[0:02] Okay.
>> All right. Um, welcome everyone to the
[0:09] regular meeting of the Teton County
Library Board this Thursday, August
[0:13] 20th, 2026.
Uh, we have a quorum. uh myself, Mary
[0:20] Lee White, Elizabeth Roarbach, Peg Gild
Day, Travis Ward, and I thought Miles
[0:28] was going to be here, but it doesn't.
>> Yep, he's here.
[0:30] » Oh, and Miles. Miles
>> I'm with kids, but I'll be on audio.
[0:36] » Oh, right. Okay. Hi, Miles. Um, we also
have staff Kip, Stella, and Lindsay in
[0:43] attendance.
Um,
[0:46] we have a quorum. Uh, would someone
someone like to make a motion to approve
[0:52] the agenda?
>> I so moved.
[0:56] » Thank you, Peggy. A second.
[1:02] I'll second that. [laughter]
>> All in favor?
[1:07] » I
>> I
[1:10] I'll take that as a a a motion that has
been approved. Um, and
[1:17] next on our agenda, there's no public
comment,
[1:22] » nobody online and no correspondence.
>> No correspondence. Um, all right. Uh,
[1:29] let's go ahead with our financial
information.
[1:33] Um, I assume everyone read the staff
report. Are there any questions for
[1:38] Stella?
[1:42] I don't have questions. I just there's a
ton of confusion confusing information.
[1:48] I know it's not your issue, but um I'm
having a hard time tracking. I have to
[1:53] be really honest. Elizabeth, as a
treasurer, you might um might feel the
[1:58] same. I just I just need to state it
because it's very confusing.
[2:06] And maybe Stella, you could reorient us
a little bit as to especially with
[2:11] Travis um just kind of where where we
are right now, how we're still behind. I
[2:17] don't know. I'd appreciate that.
>> So, I guess Peg, maybe if you could
[2:22] please expand on what you mean by
tracking first of all, so I can kind of
[2:25] orient myself in terms of what I need to
explain to you all and then I'm happy to
[2:31] explain my report.
>> Yeah. for in for uh for example, it
[2:36] looks like they've tried to clean the
county is trying to clean up things for
[2:40] year end. Um and it says that we're like
a little over 100% which would make
[2:45] sense of our budget through year end of
uh last year, but then at the bottom it
[2:50] says 89%. Um, and so I just I'm just
still finding um mostly having to do
[2:58] with the county reports and balancing
things out. It's still not cleaned up.
[3:04] And maybe that doesn't happen till it's
audited, but that's just me. For me,
[3:08] numbers are pretty straightforward and
they should add up. So, I'm a little
[3:12] confused. Um, I have been for a while
and I know we've been delayed with the
[3:17] information and then when we get it I'm
expecting it to be cleaned up and it to
[3:21] me it looks like things are still a
little cattywampus and maybe you can
[3:26] tell me that I'm looking at it
incorrectly. Um, you let me know.
[3:31] » So, um,
I I based upon years previous since
[3:37] we've now been with the county for four
years of their accounting process.
[3:42] Um and then just also I was looking back
in um with the county for staff we have
[3:48] a SharePoint
um so kind of like an internet that we
[3:52] use to and that's where I go to pull the
documents and so I was looking at
[3:58] previous years and in terms of the
revenue report um last year the revenue
[4:03] report from the treasur's office was not
released
[4:07] until november or October
And I do know that the county does their
[4:14] auditing process and in the past years
they haven't been done until October.
[4:18] And so I think that's why we don't see
the October documentation until November
[4:24] because of course there's always that
month end. Um and I did go back and look
[4:29] and for sure last year the revenue
reports were not released until October.
[4:35] [gasps]
So, I'm guessing that's probably what's
[4:38] going to happen this fiscal year. Um,
although we're not like actually told
[4:46] when they enter the audit process. I
don't know like when they actually start
[4:49] like their start date or anything like
that. So, what I did is
[4:56] when we first went to county accounting,
um, I was shown a couple of reports. One
[5:01] which was called a detailed expenditure
report. And I used to provide that to
[5:07] the board.
