Heat.
[music]
Heat.
All right, I have six o'clock. I'd like
to welcome everyone to the Louis City
Council meeting on Tuesday, August 18th,
2026.
Um, I will call the meeting to order and
ask for approval of the August 18th uh
meeting agenda. I'll make that motion
there.
>> Second.
>> Let's go ahead and vote.
>> Gdon,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Aljansk,
>> yes.
>> Please bow your head. Moment of silent
prayer.
» Amen. Please stand for the pledge of
allegiance.
I aliance to the flag of the United
States of America and to the republic
for which it stands. One nation under
God, indivisible, with liberty and
justice for all.
» Roll call.
>> Gdone,
>> I am here.
>> Johnston,
>> present.
>> Mallister Atkins
>> here.
>> Street
>> here.
>> El Janzik
>> here.
Okay, we have a certificate of an open
meeting and um I'll ask for approval of
the minutes from the July 20th, 2026
council meeting.
>> So moved.
>> Jinx.
» Good job. You and Guy did it together.
>> Joanie got it. All right. Do we have a
second?
>> Second.
>> All right.
>> Let's go ahead and vote.
>> Gdone.
>> Yes. Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Aljansk,
>> yes.
>> Okay. Presented in front of you is the
mayor's court report of receipts and
disimbursements for the month ending
July 31, 2026. I'd ask [snorts] that you
accept those as presented. And that
brings us to the financial report. Mr.
Matt, floor is yours.
>> Thank you, Mayor. Uh for the finance
report for the month of July, uh income
taxes were actually down 1.2% from this
time last year. Uh we're seeing a a
pretty drastic reduction in the
corporate net profit bucket of the
income taxes, which we think may kind of
be a new normal at this point. uh if all
else remains equal. Um [clears throat]
uh which which and if that that being
the case, if that is true, it could be a
loss of somewhere around $200,000 a year
in income tax revenue, which will of
course have to be made up in in budget
in the budget process, which we are
currently going through. Uh the general
fund balance is down uh from last month
in light of the additional transfers we
did to the capital fund for city hall
that were approved by council.
Uh the expenditure budget benchmark is
58% for the month of July. Uh all funds
are at 52%. The the general fund is at
55%
when excluding transfers out. Star Ohio
interest rate was 3.83%.
And then I would like to draw special
attention to the brand new seventh page
of the finance report. Uh this is and
I'm going to be going over the audit
results here in a moment, but this is a
direct result of one of those uh
management letter comments. Uh they
would like to see and they are
technically correct uh that the then
purchase orders over $3,000 be
specifically approved by council. So for
the month of July, these were the uh
purchase orders. Uh just as a quick
refresher, a then and now purchase order
is a purchase order where the uh
purchase order date is after the date.
So those are listed there. Happy to
answer any additional questions on that.
I I am going to talk a little bit here
now about the audit results. Are there
any questions on the finance report
before I jump into that?
>> Can you just expand? I mean some then
are like when there's an emergency it's
inevitable. Is that correct?
>> Oh absolutely. the the reason that they
have their own name, which is then and
now, and that they're um you know,
discussed in the law, is that they have
a good use and purpose um in in regular
activities and things like emergencies
or other things. Uh other things can can
certainly crop up um and that's what
results in a lot of those. But because
uh historically we hadn't been
specifically approving them here, I do
think there's a little bit of an element
that the they were kind of being done
out of order at a at a rate that maybe
is a little more than we would have
liked. Uh which the auditors caught on
to too. So we're going to take special
care to make sure that those are being
done in the right order going forward.
We've always been in in you know
budgetary compliance and things like
that. But just keeping these things
straight for for the sake of the audit
and best practices.
>> Okay.
>> Can you It looks like one of them the
payment was made before the actual
purchase order was made. Is that typical
because it looks like the other ones the
payment is always after at least
[snorts] the purchase order.
>> That one must be a special case because
theoretically we can't
>> Yeah. or something in the system perhaps
because we we can't even push through a
payment without there being a purchase
order in place. So that might be a thing
where the the payment uh was originally
initiated on a certain day and saved as
a draft and finished up later and it
took on the original date. It's
possible, but it the system does not let
us uh actually post large payments
without a purchase order being in place.
So strictly speaking, that's not
possible. So I'd have to look into that
one specifically and why it's stated the
way it's stated.
>> Sounds good.
>> Okay.
» Good. Good there.
>> Yep.
>> All right. Uh we'll hop over to the
audit results. As I said, uh there was
one uh audit finding uh which related to
the posting of estimated resources to
the ERP system. Uh while it should be
noted that we were in full legal
compliance with budgetary law the entire
time, there's uh no issues on that
front. Uh we're just going to take extra
to make sure that the system reflects
what is certified by council and the
county uh and everything was fully above
board in in that in that case. There
were also three management letter
comments. Management letter comments are
much uh smaller uh things that auditors
kind of find as they're going through
and they suggest to clean up best
practices and things like that. Uh one
of them is the then and now purchase
orders that we just went over. So I
won't belabor that too much. Uh second
is uh an issue with uh on behalf
payments. Uh quick you know explanation
an on behalf payment happens when a
generally a grantor or a lessor pays a
vendor directly. Uh these are largely uh
larger projects
essay
the contractor directly for the work
they did and the money never passes
through the city. uh because of that a
lot of entities and I have seen it a lot
in my career will just not post those
because there's no money changing
physical hands and they bring it on as
part of the year end work to do the
audit report. They bring that activity
on. Uh it's done a lot. This group of
auditors doesn't like it. They want to
see it be posted simple enough to fix.
We're just going to start posting it.
that they'll get posted as an equivalent
revenue and expense so that it doesn't
affect the the balances of the books at
all.
