1 00:00:01,600 --> 00:00:04,780 Okay, it's okay. I call to order this meeting. 2 00:15:00,000 --> 00:15:14,320 There's no, you know, per the deed, there's no vehicle access allowed on Sklar parcel. And having blocked off the old parking area, which is this area that's the right of your approach, the vote launch has created parking issues. 3 00:15:15,580 --> 00:15:21,700 So all the parking for access to both parcels and the vote ramp currently exists only on the town parcel. There is no parking on the Sklar parcel. 4 00:15:22,680 --> 00:15:27,220 In my master plan, I made several recommendations for improving the parking, but nothing is 5 00:15:27,220 --> 00:15:27,820 enacted on. 6 00:15:29,700 --> 00:15:32,940 And then we've had, you know, I've been down there doing, like, volunteer days or 7 00:15:32,940 --> 00:15:39,680 deaths and they're picking stuff up and people complain about the disorganized and haphazard 8 00:15:39,680 --> 00:15:44,540 parking head in, but because there's nothing that tells people the park head in, they park 9 00:15:44,540 --> 00:15:47,040 parallel before they wipe out the two or four spots. 10 00:15:47,540 --> 00:15:50,760 People pull in there with trailers, and we should be having a scientist that's trailers should 11 00:15:50,760 --> 00:15:51,380 to go on the circle. 12 00:15:52,040 --> 00:15:53,480 So these are all common sense things 13 00:15:53,480 --> 00:15:56,260 that because nobody's approved the master plan, 14 00:15:56,320 --> 00:15:57,560 we can't really do anything about it. 15 00:15:58,680 --> 00:16:01,990 So part of the situation is where it is. 16 00:16:05,040 --> 00:16:07,740 Volunteer days, we've scheduled monthly volunteer days 17 00:16:07,740 --> 00:16:08,620 throughout the spring and summer. 18 00:16:09,240 --> 00:16:11,420 We've had good participation of picking up trash 19 00:16:11,420 --> 00:16:12,980 and coming back on some of the bittersweet. 20 00:16:13,660 --> 00:16:15,780 There's a group called Climate Action New Hampshire 21 00:16:15,780 --> 00:16:17,360 that has stepped up with a group of volunteers 22 00:16:17,360 --> 00:16:18,760 on several of the days. 23 00:16:19,000 --> 00:16:22,140 So they show up in mass and give them plastic bags 24 00:16:22,140 --> 00:16:25,180 Then they go off and come back with full plastic bags and I hold them off with them. 25 00:16:25,900 --> 00:16:29,280 So at least we have some trash picking up happening. 26 00:16:31,970 --> 00:16:33,330 So other accomplishments. 27 00:16:34,310 --> 00:16:37,330 The SCAR pamphlet was updated and posted on the Merrimack Outdoors website. 28 00:16:37,470 --> 00:16:41,730 I personally edited it and went out and measured all the trails with GPS. 29 00:16:42,150 --> 00:16:44,710 And there's trail distances on there and everything else. 30 00:16:45,630 --> 00:16:48,910 We have a SCAR Facebook page that's regularly updated and has many visitors. 31 00:16:49,930 --> 00:16:55,210 Tom and I replaced the plexiglass on the kiosk and all the postings in it are current. 32 00:16:56,410 --> 00:17:00,470 Trail cameras have been installed on the kiosk and all the major trailion of the entrances. 33 00:17:01,730 --> 00:17:06,510 So the trail camera images were used to detect individual dumping a junk boat trail on the property. 34 00:17:07,010 --> 00:17:09,890 The license plate got the license plate from the camera. 35 00:17:10,750 --> 00:17:14,050 Marock PD went out, it actually got live in Amherst. 36 00:17:14,510 --> 00:17:19,490 Amherst PD knew the person, it was a known individual. 37 00:17:20,430 --> 00:17:23,530 There was contact and refined and then PD removed the boat trailer. 38 00:17:25,270 --> 00:17:30,570 So that was, the PDW has cleared multiple fallen trees on the trails for the two parcels. 39 00:17:30,730 --> 00:17:32,010 They actually were there two weeks ago. 40 00:17:32,190 --> 00:17:35,050 We have Tom Sunday with thank you message every time they do it. 41 00:17:36,830 --> 00:17:40,130 And they have repaired the access road in late spring and replaced 42 00:17:40,130 --> 00:17:42,490 bullets and they've moved some of the boulders back that 43 00:17:42,490 --> 00:17:46,130 vandals have moved to get into the parcel. 44 00:17:47,690 --> 00:17:50,230 And then there's an individual called Keith LeBot that 45 00:17:50,230 --> 00:17:53,070 installed a very large trash barrel by the boat ram with services 46 00:17:53,070 --> 00:17:56,970 regularly, but many visitors don't buy it by the carry and carry 47 00:17:56,970 --> 00:17:59,190 out, or even use a trash barrel, which is amazing. 48 00:17:59,390 --> 00:18:01,350 You've got a trash barrel there and you'll find beer cans. 49 00:18:02,770 --> 00:18:05,710 people. Anyway, that's the situation. 50 00:18:08,230 --> 00:18:13,070 On going issues, motorbikes and small SUVs still access in the trails. They can get 51 00:18:13,070 --> 00:18:17,230 around the, the, the, the, the, the old doesn't think they're blocked. The trail 52 00:18:17,230 --> 00:18:21,470 engine says, uh, between wearing helmets and no license plates. It's very hard to identify 53 00:18:21,470 --> 00:18:25,970 them. Uh, actually one individual went around the Eagle Bluff entrance with a Jeep. He 54 00:18:25,970 --> 00:18:30,250 created a new trail entrance. He kind of went around. And so, uh, we moved some brush to 55 00:18:30,250 --> 00:18:34,030 kind of covered over so people didn't see that was a way to get onto the trail. 56 00:18:36,320 --> 00:18:39,420 And the parks still being used by teenagers and others for late-night parties and other 57 00:18:39,420 --> 00:18:39,780 things. 58 00:18:40,600 --> 00:18:44,440 And the trash is being left behind and even the bonfire and fire works on one evening. 59 00:18:45,720 --> 00:18:47,560 The cameras have been instrumental in detecting this. 60 00:18:47,840 --> 00:18:49,040 We provided multiple images. 61 00:18:49,260 --> 00:18:51,600 I know Tom has felt multiple reports with MPD. 62 00:18:52,220 --> 00:18:54,960 MPD is now regularly coming back there every evening. 63 00:18:55,280 --> 00:19:00,720 I see them on the cameras and caught them or watched the whole scene unfold on the cameras 64 00:19:00,720 --> 00:19:05,360 and the party activity has less than I actually haven't seen any in the last maybe six weeks. 65 00:19:06,160 --> 00:19:11,420 So the MPD going back there on a regular basis has been instrumental in cracking that. 66 00:19:11,520 --> 00:19:14,580 And the fact that we know what's happening and so forth. 67 00:19:16,040 --> 00:19:18,700 So that's that but going back to the cameras. 68 00:19:19,280 --> 00:19:21,820 So I've handed out a sheet of paper. 69 00:19:23,180 --> 00:19:27,200 The cameras, so two cameras were donated by another individual, I don't know who that was 70 00:19:27,200 --> 00:19:32,280 that was when I first joined the subcommittee, I found the two cameras were insufficient 71 00:19:32,280 --> 00:19:36,700 to really cover all the areas. So I donated, well, I don't refer to the Wi-Fi camera 72 00:19:36,700 --> 00:19:41,900 that overlooks the program. And then for more, we're on sale, so I bought them and installed 73 00:19:41,900 --> 00:19:48,260 it on the property. Now, these are cellular cameras. So the camera comes with 100 free images 74 00:19:48,260 --> 00:19:53,160 a month. And some cameras, those are sufficient because there are trail entrances you see people 75 00:19:53,160 --> 00:19:57,960 coming in, people going out sufficient, others look over the parking lot or other, let's 76 00:19:57,960 --> 00:20:02,160 say, more active areas like the boat launch and they generate, you know, hundreds of images 77 00:20:02,160 --> 00:20:06,420 and they require paid plans to actually be able to get more than 100 images. 78 00:20:06,820 --> 00:20:11,060 So I've been covering the cost up to this point, but after I kind of sat down to the math, 79 00:20:11,320 --> 00:20:12,920 it's a significant amount of dollars. 80 00:20:14,000 --> 00:20:19,160 So I'm requesting that MCC pick up the cost of that or I'm going to stop paying for them. 81 00:20:19,920 --> 00:20:24,600 This would be something that at the request of the subcommittee you could bring it to the 82 00:20:24,600 --> 00:20:32,740 commission probably out of fund 53 because that is accessible for trail maintenance. 