[0:00] All right, welcome everyone. I'd like to
[0:01] call this meeting to order. Veronica,
[0:04] would you do roll call, please? And we
[0:06] need to do the um announcement of remote
[0:09] attendance. So, why don't we start with
[0:10] that?
[0:10] >> Uh, thank you, Mayor. I want to state
[0:12] for the record um that this meeting is
[0:15] being conducted pursuant to the
[0:16] teleconference rules um under the Brown
[0:19] Act and that Council Member Flynn is
[0:21] participating remotely uh from Greece.
[0:24] Um the address is posted on the agenda.
[0:26] I will not try to pronounce the name of
[0:28] the street. Uh, and in accordance with
[0:30] the Brown Act, uh, the teleconference
[0:33] location has been identified in the
[0:34] agenda for tonight's meeting. Uh, and I
[0:36] want to note for the record that we have
[0:38] a quorum of council members present here
[0:39] in person. Um, Council Member Flynn, can
[0:42] you hear me? Okay.
[0:44] >> Yes, I can.
[0:45] >> Great. And you have you been able to
[0:47] hear the proceedings up until now?
[0:50] >> Yes, I have.
[0:51] >> Uh, do you have a a copy of the agenda
[0:54] for tonight's meeting?
[0:55] >> I do. And have you posted the agenda at
[0:58] your location?
[1:01] >> I have. Yes.
[1:02] >> And is your location reasonably
[1:04] accessible to the public such that any
[1:06] member of the public could participate
[1:08] in this teleconference from your
[1:10] location if he or she wish to do so?
[1:12] >> Yes, it is.
[1:14] >> And is there any member of the public
[1:16] with you now?
[1:17] >> No, there isn't.
[1:19] >> Okay, great. Um, and so, uh, as a
[1:21] reminder to the council, all votes
[1:23] tonight need to be taken by roll call.
[1:26] And um now I'd invite the town clerk to
[1:28] proceed with the roll call.
[1:31] >> Council member Walter
[1:33] >> present.
[1:34] >> Council member Hasco
[1:35] >> here.
[1:36] >> Council member Flynn
[1:38] >> present.
[1:39] >> Vice Mayor Huy
[1:41] >> present.
[1:41] >> Mayor Taylor
[1:42] >> present.
[1:43] >> We have a quorum.
[1:44] >> Thank you. All right. So our first item
[1:47] of business is a proclamation. Helen's
[1:49] going to present and I was happy to
[1:51] sign. So Helen, go ahead.
[1:53] >> Good evening. Thank you, mayor. Um, so
[1:57] as many people know, June is Pride
[1:59] Month, and here in our community, that
[2:01] means something real. We're a small
[2:04] town, but we've never been a
[2:05] small-minded one. Our neighbors include
[2:07] people of every background, every
[2:09] identity, every story, and that's not a
[2:11] weakness, which is exactly what makes
[2:14] this place worth calling home. Pride
[2:17] isn't just about celebration, though.
[2:19] celebration matters, it's also
[2:21] about remembering where we've been. It's
[2:24] about remembering the people who stood
[2:26] up so that their neighbors, their
[2:28] children, and strangers they'd never met
[2:30] could live openly, honestly, and with a
[2:33] authenticity.
[2:34] Here in the Bay Area, we've been part of
[2:36] that history. And here in Porto Valley,
[2:39] that history isn't abstract. It's the
[2:41] kid in the high school down the street
[2:45] um who needs to know they belong.
[2:51] Um,
[2:53] okay. Um, it's the couple who moved here
[2:56] because they felt safe. Um, it's the
[3:00] coworker. I'm like totally tearing up.
[3:03] It's the co-orker, the neighbor, the
[3:05] friend, the uncle, and the niece. So,
[3:07] this month, let's be intentional. Let's
[3:10] make sure every person in this community
[3:12] feels genuinely welcome, not just in
[3:15] June, but all year long. Happy Pride
[3:17] Month.
[3:18] Thank you, Helen.
[3:19] >> So, thank you. And I know we have some
[3:21] speakers who um folks who have joined me
[3:24] to say we can do a stand after.
[3:28] >> Yeah, please.
[3:29] >> Hello. Um hi, my name is Marilyn
[3:31] Hollinger. I'm a commissioner on the
[3:33] Sanonteo County LGBTQIA plus commission
[3:37] and um we are delighted we are delighted
[3:39] that Portola Valley is doing this. Um,
[3:42] part of our job as commissioners is to
[3:45] advise the county supervisors on policy,
[3:49] on budget and actions um that affect our
[3:52] comm the LGBTQIA+, sorry about the
[3:55] alphabet, um, community. Um, and so and
[4:00] having cities do these types of things
[4:02] um, is so meaningful because we could do
[4:05] things at the county level. We had a
[4:07] pride flag raising. We have a
[4:08] proclamation that was issued by the
[4:10] board of supervisors, but having each
[4:12] town, and most of the towns in the
[4:14] county, by the way, are doing this. Um,
[4:16] having each town do this brings it
[4:19] closer to home, as as Helen said. Um,
[4:21] and it's meaningful. It means something
[4:24] because when you have a public uh body
[4:26] that is publicly saying, "We support, we
[4:30] support this community, and this is a
[4:32] safe place," it means something. I
[4:35] raised my kids in Santa CL in Sonteo
[4:37] County in in Milbury actually where I
[4:39] was this morning and um and knowing that
[4:43] it was a safe place that I could go to
[4:46] the schools. My my co-mother and I
[4:49] brought our child to the first the first
[4:51] week of school we went to see the the
[4:53] principal and we said we are this
[4:55] child's mothers and we don't expect
[4:58] there'll be any issues. And this was a
[5:00] long time ago. This was 25 years ago.
[5:03] and he looked at us and he looked at us
[5:05] and he said, "There will be no issues."
[5:09] And you know what? There weren't. Well,
[5:12] there were questions. Um, you know, when my kids drew the the pictures of
[5:16] what their family looked like, the
[5:18] teachers would often take us aside and
[5:20] say, "Who's this and who's this?" Um,
[5:23] because and and it was it was important
[5:25] that they felt comfortable asking
[5:27] questions and getting to know us and
[5:29] that we felt my our children were safe.
[5:32] Um, both of my kids are transgender.
[5:35] That's a big thing. And one of them came
[5:39] out as transgender in high school at
[5:41] Mills High School and was safe.
[5:46] And I can't tell you how important that
[5:47] was. And I Are we going to do the flag?
[5:50] I don't know if there's going to be a
[5:51] flag raising. Not today. It's okay.
[5:54] >> Oh, great.
[5:54] >> I think we've had it up all day.
[5:56] >> Great.
[5:57] >> So, we have it. It's over at our town
[5:59] hall.
[6:00] >> Oh, okay.
[6:00] >> This is slightly different than here.
[6:01] We'll take a walk over there maybe. Um
[6:04] and
[6:06] >> Oh, so I won't see.
[6:07] >> So, and yeah. Yeah. So, we we raise it
[6:09] and put it down, but we do have a
[6:10] proclamation when you're ready and we'll
[6:12] all stand together for a picture if you
[6:14] >> That'll be great. Well, the flag, let me
[6:16] just say something about the flag and
[6:17] why that's important because how many
[6:19] people use this facility a lot, right?
[6:21] They're playing ball out there. They
[6:22] bring their dogs. They bring their kids
[6:24] and they see that. And especially for
[6:27] the kids as they're growing up, they'll
[6:28] ask, "What is that?" and hopefully their
[6:30] parents will say good things about it
[6:32] and they'll know it's a safe place to be
[6:34] who they are. And so I want to thank you
[6:36] on behalf of the commission and the
[6:38] county supervisors. I want to thank you
[6:39] for doing this for your town. Um and
[6:42] invite you by the way to the pride
[6:44] celebration that for the county that is
[6:46] in San Monteo on Saturday. It's from
[6:48] 11:00 to 5:00 at Central Park in San
[6:50] Monteo and it's a family-friendly event
[6:52] and we'd love to have you join us.
[6:54] >> Great. Thank you.
[6:56] >> Okay. Pictures.
[6:57] >> Yeah. So, we'll do a quick picture.
[6:59] >> I'm here.
[7:02] >> You need a flag.
[7:16] » Whatever you like.
[7:23] You guys
[8:06] Yeah, we're gonna be freezing soon. So,
[8:09] okay.
[8:18] All right, let's move on to the next
[8:20] agenda item, the town manager report.
[8:26] » Good evening, Darcy Smith. I will give a
[8:28] brief report, but first start with
[8:31] upcoming town events. So, today was a
[8:33] very busy day because we had the
[8:35] Ormandell
[8:37] end of year celebration and tonight we
[8:40] were having the Cormandera graduation
[8:42] party.
[8:44] So
[8:46] hold on next.
[8:49] We have summer concert series coming up
[8:51] July 9th, August 6th, September 10th,
[8:54] and then PV Palooa and our town picnic.
[8:56] So make sure you have these dates. But I
[8:58] would like to encourage everyone after
[8:59] today to do two things. One is please
[9:01] carpull if you can or walk or bike or
[9:04] ride your horse. And two, please, if you
[9:08] bring trash, pack it out because we
[9:10] spent basically all afternoon picking up
[9:12] trash, including tiny water balloons,
[9:15] which we will not have at Town Center
[9:18] again. So, today will always go down as
[9:21] the infamous day of the water balloon
[9:23] fights that were the last ones at town
[9:26] center.
[9:27] >> The last water.
[9:28] >> The last ones.
[9:31] >> Yeah. And then two quick slides on the
[9:33] audit which Tony has been living
[9:36] breathing losing many hours of sleep
[9:39] over. So as you know we completed 2122
[9:43] and he's now working on 2223
[9:48] and then we'll finish up the next two as
[9:50] soon as possible. But a quick update on
[9:52] the 2223 audits and all the work that
[9:55] has been done and will continue to be
[9:58] done. But most importantly, we've set
[9:59] the finance committee meeting for June
[10:01] 30th at 4 p.m. So, please try to attend
[10:03] that. Tony completed the MDNA.
[10:08] I had to ask him many times what that
[10:10] meant. Management discussion and
[10:11] analysis. That's the beginning 10 or so
[10:14] pages. The auditor prepared their
[10:16] opinion yet letter, which is very
[10:18] important. And last, all what's being
[10:20] done right now is the very important
[10:22] memorandum of internal control. That is
[10:25] what it sounds like, the auditor's
[10:27] observations and recommendations for any
[10:29] compliance items and that's being
[10:30] prepared right now, but it will be
[10:32] published with the finance committee
[10:33] packet which will come out uh about 5
[10:37] days before June 30th. That concludes my
[10:40] report.
[10:43] >> Thank you, Darcy.
[10:46] All right. Sorry. Let me get back to
[10:50] my agenda. Everything's open. All right.
[10:53] So then I'd like to open it up. Number
[10:55] five, oral communications. So is there
[10:58] anyone in the schoolhouse that would
[10:59] like to speak on something not on the
[11:01] agenda? Kim, please.
[11:08] Good evening. This is Kim Giulia,
[11:10] division chief and fire marshall with
[11:12] Woodside Fire Protection District. It's
[11:14] really nice to actually talk about
[11:16] something not on the agenda for once and
[11:19] I'm really excited to make this
[11:20] announcement because it comes at a good
[11:23] time given the safety element meeting
[11:25] that just happened is Woodside Fire is
[11:28] going to be hosting a town evacuation
[11:31] drill
[11:34] date set on September 11th of 20
[11:40] happened to be on a Friday
[11:42] and we thought Hey, what what a great
[11:44] date to do this on. It will be of course
[11:47] in partnership with the town of Portola
[11:49] Valley and staff and partnering
[11:52] agencies. So, this will be a large scale
[11:55] with having Woodside Fire, Redwood City,
[11:59] Menllo Park, PG& Cow Water. So, we are
[12:03] making it as real of a drill as we can.
[12:07] To answer the biggest question that
[12:08] everybody has, not all of the town of
[12:11] Portulla Valley is evacuating.
[12:13] There will be specific zones that will
[12:16] be called out. We are going to be
[12:18] utilizing um SMC alert as well as
[12:21] Genesis so that people can get familiar
[12:24] with using those tools. Some areas will
[12:27] be put on warning. Some areas will be
[12:29] actually the ones under evacuation. The
[12:32] scenario will be shared later on on
[12:34] where the fire is actually taking place
[12:37] in the district or in sorry in Porto
[12:39] Valley. And we through fire modeling are
[12:43] getting all the information of data of
[12:45] how quickly the fire would actually
[12:47] spread and grow, which direction, and
[12:49] that's how we're going to call out the
[12:51] zones. Currently, Woodside Fire, our
[12:55] south zone training, which means Redwood
[12:57] City, Cal Fire, uh Menllo Park, they are
[13:00] doing wildland fire drill training this week, and they're up in the Los
[13:04] Tranos area. There was an announcement
[13:06] they put out specifically to the
[13:08] residents. they're working out on Red
[13:10] Berry Ridge. A lot of it was for a
[13:12] familiarization for our adjoining
[13:15] jurisdictions who would be coming to our
[13:17] aid if there was a wildfire. And it was
[13:20] because that area is very complicated.
[13:23] And when you're not used to driving in
[13:25] areas such as those conditions, it's
[13:28] very complicated to fight fires. So,
[13:31] they're doing realistic wildland fire
[13:34] drills. They are also doing some
[13:36] simulated smoke out there. um to make it
[13:40] seem as real as possible. They're also
[13:42] placarding homes so that homes are used
[13:45] to what it is for another jurisdiction
[13:48] that has no idea what these houses are
[13:50] and basically assessing each house if
[13:53] it's a house worth defending or passing
[13:55] on because they they aren't able to
[13:58] safely protect the structure. So,
[14:00] there's a lot of different levels to
[14:02] that um evacuation drill that they're
[14:04] doing this week. And it comes at a great
[14:06] time because now when we come into
[14:08] September to do the actual evacuation
[14:11] drill, they will have that kind of
[14:13] training just fresh in their minds for
[14:15] what was done this week. Thank you.
[14:18] >> Thank you, Kim.
[14:21] All right. Is there anybody else that
[14:23] would like to make a oral communication?
