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Veronica,

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can we start with roll call?

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» Council member Walter, present. Council

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member Husco here. Council member Flynn,

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present. Vice Mayor Hufty here. Mayor

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Taylor

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» Present.

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» We have a quorum.

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» Great. Thank you. All right. So, we

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don't have any presentations or

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proclamations, so we'll move directly to

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the town manager report.

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Good evening, Darcy Smith, town manager.

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Let me just Oh, you know, I've had

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issues joining Zoom. Just give me a

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second. Um,

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seems to be a recurring theme here. So,

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the first thing I have to announce is PB

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Palooa, which is this Saturday. I hope

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you all can join us. We have a great

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lineup.

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Um, it starts at

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10:30 a.m. here. And when I say it's all

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day, it really is all day. It will go

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until about 8:30.

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And we have,

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hold on. I think we have 21 bands.

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» Whoa.

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» 21, I should say, 21 adult bands. We

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also, as some of you know, have showcase

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our younger participants and give them a

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time to go on the second stage.

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Um, there's also

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local arts and crafts and kids

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activities. And I just want to take a

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moment to thank the PV Palooa

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Foundation, which is a local nonprofit.

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this wonderful event started by our

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great cultural arts committee and then

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it spun off and I can tell you by the

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number of emails that I've received from

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the organizing team including founder

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and executive director John Badger that

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they have been working round the clock

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on this. So I wanted to just thank him

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uh the other board members and all the

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volunteers and then put in a personal

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request for everyone to be as safe as

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possible. Please drive slow, watch for

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pedestrians, and abide by all parking

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signs.

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Second,

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the most exciting event of the year in

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my opinion, the Zots to Tots family fun

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run and bike and town picnic that is

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coming up on September 19th and

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registration's open. So, I hope you all

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register

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online at the town website. If you do

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the run then you know it ends at the

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town picnic which is super fun. Here we

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have food, fun activities and live

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bands. And one thing I've been actively

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trying to push is having the town

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committees have different tables. So

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we've had a pretty good interest in

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participating with that. The

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conservation committee, emergency

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preparedness committee, wildfire

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committee or we'll have tables. So

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please come and bring your questions.

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And just a safety reminder, there will

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be road closures along Alpine and Perola

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roads that morning, so you should plan

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accordingly.

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And last,

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the town has had an outpouring of

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communication regarding

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highways near us, not in our town, but

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near us, Highway 35, 84, and 9. Um there

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was a tragic event up there and I think

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anyone who lives here knows that there

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are lots of speeding cars up there. Um

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so our local state and county leaders,

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not this council, but our our colleagues

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um and higher offices sent Calrans a

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letter requesting a full corridor safety

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review backed by 16 community

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recommended improvements. That letter is

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on our website and if you want to see it

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and um CALR did respond pretty swiftly.

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We the town was part of a group that met

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with them and then there was a follow-up

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meeting. So they're working on a road

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safety audit of the routes. Take a few

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months. Um they may be able to set lower

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speed limits and the CHP and the

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sheriff's office have outed weekend

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patrols. I have heard people who are up

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there and say that they've seen a lot of

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CHP. Um, and there's some crash data

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that you can access again on our

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website. So, we continue to work with

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our partners at the sheriff's office and

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our other state and local partners and

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we'll share updates as CALR review moves

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forward. And that is all I have. Thank

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you.

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» Were you going to cover the meeting we

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went to on the VLF?

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» Yes. So, the town did have a meeting

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that you might have read about in the

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press on vehicle license fees.

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Not the most glamorous subject and an

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awful acronym for what it really means,

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which is that the state as part of their

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annual budget has removed funds that the

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local county and the cities were owed.

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And yes, Council Member Haskell and I

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attended a a press conference which got

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some press and we are actively engaged

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in with the state um with the governor's

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office and our state legislators to try

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to resolve this issue um which does

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affect the town's budget. Um

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so it's an unfortunate situation, but if

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you do read about it and can engage with

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your local electeds, please do.

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» Thank you.

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» Thank you, Darcy.

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All right.

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» Can I ask a question about the uh is it

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out of order to ask question?

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» No, go ahead.

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» Uh the 35 uh Skyline Boulevard uh issue.

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» Is it appropriate for the town for our

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town to write a letter and

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uh where do you think we should be with

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that?

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» So the the roadways are not in our

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jurisdiction,

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» Right? But neither it is of all these

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other towns.

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» It's in nobody's jurisdiction.

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» Uh no, it is in our state assembly

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persons and our state senator's

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jurisdictions and our county supervisor

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Muellers and those are the folks that

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wrote the letter. So I would advise that

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we as a council do not need to write a

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letter.

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» Thank you.

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» Thank you.

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» Can I also can I comment say something

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about that

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» Question or comment?

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» Comment.

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» Um

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sure. I mean generally it's the town

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manager report so I'm not sure I just uh

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we don't have a date quite yet but

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because they are state routes that are

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being looked at um there will be a town

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hall in October the date is still uh

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getting sorted out but we will be having

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uh um and every you know and we will as

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soon as I know the date I will let the

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town manager know so that she can share

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it. Um but it will be with your state

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officials and supervisor uh Mueller and

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Keltans will be there and CHP will be

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there and um the sheriff will be there

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and Midpin will be there and so we are

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that is being worked on. Thank you.

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» Thank you.

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Okay, so with that we'll close out the

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town manager report. Thank you Darcy. Um

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so are there any oral communications?

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So, these are things that are not on

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tonight's agenda. So, I don't see any

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hands in schoolhouse.

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And I can get my Zoom to come up. Come

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on.

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» I see one hand online. Rita, this is

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Oral Communications.

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» Yes. Thank you for taking my question.

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Um, you know, uh, great to hear, you

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know, all the great things from the town

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manager report, but I really like to

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hear what is the update on the audits. I

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know that there are supposed to be some

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things happening in October, but um, you

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know, as we've learned over the years,

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uh, we we need to keep asking the

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questions in order to find out what is

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currently happening in case dates and

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times have moved, which they have moved

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in the past. And so, just trying to get

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an update, asking a question. Thank you.

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Thank you. Darcy, do you want to comment

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on that?

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» Yeah, sorry. I do rotate the audit

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updates and I'll get to it next meeting.

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Um,

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I'm thankful to report that we are on

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schedule and we are on time thanks to

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the hard work of our finance department

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led by assistant town manager Tony

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McFarland and we are on track to bring

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this to the town council in October

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and everything is going very smoothly

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and we will also have a finance

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committee meeting in October and if that

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ever changes I will announce it.

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» Thank you Darcy. Okay, with that I'm

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going to close oral communications and

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move on to the consent agenda. Are there

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any public comments on the consent

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agenda? We don't see any in the

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schoolhouse

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and I don't see any online. So, I'm

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going to close public comment, bring it

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back to the council. Are there any

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consent agenda items that council member

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wants to pull?

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» I'd like to pull D. Cal cities.

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Okay.

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Anything else? All right.

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» All right. Then I would entertain a

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motion to approve the consent agenda A,

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B, C, and E.

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» So moved.

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» Is there a second?

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» Second.

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» Thank you. All in favor say I.

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» I.

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» I. Okay, that passes unanimously. Thank

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you. All right,

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Becca.

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» So, super quick. Um, as the Cal's

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representative, um, at the conference,

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um, I wanted the council to be aware

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that there is going to be at least one

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resolution and a pretty significant one.

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It's related to local control. It was

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submitted by several um other

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jurisdictions and I will be able to vote

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on that and I really think that the town

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council should have a say to give me

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advice on how the town council would

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like me to vote on that. So I'm asking

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staff if that's something that could be

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brought back or could be agendaized. Um,

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unfortunately looking a little bit at

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the timing and I didn't go through this

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too too in depth, but sounded to me like

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Cal Cities wasn't going to provide the

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full information until like a week

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before Cal City starts, which doesn't

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coincide that well with our council

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meetings. So I, you know, I think we do

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need a little bit more investigation. So

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it would either be that September 9th

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meeting or it would actually be the

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meeting where I will be calling in that

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Wednesday. I think the vote is on

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Thursday. Um, so I I think we just need

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to investigate that. Thank you.

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» Okay. Thank you. All right. Um, with

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that I would entertain a motion to pass

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6D.

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» Motion to approve 6D.

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» Second.

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» Thank you. I have a motion in a second.

275
00:11:01,040 --> 00:11:03,120
All in favor say I.

276
00:11:02,560 --> 00:11:06,240
» I.

277
00:11:03,120 --> 00:11:08,320
» I. Passes unanimously. Okay, that closes

278
00:11:06,240 --> 00:11:10,800
out the consent agenda. Moving on to the

279
00:11:08,320 --> 00:11:12,480
regular agenda. First thing we have is

280
00:11:10,800 --> 00:11:14,320
consider acceptance of the planning

281
00:11:12,480 --> 00:11:17,880
commission bylaws. Sher, I believe you

282
00:11:14,320 --> 00:11:17,880
got a staff report.

283
00:11:20,560 --> 00:11:24,160
» Good evening again, town council. So

284
00:11:22,480 --> 00:11:26,640
Sarah Kors, planning building director

285
00:11:24,160 --> 00:11:28,560
for town of Corolla Valley. So I don't

286
00:11:26,640 --> 00:11:30,240
have a formal presentation. What was

287
00:11:28,560 --> 00:11:32,079
provided in the staff report provided a

288
00:11:30,240 --> 00:11:34,959
brief overview, but really what's here

289
00:11:32,079 --> 00:11:36,320
before you tonight is to um accept the

290
00:11:34,959 --> 00:11:38,480
planning commission bylaws that were

291
00:11:36,320 --> 00:11:42,000
created. So these were adopted by

292
00:11:38,480 --> 00:11:44,480
planning commission June 17, 2026. So

293
00:11:42,000 --> 00:11:46,399
just a few months ago and planning

294
00:11:44,480 --> 00:11:49,279
commission had initiated a subcommittee

295
00:11:46,399 --> 00:11:51,360
to help develop these bylaws. They had I

296
00:11:49,279 --> 00:11:54,399
believe a study session to discuss them

297
00:11:51,360 --> 00:11:56,240
and then voted on them in June. So there

298
00:11:54,399 --> 00:11:59,440
had been discussion about these bylaws.

299
00:11:56,240 --> 00:12:01,200
And uh one thing I'd point out is that

300
00:11:59,440 --> 00:12:02,720
there are these bylaws and there's the

301
00:12:01,200 --> 00:12:04,800
additional commission committee

302
00:12:02,720 --> 00:12:06,959
handbook. So where they're in conflict,

303
00:12:04,800 --> 00:12:09,120
these bylaws would take precedence. Um

304
00:12:06,959 --> 00:12:10,959
but we still have both documents for

305
00:12:09,120 --> 00:12:12,240
reference. And then one other point I

306
00:12:10,959 --> 00:12:14,399
wanted to make that I called out at the

307
00:12:12,240 --> 00:12:15,760
end of the staff report is there was

308
00:12:14,399 --> 00:12:18,399
lengthy discussion at planning

309
00:12:15,760 --> 00:12:20,720
commission about the address of the

310
00:12:18,399 --> 00:12:24,240
schoolhouse and where we meet because

311
00:12:20,720 --> 00:12:27,519
this address I believe is 775

312
00:12:24,240 --> 00:12:30,000
but we referenced 765 for the meeting.

313
00:12:27,519 --> 00:12:31,839
However, we kept the address 765 because

314
00:12:30,000 --> 00:12:33,839
that's referenced in the code and all of

315
00:12:31,839 --> 00:12:34,959
our other communications right now. That

316
00:12:33,839 --> 00:12:36,560
could be something that we could

317
00:12:34,959 --> 00:12:38,079
consider in the future is the exact

318
00:12:36,560 --> 00:12:39,680
address location of the historic

319
00:12:38,079 --> 00:12:41,360
schoolhouse where we meet. So, just

320
00:12:39,680 --> 00:12:44,240
wanted to point that out. The address is

321
00:12:41,360 --> 00:12:46,959
no change. Um, but in addition to that,

322
00:12:44,240 --> 00:12:50,240
there's language in the staff report

323
00:12:46,959 --> 00:12:53,040
about town council's ability to approve

324
00:12:50,240 --> 00:12:54,480
or as we were to accept the bylaws. So,

325
00:12:53,040 --> 00:12:55,920
that's the decision tonight. And there's

326
00:12:54,480 --> 00:12:57,760
additional information if you don't

327
00:12:55,920 --> 00:13:00,880
accept it or if there's another policy

328
00:12:57,760 --> 00:13:02,399
that could be created about the approval

329
00:13:00,880 --> 00:13:04,720
process for bylaws like this in the

330
00:13:02,399 --> 00:13:07,519
future.

331
00:13:04,720 --> 00:13:09,279
» Okay. Thank you. Any questions, Miss

332
00:13:07,519 --> 00:13:12,000
Sarah, before I open up to public

333
00:13:09,279 --> 00:13:14,000
comment?

334
00:13:12,000 --> 00:13:15,600
» Go ahead.

335
00:13:14,000 --> 00:13:17,760
» I guess I guess I would just like to

336
00:13:15,600 --> 00:13:20,079
understand what the um problem we're

337
00:13:17,760 --> 00:13:23,079
trying to solve by these by these

338
00:13:20,079 --> 00:13:23,079
bylaws.

339
00:13:25,920 --> 00:13:29,440
Sis, I would like to just note again

340
00:13:27,920 --> 00:13:32,880
that these were developed by the

341
00:13:29,440 --> 00:13:34,160
planning commission and I think it's to

342
00:13:32,880 --> 00:13:36,480
I mean I could read from the staff

343
00:13:34,160 --> 00:13:38,560
report but to just provide maybe a

344
00:13:36,480 --> 00:13:41,040
little bit more clarity on processes,

345
00:13:38,560 --> 00:13:44,600
procedures or additional information

346
00:13:41,040 --> 00:13:44,600
related to that.

347
00:13:44,880 --> 00:13:50,480
I'm not sure if I have additional

348
00:13:46,880 --> 00:13:52,240
information on what the bylaws solve for

349
00:13:50,480 --> 00:13:56,279
particularly and I don't want to speak

350
00:13:52,240 --> 00:13:56,279
on behalf of the planning commission.

351
00:13:57,040 --> 00:13:59,279
» Okay.

352
00:13:58,639 --> 00:14:00,880
Ellie,

353
00:13:59,279 --> 00:14:03,839
» I think Mary wanted to go ahead.

354
00:14:00,880 --> 00:14:08,320
» Oh, well, I I do have a question. Uh

355
00:14:03,839 --> 00:14:11,920
where does the pressure come from to on

356
00:14:08,320 --> 00:14:16,560
the town council to quote accept or

357
00:14:11,920 --> 00:14:19,040
approve or not accept or approve the uh

358
00:14:16,560 --> 00:14:22,480
the bylaws that the that the planning

359
00:14:19,040 --> 00:14:25,839
commission has created on their own.

360
00:14:22,480 --> 00:14:29,040
» I could take a stab at that. Um okay in

361
00:14:25,839 --> 00:14:32,000
terms of the legal authority uh so as

362
00:14:29,040 --> 00:14:33,199
referenced in the staff report um a

363
00:14:32,000 --> 00:14:35,519
provision of state law this is

364
00:14:33,199 --> 00:14:38,160
government code section 65102 states

365
00:14:35,519 --> 00:14:40,160
that a legislative body may establish

366
00:14:38,160 --> 00:14:42,320
for its planning agency any rules

367
00:14:40,160 --> 00:14:44,959
procedures or standards which are not in

368
00:14:42,320 --> 00:14:46,880
conflict with state or federal laws. So

369
00:14:44,959 --> 00:14:48,800
as I read this and I think this is

370
00:14:46,880 --> 00:14:51,440
consistent with how other councils have

371
00:14:48,800 --> 00:14:54,399
considered planning commission bylaws.

