarify to Council Member Hasko, um, I

5619
03:32:30,600 --> 03:32:33,120
was wondering if we could do any if

5620
03:32:33,120 --> 03:32:34,760
ChargePoint, who is our service

5621
03:32:34,760 --> 03:32:36,920
provider, does need load shifting

5622
03:32:36,920 --> 03:32:39,240
potentially to make it cheaper for

5623
03:32:39,240 --> 03:32:41,600
people during the day when it's not um,

5624
03:32:41,600 --> 03:32:44,280
and and um,

5625
03:32:44,280 --> 03:32:45,920
Rebecca, you need to check out your

5626
03:32:45,920 --> 03:32:48,920
different rates because they're um

5627
03:32:48,920 --> 03:32:52,440
they're are they're 53 cents at

5628
03:32:52,440 --> 03:32:54,560
that you can load shift to and during

5629
03:32:54,560 --> 03:32:58,520
prime 3 8 and midnight. Um but I don't

5630
03:32:58,520 --> 03:33:00,320
think that's feasible it sounds like. So

5631
03:33:00,320 --> 03:33:02,440
I'm I'm guessing we are probably set at

5632
03:33:02,440 --> 03:33:03,760
43.

5633
03:33:03,760 --> 03:33:06,480
Um and I'm fine with the solar

5634
03:33:06,480 --> 03:33:08,440
being at the state rate.

5635
03:33:08,440 --> 03:33:09,160
Thank you.

5636
03:33:09,160 --> 03:33:10,760
>> Thank you.

5637
03:33:10,760 --> 03:33:13,400
Okay. Um so hopefully I can wrap this

5638
03:33:13,400 --> 03:33:15,520
up.

5639
03:33:15,520 --> 03:33:17,400
So so we just talked about EV. I I think

5640
03:33:17,400 --> 03:33:18,760
the only thing I'd say about EV is I

5641
03:33:18,760 --> 03:33:21,960
would expect that we charge what we pay.

5642
03:33:21,960 --> 03:33:24,560
Whatever that is. So and and I can't

5643
03:33:24,560 --> 03:33:26,560
quite the current fee says modified and

5644
03:33:26,560 --> 03:33:28,640
the things is total cost. So if 43 cents

5645
03:33:28,640 --> 03:33:31,400
is our total cost could be 43 cents I'm

5646
03:33:31,400 --> 03:33:35,200
fine with that. Um I'm in favor of just

5647
03:33:35,200 --> 03:33:37,440
taking out recreation and just going

5648
03:33:37,440 --> 03:33:39,760
ahead with the administration, building,

5649
03:33:39,760 --> 03:33:43,000
planning, and engineering. Um

5650
03:33:43,000 --> 03:33:44,960
other than the EV stuff, the rest of the

5651
03:33:44,960 --> 03:33:46,960
stuff that's in administrative I don't

5652
03:33:46,960 --> 03:33:48,600
have any issues. So I'd recommend we do

5653
03:33:48,600 --> 03:33:50,520
all of those.

5654
03:33:50,520 --> 03:33:52,880
Um business license I'm happy with the

5655
03:33:52,880 --> 03:33:55,480
$45 for the sort of initial processing

5656
03:33:55,480 --> 03:33:58,560
fee. Solar panels at 680 seems

5657
03:33:58,560 --> 03:34:03,160
reasonable. Trees at 250. CPI.

5658
03:34:03,160 --> 03:34:04,280
Um

5659
03:34:04,280 --> 03:34:05,520
I had

5660
03:34:05,520 --> 03:34:07,920
one question. Um

5661
03:34:07,920 --> 03:34:10,320
if somebody wants to replace their deck,

5662
03:34:10,320 --> 03:34:12,800
you know, it's just a replacement.

5663
03:34:12,800 --> 03:34:15,320
That's a $500 charge?

5664
03:34:15,320 --> 03:34:16,920
Is that the right way to look at this?

5665
03:34:16,920 --> 03:34:18,480
Because I mean that that's what's in

5666
03:34:18,480 --> 03:34:21,000
here it as I understand it because it

5667
03:34:21,000 --> 03:34:27,550
would be sort of zero to two $2,000.

5668
03:34:27,560 --> 03:34:29,520
» If it's if it would be a valuation for

5669
03:34:29,520 --> 03:34:31,440
me.

5670
03:34:31,440 --> 03:34:33,120
>> Well, and that's my question is if I

5671
03:34:33,120 --> 03:34:35,280
want to replace an existing deck. I'm

5672
03:34:35,280 --> 03:34:37,200
not building a new one. Just I'm just

5673
03:34:37,200 --> 03:34:39,040
replacing one that's there.

5674
03:34:39,040 --> 03:34:41,680
Because I mean here's my concern is

5675
03:34:41,680 --> 03:34:43,760
replacing old redwood decks, replacing

5676
03:34:43,760 --> 03:34:45,600
fire hazards, things that are going to

5677
03:34:45,600 --> 03:34:47,720
make us fire safe. I really don't want

5678
03:34:47,720 --> 03:34:49,560
to penalize people cuz it then you're

5679
03:34:49,560 --> 03:34:50,920
just going to replace it with whatever

5680
03:34:50,920 --> 03:34:52,120
they had before. They're not going to

5681
03:34:52,120 --> 03:34:54,240
come get a permit. So, this is a little

5682
03:34:54,240 --> 03:34:55,680
bit like the tree argument that, you

5683
03:34:55,680 --> 03:34:56,800
know, we kind of want to encourage

5684
03:34:56,800 --> 03:34:58,640
people to get this permit and do

5685
03:34:58,640 --> 03:35:01,480
something. So,

5686
03:35:01,480 --> 03:35:03,080
do we know if I'm just doing a

5687
03:35:03,080 --> 03:35:05,160
replacement versus a new deck cuz I

5688
03:35:05,160 --> 03:35:08,080
can't tell when I look at this

5689
03:35:08,080 --> 03:35:10,240
whether replacement fits under this

5690
03:35:10,240 --> 03:35:11,280
valuation.

5691
03:35:11,280 --> 03:35:12,720
>> I I believe it would.

5692
03:35:12,720 --> 03:35:14,040
>> Okay.

5693
03:35:14,040 --> 03:35:17,910
All right. So,

5694
03:35:17,920 --> 03:35:23,310
yeah.

5695
03:35:23,320 --> 03:35:25,160
» So, that would

5696
03:35:25,160 --> 03:35:28,030
if you're

5697
03:35:28,040 --> 03:35:30,840
if it's like there was a fire and I'm

5698
03:35:30,840 --> 03:35:32,760
reconstructing it and that's what No,

5699
03:35:32,760 --> 03:35:34,360
you're just like in general, I just want

5700
03:35:34,360 --> 03:35:35,240
a new deck.

5701
03:35:35,240 --> 03:35:35,680
>> No.

5702
03:35:35,680 --> 03:35:37,040
no, no, it's like I got an old

5703
03:35:37,040 --> 03:35:38,200
rotten redwood deck

5704
03:35:38,200 --> 03:35:38,640
>> Uh-huh.

5705
03:35:38,640 --> 03:35:40,400
>> and I I want to replace it

5706
03:35:40,400 --> 03:35:40,640
>> Mhm.

5707
03:35:40,640 --> 03:35:42,160
>> and the town would say, if you're going

5708
03:35:42,160 --> 03:35:43,520
to get a permit, you're going to have to

5709
03:35:43,520 --> 03:35:45,400
put class A material down.

5710
03:35:45,400 --> 03:35:46,280
>> Mhm.

5711
03:35:46,280 --> 03:35:49,600
>> And so, we're going to charge them $500

5712
03:35:49,600 --> 03:35:51,720
before they even get started just to

5713
03:35:51,720 --> 03:35:53,280
replace what they had there.

5714
03:35:53,280 --> 03:35:53,400
>> Mhm.

5715
03:35:53,400 --> 03:35:55,600
>> And I'm suggesting that that's something

5716
03:35:55,600 --> 03:35:57,880
we want to encourage, not discourage.

5717
03:35:57,880 --> 03:35:59,160
Cuz if we discourage them and they just

5718
03:35:59,160 --> 03:36:01,200
say, "Okay, I'll just have my contractor

5719
03:36:01,200 --> 03:36:02,400
come up and I'll hope the building

5720
03:36:02,400 --> 03:36:04,400
inspector doesn't show up and I'll just,

5721
03:36:04,400 --> 03:36:05,840
you know, replace the boards and be done

5722
03:36:05,840 --> 03:36:06,920
with it."

5723
03:36:06,920 --> 03:36:08,640
>> Right. So, there's there's two options.

5724
03:36:08,640 --> 03:36:13,080
One is that you create a standalone fee

5725
03:36:13,080 --> 03:36:14,440
for

5726
03:36:14,440 --> 03:36:15,600
decks

5727
03:36:15,600 --> 03:36:17,080
or deck replacement.

5728
03:36:17,080 --> 03:36:17,800
>> Right.

5729
03:36:17,800 --> 03:36:20,040
>> And that would apply to any replacement

5730
03:36:20,040 --> 03:36:21,520
of a deck

5731
03:36:21,520 --> 03:36:23,280
regardless of the circumstances.

5732
03:36:23,280 --> 03:36:25,240
>> Well, yeah, good but as if as long as

5733
03:36:25,240 --> 03:36:26,800
like for like, if you will. I mean, you

5734
03:36:26,800 --> 03:36:28,320
know, you you're you're not expanding

5735
03:36:28,320 --> 03:36:30,240
the deck, you're not doing wild things

5736
03:36:30,240 --> 03:36:31,840
to it. You're just basically putting

5737
03:36:31,840 --> 03:36:33,240
back the same deck. And yeah, I don't

5738
03:36:33,240 --> 03:36:35,480
care whether it's cuz your house burned

5739
03:36:35,480 --> 03:36:37,720
down or you're just the boards rotted

5740
03:36:37,720 --> 03:36:38,280
out.

5741
03:36:38,280 --> 03:36:38,760
>> Right.

5742
03:36:38,760 --> 03:36:39,160
>> Yeah.

5743
03:36:39,160 --> 03:36:40,680
>> Uh and

5744
03:36:40,680 --> 03:36:42,760
to make the standalone fee

5745
03:36:42,760 --> 03:36:44,560
what we should do is work with staff to

5746
03:36:44,560 --> 03:36:46,240
say if it's a deck, how much time does

5747
03:36:46,240 --> 03:36:47,960
it take, what is the cost?

5748
03:36:47,960 --> 03:36:49,080
Uh

5749
03:36:49,080 --> 03:36:50,960
because

5750
03:36:50,960 --> 03:36:52,600
the obviously right now it would be

5751
03:36:52,600 --> 03:36:54,040
under the valuation schedule, so it

5752
03:36:54,040 --> 03:36:55,880
would depend on the valuation

5753
03:36:55,880 --> 03:36:57,040
uh deck

5754
03:36:57,040 --> 03:36:58,480
that's being replaced.

5755
03:36:58,480 --> 03:37:01,360
Um so we wouldn't it it's not as easy as

5756
03:37:01,360 --> 03:37:03,440
just saying we think it should be

5757
03:37:03,440 --> 03:37:07,190
$513.

5758
03:37:07,200 --> 03:37:08,320
That's it.

5759
03:37:08,320 --> 03:37:10,160
>> Is this a deposit we're talking about or

5760
03:37:10,160 --> 03:37:11,200
are we talking about a

5761
03:37:11,200 --> 03:37:12,080
>> The flat it's

5762
03:37:12,080 --> 03:37:13,160
>> Okay.

5763
03:37:13,160 --> 03:37:14,440
>> It's a valuation fee.

5764
03:37:14,440 --> 03:37:16,360
for you.

5765
03:37:16,360 --> 03:37:19,190
Um

5766
03:37:19,200 --> 03:37:21,000
yeah, I mean alternatively you might be

5767
03:37:21,000 --> 03:37:23,360
able to create a policy that caps the

5768
03:37:23,360 --> 03:37:24,600
fee.

5769
03:37:24,600 --> 03:37:26,440
So you could say if it's a deck

5770
03:37:26,440 --> 03:37:27,920
replacement

5771
03:37:27,920 --> 03:37:30,520
um that your policy is that the fee

5772
03:37:30,520 --> 03:37:32,680
should be no more than X. So you would

5773
03:37:32,680 --> 03:37:34,920
still go through the valuation table and

5774
03:37:34,920 --> 03:37:37,880
if it calculated out less than whatever

5775
03:37:37,880 --> 03:37:40,040
you thought the amount should be

5776
03:37:40,040 --> 03:37:41,120
it would be capped.

5777
03:37:41,120 --> 03:37:42,520
>> Okay, so what you're proposing is we

5778
03:37:42,520 --> 03:37:44,400
could pass the fee schedule and then

5779
03:37:44,400 --> 03:37:46,880
later define a policy that capped the

5780
03:37:46,880 --> 03:37:47,520
fee.

5781
03:37:47,520 --> 03:37:47,920
>> Right.

5782
03:37:47,920 --> 03:37:49,520
>> I'm I'm I'm would be comfortable with

5783
03:37:49,520 --> 03:37:51,200
that. Um

5784
03:37:51,200 --> 03:37:53,640
and then the last piece is that yeah, I

5785
03:37:53,640 --> 03:37:56,600
would remand to the Park and Recs the

5786
03:37:56,600 --> 03:37:58,560
basically all the recreation fees and

5787
03:37:58,560 --> 03:38:01,000
have them follow up on this discussion.

5788
03:38:01,000 --> 03:38:02,240
Um cuz I think you know, we've talked

5789
03:38:02,240 --> 03:38:03,840
about courts, we've talked about rental

5790
03:38:03,840 --> 03:38:05,000
fees

5791
03:38:05,000 --> 03:38:07,440
um and I I would have them

5792
03:38:07,440 --> 03:38:10,400
talk about room rentals as well and just

5793
03:38:10,400 --> 03:38:12,320
all the conversation cuz what I would

5794
03:38:12,320 --> 03:38:14,880
hope would come back to the council is a

5795
03:38:14,880 --> 03:38:16,720
you know, sort of fully vetted set of

5796
03:38:16,720 --> 03:38:20,160
ideas for the council to decide.

5797
03:38:20,160 --> 03:38:21,360
So

5798
03:38:21,360 --> 03:38:24,160
with those thoughts, um let me try a

5799
03:38:24,160 --> 03:38:26,360
trial balloon and see if this is close

5800
03:38:26,360 --> 03:38:28,200
enough. Oh, and I had I I had one other

5801
03:38:28,200 --> 03:38:30,640
thing I wanted to add. Um this is where

5802
03:38:30,640 --> 03:38:32,120
I was asking earlier about some of the

5803
03:38:32,120 --> 03:38:34,240
questions that are embedded in the the

5804
03:38:34,240 --> 03:38:37,600
document. You were proposing that we use

5805
03:38:37,600 --> 03:38:41,000
construction cost tables um with a

5806
03:38:41,000 --> 03:38:43,440
modifier for the region.

5807
03:38:43,440 --> 03:38:45,680
So um

5808
03:38:45,680 --> 03:38:48,760
So So I think my trial balloon for a a

5809
03:38:48,760 --> 03:38:50,960
proposal here would be that we do that.

5810
03:38:50,960 --> 03:38:54,120
So this is basically instead of what

5811
03:38:54,120 --> 03:38:55,760
happens today is a contractor comes in

5812
03:38:55,760 --> 03:38:58,800
and says, "Oh, this is a $5,000 job."

5813
03:38:58,800 --> 03:39:02,080
And he bills the client 15,000, but we

5814
03:39:02,080 --> 03:39:05,000
never know because

5815
03:39:05,000 --> 03:39:05,800
we're not doing what

5816
03:39:05,800 --> 03:39:08,600
>> No, we we changed the process last year

5817
03:39:08,600 --> 03:39:09,240
and we're

5818
03:39:09,240 --> 03:39:10,240
>> Do we already use the

5819
03:39:10,240 --> 03:39:11,120
>> Yeah, we already use this.

5820
03:39:11,120 --> 03:39:13,080
>> Okay, so we All right, well, it talks in

5821
03:39:13,080 --> 03:39:15,000
here about potentially council should

5822
03:39:15,000 --> 03:39:16,240
decide that. So you're saying that's

5823
03:39:16,240 --> 03:39:18,560
already decided. Okay, great. Then I

5824
03:39:18,560 --> 03:39:21,840
will leave that off my motion. Um then

5825
03:39:21,840 --> 03:39:24,280
business license at $45,

5826
03:39:24,280 --> 03:39:26,800
solar panels at 680,

5827
03:39:26,800 --> 03:39:31,800
tree removal at flat 250, CPI.

5828
03:39:31,800 --> 03:39:33,840
I'll leave off the deck and we'll think

5829
03:39:33,840 --> 03:39:36,240
about a policy for the future um and

5830
03:39:36,240 --> 03:39:39,120
that we remand the recreation fees to

5831
03:39:39,120 --> 03:39:41,910
Park and Rec.

5832
03:39:41,920 --> 03:39:45,550
Yeah. Yeah, please.

5833
03:39:45,560 --> 03:39:49,000
» The 680 for solar, is that state or the

5834
03:39:49,000 --> 03:39:49,560
schedule?

5835
03:39:49,560 --> 03:39:50,400
>> the state.

5836
03:39:50,400 --> 03:39:52,560
>> That That is the state. Thank you.

5837
03:39:52,560 --> 03:39:52,960
State fee

5838
03:39:52,960 --> 03:39:53,880
>> Yeah, that's what I thought.

5839
03:39:53,880 --> 03:39:56,600
>> I'm My apology. Okay, so So let me take

5840
03:39:56,600 --> 03:39:58,880
that. So where where is the council on

5841
03:39:58,880 --> 03:40:01,800
the Are we at state fees or at 6

5842
03:40:01,800 --> 03:40:03,680
>> I was at state.

5843
03:40:03,680 --> 03:40:04,640
>> State.

5844
03:40:04,640 --> 03:40:06,920
>> Okay, I I'm I'm okay with state. Great.

5845
03:40:06,920 --> 03:40:08,880
Then state. So the 450. Thank Thank you

5846
03:40:08,880 --> 03:40:11,360
for that correction. Okay? Anything

5847
03:40:11,360 --> 03:40:14,670
else?

5848
03:40:14,680 --> 03:40:18,160
» I I prefer to have admin held off.

5849
03:40:18,160 --> 03:40:20,080
>> And And what is it in admin that we're

5850
03:40:20,080 --> 03:40:21,800
holding off on?

5851
03:40:21,800 --> 03:40:23,920
>> Um I think we need a conversation with

5852
03:40:23,920 --> 03:40:25,760
ChargePoint to find out what their

5853
03:40:25,760 --> 03:40:29,230
capabilities are.

5854
03:40:29,240 --> 03:40:30,800
» Right, but I

5855
03:40:30,800 --> 03:40:32,680
So, my suggestion would be just like for

5856
03:40:32,680 --> 03:40:34,880
the deck flat fee replacement, we could

5857
03:40:34,880 --> 03:40:38,510
do that as a policy.

5858
03:40:38,520 --> 03:40:41,040
» Alternatively, you could adopt this fee

5859
03:40:41,040 --> 03:40:43,040
and then work with ChargePoint. Cuz I

5860
03:40:43,040 --> 03:40:44,440
don't know how long that would take for

5861
03:40:44,440 --> 03:40:47,120
ChargePoint, so this gets you a new fee

5862
03:40:47,120 --> 03:40:49,320
now and then once you get that info cuz

5863
03:40:49,320 --> 03:40:51,360
that that fee that isn't for you don't

5864
03:40:51,360 --> 03:40:53,040
have a 60-day implementation for that,

5865
03:40:53,040 --> 03:40:54,080
so

5866
03:40:54,080 --> 03:40:56,360
um otherwise, you're sticking with what

5867
03:40:56,360 --> 03:40:58,200
you have now

5868
03:40:58,200 --> 03:40:58,600
till you

5869
03:40:58,600 --> 03:41:01,040
>> I mean, was an analysis of our PG&E bill

5870
03:41:01,040 --> 03:41:04,830
done for this number?

5871
03:41:04,840 --> 03:41:07,520
» No, it looks at the the cost of the of

5872
03:41:07,520 --> 03:41:10,360
the charging stations at

5873
03:41:10,360 --> 03:41:11,600
There's other

5874
03:41:11,600 --> 03:41:13,880
components in that, but I don't I again,

5875
03:41:13,880 --> 03:41:16,640
I don't know whether or not I mean

5876
03:41:16,640 --> 03:41:17,920
um

5877
03:41:17,920 --> 03:41:20,280
>> So, the cost came from ChargePoint? Is

5878
03:41:20,280 --> 03:41:22,320
that they took an average of all their

5879
03:41:22,320 --> 03:41:23,920
of all our stuff? Is that where this

5880
03:41:23,920 --> 03:41:26,840
number came from?

5881
03:41:26,840 --> 03:41:29,320
>> The number factors in costs associated

5882
03:41:29,320 --> 03:41:32,360
with ChargePoint as well as the

5883
03:41:32,360 --> 03:41:33,760
um

5884
03:41:33,760 --> 03:41:36,840
material and electricity costs.

5885
03:41:36,840 --> 03:41:38,440
>> Well, like depreciation of the charge

5886
03:41:38,440 --> 03:41:40,360
units, stuff like that, is that

5887
03:41:40,360 --> 03:41:41,720
>> Yeah, all of those things get get

5888
03:41:41,720 --> 03:41:42,280
factored in.

5889
03:41:42,280 --> 03:41:43,000
>> Factored in.

5890
03:41:43,000 --> 03:41:46,360
>> And and and all of that, but um

5891
03:41:46,360 --> 03:41:47,960
like I said, I don't know that what

5892
03:41:47,960 --> 03:41:50,600
you're looking to have done can be done.

5893
03:41:50,600 --> 03:41:51,000
>> Right.

5894
03:41:51,000 --> 03:41:52,560
>> So, I think that's just pointing that

5895
03:41:52,560 --> 03:41:52,880
out.

5896
03:41:52,880 --> 03:41:53,600
>> Yeah.

5897
03:41:53,600 --> 03:41:57,440
So, I mean, Rebecca, if it's okay, I I'd really like to move this forward

5898
03:41:57,440 --> 03:41:58,680
tonight,

5899
03:41:58,680 --> 03:42:00,520
um and we can look into this. We do have

5900
03:42:00,520 --> 03:42:03,160
the option to change it in the future.

5901
03:42:03,160 --> 03:42:05,280
Rather than, you know, delaying it. Um

5902
03:42:05,280 --> 03:42:07,000
we've got plenty coming up when the

5903
03:42:07,000 --> 03:42:08,080
deputies come back.

5904
03:42:08,080 --> 03:42:10,880
>> So, and can I can I also say I support

5905
03:42:10,880 --> 03:42:13,120
moving this forward as well? Um

5906
03:42:13,120 --> 03:42:17,000
I this I actually met with PCE last week

5907
03:42:17,000 --> 03:42:18,640
and asked them the same question, and

5908
03:42:18,640 --> 03:42:20,160
they didn't know if it could be done

5909
03:42:20,160 --> 03:42:23,280
either. So, like I was just trying to

5910
03:42:23,280 --> 03:42:25,040
figure out if there's any way we if

5911
03:42:25,040 --> 03:42:26,760
anyone knows if there's a way to do

5912
03:42:26,760 --> 03:42:27,720
that.

5913
03:42:27,720 --> 03:42:29,720
So, I think for the time being we should

5914
03:42:29,720 --> 03:42:34,750
move it forward.

5915
03:42:34,760 --> 03:42:36,560
Okay, so

5916
03:42:36,560 --> 03:42:36,920
I'm

5917
03:42:36,920 --> 03:42:40,400
>> So, when does it take advantage when would that particular fee take

5918
03:42:40,400 --> 03:42:42,800
effect? Would it be a July 1st?

5919
03:42:42,800 --> 03:42:44,160
>> July 1st.