But what that does is that lists like
[5:11] every little item. And at some point the
the board at that time told me, hey,
[5:17] this is like two. We just want the
bird's eye view. And that's when I found
[5:21] out that there was the
expenditure and appropriations report,
[5:27] which at that time the board was much
more happy with because it gave just
[5:31] that that bird's eye view. Okay. How
much did we spend last month?
[5:36] Where are we at your total percentage?
And what is the budget for that fiscal
[5:42] year?
So, I stopped giving the detailed
[5:46] expense report, but also at some point I
found out that the clerk's office does
[5:52] release a detailed revenue report.
And so because we don't have the revenue
[6:00] report you usually see from the
treasurer's office,
[6:03] that's what I went ahead and added into
my financial narrative just to give you
[6:09] some perspective of where what revenue
we acrewed last month. Um
[6:16] so it's not showing like our year total,
but it's just showing for last month. Um
[6:23] but then within that I did make a note
that there was when I was looking at the
[6:28] detailed revenue report
there were three items um and I'm
[6:33] forgetting which category it is now um
oh under miscellaneous revenue where I
[6:38] was like this doesn't look like anything
that we would have received
[6:43] and without it was related to a
personnel thing and so I asked Kip if he
[6:49] knew anything about it he didn't. So
then I reached out to the clerk's and
[6:52] treasur's office and sure enough it is a
mistake. It was accidentally attributed
[6:57] to the library. So that will be backed
out. So what I'm trying to also in my
[7:03] report emphasize is that
this is giving you some information.
[7:08] It's coming from the clerk's office.
It's not coming from the treasurer's
[7:11] office. So I really want us to
ultimately rely on the treasurer
[7:16] treasurer's revenue report. But going
forward, if we're not if I see that
[7:21] we're not getting that treasurer's
report each month, then I'll keep doing
[7:25] this during that interim period until we
start to see the treasurer's report so
[7:30] that at least you all have some idea of
what revenue was coming into the library
[7:37] for the previous month. Um, if that
works for you all, because I'm just
[7:41] trying to get you something that is
official but semiofficial.
[7:47] So, um, if that works for you, that's
how I'll I'll pursue the next couple
[7:52] months.
>> Um, I think we all trust that you're
[7:57] doing the best you can with the timing
of the information. And maybe this
[8:01] should be a maybe a separate uh offline
conversation about specifics. I'm
[8:07] looking at expenditures and
appropriations. And it says total, you
[8:10] know, year is 100% used, 100% plus, and
in the bottom it says it's 85% plus.
[8:16] It's like these funny little things and
I I think my question is probably
[8:20] related to how this board
we don't necessarily approve these.
[8:26] These are forformational purposes only.
And I just want to be clear that some
[8:31] things for me I I struggle with and I'm
pretty decent with accounting
[8:36] procedures. So that you know I know
you're doing the best you can and I
[8:39] appreciate Stella that you're putting
things in a manner that isn't
[8:44] overwhelming to us. Um, but yes, I I I
just want to put that out there that um
[8:50] maybe I don't know if it ever gets
cleaned up or, you know, just doing the
[8:54] best we can for this board to make um
prudent decisions um you know, as in our
[9:00] fiduciary responsibility to this board.
>> And I'm sorry, I was just looking for
[9:05] I'm assuming you're looking at the June
report and I just realized I only have
[9:08] the July report in front of me.
>> I'm looking at July. It says July 16th.
[9:15] And at the top of it, it says year is
100.27%
[9:21] used, description of month ending 630.
And I scroll through. I'm trying to get
[9:25] a sense of what's happening. And then it
says percent used 85%.
[9:30] On the bottom of the report and so that
maybe maybe I don't understand what this
[9:36] report is um communicating.