372
00:14:51,440 --> 00:14:57,040
um the council has the opportunity it

373
00:14:54,399 --> 00:15:00,079
may it's permissive so it may um

374
00:14:57,040 --> 00:15:02,800
establish um uh rules and procedures in

375
00:15:00,079 --> 00:15:04,720
other words bylaws for its planning um

376
00:15:02,800 --> 00:15:06,320
body. Uh so that's that's where the

377
00:15:04,720 --> 00:15:08,160
legal authority comes to and and that's

378
00:15:06,320 --> 00:15:09,680
why um staff brought this forward to

379
00:15:08,160 --> 00:15:12,560
council for its consideration

380
00:15:09,680 --> 00:15:15,600
» And just so I can reiterate

381
00:15:12,560 --> 00:15:17,519
that's permissive for us to control the

382
00:15:15,600 --> 00:15:19,199
planning commission.

383
00:15:17,519 --> 00:15:21,040
» Correct. Yeah. Yeah. And some some

384
00:15:19,199 --> 00:15:22,800
councils have delegated to its planning

385
00:15:21,040 --> 00:15:26,920
commission the authority.

386
00:15:22,800 --> 00:15:26,920
» Yes. And Right.

387
00:15:27,440 --> 00:15:30,959
» Thank you.

388
00:15:28,720 --> 00:15:33,839
» Um so this might be another question for

389
00:15:30,959 --> 00:15:37,199
you. On page two of the addendum

390
00:15:33,839 --> 00:15:39,680
advising the town council

391
00:15:37,199 --> 00:15:42,320
um

392
00:15:39,680 --> 00:15:44,240
section subsection five it says

393
00:15:42,320 --> 00:15:46,880
generally these activities will be at

394
00:15:44,240 --> 00:15:50,279
the request of the town council or

395
00:15:46,880 --> 00:15:50,279
planning staff.

396
00:15:50,320 --> 00:15:56,639
Wouldn't it isn't it generally at So is

397
00:15:53,759 --> 00:16:00,639
that saying that the planning commission

398
00:15:56,639 --> 00:16:03,440
can come up with its own agenda items?

399
00:16:00,639 --> 00:16:05,920
Yes.

400
00:16:03,440 --> 00:16:08,480
» Uh I I guess yes. This would mean

401
00:16:05,920 --> 00:16:09,759
generally speaking. So not always. I

402
00:16:08,480 --> 00:16:12,079
mean I guess I would give the this

403
00:16:09,759 --> 00:16:14,480
bylaws project perhaps is one example.

404
00:16:12,079 --> 00:16:17,759
Um I don't think council um directed

405
00:16:14,480 --> 00:16:19,920
this project for example.

406
00:16:17,759 --> 00:16:22,800
» Um

407
00:16:19,920 --> 00:16:24,399
and is that

408
00:16:22,800 --> 00:16:27,440
common?

409
00:16:24,399 --> 00:16:29,839
like every every jurisdiction that I've

410
00:16:27,440 --> 00:16:33,839
ever been around, it's usually at the

411
00:16:29,839 --> 00:16:36,240
direction of council, right?

412
00:16:33,839 --> 00:16:37,920
But,

413
00:16:36,240 --> 00:16:39,040
uh, that's generally been my experience.

414
00:16:37,920 --> 00:16:40,959
Of course, planning commission reports

415
00:16:39,040 --> 00:16:43,360
to council and so generally um and

416
00:16:40,959 --> 00:16:45,920
that's I mean that is that is what it

417
00:16:43,360 --> 00:16:47,920
says uh in terms of the general rule.

418
00:16:45,920 --> 00:16:51,959
Um, this would allow for some

419
00:16:47,920 --> 00:16:51,959
exceptions. This language

420
00:16:55,759 --> 00:17:03,720
Um, and do we have clarity about what

421
00:16:59,440 --> 00:17:03,720
those exceptions would be?

422
00:17:03,920 --> 00:17:08,120
» Not not in this document. No.

423
00:17:08,640 --> 00:17:11,640
Um

424
00:17:13,280 --> 00:17:21,439
so uh

425
00:17:17,039 --> 00:17:24,160
and in terms of council I mean obviously

426
00:17:21,439 --> 00:17:28,960
as being elected because of the code

427
00:17:24,160 --> 00:17:31,360
that you read initially right

428
00:17:28,960 --> 00:17:34,799
it it has oversight over the planning

429
00:17:31,360 --> 00:17:38,120
commission. Is that correct? Remind me.

430
00:17:34,799 --> 00:17:38,120
» Correct. Yes,

431
00:17:41,440 --> 00:17:45,919
» I mean the council has the authority to

432
00:17:43,679 --> 00:17:48,240
appoint um commissioners and remove

433
00:17:45,919 --> 00:17:51,720
commissioners. That's its key authority

434
00:17:48,240 --> 00:17:51,720
over the commission.

435
00:17:54,640 --> 00:17:59,360
» Is this the And this is the background

436
00:17:56,799 --> 00:18:01,360
the municipal code you said. Is this a

437
00:17:59,360 --> 00:18:02,640
2201?

438
00:18:01,360 --> 00:18:04,320
» Can I look over your shoulder? I'm not

439
00:18:02,640 --> 00:18:07,520
sure what what you're pointing to.

440
00:18:04,320 --> 00:18:09,039
correct code.

441
00:18:07,520 --> 00:18:10,880
» Uh so this

442
00:18:09,039 --> 00:18:12,720
» Am I at the wrong code?

443
00:18:10,880 --> 00:18:15,120
» So there is background this is a

444
00:18:12,720 --> 00:18:17,039
reference to the municipal code. Uh

445
00:18:15,120 --> 00:18:19,360
though what I read actually was from the

446
00:18:17,039 --> 00:18:21,360
state law from the government code.

447
00:18:19,360 --> 00:18:22,480
» Okay. Is that okay?

448
00:18:21,360 --> 00:18:23,760
» And that is actually referenced also in

449
00:18:22,480 --> 00:18:28,360
the s report on page two.

450
00:18:23,760 --> 00:18:28,360
» On page two. Okay. Okay.

451
00:18:28,400 --> 00:18:30,880
» Um

452
00:18:28,880 --> 00:18:31,440
» Yes. Government codes. That's the

453
00:18:30,880 --> 00:18:35,600
language. Yeah.

454
00:18:31,440 --> 00:18:36,880
» Okay. Uh I I guess I have one further

455
00:18:35,600 --> 00:18:40,720
question.

456
00:18:36,880 --> 00:18:42,559
» Okay. Thank you. Those are my questions.

457
00:18:40,720 --> 00:18:43,039
» Mary, go ahead. I just want to keep

458
00:18:42,559 --> 00:18:45,600
this.

459
00:18:43,039 --> 00:18:47,600
» Yeah. And uh and maybe I should hold

460
00:18:45,600 --> 00:18:49,760
this because I may other things may come

461
00:18:47,600 --> 00:18:51,919
up if we're not done, right? Is

462
00:18:49,760 --> 00:18:52,480
everybody else done their questions in

463
00:18:51,919 --> 00:18:53,919
this?

464
00:18:52,480 --> 00:18:55,600
» Well, these are question these are these

465
00:18:53,919 --> 00:18:57,840
are clarifying questions for Sarah. This

466
00:18:55,600 --> 00:19:00,080
is a discussion. Open it up to public

467
00:18:57,840 --> 00:19:01,440
comment and bring it back.

468
00:19:00,080 --> 00:19:05,679
» Okay. Okay, let's see if I can remember

469
00:19:01,440 --> 00:19:08,240
now. Um, the specifically within our

470
00:19:05,679 --> 00:19:11,360
ordinances, the town's ordinances, there

471
00:19:08,240 --> 00:19:13,120
are specific things that are allocated

472
00:19:11,360 --> 00:19:16,400
to the planning commission from what

473
00:19:13,120 --> 00:19:19,760
I've been reading or appears there are.

474
00:19:16,400 --> 00:19:23,840
Uh, in what sense can they do that

475
00:19:19,760 --> 00:19:27,360
separately from the council if there if

476
00:19:23,840 --> 00:19:31,919
we're making this kind of gesture to the

477
00:19:27,360 --> 00:19:34,640
bylights? In other words, with

478
00:19:31,919 --> 00:19:36,160
I can I can I with several different

479
00:19:34,640 --> 00:19:37,840
instances where I've been looking at

480
00:19:36,160 --> 00:19:41,360
ordinance that it'll say this decision

481
00:19:37,840 --> 00:19:43,919
is made by the planning commission and

482
00:19:41,360 --> 00:19:45,840
uh if we've already said well we are the

483
00:19:43,919 --> 00:19:48,640
ones who have authority over over the

484
00:19:45,840 --> 00:19:50,720
planning commission does that jeopardize

485
00:19:48,640 --> 00:19:53,360
their authority

486
00:19:50,720 --> 00:19:55,600
is that does that make it

487
00:19:53,360 --> 00:19:57,360
make them not powerful enough to do

488
00:19:55,600 --> 00:19:59,600
their job? uh

489
00:19:57,360 --> 00:20:01,039
» The one that we've assigned them to do.

490
00:19:59,600 --> 00:20:03,600
» Yeah. I I guess I don't see any

491
00:20:01,039 --> 00:20:06,160
conflict. The um the town's municipal

492
00:20:03,600 --> 00:20:08,240
municipal code is very clear in terms of

493
00:20:06,160 --> 00:20:09,919
which responsibilities are for the

494
00:20:08,240 --> 00:20:12,880
planning commission. Um conditional use

495
00:20:09,919 --> 00:20:15,120
permits is an example. Um the planning

496
00:20:12,880 --> 00:20:17,760
commission also uh hears appeals from

497
00:20:15,120 --> 00:20:21,200
the ASC. Another example. Yeah.

498
00:20:17,760 --> 00:20:22,960
» Uh at the same time, the council has

499
00:20:21,200 --> 00:20:26,080
authority to appoint planning

500
00:20:22,960 --> 00:20:28,480
commissioners. uh and there's no uh

501
00:20:26,080 --> 00:20:30,240
conflict between uh that authority to

502
00:20:28,480 --> 00:20:31,760
appoint commissioners and the authority

503
00:20:30,240 --> 00:20:34,400
vested in the planning commission per

504
00:20:31,760 --> 00:20:37,640
the code.

505
00:20:34,400 --> 00:20:37,640
» Thank you.

506
00:20:38,400 --> 00:20:43,600
» Okay, that's all for questions. Great.

507
00:20:42,880 --> 00:20:45,360
» Um

508
00:20:43,600 --> 00:20:47,360
» We already did one.

509
00:20:45,360 --> 00:20:48,720
» I I guess it's more of a discussion.

510
00:20:47,360 --> 00:20:50,640
» Okay, so yes, if we could hold up for

511
00:20:48,720 --> 00:20:52,640
the discussion. Okay. Um so with that,

512
00:20:50,640 --> 00:20:54,799
I'm going to open up for public comment.

513
00:20:52,640 --> 00:21:00,360
Is there anyone in the room that might

514
00:20:54,799 --> 00:21:00,360
want to speak on this? Linda, welcome.

515
00:21:00,880 --> 00:21:04,240
» Um, my name is Linda Brothers. I'm chair

516
00:21:03,039 --> 00:21:06,559
of the planning commission. The

517
00:21:04,240 --> 00:21:10,080
commission very specifically discussed

518
00:21:06,559 --> 00:21:13,280
whether or not to refer our bylaws

519
00:21:10,080 --> 00:21:14,720
document to you uh to avoid conflict. I

520
00:21:13,280 --> 00:21:16,559
did not take a vote, but it was

521
00:21:14,720 --> 00:21:19,039
unanimous that we did not want to refer

522
00:21:16,559 --> 00:21:21,760
them to you. Number two, uh my

523
00:21:19,039 --> 00:21:24,720
observation, not as the chair, but as a

524
00:21:21,760 --> 00:21:26,640
person and a member, uh we are created

525
00:21:24,720 --> 00:21:28,240
by state law. State law requires our

526
00:21:26,640 --> 00:21:30,720
town to have a planning. It also

527
00:21:28,240 --> 00:21:32,240
requires us to have a council. And yes,

528
00:21:30,720 --> 00:21:33,919
Katherine's right. There is a place

529
00:21:32,240 --> 00:21:36,400
there where you could start to blur the

530
00:21:33,919 --> 00:21:39,280
line. Uh point number two, I think it's

531
00:21:36,400 --> 00:21:43,760
an error to blur the line. If you decide

532
00:21:39,280 --> 00:21:45,600
to take uh any action on our bylaws, you

533
00:21:43,760 --> 00:21:47,919
are sort of putting your thumb on the

534
00:21:45,600 --> 00:21:50,320
scale of the independence of the

535
00:21:47,919 --> 00:21:51,760
planning commission. I think one of the

536
00:21:50,320 --> 00:21:53,200
really important points to think about

537
00:21:51,760 --> 00:21:55,280
in the independence of the planning

538
00:21:53,200 --> 00:21:57,360
commission is how hard you've had what a

539
00:21:55,280 --> 00:22:00,400
hard time you've had in finding new

540
00:21:57,360 --> 00:22:02,159
members. Uh it is a separate entity.

541
00:22:00,400 --> 00:22:04,559
There are at least five places in the

542
00:22:02,159 --> 00:22:08,320
code where we are very specifically

543
00:22:04,559 --> 00:22:10,880
identified as the first line of review

544
00:22:08,320 --> 00:22:14,000
for items such as when we sit as a board

545
00:22:10,880 --> 00:22:15,919
of adjustment. So, uh there are quite a

546
00:22:14,000 --> 00:22:18,640
few reasons why I think the independence

547
00:22:15,919 --> 00:22:20,480
is really important and quite honestly I

548
00:22:18,640 --> 00:22:22,720
would I I believe you ought to respect

549
00:22:20,480 --> 00:22:24,799
that independence. Um, I think it's

550
00:22:22,720 --> 00:22:27,120
better for the town for you to respect

551
00:22:24,799 --> 00:22:29,120
that independence because we also

552
00:22:27,120 --> 00:22:31,520
provide just like you an opportunity for

553
00:22:29,120 --> 00:22:33,520
people to have public comment and to

554
00:22:31,520 --> 00:22:35,600
have people have input and there are

555
00:22:33,520 --> 00:22:38,000
many members of the public who uh remind

556
00:22:35,600 --> 00:22:41,039
us regularly that we uh we don't do

557
00:22:38,000 --> 00:22:44,400
that. I do want to support your efforts

558
00:22:41,039 --> 00:22:46,240
however to look at uh committees. There

559
00:22:44,400 --> 00:22:48,480
is this committee handwork. We're not a

560
00:22:46,240 --> 00:22:50,400
committee. We are necessary under state

561
00:22:48,480 --> 00:22:52,880
law. We are Russell necessary under the

562
00:22:50,400 --> 00:22:56,799
the code of the town and your committees

563
00:22:52,880 --> 00:22:58,320
by and large are figments.

564
00:22:56,799 --> 00:23:00,880
Thing that comes to mind is figments in

565
00:22:58,320 --> 00:23:03,679
my imagination but figments uh they are

566
00:23:00,880 --> 00:23:06,400
created under under other authorities

567
00:23:03,679 --> 00:23:08,159
and for other reasons. I speak now today

568
00:23:06,400 --> 00:23:11,200
about whether you take any action at all

569
00:23:08,159 --> 00:23:14,640
on our bylaws. Our bylaws are themselves

570
00:23:11,200 --> 00:23:16,880
a fairly neutral activity. uh we put

571
00:23:14,640 --> 00:23:18,720
them together because there was time and

572
00:23:16,880 --> 00:23:20,000
time again when we were in action and

573
00:23:18,720 --> 00:23:22,320
somebody didn't know the proper

574
00:23:20,000 --> 00:23:24,320
procedure why do we do this when do we

575
00:23:22,320 --> 00:23:27,360
do this how should we do this and so the

576
00:23:24,320 --> 00:23:29,520
bylars are a very simple effort uh

577
00:23:27,360 --> 00:23:31,679
they've been melted down watered down

578
00:23:29,520 --> 00:23:33,440
whatever the word is uh once I knew that

579
00:23:31,679 --> 00:23:35,280
you guys wanted to look at them and we

580
00:23:33,440 --> 00:23:36,880
wanted to just get something in place

581
00:23:35,280 --> 00:23:38,880
they were also put in place before we

582
00:23:36,880 --> 00:23:40,880
had a planning director and that's why

583
00:23:38,880 --> 00:23:42,880
the second attachment really basically

584
00:23:40,880 --> 00:23:44,880
is just a job description or the second

585
00:23:42,880 --> 00:23:48,080
piece of it which is an attachment. My

586
00:23:44,880 --> 00:23:49,520
final comment is yeah, bylaws and maybe

587
00:23:48,080 --> 00:23:53,600
you want to go ahead and approve our

588
00:23:49,520 --> 00:23:57,440
bylaws, but then what do you do when

589
00:23:53,600 --> 00:23:59,360
uh let's see 18.36.101

590
00:23:57,440 --> 00:24:02,159
is a section of the code that actually

591
00:23:59,360 --> 00:24:03,840
allows us specifically in the code for

592
00:24:02,159 --> 00:24:06,640
the planning commission to develop a

593
00:24:03,840 --> 00:24:08,640
policy. That requires our expertise,

594
00:24:06,640 --> 00:24:10,400
that requires our detailed experience.