5920
03:42:44,160 --> 03:42:46,240
>> Okay. Okay, I'm fine with moving forward

5921
03:42:46,240 --> 03:42:47,760
and then we need to do an analysis in

5922
03:42:47,760 --> 03:42:50,200
the future with PG&E's data

5923
03:42:50,200 --> 03:42:52,760
and ChargePoint. But, okay.

5924
03:42:52,760 --> 03:42:55,440
>> Okay, is there anything else people feel

5925
03:42:55,440 --> 03:42:57,800
like be added? Otherwise, I will make

5926
03:42:57,800 --> 03:42:59,760
this as a motion.

5927
03:42:59,760 --> 03:43:00,720
All right.

5928
03:43:00,720 --> 03:43:02,160
So,

5929
03:43:02,160 --> 03:43:03,640
whoever's taking notes here, do you feel

5930
03:43:03,640 --> 03:43:04,920
we have enough for this or do you want

5931
03:43:04,920 --> 03:43:07,760
me to repeat this?

5932
03:43:07,760 --> 03:43:10,440
>> I I have one other thing. I'm sorry. Um

5933
03:43:10,440 --> 03:43:11,840
it says we're going to bring this back

5934
03:43:11,840 --> 03:43:13,640
annually.

5935
03:43:13,640 --> 03:43:14,920
Um

5936
03:43:14,920 --> 03:43:16,760
I don't think this is a good time to

5937
03:43:16,760 --> 03:43:18,560
bring this back annually. I think the

5938
03:43:18,560 --> 03:43:20,800
annual should be more in

5939
03:43:20,800 --> 03:43:24,520
March or April, not at this end point.

5940
03:43:24,520 --> 03:43:26,360
So, just I don't know if that's part of

5941
03:43:26,360 --> 03:43:28,480
this whole thing, but

5942
03:43:28,480 --> 03:43:30,800
it's just too much. There's too many

5943
03:43:30,800 --> 03:43:34,360
other things going on. So, just if we

5944
03:43:34,360 --> 03:43:39,110
need to specify that, we should.

5945
03:43:39,120 --> 03:43:40,840
» Next year will be in April.

5946
03:43:40,840 --> 03:43:42,200
>> Great. Thank you.

5947
03:43:42,200 --> 03:43:43,720
>> So, that we can meet the 60-day deadline

5948
03:43:43,720 --> 03:43:45,760
if there's any changes in development.

5949
03:43:45,760 --> 03:43:47,600
>> Perfect. Thank you.

5950
03:43:47,600 --> 03:43:50,040
>> Okay. So, do I do I need to

5951
03:43:50,040 --> 03:43:52,320
>> Do you want to check with with um Tony

5952
03:43:52,320 --> 03:43:54,880
um to make sure you're

5953
03:43:54,880 --> 03:43:55,640
and

5954
03:43:55,640 --> 03:43:56,200
uh

5955
03:43:56,200 --> 03:43:57,640
Matrix to make sure you're comfortable

5956
03:43:57,640 --> 03:44:00,280
with all of those changes to the fees.

5957
03:44:00,280 --> 03:44:01,760
>> Couldn't make any notes because I had my

5958
03:44:01,760 --> 03:44:02,560
screen

5959
03:44:02,560 --> 03:44:03,000
>> Sure.

5960
03:44:03,000 --> 03:44:03,520
>> shared.

5961
03:44:03,520 --> 03:44:04,520
>> Why don't you unshare Why don't you

5962
03:44:04,520 --> 03:44:05,680
unshare But, I did

5963
03:44:05,680 --> 03:44:08,240
>> Yeah, just wanted just so it was $45 for

5964
03:44:08,240 --> 03:44:08,960
well

5965
03:44:08,960 --> 03:44:09,920
>> Yep.

5966
03:44:09,920 --> 03:44:12,760
>> And it was 450 for solar.

5967
03:44:12,760 --> 03:44:13,560
>> Correct.

5968
03:44:13,560 --> 03:44:15,560
>> 250 for the tree permit.

5969
03:44:15,560 --> 03:44:16,440
>> Correct.

5970
03:44:16,440 --> 03:44:18,840
>> Um deck was not

5971
03:44:18,840 --> 03:44:21,080
>> I left that off. Use Use the CP Use the

5972
03:44:21,080 --> 03:44:21,720
CPI.

5973
03:44:21,720 --> 03:44:22,800
>> CPI.

5974
03:44:22,800 --> 03:44:24,960
>> Um, and then we're going to remand the

5975
03:44:24,960 --> 03:44:27,160
rec remand it back to parks and rec.

5976
03:44:27,160 --> 03:44:28,280
Okay.

5977
03:44:28,280 --> 03:44:29,800
All right. So, I made a motion. Is there

5978
03:44:29,800 --> 03:44:32,950
a second?

5979
03:44:32,960 --> 03:44:36,630
Okay, roll call.

5980
03:44:36,640 --> 03:44:38,320
» Councilmember Walter.

5981
03:44:38,320 --> 03:44:39,120
>> I.

5982
03:44:39,120 --> 03:44:40,600
>> Councilmember Hasco.

5983
03:44:40,600 --> 03:44:41,440
>> I.

5984
03:44:41,440 --> 03:44:42,920
>> Councilmember Flynn.

5985
03:44:42,920 --> 03:44:44,360
>> I.

5986
03:44:44,360 --> 03:44:45,960
>> Vice Mayor Haffty.

5987
03:44:45,960 --> 03:44:46,520
>> I.

5988
03:44:46,520 --> 03:44:47,440
>> Mayor Taylor.

5989
03:44:47,440 --> 03:44:47,960
>> I.

5990
03:44:47,960 --> 03:44:49,640
>> Motion carries 5-0.

5991
03:44:49,640 --> 03:44:51,320
>> Thank you everyone. Thank you for an

5992
03:44:51,320 --> 03:44:53,240
excellent presentation. Sorry to keep

5993
03:44:53,240 --> 03:44:54,960
you here until 11:00 at night, but you

5994
03:44:54,960 --> 03:44:56,720
did a stellar job. So, thank you.

5995
03:44:56,720 --> 03:44:59,520
There's a lot of complexity here. Um,

5996
03:44:59,520 --> 03:45:00,800
I'm sure you're going to get called back

5997
03:45:00,800 --> 03:45:02,280
cuz park and rec is going to want to dig

5998
03:45:02,280 --> 03:45:03,920
in through a whole bunch of stuff with

5999
03:45:03,920 --> 03:45:07,600
you. Um, so be prepared for that, but this has really been wonderful. So,

6000
03:45:07,600 --> 03:45:16,350
thank you for all your hard work.

6001
03:45:16,360 --> 03:45:17,800
We think this is really interesting,

6002
03:45:17,800 --> 03:45:22,350
too.

6003
03:45:22,360 --> 03:45:24,480
Okay, with that

6004
03:45:24,480 --> 03:45:31,830
let us move on. Yes.

6005
03:45:31,840 --> 03:45:33,480
Now, we had to wait before we I don't

6006
03:45:33,480 --> 03:45:34,840
need to think you need to say, but so

6007
03:45:34,840 --> 03:45:36,440
now to make this formal, I need to

6008
03:45:36,440 --> 03:45:39,560
reopen the public hearing. Continue the

6009
03:45:39,560 --> 03:45:42,320
park and recs.

6010
03:45:42,320 --> 03:45:43,840
>> Correct. Yes, we actually do need to

6011
03:45:43,840 --> 03:45:45,200
continue that to a date certain. Thank

6012
03:45:45,200 --> 03:45:46,480
you for reminding me cuz that way we

6013
03:45:46,480 --> 03:45:48,080
don't have to re notice it.

6014
03:45:48,080 --> 03:45:48,480
>> Right.

6015
03:45:48,480 --> 03:45:49,200
>> Yeah.

6016
03:45:49,200 --> 03:45:52,000
>> So, can Do we have a date that we think

6017
03:45:52,000 --> 03:45:56,350
that's going to fit?

6018
03:45:56,360 --> 03:45:57,880
» And and if we don't, we can just re

6019
03:45:57,880 --> 03:45:59,120
notice it.

6020
03:45:59,120 --> 03:45:59,400
>> Yeah.

6021
03:45:59,400 --> 03:46:01,320
Let's Let's continue it to June

6022
03:46:01,320 --> 03:46:04,160
10th cuz June 24th is a big so

6023
03:46:04,160 --> 03:46:04,600
>> Well

6024
03:46:04,600 --> 03:46:07,680
>> I will So, you do want to pick a date.

6025
03:46:07,680 --> 03:46:09,760
Oh, no.

6026
03:46:09,760 --> 03:46:10,920
>> Yeah, we want to get it to park and rec.

6027
03:46:10,920 --> 03:46:12,600
I think we're going to just continue it

6028
03:46:12,600 --> 03:46:13,320
and

6029
03:46:13,320 --> 03:46:14,240
>> Oh, okay.

6030
03:46:14,240 --> 03:46:15,640
>> I think that makes sense. I mean, I'm

6031
03:46:15,640 --> 03:46:17,800
sorry, but it it's not that big a deal

6032
03:46:17,800 --> 03:46:20,040
to re-notice it, right? I mean, I mean,

6033
03:46:20,040 --> 03:46:20,240
we had

6034
03:46:20,240 --> 03:46:23,080
>> Uh, the the challenge is that it were we

6035
03:46:23,080 --> 03:46:25,520
have to back up about 4 weeks.

6036
03:46:25,520 --> 03:46:27,560
So, you're essentially deciding the

6037
03:46:27,560 --> 03:46:29,800
noticing process for 4 weeks.

6038
03:46:29,800 --> 03:46:31,320
>> and rec. You have to get a park and rec

6039
03:46:31,320 --> 03:46:32,720
meeting on the calendar. They have to

6040
03:46:32,720 --> 03:46:33,440
discuss it.

6041
03:46:33,440 --> 03:46:35,160
>> They are I will emphasize they are not a

6042
03:46:35,160 --> 03:46:37,800
Brown Act body.

6043
03:46:37,800 --> 03:46:40,560
And so, they could meet

6044
03:46:40,560 --> 03:46:42,560
basically anytime, anywhere. They could

6045
03:46:42,560 --> 03:46:44,160
meet tomorrow in my office.

6046
03:46:44,160 --> 03:46:46,280
>> I don't I mean, we're trying to get this

6047
03:46:46,280 --> 03:46:47,680
done

6048
03:46:47,680 --> 03:46:49,560
for what?

6049
03:46:49,560 --> 03:46:51,520
You You ideally you'd like these fees

6050
03:46:51,520 --> 03:46:53,560
for July You were hoping for July 1st,

6051
03:46:53,560 --> 03:46:55,160
Tony, is that

6052
03:46:55,160 --> 03:46:56,320
for the recreation fees?

6053
03:46:56,320 --> 03:47:00,240
>> Yeah, recreation fees July 1st, yes.

6054
03:47:00,240 --> 03:47:04,160
But, I mean, if if we can, then it's going to be August.

6055
03:47:04,160 --> 03:47:08,310
>> August, yeah.

6056
03:47:08,320 --> 03:47:09,640
I'm just worried that I mean, we

6057
03:47:09,640 --> 03:47:11,200
have a lot of things coming up. That's

6058
03:47:11,200 --> 03:47:18,030
the only thing I'm trying to be careful of. So.

6059
03:47:18,040 --> 03:47:20,080
do you have a I mean, if we continue

6060
03:47:20,080 --> 03:47:21,000
it, we could continue

6061
03:47:21,000 --> 03:47:22,320
>> Do you think that continue it to a date

6062
03:47:22,320 --> 03:47:24,480
certain, and if for some reason

6063
03:47:24,480 --> 03:47:26,040
uh staff isn't ready, uh you could

6064
03:47:26,040 --> 03:47:27,000
continue it again?

6065
03:47:27,000 --> 03:47:27,720
>> To a date certain?

6066
03:47:27,720 --> 03:47:28,640
>> Yeah.

6067
03:47:28,640 --> 03:47:31,000
Uh, so I I guess I'm looking

6068
03:47:31,000 --> 03:47:32,320
We would not need to re-notice it if we

6069
03:47:32,320 --> 03:47:33,920
continue it tonight to a date certain.

6070
03:47:33,920 --> 03:47:35,560
So, I guess the question is what is that

6071
03:47:35,560 --> 03:47:37,640
date that we should choose?

6072
03:47:37,640 --> 03:47:39,600
That we should recommend to council. Is

6073
03:47:39,600 --> 03:47:42,080
it Is it the next meeting or or the

6074
03:47:42,080 --> 03:47:49,150
second meeting in

6075
03:47:49,160 --> 03:47:50,560
» Do we need to look at the roll forward?

6076
03:47:50,560 --> 03:47:52,520
>> Here. No, I know. I'm thinking June

6077
03:47:52,520 --> 03:47:55,920
24th. Continue it to June 24th.

6078
03:47:55,920 --> 03:47:58,800
We'll do our best to to make that date.

6079
03:47:58,800 --> 03:48:00,280
Yeah, cuz then we could still have the

6080
03:48:00,280 --> 03:48:03,560
fees go into effect in July.

6081
03:48:03,560 --> 03:48:05,560
>> Okay. So,

6082
03:48:05,560 --> 03:48:07,240
I read So, if I reopen the public

6083
03:48:07,240 --> 03:48:08,840
hearing, I take public comment again?

6084
03:48:08,840 --> 03:48:10,080
>> No, you can just

6085
03:48:10,080 --> 03:48:11,760
>> it, continue it, and then close it.

6086
03:48:11,760 --> 03:48:14,240
>> Yes. Just ask for a motion to um

6087
03:48:14,240 --> 03:48:17,160
continue the public hearing to June

6088
03:48:17,160 --> 03:48:17,920
24th.

6089
03:48:17,920 --> 03:48:20,160
>> Okay. So, I'm trying to follow the

6090
03:48:20,160 --> 03:48:21,520
script here. So, I'm reopening the

6091
03:48:21,520 --> 03:48:22,880
public hearing.

6092
03:48:22,880 --> 03:48:26,160
I'm looking for a motion to continue the

6093
03:48:26,160 --> 03:48:28,320
park and rec fees

6094
03:48:28,320 --> 03:48:30,440
decision until June 24th.

6095
03:48:30,440 --> 03:48:32,200
>> So moved.

6096
03:48:32,200 --> 03:48:33,080
>> Second.

6097
03:48:33,080 --> 03:48:34,000
>> I have a

6098
03:48:34,000 --> 03:48:36,720
motion and a second. Roll call.

6099
03:48:36,720 --> 03:48:37,920
>> Council member Walter.

6100
03:48:37,920 --> 03:48:38,440
>> I.

6101
03:48:38,440 --> 03:48:40,000
>> Council member Hesko.

6102
03:48:40,000 --> 03:48:40,520
>> I.

6103
03:48:40,520 --> 03:48:42,600
>> Council member Flynn.

6104
03:48:42,600 --> 03:48:43,560
>> I.

6105
03:48:43,560 --> 03:48:45,360
>> Vice Mayor Hefty.

6106
03:48:45,360 --> 03:48:45,920
>> I.

6107
03:48:45,920 --> 03:48:46,760
>> Mayor Taylor.

6108
03:48:46,760 --> 03:48:47,200
>> I.

6109
03:48:47,200 --> 03:48:48,240
>> Motion carries.

6110
03:48:48,240 --> 03:48:49,760
>> Thank you. All right. So, now I close

6111
03:48:49,760 --> 03:48:51,200
the public hearing

6112
03:48:51,200 --> 03:48:52,800
and we're ready to move on. All right.

6113
03:48:52,800 --> 03:48:54,480
Again, thank you everyone. Tony, thank

6114
03:48:54,480 --> 03:48:57,040
you for your patience. Um

6115
03:48:57,040 --> 03:48:58,720
Thank you for the consultant. That was

6116
03:48:58,720 --> 03:49:02,640
interesting. All right. So, moving on.

6117
03:49:02,640 --> 03:49:05,600
Let's see if I can find the

6118
03:49:05,600 --> 03:49:15,990
agenda. Okay. Um

6119
03:49:16,000 --> 03:49:17,400
Yeah, yeah. I know. I got it.

6120
03:49:17,400 --> 03:49:18,520
>> where

6121
03:49:18,520 --> 03:49:20,560
town committee funding

6122
03:49:20,560 --> 03:49:24,240
>> Way ahead. Right. Unfortunate

6123
03:49:24,240 --> 03:49:24,680
Yeah.

6124
03:49:24,680 --> 03:49:25,920
>> Yeah.

6125
03:49:25,920 --> 03:49:27,520
we're just We've just finished

6126
03:49:27,520 --> 03:49:28,280
seven.

6127
03:49:28,280 --> 03:49:29,480
>> Page 180.

6128
03:49:29,480 --> 03:49:31,120
>> All right. We've just finished seven.

6129
03:49:31,120 --> 03:49:34,560
We're moving on to eight. All right. So,

6130
03:49:34,560 --> 03:49:37,160
provide an update and receive direction

6131
03:49:37,160 --> 03:49:39,320
on town committee funding request for

6132
03:49:39,320 --> 03:49:44,760
the fiscal year '26-'27. Tony, please.

6133
03:49:44,760 --> 03:49:45,800
>> I will be brief.

6134
03:49:45,800 --> 03:49:59,110
>> Thank you.

6135
03:49:59,120 --> 03:50:00,560
» Okay. So, this is a town committee

6136
03:50:00,560 --> 03:50:04,950
funding request um

6137
03:50:04,960 --> 03:50:06,120
» Is this it, Blaine?

6138
03:50:06,120 --> 03:50:09,830
>> Yep, this is it.

6139
03:50:09,840 --> 03:50:11,320
So, again, thank you. Review by

6140
03:50:11,320 --> 03:50:12,840
direction on town committee funding

6141
03:50:12,840 --> 03:50:14,960
requests.

6142
03:50:14,960 --> 03:50:18,280
Um couple of add-ons since

6143
03:50:18,280 --> 03:50:18,880
um

6144
03:50:18,880 --> 03:50:21,120
the

6145
03:50:21,120 --> 03:50:23,400
agenda was sent out on Friday,

6146
03:50:23,400 --> 03:50:26,600
um I received an email from uh

6147
03:50:26,600 --> 03:50:29,080
Nancy Lyon, the the historic resources

6148
03:50:29,080 --> 03:50:30,280
committee.

6149
03:50:30,280 --> 03:50:32,480
Um she said she sent it in, I did not

6150
03:50:32,480 --> 03:50:33,720
receive it.

6151
03:50:33,720 --> 03:50:34,640
Um

6152
03:50:34,640 --> 03:50:36,440
but um

6153
03:50:36,440 --> 03:50:37,760
there were some technical difficulties,

6154
03:50:37,760 --> 03:50:41,000
so um I'm including this in the packet.

6155
03:50:41,000 --> 03:50:44,600
Um their request is $4,500.

6156
03:50:44,600 --> 03:50:47,120
Uh one a new computer that's compatible

6157
03:50:47,120 --> 03:50:48,800
with Windows 11,

6158
03:50:48,800 --> 03:50:50,520
and then their online historic archive

6159
03:50:50,520 --> 03:50:53,400
project of $3,000, so total of 4,500 is

6160
03:50:53,400 --> 03:50:55,520
their request.

6161
03:50:55,520 --> 03:50:57,200
And then um

6162
03:50:57,200 --> 03:50:59,880
the trails and paths

6163
03:50:59,880 --> 03:51:02,240
request did not have a breakdown

6164
03:51:02,240 --> 03:51:03,680
of their or did not have an itemized

6165
03:51:03,680 --> 03:51:06,280
budget. Um but it is a carryover from

6166
03:51:06,280 --> 03:51:08,640
this year this fiscal year's

6167
03:51:08,640 --> 03:51:10,080
uh

6168
03:51:10,080 --> 03:51:12,400
request of $10,000, and

6169
03:51:12,400 --> 03:51:14,800
I've itemized the list

6170
03:51:14,800 --> 03:51:16,200
as you can see.

6171
03:51:16,200 --> 03:51:17,600
Um

6172
03:51:17,600 --> 03:51:22,590
and again, their request is $10,000.

6173
03:51:22,600 --> 03:51:26,600
So, looking at total requests of 61,000

6174
03:51:26,600 --> 03:51:27,440
um

6175
03:51:27,440 --> 03:51:29,440
with all of these funding requests,

6176
03:51:29,440 --> 03:51:31,560
there will be some staff time involved,

6177
03:51:31,560 --> 03:51:33,360
uh some more than others.

6178
03:51:33,360 --> 03:51:36,240
Um and also, I also added um

6179
03:51:36,240 --> 03:51:37,200
you know,

6180
03:51:37,200 --> 03:51:40,400
how each funding request ties to a

6181
03:51:40,400 --> 03:51:42,200
certain council priority.

6182
03:51:42,200 --> 03:51:45,480
Uh most of them are community, uh but um

6183
03:51:45,480 --> 03:51:47,120
three of them are for safety and regards

6184
03:51:47,120 --> 03:51:48,600
to emergency preparedness, geologic

6185
03:51:48,600 --> 03:51:49,680
safety,

6186
03:51:49,680 --> 03:51:54,310
and wildfire preparedness.

6187
03:51:54,320 --> 03:51:57,640
So, this table is the funding what's

6188
03:51:57,640 --> 03:52:00,680
going to be recommended. uh 61,000 was

6189
03:52:00,680 --> 03:52:02,240
proposed.

6190
03:52:02,240 --> 03:52:05,000
I'm recommending 48,000.

6191
03:52:05,000 --> 03:52:06,000
Um

6192
03:52:06,000 --> 03:52:09,000
with the historic resources

6193
03:52:09,000 --> 03:52:12,360
being reduced or or not funding historic

6194
03:52:12,360 --> 03:52:17,280
resources request. This could tie into town work.

6195
03:52:17,280 --> 03:52:20,080
Um specifically with the

6196
03:52:20,080 --> 03:52:21,840
historic online

6197
03:52:21,840 --> 03:52:25,040
or historic archive online project. They

6198
03:52:25,040 --> 03:52:26,920
could also work with the library

6199
03:52:26,920 --> 03:52:28,040
as well.

6200
03:52:28,040 --> 03:52:29,320
And then

6201
03:52:29,320 --> 03:52:32,600
if they need use of a laptop, we do have

6202
03:52:32,600 --> 03:52:35,840
surplus laptops with town hall that are

6203
03:52:35,840 --> 03:52:38,120
Windows 11 compatible. The other

6204
03:52:38,120 --> 03:52:41,000
reduction is geologic safety.

6205
03:52:41,000 --> 03:52:43,280
Um and again, that's also related to a

6206
03:52:43,280 --> 03:52:44,760
project that is

6207
03:52:44,760 --> 03:52:45,560
um

6208
03:52:45,560 --> 03:52:48,120
that is tied to town work as well.

6209
03:52:48,120 --> 03:52:50,000
So the budget requests are the fund the

6210
03:52:50,000 --> 03:52:52,120
recommended amount is for committee

6211
03:52:52,120 --> 03:52:53,120
work.

6212
03:52:53,120 --> 03:52:54,440
Um but

6213
03:52:54,440 --> 03:52:58,240
council also has the discretion of um

6214
03:52:58,240 --> 03:52:59,640
changing the dollar amounts, reducing

6215
03:52:59,640 --> 03:53:01,120
them or increasing them.

6216
03:53:01,120 --> 03:53:04,720
Um so with that concludes my report and

6217
03:53:04,720 --> 03:53:06,920
I give it back to council for discussion

6218
03:53:06,920 --> 03:53:09,120
and direction.

6219
03:53:09,120 --> 03:53:12,440
>> All right, are there questions for Tony?

6220
03:53:12,440 --> 03:53:13,400
>> You know, go ahead.

6221
03:53:13,400 --> 03:53:16,480
>> Since those numbers are adjusted, can

6222
03:53:16,480 --> 03:53:17,520
you

6223
03:53:17,520 --> 03:53:19,800
blow that up or pinch it out a little

6224
03:53:19,800 --> 03:53:23,080
bit cuz I I honestly can't see that and

6225
03:53:23,080 --> 03:53:25,200
they're different than

6226
03:53:25,200 --> 03:53:30,270
what I've got.

