1
00:00:00,000 --> 00:00:02,080
Veronica,

2
00:00:02,080 --> 00:00:06,230
can we start with roll call?

3
00:00:06,240 --> 00:00:08,639
» Council member Walter, present. Council

4
00:00:08,639 --> 00:00:11,920
member Husco here. Council member Flynn,

5
00:00:11,920 --> 00:00:15,679
present. Vice Mayor Hufty here. Mayor

6
00:00:15,679 --> 00:00:16,320
Taylor

7
00:00:16,320 --> 00:00:16,800
>> present.

8
00:00:16,800 --> 00:00:17,840
>> We have a quorum.

9
00:00:17,840 --> 00:00:20,800
>> Great. Thank you. All right. So, we

10
00:00:20,800 --> 00:00:22,160
don't have any presentations or

11
00:00:22,160 --> 00:00:24,560
proclamations, so we'll move directly to

12
00:00:24,560 --> 00:00:29,509
the town manager report.

13
00:00:29,519 --> 00:00:32,960
Good evening, Darcy Smith, town manager.

14
00:00:32,960 --> 00:00:35,760
Let me just Oh, you know, I've had

15
00:00:35,760 --> 00:00:37,680
issues joining Zoom. Just give me a

16
00:00:37,680 --> 00:00:40,000
second. Um,

17
00:00:40,000 --> 00:00:42,239
seems to be a recurring theme here. So,

18
00:00:42,239 --> 00:00:44,879
the first thing I have to announce is PB

19
00:00:44,879 --> 00:00:48,640
Palooa, which is this Saturday. I hope

20
00:00:48,640 --> 00:00:51,039
you all can join us. We have a great

21
00:00:51,039 --> 00:00:52,640
lineup.

22
00:00:52,640 --> 00:00:56,239
Um, it starts at

23
00:00:56,239 --> 00:00:59,199
10:30 a.m. here. And when I say it's all

24
00:00:59,199 --> 00:01:01,520
day, it really is all day. It will go

25
00:01:01,520 --> 00:01:03,840
until about 8:30.

26
00:01:03,840 --> 00:01:06,479
And we have,

27
00:01:06,479 --> 00:01:09,280
hold on. I think we have 21 bands.

28
00:01:09,280 --> 00:01:10,400
>> Whoa.

29
00:01:10,400 --> 00:01:14,479
>> 21, I should say, 21 adult bands. We

30
00:01:14,479 --> 00:01:17,119
also, as some of you know, have showcase

31
00:01:17,119 --> 00:01:21,200
our younger participants and give them a

32
00:01:21,200 --> 00:01:25,040
time to go on the second stage.

33
00:01:25,040 --> 00:01:28,000
Um, there's also

34
00:01:28,000 --> 00:01:29,759
local arts and crafts and kids

35
00:01:29,759 --> 00:01:31,600
activities. And I just want to take a

36
00:01:31,600 --> 00:01:34,640
moment to thank the PV Palooa

37
00:01:34,640 --> 00:01:36,720
Foundation, which is a local nonprofit.

38
00:01:36,720 --> 00:01:40,159
this wonderful event started by our

39
00:01:40,159 --> 00:01:42,000
great cultural arts committee and then

40
00:01:42,000 --> 00:01:44,320
it spun off and I can tell you by the

41
00:01:44,320 --> 00:01:46,079
number of emails that I've received from

42
00:01:46,079 --> 00:01:48,479
the organizing team including founder

43
00:01:48,479 --> 00:01:50,479
and executive director John Badger that

44
00:01:50,479 --> 00:01:53,759
they have been working round the clock

45
00:01:53,759 --> 00:01:57,439
on this. So I wanted to just thank him

46
00:01:57,439 --> 00:01:59,439
uh the other board members and all the

47
00:01:59,439 --> 00:02:02,719
volunteers and then put in a personal

48
00:02:02,719 --> 00:02:04,240
request for everyone to be as safe as

49
00:02:04,240 --> 00:02:06,799
possible. Please drive slow, watch for

50
00:02:06,799 --> 00:02:09,360
pedestrians, and abide by all parking

51
00:02:09,360 --> 00:02:11,680
signs.

52
00:02:11,680 --> 00:02:13,360
Second,

53
00:02:13,360 --> 00:02:15,200
the most exciting event of the year in

54
00:02:15,200 --> 00:02:18,080
my opinion, the Zots to Tots family fun

55
00:02:18,080 --> 00:02:20,560
run and bike and town picnic that is

56
00:02:20,560 --> 00:02:23,920
coming up on September 19th and

57
00:02:23,920 --> 00:02:26,160
registration's open. So, I hope you all

58
00:02:26,160 --> 00:02:28,160
register

59
00:02:28,160 --> 00:02:31,920
online at the town website. If you do

60
00:02:31,920 --> 00:02:34,239
the run then you know it ends at the

61
00:02:34,239 --> 00:02:36,560
town picnic which is super fun. Here we

62
00:02:36,560 --> 00:02:38,319
have food, fun activities and live

63
00:02:38,319 --> 00:02:42,400
bands. And one thing I've been actively

64
00:02:42,400 --> 00:02:45,840
trying to push is having the town

65
00:02:45,840 --> 00:02:47,440
committees have different tables. So

66
00:02:47,440 --> 00:02:49,840
we've had a pretty good interest in

67
00:02:49,840 --> 00:02:51,440
participating with that. The

68
00:02:51,440 --> 00:02:52,959
conservation committee, emergency

69
00:02:52,959 --> 00:02:54,480
preparedness committee, wildfire

70
00:02:54,480 --> 00:02:56,640
committee or we'll have tables. So

71
00:02:56,640 --> 00:02:58,959
please come and bring your questions.

72
00:02:58,959 --> 00:03:00,720
And just a safety reminder, there will

73
00:03:00,720 --> 00:03:04,159
be road closures along Alpine and Perola

74
00:03:04,159 --> 00:03:08,000
roads that morning, so you should plan

75
00:03:08,000 --> 00:03:09,840
accordingly.

76
00:03:09,840 --> 00:03:12,560
And last,

77
00:03:12,560 --> 00:03:16,080
the town has had an outpouring of

78
00:03:16,080 --> 00:03:18,720
communication regarding

79
00:03:18,720 --> 00:03:21,760
highways near us, not in our town, but

80
00:03:21,760 --> 00:03:25,599
near us, Highway 35, 84, and 9. Um there

81
00:03:25,599 --> 00:03:28,800
was a tragic event up there and I think

82
00:03:28,800 --> 00:03:30,480
anyone who lives here knows that there

83
00:03:30,480 --> 00:03:33,920
are lots of speeding cars up there. Um

84
00:03:33,920 --> 00:03:36,400
so our local state and county leaders,

85
00:03:36,400 --> 00:03:39,360
not this council, but our our colleagues

86
00:03:39,360 --> 00:03:41,760
um and higher offices sent Calrans a

87
00:03:41,760 --> 00:03:43,920
letter requesting a full corridor safety

88
00:03:43,920 --> 00:03:46,480
review backed by 16 community

89
00:03:46,480 --> 00:03:48,080
recommended improvements. That letter is

90
00:03:48,080 --> 00:03:50,879
on our website and if you want to see it

91
00:03:50,879 --> 00:03:54,080
and um CALR did respond pretty swiftly.

92
00:03:54,080 --> 00:03:56,319
We the town was part of a group that met

93
00:03:56,319 --> 00:03:58,640
with them and then there was a follow-up

94
00:03:58,640 --> 00:04:00,239
meeting. So they're working on a road

95
00:04:00,239 --> 00:04:02,480
safety audit of the routes. Take a few

96
00:04:02,480 --> 00:04:04,720
months. Um they may be able to set lower

97
00:04:04,720 --> 00:04:08,400
speed limits and the CHP and the

98
00:04:08,400 --> 00:04:10,319
sheriff's office have outed weekend

99
00:04:10,319 --> 00:04:12,159
patrols. I have heard people who are up

100
00:04:12,159 --> 00:04:15,360
there and say that they've seen a lot of

101
00:04:15,360 --> 00:04:17,919
CHP. Um, and there's some crash data

102
00:04:17,919 --> 00:04:19,600
that you can access again on our

103
00:04:19,600 --> 00:04:21,680
website. So, we continue to work with

104
00:04:21,680 --> 00:04:24,000
our partners at the sheriff's office and

105
00:04:24,000 --> 00:04:25,759
our other state and local partners and

106
00:04:25,759 --> 00:04:28,400
we'll share updates as CALR review moves

107
00:04:28,400 --> 00:04:30,720
forward. And that is all I have. Thank

108
00:04:30,720 --> 00:04:32,240
you.

109
00:04:32,240 --> 00:04:34,560
>> Were you going to cover the meeting we

110
00:04:34,560 --> 00:04:35,919
went to on the VLF?

111
00:04:35,919 --> 00:04:38,320
>> Yes. So, the town did have a meeting

112
00:04:38,320 --> 00:04:39,360
that you might have read about in the

113
00:04:39,360 --> 00:04:42,880
press on vehicle license fees.

114
00:04:42,880 --> 00:04:45,199
Not the most glamorous subject and an

115
00:04:45,199 --> 00:04:47,440
awful acronym for what it really means,

116
00:04:47,440 --> 00:04:49,600
which is that the state as part of their

117
00:04:49,600 --> 00:04:52,960
annual budget has removed funds that the

118
00:04:52,960 --> 00:04:56,000
local county and the cities were owed.

119
00:04:56,000 --> 00:04:57,840
And yes, Council Member Haskell and I

120
00:04:57,840 --> 00:05:00,160
attended a a press conference which got

121
00:05:00,160 --> 00:05:02,560
some press and we are actively engaged

122
00:05:02,560 --> 00:05:05,199
in with the state um with the governor's

123
00:05:05,199 --> 00:05:06,800
office and our state legislators to try

124
00:05:06,800 --> 00:05:09,199
to resolve this issue um which does

125
00:05:09,199 --> 00:05:12,720
affect the town's budget. Um

126
00:05:12,720 --> 00:05:15,360
so it's an unfortunate situation, but if

127
00:05:15,360 --> 00:05:18,240
you do read about it and can engage with

128
00:05:18,240 --> 00:05:21,039
your local electeds, please do.

129
00:05:21,039 --> 00:05:22,320
>> Thank you.

130
00:05:22,320 --> 00:05:25,039
Darcy.

131
00:05:25,039 --> 00:05:26,080
All right.

132
00:05:26,080 --> 00:05:28,639
>> Can I ask a question about the uh is it

133
00:05:28,639 --> 00:05:30,479
out of order to ask question?

134
00:05:30,479 --> 00:05:31,600
>> No, go ahead.

135
00:05:31,600 --> 00:05:37,919
>> Uh the 35 uh Skyline Boulevard uh issue.

136
00:05:37,919 --> 00:05:39,840
>> Is it appropriate for the town for our

137
00:05:39,840 --> 00:05:42,800
town to write a letter and

138
00:05:42,800 --> 00:05:45,520
uh where do you think we should be with

139
00:05:45,520 --> 00:05:47,600
that?

140
00:05:47,600 --> 00:05:50,800
>> So the the roadways are not in our

141
00:05:50,800 --> 00:05:51,919
jurisdiction,

142
00:05:51,919 --> 00:05:54,000
>> right? But neither it is of all these

143
00:05:54,000 --> 00:05:56,000
other towns.

144
00:05:56,000 --> 00:05:57,680
>> It's in nobody's jurisdiction.

145
00:05:57,680 --> 00:05:59,919
>> Uh no, it is in our state assembly

146
00:05:59,919 --> 00:06:01,520
persons and our state senator's

147
00:06:01,520 --> 00:06:05,039
jurisdictions and our county supervisor

148
00:06:05,039 --> 00:06:06,479
Muellers and those are the folks that

149
00:06:06,479 --> 00:06:08,000
wrote the letter. So I would advise that

150
00:06:08,000 --> 00:06:10,000
we as a council do not need to write a

151
00:06:10,000 --> 00:06:11,280
letter.

152
00:06:11,280 --> 00:06:13,520
>> Thank you.

153
00:06:13,520 --> 00:06:15,919
>> Can I also can I comment say something

154
00:06:15,919 --> 00:06:16,720
about that

155
00:06:16,720 --> 00:06:17,759
>> question or comment?

156
00:06:17,759 --> 00:06:18,720
>> Comment.

157
00:06:18,720 --> 00:06:20,479
>> Um

158
00:06:20,479 --> 00:06:22,319
sure. I mean generally it's the town

159
00:06:22,319 --> 00:06:25,120
manager report so I'm not sure I just uh

160
00:06:25,120 --> 00:06:27,440
we don't have a date quite yet but

161
00:06:27,440 --> 00:06:29,120
because they are state routes that are

162
00:06:29,120 --> 00:06:31,360
being looked at um there will be a town

163
00:06:31,360 --> 00:06:34,720
hall in October the date is still uh

164
00:06:34,720 --> 00:06:37,199
getting sorted out but we will be having

165
00:06:37,199 --> 00:06:40,080
uh um and every you know and we will as

166
00:06:40,080 --> 00:06:41,440
soon as I know the date I will let the

167
00:06:41,440 --> 00:06:43,280
town manager know so that she can share

168
00:06:43,280 --> 00:06:46,560
it. Um but it will be with your state

169
00:06:46,560 --> 00:06:49,680
officials and supervisor uh Mueller and

170
00:06:49,680 --> 00:06:52,000
Keltans will be there and CHP will be

171
00:06:52,000 --> 00:06:54,960
there and um the sheriff will be there

172
00:06:54,960 --> 00:06:58,800
and Midpin will be there and so we are

173
00:06:58,800 --> 00:07:01,680
that is being worked on. Thank you.

174
00:07:01,680 --> 00:07:03,599
>> Thank you.

175
00:07:03,599 --> 00:07:05,759
Okay, so with that we'll close out the

176
00:07:05,759 --> 00:07:08,319
town manager report. Thank you Darcy. Um

177
00:07:08,319 --> 00:07:10,400
so are there any oral communications?

178
00:07:10,400 --> 00:07:12,479
So, these are things that are not on

179
00:07:12,479 --> 00:07:15,440
tonight's agenda. So, I don't see any

180
00:07:15,440 --> 00:07:18,080
hands in schoolhouse.

181
00:07:18,080 --> 00:07:22,800
And I can get my Zoom to come up. Come

182
00:07:22,800 --> 00:07:30,790
on.

183
00:07:30,800 --> 00:07:34,720
» I see one hand online. Rita, this is

184
00:07:34,720 --> 00:07:36,000
Oral Communications.

185
00:07:36,000 --> 00:07:38,080
>> Yes. Thank you for taking my question.

186
00:07:38,080 --> 00:07:40,560
Um, you know, uh, great to hear, you

187
00:07:40,560 --> 00:07:42,319
know, all the great things from the town

188
00:07:42,319 --> 00:07:44,639
manager report, but I really like to

189
00:07:44,639 --> 00:07:47,919
hear what is the update on the audits. I

190
00:07:47,919 --> 00:07:49,520
know that there are supposed to be some

191
00:07:49,520 --> 00:07:52,479
things happening in October, but um, you

192
00:07:52,479 --> 00:07:54,960
know, as we've learned over the years,

193
00:07:54,960 --> 00:07:56,720
uh, we we need to keep asking the

194
00:07:56,720 --> 00:07:58,560
questions in order to find out what is

195
00:07:58,560 --> 00:08:00,960
currently happening in case dates and

196
00:08:00,960 --> 00:08:03,280
times have moved, which they have moved

197
00:08:03,280 --> 00:08:04,800
in the past. And so, just trying to get

198
00:08:04,800 --> 00:08:08,160
an update, asking a question. Thank you.

199
00:08:08,160 --> 00:08:10,400
Darcy, do you want to comment

200
00:08:10,400 --> 00:08:10,960
on that?

201
00:08:10,960 --> 00:08:13,599
>> Yeah, sorry. I do rotate the audit

202
00:08:13,599 --> 00:08:16,160
updates and I'll get to it next meeting.

203
00:08:16,160 --> 00:08:17,840
Um,

204
00:08:17,840 --> 00:08:20,000
I'm thankful to report that we are on

205
00:08:20,000 --> 00:08:22,240
schedule and we are on time thanks to

206
00:08:22,240 --> 00:08:24,000
the hard work of our finance department

207
00:08:24,000 --> 00:08:25,840
led by assistant town manager Tony

208
00:08:25,840 --> 00:08:28,879
McFarland and we are on track to bring

209
00:08:28,879 --> 00:08:32,080
this to the town council in October

210
00:08:32,080 --> 00:08:34,240
and everything is going very smoothly

211
00:08:34,240 --> 00:08:35,839
and we will also have a finance

212
00:08:35,839 --> 00:08:38,880
committee meeting in October and if that

213
00:08:38,880 --> 00:08:42,399
ever changes I will announce it.

214
00:08:42,399 --> 00:08:44,800
>> Thank you Darcy. Okay, with that I'm

215
00:08:44,800 --> 00:08:46,320
going to close oral communications and

216
00:08:46,320 --> 00:08:48,160
move on to the consent agenda. Are there

217
00:08:48,160 --> 00:08:49,839
any public comments on the consent

218
00:08:49,839 --> 00:08:52,399
agenda? We don't see any in the

219
00:08:52,399 --> 00:08:57,750
schoolhouse

220
00:08:57,760 --> 00:09:00,560
and I don't see any online. So, I'm

221
00:09:00,560 --> 00:09:02,640
going to close public comment, bring it

222
00:09:02,640 --> 00:09:04,560
back to the council. Are there any

223
00:09:04,560 --> 00:09:07,839
consent agenda items that council member

224
00:09:07,839 --> 00:09:08,640
wants to pull?

225
00:09:08,640 --> 00:09:11,600
>> I'd like to pull D. Cal cities.

226
00:09:11,600 --> 00:09:14,560
Okay.

227
00:09:14,560 --> 00:09:24,070
Anything else? All right.

228
00:09:24,080 --> 00:09:25,360
» All right. Then I would entertain a

229
00:09:25,360 --> 00:09:28,160
motion to approve the consent agenda A,

230
00:09:28,160 --> 00:09:30,320
B, C, and E.

231
00:09:30,320 --> 00:09:33,279
>> So moved.

232
00:09:33,279 --> 00:09:34,080
>> Is there a second?

233
00:09:34,080 --> 00:09:34,640
>> Second.

234
00:09:34,640 --> 00:09:36,720
>> Thank you. All in favor say I.

235
00:09:36,720 --> 00:09:37,279
>> I.

236
00:09:37,279 --> 00:09:39,680
Okay, that passes unanimously. Thank

237
00:09:39,680 --> 00:09:42,320
you. All right,

238
00:09:42,320 --> 00:09:42,959
Becca.

239
00:09:42,959 --> 00:09:45,519
>> So, super quick. Um, as the Cal's

240
00:09:45,519 --> 00:09:49,279
representative, um, at the conference,

241
00:09:49,279 --> 00:09:51,519
um, I wanted the council to be aware

242
00:09:51,519 --> 00:09:52,880
that there is going to be at least one

243
00:09:52,880 --> 00:09:55,200
resolution and a pretty significant one.

244
00:09:55,200 --> 00:09:57,519
It's related to local control. It was

245
00:09:57,519 --> 00:09:59,360
submitted by several um other

246
00:09:59,360 --> 00:10:03,760
jurisdictions and I will be able to vote

247
00:10:03,760 --> 00:10:06,240
on that and I really think that the town

248
00:10:06,240 --> 00:10:08,800
council should have a say to give me

249
00:10:08,800 --> 00:10:11,040
advice on how the town council would

250
00:10:11,040 --> 00:10:13,279
like me to vote on that. So I'm asking

251
00:10:13,279 --> 00:10:15,120
staff if that's something that could be

252
00:10:15,120 --> 00:10:18,560
brought back or could be agendaized. Um,

253
00:10:18,560 --> 00:10:20,079
unfortunately looking a little bit at

254
00:10:20,079 --> 00:10:21,519
the timing and I didn't go through this

255
00:10:21,519 --> 00:10:24,640
too too in depth, but sounded to me like

256
00:10:24,640 --> 00:10:26,079
Cal Cities wasn't going to provide the

257
00:10:26,079 --> 00:10:28,240
full information until like a week

258
00:10:28,240 --> 00:10:30,320
before Cal City starts, which doesn't

259
00:10:30,320 --> 00:10:32,399
coincide that well with our council

260
00:10:32,399 --> 00:10:34,880
meetings. So I, you know, I think we do

261
00:10:34,880 --> 00:10:36,160
need a little bit more investigation. So

262
00:10:36,160 --> 00:10:38,880
it would either be that September 9th

263
00:10:38,880 --> 00:10:40,320
meeting or it would actually be the

264
00:10:40,320 --> 00:10:42,959
meeting where I will be calling in that

265
00:10:42,959 --> 00:10:44,640
Wednesday. I think the vote is on

266
00:10:44,640 --> 00:10:47,839
Thursday. Um, so I I think we just need

267
00:10:47,839 --> 00:10:49,920
to investigate that. Thank you.

268
00:10:49,920 --> 00:10:52,480
>> Okay. Thank you. All right. Um, with

269
00:10:52,480 --> 00:10:55,279
that I would entertain a motion to pass

270
00:10:55,279 --> 00:10:56,959
6D.

271
00:10:56,959 --> 00:10:58,640
>> Motion to approve 6D.

272
00:10:58,640 --> 00:10:59,360
>> Second.

273
00:10:59,360 --> 00:11:01,040
>> Thank you. I have a motion in a second.

274
00:11:01,040 --> 00:11:02,560
All in favor say I.

275
00:11:02,560 --> 00:11:03,120
>> I.

276
00:11:03,120 --> 00:11:06,240
Passes unanimously. Okay, that closes

277
00:11:06,240 --> 00:11:08,320
out the consent agenda. Moving on to the

278
00:11:08,320 --> 00:11:10,800
regular agenda. First thing we have is

279
00:11:10,800 --> 00:11:12,480
consider acceptance of the planning

280
00:11:12,480 --> 00:11:14,320
commission bylaws. Sher, I believe you

281
00:11:14,320 --> 00:11:20,550
got a staff report.

282
00:11:20,560 --> 00:11:22,480
» Good evening again, town council. So

283
00:11:22,480 --> 00:11:24,160
Sarah Kors, planning building director

284
00:11:24,160 --> 00:11:26,640
for town of Corolla Valley. So I don't

285
00:11:26,640 --> 00:11:28,560
have a formal presentation. What was

286
00:11:28,560 --> 00:11:30,240
provided in the staff report provided a

287
00:11:30,240 --> 00:11:32,079
brief overview, but really what's here

288
00:11:32,079 --> 00:11:34,959
before you tonight is to um accept the

289
00:11:34,959 --> 00:11:36,320
planning commission bylaws that were

290
00:11:36,320 --> 00:11:38,480
created. So these were adopted by

291
00:11:38,480 --> 00:11:42,000
planning commission June 17, 2026. So

292
00:11:42,000 --> 00:11:44,480
just a few months ago and planning

293
00:11:44,480 --> 00:11:46,399
commission had initiated a subcommittee

294
00:11:46,399 --> 00:11:49,279
to help develop these bylaws. They had I

295
00:11:49,279 --> 00:11:51,360
believe a study session to discuss them

296
00:11:51,360 --> 00:11:54,399
and then voted on them in June. So there

297
00:11:54,399 --> 00:11:56,240
had been discussion about these bylaws.

298
00:11:56,240 --> 00:11:59,440
And uh one thing I'd point out is that

299
00:11:59,440 --> 00:12:01,200
there are these bylaws and there's the

300
00:12:01,200 --> 00:12:02,720
additional commission committee

301
00:12:02,720 --> 00:12:04,800
handbook. So where they're in conflict,

302
00:12:04,800 --> 00:12:06,959
these bylaws would take precedence. Um

303
00:12:06,959 --> 00:12:09,120
but we still have both documents for

304
00:12:09,120 --> 00:12:10,959
reference. And then one other point I

305
00:12:10,959 --> 00:12:12,240
wanted to make that I called out at the

306
00:12:12,240 --> 00:12:14,399
end of the staff report is there was

307
00:12:14,399 --> 00:12:15,760
lengthy discussion at planning

308
00:12:15,760 --> 00:12:18,399
commission about the address of the

309
00:12:18,399 --> 00:12:20,720
schoolhouse and where we meet because

310
00:12:20,720 --> 00:12:24,240
this address I believe is 775

311
00:12:24,240 --> 00:12:27,519
but we referenced 765 for the meeting.

312
00:12:27,519 --> 00:12:30,000
However, we kept the address 765 because

313
00:12:30,000 --> 00:12:31,839
that's referenced in the code and all of

314
00:12:31,839 --> 00:12:33,839
our other communications right now. That

315
00:12:33,839 --> 00:12:34,959
could be something that we could

316
00:12:34,959 --> 00:12:36,560
consider in the future is the exact

317
00:12:36,560 --> 00:12:38,079
address location of the historic

318
00:12:38,079 --> 00:12:39,680
schoolhouse where we meet. So, just

319
00:12:39,680 --> 00:12:41,360
wanted to point that out. The address is

320
00:12:41,360 --> 00:12:44,240
no change. Um, but in addition to that,

321
00:12:44,240 --> 00:12:46,959
there's language in the staff report

322
00:12:46,959 --> 00:12:50,240
about town council's ability to approve

323
00:12:50,240 --> 00:12:53,040
or as we were to accept the bylaws. So,

324
00:12:53,040 --> 00:12:54,480
that's the decision tonight. And there's

325
00:12:54,480 --> 00:12:55,920
additional information if you don't

326
00:12:55,920 --> 00:12:57,760
accept it or if there's another policy

327
00:12:57,760 --> 00:13:00,880
that could be created about the approval

328
00:13:00,880 --> 00:13:02,399
process for bylaws like this in the

329
00:13:02,399 --> 00:13:04,720
future.

330
00:13:04,720 --> 00:13:07,519
>> Okay. Thank you. Any questions, Miss

331
00:13:07,519 --> 00:13:09,279
Sarah, before I open up to public

332
00:13:09,279 --> 00:13:12,000
comment?

333
00:13:12,000 --> 00:13:14,000
>> Go ahead.

334
00:13:14,000 --> 00:13:15,600
>> I guess I guess I would just like to

335
00:13:15,600 --> 00:13:17,760
understand what the um problem we're

336
00:13:17,760 --> 00:13:20,079
trying to solve by these by these

337
00:13:20,079 --> 00:13:25,910
bylaws.

338
00:13:25,920 --> 00:13:27,920
Sis, I would like to just note again

339
00:13:27,920 --> 00:13:29,440
that these were developed by the

340
00:13:29,440 --> 00:13:32,880
planning commission and I think it's to

341
00:13:32,880 --> 00:13:34,160
I mean I could read from the staff

342
00:13:34,160 --> 00:13:36,480
report but to just provide maybe a

343
00:13:36,480 --> 00:13:38,560
little bit more clarity on processes,

344
00:13:38,560 --> 00:13:41,040
procedures or additional information

345
00:13:41,040 --> 00:13:44,870
related to that.

346
00:13:44,880 --> 00:13:46,880
I'm not sure if I have additional

347
00:13:46,880 --> 00:13:50,480
information on what the bylaws solve for

348
00:13:50,480 --> 00:13:52,240
particularly and I don't want to speak

349
00:13:52,240 --> 00:13:57,030
on behalf of the planning commission.

350
00:13:57,040 --> 00:13:58,639
» Okay.

351
00:13:58,639 --> 00:13:59,279
Ellie,

352
00:13:59,279 --> 00:14:00,880
>> I think Mary wanted to go ahead.

353
00:14:00,880 --> 00:14:03,839
>> Oh, well, I I do have a question. Uh

354
00:14:03,839 --> 00:14:08,320
where does the pressure come from to on

355
00:14:08,320 --> 00:14:11,920
the town council to quote accept or

356
00:14:11,920 --> 00:14:16,560
approve or not accept or approve the uh

357
00:14:16,560 --> 00:14:19,040
the bylaws that the that the planning

358
00:14:19,040 --> 00:14:22,480
commission has created on their own.

359
00:14:22,480 --> 00:14:25,839
>> I could take a stab at that. Um okay in

360
00:14:25,839 --> 00:14:29,040
terms of the legal authority uh so as

361
00:14:29,040 --> 00:14:32,000
referenced in the staff report um a

362
00:14:32,000 --> 00:14:33,199
provision of state law this is

363
00:14:33,199 --> 00:14:35,519
government code section 65102 states

364
00:14:35,519 --> 00:14:38,160
that a legislative body may establish

365
00:14:38,160 --> 00:14:40,160
for its planning agency any rules

366
00:14:40,160 --> 00:14:42,320
procedures or standards which are not in

367
00:14:42,320 --> 00:14:44,959
conflict with state or federal laws. So

368
00:14:44,959 --> 00:14:46,880
as I read this and I think this is

369
00:14:46,880 --> 00:14:48,800
consistent with how other councils have

370
00:14:48,800 --> 00:14:51,440
considered planning commission bylaws.

371
00:14:51,440 --> 00:14:54,399
um the council has the opportunity it

372
00:14:54,399 --> 00:14:57,040
may it's permissive so it may um

373
00:14:57,040 --> 00:15:00,079
establish um uh rules and procedures in

374
00:15:00,079 --> 00:15:02,800
other words bylaws for its planning um

375
00:15:02,800 --> 00:15:04,720
body. Uh so that's that's where the

376
00:15:04,720 --> 00:15:06,320
legal authority comes to and and that's

377
00:15:06,320 --> 00:15:08,160
why um staff brought this forward to

378
00:15:08,160 --> 00:15:09,680
council for its consideration

379
00:15:09,680 --> 00:15:12,560
>> and just so I can reiterate

380
00:15:12,560 --> 00:15:15,600
that's permissive for us to control the

381
00:15:15,600 --> 00:15:17,519
planning commission.

382
00:15:17,519 --> 00:15:19,199
>> Correct. Yeah. Yeah. And some some

383
00:15:19,199 --> 00:15:21,040
councils have delegated to its planning

384
00:15:21,040 --> 00:15:22,800
commission the authority.