[14:26] Looking online, I see no hands.
[14:30] All right. So, I will move on.
[14:33] Okay. So moving on to the consent
[14:35] agenda.
[14:38] Are there I guess let's see we usually
[14:41] take
[14:44] well okay.
[14:46] Thank you.
[14:49] Uh go ahead Christie.
[14:53] Is it oral communication?
[14:55] >> Yes. Thank you.
[14:58] Um, I didn't get to talk at
[15:01] the last 2-hour meeting, but after
[15:03] attending the 5 to7 study session on the
[15:06] state safety element, I was interested
[15:09] in reading the individual planning
[15:11] commission letters such as Ronnie and
[15:13] Karen Vatras as a public member. Yet,
[15:16] those letters were not made public and
[15:19] sent only to the consultant for the 5:00
[15:22] meeting. So, this is our town. We live
[15:24] in it. And often when we read these
[15:26] letters, we often uh it produces
[15:30] questions and uh education in our minds
[15:34] and whether agreement or not. So it was
[15:39] just awkward to only see the BPTS
[15:42] letter, one letter listed for the public
[15:46] and not the other letters. So, I guess
[15:48] my
[15:50] question is to always list the letters
[15:53] so the public can read um because we
[15:56] like education. Um
[15:59] let's see. Consider requesting um
[16:04] from the state to have the ability to
[16:06] have a third lane on our evacuation
[16:09] exits. I think that's an important
[16:10] request from Karen Vatra. I want to see
[16:14] a practiced evacuation and I was so
[16:16] happy to see that. Thank you, Kim. I
[16:19] don't even have to read it. Um,
[16:22] we would like to see the color changes
[16:25] on the new and old terminology of the
[16:27] safety element and be able to see the
[16:30] state requirements versus our local uh
[16:34] requirements that we're adding. I want
[16:37] to see the exact process for if there
[16:39] was an earthquake to occur. And I want
[16:42] to thank the geological committee for an
[16:44] excellent committee meeting yesterday.
[16:46] Uh it was very educational and I
[16:50] encourage everyone to listen to that
[16:52] meeting. Um you know something I gained
[16:55] from the meeting is 6.7 or greater
[16:58] earthquake may happen in the Bay Area
[17:00] and there's twothirds of a chance in the
[17:02] next 30 years. So um let's get on top of
[17:05] this. Thank you.
[17:08] >> Thank you Christie.
[17:13] All right. So, I will now open up public
[17:16] comment on the consent agenda. So, I see
[17:19] no one in the room.
[17:22] Is there anyone online that wants to
[17:24] make a comment about the consent agenda?
[17:29] All right. I see no hands online, so I'm
[17:31] going to close public comment. Um, are
[17:34] there any,
[17:37] excuse me, consent agenda items that
[17:39] any, um, council member would like to
[17:41] pull, Ellen?
[17:42] >> Um, I'd like to pull uh 6C, please.
[17:47] >> And I have a question on D.
[17:50] >> 6B. Did you say
[17:51] >> D?
[17:52] Okay. And did you want to pull it for
[17:56] discussion or is it a quick question?
[17:59] >> I think it's a more complicated
[18:01] question.
[18:02] >> Okay. So, we should pull it.
[18:04] All right. So, I would entertain a
[18:06] motion for A, B, E, and F.
[18:10] >> Motion to approve 6 A, B, E, and F.
[18:14] >> Second.
[18:15] >> Thank you. We have a motion in a second.
[18:17] Ronic, can we have roll call?
[18:19] >> Council Council Member Walter.
[18:21] >> I.
[18:22] >> Council member Hasco.
[18:24] >> I.
[18:24] >> Council member Flynn.
[18:26] >> I.
[18:27] >> Vice Mayor Huy.
[18:28] >> I.
[18:29] >> Mayor Taylor.
[18:30] >> I.
[18:30] >> Motion carries 5-0. Okay. So, let's
[18:33] start with 6C.
[18:36] Ellen, what's your
[18:37] >> Yep. Um,
[18:38] >> question comment.
[18:39] >> So, I wanted to be clear on the costs of
[18:42] the EV charging situation.
[18:45] Um, sorry, I'm getting to that on my um
[18:50] So, is the cost 322,695
[18:56] less? It says entitlement portion is
[18:59] currently estimated at 53,000.
[19:03] 711
[19:05] could I so because init our grant is for
[19:08] 317
[19:11] so has have there been so are we've gone
[19:15] up in cost I need clarification on this
[19:20] my understanding the costs are still
[19:21] what was identified in the budget the
[19:23] you know the 320,000
[19:26] grant plus the 64
[19:29] or 67,000 for cost. So that's our
[19:32] portion of the costs for the project.
[19:34] But with now that we're going to be
[19:37] combining resources there, there are
[19:39] opportunities for cost efficiency. So it
[19:42] could go down. So but as I rec so what
[19:45] I'm unclear on is um is the entitlement
[19:51] portion which could go down because of
[19:52] the scale of economy. Um, and obviously
[19:56] this was not supposed it was supposed to
[19:58] be not in cash but in staff time,
[20:01] >> correct?
[20:02] >> So is that still that's still the same.
[20:05] So you're saying the entitlement
[20:08] uh portion is for staff time.
[20:10] >> Mhm.
[20:11] >> Okay, great. That's what I wanted to
[20:13] clarify. Thank you.
[20:15] >> Okay. Any other questions on C?
[20:16] >> Just a real quick one. Um, and it it
[20:19] goes to the contract itself. we are
[20:22] promising to
[20:24] indemnify and hold harmless these other
[20:27] jurisdictions which are way bigger than
[20:29] us. Um is that I don't want to get into
[20:31] the legal theory but I just want to make
[20:33] sure that's been looked at by
[20:36] um the town attorney and and viewed as
[20:39] ordinary course. It's on page 32
[20:43] in the packet or 33 depending.
[20:49] I will say yes um we did provide legal
[20:52] review of thisou and it is based on
[20:54] otherus that the cities within the
[20:58] county have entered into for other types
[21:00] of projects. So this is yeah a bit of a
[21:03] standard form. I do hear your point
[21:04] about relative size between these four
[21:07] jurisdictions though.
[21:08] >> Yeah and I assume it only kicks in if we
[21:10] do something bad.
[21:11] >> Correct.
[21:12] >> Okay. Thank you. Anything
[21:15] bad?
[21:15] >> Yeah. No bad. All right. Any other
[21:17] comments on 6C? All right. I'd entertain
[21:20] a motion for 6 C.
[21:21] >> So moved.
[21:22] >> Second.
[21:24] >> Thank you. Motion is second. Bronick.
[21:26] Roll call.
[21:27] >> Council member Walter.
[21:28] >> I.
[21:29] >> Council member Hasco.
[21:30] >> I.
[21:30] >> Council member Flynn.
[21:32] >> I.
[21:33] >> Vice Mayor Hufty.
[21:35] >> I.
[21:35] >> Mayor Taylor.
[21:36] >> I.
[21:36] >> Motion carries.
[21:37] >> Thank you. Judith 16.
[21:39] >> Yeah. So mot uh good to see them moving
[21:45] on uh legislation on organized metal
[21:48] theft. That's we've obviously been
[21:50] significantly impacted. My question is
[21:54] trying to make sure that we haven't
[21:57] invested a ton of legal fees analyzing
[22:00] legislation that's probably going to
[22:02] change. I assume this is like a form
[22:05] that other jurisdictions have signed up
[22:08] to.
[22:10] Yes. So,
[22:12] in a simple
[22:14] world, we get off we often get requests
[22:17] from the League of California Cities,
[22:19] which we're a member of, and they send
[22:20] us these sample letters. And believe me,
[22:24] we get a ton and usually I sort through
[22:26] them and don't believe that they weren't
[22:28] bringing to council, but especially
[22:29] given the public concerns about the
[22:33] telecommunications
[22:34] copper theft recently and the fact that
[22:39] it's ongoing and pervasive throughout
[22:41] the state. I thought after conferring
[22:45] with the mayor and vice mayor, this was
[22:47] warrant warranted bringing to council,
[22:49] but it was a very minimal amount of work
[22:51] and they are form letters
[22:53] >> because the legislation's going to
[22:55] change. I'm I just want to make sure
[22:56] we're not committing to weigh in on a
[23:00] constant basis. Okay. Um all good then.
[23:04] Motion to approve 6D unless there's
[23:07] other questions. I didn't mean to get
[23:08] ahead of the process. Were there any
[23:10] other questions or discussion on 16?
[23:13] Okay, great. So, we've got a motion and
[23:15] a second. Roll call, please.
[23:18] >> Council member Walter,
[23:19] >> I.
[23:20] >> Council member Hesco,
[23:21] >> I.
[23:22] >> Council member Flynn,
[23:24] >> I.
[23:25] >> Vice Mayor Huy,
[23:26] >> I.
[23:27] >> Mayor Taylor,
[23:28] >> I.
[23:28] >> Motion carries.
[23:29] >> Thank you. All right. I'm going to close
[23:31] out agenda item six and move on to
[23:34] agenda seven. So 7A is reauthorizing the
[23:38] town treasurer.
[23:40] So Tony, is this your staff report?
[23:42] >> Uh yes. And this is a pretty much an
[23:45] administrative matter. Every year we're
[23:47] required by the code to reauthorize the
[23:51] town manager as town treasurer. U
[23:53] included in this year was a small slight
[23:56] uh clerical change to the investment
[24:00] policy where uh authority was delegated
[24:04] to the finance manager. that position
[24:06] will not be filled um this year being be
[24:09] replaced by the assistant town manager.
[24:10] So we just changed the language uh from
[24:13] finance manager to assistant town
[24:14] manager but this is a an annual
[24:16] administrative process that the the town
[24:18] is required to do by the municipal code.
[24:20] >> Okay. Thank you. Any clarifying
[24:22] questions for Tony?
[24:24] All right. Let me see if there's any
[24:26] public comment. So I see no no public
[24:29] comment in the room. Is there any public
[24:30] comment online?
[24:35] All right. I see no public comment, so I
[24:37] bring it back. But I get a motion for
[24:39] 7A.
[24:40] >> Um I minor
[24:42] >> sorry
[24:42] >> clerical effect. Um page 60. Bunch of
[24:46] typos and grammatical issues. So
[24:49] including Mayor Craig Taylor.
[24:52] >> So just clean it up, please. It's my
[24:55] only request.
[24:57] >> So can you just give them a after the
[25:00] back? Just
[25:00] >> Yeah. Yeah. No, no. So, I'm I'm ready to
[25:02] approve it.
[25:03] >> Yeah. No, that great. Thank you.
[25:05] >> Take that on.
[25:06] >> Okay. So, can I get a motion to approve
[25:08] 7A?
[25:09] >> Motion to approve 7A.
[25:11] >> Thank you. Second.
[25:12] >> Second.
[25:13] >> Thank you, Veronica. Roll call.
[25:16] >> Council member Walter.
[25:18] >> I. Council member Husco.
[25:19] >> I. Council member Flynn.
[25:22] >> I.
[25:23] >> Vice Mayor Hufty.
[25:24] >> I.
[25:25] >> Mayor Taylor.
[25:26] >> I.
[25:26] >> Motion carries.
[25:27] >> Thank you. All right. Moving on to 7B.
[25:30] provide an update and receive direction
[25:31] on proposed budget for fiscal years
[25:34] 2627. Tony,
[25:38] » thank you, Mr. Mayor. Um, good evening.
[25:46] Your presentation will be brief. Um,
[25:53] have not changed much since the finance
[25:56] committee presentation of I think
[26:10] So tonight we'll I'll give you a brief
[26:12] overview of um the preliminary uh 2627
[26:17] budget. um primarily focusing on the
[26:20] general fund because that is our main
[26:21] operating fund and there's really not a
[26:24] lot of activity in our other funds um
[26:26] that are um
[26:29] out of the ordinary uh some carryover
[26:33] activity from 2526 but this presentation
[26:36] will primarily focus on the general
[26:37] funding
[26:40] so but I wanted to give you an update on
[26:42] 2425
[26:44] um and these are numbers as of May uh
[26:47] revenue revenues are about 7 million. Um
[26:51] about 88% of the budget. Uh so 11 months
[26:55] into the year, we're right on track with
[26:57] budget. Um so we're anticipating to be
[27:00] at or around 7.9 million uh by the end
[27:03] of the fiscal year.
[27:06] Um we are seeing um
[27:10] uh property tax for about 90% that was
[27:13] budgeted um and 86%. So as long as we're
[27:19] around 88% at this time we're right on
[27:22] track with budget.
[27:24] Then on the expense side um
[27:36] Uh again, we're about 88% for the year.
[27:38] Again, 11 months into the year. Uh so
[27:41] we're looking to be um we have a deficit
[27:44] budget of 263,000. We're currently
[27:47] running a deficit at 204. So we're
[27:49] underneath um where we are. So we're
[27:52] tracking according to the budget plan.
[27:54] Uh and we should be around the deficit
[27:58] amount by the end of the fiscal year.
[28:01] We're not out of areas or other all categories are tracking within the budget.
[28:11] So moving on to the 2627. These are the
[28:13] council priorities that have developed
[28:15] uh the 2627 budget. Um and I won't go
[28:20] over them but um they are well ingrained
[28:24] in our minds as we um develop this bill.
[28:31] So looking at general fund revenues,
[28:33] we're projecting about 8.2 year, which
[28:36] is a 3.9%
[28:38] increase as of right now. Um we still
[28:41] have to do um analysis on the impact of
[28:44] the user fee study. We still haven't
[28:47] added or we still haven't approved all
[28:49] of uh the user fees. So staff still uh
[28:53] going through planning and building and
[28:54] engineering and what impact uh the fee
[28:57] study will have on those revenues. So
[28:58] the 8.26 26 million number will probably
[29:00] change, but right now it's 3.9% increase
[29:06] and it's primarily tax revenue. So
[29:08] property taxes we're looking at 5.3%
[29:11] increase. Uh sales and use tax about
[29:14] 7.7%.
[29:16] Um business license tax um we are
[29:20] trending very well. business licenses.