6227
03:53:30,280 --> 03:53:31,440
» While he's doing that, can I just make

6228
03:53:31,440 --> 03:53:32,720
one clarification?

6229
03:53:32,720 --> 03:53:33,520
>> Yeah.

6230
03:53:33,520 --> 03:53:35,800
>> I had a conversation with the chair of

6231
03:53:35,800 --> 03:53:38,520
the geologic safety committee today, Nan

6232
03:53:38,520 --> 03:53:41,040
Shostak, about her request because it

6233
03:53:41,040 --> 03:53:43,680
overlaps with a staff work item that

6234
03:53:43,680 --> 03:53:46,040
planning is working on, which is

6235
03:53:46,040 --> 03:53:49,760
updating the geologic maps to reflect

6236
03:53:49,760 --> 03:53:51,560
amendments.

6237
03:53:51,560 --> 03:53:53,080
The council authorized budget for the

6238
03:53:53,080 --> 03:53:54,560
GIS work

6239
03:53:54,560 --> 03:53:56,960
with the mid-year. We talked about that

6240
03:53:56,960 --> 03:53:59,520
and she was in agreement that that the

6241
03:53:59,520 --> 03:54:01,720
staff should do the work. However, she

6242
03:54:01,720 --> 03:54:04,480
did text me and clarified that they

6243
03:54:04,480 --> 03:54:07,040
would still like to request

6244
03:54:07,040 --> 03:54:10,040
a thousand dollars for

6245
03:54:10,040 --> 03:54:14,360
copying to digital format some blueprint

6246
03:54:14,360 --> 03:54:16,840
size figures and she requested a

6247
03:54:16,840 --> 03:54:19,440
thousand dollars for that. So, her

6248
03:54:19,440 --> 03:54:22,800
budget revises sixteen hundred dollars.

6249
03:54:22,800 --> 03:54:24,200
But I would

6250
03:54:24,200 --> 03:54:26,040
>> what what is the thousand dollars for?

6251
03:54:26,040 --> 03:54:27,880
>> Yeah, so

6252
03:54:27,880 --> 03:54:29,520
to be honest, I'm having a hard time

6253
03:54:29,520 --> 03:54:31,120
understanding it.

6254
03:54:31,120 --> 03:54:34,200
Copying the digital format or copying to

6255
03:54:34,200 --> 03:54:36,760
digital format the blueprint size

6256
03:54:36,760 --> 03:54:41,040
figures and plates in common in old hard

6257
03:54:41,040 --> 03:54:44,080
copy geotechnical reports.

6258
03:54:44,080 --> 03:54:46,040
That may be something though that staff

6259
03:54:46,040 --> 03:54:47,760
could do. So,

6260
03:54:47,760 --> 03:54:49,920
it it

6261
03:54:49,920 --> 03:54:51,600
>> Yeah, I guess I sort of expect that

6262
03:54:51,600 --> 03:54:53,160
would be part of the staff project to

6263
03:54:53,160 --> 03:54:54,880
get I mean, if it's a record we need,

6264
03:54:54,880 --> 03:54:56,560
the staff should be responsible for it.

6265
03:54:56,560 --> 03:54:59,240
>> Yeah, agreed. Agreed, yeah. I just don't

6266
03:54:59,240 --> 03:55:01,920
want to ignore her request.

6267
03:55:01,920 --> 03:55:03,440
Yeah, but it would be what I'd like to

6268
03:55:03,440 --> 03:55:04,880
do with especially even with some of

6269
03:55:04,880 --> 03:55:06,360
these other committees is have a more

6270
03:55:06,360 --> 03:55:07,920
in-depth conversation

6271
03:55:07,920 --> 03:55:08,960
about

6272
03:55:08,960 --> 03:55:10,200
Like I'll I'll give you one example.

6273
03:55:10,200 --> 03:55:12,600
They some committees had money for

6274
03:55:12,600 --> 03:55:14,080
mailers and I told them, "Hey, we're

6275
03:55:14,080 --> 03:55:16,120
doing a town newsletter. We can include

6276
03:55:16,120 --> 03:55:19,350
it." That's an example.

6277
03:55:19,360 --> 03:55:20,840
» So, other questions for Tony. I really

6278
03:55:20,840 --> 03:55:21,800
that you're starting to get a little

6279
03:55:21,800 --> 03:55:22,480
into this.

6280
03:55:22,480 --> 03:55:23,720
>> That was my bad. I apologize.

6281
03:55:23,720 --> 03:55:25,760
>> I know. Do you Does the town have one of

6282
03:55:25,760 --> 03:55:28,720
those big scanners? No. Okay. So, maybe

6283
03:55:28,720 --> 03:55:30,000
that's what she needs.

6284
03:55:30,000 --> 03:55:31,320
>> So, I changed it to the Excel

6285
03:55:31,320 --> 03:55:35,040
spreadsheet. Does that help?

6286
03:55:35,040 --> 03:55:36,560
>> Can you expand it in the lower

6287
03:55:36,560 --> 03:55:40,670
right-hand corner?

6288
03:55:40,680 --> 03:55:43,670
It'll

6289
03:55:43,680 --> 03:55:45,480
Can you comment again on what was

6290
03:55:45,480 --> 03:55:49,150
reduced?

6291
03:55:49,160 --> 03:55:49,480
» There's

6292
03:55:49,480 --> 03:55:52,240
>> proposed and recommended, so

6293
03:55:52,240 --> 03:55:53,640
>> The recommended.

6294
03:55:53,640 --> 03:55:57,000
>> Are you Are you asking specifically on

6295
03:55:57,000 --> 03:55:58,360
geologic safety, which is what we were

6296
03:55:58,360 --> 03:56:00,160
just discussing, or in general?

6297
03:56:00,160 --> 03:56:02,800
>> In general. In general.

6298
03:56:02,800 --> 03:56:08,720
>> So, historic resources, they requested 4,500 or recommend zero.

6299
03:56:08,720 --> 03:56:11,400
And geologic safety

6300
03:56:11,400 --> 03:56:15,000
um proposed uh 9,100.

6301
03:56:15,000 --> 03:56:19,350
Uh we're recommending 300, but

6302
03:56:19,360 --> 03:56:20,920
plus

6303
03:56:20,920 --> 03:56:25,040
>> Okay. Do we have a a policy on food?

6304
03:56:25,040 --> 03:56:27,480
at events?

6305
03:56:27,480 --> 03:56:28,880
>> No.

6306
03:56:28,880 --> 03:56:32,280
>> Because um I feel that a $1,000 for food

6307
03:56:32,280 --> 03:56:36,160
is a little excessive. Um if anything

6308
03:56:36,160 --> 03:56:38,750
um

6309
03:56:38,760 --> 03:56:39,400
in in the past

6310
03:56:39,400 --> 03:56:40,520
>> Which one is this?

6311
03:56:40,520 --> 03:56:42,000
Rebecca, which Which one are we talking

6312
03:56:42,000 --> 03:56:42,560
about?

6313
03:56:42,560 --> 03:56:44,000
>> Cultural arts.

6314
03:56:44,000 --> 03:56:44,720
>> Okay.

6315
03:56:44,720 --> 03:56:47,200
>> Um I I just I don't think we need to be

6316
03:56:47,200 --> 03:56:49,360
budgeting for um

6317
03:56:49,360 --> 03:56:53,080
caviar and uh salmon things and

6318
03:56:53,080 --> 03:56:55,560
expensive food like that. So,

6319
03:56:55,560 --> 03:56:57,080
um

6320
03:56:57,080 --> 03:56:58,960
I I personally don't think we spending

6321
03:56:58,960 --> 03:57:02,640
more than $300, $400 on food for events,

6322
03:57:02,640 --> 03:57:08,840
if that. Um so, I I think we kind of need to think about

6323
03:57:08,840 --> 03:57:10,120
that.

6324
03:57:10,120 --> 03:57:12,120
>> And And are you proposing this relative

6325
03:57:12,120 --> 03:57:13,880
to the Spring in Portola Valley event?

6326
03:57:13,880 --> 03:57:14,880
Like

6327
03:57:14,880 --> 03:57:17,120
There isn't a $1,000 with the food on

6328
03:57:17,120 --> 03:57:18,800
the cultural arts budget that I'm

6329
03:57:18,800 --> 03:57:19,600
looking at.

6330
03:57:19,600 --> 03:57:21,240
>> There is.

6331
03:57:21,240 --> 03:57:23,600
>> Um okay, maybe we looking at different

6332
03:57:23,600 --> 03:57:23,760
things.

6333
03:57:23,760 --> 03:57:25,960
>> Spring Spring in Portola Valley has food

6334
03:57:25,960 --> 03:57:29,720
$1,000 opening night and closing party.

6335
03:57:29,720 --> 03:57:34,150
>> Okay.

6336
03:57:34,160 --> 03:57:37,200
» So, I I don't think that's reasonable.

6337
03:57:37,200 --> 03:57:38,800
>> It's for sub

6338
03:57:38,800 --> 03:57:40,600
>> Yeah, there's a There's additional

6339
03:57:40,600 --> 03:57:43,120
documentation behind the budget

6340
03:57:43,120 --> 03:57:44,520
worksheet for

6341
03:57:44,520 --> 03:57:45,160
um

6342
03:57:45,160 --> 03:57:46,920
>> Okay. Um but again, we're getting into

6343
03:57:46,920 --> 03:57:48,200
discussion. These are questions right

6344
03:57:48,200 --> 03:57:50,040
now for Tony. We haven't taken public

6345
03:57:50,040 --> 03:57:52,240
So, are there other clarifying questions

6346
03:57:52,240 --> 03:57:53,360
for Tony?

6347
03:57:53,360 --> 03:57:53,840
Ellen?

6348
03:57:53,840 --> 03:57:55,960
>> I do have a question. In term uh the

6349
03:57:55,960 --> 03:57:57,520
horse night

6350
03:57:57,520 --> 03:58:02,320
um the horse night or horse day has $500

6351
03:58:02,320 --> 03:58:04,680
for a

6352
03:58:04,680 --> 03:58:06,040
taco truck, I think.

6353
03:58:06,040 --> 03:58:06,760
>> Mhm.

6354
03:58:06,760 --> 03:58:09,440
>> Um is that

6355
03:58:09,440 --> 03:58:11,560
just to get the truck here or are we

6356
03:58:11,560 --> 03:58:14,320
paying for people's food?

6357
03:58:14,320 --> 03:58:14,760
>> Yeah.

6358
03:58:14,760 --> 03:58:16,160
>> We're we're just paying to get the truck

6359
03:58:16,160 --> 03:58:18,400
here. It is

6360
03:58:18,400 --> 03:58:20,600
the consumer pays for it. But usually

6361
03:58:20,600 --> 03:58:22,600
food trucks do have like a base fee,

6362
03:58:22,600 --> 03:58:23,960
especially to get them out here.

6363
03:58:23,960 --> 03:58:26,950
>> Fine.

6364
03:58:26,960 --> 03:58:28,080
» And

6365
03:58:28,080 --> 03:58:31,160
can I just ask um for staff's

6366
03:58:31,160 --> 03:58:33,880
clarification, the recommendation? Like

6367
03:58:33,880 --> 03:58:36,640
I'm I'm concerned that like emergency

6368
03:58:36,640 --> 03:58:39,280
preparedness has been cut down, but

6369
03:58:39,280 --> 03:58:42,000
horse the horse day

6370
03:58:42,000 --> 03:58:44,920
is still quite robust. So, could I get

6371
03:58:44,920 --> 03:58:47,480
clarifications on that?

6372
03:58:47,480 --> 03:58:50,560
>> It's just been historic practice with,

6373
03:58:50,560 --> 03:58:52,000
you know, parks and recs and their event

6374
03:58:52,000 --> 03:58:56,600
with the town fair. Trails and paths has been doing the horse fair.

6375
03:58:56,600 --> 03:58:58,400
And it's it's been their request for the

6376
03:58:58,400 --> 03:59:01,880
past couple of years and council has

6377
03:59:01,880 --> 03:59:02,920
funded it.

6378
03:59:02,920 --> 03:59:05,000
>> And I can speak to emergency

6379
03:59:05,000 --> 03:59:07,480
preparedness. Um we just moved a bunch

6380
03:59:07,480 --> 03:59:08,880
of their things

6381
03:59:08,880 --> 03:59:12,160
into the town budget. Because it didn't

6382
03:59:12,160 --> 03:59:13,560
really belong to the committee. It was

6383
03:59:13,560 --> 03:59:15,160
like Starlink, paying for Starlink,

6384
03:59:15,160 --> 03:59:17,120
stuff like that. Seemed like

6385
03:59:17,120 --> 03:59:18,400
it should be paid for out of our

6386
03:59:18,400 --> 03:59:19,800
operational budget, not out of their

6387
03:59:19,800 --> 03:59:21,800
committee. So,

6388
03:59:21,800 --> 03:59:23,880
the things that were normally there, it

6389
03:59:23,880 --> 03:59:25,640
was roughly the same number until we

6390
03:59:25,640 --> 03:59:27,080
moved those things out into the town

6391
03:59:27,080 --> 03:59:28,640
operational.

6392
03:59:28,640 --> 03:59:31,200
>> Right. And then okay. And then we've now

6393
03:59:31,200 --> 03:59:34,800
cut historic Obviously, um

6394
03:59:34,800 --> 03:59:40,320
computer What is the historic resources was

6395
03:59:40,320 --> 03:59:42,120
You remind me what they were asking for

6396
03:59:42,120 --> 03:59:42,560
again?

6397
03:59:42,560 --> 03:59:44,320
>> So, they've been working on a project to

6398
03:59:44,320 --> 03:59:48,240
digitize or put online the town's

6399
03:59:48,240 --> 03:59:50,720
historic records. So, what they were

6400
03:59:50,720 --> 03:59:54,480
asking for was money for the host the

6401
03:59:54,480 --> 03:59:56,560
host website and I think some support

6402
03:59:56,560 --> 03:59:57,920
for that.

6403
03:59:57,920 --> 03:59:59,640
I'm the one though who's tried to

6404
03:59:59,640 --> 04:00:00,960
facilitate them working with the

6405
04:00:00,960 --> 04:00:03,080
library, which may be able to do it at

6406
04:00:03,080 --> 04:00:05,720
no cost or other resources. So, we just

6407
04:00:05,720 --> 04:00:07,560
want to keep looking at that and

6408
04:00:07,560 --> 04:00:09,800
if there are IT costs for example, then

6409
04:00:09,800 --> 04:00:11,360
the town would look at that as part of

6410
04:00:11,360 --> 04:00:13,920
our operating budget much like EPC and

6411
04:00:13,920 --> 04:00:15,520
some of the other committees.

6412
04:00:15,520 --> 04:00:16,240
Okay.

6413
04:00:16,240 --> 04:00:17,480
>> Thank you.

6414
04:00:17,480 --> 04:00:19,400
That's all. Those were my questions.

6415
04:00:19,400 --> 04:00:21,080
>> Thank you.

6416
04:00:21,080 --> 04:00:23,520
Any other clarifying questions?

6417
04:00:23,520 --> 04:00:24,840
>> Yeah, yes.

6418
04:00:24,840 --> 04:00:25,760
>> Okay.

6419
04:00:25,760 --> 04:00:29,480
>> Did I miss the detail for the horse

6420
04:00:29,480 --> 04:00:30,640
fair?

6421
04:00:30,640 --> 04:00:32,840
Was that provided somewhere?

6422
04:00:32,840 --> 04:00:36,840
>> That was on the first second slide.

6423
04:00:36,840 --> 04:00:37,120
>> The

6424
04:00:37,120 --> 04:00:37,920
>> presentation.

6425
04:00:37,920 --> 04:00:42,830
>> It's not in the packet though.

6426
04:00:42,840 --> 04:00:44,720
It's in the packet.

6427
04:00:44,720 --> 04:00:46,840
Can we bring that up? I mean, I guess

6428
04:00:46,840 --> 04:00:51,990
you're on the other thing, but it's

6429
04:00:52,000 --> 04:00:53,960
» Yeah, the packet just has a lump sum of

6430
04:00:53,960 --> 04:00:55,440
$10,000.

6431
04:00:55,440 --> 04:00:57,800
>> And in the past actually, I distinctly

6432
04:00:57,800 --> 04:00:59,800
remember that at least a year ago that

6433
04:00:59,800 --> 04:01:01,480
somebody had volunteered to pay for

6434
04:01:01,480 --> 04:01:04,600
that. So, whatever happened to that that

6435
04:01:04,600 --> 04:01:08,110
payment?

6436
04:01:08,120 --> 04:01:10,280
» You can say they pledge it until I

6437
04:01:10,280 --> 04:01:12,200
receive it. It's just a pledge.

6438
04:01:12,200 --> 04:01:13,760
>> But does nobody follow up with them to

6439
04:01:13,760 --> 04:01:16,000
ask them for the the follow up on the

6440
04:01:16,000 --> 04:01:16,960
money?

6441
04:01:16,960 --> 04:01:20,040
>> I don't know who made the pledge.

6442
04:01:20,040 --> 04:01:22,520
>> Oh.

6443
04:01:22,520 --> 04:01:25,200
>> So, right. Can you pull up the Oh, you

6444
04:01:25,200 --> 04:01:27,880
are pulling it up. Thank you.

6445
04:01:27,880 --> 04:01:32,640
>> So, just on a on a similar question and rec, are we paying for the food

6446
04:01:32,640 --> 04:01:35,800
trucks as well? Their base fees? Is that

6447
04:01:35,800 --> 04:01:41,070
part of the 25,000?

6448
04:01:41,080 --> 04:01:43,080
» Are you talking for the

6449
04:01:43,080 --> 04:01:43,840
um

6450
04:01:43,840 --> 04:01:45,200
town picnic? Cuz they don't have food

6451
04:01:45,200 --> 04:01:46,840
trucks at the town picnic. The only food

6452
04:01:46,840 --> 04:01:49,000
truck I'm aware of is the horse fair

6453
04:01:49,000 --> 04:01:51,400
food truck, which again we cover a $500

6454
04:01:51,400 --> 04:01:53,720
base to get them to come here.

6455
04:01:53,720 --> 04:01:55,360
>> But we have food trucks for the

6456
04:01:55,360 --> 04:01:57,440
concerts, the Palooza concerts.

6457
04:01:57,440 --> 04:01:58,360
>> are

6458
04:01:58,360 --> 04:02:00,320
Yeah, the town doesn't pay for that.

6459
04:02:00,320 --> 04:02:02,680
That's PV Palooza and I think they do

6460
04:02:02,680 --> 04:02:04,760
some sort of in-kind or sponsorship for

6461
04:02:04,760 --> 04:02:09,590
that.

6462
04:02:09,600 --> 04:02:11,760
» So, it doesn't not make sense to have

6463
04:02:11,760 --> 04:02:13,520
people who are buying the food pay for

6464
04:02:13,520 --> 04:02:19,430
the the cost of the truck?

6465
04:02:19,440 --> 04:02:20,840
» I think I'll

6466
04:02:20,840 --> 04:02:22,960
the issue is that we have to pay them a

6467
04:02:22,960 --> 04:02:25,480
base fee to get them here.

6468
04:02:25,480 --> 04:02:27,600
And for the taco truck at the horse

6469
04:02:27,600 --> 04:02:30,040
fair, that's $500 base to get them here.

6470
04:02:30,040 --> 04:02:31,920
And then the consumers do pay for all

6471
04:02:31,920 --> 04:02:34,760
their own food.

6472
04:02:34,760 --> 04:02:36,480
>> Well, technically they're not because

6473
04:02:36,480 --> 04:02:38,280
they're not paying the base fee. You

6474
04:02:38,280 --> 04:02:40,910
know,

6475
04:02:40,920 --> 04:02:44,870
it's a subsidized fee, but

6476
04:02:44,880 --> 04:02:54,750
» Okay.

6477
04:02:54,760 --> 04:02:56,760
All right.

6478
04:02:56,760 --> 04:02:57,600
Yeah, there you go.

6479
04:02:57,600 --> 04:02:58,240
>> Thank you.

6480
04:02:58,240 --> 04:03:02,350
>> Keep going. Keep going.

6481
04:03:02,360 --> 04:03:04,400
» Well, now I can't see it.

6482
04:03:04,400 --> 04:03:06,520
>> Just scroll up. Just scroll up a little

6483
04:03:06,520 --> 04:03:08,040
bit. It's It's all right. We We can see

6484
04:03:08,040 --> 04:03:08,840
it.

6485
04:03:08,840 --> 04:03:10,360
You can come stand on our side and see

6486
04:03:10,360 --> 04:03:12,320
it.

6487
04:03:12,320 --> 04:03:13,600
Okay.

6488
04:03:13,600 --> 04:03:15,400
Can everybody see that the

6489
04:03:15,400 --> 04:03:17,040
We stop there. That's good. Don't Don't

6490
04:03:17,040 --> 04:03:18,240
go any more.

6491
04:03:18,240 --> 04:03:21,200
>> So, I and I will Okay, you're not asking

6492
04:03:21,200 --> 04:03:22,320
for comments. I'll make that.

6493
04:03:22,320 --> 04:03:24,480
>> No, so this is just clarifying questions

6494
04:03:24,480 --> 04:03:27,670
for Tony. Anything else?

6495
04:03:27,680 --> 04:03:29,800
» So, I I had another question was that

6496
04:03:29,800 --> 04:03:32,800
there's some It's not overlap yet, but

6497
04:03:32,800 --> 04:03:34,720
couple of different committees wanted

6498
04:03:34,720 --> 04:03:37,000
technology fees

6499
04:03:37,000 --> 04:03:39,520
payments for Google Drives and for

6500
04:03:39,520 --> 04:03:42,920
Dropbox and what have you.

6501
04:03:42,920 --> 04:03:44,040
I mean, I think it

6502
04:03:44,040 --> 04:03:46,360
So,

6503
04:03:46,360 --> 04:03:48,680
are we Is the town looking into kind of

6504
04:03:48,680 --> 04:03:51,840
consolidating these different options

6505
04:03:51,840 --> 04:03:55,120
for committee

6506
04:03:55,120 --> 04:03:57,800
their committee database, if you will?

6507
04:03:57,800 --> 04:03:59,440
Several committees are embarking on

6508
04:03:59,440 --> 04:04:03,790
these projects, so

6509
04:04:03,800 --> 04:04:06,520
» We have no plans at the moment.

6510
04:04:06,520 --> 04:04:07,840
>> I have a question.

6511
04:04:07,840 --> 04:04:09,680
>> Okay.

6512
04:04:09,680 --> 04:04:10,920
>> Then go ahead, Judith.

6513
04:04:10,920 --> 04:04:12,160
>> What

6514
04:04:12,160 --> 04:04:16,120
How has the committee budget then, I

6515
04:04:16,120 --> 04:04:18,560
assume, reduced

6516
04:04:18,560 --> 04:04:21,760
over the last 3 years, ish, ballpark

6517
04:04:21,760 --> 04:04:22,360
numbers?

6518
04:04:22,360 --> 04:04:24,360
>> For all committees or

6519
04:04:24,360 --> 04:04:26,000
>> Yeah, what we're doing the exercise that

6520
04:04:26,000 --> 04:04:28,680
we're doing now. Yeah, all of them

6521
04:04:28,680 --> 04:04:36,750
together.

6522
04:04:36,760 --> 04:04:39,880
» So, these are actually actual results,

6523
04:04:39,880 --> 04:04:43,840
um but I mean, it was 24 25

6524
04:04:43,840 --> 04:04:47,600
we spent over 30,000,

6525
04:04:47,600 --> 04:04:50,600
with cultural arts cuz

6526
04:04:50,600 --> 04:04:52,840
cultural arts at the time was PV

6527
04:04:52,840 --> 04:04:53,880
Palooza.

6528
04:04:53,880 --> 04:04:54,640
>> Oh, right.

6529
04:04:54,640 --> 04:04:56,560
>> Um and then Parks and Rec was the town

6530
04:04:56,560 --> 04:04:57,720
fair.