595
00:24:08,640 --> 00:24:12,159
Are you then going to start down THE

596
00:24:10,400 --> 00:24:15,200
SLIPPERY SLOPE AND OH YEAH, we want to

597
00:24:12,159 --> 00:24:18,159
review that policy too. An area where I

598
00:24:15,200 --> 00:24:20,240
dare say maybe one of you too may know

599
00:24:18,159 --> 00:24:23,440
what 18.36

600
00:24:20,240 --> 00:24:26,159
B9 is, but I doubt if all five of you

601
00:24:23,440 --> 00:24:28,159
do. Uh

602
00:24:26,159 --> 00:24:30,159
that's basically my final point. Thank

603
00:24:28,159 --> 00:24:30,880
you for your time.

604
00:24:30,159 --> 00:24:33,120
» Thank you, Linda.

605
00:24:30,880 --> 00:24:37,919
» Can I ask a clarifying question?

606
00:24:33,120 --> 00:24:40,559
» Were we provided with 18.36.01 01 V9 in

607
00:24:37,919 --> 00:24:43,919
the packet.

608
00:24:40,559 --> 00:24:47,520
» Uh I use that as an example of another

609
00:24:43,919 --> 00:24:49,279
of another uh item. It's not something

610
00:24:47,520 --> 00:24:51,600
we've taken action on. It's just a

611
00:24:49,279 --> 00:24:53,360
section of the code where our expertise

612
00:24:51,600 --> 00:24:56,559
is required. I can give you one or I can

613
00:24:53,360 --> 00:24:57,520
pull it up on your computer.

614
00:24:56,559 --> 00:25:00,080
» Thank you, Linda.

615
00:24:57,520 --> 00:25:02,799
» Yeah. Thank you.

616
00:25:00,080 --> 00:25:05,039
» All right. Any other public comment in

617
00:25:02,799 --> 00:25:08,520
the room? I don't see any. So I'll move

618
00:25:05,039 --> 00:25:08,520
online. Rita,

619
00:25:08,880 --> 00:25:14,480
» Hi. Thank you. Um, thank you for taking

620
00:25:11,760 --> 00:25:16,400
my comment. Uh, you know, already the

621
00:25:14,480 --> 00:25:19,200
planning commission meeting for next

622
00:25:16,400 --> 00:25:21,760
week is cancelled and I don't know, I'm

623
00:25:19,200 --> 00:25:23,679
not privy to the reasons, but the

624
00:25:21,760 --> 00:25:27,440
previous meeting about the Horththrones

625
00:25:23,679 --> 00:25:29,919
project is a perfect example of why we

626
00:25:27,440 --> 00:25:32,960
need to have regular planning commission

627
00:25:29,919 --> 00:25:35,440
meetings in our beautiful town. We have

628
00:25:32,960 --> 00:25:39,200
extremely competent people. We have a

629
00:25:35,440 --> 00:25:42,880
retired or perhaps still current squa uh

630
00:25:39,200 --> 00:25:45,520
attorney on that group and here we are

631
00:25:42,880 --> 00:25:47,919
consultants for for different things and

632
00:25:45,520 --> 00:25:51,120
and so

633
00:25:47,919 --> 00:25:53,919
let's let's let the planning commission

634
00:25:51,120 --> 00:25:56,159
uh do their job. uh you know that I have

635
00:25:53,919 --> 00:25:58,000
sent letters in previous years when

636
00:25:56,159 --> 00:26:00,559
there have been only two planning

637
00:25:58,000 --> 00:26:02,400
commission meetings uh during a year and

638
00:26:00,559 --> 00:26:04,240
would only be about the housing element

639
00:26:02,400 --> 00:26:07,200
when you know we have trucks and

640
00:26:04,240 --> 00:26:09,760
buildings going up in our town every

641
00:26:07,200 --> 00:26:12,400
single day and the residents don't get a

642
00:26:09,760 --> 00:26:15,679
chance to ask a question to the planning

643
00:26:12,400 --> 00:26:18,240
commission you know we except for the

644
00:26:15,679 --> 00:26:23,279
rare chance that they do have a meeting

645
00:26:18,240 --> 00:26:26,720
and uh please uh help us help the

646
00:26:23,279 --> 00:26:29,520
planning commission be able to do their

647
00:26:26,720 --> 00:26:31,200
job because that will help all of us

648
00:26:29,520 --> 00:26:33,360
especially with all the building that's

649
00:26:31,200 --> 00:26:37,440
happening here and we get a chance to

650
00:26:33,360 --> 00:26:40,880
ask our questions. Thank you.

651
00:26:37,440 --> 00:26:42,880
» Thank you, Rita. Any other comments from

652
00:26:40,880 --> 00:26:44,720
the public online?

653
00:26:42,880 --> 00:26:45,919
I don't see any. Don't see any in the

654
00:26:44,720 --> 00:26:47,679
room. Okay. So, I'm going to close

655
00:26:45,919 --> 00:26:51,240
public comment, bring it back to the

656
00:26:47,679 --> 00:26:51,240
council for discussion.

657
00:26:51,520 --> 00:26:55,159
Who would like to start?

658
00:26:56,480 --> 00:27:00,880
» Thank you.

659
00:26:57,760 --> 00:27:02,159
» Um, thank you for taking the time to do

660
00:27:00,880 --> 00:27:04,880
this.

661
00:27:02,159 --> 00:27:07,520
Um, I want to be very clear that

662
00:27:04,880 --> 00:27:11,440
planning commission's contributions are

663
00:27:07,520 --> 00:27:15,279
very important to the town and

664
00:27:11,440 --> 00:27:18,559
I would like to see, you know, good good

665
00:27:15,279 --> 00:27:22,640
common sense prevail with regard to when

666
00:27:18,559 --> 00:27:27,840
we do or don't have power. I would

667
00:27:22,640 --> 00:27:30,640
accept this these bylaws gladly. Um, I

668
00:27:27,840 --> 00:27:33,360
think we need to maintain a tone of

669
00:27:30,640 --> 00:27:36,240
collegiality, respect, and collaborative

670
00:27:33,360 --> 00:27:38,000
work so that I do trust the planning

671
00:27:36,240 --> 00:27:42,799
commission should something be coming up

672
00:27:38,000 --> 00:27:44,799
that that is um notable to be working

673
00:27:42,799 --> 00:27:48,720
well with staff and council to be able

674
00:27:44,799 --> 00:27:51,760
to um handle that appropriately. bylaws

675
00:27:48,720 --> 00:27:55,600
do make life better by

676
00:27:51,760 --> 00:27:57,679
laying out rules of operation. Um, and

677
00:27:55,600 --> 00:28:00,159
these these seem fairly

678
00:27:57,679 --> 00:28:02,640
non-controversial to me. So, thank you

679
00:28:00,159 --> 00:28:04,720
for the work. It is important to me that

680
00:28:02,640 --> 00:28:07,600
the planning commission adopted them

681
00:28:04,720 --> 00:28:11,200
unanimously. I respect that body. We

682
00:28:07,600 --> 00:28:12,880
should all respect them. So, thank you.

683
00:28:11,200 --> 00:28:15,279
» Could I make a comment real quick on

684
00:28:12,880 --> 00:28:16,880
this? Correct. My understanding is that

685
00:28:15,279 --> 00:28:18,559
one planning commissioner was not

686
00:28:16,880 --> 00:28:20,080
present at that meeting and had actually

687
00:28:18,559 --> 00:28:22,480
submitted comments to that meeting. So,

688
00:28:20,080 --> 00:28:25,120
he would not have voted. So, unanimous

689
00:28:22,480 --> 00:28:27,520
yet for the four people who were there.

690
00:28:25,120 --> 00:28:31,760
» Okay, that's

691
00:28:27,520 --> 00:28:35,559
» Okay. Um, does that make it nonunanimous

692
00:28:31,760 --> 00:28:35,559
from a legal perspective?

693
00:28:37,200 --> 00:28:42,000
» If four out of five are present, it's

694
00:28:39,840 --> 00:28:43,760
unanimous as two members. I I would

695
00:28:42,000 --> 00:28:44,720
still refer to that as unanimous.

696
00:28:43,760 --> 00:28:46,080
Actually, the committee and commission

697
00:28:44,720 --> 00:28:49,559
handbook addresses this point.

698
00:28:46,080 --> 00:28:49,559
» Yeah. Thank you.

699
00:28:50,880 --> 00:28:55,399
» All right. Other discussion,

700
00:28:57,840 --> 00:29:02,880
» Well, um yeah, I can I can discuss this

701
00:29:00,559 --> 00:29:07,440
one all day and I will keep it to five

702
00:29:02,880 --> 00:29:10,399
minutes. Uh, I I do miss um the good old

703
00:29:07,440 --> 00:29:13,360
days when I used to complain that the

704
00:29:10,399 --> 00:29:15,919
town manager tried to control my agenda

705
00:29:13,360 --> 00:29:18,240
on the trails committee. Um, now

706
00:29:15,919 --> 00:29:22,559
nowadays, not only does it control it,

707
00:29:18,240 --> 00:29:26,240
it it it you provided with it uh with an

708
00:29:22,559 --> 00:29:30,320
agenda. Uh so I hear the frustration

709
00:29:26,240 --> 00:29:33,760
because we see the committees uh see

710
00:29:30,320 --> 00:29:36,320
what the problems are and we live the

711
00:29:33,760 --> 00:29:38,960
problems every day and we'd like to have

712
00:29:36,320 --> 00:29:42,080
those brought forward so that we can

713
00:29:38,960 --> 00:29:44,799
solve those problems and not incur a lot

714
00:29:42,080 --> 00:29:46,559
of expense and a lot of uh extra

715
00:29:44,799 --> 00:29:49,279
people's times and we can discuss them

716
00:29:46,559 --> 00:29:51,679
and get them done. So from my point of

717
00:29:49,279 --> 00:29:55,360
view, anything that we can do at the

718
00:29:51,679 --> 00:29:59,440
council, uh it may not be the standard

719
00:29:55,360 --> 00:30:03,279
community standard or some anything we

720
00:29:59,440 --> 00:30:07,279
can do to share authority with our

721
00:30:03,279 --> 00:30:09,919
commissioners is a good thing. Uh it it

722
00:30:07,279 --> 00:30:13,279
gives us balance. It gives us a second

723
00:30:09,919 --> 00:30:15,679
place. It g it gets them out of it takes

724
00:30:13,279 --> 00:30:18,559
away an excuse they have which is oh

725
00:30:15,679 --> 00:30:21,360
well we'll let the council hand it. They

726
00:30:18,559 --> 00:30:23,840
have to handle it and they do a good job

727
00:30:21,360 --> 00:30:26,080
and they have a very different level of

728
00:30:23,840 --> 00:30:28,240
expertise than we do and they have

729
00:30:26,080 --> 00:30:30,799
different problems than we do. Uh and

730
00:30:28,240 --> 00:30:33,360
I'm I'm all for supporting them in

731
00:30:30,799 --> 00:30:38,159
whatever way they want us to support

732
00:30:33,360 --> 00:30:40,000
them to say yes. Thank you for doing

733
00:30:38,159 --> 00:30:42,799
bylaws. Thank you for trying to operate

734
00:30:40,000 --> 00:30:46,720
more cleanly. We could all use a re a

735
00:30:42,799 --> 00:30:48,559
redo and a refresh. We appreciate it. We

736
00:30:46,720 --> 00:30:51,360
don't need to approve your work. Your

737
00:30:48,559 --> 00:30:55,760
work is good work because it's working

738
00:30:51,360 --> 00:30:58,399
for you and you're working for us. So, I

739
00:30:55,760 --> 00:31:03,919
just think that uh it's an unnecessary

740
00:30:58,399 --> 00:31:08,000
step. We we we don't need to express our

741
00:31:03,919 --> 00:31:10,159
authority in this way.

742
00:31:08,000 --> 00:31:14,440
Thank you,

743
00:31:10,159 --> 00:31:14,440
Mary. I'm not married. Helenhead.

744
00:31:16,799 --> 00:31:21,360
» Okay. Um,

745
00:31:18,880 --> 00:31:24,080
so I don't have an issue with the

746
00:31:21,360 --> 00:31:26,960
planning commission clarifying creating

747
00:31:24,080 --> 00:31:29,440
clarifying bylaws on how they conduct

748
00:31:26,960 --> 00:31:33,200
their meetings on how their what their

749
00:31:29,440 --> 00:31:35,520
jurisdiction is um on on many of the

750
00:31:33,200 --> 00:31:38,799
things that are very vague in our code

751
00:31:35,520 --> 00:31:41,600
and in our handbook. And um I don't have

752
00:31:38,799 --> 00:31:44,080
an issue with that and this I feel that

753
00:31:41,600 --> 00:31:46,799
this document is a good step in the

754
00:31:44,080 --> 00:31:48,320
right direction. However,

755
00:31:46,799 --> 00:31:50,080
I take issue with the many

756
00:31:48,320 --> 00:31:52,960
contradictions that are included in the

757
00:31:50,080 --> 00:31:55,279
document. Um, not only directly in the

758
00:31:52,960 --> 00:31:57,279
document, but with that they set up

759
00:31:55,279 --> 00:32:00,399
changes and differences with respect to

760
00:31:57,279 --> 00:32:03,360
how the town manages the ASC or how the

761
00:32:00,399 --> 00:32:06,880
ASC is managed. Um, so that's number

762
00:32:03,360 --> 00:32:10,880
one. Um, let me just indicate some of

763
00:32:06,880 --> 00:32:13,440
the um contradictions that I found. Um

764
00:32:10,880 --> 00:32:16,320
the language of the bylaws states that

765
00:32:13,440 --> 00:32:18,080
um

766
00:32:16,320 --> 00:32:20,559
uh people uh commissioners will be

767
00:32:18,080 --> 00:32:24,159
appointed for four-year terms by the

768
00:32:20,559 --> 00:32:27,200
town council as vacancies arise. Um that

769
00:32:24,159 --> 00:32:28,720
hasn't been the tradition. Um that has

770
00:32:27,200 --> 00:32:30,240
that people have not been appointed to

771
00:32:28,720 --> 00:32:33,760
four-year terms. They've been appointed

772
00:32:30,240 --> 00:32:36,080
to conclude the term of a person who's

773
00:32:33,760 --> 00:32:39,519
vacating their position.

774
00:32:36,080 --> 00:32:41,679
And um that's also how ASUC interprets

775
00:32:39,519 --> 00:32:43,519
that thing. So that's already one

776
00:32:41,679 --> 00:32:46,080
difference that we're introducing into

777
00:32:43,519 --> 00:32:47,360
these bylaws. Um I personally don't

778
00:32:46,080 --> 00:32:50,480
actually have a problem with the

779
00:32:47,360 --> 00:32:52,320
planning commission deciding to appoint

780
00:32:50,480 --> 00:32:55,600
someone to a four-year term even if

781
00:32:52,320 --> 00:32:57,519
there's only a one year left. But it I'm

782
00:32:55,600 --> 00:33:01,360
pointing out that this is a difference

783
00:32:57,519 --> 00:33:03,279
with respect to how we uh deal with ASC.