>> So, we'll start doing that. And then the
third thing uh was an unfortunate
scheduling issue. Uh the records
commission uh is required to meet twice
per year. In 2025, our December meeting
ran into some scheduling issues and got
pushed into, I think, early to mid
January. They took issue with it. They
pointed it out. We're just going to make
sure we do too this year. and the one
that got pushed into January then is one
for this year. So, kind of corrects
itself a little bit. So, we're just
gonna make sure that uh that that gets
done, but uh nothing too major there.
And that's uh that's what was found. Any
questions? Happy to answer them.
>> So, for the record, they only met once
in 2025,
>> right? And and they're required to meet
twice and that's what was
>> Okay. [snorts]
And this was In your former career, this
is what you did, correct?
>> Um, in a fashion. Yeah, I was I was more
on the consulting side of the auditor's
office, but I [clears throat] worked
very closely with the auditors doing
this work. Yeah.
>> Very good. And
what these kind of these kind of letters
typical for a city or a municipality?
>> Yeah. Especially uh this is our first
year with this audit group. um the this
the state [cough and clears throat] the
state is of course required to audit all
these entities every year. They don't
have the manpower to do that. So they
are by law allowed to farm these um
these out [snorts] and so the the state
will take you back for a while just to
keep things fresh, make sure new eyes
are getting on the audit. This year they
farmed this out. Uh, again, this is our
first time with these auditors, and that
will typically come with um them picking
up on things that maybe they're more
concerned about than another audit group
or the previous auditors have looked at
your stuff so many times that they don't
notice anymore. And that's the purpose
of getting the fresh eyes. So, but yeah,
it's pretty it's I I've never seen an
audit report that didn't have management
letter comments. There's always
something you can improve on, uh, which
is perfectly fine. Sure.
All right. Good.
>> Any other questions for Matt?
>> No.
>> Okay. I'll entertain a motion uh to
approve the July 2026 monthly finance
report.
>> I'll make a motion to approve the uh
July 31st, 2026 financial report.
>> I'll second.
>> Okay, let's go ahead and vote.
>> Gdone,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Alans,
>> yes.
Okay, next up is resolution number 26-48
>> being a resolution approving the 2027
alternative tax budget document for the
city of Lewisville.
>> I'll make the motion we bring resolution
number 2648 to the table for discussion.
>> A second.
» All right, mayor. So, the approval of
the alternative tax budget is just a
signaling to the county auditor office
that there is a need for the property
taxes that they collect on our behalf.
It's an annual um an annual resolution.
» Is this it? Just this inside millillage
is that all it's
>> that's what we get from the
>> auditor's collections. Correct. Yes.
>> Okay. All
right. Same as what we've done in past
years.
>> Every year.
>> Okay.
>> Very good.
» Good. Good to vote.
>> Good to vote.
>> All right. Let's do it.
>> Gdone,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Aljansk,
>> yes.
>> Okay. Next up is ordinance number 26-49.
being an ordinance accepting the final
plot for a fire at Orchard Park number
2B located within the corporate limits
of the city of Lewisville, Ohio.
>> I'll make a motion that we bring
ordinance number 2649 to the table for
its first reading. Second.
>> All right, mayor. So, as uh Tiffany
said, this is the um first reading of
the accepting of the final plot. This
the area that we're talking about is the
northeast portion of that residential
development. Uh this is just the first
reading, but if you have any questions,
uh Mr. Juliani from the the developer is
here to answer them along with Dave.
» I know we we've talked about this a lot.
Anything else you'd like to share?
>> Not at this time, Mayor. Pretty much
self-explanatory.
>> Y
>> anything else you want to share, Mr.
Giuliani?
>> Uh no, it's the next step. It's going to
be 41.
single family lots. They're making great
progress. I just got out there today
and it should be ready soon.
It's already signed the contract with
the city. So, they'll be posting a bond
here soon. Um, get ready for the second
reading and hope we'll get everything
filed right after that because jumping
into get lots. Um,
and I'm kind of pumped after seeing
that. repository article St. Louisville
is like a hot area in the county,
>> right?
>> Which is great news for us, for you, for
me.
>> So, that's the next step. And then
probably in a few months, we'll be back
with phase three, which will be 35
single family lots that are replacing
what was first planned to be 47 town
homes because town homes were not like
that hot and the single families are
basically flying off the shelf once they
get hot.
So that's the plan.
>> Great.
>> Yeah. Sounds great.
>> Thank you for having me here tonight.
Excited to be here. I think it's a great
opportunity for all of us.
>> Yeah, it is. And we certainly need
housing.
>> There's no doubt about that.
>> No doubt.
>> Yeah.
>> And the price point or coming in with is
just amazing,
>> right? Which is great. It's a good fit,
I think, for our community.
>> It is. And you know, and to your point
with um
our 44641 being so hot in Stark County
right now with the hits that they're
getting on the realtor sites, this is
great timing.
>> Yeah, it is. And hopefully we can take
advantage of it. So, I'm hoping that it
keeps going, it stays this phase three
as soon as possible. I'm talking
other land up here.
This has been it's been great dealing
with the city, [snorts]
great dealing with Dave and all the
people that work here.
>> Great to hear.
>> Really happy.
>> Sounds great.
>> Good to hear it.
>> I I I was thinking back to when we had a
couple different presentations on
basically the jobs follow the housing
>> and we we all want good paying jobs to
continue to come come to our area and
that that requires the housing to be
there in the in the single family homes,
those good neighborhoods. That's those
are the kind of additions we want to
add. So, thank you. Thank you for coming
and we're looking forward to uh more
homes in the near future.
>> Well, thank you for having me. I
appreciate it.
>> Okay, let's go ahead and vote.
>> Before we vote,
>> one more. Dave, do you know what this
takes us up to? Account of homes in that
Orchard Park.
>> Oh, I do.
>> Yeah. Okay. Very good.
>> This this 41
>> Yeah.
>> will take us up to
>> Let's see. will be 35 short of 199. So
it'll take us up to 164.
>> Okay. And then the next phase will get
you to the 199. Is that correct?
>> Okay. That's awesome.
>> Okay. Fantastic.
>> Fantastic.
>> Yeah.