[29:22] We're issuing about 700 business lic
[29:25] and um and primarily most of that work
[29:28] is contractor work. Um and but also the
[29:34] budget for 2526 was based on historical
[29:38] trends based on numbers that were posted
[29:41] and as we've been completing the audits
[29:44] and making the corrections in the
[29:46] previous fiscal years, we're getting
[29:47] truer numbers in regards to the activity
[29:49] that's coming in revenue. I'm I'm able
[29:51] to adjust some of our revenue numbers uh
[29:54] upward. Um and but so but as of right
[29:57] now, we've done an analysis on the tax
[29:59] revenues. We're still waiting to um
[30:03] uh see uh determine the impact of uh the
[30:06] user feed uh the new user fees that will
[30:09] be adopted.
[30:14] and user fees are basically licenses and
[30:16] permits and those categories.
[30:22] Um, looking at a property tax, what is
[30:24] driving the growth in property tax? You
[30:27] know, it's it's you we're not building
[30:29] new homes. Um, and we're not and it's
[30:32] partially part due to uh remodels. Uh,
[30:36] but it is the basically the sale of
[30:39] property uh from year to year. So this
[30:41] chart shows uh single family resident
[30:45] sales from 2021 through 2025.
[30:48] We're averaging about 51 sales per year.
[30:52] U and the median median price has been
[30:55] 5.2 million. Uh and then for non-s
[30:58] single family resident homes. Um these
[31:01] include multif family residences,
[31:02] commercial, industrial, um we we're
[31:05] averaging about four sales a year with
[31:07] 3.1 million. So when so when there is a
[31:10] new sale the the the assessed value of
[31:13] the home is then reassessed at the
[31:15] market value of the house that uh so
[31:18] establishes a new baseline uh for the 2%
[31:21] increase per year.
[31:27] So looking at general fund expenses u
[31:30] planning about 8.85 85 million, the 7.7%
[31:34] increase primarily driven by the
[31:36] increase in the sheriff's contract. Uh
[31:38] to the general fund, it's going to be
[31:40] about $488,000.
[31:42] Um and we're currently projecting a
[31:44] $584,000 deficit. Um we are still
[31:47] reviewing the consultants um for
[31:50] planning and building um and just
[31:52] determining what hours are going to be
[31:54] town work which will be charged to the
[31:56] general fund and what will be applicant
[31:58] work which will be charged to the u the
[32:01] customer deposit fund. Um and we're
[32:03] doing that for planning and building and
[32:05] engineering and uh we'll have those
[32:07] numbers updated uh for at the next
[32:10] council meeting but as of right now
[32:12] we're currently projecting a 584,000
[32:19] As you can see, the largest increase is
[32:21] the $498,000 in contract and contract
[32:24] work includes the sheriff's contract,
[32:26] Woodside Fire and um town attorney. Um
[32:31] so, but the largest increase is about
[32:34] 488,000 of that 498,000
[32:37] um is the sheriff's contract to general
[32:39] fund.
[32:45] And as I said, we're still under review.
[32:47] We're looking at our subscriptions, the
[32:49] use of consultants, and what the final
[32:51] number will be for transfers out.
[32:55] Um the budget will have funding for 15
[32:58] full-time equivalent positions. And
[33:00] these are how the the positions will be
[33:01] allocated by division. Administration
[33:04] will have six positions. Um finance will
[33:07] have well it'll be the assistant town
[33:10] manager will be split between
[33:12] administration and finance uh planning
[33:15] and building. We'll have the director,
[33:16] the senior planner and then a we are
[33:18] currently going to be recruiting for the
[33:21] senior development review technician
[33:22] building inspector. Um and then we'll
[33:25] also be uh starting recruitment for
[33:27] finance manager and accountant one um as
[33:29] soon as possible.
[33:35] Um other cost increases um retirement
[33:38] although the contribution rate has gone
[33:40] down for fiscal year 2627 we are
[33:43] starting the year with a higher number
[33:45] of employees uh with fewer vacancies. So
[33:48] the more employees we paid throughout
[33:50] the year is going to result in increased
[33:52] retirement contributions over the
[33:54] previous year. So we're currently
[33:55] projecting about 135,000 retirement
[33:58] contributions for the year. uh which is
[34:00] about a $24,000 increase from 2526.
[34:07] The U or the unfunded acred liability,
[34:10] this is our advertised
[34:12] uh cost of the pension liability. Um
[34:15] this year it's going up about another
[34:17] 27,000 from 168 to 195. Um and this
[34:21] number goes up every year. Uh there are
[34:25] we can elect one-time savings if we
[34:27] prepay. Uh but the savings are not um
[34:32] it's less than 1% savings. So I'm not
[34:35] currently recommending that we prepay
[34:37] the U at this time.
[34:42] Medical uh this is a significant
[34:44] increase uh in our personnel costs uh
[34:47] medical premiums on average. We have two plans that most of our employees
[34:51] use. There's the Anthem plans and
[34:53] there's Kaiser plans. Anthem rates have
[34:56] increased approximately 12% per year
[34:58] since 2122 and uh concurrently Kaiser
[35:02] rates have increased 8% as well. Um and
[35:06] um these are medical premiums that the
[35:09] uh town pays. However, um a portion of
[35:12] that cost is also um paid for by the
[35:14] employees.
[35:18] So, we're looking about 252,000 for
[35:22] medical premiums uh this year, which is
[35:25] an increase of about 27,000
[35:30] and contract services talked about
[35:32] earlier uh town attorney, sheriff's
[35:34] office with site fire and then we also
[35:36] have uh consultants with uh planning and
[35:39] building uh good city is our planning
[35:43] consultants. CSG consultants do building
[35:46] inspections, plan review, and then Inner
[35:49] West does town engineering and also CIP
[35:53] project management. Then we also have a
[35:56] contract with Shims Kota that helps with
[35:58] permit processing. And then our
[36:01] subscriptions uh you know just a list of
[36:03] some of the subcriptions open gov other
[36:06] IT infrastructure
[36:08] starlink ring zoom um the biggest uh
[36:12] we're no longer using well we won't be
[36:14] using intergov this will be the last
[36:16] year of intergov uh we we'll not we will
[36:20] not have any future payments towards
[36:21] intergov it's all being switched to open
[36:23] gov uh but there will be a slight
[36:24] increase in costs um with the annual
[36:26] subscriptions but in the long run it'll
[36:31] result in better better c customer
[36:33] service for our applicants through
[36:35] planning and building.
[36:38] So looking at the sheriff as you can see
[36:41] for 2627 the contract increased $197,000
[36:45] which is 8.4%.
[36:48] However in previous years we've been
[36:49] using ARPA funding uh we also were using
[36:53] expired credits uh to offset some of
[36:55] these cost increases. um 2627 those use
[37:00] of additional onetime funds is no longer
[37:02] available. So there's going to be a
[37:04] $488,000 increase to the general fund
[37:06] and it's made up of the $197,000
[37:09] increase uh to the contract plus the
[37:13] expiration of the $211,000 credit.
[37:16] And then we're not using ARPA funds. So
[37:18] that's another $100,000 that we do no
[37:20] longer have available. Um, we will use
[37:23] an additional $20,000 in cops funding uh
[37:26] to help offset this cost. Now, we do
[37:28] receive from public safety sales tax and
[37:31] cops uh about
[37:35] it's less than 10% of the total contract
[37:38] cost. Uh so it really is not it's not
[37:41] really going to make any significant
[37:42] dent in offsetting the cost of the
[37:44] general fund. Uh so this $488,000
[37:49] increase will adjust the baseline per
[37:51] share for the sheriff's contract in the
[37:53] general fund moving forward.
[37:58] Westside Fire um
[38:02] the costs are about the same uh from
[38:05] previous year. Uh not much increase. Uh
[38:08] we will be using uh Woodside Fire for 60
[38:10] days of vegetation management. uh the
[38:13] chipper costs there was a decrease in
[38:16] the chipper cost from previous year and
[38:18] then uh education costs of 59,000
[38:26] and the capital improvement plan um went
[38:30] uh council reviewed this a couple
[38:32] meetings ago we're looking at about 1.45
[38:35] million total for capital improvements.
[38:38] However, post adoption, we probably have
[38:40] some additional decisions to make on the
[38:42] Fordfield bathroom, Valley Oak Trail
[38:45] Bridges, and the Shauny Path speed
[38:46] humps. Um, and but you know, we're in
[38:51] development of those projects as we
[38:52] speak or there's other mitigating issues
[38:54] in regards to u the trail bridges and
[38:57] then bathroom. We're waiting the results
[38:59] of the feasibility study,
[39:01] but we probably will not have those in
[39:03] time for the adoption of the budget.
[39:07] So this is the fiscal forecast. Um it
[39:10] has not been updated u with projected
[39:14] revenues and full expenses for 27 or
[39:17] 2627.
[39:19] Uh so this this chart will be updated um
[39:21] when we bring the budget back for
[39:23] adoption. But this is this has been our
[39:26] story for since November of 2024.
[39:32] So that concludes my report. Okay, yield
[39:35] back to council for questions and
[39:36] direction.
[39:37] >> Thank you, Tony. So, clarifying
[39:39] questions on the presentation.
[39:43] » Yeah, ju just a handful. Um, the graph
[39:46] you just said that you just showed, you
[39:48] said it hasn't been updated since 2024
[39:52] like
[39:53] >> No, it has been updated. I just haven't
[39:55] updated it with 2627.
[39:57] >> Oh, okay. Okay. Do you expect it to have
[40:00] any material difference?
[40:02] >> Yeah. Well, with the user fee study and
[40:06] you know putting those into the analysis
[40:08] where revenue ends up, but also we're
[40:10] all looking at the consultants. So there
[40:12] there's going to be a change in the
[40:14] general fund for 2627 based on the
[40:16] numbers now.
[40:18] >> But it's still, you know, 6% increase in
[40:22] expenses, 4% increase in revenue, but
[40:24] those numbers are going to change
[40:26] >> once we complete our analysis.
[40:28] >> But it doesn't sound like it's night and
[40:30] day different. like we we can assume
[40:33] ballpark
[40:35] >> it will still look similar.
[40:37] >> Yeah.
[40:38] >> But there might the the gap between
[40:39] revenues expenses might shrink a little
[40:41] bit.
[40:42] >> Okay.
[40:42] >> But the overall direction of the black
[40:44] line is not
[40:46] >> Yeah, that's my question. Um remind me
[40:49] of the speed bumps. Was that I can't
[40:52] recall
[40:52] >> the the young man from was it CO Madera
[40:55] made the presentations.
[40:58] >> Oh,
[40:58] >> okay. Now I remember. Thank you. you
[41:01] know, engaging the BPTS committee,
[41:04] >> okay,
[41:05] >> kind of developing and we do have we do
[41:07] have funding for that project. Uh we do
[41:09] receive transportation funding. We got
[41:10] measure A, measure W. So, this is a
[41:12] project that we could probably do.
[41:15] >> Um and uh the town attorney
[41:19] and the legal services, one is for non
[41:24] uh shoot maholi expenses. Is that
[41:26] correct? Two lines.
[41:27] >> Yes. And there were changes in those
[41:31] costs. Are you projecting needing less?
[41:33] It was page 74 of the packet. I don't
[41:36] know if you want to flip to that.
[41:39] >> Yeah, because well, we've we've had some
[41:43] activities this year that uh have
[41:45] increased those costs. We're not
[41:46] anticipating them for 26 27.
[41:49] >> You're not anticipate. Okay, that was my
[41:50] question. Okay. And then the last thing
[41:52] is um the consultants I know we've done
[41:56] a good job already analyzing Sarah I
[42:00] think heavily involved in analyzing who
[42:03] are using for what is that work going to
[42:05] continue and might that have an impact.
[42:07] >> Yes. This is the first year since I've
[42:10] been here where we actually have
[42:12] somebody in planning and building can
[42:13] actually review
[42:15] >> uh the consultant's work. Uh this was
[42:17] work that was started by former interim
[42:19] uh Steve
[42:21] >> um and was something that was sorely
[42:23] needed and but we go going forward we
[42:26] will be monitoring okay this is town
[42:28] work this is applicant work
[42:30] >> and these are the hours and and really
[42:32] working with the consultants uh to keep
[42:34] that in mind
[42:35] >> we're not done that's still going to
[42:36] continue
[42:37] >> still going to continue yeah because I
[42:38] mean we don't this is augmenting staff
[42:40] levels that we have
[42:42] >> yeah okay those are my questions thank
[42:44] you
[42:45] >> thank you Mary you have any clarifying
[42:46] questions.
[42:47] >> Well, I do uh I I'm just been trying to
[42:51] sort out uh
[42:53] how we're doing with our checks and
[42:55] balances. Um are our bank accounts uh
[42:59] reconciled monthly and do we have a sec
[43:01] a separate person who rec reviews it and
[43:04] how does that work and have all our
[43:06] findings of the completed audits been
[43:08] done and are any have any findings in
[43:11] our in our audits that are in process?
[43:13] >> Right. So the bank wrecks are an ongoing
[43:16] process because we're refining and but
[43:18] we are capturing everything that's
[43:20] coming through
[43:21] >> current. Yeah.
[43:22] >> The the reason why we're recruiting for
[43:25] a finance manager is to ensure that the
[43:27] checks and balances remain that there's
[43:30] another level of review.
[43:32] >> Okay.
[43:33] And because I we just want to make sure
[43:36] that not one person doing everything
[43:38] that's part of the process of cash
[43:39] handling, depositing and
[43:42] >> but right now without that person we are
[43:44] doing that.
[43:44] >> Right. We are still doing that. Yes,
[43:46] >> that's all I want to know. Yeah. Thank
[43:48] you.
[43:50] >> Thank you, Mary Rebecca.
[43:54] >> Uh yes. Um uh thank you Tony for your
[43:57] hard work and diligence that's gone into
[43:59] this. I I very much appreciate that. Um,
[44:05] under services, I don't think we
[44:06] mentioned laser fees. It's it's a small
[44:08] thing in there, but um,
[44:12] uh, it's something to think about, I
[44:13] guess. Um, it's included as one of our
[44:17] services and it's a it's a chunk of
[44:19] change. So, I just wanted to clarify
[44:21] that that is
[44:23] >> still going to be uh on our budget for
[44:25] next year.