784
00:33:01,360 --> 00:33:06,000
I did try to go somewhat through our

785
00:33:03,279 --> 00:33:09,600
code and I couldn't um in the time

786
00:33:06,000 --> 00:33:11,200
available to really do an exhaustive um

787
00:33:09,600 --> 00:33:12,960
comparison of this. I wasn't able to do

788
00:33:11,200 --> 00:33:14,399
that. So I don't know if our code has a

789
00:33:12,960 --> 00:33:17,120
little bit more detail. Our code is

790
00:33:14,399 --> 00:33:19,440
really slim when it comes to both

791
00:33:17,120 --> 00:33:22,640
planning commission and the ASUC. And in

792
00:33:19,440 --> 00:33:24,399
fact it's each of them gets one page. Um

793
00:33:22,640 --> 00:33:26,559
so clearly I think bylaws would be

794
00:33:24,399 --> 00:33:29,279
useful because there are um quite a few

795
00:33:26,559 --> 00:33:31,679
situations where people aren't clear on

796
00:33:29,279 --> 00:33:33,279
what they should be doing. Um I do think

797
00:33:31,679 --> 00:33:35,919
standardization of all these processes

798
00:33:33,279 --> 00:33:38,240
should be done for both commission.

799
00:33:35,919 --> 00:33:41,200
Um the other issues is I'm not clear

800
00:33:38,240 --> 00:33:43,120
based on the writing for um the election

801
00:33:41,200 --> 00:33:45,519
of the chair and the vice chair because

802
00:33:43,120 --> 00:33:47,440
the way it's stated it says by annual

803
00:33:45,519 --> 00:33:50,480
election.

804
00:33:47,440 --> 00:33:52,320
um commissioners will elect the office

805
00:33:50,480 --> 00:33:53,919
of chair and vice chair and then

806
00:33:52,320 --> 00:33:56,480
traditionally these offices are filled

807
00:33:53,919 --> 00:33:59,679
by the most senior members of the

808
00:33:56,480 --> 00:34:01,360
commission at the time of an annual

809
00:33:59,679 --> 00:34:04,480
election

810
00:34:01,360 --> 00:34:06,720
typically held in the fall and rotate

811
00:34:04,480 --> 00:34:09,359
collegially amongst the members. Those

812
00:34:06,720 --> 00:34:10,720
two um

813
00:34:09,359 --> 00:34:12,480
particip what do you call them

814
00:34:10,720 --> 00:34:15,359
participles or whatever those two

815
00:34:12,480 --> 00:34:18,240
segments of that sentence do conflict

816
00:34:15,359 --> 00:34:19,760
with each other. I mean either at the

817
00:34:18,240 --> 00:34:23,119
time of the annual election the most

818
00:34:19,760 --> 00:34:26,240
senior person is being elected or um

819
00:34:23,119 --> 00:34:28,639
it's going to go through sort of a you

820
00:34:26,240 --> 00:34:30,240
know it's going to collegially rotate

821
00:34:28,639 --> 00:34:32,000
amongst the members given that we've had

822
00:34:30,240 --> 00:34:33,359
problems with this in the town itself

823
00:34:32,000 --> 00:34:35,760
with respect to the town council.

824
00:34:33,359 --> 00:34:37,440
Clearly that needs some clarification.

825
00:34:35,760 --> 00:34:40,399
Um and and maybe it's just a simple

826
00:34:37,440 --> 00:34:41,839
verbiage change, but in my mind, the

827
00:34:40,399 --> 00:34:44,320
election of the chair and the vice chair

828
00:34:41,839 --> 00:34:46,960
should rotate through all members of

829
00:34:44,320 --> 00:34:48,960
town of the planning commission. Um and

830
00:34:46,960 --> 00:34:50,399
you can start with the most senior, but

831
00:34:48,960 --> 00:34:52,079
the reality is the most senior will

832
00:34:50,399 --> 00:34:55,280
still be the most senior the next year,

833
00:34:52,079 --> 00:34:58,320
next year, and the so I don't feel that

834
00:34:55,280 --> 00:35:02,160
this statement um allows for rotating

835
00:34:58,320 --> 00:35:04,320
collegially amongst all the members. Um

836
00:35:02,160 --> 00:35:07,920
and then you know I I did want to bring

837
00:35:04,320 --> 00:35:10,000
up the point that um

838
00:35:07,920 --> 00:35:12,400
we have had we have had a committee and

839
00:35:10,000 --> 00:35:14,560
commission handbook for many years that

840
00:35:12,400 --> 00:35:18,720
has been in development

841
00:35:14,560 --> 00:35:21,040
to improve and update it and I take

842
00:35:18,720 --> 00:35:22,480
Linda's point about whether or not the

843
00:35:21,040 --> 00:35:24,720
two commissions should actually be part

844
00:35:22,480 --> 00:35:26,560
of that and I would tend to agree that

845
00:35:24,720 --> 00:35:28,160
they probably shouldn't be part of that

846
00:35:26,560 --> 00:35:30,000
but that is also something that hasn't

847
00:35:28,160 --> 00:35:30,960
been finalized at the town council level

848
00:35:30,000 --> 00:35:32,800
and I

849
00:35:30,960 --> 00:35:35,760
think that that was a decision the town

850
00:35:32,800 --> 00:35:37,839
council would be to make. Um,

851
00:35:35,760 --> 00:35:41,560
and then let's see what else is on my

852
00:35:37,839 --> 00:35:41,560
line. Uh, except

853
00:35:42,720 --> 00:35:46,880
so it does say there was some confusion

854
00:35:44,800 --> 00:35:48,800
on my mind about special calling special

855
00:35:46,880 --> 00:35:51,280
meetings. It's not listed that it could

856
00:35:48,800 --> 00:35:53,200
be called by town council or staff. It's

857
00:35:51,280 --> 00:35:54,480
only listed by planning commission, I

858
00:35:53,200 --> 00:35:56,000
believe.

859
00:35:54,480 --> 00:35:58,800
Um,

860
00:35:56,000 --> 00:36:01,200
and then just to note,

861
00:35:58,800 --> 00:36:04,000
um, I note Linda's comments about the

862
00:36:01,200 --> 00:36:07,760
town council not having a say, um, in

863
00:36:04,000 --> 00:36:10,160
the amendments to the bylaws. Um, I

864
00:36:07,760 --> 00:36:12,800
I tend not to 100% agree with her about

865
00:36:10,160 --> 00:36:15,280
or the planning commission being able to

866
00:36:12,800 --> 00:36:17,359
stay independent regard, you know, even

867
00:36:15,280 --> 00:36:23,560
if the town council were to have some

868
00:36:17,359 --> 00:36:23,560
say on how the bylaws are. Um,

869
00:36:24,240 --> 00:36:31,359
uh, see, review of land use application.

870
00:36:28,000 --> 00:36:34,480
Let me just check that real quick.

871
00:36:31,359 --> 00:36:38,079
Um, and oh, well, before I get to that,

872
00:36:34,480 --> 00:36:40,480
you had mentioned 18.36.010B.

873
00:36:38,079 --> 00:36:43,040
I'm at that point in my on my computer.

874
00:36:40,480 --> 00:36:45,440
I do not see anything relevant to

875
00:36:43,040 --> 00:36:48,000
planning commission bylaws. So, either I

876
00:36:45,440 --> 00:36:51,040
have the number wrong or

877
00:36:48,000 --> 00:36:53,040
or or something. But, you know, I I

878
00:36:51,040 --> 00:36:55,119
don't

879
00:36:53,040 --> 00:36:56,240
um so I that's it for right now. I'll

880
00:36:55,119 --> 00:36:57,359
probably I'll come back to that other

881
00:36:56,240 --> 00:37:00,320
point.

882
00:36:57,359 --> 00:37:03,520
» Mr. Chairman, she made those comments

883
00:37:00,320 --> 00:37:06,400
during the comment period on our rules

884
00:37:03,520 --> 00:37:08,160
which we greatly appreciated and I will

885
00:37:06,400 --> 00:37:10,000
be happy to go through the comments she

886
00:37:08,160 --> 00:37:12,720
made because we specifically discussed

887
00:37:10,000 --> 00:37:15,200
at least the three issues and came to

888
00:37:12,720 --> 00:37:18,880
the language that we have here. my

889
00:37:15,200 --> 00:37:21,119
reference to the uh undergrounding uh

890
00:37:18,880 --> 00:37:22,720
that's the section of the building code

891
00:37:21,119 --> 00:37:24,720
that requires any new building to

892
00:37:22,720 --> 00:37:27,680
underground the electrical power lines.

893
00:37:24,720 --> 00:37:29,920
And if you look at 0109, you will see

894
00:37:27,680 --> 00:37:31,920
that there's a section se the sentence

895
00:37:29,920 --> 00:37:34,720
in there that specifically gives the

896
00:37:31,920 --> 00:37:37,359
planning commission authority to come up

897
00:37:34,720 --> 00:37:40,160
with a policy. So I use that as example

898
00:37:37,359 --> 00:37:42,000
of asking me of of asking you where

899
00:37:40,160 --> 00:37:44,000
you're going to draw the line. if you

900
00:37:42,000 --> 00:37:45,680
want to look at our planning commission

901
00:37:44,000 --> 00:37:47,520
policy rules or then are you going to

902
00:37:45,680 --> 00:37:50,160
want to look at the policy we make under

903
00:37:47,520 --> 00:37:51,680
a specific law and and it goes to my

904
00:37:50,160 --> 00:37:54,720
argument about independence. It had

905
00:37:51,680 --> 00:37:58,680
nothing to do with the bylaws per se.

906
00:37:54,720 --> 00:37:58,680
Sorry, my phone's talking.

907
00:37:58,960 --> 00:38:03,599
Uh so that that that's with regard to

908
00:38:01,520 --> 00:38:06,560
your comment about the most senior. It

909
00:38:03,599 --> 00:38:09,520
doesn't say the most senior. It says the

910
00:38:06,560 --> 00:38:11,599
the it's multi it's plural.

911
00:38:09,520 --> 00:38:14,800
Uh that's also your question about

912
00:38:11,599 --> 00:38:17,200
filling a vacant spot. We were worried

913
00:38:14,800 --> 00:38:19,440
about having so many vacancies that for

914
00:38:17,200 --> 00:38:22,720
example when the planning commission

915
00:38:19,440 --> 00:38:26,240
heard the EIR on the Stamford

916
00:38:22,720 --> 00:38:28,320
development between uh a vacancy and

917
00:38:26,240 --> 00:38:31,760
ethical conflicts there were only three

918
00:38:28,320 --> 00:38:33,760
of us and that's pretty slim pickings

919
00:38:31,760 --> 00:38:35,599
for the biggest development that's come

920
00:38:33,760 --> 00:38:38,560
through this town since I've been here.

921
00:38:35,599 --> 00:38:42,160
So that's specifically why we chose for

922
00:38:38,560 --> 00:38:43,520
us to try to um fill the vacancies

923
00:38:42,160 --> 00:38:46,800
rather than wait till the end of the

924
00:38:43,520 --> 00:38:48,640
year. I understood and I appreciated

925
00:38:46,800 --> 00:38:50,560
Rebecca very much that you submitted

926
00:38:48,640 --> 00:38:52,640
those comments and we did discuss them

927
00:38:50,560 --> 00:38:54,079
and uh I think one of your other

928
00:38:52,640 --> 00:38:55,760
comments was submitted by one of the

929
00:38:54,079 --> 00:38:57,440
commissioners and we also specifically

930
00:38:55,760 --> 00:39:00,240
discussed all of your comments that were

931
00:38:57,440 --> 00:39:04,839
submitted in his absence.

932
00:39:00,240 --> 00:39:04,839
» Okay. Thank you, Ellen.

933
00:39:06,400 --> 00:39:14,400
Um, so Chair Brothers, so I am grateful

934
00:39:11,359 --> 00:39:17,119
for everything you do for the town.

935
00:39:14,400 --> 00:39:18,880
Um, and I am grateful for the planning

936
00:39:17,119 --> 00:39:22,240
commission and what they do for the

937
00:39:18,880 --> 00:39:25,040
town. Um,

938
00:39:22,240 --> 00:39:28,920
but you aren't elected and so I'm

939
00:39:25,040 --> 00:39:28,920
worried about this action.

940
00:39:29,599 --> 00:39:34,320
Um I would also point out that the part

941
00:39:32,880 --> 00:39:36,320
of the reason that we're having a hard

942
00:39:34,320 --> 00:39:40,320
time finding commissioners is that we

943
00:39:36,320 --> 00:39:41,920
have appro you know 19 missions I think

944
00:39:40,320 --> 00:39:45,599
committees

945
00:39:41,920 --> 00:39:48,400
um and 4200 people. So basically we have

946
00:39:45,599 --> 00:39:51,760
about roughly give or take 200 people

947
00:39:48,400 --> 00:39:54,560
for every uh committee

948
00:39:51,760 --> 00:39:58,960
and that includes our kids which are not

949
00:39:54,560 --> 00:40:01,440
allowed. So part of it is just we have

950
00:39:58,960 --> 00:40:02,960
we have

951
00:40:01,440 --> 00:40:04,960
you know a lot of volunteer

952
00:40:02,960 --> 00:40:06,640
opportunities with people with not as

953
00:40:04,960 --> 00:40:08,880
much time as they used to have

954
00:40:06,640 --> 00:40:10,800
potentially.

955
00:40:08,880 --> 00:40:12,800
Um,

956
00:40:10,800 --> 00:40:15,280
so and I appreciate what you guys are

957
00:40:12,800 --> 00:40:19,760
doing, but

958
00:40:15,280 --> 00:40:22,480
uh this it it does, you know, I would

959
00:40:19,760 --> 00:40:25,599
accept

960
00:40:22,480 --> 00:40:28,800
uh I would accept these bylaws with the

961
00:40:25,599 --> 00:40:30,800
striking of the word generally.

962
00:40:28,800 --> 00:40:32,800
I would say that these activities will

963
00:40:30,800 --> 00:40:34,880
be at the request of council or planning

964
00:40:32,800 --> 00:40:38,560
staff.

965
00:40:34,880 --> 00:40:42,000
So, um,

966
00:40:38,560 --> 00:40:45,119
uh, because I am concerned because, you

967
00:40:42,000 --> 00:40:48,880
know, for instance, the item that we

968
00:40:45,119 --> 00:40:52,480
heard tonight with, um,

969
00:40:48,880 --> 00:40:55,599
uh, concerning Hawthorne,

970
00:40:52,480 --> 00:40:58,400
I have the sense that from your comments

971
00:40:55,599 --> 00:41:00,319
tonight that you would go off in a

972
00:40:58,400 --> 00:41:04,160
different direction from what this body

973
00:41:00,319 --> 00:41:07,960
is headed towards. And so that concerns

974
00:41:04,160 --> 00:41:07,960
me. So

975
00:41:09,920 --> 00:41:16,000
» So you have passed your time.

976
00:41:13,839 --> 00:41:19,240
» Please. Sorry.

977
00:41:16,000 --> 00:41:19,240
» Thank you.

978
00:41:20,000 --> 00:41:23,280
» So

979
00:41:21,680 --> 00:41:26,319
um

980
00:41:23,280 --> 00:41:27,599
so those are um so that's you know so I

981
00:41:26,319 --> 00:41:29,359
appreciate again what planning

982
00:41:27,599 --> 00:41:31,599
commission is doing but I do have some

983
00:41:29,359 --> 00:41:33,440
concerns. Thank you.

984
00:41:31,599 --> 00:41:36,480
Thank you.

985
00:41:33,440 --> 00:41:38,720
All right, everybody had their say.