385
00:15:22,800 --> 00:15:27,430
>> Yes. And Right.

386
00:15:27,440 --> 00:15:28,720
» Thank you.

387
00:15:28,720 --> 00:15:30,959
>> Um so this might be another question for

388
00:15:30,959 --> 00:15:33,839
you. On page two of the addendum

389
00:15:33,839 --> 00:15:37,199
advising the town council

390
00:15:37,199 --> 00:15:39,680
um

391
00:15:39,680 --> 00:15:42,320
section subsection five it says

392
00:15:42,320 --> 00:15:44,240
generally these activities will be at

393
00:15:44,240 --> 00:15:46,880
the request of the town council or

394
00:15:46,880 --> 00:15:50,310
planning staff.

395
00:15:50,320 --> 00:15:53,759
Wouldn't it isn't it generally at So is

396
00:15:53,759 --> 00:15:56,639
that saying that the planning commission

397
00:15:56,639 --> 00:16:00,639
can come up with its own agenda items?

398
00:16:00,639 --> 00:16:03,440
Yes.

399
00:16:03,440 --> 00:16:05,920
>> Uh I I guess yes. This would mean

400
00:16:05,920 --> 00:16:08,480
generally speaking. So not always. I

401
00:16:08,480 --> 00:16:09,759
mean I guess I would give the this

402
00:16:09,759 --> 00:16:12,079
bylaws project perhaps is one example.

403
00:16:12,079 --> 00:16:14,480
Um I don't think council um directed

404
00:16:14,480 --> 00:16:17,759
this project for example.

405
00:16:17,759 --> 00:16:19,920
>> Um

406
00:16:19,920 --> 00:16:22,800
and is that

407
00:16:22,800 --> 00:16:24,399
common?

408
00:16:24,399 --> 00:16:27,440
like every every jurisdiction that I've

409
00:16:27,440 --> 00:16:29,839
ever been around, it's usually at the

410
00:16:29,839 --> 00:16:33,839
direction of council, right?

411
00:16:33,839 --> 00:16:36,240
But,

412
00:16:36,240 --> 00:16:37,920
uh, that's generally been my experience.

413
00:16:37,920 --> 00:16:39,040
Of course, planning commission reports

414
00:16:39,040 --> 00:16:40,959
to council and so generally um and

415
00:16:40,959 --> 00:16:43,360
that's I mean that is that is what it

416
00:16:43,360 --> 00:16:45,920
says uh in terms of the general rule.

417
00:16:45,920 --> 00:16:47,920
Um, this would allow for some

418
00:16:47,920 --> 00:16:55,749
exceptions. This language

419
00:16:55,759 --> 00:16:59,440
Um, and do we have clarity about what

420
00:16:59,440 --> 00:17:03,910
those exceptions would be?

421
00:17:03,920 --> 00:17:08,630
» Not not in this document. No.

422
00:17:08,640 --> 00:17:13,270
Um

423
00:17:13,280 --> 00:17:17,039
so uh

424
00:17:17,039 --> 00:17:21,439
and in terms of council I mean obviously

425
00:17:21,439 --> 00:17:24,160
as being elected because of the code

426
00:17:24,160 --> 00:17:28,960
that you read initially right

427
00:17:28,960 --> 00:17:31,360
it it has oversight over the planning

428
00:17:31,360 --> 00:17:34,799
commission. Is that correct? Remind me.

429
00:17:34,799 --> 00:17:41,430
>> Correct. Yes,

430
00:17:41,440 --> 00:17:43,679
» I mean the council has the authority to

431
00:17:43,679 --> 00:17:45,919
appoint um commissioners and remove

432
00:17:45,919 --> 00:17:48,240
commissioners. That's its key authority

433
00:17:48,240 --> 00:17:54,630
over the commission.

434
00:17:54,640 --> 00:17:56,799
» Is this the And this is the background

435
00:17:56,799 --> 00:17:59,360
the municipal code you said. Is this a

436
00:17:59,360 --> 00:18:01,360
2201?

437
00:18:01,360 --> 00:18:02,640
>> Can I look over your shoulder? I'm not

438
00:18:02,640 --> 00:18:04,320
sure what what you're pointing to.

439
00:18:04,320 --> 00:18:07,520
correct code.

440
00:18:07,520 --> 00:18:09,039
>> Uh so this

441
00:18:09,039 --> 00:18:10,880
>> am I at the wrong code?

442
00:18:10,880 --> 00:18:12,720
>> So there is background this is a

443
00:18:12,720 --> 00:18:15,120
reference to the municipal code. Uh

444
00:18:15,120 --> 00:18:17,039
though what I read actually was from the

445
00:18:17,039 --> 00:18:19,360
state law from the government code.

446
00:18:19,360 --> 00:18:21,360
>> Okay. Is that okay?

447
00:18:21,360 --> 00:18:22,480
>> And that is actually referenced also in

448
00:18:22,480 --> 00:18:23,760
the s report on page two.

449
00:18:23,760 --> 00:18:28,390
>> On page two. Okay. Okay.

450
00:18:28,400 --> 00:18:28,880
» Um

451
00:18:28,880 --> 00:18:30,880
>> yes. Government codes. That's the

452
00:18:30,880 --> 00:18:31,440
language. Yeah.

453
00:18:31,440 --> 00:18:35,600
>> Okay. Uh I I guess I have one further

454
00:18:35,600 --> 00:18:36,880
question.

455
00:18:36,880 --> 00:18:40,720
>> Okay. Thank you. Those are my questions.

456
00:18:40,720 --> 00:18:42,559
>> Mary, go ahead. I just want to keep

457
00:18:42,559 --> 00:18:43,039
this.

458
00:18:43,039 --> 00:18:45,600
>> Yeah. And uh and maybe I should hold

459
00:18:45,600 --> 00:18:47,600
this because I may other things may come

460
00:18:47,600 --> 00:18:49,760
up if we're not done, right? Is

461
00:18:49,760 --> 00:18:51,919
everybody else done their questions in

462
00:18:51,919 --> 00:18:52,480
this?

463
00:18:52,480 --> 00:18:53,919
>> Well, these are question these are these

464
00:18:53,919 --> 00:18:55,600
are clarifying questions for Sarah. This

465
00:18:55,600 --> 00:18:57,840
is a discussion. Open it up to public

466
00:18:57,840 --> 00:19:00,080
comment and bring it back.

467
00:19:00,080 --> 00:19:01,440
>> Okay. Okay, let's see if I can remember

468
00:19:01,440 --> 00:19:05,679
now. Um, the specifically within our

469
00:19:05,679 --> 00:19:08,240
ordinances, the town's ordinances, there

470
00:19:08,240 --> 00:19:11,360
are specific things that are allocated

471
00:19:11,360 --> 00:19:13,120
to the planning commission from what

472
00:19:13,120 --> 00:19:16,400
I've been reading or appears there are.

473
00:19:16,400 --> 00:19:19,760
Uh, in what sense can they do that

474
00:19:19,760 --> 00:19:23,840
separately from the council if there if

475
00:19:23,840 --> 00:19:27,360
we're making this kind of gesture to the

476
00:19:27,360 --> 00:19:31,919
bylights? In other words, with

477
00:19:31,919 --> 00:19:34,640
I can I can I with several different

478
00:19:34,640 --> 00:19:36,160
instances where I've been looking at

479
00:19:36,160 --> 00:19:37,840
ordinance that it'll say this decision

480
00:19:37,840 --> 00:19:41,360
is made by the planning commission and

481
00:19:41,360 --> 00:19:43,919
uh if we've already said well we are the

482
00:19:43,919 --> 00:19:45,840
ones who have authority over over the

483
00:19:45,840 --> 00:19:48,640
planning commission does that jeopardize

484
00:19:48,640 --> 00:19:50,720
their authority

485
00:19:50,720 --> 00:19:53,360
is that does that make it

486
00:19:53,360 --> 00:19:55,600
make them not powerful enough to do

487
00:19:55,600 --> 00:19:57,360
their job? uh

488
00:19:57,360 --> 00:19:59,600
>> the one that we've assigned them to do.

489
00:19:59,600 --> 00:20:01,039
>> Yeah. I I guess I don't see any

490
00:20:01,039 --> 00:20:06,160
conflict. The um the town's municipal code is very clear in terms of

491
00:20:06,160 --> 00:20:08,240
which responsibilities are for the

492
00:20:08,240 --> 00:20:09,919
planning commission. Um conditional use

493
00:20:09,919 --> 00:20:12,880
permits is an example. Um the planning

494
00:20:12,880 --> 00:20:15,120
commission also uh hears appeals from

495
00:20:15,120 --> 00:20:17,760
the ASC. Another example. Yeah.

496
00:20:17,760 --> 00:20:21,200
>> Uh at the same time, the council has

497
00:20:21,200 --> 00:20:22,960
authority to appoint planning

498
00:20:22,960 --> 00:20:26,080
commissioners. uh and there's no uh

499
00:20:26,080 --> 00:20:28,480
conflict between uh that authority to

500
00:20:28,480 --> 00:20:30,240
appoint commissioners and the authority

501
00:20:30,240 --> 00:20:31,760
vested in the planning commission per

502
00:20:31,760 --> 00:20:34,400
the code.

503
00:20:34,400 --> 00:20:38,390
>> Thank you.

504
00:20:38,400 --> 00:20:42,880
» Okay, that's all for questions. Great.

505
00:20:42,880 --> 00:20:43,600
>> Um

506
00:20:43,600 --> 00:20:45,360
>> we already did one.

507
00:20:45,360 --> 00:20:47,360
>> I I guess it's more of a discussion.

508
00:20:47,360 --> 00:20:48,720
>> Okay, so yes, if we could hold up for

509
00:20:48,720 --> 00:20:50,640
the discussion. Okay. Um so with that,

510
00:20:50,640 --> 00:20:52,640
I'm going to open up for public comment.

511
00:20:52,640 --> 00:20:54,799
Is there anyone in the room that might

512
00:20:54,799 --> 00:21:00,870
want to speak on this? Linda, welcome.

513
00:21:00,880 --> 00:21:03,039
» Um, my name is Linda Brothers. I'm chair

514
00:21:03,039 --> 00:21:04,240
of the planning commission. The

515
00:21:04,240 --> 00:21:06,559
commission very specifically discussed

516
00:21:06,559 --> 00:21:10,080
whether or not to refer our bylaws

517
00:21:10,080 --> 00:21:13,280
document to you uh to avoid conflict. I

518
00:21:13,280 --> 00:21:14,720
did not take a vote, but it was

519
00:21:14,720 --> 00:21:16,559
unanimous that we did not want to refer

520
00:21:16,559 --> 00:21:19,039
them to you. Number two, uh my

521
00:21:19,039 --> 00:21:21,760
observation, not as the chair, but as a

522
00:21:21,760 --> 00:21:24,720
person and a member, uh we are created

523
00:21:24,720 --> 00:21:26,640
by state law. State law requires our

524
00:21:26,640 --> 00:21:28,240
town to have a planning. It also

525
00:21:28,240 --> 00:21:30,720
requires us to have a council. And yes,

526
00:21:30,720 --> 00:21:32,240
Katherine's right. There is a place

527
00:21:32,240 --> 00:21:33,919
there where you could start to blur the

528
00:21:33,919 --> 00:21:36,400
line. Uh point number two, I think it's

529
00:21:36,400 --> 00:21:39,280
an error to blur the line. If you decide

530
00:21:39,280 --> 00:21:43,760
to take uh any action on our bylaws, you

531
00:21:43,760 --> 00:21:45,600
are sort of putting your thumb on the

532
00:21:45,600 --> 00:21:47,919
scale of the independence of the

533
00:21:47,919 --> 00:21:50,320
planning commission. I think one of the

534
00:21:50,320 --> 00:21:51,760
really important points to think about

535
00:21:51,760 --> 00:21:53,200
in the independence of the planning

536
00:21:53,200 --> 00:21:55,280
commission is how hard you've had what a

537
00:21:55,280 --> 00:21:57,360
hard time you've had in finding new

538
00:21:57,360 --> 00:22:00,400
members. Uh it is a separate entity.

539
00:22:00,400 --> 00:22:02,159
There are at least five places in the

540
00:22:02,159 --> 00:22:04,559
code where we are very specifically

541
00:22:04,559 --> 00:22:08,320
identified as the first line of review

542
00:22:08,320 --> 00:22:10,880
for items such as when we sit as a board

543
00:22:10,880 --> 00:22:14,000
of adjustment. So, uh there are quite a

544
00:22:14,000 --> 00:22:15,919
few reasons why I think the independence

545
00:22:15,919 --> 00:22:18,640
is really important and quite honestly I

546
00:22:18,640 --> 00:22:20,480
would I I believe you ought to respect

547
00:22:20,480 --> 00:22:22,720
that independence. Um, I think it's

548
00:22:22,720 --> 00:22:24,799
better for the town for you to respect

549
00:22:24,799 --> 00:22:27,120
that independence because we also

550
00:22:27,120 --> 00:22:29,120
provide just like you an opportunity for

551
00:22:29,120 --> 00:22:31,520
people to have public comment and to

552
00:22:31,520 --> 00:22:33,520
have people have input and there are

553
00:22:33,520 --> 00:22:35,600
many members of the public who uh remind

554
00:22:35,600 --> 00:22:38,000
us regularly that we uh we don't do

555
00:22:38,000 --> 00:22:41,039
that. I do want to support your efforts

556
00:22:41,039 --> 00:22:44,400
however to look at uh committees. There

557
00:22:44,400 --> 00:22:46,240
is this committee handwork. We're not a

558
00:22:46,240 --> 00:22:48,480
committee. We are necessary under state

559
00:22:48,480 --> 00:22:52,880
law. We are Russell necessary under the code of the town and your committees

560
00:22:52,880 --> 00:22:56,799
by and large are figments.

561
00:22:56,799 --> 00:22:58,320
Thing that comes to mind is figments in

562
00:22:58,320 --> 00:23:00,880
my imagination but figments uh they are

563
00:23:00,880 --> 00:23:03,679
created under under other authorities

564
00:23:03,679 --> 00:23:06,400
and for other reasons. I speak now today

565
00:23:06,400 --> 00:23:08,159
about whether you take any action at all

566
00:23:08,159 --> 00:23:11,200
on our bylaws. Our bylaws are themselves

567
00:23:11,200 --> 00:23:14,640
a fairly neutral activity. uh we put

568
00:23:14,640 --> 00:23:16,880
them together because there was time and

569
00:23:16,880 --> 00:23:18,720
time again when we were in action and

570
00:23:18,720 --> 00:23:20,000
somebody didn't know the proper

571
00:23:20,000 --> 00:23:22,320
procedure why do we do this when do we

572
00:23:22,320 --> 00:23:24,320
do this how should we do this and so the

573
00:23:24,320 --> 00:23:27,360
bylars are a very simple effort uh

574
00:23:27,360 --> 00:23:29,520
they've been melted down watered down

575
00:23:29,520 --> 00:23:31,679
whatever the word is uh once I knew that

576
00:23:31,679 --> 00:23:33,440
you guys wanted to look at them and we

577
00:23:33,440 --> 00:23:35,280
wanted to just get something in place

578
00:23:35,280 --> 00:23:36,880
they were also put in place before we

579
00:23:36,880 --> 00:23:38,880
had a planning director and that's why

580
00:23:38,880 --> 00:23:40,880
the second attachment really basically

581
00:23:40,880 --> 00:23:42,880
is just a job description or the second

582
00:23:42,880 --> 00:23:44,880
piece of it which is an attachment. My

583
00:23:44,880 --> 00:23:48,080
final comment is yeah, bylaws and maybe

584
00:23:48,080 --> 00:23:49,520
you want to go ahead and approve our

585
00:23:49,520 --> 00:23:53,600
bylaws, but then what do you do when

586
00:23:53,600 --> 00:23:57,440
uh let's see 18.36.101

587
00:23:57,440 --> 00:23:59,360
is a section of the code that actually

588
00:23:59,360 --> 00:24:02,159
allows us specifically in the code for

589
00:24:02,159 --> 00:24:03,840
the planning commission to develop a

590
00:24:03,840 --> 00:24:06,640
policy. That requires our expertise,

591
00:24:06,640 --> 00:24:08,640
that requires our detailed experience.

592
00:24:08,640 --> 00:24:10,400
Are you then going to start down THE

593
00:24:10,400 --> 00:24:12,159
SLIPPERY SLOPE AND OH YEAH, we want to

594
00:24:12,159 --> 00:24:15,200
review that policy too. An area where I

595
00:24:15,200 --> 00:24:18,159
dare say maybe one of you too may know

596
00:24:18,159 --> 00:24:20,240
what 18.36

597
00:24:20,240 --> 00:24:23,440
B9 is, but I doubt if all five of you

598
00:24:23,440 --> 00:24:26,159
do. Uh

599
00:24:26,159 --> 00:24:28,159
that's basically my final point. Thank

600
00:24:28,159 --> 00:24:30,159
you for your time.

601
00:24:30,159 --> 00:24:30,880
>> Thank you, Linda.

602
00:24:30,880 --> 00:24:33,120
>> Can I ask a clarifying question?

603
00:24:33,120 --> 00:24:37,919
>> Were we provided with 18.36.01 01 V9 in

604
00:24:37,919 --> 00:24:40,559
the packet.

605
00:24:40,559 --> 00:24:47,520
>> Uh I use that as an example of another uh item. It's not something

606
00:24:47,520 --> 00:24:49,279
we've taken action on. It's just a

607
00:24:49,279 --> 00:24:51,600
section of the code where our expertise

608
00:24:51,600 --> 00:24:53,360
is required. I can give you one or I can

609
00:24:53,360 --> 00:24:56,559
pull it up on your computer.

610
00:24:56,559 --> 00:24:57,520
>> Thank you, Linda.

611
00:24:57,520 --> 00:25:00,080
>> Yeah. Thank you.

612
00:25:00,080 --> 00:25:02,799
>> All right. Any other public comment in

613
00:25:02,799 --> 00:25:05,039
the room? I don't see any. So I'll move

614
00:25:05,039 --> 00:25:08,870
online. Rita,

615
00:25:08,880 --> 00:25:11,760
» hi. Thank you. Um, thank you for taking

616
00:25:11,760 --> 00:25:14,480
my comment. Uh, you know, already the

617
00:25:14,480 --> 00:25:16,400
planning commission meeting for next

618
00:25:16,400 --> 00:25:19,200
week is cancelled and I don't know, I'm

619
00:25:19,200 --> 00:25:21,760
not privy to the reasons, but the

620
00:25:21,760 --> 00:25:23,679
previous meeting about the Horththrones

621
00:25:23,679 --> 00:25:27,440
project is a perfect example of why we

622
00:25:27,440 --> 00:25:29,919
need to have regular planning commission

623
00:25:29,919 --> 00:25:32,960
meetings in our beautiful town. We have

624
00:25:32,960 --> 00:25:35,440
extremely competent people. We have a

625
00:25:35,440 --> 00:25:39,200
retired or perhaps still current squa uh

626
00:25:39,200 --> 00:25:42,880
attorney on that group and here we are

627
00:25:42,880 --> 00:25:47,919
consultants for for different things and so

628
00:25:47,919 --> 00:25:51,120
let's let's let the planning commission

629
00:25:51,120 --> 00:25:53,919
uh do their job. uh you know that I have

630
00:25:53,919 --> 00:25:56,159
sent letters in previous years when

631
00:25:56,159 --> 00:25:58,000
there have been only two planning

632
00:25:58,000 --> 00:26:00,559
commission meetings uh during a year and

633
00:26:00,559 --> 00:26:02,400
would only be about the housing element

634
00:26:02,400 --> 00:26:04,240
when you know we have trucks and

635
00:26:04,240 --> 00:26:07,200
buildings going up in our town every

636
00:26:07,200 --> 00:26:09,760
single day and the residents don't get a

637
00:26:09,760 --> 00:26:12,400
chance to ask a question to the planning

638
00:26:12,400 --> 00:26:15,679
commission you know we except for the

639
00:26:15,679 --> 00:26:18,240
rare chance that they do have a meeting

640
00:26:18,240 --> 00:26:23,279
and uh please uh help us help the

641
00:26:23,279 --> 00:26:26,720
planning commission be able to do their

642
00:26:26,720 --> 00:26:29,520
job because that will help all of us

643
00:26:29,520 --> 00:26:31,200
especially with all the building that's

644
00:26:31,200 --> 00:26:33,360
happening here and we get a chance to

645
00:26:33,360 --> 00:26:37,440
ask our questions. Thank you.

646
00:26:37,440 --> 00:26:40,880
>> Thank you, Rita. Any other comments from

647
00:26:40,880 --> 00:26:42,880
the public online?

648
00:26:42,880 --> 00:26:44,720
I don't see any. Don't see any in the

649
00:26:44,720 --> 00:26:45,919
room. Okay. So, I'm going to close

650
00:26:45,919 --> 00:26:47,679
public comment, bring it back to the

651
00:26:47,679 --> 00:26:51,510
council for discussion.

652
00:26:51,520 --> 00:26:56,470
Who would like to start?

653
00:26:56,480 --> 00:26:57,760
» Thank you.

654
00:26:57,760 --> 00:27:00,880
>> Um, thank you for taking the time to do

655
00:27:00,880 --> 00:27:02,159
this.

656
00:27:02,159 --> 00:27:04,880
Um, I want to be very clear that

657
00:27:04,880 --> 00:27:07,520
planning commission's contributions are

658
00:27:07,520 --> 00:27:11,440
very important to the town and

659
00:27:11,440 --> 00:27:15,279
I would like to see, you know, good good

660
00:27:15,279 --> 00:27:18,559
common sense prevail with regard to when

661
00:27:18,559 --> 00:27:22,640
we do or don't have power. I would

662
00:27:22,640 --> 00:27:27,840
accept this these bylaws gladly. Um, I

663
00:27:27,840 --> 00:27:30,640
think we need to maintain a tone of

664
00:27:30,640 --> 00:27:33,360
collegiality, respect, and collaborative

665
00:27:33,360 --> 00:27:36,240
work so that I do trust the planning

666
00:27:36,240 --> 00:27:38,000
commission should something be coming up

667
00:27:38,000 --> 00:27:42,799
that that is um notable to be working

668
00:27:42,799 --> 00:27:44,799
well with staff and council to be able

669
00:27:44,799 --> 00:27:48,720
to um handle that appropriately. bylaws

670
00:27:48,720 --> 00:27:51,760
do make life better by

671
00:27:51,760 --> 00:27:55,600
laying out rules of operation. Um, and

672
00:27:55,600 --> 00:27:57,679
these these seem fairly

673
00:27:57,679 --> 00:28:00,159
non-controversial to me. So, thank you

674
00:28:00,159 --> 00:28:02,640
for the work. It is important to me that

675
00:28:02,640 --> 00:28:04,720
the planning commission adopted them

676
00:28:04,720 --> 00:28:07,600
unanimously. I respect that body. We

677
00:28:07,600 --> 00:28:11,200
should all respect them. So, thank you.

678
00:28:11,200 --> 00:28:12,880
>> Could I make a comment real quick on

679
00:28:12,880 --> 00:28:15,279
this? Correct. My understanding is that

680
00:28:15,279 --> 00:28:16,880
one planning commissioner was not

681
00:28:16,880 --> 00:28:18,559
present at that meeting and had actually

682
00:28:18,559 --> 00:28:20,080
submitted comments to that meeting. So,

683
00:28:20,080 --> 00:28:22,480
he would not have voted. So, unanimous

684
00:28:22,480 --> 00:28:25,120
yet for the four people who were there.

685
00:28:25,120 --> 00:28:27,520
>> Okay, that's

686
00:28:27,520 --> 00:28:31,760
>> okay. Um, does that make it nonunanimous

687
00:28:31,760 --> 00:28:37,190
from a legal perspective?

688
00:28:37,200 --> 00:28:39,840
» If four out of five are present, it's

689
00:28:39,840 --> 00:28:42,000
unanimous as two members. I I would

690
00:28:42,000 --> 00:28:43,760
still refer to that as unanimous.

691
00:28:43,760 --> 00:28:44,720
Actually, the committee and commission

692
00:28:44,720 --> 00:28:46,080
handbook addresses this point.

693
00:28:46,080 --> 00:28:50,870
>> Yeah. Thank you.

694
00:28:50,880 --> 00:28:57,830
» All right. Other discussion,

695
00:28:57,840 --> 00:29:00,559
» well, um yeah, I can I can discuss this

696
00:29:00,559 --> 00:29:02,880
one all day and I will keep it to five

697
00:29:02,880 --> 00:29:07,440
minutes. Uh, I I do miss um the good old

698
00:29:07,440 --> 00:29:10,399
days when I used to complain that the

699
00:29:10,399 --> 00:29:13,360
town manager tried to control my agenda

700
00:29:13,360 --> 00:29:15,919
on the trails committee. Um, now

701
00:29:15,919 --> 00:29:22,559
nowadays, not only does it control it, it it you provided with it uh with an

702
00:29:22,559 --> 00:29:26,240
agenda. Uh so I hear the frustration

703
00:29:26,240 --> 00:29:30,320
because we see the committees uh see

704
00:29:30,320 --> 00:29:33,760
what the problems are and we live the

705
00:29:33,760 --> 00:29:36,320
problems every day and we'd like to have

706
00:29:36,320 --> 00:29:38,960
those brought forward so that we can

707
00:29:38,960 --> 00:29:42,080
solve those problems and not incur a lot

708
00:29:42,080 --> 00:29:44,799
of expense and a lot of uh extra

709
00:29:44,799 --> 00:29:46,559
people's times and we can discuss them

710
00:29:46,559 --> 00:29:49,279
and get them done. So from my point of

711
00:29:49,279 --> 00:29:51,679
view, anything that we can do at the

712
00:29:51,679 --> 00:29:55,360
council, uh it may not be the standard

713
00:29:55,360 --> 00:29:59,440
community standard or some anything we

714
00:29:59,440 --> 00:30:03,279
can do to share authority with our

715
00:30:03,279 --> 00:30:07,279
commissioners is a good thing. Uh it it

716
00:30:07,279 --> 00:30:09,919
gives us balance. It gives us a second

717
00:30:09,919 --> 00:30:13,279
place. It g it gets them out of it takes

718
00:30:13,279 --> 00:30:15,679
away an excuse they have which is oh

719
00:30:15,679 --> 00:30:18,559
well we'll let the council hand it. They

720
00:30:18,559 --> 00:30:21,360
have to handle it and they do a good job

721
00:30:21,360 --> 00:30:23,840
and they have a very different level of

722
00:30:23,840 --> 00:30:26,080
expertise than we do and they have

723
00:30:26,080 --> 00:30:28,240
different problems than we do. Uh and

724
00:30:28,240 --> 00:30:30,799
I'm I'm all for supporting them in

725
00:30:30,799 --> 00:30:33,360
whatever way they want us to support

726
00:30:33,360 --> 00:30:38,159
them to say yes. Thank you for doing

727
00:30:38,159 --> 00:30:40,000
bylaws. Thank you for trying to operate

728
00:30:40,000 --> 00:30:42,799
more cleanly. We could all use a re a

729
00:30:42,799 --> 00:30:46,720
redo and a refresh. We appreciate it. We

730
00:30:46,720 --> 00:30:48,559
don't need to approve your work. Your

731
00:30:48,559 --> 00:30:51,360
work is good work because it's working

732
00:30:51,360 --> 00:30:55,760
for you and you're working for us. So, I

733
00:30:55,760 --> 00:30:58,399
just think that uh it's an unnecessary

734
00:30:58,399 --> 00:31:03,919
step. We we we don't need to express our

735
00:31:03,919 --> 00:31:08,000
authority in this way.

736
00:31:08,000 --> 00:31:10,159
Thank you,

737
00:31:10,159 --> 00:31:16,789
Mary. I'm not married. Helenhead.

738
00:31:16,799 --> 00:31:18,880
» Okay. Um,

739
00:31:18,880 --> 00:31:21,360
so I don't have an issue with the

740
00:31:21,360 --> 00:31:24,080
planning commission clarifying creating

741
00:31:24,080 --> 00:31:26,960
clarifying bylaws on how they conduct

742
00:31:26,960 --> 00:31:29,440
their meetings on how their what their

743
00:31:29,440 --> 00:31:33,200
jurisdiction is um on on many of the

744
00:31:33,200 --> 00:31:35,520
things that are very vague in our code

745
00:31:35,520 --> 00:31:38,799
and in our handbook. And um I don't have

746
00:31:38,799 --> 00:31:41,600
an issue with that and this I feel that

747
00:31:41,600 --> 00:31:44,080
this document is a good step in the

748
00:31:44,080 --> 00:31:46,799
right direction. However,

749
00:31:46,799 --> 00:31:48,320
I take issue with the many

750
00:31:48,320 --> 00:31:50,080
contradictions that are included in the

751
00:31:50,080 --> 00:31:52,960
document. Um, not only directly in the

752
00:31:52,960 --> 00:31:55,279
document, but with that they set up

753
00:31:55,279 --> 00:31:57,279
changes and differences with respect to

754
00:31:57,279 --> 00:32:00,399
how the town manages the ASC or how the

755
00:32:00,399 --> 00:32:03,360
ASC is managed. Um, so that's number

756
00:32:03,360 --> 00:32:06,880
one. Um, let me just indicate some of

757
00:32:06,880 --> 00:32:10,880
the um contradictions that I found. Um

758
00:32:10,880 --> 00:32:13,440
the language of the bylaws states that

759
00:32:13,440 --> 00:32:16,320
um

760
00:32:16,320 --> 00:32:18,080
uh people uh commissioners will be

761
00:32:18,080 --> 00:32:20,559
appointed for four-year terms by the

762
00:32:20,559 --> 00:32:24,159
town council as vacancies arise. Um that

763
00:32:24,159 --> 00:32:27,200
hasn't been the tradition. Um that has

764
00:32:27,200 --> 00:32:28,720
that people have not been appointed to

765
00:32:28,720 --> 00:32:30,240
four-year terms. They've been appointed

766
00:32:30,240 --> 00:32:33,760
to conclude the term of a person who's

767
00:32:33,760 --> 00:32:36,080
vacating their position.