83 00:20:34,240 --> 00:20:40,000 So anybody, if you'd like that done, either someone from the subcommittee or Tom as the 84 00:20:40,000 --> 00:20:44,140 liaison can bring that as a formal request to go on the agenda. 85 00:20:44,140 --> 00:20:48,960 And what's the method that gets done, do I get reimbursed, or do you guys pay directly? 86 00:20:49,900 --> 00:20:58,460 There's no process for reimbursement, but what can happen is for future proposals, then that can come to us. 87 00:20:58,460 --> 00:21:00,820 That would be like the finance, and then if we don't have the, all right, so. 88 00:21:02,500 --> 00:21:04,220 I'll get that in the future agenda. 89 00:21:05,420 --> 00:21:06,160 For our discussion. 90 00:21:07,100 --> 00:21:07,280 Subcommittee. 91 00:21:07,720 --> 00:21:08,560 For the reimbursement. 92 00:21:08,700 --> 00:21:08,840 Okay. 93 00:21:09,060 --> 00:21:09,760 Well, not reimbursement. 94 00:21:10,580 --> 00:21:16,900 Basically, so other than the Wi-Fi camera, the other six cameras are with a company called 95 00:21:16,900 --> 00:21:17,460 SpyPoint. 96 00:21:18,060 --> 00:21:22,580 That's their business is selling cameras and subscription plans, currently it's under 97 00:21:22,580 --> 00:21:24,400 my email and on my credit card. 98 00:21:25,020 --> 00:21:31,980 So ideally, this should go to some sort of email that is the towns because the town, these 99 00:21:31,980 --> 00:21:37,160 cameras that belong to the town, donate them and the billionaires of the town. 100 00:21:37,160 --> 00:21:43,860 First of all, if I leave the committee, then nobody's there to look at the images and see what's going on. 101 00:21:44,260 --> 00:21:50,820 So we really need to have a way to turn these over to the town formally so that they're on a town account. 102 00:21:52,100 --> 00:21:56,500 Pauline, is that something town council would need to see as a gift to the town? 103 00:21:56,860 --> 00:22:02,800 Any expenditures of funds have to come through us, and there's a document on our the town council website 104 00:22:05,200 --> 00:22:09,420 that you have to fill out for what the purpose is if you want to come to the town council meeting, 105 00:22:09,840 --> 00:22:14,380 it requests funds, et cetera. It's pretty standard. It's right on the town council page. 106 00:22:15,220 --> 00:22:20,800 I mean, you fill that out. You make a presentation like this, and we vote out. 107 00:22:21,800 --> 00:22:24,440 So do, so which method should I be pursuing? 108 00:22:24,800 --> 00:22:29,260 If you're talking about equipment to convey it to the town, that goes through the town. 109 00:22:29,260 --> 00:22:32,980 So that's a donation, you know, I'm not looking to get reimbursed for them. 110 00:22:33,160 --> 00:22:38,760 And if it's for operational expenses for keeping it going back, it's like $700 a year, it's, you know, 111 00:22:39,040 --> 00:22:41,360 that would probably come to conservation commission out of the fine. 112 00:22:41,380 --> 00:22:44,400 I think so, but any expenditures of money has to come through. 113 00:22:44,880 --> 00:22:50,940 I would imagine Merrimack Conservation Commission has a bucket of money, and Town Council 114 00:22:50,940 --> 00:22:55,260 has to approve that expenditure, we approve donations, et cetera. 115 00:22:55,540 --> 00:22:55,860 That's right. 116 00:22:56,020 --> 00:22:59,060 Normally when we approve something it has to go to finance, we're not the last stop. 117 00:22:59,060 --> 00:23:01,380 But for equipment, there's no question that goes through you. 118 00:23:02,280 --> 00:23:03,980 So do I do the equipment like ASAP? 119 00:23:04,200 --> 00:23:06,540 I mean, does that, because I think that, that's separate. 120 00:23:06,760 --> 00:23:07,580 I'm donating the equipment. 121 00:23:08,000 --> 00:23:11,140 But then I'm asking the town to pick up the ongoing maintenance of it. 122 00:23:11,220 --> 00:23:11,320 Right. 123 00:23:11,820 --> 00:23:12,740 So, two, two different. 124 00:23:13,240 --> 00:23:17,020 You've got to get the donation approved before you can ask them to maintain what you were 125 00:23:17,020 --> 00:23:17,200 donated. 126 00:23:17,600 --> 00:23:17,720 All right. 127 00:23:17,820 --> 00:23:20,560 So, so there's a, you said, a form on the right. 128 00:23:20,560 --> 00:23:23,260 It's on the town council website. 129 00:23:23,620 --> 00:23:23,820 Okay. 130 00:23:23,820 --> 00:23:32,320 And it's basically a request for a presentation and in that there is requesting for funds, you know, that kind of thing. 131 00:23:34,100 --> 00:23:35,500 You've done the hard work. 132 00:23:35,940 --> 00:23:38,260 I mean, this is great. This is basically a cover sheet. 133 00:23:38,980 --> 00:23:44,410 And I could, it will look like one 134 00:23:49,910 --> 00:23:50,250 of these. 135 00:23:50,530 --> 00:23:51,970 It just fell in the blanks. 136 00:23:52,490 --> 00:24:00,870 And it's all, we get those, it gets approved to get on our agenda and then people attach all their paperwork to it. 137 00:24:00,870 --> 00:24:06,430 Okay. But do you want to attach the ongoing cost or just the cost that I used to pay 138 00:24:06,430 --> 00:24:07,470 for them? I'm just trying to understand. 139 00:24:07,470 --> 00:24:11,890 It's an ongoing. It's ongoing. As soon as we get them, we get them on the next agenda. 140 00:24:12,790 --> 00:24:16,190 The more information the town council has, I'm just trying to understand what I need to 141 00:24:16,190 --> 00:24:20,250 get approval from you guys to pay for it or do I go to the town and get approval of what I'm 142 00:24:20,250 --> 00:24:21,250 trying to understand. 143 00:24:21,750 --> 00:24:27,490 To accept the donation of the cameras, which will make it a town responsibility, you have to 144 00:24:27,490 --> 00:24:29,130 get take care of, go through the counsel. 145 00:24:31,010 --> 00:24:35,430 It sounds like the cameras have already just getting that boat trailer out of there. 146 00:24:35,990 --> 00:24:40,490 Yeah, the party they were, they had this big bonfire and it's like people. 147 00:24:40,790 --> 00:24:44,550 Yeah, I hope people understand that even moving the boulders, yes, that counts as vandalism. 148 00:24:45,190 --> 00:24:50,290 And on fire and so forth, the fire department would probably love to have a chat with somebody 149 00:24:50,290 --> 00:24:52,870 about that that is not permitted in any of our properties. 150 00:24:53,090 --> 00:24:53,790 And fire works, too. 151 00:24:53,790 --> 00:24:55,450 I'm like, it's a big one, so it's okay. 152 00:24:56,750 --> 00:24:59,390 And I think, so what that didn't happen is they actually 153 00:24:59,390 --> 00:25:02,050 straight painted the camera yellow, and not the lens just 154 00:25:02,050 --> 00:25:03,290 the side of it so people would see it. 155 00:25:03,310 --> 00:25:06,050 And then I think they put the fireworks out right in front 156 00:25:06,050 --> 00:25:08,550 but it's like, they were almost like taunting us to say, 157 00:25:08,750 --> 00:25:12,250 here, here, so that's 158 00:25:16,060 --> 00:25:16,400 the update. 159 00:25:17,620 --> 00:25:20,980 So Tom, as I understand it, there's, are you going 160 00:25:20,980 --> 00:25:24,960 to be communicating about the status of the RFP? 161 00:25:25,160 --> 00:25:26,060 Are you going to send a message? 162 00:25:26,060 --> 00:25:29,960 Could you make sure that, I guess, Keras is copied on it, too? 163 00:25:31,540 --> 00:25:35,060 It may, I'll leave him a canal tomorrow. 164 00:25:35,440 --> 00:25:36,620 I can't be gone for a week. 165 00:25:36,980 --> 00:25:38,760 I don't know if the back of the next, next one. 166 00:25:39,080 --> 00:25:39,600 Email works. 167 00:25:39,760 --> 00:25:40,800 I just throw up a question. 168 00:25:41,000 --> 00:25:41,800 You know, where are we? 169 00:25:42,160 --> 00:25:42,260 Yeah. 170 00:25:42,280 --> 00:25:43,740 Yeah, so I may not get to it. 171 00:25:43,900 --> 00:25:46,560 Like I mean, I mean, I was bugging Bob once a week. 172 00:25:46,820 --> 00:25:48,720 I was trying to keep it to a reasonable level. 