Oh goodness.
>> I enjoy our time together.
>> I'm just going to mention the colorcoded
sheets before we start. Okay. I think
somebody trying to figure out
nice pastels. Thank you for your
>> good idea. Well,
>> that's why you adopted
>> adopted a good good idea. So awesome.
>> All I did was order paper. No,
[laughter]
» you guys are gonna
put it in.
>> Well, they didn't prepare a book for you
>> because because of that. It's just a
first hearing.
>> I just want you to know that that's
what's
» currently in place is
>> passage.
>> Yeah. Unless
>> basically the perpetual unless but it
has a clause in there like most of the
>> but your price increase is on January
4th.
>> Okay, sounds good.
>> Yeah, this is because there's another
one that says price.
Yeah,
>> I appreciate that.
» Uh, good evening. Thank you for coming
tonight. I'm not going to check us in
yet or start the meeting. I just want to
tell you something that has changed due
to something that we voted on, which is
the sign-in sheets. If you notice the
beautiful colors over there, we have a
green, blue, and yellow. I'm going to
explain to those explain to you what
those are, but thank you Jody and
council for doing this. So, if if you
want to speak tonight, make a public
comment regarding matters listed on the
agenda, which are back there. Sign in on
the green sheet like Tom did. If you
have a public comment regarding matters
not listed on the agenda, sign in on the
blue sheet.
and public hearing on fixing the annual
rate or levy for tax levy for taxes,
general revenue fund, park fund, and
service fund for the year, debt fund
2026, the yellow one. If you have any
questions, you can ask Jody or myself.
But anyway, that's why there's three
colors back there in agenda. So, thank
you for doing that. And with that, we
will
>> say the pledge of allegiance. I pledge
algiance to the flag of the United
States of America and to the republic
for it stands one nation under God
indivisible with liberty and justice for
all.
» Roll call please.
>> Ryenower
>> here.
>> Osborne
>> here.
>> Latari
>> here.
>> Jones
>> here.
>> Uler
>> here.
Approval of approval of city council
minutes. Motion to approve regular
meeting minutes dated August 10th, 2026.
>> So moved.
>> Ryenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes. Uer,
>> yes.
>> Thank you.
>> Adoption of agenda.
>> To approve adoption as adoption of
agenda as presented.
>> Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes. Jones.
>> Yes.
>> Uler.
>> Yes.
>> Thank you.
» Proclamations. There's a proclamation
reading for Constitution Week 2026,
which will be on September 11th, 2026.
Proclamation will be read at the
Warrenburg chapter of the National
Society of the Daughters of the American
Revolution DA meeting on September 11th,
2026.
Need to do anything else with that? No.
>> Thank you.
>> Item 6.1, presentation of the city of
Warsburg budget cover photo contest.
» Yay.
>> Good evening, mayor, members of the city
council. So, it's my honor to you for
you tonight to present to you the winner
of our fiscal year 27 budget cover
contest. So, as you all know, every year
to encourage community involvement in
our budget process, we host a contest
for people to feature images on the
cover of our budget book. Um so
generously the Warrenburg Arts
Commission helped administer the contest
this year and the theme was what's your
Warrenburg. Um so we had nine photo
submissions from four participants and
they submitted um pictures of local
buildings, personal landscapes and just
other things that showcase the unique
character of our community and people's
experiences within our community. So the
winning photo was Fishing at Lions Lake
by Towanda Moore. And we have a copy of
the budget cover um in your packet.
Sorry the photo got a little messed up
at first. Um another finalist is the
long-awaited Lion's Lake by Penny
Easterwood. So obviously Lines Lake was
a popular subject this year. Everyone's
very excited about the improvements and
old drum solo by to more. So again,
thank you for everyone that participated
and thank you to the arts commission for
helping with this. I unfortunately I
don't think anyone's here tonight, but
my gratitude goes to them and thank you.
>> Thanks, Jessica.
Item seven, public hearing 7.1, a public
hearing on fixing the annual rate of
levy for taxes for general revenue fund,
park fund, and debt service fund for the
year 2026.
Presented by
>> Jessica. Okay, if you ask any tricky
questions. All right.
>> So again, good evening, mayor, members
of the city council. So tonight you have
three ordinances before you that would
set property tax levies for our general
fund, our parks fund, and the debt
service fund. So in late summer around
August of every year, we get our
pro-forma statements from the state
auditor. So what these are is they
include information about our assessed
valuation, which is the value of the
property that's within our jurisdiction.
And it also includes calculations that
outline our maximum allowable levies
that we can set. So via Hancock
amendment, we all are kind of aware of
how that works. It caps how much revenue
growth we're allowed to get in any given
year. So based off this information, we
calculate what our levies are going to
be. Um we do a public notice, have a
public hearing. You all can get to
consider ordinances. Um so that's why
we're all here tonight talking about
property taxes um because we have to
certify that information to the county
clerk on September 1. So Caroline
included a lot of wonderful information
kind of breaking down our different
categories of property and the growth
we've seen um across the last few years.
Um but in summary, our levies are going
to remain flat. So, our levy in 2025 was
1.122
1.1229. And that's what it's also going
to be for 2026. Um, because our base
growth of property value increase was
1072%. So, basically flat. If you factor
in new construction, we have a total
growth of about 1.5%. Which is why we
didn't have to roll back um our levy
because that base stayed um relatively
flat. So with that, that gives us a levy
for the general fund of 3453, a levy for
the parks fund of.1876,
and a debt service levy of 0.59. Um I
quickly kind of want to touch on the
debt service levy a little bit because
it's a little bit different. It's not
subject to Hancock in the same way that
um the general and parks levy is. Um so
we voluntarily roll that back each year.
Um, under Hancock, we're allowed to levy
for the current year debt obligations as
well as one-year reserve, but since we
made a promise when we issued our go
bonds for a no tax increase, we roll
that back every year. It also doesn't
apply to personal property, um, which
general and parks do, it's only applied
to real estate. So, your personal
property levy will be a little bit lower
than that 1.1229, which is your real
estate levy. So given that our levies
are remaining flat, um we can expect
about $15,000 of additional revenue in
the general fund, about $8,000 in the
parks fund, and again about 15,000 in
our debt service fund. So we of course
recommend holding a public hearing um
for any folks that want to talk on this
tonight and approving the ordinances as
submitted. We can get those certified.
>> Answer any questions.
>> Could you check the yellow sheet, I
guess? Right.
>> A question I did have real quick. Um,
and just to make sure I'm on the same
page. So, we are not increasing the
rate, but the valuations are going up.
That's how we would bring in more money.
Is that correct?
>> Yeah. The new construction allotment
allows us to bring it more because it's
factored out first before then we set
the lift. So,
>> sounds great. Thank you.
>> I had some questions too, but does
anyone else have questions?
>> Okay.
>> So, I'm a person who loves letters and
not numbers so much. So, so I always say
make me write a 10-page paper. Don't
make me uh do a financial an analysis.
So, I have questions that are probably
going to seem really super simple to
you, [laughter] but I'm going to try to
understand. So, um on in the council
letter that Carol wrote on the second
page at the top under the issue
that assessed valuation,
>> can you help me understand? So, at the
very right is the growth column.
How does 1.1296
plus 2.5227
equal 1.4335?
What am I not getting there? Are those
percentages actually being added
together? Because that
>> number doesn't make sense.
>> The 1.129 is 1% of 231 million where the
2 and a half% is 2 and a half% of 65
million. Mhm.
>> So with those big variations in the base
number that the percentage applies to,
when you put those two together, then
you end up at a total of 296 million and
it gets out to the 1.4. So it's like
>> 10% of a million plus 2% of a 100,000.
>> Okay.
>> Put it all together and you get a net.
>> I gotcha. So the growth percentages are
not being added.
>> No,
>> those are simply I should be something
reading across the line. Okay, gotcha.
Thank you. That that helps. I appreciate
>> if I may. Uh on that. So you're totaling
the row, not the column.
>> Yeah, if you go across the row real
estate, you have a number 24 25 26 and
that growth percentage is growth from 25
to 26. So you see the percentage there
for real estate for personal property.
Then when you put the total together
that's that 1.43. So it's the percentage
growth of total real estate and personal
from 25 to 26. But you wouldn't those
that far right column would not total up
in that mathematical approach.
>> Perfect. Thank you.
>> Gotcha. Okay.
I go, "Okay, that answered my next
question." Okay.
>> All right.
>> I thought surely someone was gonna ask
about newly separated territory. I
didn't know what that mean.
>> Yeah. Yeah. What is able to discern that
when we replant properties and we break
them apart that it isolates those so
it's not necessarily separated from our
city limits, but it's properties and
square.