>> All right. Now we can vote. [snorts]
» Yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Al Janser,
>> yes.
Okay, that brings us to our public
speaks portion. Is there anyone here to
speak on uh
>> anything?
Would you like to share anything?
>> Hey, you got three minutes.
>> Come on down.
>> That's not I was gonna say that's not 30
minutes. That's three minutes.
[laughter]
>> So, um my name is Joseph Globear. Um my
first council meeting was yesterday but
um I was uh introducing a concept of uh
painting patriotic fire hydrants
throughout Louisville. Uh there's about
650 to 700. I had some discussions with
some of the individuals here. Um and uh
a couple reasons. One is they did it for
the bsentennial. I wanted to do it to
250th. Um I thought uh national and more
important civic pride constitution town
and um also an update of our of our um
fire hydrants. Um, we have a sharp
looking fire chief, a sharp looking fire
station engine, but some of the some of
the um some of the fire um hydrants are
pretty bad. [snorts] Um so, um that's
that was the the crux of it. Um, but
then for my last meeting, I did some
homework and one of the things, uh, you
guys were talking about having more
people move in here, businesses move in
here and stuff like that. But [snorts]
it would be fantastic if, um,
individuals saw that little detail of
the fire hydrant, which is sharp, small
detail. They say, "Well, look, these
guys are paying attention to small
details and the safety of our
community." So, you know, that might
draw more people in, too. I think it was
your question. What little things can we
do to as this gentleman was talking last
meeting in regards to you know what we
can do about you know
bringing people in. Uh the other thing,
this is another wild one, but um is um
and this is some homework, but um
the PPR, are you familiar with that?
Public protection um uh if you have a
good rating of a fire hydrant, a fire
station and community, it lowers your um
home insuranceances. So, it's another
perk.
>> Believe that's for us.
>> I'm sorry. church service organization.
>> Yes. Yes. Yes. But it's directly related
to a lot of different things.
>> The hydrants is part of that. Yes.
>> Yes.
>> So, um I'll take any questions. Oh, I
should tell you um I was asked to do one
downtown, but I didn't I do it did it in
the field. So, um a a fire hydrant and
it's on um
» Thank you. Marriott and Yod. So, if you
want to take a look at it, I didn't do
it downtown. Any questions? I'll be more
than happy to take
How many are there?
>> There's somewhere between 650 to 700
depending if you're talking private and
public.
>> The ones at the school. Would you leave
them as they are?
>> They look like little smurfs. They're
light blue and white.
>> Yeah. Well, I was told today that those
are public private private school.
>> Are they really?
>> Yeah.
>> Okay. [clears throat] We will go out and
test those. But any service that's all
done by the school, those are private
hydr private hydrants.
>> Okay.
>> Yeah. I didn't know you could have a
private one.
>> Okay.
>> Hey, I appreciate it. I had the chance
to talk to Mr. Globe Carr a couple uh Saturdays ago in in the yard
and it's it's a fantastic project. You
and I know you've probably seen his
stuff, what he's done from Rotary. But I
mean the fire hydrants once you
mentioned them, it's kind of like once
those things you start seeing. I've been
driving around now. I'm like looking at
the fire hydrants. I'm like, "Oh my
gosh." like I didn't I didn't even see
them a lot of them before and it's
>> it's something a community kind of
ignores and if I looked at all of them
I' I've looked at personally seen at
least 400 of them 450 of them
>> and I will tell you about 20% look
pretty decent
>> which tells you the other 80% probably
a little
» Yep. So, I I'm I'm fully behind the
prime. I mean, I the one that you
painted looks fantastic. I walked down
and and saw that. And on top of the
painting, the just the cleaning them and
making making sure that, you know,
they're functional and ready to go and
not have old chipped, you know, paint
would be a benefit as well.
>> Now, I have to tell you, there's a lot
of concerns that have been, you know,
you can't have just slopping paint on
there. you got to and there's a lot of
like I said legitimate concerns [cough]
from the dredge to the to the the valve
cap on the top and stuff like [snorts]
that. So
>> use a lot.
>> Yep. So however we can responsibly move
forward and addressing those those
concerns especially I I had mentioned to
um Andy like I think it would look great
even if we started in 44 and 153 kind of
high traffic
>> areas and then we already have the
divisions broken up for how we do the
sidewalk program. Would it make sense to
attack it by section that way?
>> Um but I yeah I was excited.
>> So that was actually on my list under
new business. Um I presume then that
council is okay with granting the
permission to start the project and we
have just probably a few more details to
work out but we'll we'll get it we'll
get it going or Mr. Wilbachar will get
it going.
>> [laughter]
>> I have anticipated talking just so you
know.
>> I mean I have no problem talking
excited about the the project.
>> The one that you did there in our
neighborhood is that it's probably over
[cough] by the water tower. Is it close?
Okay. Is is that what we can expect or
is there a few different um designs?
>> Well, so this is in the details, you
know. Um, initially I thought, oh,
everybody, you know, we get a good
community project going so on and so
forth, you know, and you you put your
stars on it, you know, and stuff like
that and decorated patriotic, but one
700, you know, and all those fine
details could be a little tricky. Okay.
Two, um,
there's, like I said, there's painting
restrictions, so not anybody can just
slap stuff on. And the paint's
important, but the preparation's equally
as important. Um, so to answer your
question, perhaps coming in and coming
into Lewisville and the main arteries
would be um where you'd want to put a
lot of, you know, good energy.
>> And I've thought about this through
there's five different uh
>> districts, [clears throat] okay? And you
do the districts, right? And I don't
know if it's community thing, you know,
depending on how we go, okay? But you
take the the top five in each district,
top 10, and let them do the main
arteries, you know, and make them look
good, you know, and and it's
Constitution Town, and this is something
that'll last
on average at this particular point.
Again, if you just throw paint on it,
you know, it'll be ready the next year.
It'll be chip and but it could be good
fy year, you know.
>> Sure.