986
00:41:36,480 --> 00:41:40,960
Okay. Um,

987
00:41:38,720 --> 00:41:43,200
so

988
00:41:40,960 --> 00:41:45,359
I am sensitive to the fact that the

989
00:41:43,200 --> 00:41:47,119
planning commission is not elected. Um,

990
00:41:45,359 --> 00:41:48,400
and I think it's appro this is sort of

991
00:41:47,119 --> 00:41:51,760
to my mind this is an appropriate

992
00:41:48,400 --> 00:41:54,000
compromise to accept them. Um, the

993
00:41:51,760 --> 00:41:56,319
council's ult ultimately responsible for

994
00:41:54,000 --> 00:41:57,599
the finances of this town. Um, and I

995
00:41:56,319 --> 00:41:59,760
could easily imagine the planning

996
00:41:57,599 --> 00:42:01,359
commission could decide to start doing a

997
00:41:59,760 --> 00:42:03,599
bunch of stuff that could potentially

998
00:42:01,359 --> 00:42:05,680
take a lot of staff time. Um, and that

999
00:42:03,599 --> 00:42:07,200
seems inappropriate. On the other hand,

1000
00:42:05,680 --> 00:42:08,400
I've been on the planning commission and

1001
00:42:07,200 --> 00:42:10,800
we've had a planning commission a long

1002
00:42:08,400 --> 00:42:13,040
time and it's worked well. So, I would

1003
00:42:10,800 --> 00:42:15,119
be in favor of accepting these and see

1004
00:42:13,040 --> 00:42:16,880
how it goes. I'm a little uncomfortable

1005
00:42:15,119 --> 00:42:18,800
with the four years. I mean, that's not

1006
00:42:16,880 --> 00:42:20,880
the way we've done it. We've always just

1007
00:42:18,800 --> 00:42:22,640
had people fill out the term. It's not

1008
00:42:20,880 --> 00:42:24,880
that you had to wait a year to assign

1009
00:42:22,640 --> 00:42:26,240
them, but if there was two years left,

1010
00:42:24,880 --> 00:42:28,800
you only did it for two years. And that

1011
00:42:26,240 --> 00:42:30,960
way, we kept everything regular. I would

1012
00:42:28,800 --> 00:42:33,280
be more comfortable with that, but to

1013
00:42:30,960 --> 00:42:35,839
me, that's relatively small. And if you

1014
00:42:33,280 --> 00:42:37,760
guys feel like you discussed it, we can

1015
00:42:35,839 --> 00:42:39,520
try it and if it's not working, then it

1016
00:42:37,760 --> 00:42:42,800
can come back here and we can try to fix

1017
00:42:39,520 --> 00:42:44,960
it. So, personally, I'm comfortable with

1018
00:42:42,800 --> 00:42:47,520
accepting these. Um, but I do think it's

1019
00:42:44,960 --> 00:42:51,640
important that we accept them.

1020
00:42:47,520 --> 00:42:51,640
So, with that

1021
00:42:51,680 --> 00:42:58,319
on on um Council Member Flynn's

1022
00:42:55,839 --> 00:43:00,960
comments,

1023
00:42:58,319 --> 00:43:03,760
uh I thought that was um your points

1024
00:43:00,960 --> 00:43:07,839
were really well taken, Rebecca. the uh

1025
00:43:03,760 --> 00:43:10,880
the and I I thought they all pointed to

1026
00:43:07,839 --> 00:43:14,000
the fact that we would do a lot better

1027
00:43:10,880 --> 00:43:16,720
if we just let the planning commission

1028
00:43:14,000 --> 00:43:19,200
make its own bylaws because we have not

1029
00:43:16,720 --> 00:43:21,920
been able to fix the uh committee

1030
00:43:19,200 --> 00:43:24,400
handbook. We have not been able to get a

1031
00:43:21,920 --> 00:43:26,800
consistent ASC planning commission. We

1032
00:43:24,400 --> 00:43:30,720
have not taken any of these inaccuracies

1033
00:43:26,800 --> 00:43:34,400
out. And it's been years and years. And

1034
00:43:30,720 --> 00:43:37,040
if you saw Linda at work looking doing

1035
00:43:34,400 --> 00:43:40,000
her best and maybe making a few mistakes

1036
00:43:37,040 --> 00:43:42,240
than going to work at the planning

1037
00:43:40,000 --> 00:43:43,760
commission and discovering that in fact

1038
00:43:42,240 --> 00:43:46,720
you can't get anybody to fill that

1039
00:43:43,760 --> 00:43:49,119
four-year uh four-year thing. Maybe we

1040
00:43:46,720 --> 00:43:51,599
better make it one year. Then they don't

1041
00:43:49,119 --> 00:43:54,480
have to come to us and get our quote

1042
00:43:51,599 --> 00:43:57,760
approval or our acceptance. they would

1043
00:43:54,480 --> 00:44:01,119
be able to actually have some elacrity

1044
00:43:57,760 --> 00:44:04,000
and some mobility and some so I just

1045
00:44:01,119 --> 00:44:07,359
suggest that your points are really well

1046
00:44:04,000 --> 00:44:08,800
taken and and yman effort that somebody

1047
00:44:07,359 --> 00:44:11,760
actually tried to fix some of the

1048
00:44:08,800 --> 00:44:13,760
inaccuracies and yes it didn't wasn't

1049
00:44:11,760 --> 00:44:17,920
complete and and everybody knows that

1050
00:44:13,760 --> 00:44:22,480
we're to air as human uh but uh to be

1051
00:44:17,920 --> 00:44:24,319
flexible is divine and and uh and we're

1052
00:44:22,480 --> 00:44:27,119
giving we could give them the

1053
00:44:24,319 --> 00:44:29,200
opportunity to be

1054
00:44:27,119 --> 00:44:32,640
» Can I ask a question actually about

1055
00:44:29,200 --> 00:44:36,400
these the terms because my understanding

1056
00:44:32,640 --> 00:44:38,560
um is that right now the terms expire

1057
00:44:36,400 --> 00:44:42,720
one year apart

1058
00:44:38,560 --> 00:44:44,960
is that accurate in 27 and 28 the

1059
00:44:42,720 --> 00:44:48,000
four-year terms we are not on a two-year

1060
00:44:44,960 --> 00:44:51,440
cycle even right now so this might be

1061
00:44:48,000 --> 00:44:55,280
something that we oh like we might want

1062
00:44:51,440 --> 00:44:59,119
to consider are more important like in

1063
00:44:55,280 --> 00:45:00,880
terms of the timing of appointments.

1064
00:44:59,119 --> 00:45:03,599
Um

1065
00:45:00,880 --> 00:45:05,680
you know maybe we do option three I

1066
00:45:03,599 --> 00:45:09,111
think it was where we ask them to come

1067
00:45:05,680 --> 00:45:10,800
back and fix this section or something

1068
00:45:09,111 --> 00:45:13,119
[clears throat] with the appointment

1069
00:45:10,800 --> 00:45:16,079
opportunity.

1070
00:45:13,119 --> 00:45:17,839
» Okay. So I think we have before us

1071
00:45:16,079 --> 00:45:21,119
roughly four choices. We can accept

1072
00:45:17,839 --> 00:45:23,280
them. We can vote not to accept them. We

1073
00:45:21,119 --> 00:45:24,880
can direct staff to develop a policy or

1074
00:45:23,280 --> 00:45:28,160
we could continue this for a future

1075
00:45:24,880 --> 00:45:30,960
meeting. Um I would accept a motion on

1076
00:45:28,160 --> 00:45:33,280
any of those four.

1077
00:45:30,960 --> 00:45:36,240
» Motion to accept as they are.

1078
00:45:33,280 --> 00:45:38,480
» Okay. Do I have a second?

1079
00:45:36,240 --> 00:45:39,839
I will second it. Okay. So we have a

1080
00:45:38,480 --> 00:45:42,720
motion. We have a second.

1081
00:45:39,839 --> 00:45:44,880
» Could I make an alternate emot amendment

1082
00:45:42,720 --> 00:45:47,839
or? Yeah.

1083
00:45:44,880 --> 00:45:49,760
I would um be able to accept these if we

1084
00:45:47,839 --> 00:45:53,359
could change uh section two officer

1085
00:45:49,760 --> 00:45:54,800
subcommittees roles 2.0 and it right now

1086
00:45:53,359 --> 00:45:56,160
it's traditionally these offices are

1087
00:45:54,800 --> 00:45:57,599
filled by the most senior members of the

1088
00:45:56,160 --> 00:45:59,280
commission at the time of the annual

1089
00:45:57,599 --> 00:46:01,280
election typically held in fall and

1090
00:45:59,280 --> 00:46:03,440
rotate collegially amongst the members.

1091
00:46:01,280 --> 00:46:05,440
I would add the word initially. These

1092
00:46:03,440 --> 00:46:07,200
offices are initially filled by the most

1093
00:46:05,440 --> 00:46:08,880
senior members of the commission at the

1094
00:46:07,200 --> 00:46:10,800
time of the annual election. typical

1095
00:46:08,880 --> 00:46:12,800
whatever I would add the word initially

1096
00:46:10,800 --> 00:46:14,400
to that just to clarify that we're not

1097
00:46:12,800 --> 00:46:16,560
going to be bouncing back and forth

1098
00:46:14,400 --> 00:46:20,319
between the most senior members in the

1099
00:46:16,560 --> 00:46:23,880
case that um the collegial portion of it

1100
00:46:20,319 --> 00:46:23,880
doesn't work out.

1101
00:46:24,079 --> 00:46:29,440
» So Judith would you accept a

1102
00:46:27,280 --> 00:46:32,640
modification to the motion that the

1103
00:46:29,440 --> 00:46:34,400
planning commission consider this

1104
00:46:32,640 --> 00:46:36,240
versus that we are

1105
00:46:34,400 --> 00:46:38,800
» Consider I would accept them as they

1106
00:46:36,240 --> 00:46:41,520
are. I trust the planning commission to

1107
00:46:38,800 --> 00:46:43,599
go ahead and take these under advisement

1108
00:46:41,520 --> 00:46:45,440
on their good points, their logical

1109
00:46:43,599 --> 00:46:47,119
points, and

1110
00:46:45,440 --> 00:46:48,160
» I don't want to undo the work of the

1111
00:46:47,119 --> 00:46:49,520
planning commission.

1112
00:46:48,160 --> 00:46:51,040
» Yeah. And that and that was sort of what

1113
00:46:49,520 --> 00:46:52,800
I was trying to suggest is that they

1114
00:46:51,040 --> 00:46:54,319
take it under consideration, but we're

1115
00:46:52,800 --> 00:46:56,400
not requesting a change. We're

1116
00:46:54,319 --> 00:46:58,400
requesting that they consider it.

1117
00:46:56,400 --> 00:47:01,440
» Yeah. But but accepting like I would

1118
00:46:58,400 --> 00:47:03,119
» Yeah. Yeah. Accepting and Yeah. So, all

1119
00:47:01,440 --> 00:47:05,599
right. So, we have a motion. We have a

1120
00:47:03,119 --> 00:47:07,920
second. Um all in favor? I guess I would

1121
00:47:05,599 --> 00:47:10,160
just note that um uh Council Member

1122
00:47:07,920 --> 00:47:11,920
Flynn made an alternative motion. It was

1123
00:47:10,160 --> 00:47:12,640
there was I did not hear a second on

1124
00:47:11,920 --> 00:47:13,520
that motion.

1125
00:47:12,640 --> 00:47:15,839
» My apolog.

1126
00:47:13,520 --> 00:47:17,520
» Um and so unless someone's going to

1127
00:47:15,839 --> 00:47:18,160
second it, I'd say that one dies for

1128
00:47:17,520 --> 00:47:19,440
lack of second.

1129
00:47:18,160 --> 00:47:20,880
» I'm happy to second.

1130
00:47:19,440 --> 00:47:22,800
» Okay.

1131
00:47:20,880 --> 00:47:24,240
» Okay. So now the order. Okay. So we have

1132
00:47:22,800 --> 00:47:26,880
a motion, we have a second. We have two

1133
00:47:24,240 --> 00:47:28,160
motions. And remind me the order that

1134
00:47:26,880 --> 00:47:29,520
they get. There's a specific order

1135
00:47:28,160 --> 00:47:31,680
» Under Rosenberg's rules of order. They

1136
00:47:29,520 --> 00:47:33,200
go in reverse order. So, Council Flynn's

1137
00:47:31,680 --> 00:47:35,119
uh motion will be voted on first and

1138
00:47:33,200 --> 00:47:36,720
then Council Member um Hasco's motion

1139
00:47:35,119 --> 00:47:37,680
would be voted on if Council Flynn's

1140
00:47:36,720 --> 00:47:40,400
motion fails.

1141
00:47:37,680 --> 00:47:41,920
» Um can I asked to make a friendly

1142
00:47:40,400 --> 00:47:46,560
amendment

1143
00:47:41,920 --> 00:47:46,960
um to council member Flynn's?

1144
00:47:46,560 --> 00:47:49,200
» Um

1145
00:47:46,960 --> 00:47:51,680
» I'm allowed to consider it. Yes.

1146
00:47:49,200 --> 00:47:53,040
» To strike the word generally.

1147
00:47:51,680 --> 00:47:58,319
» Where is that?

1148
00:47:53,040 --> 00:48:01,599
» Um on uh advising town council page 50

1149
00:47:58,319 --> 00:48:05,079
of the packet. Page two

1150
00:48:01,599 --> 00:48:05,079
of the bylaws

1151
00:48:06,800 --> 00:48:09,839
addendum.

1152
00:48:07,760 --> 00:48:12,079
» Two of the bylaws add

1153
00:48:09,839 --> 00:48:15,359
» Of the addendum.

1154
00:48:12,079 --> 00:48:17,760
So advising and uh the last sentence and

1155
00:48:15,359 --> 00:48:19,440
advising the town council. So generally

1156
00:48:17,760 --> 00:48:24,160
these activities will be at the request

1157
00:48:19,440 --> 00:48:29,599
of the town council or planning staff.

1158
00:48:24,160 --> 00:48:31,599
» Page 50. Sorry. Um P is sorry. Could you

1159
00:48:29,599 --> 00:48:34,720
give me the page again?

1160
00:48:31,599 --> 00:48:35,920
» It's page two of the addendum.

1161
00:48:34,720 --> 00:48:38,240
» What page of the packet

1162
00:48:35,920 --> 00:48:40,319
» And page 50 of the packet.

1163
00:48:38,240 --> 00:48:46,359
» And then where's the generally?

1164
00:48:40,319 --> 00:48:46,359
» It's the last sentence of the paragraph.

1165
00:48:48,480 --> 00:48:53,880
planning assets on page 50

1166
00:48:56,640 --> 00:48:59,920
of the of which paragraph? I'm sorry,

1167
00:48:58,319 --> 00:49:03,280
I'm trying to find it in

1168
00:48:59,920 --> 00:49:05,599
» On um on page 50 advising the town

1169
00:49:03,280 --> 00:49:07,520
council section five.

1170
00:49:05,599 --> 00:49:10,400
» They provide recommendations to town

1171
00:49:07,520 --> 00:49:11,920
council on including generally these

1172
00:49:10,400 --> 00:49:13,520
activities with the rest of the town

1173
00:49:11,920 --> 00:49:16,720
council.

1174
00:49:13,520 --> 00:49:18,319
Um I

1175
00:49:16,720 --> 00:49:20,720
I guess

1176
00:49:18,319 --> 00:49:22,640
I I would not accept that because I

1177
00:49:20,720 --> 00:49:24,400
think there's

1178
00:49:22,640 --> 00:49:25,599
well I think there's a role for the

1179
00:49:24,400 --> 00:49:28,319
planning commission to come up with

1180
00:49:25,599 --> 00:49:30,079
their own projects as long as it fits

1181
00:49:28,319 --> 00:49:31,680
into their budget in which case they

1182
00:49:30,079 --> 00:49:35,280
would not be able to allow they would

1183
00:49:31,680 --> 00:49:37,119
not have access to staff. But if they

1184
00:49:35,280 --> 00:49:40,400
want to work on a project that they want

1185
00:49:37,119 --> 00:49:43,760
to work on I I think somehow they need

1186
00:49:40,400 --> 00:49:46,800
to be allowed to do that. I don't know.