>> Okay. There we had a few of those. I
remember that. Yeah. Okay.
thank you. Next question. The next
table, sources of assessed value
under new construction.
I've been trying to make sure I
understand the difference between real
estate, which is right, the land or
things attached to the land, personal
property, things that are not attached.
So, how do you have new construction
that's personal property?
>> I believe it's property that comes into
the city. So, someone buys a new car or
a new piece of equipment and then they
claim it. Um, it's just new personal
property that enters our jurisdiction.
>> So, the word construction is
>> Yeah, it's a bit funny the way they
phrase it, but it's just property that
didn't exist last year that now exists
this year.
>> Okay. All right. Got it. Um,
and trying to get my head around this.
The the bottom paragraph that goes into
the next page talks about the Hancock
amendment says that we can
we it allows for the lesser of one of
these three things, right? And you say
and this year the actual assessment
growth was the lesser of those three
opportunities.
And so
where what is that actual assessment
growth?
>> So our actual assessment growth is going
to be that 1072%.
We're allowed to gather the growth on
the property that already existed. They
take out new construction when they
first calculate that and then we add
that back on at the end after our mil
levy has been rolled back if it gets
rolled back. Gotcha. That is what I
guessed. I guessed right. Do I get a
point for that? Okay. 1% is so small
that we don't have an opportunity to
adjust the mill rate.
>> Yeah. Way to be captured.
>> Okay. Thank you. And could you remind
me? I know you mentioned it in in your
um preface. When was that voluntary
reduction of the debt service? When was
that pledge made?
>> When I believe when we issued the geo
bonds for Meguire. Um the way that it
was um marketed was it was a no tax
increase geo bond issue.
>> Gotcha. Gio being
>> general obligation.
>> Sorry.
>> No, it's all right.
>> G.
>> Yeah. Yeah. Thank you. Gio. Yeah.
[clears throat]
>> Okay. Um
right.
And can I add another question? Did I
print it out? Let me see.
public. There was something about the
Oh, okay.
The public notice.
Okay. Which was also frankly very
confusing to me, but I I think I I
pretty much figured it out. Um I found
what the the property rate is, which is
like you said, it doesn't change 1.1229.
Um
the last
I think these are rows, right? These are
rows and not columns. I should be
looking at
or
maybe that's a question for that. Are
these
again these are rows, right? I'm looking
at rows that each have three columns.
>> Yes.
>> Right. Okay. So that last row,
can you explain what that is? increase
tax from dollar value reassessment and
the percentage from reassessment.
>> I believe that is state auditor speak
and I will call upon Caroline if she has
a context what that is.
>> Thank you.
» So the I mean I'm guessing that so the
there's an estimated increase of value
right in the line right above. Yes.
>> And so we're saying what we're
estimating the increased tax is going to
be.
>> Can I get back to you on this? You have
to have the
number.
>> Absolutely. I don't have just so we're
clear. I don't have a I'm not
questioning your calculations or
anything. I'm just trying to get my head
around it.
>> Um I'll send you an email tomorrow.
>> Okay. Perfect. Perfect. That's great.
Thank you both. I I appreciate your
patience with my um questions for
someone who is not a math girl.
>> [clears throat]
>> That's all I have.
» Okay. Thank you. There were no no one
signed up for the public hearing. We
look at the sheet.
>> That's Caroline. No one signed up for
the public hearing.
>> So with that, we'll we'll close the
public hearing.
» Item eight, public comment. Public
comment on the fiscal year 2026 2027
annual budget
presented by Jessica
on the budget
like
>> yeah I can so
uh if you would like I can walk you
through the budget
>> he signed up
>> so
>> is it
» just been through funing process.
Excuse me.
>> The closed public comment on the tax
levy.
>> We're on to the the public comment on
the fiscal year.
>> Yes.
>> Okay. Sorry. Want to make sure I'm not
giving you the wrong information. So, um
this is the opportunity for the public
to comment on the fiscal year 2027
budget. Um we've just gone through the
tax loadings um which we learned keep
things pretty flat. So the 2027 budget,
the capital improvement plan and the 25
years financial have all been something
that we've been working on for quite
some time. The budget reflects these tax
levies that we just discussed,
incorporates them in as our for our
revenue estimates on on those applicable
items, and then it carries forward the
conversation that we had in strategic
planning. Um, as we discussed, the the
overall approach that I tried to convey
in my budget message was this is a
multi-year conversation that we've been
having. We spent the last year looking
at our fund balances, looking at our our
financial health and strategizing about
how to be prepared this year to try to
address the pay plan. So last year we
our opportunities lie with capital
improvement sales tax and the ability to
really plan that use that fund balance.
Then we also took this the intermediate
year to try to move as much as possible
particularly in the general fund to
capital improvement sales tax funding
capital improvement rather than general
fund for the purpose then of bringing up
funds in the general fund to see what we
could do about the payment. So you've
heard in strategic planning previously
uh conducted the salary survey looked at
about 35 communities 38 job titles use
those as the benchmarking we then
compared to our pay plan presented to
you what a modified pay plan would look
like and how much it would cost to give
ourselves the midpoint of the data that
we were seeing and that with a $1.2 $2
million price tag that this budget
reflects incorporating that pay plan. It
also reflects the department heads
towing the line in every other possible
way to
expend as flat as possible. There's
certain things that are out of our
control whether that's insurance uh
premium increases
inflationary increases that we don't
control. We tried to limit any new
initiatives, keep all of our
discretionary spending as flat as
possible to fund the pay plan. So, a
couple things that I want to point out
to you is number one, in my my council
letter, I referred to my management
letter multiple times, which is a docu a
portion of the budget, but the budget
documents that we gave you were just the
um the reports, not the entirety of the
documents. So, that was my mistake. not
cutting and pasting my message entirely
into the council. So I provided you a
copy of the my budget message at your at
your seat. Essentially what I just
described, the one other thing that I
would call your attention to is my
conclusion is basically this approach,
the home improvement sales tax strategy,
the pay plan, um our 25-y year
comprehensive financial model, I feel
like now have a stabilized plan going
forward, communicated, articulated,
ready to implement it. Um the difficulty
from this point forward is going to be
keeping up with inflation. Now that
we've kind of standardized everything,
we've made our commitments, we we looked
at our work premium, um we're going to
struggle like any other community does
to see if revenue growth keeps up with
inflationary growth as it relates to
petroleum and asphalt and insurance and
cost of living and merits. But I I do
feel very proud of where we are. We've
gotten ourselves organized. We've gotten
ourselves positioned. We're using our
finances and our reserves as
strategically as we can for the for
agreed upon purposes. So, uh the budget
that you have reflects all that
strategic planning conversation you've
had previously. The other thing that was
pointed out to me is in addition to the budget picture format of the
apparently the table and the summary of
notable changes you just got skip it
showed up blank on the line. And so the
other item that's at your desk is the
entire document with summary of notable
changes from the July 14th budget
discussion and it itemizes them. I'll
walk you through them kind of in
categories. be happy to answer any
questions. But quite a few of these, the
property tax, use tax, franchise for
telephone, cable, lodging are
adjustments either for we now know
property tax assessment rate so we can
dial that number in tighter or we have
amongst more of data in terms of current
year-to- date numbers. So these are all
have all been adjusted to just you try
to be more accurate in terms of budget
projections for fiscal year 27. Quite a
few of those are decreases. Property
tax, use tax, franchise, telephone,
cable television is adjusted positively,
taxes on lodging, um contractual
services, that is our agreement which is
on your agenda later this evening with
the school district for us providing
school resource officers then providing
this council session. This reflects the
final pay plan numbers and it makes an
adjustment to keep up with that. Uh
community agreements,
we adjusted the WCDB uh assumptions.
Labor uh we move the demolition
anticipated demolition of 303 main
street into the budget and then we'll
see how that process plays out in the
end. using memberships, cleaning
agreements is moving things around in
light of our recent conversations
categorizing them. Uh motor vehicle sale
sales um an adjustment based on our most
recent year-to- date numbers and our
projections. Interest on investments is
an adjustment based on current
projections. Clothing uh we split out
fire um capital improvement expenses to
be more specific. So that's a a more
detailed organization of clothing, uh,
tools and equipment, um, building
maintenance and repair, equipment
maintenance, repair, software
maintenance and repairs. Um, services
for the fire department as well,
equipment for fire department, all kind
of more detailization of those. Um,
equipment not categorized in the CIP
updating that. Um based on my final
adjustments to the comprehensive
financial model um rolled that into the
budget debt service um that's also
updated based on the uh comprehensive
financial model and there was transfers
from the fund balance um that was
adjusted to cover the projected cost.