768
00:32:36,080 --> 00:32:39,519
And um that's also how ASUC interprets

769
00:32:39,519 --> 00:32:41,679
that thing. So that's already one

770
00:32:41,679 --> 00:32:43,519
difference that we're introducing into

771
00:32:43,519 --> 00:32:46,080
these bylaws. Um I personally don't

772
00:32:46,080 --> 00:32:47,360
actually have a problem with the

773
00:32:47,360 --> 00:32:50,480
planning commission deciding to appoint

774
00:32:50,480 --> 00:32:52,320
someone to a four-year term even if

775
00:32:52,320 --> 00:32:55,600
there's only a one year left. But it I'm

776
00:32:55,600 --> 00:32:57,519
pointing out that this is a difference

777
00:32:57,519 --> 00:33:01,360
with respect to how we uh deal with ASC.

778
00:33:01,360 --> 00:33:03,279
I did try to go somewhat through our

779
00:33:03,279 --> 00:33:06,000
code and I couldn't um in the time

780
00:33:06,000 --> 00:33:09,600
available to really do an exhaustive um

781
00:33:09,600 --> 00:33:11,200
comparison of this. I wasn't able to do

782
00:33:11,200 --> 00:33:12,960
that. So I don't know if our code has a

783
00:33:12,960 --> 00:33:14,399
little bit more detail. Our code is

784
00:33:14,399 --> 00:33:17,120
really slim when it comes to both

785
00:33:17,120 --> 00:33:19,440
planning commission and the ASUC. And in

786
00:33:19,440 --> 00:33:22,640
fact it's each of them gets one page. Um

787
00:33:22,640 --> 00:33:24,399
so clearly I think bylaws would be

788
00:33:24,399 --> 00:33:26,559
useful because there are um quite a few

789
00:33:26,559 --> 00:33:29,279
situations where people aren't clear on

790
00:33:29,279 --> 00:33:31,679
what they should be doing. Um I do think

791
00:33:31,679 --> 00:33:33,279
standardization of all these processes

792
00:33:33,279 --> 00:33:35,919
should be done for both commission.

793
00:33:35,919 --> 00:33:38,240
Um the other issues is I'm not clear

794
00:33:38,240 --> 00:33:41,200
based on the writing for um the election

795
00:33:41,200 --> 00:33:43,120
of the chair and the vice chair because

796
00:33:43,120 --> 00:33:45,519
the way it's stated it says by annual

797
00:33:45,519 --> 00:33:47,440
election.

798
00:33:47,440 --> 00:33:50,480
um commissioners will elect the office

799
00:33:50,480 --> 00:33:52,320
of chair and vice chair and then

800
00:33:52,320 --> 00:33:53,919
traditionally these offices are filled

801
00:33:53,919 --> 00:33:56,480
by the most senior members of the

802
00:33:56,480 --> 00:33:59,679
commission at the time of an annual

803
00:33:59,679 --> 00:34:01,360
election

804
00:34:01,360 --> 00:34:04,480
typically held in the fall and rotate

805
00:34:04,480 --> 00:34:06,720
collegially amongst the members. Those

806
00:34:06,720 --> 00:34:09,359
two um

807
00:34:09,359 --> 00:34:10,720
particip what do you call them

808
00:34:10,720 --> 00:34:12,480
participles or whatever those two

809
00:34:12,480 --> 00:34:15,359
segments of that sentence do conflict

810
00:34:15,359 --> 00:34:18,240
with each other. I mean either at the

811
00:34:18,240 --> 00:34:19,760
time of the annual election the most

812
00:34:19,760 --> 00:34:23,119
senior person is being elected or um

813
00:34:23,119 --> 00:34:26,240
it's going to go through sort of a you

814
00:34:26,240 --> 00:34:28,639
know it's going to collegially rotate

815
00:34:28,639 --> 00:34:30,240
amongst the members given that we've had

816
00:34:30,240 --> 00:34:32,000
problems with this in the town itself

817
00:34:32,000 --> 00:34:33,359
with respect to the town council.

818
00:34:33,359 --> 00:34:35,760
Clearly that needs some clarification.

819
00:34:35,760 --> 00:34:37,440
Um and and maybe it's just a simple

820
00:34:37,440 --> 00:34:40,399
verbiage change, but in my mind, the

821
00:34:40,399 --> 00:34:41,839
election of the chair and the vice chair

822
00:34:41,839 --> 00:34:44,320
should rotate through all members of

823
00:34:44,320 --> 00:34:46,960
town of the planning commission. Um and

824
00:34:46,960 --> 00:34:48,960
you can start with the most senior, but

825
00:34:48,960 --> 00:34:50,399
the reality is the most senior will

826
00:34:50,399 --> 00:34:55,280
still be the most senior the next year, and the so I don't feel that

827
00:34:55,280 --> 00:34:58,320
this statement um allows for rotating

828
00:34:58,320 --> 00:35:02,160
collegially amongst all the members. Um

829
00:35:02,160 --> 00:35:04,320
and then you know I I did want to bring

830
00:35:04,320 --> 00:35:07,920
up the point that um

831
00:35:07,920 --> 00:35:10,000
we have had we have had a committee and

832
00:35:10,000 --> 00:35:12,400
commission handbook for many years that

833
00:35:12,400 --> 00:35:14,560
has been in development

834
00:35:14,560 --> 00:35:18,720
to improve and update it and I take

835
00:35:18,720 --> 00:35:21,040
Linda's point about whether or not the

836
00:35:21,040 --> 00:35:22,480
two commissions should actually be part

837
00:35:22,480 --> 00:35:24,720
of that and I would tend to agree that

838
00:35:24,720 --> 00:35:26,560
they probably shouldn't be part of that

839
00:35:26,560 --> 00:35:28,160
but that is also something that hasn't

840
00:35:28,160 --> 00:35:30,000
been finalized at the town council level

841
00:35:30,000 --> 00:35:30,960
and I

842
00:35:30,960 --> 00:35:32,800
think that that was a decision the town

843
00:35:32,800 --> 00:35:35,760
council would be to make. Um,

844
00:35:35,760 --> 00:35:37,839
and then let's see what else is on my

845
00:35:37,839 --> 00:35:42,710
line. Uh, except

846
00:35:42,720 --> 00:35:44,800
so it does say there was some confusion

847
00:35:44,800 --> 00:35:46,880
on my mind about special calling special

848
00:35:46,880 --> 00:35:48,800
meetings. It's not listed that it could

849
00:35:48,800 --> 00:35:51,280
be called by town council or staff. It's

850
00:35:51,280 --> 00:35:53,200
only listed by planning commission, I

851
00:35:53,200 --> 00:35:54,480
believe.

852
00:35:54,480 --> 00:35:56,000
Um,

853
00:35:56,000 --> 00:35:58,800
and then just to note,

854
00:35:58,800 --> 00:36:01,200
um, I note Linda's comments about the

855
00:36:01,200 --> 00:36:04,000
town council not having a say, um, in

856
00:36:04,000 --> 00:36:10,160
the amendments to the bylaws. Um, I tend not to 100% agree with her about

857
00:36:10,160 --> 00:36:12,800
or the planning commission being able to

858
00:36:12,800 --> 00:36:15,280
stay independent regard, you know, even

859
00:36:15,280 --> 00:36:17,359
if the town council were to have some

860
00:36:17,359 --> 00:36:24,230
say on how the bylaws are. Um,

861
00:36:24,240 --> 00:36:28,000
uh, see, review of land use application.

862
00:36:28,000 --> 00:36:31,359
Let me just check that real quick.

863
00:36:31,359 --> 00:36:34,480
Um, and oh, well, before I get to that,

864
00:36:34,480 --> 00:36:38,079
you had mentioned 18.36.010B.

865
00:36:38,079 --> 00:36:40,480
I'm at that point in my on my computer.

866
00:36:40,480 --> 00:36:43,040
I do not see anything relevant to

867
00:36:43,040 --> 00:36:45,440
planning commission bylaws. So, either I

868
00:36:45,440 --> 00:36:51,040
have the number wrong or or something. But, you know, I I

869
00:36:51,040 --> 00:36:53,040
don't

870
00:36:53,040 --> 00:36:55,119
um so I that's it for right now. I'll

871
00:36:55,119 --> 00:36:56,240
probably I'll come back to that other

872
00:36:56,240 --> 00:36:57,359
point.

873
00:36:57,359 --> 00:37:00,320
>> Mr. Chairman, she made those comments

874
00:37:00,320 --> 00:37:03,520
during the comment period on our rules

875
00:37:03,520 --> 00:37:06,400
which we greatly appreciated and I will

876
00:37:06,400 --> 00:37:08,160
be happy to go through the comments she

877
00:37:08,160 --> 00:37:10,000
made because we specifically discussed

878
00:37:10,000 --> 00:37:12,720
at least the three issues and came to

879
00:37:12,720 --> 00:37:15,200
the language that we have here. my

880
00:37:15,200 --> 00:37:18,880
reference to the uh undergrounding uh

881
00:37:18,880 --> 00:37:21,119
that's the section of the building code

882
00:37:21,119 --> 00:37:22,720
that requires any new building to

883
00:37:22,720 --> 00:37:24,720
underground the electrical power lines.

884
00:37:24,720 --> 00:37:27,680
And if you look at 0109, you will see

885
00:37:27,680 --> 00:37:29,920
that there's a section se the sentence

886
00:37:29,920 --> 00:37:31,920
in there that specifically gives the

887
00:37:31,920 --> 00:37:34,720
planning commission authority to come up

888
00:37:34,720 --> 00:37:37,359
with a policy. So I use that as example

889
00:37:37,359 --> 00:37:40,160
of asking me of of asking you where

890
00:37:40,160 --> 00:37:42,000
you're going to draw the line. if you

891
00:37:42,000 --> 00:37:44,000
want to look at our planning commission

892
00:37:44,000 --> 00:37:45,680
policy rules or then are you going to

893
00:37:45,680 --> 00:37:47,520
want to look at the policy we make under

894
00:37:47,520 --> 00:37:50,160
a specific law and and it goes to my

895
00:37:50,160 --> 00:37:51,680
argument about independence. It had

896
00:37:51,680 --> 00:37:54,720
nothing to do with the bylaws per se.

897
00:37:54,720 --> 00:37:58,950
Sorry, my phone's talking.

898
00:37:58,960 --> 00:38:01,520
Uh so that that that's with regard to

899
00:38:01,520 --> 00:38:03,599
your comment about the most senior. It

900
00:38:03,599 --> 00:38:09,520
doesn't say the most senior. It says the it's multi it's plural.

901
00:38:09,520 --> 00:38:11,599
Uh that's also your question about

902
00:38:11,599 --> 00:38:14,800
filling a vacant spot. We were worried

903
00:38:14,800 --> 00:38:17,200
about having so many vacancies that for

904
00:38:17,200 --> 00:38:19,440
example when the planning commission

905
00:38:19,440 --> 00:38:22,720
heard the EIR on the Stamford

906
00:38:22,720 --> 00:38:26,240
development between uh a vacancy and

907
00:38:26,240 --> 00:38:28,320
ethical conflicts there were only three

908
00:38:28,320 --> 00:38:31,760
of us and that's pretty slim pickings

909
00:38:31,760 --> 00:38:33,760
for the biggest development that's come

910
00:38:33,760 --> 00:38:35,599
through this town since I've been here.

911
00:38:35,599 --> 00:38:38,560
So that's specifically why we chose for

912
00:38:38,560 --> 00:38:42,160
us to try to um fill the vacancies

913
00:38:42,160 --> 00:38:43,520
rather than wait till the end of the

914
00:38:43,520 --> 00:38:46,800
year. I understood and I appreciated

915
00:38:46,800 --> 00:38:48,640
Rebecca very much that you submitted

916
00:38:48,640 --> 00:38:50,560
those comments and we did discuss them

917
00:38:50,560 --> 00:38:52,640
and uh I think one of your other

918
00:38:52,640 --> 00:38:54,079
comments was submitted by one of the

919
00:38:54,079 --> 00:38:55,760
commissioners and we also specifically

920
00:38:55,760 --> 00:38:57,440
discussed all of your comments that were

921
00:38:57,440 --> 00:39:00,240
submitted in his absence.

922
00:39:00,240 --> 00:39:06,390
>> Okay. Thank you, Ellen.

923
00:39:06,400 --> 00:39:11,359
Um, so Chair Brothers, so I am grateful

924
00:39:11,359 --> 00:39:14,400
for everything you do for the town.

925
00:39:14,400 --> 00:39:17,119
Um, and I am grateful for the planning

926
00:39:17,119 --> 00:39:18,880
commission and what they do for the

927
00:39:18,880 --> 00:39:22,240
town. Um,

928
00:39:22,240 --> 00:39:25,040
but you aren't elected and so I'm

929
00:39:25,040 --> 00:39:29,589
worried about this action.

930
00:39:29,599 --> 00:39:32,880
Um I would also point out that the part

931
00:39:32,880 --> 00:39:34,320
of the reason that we're having a hard

932
00:39:34,320 --> 00:39:36,320
time finding commissioners is that we

933
00:39:36,320 --> 00:39:40,320
have appro you know 19 missions I think

934
00:39:40,320 --> 00:39:41,920
committees

935
00:39:41,920 --> 00:39:45,599
um and 4200 people. So basically we have

936
00:39:45,599 --> 00:39:48,400
about roughly give or take 200 people

937
00:39:48,400 --> 00:39:51,760
for every uh committee

938
00:39:51,760 --> 00:39:54,560
and that includes our kids which are not

939
00:39:54,560 --> 00:40:01,440
allowed. So part of it is just we have

940
00:40:01,440 --> 00:40:02,960
you know a lot of volunteer

941
00:40:02,960 --> 00:40:04,960
opportunities with people with not as

942
00:40:04,960 --> 00:40:06,640
much time as they used to have

943
00:40:06,640 --> 00:40:08,880
potentially.

944
00:40:08,880 --> 00:40:10,800
Um,

945
00:40:10,800 --> 00:40:12,800
so and I appreciate what you guys are

946
00:40:12,800 --> 00:40:15,280
doing, but

947
00:40:15,280 --> 00:40:19,760
uh this it it does, you know, I would

948
00:40:19,760 --> 00:40:22,480
accept

949
00:40:22,480 --> 00:40:25,599
uh I would accept these bylaws with the

950
00:40:25,599 --> 00:40:28,800
striking of the word generally.

951
00:40:28,800 --> 00:40:30,800
I would say that these activities will

952
00:40:30,800 --> 00:40:32,800
be at the request of council or planning

953
00:40:32,800 --> 00:40:34,880
staff.

954
00:40:34,880 --> 00:40:38,560
So, um,

955
00:40:38,560 --> 00:40:42,000
uh, because I am concerned because, you

956
00:40:42,000 --> 00:40:45,119
know, for instance, the item that we

957
00:40:45,119 --> 00:40:48,880
heard tonight with, um,

958
00:40:48,880 --> 00:40:52,480
uh, concerning Hawthorne,

959
00:40:52,480 --> 00:40:55,599
I have the sense that from your comments

960
00:40:55,599 --> 00:40:58,400
tonight that you would go off in a

961
00:40:58,400 --> 00:41:00,319
different direction from what this body

962
00:41:00,319 --> 00:41:04,160
is headed towards. And so that concerns

963
00:41:04,160 --> 00:41:09,910
me. So

964
00:41:09,920 --> 00:41:13,839
» So you have passed your time.

965
00:41:13,839 --> 00:41:16,000
>> Please. Sorry.

966
00:41:16,000 --> 00:41:19,990
>> Thank you.

967
00:41:20,000 --> 00:41:21,680
» So

968
00:41:21,680 --> 00:41:23,280
um

969
00:41:23,280 --> 00:41:26,319
so those are um so that's you know so I

970
00:41:26,319 --> 00:41:27,599
appreciate again what planning

971
00:41:27,599 --> 00:41:29,359
commission is doing but I do have some

972
00:41:29,359 --> 00:41:33,440
concerns. Thank you.

973
00:41:33,440 --> 00:41:36,480
All right, everybody had their say.

974
00:41:36,480 --> 00:41:38,720
Okay. Um,

975
00:41:38,720 --> 00:41:40,960
so

976
00:41:40,960 --> 00:41:43,200
I am sensitive to the fact that the

977
00:41:43,200 --> 00:41:45,359
planning commission is not elected. Um,

978
00:41:45,359 --> 00:41:47,119
and I think it's appro this is sort of

979
00:41:47,119 --> 00:41:48,400
to my mind this is an appropriate

980
00:41:48,400 --> 00:41:51,760
compromise to accept them. Um, the

981
00:41:51,760 --> 00:41:54,000
council's ult ultimately responsible for

982
00:41:54,000 --> 00:41:56,319
the finances of this town. Um, and I

983
00:41:56,319 --> 00:41:57,599
could easily imagine the planning

984
00:41:57,599 --> 00:41:59,760
commission could decide to start doing a

985
00:41:59,760 --> 00:42:01,359
bunch of stuff that could potentially

986
00:42:01,359 --> 00:42:03,599
take a lot of staff time. Um, and that

987
00:42:03,599 --> 00:42:05,680
seems inappropriate. On the other hand,

988
00:42:05,680 --> 00:42:07,200
I've been on the planning commission and

989
00:42:07,200 --> 00:42:08,400
we've had a planning commission a long

990
00:42:08,400 --> 00:42:10,800
time and it's worked well. So, I would

991
00:42:10,800 --> 00:42:13,040
be in favor of accepting these and see

992
00:42:13,040 --> 00:42:15,119
how it goes. I'm a little uncomfortable

993
00:42:15,119 --> 00:42:16,880
with the four years. I mean, that's not

994
00:42:16,880 --> 00:42:18,800
the way we've done it. We've always just

995
00:42:18,800 --> 00:42:20,880
had people fill out the term. It's not

996
00:42:20,880 --> 00:42:22,640
that you had to wait a year to assign

997
00:42:22,640 --> 00:42:24,880
them, but if there was two years left,

998
00:42:24,880 --> 00:42:26,240
you only did it for two years. And that

999
00:42:26,240 --> 00:42:28,800
way, we kept everything regular. I would

1000
00:42:28,800 --> 00:42:30,960
be more comfortable with that, but to

1001
00:42:30,960 --> 00:42:33,280
me, that's relatively small. And if you

1002
00:42:33,280 --> 00:42:35,839
guys feel like you discussed it, we can

1003
00:42:35,839 --> 00:42:37,760
try it and if it's not working, then it

1004
00:42:37,760 --> 00:42:39,520
can come back here and we can try to fix

1005
00:42:39,520 --> 00:42:42,800
it. So, personally, I'm comfortable with

1006
00:42:42,800 --> 00:42:44,960
accepting these. Um, but I do think it's

1007
00:42:44,960 --> 00:42:47,520
important that we accept them.

1008
00:42:47,520 --> 00:42:51,670
So, with that

1009
00:42:51,680 --> 00:42:55,839
on on um Council Member Flynn's

1010
00:42:55,839 --> 00:42:58,319
comments,

1011
00:42:58,319 --> 00:43:00,960
uh I thought that was um your points

1012
00:43:00,960 --> 00:43:03,760
were really well taken, Rebecca. the uh

1013
00:43:03,760 --> 00:43:07,839
the and I I thought they all pointed to

1014
00:43:07,839 --> 00:43:10,880
the fact that we would do a lot better

1015
00:43:10,880 --> 00:43:14,000
if we just let the planning commission

1016
00:43:14,000 --> 00:43:16,720
make its own bylaws because we have not

1017
00:43:16,720 --> 00:43:19,200
been able to fix the uh committee

1018
00:43:19,200 --> 00:43:21,920
handbook. We have not been able to get a

1019
00:43:21,920 --> 00:43:24,400
consistent ASC planning commission. We

1020
00:43:24,400 --> 00:43:26,800
have not taken any of these inaccuracies

1021
00:43:26,800 --> 00:43:30,720
out. And it's been years and years. And

1022
00:43:30,720 --> 00:43:34,400
if you saw Linda at work looking doing

1023
00:43:34,400 --> 00:43:37,040
her best and maybe making a few mistakes

1024
00:43:37,040 --> 00:43:40,000
than going to work at the planning

1025
00:43:40,000 --> 00:43:42,240
commission and discovering that in fact

1026
00:43:42,240 --> 00:43:43,760
you can't get anybody to fill that

1027
00:43:43,760 --> 00:43:46,720
four-year uh four-year thing. Maybe we

1028
00:43:46,720 --> 00:43:49,119
better make it one year. Then they don't

1029
00:43:49,119 --> 00:43:51,599
have to come to us and get our quote

1030
00:43:51,599 --> 00:43:54,480
approval or our acceptance. they would

1031
00:43:54,480 --> 00:43:57,760
be able to actually have some elacrity

1032
00:43:57,760 --> 00:44:01,119
and some mobility and some so I just

1033
00:44:01,119 --> 00:44:04,000
suggest that your points are really well

1034
00:44:04,000 --> 00:44:07,359
taken and and yman effort that somebody

1035
00:44:07,359 --> 00:44:08,800
actually tried to fix some of the

1036
00:44:08,800 --> 00:44:11,760
inaccuracies and yes it didn't wasn't

1037
00:44:11,760 --> 00:44:13,760
complete and and everybody knows that

1038
00:44:13,760 --> 00:44:17,920
we're to air as human uh but uh to be

1039
00:44:17,920 --> 00:44:22,480
flexible is divine and and uh and we're

1040
00:44:22,480 --> 00:44:24,319
giving we could give them the

1041
00:44:24,319 --> 00:44:27,119
opportunity to be

1042
00:44:27,119 --> 00:44:29,200
>> Can I ask a question actually about

1043
00:44:29,200 --> 00:44:32,640
these the terms because my understanding

1044
00:44:32,640 --> 00:44:36,400
um is that right now the terms expire

1045
00:44:36,400 --> 00:44:38,560
one year apart

1046
00:44:38,560 --> 00:44:42,720
is that accurate in 27 and 28 the

1047
00:44:42,720 --> 00:44:44,960
four-year terms we are not on a two-year

1048
00:44:44,960 --> 00:44:48,000
cycle even right now so this might be

1049
00:44:48,000 --> 00:44:51,440
something that we oh like we might want

1050
00:44:51,440 --> 00:44:55,280
to consider are more important like in

1051
00:44:55,280 --> 00:44:59,119
terms of the timing of appointments.

1052
00:44:59,119 --> 00:45:00,880
Um

1053
00:45:00,880 --> 00:45:03,599
you know maybe we do option three I

1054
00:45:03,599 --> 00:45:05,680
think it was where we ask them to come

1055
00:45:05,680 --> 00:45:09,111
back and fix this section or something

1056
00:45:09,111 --> 00:45:10,800
[clears throat] with the appointment

1057
00:45:10,800 --> 00:45:13,119
opportunity.

1058
00:45:13,119 --> 00:45:16,079
>> Okay. So I think we have before us

1059
00:45:16,079 --> 00:45:17,839
roughly four choices. We can accept

1060
00:45:17,839 --> 00:45:21,119
them. We can vote not to accept them. We

1061
00:45:21,119 --> 00:45:23,280
can direct staff to develop a policy or

1062
00:45:23,280 --> 00:45:24,880
we could continue this for a future

1063
00:45:24,880 --> 00:45:28,160
meeting. Um I would accept a motion on

1064
00:45:28,160 --> 00:45:30,960
any of those four.

1065
00:45:30,960 --> 00:45:33,280
>> Motion to accept as they are.

1066
00:45:33,280 --> 00:45:36,240
>> Okay. Do I have a second?

1067
00:45:36,240 --> 00:45:38,480
I will second it. Okay. So we have a

1068
00:45:38,480 --> 00:45:39,839
motion. We have a second.

1069
00:45:39,839 --> 00:45:42,720
>> Could I make an alternate emot amendment

1070
00:45:42,720 --> 00:45:44,880
or? Yeah.

1071
00:45:44,880 --> 00:45:47,839
I would um be able to accept these if we

1072
00:45:47,839 --> 00:45:49,760
could change uh section two officer

1073
00:45:49,760 --> 00:45:53,359
subcommittees roles 2.0 and it right now

1074
00:45:53,359 --> 00:45:54,800
it's traditionally these offices are

1075
00:45:54,800 --> 00:45:56,160
filled by the most senior members of the

1076
00:45:56,160 --> 00:45:57,599
commission at the time of the annual

1077
00:45:57,599 --> 00:45:59,280
election typically held in fall and

1078
00:45:59,280 --> 00:46:01,280
rotate collegially amongst the members.

1079
00:46:01,280 --> 00:46:03,440
I would add the word initially. These

1080
00:46:03,440 --> 00:46:05,440
offices are initially filled by the most

1081
00:46:05,440 --> 00:46:07,200
senior members of the commission at the

1082
00:46:07,200 --> 00:46:08,880
time of the annual election. typical

1083
00:46:08,880 --> 00:46:10,800
whatever I would add the word initially

1084
00:46:10,800 --> 00:46:12,800
to that just to clarify that we're not

1085
00:46:12,800 --> 00:46:14,400
going to be bouncing back and forth

1086
00:46:14,400 --> 00:46:16,560
between the most senior members in the

1087
00:46:16,560 --> 00:46:20,319
case that um the collegial portion of it

1088
00:46:20,319 --> 00:46:24,069
doesn't work out.

1089
00:46:24,079 --> 00:46:27,280
» So Judith would you accept a

1090
00:46:27,280 --> 00:46:29,440
modification to the motion that the

1091
00:46:29,440 --> 00:46:32,640
planning commission consider this

1092
00:46:32,640 --> 00:46:34,400
versus that we are

1093
00:46:34,400 --> 00:46:36,240
>> consider I would accept them as they

1094
00:46:36,240 --> 00:46:38,800
are. I trust the planning commission to

1095
00:46:38,800 --> 00:46:41,520
go ahead and take these under advisement

1096
00:46:41,520 --> 00:46:43,599
on their good points, their logical

1097
00:46:43,599 --> 00:46:45,440
points, and

1098
00:46:45,440 --> 00:46:47,119
>> I don't want to undo the work of the

1099
00:46:47,119 --> 00:46:48,160
planning commission.

1100
00:46:48,160 --> 00:46:49,520
>> Yeah. And that and that was sort of what

1101
00:46:49,520 --> 00:46:51,040
I was trying to suggest is that they

1102
00:46:51,040 --> 00:46:52,800
take it under consideration, but we're

1103
00:46:52,800 --> 00:46:54,319
not requesting a change. We're

1104
00:46:54,319 --> 00:46:56,400
requesting that they consider it.

1105
00:46:56,400 --> 00:46:58,400
>> Yeah. But but accepting like I would

1106
00:46:58,400 --> 00:47:01,440
>> Yeah. Yeah. Accepting and Yeah. So, all

1107
00:47:01,440 --> 00:47:03,119
right. So, we have a motion. We have a

1108
00:47:03,119 --> 00:47:05,599
second. Um all in favor? I guess I would

1109
00:47:05,599 --> 00:47:07,920
just note that um uh Council Member

1110
00:47:07,920 --> 00:47:10,160
Flynn made an alternative motion. It was

1111
00:47:10,160 --> 00:47:11,920
there was I did not hear a second on

1112
00:47:11,920 --> 00:47:12,640
that motion.

1113
00:47:12,640 --> 00:47:13,520
>> My apolog.

1114
00:47:13,520 --> 00:47:15,839
>> Um and so unless someone's going to

1115
00:47:15,839 --> 00:47:17,520
second it, I'd say that one dies for

1116
00:47:17,520 --> 00:47:18,160
lack of second.

1117
00:47:18,160 --> 00:47:19,440
>> I'm happy to second.

1118
00:47:19,440 --> 00:47:20,880
>> Okay.

1119
00:47:20,880 --> 00:47:22,800
So now the order. Okay. So we have

1120
00:47:22,800 --> 00:47:24,240
a motion, we have a second. We have two

1121
00:47:24,240 --> 00:47:26,880
motions. And remind me the order that

1122
00:47:26,880 --> 00:47:28,160
they get. There's a specific order

1123
00:47:28,160 --> 00:47:29,520
>> under Rosenberg's rules of order. They

1124
00:47:29,520 --> 00:47:31,680
go in reverse order. So, Council Flynn's

1125
00:47:31,680 --> 00:47:33,200
uh motion will be voted on first and

1126
00:47:33,200 --> 00:47:35,119
then Council Member um Hasco's motion

1127
00:47:35,119 --> 00:47:36,720
would be voted on if Council Flynn's

1128
00:47:36,720 --> 00:47:37,680
motion fails.

1129
00:47:37,680 --> 00:47:40,400
>> Um can I asked to make a friendly

1130
00:47:40,400 --> 00:47:41,920
amendment

1131
00:47:41,920 --> 00:47:46,560
um to council member Flynn's?

1132
00:47:46,560 --> 00:47:46,960
>> Um

1133
00:47:46,960 --> 00:47:49,200
>> I'm allowed to consider it. Yes.

1134
00:47:49,200 --> 00:47:51,680
>> To strike the word generally.

1135
00:47:51,680 --> 00:47:53,040
>> Where is that?

1136
00:47:53,040 --> 00:47:58,319
>> Um on uh advising town council page 50

1137
00:47:58,319 --> 00:48:01,599
of the packet. Page two

1138
00:48:01,599 --> 00:48:06,790
of the bylaws

1139
00:48:06,800 --> 00:48:07,760
addendum.

1140
00:48:07,760 --> 00:48:09,839
>> Two of the bylaws add

1141
00:48:09,839 --> 00:48:12,079
>> of the addendum.

1142
00:48:12,079 --> 00:48:15,359
So advising and uh the last sentence and

1143
00:48:15,359 --> 00:48:17,760
advising the town council. So generally

1144
00:48:17,760 --> 00:48:19,440
these activities will be at the request

1145
00:48:19,440 --> 00:48:24,160
of the town council or planning staff.