173 00:25:50,040 --> 00:25:52,540 So, I'll send him, I'll just send him email to Bob. 174 00:25:52,760 --> 00:25:54,440 I'm not leaving tomorrow until about a new time. 175 00:25:54,440 --> 00:26:03,880 Okay, so that's a follow-up and then approaching town council is a follow-up. Those are the two items I see right now 176 00:26:06,340 --> 00:26:08,400 Thank you very much for pulling this together 177 00:26:08,400 --> 00:26:13,660 No, my pleasure. That's a good challenge to the other subcommittees like I know that mine hasn't 178 00:26:15,520 --> 00:26:21,620 Challenge in terms of what the you've set the pattern. Oh in terms of set of the update. You mean? Yes. Oh, okay 179 00:26:22,380 --> 00:26:25,720 Thank you having worked in corporate America for 40 years 180 00:26:26,360 --> 00:26:27,000 a presentation. 181 00:26:29,780 --> 00:26:31,420 Can I stay a listen to the mowing? 182 00:26:31,800 --> 00:26:32,160 Please. 183 00:26:34,410 --> 00:26:38,930 The next item is appointment of Laura Robock as a full member of the Fields 184 00:26:38,930 --> 00:26:45,630 Farm Subcommittee with the term to expire June 30th, 2027. Is anybody here from Fields 185 00:26:45,630 --> 00:26:51,750 Farm or do we handle this? Okay. Well then, would anybody like to make a motion? 186 00:26:52,410 --> 00:26:56,630 Okay, go ahead and move through. We accept Laura Roeback. It's a four-member field 187 00:26:56,630 --> 00:27:00,490 farm subcommittee with the term to expire June 30, 2027. 188 00:27:00,770 --> 00:27:01,090 I'll second. 189 00:27:02,450 --> 00:27:03,430 All in favor? 190 00:27:04,230 --> 00:27:07,430 One, two, three, four, five. All opposed? 191 00:27:08,550 --> 00:27:09,590 Of state? 192 00:27:09,970 --> 00:27:10,110 Yes. 193 00:27:10,390 --> 00:27:14,150 Okay. So one, two, three, four, five, six, zero, one. 194 00:27:15,470 --> 00:27:16,610 Congratulations, you're on. 195 00:27:19,550 --> 00:27:24,350 Review of wetland permit. This is not one we need to vote on. This is one to be aware of. 196 00:27:24,750 --> 00:27:31,310 I will read it off the agenda. Wetland permit by application from Lindsay Langer Revecable Trust. 197 00:27:31,750 --> 00:27:38,010 The proposal intends to repair and replace in kind a portion of the pre-existing retaining wall adjacent to 198 00:27:38,010 --> 00:27:46,670 Babusik Lake, tax map 6A2, lot 164. The portion of the retaining wall to be repaired is more or less 34 feet long, 199 00:27:46,670 --> 00:27:54,230 3.3 feet high, and 1.4 feet in width, resulting in no change in configuration or dimensions post construction. 200 00:27:54,710 --> 00:28:00,130 The proposal includes 110 square feet of permanent impact along the 34 feet of shoreline. 201 00:28:00,450 --> 00:28:05,950 The parcel is located at 2, Langer Way, tax map 6A2, lot 164. 202 00:28:06,610 --> 00:28:11,910 Included in our packet was a link to the Department of Environmental Services forms. 203 00:28:11,910 --> 00:28:18,350 This department by notification means it is not a complex thing. 204 00:28:18,890 --> 00:28:22,870 This is a, anyone who has comments, please speak up. 205 00:28:23,070 --> 00:28:27,370 But this is a project because a retaining wall is collapsing. 206 00:28:28,130 --> 00:28:32,890 To prevent further erosion and further damage, the property owner would like to rebuild it. 207 00:28:33,330 --> 00:28:37,310 Judging from what the documents I looked at that provided to DES, 208 00:28:38,110 --> 00:28:40,430 they are basically trying to do exactly what they have. 209 00:28:40,430 --> 00:28:46,170 If they're not trying to expand, there will be no taking of more land, there will be no excavation. 210 00:28:46,270 --> 00:28:57,870 This is to be done in dry circumstances, so we do not need to take a vote, but we do want to forward comments to the town clerk, actually. 211 00:28:58,010 --> 00:29:03,390 That's where the environmental services forms go, our signature is not required. 212 00:29:04,070 --> 00:29:07,090 Does anyone have any comments or concern they want to express? 213 00:29:07,090 --> 00:29:07,790 I 214 00:29:10,890 --> 00:29:16,170 like that they're proactive on replacing something that's coming into the week. 215 00:29:16,770 --> 00:29:19,330 Yes, I'm always happy when people live on the booster lake. 216 00:29:19,330 --> 00:29:21,710 We hear about septic systems and retaining walls. 217 00:29:21,710 --> 00:29:26,070 And I'd much rather see upkeep than it collapse. 218 00:29:26,930 --> 00:29:28,350 And I did read the proposal. 219 00:29:28,590 --> 00:29:29,430 It was really well done. 220 00:29:30,350 --> 00:29:37,490 So I will contact Brenda Duong, the town clerk who signed off on it and say we do not have 221 00:29:37,490 --> 00:29:38,110 an issue with it. 222 00:29:38,110 --> 00:29:54,680 Okay. Next item. Vote on appropriating up to $2,500 from Fund 53 for the removal of tree stumps along the road leading to the future parking area on Fields Farm Property Tax Map 4-A lot. 223 00:30:00,540 --> 00:30:29,980 This was submitted by Steve Perkins. I'm sorry, Steve's not here tonight, but he averaged ship plan for the selective foresting. There was no provision in the contract for stump removal. We'd like to get that done while the current contractor is there with his equipment. And that deadline is coming up rather than wait till the next phase of the plan goes into effect when that contractor would be asked to put it in. Easier to get it done now than to try to do it later. 224 00:30:31,060 --> 00:30:36,800 So this proposal is only to stomp the width of a road. 225 00:30:37,060 --> 00:30:42,120 I've been access road from Amherst Road, I assume, down to the river. 226 00:30:43,580 --> 00:30:49,220 Is there also going to be, they talk about a parking area and we've discussed having parking 227 00:30:49,220 --> 00:30:51,620 areas down there, but also be stomped. 228 00:30:53,340 --> 00:30:57,840 The road needs to be stomped is what I have here from the Forester. 229 00:30:57,840 --> 00:31:00,880 I don't have a map. 230 00:31:01,440 --> 00:31:07,920 It says, three stamps along the road leading to the fact that I'm not, so I'm assuming it doesn't clear the fact that I'm not. 231 00:31:08,100 --> 00:31:13,480 Yeah, those logging company will clear all the brush that remains along the road, but we should have them deal with the stump. 232 00:31:13,580 --> 00:31:14,820 This is Steve writing. 233 00:31:15,520 --> 00:31:20,100 I think we should have them deal with the stamps because they have the equipment on site now that could handle the work. 234 00:31:21,140 --> 00:31:26,900 Okay, and it does in fact say future parking area, I know that's been a subject of discussion here. 235 00:31:31,780 --> 00:31:32,380 So, 236 00:31:35,290 --> 00:31:40,930 okay, I don't, I just offered language to make sure that I get a motion right, but 237 00:31:40,930 --> 00:31:43,070 let me make it and we can poke at it. 238 00:31:43,370 --> 00:31:52,850 I move that we allocate an amount not to exceed $2,500 from fund 53 for removal of stumps 239 00:31:53,390 --> 00:31:58,570 pursuant to the excavator quote provided by Steve Perkins. 240 00:31:58,570 --> 00:31:58,710 Yes. 241 00:31:59,350 --> 00:32:00,110 Any second. 242 00:32:07,260 --> 00:32:08,740 Further discussion or questions? 243 00:32:10,700 --> 00:32:11,960 Just a question. 244 00:32:12,280 --> 00:32:15,360 Do we know when that work is supposed to be done with? 245 00:32:16,940 --> 00:32:18,340 I do not have a date. 246 00:32:18,620 --> 00:32:23,500 Steve indicated to me that the current contract is likely to be done at the end of the month 247 00:32:24,020 --> 00:32:30,360 before the next phase comes, but I do not have a date by which it could be done. 248 00:32:30,740 --> 00:32:33,680 He did say that the contractor said it would be a two-day job. 249 00:32:33,680 --> 00:32:34,620 Okay, 250 00:32:39,420 --> 00:32:41,320 if nothing else, all in favor? 251 00:32:44,270 --> 00:32:49,070 Seven, zero, zero, let's do it, thank you. 252 00:32:52,270 --> 00:32:59,070 The next item, discussion, possible action regarding other items of concern, review, conservation 253 00:32:59,070 --> 00:33:00,670 commission rules of procedure. 254 00:33:01,130 --> 00:33:02,770 This comes from our annual meeting. 