The CIP includes an intentional spend
down of that CIP fund amount. So we know
that we're working towards that in in
that fund balance. Property taxes, uh,
we received the estimates from the
county, so that's built in. Railroad
tax, we received the estimates from the
county, so that's built in. Capital
noncategorized. Um, we entered the most
current transportation development
district numbers there and contractual
noncategorized
of some new property to be accounted
for.
Um, That was an adjustment there. When
all is said and done, budget is
balanced. The initiatives that we talked
about are incorporated. I think Jessica
said she had to make a $5,000 transfer
from reserve to finally budgeted and get
the budget to balance. But right, if
everything holds, which I'm confident
things will move around in years time,
but as proposed, we're spending 5,000 of
reserves to uh balance the budget.
Um that be happy to try to answer any
questions that you do have. Um
it's it's been a culmination of a lot of
conversation, a lot of work and I can't
thank Jessica and Caroline for their knowledge and the way they can
turn things around and incredible
patience with me as I come up with last
minute requests and work.
But be happy to try to answer any
questions you have. I do want to comment
that I I like having the
um unfunded needs listed.
>> I think that's good for us to see that
we have things that we fully aware that
we need these things,
>> but they're not funded, but we're
showing them and and next year when we
start budgeting again, we can look at
that list and see if any of those can be
included.
>> Yeah, I think it helps us plan. I think
it also helps give us perspective of
with the budget we have with the fund
balance we have before and we start
talking about new initiatives. Here's
what we're still trying to solve.
>> Right.
>> So will we have a chance to speak on all
the other budget items at the first
reading or
>> Sure.
>> Is that okay? I I will wait till then.
But
>> yeah the the intent of this particular
item is public comment, right? So need
to use some context.
>> And again, I don't know how to ask this
properly, but I have a question for
Gary.
Do you know is it is the this recording
this time or is there is we don't know
that until afterwards because the last
city council meeting we tried to record
it and it was not recorded. I tried to
go back and look at something to answer
somebody else's question about something
that was discussed and it didn't get
recorded. Is that something we can know
now if it's being recorded or
>> um It says it is.
>> It says it is. Okay. All right. Thank
you.
>> It's a free service. Yeah. We're not
paying
>> so we never know.
>> Yeah. Right on. Got it. Thank you.
Thanks for that interruption.
>> Quick question I had regarding what you
presented on with the uh notable
changes. I notic that community
agreements was duplicated in there. Two
separate accounts though 110-611
and 110-642.
And I was just wondering what the
difference was between those two
accounts. The 17611 is the our community
agreement with the WCB. So essentially
that's the difference between the
lodging tax we receive. We subtract out
their personnel expenses and then
transfer them the amount that's left
over. So that amount um which is 152
there is to what we send over to.
>> Gotcha. Okay. So then the 110642
is our partnership with nonprofits and
Okay. Thank you.
Any other questions or No,
>> I did think I I don't I can't find it
right this minute, but I thought I saw a
line item someplace for ARPA
that
>> we have an ARPA fund and we will spend
it down um December 26.
>> Yeah.
>> Oh, okay.
>> We're just kind of finishing off the
projects that we've already discussed.
We don't have any new additions.
>> Okay. I was just surprised that there
was anything [clears throat] left. Yeah,
those all had to be earmarked and
tagged, but you didn't necessarily have
to have expended it as long as it was
going to be expended and it was
>> okay
>> by the dates. So,
>> there were a few lines, budget lines
that don't have any items in them, I
noticed. So, when I think that was a
question I had just that I'll wait for that question. As far
as the oper ARPA projects go, which ones
are still out there that we haven't
closed out and are we on track to close
them out before the end of the year?
>> Most of them might like little outs and
anything, but the vast majority of them
have been finished.
>> Place in case there's anything.
>> Gotcha. Okay.
>> Didn't we commit our remaining ARPA
money to be used for wages and for that
to be used by the end of a certain
period of time? So that that would free
up the money to be a that same amount of
money to be used for the um Lions Lake
improvement.
>> Correct. We did a lump sum transfer
essentially at the end of fiscal year 24
for about 1.2 million and then that
money since it went to general fund to
spend.
>> Okay. Thank you.
There were no no one
signed up for public comments on that
item. Oh,
>> item nine, public comment regarding
agenda items. That's the green sheet.
Bring the green sheet up.
» Appreciate it. Thank you,
>> Tom. You're the first one to do this and
did it correctly. Thank you.
>> Excellent. Good job.
>> So, he's on the green sheet. This is the
green sheet is speaker registration
public comment regarding matters listed
on the agenda and under under Tom's name
you also put the agenda item which is
community funding policy. Thank you Tom.
>> It was confusing having three sheets but
I I worked it out. Uh, I want to
compliment
the council
and the city manager and the finance
people on all the work you've done on
the budget issue.
I would tell you as an outside person,
it's kind of confusing to try to find
something.
You know, I I went through it a little
bit. It looks like um in general you're
going to spend more money on personnel
next year, which may mean that some
people get pay raises, and that's a good
thing because it it's good to be
competitive with with the wage scales.
Some of the stuff is very detailed. If
you look at the fire department, you can
find out what their estimate is for hose
nozzles.
>> Yep. or or with the police department
for ammunition or safety vest or
whatever it might be. So, but I need
help drilling down and uh
I may ask Carolyn some questions some
other time
if I can. Is that allowed? Can I check
it office sometime?
>> Okay. All right. So, I wanted and this
is a minor thing. I wanted to comment on
the uh office manager's letter on
community funding policy arnets.
And uh so you go down to about the third
paragraph and he says you're developing
a process and uh that uh you want to
formalize how it's done that
organizations
request
support funding support from the city
which the city doesn't have a lot of
money. I usually how it works out. But
anyway, instead there's going to be a
process and maybe it already exists and
I don't know. But if it's not
formalized, then it should be set up so
that organizations know how to apply,
when to apply, and essentially get on
the list saying, "Hi, we're out here.
we'd like to have $20,000 to uh you know
paint the sidewalk red in front of our
house or whatever it might be, you know,
but uh something like that. So that's my
comment is that there needs to be a nice
formal process and people need to know
how to access it.
>> Thank you. I I generally don't respond
to public comment, but that's a fair
point. And I I'll be first to
acknowledge building this train as it's
running down the tracks. We have gotten
our thoughts collected on categories and
general approach and now once this
ordinance is passed, staff will have to
build forms and processes and
communicating.
>> Okay. Well, very good. Well, thank you.
>> Thanks, Tom. Yeah,
>> Tom. Thank you. We're glad Heather's
operation went well. Thanks.
Public comment regarding matters not
listed on the agenda.
» No one.
Thank you.
>> That was the blue sheet, right?
>> That was blue.
Item 11,
second reading of ordinance 11.1,
an or ordinance establishing a city of
Warrenburg's policy regarding community
funding, contractual service agreements,
organizational memberships, trust
distributions,
and
is not there
>> and legacy community appropriations.
>> All right. And legacy community
appropriations presented by Mike Scrag,
city manager.
>> This is a second reading. You took up
first reading last meeting and and
attempt was to not take first and second
uh reading in the same evening to create
an opportunity for for public comment
recognizing or also amending the public
comment process to the meeting. Uh
nothing's changed from the ordinance
that you saw previously. Um and we'll be
happy to answer any questions that that
you have with respect to process. The
ordinance doesn't spell out the process
in intricate detail, but it does include
some provisions about
um
a written agreement, clearly defined
scope of services, an identifiable
public benefit, recognition of the
city's financial kind contributions, uh
appropriate reporting and accountability
requirements, and annual appropriations
approved through the budget process. The
city attorney and I had a conversation
about creating kind of a template
agreement that it covers the things that
are common across all agreements and
then adding to a scope of services that
are specific to a particular
set of comments.
We need to build flesh all that out once
this is passed and process get it
communicated and that
>> should um are we going to be able when
do you expect we'll be able to have this
all the little specific details in place
for our community organizations to go
ahead and start the application process.
>> I I think uh should be able to put an
application together and communicate
that pretty quickly following this
action. I do anticipate conversations
with community organizations answering
questions trying to kind of flesh out in
greater detail what we need to know to
draft a community agreement. My hope
would be that and we have the makings of
the terms of the agreement for your
consideration on the application. Um at
least in the first round I think we we
anticipate replication of of what we had
in future years. We see a lot of
requests. We may not draft agreements
proactively for every request, but with
our existing uh community organizations,
I want to have a conversation with them
and share a draft before we come back to
you.
>> I think this will be a good learning
process.