1146
00:48:24,160 --> 00:48:29,599
>> Page 50. Sorry. Um P is sorry. Could you

1147
00:48:29,599 --> 00:48:31,599
give me the page again?

1148
00:48:31,599 --> 00:48:34,720
>> It's page two of the addendum.

1149
00:48:34,720 --> 00:48:35,920
>> What page of the packet

1150
00:48:35,920 --> 00:48:38,240
>> and page 50 of the packet.

1151
00:48:38,240 --> 00:48:40,319
>> And then where's the generally?

1152
00:48:40,319 --> 00:48:48,470
>> It's the last sentence of the paragraph.

1153
00:48:48,480 --> 00:48:56,630
planning assets on page 50

1154
00:48:56,640 --> 00:48:58,319
of the of which paragraph? I'm sorry,

1155
00:48:58,319 --> 00:48:59,920
I'm trying to find it in

1156
00:48:59,920 --> 00:49:03,280
>> on um on page 50 advising the town

1157
00:49:03,280 --> 00:49:05,599
council section five.

1158
00:49:05,599 --> 00:49:07,520
>> They provide recommendations to town

1159
00:49:07,520 --> 00:49:10,400
council on including generally these

1160
00:49:10,400 --> 00:49:11,920
activities with the rest of the town

1161
00:49:11,920 --> 00:49:13,520
council.

1162
00:49:13,520 --> 00:49:18,319
Um I guess

1163
00:49:18,319 --> 00:49:20,720
I I would not accept that because I

1164
00:49:20,720 --> 00:49:22,640
think there's

1165
00:49:22,640 --> 00:49:24,400
well I think there's a role for the

1166
00:49:24,400 --> 00:49:25,599
planning commission to come up with

1167
00:49:25,599 --> 00:49:28,319
their own projects as long as it fits

1168
00:49:28,319 --> 00:49:30,079
into their budget in which case they

1169
00:49:30,079 --> 00:49:31,680
would not be able to allow they would

1170
00:49:31,680 --> 00:49:35,280
not have access to staff. But if they

1171
00:49:35,280 --> 00:49:37,119
want to work on a project that they want

1172
00:49:37,119 --> 00:49:40,400
to work on I I think somehow they need

1173
00:49:40,400 --> 00:49:43,760
to be allowed to do that. I don't know.

1174
00:49:43,760 --> 00:49:46,800
>> So So we have two motions. We've got the

1175
00:49:46,800 --> 00:49:49,440
motion from Council Member Flynn. I'd

1176
00:49:49,440 --> 00:49:52,000
like to take a vote on it. So, all in

1177
00:49:52,000 --> 00:49:55,680
favor of Rebecca Flynn's motion, say I.

1178
00:49:55,680 --> 00:49:57,520
>> I.

1179
00:49:57,520 --> 00:49:58,880
>> Any opposed?

1180
00:49:58,880 --> 00:49:59,599
>> Opposed?

1181
00:49:59,599 --> 00:50:00,960
>> Nay. Nay.

1182
00:50:00,960 --> 00:50:03,280
>> Okay. So, it's

1183
00:50:03,280 --> 00:50:06,800
two two A and three nay. So, that motion

1184
00:50:06,800 --> 00:50:10,640
fails. Um, moving on to the motion from

1185
00:50:10,640 --> 00:50:12,800
Council Member Hasco.

1186
00:50:12,800 --> 00:50:16,240
All in favor say I.

1187
00:50:16,240 --> 00:50:19,040
>> I as long as you have what we've

1188
00:50:19,040 --> 00:50:20,000
discussed.

1189
00:50:20,000 --> 00:50:22,000
>> No, no, this is her motion.

1190
00:50:22,000 --> 00:50:23,119
>> Yeah. I mean,

1191
00:50:23,119 --> 00:50:25,920
>> well, her motion was is to basically

1192
00:50:25,920 --> 00:50:27,680
accept them. That that was basically and

1193
00:50:27,680 --> 00:50:29,520
then she was going to trust the planning

1194
00:50:29,520 --> 00:50:31,280
commission to have heard our comments

1195
00:50:31,280 --> 00:50:32,960
and and deal with them appropriately.

1196
00:50:32,960 --> 00:50:35,280
But that but we're not the only thing

1197
00:50:35,280 --> 00:50:37,520
we're voting on here is we're accepting

1198
00:50:37,520 --> 00:50:38,800
their bylaws.

1199
00:50:38,800 --> 00:50:40,720
>> Okay. Well, I just want people be aware

1200
00:50:40,720 --> 00:50:43,040
that we didn't discuss we I discussed

1201
00:50:43,040 --> 00:50:44,240
it, but we didn't talk about the fact

1202
00:50:44,240 --> 00:50:45,839
that special meetings based on these

1203
00:50:45,839 --> 00:50:47,280
bylaws, special meetings can only be

1204
00:50:47,280 --> 00:50:49,200
called by the commissioner, not by the

1205
00:50:49,200 --> 00:50:50,960
staff or the town council. So, just be

1206
00:50:50,960 --> 00:50:52,800
aware of that thing

1207
00:50:52,800 --> 00:50:54,960
>> and and so maybe planning commission can

1208
00:50:54,960 --> 00:50:56,880
take that under advisement as well. So

1209
00:50:56,880 --> 00:50:59,839
anyway, I think we have three I's and I

1210
00:50:59,839 --> 00:51:03,760
didn't get Naz's areas

1211
00:51:03,760 --> 00:51:04,559
was that

1212
00:51:04,559 --> 00:51:06,800
>> I and hope that planning commission will

1213
00:51:06,800 --> 00:51:08,559
consider these carefully.

1214
00:51:08,559 --> 00:51:09,839
>> And Helen, where did you come out?

1215
00:51:09,839 --> 00:51:13,440
>> Um I will say reluctantly I but I'm I

1216
00:51:13,440 --> 00:51:14,880
have my concerns. So

1217
00:51:14,880 --> 00:51:18,960
>> Okay. All right. So with that, um the

1218
00:51:18,960 --> 00:51:21,680
motion passes. Thank you, Linda, for

1219
00:51:21,680 --> 00:51:24,240
giving us your input. Thank you

1220
00:51:24,240 --> 00:51:26,559
everyone. Good night. All right. So now

1221
00:51:26,559 --> 00:51:28,000
let's move on to the next item in the

1222
00:51:28,000 --> 00:51:31,190
agenda.

1223
00:51:31,200 --> 00:51:39,670
Right.

1224
00:51:39,680 --> 00:51:41,040
» Tell you it's so hot in here. I feel

1225
00:51:41,040 --> 00:51:43,119
like my brain is baking. [laughter]

1226
00:51:43,119 --> 00:51:45,760
>> Well, other things.

1227
00:51:45,760 --> 00:51:49,839
>> All right. So, moving on to 7B.

1228
00:51:49,839 --> 00:51:52,160
This is um consider acceptance of an

1229
00:51:52,160 --> 00:51:54,559
updated council for 2026 council

1230
00:51:54,559 --> 00:51:57,040
meetings. And this has to do with our

1231
00:51:57,040 --> 00:51:58,800
regular meetings falling around

1232
00:51:58,800 --> 00:52:02,880
holidays. So, is there a staff report to

1233
00:52:02,880 --> 00:52:04,880
go with this or is there any discussion?

1234
00:52:04,880 --> 00:52:08,079
>> Uh, no formal presentation. Just

1235
00:52:08,079 --> 00:52:11,760
>> um council received the remaining uh

1236
00:52:11,760 --> 00:52:14,800
meeting schedule for the year and uh

1237
00:52:14,800 --> 00:52:17,440
consider the November meetings or

1238
00:52:17,440 --> 00:52:19,680
regular two regular meetings in

1239
00:52:19,680 --> 00:52:23,119
November. one falls on uh November 11th,

1240
00:52:23,119 --> 00:52:25,359
which is Veterans Day, and then the

1241
00:52:25,359 --> 00:52:27,760
Wednesday before Thanksgiving.

1242
00:52:27,760 --> 00:52:31,280
So, uh council can consider scheduling a

1243
00:52:31,280 --> 00:52:35,119
special meeting on November 18th,

1244
00:52:35,119 --> 00:52:38,000
um which is a regularly scheduled

1245
00:52:38,000 --> 00:52:40,559
planning commission meeting. So,

1246
00:52:40,559 --> 00:52:42,480
planning commission would have to be

1247
00:52:42,480 --> 00:52:44,880
scheduled or schedule their own special

1248
00:52:44,880 --> 00:52:48,480
meeting. Uh or alternatively the council

1249
00:52:48,480 --> 00:52:51,359
can discuss uh alternate special meeting

1250
00:52:51,359 --> 00:52:52,079
dates.

1251
00:52:52,079 --> 00:52:53,760
>> Okay. All right. Any questions for

1252
00:52:53,760 --> 00:52:56,870
Veronica?

1253
00:52:56,880 --> 00:52:59,280
» Um you had answered my question before

1254
00:52:59,280 --> 00:53:02,720
that in the event that it we decide on

1255
00:53:02,720 --> 00:53:04,480
this date that the planning commission

1256
00:53:04,480 --> 00:53:05,920
meeting that was scheduled for that date

1257
00:53:05,920 --> 00:53:08,240
would then be cancelled or rescheduled

1258
00:53:08,240 --> 00:53:08,880
>> or moved.

1259
00:53:08,880 --> 00:53:10,559
>> Just wanted to confirm that.

1260
00:53:10,559 --> 00:53:13,040
>> Correct. Ive council decide to hold uh

1261
00:53:13,040 --> 00:53:15,040
November 18th, then planning commission

1262
00:53:15,040 --> 00:53:18,240
will have to reschedu.

1263
00:53:18,240 --> 00:53:19,839
>> Any other questions for Veronica?

1264
00:53:19,839 --> 00:53:22,800
>> I do have a question. Um I don't see it

1265
00:53:22,800 --> 00:53:26,319
listed. I'm assuming uh December 23rd is

1266
00:53:26,319 --> 00:53:30,319
cancelled, not scheduled.

1267
00:53:30,319 --> 00:53:30,880
>> Uh

1268
00:53:30,880 --> 00:53:32,319
>> because that would be the following one

1269
00:53:32,319 --> 00:53:34,480
after

1270
00:53:34,480 --> 00:53:36,480
>> Yeah, that's our second December meeting

1271
00:53:36,480 --> 00:53:38,640
which is usually cancelled for the

1272
00:53:38,640 --> 00:53:40,960
holidays. Just double checking. Thank

1273
00:53:40,960 --> 00:53:43,040
you.

1274
00:53:43,040 --> 00:53:44,800
>> All right. Any other questions? All

1275
00:53:44,800 --> 00:53:46,400
right.

1276
00:53:46,400 --> 00:53:47,680
We'll open it up for public

1277
00:53:47,680 --> 00:53:49,440
comment. Anyone in the room like to

1278
00:53:49,440 --> 00:53:51,760
comment on this hot topic? All right. I

1279
00:53:51,760 --> 00:53:54,720
see nobody in the room. Um and I see

1280
00:53:54,720 --> 00:53:56,319
nobody online. So, I'm going to close

1281
00:53:56,319 --> 00:53:57,520
public comment.

1282
00:53:57,520 --> 00:54:00,559
>> Um bring it either back for discussion

1283
00:54:00,559 --> 00:54:02,559
or for a motion.

1284
00:54:02,559 --> 00:54:04,960
I will propose a motion right

1285
00:54:04,960 --> 00:54:06,880
>> to cancel the two regular November

1286
00:54:06,880 --> 00:54:08,960
meetings on November 11th and November

1287
00:54:08,960 --> 00:54:10,800
25th and schedule a special meeting on

1288
00:54:10,800 --> 00:54:11,680
November.

1289
00:54:11,680 --> 00:54:13,440
>> Thank you. Do I have a second?

1290
00:54:13,440 --> 00:54:14,400
>> Second.

1291
00:54:14,400 --> 00:54:16,000
>> All in favor say I.

1292
00:54:16,000 --> 00:54:16,559
>> I.

1293
00:54:16,559 --> 00:54:18,640
All right. Passes unanimously. Thank

1294
00:54:18,640 --> 00:54:22,880
you. All right. Moving on to 7C, amended

1295
00:54:22,880 --> 00:54:24,319
employment agreement for the town

1296
00:54:24,319 --> 00:54:25,680
manager.

1297
00:54:25,680 --> 00:54:27,680
>> Uh thank you, mayor. I will present this

1298
00:54:27,680 --> 00:54:29,520
item. I do not have a PowerPoint

1299
00:54:29,520 --> 00:54:34,319
presentation. Um this is a um an item to

1300
00:54:34,319 --> 00:54:36,000
consider an amendment to the town

1301
00:54:36,000 --> 00:54:39,200
manager's uh 2025 employment agreement

1302
00:54:39,200 --> 00:54:43,920
with the town. Uh the the amendment

1303
00:54:43,920 --> 00:54:45,839
would increase the annual base salary

1304
00:54:45,839 --> 00:54:51,190
from $250,000 to $268,500

1305
00:54:51,200 --> 00:54:54,480
um effective July 1, 2026. Um and that

1306
00:54:54,480 --> 00:54:56,480
effective date is the same as the rest

1307
00:54:56,480 --> 00:55:00,640
of town staff um which were um uh

1308
00:55:00,640 --> 00:55:03,680
authorized CPI adjustments. Uh the town

1309
00:55:03,680 --> 00:55:05,119
manager contract does not have any

1310
00:55:05,119 --> 00:55:08,960
automatic CPI adjustments. Uh and so

1311
00:55:08,960 --> 00:55:12,480
that is um the only amendment um that is

1312
00:55:12,480 --> 00:55:16,160
uh proposed by this and um that

1313
00:55:16,160 --> 00:55:17,839
concludes my report.

1314
00:55:17,839 --> 00:55:20,720
>> Thank you. Questions for Katherine?

1315
00:55:20,720 --> 00:55:22,240
All right. I don't see any questions for

1316
00:55:22,240 --> 00:55:25,280
Katherine. I will open it up for

1317
00:55:25,280 --> 00:55:27,040
>> I was just going to ask if there was any

1318
00:55:27,040 --> 00:55:28,880
changes made to any of the contracts

1319
00:55:28,880 --> 00:55:31,119
other than what you just discussed ba

1320
00:55:31,119 --> 00:55:33,520
from what we discussed in special

1321
00:55:33,520 --> 00:55:36,000
meeting. Uh no other change. This is the

1322
00:55:36,000 --> 00:55:38,079
only uh only change is the salary

1323
00:55:38,079 --> 00:55:41,910
adjustment.

1324
00:55:41,920 --> 00:55:43,200
» All right, I'm going to open it for

1325
00:55:43,200 --> 00:55:45,760
public comment at schoolhouse. I'm

1326
00:55:45,760 --> 00:55:48,400
seeing no one in the schoolhouse.

1327
00:55:48,400 --> 00:55:50,720
I see no one online. I'm going to close

1328
00:55:50,720 --> 00:55:52,720
public comment. bring it back to the

1329
00:55:52,720 --> 00:55:57,750
council for discussion or a motion.

1330
00:55:57,760 --> 00:56:01,040
» I make a motion to accept. I second it

1331
00:56:01,040 --> 00:56:01,839
>> contract.

1332
00:56:01,839 --> 00:56:03,119
>> Okay, we have a motion. We have a

1333
00:56:03,119 --> 00:56:04,480
second. All in favor say I.

1334
00:56:04,480 --> 00:56:07,200
>> Can I actually I have a comment?

1335
00:56:07,200 --> 00:56:09,520
>> Uh, sure.

1336
00:56:09,520 --> 00:56:12,559
>> Thank you. Um, I would just note

1337
00:56:12,559 --> 00:56:14,640
obviously I support this. I voted for

1338
00:56:14,640 --> 00:56:18,240
it. Um, but I would note that we

1339
00:56:18,240 --> 00:56:19,920
and this is a different topic and it's

1340
00:56:19,920 --> 00:56:21,599
not agendaized. So, this is just a

1341
00:56:21,599 --> 00:56:23,520
comment that we also need to think about

1342
00:56:23,520 --> 00:56:26,640
raises if the tax measure passes about

1343
00:56:26,640 --> 00:56:31,280
raises for uh the rest of town staff in

1344
00:56:31,280 --> 00:56:34,720
January. Thank you.

1345
00:56:34,720 --> 00:56:36,240
>> Okay, I have a motion. I have a second.

1346
00:56:36,240 --> 00:56:37,839
All in favor say I.

1347
00:56:37,839 --> 00:56:38,880
>> I.

1348
00:56:38,880 --> 00:56:40,640
>> Okay. Passes unanimously.

1349
00:56:40,640 --> 00:56:42,799
Congratulations, Darcy. We're really

1350
00:56:42,799 --> 00:56:45,599
glad to have you here. All right. Um let

1351
00:56:45,599 --> 00:56:48,480
me move on to the next item, which is

1352
00:56:48,480 --> 00:56:52,390
7D.

1353
00:56:52,400 --> 00:56:54,000
So Tony, is this you?

1354
00:56:54,000 --> 00:57:53,829
>> Yeah.

1355
00:57:53,839 --> 00:57:56,079
That made a difference. Opening the back

1356
00:57:56,079 --> 00:57:57,119
door

1357
00:57:57,119 --> 00:58:01,670
>> was a major change.

1358
00:58:01,680 --> 00:58:03,200
» Where's your book? We can open this

1359
00:58:03,200 --> 00:58:04,559
door. [laughter]

1360
00:58:04,559 --> 00:58:07,280
>> Good point. I was thinking of the only

1361
00:58:07,280 --> 00:58:10,160
lap book, the only book I have is a

1362
00:58:10,160 --> 00:58:11,680
laptop

1363
00:58:11,680 --> 00:58:13,599
or a chair maybe.

1364
00:58:13,599 --> 00:58:14,799
>> I don't know. If you push that one all

1365
00:58:14,799 --> 00:58:16,960
the way open, Mary, does it stay?

1366
00:58:16,960 --> 00:58:19,119
>> Push it all the way like completely wide

1367
00:58:19,119 --> 00:58:23,750
open. Does it latch?

1368
00:58:23,760 --> 00:58:29,910
» Okay,

1369
00:58:29,920 --> 00:58:31,440
I appreciate that.

1370
00:58:31,440 --> 00:58:33,520
Yeah,

1371
00:58:33,520 --> 00:58:35,599
>> we'll separate through this. This our

1372
00:58:35,599 --> 00:58:38,045
last.

1373
00:58:38,045 --> 00:58:42,950
[laughter]

1374
00:58:42,960 --> 00:58:44,720
» All right. How we doing? There we go.

1375
00:58:44,720 --> 00:58:51,670
>> Great. We're doing great.

1376
00:58:51,680 --> 00:58:55,599
So I have a brief presentation and then

1377
00:58:55,599 --> 00:58:58,079
um we have representatives from Eaton

1378
00:58:58,079 --> 00:59:00,960
Associates here tonight online. Uh they

1379
00:59:00,960 --> 00:59:03,599
will uh do a brief presentation as well

1380
00:59:03,599 --> 00:59:05,839
and then we will uh open it up for

1381
00:59:05,839 --> 00:59:08,319
questions from council. Uh and then but

1382
00:59:08,319 --> 00:59:11,040
tonight's item is to consider adopting a

1383
00:59:11,040 --> 00:59:13,680
resolution uh for the town manager to

1384
00:59:13,680 --> 00:59:15,680
execute an agree professional services

1385
00:59:15,680 --> 00:59:17,839
agreement with Eaton Associates an

1386
00:59:17,839 --> 00:59:21,599
amount not to exceed 175900

1387
00:59:21,599 --> 00:59:24,960
uh from October 1st 2026 through June

1388
00:59:24,960 --> 00:59:34,549
30th 2028.

1389
00:59:34,559 --> 00:59:37,280
So we began the RFP process uh back in

1390
00:59:37,280 --> 00:59:40,799
May. Uh we did receive six uh proposals.

1391
00:59:40,799 --> 00:59:45,520
Uh the six uh firms are Apex 8

1392
00:59:45,520 --> 00:59:48,400
Associates, Infinity Technologies,

1393
00:59:48,400 --> 00:59:50,720
Silicon Connections, Steepford, and the

1394
00:59:50,720 --> 00:59:54,079
network connection. Uh also the chart

1395
00:59:54,079 --> 00:59:56,079
here

1396
00:59:56,079 --> 00:59:59,040
uh has their three-year uh cost

1397
00:59:59,040 --> 01:00:01,839
proposals. um

1398
01:00:01,839 --> 01:00:06,079
ranging from 175,000 for three years to

1399
01:00:06,079 --> 01:00:11,589
uh 426,000.

1400
01:00:11,599 --> 01:00:14,000
Uh the selection criteria was in four

1401
01:00:14,000 --> 01:00:16,240
separate areas. Uh one was the a review

1402
01:00:16,240 --> 01:00:20,079
of the proposal packet. Um every every

1403
01:00:20,079 --> 01:00:22,559
proposal that was submitted met all the

1404
01:00:22,559 --> 01:00:25,760
criteria that was requested in the RFP.

1405
01:00:25,760 --> 01:00:29,119
Um we we were the second criteria was

1406
01:00:29,119 --> 01:00:30,960
interviews. We interviewed five of the

1407
01:00:30,960 --> 01:00:35,520
six uh firms. Um the third criteria was

1408
01:00:35,520 --> 01:00:37,200
cost estimates and then the last

1409
01:00:37,200 --> 01:00:39,839
criteria was references.

1410
01:00:39,839 --> 01:00:44,799
Um in all categories the each client or

1411
01:00:44,799 --> 01:00:47,839
each propo proposal each firm did really

1412
01:00:47,839 --> 01:00:51,200
well in regards to interviews and uh and

1413
01:00:51,200 --> 01:00:53,680
then we ranked by cost estimates. Uh but

1414
01:00:53,680 --> 01:00:56,000
where the separation came for Eaton

1415
01:00:56,000 --> 01:01:03,440
Associates was uh the references. Um we reached out to two of their

1416
01:01:03,440 --> 01:01:06,240
references who got back to us within

1417
01:01:06,240 --> 01:01:09,040
either the same day or by the next day.

1418
01:01:09,040 --> 01:01:13,680
And we had scheduled um follow-up calls

1419
01:01:13,680 --> 01:01:16,160
with these reference checks. And those

1420
01:01:16,160 --> 01:01:18,799
calls lasted about 45 minutes to one

1421
01:01:18,799 --> 01:01:21,119
hour. Uh and then one of the references

1422
01:01:21,119 --> 01:01:23,839
actually said we should talk to a third

1423
01:01:23,839 --> 01:01:27,599
um uh reference as well. Uh the three

1424
01:01:27,599 --> 01:01:29,520
references were in three separate

1425
01:01:29,520 --> 01:01:33,359
environments. Uh one reference was uh

1426
01:01:33,359 --> 01:01:36,400
completely 100% remote uh environment.

1427
01:01:36,400 --> 01:01:38,960
The second one was hybrid and the third

1428
01:01:38,960 --> 01:01:43,040
one was 100% where eaten was um hands-on

1429
01:01:43,040 --> 01:01:46,079
uh their IT department which is were uh

1430
01:01:46,079 --> 01:01:49,200
our which is our environment. um the

1431
01:01:49,200 --> 01:01:53,119
hybrid reference um five years ago they

1432
01:01:53,119 --> 01:01:55,839
were in the same boat as we are in

1433
01:01:55,839 --> 01:01:59,200
regards to their um IT uh department.

1434
01:01:59,200 --> 01:02:00,480
However, over the last five years

1435
01:02:00,480 --> 01:02:01,520
they've been able to make some

1436
01:02:01,520 --> 01:02:03,680
additional investments. Uh they've hired

1437
01:02:03,680 --> 01:02:05,599
some IT analysts, they've got an IT

1438
01:02:05,599 --> 01:02:07,119
manager, so it's more of a hybrid

1439
01:02:07,119 --> 01:02:10,160
approach. uh their contract is uh coming

1440
01:02:10,160 --> 01:02:14,160
up and um they did uh state that they

1441
01:02:14,160 --> 01:02:16,160
were going to be keeping Eaton and

1442
01:02:16,160 --> 01:02:19,839
Associates on as a as their IT service

1443
01:02:19,839 --> 01:02:22,000
provider even though they are taking on

1444
01:02:22,000 --> 01:02:24,960
more um IT responsibilities. And so

1445
01:02:24,960 --> 01:02:26,640
these comments that we received uh

1446
01:02:26,640 --> 01:02:28,880
weighed very heavily uh in the favor of

1447
01:02:28,880 --> 01:02:31,440
Eaton and Associates and uh combined

1448
01:02:31,440 --> 01:02:33,200
with everything uh taken into

1449
01:02:33,200 --> 01:02:35,440
consideration uh is the reason why staff

1450
01:02:35,440 --> 01:02:37,839
is recommending Eaton and Associates uh

1451
01:02:37,839 --> 01:02:41,599
to be our next IT service provider. Um

1452
01:02:41,599 --> 01:02:45,040
joining us tonight Associates team is

1453
01:02:45,040 --> 01:02:48,240
John Eaton is the CEO, Gabrielle Nelson

1454
01:02:48,240 --> 01:02:51,359
who is the account manager and maybe or

1455
01:02:51,359 --> 01:02:53,040
maybe not Adrian Eaton. I know he had a

1456
01:02:53,040 --> 01:02:56,240
time constraint, but u um that's my my

1457
01:02:56,240 --> 01:02:57,680
introduction of the Eaton Associates

1458
01:02:57,680 --> 01:02:59,440
team and then I will turn it over to

1459
01:02:59,440 --> 01:03:05,030
them for further um presentation.

1460
01:03:05,040 --> 01:03:06,000
» Hi, thank you.

1461
01:03:06,000 --> 01:03:09,280
>> Hi. Hi everybody. Um I can share my

1462
01:03:09,280 --> 01:03:10,799
screen

1463
01:03:10,799 --> 01:03:12,640
>> and good evening everybody. This is John

1464
01:03:12,640 --> 01:03:22,150
Eaten.

1465
01:03:22,160 --> 01:03:24,960
» All right. Uh, so good evening everyone

1466
01:03:24,960 --> 01:03:26,640
and thank you for inviting us to join

1467
01:03:26,640 --> 01:03:28,880
you all today. Uh, my name is Gabby

1468
01:03:28,880 --> 01:03:31,119
Nelson. I would be the town's account

1469
01:03:31,119 --> 01:03:34,000
manager and primary point of contact.

1470
01:03:34,000 --> 01:03:36,240
John Eaton, president, is also here with

1471
01:03:36,240 --> 01:03:38,960
me. Uh first we do want to thank the

1472
01:03:38,960 --> 01:03:41,119
town for the opportunity to participate

1473
01:03:41,119 --> 01:03:44,160
in the RFP process. We do recognize the

1474
01:03:44,160 --> 01:03:46,400
amount of time, coordination, and effort

1475
01:03:46,400 --> 01:03:49,359
that goes into a process like this, and

1476
01:03:49,359 --> 01:03:50,960
we really appreciate all the work that

1477
01:03:50,960 --> 01:03:54,000
this the town staff put into it. Uh

1478
01:03:54,000 --> 01:03:55,680
we're honored to have been selected and

1479
01:03:55,680 --> 01:03:57,039
we're really excited about the

1480
01:03:57,039 --> 01:03:58,880
opportunity to partner with Portola

1481
01:03:58,880 --> 01:04:01,359
Valley. Um for those of you who may not

1482
01:04:01,359 --> 01:04:03,200
be familiar with us, we would like to

1483
01:04:03,200 --> 01:04:05,039
take the next few minutes to introduce

1484
01:04:05,039 --> 01:04:07,680
who we are. um how we support our

1485
01:04:07,680 --> 01:04:10,000
municipal clients and what the town can

1486
01:04:10,000 --> 01:04:12,880
expect from us as a partner.

1487
01:04:12,880 --> 01:04:15,359
Um I I'll leave it up to the council for

1488
01:04:15,359 --> 01:04:17,039
what they prefer, but you can please

1489
01:04:17,039 --> 01:04:18,400
feel free to ask questions either

1490
01:04:18,400 --> 01:04:20,400
throughout the presentation or we can

1491
01:04:20,400 --> 01:04:22,799
leave uh time at the end. I don't know

1492
01:04:22,799 --> 01:04:24,640
if there is a current preference for the

1493
01:04:24,640 --> 01:04:27,910
council.

1494
01:04:27,920 --> 01:04:29,440
» I mean, why don't you give us your

1495
01:04:29,440 --> 01:04:31,760
presentation and then I'll open it up to

1496
01:04:31,760 --> 01:04:33,920
the council members for questions.

1497
01:04:33,920 --> 01:04:36,240
>> You got it.

1498
01:04:36,240 --> 01:04:38,319
Um, all right. So, to start, we are a

1499
01:04:38,319 --> 01:04:40,480
local company. Our headquarters are in

1500
01:04:40,480 --> 01:04:42,880
Sonteo and we have a long history of

1501
01:04:42,880 --> 01:04:44,640
supporting organizations throughout the

1502
01:04:44,640 --> 01:04:47,599
BA Bay Area and surrounding communities.

1503
01:04:47,599 --> 01:04:50,319
We provide comprehensive IT services and

1504
01:04:50,319 --> 01:04:52,079
our role goes well beyond simply

1505
01:04:52,079 --> 01:04:54,240
responding just when something breaks.

1506
01:04:54,240 --> 01:04:56,480
Our goal is to become an extension of

1507
01:04:56,480 --> 01:04:59,119
the town's team and to provide technical

1508
01:04:59,119 --> 01:05:02,559
resources, cyber security expertise, uh,

1509
01:05:02,559 --> 01:05:04,720
and strategic guidance needed to support

1510
01:05:04,720 --> 01:05:07,680
the town's operations. Uh, we also

1511
01:05:07,680 --> 01:05:09,280
understand that supporting a local

1512
01:05:09,280 --> 01:05:11,599
government organization comes with very

1513
01:05:11,599 --> 01:05:15,119
unique requirements around security,

1514
01:05:15,119 --> 01:05:17,839
compliance, availability, and public

1515
01:05:17,839 --> 01:05:20,640
service. So we do want to stress that we

1516
01:05:20,640 --> 01:05:24,400
are SOCK 2 certified and CEUS compliant.