1187
00:49:43,760 --> 00:49:49,440
» So So we have two motions. We've got the

1188
00:49:46,800 --> 00:49:52,000
motion from Council Member Flynn. I'd

1189
00:49:49,440 --> 00:49:55,680
like to take a vote on it. So, all in

1190
00:49:52,000 --> 00:49:56,160
favor of Rebecca Flynn's motion, say I.

1191
00:49:55,680 --> 00:49:57,520
» I.

1192
00:49:56,160 --> 00:49:58,880
» I.

1193
00:49:57,520 --> 00:49:59,599
» Any opposed?

1194
00:49:58,880 --> 00:50:00,960
» Opposed?

1195
00:49:59,599 --> 00:50:03,280
» Nay. Nay.

1196
00:50:00,960 --> 00:50:06,800
» Okay. So, it's

1197
00:50:03,280 --> 00:50:10,640
two two A and three nay. So, that motion

1198
00:50:06,800 --> 00:50:12,800
fails. Um, moving on to the motion from

1199
00:50:10,640 --> 00:50:15,359
Council Member Hasco.

1200
00:50:12,800 --> 00:50:16,240
All in favor say I.

1201
00:50:15,359 --> 00:50:16,800
I

1202
00:50:16,240 --> 00:50:19,040
» I

1203
00:50:16,800 --> 00:50:20,000
» I as long as you have what we've

1204
00:50:19,040 --> 00:50:22,000
discussed.

1205
00:50:20,000 --> 00:50:23,119
» No, no, this is her motion.

1206
00:50:22,000 --> 00:50:25,920
» Yeah. I mean,

1207
00:50:23,119 --> 00:50:27,680
» Well, her motion was is to basically

1208
00:50:25,920 --> 00:50:29,520
accept them. That that was basically and

1209
00:50:27,680 --> 00:50:31,280
then she was going to trust the planning

1210
00:50:29,520 --> 00:50:32,960
commission to have heard our comments

1211
00:50:31,280 --> 00:50:35,280
and and deal with them appropriately.

1212
00:50:32,960 --> 00:50:37,520
But that but we're not the only thing

1213
00:50:35,280 --> 00:50:38,800
we're voting on here is we're accepting

1214
00:50:37,520 --> 00:50:40,720
their bylaws.

1215
00:50:38,800 --> 00:50:43,040
» Okay. Well, I just want people be aware

1216
00:50:40,720 --> 00:50:44,240
that we didn't discuss we I discussed

1217
00:50:43,040 --> 00:50:45,839
it, but we didn't talk about the fact

1218
00:50:44,240 --> 00:50:47,280
that special meetings based on these

1219
00:50:45,839 --> 00:50:49,200
bylaws, special meetings can only be

1220
00:50:47,280 --> 00:50:50,960
called by the commissioner, not by the

1221
00:50:49,200 --> 00:50:52,800
staff or the town council. So, just be

1222
00:50:50,960 --> 00:50:54,960
aware of that thing

1223
00:50:52,800 --> 00:50:56,880
» And and so maybe planning commission can

1224
00:50:54,960 --> 00:50:59,839
take that under advisement as well. So

1225
00:50:56,880 --> 00:51:03,760
anyway, I think we have three I's and I

1226
00:50:59,839 --> 00:51:04,559
didn't get Naz's areas

1227
00:51:03,760 --> 00:51:06,800
was that

1228
00:51:04,559 --> 00:51:08,559
» I and hope that planning commission will

1229
00:51:06,800 --> 00:51:09,839
consider these carefully.

1230
00:51:08,559 --> 00:51:13,440
» And Helen, where did you come out?

1231
00:51:09,839 --> 00:51:14,880
» Um I will say reluctantly I but I'm I

1232
00:51:13,440 --> 00:51:18,960
have my concerns. So

1233
00:51:14,880 --> 00:51:21,680
» Okay. All right. So with that, um the

1234
00:51:18,960 --> 00:51:24,240
motion passes. Thank you, Linda, for

1235
00:51:21,680 --> 00:51:26,559
giving us your input. Thank you

1236
00:51:24,240 --> 00:51:28,000
everyone. Good night. All right. So now

1237
00:51:26,559 --> 00:51:31,000
let's move on to the next item in the

1238
00:51:28,000 --> 00:51:31,000
agenda.

1239
00:51:31,200 --> 00:51:34,200
Right.

1240
00:51:39,680 --> 00:51:43,119
» Tell you it's so hot in here. I feel

1241
00:51:41,040 --> 00:51:45,760
like my brain is baking. [laughter]

1242
00:51:43,119 --> 00:51:49,839
» Well, other things.

1243
00:51:45,760 --> 00:51:52,160
» All right. So, moving on to 7B.

1244
00:51:49,839 --> 00:51:54,559
This is um consider acceptance of an

1245
00:51:52,160 --> 00:51:57,040
updated council for 2026 council

1246
00:51:54,559 --> 00:51:58,800
meetings. And this has to do with our

1247
00:51:57,040 --> 00:52:02,880
regular meetings falling around

1248
00:51:58,800 --> 00:52:04,880
holidays. So, is there a staff report to

1249
00:52:02,880 --> 00:52:08,079
go with this or is there any discussion?

1250
00:52:04,880 --> 00:52:11,760
» Uh, no formal presentation. Just

1251
00:52:08,079 --> 00:52:14,800
» Um council received the remaining uh

1252
00:52:11,760 --> 00:52:17,440
meeting schedule for the year and uh

1253
00:52:14,800 --> 00:52:19,680
consider the November meetings or

1254
00:52:17,440 --> 00:52:23,119
regular two regular meetings in

1255
00:52:19,680 --> 00:52:25,359
November. one falls on uh November 11th,

1256
00:52:23,119 --> 00:52:27,760
which is Veterans Day, and then the

1257
00:52:25,359 --> 00:52:31,280
Wednesday before Thanksgiving.

1258
00:52:27,760 --> 00:52:35,119
So, uh council can consider scheduling a

1259
00:52:31,280 --> 00:52:38,000
special meeting on November 18th,

1260
00:52:35,119 --> 00:52:40,559
um which is a regularly scheduled

1261
00:52:38,000 --> 00:52:42,480
planning commission meeting. So,

1262
00:52:40,559 --> 00:52:44,880
planning commission would have to be

1263
00:52:42,480 --> 00:52:48,480
scheduled or schedule their own special

1264
00:52:44,880 --> 00:52:51,359
meeting. Uh or alternatively the council

1265
00:52:48,480 --> 00:52:52,079
can discuss uh alternate special meeting

1266
00:52:51,359 --> 00:52:53,760
dates.

1267
00:52:52,079 --> 00:52:56,760
» Okay. All right. Any questions for

1268
00:52:53,760 --> 00:52:56,760
Veronica?

1269
00:52:56,880 --> 00:53:02,720
» Um you had answered my question before

1270
00:52:59,280 --> 00:53:04,480
that in the event that it we decide on

1271
00:53:02,720 --> 00:53:05,920
this date that the planning commission

1272
00:53:04,480 --> 00:53:08,240
meeting that was scheduled for that date

1273
00:53:05,920 --> 00:53:08,880
would then be cancelled or rescheduled

1274
00:53:08,240 --> 00:53:10,559
» Or moved.

1275
00:53:08,880 --> 00:53:13,040
» Just wanted to confirm that.

1276
00:53:10,559 --> 00:53:15,040
» Correct. Ive council decide to hold uh

1277
00:53:13,040 --> 00:53:18,240
November 18th, then planning commission

1278
00:53:15,040 --> 00:53:19,839
will have to reschedu.

1279
00:53:18,240 --> 00:53:22,800
» Any other questions for Veronica?

1280
00:53:19,839 --> 00:53:26,319
» I do have a question. Um I don't see it

1281
00:53:22,800 --> 00:53:30,319
listed. I'm assuming uh December 23rd is

1282
00:53:26,319 --> 00:53:30,880
cancelled, not scheduled.

1283
00:53:30,319 --> 00:53:32,319
» Uh

1284
00:53:30,880 --> 00:53:34,480
» Because that would be the following one

1285
00:53:32,319 --> 00:53:36,480
after

1286
00:53:34,480 --> 00:53:38,640
» Yeah, that's our second December meeting

1287
00:53:36,480 --> 00:53:40,960
which is usually cancelled for the

1288
00:53:38,640 --> 00:53:43,040
holidays. Just double checking. Thank

1289
00:53:40,960 --> 00:53:44,800
you.

1290
00:53:43,040 --> 00:53:46,400
» All right. Any other questions? All

1291
00:53:44,800 --> 00:53:47,680
right.

1292
00:53:46,400 --> 00:53:49,440
All right. We'll open it up for public

1293
00:53:47,680 --> 00:53:51,760
comment. Anyone in the room like to

1294
00:53:49,440 --> 00:53:54,720
comment on this hot topic? All right. I

1295
00:53:51,760 --> 00:53:56,319
see nobody in the room. Um and I see

1296
00:53:54,720 --> 00:53:57,520
nobody online. So, I'm going to close

1297
00:53:56,319 --> 00:54:00,559
public comment.

1298
00:53:57,520 --> 00:54:02,559
» Um bring it either back for discussion

1299
00:54:00,559 --> 00:54:04,960
or for a motion.

1300
00:54:02,559 --> 00:54:06,880
I will propose a motion right

1301
00:54:04,960 --> 00:54:08,960
» To cancel the two regular November

1302
00:54:06,880 --> 00:54:10,800
meetings on November 11th and November

1303
00:54:08,960 --> 00:54:11,680
25th and schedule a special meeting on

1304
00:54:10,800 --> 00:54:13,440
November.

1305
00:54:11,680 --> 00:54:14,400
» Thank you. Do I have a second?

1306
00:54:13,440 --> 00:54:16,000
» Second.

1307
00:54:14,400 --> 00:54:16,559
» All in favor say I.

1308
00:54:16,000 --> 00:54:18,640
» I.

1309
00:54:16,559 --> 00:54:22,880
» I. All right. Passes unanimously. Thank

1310
00:54:18,640 --> 00:54:24,319
you. All right. Moving on to 7C, amended

1311
00:54:22,880 --> 00:54:25,680
employment agreement for the town

1312
00:54:24,319 --> 00:54:27,680
manager.

1313
00:54:25,680 --> 00:54:29,520
» Uh thank you, mayor. I will present this

1314
00:54:27,680 --> 00:54:34,319
item. I do not have a PowerPoint

1315
00:54:29,520 --> 00:54:36,000
presentation. Um this is a um an item to

1316
00:54:34,319 --> 00:54:39,200
consider an amendment to the town

1317
00:54:36,000 --> 00:54:43,920
manager's uh 2025 employment agreement

1318
00:54:39,200 --> 00:54:45,839
with the town. Uh the the amendment

1319
00:54:43,920 --> 00:54:50,839
would increase the annual base salary

1320
00:54:45,839 --> 00:54:50,839
from $250,000 to $268,500

1321
00:54:51,200 --> 00:54:56,480
um effective July 1, 2026. Um and that

1322
00:54:54,480 --> 00:55:00,640
effective date is the same as the rest

1323
00:54:56,480 --> 00:55:03,680
of town staff um which were um uh

1324
00:55:00,640 --> 00:55:05,119
authorized CPI adjustments. Uh the town

1325
00:55:03,680 --> 00:55:08,960
manager contract does not have any

1326
00:55:05,119 --> 00:55:12,480
automatic CPI adjustments. Uh and so

1327
00:55:08,960 --> 00:55:16,160
that is um the only amendment um that is

1328
00:55:12,480 --> 00:55:17,839
uh proposed by this and um that

1329
00:55:16,160 --> 00:55:20,720
concludes my report.

1330
00:55:17,839 --> 00:55:22,240
» Thank you. Questions for Katherine?

1331
00:55:20,720 --> 00:55:25,280
All right. I don't see any questions for

1332
00:55:22,240 --> 00:55:27,040
Katherine. I will open it up for

1333
00:55:25,280 --> 00:55:28,880
» I was just going to ask if there was any

1334
00:55:27,040 --> 00:55:31,119
changes made to any of the contracts

1335
00:55:28,880 --> 00:55:33,520
other than what you just discussed ba

1336
00:55:31,119 --> 00:55:36,000
from what we discussed in special

1337
00:55:33,520 --> 00:55:38,079
meeting. Uh no other change. This is the

1338
00:55:36,000 --> 00:55:41,079
only uh only change is the salary

1339
00:55:38,079 --> 00:55:41,079
adjustment.

1340
00:55:41,920 --> 00:55:45,760
» All right, I'm going to open it for

1341
00:55:43,200 --> 00:55:48,400
public comment at schoolhouse. I'm

1342
00:55:45,760 --> 00:55:50,720
seeing no one in the schoolhouse.

1343
00:55:48,400 --> 00:55:52,720
I see no one online. I'm going to close

1344
00:55:50,720 --> 00:55:57,559
public comment. bring it back to the

1345
00:55:52,720 --> 00:55:57,559
council for discussion or a motion.

1346
00:55:57,760 --> 00:56:01,839
» I make a motion to accept. I second it

1347
00:56:01,040 --> 00:56:03,119
» Contract.

1348
00:56:01,839 --> 00:56:04,480
» Okay, we have a motion. We have a

1349
00:56:03,119 --> 00:56:07,200
second. All in favor say I.

1350
00:56:04,480 --> 00:56:09,520
» Can I actually I have a comment?

1351
00:56:07,200 --> 00:56:12,559
» Uh, sure.

1352
00:56:09,520 --> 00:56:14,640
» Thank you. Um, I would just note

1353
00:56:12,559 --> 00:56:18,240
obviously I support this. I voted for

1354
00:56:14,640 --> 00:56:19,920
it. Um, but I would note that we

1355
00:56:18,240 --> 00:56:21,599
and this is a different topic and it's

1356
00:56:19,920 --> 00:56:23,520
not agendaized. So, this is just a

1357
00:56:21,599 --> 00:56:26,640
comment that we also need to think about

1358
00:56:23,520 --> 00:56:31,280
raises if the tax measure passes about

1359
00:56:26,640 --> 00:56:34,720
raises for uh the rest of town staff in

1360
00:56:31,280 --> 00:56:36,240
January. Thank you.

1361
00:56:34,720 --> 00:56:37,839
» Okay, I have a motion. I have a second.

1362
00:56:36,240 --> 00:56:38,400
All in favor say I.

1363
00:56:37,839 --> 00:56:38,880
» I.

1364
00:56:38,400 --> 00:56:40,640
» I.

1365
00:56:38,880 --> 00:56:42,799
» Okay. Passes unanimously.

1366
00:56:40,640 --> 00:56:45,599
Congratulations, Darcy. We're really

1367
00:56:42,799 --> 00:56:48,480
glad to have you here. All right. Um let

1368
00:56:45,599 --> 00:56:51,480
me move on to the next item, which is

1369
00:56:48,480 --> 00:56:51,480
7D.

1370
00:56:52,400 --> 00:56:57,000
So Tony, is this you?

1371
00:56:54,000 --> 00:56:57,000
» Yeah.

1372
00:57:53,839 --> 00:57:57,119
That made a difference. Opening the back

1373
00:57:56,079 --> 00:58:00,920
door

1374
00:57:57,119 --> 00:58:00,920
» Was a major change.

1375
00:58:01,680 --> 00:58:04,559
» Where's your book? We can open this

1376
00:58:03,200 --> 00:58:07,280
door. [laughter]

1377
00:58:04,559 --> 00:58:10,160
» Good point. I was thinking of the only

1378
00:58:07,280 --> 00:58:11,680
lap book, the only book I have is a

1379
00:58:10,160 --> 00:58:13,599
laptop

1380
00:58:11,680 --> 00:58:14,799
or a chair maybe.

1381
00:58:13,599 --> 00:58:16,960
» I don't know. If you push that one all

1382
00:58:14,799 --> 00:58:19,119
the way open, Mary, does it stay?

1383
00:58:16,960 --> 00:58:23,319
» Push it all the way like completely wide

1384
00:58:19,119 --> 00:58:23,319
open. Does it latch?