255 00:33:02,890 --> 00:33:09,630 We had some concern about the procedure where student representatives were concerned and 256 00:33:09,630 --> 00:33:14,190 and how elections within the commission are concerned. 257 00:33:15,130 --> 00:33:22,830 So in your packet, you've got a copy of the rules of procedure with the suggested amendments noted. 258 00:33:23,510 --> 00:33:31,750 One of them, Article 4A4 with there shall be a maximum of one student representative. 259 00:33:31,930 --> 00:33:36,830 The added language that we are asked to consider is this individual must be in 9th through 12th grade, 260 00:33:36,830 --> 00:33:38,670 and she'll present a letter of recommendation 261 00:33:38,670 --> 00:33:40,730 from their educational institution 262 00:33:40,730 --> 00:33:43,410 to the town manager's office for the position. 263 00:33:43,930 --> 00:33:46,390 The town council, she'll be the appointing authority, 264 00:33:46,890 --> 00:33:48,490 the term length, she'll be one year. 265 00:33:49,850 --> 00:33:54,190 And then the next letter B, the student representative 266 00:33:54,190 --> 00:33:54,910 she'll be a resident. 267 00:33:55,290 --> 00:33:55,350 Yeah. 268 00:33:55,550 --> 00:33:57,730 I spoke with Mr. Assembly. 269 00:33:58,090 --> 00:33:58,210 Yes. 270 00:33:59,370 --> 00:34:00,230 Because there is a student. 271 00:34:00,330 --> 00:34:00,510 It's 272 00:34:04,800 --> 00:34:05,380 called the committee. 273 00:34:05,820 --> 00:34:06,300 I'll get this for you. 274 00:34:06,300 --> 00:34:07,020 Oh, your mic. 275 00:34:09,160 --> 00:34:09,640 No. 276 00:34:12,100 --> 00:34:16,580 I thought it was, I thought it was, I'm sorry, it's okay, I'll go for it. 277 00:34:19,150 --> 00:34:25,310 The student does have to be approved by the school board to be on committees, so 278 00:34:25,310 --> 00:34:27,650 that needs to get back in there. 279 00:34:27,950 --> 00:34:28,170 Okay. 280 00:34:28,790 --> 00:34:33,010 Which is why the principal, it seemed like it was taking a long time, but 281 00:34:33,010 --> 00:34:39,770 it's because it is a process, because students are involved in public meetings, 282 00:34:39,770 --> 00:34:44,550 recordings, recorded, et cetera, that the school board is the one that ultimately has to 283 00:34:44,550 --> 00:34:50,610 approve that. So instead of the town council, should be the appointing authority, the school 284 00:34:50,610 --> 00:35:00,610 board, then it comes to the town council. Ah, okay. So is the term supposed to be roughly 285 00:35:00,610 --> 00:35:06,570 equivalent to the school year? An academic year. So it says a year and that they didn't 286 00:35:06,570 --> 00:35:13,510 care about that part of it because given the time involved in doing this, if the school 287 00:35:13,510 --> 00:35:19,790 year starts at say September 1st, it's probably November by the time we get someone. 288 00:35:20,750 --> 00:35:21,750 There's a student waiting. 289 00:35:22,470 --> 00:35:24,910 That's been wanting this position for over a year. 290 00:35:26,050 --> 00:35:28,510 He talked to me at the National Light Out. 291 00:35:28,990 --> 00:35:31,710 So I'm a kind of, I promise that I would move this forward. 292 00:35:31,710 --> 00:35:37,310 The principal is also ready, and I believe Keras and the principal met before she went on vacation. 293 00:35:38,210 --> 00:35:42,310 But I don't know because I reached out to Keras but she's not responding. 294 00:35:42,950 --> 00:35:47,230 So we can make that term anything. 295 00:35:48,570 --> 00:35:53,410 And usually a school board is going to meet, they meet all summer just like we do. 296 00:35:53,550 --> 00:35:56,810 They have to say hi to contracts and all that sort of thing. 297 00:35:56,930 --> 00:35:58,570 So it shouldn't take that long process. 298 00:36:01,710 --> 00:36:05,570 But if you wanted it to be longer than that, I mean, what is it, I forget what the 299 00:36:05,570 --> 00:36:07,710 school board does, I think the school board is a year, 300 00:36:10,980 --> 00:36:11,720 I don't know though. 301 00:36:12,420 --> 00:36:16,980 And that would leave the previous holder in place until the next one, correct, gets 302 00:36:16,980 --> 00:36:19,180 around, which might be in November instead of the next one. 303 00:36:19,420 --> 00:36:23,860 And then of course, we run into the boundary conditions of 9 through 12th grade. 304 00:36:24,500 --> 00:36:30,340 If they start in 12th grade, then they're going to have graduated by the time their term expires 305 00:36:30,340 --> 00:36:37,240 in November. Not to exceed one year? And then we're potentially left without someone. 306 00:36:39,840 --> 00:36:47,280 There's a lot of complication involved in this and getting students to exhibit their interest 307 00:36:47,280 --> 00:36:52,400 early so that they can get in front of the school board and in front of the school officers 308 00:36:52,400 --> 00:36:56,420 and principals. And that may have to start in eighth grade so that they can take their 309 00:36:56,420 --> 00:37:02,380 term, if we were to say the term was June 30th like all of our other terms are. 310 00:37:02,880 --> 00:37:06,540 It's my understanding the student doesn't go before the school board, it's the principal 311 00:37:06,540 --> 00:37:09,640 that's going to recommend the name to the school board, just like they're going to teach 312 00:37:09,640 --> 00:37:10,120 a contract. 313 00:37:13,480 --> 00:37:19,540 So a letter of recommendation from their educational institution to the town manager, 314 00:37:19,840 --> 00:37:21,280 where would the school board come in? 315 00:37:21,780 --> 00:37:26,180 If we were to put a lot of recommendation has to come from the principal to the school board. 316 00:37:26,180 --> 00:37:27,140 It's 317 00:37:29,350 --> 00:37:31,630 just like a couple step process. 318 00:37:31,730 --> 00:37:31,950 Okay. 319 00:37:32,190 --> 00:37:35,010 So a letter of interest from individual to the school board? 320 00:37:39,280 --> 00:37:47,160 So I noticed that we detailed the term lengths, but there's nothing in the procedures that 321 00:37:47,160 --> 00:37:55,460 dictates the term start dates, and I assume we just work on those by our own convenience. 322 00:37:56,280 --> 00:38:01,480 So we can probably work out the details of this later and move ahead with these changes 323 00:38:01,480 --> 00:38:02,740 that we're talking about here. 324 00:38:03,140 --> 00:38:04,000 Not to bother that. 325 00:38:04,020 --> 00:38:08,320 And I would like in it to our terms, you know, 326 00:38:08,500 --> 00:38:11,060 we just Laura is on the subcommittee 327 00:38:11,060 --> 00:38:12,240 that we just decided tonight. 328 00:38:12,380 --> 00:38:15,620 So we don't put the dates on when openings come, 329 00:38:16,480 --> 00:38:17,380 we use them. 330 00:38:17,940 --> 00:38:19,680 And there probably hasn't been an interest 331 00:38:19,680 --> 00:38:21,020 before this for a student. 332 00:38:21,480 --> 00:38:24,520 It has been a long time since this is the first I've heard 333 00:38:24,520 --> 00:38:25,980 of one being interested. 334 00:38:26,280 --> 00:38:28,220 So in recent recent, we had one. 335 00:38:28,520 --> 00:38:29,780 We had one, but then. 336 00:38:29,780 --> 00:38:35,820 We had a student rep the first year, and after her term was up nothing since then. 337 00:38:39,130 --> 00:38:48,310 So maybe that's a discussion to have with the school board about how they intend to solicit candidates and get some interest going. 338 00:38:48,930 --> 00:38:58,770 But it's not the school board to solicit, it would be off this committee to solicit, the school board solicits their student reps, but not other committee student reps. 339 00:38:59,850 --> 00:39:05,730 So MCC would recruit that's why we're working on this and I don't think it's 340 00:39:05,730 --> 00:39:06,230 important. 341 00:39:11,360 --> 00:39:14,540 I think it is important to have a term length but I don't know if 342 00:39:14,540 --> 00:39:19,520 it's important to have it November to June or so. That's why I was indicating that it 343 00:39:19,520 --> 00:39:25,280 doesn't say anything in here about start and end days. I would just say here. And I'm happy 344 00:39:25,280 --> 00:39:29,020 with doing that and we can work out. It's simple. It's later with the you know with the 345 00:39:29,020 --> 00:39:30,500 the school administration. 