[44:27] Yes, we do have subscriptions that we
[44:29] are reviewing.
[44:31] >> And could you clarify um in the in the
[44:36] records it says capital replacement
[44:39] emergency fund a million dollars and
[44:41] then there's a fund 401 capital projects
[44:44] for something like 692,000.
[44:47] What are the differences of those two
[44:49] items? So the the capital replacement is
[44:53] a category within the general fund
[44:55] reserve
[44:57] and normally would be used to fund any
[45:00] transfers into
[45:03] uh fund 401 which where we actually pay
[45:06] for CIP projects out of that fund. Uh
[45:09] but it is that fund 401 is
[45:14] supported by transfers from the general
[45:15] fund which we have not been able to do
[45:18] the last two fiscal years.
[45:21] Okay, thank you. And um when do our
[45:25] franchise services fees get
[45:27] renegotiated?
[45:30] >> Uh well, three of the four are
[45:33] established by state law. Um the energy,
[45:38] cable, and water. Uh the only one that's
[45:42] negotiable is the wastewater
[45:45] is the waste with green waste. Um, and
[45:50] I'm not sure when that contract is up
[45:52] for renewal.
[45:55] >> Okay. Um, and then under the town
[45:58] manager salaries list, it shows a
[46:00] $100,000 reduction. I was just curious
[46:03] how that happens now that we've filled
[46:05] the assistant town manager position.
[46:09] >> Well, my salary is still being allocated
[46:11] between town manager and
[46:16] » Okay. And you're anticipating that for
[46:18] what period of time for next year?
[46:21] >> I am anticipating that to remain because
[46:24] I finance will still report to me.
[46:26] >> Oh, okay. And then just a clarification,
[46:29] I wasn't clear on what cafeteria plan
[46:31] management meant versus sort of the
[46:33] health insurance line items.
[46:36] >> Yeah. Cafeteria plan, the town
[46:38] contributes a portion of um it's to
[46:43] offset the cost of the premiums.
[46:47] Oh, and and the the line item for the
[46:49] health insurance and whatever. That's
[46:51] what is that then?
[46:52] >> That's that is the medical premium.
[46:55] >> That's we pay that.
[46:58] >> Yeah.
[46:59] >> So, what what are we paying for the
[47:00] cafeteria plan management then?
[47:02] >> Cafeteria plan goes to the employees.
[47:04] >> Goes what?
[47:05] >> It goes to the employees.
[47:11] » I I guess I'm still confused about that.
[47:13] So we are paying a portion of their
[47:15] health insurance and their vision and
[47:16] whatever.
[47:17] >> Yeah.
[47:18] >> And then we are paying something else
[47:20] towards
[47:22] >> and then the employees are turning
[47:24] around and paying the medical premium.
[47:31] » So why isn't that all under health as
[47:33] opposed to being a separate?
[47:36] >> Because they're paid to separate
[47:38] entities.
[47:40] >> So we account for we account for it
[47:41] separately.
[47:43] I see. Okay. Um, do you not expect any
[47:46] costs associated with the November
[47:48] election given that we're considering a
[47:49] ballot measure and it's the midterms? Is
[47:52] there
[47:53] >> Yes, we are still reviewing those. We do
[47:55] have some consulting costs that will be
[47:57] related to the election, but yeah, we
[47:59] are still reviewing those. There'll be
[48:01] attorney time
[48:02] >> as well.
[48:03] >> Okay. But that would be put into a
[48:05] different bucket.
[48:07] >> Yes, there will be a separate line item.
[48:08] We have a we have a project number or a
[48:11] project code uh for the election.
[48:16] » But you're saying attorney time would
[48:18] fall under um the town clerk's budget or
[48:21] would it be under the attorney's budget?
[48:24] >> It would be under the town attorney's
[48:25] budget. Um but the there there will be a
[48:29] code that says 26 election. Um, and we
[48:33] also have the same code in the town
[48:36] manager budget for the consultants. And
[48:39] then we also have um elections cost that
[48:42] will be out of the town clerk, but we'll
[48:44] be able to run a report by project to
[48:46] show um what the costs are.
[48:50] >> Okay. Excellent. And but you've already
[48:53] put some estimates for those costs into this um study budget or we're still
[48:58] you're still working
[48:59] >> Well, we we did put some of these
[49:01] numbers in at the midyear with the
[49:04] intent of carrying over those numbers to
[49:06] 2627.
[49:08] Um but that gives us an idea what the
[49:11] number is going to be. Um and then we'll
[49:14] roll it over into 2627. But we're still paying consultants. We're
[49:19] still tracking time. Uh so we'll have
[49:22] that number um for the 24th.
[49:26] >> Okay. And what exactly is a fuel
[49:28] mitigation engineer?
[49:34] » You want to answer that one?
[49:35] >> Oh, we know. I know that.
[49:42] » I actually just sent an email to Tony
[49:44] about that. Um, but a fuel mitigation engineer. He is my
[49:49] manager that manages the fuel mitigation
[49:52] division at Woodside Fire. And that's
[49:54] the crew that does all your rightway
[49:56] work and chipping. However, um, I'm just
[49:59] looking at that as a separate line item
[50:00] because I'm not sure if that was because
[50:02] I saw public education mixed with that.
[50:04] So, I'm wondering if there was a mixup
[50:06] with titles because it's usually that
[50:08] you're funding the emergency
[50:10] preparedness coordinator and public
[50:11] education officer that runs the epic
[50:15] organization that is funded by the town
[50:18] and Woodside Fire. So, we'll follow up
[50:21] on that, but that's what the FME is.
[50:25] >> Okay, great. Thanks. Um, and I noticed
[50:28] that there was quite a few different um
[50:30] line items for software.
[50:33] Um, so it it's included for the
[50:35] community hall and it's included for
[50:38] software and licensing for roads,
[50:39] repairs, facilities, development
[50:41] section.
[50:43] Um, I'm just trying to understand what
[50:46] that what that software is that we're
[50:49] using for for those different areas.
[50:52] >> Well, so for open gov, we have several
[50:55] modules. One's finance. So those costs
[50:57] are allocated to finance. Uh we're
[50:59] enhancing permit licenses and coding and
[51:01] that covers planning and building code
[51:04] enforcement, public works. So we're just
[51:06] allocating those costs across all
[51:08] divisions.
[51:11] » Okay. So
[51:13] >> we also have
[51:15] >> yeah community hall has um
[51:19] uh community pass. So there's a software
[51:21] that we use for uh recording um the
[51:25] transactions for reservations and
[51:27] payments. Um so those costs are
[51:29] allocated to community hall uh for
[51:31] classes. Um we also have um other
[51:37] subscriptions that we have for um other
[51:40] items other than open gov like blue beam
[51:42] starlink um and those costs are
[51:44] allocated out according to each
[51:46] division.
[51:48] >> Okay.
[51:50] Those are my questions. Thank you
[51:52] so much.
[51:53] >> Thank you Rebecca.
[51:56] Hi.
[51:58] Um,
[52:02] hold on. Let me um staff is currently reviewing all
[52:09] consulting contracts for building and
[52:11] planning and engineering. When will we
[52:13] have know what those contracts what we
[52:16] have?
[52:16] >> By the 24th. We'll have it for budget.
[52:19] >> Great. Um,
[52:22] can you remind me what the intergovern
[52:25] budget. What?
[52:26] >> I'm sorry.
[52:26] >> I I didn't hear the end of your
[52:28] sentence.
[52:28] >> We'll have it for the 24th when the
[52:30] budget
[52:31] >> meeting
[52:31] >> when the budget it's adopted. Thank you.
[52:34] >> Okay. Could you remind me of the 7500 in
[52:36] government intergovernmental charge or
[52:39] revenue?
[52:41] >> I believe that's the motor vehicle fee.
[52:46] » Motor DM fee or are you saying
[52:51] >> DM? That's the motor vehicle fee. It's a
[52:53] Santa Sanonteo County measure that was
[52:56] passed years ago. We get separate um
[53:01] it's either that or it's hopped. I can't
[53:03] >> Okay.
[53:04] >> Yeah.
[53:04] >> Okay. Um
[53:10] BLF.
[53:13] >> Yes.
[53:13] >> You recognize it's not in the governor's
[53:15] budget or the legislaturator's budget at
[53:18] this point.
[53:19] >> And I never budget the short ball.
[53:21] >> Okay. I always budget what the county
[53:22] tells me what's available.
[53:27] » I think that number is optimistic.
[53:30] >> No, this is the number. This is what
[53:31] they have.
[53:32] >> That's what they got.
[53:33] >> This is what the county has.
[53:35] >> Oh,
[53:36] >> yeah. It's the shortfall that they're
[53:38] fighting for.
[53:39] >> Got it. Okay. Thank you for clarifying.
[53:43] Um
[53:45] Okay.
[53:46] Um
[53:48] because of our senior new senior
[53:51] planner, are we expecting good city
[53:54] costs to decrease?
[53:57] >> Well, we're currently doing that
[53:58] analysis.
[53:59] >> Okay.
[54:00] >> I can't say yes or no, but I mean
[54:02] they're still doing work for us even
[54:04] with the senior planner in in tow. Um so
[54:08] it's still it's still a cost that's
[54:10] going to be uh something to acknowledge.
[54:13] >> Okay.
[54:15] Thank you. Thanks. Those are my
[54:17] questions.
[54:18] >> Thank you, Helen.
[54:20] >> So, Tony, just two quick questions. Um,
[54:22] the master fee schedule, what do we
[54:24] think the rough number is going to be?
[54:27] >> I I
[54:27] >> Do you have a range?
[54:28] >> I It could be 250, it could be 400,
[54:32] somewhere in that range.
[54:33] >> Okay.
[54:33] >> The what number?
[54:35] >> The master fee schedule if once we
[54:37] implement it.
[54:38] >> Yeah. What you what was it? What was
[54:40] your question?
[54:41] >> What that number? how much we would earn
[54:43] in addition by implementing the master
[54:45] piece.
[54:46] >> Right. In addition, that's my question.
[54:48] Okay. Thank you.
[54:49] >> So then Tony, last year we had a, you
[54:52] know, a 200 some odd Kk deficit
[54:56] and this year we have a 584 deficit,
[55:00] but the sheriff's contract was like 488
[55:03] hit to the general fund. It seems like
[55:05] it's 688. So seems like there's 100k
[55:08] somehow missing there.
[55:10] >> Not following you. Um well I was just
[55:12] trying to take what was our deficit for
[55:16] this year?
[55:18] >> 263.
[55:20] >> Okay. So 263
[55:22] >> and if you took 263 and added 488 to it
[55:26] which is what I was roughly trying to
[55:27] do.
[55:28] >> Mhm.
[55:29] >> That and that number is going to be you
[55:31] know six I'm not doing the exact math
[55:33] here but it's you know 700k roughly.
[55:35] >> Right.
[55:36] >> But yet we're projecting a deficit of
[55:39] >> in revenue too. So that takes it that
[55:41] >> so that and you so that's the difference
[55:42] is we're expecting that increase of
[55:44] roughly 200k in revenue.
[55:47] >> Okay, great. Thank you.
[55:48] >> I I have one more question.
[55:50] >> Okay.
[55:50] >> Sorry buddies.
[55:52] >> Um it it uh we want to have a successful
[55:56] efficient welcoming organization uh that
[55:58] gives satisfaction to residents and
[56:00] employees alike. What level of ongoing
[56:03] annual revenue would be required to
[56:05] restore structural balance to the
[56:07] general fund while maintaining or
[56:09] possibly improving current service
[56:11] levels and preserving reserves at policy
[56:14] targets?
[56:17] >> We are still I mean
[56:21] >> what number are we using?
[56:24] are we imagining
[56:25] >> 1.5 to two million
[56:28] that keeps our reserve at 20% helps to
[56:31] absorb any cost increases with the
[56:33] sheriff's contract. Uh helps us to
[56:36] continue funding capital projects. Um we
[56:40] have a $350,000
[56:42] maintenance of effort requirement of the
[56:44] general fund which we have not met in
[56:45] the last two years. So we are at risk of
[56:48] losing our SB1 RMR funding which is
[56:50] reduction in transportation funding. Um,
[56:53] and there's other capital projects that
[56:56] we need to fund like storm drains for
[56:59] one. That could be about half a million
[57:01] there just for a master plan and then
[57:04] ongoing um costs for maintenance and
[57:08] repairs that will be identified in the
[57:11] master plan. That's just the tip of the
[57:12] iceberg.
[57:13] >> Yeah.
[57:14] >> But there are other items that need to
[57:16] be addressed. The the vehicle fleet
[57:18] needs to be replaced. um that could be
[57:20] about hundred to $150,000 right there.
[57:23] Uh because trucks are not cheap. So um
[57:27] you know, we don't have exact numbers,
[57:30] but we do have a list of what items need
[57:32] to be addressed and estimates, but yeah,
[57:35] it's well 1.5 would be the range, but if
[57:39] we can get more, then we could also
[57:40] address our pension liability. We could
[57:42] pay that down. Um, so there are some
[57:45] costs that the town has not addressed
[57:48] historically. Um, and this is an
[57:50] opportunity for us to do that.
[57:52] >> Yeah.
[57:52] >> And Tony, when you said 1.5, it's 1.5 to
[57:55] two is probably
[57:56] >> Yeah. Yeah. Okay. Just
[57:58] >> this is something that we're going to
[57:59] discuss in July.
[58:01] >> Yes. Well, what I'm what I'm hoping for
[58:03] is to ask that we have that a slide that
[58:07] clearly shows exactly what you just
[58:09] finished saying for the presentation.
[58:12] Yeah, that's all I'm asking.
[58:14] >> Okay, thank you.
[58:18] All right, so with that, let me move to
[58:20] public comment. So, any hands in the
[58:22] room? I see no hands in the room, so
[58:25] I'll go online. Rita,
[58:29] » hi,
[58:30] >> welcome.