» Any other questions? Rod, is this
something you guys would have to do?
>> What? Paint?
>> Yeah. If if he if he if he didn't do it
for that
>> that's a service. So you guys would be
you guys would have to do this if it was
if Joe wasn't taking this project on.
>> Well,
>> that's I was going to say I remember
growing up I mean I'm the one here, but
growing up the the service department
did come around and we would, you know,
gather around and watch them paint. It
[laughter] was something cool back then.
>> You'd watch paint dry.
>> Yes. side
>> for fun.
>> That was because we didn't have cell
phones or anything. We ride our bikes
and go over there painting the
>> We thought that was really neat.
>> The other part of this is and I like I
said, there's some beautiful
neighborhoods. It'll kind of give
community pride too, you know,
>> and and some of these are blending into
the background and you don't want that,
>> okay? You want them to stand out,
>> okay? Um for many reasons, but that's
important. As as of right now, I've not
heard anything that's committing city
workers to doing the painting.
>> Well, I just wondered if he wasn't doing
it, would that be your responsibility?
And how often do you guys have to do
that?
>> Hasn't been done.
» Okay.
>> Perfectly fine. Fire department wants to
jump on it and do it, too. [laughter]
>> I didn't want to commit anybody to
anything. That wasn't
>> We can't hold a paper.
>> Can't hold.
>> One one of the things Mr. Wilar
mentioned that I think he had 50
volunteers at the point when we had
talked that had signed up that were
willing
>> um to help.
>> No,
>> that's not true. I'm sorry.
>> It was an idea. Talking to my friends, I
said, "Do you think it would be a good
idea?" I said, "I'm not asking you to
paint. I'm not asking you for a
donation."
>> So I So
>> he's standing behind what he
>> So I thought you said, "No, no, no.
We're not willing to help."
>> No, no. I would put my [laughter]
>> Okay, so we we'll cross that bridge.
>> Yeah.
>> Okay, sounds good.
>> Definitely wouldn't neglect the
maintenance of the parks and the roads
to paint fire.
>> See what we can do.
>> Okay. All right. Um let's move on to
um new business. Um, and looks like we
have here a recommendation for the
construction manager at risk for the
city hall construction project from the
CMR evaluation committee.
>> Yes. So, I guess for the benefit of the
council members [clears throat] work
here when we went through this process
for the fire station, uh, there's two
primary ways you can do a project like
this. One is to have it designed,
engineered, and then you go out to bid
where interested people will submit a
bid. You pick the lowest and best bid.
Another way, which is more recently
allowable in the state of Ohio, is the
construction manager at risk process
where you bring a company on board early
on to work with the architects and the
engineers primarily in the interest of
uh reducing cost. they're more familiar
with the market availability of supplies
and materials and can incorporate those
uh variables into the into the design
and the engineering of the building. Uh
we did the Seymour process with this
building. It worked out really well. Uh
so we decided to do it again with the
city hall building. Uh it's all spelled
out in many many many places in the high
revised code. There's all different
types of rules and procedures and
processes that you have to follow. But
the short of it is we uh had to develop
an evaluation committee which we did.
All of the firms that responded to the
request for qualifications were
evaluated. We shortlisted three of them
meaning we picked the top three. Those
three firms then were issued what's
called a request for proposal where they
provide both pricing and technical
information
and then we evaluate those responses and
we have to subscribe points to different
uh categories that they're required to
cover. We went through that entire
process. Uh the top three firms that
were shortlisted were Hley Construction
who built this building beaver
constructors and capital building. And
after going through the entire process,
Beaver Constructors is who came out from
a point perspective on top and
determined to be the best value for the
city for the city hall project. Um after
you identify that uh best value firm,
there are a few things you have to
uh check on in essence before
uh the legislative body which of course
is you can accept the recommendation of
the committee. So I'm just going to run
down that list real quick here. Uh and
this is specific to the Beaver
Constructor Company. They have no
unresolved findings for recovery issued
by the state auditor. They are not
debarred under OC 15302. They have not
been found by a court to be in default
of a judgment or breach of a settlement
agreement. They have not violated
revised code 3517102
by exceeding campaign contribution
limits.
There have been no clerical errors found
in the process that would change who the
recommendation is. uh there are no
conflicts of interest known between the
voting members of the committee and any
of the top three firms and uh they are
enrolled in and are in good standing
with a drug-free workplace program. So
having said all that our recommendation
to council for who will serve as a
construction manager at risk for the
city hall project would be be
constructors. Assuming that you accept
that recommendation,
we would then work to come to an
agreement on a contract with them, which
you would see the first reading of at
the first meeting in September. If for
some reason, and I think it would be
very unlikely, that we are not able to
come to an agreement with the contract
or on a contract with them, we would
then close negotiations and move to the
next on the list.
So, that's where we're at.
Guy, I know you were part of this
process.
>> Yeah. Um,
>> what would you like to share?
>> I thought Andy did a phenomenal job of
putting this together. It was a ton of
work for him. Um, we had a really good
day um interviewing all three of these
construction companies. We had Daryl on
site and Corey Smith who did a great job
of asking questions to all three of them
from a construction perspective, from a
preconstruct uh construction
perspective. They did a phenomenal job
with that. We had the architects here
who also were non- voting members, but
they
really assisted us with a lot of the
questions. And Andy had it set up pretty
good, too, where we had some time in
between each one of these where we could
discuss not only the prior construction
company, but the one to come. So, after
we went through a lot of the uh a lot of
their proposal,
we could kind of, I guess, prompt our
architects on what questions that we
wanted them to ask from an architect
perspective and how to frame those
questions. And so we had enough time to
do all of that. It just really went
smooth. Um Andy kept us on task the
whole way through and it it was a great
process. I know it's a lot of work, but
I I think it's it's it's a lot better
for government and it's a lot better for
our city to go through what we went
through and a long day and a long
process to get through all of this. But
I've been involved with stuff like this
before where you have to take the lowest
bid. And I I think, you know, the city,
the residents, the taxpayers, the city
as a whole is better off for what we had
to go through and what we're going
through um using this process. So, I
appreciate what you guys did
uh to get us to this point. As I said, I
think everybody would agree that this method of uh acquiring these
projects
worked really well with the fire
department. And I and I agree the the
concept of going out to bid with the
engineering documents, you know, the bid
documents for a project of of this size
or the size of city hall. Um
I think it leaves a lot to be desired.