346 00:39:33,580 --> 00:39:37,000 I mean, we don't have start and end dates, do we? 347 00:39:37,240 --> 00:39:38,160 We have end dates. 348 00:39:38,260 --> 00:39:39,020 We have end dates. 349 00:39:39,300 --> 00:39:40,640 And the starting is whenever we are. 350 00:39:41,040 --> 00:39:41,200 Right. 351 00:39:42,040 --> 00:39:42,600 On town council. 352 00:39:42,760 --> 00:39:44,460 I think this is probably safer to leave it as a year. 353 00:39:45,020 --> 00:39:48,460 And the procedure is student interest principal, 354 00:39:48,820 --> 00:39:50,260 school board, town council. 355 00:39:51,140 --> 00:39:52,600 Because they are you. 356 00:39:54,240 --> 00:39:56,860 And so you went through that, right? 357 00:39:57,360 --> 00:40:00,440 So hypothetically though, let's say they started September 358 00:40:00,440 --> 00:40:03,080 and they're in their senior and high school. 359 00:40:03,700 --> 00:40:06,800 And then we have a rolling year for them, right? 360 00:40:07,580 --> 00:40:10,320 But they've graduated, they graduate May, June. 361 00:40:10,940 --> 00:40:11,880 Does that matter? 362 00:40:15,070 --> 00:40:17,170 Although we call out in the rules that it does, 363 00:40:17,170 --> 00:40:18,910 because they're no longer in 12th grade, 364 00:40:22,840 --> 00:40:24,420 this feeds into those details. 365 00:40:29,710 --> 00:40:31,970 Hopefully they have a filler in there by then. 366 00:40:32,290 --> 00:40:33,110 I was going to see you make that. 367 00:40:33,230 --> 00:40:39,310 So what we could do is slightly modify the language 368 00:40:40,870 --> 00:40:47,590 to say they must start their term in the night through 12th grade, which would solve 369 00:40:47,590 --> 00:40:50,030 that problem of the couple of months' rollover. 370 00:40:53,100 --> 00:40:54,640 I'm just concerned that this sounds 371 00:40:54,640 --> 00:40:59,000 like it could be a time-consuming process because you have to get the school involved 372 00:40:59,000 --> 00:41:02,220 and then the principal has to go in front of the school board and then the school board 373 00:41:02,220 --> 00:41:07,080 has to go in front of the town council and then just waiting for meetings could take two 374 00:41:07,080 --> 00:41:07,400 months. 375 00:41:07,400 --> 00:41:07,840 That's right. 376 00:41:08,900 --> 00:41:13,580 And there's probably nothing saying that the same student couldn't continue on in another year. 377 00:41:14,460 --> 00:41:20,160 That's right, that's how the commitment is for a year, but if you renewable, yeah, it's renewable. 378 00:41:21,020 --> 00:41:23,300 Just as with the regular MCC number. 379 00:41:23,920 --> 00:41:27,960 I know that one concern was that what if students from other schools, 380 00:41:28,520 --> 00:41:32,080 charter or private or homeschooled wanted to apply? 381 00:41:32,860 --> 00:41:35,800 I know that that was something we discussed earlier. 382 00:41:36,480 --> 00:41:40,540 If the town, but the town manager was saying this is something the school district needs 383 00:41:40,540 --> 00:41:45,360 to be involved in, so that would mean the student goes to a principal in this district and 384 00:41:45,360 --> 00:41:47,400 the principal would then send it to the school. 385 00:41:47,420 --> 00:41:47,680 Okay. 386 00:41:48,860 --> 00:41:53,940 And it says that the student representative shall be a resident of the town of Merrimack, which 387 00:41:53,940 --> 00:41:57,120 does not necessarily mean they have to go to school in Merrimack. 388 00:41:57,300 --> 00:42:02,140 They could, as you say, go to a charter school in Bedford or Manchester or something. 389 00:42:07,750 --> 00:42:15,470 So is this language we are prepared to hammer out tonight and vote on for this paragraph? 390 00:42:15,970 --> 00:42:20,650 I don't think we have any problem with B about the student representative being a resident 391 00:42:20,650 --> 00:42:21,590 of the town of Merrimack. 392 00:42:21,830 --> 00:42:26,170 Although I would suggest an Oxford comma would be correct after the word alternate. 393 00:42:26,310 --> 00:42:26,810 Thank you. 394 00:42:27,070 --> 00:42:28,090 It's one of my things. 395 00:42:29,070 --> 00:42:31,510 And we'll come back to this paragraph in a minute. 396 00:42:31,690 --> 00:42:36,570 On the next page, Article 5 elections, the commission shall elect from among its members 397 00:42:36,570 --> 00:42:42,590 by majority voted its annual meeting following a motion duly seconded, that sounds very much like something that 398 00:42:44,050 --> 00:42:51,930 somebody has more formal than I am put in there. I have no objection to that. Does anyone have any objection to that language being added? 399 00:42:54,080 --> 00:42:59,460 Check that one off. When electing officers only the votes of seated members count, 400 00:42:59,800 --> 00:43:05,700 alternates not seated in place of a full member cannot vote. Any concerns over that language? 401 00:43:09,280 --> 00:43:12,360 And the officers are the ones listed in section A. 402 00:43:13,380 --> 00:43:15,540 And I think, all right. 403 00:43:15,700 --> 00:43:25,520 That leaves the only language to work on is back to the procedure for recruitment, interest, whatever. 404 00:43:26,160 --> 00:43:31,120 So, what, let me, I may be saying something for the third time, but let me make sure I understand it. 405 00:43:31,440 --> 00:43:33,780 This comes from our town manager's office. 406 00:43:34,580 --> 00:43:36,960 is that the appointing authority is going, 407 00:43:37,240 --> 00:43:39,360 the town council is the end of the line, 408 00:43:39,880 --> 00:43:43,520 student, principal, school board, town council. 409 00:43:45,160 --> 00:43:47,280 The Conservation Commission can recruit, 410 00:43:48,500 --> 00:43:51,760 but we are not involved at any point after that 411 00:43:51,760 --> 00:43:52,920 until the student is named. 412 00:43:53,940 --> 00:43:55,540 You might be involved in discussion 413 00:43:55,540 --> 00:43:58,600 because the current principal is asking for a meeting 414 00:43:59,820 --> 00:44:02,640 with Karis, the student, maybe even myself. 415 00:44:04,220 --> 00:44:13,260 A student had a meeting in Prop 2, wanting to know what it entails, and I really could 416 00:44:13,260 --> 00:44:18,760 have given him much information, other than that we meet twice a month, could volunteer. 417 00:44:18,980 --> 00:44:25,740 It's on some cleanup things, et cetera, would be up to him, but he asked for a meeting with 418 00:44:25,740 --> 00:44:25,900 that. 419 00:44:25,900 --> 00:44:29,720 So that's why we thought it would be good for him to talk with Keras as well. 420 00:44:29,940 --> 00:44:30,060 Thank you. 421 00:44:33,440 --> 00:44:37,680 So again, my suggestion would be to modify the first sentence. 422 00:44:37,940 --> 00:44:47,590 The individual must be a night through 12th grade when appointed to solve the problem of, 423 00:44:47,650 --> 00:44:50,370 they graduate nine months into their term. 424 00:44:50,370 --> 00:44:50,830 Thank you very much. 425 00:45:06,700 --> 00:45:23,240 And shall present a letter of recommendation from their principal to the school board. So instead of educational institution that is principal to the Maramex school board. 426 00:45:28,030 --> 00:45:33,770 Do we need to be pedantic about the fact that the charter schools often have a headmaster rather than a principal? 427 00:45:38,160 --> 00:45:46,040 I don't think so, because I think there's something else. Please. Going back to Article 5C, I got a hard time reading that. 428 00:45:46,040 --> 00:45:50,820 I thought only alternate sitting in a place of a form that we can vote would be, 429 00:45:51,620 --> 00:45:54,160 would be more concise and more clear. 430 00:45:55,000 --> 00:45:55,940 I don't know what the matter is. 431 00:45:56,180 --> 00:45:56,460 I don't know. 432 00:45:56,520 --> 00:45:59,860 The challenge has been, or the town council appoints the rep, 433 00:46:00,080 --> 00:46:01,860 but the recommendation of the school board. 434 00:46:04,880 --> 00:46:05,140 Okay. 435 00:46:08,730 --> 00:46:09,170 Okay. 436 00:46:09,790 --> 00:46:10,630 Hold that thought. 