6531
04:04:57,720 --> 04:05:00,040
Parks and Rec has been the town fair,

6532
04:05:00,040 --> 04:05:02,200
uh pretty much consistently.

6533
04:05:02,200 --> 04:05:02,680
>> Mhm.

6534
04:05:02,680 --> 04:05:06,760
>> Um and then we've actually 25 26, we

6535
04:05:06,760 --> 04:05:08,920
actually increased the town committee

6536
04:05:08,920 --> 04:05:10,200
budget.

6537
04:05:10,200 --> 04:05:12,320
Um and

6538
04:05:12,320 --> 04:05:13,480
>> Mhm.

6539
04:05:13,480 --> 04:05:15,720
>> recommended 26 27 is actually an

6540
04:05:15,720 --> 04:05:21,830
increase from 25 26.

6541
04:05:21,840 --> 04:05:24,830
» Thank you.

6542
04:05:24,840 --> 04:05:24,960
Mhm.

6543
04:05:24,960 --> 04:05:26,600
>> And Tony, one question I had is on the

6544
04:05:26,600 --> 04:05:29,200
Park and Rec budget, um, you know, like

6545
04:05:29,200 --> 04:05:31,600
the town picnic related expenses at like

6546
04:05:31,600 --> 04:05:34,600
18,000. Do we get reimbursed for any of

6547
04:05:34,600 --> 04:05:36,080
that through

6548
04:05:36,080 --> 04:05:38,000
Zots to Tots registration or any

6549
04:05:38,000 --> 04:05:40,400
>> The revenue generated from Zots to Tots

6550
04:05:40,400 --> 04:05:42,560
gets deposited into the town

6551
04:05:42,560 --> 04:05:44,000
committee's.

6552
04:05:44,000 --> 04:05:45,440
So, that actually does reduce the

6553
04:05:45,440 --> 04:05:46,640
subsidy

6554
04:05:46,640 --> 04:05:47,960
that the general fund does provide, but

6555
04:05:47,960 --> 04:05:51,040
their budget is still 25,000.

6556
04:05:51,040 --> 04:05:53,760
>> Right, but that's not 25,000 going to

6557
04:05:53,760 --> 04:05:55,880
It's not going to end up as a 25,000 hit

6558
04:05:55,880 --> 04:05:57,200
to the general fund.

6559
04:05:57,200 --> 04:05:58,000
>> No.

6560
04:05:58,000 --> 04:06:00,920
>> Okay. Do we know roughly

6561
04:06:00,920 --> 04:06:02,760
>> Um

6562
04:06:02,760 --> 04:06:06,040
Well, for this fiscal year, it's a

6563
04:06:06,040 --> 04:06:08,280
10,000

6564
04:06:08,280 --> 04:06:09,480
hit to the general fund because we

6565
04:06:09,480 --> 04:06:11,920
received $8,000

6566
04:06:11,920 --> 04:06:13,960
in Zots to Tots revenue, plus we also

6567
04:06:13,960 --> 04:06:16,040
received a $1,000 donation.

6568
04:06:16,040 --> 04:06:20,710
>> Okay.

6569
04:06:20,720 --> 04:06:23,600
So, that was like $9,000.

6570
04:06:23,600 --> 04:06:24,960
Is that Am I getting that right?

6571
04:06:24,960 --> 04:06:27,080
>> It's Yeah, it's 10,000 611.

6572
04:06:27,080 --> 04:06:28,840
>> probably 10,000. So, so it might be a

6573
04:06:28,840 --> 04:06:30,720
this If if it's they spend the full

6574
04:06:30,720 --> 04:06:33,240
25,000, it might be a 15,000 hit.

6575
04:06:33,240 --> 04:06:36,600
>> We did budget 6,000 of this for

6576
04:06:36,600 --> 04:06:39,310
bathroom.

6577
04:06:39,320 --> 04:06:41,360
That was part of the mid-year budget.

6578
04:06:41,360 --> 04:06:43,200
>> Okay.

6579
04:06:43,200 --> 04:06:47,590
Um

6580
04:06:47,600 --> 04:06:49,680
I'm not sure I So, are you saying the

6581
04:06:49,680 --> 04:06:52,120
Zots to Tots related expenses What

6582
04:06:52,120 --> 04:06:54,160
what's the 6,000 on You just lost me on

6583
04:06:54,160 --> 04:06:55,360
that last comment.

6584
04:06:55,360 --> 04:06:58,800
>> So, for the mid-year Parks and Rec said,

6585
04:06:58,800 --> 04:07:00,840
"Hey, we're only going to spend 19,000

6586
04:07:00,840 --> 04:07:02,920
of our 25."

6587
04:07:02,920 --> 04:07:05,480
So, they offered the 6,000 for the Board

6588
04:07:05,480 --> 04:07:07,680
Field bathroom study.

6589
04:07:07,680 --> 04:07:09,320
>> Okay, but I I'm asking you about this

6590
04:07:09,320 --> 04:07:11,600
budget, not what happened last So, if

6591
04:07:11,600 --> 04:07:13,960
they spent the full 25,000, and you're

6592
04:07:13,960 --> 04:07:16,600
projecting we might get 10,000 back

6593
04:07:16,600 --> 04:07:17,720
in

6594
04:07:17,720 --> 04:07:20,320
revenue, it might be a $15,000 hit to

6595
04:07:20,320 --> 04:07:20,920
the general.

6596
04:07:20,920 --> 04:07:21,400
>> Correct.

6597
04:07:21,400 --> 04:07:22,880
>> Okay, thank you.

6598
04:07:22,880 --> 04:07:24,280
Okay, any other questions for Tony

6599
04:07:24,280 --> 04:07:25,480
before I go to

6600
04:07:25,480 --> 04:07:27,920
public comment?

6601
04:07:27,920 --> 04:07:29,920
All right, anybody in the room want to

6602
04:07:29,920 --> 04:07:33,240
speak? All right, I see no hands.

6603
04:07:33,240 --> 04:07:41,830
All right, Nan, you're up. Welcome.

6604
04:07:41,840 --> 04:07:43,760
» Okay, unmute. Thank you. Can you hear

6605
04:07:43,760 --> 04:07:44,600
me?

6606
04:07:44,600 --> 04:07:46,000
>> We can. Welcome.

6607
04:07:46,000 --> 04:07:47,920
>> Thank you. Okay, before you slash my

6608
04:07:47,920 --> 04:07:51,040
budget to $300 for the Geologic Safety

6609
04:07:51,040 --> 04:07:55,000
Committee, um please consider the 300

6610
04:07:55,000 --> 04:07:56,840
was for

6611
04:07:56,840 --> 04:07:59,400
I believe insurance, estimated insurance

6612
04:07:59,400 --> 04:08:01,840
for um

6613
04:08:01,840 --> 04:08:03,400
one of the

6614
04:08:03,400 --> 04:08:06,960
monthly events that Rebecca has proposed

6615
04:08:06,960 --> 04:08:09,960
for the town. So, we have a We think we

6616
04:08:09,960 --> 04:08:12,360
have probably have a speaker. This is

6617
04:08:12,360 --> 04:08:15,640
just for the insurance. It's not even to

6618
04:08:15,640 --> 04:08:17,440
buy the speaker a dinner or anything

6619
04:08:17,440 --> 04:08:19,400
like that.

6620
04:08:19,400 --> 04:08:22,000
$200 I have

6621
04:08:22,000 --> 04:08:23,040
um

6622
04:08:23,040 --> 04:08:26,280
which is really for a reimbursement for

6623
04:08:26,280 --> 04:08:27,960
personal

6624
04:08:27,960 --> 04:08:30,720
um expenses for especially printer

6625
04:08:30,720 --> 04:08:32,320
expenses,

6626
04:08:32,320 --> 04:08:33,640
which

6627
04:08:33,640 --> 04:08:36,360
far exceed the 200, but I put that in

6628
04:08:36,360 --> 04:08:38,640
for reimbursement

6629
04:08:38,640 --> 04:08:39,680
to

6630
04:08:39,680 --> 04:08:42,240
especially Bob Rocky, whose personal

6631
04:08:42,240 --> 04:08:45,400
printer has printed out maps for the

6632
04:08:45,400 --> 04:08:46,760
whole town,

6633
04:08:46,760 --> 04:08:49,080
for the um borough

6634
04:08:49,080 --> 04:08:51,000
evacuation map for fire following

6635
04:08:51,000 --> 04:08:54,760
earthquake and and other maps. So,

6636
04:08:54,760 --> 04:08:56,680
we owe him money. I don't know how Maybe

6637
04:08:56,680 --> 04:08:58,560
it doesn't come out of budget, but it We

6638
04:08:58,560 --> 04:09:00,000
do need um

6639
04:09:00,000 --> 04:09:03,480
a way to reimburse for expenses.

6640
04:09:03,480 --> 04:09:07,680
And the 9,100

6641
04:09:07,680 --> 04:09:09,960
I arrived at uh because there was an

6642
04:09:09,960 --> 04:09:13,480
estimate of 7,500 for updating maps, And

6643
04:09:13,480 --> 04:09:15,800
I just wanted a placeholder

6644
04:09:15,800 --> 04:09:18,200
to remind everyone that

6645
04:09:18,200 --> 04:09:21,280
uh we absolutely need to update the

6646
04:09:21,280 --> 04:09:23,280
maps, but I think Darcy's taking care of

6647
04:09:23,280 --> 04:09:25,200
that. So, that's that's

6648
04:09:25,200 --> 04:09:28,040
and uh between Darcy and Sarah

6649
04:09:28,040 --> 04:09:29,520
that's going to be done. So, that's

6650
04:09:29,520 --> 04:09:32,480
fine. That leaves me with 1,600, and I

6651
04:09:32,480 --> 04:09:35,560
would be satisfied if you would leave me

6652
04:09:35,560 --> 04:09:36,960
with

6653
04:09:36,960 --> 04:09:38,400
500

6654
04:09:38,400 --> 04:09:41,000
600 would be more comfortable, but

6655
04:09:41,000 --> 04:09:43,440
minimum 500, please.

6656
04:09:43,440 --> 04:09:46,120
Not just 300. That's not going to cover

6657
04:09:46,120 --> 04:09:47,960
expenses.

6658
04:09:47,960 --> 04:09:50,360
So, thank you.

6659
04:09:50,360 --> 04:09:53,030
>> Thank you, Nan.

6660
04:09:53,040 --> 04:09:54,480
All right, Patty.

6661
04:09:54,480 --> 04:09:55,800
You're up.

6662
04:09:55,800 --> 04:09:57,960
Welcome.

6663
04:09:57,960 --> 04:09:59,720
>> I'm hanging in there.

6664
04:09:59,720 --> 04:10:00,520
Um

6665
04:10:00,520 --> 04:10:02,160
two quick points

6666
04:10:02,160 --> 04:10:04,480
on the picnic, we will do

6667
04:10:04,480 --> 04:10:06,680
uh everything we can to

6668
04:10:06,680 --> 04:10:09,280
continue to have that come in under

6669
04:10:09,280 --> 04:10:10,400
budget.

6670
04:10:10,400 --> 04:10:13,840
Um that is not our expectation to spend

6671
04:10:13,840 --> 04:10:16,240
the entire amount. And the second point

6672
04:10:16,240 --> 04:10:20,000
is we do have a food truck at the town

6673
04:10:20,000 --> 04:10:23,000
picnic. It is a taco truck. We do not

6674
04:10:23,000 --> 04:10:26,320
pay them anything. They just come out,

6675
04:10:26,320 --> 04:10:28,920
and all they get is what they generate.

6676
04:10:28,920 --> 04:10:31,560
So, there's no fee for the food truck

6677
04:10:31,560 --> 04:10:33,400
for the town picnic.

6678
04:10:33,400 --> 04:10:36,590
Just FYI.

6679
04:10:36,600 --> 04:10:39,080
» Okay. Thank you.

6680
04:10:39,080 --> 04:10:40,680
Is that it? Patty, I broke up at the

6681
04:10:40,680 --> 04:10:41,600
end.

6682
04:10:41,600 --> 04:10:42,480
>> Oh.

6683
04:10:42,480 --> 04:10:44,280
Yeah, that's just my voice.

6684
04:10:44,280 --> 04:10:46,400
>> Yeah, no no worries. And it's late, so

6685
04:10:46,400 --> 04:10:47,280
we're all starting to

6686
04:10:47,280 --> 04:10:49,120
>> Yeah, it's late.

6687
04:10:49,120 --> 04:10:50,600
>> Did you have anything else for us?

6688
04:10:50,600 --> 04:10:52,320
>> No, I'm good.

6689
04:10:52,320 --> 04:10:53,440
>> Thank you.

6690
04:10:53,440 --> 04:10:54,120
>> All right.

6691
04:10:54,120 --> 04:10:59,390
Christie, you're next. Welcome.

6692
04:10:59,400 --> 04:11:01,720
» Yeah, thank you. I I think these

6693
04:11:01,720 --> 04:11:05,000
committees are so important, and to

6694
04:11:05,000 --> 04:11:08,440
slash the historical and and absorb it

6695
04:11:08,440 --> 04:11:10,200
in the current

6696
04:11:10,200 --> 04:11:12,680
staff. I I'm just afraid it won't be

6697
04:11:12,680 --> 04:11:16,200
done and I believe that the history of

6698
04:11:16,200 --> 04:11:18,760
this town is is worth putting some money

6699
04:11:18,760 --> 04:11:21,840
into and keeping the history.

6700
04:11:21,840 --> 04:11:23,960
Uh I spent a lot of time going through

6701
04:11:23,960 --> 04:11:26,640
things in there and I believe they do

6702
04:11:26,640 --> 04:11:29,160
need an upgraded system.

6703
04:11:29,160 --> 04:11:32,680
So, I would ask you to keep the

6704
04:11:32,680 --> 04:11:35,000
historical budget

6705
04:11:35,000 --> 04:11:36,400
and

6706
04:11:36,400 --> 04:11:38,040
restore

6707
04:11:38,040 --> 04:11:40,760
um the geological.

6708
04:11:40,760 --> 04:11:44,640
And again, you're you're saying that

6709
04:11:44,640 --> 04:11:47,000
it will be done by the staff and so

6710
04:11:47,000 --> 04:11:48,680
we're going to be watching that it is

6711
04:11:48,680 --> 04:11:52,240
done if these two areas are cut.

6712
04:11:52,240 --> 04:11:55,040
Um I would prefer these two committees

6713
04:11:55,040 --> 04:11:58,000
to be fully funded things.

6714
04:11:58,000 --> 04:12:00,240
>> Thank you, Kristy.

6715
04:12:00,240 --> 04:12:01,280
Okay.

6716
04:12:01,280 --> 04:12:04,720
Um I think that's everyone.

6717
04:12:04,720 --> 04:12:05,840
We'll leave you in the schoolhouse. All

6718
04:12:05,840 --> 04:12:07,880
right, so I'm going to bring it back to

6719
04:12:07,880 --> 04:12:10,990
council.

6720
04:12:11,000 --> 04:12:12,920
So, discussion? Anybody want to lead us

6721
04:12:12,920 --> 04:12:21,030
off?

6722
04:12:21,040 --> 04:12:22,320
I got to just pick somebody. Helen, how

6723
04:12:22,320 --> 04:12:24,040
about you?

6724
04:12:24,040 --> 04:12:27,880
>> Yeah, so I'm happy to go, but

6725
04:12:27,880 --> 04:12:29,760
I know people here are not going to like

6726
04:12:29,760 --> 04:12:31,400
what I have to say.

6727
04:12:31,400 --> 04:12:34,000
Um the next item

6728
04:12:34,000 --> 04:12:36,400
we are cutting from people who are

6729
04:12:36,400 --> 04:12:38,040
hungry.

6730
04:12:38,040 --> 04:12:40,840
Meals on Wheels 1,500

6731
04:12:40,840 --> 04:12:45,040
430 to heart, 900 to hip

6732
04:12:45,040 --> 04:12:48,240
and it looks like 3,000 to cert.

6733
04:12:48,240 --> 04:12:49,760
Um

6734
04:12:49,760 --> 04:12:52,480
and I'm worried that we're

6735
04:12:52,480 --> 04:12:54,440
supporting

6736
04:12:54,440 --> 04:12:57,000
the horse day with no cuts when we need

6737
04:12:57,000 --> 04:13:00,240
geologic for our safety reason and

6738
04:13:00,240 --> 04:13:03,680
historic, you know, Nancy Lund is a town

6739
04:13:03,680 --> 04:13:05,160
jewel.

6740
04:13:05,160 --> 04:13:06,920
Um

6741
04:13:06,920 --> 04:13:09,760
So, I actually would ask that we cut

6742
04:13:09,760 --> 04:13:11,680
something out of the horse day to make

6743
04:13:11,680 --> 04:13:14,000
up some of the areas.

6744
04:13:14,000 --> 04:13:16,920
Um we've cut everything else.

6745
04:13:16,920 --> 04:13:18,880
Um So,

6746
04:13:18,880 --> 04:13:21,480
you know, obviously

6747
04:13:21,480 --> 04:13:24,400
like what is being proposed in the next

6748
04:13:24,400 --> 04:13:29,240
item is that um without cert it's 2830

6749
04:13:29,240 --> 04:13:30,840
which I think

6750
04:13:30,840 --> 04:13:33,480
I would take out of the horse day.

6751
04:13:33,480 --> 04:13:36,240
Um personally, and I know people are not

6752
04:13:36,240 --> 04:13:38,880
going to like that. Um and then I would

6753
04:13:38,880 --> 04:13:41,000
app you know, non I would definitely

6754
04:13:41,000 --> 04:13:44,360
push the geologic at least a 600.

6755
04:13:44,360 --> 04:13:48,880
Um and historic, I'm not sure what to

6756
04:13:48,880 --> 04:13:51,960
app propose that. So, I know and I'm

6757
04:13:51,960 --> 04:13:54,560
sorry and I love you know, I appreciate

6758
04:13:54,560 --> 04:13:55,720
horses.

6759
04:13:55,720 --> 04:13:58,600
Um but I am worried about people who

6760
04:13:58,600 --> 04:14:00,640
can't eat right now and can't afford

6761
04:14:00,640 --> 04:14:03,280
housing. And you know, these programs

6762
04:14:03,280 --> 04:14:06,920
really rely on funding. So,

6763
04:14:06,920 --> 04:14:07,640
um

6764
04:14:07,640 --> 04:14:10,680
I you know, like I want a horse day, but

6765
04:14:10,680 --> 04:14:12,720
maybe everything else has been cut. So,

6766
04:14:12,720 --> 04:14:15,280
I would propose cutting horse day down

6767
04:14:15,280 --> 04:14:17,600
to 7,000 and

6768
04:14:17,600 --> 04:14:20,200
uh taking the $3,000

6769
04:14:20,200 --> 04:14:23,320
in the next item. Um and I don't know

6770
04:14:23,320 --> 04:14:25,320
about what to do about the cert. And

6771
04:14:25,320 --> 04:14:28,800
that's safety, too. So, thank you.

6772
04:14:28,800 --> 04:14:30,120
>> Thank you, Helen.

6773
04:14:30,120 --> 04:14:32,280
Rebecca?

6774
04:14:32,280 --> 04:14:34,520
>> Um

6775
04:14:34,520 --> 04:14:35,960
So,

6776
04:14:35,960 --> 04:14:41,360
um I support giving GO their full 600.

6777
04:14:41,360 --> 04:14:42,720
Um

6778
04:14:42,720 --> 04:14:46,080
historic, I I it's not in the packet and

6779
04:14:46,080 --> 04:14:47,720
they asked me for a computer. Was that

6780
04:14:47,720 --> 04:14:49,200
their full amount or was there something

6781
04:14:49,200 --> 04:14:51,120
else?

6782
04:14:51,120 --> 04:14:54,680
>> It was a computer and it was some online

6783
04:14:54,680 --> 04:14:57,000
archive stuff. So, it was 3,000 for

6784
04:14:57,000 --> 04:15:00,000
online, 3,000 for online arcade, and

6785
04:15:00,000 --> 04:15:01,920
1,500 for a computer.

6786
04:15:01,920 --> 04:15:03,520
And Tony said he had they could get a

6787
04:15:03,520 --> 04:15:04,560
computer in five

6788
04:15:04,560 --> 04:15:05,880
>> Right. So, I definitely don't support

6789
04:15:05,880 --> 04:15:07,560
that. And the online I I don't

6790
04:15:07,560 --> 04:15:09,680
understand exactly what's being asked.

6791
04:15:09,680 --> 04:15:11,920
Is this another database? Because I

6792
04:15:11,920 --> 04:15:13,920
don't I would not support spending 3,000

6793
04:15:13,920 --> 04:15:15,680
on a database,

6794
04:15:15,680 --> 04:15:18,360
um given that Conservation's got a

6795
04:15:18,360 --> 04:15:20,160
fantastic database, and they're not

6796
04:15:20,160 --> 04:15:23,160
charging nearly as much. So, I think

6797
04:15:23,160 --> 04:15:25,880
Historic needs to coordinate with uh

6798
04:15:25,880 --> 04:15:27,840
Conservation

6799
04:15:27,840 --> 04:15:31,000
for that, but um if if I mean, I would

6800
04:15:31,000 --> 04:15:34,360
support giving them maybe $500 just to

6801
04:15:34,360 --> 04:15:36,480
get them started so that they can detail

6802
04:15:36,480 --> 04:15:37,920
a little bit more about what their needs

6803
04:15:37,920 --> 04:15:40,040
are, but I we don't have enough

6804
04:15:40,040 --> 04:15:41,800
information to

6805
04:15:41,800 --> 04:15:42,880
I don't have enough information to

6806
04:15:42,880 --> 04:15:46,440
support $3,000. Um

6807
04:15:46,440 --> 04:15:49,440
I don't support paying a base fee for a

6808
04:15:49,440 --> 04:15:52,080
food truck. I I I mean, just to supply

6809
04:15:52,080 --> 04:15:53,920
food for for people. I I don't support

6810
04:15:53,920 --> 04:15:55,800
that at all. So, that definitely needs

6811
04:15:55,800 --> 04:15:57,560
to go, especially after Patty said that

6812
04:15:57,560 --> 04:15:59,080
they don't pay for that. So, there's no

6813
04:15:59,080 --> 04:16:01,160
reason for Horse Fair to pay for that.

6814
04:16:01,160 --> 04:16:02,440
And the Horse Fair is from 10:00 to

6815
04:16:02,440 --> 04:16:04,600
2:00. It was a lovely event, um but I

6816
04:16:04,600 --> 04:16:06,120
have to say that even though I don't

6817
04:16:06,120 --> 04:16:08,280
know everybody in town,

6818
04:16:08,280 --> 04:16:10,760
um most of the booths were not booths

6819
04:16:10,760 --> 04:16:14,240
from town things. Um only the horses I

6820
04:16:14,240 --> 04:16:15,440
don't even know if all the horses were

6821
04:16:15,440 --> 04:16:17,520
from town horses, but most of the booths

6822
04:16:17,520 --> 04:16:21,800
were for Los Altos uh riding rink. Um

6823
04:16:21,800 --> 04:16:23,600
Whatever. All these riding rings and

6824
04:16:23,600 --> 04:16:25,400
riding programs that are outside of the

6825
04:16:25,400 --> 04:16:27,840
town. So, I And a lot of the kids there,

6826
04:16:27,840 --> 04:16:29,240
I don't know that they were necessarily

6827
04:16:29,240 --> 04:16:31,200
Portola Valley kids, but

6828
04:16:31,200 --> 04:16:33,080
10:00 to 2:00, I'm not sure anybody

6829
04:16:33,080 --> 04:16:34,760
spends a full 4 hours there that we need

6830
04:16:34,760 --> 04:16:37,000
to even supply food for them. So, the

6831
04:16:37,000 --> 04:16:40,000
food's got to go. I tend to agree with

6832
04:16:40,000 --> 04:16:42,560
um Helen that, you know, we we last year

6833
04:16:42,560 --> 04:16:44,800
we cut all of the committees by a

6834
04:16:44,800 --> 04:16:47,200
certain percent, I think. And then we

6835
04:16:47,200 --> 04:16:49,520
cut some out completely. So, we are

6836
04:16:49,520 --> 04:16:51,600
until until July January, we won't

6837
04:16:51,600 --> 04:16:52,800
really know whether we have enough

6838
04:16:52,800 --> 04:16:54,120
funding. So, I think we need to be a

6839
04:16:54,120 --> 04:16:55,880
little careful about

6840
04:16:55,880 --> 04:16:59,880
providing free events for everybody. Um

6841
04:16:59,880 --> 04:17:02,560
So, I might support cutting them by

6842
04:17:02,560 --> 04:17:04,960
you know, a couple thousand.