I'm much more comfortable with this
process when it comes time to build.
the
builders, the architects, the engineers
are all on the same page because they
came up with it together and there's
really, I think, a lot less room for
error.
>> Dave, I'm sorry. I think I left you out
of that, but I appreciate what you did,
too.
>> Thanks. [laughter]
>> Now, Beaver Beaver's local, correct?
>> Beaver, their headquarters, I believe,
are in Perry Township.
They're they're from the area. Yes.
>> About 30.
>> Yeah.
>> So there's there's Beaver Escavating
which has been around for I think 75
plus years and then Beaver Constructors
which is a separate company owned by the
same people that have been around I
think over 15 years. And they they did
they have the contract for the at
Massland for the some of the additions
they done over at the school?
>> Yes.
>> Like for the football? Uh
>> yeah, they were working on it.
>> Football facility. It's covering every
inch of grass over there.
>> Yeah, they're they've got that they're
the Key Bank Center at the Hall of Fame.
>> The library too, I think.
>> Library and fire station
>> and
>> those projects will be complete.
completions of those projects
corresponds with what we would be
starting
>> and and obviously we would pick the
best, you know, value for our taxpayer
money, but it's a I think it's an added
bonus when they have local employees.
You know, it helps the local economy,
you know, Stark County at large.
>> Absolutely.
>> And I think they felt very strongly
about this project being a local
project. They specified that they really
wanted this project and I I I anticipate
they'll do a good job. they were
extremely competitive on the on the
pricing portion. And when we when we
talk about the pricing versus the
technical, the pricing isn't
what we would all know as the the
guarantee maximum price. Uh it's the the
fees that are associated with their work
on the project. We don't have a cost for
the building yet. It's it's what their
fees are for the work based on uh what
is available at the time.
And they again they were very very
competitive. And I think I think we're
really fortunate too to have two really quality companies that came in to
interview um to choose from.
>> So, you know, I mean, we are in a big
county and you know, you would you would
expect that, but we're just fortunate to
have quality companies like that that
can do this size of a project without a
problem.
>> Great.
Any
further questions?
I'm okay to vote on this, right?
>> Yes, we defer.
>> Okay.
Do you need a motion?
>> We would just Yeah, just a motion
accepting the recommendation of the
evaluation committee.
>> I'll make the motion to accept the uh
recommendation.
>> Second.
>> Okay, let's go ahead and vote.
>> Gdone,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes. Street.
>> Yes.
>> Alanthic.
>> Yes.
>> Okay. Very good.
» I believe we will need a motion also uh
for council to appoint Tiffany as your
design uh to complete the required
attorney general's sunshine volatility.
>> Okay. And I appreciate that. Um I know
>> you know Tiffany we're trying to clean
things up and do more things just by
motion. Make sure they're they're part
of the record. I just want to make sure
I I know some of the trainings at least
when we've looked at in the past it's
always during the day when a lot of us
are at work and I don't want to assume
does anybody want to complete the
training or are we okay with Tiffany
completing it as our designate and then
informing us keeping us keep us on the
right side of the of the law.
>> We do already have two that did complete
it. Um Guy and Trisha both completed it
um on their own. [laughter] So,
you get the goal. So, I know it's
difficult. It is a three-hour training,
and you're more than welcome to do it,
too, Joanie, if you wanted to watch in
with it, or I could be the designate,
and you can do both.
>> It's all yours. [laughter]
>> Yeah. I'll make the motion to accept
Tiffany as the uh [laughter]
designate for the Sunshine Law Training.
>> Second.
>> Okay. No further.
[laughter]
>> Let's go ahead and vote. Gdone,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes.
>> Street,
>> yes.
>> Aliance,
>> yes.
>> Now, was that motion just for me?
>> It's it's for whoever doesn't.
>> All right. It's for everyone. All right.
>> In and in in the past, it's been in the
past it's been everyone,
>> correct? For our contin practice.
>> I can tell you it has gotten a little
more lengthy compared to what it was.
[laughter]
>> It's interesting though.
>> [cough]
» So you're so you're saying encourage
>> encouraging people to do it, right?
>> Yeah. One of those flights to Europe
that you right
>> get the internet do it.
>> Yeah. Yeah. Very good.
>> Requiring everybody to
>> um Okay. Hey,
>> let's let's go ahead for um department
I'm sorry I skipped over department head
uh reports. So,
>> one more thing if I could be there. Um,
I sent you the information on that train
f company with
>> uh, you know, I've met with them a
couple of times. They do seem to have a
great product, especially for
communities like ours. Uh,
unfortunately, it is it is very
expensive. So, what I left with them was
that it likely wouldn't be something
that would get funded unless it was
considerable grant funding. U, but I
think that will maybe help us seek that
out. But essentially for anybody get a
chance to take a look at it. It would be
a notification sent uh system for
residents and for first responders when
a when a train is stopped on the track
as
>> it was a little while ago for an
extended period of time uh so that
people could pre plan to avoid the area
but again it's it's it's not
inexpensive.
I know we have some really good grant
writers.
» Are the train stoppages happening more
than usual this year?
>> No, I think beyond the one that lasted for so long
which was caused by a derailment. I I
don't know that there are any any more
frequent.
>> I think there was just another one that
same week.
>> Yes.
>> It just happened to be on the same
>> one that was considerably more
>> Yeah.
We as city officials have a lot of the
same questions that the community had as
far as why they, you know, why they
couldn't have backed it up, why, you
know, why it was necessary to stop,
>> why they don't give us a warning.
why
the information about what's going on so
slowly. As I have said before, we are at
the whim of the railroad.