[58:31] >> Thank you for taking my comment. Um, you
[58:33] know, we just had that meeting about the
[58:36] uh safety element and um that item that
[58:40] I mentioned, I guess it was S5 on the
[58:43] safety element talked about the storm
[58:45] drains and I think we have a mandate or
[58:47] something about how we're supposed to be
[58:49] u checking them. And I saw on the slide,
[58:52] one of the previous slides, there was
[58:53] $20,000
[58:55] for in the budget in the proposed budget
[58:58] for fixing some storm drains. But um
[59:02] because of the safety element, do we
[59:04] have to now make sure that the money to
[59:09] do what we have to do for the storm
[59:11] drains in the town are part of this
[59:13] budget? Thank you.
[59:17] >> Thank you, Rita. Are there any other
[59:20] public comments?
[59:22] >> I can answer that question.
[59:24] >> Yeah, let me just let's just capture all
[59:26] of them if there's others. Um, okay.
[59:28] Zoom user, I'm assuming Dana still.
[59:32] >> Yes. Uh, just following that comment,
[59:35] um, Portullah Valley historically has
[59:38] never used curbs and things like that so
[59:42] that the water spills onto the the soil
[59:47] and and filtered itself naturally. So
[59:50] that's only the only thing I'm offering
[59:52] up is that idea is that we tend to be a
[59:55] curbless town. Thank you.
[59:59] >> Thank you, Dana.
[1:00:01] Any other public comment?
[1:00:06] All right. I don't see any other public
[1:00:08] comment, so I will bring it back to
[1:00:10] council for discussion. And Tony, is
[1:00:14] there anything specific that you're
[1:00:15] looking for from us? uh just you know
[1:00:19] what you've received and it's this is
[1:00:21] the right direction that we're going but
[1:00:23] I wanted to answer um Rita's question
[1:00:25] because the 20,000 yes that's coming out
[1:00:28] of fund 401 but we also have additional
[1:00:30] funding coming out of our gas tax fund
[1:00:32] of about 50 to $50,000 for storm drain
[1:00:34] repairs and these are just for minor
[1:00:36] repairs on the storm drain system
[1:00:39] >> right
[1:00:39] >> not just 20
[1:00:40] >> right and when we talk about the 1.5 to2
[1:00:42] million that's the place that we would
[1:00:44] actually start raising money to deal
[1:00:46] with our storm water.
[1:00:47] >> Correct.
[1:00:47] >> Yeah.
[1:00:49] >> Okay. Who would like to go first? Helen,
[1:00:51] how about you?
[1:00:55] >> So, do you have any comments?
[1:00:59] Sure. Rebecca, would you like to go?
[1:01:02] You're bright. I mean, it's early for
[1:01:03] you, right?
[1:01:06] >> Um, well, I I again, I'll just reiterate
[1:01:09] that I really appreciate the efforts of
[1:01:10] the finance department and Tony in
[1:01:12] particular to putting this together. I
[1:01:14] think it's an excellent excellent work,
[1:01:17] very diligent. Um it certainly shows us
[1:01:20] how we are um in a situation with that
[1:01:24] black line where in a couple years we
[1:01:27] will have passed below our reserve
[1:01:29] levels and within a year or two beyond
[1:01:32] that and possibly sooner we will run out
[1:01:35] of money and need to do something about
[1:01:36] it. So um I feel like this was the best
[1:01:40] that we can do for this coming year.
[1:01:42] We're obviously not a balanced budget.
[1:01:44] We continue to have a hole that's
[1:01:46] growing. Um we don't have a lot of
[1:01:49] options in terms of squeezing here and
[1:01:52] there. And I feel like the depart the
[1:01:54] staff have done a pretty good job of
[1:01:56] really looking um everywhere and trying
[1:01:59] to be more efficient and trying to find
[1:02:01] efficiencies wherever we can. So in that
[1:02:04] respect um I appreciate that and um I
[1:02:08] don't know that there's too much more.
[1:02:10] for them and we can look at tiny little
[1:02:11] things, but they're not going to have
[1:02:13] huge impacts on the budget. Um, so yeah,
[1:02:16] I mean, I I I think we've I think
[1:02:18] everything's really been covered what we
[1:02:20] can do. So, I I I appreciate the work
[1:02:22] and I I look forward to having all the the open items that were mentioned
[1:02:27] completed in terms of all the analyses
[1:02:29] that still need to happen in the next
[1:02:32] two weeks, I guess. Um, hopefully we'll
[1:02:35] have a little bit more clarity on some
[1:02:37] of those going forward. Thank you.
[1:02:41] >> Thank you, Rebecca. Mary.
[1:02:44] >> Yeah. I just wanted to follow up on on what I was saying before, which is
[1:02:48] that I think as the um people who are
[1:02:52] supposed to be doing the policy, we we
[1:02:54] really need to really clearly have the
[1:02:55] list of what of I mean, we all know what
[1:03:00] the big things are, but with a ticket
[1:03:03] with how much it's going to cost and and
[1:03:06] really know what we're going to be up
[1:03:07] against if we uh
[1:03:11] if we keep moving in this direction In
[1:03:14] other words, we can tighten our belts in
[1:03:16] various different little ways, but we're
[1:03:17] going to lose some major major uh things
[1:03:20] that that characterize our our town and
[1:03:24] which we all think are necessary and we
[1:03:27] need to understand what they are and the
[1:03:30] general public does too.
[1:03:32] >> So, I really appreciate your work.
[1:03:33] >> Mary, can I ask clarifying? Are you
[1:03:35] suggesting that we add something to the
[1:03:38] proposed budget or you're just saying
[1:03:40] that people need to understand
[1:03:41] >> in the presentation we need to have a a
[1:03:44] pretty clear uh view of what we're not
[1:03:47] going to be able to do?
[1:03:49] >> Okay. Thank you.
[1:03:54] » Sure. I I don't have too much. I do
[1:03:56] appreciate all the work and the
[1:03:58] continued communication. It's a vital
[1:04:01] time for a town to have information
[1:04:04] flow. It may be redundant. It might be
[1:04:07] um kind of pretty basic, but I think
[1:04:10] educating the public on our budget and
[1:04:13] how we how what elements feed in is
[1:04:16] really important. So, sessions like this
[1:04:18] are very helpful. Um the only clarifying
[1:04:22] point um and I forget the timing for the audits and the like. Um there is not
[1:04:29] a possibility between now and the next
[1:04:31] meeting when we're going to be asked to
[1:04:32] approve the the budget that there's any
[1:04:35] feedback that could impact the budget or
[1:04:39] likely to impact the budget from the
[1:04:41] auditors or from any controls, anything
[1:04:45] like that. So that's to come later
[1:04:49] and we'll see if any adjustments are
[1:04:51] needed later. But just want to confirm,
[1:04:54] we're not expecting or you have you're
[1:04:57] not aware of anything.
[1:04:59] Okay. And just to put a fine point on
[1:05:03] the um I always refer to it the
[1:05:06] Christian Co report. We're we've made a
[1:05:08] lot of progress. We're still looking at
[1:05:11] that from time to time and ticking off
[1:05:14] further things. Okay. That's all.
[1:05:17] >> We're not done.
[1:05:18] >> Yeah. We're not done.
[1:05:19] >> Yeah. Okay. We're in a state of constant
[1:05:22] improvement.
[1:05:24] >> Okay.
[1:05:24] >> And even if it's a recommendation for
[1:05:27] Christian company that they didn't make,
[1:05:28] if we find it, we we'll implement.
[1:05:30] >> Yeah. Okay. Well, thank you very much.
[1:05:33] Those I think you've been thorough. I
[1:05:35] have no other comments.
[1:05:37] >> Thank you,
[1:05:38] >> Helen. Thank you. Um yeah, just really
[1:05:42] minor, you know, just a big thank you to
[1:05:44] staff for the belt tightening and you
[1:05:47] know, this um
[1:05:49] you guys have done a lot um with a
[1:05:52] little and so I appreciate that. Um you
[1:05:57] know, tonight the conversation for
[1:05:59] instance around the safety element to
[1:06:01] bring that to where it's at is
[1:06:03] impressive. Um it does sound like we
[1:06:05] might need there is scope creep there I
[1:06:07] think. So, we're probably going to need
[1:06:09] to budget a little bit more for that.
[1:06:11] >> Um, but uh
[1:06:15] I think we're I appreciate what you've
[1:06:18] got you've done and I think we're we're
[1:06:21] in as good of condition as we can be
[1:06:23] right now. So, um that's my comments.
[1:06:26] Thank you.
[1:06:27] >> Thank you, Helen.
[1:06:30] So, I would second it. Thanks, Tony. Um
[1:06:32] doing a great job. Um I also appreciate
[1:06:34] I mean I do think we built up our staff.
[1:06:36] I mean, we're we're starting to fill the
[1:06:37] positions, you know, we're not sitting
[1:06:38] there like with half our positions
[1:06:40] empty, so our budget looks better
[1:06:42] because we're not paying people. Like,
[1:06:44] that's kind of the wrong solution. So, I
[1:06:45] really appreciate that we're actually
[1:06:47] even though we don't have a lot of
[1:06:48] choices in this budget, I I appreciate
[1:06:50] at least we're starting to come together
[1:06:52] with a full staff um and that this
[1:06:54] budget represents that. So, I think
[1:06:55] that's great. Um and I would second
[1:06:57] Helen's um working with Sarah to figure
[1:07:00] out if we're going to need any
[1:07:01] additional money on the safety element.
[1:07:03] did seem like there's going to be some
[1:07:05] additional work involved. Um, but other
[1:07:08] than that, um, I I think it looks good.
[1:07:09] So, thank you.
[1:07:10] >> Thank you.
[1:07:12] >> Okay. So, with that, let me close 7B and
[1:07:16] move on to 7 C. So, Veronica, I think
[1:07:20] this is you.
[1:07:25] » Yes.
[1:07:41] Okay.
[1:07:42] So, uh with the recent signing of SB77,
[1:07:46] there are a couple uh policies we need
[1:07:50] to implement before July 1st.
[1:07:53] So uh the first one is a telephonic or
[1:07:57] internet disruption policy
[1:08:01] uh for council meetings.
[1:08:08] So starting July 1st uh council meetings
[1:08:12] need to be conducted by a two-way
[1:08:15] telephonic or audiovisisual service such
[1:08:18] as Zoom uh which we will continue to
[1:08:20] use. And as part of that requirement,
[1:08:23] council needs to adopt a policy uh in
[1:08:26] the event of a disruption during the
[1:08:29] meeting. Uh the policy outlines
[1:08:31] procedures for recessing and reconvening
[1:08:34] meetings and the efforts uh council or
[1:08:38] staff will undertake to restore service.
[1:08:42] Uh so in the event of a technological
[1:08:45] disruption or internet outage uh that
[1:08:48] prevents public access to the council
[1:08:50] meeting, council must immediately recess
[1:08:54] the open session and uh make good faith
[1:08:58] efforts to reestablish
[1:09:00] uh telephonic or internet service. Uh
[1:09:03] the recess must be at least for one hour
[1:09:06] or until service is restored, whichever
[1:09:08] occurs first.
[1:09:12] Uh if service has not been restored
[1:09:15] after an hour, council must reconvene
[1:09:18] and either adjoin the meeting or adopt a
[1:09:21] finding by roll call vote that
[1:09:23] reasonable efforts were made to restore
[1:09:25] service and that continuing the meeting
[1:09:27] in person outweighs the public interest
[1:09:30] in maintaining remote access. Uh
[1:09:33] however, in the case that there is
[1:09:35] little to no possibility of service
[1:09:37] being restored, such as uh a power
[1:09:40] outage, council may decide to adjourn
[1:09:42] the meeting uh without attempting to
[1:09:45] restore service.
[1:09:50] Uh second policy is uh public posting
[1:09:53] board for agendas.
[1:09:56] um council agendas
[1:10:00] uh need to be translated into applicable
[1:10:02] languages based on uh census data for
[1:10:06] the town. So even though Portola Valley
[1:10:09] doesn't meet the language threshold to
[1:10:12] provide translated agendas, we still
[1:10:14] need to provide a space for the public
[1:10:16] to post their own translations of
[1:10:19] council agendas. Uh this space has to be
[1:10:22] adjacent to the current uh existing
[1:10:25] posting board for council agendas and it
[1:10:28] must be freely accessible to the public.
[1:10:31] The town is not responsible for the
[1:10:33] content or accuracy of the translations.
[1:10:36] We're just providing space.
[1:10:39] Uh so a designated board will be
[1:10:41] installed next to the existing agenda
[1:10:43] posting board outside town hall. The
[1:10:46] space is reserved for translated
[1:10:48] versions of council agendas only. Uh
[1:10:51] there will be specific language posted
[1:10:54] indicating such use. Um that language
[1:10:57] will also include
[1:10:59] uh language that stating that the town
[1:11:02] is not responsible for any of the
[1:11:05] materials posted and anything not
[1:11:07] related to council agendas will be
[1:11:10] removed.
[1:11:13] Uh, so that's for the first item, the
[1:11:16] two policies in the packet. Um,
[1:11:20] >> so you're going to stop there, right?
[1:11:22] >> Yes. Yeah. Great.
[1:11:23] >> For now.
[1:11:23] >> All right. So, any clarifying questions
[1:11:26] for Veronica?
[1:11:29] >> Yeah. Um,
[1:11:31] the good faith determination of the cost
[1:11:33] benefit. Are there any guidelines or
[1:11:35] examples given for or is it really in
[1:11:39] our judgment?
[1:11:41] Yeah, the code mostly or only states
[1:11:45] good faith efforts. Does not define what
[1:11:47] those efforts are. Um I think
[1:11:50] >> No, it's the I don't mind that. It's the
[1:11:54] we have to either terminate the meeting
[1:11:57] or decide to keep going, but that
[1:12:00] requires a finding.
[1:12:02] >> Uh yes. So when the disruption occurs,
[1:12:06] we will uh recess the meeting while
[1:12:10] staff uh attempts to fix the outage.
[1:12:14] Like if it's a bad connection in the
[1:12:16] schoolhouse, we try to restore that. Um
[1:12:19] but
[1:12:21] uh if service is not restored after an
[1:12:24] hour then council needs to reconvene
[1:12:28] and then make a actual determination to
[1:12:31] either continue the meeting or adjourn.
[1:12:34] Um and if you decide to continue you
[1:12:37] need to make a finding that continuing
[1:12:40] the meeting outweighs public interest.