>> It admittedly it's we're fleshing it out
as we kind of work our way through it.
So, I appreciate everyone's patience,
but the strategic plan conversation was
very helpful, and I do think this
ordinance kind of represents the
culmination of your deliverance.
>> I really appreciate all the work on
this. This has been something that's
been on my list since well before I was
on council was to have a process that
was more transparent and equitable and
clear. And I really appreciate all of
the many layers of the onion, as you've
said before, that you've gone through.
and um
I appreciate learning more about the
history of some of our partnerships and
it's you know made me appreciate them
even more than I already do. So thank
you very very very much for all of the
hours on this
>> myself and other staff but certainly
learned a lot more about trust funds and
the
ins and outs of that as well as some of
these communities. So it was a good
exercise.
>> Thank you.
Motion second reading by title.
>> We sorry this would be motion to
>> motion to approve the
>> approve or
>> reject.
>> Yes.
>> That okay.
>> Is that okay? Is
>> that what we want?
>> Thank you.
>> Sure.
>> Ryenower.
>> Yes.
>> Osborne.
>> Yes.
>> Latari.
>> Yes.
>> Jones.
>> Yes.
>> Uler.
>> Yes.
>> Thank you.
Item 12 12.1
first reading of an ordinance adopting
the fiscal year 2026 2027 annual budget.
An ordinance adopting the annual
operating budget for the fiscal year
beginning October 1, 2026 for the city
of Warrenburg, Missouri. Presented by
Mike Scrag, city manager.
I won't repeat all the the comments I
gave for the public hearing portion of
the budget, but this is first reading of
the budget. Um be happy to answer
questions in the the council letter and
tried to sum summarize that we've
removed the city's financial position
and our fund balance in detail over the
last couple of years. The concentrated
elig eligible capital spending capital
improvement fund. We transferred
eligible capital improvement expenses
from the general fund for capital
improvement. avoided in increases in
spending the general fund whenever
possible with directing those savings to
wages and support payment adjustments as
our number one priority. And then the
revised 25-y year comprehensive
financial model has been tweaked and
updated um to carry forward that that
long-term planning. We'll continue to to
look at that on a yearly basis and make
adjustments, but that's intended to be
the road map that might shift lanes a
little bit, but the attendance map I
guess
do something drastically different
trying to a path for the future. I'll be
happy to answer any questions you might
have specifically about.
Okay.
>> Okay. I have several questions.
>> No problem. All right. question to call
in just
>> um so typically I believe we've
presented the the draft like this once
and then presented it again had our
second reading at a different meeting.
>> Do I remember correctly that we
typically have or have done that in the
past couple years and so what is your
thought about not doing that this time?
>> That's what we're doing.
>> Not the intent. Maybe I didn't word my
council there correctly. Um,
>> it is presented on the agenda as a first
reading only. Right.
>> So,
>> okay. I got it.
>> So, from that standpoint, since the
agenda's been locked in, it would
require an amendment to the agenda at
this point to change that.
>> Gotcha.
>> So, you can consider it for the second.
>> Okay. Gotcha. Thank you.
>> And it made me wonder about the ordering
my recommendation and and it it could be
confusing. The recommendation is
approving the ordinance after the
advisor fund first. So, That will be
first reading this week. Second reading.
>> I like it. Thank you. Okay. Appreciate
that. Um
this is a minor thing.
For next time,
um all of the the book tables, all of
those wonderful and I think extremely
easy to read and understand. Thank you
so much. um just for next time if it
would be possible when there's a number
at the top to have the name of that fund
right next to the number so that I know
what chart of funds it is I'm looking at
just again next time. Thank you. Um but
so appreciate the detail
like like our speaker said can find out
how much we're spending on nose hoses
and hose nozzles. can't speak. Um,
I did have a question for Chief
Monstrman. Um, where does or someone
else, where does the SWAT vehicle itself
land that I saw the equipment, but where
does that land in the budget?
>> I'll take that one. So we we show that
as a lump sum purchase out of this
fiscal 26 fiscal year. The order is
placed we've not taken delivery. And so
there's a number of things in this
budget or any budget that may get
budgeted and they don't actually
transpire until later. We don't have a
track record of encumbering funds and doing the accounting that flowy.
what we'll probably do on anything that
rolls over from one year to the next
where we'll bring it back for final
action. We'll advise the council that
this was planned last year, it's being
spent this year. It'll ne necessitate a
budget amendment in this fiscal year. Um
but we'll provide you an accounting of
we budgeted it last year, we wouldn't
spend it in reserves essentially and
then spend time. So we
>> right now this budget does include the
allotment for the vehicle. If we want to
do the certainly can. It'll be in the
capital outlay category in the police
department general fund. We're using
general fund reserve projects.
» Capital outlay.
>> Yes.
>> Gotcha.
>> It's in the vehicles. So there'll be
116211
for the wire.
>> Great. Thank you.
>> Okay. And
>> I did recognize that carry over and
build it in. Sorry.
>> Okay. No, that's right. Just uh it's a
great piece of machinery. I just want to
make sure it's in there somewhere. I
didn't doubt that it was. I just
wondered where it was.
>> Um, and at the one of the budget repeats
retreats, my goodness, I mentioned
adding the Holden Street Bridge to our
identified but unfunded. Just we I don't
think it's on there on that list. So
» might just want to check that
because it is it is definitely a need.
Um
and this is just I'm honestly just
curious. Let's see if I can find
in the water pollution control.
There was a something called a onetoone
program or one slash one program. I'm
just curious what that is.
>> I think that's ini.
>> You got sorry. Yes. What is that?
>> Uh inflow and infiltration. So that is
our pipes underground as they get old we
need to line them or replace them or
>> Gotcha. Okay.
>> Yeah. So
>> just a question again. No question that
it's needed. Just wondered what it was.
>> Yeah.
>> Um
in
I made Oh no. Is the Magguire Street is
the McGuire Street Bridge in the budget
as unfunded someplace?
>> Yes,
but um bridge.
So we it breaks across different pages,
but the
tree
got
I've never seen that.
I think the
plan is to
roll over the debt service once the debt
service matures for city hall district
and that frees up funds for
breakouts.
For those who don't have a packet for
the evening, it's 337 pages is what we delivered to her. So, I just want you
to know it's not like it was a couple of
pages we're flipping through here.
>> I know. And I did not make a good note
of my next question of what document was
on.
>> I'm glad you're taking time to look for
something because I am too.
Yeah. So, in the
Capital improvement sales tax fund half
cent
improvement sales tax. There is a line
from aguire street overpass city shade
of $5 million.
>> Okay. And it assumes it is financed
and you begin with starting well this
assumes starting in 2026 but it spreads
that contribution over
» and it's where again could you say
please
>> um under the capital improvement sales
tax fund half capital improvement sales
tax
» CI sales tax fund, total expenses, net
positive or negative fund balance, and
then it has a gold um street overpass
city share $5 million.
It shows financing cost
follows
works.
So, it's in the the fund balance
calculation portion spreadsheet.
>> Okay. Okay.
Next question. This is in the
what's it called? The
book tables again. Page 25 which is
110-810
non-EP departmental.
Can just curiosity
a couple things there. First the line
says transfer to verf v.
>> Yes.
So last year did get a $100,000
essentially startup loan to the ver from
the general fund as well as the transfer
from the cip fund. This year we no
longer need it. Um so we're just going
to do the cip transfer because the
fund's starting to get little
>> legs and sure. Thank you. And then what
is the neighborhood improvement line?
What what is that budget for?
>> That's the transfer the general fund
makes to the NID. So the Hawthorne N. Um
that's for the assessments of the
properties of the city. So we about
$100,000 every year and that also comes
with the fund balance.
>> Gotcha. Thank you.
Um,
and then another time, I don't want to
take time to do it now, but at some
future meeting or maybe at another sort
of planning meeting, I would love to get
a little bit more detail about
what's under the legislative budget that
includes the city council and kind of
what each of those lines are so that
Again, I have a better understanding.
Maybe no one will ever ask me, but if
someone asked me why is what's the city
council spending this dollar amount on,
I would like to just kind of have a
little list of what that is. Again, I do
not need that tonight or anytime
urgently, but it would just be nice to
have a little more detail about what's
under,
you know, our area that we might need to
know about. So do any might be able to
give you just a quick overview of some
of those things but travel MML
>> right some things are really obvious
about what they must be but um others
aren't as obvious to me so
>> there's some there are also um recording
of plats and recording um fees that that
are through that fund
>> um and there are the MML costs there are
the elected official training um
certification that um those costs are in
there.