437 00:46:10,830 --> 00:46:11,030 Okay. 438 00:46:11,750 --> 00:46:12,690 It's not a big deal. 439 00:46:12,810 --> 00:46:14,530 I mean, I'm not going to make a, uh, uh, 440 00:46:14,530 --> 00:46:16,250 Oh, I did not edit this. 441 00:46:16,570 --> 00:46:18,570 I'm sure there's red pens all over the place, 442 00:46:19,070 --> 00:46:20,550 including mine ready to pass. 443 00:46:21,350 --> 00:46:27,290 Okay, Pauline, could you say that again please, because it sounded like a good summation. 444 00:46:27,650 --> 00:46:31,990 Town council appoints the rep with the recommendation of the school board. 445 00:46:33,310 --> 00:46:35,650 Upon recommendation of the school board, 446 00:46:48,630 --> 00:46:51,490 there shall be a maximum of one student representative. 447 00:46:52,110 --> 00:46:56,490 This individual must be in 9th through 12th grade when appointed and 448 00:46:56,490 --> 00:47:01,490 shall present a letter of recommendation from their principal to the school board. 449 00:47:01,490 --> 00:47:06,770 The town council shall be the appointing authority upon recommendation of the school board. 450 00:47:07,550 --> 00:47:11,690 The term length of the student representative shall be one year. 451 00:47:13,210 --> 00:47:17,650 I wonder if we should clarify that it's a rolling year instead of an academic year. 452 00:47:19,550 --> 00:47:23,680 Oh, like a says one year. 453 00:47:24,120 --> 00:47:32,860 Yeah, I'm just just to be super clear for so that you can differentiate like in case people think 454 00:47:32,860 --> 00:47:36,380 I think it's an academic year and then they're put off because it's November and they haven't applied. 455 00:47:38,420 --> 00:47:42,620 Shall be one year, notwithstanding academic calendars. 456 00:47:43,160 --> 00:47:43,440 That works. 457 00:47:43,740 --> 00:47:47,120 I was just thinking one year from the day of your appointment. 458 00:47:47,560 --> 00:47:47,660 Yes. 459 00:47:48,280 --> 00:47:48,680 Okay. 460 00:47:48,740 --> 00:47:49,400 That's what it works. 461 00:47:50,760 --> 00:47:52,200 That seems a little easier. 462 00:47:52,520 --> 00:47:53,720 One year from date of appointment. 463 00:47:54,160 --> 00:47:54,400 One year from date of appointment. 464 00:47:57,020 --> 00:47:58,200 Notwithstanding it's too big of a work. 465 00:47:58,200 --> 00:48:01,980 Tell them afterwards, you and I can make sure, or you show me what you've got. 466 00:48:02,220 --> 00:48:02,480 Okay. 467 00:48:02,860 --> 00:48:04,420 So, you know it will go in the minutes. 468 00:48:04,700 --> 00:48:04,880 Okay. 469 00:48:05,160 --> 00:48:05,420 It is. 470 00:48:05,660 --> 00:48:07,020 Like I said, it's not a good deal. 471 00:48:07,640 --> 00:48:11,800 And this is the last time we will look at these until next July, so. 472 00:48:11,940 --> 00:48:12,980 So, with the goal running? 473 00:48:13,400 --> 00:48:13,560 Yes. 474 00:48:14,500 --> 00:48:14,900 Yes. 475 00:48:15,240 --> 00:48:15,500 We do. 476 00:48:16,380 --> 00:48:18,680 That's why I wanted to get the language out, so. 477 00:48:18,820 --> 00:48:19,080 Yeah. 478 00:48:20,400 --> 00:48:26,780 So, who wants to make the motion to accept the amendments as submitted? 479 00:48:27,960 --> 00:48:34,520 I make a motion to accept the amendment to Article 4, Sections A and B, as committed. 480 00:48:37,540 --> 00:48:42,740 So that would be, individual shall be in 9 through 12th grade, when appointed. 481 00:48:43,720 --> 00:48:47,820 Shall present a letter of recommendation from the principal to the Maramax School Board for the position. 482 00:48:48,420 --> 00:48:55,080 Town Council shall be the appointing authority upon recommendation of the school board, the term link shall be one year from date of appointment. 483 00:48:56,020 --> 00:48:56,760 Yes. 484 00:48:57,120 --> 00:48:57,760 Andrew 485 00:49:02,630 --> 00:49:03,450 and Laura. 486 00:49:04,510 --> 00:49:05,370 All in favor. 487 00:49:08,490 --> 00:49:08,990 Opposed? 488 00:49:09,390 --> 00:49:09,450 Yes. 489 00:49:09,510 --> 00:49:10,990 Thank you, 7-0-0. 490 00:49:11,230 --> 00:49:14,650 And that leaves us with what is on Article 5. 491 00:49:15,310 --> 00:49:19,770 Do I have a motion for the language as proposed? 492 00:49:20,630 --> 00:49:23,990 Tom, did you have some comments on this language? 493 00:49:27,530 --> 00:49:34,050 I had trouble with this article with Section C. I had to read it three times before I got 494 00:49:34,050 --> 00:49:34,350 right. 495 00:49:36,570 --> 00:49:42,270 Only alternates see it in place of a full member can vote. That's how I would 496 00:49:42,270 --> 00:49:43,990 amend it. That's how I would change it. 497 00:49:46,020 --> 00:49:49,440 Oh, yes, to indicate who can vote, not who cannot vote. 498 00:49:49,700 --> 00:49:52,500 They just want to make sure we don't accidentally say that only alternates can vote. 499 00:49:56,600 --> 00:50:03,500 But whatever language we want, if this is okay with everybody else's way it is, I'm fine with it. 500 00:50:03,640 --> 00:50:05,200 I think yours is a little clearer. 501 00:50:07,890 --> 00:50:09,610 Do I have a motion in for what language? 502 00:50:13,460 --> 00:50:14,900 Can you say it one more time? 503 00:50:14,900 --> 00:50:25,560 I move to amend the rules of procedure from June 10th, 1924. 504 00:50:26,860 --> 00:50:35,840 Our applies section C to read only alternates ceded in place of a phone member can vote. 505 00:50:41,060 --> 00:50:42,820 Does that clarify? 506 00:50:43,040 --> 00:50:47,420 Should it be only members and alternate ceded in place of a member? 507 00:50:48,860 --> 00:50:52,260 Well, it does specify the only votes of seated members count. 508 00:50:52,720 --> 00:50:53,040 Okay. 509 00:50:53,220 --> 00:50:53,480 Prior. 510 00:50:53,780 --> 00:50:54,580 That's the first clause. 511 00:50:56,160 --> 00:50:57,360 Alternates must be seated. 512 00:50:57,580 --> 00:50:58,380 No, it's the same. 513 00:50:58,740 --> 00:50:59,020 Okay. 514 00:51:05,540 --> 00:51:05,980 Okay. 515 00:51:06,080 --> 00:51:06,520 That was Tom. 516 00:51:06,720 --> 00:51:07,100 A second. 517 00:51:08,360 --> 00:51:09,460 Or is there a second? 518 00:51:09,560 --> 00:51:10,000 A second. 519 00:51:12,220 --> 00:51:13,220 All in favor? 520 00:51:16,670 --> 00:51:17,550 All opposed? 521 00:51:18,570 --> 00:51:18,990 Abstained. 522 00:51:20,410 --> 00:51:21,030 So, did you? 523 00:51:21,970 --> 00:51:22,510 You may have motion. 524 00:51:22,650 --> 00:51:23,630 So, you're stuck with it. 525 00:51:24,250 --> 00:51:24,690 Question. 526 00:51:24,690 --> 00:51:30,570 Do we also need to approve the change in Article 5, Section A? 527 00:51:30,650 --> 00:51:31,110 Yes, we do. 528 00:51:32,390 --> 00:51:33,770 And I will entertain a motion. 529 00:51:34,070 --> 00:51:41,470 I move to approve the proposed amendment to the proposed changes to Article 5, Section A, as written. 530 00:51:42,230 --> 00:51:42,750 Second, 531 00:51:47,630 --> 00:51:48,230 all in favor? 532 00:51:50,500 --> 00:51:50,900 All opposed. 533 00:51:51,560 --> 00:51:53,040 All abstained, 7, 0, 0. 534 00:51:55,070 --> 00:51:57,030 And that's it for the rules of procedure. 535 00:51:57,410 --> 00:51:58,390 Thank you very much. 536 00:51:58,390 --> 00:51:59,530 continued 537 00:52:01,930 --> 00:52:08,690 discussion to review and consider three bids for lawn mowing services for the Sklar Riverfront Park. 538 00:52:11,580 --> 00:52:18,100 As Tom and Nick pointed out, they got bids from three agencies. 539 00:52:18,820 --> 00:52:26,420 At the last meeting, we were concerned because it wasn't clear that the bids, that the numbers were alike. 540 00:52:26,420 --> 00:52:32,400 The finance department sent our questions to the bidders. 541 00:52:33,780 --> 00:52:40,600 Emails were forwarded to Keras and me responding from two, and that is Greenscafe and Gaffney 542 00:52:40,600 --> 00:52:41,060 property. 543 00:52:43,680 --> 00:52:49,340 Looking at the spreadsheet, we got last time, which covered the trails within Sklar, 544 00:52:50,020 --> 00:52:52,560 each bidder, and their comments. 545 00:52:53,280 --> 00:53:10,960 One of them, better grounds management, gave their, the request for proposal said that it estimated their need service every three weeks, and theirs was monthly, theirs was the only quote that did not reflect every three weeks. 