1517
01:05:24,400 --> 01:05:26,559
Uh we also have extensive experience

1518
01:05:26,559 --> 01:05:28,400
supporting municipalities and other

1519
01:05:28,400 --> 01:05:30,799
public sector organizations with IT

1520
01:05:30,799 --> 01:05:32,720
environments and requirements that are

1521
01:05:32,720 --> 01:05:37,599
very similar to Portola Valley.

1522
01:05:37,599 --> 01:05:40,640
Um so what you can expect from us uh

1523
01:05:40,640 --> 01:05:42,960
during our partnership our focus will be

1524
01:05:42,960 --> 01:05:45,599
keeping the town's technology secure,

1525
01:05:45,599 --> 01:05:48,880
reliable and available. We do provide

1526
01:05:48,880 --> 01:05:52,559
247 365 infrastructure and cyber

1527
01:05:52,559 --> 01:05:54,799
security monitoring, meaning that there

1528
01:05:54,799 --> 01:05:57,119
are eyes on the town's environment

1529
01:05:57,119 --> 01:06:00,640
around the clock. Um, our help desk

1530
01:06:00,640 --> 01:06:03,200
operates during extended business hours

1531
01:06:03,200 --> 01:06:05,680
and we also have processes in place to

1532
01:06:05,680 --> 01:06:08,400
respond to any priority one issues

1533
01:06:08,400 --> 01:06:10,319
should they occur outside of standard

1534
01:06:10,319 --> 01:06:13,119
hours. Uh, [snorts] we also take a

1535
01:06:13,119 --> 01:06:15,039
proactive approach when it comes to

1536
01:06:15,039 --> 01:06:17,520
maintenance. So rather than waiting for

1537
01:06:17,520 --> 01:06:20,160
an issue to occur, we perform regularly

1538
01:06:20,160 --> 01:06:22,319
scheduled maintenance to keep systems

1539
01:06:22,319 --> 01:06:24,640
patched and updated and operating as

1540
01:06:24,640 --> 01:06:27,440
they should. Um, as part of this

1541
01:06:27,440 --> 01:06:30,079
process, we also validate backups,

1542
01:06:30,079 --> 01:06:32,799
review alerts, and we will help identify

1543
01:06:32,799 --> 01:06:35,680
any potential issues before they become

1544
01:06:35,680 --> 01:06:38,960
a larger problem for the town. And of

1545
01:06:38,960 --> 01:06:40,400
course, maintenance is always going to

1546
01:06:40,400 --> 01:06:42,880
occur outside of town business hours to

1547
01:06:42,880 --> 01:06:46,240
pres prevent any disruption to staff.

1548
01:06:46,240 --> 01:06:49,280
Um, we also want to uh stress, it's an

1549
01:06:49,280 --> 01:06:51,039
important note that our role isn't just

1550
01:06:51,039 --> 01:06:54,480
limited to day-to-day IT support. We

1551
01:06:54,480 --> 01:06:56,640
really do want to be a strategic partner

1552
01:06:56,640 --> 01:06:58,960
to the town. And this will include

1553
01:06:58,960 --> 01:07:01,680
helping with IT project management, uh

1554
01:07:01,680 --> 01:07:04,000
technology road mapaps, budgeting and

1555
01:07:04,000 --> 01:07:07,039
planning, uh life cycle management, and

1556
01:07:07,039 --> 01:07:10,319
any long-term strategic decisions.

1557
01:07:10,319 --> 01:07:12,319
Um our goal is to really understand

1558
01:07:12,319 --> 01:07:15,039
where the town is today, where it wants

1559
01:07:15,039 --> 01:07:17,119
to go, and then we can help build a

1560
01:07:17,119 --> 01:07:19,280
practical technology roadmap to get

1561
01:07:19,280 --> 01:07:24,069
there.

1562
01:07:24,079 --> 01:07:27,119
Uh cyber security is a major part of our

1563
01:07:27,119 --> 01:07:29,760
approach. As part of our partnership, we

1564
01:07:29,760 --> 01:07:31,599
would deploy and manage a number of

1565
01:07:31,599 --> 01:07:33,680
cyber security tools designed to

1566
01:07:33,680 --> 01:07:35,760
strengthen the town's overall security

1567
01:07:35,760 --> 01:07:39,039
posture. Uh these tools don't simply

1568
01:07:39,039 --> 01:07:41,920
alert us when something unusual happens

1569
01:07:41,920 --> 01:07:43,440
where appropriate. They can actually

1570
01:07:43,440 --> 01:07:45,680
take automated action to help contain a

1571
01:07:45,680 --> 01:07:49,839
threat. Um, we do see the combination of

1572
01:07:49,839 --> 01:07:51,440
technology,

1573
01:07:51,440 --> 01:07:54,480
monitoring, automation, and human

1574
01:07:54,480 --> 01:07:57,039
oversight as critical to providing

1575
01:07:57,039 --> 01:08:03,190
comprehensive IT support to the town.

1576
01:08:03,200 --> 01:08:05,440
Uh, something else that's extremely

1577
01:08:05,440 --> 01:08:08,079
important to us is accountability. Uh,

1578
01:08:08,079 --> 01:08:10,079
we provide the same level of care and

1579
01:08:10,079 --> 01:08:12,000
attention to all of our clients

1580
01:08:12,000 --> 01:08:14,720
regardless of their size. Uh some

1581
01:08:14,720 --> 01:08:17,199
examples here are representative of

1582
01:08:17,199 --> 01:08:19,440
clients that have environments very

1583
01:08:19,440 --> 01:08:22,719
similar to Portola Valley.

1584
01:08:22,719 --> 01:08:25,199
Uh we establish service level objectives

1585
01:08:25,199 --> 01:08:27,600
with all of our clients and we

1586
01:08:27,600 --> 01:08:29,679
continuously monitor how we're

1587
01:08:29,679 --> 01:08:32,799
performing against those expectations.

1588
01:08:32,799 --> 01:08:35,040
Uh we track service metrics through live

1589
01:08:35,040 --> 01:08:37,520
dashboards and we use those metrics to

1590
01:08:37,520 --> 01:08:40,239
identify trends, address issues and

1591
01:08:40,239 --> 01:08:43,359
continually improve our service. We also

1592
01:08:43,359 --> 01:08:45,440
provide regular reporting so the town

1593
01:08:45,440 --> 01:08:48,319
has visibility into our ticket metrics.

1594
01:08:48,319 --> 01:08:50,560
Uh we really see these metrics as a way

1595
01:08:50,560 --> 01:08:52,960
to demonstrate our performance through

1596
01:08:52,960 --> 01:09:00,470
clear and measurable results.

1597
01:09:00,480 --> 01:09:02,480
Uh we have significant experience

1598
01:09:02,480 --> 01:09:03,759
supporting local government

1599
01:09:03,759 --> 01:09:06,000
organizations. Here are two examples of

1600
01:09:06,000 --> 01:09:07,679
government clients that we currently

1601
01:09:07,679 --> 01:09:11,199
support. Um while we do understand that

1602
01:09:11,199 --> 01:09:13,520
every organization is different, uh

1603
01:09:13,520 --> 01:09:15,679
these clients have many of the same

1604
01:09:15,679 --> 01:09:17,520
considerations that Portullah Valley

1605
01:09:17,520 --> 01:09:20,319
has. Uh this is including public sector

1606
01:09:20,319 --> 01:09:22,880
operations, cyber security requirements,

1607
01:09:22,880 --> 01:09:25,440
compliance considerations, and then just

1608
01:09:25,440 --> 01:09:28,480
the need for reliable technology.

1609
01:09:28,480 --> 01:09:30,799
Um that experience that we are bringing

1610
01:09:30,799 --> 01:09:32,400
is valuable because we understand that

1611
01:09:32,400 --> 01:09:34,640
municipal IT isn't just simply about

1612
01:09:34,640 --> 01:09:37,600
keeping computers running. uh technology

1613
01:09:37,600 --> 01:09:40,000
supports critical public services and we

1614
01:09:40,000 --> 01:09:42,000
know that when systems are unavailable

1615
01:09:42,000 --> 01:09:45,120
it directly impacts the community. So

1616
01:09:45,120 --> 01:09:48,000
our experience working with the town

1617
01:09:48,000 --> 01:09:49,679
with our experience working with

1618
01:09:49,679 --> 01:09:51,279
municipalities will allow us to bring

1619
01:09:51,279 --> 01:09:58,229
that same perspective to the town.

1620
01:09:58,239 --> 01:10:00,560
Uh so ultimately we really want to be

1621
01:10:00,560 --> 01:10:03,040
more than an IT vendor. Uh the qualities

1622
01:10:03,040 --> 01:10:06,000
we strive to bring to every partnership

1623
01:10:06,000 --> 01:10:09,040
is responsiveness, reliability, pro

1624
01:10:09,040 --> 01:10:12,800
proactivity, and uh accountability.

1625
01:10:12,800 --> 01:10:15,520
Uh we want town staff to know who to

1626
01:10:15,520 --> 01:10:17,760
call. Uh they want we want them to know

1627
01:10:17,760 --> 01:10:19,760
that we will respond and just as

1628
01:10:19,760 --> 01:10:21,920
importantly that we're looking ahead and

1629
01:10:21,920 --> 01:10:24,080
identifying opportunities before they

1630
01:10:24,080 --> 01:10:26,000
become problems.

1631
01:10:26,000 --> 01:10:28,480
Uh we also place a great deal of value

1632
01:10:28,480 --> 01:10:30,560
on the relationships we build with our

1633
01:10:30,560 --> 01:10:33,040
clients. and we're really happy to hear

1634
01:10:33,040 --> 01:10:35,199
that Tony experienced that when he was

1635
01:10:35,199 --> 01:10:37,199
calling our references.

1636
01:10:37,199 --> 01:10:39,920
Um, how we uh how our partners

1637
01:10:39,920 --> 01:10:41,679
experience working with us truly

1638
01:10:41,679 --> 01:10:43,920
matters. Uh, we're proud of the

1639
01:10:43,920 --> 01:10:45,679
relationships we have developed with our

1640
01:10:45,679 --> 01:10:47,520
existing government clients and we're

1641
01:10:47,520 --> 01:10:49,760
grateful that they view us as a trusted

1642
01:10:49,760 --> 01:10:52,960
extension of their team and we really

1643
01:10:52,960 --> 01:10:54,880
expect we really hope to have that same

1644
01:10:54,880 --> 01:10:56,560
relationship to build that same

1645
01:10:56,560 --> 01:11:03,990
relationship uh with Portola Valley.

1646
01:11:04,000 --> 01:11:06,080
Uh and then just to close, we want to

1647
01:11:06,080 --> 01:11:08,400
thank you again for the opportunity to

1648
01:11:08,400 --> 01:11:10,080
introduce ourselves and for the

1649
01:11:10,080 --> 01:11:12,640
confidence the town has placed in us. Uh

1650
01:11:12,640 --> 01:11:14,000
we're really excited about the

1651
01:11:14,000 --> 01:11:15,840
opportunity to partner with Portola

1652
01:11:15,840 --> 01:11:18,080
Valley and we look forward to building a

1653
01:11:18,080 --> 01:11:20,320
relationship with the town and helping

1654
01:11:20,320 --> 01:11:22,880
Portola Valley maintain a secure,

1655
01:11:22,880 --> 01:11:25,760
reliable, and well-managed technology

1656
01:11:25,760 --> 01:11:27,840
environment.

1657
01:11:27,840 --> 01:11:29,600
So, thank you and happy to answer any

1658
01:11:29,600 --> 01:11:32,000
questions.

1659
01:11:32,000 --> 01:11:34,000
>> Thank you.

1660
01:11:34,000 --> 01:11:37,280
All right. Um, clarifying questions to

1661
01:11:37,280 --> 01:11:42,870
Tony or John or Gabrielle?

1662
01:11:42,880 --> 01:11:43,600
» I do.

1663
01:11:43,600 --> 01:11:44,800
>> Go ahead.

1664
01:11:44,800 --> 01:11:48,400
>> Hey. Um, could you go back and show the

1665
01:11:48,400 --> 01:12:12,470
slide on the uh financials, Tony?

1666
01:12:12,480 --> 01:12:14,080
While you're doing that, I'll ask a

1667
01:12:14,080 --> 01:12:16,640
different question. Um, this is based on

1668
01:12:16,640 --> 01:12:20,159
our normal contractor contract, right?

1669
01:12:20,159 --> 01:12:22,640
>> Correct. They have agreed to our um our

1670
01:12:22,640 --> 01:12:23,760
standard professional services

1671
01:12:23,760 --> 01:12:24,640
agreement.

1672
01:12:24,640 --> 01:12:29,440
>> And had you or anybody representing the

1673
01:12:29,440 --> 01:12:32,080
town considered the termination notice

1674
01:12:32,080 --> 01:12:35,280
period? It's 30 days if we terminate.

1675
01:12:35,280 --> 01:12:37,600
And my question

1676
01:12:37,600 --> 01:12:40,560
is whether it was considered that that

1677
01:12:40,560 --> 01:12:43,280
may be pretty short to put in place

1678
01:12:43,280 --> 01:12:45,440
somebody else. I don't know if that was

1679
01:12:45,440 --> 01:12:54,070
a subject of discussion.

1680
01:12:54,080 --> 01:12:57,600
I have not considered this. Um,

1681
01:12:57,600 --> 01:12:59,120
but if that is something the council

1682
01:12:59,120 --> 01:13:01,120
would like to direct staff to discuss

1683
01:13:01,120 --> 01:13:01,520
it.

1684
01:13:01,520 --> 01:13:03,280
>> Yeah, thank you.

1685
01:13:03,280 --> 01:13:04,640
>> I just wanted to know where you'd

1686
01:13:04,640 --> 01:13:06,960
already been before I start discussing

1687
01:13:06,960 --> 01:13:13,440
things. Okay, Tony, on this um we are

1688
01:13:13,440 --> 01:13:15,760
in a middle of the range. I mean, were

1689
01:13:15,760 --> 01:13:17,280
there differences in the level of

1690
01:13:17,280 --> 01:13:19,199
services driving these quotes or was it

1691
01:13:19,199 --> 01:13:20,800
apples to apples?

1692
01:13:20,800 --> 01:13:22,960
>> It was mostly apples to apples. There

1693
01:13:22,960 --> 01:13:25,760
were some uh like like the number of

1694
01:13:25,760 --> 01:13:30,880
hours on site for um there were some

1695
01:13:30,880 --> 01:13:34,320
variation between special projects.

1696
01:13:34,320 --> 01:13:37,120
>> Some it was included in the monthly

1697
01:13:37,120 --> 01:13:39,360
rate, others it was a separate charge.

1698
01:13:39,360 --> 01:13:43,360
Uh but um the average varied between

1699
01:13:43,360 --> 01:13:46,320
what the numbers between what Apex,

1700
01:13:46,320 --> 01:13:48,239
Eaton and Associates and Steepford those

1701
01:13:48,239 --> 01:13:50,400
were all comparable uh

1702
01:13:50,400 --> 01:13:53,920
>> okay pricing models that um they had.

1703
01:13:53,920 --> 01:13:57,920
>> Okay, thank you. Um, one question I have

1704
01:13:57,920 --> 01:14:02,080
is in terms of the capacity if the

1705
01:14:02,080 --> 01:14:04,400
references are keeping them. This

1706
01:14:04,400 --> 01:14:07,040
question is for Eaton. And how do you

1707
01:14:07,040 --> 01:14:09,920
scale? Um, because you're obviously, you

1708
01:14:09,920 --> 01:14:11,679
know, needing to if you're taking on new

1709
01:14:11,679 --> 01:14:14,400
clients. So, what what asurances would

1710
01:14:14,400 --> 01:14:15,600
we have?

1711
01:14:15,600 --> 01:14:18,000
>> Yeah. Well, well, we're used to scaling.

1712
01:14:18,000 --> 01:14:20,320
So, that is not an issue. We have the

1713
01:14:20,320 --> 01:14:23,440
ability to scale quickly based on need.

1714
01:14:23,440 --> 01:14:26,960
Um, we've had clients in the past, uh,

1715
01:14:26,960 --> 01:14:28,640
we we work with corporate clients as

1716
01:14:28,640 --> 01:14:31,600
well. We had a a corporate client that

1717
01:14:31,600 --> 01:14:33,840
required us to scale extremely quickly,

1718
01:14:33,840 --> 01:14:36,719
very, uh, to meet their need. Uh, for it

1719
01:14:36,719 --> 01:14:38,640
was for a temporary project, but we were

1720
01:14:38,640 --> 01:14:43,840
able to to do that for them. Um, we, uh,

1721
01:14:43,840 --> 01:14:46,719
we're we're used to it. We know we have

1722
01:14:46,719 --> 01:14:49,120
great connections to find good people.

1723
01:14:49,120 --> 01:14:52,880
Um, so we would be able to scale

1724
01:14:52,880 --> 01:14:54,719
quickly. Uh, but we would not need to

1725
01:14:54,719 --> 01:14:57,280
scale right now. We're able to to

1726
01:14:57,280 --> 01:14:59,920
support Portola Valley completely with

1727
01:14:59,920 --> 01:15:02,320
the staff we have currently, but should

1728
01:15:02,320 --> 01:15:04,480
we need to scale.

1729
01:15:04,480 --> 01:15:06,800
>> It wouldn't be the first time.

1730
01:15:06,800 --> 01:15:09,440
>> And your onboarding process, um, I

1731
01:15:09,440 --> 01:15:11,840
assume the staff spoke and is

1732
01:15:11,840 --> 01:15:14,560
comfortable that there's a seamless

1733
01:15:14,560 --> 01:15:16,159
possibility there.

1734
01:15:16,159 --> 01:15:18,000
>> Yeah, this is that's my favorite part.

1735
01:15:18,000 --> 01:15:20,640
Um I it's really important to me to make

1736
01:15:20,640 --> 01:15:22,800
sure transitions are smooth. That's your

1737
01:15:22,800 --> 01:15:24,080
first

1738
01:15:24,080 --> 01:15:25,360
>> impression of us.

1739
01:15:25,360 --> 01:15:25,760
>> Yeah.

1740
01:15:25,760 --> 01:15:28,560
>> Um we work closely with your current

1741
01:15:28,560 --> 01:15:31,520
provider. Uh we have very well

1742
01:15:31,520 --> 01:15:33,679
documented. We I I already have the

1743
01:15:33,679 --> 01:15:35,520
agenda set up for you all and what we're

1744
01:15:35,520 --> 01:15:37,280
going to do to get the transition. So

1745
01:15:37,280 --> 01:15:38,880
that's not a problem.

1746
01:15:38,880 --> 01:15:40,880
>> Okay. Thank you. I only have a couple

1747
01:15:40,880 --> 01:15:43,360
more. Um,

1748
01:15:43,360 --> 01:15:46,640
I don't know how your support dovetales

1749
01:15:46,640 --> 01:15:51,360
with our need for system access in the

1750
01:15:51,360 --> 01:15:53,040
schoolhouse. Like I know we need a new

1751
01:15:53,040 --> 01:15:54,480
system here.

1752
01:15:54,480 --> 01:15:56,400
>> So there's actually two questions. One

1753
01:15:56,400 --> 01:16:01,120
is um, you know, can they be involved in

1754
01:16:01,120 --> 01:16:03,199
analyzing new equipment? What's the

1755
01:16:03,199 --> 01:16:03,840
intent?

1756
01:16:03,840 --> 01:16:06,640
>> Yeah, that was a specific topic that was

1757
01:16:06,640 --> 01:16:09,199
addressed in every interview with the

1758
01:16:09,199 --> 01:16:10,400
with each firm.

1759
01:16:10,400 --> 01:16:14,159
>> Okay. Thank you. And in terms of the

1760
01:16:14,159 --> 01:16:16,480
updates occurring outside of hours that

1761
01:16:16,480 --> 01:16:18,960
this staff is working, we have a lot of

1762
01:16:18,960 --> 01:16:21,360
evening meetings. And I'm I don't know

1763
01:16:21,360 --> 01:16:23,360
if what you do would potentially

1764
01:16:23,360 --> 01:16:26,800
interrupt our our town schedule, which

1765
01:16:26,800 --> 01:16:29,840
goes longer than most business days.

1766
01:16:29,840 --> 01:16:31,760
>> We would always work with the town to

1767
01:16:31,760 --> 01:16:33,120
schedule this. So, we would have

1768
01:16:33,120 --> 01:16:34,960
reoccurring maintenance that's agreed

1769
01:16:34,960 --> 01:16:35,920
upon.

1770
01:16:35,920 --> 01:16:38,239
>> Um, and it could be at any time. So, it

1771
01:16:38,239 --> 01:16:39,920
could be at 2 in the morning. And I'm

1772
01:16:39,920 --> 01:16:41,440
hoping these meetings wouldn't go that

1773
01:16:41,440 --> 01:16:45,520
long for you all so we can accommodate.

1774
01:16:45,520 --> 01:16:49,120
>> Yeah, we can outdo ourselves sometimes.

1775
01:16:49,120 --> 01:16:51,430
Um [laughter]

1776
01:16:51,440 --> 01:16:54,320
» um my last question is on the resolution

1777
01:16:54,320 --> 01:16:57,920
time for a small jurisdiction was 3.6

1778
01:16:57,920 --> 01:17:00,320
hours versus the larger jurisdiction of

1779
01:17:00,320 --> 01:17:01,920
1.33.

1780
01:17:01,920 --> 01:17:04,960
So what can you give an overview of why

1781
01:17:04,960 --> 01:17:05,920
that is?

1782
01:17:05,920 --> 01:17:08,640
>> It was it's massive tickets. the larger

1783
01:17:08,640 --> 01:17:11,280
jurisdiction has

1784
01:17:11,280 --> 01:17:14,239
way a was 1500 tickets, right? I think

1785
01:17:14,239 --> 01:17:18,960
it was uh verse 300. So, it's just when

1786
01:17:18,960 --> 01:17:20,560
you have more tickets, you can respond

1787
01:17:20,560 --> 01:17:22,320
things a little bit quicker. It's uh

1788
01:17:22,320 --> 01:17:25,679
average. I do want to stress that

1789
01:17:25,679 --> 01:17:28,400
the we do treat all of our clients the

1790
01:17:28,400 --> 01:17:32,000
same. Uh regardless of size, uh we hold

1791
01:17:32,000 --> 01:17:34,800
all like all of our we have a live

1792
01:17:34,800 --> 01:17:37,120
dashboard. Our team is constantly

1793
01:17:37,120 --> 01:17:38,560
tracking. We have multiple ticket

1794
01:17:38,560 --> 01:17:40,880
coordinators. Anything that's falling

1795
01:17:40,880 --> 01:17:43,679
out of our service level objective is

1796
01:17:43,679 --> 01:17:46,480
read and people will jump on it quickly.

1797
01:17:46,480 --> 01:17:48,320
And also as your account manager,

1798
01:17:48,320 --> 01:17:50,560
anything that Tony and the group were to

1799
01:17:50,560 --> 01:17:52,159
feel is lingering, they would come

1800
01:17:52,159 --> 01:17:55,040
directly to me and it would be fixed.

1801
01:17:55,040 --> 01:17:57,360
>> So I'm not saying follow the rationale,

1802
01:17:57,360 --> 01:17:59,840
but um but that's the end of my

1803
01:17:59,840 --> 01:18:01,199
questions.

1804
01:18:01,199 --> 01:18:02,320
>> Sure.

1805
01:18:02,320 --> 01:18:04,880
>> Okay. Thank you. Other questions for

1806
01:18:04,880 --> 01:18:06,400
Eaton or for Tony?

1807
01:18:06,400 --> 01:18:08,239
>> Yes, this is Rebecca, Council Member

1808
01:18:08,239 --> 01:18:11,679
Flynn. Um, in submitting your bid, um,

1809
01:18:11,679 --> 01:18:12,960
it would appear that you did have the

1810
01:18:12,960 --> 01:18:14,800
opportunity to do sort of a basic

1811
01:18:14,800 --> 01:18:16,800
evaluation of our current system. Is

1812
01:18:16,800 --> 01:18:18,880
that accurate?

1813
01:18:18,880 --> 01:18:20,560
>> I don't think we have access to your

1814
01:18:20,560 --> 01:18:22,960
systems yet. So, that would be one of

1815
01:18:22,960 --> 01:18:25,360
the first things we do when we on board

1816
01:18:25,360 --> 01:18:28,159
is would be a vulnerability scan. So, we

1817
01:18:28,159 --> 01:18:30,960
would be scanning your entire network,

1818
01:18:30,960 --> 01:18:33,440
um, collecting all the information we

1819
01:18:33,440 --> 01:18:35,360
need, identifying potential

1820
01:18:35,360 --> 01:18:37,360
vulnerabilities, mapping out what we're

1821
01:18:37,360 --> 01:18:39,760
going to tackle first.

1822
01:18:39,760 --> 01:18:41,760
>> Um, but I don't think we have access to

1823
01:18:41,760 --> 01:18:43,760
your systems just yet. Tony, please

1824
01:18:43,760 --> 01:18:45,679
correct me if there maybe something I

1825
01:18:45,679 --> 01:18:46,960
have missed.

1826
01:18:46,960 --> 01:18:48,560
>> We haven't coordinated with Separate

1827
01:18:48,560 --> 01:18:48,960
yet.

1828
01:18:48,960 --> 01:18:50,800
>> My question wasn't about actual access.

1829
01:18:50,800 --> 01:18:52,719
My question was more about the systems

1830
01:18:52,719 --> 01:18:53,920
we have in place. I think there was a

1831
01:18:53,920 --> 01:18:56,719
mention that we have three servers. Um

1832
01:18:56,719 --> 01:18:58,560
the Wi-Fi I don't know if the network

1833
01:18:58,560 --> 01:19:00,800
Wi-Fi was discussed at all um

1834
01:19:00,800 --> 01:19:02,800
>> was information that we

1835
01:19:02,800 --> 01:19:06,400
>> right so um based on that um do you have

1836
01:19:06,400 --> 01:19:09,679
any sense of how extensive changes might

1837
01:19:09,679 --> 01:19:13,440
be necessary to bring it up to you know

1838
01:19:13,440 --> 01:19:15,040
best practices we probably can't afford

1839
01:19:15,040 --> 01:19:17,760
but close to that or do you do you have

1840
01:19:17,760 --> 01:19:19,600
a sense yet of that or

1841
01:19:19,600 --> 01:19:21,520
>> no but we would we'll always work with

1842
01:19:21,520 --> 01:19:23,840
the town and be reasonable we have it's

1843
01:19:23,840 --> 01:19:26,640
we're it's pretty standard practice that

1844
01:19:26,640 --> 01:19:28,640
what we would do is we would iron out an

1845
01:19:28,640 --> 01:19:31,520
IT road map for you all and we'd

1846
01:19:31,520 --> 01:19:33,040
identify what like there's always

1847
01:19:33,040 --> 01:19:34,800
lowhanging fruit. So we would tackle

1848
01:19:34,800 --> 01:19:36,880
that quickly and that's probably things

1849
01:19:36,880 --> 01:19:39,520
that we can get done very very quickly

1850
01:19:39,520 --> 01:19:41,360
in the first couple of months. Anything

1851
01:19:41,360 --> 01:19:43,600
that's larger projects we would map out

1852
01:19:43,600 --> 01:19:46,000
and we work closely with town staff

1853
01:19:46,000 --> 01:19:47,520
whoever our point of contact would be

1854
01:19:47,520 --> 01:19:48,800
and I believe in this case it'll be

1855
01:19:48,800 --> 01:19:51,120
Elizabeth. I would work closely with her

1856
01:19:51,120 --> 01:19:54,880
and we would budget. So for we put

1857
01:19:54,880 --> 01:19:56,400
together I think typically our

1858
01:19:56,400 --> 01:19:57,920
government clients like a three-year

1859
01:19:57,920 --> 01:19:59,760
budget. So it would be year one. This is

1860
01:19:59,760 --> 01:20:02,080
what we're we're hoping to get approved

1861
01:20:02,080 --> 01:20:04,000
for the fiscal year then year two and

1862
01:20:04,000 --> 01:20:06,480
year three. And it would be it's really

1863
01:20:06,480 --> 01:20:09,120
balanced between anything we identify as

1864
01:20:09,120 --> 01:20:11,280
critical and then of course there's the

1865
01:20:11,280 --> 01:20:13,120
town needs like what the town is looking

1866
01:20:13,120 --> 01:20:15,440
to accomplish as well.

1867
01:20:15,440 --> 01:20:17,040
So just for clarification when you say

1868
01:20:17,040 --> 01:20:19,440
put together a budget this is over and

1869
01:20:19,440 --> 01:20:22,640
above the contract

1870
01:20:22,640 --> 01:20:24,320
is that correct in understanding or is

1871
01:20:24,320 --> 01:20:26,640
it also in some of it included in the

1872
01:20:26,640 --> 01:20:28,080
contract?

1873
01:20:28,080 --> 01:20:31,280
>> So anything that's add new additions. So

1874
01:20:31,280 --> 01:20:33,920
for example if we were to do a switch

1875
01:20:33,920 --> 01:20:36,159
refresh a server refresh where we need

1876
01:20:36,159 --> 01:20:38,320
to pull out old equipment and replace it

1877
01:20:38,320 --> 01:20:40,560
with new equipment that's considered

1878
01:20:40,560 --> 01:20:43,280
project work and outside of the regular

1879
01:20:43,280 --> 01:20:45,600
maintenance. And I think that tends to

1880
01:20:45,600 --> 01:20:48,880
be pretty standard. So our our contract

1881
01:20:48,880 --> 01:20:50,960
covers

1882
01:20:50,960 --> 01:20:52,719
the all the the maintenance, the

1883
01:20:52,719 --> 01:20:54,640
workstations, but if I would say the

1884
01:20:54,640 --> 01:20:56,400
best way to describe it is if there's

1885
01:20:56,400 --> 01:20:59,120
going to be any sort of new

1886
01:20:59,120 --> 01:21:01,520
um

1887
01:21:01,520 --> 01:21:03,920
any like a a new project. So like I said

1888
01:21:03,920 --> 01:21:06,080
with a switch refresh, a firewall re

1889
01:21:06,080 --> 01:21:08,320
refresh, a server refresh, those would

1890
01:21:08,320 --> 01:21:10,480
be considered special projects.