>> You've got in there
>> cost for other boards of commissions. I
know you're planning and zoning
commission, board of adjustment and
historic preservation commission
expenses all roll up under the
legislative item.
>> Yeah, that makes sense.
>> So, a lot of this is repetitive just
kind of
>> we do it year after year, but we can
certainly write that out,
>> too. Yeah,
>> just let's up
>> run a report a detailed report.
>> Yeah, that would be great.
» I think
that's it. Thank you.
>> I just wanted to double check. BRF BF,
you said vehicle
>> equipment. That was the I was looking
for E. So, thank you.
Uh the other question I had was
on the fiscal model for
a street program and Hawthorne uh TDD
since that TDD has been closed out. Is
it our intention to just keep that in
its own fund until we have identified a
project? Are we transferring that into a
different fund eventually? What's kind
of the idea with that? just a chunk of
money. So,
>> so the dollars you're seeing in that
report are as a result of transportation
del development district and those
properties going there's a foreclosure
sale. So, the city acquired some of them
not all of the properties and as a
result we now pay transportation
development district fees like a private
property owner would. So the numbers
that you're seeing in here are
projecting up the remaining payments
that we would be making in those
properties. The property itself we now
own and it could be a redevelopment
project. It could be something that we
um market or work with developer to
redevelop. But these expenses basically
represent the the transportation
development is the fee obligation on
purchase. But
if we sell it sooner, we may not have to
make all those payments.
But so in terms of it being in a fund,
we used to pay it as an expense out of
the general fund for some of the same
reasons we talked about
transfer expenses to capital. We tried
to take that expense and take it out of
general fund. So
>> I think
>> we might have been talking about the NI.
Oh, I'm sorry.
>> Yes, maybe. Yes.
>> I think this is the NID number.
>> Yes. So, the TDD is part of the
financial model that you have. It says
that the remaining balance uh after the
TDD was closed out is $600,000 there.
>> That
>> Sorry,
>> thank you. No, it's all on me. It's my
conclusion. That is uh remaining revenue
that was left after the the TDD expenses
were paid out. We the state expects us
to treat that separately and only use
those remaining funds for purposes that
are in keeping with the original intent
of the transportation development. So
there are specified boundaries there
things that we could do with that. We
haven't the staff has not identified or
proposed anything with absolute
consideration. So that money is just an
open pattern that we uh find and agree
upon use. Possible and the intersection
at Cooper and Magguire is part of that.
So if we could apply that towards
McGuire Street corridor improvement at
some point or we could apply it
somewhere else in that the boundaries of
that TB.
>> Perfect. Um otherwise that was all my
questions. Just want to say thank you
again to staff for uh putting all this
together. Um this is my first time going
through the budget. You all made it
super easy for me. So I do appreciate
it.
We're very fortunate to have so many
skilled, talented folks in the finance
area. So, thank you.
>> As you can see, Jessica knows us
backwards and forwards. [clears throat]
>> Especially accountants. I
need to cross check on account
seen that.
>> Any other questions at this time? We
have a
>> like to make a motion uh to approve the
first reading by title only.
Ridau,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
Item 131, an ordinance fixing the annual
rate of levy for taxes by the city of
Warsburg County of Johnson, Missouri for
general revenue fund purposes for the
year 2026 and levying said taxes
presented by Carolyn Toway.
>> I just wanted to pipe in real quick. Um,
I took a look at our proformer so I can
answer. C Latari's question. So the
reassessment is how much money um we are
going to get because of that 1072%
growth in the base. So this is just
breaking out how much of our growth in
tax revenue is coming from the
reassessment of the property that
already exist.
>> Gotcha. So thank you.
>> Nothing additional recommend approval as
presented.
>> Thank you.
» Move to second reading by title only.
Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> An ordinance fixing the annual rate of
levy for taxes by the city of
Warrenburg, County of Johnson, Missouri
for general revenue fund purposes for
the year 2026 and levying said taxes.
This is for adoption or rejection.
Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
Thank you.
» Item 132, an ordinance fixing the annual
rate of levy or taxes by the city of
Warsburg, county of Johnson, Missouri
for debt service purposes for the year
2026 and levying said taxes presented by
Okay.
>> Move to
move. Motion moved to second reading by
title.
Ryden,
>> yes.
>> Osborne, yes.
>> Latari,
>> yes. Jones, yes. Uler,
>> yes.
>> An ordinance fixing the annual rate of
levy or t Well, is it four? Four taxes
by the city of Warrenburg, county of
Johnson, Missouri for debt service
purposes for the year 2026 and loving
said taxes. This is for adoption or
rejection. Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes. Thank you.
» Item 133, an ordinance fixing the annual
rate of levy for taxes by the city of
Warsburg County of Johnson, Missouri for
park fund purposes for the year 2026 and
levying said taxes.
>> Move a second reading by title only.
>> Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes. an ordinance fixing the annual rate
of levy for taxes by the city of
Warrenburg County of Johnson, Missouri
for park fund purposes for the year 2026
and loving said taxes. This is for
adoption or rejection. Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> Thank you.
Item 134,
an ordinance authorizing the city
manager and city clerk to execute a
memorandum of understanding with
Warrenburg R six school district for the
school resource officer program for the
2026 2027 school year presented by Andy
Musman, police chief.
>> Good evening, mayor, council members. Uh
this evening bringing forward to you
theou with the Warrenburg school
district. It's one we sign every year.
Um this year we have reduced down from
four positions to three for funding from
the school district. Um they said they
might revisit that next year. So at this
time we hadn't been able to um build
that fourth position in the years past
anyway. Um it's just unfortunate that's
where we move to. Um
they're they got the list of the cost of
what we're projecting it will cost and
the reimbursement for it. So I stand for
any questions if you wish. Uh same
basicou we changed a few things in there
but uh pretty well basic as the years
passed.
>> I wanted to dig in on the finan
financial side of it. The 284,000
that covers the three officers.
um is that with the increased paid wages
the wages that we have set out.
>> So we have presented that to them that
those wages are going to be changing and
they had said initially with the fourth
uh with fourth officer buffered in there
that shouldn't be a problem but they are
aware of and it should be covered
>> included in that 284 give or take.
>> I believe it is give or take. on there,
but without having the projected cost of
what the wages were going to be without
letting that information get out to
officers as well because we weren't sure
when we were taking this forward. I
can't say that exactly.
>> Understood. Um, as far as the actual
officers,
[clears throat] so like you said, we
weren't filling that fourth position for
years past. So, was that amount reduced?
Are they paying per officer technically?
And then this is just kind of
>> per officer on the reimbursement. Um
>> yeah, so per officer
>> and
>> that language on page five in that last
sentence actually says this amount will
be an actual reimbursement to the city
based upon the hours of the officers are
assigned to SRO
>> and we have it broke down line item in
our end code system of how many hours
they work per week overtime and
everything as well. So
>> uh last question on it on the fiscal
side. Uh are we paying anything for
their during uh breaks and things like
that, summer break, winter break?
>> So we we absorb that cost break or
possibly in the winter break as well,
but that's still part of the school
year. But when they're off during the
summer when they're not doing any school
activities because they still go to
school resource training. So that the
school will reimburse us for as well. So
>> Gotcha. Okay.
>> It's a short period that they don't that
they're not covered.
>> In which case they're out on the street
or
>> Yes. When they're not in schools,
they're on the street.
>> Perfect. Thank you.
>> And we just invoice we invoice the
school monthly
quarterly.
>> So yeah, we we got that straightened out
when Jessica and them came in because
there was a little bit of billing
discrepancy and we wanted to nail that
down. So they've been on top of it. You
guys been on top of that.
>> They handle that besides
>> and then
>> and they wear our uniforms.
>> Yes. Yes. Absolutely. There are police
officers
>> outside of the fiscal impact. Uh I know
it's been a big story over the past
couple weeks using those electric shock
gloves up in Nebraska schools. I'm
guessing we're not using anything like
that around here. haven't heard that we
are. But
>> I apologize. I have no recollection. I
haven't seen it. I've been very busy. I
don't know what you're talking about.
>> I saw the articles. I honestly didn't
know if they were technology that was
even available, let alone how much they
cost there. So, they are gloves that
they can apply electric shock. We don't
have any.
>> We have We don't have anything in
regarding to that. That would be
something I would Yeah, I'd have to look
that if that's actual police equipment
or not. So, I'm not aware of that and we
have none of that. Only thing we have
are axon tasers that are stab anything
with electrical current. So, just want
to make sure I can share the message out
there. So, thank you.
>> One question I had on theou
at the bottom of the page, it does say
for commissioned police officers in
theou. I don't know if that
>> that
>> matters. changed about two or three
different times when we got back. So,
>> it's at the bottom of the first page.