546 00:53:13,600 --> 00:53:23,860 GreenScape confirmed to finance the annual total they are looking at is $5,760, which is 547 00:53:23,860 --> 00:53:26,040 the total of the figures above it. 548 00:53:26,160 --> 00:53:32,820 We didn't know was this per event or what, they said their annual total for a contract 549 00:53:32,820 --> 00:53:39,140 extending from July 31st this year to July 31st of 07 would be $5,760. 550 00:53:39,140 --> 00:53:39,540 dollars. 551 00:53:41,900 --> 00:53:51,770 Gaffney property services clarified in their email that they are looking at $1275 per 552 00:53:51,770 --> 00:53:53,810 visit to all four trails. 553 00:53:54,860 --> 00:53:55,570 Per visit? 554 00:53:55,830 --> 00:53:56,230 That's right. 555 00:53:56,430 --> 00:53:59,990 Per visit and they estimate between seven and nine visits. 556 00:54:00,960 --> 00:54:07,410 If I look at eight to make it even with greenscape, $1275 times eight is $10,200. 557 00:54:07,410 --> 00:54:15,190 dollars. None of this includes emergency work which would be a bit on separate, or 558 00:54:15,190 --> 00:54:23,490 handles separately. Better grounds, I did not, I did not receive a follow-up email. The 559 00:54:23,490 --> 00:54:30,970 total of the figures they gave per trail comes to 7,500, 15. That is probably annual, 560 00:54:37,390 --> 00:54:37,390 but 561 00:54:37,390 --> 00:54:44,990 So the totals, for the numbers, what we are looking at for green scape is 5,760, for 562 00:54:44,990 --> 00:54:52,890 Gaffney, 10,200, and for better grounds, $75,515, 563 00:54:55,560 --> 00:54:57,760 so that may help clarify. 564 00:54:58,520 --> 00:55:06,810 At this point, Sklar is waiting patiently for us to recommend an agency. 565 00:55:09,090 --> 00:55:12,410 I hope to hear from everybody about this. 566 00:55:12,910 --> 00:55:14,230 My comment is better grounds. 567 00:55:14,370 --> 00:55:21,910 I'm grateful for their bid, but they said monthly, not every three weeks, and what the 568 00:55:21,910 --> 00:55:24,550 request for proposal was every three weeks. 569 00:55:26,610 --> 00:55:35,110 GreenScape has a favorable bid and there I 570 00:55:37,190 --> 00:55:40,130 looked at their reference. 571 00:55:41,250 --> 00:55:45,590 Each of these places does have, did bring references and 572 00:55:45,590 --> 00:55:49,970 I did check online to see if anybody had any issues we needed to be concerned about. 573 00:55:50,090 --> 00:55:53,710 I found none so that's where I am on this. 574 00:55:55,190 --> 00:55:57,210 Sorry, did you say greenskate or gaffney? 575 00:55:57,530 --> 00:55:58,090 Greenskate. 576 00:55:59,990 --> 00:56:06,530 And so they're going to, um, there'll be eight different visits from now. 577 00:56:06,770 --> 00:56:06,910 Yeah. 578 00:56:07,210 --> 00:56:09,610 For each trail, eight different visits. 579 00:56:10,690 --> 00:56:11,550 Well, I'll try to combine. 580 00:56:14,580 --> 00:56:20,260 I did like that greenskate specifically calls out how many times they will visit, 581 00:56:20,560 --> 00:56:24,740 rather than saying monthly, where is that the first of the month? 582 00:56:24,740 --> 00:56:32,040 Well, the first of this month is not in the summertime, so there could be questions there. 583 00:56:32,500 --> 00:56:33,880 This is what I was looking for. 584 00:56:34,240 --> 00:56:38,440 Greenscapes references were the Department of Conservation and Recreation in Massachusetts. 585 00:56:38,980 --> 00:56:45,700 Worked on a trail in the Blackstone area, the FAA in New Hampshire, presumably, 586 00:56:45,860 --> 00:56:50,320 Nashua, and the town of Palam, maintenance and roundabouts in there. 587 00:56:50,500 --> 00:56:53,200 So this is, they are familiar with the area. 588 00:56:53,200 --> 00:56:55,860 with all of these, all of these are local companies. 589 00:57:00,960 --> 00:57:02,800 For real, yeah, Tom and Nick, you said you met with. 590 00:57:03,480 --> 00:57:04,780 I'm sorry, but I've got to raise, 591 00:57:05,060 --> 00:57:06,220 will it worry you met with me? 592 00:57:08,930 --> 00:57:11,910 I think, I think I did better ground management 593 00:57:12,370 --> 00:57:13,930 on that Friday by myself. 594 00:57:15,410 --> 00:57:15,530 Yeah. 595 00:57:15,970 --> 00:57:20,530 Yeah, I think GreenScape is the one that we both went with together. 596 00:57:23,830 --> 00:57:25,150 The guy, I think he's from Northridge. 597 00:57:37,640 --> 00:57:40,980 I believe what we are in a position to do 598 00:57:40,980 --> 00:57:47,600 is recommend? I don't know if this comes out of fund 53 or it becomes out of the town. I 599 00:57:48,620 --> 00:57:54,000 don't know if this I think this may come out of fund 53 but I'm not sure. I wonder if 600 00:57:54,000 --> 00:58:01,160 a motion should be phrased in a manner that it's fund 53 unless the town's procurement 601 00:58:01,160 --> 00:58:08,540 process. What is fund 53? That is the fund hold on I've got the language here. This is used 602 00:58:08,540 --> 00:58:15,180 It's a conservation fund used for buying land, improving the trails on MCC-owned land, 603 00:58:15,380 --> 00:58:19,440 conducting studies on that land, or preparing plans for the land. 604 00:58:19,800 --> 00:58:26,520 It is funded by the tax revenue from removing parcels from current use. 605 00:58:27,500 --> 00:58:28,800 There's a 10% levy. 606 00:58:31,120 --> 00:58:35,740 So, you recommend but still has to go to council for these. 607 00:58:38,280 --> 00:58:48,360 I believe would probably go through you for it because this finance knows the wiggle room for a bit. 608 00:58:48,360 --> 00:58:51,760 I think it's 5 percent, but that's not our decision. 609 00:58:53,020 --> 00:59:00,560 What we can do is, what we can do as far as I know is recommend one of these agencies. 610 00:59:00,560 --> 00:59:01,460 So 611 00:59:16,270 --> 00:59:25,050 is it the thinking of the commission that we have a recommendation to make yet, or are we still looking at more information? 612 00:59:28,100 --> 00:59:29,020 I think I have what I need. 613 00:59:31,540 --> 00:59:32,220 I'm ready. 614 00:59:39,430 --> 00:59:40,790 Okay, so we have a motion. 615 00:59:52,870 --> 00:59:54,990 I think, yes, and if it is. 616 01:00:00,000 --> 01:00:06,980 This to come out of other funds we can be advised, but what would happen is if we're supposed to do fund 53, saying fund 53 would cover. 617 01:00:06,980 --> 01:00:07,080 Sure. 618 01:00:07,620 --> 01:00:18,000 Can I give you an outlaw of draft version to accept the bid from the green scape land 619 01:00:18,000 --> 01:00:19,480 design in 620 01:00:21,910 --> 01:00:33,190 the amount of $5,716,760 total to come from $253, 621 01:00:35,670 --> 01:00:36,710 let's see, I'll see. 622 01:00:37,470 --> 01:00:40,430 That's designated by the Finance Department. 623 01:00:40,810 --> 01:00:42,550 Yes, designated by the town. 624 01:00:42,830 --> 01:00:42,870 Okay. 625 01:00:44,350 --> 01:00:46,490 We recommend accepting the bid. 626 01:00:47,050 --> 01:00:47,610 Okay. 627 01:00:48,650 --> 01:00:51,050 So is that clear enough? 628 01:00:51,410 --> 01:00:52,850 Well, I have one question. 629 01:00:53,530 --> 01:00:58,610 Because these bids are for spring and summer, we're already halfway through summer. 630 01:00:59,690 --> 01:01:05,030 So, greenscape, if you look at the numbers, they clearly gave a specific dollar 631 01:01:05,030 --> 01:01:09,630 figure for each mowing they would do in spring and in summer. 632 01:01:10,530 --> 01:01:15,390 So I'm assuming this would be pro-rated by the fact that there are only, say, two or three 633 01:01:15,390 --> 01:01:16,630 mullings left this summer. 634 01:01:17,730 --> 01:01:21,050 What would they do before the conclusion of the term of the contract? 635 01:01:24,300 --> 01:01:27,840 I assumed this contract was rolling as well, and would go into next spring. 636 01:01:28,520 --> 01:01:33,880 Oh, yeah, the request for proposal was July 31st, so July 31st this year, now. 637 01:01:33,880 --> 01:01:34,140 Okay. 638 01:01:34,140 --> 01:01:34,240 Right. 639 01:01:37,140 --> 01:01:39,620 Yeah, so it doesn't have to be all in its calendar year. 640 01:01:39,620 --> 01:01:39,800 Right. 