6843
04:17:04,960 --> 04:17:06,880
Um

6844
04:17:06,880 --> 04:17:08,520
uh let's see. What else was on this

6845
04:17:08,520 --> 04:17:10,680
list? Oh, same thing for cultural arts.

6846
04:17:10,680 --> 04:17:12,200
I do not support spending a thousand

6847
04:17:12,200 --> 04:17:14,200
dollars on food.

6848
04:17:14,200 --> 04:17:15,560
Um

6849
04:17:15,560 --> 04:17:19,400
max probably 300. Um I think

6850
04:17:19,400 --> 04:17:21,160
I I it's not the food that people come

6851
04:17:21,160 --> 04:17:23,360
to for these events. It's for the actual

6852
04:17:23,360 --> 04:17:25,160
activity. I mean, their photo photo

6853
04:17:25,160 --> 04:17:27,200
exhibit was fabulous. It was a wonderful

6854
04:17:27,200 --> 04:17:29,520
event. Um it didn't need a thousand

6855
04:17:29,520 --> 04:17:30,960
dollars worth of food, that's for sure.

6856
04:17:30,960 --> 04:17:32,200
Most of it actually ended up being

6857
04:17:32,200 --> 04:17:33,840
thrown away because there weren't that

6858
04:17:33,840 --> 04:17:38,400
many people at the opening night. So, I I don't think we should be spending

6859
04:17:38,400 --> 04:17:39,920
that kind of money on food. So, I would

6860
04:17:39,920 --> 04:17:42,360
cut way back there. The rest I think are

6861
04:17:42,360 --> 04:17:44,920
completely reasonable. Um I think people

6862
04:17:44,920 --> 04:17:46,280
were careful

6863
04:17:46,280 --> 04:17:48,000
and really thoughtful the committees in

6864
04:17:48,000 --> 04:17:49,320
terms of what they presented as

6865
04:17:49,320 --> 04:17:51,120
reasonable. So, I'm I'm fine with

6866
04:17:51,120 --> 04:17:53,120
everything else, I guess. Was there some

6867
04:17:53,120 --> 04:18:00,510
Oh, yeah, with Yeah, yeah, I'm fine with staff recommendations otherwise.

6868
04:18:00,520 --> 04:18:04,710
» All right. Thank you.

6869
04:18:04,720 --> 04:18:08,670
» I'd like to go next.

6870
04:18:08,680 --> 04:18:10,120
» Sure.

6871
04:18:10,120 --> 04:18:13,870
Um

6872
04:18:13,880 --> 04:18:14,800
Well,

6873
04:18:14,800 --> 04:18:17,240
our town is a volunteer town.

6874
04:18:17,240 --> 04:18:19,200
These volunteers have created these

6875
04:18:19,200 --> 04:18:20,480
budgets.

6876
04:18:20,480 --> 04:18:21,880
And we've

6877
04:18:21,880 --> 04:18:24,080
minimized the budgets

6878
04:18:24,080 --> 04:18:26,560
over the last several years.

6879
04:18:26,560 --> 04:18:29,360
Um I think it's pretty demoralizing to

6880
04:18:29,360 --> 04:18:32,680
go in and second-guess line items for

6881
04:18:32,680 --> 04:18:34,400
people who

6882
04:18:34,400 --> 04:18:37,000
donate dozens of hours.

6883
04:18:37,000 --> 04:18:40,920
And while I would request that people do

6884
04:18:40,920 --> 04:18:42,360
things like

6885
04:18:42,360 --> 04:18:44,600
not order a food truck if you can get

6886
04:18:44,600 --> 04:18:45,600
one for for

6887
04:18:45,600 --> 04:18:47,320
don't pay for it.

6888
04:18:47,320 --> 04:18:50,080
I think I would want them to get that

6889
04:18:50,080 --> 04:18:52,400
direction and

6890
04:18:52,400 --> 04:18:54,680
act as a good committee would

6891
04:18:54,680 --> 04:18:56,880
in a town that is under financial

6892
04:18:56,880 --> 04:18:58,080
distress.

6893
04:18:58,080 --> 04:19:00,720
But this is a core principle for our

6894
04:19:00,720 --> 04:19:06,160
town, so I would approve the budget pretty much

6895
04:19:06,160 --> 04:19:08,960
as it is. Um, I would make sure

6896
04:19:08,960 --> 04:19:11,480
geologic, which has already

6897
04:19:11,480 --> 04:19:14,200
been paired back hugely relative to its

6898
04:19:14,200 --> 04:19:15,520
ask,

6899
04:19:15,520 --> 04:19:17,920
they only want, you know,

6900
04:19:17,920 --> 04:19:20,760
5 600, I would absolutely

6901
04:19:20,760 --> 04:19:27,080
um, support them getting that. And the Day of the Horrors, I think, is a a

6902
04:19:27,080 --> 04:19:29,160
big community thing. It's not quite as

6903
04:19:29,160 --> 04:19:32,240
big as our town picnic by any means, but

6904
04:19:32,240 --> 04:19:35,560
it's an important event for many in the

6905
04:19:35,560 --> 04:19:36,880
community.

6906
04:19:36,880 --> 04:19:38,040
And

6907
04:19:38,040 --> 04:19:39,120
you know, looking at the food truck

6908
04:19:39,120 --> 04:19:40,840
costs is something I'd ask them to do

6909
04:19:40,840 --> 04:19:42,000
and manage and see if there's a

6910
04:19:42,000 --> 04:19:44,240
different way and ask them to be more

6911
04:19:44,240 --> 04:19:46,840
creative. But I want people to continue

6912
04:19:46,840 --> 04:19:47,920
to

6913
04:19:47,920 --> 04:19:49,600
feel good about volunteering for the

6914
04:19:49,600 --> 04:19:52,880
town, and I think cutting back anymore

6915
04:19:52,880 --> 04:19:55,480
than, um, what Darcy's already outlined

6916
04:19:55,480 --> 04:19:57,840
is taken care of otherwise,

6917
04:19:57,840 --> 04:19:59,840
uh, makes no sense. So, that's where I

6918
04:19:59,840 --> 04:20:02,080
am.

6919
04:20:02,080 --> 04:20:07,390
>> Thank you, Mary.

6920
04:20:07,400 --> 04:20:12,520
» Well, I second the emotion that, uh, we want

6921
04:20:12,520 --> 04:20:15,800
to give a a good message to the to the

6922
04:20:15,800 --> 04:20:17,560
volunteer committees.

6923
04:20:17,560 --> 04:20:20,760
Uh, and that that this is not sounding

6924
04:20:20,760 --> 04:20:23,000
like that. Uh,

6925
04:20:23,000 --> 04:20:26,480
and, uh, but I think, um,

6926
04:20:26,480 --> 04:20:28,080
Darcy's done a good job working with the

6927
04:20:28,080 --> 04:20:30,400
geologic safety committee, which I could

6928
04:20:30,400 --> 04:20:33,280
have done, too, cuz I was the liaison.

6929
04:20:33,280 --> 04:20:36,160
Um, getting it down to 600 is very

6930
04:20:36,160 --> 04:20:37,640
reasonable.

6931
04:20:37,640 --> 04:20:40,040
Uh, I think the same goes for historic

6932
04:20:40,040 --> 04:20:42,200
resources. They need guidance. They're

6933
04:20:42,200 --> 04:20:44,880
digitalizing all the uh, the

6934
04:20:44,880 --> 04:20:47,000
our historic data. It's really

6935
04:20:47,000 --> 04:20:49,400
important. It's got to be done.

6936
04:20:49,400 --> 04:20:52,320
These people are just giving their time

6937
04:20:52,320 --> 04:20:54,040
and they're expert. They've got a

6938
04:20:54,040 --> 04:20:56,080
younger guy who's

6939
04:20:56,080 --> 04:20:59,080
willing to do it and it's it's a great

6940
04:20:59,080 --> 04:21:00,440
project.

6941
04:21:00,440 --> 04:21:01,920
Um

6942
04:21:01,920 --> 04:21:04,120
again, that's a manager's it's not even

6943
04:21:04,120 --> 04:21:06,200
a manager's committee. It's just I'm not

6944
04:21:06,200 --> 04:21:08,080
even sure why we

6945
04:21:08,080 --> 04:21:08,640
uh

6946
04:21:08,640 --> 04:21:10,560
why we have it on our budget list. It's

6947
04:21:10,560 --> 04:21:13,560
not either of it. Manager's committee or

6948
04:21:13,560 --> 04:21:14,480
a

6949
04:21:14,480 --> 04:21:16,680
it's a group of people.

6950
04:21:16,680 --> 04:21:20,520
Um so you know, you could just as a good

6951
04:21:20,520 --> 04:21:23,360
you could just do 600 for for historic

6952
04:21:23,360 --> 04:21:25,920
resource and

6953
04:21:25,920 --> 04:21:28,080
uh and at least and give them some

6954
04:21:28,080 --> 04:21:31,080
guidance on on how to use the library.

6955
04:21:31,080 --> 04:21:33,240
Is what I would do.

6956
04:21:33,240 --> 04:21:34,760
Rather than pointing out that they need

6957
04:21:34,760 --> 04:21:36,480
to either be a Brown Act committee or a

6958
04:21:36,480 --> 04:21:38,320
manager's committee in order to be able

6959
04:21:38,320 --> 04:21:39,880
to take

6960
04:21:39,880 --> 04:21:41,280
Just a thought.

6961
04:21:41,280 --> 04:21:43,480
Um

6962
04:21:43,480 --> 04:21:45,880
but we don't want to demoralize Nancy

6963
04:21:45,880 --> 04:21:47,400
because

6964
04:21:47,400 --> 04:21:49,440
anything we can do to support her, we

6965
04:21:49,440 --> 04:21:50,480
need to do it.

6966
04:21:50,480 --> 04:21:50,920
>> Right.

6967
04:21:50,920 --> 04:21:52,200
now.

6968
04:21:52,200 --> 04:21:55,280
So no for the food truck. The food truck

6969
04:21:55,280 --> 04:21:56,000
uh

6970
04:21:56,000 --> 04:21:59,720
the horse fair uh

6971
04:21:59,720 --> 04:22:02,360
has always been heavily subsidized by

6972
04:22:02,360 --> 04:22:05,480
the members of of who bring their horses

6973
04:22:05,480 --> 04:22:09,040
there. We all ensure our horses because

6974
04:22:09,040 --> 04:22:11,600
the town makes us. I get out of policy

6975
04:22:11,600 --> 04:22:13,320
every year in order to be able to bring

6976
04:22:13,320 --> 04:22:14,880
my horses over.

6977
04:22:14,880 --> 04:22:17,560
Uh it's all very bureaucratic and and

6978
04:22:17,560 --> 04:22:20,880
troublesome to to participate in it.

6979
04:22:20,880 --> 04:22:24,320
Uh lots and lots of difficulties getting

6980
04:22:24,320 --> 04:22:26,880
um permits, getting the horses there,

6981
04:22:26,880 --> 04:22:27,920
getting

6982
04:22:27,920 --> 04:22:30,760
they sort of rural uh quality

6983
04:22:30,760 --> 04:22:34,080
represented and it's very well done.

6984
04:22:34,080 --> 04:22:36,840
Uh it it feels completely different from

6985
04:22:36,840 --> 04:22:38,960
the Woodside Day of the Horse.

6986
04:22:38,960 --> 04:22:43,160
Um it's a it's a real country fair.

6987
04:22:43,160 --> 04:22:44,400
Uh

6988
04:22:44,400 --> 04:22:48,200
and uh I think

6989
04:22:48,200 --> 04:22:49,920
that the town has been extremely

6990
04:22:49,920 --> 04:22:51,960
generous in supporting it.

6991
04:22:51,960 --> 04:22:54,400
Uh it was we were asked to do it

6992
04:22:54,400 --> 04:22:57,440
originally as part of the 50 50-year-old

6993
04:22:57,440 --> 04:22:59,520
the 50th anniversary.

6994
04:22:59,520 --> 04:23:02,280
Uh and we've done it every year since.

6995
04:23:02,280 --> 04:23:03,120
Um

6996
04:23:03,120 --> 04:23:05,840
the finance has always been difficult.

6997
04:23:05,840 --> 04:23:09,080
Um but everybody's so generous.

6998
04:23:09,080 --> 04:23:10,160
Um

6999
04:23:10,160 --> 04:23:12,640
we had got a don- a donor for 2,000 this

7000
04:23:12,640 --> 04:23:13,640
year.

7001
04:23:13,640 --> 04:23:17,520
Um they just wrote us a check for 2,000.

7002
04:23:17,520 --> 04:23:19,840
I don't know where it is, but anyway,

7003
04:23:19,840 --> 04:23:21,880
hopefully it's coming to you.

7004
04:23:21,880 --> 04:23:23,360
Um

7005
04:23:23,360 --> 04:23:26,560
and so we think that

7006
04:23:26,560 --> 04:23:29,720
the cost were only about 8,000 that what

7007
04:23:29,720 --> 04:23:32,280
people put in. It doesn't count the

7008
04:23:32,280 --> 04:23:33,960
thousands and thousands of dollars that

7009
04:23:33,960 --> 04:23:36,560
people did not put in more.

7010
04:23:36,560 --> 04:23:38,240
Um

7011
04:23:38,240 --> 04:23:43,830
so I'm for

7012
04:23:43,840 --> 04:23:46,800
I guess I decrease it to 750 maybe 800

7013
04:23:46,800 --> 04:23:49,640
750 7,500

7014
04:23:49,640 --> 04:23:53,520
in the spirit of of of community

7015
04:23:53,520 --> 04:23:56,000
tight belt tightening. Um

7016
04:23:56,000 --> 04:23:57,880
I don't know what we'd lose. We might

7017
04:23:57,880 --> 04:24:00,680
lose the heavy horses, which are of

7018
04:24:00,680 --> 04:24:02,040
course

7019
04:24:02,040 --> 04:24:04,120
what makes it amazing.

7020
04:24:04,120 --> 04:24:08,120
Uh and that's where the the big expense

7021
04:24:08,120 --> 04:24:12,040
is and I think that the insurance issue

7022
04:24:12,040 --> 04:24:14,520
I I think I saw that the insurance was

7023
04:24:14,520 --> 04:24:18,240
on the uh line item. So apparently we we

7024
04:24:18,240 --> 04:24:19,920
build it.

7025
04:24:19,920 --> 04:24:22,280
The insurance for the heavy horses was

7026
04:24:22,280 --> 04:24:24,200
probably 2,500

7027
04:24:24,200 --> 04:24:25,760
to get them there.

7028
04:24:25,760 --> 04:24:30,030
Um

7029
04:24:30,040 --> 04:24:32,200
I I I don't know what we'll lose, but at

7030
04:24:32,200 --> 04:24:34,000
any rate we'll probably be able to raise

7031
04:24:34,000 --> 04:24:37,030
the money somehow.

7032
04:24:37,040 --> 04:24:39,360
So, that would be my thought.

7033
04:24:39,360 --> 04:24:41,440
>> Thank Thank you.

7034
04:24:41,440 --> 04:24:43,200
Um

7035
04:24:43,200 --> 04:24:45,880
All right, I'll try again to sort of

7036
04:24:45,880 --> 04:24:48,960
float a proposal. Um I think I what I've

7037
04:24:48,960 --> 04:24:50,640
been hearing that seems generally

7038
04:24:50,640 --> 04:24:52,760
agreeable if we went to 7,500 for the

7039
04:24:52,760 --> 04:24:56,200
horse, 500 for geologic, and 500 for

7040
04:24:56,200 --> 04:24:57,000
historic.

7041
04:24:57,000 --> 04:24:57,920
>> 600?

7042
04:24:57,920 --> 04:25:00,480
>> Well, I I didn't hear what it would be

7043
04:25:00,480 --> 04:25:02,960
spent on. So, I was thinking that we're

7044
04:25:02,960 --> 04:25:05,360
giving historic 500, I'm comfortable

7045
04:25:05,360 --> 04:25:08,360
giving geologic 500. Um

7046
04:25:08,360 --> 04:25:11,240
>> Geologic, I'd like to she Non asked for

7047
04:25:11,240 --> 04:25:12,080
600.

7048
04:25:12,080 --> 04:25:14,160
>> She said five or six, and she didn't she

7049
04:25:14,160 --> 04:25:16,880
wasn't specific. That's My issue is if

7050
04:25:16,880 --> 04:25:18,440
it were for something specific, I'd be

7051
04:25:18,440 --> 04:25:20,840
fine with it, but it's kind of like I I

7052
04:25:20,840 --> 04:25:22,280
got part of what it was for, and then

7053
04:25:22,280 --> 04:25:23,640
the rest was just like I need some more

7054
04:25:23,640 --> 04:25:25,600
money. Like maybe to take somebody to

7055
04:25:25,600 --> 04:25:27,000
dinner or something, and I'm not sure

7056
04:25:27,000 --> 04:25:29,200
we're in a place to pay for people's

7057
04:25:29,200 --> 04:25:31,080
dinner. So, that's why I was proposing

7058
04:25:31,080 --> 04:25:33,600
five. I was trying to not, you know,

7059
04:25:33,600 --> 04:25:35,520
completely drop, you know, down to what

7060
04:25:35,520 --> 04:25:36,560
was 300.

7061
04:25:36,560 --> 04:25:37,760
>> So, she said

7062
04:25:37,760 --> 04:25:38,800
>> Mhm.

7063
04:25:38,800 --> 04:25:39,240
What was it?

7064
04:25:39,240 --> 04:25:41,840
>> She has an itemized budget.

7065
04:25:41,840 --> 04:25:44,320
>> Right, but this is

7066
04:25:44,320 --> 04:25:46,440
the things We cut the things that were

7067
04:25:46,440 --> 04:25:48,480
in the itemized budget, and then

7068
04:25:48,480 --> 04:25:51,920
the new thing was I need more than 300.

7069
04:25:51,920 --> 04:25:53,840
How about five or six? That's what I

7070
04:25:53,840 --> 04:25:56,640
heard her ask for. So, So, anyway, that

7071
04:25:56,640 --> 04:26:00,760
I'm I'm floating a trial balloon. I'm open to suggestions. I'm just trying

7072
04:26:00,760 --> 04:26:03,360
to get us to a place that we can get

7073
04:26:03,360 --> 04:26:05,560
some kind of motion and move to the next

7074
04:26:05,560 --> 04:26:08,270
item.

7075
04:26:08,280 --> 04:26:10,160
» Well, geologically

7076
04:26:10,160 --> 04:26:12,720
we only cut the external coordination

7077
04:26:12,720 --> 04:26:14,880
for the 10-year update. So, the

7078
04:26:14,880 --> 04:26:16,680
remaining three things are still on her

7079
04:26:16,680 --> 04:26:19,600
list, which is $600.

7080
04:26:19,600 --> 04:26:21,280
>> Yeah.

7081
04:26:21,280 --> 04:26:24,760
>> I I would respectfully submit 600 for

7082
04:26:24,760 --> 04:26:26,760
both of them. And that we're splitting

7083
04:26:26,760 --> 04:26:27,560
hairs.

7084
04:26:27,560 --> 04:26:30,440
>> She does have a evacuation maps

7085
04:26:30,440 --> 04:26:34,560
report and public communication for six

7086
04:26:34,560 --> 04:26:37,000
but each is broken down.

7087
04:26:37,000 --> 04:26:39,080
And it adds up to 600.

7088
04:26:39,080 --> 04:26:40,840
>> Right. And she said that

7089
04:26:40,840 --> 04:26:43,040
evacuation maps was reimbursing somebody

7090
04:26:43,040 --> 04:26:44,920
for costs that are already expenditure.

7091
04:26:44,920 --> 04:26:47,800
So it's budget this year, not next year.

7092
04:26:47,800 --> 04:26:53,520
I mean, I I just had a difficult time with the budget items. But if everybody wants

7093
04:26:53,520 --> 04:26:55,200
to go for 600, I mean, somebody can make

7094
04:26:55,200 --> 04:26:57,440
that proposal. I'm just trying to get us

7095
04:26:57,440 --> 04:27:00,440
a a motion that we can vote on.

7096
04:27:00,440 --> 04:27:01,760
So does somebody have a ultimate

7097
04:27:01,760 --> 04:27:04,390
proposal?

7098
04:27:04,400 --> 04:27:06,200
» Can you finish the proposal? I think you

7099
04:27:06,200 --> 04:27:07,720
were starting.

7100
04:27:07,720 --> 04:27:09,600
>> I I think I'm done. I I was going to

7101
04:27:09,600 --> 04:27:11,200
leave every I was seven

7102
04:27:11,200 --> 04:27:14,600
750 7,500 for the horse, 500 for

7103
04:27:14,600 --> 04:27:17,000
geologic safety, 500 for historic, and

7104
04:27:17,000 --> 04:27:19,240
leave everything else the same.

7105
04:27:19,240 --> 04:27:22,280
>> Cultural arts, 1,000 on food?

7106
04:27:22,280 --> 04:27:24,120
>> I was going to leave everything else the

7107
04:27:24,120 --> 04:27:27,790
same.

7108
04:27:27,800 --> 04:27:28,920
I mean, you're you're welcome to make an

7109
04:27:28,920 --> 04:27:30,920
alternate proposal. I'm just looking for

7110
04:27:30,920 --> 04:27:32,840
either

7111
04:27:32,840 --> 04:27:35,080
some consensus or we can put a motion

7112
04:27:35,080 --> 04:27:36,440
and see if we get a second and vote on

7113
04:27:36,440 --> 04:27:37,360
it.

7114
04:27:37,360 --> 04:27:38,440
It's getting It's obviously getting

7115
04:27:38,440 --> 04:27:40,120
late, so we're starting to lose our

7116
04:27:40,120 --> 04:27:40,320
effectiveness.

7117
04:27:40,320 --> 04:27:42,280
>> Yeah, our effectiveness.

7118
04:27:42,280 --> 04:27:42,920
Uh

7119
04:27:42,920 --> 04:27:49,440
would it be simplifying to give 600 for all three of those, cultural arts,

7120
04:27:49,440 --> 04:27:53,040
geologic safety, and historic resources?

7121
04:27:53,040 --> 04:27:55,040
Or is that too disrespectful of the fact

7122
04:27:55,040 --> 04:27:56,960
that they submitted a budget?

7123
04:27:56,960 --> 04:27:59,040
>> I'm sorry, say that one again. Historic,

7124
04:27:59,040 --> 04:27:59,880
geological

7125
04:27:59,880 --> 04:28:03,550
>> and cultural arts.

7126
04:28:03,560 --> 04:28:06,160
» Well, cultural arts has um

7127
04:28:06,160 --> 04:28:08,200
uh

7128
04:28:08,200 --> 04:28:10,760
>> Actually, I'm not sure if they wanted

7129
04:28:10,760 --> 04:28:12,880
>> They've asked for Yeah, they've asked

7130
04:28:12,880 --> 04:28:18,750
for 40 almost 4,500 4,350.

7131
04:28:18,760 --> 04:28:21,910
Um

7132
04:28:21,920 --> 04:28:24,240
» Tony, could you help me put up the slide

7133
04:28:24,240 --> 04:28:26,240
with the staff recommendation on the

7134
04:28:26,240 --> 04:28:30,470
numbers?

7135
04:28:30,480 --> 04:28:36,230
» There's nothing

7136
04:28:36,240 --> 04:28:37,920
» Can I just clarify through the chair?