So,
>> the first line of administration
» I see
>> page one.
>> Oh, it does commission officers. Yeah.
Every other place in the document is
three except for that one place. I think
that typographical error would not
change the document.
>> The district did approve it
>> with the way that it is
» go to the provisions of this agreement
on staffing. So I think that covers it.
» Uh you said the school board already
approved this.
>> Okay. So it will need to be approved as
person to if we want to make an
amendment they would have to revote on.
>> Yeah. I would tell you that based on the
wording of that paragraph that that
remaining four that got to be the only
one that didn't get changed. Uh that remaining word four does not change
the fact that it's only going to be
three because preceding that it says
subject to everything else in this
agreement that we'll provide for. The
rest of the agreement specifies that
it's three.
I I think we can communicate with the
cover. There's no intent. If there's any
dis any confusion about the intent,
we'll bring them back. But there's some
of the lines that just script.
>> Yeah. Well, if they're paying per
officer anyway,
they would be paying for
>> Exactly.
>> Yeah. And I don't want to speak for the
school or the superintendent, but he he
has been very open in sharing their
financial challenges. They are
struggling uh just to balance the budget
and make payroll. They're having to make
adjustments to output their budget
challenges.
I shouldn't say they're struggling to
make payroll [laughter]
adjusted budget.
>> Yeah,
>> it's challeng challenging time.
>> Made me a little nervous. Sorry.
[laughter]
» Sorry. [clears throat]
We appreciate the police department
working with them. It says over 25 years
now. I didn't know that.
>> Yeah. So, I've been here
going on 26 27 and they've had a SR two
SRO's whenever I first started and we
grew it to the trying to grow it to the
fourth. But so
great.
>> No. Thanks, Chief.
>> Thanks, Chief. Move to second reading by
Lonely
>> Rydenower.
>> Yes.
>> Osborne.
>> Yes.
>> Latari. Yes.
>> Jones.
>> Yes.
>> Uer.
>> Yes.
>> An ordinance authorizing the city
manager and city clerk to execute a
memorandum of understanding with the
Warrenburg R six school district for the
school resource officer program for the
2026 2027 school year. [gasps] This is
for adoption or rejection. Rydenower.
>> Yes.
>> Osborne.
>> Yes.
>> Latari.
>> Yes.
>> Jones.
>> Yes. Uler.
>> Yes.
>> Thank you.
Item 135, an ordinance authorizing the
city manager and city clerk to execute a
contract with Tenok Construction. Is
that how you pronounce it?
>> Yes.
>> Great. Uh for the Author Park Century
Garden Trail Construction Project in the
city of Warrenburg, Missouri, presented
by Chris Deal, parks and recreation
director. Hello, Chris.
>> Thank you. Good evening, mayor and
members of the council. Um the ordinance
is a contract agreement with T and
Construction Incorporated for the
Hawthorne Park Sensory Garden Trail
Construction. Um as the council may
recall, this project has three phases.
Phase one is completion of a concrete
parking lot at Hawthorne Park um to make
it ADA accessible. That grant funding
amount was $25,000 by Johnson County
Board of Services. Phase two was the
design of the trail completed by McLar
and this was also funded by Johnson
County Board of Services for $20,000.
Phase three, uh, the parks and
recreation department solicited sealed
bids for the construction of the trail.
This includes site preparation, grading
and earth work, erosion control, tree
protection, concrete trail construction,
handrail installation, and turf
establishment. The um the city received
three bids. Tina Construction
Incorporated
um submitted the apparent low bid of
126,75670.
JC Meyers submitted um a bid for
150,41910
and Max Commercial Construction LLC
submitted a bid for 1634806.
Following review of the proposals, uh,
Tina Construction was identified as the
apparent low bid for, um, as qualified
for for as a the qualified bidder,
excuse me. Martin Parks and Recreation
Board reviewed the bid results and also
project funding and approved the
contract award to be forwarded to the
city council for final final
authorization.
This project supports a strategic plan
by investment in infrastructure and also
city goals of improving public
facilities and expanding accessibility.
Under fiscal impact, um as stated, the
total contract amount for this
construction is 12675670.
Um confirmed grants and donations total
43,300.
That's consisting of $25,000
from Johnson County Board of Services,
$2,000 from the Lawrenburg Parks for the
21, excuse me, 21st Century Foundation,
uh $1,300
uh dollars from West Central Electric
Foundation, and again, additional 15,000
from the Warrensburg Parks for the 21st
Century Foundation uh commitment payable
upon request.
So, the remaining funding uh requirement
is $83,45670
uh to be provided from the $100,000
fiscal year 2627
capital improvement allocation for
trails and parking lots. This project um
has a deadline completion of December of
this next year.
Further grants and donations received
for the project may offset the parks and
recreation department's contribution as
permitted by the final funding and
accounting plan. So, as planned, this
project will improve accessibility
within Hawthorne Park and support
recreational opportunities for varying
ages and abilities. And a drawing of the
trail is in included in your packet.
Therefore, staff of the park board
recommends the approval of the contract
with Latina Construction appropriate in
the amount not to seed 12675670
and I will answer any questions that you
may have.
>> I do have a question. Um, looking at the
drawing, I had to drive out there so
that I could get feeling for so the
trail this trail is inside of the
fencing.
>> Yes, it is. It's inside. It's inside the
park.
>> Okay. And looking here, it says it's a
standard 10 foot sidewalk. And that
sidewalk is uh asphalt or concrete.
>> It is concrete and 4 in thick.
>> Okay. Perfect. All right. Those are the
only questions I had. Thank you.
>> Just curious. It park's looking great.
This is very exciting addition or what
you did earlier this year. Do we think
we might be able to try to look at
getting parking on Hawthorne on that
east side of the road in the future or
something
to allow parking? I know the parking
lot's kind of small there.
>> Have to take that to traffic.
>> I know. I know. Just a a thought.
>> We did the last ribbon cutting and it
gets crowded.
>> East side of Haw.
>> There's no parking.
>> East side of
>> East side. Yeah.
>> Is there no parking on either side?
>> On Hawthorne.
>> Uhhuh. on Hawthorne
because there's a chance you can park
there. People did for the ribbon
cutting, but it says it's not a parking
>> not allowed at this time. Just something
to look into in the future because the
park's getting a lot of
» Yeah.
Anyway, it looks great.
>> Yep. Any other any questions for Chris?
Motion to move the second reading by
title only.
>> We got one in before Mac. So there you
go.
>> Renau,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> An ordinance authorizing the city
manager and city clerk to execute a
contract with Tanakh Construction, Inc.
for the Hawthorne Park Sensory Garden
Trail construction project in the city
of Warsburg. This is for adoption or
rejection. Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> Thank you.
Thanks, Chris.
Item 136,
an ordinance authorizing the city
manager and city clerk to execute a
contract agreement with Westport
Construction Company for the 2026 fire
station number two concrete improvements
in the city of Warrenburg, Missouri,
presented by Phil Edlage, public works
director. Good evening, council members.
So, um,
this is for the fire department, uh,
station two, concrete repair and
replacement. Uh, we had a really strong,
we had 18 plan holders request packets,
nine responsive bids came back. Uh,
due to the fact that most of those bids
were a little bit overpriced, the way we
set up our bid packet, we can remove a
line item. uh had to to get it
underneath the amount of money that we
have for this project. So um when we did
that, the contract amount will be
205,7620
um to Westport Construction Company.
This will replace the fire truck
driveway uh onto Corporate Drive.
Uh it'll replace deter deteriorated
sidewalks removing trip hazards and
public safety. Uh it'll add additional
parking and sidewalk connecting that
area. Uh it'll support future
development of that area as well. So,
we're happy that Westport Construction
Company, they are they've done multiple
projects as we should show shown in the
couple pictures in the packet.
We recommend that it is approved. I'll
stand for any questions.
>> Um, I have a question about the bidding
process, um, which is related to this,
but then other ones as well. Uh, for
Westport, where are they out of?
They've
>> I have to ask
Clinton
>> Clinton um do we have any I understand
we try for the lowest and best bids. Do
we take into consideration local people?
>> Yes.
>> Even if it is the next person.
>> Yes. We had we had RTOR, we had Chasey
Meyers, we had
>> I'm just in terms of the actual award uh
do we take do we weight our local people
a little bit higher than
>> No, because this is a statutory issue.
So statutoily speaking, it doesn't say
local can be considered differently.
It's just gives you the parameters for
that. Lowest and best is an interesting
phrase because it doesn't mean the
cheapest. It means a combination of
factors. So, um, you if we were to have
a written policy that says if you're
within this geographic boundary, we
consider it better. I would bet two
things would happen. One, we would get
fewer bids from outside and two, all of
our bids would go fine.