[1:12:42] And and I'm asking about the legal
[1:12:43] standard for that very last point and
[1:12:45] only that point which is
[1:12:48] >> public interest in continuing the
[1:12:49] meeting outweighs the public interest in
[1:12:52] remote access. We can continue. Are
[1:12:55] there any guidelines?
[1:12:56] >> Okay. I was going to add add just that
[1:12:59] this is obviously a new statute so there
[1:13:01] isn't any precedent. Um but I think that
[1:13:03] the council could in it reasonable
[1:13:05] determination determine if it's there's
[1:13:08] an item where there's a statutory
[1:13:09] deadline to complete that item. say an
[1:13:11] election resolution, you've got to get
[1:13:13] the election
[1:13:14] by a certain date. Um that would argue
[1:13:17] for the public interest um uh you know
[1:13:21] uh weighing in favor of continuing
[1:13:23] despite the inability of the public to
[1:13:25] zoom in for the meeting. Okay, got it.
[1:13:27] Thanks.
[1:13:29] >> Could I just add a question? So
[1:13:32] what if there's, you know, the next four
[1:13:35] agendas have no room on them for
[1:13:38] continuing? Is that a reasonable
[1:13:41] or is it not a statutory deadline? But
[1:13:43] it's just like there's not going to be a
[1:13:45] place to fit it in unless it's sort of
[1:13:47] continued and get sort of getting
[1:13:49] finished. So I mean I'm just trying to I
[1:13:51] mean to J's point it's just kind of this
[1:13:53] judgment call. Um do are we going to
[1:13:56] come up with some kind of policy on
[1:13:58] roughly what we think are going to be
[1:14:01] our approaches or we're just going to
[1:14:02] wing it after an hour and try to figure
[1:14:05] it out on the fly?
[1:14:07] >> I'll I'll take a stab at that. feel feel
[1:14:08] free to um to jump in. I mean, I guess I
[1:14:11] would say the council actually has
[1:14:13] unfortunately had the opportunity to
[1:14:14] make some of these judgment calls in the
[1:14:16] past because we we've experienced these
[1:14:18] outages um here at town hall and I think
[1:14:20] that you know the council has um done a
[1:14:24] good job of figuring out well this item
[1:14:26] you know there's a lot of public
[1:14:27] interest in it. No one's physically
[1:14:29] here. We don't have any ability to
[1:14:31] communicate to them to tell them to come
[1:14:33] here you know to get here to the
[1:14:34] schoolhouse. Uh, and so while there's no
[1:14:37] legal precedent here, um, I would say,
[1:14:40] you know, the council has some
[1:14:43] discretion to make that judgment call
[1:14:45] based on the facts and circumstances for
[1:14:47] that particular meeting and that those
[1:14:49] items.
[1:14:50] >> Okay. Thank you, Mary. Clarifying
[1:14:52] questions.
[1:14:52] >> Yeah, clarifying question is um going
[1:14:55] back to the uh safety element and the um
[1:14:59] the possibility of not having any
[1:15:01] electricity for months that can follow
[1:15:03] an earthquake. Um is there a way that we
[1:15:07] could have a not notify what we have
[1:15:11] done in the past is notify people
[1:15:14] upfront that if they are really want to
[1:15:18] hear what's going to happen they uh and
[1:15:20] the and it gets disconnected they can
[1:15:23] they need to come to the town hall so
[1:15:25] that we can actually move ahead in an
[1:15:27] emergency situation because uh the
[1:15:30] function of the town has to go on. Um,
[1:15:34] and I I'm probably going to be the one
[1:15:37] who pushes for the town being a viable
[1:15:40] entity of its own without electricity if
[1:15:43] it if if necessary. Uh, and I' I'd like
[1:15:47] to be able to see a way forward for us.
[1:15:51] That doesn't always depend on having the
[1:15:53] electronic system up and going.
[1:15:57] In other words, and and that could be
[1:15:58] just as simple as a statement at the
[1:16:00] beginning of the agendas. uh we had and
[1:16:04] we do have that right now. Um we're
[1:16:05] going to have to under SP77 actually
[1:16:08] remove that statement because the
[1:16:09] legislature has determined that uh the
[1:16:12] public has the right to attend those
[1:16:13] meetings by Zoom and that this is the
[1:16:15] established procedure that we use in the
[1:16:17] event that Zoom is not working. I mean
[1:16:19] you raise a situation that I don't think
[1:16:21] the statute contemplates and maybe the
[1:16:23] legislature would have to address in the
[1:16:26] event of a you know I mean it's not
[1:16:28] outside the realm of reality. there's a
[1:16:29] major earthquake and then we don't have
[1:16:31] power for for weeks and the um council
[1:16:34] needs to meet because there's priority
[1:16:37] items. Um I I don't have the answer. I
[1:16:39] know with with COVID the legislature did
[1:16:41] that quickly to amend the Brown Act to
[1:16:43] allow for fully remote Zoom meetings. Um
[1:16:46] so I would expect something like I would
[1:16:47] hope something like that would happen
[1:16:48] and we talked to our local legislature
[1:16:51] um legislator members to make sure it
[1:16:53] does. Um but yes that we will not be
[1:16:56] able to continue to use that language.
[1:16:59] uh on our agendas to uh provide for the
[1:17:02] inperson I'm sorry to to provide for the
[1:17:04] um
[1:17:05] >> even though there is an out there you
[1:17:07] can uh determine that it's important to
[1:17:11] meet
[1:17:13] >> the the the out is essentially the the
[1:17:15] um procedure that's that Veronica
[1:17:18] outlined
[1:17:19] >> uh that if there's the disruption we've
[1:17:21] got to actually try really hard for an
[1:17:24] hour to restore it and um and only then
[1:17:27] could we continue the meeting uh where
[1:17:30] the public interest balancing test
[1:17:33] basically would allow us allow the
[1:17:35] council to make those findings.
[1:17:37] >> Thank you,
[1:17:39] Rebecca.
[1:17:42] >> Uh yes. Um it's just a small practical
[1:17:44] question. When when we're required to
[1:17:46] put a new space for a bulletin board, um
[1:17:50] is there a physical board going to be
[1:17:52] new physical board installed or are we
[1:17:54] making room on our existing board? I was
[1:17:57] a little unclear on that.
[1:18:00] >> Uh yeah, a new board that is not locked
[1:18:04] will have to be installed.
[1:18:07] >> Okay. And um is that an expensive
[1:18:10] proposition?
[1:18:14] » Um no,
[1:18:16] it's just a regular bulletin board.
[1:18:19] >> I'm just wondering a little bit about
[1:18:20] the aesthetics.
[1:18:22] >> Well, it it is very interesting. We used
[1:18:25] to have post them in a lot of different
[1:18:27] places and now we're not posting them.
[1:18:29] So, we must have a whole bunch of those
[1:18:32] hanging around
[1:18:34] >> or maybe they've been
[1:18:35] >> they're still there and we do use them
[1:18:37] occasionally when we're required to use
[1:18:38] three different postings.
[1:18:44] » Yeah, that's it for me. Thank you.
[1:18:46] >> Thank you, Ellen. Um, just to be clear,
[1:18:48] obviously we've been talking about
[1:18:50] outages, but I'm assuming this also
[1:18:52] applies to Zoom bombing
[1:18:56] >> to what? Zoom bombing like you know to
[1:18:59] stop the Is that disruptive? No.
[1:19:02] >> No. But Zoom bombing I think is a little
[1:19:04] different. If Zoom like let's say Zoom
[1:19:06] had a catastrophic cyber attack or a
[1:19:09] failure and Zoom stopped working, I
[1:19:12] think
[1:19:13] >> that's a different issue. But like Zoom
[1:19:14] bombing, the act of like
[1:19:17] getting a lot of public commenters that
[1:19:19] may I mean to be honest that still is
[1:19:21] happening and as long as
[1:19:23] >> they're following the threeminut rule
[1:19:26] they're generally allowed to talk and
[1:19:27] say what they want.
[1:19:30] >> Okay. So that this does not deal with
[1:19:32] that. Okay.
[1:19:36] » Thank you.
[1:19:36] >> Okay.
[1:19:38] Thank you. I I don't have any
[1:19:40] comments. Um so I'll open up for public
[1:19:42] comment. Any public comment on this
[1:19:44] item?
[1:19:53] All right. I don't see any public
[1:19:54] comment online, so I'm going to move on.
[1:19:59] » So, we I think once I close public
[1:20:02] comment, I this sort of coming in late
[1:20:05] after I've waited a significant amount
[1:20:07] of time. So, um, I will open it up
[1:20:09] again, but generally once I move off
[1:20:11] this screen, it's sort of back and forth
[1:20:13] doesn't work. So, this this will be my
[1:20:15] last time doing this. Once I've closed
[1:20:18] it and moved off, then we're we're done
[1:20:20] with public comment. So, go ahead,
[1:20:21] Christie.
[1:20:23] >> Thanks. I'm on my phone and it takes me
[1:20:25] a minute to get
[1:20:28] moving on it. Um, I'm wondering a lot of
[1:20:32] times on the Almanac or the PaloAlto
[1:20:34] weekly or the daily, I see the agendas
[1:20:37] posted for other council meetings. I
[1:20:41] find it interesting to read them just to
[1:20:44] compare. Oh, this time of year they're
[1:20:45] working on that. What is our town doing
[1:20:48] in comparison? So I think it is
[1:20:51] important to at some point when our
[1:20:54] budget gets to the point we can post
[1:20:57] which the daily you can post free I
[1:20:59] think but the almanac might charge
[1:21:02] um to get more people reading our
[1:21:06] information attending the meetings. We
[1:21:09] only have one place you're posting now
[1:21:11] which is right by town center. So I
[1:21:15] think we should let everyone know and so
[1:21:18] we get more than 10 people at meetings.
[1:21:20] Thank you.
[1:21:22] >> Thank you Christie.
[1:21:25] >> All right. So I'm going to bring it back
[1:21:26] to the council. Is there any discussion?
[1:21:29] The only comment I would have is this
[1:21:32] highlights the importance to me of
[1:21:35] resurrecting
[1:21:37] not immediately the PV fund attempt to
[1:21:40] improve our tele communications
[1:21:44] capabilities particularly in the
[1:21:46] schoolhouse. Um, I know that's it's
[1:21:49] related because I think this policy
[1:21:53] which we have to adopt is,
[1:21:57] you know, problematic because we've got
[1:21:59] to hang out for an hour,
[1:22:01] etc., etc. So, the right way to fix this
[1:22:04] is to have a little bit of of a better
[1:22:06] system, but that's it. I don't see any
[1:22:09] room to do anything but adopt the Right.
[1:22:13] >> Thank you, Mary. No,
[1:22:15] >> Rebecca.
[1:22:17] Yeah, I wanted to follow on on the whole
[1:22:19] idea of resilience for the town. Um, and
[1:22:22] I forgot to mention this during the
[1:22:24] discussion for the budget.
[1:22:25] Unfortunately, um, the PCE grant, um,
[1:22:30] it's it's been listed as being for
[1:22:32] improving energy efficiency, and I think
[1:22:34] it absolutely needs to be switched over
[1:22:36] to to installing battery backups.
[1:22:40] uh storage for the town center.
[1:22:42] Obviously, we won't be able to afford to
[1:22:45] have enough batteries to allow us to
[1:22:47] operate for even 72 hours, but if it can
[1:22:50] allow us to stay in operation for the
[1:22:54] time of a town council meeting, that
[1:22:56] would be pretty critical. So, in the
[1:22:58] event of an outage. So, I think we
[1:23:00] really need to make sure that any money
[1:23:02] we have available from like the PCE
[1:23:04] grant that it goes towards battery
[1:23:07] storage.
[1:23:09] >> Thank you, Helen.
[1:23:13] » Thank you for reminding
[1:23:16] us of that. Obvious uh obviously that's
[1:23:18] not the agenda item, but I would second
[1:23:22] the battery backup. Um but in terms of
[1:23:26] the um telephonic uh I'm you know I
[1:23:32] think I'm fine with that. Thank you.
[1:23:34] >> Thank you. All right. So I don't have
[1:23:36] any comments either. I would entertain a
[1:23:38] motion to approve this item.
[1:23:40] >> Motion to approve.
[1:23:41] >> Second.
[1:23:43] >> Okay. Veronica. Can I roll call?
[1:23:46] >> Council member Walter.
[1:23:48] >> I. Council member Husco. Hi.
[1:23:50] >> Council member Flynn. I. Vice Mayor
[1:23:54] Hufty. I
[1:23:55] >> Mayor Taylor. Hi.
[1:23:56] >> Motion carries.
[1:23:58] >> So, Veronica, on this next one, could I
[1:24:00] ask maybe you just summarize the slide?
[1:24:02] You know, we we got them in the packet
[1:24:04] and I can read the slides. So, maybe
[1:24:06] just summarize them rather than read
[1:24:07] them all the way through.
[1:24:08] >> Uh yes. So basically, uh, town council
[1:24:13] has authority to, uh,
[1:24:16] >> you should put, you should put them up
[1:24:17] so everybody can see them, but just then
[1:24:19] just summarize the slide
[1:24:21] >> to, uh, extend
[1:24:24] teleconference
[1:24:26] uh, capabilities for subsidiary bodies,
[1:24:30] which would be for the town uh, town
[1:24:34] council Brown Act committees.
[1:24:38] Uh so
[1:24:42] eligible subsidiary or advisory bodies
[1:24:44] are ones that are purely advisory. Uh
[1:24:47] they don't have any final
[1:24:49] decision-making authority or primary
[1:24:52] subject matter over things such as
[1:24:54] budget and taxes.
[1:24:56] Uh
[1:25:01] so these advisory bodies would be
[1:25:03] excluded from using this
[1:25:06] teleconferencing.
[1:25:08] uh
[1:25:10] capability
[1:25:11] and the remaining committees here are
[1:25:15] the ones that would be eligible.
[1:25:17] Um
[1:25:19] so if council authorizes them to meet
[1:25:23] fully remotely uh they need to make
[1:25:25] specific findings that remote
[1:25:28] participation
[1:25:30] uh would enhance public access and
[1:25:32] participation in those meetings and also
[1:25:35] consider the impacts on member diversity
[1:25:38] and retention of these uh bodies.