641 01:01:40,220 --> 01:01:41,000 Oh, that's not going to be. 642 01:01:43,450 --> 01:01:43,850 All right. 643 01:01:43,990 --> 01:01:45,110 So you've dabbled a tell in the water. 644 01:01:45,170 --> 01:01:45,890 Go ahead and dive. 645 01:01:46,770 --> 01:01:48,190 I don't know if I can say it again. 646 01:01:49,370 --> 01:01:53,290 I move to appropriate from, or to approve the bid. 647 01:01:53,690 --> 01:01:54,250 I'm sorry. 648 01:01:54,430 --> 01:01:55,810 To recommend the bid. 649 01:01:55,870 --> 01:01:56,430 To recommend the bid. 650 01:01:56,910 --> 01:02:02,530 I move to recommend the bid submitted by Green Landscape Design. 651 01:02:03,070 --> 01:02:04,110 GreenScape Land Design? 652 01:02:04,610 --> 01:02:04,790 Yes. 653 01:02:05,130 --> 01:02:06,470 GreenScape Land Design. 654 01:02:06,470 --> 01:02:07,590 This is why we do graph. 655 01:02:13,870 --> 01:02:15,810 From, from, from fine 53, 656 01:02:17,090 --> 01:02:18,110 or as designated. 657 01:02:18,690 --> 01:02:19,390 Or as designated. 658 01:02:20,750 --> 01:02:21,690 By the town. 659 01:02:22,050 --> 01:02:22,450 By the town. 660 01:02:25,500 --> 01:02:26,140 Did I get it right? 661 01:02:26,900 --> 01:02:27,800 We'll find out. 662 01:02:34,360 --> 01:02:43,880 I have a thing about if you give the reader of your document any chance to misunderstand, 663 01:02:46,600 --> 01:02:57,480 Well, the nice thing about working with the Conservation Commission is I will hear in a big hurry from the town staff if I went off the rails. 664 01:02:58,680 --> 01:02:58,860 Okay. 665 01:02:59,040 --> 01:03:00,960 Tom has made a motion. Do I have a second? 666 01:03:01,340 --> 01:03:01,740 Second. 667 01:03:06,480 --> 01:03:08,780 Are you prepared to vote? All in favor? 668 01:03:10,740 --> 01:03:11,120 Seven. 669 01:03:11,520 --> 01:03:12,560 Seven, zero, zero? 670 01:03:13,100 --> 01:03:13,420 Thank you. 671 01:03:23,160 --> 01:03:28,080 I'm grateful to the Finance Department and to the bidders for providing this additional 672 01:03:28,080 --> 01:03:33,080 information without which we could not have concluded this tonight. 673 01:03:34,760 --> 01:03:39,440 The next item is a discussion and potential vote on herbicidal treatment warning signs 674 01:03:39,440 --> 01:03:48,720 with an estimated cost between $100.40 and $144.16 from Fund 53. Tom. 675 01:03:49,560 --> 01:03:56,140 Okay. You have two pages of quotes. One has four quotes on it and the other one has one. 676 01:03:56,860 --> 01:04:07,340 The four, she, whoever wrote this quote, Kelly, I said she asked me questions. 677 01:04:07,340 --> 01:04:15,820 I only have one the one the one the one there's one twenty six fifty so I have the phone. Okay. I have 678 01:04:17,400 --> 01:04:25,180 Okay, yeah, I don't have that second one. Okay. All right, so they're both okay. So this is actually the final quote that she gave me. Okay, okay. So 679 01:04:25,180 --> 01:04:35,320 does that say? And it's for the amount of one one twenty six fifty six. Okay. So can I it's one hundred and forty a maximum? 680 01:04:35,320 --> 01:04:36,160 Would that be appropriate? 681 01:04:36,540 --> 01:04:38,320 Yes, amount not to exceed. 682 01:04:38,860 --> 01:04:39,080 Okay. 683 01:04:39,460 --> 01:04:42,360 So we are getting the one-sided signs with stepstakes. 684 01:04:42,920 --> 01:04:43,420 That's correct. 685 01:04:43,720 --> 01:04:44,480 That's correct, yes. 686 01:04:50,270 --> 01:05:01,530 I make a motion to appropriate from fund 53 an amount not to exceed $140 to cover the 687 01:05:01,530 --> 01:05:08,630 costs of herbicidal warning signs from apographic. 688 01:05:09,330 --> 01:05:09,890 Hi. 689 01:05:10,250 --> 01:05:10,790 Is there a second? 690 01:05:11,790 --> 01:05:12,210 Second. 691 01:05:14,130 --> 01:05:15,030 Any discussion? 692 01:05:17,480 --> 01:05:18,160 All in favor. 693 01:05:19,520 --> 01:05:20,020 Oh, I'm sorry. 694 01:05:20,240 --> 01:05:21,260 Oh, I'm sorry. 695 01:05:21,640 --> 01:05:21,960 It's OK. 696 01:05:22,120 --> 01:05:24,440 My quick question was, we're putting these in Sclare. 697 01:05:25,060 --> 01:05:25,480 Yes. 698 01:05:25,780 --> 01:05:25,900 OK. 699 01:05:26,220 --> 01:05:28,420 Well, we're putting them. 700 01:05:30,680 --> 01:05:32,380 We're going to use them in Sclare. 701 01:05:32,380 --> 01:05:40,900 And then we're going to store some place and if we can use them again. That's right. It's not property specific. Okay, okay. Okay. All in favor of the motion. 702 01:05:43,040 --> 01:05:44,540 Posed abstained 700. 703 01:05:49,080 --> 01:05:59,060 And again, Tom, before anything happened, Gage Perry has made me aware of something that I wasn't. We do need to let local beatkeepers know so that if there's a schedule put out 704 01:06:00,140 --> 01:06:05,440 Please get it to calm down as soon as possible so they can blast it out to us. They know where the beatkeepers are. We don't 705 01:06:11,440 --> 01:06:14,660 Approval of minutes from the July 27th meeting. 706 01:06:18,580 --> 01:06:23,360 I mean, can we approve the meetings of the July 27th meeting as amended? 707 01:06:25,750 --> 01:06:26,370 Is there a second? 708 01:06:29,730 --> 01:06:33,090 My first change is I was in fact at the meeting. 709 01:06:39,720 --> 01:06:40,640 I've got one. 710 01:06:41,820 --> 01:06:43,540 Page three, line 82. 711 01:06:45,160 --> 01:06:50,220 The word in should be three, 712 01:06:56,440 --> 01:07:00,240 sorry Tom, what was the first change you made? 713 01:07:02,220 --> 01:07:06,560 Line 82, the word in should be is the type of. 714 01:07:09,920 --> 01:07:11,840 And I got another one on line 24. 715 01:07:14,180 --> 01:07:18,140 And the word R is the respect of the type of. 716 01:07:18,140 --> 01:07:18,960 Okay. 717 01:07:26,350 --> 01:07:27,110 Anyone else? 718 01:07:28,190 --> 01:07:28,590 Sarah. 719 01:07:31,390 --> 01:07:36,970 On page one, it says that I spoke about my involvement with the Invisives Committee. 720 01:07:37,570 --> 01:07:39,890 I was never on the Invisives Committee. 721 01:07:40,230 --> 01:07:42,210 I was interested in Invisives Committee. 722 01:07:42,290 --> 01:07:44,910 Okay. Her interest in Invisives. 723 01:07:46,370 --> 01:07:47,190 Just to be clear. 724 01:07:48,370 --> 01:07:49,610 That's substantive, thank you. 725 01:08:12,970 --> 01:08:14,150 any other comments? 726 01:08:16,260 --> 01:08:20,620 Are you prepared to vote? All in favor of accepting the minutes. 727 01:08:23,200 --> 01:08:24,260 7-0-0. 728 01:08:26,300 --> 01:08:27,540 Thank you very much. 729 01:08:30,360 --> 01:08:35,960 Any comments from the commissioners before we break up? 730 01:08:37,540 --> 01:08:42,260 I will say at Horsail there was a group of residents walking through. There was a mishap 731 01:08:42,260 --> 01:08:46,240 this weekend and they did exactly the right thing. They informed us right away. 732 01:08:46,240 --> 01:08:51,100 I documented what happened so that we could contact Comdeb. 733 01:08:51,240 --> 01:08:58,020 If this ever happens when you're out, it's not, doesn't have to be a formal conservation commission activity. 734 01:08:58,120 --> 01:09:01,000 This was not, but we need to be aware of what's going on in our properties. 735 01:09:01,520 --> 01:09:04,080 And I really appreciated being updated when we did. 736 01:09:05,180 --> 01:09:09,340 And arising from that is maintenance in horse hill, stay tuned. 737 01:09:15,200 --> 01:09:21,340 Yeah, with the signs that we just approved, will that come back to me when they're ready 738 01:09:21,340 --> 01:09:21,980 to be picked up? 739 01:09:22,200 --> 01:09:22,560 Should be. 740 01:09:22,880 --> 01:09:22,960 Okay. 741 01:09:23,420 --> 01:09:23,680 Okay. 742 01:09:24,680 --> 01:09:30,200 I'm trying to get this in before Eric starts his work, obviously that would be good. 743 01:09:30,200 --> 01:09:30,480 Oh yeah. 744 01:09:30,840 --> 01:09:30,940 Yeah. 745 01:09:32,260 --> 01:09:34,720 Yeah, there's a couple of things that have to be done before he starts his work. 746 01:09:34,840 --> 01:09:36,320 One is the signs and the other is the notification. 747 01:09:38,670 --> 01:09:39,090 All right. 748 01:09:39,090 --> 01:09:42,930 All right, this meeting is adjourned at 7.40pm.