1891
01:21:10,480 --> 01:21:12,560
>> Yeah. And perhaps I could add a little a

1892
01:21:12,560 --> 01:21:15,280
little clarity there. So you for example

1893
01:21:15,280 --> 01:21:18,000
the the service contract uh would

1894
01:21:18,000 --> 01:21:21,120
include uh if a computer died replacing

1895
01:21:21,120 --> 01:21:22,960
the computer either a workstation or a

1896
01:21:22,960 --> 01:21:24,880
server that would be included. Uh the

1897
01:21:24,880 --> 01:21:27,600
hardware is obviously not included but

1898
01:21:27,600 --> 01:21:29,440
yeah uh you mentioned that if you wanted

1899
01:21:29,440 --> 01:21:32,080
a new AV system for the schoolhouse or

1900
01:21:32,080 --> 01:21:38,080
you are opening a new facility um that kind of work which you know again

1901
01:21:38,080 --> 01:21:40,239
we would consider net new uh we would

1902
01:21:40,239 --> 01:21:43,040
work with a town to develop a budget but

1903
01:21:43,040 --> 01:21:44,960
uh a lot most of the day-to-day

1904
01:21:44,960 --> 01:21:47,199
operational work is included in in in

1905
01:21:47,199 --> 01:21:49,440
this contract. We don't like to nickel

1906
01:21:49,440 --> 01:21:51,679
and dime our clients and I'm sure our

1907
01:21:51,679 --> 01:21:54,480
clients don't like it either.

1908
01:21:54,480 --> 01:21:56,880
>> So just to get clarification again on

1909
01:21:56,880 --> 01:21:58,639
for example the AV project for the

1910
01:21:58,639 --> 01:22:01,840
schoolhouse. Are you saying that the

1911
01:22:01,840 --> 01:22:03,600
scoping out of that project would be

1912
01:22:03,600 --> 01:22:05,760
included but the actual implementation

1913
01:22:05,760 --> 01:22:07,840
would then be a special project or would

1914
01:22:07,840 --> 01:22:09,040
that not be?

1915
01:22:09,040 --> 01:22:12,560
>> That's exactly right. So we will we will

1916
01:22:12,560 --> 01:22:16,080
present you with a plan a potential

1917
01:22:16,080 --> 01:22:19,120
budget etc. based on our conversations

1918
01:22:19,120 --> 01:22:21,600
with what you all are looking for and

1919
01:22:21,600 --> 01:22:24,960
then you know the actual procurement and

1920
01:22:24,960 --> 01:22:26,480
implementation

1921
01:22:26,480 --> 01:22:28,800
uh would be an additional project that

1922
01:22:28,800 --> 01:22:30,880
would be built separately and depending

1923
01:22:30,880 --> 01:22:32,480
on the work some things we would do

1924
01:22:32,480 --> 01:22:34,639
ourselves some things we would uh work

1925
01:22:34,639 --> 01:22:36,239
with a specialist just depending on the

1926
01:22:36,239 --> 01:22:39,199
nature of of what the work is

1927
01:22:39,199 --> 01:22:40,960
>> and then I had a couple areas of

1928
01:22:40,960 --> 01:22:43,520
confusion with respect to the contract

1929
01:22:43,520 --> 01:22:46,400
um several points it stated that the

1930
01:22:46,400 --> 01:22:49,120
standard contract was for 4 hours of

1931
01:22:49,120 --> 01:22:50,880
on-site

1932
01:22:50,880 --> 01:22:54,320
um support and you were recommending 8

1933
01:22:54,320 --> 01:22:57,760
hours. Um what was the final decision

1934
01:22:57,760 --> 01:23:04,080
about that? Are we does the contract the not to exceed 175,000

1935
01:23:04,080 --> 01:23:08,790
include four hours or eight hours?

1936
01:23:08,800 --> 01:23:12,239
» I I believe it we're we'll do what the

1937
01:23:12,239 --> 01:23:14,239
town thinks is best. So if the town is

1938
01:23:14,239 --> 01:23:16,960
used to and wants 4 hours, then we would

1939
01:23:16,960 --> 01:23:20,800
do 4 hours. I memory serves me. I

1940
01:23:20,800 --> 01:23:23,600
thought it was 2 days of 4 hours, but I

1941
01:23:23,600 --> 01:23:25,199
could be wrong. And that's why we might

1942
01:23:25,199 --> 01:23:27,520
have recommended eight. Typically, our

1943
01:23:27,520 --> 01:23:31,199
clients like at least one full day. Um I

1944
01:23:31,199 --> 01:23:34,560
can't remember if it was uh scope for

1945
01:23:34,560 --> 01:23:37,440
four or eight, but I believe it was four

1946
01:23:37,440 --> 01:23:39,360
because that's what the contract asked

1947
01:23:39,360 --> 01:23:41,280
for then. Yeah.

1948
01:23:41,280 --> 01:23:41,840
Um,

1949
01:23:41,840 --> 01:23:43,600
>> and so if we would need eight hours, we

1950
01:23:43,600 --> 01:23:46,400
would need to pay the hourly rate of

1951
01:23:46,400 --> 01:23:49,520
$195 per hour for the additional four

1952
01:23:49,520 --> 01:23:52,719
hours, which would be 780 per week, and

1953
01:23:52,719 --> 01:23:54,239
multiply that by 50, we're coming up

1954
01:23:54,239 --> 01:23:56,719
with $39,000. Is that correct? We would

1955
01:23:56,719 --> 01:24:00,159
need to add that to the um

1956
01:24:00,159 --> 01:24:04,080
to the annual bill of 87,900

1957
01:24:04,080 --> 01:24:06,159
in order to get a full day

1958
01:24:06,159 --> 01:24:07,760
>> if the town would like to have eight

1959
01:24:07,760 --> 01:24:10,080
hours. Correct. But I believe Tony

1960
01:24:10,080 --> 01:24:12,639
currently are is the town happy with

1961
01:24:12,639 --> 01:24:16,960
their 4hour on-site.

1962
01:24:16,960 --> 01:24:18,800
>> That is what we currently work under.

1963
01:24:18,800 --> 01:24:21,440
But I think that's something that we're

1964
01:24:21,440 --> 01:24:24,560
going to look at as we start. And then

1965
01:24:24,560 --> 01:24:27,120
uh we'll make a determination if it's

1966
01:24:27,120 --> 01:24:28,639
working or not, if we need more hours or

1967
01:24:28,639 --> 01:24:31,040
less hours.

1968
01:24:31,040 --> 01:24:31,600
>> Okay.

1969
01:24:31,600 --> 01:24:33,679
>> Have we we don't have a definite answer

1970
01:24:33,679 --> 01:24:36,400
to that question right now.

1971
01:24:36,400 --> 01:24:39,840
Um, could I get

1972
01:24:39,840 --> 01:24:43,520
let's see clarification on the the not

1973
01:24:43,520 --> 01:24:48,400
to exceed cost for the first 21 months.

1974
01:24:48,400 --> 01:24:52,639
Um the annual price is 879

1975
01:24:52,639 --> 01:24:55,199
but the and also the contract terms

1976
01:24:55,199 --> 01:24:58,159
because the contract says until July

1977
01:24:58,159 --> 01:25:00,880
June 30th 2028

1978
01:25:00,880 --> 01:25:05,199
and then the Eaton contract says until

1979
01:25:05,199 --> 01:25:06,880
20

1980
01:25:06,880 --> 01:25:08,560
it says for three years.

1981
01:25:08,560 --> 01:25:11,199
>> That was their proposal not a contract.

1982
01:25:11,199 --> 01:25:13,679
>> Okay. So you you're so what we're

1983
01:25:13,679 --> 01:25:16,000
talking about today is for the 21

1984
01:25:16,000 --> 01:25:20,880
>> 30th 2028 and we are using twice the

1985
01:25:20,880 --> 01:25:22,960
first two years

1986
01:25:22,960 --> 01:25:26,080
uh which it's tw it's paying for 24

1987
01:25:26,080 --> 01:25:28,400
months but we're asking for spending

1988
01:25:28,400 --> 01:25:32,159
authority up to 175

1989
01:25:32,159 --> 01:25:33,840
so that in case there are any additional

1990
01:25:33,840 --> 01:25:35,920
costs related to implementation or

1991
01:25:35,920 --> 01:25:38,400
anything that comes up post that we

1992
01:25:38,400 --> 01:25:39,600
still have the spending authority and we

1993
01:25:39,600 --> 01:25:40,800
don't have to come back to council for

1994
01:25:40,800 --> 01:25:41,920
another budget.

1995
01:25:41,920 --> 01:25:43,440
So in terms of things coming up you're

1996
01:25:43,440 --> 01:25:43,679
thinking

1997
01:25:43,679 --> 01:25:44,880
>> and this amount is actually in the

1998
01:25:44,880 --> 01:25:46,159
budget for the two years.

1999
01:25:46,159 --> 01:25:47,679
>> Okay. And so in terms of things that

2000
01:25:47,679 --> 01:25:49,840
you're thinking might bump the cost up

2001
01:25:49,840 --> 01:25:52,719
over their typical monthly would be some

2002
01:25:52,719 --> 01:25:54,639
of the scoping projects that were

2003
01:25:54,639 --> 01:25:58,000
critical that we needed to fix. Is that my understanding?

2004
01:25:58,000 --> 01:25:59,520
>> Whatever they identified during their

2005
01:25:59,520 --> 01:26:00,960
initial assessment.

2006
01:26:00,960 --> 01:26:04,880
>> Okay. Um, so I wanted to say that the

2007
01:26:04,880 --> 01:26:06,719
biggest

2008
01:26:06,719 --> 01:26:08,639
problem from the perspective of our

2009
01:26:08,639 --> 01:26:10,560
residents as well as kind of the

2010
01:26:10,560 --> 01:26:12,880
frustration that occurs for town council

2011
01:26:12,880 --> 01:26:14,080
members, committee members,

2012
01:26:14,080 --> 01:26:16,480
commissioners, is the schoolhouse AV

2013
01:26:16,480 --> 01:26:18,560
system that seems to fail on a regular

2014
01:26:18,560 --> 01:26:21,280
basis. Um,

2015
01:26:21,280 --> 01:26:23,199
and many of our meetings, as Judith

2016
01:26:23,199 --> 01:26:26,080
brought up, uh, happen at 7:00 at night,

2017
01:26:26,080 --> 01:26:28,320
and that's not covered in the standard

2018
01:26:28,320 --> 01:26:30,480
help desk hours that you're proposing,

2019
01:26:30,480 --> 01:26:34,639
which is 6:00 a.m. to 6:00 p.m.

2020
01:26:34,639 --> 01:26:36,480
Personally,

2021
01:26:36,480 --> 01:26:38,239
so what would happen in the situation

2022
01:26:38,239 --> 01:26:40,800
where the system goes down at our

2023
01:26:40,800 --> 01:26:42,880
meeting at 7:00,

2024
01:26:42,880 --> 01:26:45,520
but how how would Eaton handle that?

2025
01:26:45,520 --> 01:26:46,080
What would be

2026
01:26:46,080 --> 01:26:47,600
>> that would be Yeah, that's a priority

2027
01:26:47,600 --> 01:26:50,880
one. So you would be getting support. Uh

2028
01:26:50,880 --> 01:26:52,639
typically we can resolve most of these

2029
01:26:52,639 --> 01:26:56,239
things remotely. Um I do remember from

2030
01:26:56,239 --> 01:26:57,679
our conversations with Tony and

2031
01:26:57,679 --> 01:27:00,159
Elizabeth that the town also has an AV

2032
01:27:00,159 --> 01:27:02,560
vendor. So we would work very closely

2033
01:27:02,560 --> 01:27:06,000
with them as well. Um but ideally what

2034
01:27:06,000 --> 01:27:09,120
we can identify is ways to make that

2035
01:27:09,120 --> 01:27:11,520
system stable, work with the vendor, the

2036
01:27:11,520 --> 01:27:13,600
AV vendor as well to make that system

2037
01:27:13,600 --> 01:27:16,080
more reliable, more stable. But should

2038
01:27:16,080 --> 01:27:18,080
you have an issue during a meeting, you

2039
01:27:18,080 --> 01:27:20,239
will get support. That would be

2040
01:27:20,239 --> 01:27:22,159
considered a priority one issue and we

2041
01:27:22,159 --> 01:27:24,800
have some people available to assist and

2042
01:27:24,800 --> 01:27:26,800
then I would make sure that Tony

2043
01:27:26,800 --> 01:27:29,040
Elizabeth have my direct line as well. I

2044
01:27:29,040 --> 01:27:31,280
think they both already do and I can

2045
01:27:31,280 --> 01:27:33,360
make sure that you would get support

2046
01:27:33,360 --> 01:27:35,600
that we all of our all of our government

2047
01:27:35,600 --> 01:27:37,679
clients have these special meetings that

2048
01:27:37,679 --> 01:27:39,920
are always after hours. So, it's nothing

2049
01:27:39,920 --> 01:27:41,360
new.

2050
01:27:41,360 --> 01:27:43,199
>> Yeah. And another pardon me. Excuse me.

2051
01:27:43,199 --> 01:27:43,520
Go ahead.

2052
01:27:43,520 --> 01:27:45,120
>> Go ahead. Go ahead. Uh I was going to

2053
01:27:45,120 --> 01:27:46,880
say another thing that we can do and and

2054
01:27:46,880 --> 01:27:49,440
what we what we would typically do is

2055
01:27:49,440 --> 01:27:52,400
once a new AV system has been

2056
01:27:52,400 --> 01:27:56,239
implemented uh we would have a person on

2057
01:27:56,239 --> 01:27:59,040
site during the first meeting or two to

2058
01:27:59,040 --> 01:28:01,120
ensure any little hiccups get ironed out

2059
01:28:01,120 --> 01:28:04,639
immediately uh unless the AV vendor uh

2060
01:28:04,639 --> 01:28:06,080
depending on the nature of of the

2061
01:28:06,080 --> 01:28:08,560
project uh is there to do that. But

2062
01:28:08,560 --> 01:28:10,639
yeah, we do have some some of our

2063
01:28:10,639 --> 01:28:12,960
clients do request to have an on-site

2064
01:28:12,960 --> 01:28:15,840
presence during the meetings. Uh, I I

2065
01:28:15,840 --> 01:28:18,239
wouldn't jump to that as a as a

2066
01:28:18,239 --> 01:28:20,639
full-time forever option because it can

2067
01:28:20,639 --> 01:28:23,040
get expensive, but I think that it

2068
01:28:23,040 --> 01:28:25,199
certainly is something, you know, to

2069
01:28:25,199 --> 01:28:27,360
keep in mind that during a transition

2070
01:28:27,360 --> 01:28:28,960
period or or for example, if you're

2071
01:28:28,960 --> 01:28:31,040
having a particularly special meeting

2072
01:28:31,040 --> 01:28:32,880
and you're expecting, you know, hundreds

2073
01:28:32,880 --> 01:28:35,440
or thousands of people to show up, uh,

2074
01:28:35,440 --> 01:28:37,199
then then for an event like that, it

2075
01:28:37,199 --> 01:28:38,719
might be appropriate to have an IT

2076
01:28:38,719 --> 01:28:40,880
person, you know, physically on site.

2077
01:28:40,880 --> 01:28:42,960
But those are the details we can work

2078
01:28:42,960 --> 01:28:45,280
out with y'all. And it's not possible

2079
01:28:45,280 --> 01:28:47,280
for us to have an 8 am to 8:00 pm help

2080
01:28:47,280 --> 01:28:51,920
desk instead of a 6 am to 6 pm.

2081
01:28:51,920 --> 01:28:53,760
>> We can we can work with Tony and see if

2082
01:28:53,760 --> 01:28:55,040
that's something we can we can put

2083
01:28:55,040 --> 01:28:57,440
together. Yeah. So the Gabriel request

2084
01:28:57,440 --> 01:29:00,800
is 8 to 8 instead of 6 to 6.

2085
01:29:00,800 --> 01:29:03,199
>> Yeah. And I and I could confirm that you

2086
01:29:03,199 --> 01:29:06,560
will get that regardless. Um if so if

2087
01:29:06,560 --> 01:29:08,960
you need assistance, we would make that

2088
01:29:08,960 --> 01:29:10,400
work. That's not a problem. But I can

2089
01:29:10,400 --> 01:29:15,270
make a note and add it to our agenda.

2090
01:29:15,280 --> 01:29:17,840
Um

2091
01:29:17,840 --> 01:29:21,360
I I have a couple questions for staff.

2092
01:29:21,360 --> 01:29:26,320
Um the contract um has refers to the

2093
01:29:26,320 --> 01:29:28,960
services to the town as described in

2094
01:29:28,960 --> 01:29:32,159
more details in exhibit A. Exhibit A is

2095
01:29:32,159 --> 01:29:34,639
empty. So maybe there's some

2096
01:29:34,639 --> 01:29:36,400
>> exhibit A was their proposal

2097
01:29:36,400 --> 01:29:38,239
>> is their proposal. But yet their

2098
01:29:38,239 --> 01:29:41,040
proposal is not 100% of what we're is

2099
01:29:41,040 --> 01:29:42,880
the only change from the proposal is the

2100
01:29:42,880 --> 01:29:45,040
time

2101
01:29:45,040 --> 01:29:46,960
the duration

2102
01:29:46,960 --> 01:29:48,320
>> because their proposal says three years

2103
01:29:48,320 --> 01:29:50,080
and we're doing it for 21 months

2104
01:29:50,080 --> 01:29:52,159
>> services are still identified.

2105
01:29:52,159 --> 01:29:53,120
>> Okay.

2106
01:29:53,120 --> 01:29:55,120
>> And we're comfortable with with the the

2107
01:29:55,120 --> 01:29:58,000
distinction of the contract the contract

2108
01:29:58,000 --> 01:30:00,239
terms being the controlling reference

2109
01:30:00,239 --> 01:30:03,120
for the uh time frame of the contract

2110
01:30:03,120 --> 01:30:04,719
even though we proposed just a straight

2111
01:30:04,719 --> 01:30:05,920
three years.

2112
01:30:05,920 --> 01:30:07,520
that that doesn't present any problems

2113
01:30:07,520 --> 01:30:09,120
to us.

2114
01:30:09,120 --> 01:30:10,560
>> And could our town attorney and our town

2115
01:30:10,560 --> 01:30:12,320
manager give me a perspective on our

2116
01:30:12,320 --> 01:30:14,800
requirements to accept the lowest bid or

2117
01:30:14,800 --> 01:30:17,199
are we able to accept a middle of the

2118
01:30:17,199 --> 01:30:19,199
road bid

2119
01:30:19,199 --> 01:30:22,400
for professional services? You have um

2120
01:30:22,400 --> 01:30:25,920
authority to accept uh a middle-of the

2121
01:30:25,920 --> 01:30:27,920
road bid. Uh it's it's public works

2122
01:30:27,920 --> 01:30:29,120
projects where there's a legal

2123
01:30:29,120 --> 01:30:30,719
obligation to accept the low bid.

2124
01:30:30,719 --> 01:30:32,800
>> Okay. Thank you. And could you also

2125
01:30:32,800 --> 01:30:34,560
clarify Tony what the overlap will be

2126
01:30:34,560 --> 01:30:37,360
between our departing uh service

2127
01:30:37,360 --> 01:30:39,440
provider and Eaton?

2128
01:30:39,440 --> 01:30:42,960
>> So the schedule is uh September and then

2129
01:30:42,960 --> 01:30:46,719
have Eaton in in place by October 1st.

2130
01:30:46,719 --> 01:30:49,199
>> So you're planning to have them come in

2131
01:30:49,199 --> 01:30:50,880
a month ahead of time?

2132
01:30:50,880 --> 01:30:54,159
>> Yes, they'll be overlapping with Stford.

2133
01:30:54,159 --> 01:30:55,679
>> Okay. And do we have a cost for what

2134
01:30:55,679 --> 01:30:58,159
that would be? if we're complete if they

2135
01:30:58,159 --> 01:31:01,840
complete the implementation before the

2136
01:31:01,840 --> 01:31:04,560
um October 1st and I believe that's

2137
01:31:04,560 --> 01:31:06,560
included.

2138
01:31:06,560 --> 01:31:08,320
>> Not what I read. My read is if you

2139
01:31:08,320 --> 01:31:10,080
wanted to have them come in two weeks

2140
01:31:10,080 --> 01:31:11,920
before the implementation before the

2141
01:31:11,920 --> 01:31:13,440
start date that there was an additional

2142
01:31:13,440 --> 01:31:15,199
charge for that. But maybe I misread

2143
01:31:15,199 --> 01:31:17,920
that.

2144
01:31:17,920 --> 01:31:22,229
Anybody else see that

2145
01:31:22,239 --> 01:31:26,320
implementation is included in

2146
01:31:26,320 --> 01:31:29,600
I I want to make this clear. So, there's

2147
01:31:29,600 --> 01:31:33,040
a monthly cost. If we start September,

2148
01:31:33,040 --> 01:31:35,120
that would just be your regular monthly

2149
01:31:35,120 --> 01:31:37,840
cost and onboarding would be included in

2150
01:31:37,840 --> 01:31:40,080
that. Um,

2151
01:31:40,080 --> 01:31:42,320
>> so that's about 7,000 I think something

2152
01:31:42,320 --> 01:31:42,960
like that,

2153
01:31:42,960 --> 01:31:45,040
>> right? We've asked for

2154
01:31:45,040 --> 01:31:46,639
>> 79. No.

2155
01:31:46,639 --> 01:31:47,920
>> Yeah. But that's still going to be less

2156
01:31:47,920 --> 01:31:51,600
than what we're asking for.

2157
01:31:51,600 --> 01:31:54,400
>> What we're asking for. So we're the the

2158
01:31:54,400 --> 01:31:57,840
amount of the contract is 24 months the

2159
01:31:57,840 --> 01:31:58,719
value of the contract.

2160
01:31:58,719 --> 01:32:00,320
>> Oh, I see what you're saying. Okay. So

2161
01:32:00,320 --> 01:32:01,440
you're actually anticipating the

2162
01:32:01,440 --> 01:32:03,199
contract starts September 1st then it

2163
01:32:03,199 --> 01:32:03,679
sounds

2164
01:32:03,679 --> 01:32:05,520
>> be if there there'll be some initial

2165
01:32:05,520 --> 01:32:07,360
cost that we will have to consider. Yes.

2166
01:32:07,360 --> 01:32:08,639
That's why we're asking for an

2167
01:32:08,639 --> 01:32:09,520
additional

2168
01:32:09,520 --> 01:32:10,800
>> So why don't we write the contract

2169
01:32:10,800 --> 01:32:17,430
starting September 1st?

2170
01:32:17,440 --> 01:32:21,510
» I I'm I'm confused.

2171
01:32:21,520 --> 01:32:23,920
said, "Rebecca, can you wrap up?" Get

2172
01:32:23,920 --> 01:32:27,440
the other council members. [laughter]

2173
01:32:27,440 --> 01:32:29,120
>> Okay. I guess my questions are not

2174
01:32:29,120 --> 01:32:31,120
useful.

2175
01:32:31,120 --> 01:32:32,320
>> No, I think they're useful. I don't

2176
01:32:32,320 --> 01:32:33,520
think we're going to get answers to all

2177
01:32:33,520 --> 01:32:35,199
of them on the fly from the DAS.

2178
01:32:35,199 --> 01:32:37,440
>> I think Darcy was about to answer

2179
01:32:37,440 --> 01:32:43,030
Rebecca's question. Actually,

2180
01:32:43,040 --> 01:32:46,000
» we normally start the contract when it's

2181
01:32:46,000 --> 01:32:48,320
approved and then we have an

2182
01:32:48,320 --> 01:32:50,800
implementation date and that's when the

2183
01:32:50,800 --> 01:32:56,070
work starts.

2184
01:32:56,080 --> 01:33:01,510
So, is that September 1st then?

2185
01:33:01,520 --> 01:33:04,400
Let me pull it up and check. But

2186
01:33:04,400 --> 01:33:06,480
I think it would be helpful if if

2187
01:33:06,480 --> 01:33:08,480
there's any other questions.

2188
01:33:08,480 --> 01:33:11,520
Let us know. We'll research that one.

2189
01:33:11,520 --> 01:33:13,040
>> Yeah.

2190
01:33:13,040 --> 01:33:14,560
Did you have any other questions or can

2191
01:33:14,560 --> 01:33:16,159
I move on to other council and they can

2192
01:33:16,159 --> 01:33:18,000
re research it while we're discussing

2193
01:33:18,000 --> 01:33:19,199
other things?

2194
01:33:19,199 --> 01:33:21,679
>> Well, my only other question is that AI

2195
01:33:21,679 --> 01:33:26,880
is on everybody's mind and um

2196
01:33:26,880 --> 01:33:28,239
we're we're already late to the ball

2197
01:33:28,239 --> 01:33:30,480
game and so

2198
01:33:30,480 --> 01:33:32,800
some point we're going to need to have

2199
01:33:32,800 --> 01:33:36,000
our new IT contractor consider that. So,

2200
01:33:36,000 --> 01:33:39,440
I'm just curious where that fits in.

2201
01:33:39,440 --> 01:33:41,520
>> Yeah, that. So, I would probably start

2202
01:33:41,520 --> 01:33:44,080
with um we would want to put together a

2203
01:33:44,080 --> 01:33:46,400
policy. So, it's always important to

2204
01:33:46,400 --> 01:33:50,080
start with a a policy around AI. How the

2205
01:33:50,080 --> 01:33:53,760
town foresees utilizing AI. Uh AI is

2206
01:33:53,760 --> 01:33:55,920
really helpful, but it's not needed for

2207
01:33:55,920 --> 01:33:59,600
everything. Um we would start there. uh

2208
01:33:59,600 --> 01:34:03,360
identify need and then figure out what

2209
01:34:03,360 --> 01:34:07,040
best suit what AI can best fits in for

2210
01:34:07,040 --> 01:34:10,960
the town. Um and then if there's tools

2211
01:34:10,960 --> 01:34:13,120
that the town would like to utilize, we

2212
01:34:13,120 --> 01:34:15,760
would highly recommend having a

2213
01:34:15,760 --> 01:34:17,520
townowned

2214
01:34:17,520 --> 01:34:20,560
AI tool everyone is

2215
01:34:20,560 --> 01:34:23,120
for. So I would I would start with a

2216
01:34:23,120 --> 01:34:26,080
policy identify need for AI and then we

2217
01:34:26,080 --> 01:34:27,840
could go from there. But that's not a

2218
01:34:27,840 --> 01:34:29,840
problem. The AI is top of everyone's

2219
01:34:29,840 --> 01:34:33,189
mind.

2220
01:34:33,199 --> 01:34:35,280
» Yeah.

2221
01:34:35,280 --> 01:34:36,719
>> And we can amend the date on the

2222
01:34:36,719 --> 01:34:39,120
contract to September 1st.

2223
01:34:39,120 --> 01:34:40,800
>> What's that?

2224
01:34:40,800 --> 01:34:42,320
>> We can we can amend the date on the

2225
01:34:42,320 --> 01:34:46,310
contract to September 1st.

2226
01:34:46,320 --> 01:34:48,960
» All right. Other questions for Tony or

2227
01:34:48,960 --> 01:34:50,320
Eaton?

2228
01:34:50,320 --> 01:34:50,880
>> Ellen,

2229
01:34:50,880 --> 01:34:54,400
>> I have a question. Um, can you speak

2230
01:34:54,400 --> 01:34:57,920
Eaton? This is more for Eaton. Um

2231
01:34:57,920 --> 01:35:00,159
obviously you've you're set up to do

2232
01:35:00,159 --> 01:35:03,040
cyber security but to protect against

2233
01:35:03,040 --> 01:35:05,360
ransomware attacks.

2234
01:35:05,360 --> 01:35:09,430
>> Yes.

2235
01:35:09,440 --> 01:35:11,600
» Was that the question?

2236
01:35:11,600 --> 01:35:11,920
>> Yes.

2237
01:35:11,920 --> 01:35:13,760
Absolutely.

2238
01:35:13,760 --> 01:35:16,159
>> Right. Because ransomware attacks have

2239
01:35:16,159 --> 01:35:18,880
taken out quite a few public agencies.

2240
01:35:18,880 --> 01:35:22,880
>> Yes. Um yes. So we have several tool

2241
01:35:22,880 --> 01:35:25,440
sets. Um, and I would definitely what we

2242
01:35:25,440 --> 01:35:27,840
could do is Tony I can uh connect with

2243
01:35:27,840 --> 01:35:29,679
our technical team and actually write

2244
01:35:29,679 --> 01:35:31,360
something up that we can present to

2245
01:35:31,360 --> 01:35:32,960
council or you can share with council

2246
01:35:32,960 --> 01:35:36,320
after uh that's more detailed. But

2247
01:35:36,320 --> 01:35:38,880
absolutely we have

2248
01:35:38,880 --> 01:35:41,440
several tools that are monitoring your

2249
01:35:41,440 --> 01:35:44,480
network, monitoring your emails, uh

2250
01:35:44,480 --> 01:35:47,120
monitoring your servers. Uh the tools

2251
01:35:47,120 --> 01:35:48,719
that they are coming out with and that

2252
01:35:48,719 --> 01:35:50,560
we would be deploying are quite

2253
01:35:50,560 --> 01:35:54,639
advanced. Um they do have the ability to

2254
01:35:54,639 --> 01:35:56,719
uh now isolate

2255
01:35:56,719 --> 01:35:58,960
servers if they start doing weird stuff,

2256
01:35:58,960 --> 01:36:00,960
mailboxes if they start doing weird

2257
01:36:00,960 --> 01:36:05,600
stuff. Um we we have our whole tool set

2258
01:36:05,600 --> 01:36:08,320
is designed to fight

2259
01:36:08,320 --> 01:36:12,960
cyber security threats. Um if the the um

2260
01:36:12,960 --> 01:36:14,719
council's interested, I can get more

2261
01:36:14,719 --> 01:36:17,840
details for you all on a document.