>> Yeah. Let me I'm very sorry. I didn't
[9:42] for some reason I don't have that report
in front of me. So if I can just print
[9:45] it out real quick.
>> Yeah. Could I jump in
[9:49] » because I think I can explain that
because um Peg there's a discrepancy
[9:53] also in the July and so if you look at
that one Stella and this is I'll share
[9:59] my assumption with you and and like Peg
said maybe I've misunderstood this whole
[10:03] time. So this is great to clarify. Um,
so looking at the 20267
[10:09] expenditure appropriations, it says at
the very top the year is 8.22% used. So
[10:15] I've always assumed that that means like
that's how far we are in the year. And
[10:21] so the goal is to match 8.22%
in the far right column. And I look at
[10:30] those percentages as either we're over
the 8.22 or we're under the 8.22. 22.
[10:35] Does that make sense? And then when we
scroll to the bottom, it's 10.96,
[10:39] meaning we're a little bit over our
expenditures.
[10:43] » That makes sense. Thank you for
clarifying that. For me though, if
[10:46] you're at a year end and it's a 15%
delta, maybe that's what happens in the
[10:50] audit is that gets cleaned up or just
the delay in information from the
[10:55] county.
>> Yep. So,
[10:59] my understanding is the top is where
we're at overall. Sorry, the top where
[11:04] it says year is 8.22% used, but I do
understand the confusion. If you go to
[11:09] the last page where at the bottom total
it does say percentage used is 10.96. I
[11:16] can reach out to the clerks who
generated this and and ask for
[11:21] clarification.
Um, [clears throat]
[11:24] one thing I did make mention of in my
report is
[11:30] that because for month ending July, so
in July, we're also getting invoices
[11:36] that were for June and that happens
every fiscal year. So, with the
[11:41] vouchers, what we do, what we're
required to do by the county is to note
[11:46] on the vouchers in in July whether a
line item is to be paid out of fiscal 26
[11:53] or in this case fiscal 27.
Um, and so I do know, and I verified
[11:59] this with um, Jason, the clerk who
processes our uh, vouchers for us
[12:05] yesterday, that in the report that
you're looking for month ending um, July
[12:11] 31st, that some of those amounts you're
seeing are indeed
[12:17] those expenditures that were actually
for fiscal 26. So when the auditing
[12:23] process is done, those amounts will be
backed out. But until that happens, it
[12:30] still looks like we're maybe a little
bit over, not over, but we're more spent
[12:34] for fiscal 27
than what we are actually. And in a case
[12:40] like that, an example is um the
janitorial for Jackson and AlaBub. Both
[12:47] of those payments for July are actually
the June premiere invoices.
[12:52] So really in theory [clears throat]
that should be zero up until we submit
[12:58] the vouchers later today and then then
that amount will change. Um I don't know
[13:03] if that clarifies anything a little bit.
>> I would add just one little thing. If
[13:08] you're looking at the one that's June
ending June 30th, it shows the capital
[13:14] reserve fund as being over by 203%.
And that's an accounting issue that
[13:21] Stella explained, I believe, last week
about how they're now recording our uh
[13:28] capital expenditures. So, we're not
really over um in capital reserve funds
[13:34] by $52,000.
Um, that'll be an accounting
[13:39] correction, a journal entry change to
move that 51,000 in the hole over to the
[13:45] capital reserve fund.
[13:50] Okay. I have a question too about the
current budget uh for 27.
[13:57] Um, so I'm assuming I think Stella just
answered my question, but in the um line
[14:04] item media,
um, we went over last year. We went, uh,
[14:09] over by well, we had our ending budget
was 133% for media. This year we've
[14:16] budgeted more um more money and um but
already we've spent $10,9182.
[14:27] Uh so we're already at 37.94%
[14:32] used. And um so I'm assuming that those
are 2026
[14:39] um payments that have fallen into our
2027 budget.