1385
00:58:23,760 --> 00:58:26,760
» Okay,

1386
00:58:29,920 --> 00:58:33,520
I appreciate that.

1387
00:58:31,440 --> 00:58:35,599
Yeah,

1388
00:58:33,520 --> 00:58:38,045
» We'll separate through this. This our

1389
00:58:35,599 --> 00:58:40,065
last.

1390
00:58:38,045 --> 00:58:40,065
[laughter]

1391
00:58:42,960 --> 00:58:48,640
» All right. How we doing? There we go.

1392
00:58:44,720 --> 00:58:48,640
» Great. We're doing great.

1393
00:58:51,680 --> 00:58:58,079
So I have a brief presentation and then

1394
00:58:55,599 --> 00:59:00,960
um we have representatives from Eaton

1395
00:58:58,079 --> 00:59:03,599
Associates here tonight online. Uh they

1396
00:59:00,960 --> 00:59:05,839
will uh do a brief presentation as well

1397
00:59:03,599 --> 00:59:08,319
and then we will uh open it up for

1398
00:59:05,839 --> 00:59:11,040
questions from council. Uh and then but

1399
00:59:08,319 --> 00:59:13,680
tonight's item is to consider adopting a

1400
00:59:11,040 --> 00:59:15,680
resolution uh for the town manager to

1401
00:59:13,680 --> 00:59:17,839
execute an agree professional services

1402
00:59:15,680 --> 00:59:21,599
agreement with Eaton Associates an

1403
00:59:17,839 --> 00:59:24,960
amount not to exceed 175900

1404
00:59:21,599 --> 00:59:28,359
uh from October 1st 2026 through June

1405
00:59:24,960 --> 00:59:28,359
30th 2028.

1406
00:59:34,559 --> 00:59:40,799
So we began the RFP process uh back in

1407
00:59:37,280 --> 00:59:45,520
May. Uh we did receive six uh proposals.

1408
00:59:40,799 --> 00:59:48,400
Uh the six uh firms are Apex 8

1409
00:59:45,520 --> 00:59:50,720
Associates, Infinity Technologies,

1410
00:59:48,400 --> 00:59:54,079
Silicon Connections, Steepford, and the

1411
00:59:50,720 --> 00:59:56,079
network connection. Uh also the chart

1412
00:59:54,079 --> 00:59:59,040
here

1413
00:59:56,079 --> 01:00:01,839
uh has their three-year uh cost

1414
00:59:59,040 --> 01:00:06,079
proposals. um

1415
01:00:01,839 --> 01:00:09,400
ranging from 175,000 for three years to

1416
01:00:06,079 --> 01:00:09,400
uh 426,000.

1417
01:00:11,599 --> 01:00:16,240
Uh the selection criteria was in four

1418
01:00:14,000 --> 01:00:20,079
separate areas. Uh one was the a review

1419
01:00:16,240 --> 01:00:22,559
of the proposal packet. Um every every

1420
01:00:20,079 --> 01:00:25,760
proposal that was submitted met all the

1421
01:00:22,559 --> 01:00:29,119
criteria that was requested in the RFP.

1422
01:00:25,760 --> 01:00:30,960
Um we we were the second criteria was

1423
01:00:29,119 --> 01:00:35,520
interviews. We interviewed five of the

1424
01:00:30,960 --> 01:00:37,200
six uh firms. Um the third criteria was

1425
01:00:35,520 --> 01:00:39,839
cost estimates and then the last

1426
01:00:37,200 --> 01:00:44,799
criteria was references.

1427
01:00:39,839 --> 01:00:47,839
Um in all categories the each client or

1428
01:00:44,799 --> 01:00:51,200
each propo proposal each firm did really

1429
01:00:47,839 --> 01:00:53,680
well in regards to interviews and uh and

1430
01:00:51,200 --> 01:00:56,000
then we ranked by cost estimates. Uh but

1431
01:00:53,680 --> 01:01:00,079
where the separation came for Eaton

1432
01:00:56,000 --> 01:01:03,440
Associates was uh the references. Um we

1433
01:01:00,079 --> 01:01:06,240
we reached out to two of their

1434
01:01:03,440 --> 01:01:09,040
references who got back to us within

1435
01:01:06,240 --> 01:01:13,680
either the same day or by the next day.

1436
01:01:09,040 --> 01:01:16,160
And we had scheduled um follow-up calls

1437
01:01:13,680 --> 01:01:18,799
with these reference checks. And those

1438
01:01:16,160 --> 01:01:21,119
calls lasted about 45 minutes to one

1439
01:01:18,799 --> 01:01:23,839
hour. Uh and then one of the references

1440
01:01:21,119 --> 01:01:27,599
actually said we should talk to a third

1441
01:01:23,839 --> 01:01:29,520
um uh reference as well. Uh the three

1442
01:01:27,599 --> 01:01:33,359
references were in three separate

1443
01:01:29,520 --> 01:01:36,400
environments. Uh one reference was uh

1444
01:01:33,359 --> 01:01:38,960
completely 100% remote uh environment.

1445
01:01:36,400 --> 01:01:43,040
The second one was hybrid and the third

1446
01:01:38,960 --> 01:01:46,079
one was 100% where eaten was um hands-on

1447
01:01:43,040 --> 01:01:49,200
uh their IT department which is were uh

1448
01:01:46,079 --> 01:01:53,119
our which is our environment. um the

1449
01:01:49,200 --> 01:01:55,839
hybrid reference um five years ago they

1450
01:01:53,119 --> 01:01:59,200
were in the same boat as we are in

1451
01:01:55,839 --> 01:02:00,480
regards to their um IT uh department.

1452
01:01:59,200 --> 01:02:01,520
However, over the last five years

1453
01:02:00,480 --> 01:02:03,680
they've been able to make some

1454
01:02:01,520 --> 01:02:05,599
additional investments. Uh they've hired

1455
01:02:03,680 --> 01:02:07,119
some IT analysts, they've got an IT

1456
01:02:05,599 --> 01:02:10,160
manager, so it's more of a hybrid

1457
01:02:07,119 --> 01:02:14,160
approach. uh their contract is uh coming

1458
01:02:10,160 --> 01:02:16,160
up and um they did uh state that they

1459
01:02:14,160 --> 01:02:19,839
were going to be keeping Eaton and

1460
01:02:16,160 --> 01:02:22,000
Associates on as a as their IT service

1461
01:02:19,839 --> 01:02:24,960
provider even though they are taking on

1462
01:02:22,000 --> 01:02:26,640
more um IT responsibilities. And so

1463
01:02:24,960 --> 01:02:28,880
these comments that we received uh

1464
01:02:26,640 --> 01:02:31,440
weighed very heavily uh in the favor of

1465
01:02:28,880 --> 01:02:33,200
Eaton and Associates and uh combined

1466
01:02:31,440 --> 01:02:35,440
with everything uh taken into

1467
01:02:33,200 --> 01:02:37,839
consideration uh is the reason why staff

1468
01:02:35,440 --> 01:02:41,599
is recommending Eaton and Associates uh

1469
01:02:37,839 --> 01:02:45,040
to be our next IT service provider. Um

1470
01:02:41,599 --> 01:02:48,240
joining us tonight Associates team is

1471
01:02:45,040 --> 01:02:51,359
John Eaton is the CEO, Gabrielle Nelson

1472
01:02:48,240 --> 01:02:53,040
who is the account manager and maybe or

1473
01:02:51,359 --> 01:02:56,240
maybe not Adrian Eaton. I know he had a

1474
01:02:53,040 --> 01:02:57,680
time constraint, but u um that's my my

1475
01:02:56,240 --> 01:02:59,440
introduction of the Eaton Associates

1476
01:02:57,680 --> 01:03:04,599
team and then I will turn it over to

1477
01:02:59,440 --> 01:03:04,599
them for further um presentation.

1478
01:03:05,040 --> 01:03:09,280
» Hi, thank you.

1479
01:03:06,000 --> 01:03:10,799
» Hi. Hi everybody. Um I can share my

1480
01:03:09,280 --> 01:03:12,640
screen

1481
01:03:10,799 --> 01:03:15,640
» And good evening everybody. This is John

1482
01:03:12,640 --> 01:03:15,640
Eaten.

1483
01:03:22,160 --> 01:03:26,640
» All right. Uh, so good evening everyone

1484
01:03:24,960 --> 01:03:28,880
and thank you for inviting us to join

1485
01:03:26,640 --> 01:03:31,119
you all today. Uh, my name is Gabby

1486
01:03:28,880 --> 01:03:34,000
Nelson. I would be the town's account

1487
01:03:31,119 --> 01:03:36,240
manager and primary point of contact.

1488
01:03:34,000 --> 01:03:38,960
John Eaton, president, is also here with

1489
01:03:36,240 --> 01:03:41,119
me. Uh first we do want to thank the

1490
01:03:38,960 --> 01:03:44,160
town for the opportunity to participate

1491
01:03:41,119 --> 01:03:46,400
in the RFP process. We do recognize the

1492
01:03:44,160 --> 01:03:49,359
amount of time, coordination, and effort

1493
01:03:46,400 --> 01:03:50,960
that goes into a process like this, and

1494
01:03:49,359 --> 01:03:54,000
we really appreciate all the work that

1495
01:03:50,960 --> 01:03:55,680
this the town staff put into it. Uh

1496
01:03:54,000 --> 01:03:57,039
we're honored to have been selected and

1497
01:03:55,680 --> 01:03:58,880
we're really excited about the

1498
01:03:57,039 --> 01:04:01,359
opportunity to partner with Portola

1499
01:03:58,880 --> 01:04:03,200
Valley. Um for those of you who may not

1500
01:04:01,359 --> 01:04:05,039
be familiar with us, we would like to

1501
01:04:03,200 --> 01:04:07,680
take the next few minutes to introduce

1502
01:04:05,039 --> 01:04:10,000
who we are. um how we support our

1503
01:04:07,680 --> 01:04:12,880
municipal clients and what the town can

1504
01:04:10,000 --> 01:04:15,359
expect from us as a partner.

1505
01:04:12,880 --> 01:04:17,039
Um I I'll leave it up to the council for

1506
01:04:15,359 --> 01:04:18,400
what they prefer, but you can please

1507
01:04:17,039 --> 01:04:20,400
feel free to ask questions either

1508
01:04:18,400 --> 01:04:22,799
throughout the presentation or we can

1509
01:04:20,400 --> 01:04:24,640
leave uh time at the end. I don't know

1510
01:04:22,799 --> 01:04:27,640
if there is a current preference for the

1511
01:04:24,640 --> 01:04:27,640
council.

1512
01:04:27,920 --> 01:04:31,760
» I mean, why don't you give us your

1513
01:04:29,440 --> 01:04:33,920
presentation and then I'll open it up to

1514
01:04:31,760 --> 01:04:36,240
the council members for questions.

1515
01:04:33,920 --> 01:04:38,319
» You got it.

1516
01:04:36,240 --> 01:04:40,480
Um, all right. So, to start, we are a

1517
01:04:38,319 --> 01:04:42,880
local company. Our headquarters are in

1518
01:04:40,480 --> 01:04:44,640
Sonteo and we have a long history of

1519
01:04:42,880 --> 01:04:47,599
supporting organizations throughout the

1520
01:04:44,640 --> 01:04:50,319
BA Bay Area and surrounding communities.

1521
01:04:47,599 --> 01:04:52,079
We provide comprehensive IT services and

1522
01:04:50,319 --> 01:04:54,240
our role goes well beyond simply

1523
01:04:52,079 --> 01:04:56,480
responding just when something breaks.

1524
01:04:54,240 --> 01:04:59,119
Our goal is to become an extension of

1525
01:04:56,480 --> 01:05:02,559
the town's team and to provide technical

1526
01:04:59,119 --> 01:05:04,720
resources, cyber security expertise, uh,

1527
01:05:02,559 --> 01:05:07,680
and strategic guidance needed to support

1528
01:05:04,720 --> 01:05:09,280
the town's operations. Uh, we also

1529
01:05:07,680 --> 01:05:11,599
understand that supporting a local

1530
01:05:09,280 --> 01:05:15,119
government organization comes with very

1531
01:05:11,599 --> 01:05:17,839
unique requirements around security,

1532
01:05:15,119 --> 01:05:20,640
compliance, availability, and public

1533
01:05:17,839 --> 01:05:24,400
service. So we do want to stress that we

1534
01:05:20,640 --> 01:05:26,559
are SOCK 2 certified and CEUS compliant.

1535
01:05:24,400 --> 01:05:28,400
Uh we also have extensive experience

1536
01:05:26,559 --> 01:05:30,799
supporting municipalities and other

1537
01:05:28,400 --> 01:05:32,720
public sector organizations with IT

1538
01:05:30,799 --> 01:05:37,599
environments and requirements that are

1539
01:05:32,720 --> 01:05:40,640
very similar to Portola Valley.

1540
01:05:37,599 --> 01:05:42,960
Um so what you can expect from us uh

1541
01:05:40,640 --> 01:05:45,599
during our partnership our focus will be

1542
01:05:42,960 --> 01:05:48,880
keeping the town's technology secure,

1543
01:05:45,599 --> 01:05:52,559
reliable and available. We do provide

1544
01:05:48,880 --> 01:05:54,799
247 365 infrastructure and cyber

1545
01:05:52,559 --> 01:05:57,119
security monitoring, meaning that there

1546
01:05:54,799 --> 01:06:00,640
are eyes on the town's environment

1547
01:05:57,119 --> 01:06:03,200
around the clock. Um, our help desk

1548
01:06:00,640 --> 01:06:05,680
operates during extended business hours

1549
01:06:03,200 --> 01:06:08,400
and we also have processes in place to

1550
01:06:05,680 --> 01:06:10,319
respond to any priority one issues

1551
01:06:08,400 --> 01:06:13,119
should they occur outside of standard

1552
01:06:10,319 --> 01:06:15,039
hours. Uh, [snorts] we also take a

1553
01:06:13,119 --> 01:06:17,520
proactive approach when it comes to

1554
01:06:15,039 --> 01:06:20,160
maintenance. So rather than waiting for

1555
01:06:17,520 --> 01:06:22,319
an issue to occur, we perform regularly

1556
01:06:20,160 --> 01:06:24,640
scheduled maintenance to keep systems

1557
01:06:22,319 --> 01:06:27,440
patched and updated and operating as

1558
01:06:24,640 --> 01:06:30,079
they should. Um, as part of this

1559
01:06:27,440 --> 01:06:32,799
process, we also validate backups,

1560
01:06:30,079 --> 01:06:35,680
review alerts, and we will help identify

1561
01:06:32,799 --> 01:06:38,960
any potential issues before they become

1562
01:06:35,680 --> 01:06:40,400
a larger problem for the town. And of

1563
01:06:38,960 --> 01:06:42,880
course, maintenance is always going to

1564
01:06:40,400 --> 01:06:46,240
occur outside of town business hours to

1565
01:06:42,880 --> 01:06:49,280
pres prevent any disruption to staff.

1566
01:06:46,240 --> 01:06:51,039
Um, we also want to uh stress, it's an

1567
01:06:49,280 --> 01:06:54,480
important note that our role isn't just

1568
01:06:51,039 --> 01:06:56,640
limited to day-to-day IT support. We

1569
01:06:54,480 --> 01:06:58,960
really do want to be a strategic partner

1570
01:06:56,640 --> 01:07:01,680
to the town. And this will include

1571
01:06:58,960 --> 01:07:04,000
helping with IT project management, uh

1572
01:07:01,680 --> 01:07:07,039
technology road mapaps, budgeting and

1573
01:07:04,000 --> 01:07:10,319
planning, uh life cycle management, and

1574
01:07:07,039 --> 01:07:12,319
any long-term strategic decisions.

1575
01:07:10,319 --> 01:07:15,039
Um our goal is to really understand

1576
01:07:12,319 --> 01:07:17,119
where the town is today, where it wants

1577
01:07:15,039 --> 01:07:19,280
to go, and then we can help build a

1578
01:07:17,119 --> 01:07:22,280
practical technology roadmap to get

1579
01:07:19,280 --> 01:07:22,280
there.