7137
04:28:37,920 --> 04:28:40,480
The We don't need a motion. This is a

7138
04:28:40,480 --> 04:28:42,360
direction, but we would definitely

7139
04:28:42,360 --> 04:28:44,440
appreciate clarity in the direction cuz

7140
04:28:44,440 --> 04:28:45,720
at the next meeting we're bringing the

7141
04:28:45,720 --> 04:28:46,720
budget.

7142
04:28:46,720 --> 04:28:47,160
>> I see.

7143
04:28:47,160 --> 04:28:48,960
>> Thank you.

7144
04:28:48,960 --> 04:28:53,590
for the clarification.

7145
04:28:53,600 --> 04:28:59,520
» Well, I would recommend um 600 for um

7146
04:28:59,520 --> 04:29:03,640
geo- geologic safety. Um

7147
04:29:03,640 --> 04:29:07,000
I would cut cultural arts by

7148
04:29:07,000 --> 04:29:12,030
um 600 at least.

7149
04:29:12,040 --> 04:29:13,680
Um

7150
04:29:13,680 --> 04:29:16,280
and then trails and paths, it sounds

7151
04:29:16,280 --> 04:29:19,320
like three of us have said 7,500.

7152
04:29:19,320 --> 04:29:20,600
>> Yes.

7153
04:29:20,600 --> 04:29:23,480
>> And I actually I would support

7154
04:29:23,480 --> 04:29:26,280
cutting cultural arts the thousand

7155
04:29:26,280 --> 04:29:28,280
um as well.

7156
04:29:28,280 --> 04:29:30,680
Um other Yeah.

7157
04:29:30,680 --> 04:29:33,560
Pot It's It's potluck, I'm

7158
04:29:33,560 --> 04:29:39,430
unfortunately.

7159
04:29:39,440 --> 04:29:44,790
» Yes.

7160
04:29:44,800 --> 04:29:48,200
» It'd be down to 3,350

7161
04:29:48,200 --> 04:29:52,390
for cultural arts.

7162
04:29:52,400 --> 04:29:54,040
» Which is more than last year, which I

7163
04:29:54,040 --> 04:30:01,150
think we gave them 3,000.

7164
04:30:01,160 --> 04:30:06,470
» So, maybe cut it back to 3,000 again?

7165
04:30:06,480 --> 04:30:08,440
Uh

7166
04:30:08,440 --> 04:30:09,720
Can somebody make a motion?

7167
04:30:09,720 --> 04:30:13,200
>> Yeah. I'll make a motion. So, um 7,500

7168
04:30:13,200 --> 04:30:15,440
for horse day

7169
04:30:15,440 --> 04:30:16,040
um

7170
04:30:16,040 --> 04:30:16,920
>> horse fair.

7171
04:30:16,920 --> 04:30:20,880
thank you. Um We'll we'll do

7172
04:30:20,880 --> 04:30:23,120
I'm cutting a thousand out of cultural

7173
04:30:23,120 --> 04:30:26,600
arts, we'll give them 3350.

7174
04:30:26,600 --> 04:30:31,160
Um 600 for geologic and 600 for

7175
04:30:31,160 --> 04:30:34,510
historic.

7176
04:30:34,520 --> 04:30:37,910
» I second.

7177
04:30:37,920 --> 04:30:38,920
» There we have a motion, we have a

7178
04:30:38,920 --> 04:30:40,960
second. Is there any more discussion?

7179
04:30:40,960 --> 04:30:42,080
>> I thought we weren't

7180
04:30:42,080 --> 04:30:43,440
>> I'm not sure. You know, you're you're

7181
04:30:43,440 --> 04:30:44,760
right. We're

7182
04:30:44,760 --> 04:30:46,360
Well, I guess what I So, you're right.

7183
04:30:46,360 --> 04:30:47,880
We don't need a motion, so thank you.

7184
04:30:47,880 --> 04:30:49,400
Again, it's getting it's getting late.

7185
04:30:49,400 --> 04:30:55,040
Um but is there any more discussion? Is this acceptable direction for staff?

7186
04:30:55,040 --> 04:30:57,440
>> And yeah, I think everything else would

7187
04:30:57,440 --> 04:30:59,280
be what staff recommended except for

7188
04:30:59,280 --> 04:31:01,360
those four changes.

7189
04:31:01,360 --> 04:31:02,560
>> So

7190
04:31:02,560 --> 04:31:04,200
is everybody else comfortable with that

7191
04:31:04,200 --> 04:31:05,880
direction to staff?

7192
04:31:05,880 --> 04:31:07,800
>> No, but I'm happy to be the odd person.

7193
04:31:07,800 --> 04:31:09,360
I don't

7194
04:31:09,360 --> 04:31:11,400
No, I'm really not happy, either. What's

7195
04:31:11,400 --> 04:31:13,040
your What do you want?

7196
04:31:13,040 --> 04:31:15,000
>> I said my peace. There's nothing more to

7197
04:31:15,000 --> 04:31:20,950
say, so.

7198
04:31:20,960 --> 04:31:22,200
» Yeah, well, unfortunately, I feel like

7199
04:31:22,200 --> 04:31:23,480
we need to give staff some kind of

7200
04:31:23,480 --> 04:31:25,760
direction. So, there

7201
04:31:25,760 --> 04:31:27,800
>> Rebecca and I I I put a motion on the

7202
04:31:27,800 --> 04:31:29,040
table. Rebecca

7203
04:31:29,040 --> 04:31:29,640
>> no motion.

7204
04:31:29,640 --> 04:31:29,960
>> I know.

7205
04:31:29,960 --> 04:31:31,400
>> And I I'll take it off the motion, but

7206
04:31:31,400 --> 04:31:33,720
there's the two of you agreed on

7207
04:31:33,720 --> 04:31:34,120
>> Yes.

7208
04:31:34,120 --> 04:31:34,880
>> some numbers, so

7209
04:31:34,880 --> 04:31:35,520
>> Those four.

7210
04:31:35,520 --> 04:31:37,640
>> Yeah, so I got that. But Mary says she's

7211
04:31:37,640 --> 04:31:38,520
unhappy.

7212
04:31:38,520 --> 04:31:38,800
>> I'm just

7213
04:31:38,800 --> 04:31:40,200
>> Judith says she's unhappy.

7214
04:31:40,200 --> 04:31:40,840
>> Uh

7215
04:31:40,840 --> 04:31:42,120
>> And they're not the numbers I would have

7216
04:31:42,120 --> 04:31:45,560
picked, either, but I'm willing to go along

7217
04:31:45,560 --> 04:31:46,160
>> as

7218
04:31:46,160 --> 04:31:47,440
>> probably, but

7219
04:31:47,440 --> 04:31:49,800
What's your What's your issue, Mary?

7220
04:31:49,800 --> 04:31:50,960
>> Um

7221
04:31:50,960 --> 04:31:54,880
I I am puzzled by cultural arts. I that

7222
04:31:54,880 --> 04:31:56,160
came in and

7223
04:31:56,160 --> 04:31:57,840
I know I should have been ready for

7224
04:31:57,840 --> 04:31:59,040
this, but

7225
04:31:59,040 --> 04:32:00,720
it came as a surprise that all of a

7226
04:32:00,720 --> 04:32:03,200
sudden they need that much food.

7227
04:32:03,200 --> 04:32:04,960
>> It's too high, you think?

7228
04:32:04,960 --> 04:32:08,230
>> too much, yeah.

7229
04:32:08,240 --> 04:32:09,360
» Okay, well, but so

7230
04:32:09,360 --> 04:32:11,480
>> in comparison to the 600 bucks we're

7231
04:32:11,480 --> 04:32:14,000
giving to Nancy is for the first time in

7232
04:32:14,000 --> 04:32:16,760
her life ask for money.

7233
04:32:16,760 --> 04:32:18,000
>> So

7234
04:32:18,000 --> 04:32:20,080
the the general proposal was just to

7235
04:32:20,080 --> 04:32:21,360
reduce their budget by a thousand

7236
04:32:21,360 --> 04:32:21,960
dollars.

7237
04:32:21,960 --> 04:32:24,640
>> Yeah, I mean I can do I think that I I

7238
04:32:24,640 --> 04:32:26,640
personally feel like we've got to give

7239
04:32:26,640 --> 04:32:28,800
them enough direction to the staff to

7240
04:32:28,800 --> 04:32:30,480
realize that what we're trying to do is

7241
04:32:30,480 --> 04:32:33,400
make it feel generous in a way.

7242
04:32:33,400 --> 04:32:36,280
We're trying to provide education.

7243
04:32:36,280 --> 04:32:37,520
How do

7244
04:32:37,520 --> 04:32:40,000
use our own resources there

7245
04:32:40,000 --> 04:32:41,840
to them and

7246
04:32:41,840 --> 04:32:43,760
suggest potlucks

7247
04:32:43,760 --> 04:32:45,160
and we hopefully we'll get this money

7248
04:32:45,160 --> 04:32:48,590
back.

7249
04:32:48,600 --> 04:32:49,320
» Okay.

7250
04:32:49,320 --> 04:32:50,960
>> We haven't even spent it. So I'm I'm

7251
04:32:50,960 --> 04:32:52,240
going along with it.

7252
04:32:52,240 --> 04:32:54,320
>> Okay. All right. So staff I think you

7253
04:32:54,320 --> 04:32:56,320
have direction. So

7254
04:32:56,320 --> 04:32:58,160
and I think in addition I would add that

7255
04:32:58,160 --> 04:33:00,400
we asking all committees given that the

7256
04:33:00,400 --> 04:33:03,000
town is in financial

7257
04:33:03,000 --> 04:33:06,400
um issues that they try to economize in

7258
04:33:06,400 --> 04:33:08,240
every possible way including using

7259
04:33:08,240 --> 04:33:11,320
potlucks and other ways to reduce

7260
04:33:11,320 --> 04:33:12,279
All right.

7261
04:33:12,279 --> 04:33:15,510
So

7262
04:33:15,520 --> 04:33:17,920
Sure.

7263
04:33:17,920 --> 04:33:20,670
Whatever.

7264
04:33:20,680 --> 04:33:23,881
All right. So now somehow my

7265
04:33:23,881 --> 04:33:26,871
I have to go back to the

7266
04:33:26,881 --> 04:33:30,951
I don't know.

7267
04:33:30,961 --> 04:33:32,641
I'll give me a minute to get thing back

7268
04:33:32,641 --> 04:33:34,840
there.

7269
04:33:34,840 --> 04:33:50,830
agenda

7270
04:33:50,840 --> 04:33:52,760
No, I got it. Thank you.

7271
04:33:52,760 --> 04:33:55,801
All right. So that closes out um 8 A.

7272
04:33:55,801 --> 04:33:57,881
We're moving to 8 B.

7273
04:33:57,881 --> 04:34:00,641
So Tony you have a presentation?

7274
04:34:00,641 --> 04:34:02,359
>> The presentation will be brief.

7275
04:34:02,359 --> 04:34:05,510
>> Thank you.

7276
04:34:05,520 --> 04:34:08,039
» So this is the not for profit not for

7277
04:34:08,039 --> 04:34:11,160
profit funding requests.

7278
04:34:11,160 --> 04:34:12,520
>> Thank you, everyone. I appreciate you

7279
04:34:12,520 --> 04:34:23,230
being here.

7280
04:34:23,240 --> 04:34:25,520
» Um so, basically tonight it's review and

7281
04:34:25,520 --> 04:34:27,039
provide direction

7282
04:34:27,039 --> 04:34:31,109
on not-for-profit funding requests.

7283
04:34:31,119 --> 04:34:34,390
Um

7284
04:34:34,400 --> 04:34:38,199
Historically, we've spent around $21,000

7285
04:34:38,199 --> 04:34:41,240
on not-for-profit funding requests.

7286
04:34:41,240 --> 04:34:43,641
Uh this year, we we received a request

7287
04:34:43,641 --> 04:34:45,801
of over 56,000.

7288
04:34:45,801 --> 04:34:49,230
Um

7289
04:34:49,240 --> 04:34:52,561
with uh EPIC at 15,000,

7290
04:34:52,561 --> 04:34:54,760
Human Investment Project or HIP at

7291
04:34:54,760 --> 04:34:56,680
15,000,

7292
04:34:56,680 --> 04:34:59,920
uh HEART at 1361,

7293
04:34:59,920 --> 04:35:03,400
Joint Venture Silicon Valley at 5,000,

7294
04:35:03,400 --> 04:35:05,359
Peninsula Conflict Resolution Center at

7295
04:35:05,359 --> 04:35:07,240
5,000,

7296
04:35:07,240 --> 04:35:09,320
uh PV Palooza has submitted two

7297
04:35:09,320 --> 04:35:12,840
requests, one for 4,000 for the actual

7298
04:35:12,840 --> 04:35:14,400
PV Palooza,

7299
04:35:14,400 --> 04:35:16,600
um and then 4,000 for the Summer Concert

7300
04:35:16,600 --> 04:35:18,039
Series.

7301
04:35:18,039 --> 04:35:20,199
Uh Sustainable San Mateo County has

7302
04:35:20,199 --> 04:35:22,520
$5,000 request.

7303
04:35:22,520 --> 04:35:25,561
And uh CORA, um

7304
04:35:25,561 --> 04:35:28,641
their request is I I put in 1,700. It's

7305
04:35:28,641 --> 04:35:30,000
usually around

7306
04:35:30,000 --> 04:35:32,160
it increases each year, but it shouldn't

7307
04:35:32,160 --> 04:35:34,480
go above 1,700 for next year.

7308
04:35:34,480 --> 04:35:37,801
Um this year, uh given our financial

7309
04:35:37,801 --> 04:35:39,080
constraints,

7310
04:35:39,080 --> 04:35:42,240
um the recommendation is that we focus

7311
04:35:42,240 --> 04:35:44,680
our funding on

7312
04:35:44,680 --> 04:35:48,039
nonprofits to do services within uh the

7313
04:35:48,039 --> 04:35:50,080
town of Portola Valley.

7314
04:35:50,080 --> 04:35:51,680
Uh so, that's why we're recommending

7315
04:35:51,680 --> 04:35:54,000
EPIC for 7,500,

7316
04:35:54,000 --> 04:35:56,840
uh HIP uh 15,000,

7317
04:35:56,840 --> 04:35:59,359
uh HEART for 1361, which is the annual

7318
04:35:59,359 --> 04:36:01,320
dues.

7319
04:36:01,320 --> 04:36:04,801
And then PV Palooza, um the $4,000 for

7320
04:36:04,801 --> 04:36:07,000
the PV Palooza Foundation

7321
04:36:07,000 --> 04:36:09,119
that's going to be an in-kind

7322
04:36:09,119 --> 04:36:10,600
contribution.

7323
04:36:10,600 --> 04:36:12,600
Uh cuz we

7324
04:36:12,600 --> 04:36:13,520
uh

7325
04:36:13,520 --> 04:36:15,801
staff time alone is over $6,000 in

7326
04:36:15,801 --> 04:36:18,600
support of PV Palooza then there's also

7327
04:36:18,600 --> 04:36:21,240
the use of the field which could be

7328
04:36:21,240 --> 04:36:25,760
another 6,000. Um so I believe with our

7329
04:36:25,760 --> 04:36:27,721
in-kind contributions we could meet that

7330
04:36:27,721 --> 04:36:31,400
4,000 uh request. Um the summer concert

7331
04:36:31,400 --> 04:36:34,600
series is a community event. It is well

7332
04:36:34,600 --> 04:36:35,801
attended.

7333
04:36:35,801 --> 04:36:38,199
Um and um

7334
04:36:38,199 --> 04:36:41,439
so posing a $4,000 contribution

7335
04:36:41,439 --> 04:36:44,039
uh for the the summer concert series and

7336
04:36:44,039 --> 04:36:48,320
then Cora at $1,700. So total

7337
04:36:48,320 --> 04:36:50,801
requested is 56,000. Well we're

7338
04:36:50,801 --> 04:36:53,961
recommending funding 33,561

7339
04:36:53,961 --> 04:36:56,961
of which 16,361

7340
04:36:56,961 --> 04:36:58,480
will be coming out of the affordable

7341
04:36:58,480 --> 04:36:59,801
housing fund.

7342
04:36:59,801 --> 04:37:02,240
So the impact to the general fund would

7343
04:37:02,240 --> 04:37:06,320
be 17, 561 which be would which make it

7344
04:37:06,320 --> 04:37:11,320
um matching 25 26 um actuals.

7345
04:37:11,320 --> 04:37:16,109
>> Thank you Tony. Questions for Tony?

7346
04:37:16,119 --> 04:37:17,840
Rebecca, do you have any questions?

7347
04:37:17,840 --> 04:37:21,160
>> The HIP Housing fee of 15,000 is that

7348
04:37:21,160 --> 04:37:23,480
the their uh consulting for us or is

7349
04:37:23,480 --> 04:37:26,160
that completely separate?

7350
04:37:26,160 --> 04:37:29,510
>> It's separate.

7351
04:37:29,520 --> 04:37:31,600
» So what is it that they're providing for

7352
04:37:31,600 --> 04:37:33,520
that? So it

7353
04:37:33,520 --> 04:37:35,801
>> It's not related to their contract.

7354
04:37:35,801 --> 04:37:38,279
>> But we have a consulting contract with

7355
04:37:38,279 --> 04:37:39,199
HEART.

7356
04:37:39,199 --> 04:37:39,600
>> Right.

7357
04:37:39,600 --> 04:37:42,920
>> Oh. Yeah, that's separate. HIP Housing

7358
04:37:42,920 --> 04:37:45,039
this cost covers their services to the

7359
04:37:45,039 --> 04:37:48,881
town which is assistance with ADU

7360
04:37:48,881 --> 04:37:50,240
uh

7361
04:37:50,240 --> 04:37:53,119
ADU rental matching and home share

7362
04:37:53,119 --> 04:37:54,721
matching.

7363
04:37:54,721 --> 04:37:56,520
And that's 15,000. We don't have a

7364
04:37:56,520 --> 04:37:58,641
consultant agreement because we fund

7365
04:37:58,641 --> 04:38:01,039
their services, so we don't put them in

7366
04:38:01,039 --> 04:38:03,920
that funding bucket, but this is our

7367
04:38:03,920 --> 04:38:06,000
contribution for assistance for housing

7368
04:38:06,000 --> 04:38:10,230
element implementation.

7369
04:38:10,240 --> 04:38:13,721
» And that fee that the amount they put

7370
04:38:13,721 --> 04:38:16,721
I mean we paid 2,100 last year and now

7371
04:38:16,721 --> 04:38:19,039
it's 15,000. Is that the normal amount

7372
04:38:19,039 --> 04:38:20,520
that we were supposed to be paying for

7373
04:38:20,520 --> 04:38:22,199
that service? Is it sort of a

7374
04:38:22,199 --> 04:38:24,359
county-wide thing?

7375
04:38:24,359 --> 04:38:27,840
>> It's It is supplemental services. Most

7376
04:38:27,840 --> 04:38:30,359
small towns, us, Hillsborough, I think

7377
04:38:30,359 --> 04:38:33,199
maybe Woodside pays this additional cost

7378
04:38:33,199 --> 04:38:35,400
for additional

7379
04:38:35,400 --> 04:38:36,760
um

7380
04:38:36,760 --> 04:38:38,680
work to support our housing element

7381
04:38:38,680 --> 04:38:40,760
implementation. And And I'll emphasize

7382
04:38:40,760 --> 04:38:42,801
our housing element requires this work.

7383
04:38:42,801 --> 04:38:45,480
It explicitly identifies funding this

7384
04:38:45,480 --> 04:38:49,750
program through HIP.

7385
04:38:49,760 --> 04:38:50,359
» Okay.

7386
04:38:50,359 --> 04:38:53,000
>> And they do it for the smaller cities.

7387
04:38:53,000 --> 04:38:54,881
The bigger cities

7388
04:38:54,881 --> 04:38:56,160
>> don't do it.

7389
04:38:56,160 --> 04:38:58,199
>> And you added it at the mid-year last

7390
04:38:58,199 --> 04:38:59,760
year. So, last year at mid-year you

7391
04:38:59,760 --> 04:39:03,000
adjusted it and provided 7,500 for half

7392
04:39:03,000 --> 04:39:05,641
the year and this would be for the full

7393
04:39:05,641 --> 04:39:09,670
fiscal year for next year.

7394
04:39:09,680 --> 04:39:11,641
» Okay, so it's not reflected in this that

7395
04:39:11,641 --> 04:39:13,760
7,500 is not reflected in this

7396
04:39:13,760 --> 04:39:15,080
>> Right. Yeah. Okay.

7397
04:39:15,080 --> 04:39:16,480
>> Right. Yeah. So,

7398
04:39:16,480 --> 04:39:18,840
>> And then for Meals on Wheels, by not

7399
04:39:18,840 --> 04:39:20,359
funding them, does that mean that our

7400
04:39:20,359 --> 04:39:22,320
seniors who use them will not have

7401
04:39:22,320 --> 04:39:24,240
access to that service?

7402
04:39:24,240 --> 04:39:26,160
>> We did not receive a request for Meals

7403
04:39:26,160 --> 04:39:27,080
on Wheels.

7404
04:39:27,080 --> 04:39:29,039
>> Oh. Oh, okay.

7405
04:39:29,039 --> 04:39:30,840
>> And we haven't received one in a several

7406
04:39:30,840 --> 04:39:32,680
years.

7407
04:39:32,680 --> 04:39:34,641
>> Oh, okay.

7408
04:39:34,641 --> 04:39:36,199
All right, that's my questions. Thank

7409
04:39:36,199 --> 04:39:37,880
you.

7410
04:39:37,880 --> 04:39:38,960
>> Thank you.

7411
04:39:38,960 --> 04:39:40,160
All right, with that I'll open it up to

7412
04:39:40,160 --> 04:39:41,880
public comment. There's no one in the

7413
04:39:41,880 --> 04:39:42,480
speaker

7414
04:39:42,480 --> 04:39:43,800
>> did have a question. I'm sorry.

7415
04:39:43,800 --> 04:39:44,400
>> That's right.

7416
04:39:44,400 --> 04:39:45,680
>> Um

7417
04:39:45,680 --> 04:39:49,960
do we know if uh these NGOs will be impacted by the

7418
04:39:49,960 --> 04:39:53,800
loss of VLF situation? Obviously, VLF

7419
04:39:53,800 --> 04:39:54,840
like do we know?

7420
04:39:54,840 --> 04:39:56,040
>> Well, VLF

7421
04:39:56,040 --> 04:39:57,920
>> I know. Vehicle license.

7422
04:39:57,920 --> 04:40:00,960
>> cities and counties. So, it's it's if

7423
04:40:00,960 --> 04:40:02,880
they're going to be impacted, it's

7424
04:40:02,880 --> 04:40:05,200
will the the cities governments be able

7425
04:40:05,200 --> 04:40:06,920
to fund requests.

7426
04:40:06,920 --> 04:40:07,680
>> Yeah.

7427
04:40:07,680 --> 04:40:09,200
>> Now, there's probably other issues

7428
04:40:09,200 --> 04:40:10,000
they're going to be dealing with on the

7429
04:40:10,000 --> 04:40:11,120
federal side, so.

7430
04:40:11,120 --> 04:40:12,920
>> Right. So, the

7431
04:40:12,920 --> 04:40:15,480
for those who don't know, VLF was not

7432
04:40:15,480 --> 04:40:17,720
included in the governor's May revise.

7433
04:40:17,720 --> 04:40:18,800
So,

7434
04:40:18,800 --> 04:40:21,440
uh strategically

7435
04:40:21,440 --> 04:40:23,160
Becker, Berman, and Papen are working on

7436
04:40:23,160 --> 04:40:25,750
it.

7437
04:40:25,760 --> 04:40:30,590
Okay. Thank you. That was my question.

7438
04:40:30,600 --> 04:40:32,600
» It's not

7439
04:40:32,600 --> 04:40:38,990
that's not in this item.

7440
04:40:39,000 --> 04:40:40,600
The airport, no.

7441
04:40:40,600 --> 04:40:42,000
>> That's not a nonprofit.