[14:45] We transfer funds to the state library
to pay bills as they come in. So that's
[14:52] a transfer to the state. We haven't
really spent it. It's just we move that
[14:57] money from our budget to the state's
account and then they will pay the bills
[15:01] down.
>> Okay. Got it.
[15:04] » So that is real that we have we just
that gets done right at the beginning of
[15:09] the fiscal year.
>> Yeah. There's probably a large chunk
[15:12] that was in books as well. That looks
like we've spent quite a bit in books.
[15:17] » Okay. All right. Thank you.
>> Yep. We try to
[15:22] try to transfer quarterly. I mean, we
could transfer monthly if we wanted to,
[15:27] but
why? [laughter]
[15:32] » I have one other just kind of really
highle question just out of curiosity.
[15:37] So, why does the clerk's office have
library accounting and the treasur's
[15:46] office also has library accounting?
Like, why do both of those offices deal
[15:52] with budgets? [snorts]
[15:55] » One deals specifically with expenses and
one deals explicitly
[16:02] exclusively with revenue. Um, and it's
an odd setup, I would have to say. Um,
[16:10] there's not a lot of conversation
between the two. Uh, so when it comes
[16:15] time for budgeting, it it's kind of
strange.
[16:19] Um, it's just how things are set up by
law under Wyoming statutes.
[16:26] » Okay. Thank you.
[16:30] » All right. Any more questions?
I don't have a question. I just wanted
[16:36] to get back to you all on a question
that came up last month and as soon as I
[16:42] got done writing my report, I realized I
forgot to make note of this. Um, so I
[16:47] believe it was Elizabeth who asked last
month or not, I guess it might even been
[16:52] last week, [laughter]
sorry, last week about why the line item
[16:59] for building maintenance um increased
from fiscal 26 to fiscal 27. So I did go
[17:06] back and look at it. um it was an
increase of $3,300
[17:12] and I believe so one thing that we do is
we do factor in for inflation increases
[17:18] across the board.
>> Um and then I know that Rick sometimes
[17:23] tries to add contingency because you
just don't know what's going to happen
[17:28] with the facility. Um so I that's pretty
much explains why there was that
[17:34] increase from between the two fiscal
years.
[17:39] Thank you. I appreciate it.
>> Yeah, thank you.
[17:44] » Um, so I guess we'll go ahead and move
to consideration of payment of library
[17:50] vouchers. Um, Elizabeth, did you um do
the you did the V?
[17:55] » I did. I did.
>> Like to make that motion. Um, yes. Let's
[18:01] see if I need to combine the two. Let's
see. Um,
[18:08] I move to approve the payment of library
vouchers in the amount of
[18:15] $77,5296.
[18:21] Uh, is there a second?
[18:27] » Miles, would you like to second that?
[18:31] » I'll second.
>> I'd love to second. [laughter]
[18:35] Uh, thank you. We have a um motion and a
second. All in favor? I
[18:41] » I
>> motion passes.
[18:46] Um, moving on to the uh trash enclosure
repair staff report.
[18:52] Um, is someone available for for to give
that staff report?
[18:57] » Yes, he's logging in right now.
>> Okay.
[19:05] And Rick is on. He's probably muted, so
>> Hi Rick.
[19:13] » Hey, can you hear me now?
>> Yes.
[19:16] » Okay, cool. Sorry, I thought it was at
9:30. Um, but uh also had some trouble
[19:21] logging on. Are you ready for the report
on the trash enclosure?
[19:25] » Yes, please
>> we are. Okay. So, um the uh this staff
[19:32] report is to award the trash enclosure
repair to but West totaling $11,739
[19:41] for the repair of the metal and
replacement of the doors. There was a
[19:49] support post that was damaged and
knocked down.