2262
01:36:17,840 --> 01:36:19,280
>> And if I could, I'd just like to add,

2263
01:36:19,280 --> 01:36:21,440
you know, two points to that. Uh so

2264
01:36:21,440 --> 01:36:24,400
yeah, we we agree ransomware uh is on

2265
01:36:24,400 --> 01:36:26,000
the rise and they're getting better and

2266
01:36:26,000 --> 01:36:28,320
better at [snorts] it. Uh we it's it's a

2267
01:36:28,320 --> 01:36:30,960
multi-layered approach we take with the

2268
01:36:30,960 --> 01:36:33,520
most advanced tools that are available

2269
01:36:33,520 --> 01:36:36,639
uh to to prevent it. Uh that includes uh

2270
01:36:36,639 --> 01:36:38,719
training for the individuals because

2271
01:36:38,719 --> 01:36:41,040
unfortunately uh a person clicking on a

2272
01:36:41,040 --> 01:36:44,639
link is one of the most common ways that

2273
01:36:44,639 --> 01:36:47,199
bad things can start to happen. But we

2274
01:36:47,199 --> 01:36:50,159
also try to layer in uh tools into the

2275
01:36:50,159 --> 01:36:52,320
infrastructure so even if a link is you

2276
01:36:52,320 --> 01:36:54,800
know by accident clicked it doesn't run

2277
01:36:54,800 --> 01:36:56,960
rampant through the through the entire

2278
01:36:56,960 --> 01:37:04,960
environment. And another cornerstone of protection is your backups. So we we

2279
01:37:04,960 --> 01:37:06,639
we're not familiar what the current

2280
01:37:06,639 --> 01:37:09,040
backup uh system is with with with the

2281
01:37:09,040 --> 01:37:12,400
town, but if you have reliable backups

2282
01:37:12,400 --> 01:37:15,040
that are encrypted and you know, one of

2283
01:37:15,040 --> 01:37:17,760
the things that we do uh as part of our

2284
01:37:17,760 --> 01:37:20,560
normal services is we you validate

2285
01:37:20,560 --> 01:37:22,800
backups and do test restores on on a

2286
01:37:22,800 --> 01:37:24,320
regular schedule to ensure that they're

2287
01:37:24,320 --> 01:37:28,000
good. uh in the very worst case if if

2288
01:37:28,000 --> 01:37:31,040
ransomware does get in uh say someone

2289
01:37:31,040 --> 01:37:33,040
you know plugs an infected thumb drive

2290
01:37:33,040 --> 01:37:36,000
into a computer or something uh if you

2291
01:37:36,000 --> 01:37:38,239
if the data is is backed up and

2292
01:37:38,239 --> 01:37:41,440
encrypted in backup then we just wipe

2293
01:37:41,440 --> 01:37:44,000
the computers restore the the data and

2294
01:37:44,000 --> 01:37:46,239
get rolling again. And you know, it's a

2295
01:37:46,239 --> 01:37:47,920
very annoying, you know, couple of days,

2296
01:37:47,920 --> 01:37:54,560
but it's not uh it's not disastrous and and you're certainly not um

2297
01:37:54,560 --> 01:37:55,760
going to you're not going to be out of

2298
01:37:55,760 --> 01:37:58,800
business, so to speak. Uh so I think

2299
01:37:58,800 --> 01:38:00,960
again that that it's it's a key focus of

2300
01:38:00,960 --> 01:38:02,719
ours. Cyber security is a key focus of

2301
01:38:02,719 --> 01:38:05,920
ours uh to do everything that we can to

2302
01:38:05,920 --> 01:38:07,920
ensure that you have a good environment

2303
01:38:07,920 --> 01:38:09,600
that's as secure as possible and

2304
01:38:09,600 --> 01:38:12,159
resistant to as ransomware as possible.

2305
01:38:12,159 --> 01:38:14,719
Uh I can't say that that it's impossible

2306
01:38:14,719 --> 01:38:18,320
to avoid it. Um gi given how

2307
01:38:18,320 --> 01:38:19,679
sophisticated they are. I think there

2308
01:38:19,679 --> 01:38:21,600
was one example of someone got infected

2309
01:38:21,600 --> 01:38:24,239
by a uh a fish tank that was on the

2310
01:38:24,239 --> 01:38:26,000
internet. They hacked into a fish tank

2311
01:38:26,000 --> 01:38:29,440
and hopped over and um another was

2312
01:38:29,440 --> 01:38:32,880
socially engineered um

2313
01:38:32,880 --> 01:38:35,440
attack uh where they try they pretended

2314
01:38:35,440 --> 01:38:37,040
to be someone else. So, you know, for

2315
01:38:37,040 --> 01:38:39,440
example, we have uh procedures and

2316
01:38:39,440 --> 01:38:42,000
policies in place to identify people

2317
01:38:42,000 --> 01:38:43,679
calling support so we don't start

2318
01:38:43,679 --> 01:38:45,440
changing passwords for the bad guys,

2319
01:38:45,440 --> 01:38:49,520
things like that. But yeah, it it it's a difficult challenge and we

2320
01:38:49,520 --> 01:38:51,760
recognize it. But we can do everything

2321
01:38:51,760 --> 01:38:54,880
reasonable to ensure you aren't uh

2322
01:38:54,880 --> 01:38:58,239
ransomware or infected. And then if if

2323
01:38:58,239 --> 01:38:59,760
should something bad happen that you can

2324
01:38:59,760 --> 01:39:01,280
recover very quickly and it's not a

2325
01:39:01,280 --> 01:39:04,000
devastating event.

2326
01:39:04,000 --> 01:39:07,840
>> Thank you so much. You bet. Other

2327
01:39:07,840 --> 01:39:09,520
questions?

2328
01:39:09,520 --> 01:39:11,360
Um then I just have a couple. Um the

2329
01:39:11,360 --> 01:39:13,520
first one is how familiar are you guys

2330
01:39:13,520 --> 01:39:15,600
with open gov

2331
01:39:15,600 --> 01:39:15,920
>> what?

2332
01:39:15,920 --> 01:39:16,320
>> I'm sorry.

2333
01:39:16,320 --> 01:39:20,480
>> Open gov.

2334
01:39:20,480 --> 01:39:20,800
>> uh

2335
01:39:20,800 --> 01:39:22,000
>> software.

2336
01:39:22,000 --> 01:39:24,159
>> Yeah, pretty familiar with most

2337
01:39:24,159 --> 01:39:27,119
government uh we we do a lot of work

2338
01:39:27,119 --> 01:39:29,600
with what Tyler Technologies, Central

2339
01:39:29,600 --> 01:39:34,239
Square Tracket, Open Gov. um

2340
01:39:34,239 --> 01:39:36,560
pretty familiar with most of them. Is is

2341
01:39:36,560 --> 01:39:40,800
open gov a pain point for the town?

2342
01:39:40,800 --> 01:39:43,280
>> Well, we're in the process of moving

2343
01:39:43,280 --> 01:39:46,239
over to it. So, in that sense, it's a

2344
01:39:46,239 --> 01:39:47,840
>> Okay. [laughter] Well, yeah,

2345
01:39:47,840 --> 01:39:49,280
transitions.

2346
01:39:49,280 --> 01:39:51,840
>> Tyler was the pain point.

2347
01:39:51,840 --> 01:39:53,760
>> There we go. Okay. Well, yeah, happy to

2348
01:39:53,760 --> 01:39:57,920
assist. We We're very familiar with with

2349
01:39:57,920 --> 01:40:00,080
>> Okay. And then my other question

2350
01:40:00,080 --> 01:40:01,440
>> my other question I mean one of the

2351
01:40:01,440 --> 01:40:04,239
things I was pushing for is

2352
01:40:04,239 --> 01:40:07,280
>> you know we need a part-time CE CTO um

2353
01:40:07,280 --> 01:40:09,840
and so can you give me a sense for

2354
01:40:09,840 --> 01:40:12,480
within your organization I mean how does

2355
01:40:12,480 --> 01:40:14,400
that service get delivered like how how

2356
01:40:14,400 --> 01:40:17,199
do we see the sort of you know part-time

2357
01:40:17,199 --> 01:40:19,040
CTO

2358
01:40:19,040 --> 01:40:21,760
>> uh our CTO is heavily involved

2359
01:40:21,760 --> 01:40:25,040
especially when it comes to projects and

2360
01:40:25,040 --> 01:40:29,840
uh cyber security he uh He when we get

2361
01:40:29,840 --> 01:40:31,280
you all on boarded, one of the first

2362
01:40:31,280 --> 01:40:32,880
things we'll do is the vulnerability

2363
01:40:32,880 --> 01:40:36,159
scan and that is reviewed by the CTO. He

2364
01:40:36,159 --> 01:40:39,440
will assist uh me the project manager

2365
01:40:39,440 --> 01:40:42,639
and put together a road map, identify

2366
01:40:42,639 --> 01:40:44,480
anything that needs to be corrected

2367
01:40:44,480 --> 01:40:48,880
immediately. Um you can uh the town will

2368
01:40:48,880 --> 01:40:51,360
have direct access to the CTO as well

2369
01:40:51,360 --> 01:40:54,880
via email or cell phone. Um

2370
01:40:54,880 --> 01:40:55,760
>> Gabrielle,

2371
01:40:55,760 --> 01:40:58,880
>> yeah, please. Uh if if I may. So uh

2372
01:40:58,880 --> 01:41:00,480
everything Gabrielle said said is

2373
01:41:00,480 --> 01:41:02,080
correct. You know he he works very

2374
01:41:02,080 --> 01:41:05,840
closely with our clients. Uh we also uh

2375
01:41:05,840 --> 01:41:09,119
have um regularly occurring meetings. I

2376
01:41:09,119 --> 01:41:11,199
think it's typically every two weeks and

2377
01:41:11,199 --> 01:41:14,159
the CTO can attend those uh as needed as

2378
01:41:14,159 --> 01:41:17,199
requested. uh we also do uh quarterly

2379
01:41:17,199 --> 01:41:20,639
business reviews and by default the CTO

2380
01:41:20,639 --> 01:41:23,760
is there because that's when we focus on

2381
01:41:23,760 --> 01:41:25,280
things that happened in the past and

2382
01:41:25,280 --> 01:41:27,440
things we want to focus on in the future

2383
01:41:27,440 --> 01:41:29,840
and having that high level input is is

2384
01:41:29,840 --> 01:41:32,239
important but yeah the CTO reviews all

2385
01:41:32,239 --> 01:41:36,480
of the you know the the big documents

2386
01:41:36,480 --> 01:41:38,719
>> okay and I think what I heard is that

2387
01:41:38,719 --> 01:41:40,560
road maps the projects

2388
01:41:40,560 --> 01:41:42,400
>> right and and so quarterly it sounds

2389
01:41:42,400 --> 01:41:45,040
like we got opportunity to do sort of

2390
01:41:45,040 --> 01:41:48,000
strategic planning and then along the

2391
01:41:48,000 --> 01:41:52,000
way the CTO is looking at more of the

2392
01:41:52,000 --> 01:41:54,880
immediate needs.

2393
01:41:54,880 --> 01:41:57,040
>> Exactly. That and I can coordinate

2394
01:41:57,040 --> 01:41:58,960
>> and if you Yeah. Yeah. I was going to

2395
01:41:58,960 --> 01:42:00,320
say if you if you want to talk to him

2396
01:42:00,320 --> 01:42:01,679
next Wednesday, just let us know and

2397
01:42:01,679 --> 01:42:03,280
we'll schedule a meeting. It's it's you

2398
01:42:03,280 --> 01:42:04,719
know we don't lock them away in a glass

2399
01:42:04,719 --> 01:42:06,000
case or anything.

2400
01:42:06,000 --> 01:42:08,639
>> Yeah. Perfect. Okay. Um that's it for

2401
01:42:08,639 --> 01:42:09,440
me.

2402
01:42:09,440 --> 01:42:10,400
>> Yeah. Okay.

2403
01:42:10,400 --> 01:42:12,159
>> So, can I open up to public comment or

2404
01:42:12,159 --> 01:42:14,639
do you have some Oh.

2405
01:42:14,639 --> 01:42:17,360
I we're not we haven't reached our

2406
01:42:17,360 --> 01:42:18,880
regular comments yet.

2407
01:42:18,880 --> 01:42:20,639
>> We haven't we haven't gone to public

2408
01:42:20,639 --> 01:42:22,000
comment yet. So, we're just these are

2409
01:42:22,000 --> 01:42:23,920
just questions for Tony and E.

2410
01:42:23,920 --> 01:42:26,080
>> Okay. Um I have a very simple question

2411
01:42:26,080 --> 01:42:27,600
which is I'm not aware of who the

2412
01:42:27,600 --> 01:42:28,880
previous person was.

2413
01:42:28,880 --> 01:42:30,159
>> Steepford.

2414
01:42:30,159 --> 01:42:32,000
>> Okay. That's that's what I was beginning

2415
01:42:32,000 --> 01:42:35,280
to assert. uh and the other thing that I

2416
01:42:35,280 --> 01:42:40,080
haven't seen in this in anywhere is the

2417
01:42:40,080 --> 01:42:44,000
uh user friendly aspect and and where I

2418
01:42:44,000 --> 01:42:46,880
mean what I see is the struggling

2419
01:42:46,880 --> 01:42:48,400
committees trying to make the system

2420
01:42:48,400 --> 01:42:51,040
work in the schoolhouse and not working

2421
01:42:51,040 --> 01:42:52,639
and not being able to get the meetings

2422
01:42:52,639 --> 01:42:56,320
done and so forth and and to Rebecca's

2423
01:42:56,320 --> 01:43:00,239
po point who is this AV vendor and is

2424
01:43:00,239 --> 01:43:03,520
that another whole account And is this

2425
01:43:03,520 --> 01:43:05,199
going to solve any of those any of the

2426
01:43:05,199 --> 01:43:07,840
real problems that we see in functioning

2427
01:43:07,840 --> 01:43:10,080
as a as a basically a committee run

2428
01:43:10,080 --> 01:43:10,800
town?

2429
01:43:10,800 --> 01:43:14,800
>> Um the this Crestor system I believe

2430
01:43:14,800 --> 01:43:19,119
it's KOD that does that does support and

2431
01:43:19,119 --> 01:43:23,360
so um yeah they'll be working with

2432
01:43:23,360 --> 01:43:26,880
Kota to make sure that we are connected.

2433
01:43:26,880 --> 01:43:27,360
>> Yeah.

2434
01:43:27,360 --> 01:43:28,000
>> In that.

2435
01:43:28,000 --> 01:43:28,960
>> Okay.

2436
01:43:28,960 --> 01:43:30,800
>> And Right. Well, yeah. I think the

2437
01:43:30,800 --> 01:43:32,159
larger issue here is what this is what I

2438
01:43:32,159 --> 01:43:33,920
was asking about the CTO is we should

2439
01:43:33,920 --> 01:43:36,080
have a strategic discussion about our ad

2440
01:43:36,080 --> 01:43:39,119
because the stuff we have is not in my

2441
01:43:39,119 --> 01:43:41,040
opinion the right solution.

2442
01:43:41,040 --> 01:43:43,199
>> The system we have it's packed

2443
01:43:43,199 --> 01:43:44,480
>> it's not comprehensive

2444
01:43:44,480 --> 01:43:46,080
>> and this is not going to fix it. I take

2445
01:43:46,080 --> 01:43:47,360
it

2446
01:43:47,360 --> 01:43:50,080
>> not immediately. We'll scope it out and

2447
01:43:50,080 --> 01:43:50,960
then

2448
01:43:50,960 --> 01:43:52,480
>> but ultimately it's going to come down

2449
01:43:52,480 --> 01:43:54,320
to funding

2450
01:43:54,320 --> 01:43:57,119
>> and this is going to be a capital this

2451
01:43:57,119 --> 01:44:00,080
is going to be CIP projects

2452
01:44:00,080 --> 01:44:03,040
>> that we're going to have to address and

2453
01:44:03,040 --> 01:44:05,280
it's be going to be outside the scope of

2454
01:44:05,280 --> 01:44:07,119
the contract.

2455
01:44:07,119 --> 01:44:09,360
>> All right. So I'm not after these guys

2456
01:44:09,360 --> 01:44:10,560
are done with their hundreds of

2457
01:44:10,560 --> 01:44:11,920
thousands of dollars I'm not going to be

2458
01:44:11,920 --> 01:44:13,360
able to go over to that computer and

2459
01:44:13,360 --> 01:44:16,800
start the meeting. I take it. Okay. Got

2460
01:44:16,800 --> 01:44:19,360
it. But we do have significant

2461
01:44:19,360 --> 01:44:20,800
experience working with towns and

2462
01:44:20,800 --> 01:44:23,280
corporate a corporate organizations on

2463
01:44:23,280 --> 01:44:26,400
AV implementations. So we can certainly

2464
01:44:26,400 --> 01:44:28,320
you know put something together. We can

2465
01:44:28,320 --> 01:44:30,080
work your existing vendor partners if

2466
01:44:30,080 --> 01:44:33,280
that's what's desired. So it we can fix

2467
01:44:33,280 --> 01:44:36,320
it. Uh we just don't know what the what

2468
01:44:36,320 --> 01:44:38,320
that looks like yet.

2469
01:44:38,320 --> 01:44:38,719
>> We would

2470
01:44:38,719 --> 01:44:39,840
>> yeah we just we need to have a

2471
01:44:39,840 --> 01:44:41,920
discussion. So

2472
01:44:41,920 --> 01:44:43,600
>> okay so I' I'd like to open it for

2473
01:44:43,600 --> 01:44:45,840
public comment. Are there any public

2474
01:44:45,840 --> 01:44:48,320
comment in the room? Dad, please come to

2475
01:44:48,320 --> 01:44:49,040
the microphone.

2476
01:44:49,040 --> 01:44:51,119
>> Yay.

2477
01:44:51,119 --> 01:44:52,719
You you're hanging out a long time for

2478
01:44:52,719 --> 01:44:54,159
this. Thank you.

2479
01:44:54,159 --> 01:44:56,560
>> We we just came to listen. Uh but now I

2480
01:44:56,560 --> 01:44:58,719
do have a comment. Um just to introduce

2481
01:44:58,719 --> 01:45:00,239
myself, my name is Aaron Eert. I grew up

2482
01:45:00,239 --> 01:45:02,239
in Pole Valley. My partner and I just

2483
01:45:02,239 --> 01:45:04,080
relocated back here. So excited to be

2484
01:45:04,080 --> 01:45:05,760
here and thank you guys for everything

2485
01:45:05,760 --> 01:45:07,760
you're doing to make our town better.

2486
01:45:07,760 --> 01:45:10,320
Um,

2487
01:45:10,320 --> 01:45:12,880
my first question was about AI and uh,

2488
01:45:12,880 --> 01:45:15,119
Rebecca or sorry, Council Member Flynn,

2489
01:45:15,119 --> 01:45:17,760
you asked about AI uh, and how we're

2490
01:45:17,760 --> 01:45:21,280
using it. I'm curious um, to Eton, how

2491
01:45:21,280 --> 01:45:24,239
you guys are using AI and in what ways

2492
01:45:24,239 --> 01:45:28,000
might some of our town's data be exposed

2493
01:45:28,000 --> 01:45:32,950
um, through the AI that you're using?

2494
01:45:32,960 --> 01:45:35,040
Should I list all my questions or

2495
01:45:35,040 --> 01:45:36,400
>> Yeah, because generally you're up there

2496
01:45:36,400 --> 01:45:38,080
to make comments, not questions, but

2497
01:45:38,080 --> 01:45:40,159
Okay. But but if the council feels like

2498
01:45:40,159 --> 01:45:41,520
they're good questions, then we'll tend

2499
01:45:41,520 --> 01:45:41,840
to

2500
01:45:41,840 --> 01:45:42,880
>> Okay, I'll make them to you guys.

2501
01:45:42,880 --> 01:45:44,080
>> So, yeah. So, go ahead.

2502
01:45:44,080 --> 01:45:47,440
>> Yeah. So, um basically every time a um

2503
01:45:47,440 --> 01:45:51,280
company uses an AI vendor, they are

2504
01:45:51,280 --> 01:45:54,560
third party to this company, Eton, and

2505
01:45:54,560 --> 01:45:57,600
um any data that they take of ours is

2506
01:45:57,600 --> 01:45:59,360
now going to that AI vendor. So for

2507
01:45:59,360 --> 01:46:01,119
example, if you're using Open AI and

2508
01:46:01,119 --> 01:46:04,080
ChatGBT to like process something about

2509
01:46:04,080 --> 01:46:07,119
our town, that data is now exposed to

2510
01:46:07,119 --> 01:46:09,600
chat GBT and it's important that their

2511
01:46:09,600 --> 01:46:11,760
instance of ChatGBT is not being trained

2512
01:46:11,760 --> 01:46:14,159
on our data and that that data remains

2513
01:46:14,159 --> 01:46:16,560
private to our town so that they don't

2514
01:46:16,560 --> 01:46:18,560
have that information about us. So

2515
01:46:18,560 --> 01:46:20,480
anytime we have any vendor who's

2516
01:46:20,480 --> 01:46:21,760
interacting with our data, I would say

2517
01:46:21,760 --> 01:46:24,800
that's extremely important. Um, one

2518
01:46:24,800 --> 01:46:26,880
other thing I wanted to uh mention is

2519
01:46:26,880 --> 01:46:29,040
you guys were talking about new AI or

2520
01:46:29,040 --> 01:46:32,560
new AV equipment. Um, just how MSPs

2521
01:46:32,560 --> 01:46:34,239
work, managed service providers. Anytime

2522
01:46:34,239 --> 01:46:35,600
they sell us new equipment, they're

2523
01:46:35,600 --> 01:46:37,440
making money on that equipment versus us

2524
01:46:37,440 --> 01:46:39,679
buying it. And that just raised the

2525
01:46:39,679 --> 01:46:42,000
question in my head around, you know, we

2526
01:46:42,000 --> 01:46:44,000
have a incredibly intelligent town here,

2527
01:46:44,000 --> 01:46:46,400
especially where we're based. Um, and

2528
01:46:46,400 --> 01:46:48,239
maybe there it's worth having like a

2529
01:46:48,239 --> 01:46:50,560
call to volunteers of people who work in

2530
01:46:50,560 --> 01:46:53,440
this space. I specifically work in for

2531
01:46:53,440 --> 01:46:56,159
an IT company um in the governance risk

2532
01:46:56,159 --> 01:46:57,600
and compliance space. So I have a lot of

2533
01:46:57,600 --> 01:46:58,880
knowledge in this space. I'm not

2534
01:46:58,880 --> 01:47:00,639
necessarily the person to find equipment

2535
01:47:00,639 --> 01:47:02,080
but I think there's a lot of intelligent

2536
01:47:02,080 --> 01:47:04,400
people here. So I'd be curious to uh

2537
01:47:04,400 --> 01:47:06,320
find the best you know deal we could for

2538
01:47:06,320 --> 01:47:09,199
the town and the best solution.

2539
01:47:09,199 --> 01:47:12,639
Um and then the last uh question I just

2540
01:47:12,639 --> 01:47:14,000
want to ask about just because I'm

2541
01:47:14,000 --> 01:47:16,159
knowledgeable in the space uh if you

2542
01:47:16,159 --> 01:47:18,000
guys feel it's worth asking is they

2543
01:47:18,000 --> 01:47:20,560
mentioned SOCK 2 type 2 compliance

2544
01:47:20,560 --> 01:47:22,159
certification which is a really great

2545
01:47:22,159 --> 01:47:24,080
certification to have and I was curious

2546
01:47:24,080 --> 01:47:26,080
just to hear who their auditor was for

2547
01:47:26,080 --> 01:47:27,679
that because I have a lot of knowledge

2548
01:47:27,679 --> 01:47:30,320
in the space um and if they plan to

2549
01:47:30,320 --> 01:47:31,520
pursue any other framework

2550
01:47:31,520 --> 01:47:33,199
certifications those types of

2551
01:47:33,199 --> 01:47:35,199
certifications help protect our data and

2552
01:47:35,199 --> 01:47:36,320
ensure that the way that they're

2553
01:47:36,320 --> 01:47:38,239
operating as a company is going to be

2554
01:47:38,239 --> 01:47:39,840
safer. for you know every everything

2555
01:47:39,840 --> 01:47:42,320
we're giving them access to. Thank you.

2556
01:47:42,320 --> 01:47:44,080
>> Great. Thank you. Um so what I would

2557
01:47:44,080 --> 01:47:46,800
recommend is why don't so

2558
01:47:46,800 --> 01:47:48,480
>> just you're hired

2559
01:47:48,480 --> 01:47:51,590
>> Mary.

2560
01:47:51,600 --> 01:47:54,080
So what I was going to say is if you are

2561
01:47:54,080 --> 01:47:56,239
interested please do give your contact

2562
01:47:56,239 --> 01:47:58,480
information to the town manager. Um and

2563
01:47:58,480 --> 01:48:00,000
I'm sure we'd love to take advantage of

2564
01:48:00,000 --> 01:48:03,199
that. Um so with some of those questions

2565
01:48:03,199 --> 01:48:04,880
um why don't we start with the sort of

2566
01:48:04,880 --> 01:48:07,920
AI and the sort of the protection of the

2567
01:48:07,920 --> 01:48:09,840
data.

2568
01:48:09,840 --> 01:48:10,080
>> Yeah.

2569
01:48:10,080 --> 01:48:12,320
>> And I I have a very simple answer. Sorry

2570
01:48:12,320 --> 01:48:15,199
Gabriel. Very simple answer. Uh we we

2571
01:48:15,199 --> 01:48:18,000
don't use public AI for we don't expose

2572
01:48:18,000 --> 01:48:20,639
any of our clients uh information to

2573
01:48:20,639 --> 01:48:23,119
public AI. We have our own internal AI

2574
01:48:23,119 --> 01:48:24,960
systems.

2575
01:48:24,960 --> 01:48:26,639
>> So I agree with him. it would be

2576
01:48:26,639 --> 01:48:28,560
inappropriate to to do that and

2577
01:48:28,560 --> 01:48:30,480
something to be concerned about, but we

2578
01:48:30,480 --> 01:48:34,320
don't we don't use AI that way.

2579
01:48:34,320 --> 01:48:36,560
>> Okay. And and then the other one that I

2580
01:48:36,560 --> 01:48:39,520
would say generally was um sort of sock

2581
01:48:39,520 --> 01:48:43,830
2 and other certifications.

2582
01:48:43,840 --> 01:48:45,360
» Right now we have sock right now we have

2583
01:48:45,360 --> 01:48:48,719
SOCK 2. Uh I would have to talk with our

2584
01:48:48,719 --> 01:48:51,520
um CTO regarding additional

2585
01:48:51,520 --> 01:48:53,040
certifications, but right now we have

2586
01:48:53,040 --> 01:48:55,920
Sock 2. Uh, and then I could

2587
01:48:55,920 --> 01:48:57,280
>> And do you know who the audit

2588
01:48:57,280 --> 01:49:00,080
>> Do you know who the auditor was? That was kind of the question around

2589
01:49:00,080 --> 01:49:00,960
sock too.

2590
01:49:00,960 --> 01:49:02,960
>> That one I would need to ask. So I can

2591
01:49:02,960 --> 01:49:04,960
get back to you on that one.

2592
01:49:04,960 --> 01:49:07,440
>> Okay, great. And I'm sorry, John, I

2593
01:49:07,440 --> 01:49:08,320
interrupted you.

2594
01:49:08,320 --> 01:49:09,679
>> Oh, no worries. I was going to say we're

2595
01:49:09,679 --> 01:49:11,440
also CJS compliant, which is a little

2596
01:49:11,440 --> 01:49:14,239
bit of a different uh security, but uh

2597
01:49:14,239 --> 01:49:15,600
that's very important in the law

2598
01:49:15,600 --> 01:49:18,159
enforcement world. So when we work with

2599
01:49:18,159 --> 01:49:20,719
uh police departments and similar uh

2600
01:49:20,719 --> 01:49:23,760
like and airports uh the sieges is very

2601
01:49:23,760 --> 01:49:25,679
important.

2602
01:49:25,679 --> 01:49:26,719
>> Okay, great.

2603
01:49:26,719 --> 01:49:29,199
>> I I did want to address the selling of

2604
01:49:29,199 --> 01:49:31,119
equipment. So all of our government

2605
01:49:31,119 --> 01:49:33,520
clients have a purchasing policy. So

2606
01:49:33,520 --> 01:49:38,320
what that would drive is that

2607
01:49:38,320 --> 01:49:41,119
when we provide a quote, it either needs

2608
01:49:41,119 --> 01:49:43,600
to have a cooperative agreement. So that

2609
01:49:43,600 --> 01:49:45,840
means that it's already been vetted cuz

2610
01:49:45,840 --> 01:49:48,639
we cited a cooperative agreement. So it

2611
01:49:48,639 --> 01:49:51,040
is the best pricing. We get special

2612
01:49:51,040 --> 01:49:54,000
pricing for the town. If we cannot get

2613
01:49:54,000 --> 01:49:56,080
the town special pricing, we would we

2614
01:49:56,080 --> 01:49:57,440
would tell them and that they would need

2615
01:49:57,440 --> 01:49:58,960
to look elsewhere. We would help them

2616
01:49:58,960 --> 01:50:01,920
with that. Um also sometimes purchasing

2617
01:50:01,920 --> 01:50:03,920
policies will require the town to

2618
01:50:03,920 --> 01:50:07,760
collect uh three quotes. Um, so that way

2619
01:50:07,760 --> 01:50:12,800
it's um, that's all government agencies

2620
01:50:12,800 --> 01:50:18,000
have a purchasing policy. So it's not a gotcha. You have to get equipment from

2621
01:50:18,000 --> 01:50:21,040
us. Not everyone. Yeah. Sometimes we

2622
01:50:21,040 --> 01:50:23,119
have the best quote, sometimes we don't.