[1:25:43] Uh these findings are required for both
[1:25:46] the initial approval and council needs
[1:25:49] to reauthorize
[1:25:51] uh every six months.
[1:25:54] Uh if approved, the bodies conducting
[1:25:56] the remote meetings need to comply with
[1:25:59] certain requirements
[1:26:01] uh such as uh the body themselves need
[1:26:05] to vote uh on meeting fully remote. Uh
[1:26:10] physical meeting location needs to be uh
[1:26:13] available for public attendance. uh at
[1:26:16] least one staff member should needs to
[1:26:18] be physically present at that location
[1:26:21] and remote members have to appear on
[1:26:24] camera during the meeting.
[1:26:28] Uh another stipulation of
[1:26:31] uh this authorization is it allows
[1:26:35] subsidiary bodies to make formal
[1:26:37] recommendations to council uh using the
[1:26:41] following process. If they such as uh if
[1:26:45] they formally request to present their
[1:26:47] recommendations to council, council has
[1:26:49] to schedule a discussion within 60 days
[1:26:52] of getting that request at a regular
[1:26:55] meeting. It cannot be a special meeting.
[1:26:57] The item cannot be placed on consent and
[1:27:01] final action on the recommendations
[1:27:04] cannot occur until a subsequent meeting.
[1:27:07] So you can't meet and discuss the
[1:27:10] recommendation and vote on it. It has to
[1:27:12] be done at a following meeting
[1:27:17] and that is it for this one.
[1:27:20] >> Thank you. Thank you for the summary.
[1:27:22] All right. Any clarifying questions for
[1:27:24] Ron?
[1:27:26] >> Yeah, I have one.
[1:27:27] >> Yeah, and I have one too.
[1:27:28] >> Well, I have a couple. Um, so the
[1:27:31] conservate, so the test for whether you
[1:27:35] can do this and who's excluded
[1:27:39] if I'm only looking at your report. It
[1:27:41] says serves in an advisory capacity only
[1:27:45] and does not have final decision making
[1:27:47] authority over various things. But then
[1:27:51] there's a second prong which is and does
[1:27:54] not have primary subject matter
[1:27:56] jurisdiction over budgets, elections,
[1:27:58] police oversight, privacy, public
[1:28:00] library access, taxes or related
[1:28:02] spending proposals. So I am questioning
[1:28:07] um the conservation committee fitting
[1:28:08] into that because it's not only what
[1:28:13] >> they don't qualify. Yes, I'm questioning
[1:28:16] why because it's a two-prong test and
[1:28:20] they definitely have final decision
[1:28:22] making over tree permits, but that isn't
[1:28:25] a budget item or, you know, police
[1:28:28] oversight, privacy, etc. So, are we sure
[1:28:32] about that is the question.
[1:28:36] >> I I can maybe take a stab at this. So,
[1:28:39] um this only applies to advisory bodies.
[1:28:43] So we we as a preliminary matter
[1:28:45] excluded all decision-making bodies and
[1:28:47] then of those advisory bodies there are
[1:28:50] more there are certain bodies that are
[1:28:51] excluded. So the finance committee is
[1:28:54] only advisory but they're excluded
[1:28:56] because they have primary jurisdiction
[1:28:57] over the budgets and related spending
[1:29:00] appro approvals. Um
[1:29:03] so anyway that's that's the the reason
[1:29:06] for
[1:29:07] including uh sorry ex excluding
[1:29:12] conservation committee they are
[1:29:14] decision- making like um the planning
[1:29:17] commission and ASC while they really we
[1:29:20] were only able to identify one topic
[1:29:23] where they had decision-m authority uh
[1:29:26] we as staff felt like that was
[1:29:28] sufficient to take them out of the
[1:29:29] category of eligible subsidiary bodies.
[1:29:32] And so maybe I I'll just take this
[1:29:35] offline and go look at the legislation,
[1:29:37] but it does say it's not just a one
[1:29:40] trick, one trigger. It's a couple
[1:29:44] different prongs
[1:29:46] and like you get they are um not an
[1:29:50] advisory capacity only. I guess you're
[1:29:53] just stopping there and saying that
[1:29:56] takes them out. Okay, I'll I'll go off
[1:29:58] and read it. It just was interesting in
[1:30:01] the way it was phrased
[1:30:02] >> and we could bring this back if if you
[1:30:04] find that you think that it's really you
[1:30:06] have to have both to be yeah
[1:30:08] >> excluded then we'll bring it back and we
[1:30:10] can add them to the other list.
[1:30:12] >> Yeah, I I'm not feeling strongly right
[1:30:14] now. We could always do that separately
[1:30:16] because we've got to adopt something
[1:30:18] along these lines. It sounds um I am a
[1:30:21] little concerned about the one staff
[1:30:22] member must be physically
[1:30:26] present for public attendance. So, is
[1:30:29] that going to change how staffing
[1:30:31] currently works for these bodies?
[1:30:35] >> Yes, it could change it.
[1:30:38] But I think when we discussed in the
[1:30:39] past, we said the volunteer could staff
[1:30:41] that. So, for example, we had one
[1:30:44] committee member attending, they say,
[1:30:46] "Hey, I want to attend
[1:30:49] in the Buckeye room and have the AV
[1:30:51] running there." Then they would open the
[1:30:54] door and the public could come in and
[1:30:57] use the AV system there. We could use
[1:30:58] the town hall conference room if nobody
[1:31:01] wanted to come. We have staff in town
[1:31:03] hall,
[1:31:05] >> but it has to be a town staff member. It
[1:31:07] can't be a member of the committee
[1:31:09] >> because that the way it's written, it
[1:31:10] sounds like a town staff member.
[1:31:13] >> And that was my concern as well.
[1:31:15] >> Yeah.
[1:31:15] >> Versus I I I'm fine with a member of the
[1:31:18] committee having to come open it up and
[1:31:20] let the public in. That's makes total
[1:31:22] sense.
[1:31:24] So
[1:31:25] >> we can double check that, but I assure
[1:31:26] you that won't be a a barrier. And I
[1:31:30] should add that I talked to all the
[1:31:32] committee chairs about this to solicit
[1:31:34] just feedback. And the only one that was
[1:31:36] really interested was bicycle.
[1:31:39] >> Mhm.
[1:31:40] >> Because they have a chair who travels a
[1:31:42] lot and they've had a hard time getting
[1:31:44] it members and but then they were deemed
[1:31:46] ineligible. But actually I got to be
[1:31:48] honest no feedback from anyone. They
[1:31:50] seem to think it didn't seem that
[1:31:52] interesting to them. But anyways, back
[1:31:55] to this. It's not going to be a barrier.
[1:31:56] I mean, usually if staff needs to be
[1:31:58] there, we'll come and work if we abs,
[1:32:01] you know, if we have to.
[1:32:02] >> You don't think it's a huge burden? No.
[1:32:03] In other words, okay, that's
[1:32:04] >> and there was also a conversation I had
[1:32:06] about could we just use the town hall
[1:32:07] conference room? Fine. Yeah.
[1:32:09] >> Okay.
[1:32:09] >> Because we would just really want
[1:32:11] reliable AV system.
[1:32:14] >> Okay. Two quick questions. Oh, sorry.
[1:32:17] Did you have
[1:32:18] >> No, it's just a great point.
[1:32:20] >> Um, so open space, I thought they did
[1:32:22] have jurisdiction over recommending on
[1:32:26] the budget, but so you pressure tested
[1:32:28] that. They they don't
[1:32:30] >> just
[1:32:31] >> on their funds. Okay. All right. Um, and
[1:32:37] the last is if you have a committee of
[1:32:39] committees
[1:32:41] that's also a subsidiary body
[1:32:45] and could take advantage of this because
[1:32:47] we do have these other bodies we form
[1:32:49] from time to time.
[1:32:55] I think if they if the body was made up
[1:32:58] of members of other eligible subsidiary
[1:33:01] bodies, I think that would uh that would
[1:33:04] qualify. But if you have a a body that
[1:33:07] has a a planning commissioner or an ASC
[1:33:09] member, for example, that would take it
[1:33:10] out of uh consideration. I wanted to add
[1:33:13] one other note just to make it really
[1:33:15] clear. Um there is no deadline for
[1:33:17] adopting this resolution for the
[1:33:19] subsidiary bodies. Um unlike the the one
[1:33:22] the resolutions that you just adopted,
[1:33:24] there was a July 1 deadline. This one is
[1:33:26] actually entirely optional. So council
[1:33:28] could decide tonight to move forward. It
[1:33:30] could decide to continue it or it could
[1:33:31] decide not to move forward at this time.
[1:33:34] Okay, thank you.
[1:33:35] >> I just wanted to say that geologic
[1:33:37] safety is very excited about this and
[1:33:39] wants to us to move ahead
[1:33:42] if that makes any difference.
[1:33:44] >> Thank you, Rebecca.
[1:33:47] >> Yeah, a couple questions. Um, I have a
[1:33:50] little bit of a concern about the uh
[1:33:52] requirement to that town council must
[1:33:53] schedule a discussion on any
[1:33:55] recommendations within 60 days and then
[1:33:57] it requires actually two meetings given
[1:34:00] how packed our schedules are. Um, is
[1:34:02] there any kind of um level where a
[1:34:07] recommendation
[1:34:10] I'm trying to figure out how to say
[1:34:11] this. I mean, our committees make
[1:34:13] recommendations every day of the week.
[1:34:15] Um,
[1:34:16] you know, is there any kind of limit
[1:34:19] that we could put that it has to be
[1:34:20] based on a goal, a specified goal that's
[1:34:23] in their charter or that's that's been
[1:34:25] determined for that fiscal year that
[1:34:27] then they've studied it and then they
[1:34:29] make the recommendation to town council
[1:34:30] as opposed to, you know, sort of, you
[1:34:33] know, a random a more random um
[1:34:37] recommendation to the town. um that's
[1:34:40] not in their budget, that's not in our
[1:34:42] budget, that's not in their goals for
[1:34:44] the year, that you know just comes up
[1:34:46] sort of randomly. Is there any kind of
[1:34:48] limit that can be placed or should be
[1:34:51] placed
[1:34:52] um on that requirement?
[1:34:56] >> U Veronica, I'm happy to take a stab at
[1:34:58] that. Feel free to um add to it. So the state statute SB77
[1:35:04] refers to any recommendations
[1:35:07] um of these eligible subsidiary bodies
[1:35:09] have to go through this um kind of
[1:35:12] prescriptive process for taking the
[1:35:14] recommendations to council. Uh Veronica
[1:35:17] actually went back and forth on this
[1:35:18] because I I will say the first time I
[1:35:20] read this I I didn't really believe what
[1:35:21] it said. I thought could it really does
[1:35:23] this really mean any recommendations?
[1:35:24] But um after talking to some colleagues
[1:35:27] about it, we just believe this is sort
[1:35:28] of the quid proquo that the legislature
[1:35:30] determined for allowing um committees to
[1:35:34] you know meet uh entirely remotely.
[1:35:36] They're just adding more procedures uh
[1:35:39] to the process for you know in exchange
[1:35:41] for their ability to do that.
[1:35:45] >> Okay. And then in the um paperwork in
[1:35:47] the report it it mentioned something
[1:35:49] about any elected officials serving on
[1:35:51] the body must comply with you know the
[1:35:53] remote code uh including publicly
[1:35:57] noticing their remote location making
[1:35:59] accessible to the public. Is it correct
[1:36:01] in my assumption that a town council
[1:36:03] liaison who has no voting ability is not
[1:36:07] actually officially serving on the body?
[1:36:10] They're just serving as they're just
[1:36:11] there to report back on on what the
[1:36:15] discussion was, but they they serve no
[1:36:17] official capacity on that um committee
[1:36:20] and therefore don't have to comply with
[1:36:23] any of these um remote uh messaging
[1:36:28] rules rules.
[1:36:30] >> Correct. Correct. And is there a way to
[1:36:33] include that clarification within
[1:36:36] whatever ordinance we end up um
[1:36:40] approving or or deciding to approve that
[1:36:42] town council leaison are not not
[1:36:44] included just for clarification.
[1:36:55] I'm just looking at the language. I
[1:36:56] mean, certainly the the council we we
[1:36:58] included a draft um policy here for
[1:37:01] consideration and uh the council would
[1:37:04] have discretion to amend that to make
[1:37:06] any clarifications before adopting the
[1:37:08] resolution and adopting the policy.
[1:37:11] >> Okay. Thanks.
[1:37:13] >> Thank you, Rebecca. Ellen.
[1:37:15] >> Um, so this is a weird one, but I had a
[1:37:19] I know someone who
[1:37:22] moved away during CO and didn't tell
[1:37:25] anyone and stayed on a commission
[1:37:27] committee body um, multiple. And so, so
[1:37:33] what I'm curious about um
[1:37:38] is if we then have committee or
[1:37:40] commission members who just always
[1:37:43] remote in like I think we would lose
[1:37:45] something. Um, so I'm kind of wondering
[1:37:50] I I'm somewhat interested in potentially
[1:37:52] limiting to four times a year or
[1:37:55] something um because of that situation,
[1:37:59] but
[1:38:01] that would be my s my comment and
[1:38:03] suggestion.
[1:38:07] Okay, thank you.
[1:38:10] >> All right, let me check and see if there
[1:38:11] are any comments from the public. Rita
[1:38:13] Combmes has her hand up. Rita, go ahead.
[1:38:17] Hi, thank you for taking my comment. Um,
[1:38:20] this policy may help us with some um,
[1:38:23] retention of people and I am aware of
[1:38:27] some people um, that have been on
[1:38:29] committees and whatnot in the past that
[1:38:31] did move away. Maybe they had something
[1:38:34] going on in that address um, in town,
[1:38:37] but uh, that I think it's not for us as
[1:38:41] residents to police that, you know. Uh I
[1:38:44] think everyone that's on these different
[1:38:47] committees and whatnot, they're
[1:38:48] appointed by the council. So uh maybe
[1:38:51] there's a liazison with the council that
[1:38:53] can follow up on uh where people
[1:38:55] actually reside, but people do travel.