Have we experienced any problems with
like um our emergency services
getting stuck or not being able to make
it somewhere?
>> So, fortunately from the police
standpoint, it's it's relatively easy
for the police vehicles to to get around
that and I know that fire chief of
course coordinates with the township on
necessary responses. So, it doesn't uh
not that it creates an ideal situation,
but it doesn't uh create the kind of
issues that I think most people would be
concerned about with respect to public
safety.
>> This company, did they reach out to you
>> or did you Were you looking for
something?
>> They reached out to us.
>> Okay. This it's been a couple of months
ago that they did that. We've I've had a
couple of online meetings with them.
Several of those meetings with them.
>> Um because then, you know, they had to
obviously get some information from us,
take a look at the tracks, get some data
to come up with a cost to for our
particular circumstance.
>> Okay. And I replied to your email, but
not until like five o'clock today, so
you wouldn't have seen it. Uh, a question I had though was, is
there something else out there for first
responders
instead of a big system, a big elaborate
system like that? Is there something
that they already have? Do the does the railroad company not like allow
people to see their schedules and things
of that nature? Do they not send out
alerts? Is there a way we can do this
without
>> I I don't know that the schedule would
be the issue. It would be the
unanticipated stops. Okay. That that
>> kind of create the problem. Um
>> and again it's very difficult to
>> deal with the railroad
>> with railroad.
>> What's that?
>> Lewisville is not unique with railroads.
They are just
>> if you do some researching online, you
will find a lot of communities that have
the same issues. I didn't know if there
was maybe a smaller system or an easier
just something for Yes, I know it's a
pain for citizens that, you know, you're
coming into town and you have to sit for
an hour. I I get that. Um, however, the
important would be that a firetruck can
get around. Um, which sounds like Rod's
already got something in place with
Nichell. I'm sure the police have
somebody always on both sides of the
tracks at all times. I mean, this isn't
these these railroad tracks are not new
to our town. So,
>> correct. And we've also of course
[clears throat] had a lot of experience
with the flooding which also kind of
cuts the the city in half when it
happens. So
>> I know police and fire are good at
adapting to what those circumstances
happen.
» Where where do we stand with the with
the crossings?
» Well, the good news is the stuff that we
can control.
Uh you see the second set of tracks that
was on constitution that was um so poor
they've been removed and that's been
aspholded. We are still waiting for word
from Norolk Southern on the potential
cost of installing the rubber
surfaces over the crossings and uh the privately owned ones. They are also
waiting to get information about the
company that can because they would also
like to install the rubber surfaces to
make the consistent smooth. But again,
we're relying on the railroad.
Well, we'll just we'll take a followup
next meeting where where where that's
at.
>> Okay.
Anything else?
>> That's all I have.
>> All right, Chief.
>> Uh, thank you, Mayor. fire department
has nothing new to report today unless
someone has some questions for me.
>> I did see him out um do a few flushing
of the hydrants on [snorts]
>> Actually, we're we're testing the flow
rates on them.
>> Oh, is that what that was?
>> Yeah, we do a a district every year. So,
they're they're in district three right
now, which is
>> just before it started raining buckets.
They had to get soaked.
>> Yeah. Yeah. [laughter]
>> Yep. That'll be going on till they get
district done. Yeah.
>> Okay.
>> All right. Very good, Dave.
>> Mayor, council, I have nothing. this
time. Okay,
>> Darl.
>> Uh, actually, I do have a few things I
was excited to tell you all about. The
air conditioning that the Constitution
Center is wrapping up. They're finishing
up.
>> Great.
>> So, they'll have cold air just in time
for it to turn fall and get cold
outside. [laughter]
>> I know that the community cupboard will
be happy to hear that. So, they're
dynamic HVAC is doing that job. They're
doing an actual They're doing a really
good job installing that.
>> Um the other thing I wanted to point
out, this was at the end of July, but we
didn't have a meeting um since then, but
New Point Church came into town. I think
you and I talked about this a little
bit. They um we kind of did a joint um
project with them. They wanted to bring
in people and do some work in the parks.
So we went ahead normally every other
year we get playground mulch for some of
the playgrounds and we got playground
mulch for Eljansik and Wilson and they
brought in a group of like 20ome people
and they spread the mulch out and did a
really beautiful job. So if you get a
chance I I was going to bring pictures
but if you get a chance to go by
Eljansik and Wilson it looks I was
vibing there again today. It looks looks
really really nice. So
>> awesome. Um, thankful.
>> Your splash pad is like I've never saw
somebody put a splash pad on.
>> It is a Yeah, it is a I was excited.
I've been driving around the parks and
we're um the baseball fields are being
used maybe not so much in Meer Park, but
um Wildwood's being used quite a bit.
Splash pad is just every day people are
knocking on the door to get in there.
So, it's it's cool to see like to see
this stuff get used.
>> Absolutely.
>> For sure. Um,
and then the last thing I'll bring up,
and this is kind of a knock on wood sort
of a thing, uh, the the Cle Creek creek
clearing project that we've been doing,
uh, we we keep track of the rainfall
amounts at the sewer plant um, at the
end of Chapel down here. So, we um,
Sunday there was about an inch and a
half of rain, and to my knowledge, we
didn't see any issues around town as as
far as flooding. And that's happened a
couple of times this year, but I'm
pointing out this past Sunday, I
actually had one of our employees says
he has a rain gauge at his
father-in-law's house, and he said he
got over two inches of rain in his
father-in-law's house. That's an
enormous amount of rain. And I would
like to say, knock on wood, hopefully
that's due to some of the creek clearing
that we've been able to accomplish and
some of that project, but again, we're
excited that so far it seems like that's going well with the flooding
around town.
Darl, weren't you? We are applying for
some additional funding. Can that too?