7442
04:40:42,000 --> 04:40:43,160
>> That's another

7443
04:40:43,160 --> 04:40:44,480
issue.

7444
04:40:44,480 --> 04:40:47,480
That's That's a Yeah, that's a

7445
04:40:47,480 --> 04:40:50,870
>> CBA.

7446
04:40:50,880 --> 04:40:51,280
» Okay.

7447
04:40:51,280 --> 04:40:53,600
>> Then, can I open Yes. for a comment?

7448
04:40:53,600 --> 04:40:54,960
>> All right. I see no one in the room. I

7449
04:40:54,960 --> 04:40:57,440
see somebody called Zoom user.

7450
04:40:57,440 --> 04:41:05,590
You could unmute and identify yourself.

7451
04:41:05,600 --> 04:41:07,280
» Mhm.

7452
04:41:07,280 --> 04:41:11,790
Okay.

7453
04:41:11,800 --> 04:41:14,560
» Or is there somebody acting as

7454
04:41:14,560 --> 04:41:15,640
Go ahead.

7455
04:41:15,640 --> 04:41:17,520
>> It's Dana Breen.

7456
04:41:17,520 --> 04:41:18,640
>> Hey, Dana.

7457
04:41:18,640 --> 04:41:22,160
>> I am called I I I called in just to say

7458
04:41:22,160 --> 04:41:25,080
that ACC did not

7459
04:41:25,080 --> 04:41:27,120
I mean, we're not looking for anything.

7460
04:41:27,120 --> 04:41:30,320
However, we used to have study sessions

7461
04:41:30,320 --> 04:41:33,320
when we when we had quiet times. We used

7462
04:41:33,320 --> 04:41:35,280
to talk about the things that we have

7463
04:41:35,280 --> 04:41:40,440
done wrong and done right. And and I I

7464
04:41:40,440 --> 04:41:42,040
I'm not going to throw that in there,

7465
04:41:42,040 --> 04:41:44,280
but I I think that that would be really

7466
04:41:44,280 --> 04:41:46,800
a wonderful thing to bring back.

7467
04:41:46,800 --> 04:41:48,400
Um

7468
04:41:48,400 --> 04:41:50,800
and

7469
04:41:50,800 --> 04:41:54,520
Anyway, I That's all. Thank you.

7470
04:41:54,520 --> 04:41:55,040
Bye-bye.

7471
04:41:55,040 --> 04:41:58,430
>> Thank you. Thank you, Dana.

7472
04:41:58,440 --> 04:42:00,080
All right. I don't see any other hands

7473
04:42:00,080 --> 04:42:00,960
up

7474
04:42:00,960 --> 04:42:02,960
in the schoolhouse, so I will bring it

7475
04:42:02,960 --> 04:42:07,750
back to the council for discussion.

7476
04:42:07,760 --> 04:42:10,840
So, anybody want to start?

7477
04:42:10,840 --> 04:42:13,920
Rebecca, why don't you start?

7478
04:42:13,920 --> 04:42:15,600
>> Um

7479
04:42:15,600 --> 04:42:17,560
Well, I'm I'm sad that we can't support

7480
04:42:17,560 --> 04:42:19,760
sustainability, but it's not our biggest

7481
04:42:19,760 --> 04:42:21,840
priority right now given our budget

7482
04:42:21,840 --> 04:42:24,120
constraints. Other I I I think the

7483
04:42:24,120 --> 04:42:28,800
recommendations of staff are reasonable given our constraints. We

7484
04:42:28,800 --> 04:42:30,920
won't you know, maybe we revisit this or

7485
04:42:30,920 --> 04:42:33,320
we obviously can revisit this in July in

7486
04:42:33,320 --> 04:42:37,720
January if if everything is goes well.

7487
04:42:37,720 --> 04:42:39,680
That's otherwise I support the staff's

7488
04:42:39,680 --> 04:42:42,040
recommendation.

7489
04:42:42,040 --> 04:42:43,280
>> Okay. Thank you.

7490
04:42:43,280 --> 04:42:44,400
Susan?

7491
04:42:44,400 --> 04:42:45,600
>> Um same.

7492
04:42:45,600 --> 04:42:48,320
>> Okay. Mary?

7493
04:42:48,320 --> 04:42:49,640
>> Same too.

7494
04:42:49,640 --> 04:42:51,280
>> Great. Thank you. Helen?

7495
04:42:51,280 --> 04:42:51,960
>> Same.

7496
04:42:51,960 --> 04:42:53,320
All right.

7497
04:42:53,320 --> 04:42:54,720
So, Ernie, I think you have your

7498
04:42:54,720 --> 04:42:55,360
direction.

7499
04:42:55,360 --> 04:42:55,840
>> Yes.

7500
04:42:55,840 --> 04:42:57,720
>> Thank you for your presentation.

7501
04:42:57,720 --> 04:43:01,960
All right. So, you know, close out the B

7502
04:43:01,960 --> 04:43:03,880
Um so, I'd like to take a short break.

7503
04:43:03,880 --> 04:43:05,640
It's almost midnight. I I don't mean to

7504
04:43:05,640 --> 04:43:07,760
break from the dais, but I I want to ask

7505
04:43:07,760 --> 04:43:08,760
people

7506
04:43:08,760 --> 04:43:10,200
are we willing to try to push through

7507
04:43:10,200 --> 04:43:11,880
the rest of these or do we want to try

7508
04:43:11,880 --> 04:43:13,680
to move to

7509
04:43:13,680 --> 04:43:16,000
setting up a special meeting to finish?

7510
04:43:16,000 --> 04:43:18,120
I know that the next one is something

7511
04:43:18,120 --> 04:43:20,000
you probably need for the budget, right?

7512
04:43:20,000 --> 04:43:21,120
Um

7513
04:43:21,120 --> 04:43:23,000
I'm just worried that you know, we're

7514
04:43:23,000 --> 04:43:24,200
it's almost midnight. We're we're

7515
04:43:24,200 --> 04:43:26,400
starting to lose focus. So, what do

7516
04:43:26,400 --> 04:43:27,920
people think? I'm I'm willing to keep

7517
04:43:27,920 --> 04:43:29,560
pushing. I I think we can probably

7518
04:43:29,560 --> 04:43:32,320
>> What I what I would suggest is at least

7519
04:43:32,320 --> 04:43:33,400
for

7520
04:43:33,400 --> 04:43:35,440
our item is that we do the first part

7521
04:43:35,440 --> 04:43:43,710
and and then uh continue the second item.

7522
04:43:43,720 --> 04:43:44,720
The two

7523
04:43:44,720 --> 04:43:45,440
>> Okay.

7524
04:43:45,440 --> 04:43:48,520
>> Tony, you need this for the budget,

7525
04:43:48,520 --> 04:43:51,040
right? I just want to prioritize for

7526
04:43:51,040 --> 04:43:53,840
>> C C is a budget thing.

7527
04:43:53,840 --> 04:43:54,120
Yes.

7528
04:43:54,120 --> 04:43:54,560
>> Yeah, we can

7529
04:43:54,560 --> 04:43:57,600
>> And then D and E we could

7530
04:43:57,600 --> 04:43:59,760
have a special meeting. I I I don't see

7531
04:43:59,760 --> 04:44:01,280
us moving it to the 10th. The 10th is

7532
04:44:01,280 --> 04:44:02,360
already

7533
04:44:02,360 --> 04:44:07,520
packed. We've got the safety element in starting at 5:30, so

7534
04:44:07,520 --> 04:44:09,040
it would have to be a special meeting if

7535
04:44:09,040 --> 04:44:10,440
we're going to do that. I'm okay with

7536
04:44:10,440 --> 04:44:12,640
that, but I did I want to get the sense

7537
04:44:12,640 --> 04:44:14,480
from people. I mean, should we should we

7538
04:44:14,480 --> 04:44:16,320
try to keep going? I just worry that the

7539
04:44:16,320 --> 04:44:19,080
these next two not the next two, but D

7540
04:44:19,080 --> 04:44:20,720
and E

7541
04:44:20,720 --> 04:44:22,360
may need some discussion. I'm not sure

7542
04:44:22,360 --> 04:44:24,320
whether you're up for it. So, what do

7543
04:44:24,320 --> 04:44:26,600
you think? So, just can I get a sense of

7544
04:44:26,600 --> 04:44:28,800
Judith, where are you at?

7545
04:44:28,800 --> 04:44:30,480
>> I'm willing to do the

7546
04:44:30,480 --> 04:44:33,480
item that's necessary for the budget.

7547
04:44:33,480 --> 04:44:34,200
Um

7548
04:44:34,200 --> 04:44:36,960
I'd prefer not to keep going. I I don't

7549
04:44:36,960 --> 04:44:39,880
think it's going to be a good quality

7550
04:44:39,880 --> 04:44:41,920
you know, analysis at that point.

7551
04:44:41,920 --> 04:44:44,880
>> Okay. Mary, where are you at?

7552
04:44:44,880 --> 04:44:46,000
>> Um

7553
04:44:46,000 --> 04:44:46,880
>> I think you just said

7554
04:44:46,880 --> 04:44:49,080
>> I'm trying to open my old agenda. It's

7555
04:44:49,080 --> 04:44:49,280
the one

7556
04:44:49,280 --> 04:44:50,280
>> I think I think you were you were

7557
04:44:50,280 --> 04:44:53,280
proposed So, C is the salary schedule.

7558
04:44:53,280 --> 04:44:55,520
That's Tony. And then this this is your

7559
04:44:55,520 --> 04:44:56,480
report out

7560
04:44:56,480 --> 04:44:59,520
>> Yeah, I mean it makes sense that this

7561
04:44:59,520 --> 04:45:01,360
>> I think D and E kind of belong together.

7562
04:45:01,360 --> 04:45:02,880
>> Well, I don't.

7563
04:45:02,880 --> 04:45:03,440
>> Okay.

7564
04:45:03,440 --> 04:45:04,480
>> is a different issue.

7565
04:45:04,480 --> 04:45:04,960
>> Okay.

7566
04:45:04,960 --> 04:45:06,920
>> And then it should be put both of them

7567
04:45:06,920 --> 04:45:08,160
in order

7568
04:45:08,160 --> 04:45:10,000
>> of what we do. When when when which case

7569
04:45:10,000 --> 04:45:11,760
>> I think the both of them both. But I

7570
04:45:11,760 --> 04:45:14,160
think we need to

7571
04:45:14,160 --> 04:45:16,080
You all need to know where where we're

7572
04:45:16,080 --> 04:45:18,560
at at this point.

7573
04:45:18,560 --> 04:45:21,990
>> You What do you think,

7574
04:45:22,000 --> 04:45:24,160
» Just being practical, I think the audit

7575
04:45:24,160 --> 04:45:25,760
we need to think about.

7576
04:45:25,760 --> 04:45:26,680
>> And then stop.

7577
04:45:26,680 --> 04:45:27,040
>> Yeah.

7578
04:45:27,040 --> 04:45:28,920
>> Okay.

7579
04:45:28,920 --> 04:45:29,320
>> Ellen?

7580
04:45:29,320 --> 04:45:32,200
>> I absolutely agree with Judith. So, uh

7581
04:45:32,200 --> 04:45:34,840
yeah. No, I'm fine doing C and then

7582
04:45:34,840 --> 04:45:37,040
doing a special meeting for D and E.

7583
04:45:37,040 --> 04:45:38,920
>> Okay. And then I'm sure Rebecca will be

7584
04:45:38,920 --> 04:45:42,520
happy to keep going cuz it's like 9:00 in the morning there. She's

7585
04:45:42,520 --> 04:45:44,000
probably thinking it's time to get up

7586
04:45:44,000 --> 04:45:46,000
and get moving. So, Rebecca, are you

7587
04:45:46,000 --> 04:45:49,640
okay if we postpone D and E?

7588
04:45:49,640 --> 04:45:51,640
>> Um

7589
04:45:51,640 --> 04:45:54,120
D seemed to be just a report out that

7590
04:45:54,120 --> 04:45:56,080
the subcommittee is recommending that we

7591
04:45:56,080 --> 04:45:59,360
hire this this substitute

7592
04:45:59,360 --> 04:46:01,590
um

7593
04:46:01,600 --> 04:46:04,480
substitute lawyer. So,

7594
04:46:04,480 --> 04:46:06,880
um

7595
04:46:06,880 --> 04:46:08,280
Yeah, it it didn't seem like it was a

7596
04:46:08,280 --> 04:46:11,280
big thing. But um if the subcommittee

7597
04:46:11,280 --> 04:46:12,960
itself feels that we need to have a long

7598
04:46:12,960 --> 04:46:14,480
discussion, then they're the ones who

7599
04:46:14,480 --> 04:46:15,800
know.

7600
04:46:15,800 --> 04:46:16,960
Um

7601
04:46:16,960 --> 04:46:18,800
And then E, of course, would be a long

7602
04:46:18,800 --> 04:46:20,960
discussion. So, I'm not keen on a

7603
04:46:20,960 --> 04:46:23,240
special meeting, but

7604
04:46:23,240 --> 04:46:24,680
it'd be great if it was in the morning,

7605
04:46:24,680 --> 04:46:25,960
but um

7606
04:46:25,960 --> 04:46:27,360
yeah, I mean, I guess what what

7607
04:46:27,360 --> 04:46:29,840
everybody else wants. I'm fine. Just

7608
04:46:29,840 --> 04:46:31,560
doing C.

7609
04:46:31,560 --> 04:46:31,880
>> Let's

7610
04:46:31,880 --> 04:46:33,960
>> I mean, unless we need to do D, unless

7611
04:46:33,960 --> 04:46:35,760
we need to appoint that lawyer sooner

7612
04:46:35,760 --> 04:46:36,760
rather than later.

7613
04:46:36,760 --> 04:46:39,600
>> No, I think it's Let's We don't

7614
04:46:39,600 --> 04:46:41,760
>> We don't. So, all right. So, let's let's

7615
04:46:41,760 --> 04:46:43,840
move on to HC

7616
04:46:43,840 --> 04:46:45,240
um and then I'm going to ask that we

7617
04:46:45,240 --> 04:46:47,960
postpone D and E.

7618
04:46:47,960 --> 04:46:50,080
All right. So, Tony, with that, do you

7619
04:46:50,080 --> 04:46:52,040
want to give me a sub?

7620
04:46:52,040 --> 04:46:56,150
>> Thank you.

7621
04:46:56,160 --> 04:46:57,480
So,

7622
04:46:57,480 --> 04:47:00,200
this item is the fiscal year 26-27

7623
04:47:00,200 --> 04:47:01,840
salary schedule,

7624
04:47:01,840 --> 04:47:05,950
which is adopted by council annually.

7625
04:47:05,960 --> 04:47:07,440
So, we're going to be reviewing salary

7626
04:47:07,440 --> 04:47:09,640
schedule, and these are the list of

7627
04:47:09,640 --> 04:47:12,120
authorized positions that the town can

7628
04:47:12,120 --> 04:47:14,280
hire.

7629
04:47:14,280 --> 04:47:17,640
Uh so, beginning with administration,

7630
04:47:17,640 --> 04:47:18,840
um

7631
04:47:18,840 --> 04:47:21,640
and this is the um and the salaries are

7632
04:47:21,640 --> 04:47:25,080
reflective of 2 and 1/2% cola already.

7633
04:47:25,080 --> 04:47:27,400
Um and so, we'll start with the town

7634
04:47:27,400 --> 04:47:28,720
manager.

7635
04:47:28,720 --> 04:47:32,480
The salary set by contract to

7636
04:47:32,480 --> 04:47:35,040
Uh the assistant town manager

7637
04:47:35,040 --> 04:47:38,160
range bottom 196 to 253.

7638
04:47:38,160 --> 04:47:39,400
>> So, Tony, I would say you probably don't

7639
04:47:39,400 --> 04:47:40,920
have to read each of this. We we can

7640
04:47:40,920 --> 04:47:44,200
read the table. Thank you.

7641
04:47:44,200 --> 04:47:47,560
>> Okay, so next up is the finance section.

7642
04:47:47,560 --> 04:47:49,560
In this one, we are adding a position,

7643
04:47:49,560 --> 04:47:51,240
uh finance manager.

7644
04:47:51,240 --> 04:47:52,480
With uh

7645
04:47:52,480 --> 04:47:54,280
my promotion to assistant town manager,

7646
04:47:54,280 --> 04:47:56,000
we need a

7647
04:47:56,000 --> 04:47:59,280
finance manager position to um oversee

7648
04:47:59,280 --> 04:48:02,000
finance staff, also add to another layer

7649
04:48:02,000 --> 04:48:03,800
of internal controls.

7650
04:48:03,800 --> 04:48:07,320
Um and also keep uh the day-to-day

7651
04:48:07,320 --> 04:48:10,800
functioning going. Um also, we're adding

7652
04:48:10,800 --> 04:48:12,880
an accountant one position

7653
04:48:12,880 --> 04:48:15,880
to the finance department. Um and this

7654
04:48:15,880 --> 04:48:19,360
is to uh close the loop on a career

7655
04:48:19,360 --> 04:48:21,320
track. So, now you go finance

7656
04:48:21,320 --> 04:48:23,360
technician, accountant one,

7657
04:48:23,360 --> 04:48:25,160
senior accountant, finance manager. So,

7658
04:48:25,160 --> 04:48:27,320
now there's a career progression uh

7659
04:48:27,320 --> 04:48:31,030
within the finance function.

7660
04:48:31,040 --> 04:48:33,600
And uh planning and building, uh we're

7661
04:48:33,600 --> 04:48:35,960
we are adding a position, senior

7662
04:48:35,960 --> 04:48:38,200
development review technician,

7663
04:48:38,200 --> 04:48:39,920
building inspector.

7664
04:48:39,920 --> 04:48:42,000
Um this is again is to provide more

7665
04:48:42,000 --> 04:48:43,720
flexibility to the planning and building

7666
04:48:43,720 --> 04:48:46,680
department uh to enhance customer

7667
04:48:46,680 --> 04:48:50,350
service. Um

7668
04:48:50,360 --> 04:48:51,920
And then public works facilities,

7669
04:48:51,920 --> 04:48:53,120
there's no change to the

7670
04:48:53,120 --> 04:48:56,790
classifications.

7671
04:48:56,800 --> 04:48:59,400
And so, uh all department positions do

7672
04:48:59,400 --> 04:49:01,880
reflect the 2 1/2% cola.

7673
04:49:01,880 --> 04:49:03,760
All hourly positions are based on 40

7674
04:49:03,760 --> 04:49:06,240
hour week. And all classifications are

7675
04:49:06,240 --> 04:49:07,920
authorized to be filled.

7676
04:49:07,920 --> 04:49:09,480
And we default to the California state

7677
04:49:09,480 --> 04:49:11,440
minimum wage results or minimum minimum

7678
04:49:11,440 --> 04:49:14,110
wage rates.

7679
04:49:14,120 --> 04:49:16,800
So, looking at the cola increase, it's

7680
04:49:16,800 --> 04:49:19,920
increase of 52,000 to salaries.

7681
04:49:19,920 --> 04:49:22,200
However, with um

7682
04:49:22,200 --> 04:49:24,080
replacing the finance director with the

7683
04:49:24,080 --> 04:49:25,720
finance manager,

7684
04:49:25,720 --> 04:49:27,800
there's approximately $90,000 in

7685
04:49:27,800 --> 04:49:29,160
savings.

7686
04:49:29,160 --> 04:49:31,040
But in

7687
04:49:31,040 --> 04:49:33,960
you know, increasing to an account one.

7688
04:49:33,960 --> 04:49:37,120
That's adds $15,000 and then increase to

7689
04:49:37,120 --> 04:49:38,160
the senior development review

7690
04:49:38,160 --> 04:49:39,480
technician.

7691
04:49:39,480 --> 04:49:41,000
That would add another $18,000. So the

7692
04:49:41,000 --> 04:49:43,840
net decrease to salaries will be 5K

7693
04:49:43,840 --> 04:49:45,880
by reclassifying from finance director

7694
04:49:45,880 --> 04:49:47,640
to finance manager.

7695
04:49:47,640 --> 04:49:49,640
That concludes my report and it's back

7696
04:49:49,640 --> 04:49:51,360
to council for discussion and direction.

7697
04:49:51,360 --> 04:49:53,960
>> Perfect. Thank you, Tony.

7698
04:49:53,960 --> 04:49:55,880
All right, so verifying questions for

7699
04:49:55,880 --> 04:49:57,040
Tony.

7700
04:49:57,040 --> 04:49:58,480
Helen?

7701
04:49:58,480 --> 04:50:00,440
>> Just to be clear,

7702
04:50:00,440 --> 04:50:03,200
and maybe your graphs don't show it. It

7703
04:50:03,200 --> 04:50:06,760
says the annual range of your salaries.

7704
04:50:06,760 --> 04:50:09,400
I don't are there steps within it? Like

7705
04:50:09,400 --> 04:50:09,960
ABC?

7706
04:50:09,960 --> 04:50:10,840
>> Steps.

7707
04:50:10,840 --> 04:50:12,800
>> You guys do not have steps. So just the

7708
04:50:12,800 --> 04:50:15,280
range within that.

7709
04:50:15,280 --> 04:50:17,560
And just to be clear for the record, it

7710
04:50:17,560 --> 04:50:19,280
looks like

7711
04:50:19,280 --> 04:50:20,200
um

7712
04:50:20,200 --> 04:50:22,240
with the cola

7713
04:50:22,240 --> 04:50:23,680
you

7714
04:50:23,680 --> 04:50:25,440
Tony, you would be making more money

7715
04:50:25,440 --> 04:50:28,360
than our town manager. Is that correct?

7716
04:50:28,360 --> 04:50:30,120
>> Yes.

7717
04:50:30,120 --> 04:50:32,480
Which needs to be

7718
04:50:32,480 --> 04:50:33,960
negotiated with town.

7719
04:50:33,960 --> 04:50:35,680
>> Right. That's a negotiated contract.

7720
04:50:35,680 --> 04:50:37,600
>> Okay.

7721
04:50:37,600 --> 04:50:41,910
That's my questions. Thank you.

7722
04:50:41,920 --> 04:50:43,440
» Do you have a question?

7723
04:50:43,440 --> 04:50:44,760
Helen?

7724
04:50:44,760 --> 04:50:47,520
>> When we see that

7725
04:50:47,520 --> 04:50:50,560
these positions may not be

7726
04:50:50,560 --> 04:50:54,320
filled, I'm paraphrasing there.

7727
04:50:54,320 --> 04:50:56,320
What does that mean? Cuz these are new

7728
04:50:56,320 --> 04:50:57,880
positions, right?

7729
04:50:57,880 --> 04:51:01,280
>> So it's for the when cuz the budget has

7730
04:51:01,280 --> 04:51:04,240
FTEs. And so we pull the FTEs from the

7731
04:51:04,240 --> 04:51:05,600
salary schedule.

7732
04:51:05,600 --> 04:51:07,560
So not every position on the salary

7733
04:51:07,560 --> 04:51:08,920
schedule will be authorized in the

7734
04:51:08,920 --> 04:51:12,670
budget.

7735
04:51:12,680 --> 04:51:13,280
» Um

7736
04:51:13,280 --> 04:51:14,640
>> But like there's one position that's

7737
04:51:14,640 --> 04:51:16,560
building inspector or building official.

7738
04:51:16,560 --> 04:51:18,560
We don't have a building official.

7739
04:51:18,560 --> 04:51:21,280
And it's not in the budget.

7740
04:51:21,280 --> 04:51:24,280
>> Right, but our action tonight, if we

7741
04:51:24,280 --> 04:51:25,960
approve this,

7742
04:51:25,960 --> 04:51:29,240
we are approving new slots

7743
04:51:29,240 --> 04:51:31,240
for personnel.

7744
04:51:31,240 --> 04:51:31,720
>> Yes.

7745
04:51:31,720 --> 04:51:32,160
>> Right?