>> Yeah. So we don't have anything in
addition to the statuto
have anything that creates a local
preference and I can share with any real
world firstand
preference that that actually harm the
competition. I was in a community that
tried that and had venders come to I
just won't be good.
>> Understood. Thank you.
>> Thank you. I had a question in the
council letter. Just want to make sure
I'm understanding numbers again. Um one
point it says the budgeted amount
projected was the 20576 and then the
budget amount lower down on that letter
says 200 238300.
So, was 238300 the the actual budget and
now what we think it's going to be is
the 20576.
>> Yes. Yes. 238 was the original number
that we had the max all the bids came in
over that.
>> Yes.
>> So, we had to eliminate something out of
the project. That's why we had five
items.
>> See that piece out? Yeah. Okay. Great.
And then just curious the strategic plan
is referenced um investing in
infrastructure focus one that makes
total sense but I don't understand how
this is about developing career
progression opportunities within
departments and the organization
>> well it's make things better it gives
people like the upgraded cars that PD is
now using more people want to come to
work there so we make our facilities
better it's going to attract more people
who got
>> and it will expand some of our training
facility activity
training.
>> Okay. Cool.
» Anything else?
>> That's it.
>> All right.
Move to separating by title.
>> Back on track.
>> Brad,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes. Jones.
>> Yes.
>> Uler.
>> Yes.
>> An ordinance authorizing the city
manager and city clerk to execute a
contract agreement with Westport
Construction Company for the 2026 fire
station number two concrete improvements
in the city of Warrenburg, Missouri.
This is for adoption or rejection.
Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> Thank you.
Item 137,
an ordinance authorizing the mayor and
city clerk to sign an amendment to the
updated services agreement, city
attorney and city councelor of the city
of Warrenburg, Missouri, presented by
Adam Summer, city attorney and city
councelor.
>> Good evening, mayor and city council. I
don't come up to this microphone often.
Um, usually a really good So, I provided
you with an updated letter. uh it
mirrors the previous letter uh for
approval with the contract terms. That
was what was in the packet. What I've
just given you all in the handout is I
went through and just did a quick
comparison of what has been spent in
2026 at the current rates, averaged that
out over the seven months that we have
completed for billing purposes, and then
took a look at what that change would
look like compared to 2027 to give you
all an idea of what I'm actually asking
for in terms of a change. Um, some notes
on that are, uh, the current rate is set
at 150 an hour. I use that rate when I'm
coming up with the prosecution flat fee.
It's currently $4,150 a month. That
comes out to about 28 hours. Um, I track
for my own purposes actual time that I'm
spending. I'm not spending 28 hours a
month on prosecution. I'm spending more
like 35 hours a month on prosecution.
So, uh, I have considered that with the
new rate as well. Um, so moving the
prosecution from 150 to 165 and then I
budgeted it for 30 hours, not 28. So a
2-hour increase to what it was assuming
before, uh, comes out to $5,000 flat. So
that's where that number comes from.
That's the rationale behind it. Um, as
we have, interestingly enough, as we
move away from paper tickets into
electronic tickets, some of the function
and time changes and takes away some of
the hand time that I'm doing, but it
replaces that with the fact that now we
have frankly longer and better reports.
It's a result of the technology of ch uh
changes uh and video that is much more
useful for review purposes. So time I
would have spent maybe sitting there
going through paper tickets that time's
kind of converted over to that. Um we
also for the first time in a long long
have almost all the number of officers
that you can actually have. More
officers means more tickets which means
more time which means more people. Uh so
you can kind of look at that number. you
know, if there's three court dates in a
month you're talking about right there,
that's 20ish hours just for being here
physically in court. So, trying to just,
you know, do it as best I can and
balance it as best I can. Uh,
nonprosecution work, uh, currently, uh,
based on the averages for 2026,
uh, that averaged out to about 22 hours
a month in just non totally unrelated to
being a prosecutor. So whether it's
being at a meeting or helping with
ordinance preparation, anything like
that, um that number based on everything
that we have coming up in 2027,
including recottification,
uh which is a very very hands-on
project. Uh I in the estimate to just to
give you an idea, I put 32 hours uh a
month of work there. The combination
there is the recottification for sure.
And also one of the things that uh I
have picked up on in the last 18 months
of or little more than that, 18 months
and change of getting to do this is that
one of the things that uh Mike has
brought as a city manager is one of my
favorite questions which is why are we
doing it that way? And why are we doing
it that way? 100% of the time winds up
with the lawyer being involved in some
way, shape, or form. So, that's a good
thing. It also means probably a little
bit more time that we're spending. But
we're looking at like we did tonight
with the new policies, right? Looking at
things we've been doing, why are we
doing it? How can we make that better,
more efficient, more transparent? uh
which is why I'm standing here in open
session transparency because uh legal
fees and city legal fees are uh a big
deal and they're a big deal in a lot of
places and this is something we could do
in close session. I choose to do it in
an open session because what the
taxpayers are getting for my services
and representing not just the city but
the citizens of the city when I stand in
court, I'm standing on their behalf to
say the thing that the person has done
needs to be dealt with. And so I think
it's important that they know where
their money's going and why. So what
that gives you is a yearly estimate with
the increasing not just the rate but
increasing the literal number of hours
that's expected. Takes the yearly
estimate to just over $123,000
which is a pretty good chunk of money.
Um, so I of course compared to other
places at 165 an hour that would put my
rate uh currently $50 an hour lower than
the rate that is being paid in the city
of Sidelia. So maybe it's not apples to
oranges but Sadelia has uh let's see
2020 census in Sedia was 21,725
people. Current estimate is a change in
the positive of 900 people. So just over
20 22,500.
Warnsburg's 2020 census was 19,337.
It's 2025 estimated changes plus 1,900
people. Uh you don't have to be an
expert in housing to drive down DD and
know there's more people now. So more
people, more tickets, more everything uh
that has to be dealt with in general. So
that is why I have brought that to you.
Um, and the other purpose of that is,
you know, this is a $59 million
corporation. Uh, and you ought to have
good legal representation. And one of
the things that I should be able to do
is spend the time and effort that is
needed for a corporation of this size to
run. And so, since I have started doing
this uh position, since I have taken
this position over, I have made a
concerted effort. And as of July 31st,
2026, I no longer carry any open
domestic files at all. Uh I am carrying
a very limited amount of litigation
files. That way I am not subject to the
whim of many many many many hearings
that will keep me away from doing the
duties and have been able to set up a
schedule that allows me to be very
nimble and accessible for not just Mike
as the city manager, but for department
heads. And I think every department head
has a cell phone at this point that they
don't they should. Uh so that is why I'm
here asking for that and I appreciate
any questions you have.
>> When does this go into effect or
possibly
>> rate 127?
I thought
>> Yeah.
>> And to be clear, I would keep doing the
work whether you give me more money or
not. So [laughter]
>> Oh well, there you go. You just lost.
>> I'd like to pay my staff I'd like to pay
my staff a little more money. Lisa and
uh Caitlyn and Alicia are the best. I
mean, just the best.
Any other questions?
>> No questions.
>> I think have you on board?
>> Yeah, appreciate you. Thank you.
>> I did just have one comment uh for
council. Um I think that we have a very
competitive uh offer here. I think that
it's great to continue on. uh you know,
our counselor has been great to work
with and I do think that it is uh
a good idea that we look at doing an RFP
of some sort uh in the near future for
legal services just because I haven't
seen that come through council in a long
time. Uh I think that that's needs to be
normalized uh to go through an RFP
process, you know, every 5 years or so
for all of our services. I think that
legal council should be included in
that. Uh by no reflection of our current
counselor, uh you know, I think that uh
our current counselor is great, but I
think just for the the sake of it, um
make sure that we are dotting all of our
eyes, crossing our tees, and uh doing
what's best for the citizens uh to do an
RFP sometime soon. That being said, I
don't think this that should hold up our
vote tonight on these increases. I think
this is still very competitive.
>> It's very competitive. And if you do
look at the CIA budget and what was just
written this summer about what's going
on down there, it's unbelievable.
>> Double.
>> It's double.
>> More than double. More than double as
far as costs. Annual costs are almost
triple, I think.
>> Anyway, good good point, Max.
>> With respect to RFP, we there's a number
of services we're doing. Banking RFPs,
audit service RFPs. Currently we've
identified insurance um which is kind of
a big ticket item uh that in the near
future something we need to do our piece
for beam.
>> Yep.
>> Anything else?
>> No.
>> Motion to remove second reading by title
only.