[19:53] So, we need to modify and reinstall
Um, part of the problem is that the
[19:59] doors are really overengineered and
extremely heavy and this causes problems
[20:04] with usage and maintenance. Um the scope
of this proposed repair enclosed re
[20:12] it's replacing the or fixing the main
post that holds the doors but then also
[20:20] uh fabricating doors that are much
lighter and um easier to operate. Um the
[20:31] I will handle the um
the project management
[20:37] and uh we have $15,000 allocated in our
capital reserve for um for the
[20:47] um trash enclosure repairs already. And
so we will use that 11739.
[20:56] But then we'll also need to have some
carpentry work done and some painting
[21:00] done um to finish the project. I'm
waiting on that number, but I believe
[21:08] we'll be very close to our $15,000
budget uh when we get that. So my
[21:15] recommendation is that we um that West
is a trusted, capable contractor. we've
[21:22] worked with in the past and they've been
very good to us uh and very affordable.
[21:27] So, uh my suggested motion is to approve
the contract to But West for the repair
[21:33] of the trash enclosure in the amount of
$11,739
[21:38] allocated from money for the trash
enclosure repair of capital reserve
[21:44] fund.
[21:47] » All right. Thank you, Rick. Um, so I so
move what Rick just said um to award the
[21:55] contract to But West for the repair of
the trash enclosure in the amount of
[21:59] 11,739
[22:02] um but up to with some future um
additions up to 15,000
[22:10] uh and it'll come from the libraryies
capital reserve fun uh fund. Is there a
[22:14] second?
>> I'll second.
[22:16] » Thank you, Peg. All in favor? I
>> All right. I I just want to remind
[22:23] everybody Oh. Oh.
>> Okay. I take it the motion passed. We'll
[22:29] call it good. Um
I want to remind everybody if you
[22:34] haven't posted your hours, your board
meeting hours to Vistics to please do
[22:39] that. And I'd like to entertain a motion
to adjurnn.
[22:45] » So moved.
I second.
[22:49] » Thank you, Peg and Elizabeth, for the
second. Um, the meeting is adjourned.
[22:54] Thank you.
>> Can I make just one note that the agenda
[22:58] was composed written before we set the
meeting schedule, so it still says 9:30
[23:03] for September, but it is 9:00 a.m.
>> Okay. And I just want to uh also remind
[23:09] you that I won't be in attendance in
September.
[23:13] » I will not either. I will be in
Montgomery, Alabama for a conference.
[23:18] » And I know I emailed you all. I likely
won't be in attendance in October. And I
[23:23] know that Mary Lee and Travis will. I'm
not sure if I heard from anyone else.
[23:30] Yeah, we need one other board member to
have a quorum.
[23:35] » Peg, are you definitely be there online?
I most likely will be there in person.
[23:41] So yes, you can count on me on October.
>> Thank you.
[23:45] » October meeting. I'm not sure about the
vouchers. That's
[23:47] » Yeah. So Miles, maybe September I can
show you how to do the vouchers and then
[23:51] maybe you could do them for October.
We'll cross that bridge.
[23:56] » Okay. I'll be out of town during the
virtual meeting in September. Correct.
[24:01] » Yes.
>> So I'll be out of town during that
[24:06] time. Um, but I I really think October
onwards I will have a lot more capacity
[24:11] to be in person to see how the vouchers
go.
[24:15] » Okay. Thank you.
[24:19] » Um,
>> so I I'm a little confused, Elizabeth.
[24:24] Um,
do you need someone to do the vouchers
[24:28] in September?
>> No, I will need someone in October.
[24:32] » In October. Uh, and I definitely can do
them if Miles can't in October. Okay.
[24:38] » Thank you. Really appreciate that. Okay.
>> Make one note. Hey, you mentioned you
[24:44] will be here for September. It's
actually an online meeting since it's a
[24:48] voucher meeting.
>> Yeah, got it. I saw that. I I will be on
[24:52] that call in September.
[24:58] » Okay. Is everybody Are we all set?
Thanks everybody.
[25:04] » Thank you.
>> Thank you.
[25:05] » Thank you, Lindsay.
>> See y'all later.
[25:10] » Bye.