>> Yeah, Miss Kingham Watershed has a
couple of different grant options for us
that we are applying for. Um, we're kind
of in the process right now. The first
one is a one-time grant of 20,000 that
you can apply for and get funding, but
it's a it's a one-time deal. Um they but
what they advised us was to go ahead and
apply for that grant because if they
deem your project to be an ongoing
project that can go year after year, they have a continuing
funding uh source for that that we might
be able to get to. So,
I will say that that the creek clearing,
it's kind of one of them things where
those guys take material out of that
creek, okay? And the water level goes
down and then they move down the stream
and they keep going. Well, what happens
is the water level goes down and it just
exposes more stuff in the bottom of the
creek. So, then they got to go come back
and almost start over, take more out.
And there's just that much stuff in that
creek down there. I would love to take
pictures and show you guys, but every
time I go to do that, it's just exposed
more logs and stuff laying in the bottom
of it. And I'd show you those and you'd
be like, "Well, they didn't do
anything." So, [laughter]
um, but yeah, Dave's right. There is a
couple of grant opportunities for us
that we were looking into to keep that
going.
>> We are in the process. Commissioner
Harold, me and Andy were at an event and
he is we set up a meeting here a couple
weeks with Muskang about possibly
getting additional funding for projects
here in those
>> chief you see like where I live where
it's been flooded like worst it's
flooded since I've lived there worst
I've had ducks and geese because it's my
whole backyard is like nothing but a
pond
and he was there so you saw But I mean
it it was never like that. It was always
messers got that got flooded that into
town.
>> That was Yeah, that was such an enormous
amount of water. And that wasn't it
wasn't due to the creeks overflowing. It
was because [snorts]
>> the amount of water
>> the volume of water the
storm sewer system just couldn't absorb
it as quickly as it was accumulating.
>> I mean that wasn't the only time. It
just happened the other day. Was it two
days ago or whatever? I couldn't mow
yesterday. I could mow the front and the
side, but I couldn't mow my backyard
because the wheels were soaked on my
lawnmower.
>> That's definitely
>> my backyard is just
>> And my neighbor too, he said he's never
had that much water in his backyard
either. And then when I had somebody
that's coming to look at my house to add
some um soil, he looked in the creek at
the creek or whatever and he said
there's a big island of silt or you know
sand and stuff or dirt that's all there
and he he quoted me a price for him to
take it out, but it's not my yard. It's
not I said, "No, it's not my property.
So, we'll see what the creep people have
to say." He said, "It's just been
accumulating for decades." And It's
there.
» How far on the the creek removal is it?
Are they all the way done? Are they
halfway? Are they 3/4 where?
>> What percentage that project or that?
Because a lot of it we don't you can't
see from the road.
>> I don't know that you can see. [cough]
>> Oh, [clears throat] it's going to be a
multi-year.
So if if you look at the the watershed,
the where we started is the southern
portion of the city uh pretty much near
the city limits at the main the main
branch and then as you go north up to
say West Main Street, you cross under
153 and then you have the area that you
just referenced kind of across from me.
But then if there's tributaries that go
off. So, if if you're talking about all
of it, it's definitely going to be a
multi-year project.
We'll of course continue to make
progress with what seems, as Daryl said,
knock on wood, which seems to have a
very positive effect on the on the water
coming out of the banks, but it's going
to be a process.
>> And just for landmark reference points,
um the first phase of it took us up
almost past where the cemetery is on
out here. So
they're Yeah, thank you. So they're
about even with that. That's the first
phase of it. But like he said, that was
us going all the way down to the border,
the city limits down there and starting
there and working our way up past the
sewer plant, starting to head north from
there.
» I I don't know that I remember a summer
where at some point we did not have
flooding over Main Street Chapel. That's
what we very fortunately have not had
this year.
>> Yeah. And we all have that. So there's
that level gauge that's on the bridge
there that runs over 44 on the north
side up there. And I keep we all have So
a lot of us in the service department,
we have you can get alerts for that.
>> You can sign up to get an alert when it
goes over a certain threshold. We've all
been kind of waiting to get an alert
that it's gone over that threshold and
it just doesn't it hasn't yet. So again,
knock on wood, but hopefully that's good
news.
>> Okay. Well, that that almost seems like
an ongoing project, I would think,
right? I mean,
>> well, I I think so. And and and Darl,
tell me if you disagree. I it's I don't
know this has ever been done before.
>> Uh as far as cleaning the the creek, the
bed clearing, which is what the the Army
Corp of Engineer calls it.
>> I don't know that it's ever been done.
There are probably trees in there that
have been there for
>> 50 years. I don't think it has. And most
largely due to the the fear of touching
any of it because for the longest time
it was like what [clears throat] can you
do? What what are you allowed to do? You
know
>> and it wasn't until the Army Corps of
Engineers come they came in and did
their report and they they said hey this
is your best
>> the best bang for your buck here just to
clear the dead stuff out clear the
debris out of it. That's addicted
capacity in itself you know to just get
that stuff out of the way. So
>> yeah, certainly not that it would
require maintenance over time, but I
ideally we would never be in this
position again,
>> but just looking at a really really
small sample size of the tributary. I
mean, I had about 300 feet in my
backyard of the broad monarch and for 25
years it it looked different all the
time. I would clear it out, something
else would fall or come down,
>> you know, from the west. It was kind of
constant. So if you're only looking at
300 feet there of a tributary, I can't
even imagine over the course of 25 years
what the Non Creek would look like.
There's a lot more area to cover.
>> There's a lot.
>> Yeah.
>> Darl, do you guys haul it away or do you
just put it out far on the banks where
it could?
>> So what they they did was they brought
in a wood chipper.
>> Okay.
>> And um a lot of the bigger [snorts]
stuff was they had to haul away, but
then as much as they possibly could.
They were just chipping it up and just
spraying it off into the away from the bank there.
>> Okay. Yeah, we're we're paying a company
to do it. Our our service guys are doing
it. Gotcha.
>> Yeah. I'm sorry. I probably should have
clarified that, but yeah, it's the tree
company that's coming in to help us out.