[1:38:58] And so it' be nice if um if some of them
[1:39:01] can be on um remote and uh you know many
[1:39:05] times the uh the geo safety meeting
[1:39:08] which I'm really glad that we've been
[1:39:10] doing for a while. It's an important
[1:39:11] group. you know, their meetings are on
[1:39:13] Monday mornings and if there was a
[1:39:16] outage that weekend, they do not have
[1:39:19] power to run their meetings and there's
[1:39:22] nobody around to to help them. So
[1:39:26] perhaps um you know for meetings that
[1:39:28] are are happening at odd times, you
[1:39:31] know, there will be uh staff and maybe
[1:39:34] uh the internet will be more secure for
[1:39:37] those for those different um meetings.
[1:39:40] And this idea of if a uh committee or
[1:39:44] commission proposes something and wants
[1:39:47] to meet with the council, you know, uh
[1:39:50] there are times planning commission
[1:39:53] hadn't met for months. You know, it was
[1:39:55] nice to see them today, but uh the
[1:39:58] residents don't have a chance to ask
[1:40:00] questions if they're not meeting and we
[1:40:02] can't send all of them a question. And
[1:40:06] so this might be a way to uh to fix that
[1:40:08] loophole. Uh I'm and I really appreciate
[1:40:12] uh you know the five of you that have uh
[1:40:15] stepped up to be elected into this
[1:40:17] position uh to keep our town safe, but
[1:40:21] uh our council has not always been as uh
[1:40:24] proactive as this particular one is. And
[1:40:27] so um I think moving forward having uh
[1:40:31] issues followed up would be a good
[1:40:33] thing. Thank you very much for
[1:40:35] listening.
[1:40:37] >> Thank you, Rita. Any other public
[1:40:39] comments?
[1:40:42] Okay. Going once, going twice, going
[1:40:45] three times. All right. I'm closing
[1:40:47] public comment.
[1:40:49] All right. So, bringing it back to the
[1:40:51] council for discussion. Who would like
[1:40:53] to go first?
[1:40:59] » Okay, Judith. Thank you.
[1:41:01] >> Sure. Um, look, I do think it's worth
[1:41:04] trying myself. Um, we have the right to
[1:41:07] revoke the authority at any time for any
[1:41:11] reason if we adopt it. And I am curious
[1:41:15] to see if we can get greater
[1:41:18] participation
[1:41:20] um by some of these bodies and make it
[1:41:23] easier for them to to meet. Um, so I
[1:41:28] would I would be in favor of trying it.
[1:41:31] I I think there are some legitimate
[1:41:33] questions that are being raised here.
[1:41:35] Um, but I think we can try it out for a
[1:41:38] while and see if it's um something
[1:41:40] that's manageable. That's my view.
[1:41:43] >> Thank you, Mary.
[1:41:44] >> Yeah, I I totally agree that we should
[1:41:46] give it a try. Um, in particular, I
[1:41:49] think committees like parks and wreck uh
[1:41:52] we've gotten the idea that we it's not
[1:41:54] possible to be a Brown Act committee.
[1:41:56] Well, it is possible and hopefully these
[1:41:59] little modifications will little by
[1:42:00] little will make it easier easy enough
[1:42:03] so we can actually get people
[1:42:05] participating again.
[1:42:08] >> Thank you, Rebecca.
[1:42:10] >> Yeah, in general, I'm uh supportive of
[1:42:12] allowing uh these bodies to meet
[1:42:15] remotely. Um
[1:42:18] I I would like to get a confirmation on
[1:42:21] Judith's question about the triggers
[1:42:23] whether the two are required to meet the level or if it's if it's one or the
[1:42:29] other. Um
[1:42:32] uh I don't know I don't have a strong
[1:42:34] opinion on whether the committee should
[1:42:36] meet at least a certain number of times
[1:42:38] in person. Um, I think it would be
[1:42:41] helpful to have it, you know, a minimal
[1:42:43] amount,
[1:42:45] you know, at least maybe a couple times
[1:42:46] a year in person or something if it made
[1:42:49] sense. Um,
[1:42:52] otherwise, I do support committees being
[1:42:54] able to meet remotely and attendance as
[1:42:56] well for, you know, individual people to
[1:42:59] be able to remotely as well as and still
[1:43:01] participate as a voting member when
[1:43:03] they're traveling. I don't know if
[1:43:05] that's part of this at all. So, that's my viewpoint. I don't know if it
[1:43:09] requires
[1:43:11] um I if we can go ahead and and and
[1:43:14] approve this tonight or if we need to
[1:43:16] have it have it come back as a consent
[1:43:18] item after there's been a little bit
[1:43:21] more um clarification on some of the
[1:43:23] open issues or if I don't know I don't
[1:43:25] have opinion on that one.
[1:43:27] >> Okay. Thank you. Helen
[1:43:31] » maybe I misunderstood. I thought this
[1:43:34] was for someone traveling for instance.
[1:43:36] Is this for the entire body to be Yeah.
[1:43:39] >> remote? Oh, I sorry. I missed that memo
[1:43:42] somehow.
[1:43:43] >> Somebody has to open it up, right?
[1:43:45] >> In person.
[1:43:46] Okay. So, um, you know, I
[1:43:49] definitely like the idea of being able
[1:43:52] to be remote, but I do I think it would
[1:43:55] be important to have, um,
[1:43:58] first of all to I I would have like a
[1:44:02] maximum of a person who's traveling individually
[1:44:09] do it four times a year. um is what I
[1:44:12] would like because if if they're always
[1:44:16] traveling, I'm concerned about that. Um
[1:44:21] so, and it would be to me it would be an
[1:44:25] honor system out of respect and things
[1:44:27] happen, but I would like that. And um
[1:44:30] and I do like Rebecca's idea of having,
[1:44:33] you know, them meet in person
[1:44:38] x number of times. I don't know you know
[1:44:41] four times a year also keep it same same
[1:44:43] or something so that people can remember
[1:44:45] it four and four or something um I you
[1:44:49] know and not everyone has to be at that
[1:44:52] those four but like that it would be an
[1:44:55] in-person meeting at least four times a
[1:44:57] year um and if people are traveling then
[1:44:59] they can zoom in as well so that's what
[1:45:01] I would recommend
[1:45:04] >> thank you um I mean I think we just do
[1:45:07] everything we can to support
[1:45:08] volunteerism in the town. So, I'm in
[1:45:10] favor of doing this. I have serious
[1:45:12] reservations about this any random issue
[1:45:15] getting brought to the council um and
[1:45:17] having to be dealt with in 60 days. But
[1:45:20] I think we should do is we should just
[1:45:21] pass it. I would recommend we just pass
[1:45:23] it as is um and that we try it and see
[1:45:27] if we, you know, if we if we find that
[1:45:29] there are problems, we can then change
[1:45:31] this. I mean, we got to renew it every
[1:45:32] six months anyway. So, I would say let's
[1:45:35] start it and see if, you know, if we end
[1:45:37] up getting a lot of random requests,
[1:45:38] then maybe we stop doing it. Or if we
[1:45:40] end up with people who are doing remote
[1:45:42] all the time and never seeing each other
[1:45:44] and we decide that's not a good thing,
[1:45:46] then maybe we add additional language.
[1:45:48] But I think we should just pass the
[1:45:49] resolution tonight and see how it goes.
[1:45:52] >> I second the motion.
[1:45:54] >> Um, okay. Not sure that is exactly a
[1:45:57] motion, but but but but that wasn't
[1:46:00] quite a motion. But but I will make the
[1:46:02] motion that we pass the
[1:46:06] now. If you want to second that, you
[1:46:07] can.
[1:46:07] >> I'll second that motion.
[1:46:08] >> All right, Veronica, we have a motion
[1:46:11] and a second.
[1:46:12] >> Council member Walter.
[1:46:18] » Um
[1:46:20] uh and happily, yes.
[1:46:24] >> Council member Hasco,
[1:46:26] >> I. Council member Flynn.
[1:46:30] >> Uh, yes. Since we are reconsidering this
[1:46:32] in six months. Yes.
[1:46:35] >> Vice Mayor Hufty.
[1:46:37] >> I.
[1:46:38] >> Mayor Taylor.
[1:46:39] >> I.
[1:46:39] >> Motion carries.
[1:46:40] >> Thank you. Thank you, Helen. I mean, I I
[1:46:44] appreciate your comments. I I think we
[1:46:45] should just, you know, let's just review
[1:46:46] it in six months.
[1:46:48] >> Yeah.
[1:46:49] >> I know we've already moved, but can can
[1:46:51] the committees make decisions about the
[1:46:53] what they'd like to do? In other words,
[1:46:55] would they like to say, I we have to
[1:46:57] have at least one live meeting.
[1:46:59] >> So, they can do whatever they want,
[1:47:00] right? This just gives them within this
[1:47:02] window, they they can do what they want.
[1:47:04] Um,
[1:47:05] >> okay. I' I'd like to move on to agenda
[1:47:07] item number eight.
[1:47:09] >> Um, so are there any oral reports that
[1:47:14] need to be made?
[1:47:17] >> No. I mean, the finance committee um
[1:47:20] meeting was held.
[1:47:21] >> I'll make that one. That's right. I
[1:47:24] mean, I'm the le I'm the lean actually.
[1:47:27] >> But um yes, but um happy to trade.
[1:47:31] >> No, that's okay. I gota I got to admit I
[1:47:34] lose track. But if you're the because I
[1:47:35] was going to make that comment, but if
[1:47:36] you're feel supplement because I I'll
[1:47:39] get it started. You supplement and then
[1:47:41] we'll deal with it. It I mean we heard
[1:47:43] about the budget. So no need to repeat
[1:47:45] that. Tony did a great job on that. And
[1:47:48] then um you know I will say that um
[1:47:54] it was not clear to me that the members
[1:47:58] knew what they needed to do. In other
[1:48:01] words, some of them felt like they
[1:48:02] needed to make a recommendation and
[1:48:04] didn't. So there was a little bit of uh
[1:48:07] lack of clarity there. But I think it
[1:48:09] ended up with them, you know, hearing it
[1:48:11] out, asking good questions, and the
[1:48:14] result was the the presentation tonight.
[1:48:16] So, I'm going to turn over to Craig
[1:48:18] about the the presentation that he made.
[1:48:21] I don't want to characterize that. So,
[1:48:23] and anything else you want to fill in?
[1:48:25] >> Yeah, I actually wasn't going to speak
[1:48:26] to that. I was just going to say that I
[1:48:28] thought it was a good robust discussion
[1:48:29] and if people are interested in the
[1:48:31] finances, they should watch the video.
[1:48:33] >> Yep.
[1:48:35] >> And everybody should watch the video of
[1:48:38] the airport roundt
[1:48:41] is fascinating. It's fascinating.
[1:48:44] President Trump's unleashed American
[1:48:47] drone dominance so that we can have
[1:48:49] vertical uh transportation right into
[1:48:52] Portolo Valley LA. It's going to be
[1:48:53] great.
[1:48:54] >> I I had actually had to go look that up
[1:48:57] and got really went down a big rabbit
[1:49:00] hole. It was really fun
[1:49:01] >> actually
[1:49:03] right
[1:49:04] >> but I did want to make a small
[1:49:06] correction.
[1:49:07] >> Oh god.
[1:49:08] >> Um you have contact Licardo or Mueller
[1:49:11] to let them know.
[1:49:13] >> Uhhuh. it. I think you meant maybe
[1:49:14] Mullen. Congressman Mullen.
[1:49:17] >> Um Oh, yeah.
[1:49:19] >> Yeah.
[1:49:20] >> Oh, Mullen. Okay.
[1:49:22] >> Yep. Um
[1:49:23] >> can't even remember.
[1:49:24] >> Yeah. Mueller has no jurisdiction over
[1:49:27] federal.
[1:49:28] >> Mullen.
[1:49:28] >> F A M U L E N.
[1:49:31] >> Mullen. M U L L I N.
[1:49:33] >> I N.
[1:49:35] >> Um. So,
[1:49:37] >> thank you. Sorry, small correction.
[1:49:40] >> It's okay.
[1:49:40] >> Okay.
[1:49:42] But there's an opening.
[1:49:45] >> You do conserve.
[1:49:46] >> I just want to get money from the SFO.
[1:49:49] Really, that's all I wanted for the
[1:49:51] town.
[1:49:53] Um, I do have a small conservation
[1:49:56] committee I covered for Rebecca. Um,
[1:50:02] it's a contentious committee. There's a
[1:50:04] lot of tension on it. I just uh I hope
[1:50:06] that people who know people who are on
[1:50:08] it, we need to talk to people about
[1:50:10] being respectful of each other.
[1:50:13] Um and they are working on a list. I'm
[1:50:18] going to try to get this straight. List
[1:50:21] of planting that would be ministerial.
[1:50:24] Did I get that?
[1:50:26] It's Yeah, it
[1:50:30] objective standards. Thank you. Not
[1:50:32] ministerial. Thank you. You're right.
[1:50:34] objective standards. So a plant list
[1:50:36] that would be objective and we you know
[1:50:39] so that they can easily plant when
[1:50:42] things are being developed. So but the
[1:50:47] but right if you have remind people to
[1:50:50] be kind and respectful on on that
[1:50:52] committee if you know people there
[1:50:54] >> we we also I'll just point it out. I
[1:50:57] don't want to discuss we have the code
[1:50:59] of ethics that applies so it might be a
[1:51:02] tool
[1:51:04] >> for you it
[1:51:06] >> well it's usually Rebecca's but I was
[1:51:08] sorry Rebecca
[1:51:13] » but we you know I just you know we all
[1:51:17] have um know people on that you know on
[1:51:20] that committee so there's been some
[1:51:22] chatter to me so um just it we need to
[1:51:28] make sure that the tone on committees
[1:51:31] are thoughtful and kind and
[1:51:35] thank you.
[1:51:36] >> Thank you. Okay. Um so with that I will
[1:51:40] open it up to public comment.
[1:51:44] Is there any public comments?
[1:51:47] See no one in the room. I see no one
[1:51:49] online. Going once, going twice, three
[1:51:52] times. Gone. Okay. Um then I would look
[1:51:55] for a motion to adjourn. So moved.
[1:51:57] >> Second. Thank you everyone. Great.