2623
01:50:23,119 --> 01:50:26,320
So it's really that's just how it goes.

2624
01:50:26,320 --> 01:50:29,440
>> And I did want to uh chime in with the

2625
01:50:29,440 --> 01:50:31,920
auditors. So we've worked with Vanta and

2626
01:50:31,920 --> 01:50:35,840
Coupe most recently. Coupe is K O P.

2627
01:50:35,840 --> 01:50:37,600
Okay, I'm I'm getting thumbs up in the

2628
01:50:37,600 --> 01:50:40,239
room. So, great. Thank you.

2629
01:50:40,239 --> 01:50:41,760
Okay, let me move to the next public

2630
01:50:41,760 --> 01:50:43,840
comment. So, I'll go online. So, David

2631
01:50:43,840 --> 01:50:46,560
Cardinal, you're up.

2632
01:50:46,560 --> 01:50:48,639
>> Hi. Thanks. Yeah, first of all, this is

2633
01:50:48,639 --> 01:50:52,080
a a great um

2634
01:50:52,080 --> 01:50:54,480
presentation. And I think as far as

2635
01:50:54,480 --> 01:50:56,639
keeping the trains running on time, this

2636
01:50:56,639 --> 01:50:58,960
will be a big upgrade from our current

2637
01:50:58,960 --> 01:51:01,920
vendor who doesn't even know the train

2638
01:51:01,920 --> 01:51:05,679
schedule from what I can tell. Um, my

2639
01:51:05,679 --> 01:51:08,960
only comments relate to being realistic

2640
01:51:08,960 --> 01:51:12,080
about what this is going to solve and

2641
01:51:12,080 --> 01:51:15,280
not solve. Um, a lot of our trains don't

2642
01:51:15,280 --> 01:51:18,400
have tracks. So, for example, whenever

2643
01:51:18,400 --> 01:51:20,480
the power goes out, which it does here a

2644
01:51:20,480 --> 01:51:23,280
lot, unlike Hillsboro or Los Alto Hills

2645
01:51:23,280 --> 01:51:26,639
even, um, or our cellular connection is

2646
01:51:26,639 --> 01:51:29,679
bad, our meetings frankly go in the

2647
01:51:29,679 --> 01:51:33,119
toilet. So, a network architect who can

2648
01:51:33,119 --> 01:51:36,000
make Starlink backup work, failover

2649
01:51:36,000 --> 01:51:38,880
work, uh, all that stuff I think is

2650
01:51:38,880 --> 01:51:41,280
really important. And if Eaton can do

2651
01:51:41,280 --> 01:51:43,440
that, great. I didn't hear that tonight,

2652
01:51:43,440 --> 01:51:45,920
but we didn't ask them that. Second, on

2653
01:51:45,920 --> 01:51:49,599
the AV, um, I've done a lot of AV

2654
01:51:49,599 --> 01:51:52,239
systems and I get the volunteer buying

2655
01:51:52,239 --> 01:51:53,599
the equipment, but then you don't want

2656
01:51:53,599 --> 01:51:56,400
to be the person stuck maintaining it.

2657
01:51:56,400 --> 01:51:58,480
So, I'm okay with buying it

2658
01:51:58,480 --> 01:52:00,480
professionally because I don't want to

2659
01:52:00,480 --> 01:52:03,040
be the guy who has to go there. But I do

2660
01:52:03,040 --> 01:52:05,280
think it's important. This support thing

2661
01:52:05,280 --> 01:52:07,679
is kind of a red herring. I mean, if the

2662
01:52:07,679 --> 01:52:10,400
meeting doesn't start at 7 or at least

2663
01:52:10,400 --> 01:52:13,920
by 710, it might as well not start. So,

2664
01:52:13,920 --> 01:52:16,080
at some level, what I'd like to see

2665
01:52:16,080 --> 01:52:19,840
between our IT vendor and our AV vendor

2666
01:52:19,840 --> 01:52:23,199
is somebody's on the hook that at 6:45

2667
01:52:23,199 --> 01:52:27,040
p.m. we have 99% availability in the

2668
01:52:27,040 --> 01:52:30,400
schoolhouse. And if they can't guarantee

2669
01:52:30,400 --> 01:52:32,800
that, then we aren't doing the right

2670
01:52:32,800 --> 01:52:34,159
thing because that's really what we

2671
01:52:34,159 --> 01:52:36,639
need. Um

2672
01:52:36,639 --> 01:52:40,080
I think on some of that Muhammad their

2673
01:52:40,080 --> 01:52:42,239
CTO is really good on cyber security

2674
01:52:42,239 --> 01:52:45,760
reading his resume he's not a doesn't

2675
01:52:45,760 --> 01:52:47,360
seem to be a super deep network

2676
01:52:47,360 --> 01:52:51,040
architect um which is fine u but I think

2677
01:52:51,040 --> 01:52:53,840
this is more a trains run on time thing

2678
01:52:53,840 --> 01:52:58,320
and then AI um I think it's interesting

2679
01:52:58,320 --> 01:53:01,280
I think we have a lot of people here in

2680
01:53:01,280 --> 01:53:05,360
town I mean I I do it 12 hours a Okay.

2681
01:53:05,360 --> 01:53:07,360
Um who can kind of help with what we

2682
01:53:07,360 --> 01:53:10,480
might benefit from. Um and a lot of us

2683
01:53:10,480 --> 01:53:12,480
like I do early childhood research at

2684
01:53:12,480 --> 01:53:14,239
Stanford so we know a lot about

2685
01:53:14,239 --> 01:53:16,719
protecting information. So in that sense

2686
01:53:16,719 --> 01:53:18,400
we do have a lot of resources that I

2687
01:53:18,400 --> 01:53:20,400
think we can help out with. But all in

2688
01:53:20,400 --> 01:53:22,719
all I would I would love to see us move

2689
01:53:22,719 --> 01:53:26,239
off of the current completely broken

2690
01:53:26,239 --> 01:53:29,119
train system. So thanks.

2691
01:53:29,119 --> 01:53:35,270
>> Thank you Dave. Christie you're up.

2692
01:53:35,280 --> 01:53:39,199
Thank you. I just wanted to say that I

2693
01:53:39,199 --> 01:53:41,760
think it's extremely important that the

2694
01:53:41,760 --> 01:53:43,920
person's onsite

2695
01:53:43,920 --> 01:53:46,320
to help with the schoolhouse. I've gone

2696
01:53:46,320 --> 01:53:49,199
to lots of meetings that start late and

2697
01:53:49,199 --> 01:53:51,599
I don't know how it could be done from a

2698
01:53:51,599 --> 01:53:55,920
distance and that's a concern. Um, my

2699
01:53:55,920 --> 01:53:59,040
second question, that's a comment and

2700
01:53:59,040 --> 01:54:02,320
then a question would be what cities in

2701
01:54:02,320 --> 01:54:05,599
San Mo County have you worked with that

2702
01:54:05,599 --> 01:54:09,990
have open gov?

2703
01:54:10,000 --> 01:54:15,350
And what cities are those?

2704
01:54:15,360 --> 01:54:18,800
» Okay, thank you Christie.

2705
01:54:18,800 --> 01:54:20,719
>> So, Gabriel, maybe you can get back to

2706
01:54:20,719 --> 01:54:22,560
us on that. That would be a fine thing

2707
01:54:22,560 --> 01:54:25,440
just to, you know, get back to Tony. So,

2708
01:54:25,440 --> 01:54:27,679
okay, I don't see any hands in the

2709
01:54:27,679 --> 01:54:29,760
schoolhouse and I don't see hands up

2710
01:54:29,760 --> 01:54:31,440
online. So, I'm going to close public

2711
01:54:31,440 --> 01:54:34,400
comment, bring it back to the council.

2712
01:54:34,400 --> 01:54:37,360
Um, so the we can have some discussion,

2713
01:54:37,360 --> 01:54:39,520
but the main issue here is to adopt a

2714
01:54:39,520 --> 01:54:42,320
resolution authorizing the professional

2715
01:54:42,320 --> 01:54:44,320
services agreement and the funding for

2716
01:54:44,320 --> 01:54:46,080
it. So, is there any additional

2717
01:54:46,080 --> 01:54:50,000
discussion or do I have a motion?

2718
01:54:50,000 --> 01:54:53,360
So, I do want to raise the termination

2719
01:54:53,360 --> 01:54:56,400
timing. Um, like if somebody walked away

2720
01:54:56,400 --> 01:55:00,639
from a contract with us, how long would

2721
01:55:00,639 --> 01:55:03,199
the time to get someone else in place

2722
01:55:03,199 --> 01:55:04,800
be? Because we've obviously got to do an

2723
01:55:04,800 --> 01:55:08,400
RFP. So, curious about what the length

2724
01:55:08,400 --> 01:55:14,550
of time we ought to focus on is.

2725
01:55:14,560 --> 01:55:16,880
» Um, looking at me, this is I say this is

2726
01:55:16,880 --> 01:55:21,520
a business term. Um but I would um I 30

2727
01:55:21,520 --> 01:55:23,040
days is standard but of course this is

2728
01:55:23,040 --> 01:55:24,719
not a standard situation where you know

2729
01:55:24,719 --> 01:55:27,280
we have we would have to do um an RFP in

2730
01:55:27,280 --> 01:55:28,880
this process is probably taken three

2731
01:55:28,880 --> 01:55:32,080
months. Um

2732
01:55:32,080 --> 01:55:33,199
>> yes.

2733
01:55:33,199 --> 01:55:36,719
>> So um I guess I would suggest with you

2734
01:55:36,719 --> 01:55:39,280
know depending on what um our our town

2735
01:55:39,280 --> 01:55:41,599
manager is now manager think that uh we

2736
01:55:41,599 --> 01:55:43,440
actually might want to put 90 days in

2737
01:55:43,440 --> 01:55:45,760
that um in that section of the contract

2738
01:55:45,760 --> 01:55:51,520
if it's agreeable uh with um uh

2739
01:55:51,520 --> 01:55:53,760
with Eaton. Um I think that would make

2740
01:55:53,760 --> 01:55:56,080
more sense in terms of this contract.

2741
01:55:56,080 --> 01:55:57,840
>> Yeah. And for Eaton's benefit, the

2742
01:55:57,840 --> 01:55:59,360
concern is obviously we're a small

2743
01:55:59,360 --> 01:56:03,840
jurisdiction, extremely lean staff, and

2744
01:56:03,840 --> 01:56:07,440
you know, the the RFP process, we really

2745
01:56:07,440 --> 01:56:09,360
can't have a situation where we don't

2746
01:56:09,360 --> 01:56:13,040
have an IT provider, and I'm kind of not

2747
01:56:13,040 --> 01:56:16,719
used to seeing in business an ability to

2748
01:56:16,719 --> 01:56:20,080
walk away, you know, that quickly. So,

2749
01:56:20,080 --> 01:56:22,080
would that be something you would

2750
01:56:22,080 --> 01:56:24,000
consider? Um, you don't have to answer

2751
01:56:24,000 --> 01:56:27,119
now, but that's what I'm gonna

2752
01:56:27,119 --> 01:56:29,119
recommend.

2753
01:56:29,119 --> 01:56:30,719
>> I I can answer now. We don't have any

2754
01:56:30,719 --> 01:56:33,920
problem with with a longer a long period

2755
01:56:33,920 --> 01:56:36,159
if the town prefers 90 days.

2756
01:56:36,159 --> 01:56:38,560
>> Yeah. And then I heard during our

2757
01:56:38,560 --> 01:56:40,239
discussions, we would start the contract

2758
01:56:40,239 --> 01:56:42,719
on September one for purposes of a

2759
01:56:42,719 --> 01:56:44,639
motion. Craig, I just want to make sure

2760
01:56:44,639 --> 01:56:46,639
we know what we're

2761
01:56:46,639 --> 01:56:47,760
>> Yeah.

2762
01:56:47,760 --> 01:56:48,639
Y

2763
01:56:48,639 --> 01:56:50,000
>> um

2764
01:56:50,000 --> 01:56:52,000
>> any other

2765
01:56:52,000 --> 01:56:53,920
>> I just wanted to clarify the contract I

2766
01:56:53,920 --> 01:56:58,320
believe said that the that 20 um users

2767
01:56:58,320 --> 01:57:00,560
would be supported and I'm just curious

2768
01:57:00,560 --> 01:57:03,040
who those 20 users are and if they do

2769
01:57:03,040 --> 01:57:07,669
include the five of us here.

2770
01:57:07,679 --> 01:57:10,320
» We are very used to supporting council

2771
01:57:10,320 --> 01:57:13,360
members and commissioners. Uh typically

2772
01:57:13,360 --> 01:57:15,599
the a staff member reaches out on your

2773
01:57:15,599 --> 01:57:18,239
behalf and we then reach out to you.

2774
01:57:18,239 --> 01:57:20,639
You're more than h happy to reach out to

2775
01:57:20,639 --> 01:57:22,719
me directly and I can get you someone

2776
01:57:22,719 --> 01:57:24,960
connected. We can coordinate either

2777
01:57:24,960 --> 01:57:26,960
on-site support for you or remote

2778
01:57:26,960 --> 01:57:28,800
support, but commissioners and council

2779
01:57:28,800 --> 01:57:32,719
members we work with on a daily basis.

2780
01:57:32,719 --> 01:57:34,080
>> But Gabrielle, I think the point was we

2781
01:57:34,080 --> 01:57:35,119
just need to work with Tony and sure

2782
01:57:35,119 --> 01:57:37,599
they're included in whatever that

2783
01:57:37,599 --> 01:57:38,639
>> number. Yeah.

2784
01:57:38,639 --> 01:57:41,599
>> Yeah. So yeah, if the number Antony, I

2785
01:57:41,599 --> 01:57:43,360
don't know the answer, but we we can

2786
01:57:43,360 --> 01:57:45,040
work with you to adjust it's appropriate

2787
01:57:45,040 --> 01:57:47,920
to include any any council or members or

2788
01:57:47,920 --> 01:57:49,599
anyone else that wishes to be included

2789
01:57:49,599 --> 01:57:52,000
if if that's what the decision is.

2790
01:57:52,000 --> 01:57:53,520
>> Yeah, we'll work that out.

2791
01:57:53,520 --> 01:57:54,960
>> Yep.

2792
01:57:54,960 --> 01:57:57,119
>> Great.

2793
01:57:57,119 --> 01:57:57,760
>> Okay.

2794
01:57:57,760 --> 01:57:59,760
>> My only comment is thank you for putting

2795
01:57:59,760 --> 01:58:01,599
all this together to the staff.

2796
01:58:01,599 --> 01:58:05,679
>> Um these are good options. Thank you.

2797
01:58:05,679 --> 01:58:07,679
>> Yeah, I mean that's my comment. This has

2798
01:58:07,679 --> 01:58:09,119
been a long time coming. So, you know,

2799
01:58:09,119 --> 01:58:11,040
thank thank you for finally getting it,

2800
01:58:11,040 --> 01:58:12,639
you know, kind of over the goal line, so

2801
01:58:12,639 --> 01:58:14,320
to speak. All right, any more

2802
01:58:14,320 --> 01:58:16,480
discussion? Can I have a motion?

2803
01:58:16,480 --> 01:58:19,920
>> Motion to approve uh the contract with

2804
01:58:19,920 --> 01:58:23,440
Eaton uh with the two changes of

2805
01:58:23,440 --> 01:58:26,239
September 1 start date and 90 days

2806
01:58:26,239 --> 01:58:28,560
termination notice for Eaton. Do

2807
01:58:28,560 --> 01:58:30,320
>> I have a second?

2808
01:58:30,320 --> 01:58:31,119
>> Second.

2809
01:58:31,119 --> 01:58:32,719
>> Okay, I have a motion and a second. All

2810
01:58:32,719 --> 01:58:33,840
in favor say I.

2811
01:58:33,840 --> 01:58:35,280
>> I.

2812
01:58:35,280 --> 01:58:37,360
>> All right. Passes unanimously. Thank you

2813
01:58:37,360 --> 01:58:39,679
very much. Um, nice to meet you guys um,

2814
01:58:39,679 --> 01:58:41,360
virtually online. Um, and we look

2815
01:58:41,360 --> 01:58:43,760
forward to seeing some of you in person.

2816
01:58:43,760 --> 01:58:45,280
>> Thank you as well. Thank you very much.

2817
01:58:45,280 --> 01:58:50,950
Have a good evening everybody.

2818
01:58:50,960 --> 01:58:52,960
» Okay, so that closes out the regular

2819
01:58:52,960 --> 01:58:55,440
agenda. Now we move to number eight,

2820
01:58:55,440 --> 01:58:56,960
subcommittee

2821
01:58:56,960 --> 01:58:59,119
leazison and regional agency reports.

2822
01:58:59,119 --> 01:59:01,280
Are there any oral reports or just

2823
01:59:01,280 --> 01:59:02,880
what's the

2824
01:59:02,880 --> 01:59:06,239
>> um, I have a couple. Um,

2825
01:59:06,239 --> 01:59:08,159
I attended and I think I saw Judith in

2826
01:59:08,159 --> 01:59:10,719
the background too. The the Stanford

2827
01:59:10,719 --> 01:59:13,360
human- centered AI little conference

2828
01:59:13,360 --> 01:59:16,639
that they had and um they the group

2829
01:59:16,639 --> 01:59:19,280
issued a 400page

2830
01:59:19,280 --> 01:59:21,199
document where they analyzed all the

2831
01:59:21,199 --> 01:59:24,080
changes in AI for the past year and what

2832
01:59:24,080 --> 01:59:26,080
impacts they might have on a variety of

2833
01:59:26,080 --> 01:59:28,880
different situations including um

2834
01:59:28,880 --> 01:59:33,840
employment, economy, etc., etc. So, um,

2835
01:59:33,840 --> 01:59:35,119
if people are interested, we can send

2836
01:59:35,119 --> 01:59:37,679
the link around to that report. And, and

2837
01:59:37,679 --> 01:59:39,280
also, I was able to make several

2838
01:59:39,280 --> 01:59:41,040
contacts with, um, different

2839
01:59:41,040 --> 01:59:42,719
municipalities and learned that Los

2840
01:59:42,719 --> 01:59:45,760
Altos Hills has taken has, um, signed up

2841
01:59:45,760 --> 01:59:49,840
for an AI vendor to help them. Um, and

2842
01:59:49,840 --> 01:59:52,480
there's a couple others. Um San Jose has

2843
01:59:52,480 --> 01:59:56,239
a a gov AI consortium

2844
01:59:56,239 --> 01:59:58,560
um that we are invited to um participate

2845
01:59:58,560 --> 02:00:00,000
with as well where it's sort of an

2846
02:00:00,000 --> 02:00:02,239
analysis of you know working through the

2847
02:00:02,239 --> 02:00:04,400
issues of AI and government. There's a

2848
02:00:04,400 --> 02:00:06,639
bunch of great contacts. And the second

2849
02:00:06,639 --> 02:00:08,960
thing I wanted to talk about was um

2850
02:00:08,960 --> 02:00:12,719
council member Hasco's report on a bag.

2851
02:00:12,719 --> 02:00:16,320
And um it seems to me that there is some

2852
02:00:16,320 --> 02:00:19,119
next steps for the council to work on in

2853
02:00:19,119 --> 02:00:21,360
terms of whether it's working with

2854
02:00:21,360 --> 02:00:24,719
Sonteo County to create a larger sub

2855
02:00:24,719 --> 02:00:29,119
group to deal with the the Arena 7 or

2856
02:00:29,119 --> 02:00:30,960
have a relationship with some other

2857
02:00:30,960 --> 02:00:33,280
jurisdictions for example to share our

2858
02:00:33,280 --> 02:00:34,639
regional housing needs. So, I'm just

2859
02:00:34,639 --> 02:00:37,040
wondering what the next step is in terms

2860
02:00:37,040 --> 02:00:39,360
of, you know, what you view and what the

2861
02:00:39,360 --> 02:00:41,679
staff views in terms of what we should

2862
02:00:41,679 --> 02:00:45,360
be doing about addressing um Arena 7,

2863
02:00:45,360 --> 02:00:47,040
which will be coming down the pike next

2864
02:00:47,040 --> 02:00:49,440
year, I believe.

2865
02:00:49,440 --> 02:00:50,480
>> Yeah.

2866
02:00:50,480 --> 02:00:52,080
>> I don't know how you want us to respond.

2867
02:00:52,080 --> 02:00:53,280
>> Well, I was going to say given these are

2868
02:00:53,280 --> 02:00:54,880
reports, I don't think there's too much

2869
02:00:54,880 --> 02:00:56,159
room to comment here, but what I would

2870
02:00:56,159 --> 02:00:57,840
suggest is maybe you and Rebecca can

2871
02:00:57,840 --> 02:00:59,360
work on a proposal and bring it back to

2872
02:00:59,360 --> 02:01:01,599
us on what next steps we should be

2873
02:01:01,599 --> 02:01:05,520
taking with regard to a bag. Yeah. Um

2874
02:01:05,520 --> 02:01:09,840
but to add on the HAI conference at

2875
02:01:09,840 --> 02:01:12,800
Stanford, um there there's a lot going

2876
02:01:12,800 --> 02:01:15,199
on. I do recommend that we circulate the

2877
02:01:15,199 --> 02:01:17,760
link so people can understand general

2878
02:01:17,760 --> 02:01:19,760
trends. I just found it pretty

2879
02:01:19,760 --> 02:01:23,440
interesting on a policy level and um it

2880
02:01:23,440 --> 02:01:25,920
did point out the need to start getting

2881
02:01:25,920 --> 02:01:29,119
AI related policies, what what can be

2882
02:01:29,119 --> 02:01:32,639
used, what can't. So it's not a tomorrow

2883
02:01:32,639 --> 02:01:35,119
thing, but I really think we need to

2884
02:01:35,119 --> 02:01:38,480
have policies to protect the town and

2885
02:01:38,480 --> 02:01:42,480
then the next step would be policies on

2886
02:01:42,480 --> 02:01:44,560
making ourselves efficient using AI

2887
02:01:44,560 --> 02:01:48,159
within whatever we learn we can do. So

2888
02:01:48,159 --> 02:01:50,159
just plant that thought. But I I did

2889
02:01:50,159 --> 02:01:54,080
think that was a very um gathering. And

2890
02:01:54,080 --> 02:01:58,000
on the Aback stuff um there are some

2891
02:01:58,000 --> 02:02:00,880
significant changes. So, as a preview, I

2892
02:02:00,880 --> 02:02:03,599
think it's going to be making sure we're

2893
02:02:03,599 --> 02:02:06,400
getting ahead rather than being reactive

2894
02:02:06,400 --> 02:02:09,040
this time on the new things that we see

2895
02:02:09,040 --> 02:02:11,119
coming. So, that'll be we'll put it

2896
02:02:11,119 --> 02:02:11,679
together.

2897
02:02:11,679 --> 02:02:14,080
>> Great. Thank you. Okay. Um, with that,

2898
02:02:14,080 --> 02:02:15,920
I'd like to open it up for public

2899
02:02:15,920 --> 02:02:16,480
comment.

2900
02:02:16,480 --> 02:02:18,159
>> Oh, I had some comments.

2901
02:02:18,159 --> 02:02:22,080
>> Uh, well, do you have another report? I

2902
02:02:22,080 --> 02:02:23,840
wanted to comment and make sure that

2903
02:02:23,840 --> 02:02:26,400
everyone's uh was invited to the Silicon

2904
02:02:26,400 --> 02:02:28,639
Valley leadership group from pilot to

2905
02:02:28,639 --> 02:02:30,800
practice building local government

2906
02:02:30,800 --> 02:02:33,920
capacity for AI adoption. I'm assuming

2907
02:02:33,920 --> 02:02:36,960
everyone got that invitation but um to

2908
02:02:36,960 --> 02:02:38,560
make sure that everyone you know Silicon

2909
02:02:38,560 --> 02:02:42,560
Valley leadership group is a very strong

2910
02:02:42,560 --> 02:02:45,520
uh group around here um so for everyone

2911
02:02:45,520 --> 02:02:49,440
to be aware of that. Um, and then I also

2912
02:02:49,440 --> 02:02:52,000
noticed the sub region idea. So if you

2913
02:02:52,000 --> 02:02:53,599
guys are doing a subcommittee, which it

2914
02:02:53,599 --> 02:02:56,320
sounds like you might be or I don't not

2915
02:02:56,320 --> 02:02:58,320
official because

2916
02:02:58,320 --> 02:02:59,679
>> we can't do one tonight,

2917
02:02:59,679 --> 02:03:04,000
>> right? Um, I would note that uh, you

2918
02:03:04,000 --> 02:03:07,760
know, be thoughtful about which agencies

2919
02:03:07,760 --> 02:03:09,440
oversee it, whether like if you're

2920
02:03:09,440 --> 02:03:11,520
looking at Leera, it you know, you would

2921
02:03:11,520 --> 02:03:13,520
be working with Ray Mueller's office

2922
02:03:13,520 --> 02:03:15,440
potentially or something like that

2923
02:03:15,440 --> 02:03:16,960
specifically.

2924
02:03:16,960 --> 02:03:20,960
um or if you want Woodside, right? So,

2925
02:03:20,960 --> 02:03:23,920
thank um and then thanks to Mary for

2926
02:03:23,920 --> 02:03:26,080
while I was out of town, she went to

2927
02:03:26,080 --> 02:03:30,480
BPTS and all my other a committees were

2928
02:03:30,480 --> 02:03:33,599
cancelled for summer break. Thank you.

2929
02:03:33,599 --> 02:03:36,719
>> Um I did have one thing. Can I do it?

2930
02:03:36,719 --> 02:03:43,599
>> Yeah, sure. Um as the MSD lays on um I

2931
02:03:43,599 --> 02:03:46,560
uh contacted the person who's coming on

2932
02:03:46,560 --> 02:03:50,400
as district 6 uh representative. Was he

2933
02:03:50,400 --> 02:03:50,800
here?

2934
02:03:50,800 --> 02:03:51,119
>> Yeah.

2935
02:03:51,119 --> 02:03:53,199
>> Brian Beck was here this evening at the

2936
02:03:53,199 --> 02:03:53,840
beginning.

2937
02:03:53,840 --> 02:03:56,400
>> At the beginning. Okay. I missed him.

2938
02:03:56,400 --> 02:03:58,960
>> Yeah. So I called him and you know him.

2939
02:03:58,960 --> 02:04:00,480
>> I know him. He's a good He's a super

2940
02:04:00,480 --> 02:04:01,040
nice guy.

2941
02:04:01,040 --> 02:04:03,040
>> Super super good guy. And I think we're

2942
02:04:03,040 --> 02:04:04,320
really lucky.

2943
02:04:04,320 --> 02:04:05,440
>> Is that our

2944
02:04:05,440 --> 02:04:07,280
>> That's our district. Yeah. Margaret

2945
02:04:07,280 --> 02:04:08,400
McNans.

2946
02:04:08,400 --> 02:04:12,560
>> Yeah. And no, no, Margaret McNe,

2947
02:04:12,560 --> 02:04:13,920
>> right? W six.

2948
02:04:13,920 --> 02:04:16,320
>> Uh, but at any rate, of interest is that

2949
02:04:16,320 --> 02:04:18,719
he actually owns property on Los Tranos.

2950
02:04:18,719 --> 02:04:23,199
His wife grew up uh on uh in in our town

2951
02:04:23,199 --> 02:04:26,719
and he knows this this corner extremely

2952
02:04:26,719 --> 02:04:30,239
well and he understands the problem

2953
02:04:30,239 --> 02:04:33,520
exactly. So, uh, I think we're very

2954
02:04:33,520 --> 02:04:35,360
fortunate.

2955
02:04:35,360 --> 02:04:37,599
>> And he came when I asked him and I

2956
02:04:37,599 --> 02:04:38,560
didn't see him.

2957
02:04:38,560 --> 02:04:40,239
>> Yeah. No, he he was definitely here. So,

2958
02:04:40,239 --> 02:04:42,320
okay, great. So, I'd like to open it for

2959
02:04:42,320 --> 02:04:43,920
public comment. Are there any public

2960
02:04:43,920 --> 02:04:50,870
comments? Please come up to the mic.

2961
02:04:50,880 --> 02:04:52,080
» I know you said comments, but I have

2962
02:04:52,080 --> 02:04:54,000
more of a question. What use do we have

2963
02:04:54,000 --> 02:04:57,360
for AI in our local government?

2964
02:04:57,360 --> 02:04:59,520
Okay. So, this is a common period and

2965
02:04:59,520 --> 02:05:01,920
this is on subcommittee and liaison

2966
02:05:01,920 --> 02:05:04,800
reports. So, I I think we can hear your

2967
02:05:04,800 --> 02:05:06,639
question, but we're we're not we won't

2968
02:05:06,639 --> 02:05:07,440
address it tonight.

2969
02:05:07,440 --> 02:05:08,159
>> Okay. Thank you.

2970
02:05:08,159 --> 02:05:14,470
>> Yep. Thank you.

2971
02:05:14,480 --> 02:05:16,080
All right. Checking online. I don't see

2972
02:05:16,080 --> 02:05:18,239
any hands online. So, I am going to

2973
02:05:18,239 --> 02:05:21,440
close that agenda item and move on. I

2974
02:05:21,440 --> 02:05:26,629
would accept a motion to adjurnn.

2975
02:05:26,639 --> 02:05:28,400
Okay, I have a motion, a second. All in

2976
02:05:28,400 --> 02:05:32,239
favor say I.

2977
02:05:32,239 --> 02:05:36,520
Thank you. Meeting ajourn.