>> And did you see an advantage at the
water treatment plant of like excess
water that it's pumping through there or
No, you just saw that we haven't been
flooding.
>> Not Not yet. But I'm not entirely
convinced that that that the two are
100% related. I'm sure there's some
crossing over there, but
>> um not to get off on whatever, but that
that's I think that's got some other
issues there why we're seeing those high
flows. Okay.
>> I think there's other issues
contributing to that.
>> Okay.
>> Surface water. Yes.
>> It's a high flow and then it drops off.
So it's that indicates a big rush of
water about not necessarily.
>> Okay. And that's one of the many
projects that the service department is
pursuing to to address that so that we
can get that
>> that uh processing rate a little closer
to the number that we of gallons of
water that we produce.
>> Okay.
>> Very good.
>> Chief,
>> um I don't have much. It starts
tomorrow. So, my SRO's are back. And uh
we need crossing guards if anybody knows
anybody. Yeah. Yeah. And uh second,
>> retirees are probably the best.
>> I know.
>> Still in good working shape, but with
the time to be able to serve.
>> I agree. [laughter]
I agree.
>> You talk about Roman.
>> That's right. That's right. Are you
looking for a motion? [laughter]
>> It's at wills. It's at completely at
will. see his grandkids do.
>> Yes.
>> Cross my own grandkids on the woods.
>> That's it. That's all I have.
>> Um,
how and I and I want to ask back to
school, you know, obviously on my mind.
How many issues do we have with people
passing buses in the city?
>> Not too often. And honestly, the the
buses are really good. they have a
reporting system down with us on how
they can report it to us
>> um and if we can get it on camera and
make contact. So, it is it is not often
that there's an issue. And honestly,
most of the people who do they don't do
it on purpose. They may just not realize
or not have knowledge of how it works.
>> I know it's a little bit different in a
you know, in a city with a lower speed
limit than out in the townships or roads
where people are flying or
>> correct, right,
>> things like that. But yeah, I known some
other cities seem to be having issues
with it or they looked at different
ways, but I just I never heard it
brought up. I haven't heard it brought
up by schools or us.
>> It's not very often that they that they
contact us. So, it is not an issue for
us.
>> All right. One more thing. I know it's
hot topic and I talked to you already
about it. Did the Did the flock cameras
that got taken down, did those get
replaced?
>> We're working on it and um I talked to
Detective Clark because he runs our
flock camera system. So whether I I
thought it would be better for him to
he's going to come to the next council
meeting to kind of explain how it works
>> um because he runs it and then reports
to me and it it's just I think more
beneficial if you hear it from him
because he can answer all your questions
and it's been people have actually been
coming into station and asking questions
and we've been very open about what we
use the cameras for, how we how it works
and how it's monitored and then when
people leave they have a little more
assurance because they're they're
reading stuff that isn't always
accurate. Sure.
>> So, he'll be explaining that next.
>> Yeah. He's going to do a PowerPoint for
you and everything. Love
>> it.
And was part of the
>> over $3,000 expenditures that was on
that list. That was one of the reasons
why?
>> No, that's just how we pay for it. Um,
>> but did you pay for it because of the
problems that we had with FEP?
>> No, that's not that's not
>> It wasn't related.
>> No.
>> Okay.
>> Did Did the ones that get vandalized get
Did they get replaced yet? They're going
to
>> They're going to Okay. So, North Canton
had several as well. So,
>> I guess we're not
>> the only ones.
>> We're not the only ones in the area. I'm
sure.
>> That's such a good point. Finding those
people.
>> Yeah, we they're they're very beneficial
for us for plenty of things. He'll he'll
do a PowerPoint, but like stolen
vehicles, protects victims. If there's
somebody who has a warrant and maybe a
domestic violence victim and they leave
in a car, we know what car they're in.
Um, we've used it to find elderly people
who drive off and may have a medical
issue or mental health issue. Um, and we
found them counties away or or in in our
city. Um, if another county is looking
for someone um who who may be missing,
um, I know it's been used for find, you
know, abducted children, missing
children, um, missing adults. Um, we
actually had a, um, speaking of school,
someone that worked for the school have
a medical issue and we were we were able
to locate them in county because of the
plot camera and get them an ambulance
into a hospital. So, it's done a lot of
really good things for us.
>> Yeah.
>> Well, it'd be interesting to know what
you didn't find because some were
vandalized or stolen.
>> Right. Right.
>> Yep. So, I would encourage anybody who
has questions, you know, or they're
curious about cameras, they hear
different next meeting.
>> Next meeting or I mean, honestly, people
have come in. We're we're open. You can
come into the police department if you
have a question on on, you know, what we
use them for and how they work. And I
think the big concern is how they're
monitored. So, um, people get a lot of
relief when we explain, hey, you have to
put in a case number. You know, our
detective monitors who puts in the case
number, what it's used for, and then I
monitor, you know, when the detective
uses it, so that it's used for actual
cases that are open. We're not just
putting in plates just because we feel
like it.
>> Tristan Stuttler had a great post on
that.
>> Yes, he did. I appreciate that. Yes.
>> Okay. [snorts]
All right, Matt, you don't have anything
else?
>> No, I think I've talked
>> other ways you want to save the city
money.
>> Well, I've got all kinds of ideas on
that. That's for another [laughter]
time.
>> All right. Well, I I'll be at the next
meeting. Can't wait. Can't wait to hear.
Okay. Um, so I will just entertain a U
motion to move us into executive session
for the purpose of discussing
confidential economic development
information and for the purpose to
consider the possible purchase of real
estate uh for public purposes.
» Second.
>> Let's go ahead and do it.
>> Gdone,
>> yes.
>> Johnston,
>> yes.
>> Mallister Atkins,
>> yes. Street.
>> Yes.
>> Alanthic.
>> Yes.
>> Okay. No business expected to follow.
Have a good night everybody.
>> Mayor, can we move into the other room
that way?
[music]