7746
04:51:32,160 --> 04:51:33,600
>> Yes, and then

7747
04:51:33,600 --> 04:51:35,800
they will be programmed into the budget,

7748
04:51:35,800 --> 04:51:37,120
but then council will still need to come

7749
04:51:37,120 --> 04:51:38,840
back and approve

7750
04:51:38,840 --> 04:51:40,520
whatever the authorized FTEs are.

7751
04:51:40,520 --> 04:51:43,400
>> It'll be a two-step process by the time

7752
04:51:43,400 --> 04:51:46,320
we actually commit to spend that money.

7753
04:51:46,320 --> 04:51:48,040
>> Yeah. Just to clarify, we're not

7754
04:51:48,040 --> 04:51:50,000
approving FTEs tonight.

7755
04:51:50,000 --> 04:51:51,640
>> Yeah.

7756
04:51:51,640 --> 04:51:52,720
Okay.

7757
04:51:52,720 --> 04:51:56,320
Uh and then just procedurally,

7758
04:51:56,320 --> 04:51:58,920
the job descriptions here

7759
04:51:58,920 --> 04:52:00,960
for these new positions, how how were

7760
04:52:00,960 --> 04:52:03,080
they derived? I don't want to get into

7761
04:52:03,080 --> 04:52:06,720
the lines, but but are they from

7762
04:52:06,720 --> 04:52:08,640
comparable jurisdictions?

7763
04:52:08,640 --> 04:52:10,800
>> They are from comparable jurisdictions.

7764
04:52:10,800 --> 04:52:12,600
>> And pretty plain vanilla, like there's

7765
04:52:12,600 --> 04:52:14,840
nothing here you would point out.

7766
04:52:14,840 --> 04:52:17,520
>> the the accountant one classification is

7767
04:52:17,520 --> 04:52:21,960
being same job duty, same functions from

7768
04:52:21,960 --> 04:52:26,070
town to city throughout.

7769
04:52:26,080 --> 04:52:29,160
» Okay. Uh those are my questions.

7770
04:52:29,160 --> 04:52:30,440
>> Larry?

7771
04:52:30,440 --> 04:52:32,200
No. Rebecca?

7772
04:52:32,200 --> 04:52:33,920
>> Um I'm just confirming we're not

7773
04:52:33,920 --> 04:52:35,840
planning to fill the finance director.

7774
04:52:35,840 --> 04:52:37,600
We're going to try to find a finance

7775
04:52:37,600 --> 04:52:42,040
manager. Um has that search started?

7776
04:52:42,040 --> 04:52:45,280
>> That has not started yet, but once

7777
04:52:45,280 --> 04:52:48,000
council

7778
04:52:48,000 --> 04:52:49,560
authorizes this, then we can start that

7779
04:52:49,560 --> 04:52:50,840
process.

7780
04:52:50,840 --> 04:52:52,520
>> And the accountant one, you said it's

7781
04:52:52,520 --> 04:52:56,000
going to be an impact of 15K, I think.

7782
04:52:56,000 --> 04:52:58,960
So, is the plan to promote someone soon?

7783
04:52:58,960 --> 04:53:04,310
Is that for next year? Is that the plan?

7784
04:53:04,320 --> 04:53:05,160
Possibly.

7785
04:53:05,160 --> 04:53:06,920
>> We We do have an internal candidate that

7786
04:53:06,920 --> 04:53:08,520
can meet that position.

7787
04:53:08,520 --> 04:53:12,360
>> Okay. And then um 18K

7788
04:53:12,360 --> 04:53:13,720
was an increase for the senior

7789
04:53:13,720 --> 04:53:15,520
development review,

7790
04:53:15,520 --> 04:53:17,480
which is a building official inspector

7791
04:53:17,480 --> 04:53:19,840
combo project. My understanding is that

7792
04:53:19,840 --> 04:53:21,760
you did do a search for that and it

7793
04:53:21,760 --> 04:53:24,080
failed. So, is the increase in the

7794
04:53:24,080 --> 04:53:26,920
salary to try to attract more candidates

7795
04:53:26,920 --> 04:53:27,320
or

7796
04:53:27,320 --> 04:53:29,920
>> It's also to reflect the additional

7797
04:53:29,920 --> 04:53:32,640
duties of building inspector.

7798
04:53:32,640 --> 04:53:34,160
>> And um

7799
04:53:34,160 --> 04:53:37,000
>> And so, well, we we will budget

7800
04:53:37,000 --> 04:53:39,520
for that position using this higher

7801
04:53:39,520 --> 04:53:40,880
salary.

7802
04:53:40,880 --> 04:53:42,960
So, and we will and we will recruit for

7803
04:53:42,960 --> 04:53:44,920
that position. If we can't fill that

7804
04:53:44,920 --> 04:53:46,160
position,

7805
04:53:46,160 --> 04:53:47,760
then we will still have flexibility to

7806
04:53:47,760 --> 04:53:48,960
bring in

7807
04:53:48,960 --> 04:53:51,040
uh a senior development radio technician

7808
04:53:51,040 --> 04:53:52,320
if we find one.

7809
04:53:52,320 --> 04:53:55,750
>> Okay, great. Thank you.

7810
04:53:55,760 --> 04:53:57,080
» Tony, could you go back to the salary

7811
04:53:57,080 --> 04:54:01,830
schedule?

7812
04:54:01,840 --> 04:54:03,160
For which?

7813
04:54:03,160 --> 04:54:06,280
Uh a couple more. So, um finance There

7814
04:54:06,280 --> 04:54:08,560
you go. Um so,

7815
04:54:08,560 --> 04:54:11,000
I'm used to overlapping ranges and I

7816
04:54:11,000 --> 04:54:12,440
noticed that the finance tech and the

7817
04:54:12,440 --> 04:54:19,670
accountant one don't overlap.

7818
04:54:19,680 --> 04:54:20,520
I mean, I'm not trying to put you on the

7819
04:54:20,520 --> 04:54:23,040
spot. It's just you know, I I usually

7820
04:54:23,040 --> 04:54:25,440
there's room to sort of it work your way

7821
04:54:25,440 --> 04:54:26,760
up in one,

7822
04:54:26,760 --> 04:54:29,680
you know, rank and then sort of slip up

7823
04:54:29,680 --> 04:54:31,000
into the next one and sort of have a

7824
04:54:31,000 --> 04:54:34,200
steady progression rather than a sort of

7825
04:54:34,200 --> 04:54:35,520
jump in between.

7826
04:54:35,520 --> 04:54:37,560
>> Then that's an oversight on my part.

7827
04:54:37,560 --> 04:54:40,310
>> All right.

7828
04:54:40,320 --> 04:54:41,560
Okay, I mean,

7829
04:54:41,560 --> 04:54:43,760
so, is this something

7830
04:54:43,760 --> 04:54:45,320
you should consider fixing? Cuz you This

7831
04:54:45,320 --> 04:54:46,560
is going to come back to us as part of

7832
04:54:46,560 --> 04:54:48,480
the budget. Are we Again, are we

7833
04:54:48,480 --> 04:54:49,800
approving this tonight or are we just

7834
04:54:49,800 --> 04:54:50,600
giving you direction?

7835
04:54:50,600 --> 04:54:51,400
>> Give me direction.

7836
04:54:51,400 --> 04:54:52,280
>> Okay.

7837
04:54:52,280 --> 04:54:54,280
All right. So, I guess

7838
04:54:54,280 --> 04:54:56,680
I'll save my as my comment.

7839
04:54:56,680 --> 04:54:57,640
All right. Um

7840
04:54:57,640 --> 04:54:59,880
>> Can I ask one more question, sorry?

7841
04:54:59,880 --> 04:55:00,960
>> Yeah, go ahead.

7842
04:55:00,960 --> 04:55:02,200
>> Um

7843
04:55:02,200 --> 04:55:05,200
how many employees in these different um

7844
04:55:05,200 --> 04:55:07,040
categories are kind of

7845
04:55:07,040 --> 04:55:12,630
really close to their max already?

7846
04:55:12,640 --> 04:55:17,230
» Believe we have four.

7847
04:55:17,240 --> 04:55:18,280
» Okay.

7848
04:55:18,280 --> 04:55:18,480
>> Yeah.

7849
04:55:18,480 --> 04:55:18,880
>> All right, thanks.

7850
04:55:18,880 --> 04:55:22,830
>> It's three or it's it's three or four.

7851
04:55:22,840 --> 04:55:27,030
» Okay.

7852
04:55:27,040 --> 04:55:27,360
» All right.

7853
04:55:27,360 --> 04:55:28,480
>> That's it.

7854
04:55:28,480 --> 04:55:29,800
>> Thank you. I'll open up for public

7855
04:55:29,800 --> 04:55:31,920
comment. I see no hands in the

7856
04:55:31,920 --> 04:55:34,040
schoolhouse.

7857
04:55:34,040 --> 04:55:36,840
Um and I see no hands online.

7858
04:55:36,840 --> 04:55:38,640
So, I will close public comment. Bring

7859
04:55:38,640 --> 04:55:41,080
it back to the council. Is there any

7860
04:55:41,080 --> 04:55:44,280
direction for Tony other than my one

7861
04:55:44,280 --> 04:55:46,520
>> Just a clarification. This is adoption

7862
04:55:46,520 --> 04:55:48,000
of a resolution.

7863
04:55:48,000 --> 04:55:49,760
It's okay. It's after midnight now, but

7864
04:55:49,760 --> 04:55:53,080
yeah. The you would be approving this

7865
04:55:53,080 --> 04:55:54,560
and

7866
04:55:54,560 --> 04:55:56,480
certainly I think for It comes back next

7867
04:55:56,480 --> 04:55:58,840
year, but for this particular position

7868
04:55:58,840 --> 04:56:00,480
accountant one given we have an

7869
04:56:00,480 --> 04:56:02,280
incumbent who's likely I don't know if

7870
04:56:02,280 --> 04:56:03,840
that's an issue with this position, but

7871
04:56:03,840 --> 04:56:05,760
we will certainly look at that. Could

7872
04:56:05,760 --> 04:56:07,400
look at it in the future

7873
04:56:07,400 --> 04:56:10,920
if you choose to approve it tonight.

7874
04:56:10,920 --> 04:56:12,280
>> Um

7875
04:56:12,280 --> 04:56:14,000
>> Or you could give us direction to widen

7876
04:56:14,000 --> 04:56:15,640
the band, but you'd have to give us an

7877
04:56:15,640 --> 04:56:16,760
if you want to make it as part of the

7878
04:56:16,760 --> 04:56:18,920
motion, you'd have to give us

7879
04:56:18,920 --> 04:56:22,560
more explicit some explicit direction.

7880
04:56:22,560 --> 04:56:24,720
>> Well, I yeah, I mean I guess

7881
04:56:24,720 --> 04:56:27,760
I would widen the band and

7882
04:56:27,760 --> 04:56:29,200
but I you know, these are decisions I

7883
04:56:29,200 --> 04:56:30,800
don't like making on the fly. Like this

7884
04:56:30,800 --> 04:56:32,480
these are these are you know, salary

7885
04:56:32,480 --> 04:56:35,360
issues. So, this is not things, but

7886
04:56:35,360 --> 04:56:37,080
generally I mean

7887
04:56:37,080 --> 04:56:39,320
we may have a candidate. I have no idea

7888
04:56:39,320 --> 04:56:41,360
and I this public meeting. I don't want

7889
04:56:41,360 --> 04:56:43,200
to know, but you know,

7890
04:56:43,200 --> 04:56:46,520
where this candidate is in the

7891
04:56:46,520 --> 04:56:48,400
one's rank and where they would move in

7892
04:56:48,400 --> 04:56:50,800
the other and are we making too large a

7893
04:56:50,800 --> 04:56:52,840
jump? I mean I don't know the answer.

7894
04:56:52,840 --> 04:56:53,880
So,

7895
04:56:53,880 --> 04:56:56,080
um and I'm not I'm not looking to get an

7896
04:56:56,080 --> 04:56:58,920
answer to this question, but that's my concern. I mean that's what's

7897
04:56:58,920 --> 04:57:00,720
driving my concern here.

7898
04:57:00,720 --> 04:57:01,600
Um

7899
04:57:01,600 --> 04:57:03,600
so,

7900
04:57:03,600 --> 04:57:07,880
I mean I guess my proposal Tony, if you think you can

7901
04:57:07,880 --> 04:57:11,120
lower the range on the accountant one to

7902
04:57:11,120 --> 04:57:13,480
decrease some overlap, I'd be

7903
04:57:13,480 --> 04:57:14,720
comfortable with that and I think I

7904
04:57:14,720 --> 04:57:16,720
would trust your judgment on it. I mean,

7905
04:57:16,720 --> 04:57:18,920
you know, you have financial expertise.

7906
04:57:18,920 --> 04:57:19,960
But I think, you know, kind of what

7907
04:57:19,960 --> 04:57:21,520
Judas was asking earlier, I sort of

7908
04:57:21,520 --> 04:57:24,080
expect these things to match sort of,

7909
04:57:24,080 --> 04:57:26,120
you know, roughly what other people are

7910
04:57:26,120 --> 04:57:27,880
doing, you know, that are comparable

7911
04:57:27,880 --> 04:57:28,800
jurisdictions.

7912
04:57:28,800 --> 04:57:29,960
>> Right.

7913
04:57:29,960 --> 04:57:33,080
>> So, so is that enough, Catherine? Is

7914
04:57:33,080 --> 04:57:36,520
that enough direction for us to

7915
04:57:36,520 --> 04:57:38,360
approve this?

7916
04:57:38,360 --> 04:57:40,680
>> I mean, I I guess I would I would prefer

7917
04:57:40,680 --> 04:57:42,800
to see an actual number in there, Tony,

7918
04:57:42,800 --> 04:57:46,160
but I I don't know if you can

7919
04:57:46,160 --> 04:57:47,440
I mean, if the council's approving the

7920
04:57:47,440 --> 04:57:48,720
salary schedule, it seems like we need

7921
04:57:48,720 --> 04:57:52,360
to have a number in there for the range.

7922
04:57:52,360 --> 04:57:54,760
>> And if we didn't approve it tonight and

7923
04:57:54,760 --> 04:57:56,200
we just approved it the next meeting

7924
04:57:56,200 --> 04:57:57,800
when you just showed us this stuff,

7925
04:57:57,800 --> 04:58:00,760
like, could this even be in consent?

7926
04:58:00,760 --> 04:58:01,840
Would it have to be?

7927
04:58:01,840 --> 04:58:03,280
>> I believe it could be on consent. We

7928
04:58:03,280 --> 04:58:04,240
could also put it on a special We're

7929
04:58:04,240 --> 04:58:05,320
going to have a special meeting for the

7930
04:58:05,320 --> 04:58:06,560
other items.

7931
04:58:06,560 --> 04:58:08,400
We could potentially bring this at that

7932
04:58:08,400 --> 04:58:10,960
meeting as well. Uh but Tony, I this is

7933
04:58:10,960 --> 04:58:12,480
your item, so I want you to be able to

7934
04:58:12,480 --> 04:58:15,400
weigh in on some of the the options.

7935
04:58:15,400 --> 04:58:20,800
>> Um yeah, I mean, yeah, I'll I can adjust the range

7936
04:58:20,800 --> 04:58:22,760
um to include an overlap.

7937
04:58:22,760 --> 04:58:23,760
>> Okay.

7938
04:58:23,760 --> 04:58:25,800
And And are you okay if I mean, if we

7939
04:58:25,800 --> 04:58:27,320
put this off to the special meeting

7940
04:58:27,320 --> 04:58:28,920
where we're going to pick up B, D, and

7941
04:58:28,920 --> 04:58:31,520
E, that still give you

7942
04:58:31,520 --> 04:58:37,230
the time you need?

7943
04:58:37,240 --> 04:58:38,880
» Yeah, I'll make it work.

7944
04:58:38,880 --> 04:58:40,520
>> Can you make it work? I mean, cuz

7945
04:58:40,520 --> 04:58:42,520
otherwise, I mean, I'm I'm willing to

7946
04:58:42,520 --> 04:58:43,840
forego my issue

7947
04:58:43,840 --> 04:58:47,680
>> I I can't I mean, we're it's June.

7948
04:58:47,680 --> 04:58:50,280
June's next week, so I mean, it's it's

7949
04:58:50,280 --> 04:58:52,000
>> Right, but this is for July, right? I

7950
04:58:52,000 --> 04:58:53,000
mean,

7951
04:58:53,000 --> 04:58:54,920
>> Yeah, but it needs to be adopted on the

7952
04:58:54,920 --> 04:58:56,440
24th.

7953
04:58:56,440 --> 04:58:57,760
So,

7954
04:58:57,760 --> 04:58:58,440
um yeah.

7955
04:58:58,440 --> 04:58:59,640
>> The budget as a whole

7956
04:58:59,640 --> 04:59:00,880
>> is to be adopted, so

7957
04:59:00,880 --> 04:59:02,440
>> Right, right, but I mean, I think just

7958
04:59:02,440 --> 04:59:03,560
to get to Catherine's point, you're to

7959
04:59:03,560 --> 04:59:04,680
just come back with a number. We're

7960
04:59:04,680 --> 04:59:06,000
going to say, "Great. That At least I'm

7961
04:59:06,000 --> 04:59:07,960
going to say they overlap now. Good.

7962
04:59:07,960 --> 04:59:10,280
Done. Check. Move on." So, I don't see

7963
04:59:10,280 --> 04:59:11,200
that there's going to be a big

7964
04:59:11,200 --> 04:59:12,600
discussion on this the next time it

7965
04:59:12,600 --> 04:59:14,240
comes up. Right. So, I think we could

7966
04:59:14,240 --> 04:59:16,920
get it through. I'm I'm happy the next

7967
04:59:16,920 --> 04:59:18,320
available

7968
04:59:18,320 --> 04:59:20,560
um slot on the council agenda, I'm happy

7969
04:59:20,560 --> 04:59:22,040
to see this again.

7970
04:59:22,040 --> 04:59:24,200
Okay. Um yeah, sorry. I just I I think

7971
04:59:24,200 --> 04:59:25,520
it's important we get this right. I

7972
04:59:25,520 --> 04:59:27,200
think it just shows good discipline on

7973
04:59:27,200 --> 04:59:28,320
our part.

7974
04:59:28,320 --> 04:59:30,000
So, thank you. And again, I know it's

7975
04:59:30,000 --> 04:59:31,560
late, but I appreciate you working with

7976
04:59:31,560 --> 04:59:32,400
me.

7977
04:59:32,400 --> 04:59:33,320
>> Uh

7978
04:59:33,320 --> 04:59:34,520
could I

7979
04:59:34,520 --> 04:59:35,240
weigh in?

7980
04:59:35,240 --> 04:59:36,160
>> Um

7981
04:59:36,160 --> 04:59:38,880
>> I'm not quite getting

7982
04:59:38,880 --> 04:59:42,360
Look, there's there's a

7983
04:59:42,360 --> 04:59:48,000
2,000-plus dollar gap between a finance technician and an accountant

7984
04:59:48,000 --> 04:59:49,400
one.

7985
04:59:49,400 --> 04:59:50,560
Is that

7986
04:59:50,560 --> 04:59:54,120
like I think we got to view ourselves as

7987
04:59:54,120 --> 04:59:56,080
trying to get a lot done in a very short

7988
04:59:56,080 --> 04:59:57,960
period of time.

7989
04:59:57,960 --> 05:00:00,360
I don't get why

7990
05:00:00,360 --> 05:00:02,840
we would postpone this for a couple

7991
05:00:02,840 --> 05:00:07,720
thousand bucks. Like, I I don't get it. And I just want to move

7992
05:00:07,720 --> 05:00:10,600
on because coming back, someone's going

7993
05:00:10,600 --> 05:00:12,920
to notice a typo. And it's not that I

7994
05:00:12,920 --> 05:00:15,200
want to be cavalier about it. I'm just

7995
05:00:15,200 --> 05:00:17,960
trying to gauge how big a deal

7996
05:00:17,960 --> 05:00:21,280
this is. And I'm fine either way,

7997
05:00:21,280 --> 05:00:24,560
really, but I think we have so much

7998
05:00:24,560 --> 05:00:26,960
coming up in the next month.

7999
05:00:26,960 --> 05:00:29,520
I'm nervous about that. So, you know,

8000
05:00:29,520 --> 05:00:31,680
you make the decision, but I just needed

8001
05:00:31,680 --> 05:00:36,710
to weigh in.

8002
05:00:36,720 --> 05:00:37,760
» Well, we need a motion one way or

8003
05:00:37,760 --> 05:00:41,080
another. And so, that I I can live with

8004
05:00:41,080 --> 05:00:43,240
taking what we have here. Um

8005
05:00:43,240 --> 05:00:44,760
I also think, given we're going to have

8006
05:00:44,760 --> 05:00:45,920
a special meeting, we have the

8007
05:00:45,920 --> 05:00:48,200
opportunity. Right.

8008
05:00:48,200 --> 05:00:51,400
So, but again, I I would accept

8009
05:00:51,400 --> 05:00:51,760
So, you

8010
05:00:51,760 --> 05:00:53,960
>> I move to approve it.

8011
05:00:53,960 --> 05:00:54,600
>> As is.

8012
05:00:54,600 --> 05:00:56,880
I'll second it.

8013
05:00:56,880 --> 05:00:58,160
>> Okay. We have a motion, we have a

8014
05:00:58,160 --> 05:01:01,080
second, roll call.

8015
05:01:01,080 --> 05:01:02,640
>> Council member Walter.

8016
05:01:02,640 --> 05:01:03,480
>> I.

8017
05:01:03,480 --> 05:01:05,160
>> Council member Hasco.

8018
05:01:05,160 --> 05:01:05,840
>> I.

8019
05:01:05,840 --> 05:01:08,360
>> Council member Flynn.

8020
05:01:08,360 --> 05:01:11,110
>> Um.

8021
05:01:11,120 --> 05:01:17,520
I I guess. I I I have I I'm going to say no actually.

8022
05:01:17,520 --> 05:01:25,990
I'm going to say no. Cuz I I agree with Craig, you know.

8023
05:01:26,000 --> 05:01:28,510
No.

8024
05:01:28,520 --> 05:01:30,280
» Vice Mayor Hufty.

8025
05:01:30,280 --> 05:01:31,280
>> I.

8026
05:01:31,280 --> 05:01:32,400
>> Mayor Taylor.

8027
05:01:32,400 --> 05:01:33,440
>> Nay.

8028
05:01:33,440 --> 05:01:36,040
>> Motion carries 3-2.

8029
05:01:36,040 --> 05:01:38,040
>> So there you go Tony, you got it. So and

8030
05:01:38,040 --> 05:01:39,560
we'll just let's try to fix this for

8031
05:01:39,560 --> 05:01:42,400
next time. Thank you very much.

8032
05:01:42,400 --> 05:01:44,880
Okay, so do I need to do anything to

8033
05:01:44,880 --> 05:01:46,120
continue the rest of the items in the

8034
05:01:46,120 --> 05:01:47,560
agenda or can we just adjourn the

8035
05:01:47,560 --> 05:01:50,400
meeting and then we schedule these?

8036
05:01:50,400 --> 05:01:52,080
>> Uh I believe we can just none of these

8037
05:01:52,080 --> 05:01:53,440
are public hearings so there's no formal

8038
05:01:53,440 --> 05:01:55,320
action required. I think staff just has

8039
05:01:55,320 --> 05:01:59,720
direction to find um a suitable date for

8040
05:01:59,720 --> 05:02:00,760
to bring these back.

8041
05:02:00,760 --> 05:02:02,120
>> Okay, great.

8042
05:02:02,120 --> 05:02:04,000
All right, then with that I would

8043
05:02:04,000 --> 05:02:07,320
entertain a motion to adjourn.

8044
05:02:07,320 --> 05:02:08,960
I'm on but somebody else.

8045
05:02:08,960 --> 05:02:10,320
>> Seconded.

8046
05:02:10,320 --> 05:02:12,000
>> All right.

8047
05:02:12,000 --> 05:02:13,360
Thank you everyone.

8048
05:02:13,360 --> 05:02:15,280
Thank you for being here until well

8049
05:02:15,280 --> 05:02:18,840
after midnight. Good night.