>> Rydenower.
>> Yes.
>> Osborne.
>> Yes.
>> Latari.
>> Yes.
>> Jones.
>> Yes.
>> U
>> yes. An ordinance authorizing the mayor
and city clerk to sign an amendment to
the updated services agreement for city
attorney and city counselor of the city
of Warrenburg, Missouri. This is for
adoption or rejection. Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uler,
>> yes.
>> Thank you.
Item 141, mayor oral appointment. Motion
to approve the following mayoral
recommendations. appoint Jeffrey Ree as
a member for the Warrenburg Convention
Visitors Bureau for an unexpired term
through April 2027
to approve the appointment as presented.
>> Rydenower,
>> yes.
>> Osborne,
>> yes.
>> Latari,
>> yes.
>> Jones,
>> yes.
>> Uh,
>> yes.
>> Thank you.
>> Item 15, miscellaneous matters from the
mayor andor city council.
I did want to uh mention uh just to the
council that I have stepped down off the
main street board. Um it has been my own
decision. I've was not coerced or
anything like that, but have truly
enjoyed my time on the main street
board. I feel that it's uh best for me
to uh to move on. I've been with them
for about 5 years now and want to
dedicate my full efforts towards the
city council and the citizens that voted
for me to be here.
>> Thanks.
for your service with that
organization. great organizations.
>> Uh
>> just a quick question, sorry about when
the community application, the community
funding application
um is on the web page.
Just would like to make it a fairly
obvious place. I think right now it's
not super easy to know where to find
that Stevenson fund request for a
donation. Um,
one place I think it makes sense to do
is put it under the how do I list. Um,
but there may be other places it would
make sense to link it as well. Places
that people would might naturally think
to ask to look for some sort of funding
like on the the finance page. Even
though that's not where it it's coming
from, I just like like it to be thought
about and discussed about how to make it
as clear as possible for folks to find
that.
And is this our last meeting with the
Star Journal reporter that we have in
place?
>> What?
>> Yeah.
>> You have
done a great job. We we've enjoyed you
throwing yourself into the community,
being so active and living up our
meetings. Um and and you've you've done
a great job covering everything in
Warrenburg. So we appreciate your good
work.
>> So thank you to everyone.
>> We hope you're staying around. Thanks.
Fingers crossed.
>> Okay. All right.
>> Thank you.
Anything else?
City staff update. City manager.
>> We're doing cranking out quite a bit of
work product, but I don't
>> I assume J will talk to you about the uh
the alternate meeting date.
Happy to answer any questions.
» Okay. administrative services.
>> We've been working on a lot of budget if
you can believe it.
Who
>> would have thought that
training
session so excited about that resource
for employees.
>> Thank you. Thanks for your hard work
everybody. Finance and
>> appreciate it. City clerk.
>> Um just a thank you mayor and city
council. Just a reminder, our next
regular meeting will be on a Wednesday,
September 9th, uh, due to the conflict
with MML. So,
>> Missouri Municipal League annual
conference.
>> Missouri Municipal League annual
conference. Thank you.
>> For anybody listening, thank you.
>> Isn't that conference after the 9th?
>> So, it so the first the second meeting,
the second Monday of every month we
meet. That's in conflict. We will not be
here for that. So,
>> so we're moving it forward.
>> We moved it forward.
>> Gotcha. Okay.
>> All right. I'm with you now.
>> Okay. Thank you.
>> Anything else?
>> I don't have anything else. Thank you.
>> Community development.
>> I just have one item. Um Cole let me
know from Solid Waste last week that um
on August 7th, 10th, and 11th,
three days, three service days in a row.
It was a Friday, Monday, Tuesday. We had
zero missed pickups reported for three
days in a row, which earns from George.
Uh he treated the staff to a turkey
sandwich lunch last week.
» Three strikes and then a turkey.
[laughter]
>> So George turkey sandwiches.
>> That's great.
>> And Paul, which is our local foreman. Um
he has been working for that for 18
months. So he was pretty excited they
got it.
>> That's great.
>> Thank you for connecting with Scott. I
didn't I didn't
have to tell me that. Anything
else?
>> All right. Thank you. Fire department.
Chief.
» Parks department.
>> Thank you.
>> Oh, go ahead.
>> Police department.
» Evening, mayor, council. Um, we've been
pretty busy at the police department. Uh
we had uh the possible arson down down
south off DD. Um investigators took
that, ran with it and was able to get an
individual in custody on harassments and
threats charges. Um that individual was
back in St. Louis. It was great
investigative work and got him in
custody and transport back here to
Johnson County. Um putting together the
arson part of the case and uh working
through that. So then we also had two
individuals uh taking counterfeit bills
all over town and uh working that side
of it. One of our sergeants and our new
officer from KC who didn't get to work
cases from start to finish up there. Um
was actually uh working that case and
they identified an individual with old
school police work without flocks help.
We uh we were able to identify the
individual through some camera systems
and then working through uh one of the
dispensaries. Um got some good photos
there and we did a search warrant down
south of town and took them into custody
and located a printer and paper they
were printing it on. So that was
fantastic work from the patrol side all
the way through the investigative side.
And then we have three investigators up
working the homicide double homicide up
in Carol County. Right. So, that's all
we have.
>> Thanks.
>> $100 bills.
>> I saw the bills. I felt the bills, but I
can't tell you the denominations at this
time.
>> Well, I need to know what not to take.
[laughter]
>> These were good. Uh they the sergeant
actually brought them to me and showed
them to me and I'm like, "Ah, them are
good." The paper felt good. But I was
able to identify some things on the
outside border. But um yeah, I can't I
can't tell you what to take and not to
take.
>> Okay. Sometimes the credit sometimes
cashless.
>> You'll be fine.
>> Two party out of state counter check.
>> Public works,
» mayor, council members. So, uh, well, if
you notice, we've got some mill or not
mill, some overlay going on. College
Street, Railroad Street. Uh, all was
milled out already. Um, so that's going
on. The sidewalk program has started on
certain areas. I have to ask Jason
exactly where. So, they're all over
certain spots touching improvements that
we are needed. The Enterprise lift
station project has started.
The phase two will bids opening on this
Thursday. So, we'll find out how much
that's going to run and then we'll turn
around and get that back in front of
you. I don't if it'll be back in front
of the next meeting or the following
meetings, but we'll get it back as soon
as we can and hopefully get that project
started in the spring due to the asphalt
season we'll be closing out here in the
near f near future. Uh the plant
expansion's going well.
We will have a change order coming in
front of you hopefully next council
meeting and we'll discuss that at that
time. Uh Foxrun storm drain repair. We
have that going on at this time. It's
going well. Fire station two or fire
station one bunk house. Uh it's feel
like it's coming along well. There's
lots of construction going on right
here. And then of course you all just
approved the fire station too. So thank
you very much Austin. Any for any
questions?
>> Um I wanted to see the lift stations.
You put a picture of all the the blue
pipes that you're putting in the ground.
And so I drove out to K Hill. All I saw
was a bean field. So I need to go
further north.
>> What What road do I have to go on to see
all the equipment?
>> One. Well, so if you go into
Stony Brook Court or drive, you went to
Stony Brook. If you go into Cahill and
you go into the first right, if you're
heading east and then down and then hit
the Stony Brook, you'll head back to the
west and look south, you'll see all the
construction. Uh don't believe a lot of
the pipe is there yet. Oh,
>> it's being delivered where right now
they were just clearing and getting
prepped for the pipe to show up so they
can dig and bury.
>> And that's city property that that is
going on.
>> So city's easement.
>> City's ement.
>> Yes, it's uh Roger Baldwin and
>> farm
>> property, but we have an easement on
that land for the sewer main.
>> Okay. So the Stony Brook Drive in the
southwest corner of the Kill
subdivision.
>> Okay. All right. Thank you. I think I
kind of know what Yeah, I know where
that would be. All right.
>> Don't want to leave you hanging on the
change order on the sewer plan. So
clearing and completion of the project
numbers are getting finalized. There's
enough project savings that we're
bringing back a scope of expansion.
So it's addition of work that we
initially didn't think we'd give it all
forward.
>> Now that we
>> we're excited
>> got through the project enough to be
complimented of the numbers
>> forward to that
>> additional expansion or is a
>> uh so it's addition additional equipment
improvement.
>> Nice. And it's blowers. We replaced
we have four blowers per location and
three of them are standardized and one
was left the old uh equipment and
technology and this opportunity to
replace those as well.
>> Good bill.
>> Thanks. So Warrensburg Convention
Visitors Bureau,
>> right? We're journ. Thank you.
>> Thank you.
Say woohoo.