1580
01:07:24,079 --> 01:07:29,760
Uh cyber security is a major part of our

1581
01:07:27,119 --> 01:07:31,599
approach. As part of our partnership, we

1582
01:07:29,760 --> 01:07:33,680
would deploy and manage a number of

1583
01:07:31,599 --> 01:07:35,760
cyber security tools designed to

1584
01:07:33,680 --> 01:07:39,039
strengthen the town's overall security

1585
01:07:35,760 --> 01:07:41,920
posture. Uh these tools don't simply

1586
01:07:39,039 --> 01:07:43,440
alert us when something unusual happens

1587
01:07:41,920 --> 01:07:45,680
where appropriate. They can actually

1588
01:07:43,440 --> 01:07:49,839
take automated action to help contain a

1589
01:07:45,680 --> 01:07:51,440
threat. Um, we do see the combination of

1590
01:07:49,839 --> 01:07:54,480
technology,

1591
01:07:51,440 --> 01:07:57,039
monitoring, automation, and human

1592
01:07:54,480 --> 01:08:02,760
oversight as critical to providing

1593
01:07:57,039 --> 01:08:02,760
comprehensive IT support to the town.

1594
01:08:03,200 --> 01:08:08,079
Uh, something else that's extremely

1595
01:08:05,440 --> 01:08:10,079
important to us is accountability. Uh,

1596
01:08:08,079 --> 01:08:12,000
we provide the same level of care and

1597
01:08:10,079 --> 01:08:14,720
attention to all of our clients

1598
01:08:12,000 --> 01:08:17,199
regardless of their size. Uh some

1599
01:08:14,720 --> 01:08:19,440
examples here are representative of

1600
01:08:17,199 --> 01:08:22,719
clients that have environments very

1601
01:08:19,440 --> 01:08:25,199
similar to Portola Valley.

1602
01:08:22,719 --> 01:08:27,600
Uh we establish service level objectives

1603
01:08:25,199 --> 01:08:29,679
with all of our clients and we

1604
01:08:27,600 --> 01:08:32,799
continuously monitor how we're

1605
01:08:29,679 --> 01:08:35,040
performing against those expectations.

1606
01:08:32,799 --> 01:08:37,520
Uh we track service metrics through live

1607
01:08:35,040 --> 01:08:40,239
dashboards and we use those metrics to

1608
01:08:37,520 --> 01:08:43,359
identify trends, address issues and

1609
01:08:40,239 --> 01:08:45,440
continually improve our service. We also

1610
01:08:43,359 --> 01:08:48,319
provide regular reporting so the town

1611
01:08:45,440 --> 01:08:50,560
has visibility into our ticket metrics.

1612
01:08:48,319 --> 01:08:52,960
Uh we really see these metrics as a way

1613
01:08:50,560 --> 01:08:57,799
to demonstrate our performance through

1614
01:08:52,960 --> 01:08:57,799
clear and measurable results.

1615
01:09:00,480 --> 01:09:03,759
Uh we have significant experience

1616
01:09:02,480 --> 01:09:06,000
supporting local government

1617
01:09:03,759 --> 01:09:07,679
organizations. Here are two examples of

1618
01:09:06,000 --> 01:09:11,199
government clients that we currently

1619
01:09:07,679 --> 01:09:13,520
support. Um while we do understand that

1620
01:09:11,199 --> 01:09:15,679
every organization is different, uh

1621
01:09:13,520 --> 01:09:17,520
these clients have many of the same

1622
01:09:15,679 --> 01:09:20,319
considerations that Portullah Valley

1623
01:09:17,520 --> 01:09:22,880
has. Uh this is including public sector

1624
01:09:20,319 --> 01:09:25,440
operations, cyber security requirements,

1625
01:09:22,880 --> 01:09:28,480
compliance considerations, and then just

1626
01:09:25,440 --> 01:09:30,799
the need for reliable technology.

1627
01:09:28,480 --> 01:09:32,400
Um that experience that we are bringing

1628
01:09:30,799 --> 01:09:34,640
is valuable because we understand that

1629
01:09:32,400 --> 01:09:37,600
municipal IT isn't just simply about

1630
01:09:34,640 --> 01:09:40,000
keeping computers running. uh technology

1631
01:09:37,600 --> 01:09:42,000
supports critical public services and we

1632
01:09:40,000 --> 01:09:45,120
know that when systems are unavailable

1633
01:09:42,000 --> 01:09:48,000
it directly impacts the community. So

1634
01:09:45,120 --> 01:09:49,679
our experience working with the town

1635
01:09:48,000 --> 01:09:51,279
with our experience working with

1636
01:09:49,679 --> 01:09:56,040
municipalities will allow us to bring

1637
01:09:51,279 --> 01:09:56,040
that same perspective to the town.

1638
01:09:58,239 --> 01:10:03,040
Uh so ultimately we really want to be

1639
01:10:00,560 --> 01:10:06,000
more than an IT vendor. Uh the qualities

1640
01:10:03,040 --> 01:10:09,040
we strive to bring to every partnership

1641
01:10:06,000 --> 01:10:12,800
is responsiveness, reliability, pro

1642
01:10:09,040 --> 01:10:15,520
proactivity, and uh accountability.

1643
01:10:12,800 --> 01:10:17,760
Uh we want town staff to know who to

1644
01:10:15,520 --> 01:10:19,760
call. Uh they want we want them to know

1645
01:10:17,760 --> 01:10:21,920
that we will respond and just as

1646
01:10:19,760 --> 01:10:24,080
importantly that we're looking ahead and

1647
01:10:21,920 --> 01:10:26,000
identifying opportunities before they

1648
01:10:24,080 --> 01:10:28,480
become problems.

1649
01:10:26,000 --> 01:10:30,560
Uh we also place a great deal of value

1650
01:10:28,480 --> 01:10:33,040
on the relationships we build with our

1651
01:10:30,560 --> 01:10:35,199
clients. and we're really happy to hear

1652
01:10:33,040 --> 01:10:37,199
that Tony experienced that when he was

1653
01:10:35,199 --> 01:10:39,920
calling our references.

1654
01:10:37,199 --> 01:10:41,679
Um, how we uh how our partners

1655
01:10:39,920 --> 01:10:43,920
experience working with us truly

1656
01:10:41,679 --> 01:10:45,679
matters. Uh, we're proud of the

1657
01:10:43,920 --> 01:10:47,520
relationships we have developed with our

1658
01:10:45,679 --> 01:10:49,760
existing government clients and we're

1659
01:10:47,520 --> 01:10:52,960
grateful that they view us as a trusted

1660
01:10:49,760 --> 01:10:54,880
extension of their team and we really

1661
01:10:52,960 --> 01:10:56,560
expect we really hope to have that same

1662
01:10:54,880 --> 01:11:01,480
relationship to build that same

1663
01:10:56,560 --> 01:11:01,480
relationship uh with Portola Valley.

1664
01:11:04,000 --> 01:11:08,400
Uh and then just to close, we want to

1665
01:11:06,080 --> 01:11:10,080
thank you again for the opportunity to

1666
01:11:08,400 --> 01:11:12,640
introduce ourselves and for the

1667
01:11:10,080 --> 01:11:14,000
confidence the town has placed in us. Uh

1668
01:11:12,640 --> 01:11:15,840
we're really excited about the

1669
01:11:14,000 --> 01:11:18,080
opportunity to partner with Portola

1670
01:11:15,840 --> 01:11:20,320
Valley and we look forward to building a

1671
01:11:18,080 --> 01:11:22,880
relationship with the town and helping

1672
01:11:20,320 --> 01:11:25,760
Portola Valley maintain a secure,

1673
01:11:22,880 --> 01:11:27,840
reliable, and well-managed technology

1674
01:11:25,760 --> 01:11:29,600
environment.

1675
01:11:27,840 --> 01:11:32,000
So, thank you and happy to answer any

1676
01:11:29,600 --> 01:11:34,000
questions.

1677
01:11:32,000 --> 01:11:37,280
» Thank you.

1678
01:11:34,000 --> 01:11:42,679
All right. Um, clarifying questions to

1679
01:11:37,280 --> 01:11:42,679
Tony or John or Gabrielle?

1680
01:11:42,880 --> 01:11:44,800
» I do.

1681
01:11:43,600 --> 01:11:48,400
» Go ahead.

1682
01:11:44,800 --> 01:11:53,880
» Hey. Um, could you go back and show the

1683
01:11:48,400 --> 01:11:53,880
slide on the uh financials, Tony?

1684
01:12:12,480 --> 01:12:16,640
While you're doing that, I'll ask a

1685
01:12:14,080 --> 01:12:20,159
different question. Um, this is based on

1686
01:12:16,640 --> 01:12:22,640
our normal contractor contract, right?

1687
01:12:20,159 --> 01:12:23,760
» Correct. They have agreed to our um our

1688
01:12:22,640 --> 01:12:24,640
standard professional services

1689
01:12:23,760 --> 01:12:29,440
agreement.

1690
01:12:24,640 --> 01:12:32,080
» And had you or anybody representing the

1691
01:12:29,440 --> 01:12:35,280
town considered the termination notice

1692
01:12:32,080 --> 01:12:37,600
period? It's 30 days if we terminate.

1693
01:12:35,280 --> 01:12:40,560
And my question

1694
01:12:37,600 --> 01:12:43,280
is whether it was considered that that

1695
01:12:40,560 --> 01:12:45,440
may be pretty short to put in place

1696
01:12:43,280 --> 01:12:49,159
somebody else. I don't know if that was

1697
01:12:45,440 --> 01:12:49,159
a subject of discussion.

1698
01:12:54,080 --> 01:12:59,120
I have not considered this. Um,

1699
01:12:57,600 --> 01:13:01,120
but if that is something the council

1700
01:12:59,120 --> 01:13:01,520
would like to direct staff to discuss

1701
01:13:01,120 --> 01:13:03,280
it.

1702
01:13:01,520 --> 01:13:04,640
» Yeah, thank you.

1703
01:13:03,280 --> 01:13:06,960
» I just wanted to know where you'd

1704
01:13:04,640 --> 01:13:13,440
already been before I start discussing

1705
01:13:06,960 --> 01:13:15,760
things. Okay, Tony, on this um we are

1706
01:13:13,440 --> 01:13:17,280
in a middle of the range. I mean, were

1707
01:13:15,760 --> 01:13:19,199
there differences in the level of

1708
01:13:17,280 --> 01:13:20,800
services driving these quotes or was it

1709
01:13:19,199 --> 01:13:22,960
apples to apples?

1710
01:13:20,800 --> 01:13:25,760
» It was mostly apples to apples. There

1711
01:13:22,960 --> 01:13:30,880
were some uh like like the number of

1712
01:13:25,760 --> 01:13:34,320
hours on site for um there were some

1713
01:13:30,880 --> 01:13:37,120
variation between special projects.

1714
01:13:34,320 --> 01:13:39,360
» Some it was included in the monthly

1715
01:13:37,120 --> 01:13:43,360
rate, others it was a separate charge.

1716
01:13:39,360 --> 01:13:46,320
Uh but um the average varied between

1717
01:13:43,360 --> 01:13:48,239
what the numbers between what Apex,

1718
01:13:46,320 --> 01:13:50,400
Eaton and Associates and Steepford those

1719
01:13:48,239 --> 01:13:53,920
were all comparable uh

1720
01:13:50,400 --> 01:13:57,920
» Okay pricing models that um they had.

1721
01:13:53,920 --> 01:14:02,080
» Okay, thank you. Um, one question I have

1722
01:13:57,920 --> 01:14:04,400
is in terms of the capacity if the

1723
01:14:02,080 --> 01:14:07,040
references are keeping them. This

1724
01:14:04,400 --> 01:14:09,920
question is for Eaton. And how do you

1725
01:14:07,040 --> 01:14:11,679
scale? Um, because you're obviously, you

1726
01:14:09,920 --> 01:14:14,400
know, needing to if you're taking on new

1727
01:14:11,679 --> 01:14:15,600
clients. So, what what asurances would

1728
01:14:14,400 --> 01:14:18,000
we have?

1729
01:14:15,600 --> 01:14:20,320
» Yeah. Well, well, we're used to scaling.

1730
01:14:18,000 --> 01:14:23,440
So, that is not an issue. We have the

1731
01:14:20,320 --> 01:14:26,960
ability to scale quickly based on need.

1732
01:14:23,440 --> 01:14:28,640
Um, we've had clients in the past, uh,

1733
01:14:26,960 --> 01:14:31,600
we we work with corporate clients as

1734
01:14:28,640 --> 01:14:33,840
well. We had a a corporate client that

1735
01:14:31,600 --> 01:14:36,719
required us to scale extremely quickly,

1736
01:14:33,840 --> 01:14:38,640
very, uh, to meet their need. Uh, for it

1737
01:14:36,719 --> 01:14:43,840
was for a temporary project, but we were

1738
01:14:38,640 --> 01:14:46,719
able to to do that for them. Um, we, uh,

1739
01:14:43,840 --> 01:14:49,120
we're we're used to it. We know we have

1740
01:14:46,719 --> 01:14:52,880
great connections to find good people.

1741
01:14:49,120 --> 01:14:54,719
Um, so we would be able to scale

1742
01:14:52,880 --> 01:14:57,280
quickly. Uh, but we would not need to

1743
01:14:54,719 --> 01:14:59,920
scale right now. We're able to to

1744
01:14:57,280 --> 01:15:02,320
support Portola Valley completely with

1745
01:14:59,920 --> 01:15:04,480
the staff we have currently, but should

1746
01:15:02,320 --> 01:15:06,800
we need to scale.

1747
01:15:04,480 --> 01:15:09,440
» It wouldn't be the first time.

1748
01:15:06,800 --> 01:15:11,840
» And your onboarding process, um, I

1749
01:15:09,440 --> 01:15:14,560
assume the staff spoke and is

1750
01:15:11,840 --> 01:15:16,159
comfortable that there's a seamless

1751
01:15:14,560 --> 01:15:18,000
possibility there.

1752
01:15:16,159 --> 01:15:20,640
» Yeah, this is that's my favorite part.

1753
01:15:18,000 --> 01:15:22,800
Um I it's really important to me to make

1754
01:15:20,640 --> 01:15:24,080
sure transitions are smooth. That's your

1755
01:15:22,800 --> 01:15:25,360
first

1756
01:15:24,080 --> 01:15:25,760
» Impression of us.

1757
01:15:25,360 --> 01:15:28,560
» Yeah.

1758
01:15:25,760 --> 01:15:31,520
» Um we work closely with your current

1759
01:15:28,560 --> 01:15:33,679
provider. Uh we have very well

1760
01:15:31,520 --> 01:15:35,520
documented. We I I already have the

1761
01:15:33,679 --> 01:15:37,280
agenda set up for you all and what we're

1762
01:15:35,520 --> 01:15:38,880
going to do to get the transition. So

1763
01:15:37,280 --> 01:15:40,880
that's not a problem.

1764
01:15:38,880 --> 01:15:43,360
» Okay. Thank you. I only have a couple

1765
01:15:40,880 --> 01:15:46,640
more. Um,

1766
01:15:43,360 --> 01:15:51,360
I don't know how your support dovetales

1767
01:15:46,640 --> 01:15:53,040
with our need for system access in the

1768
01:15:51,360 --> 01:15:54,480
schoolhouse. Like I know we need a new

1769
01:15:53,040 --> 01:15:56,400
system here.

1770
01:15:54,480 --> 01:16:01,120
» So there's actually two questions. One

1771
01:15:56,400 --> 01:16:03,199
is um, you know, can they be involved in

1772
01:16:01,120 --> 01:16:03,840
analyzing new equipment? What's the

1773
01:16:03,199 --> 01:16:06,640
intent?

1774
01:16:03,840 --> 01:16:09,199
» Yeah, that was a specific topic that was

1775
01:16:06,640 --> 01:16:10,400
addressed in every interview with the

1776
01:16:09,199 --> 01:16:14,159
with each firm.

1777
01:16:10,400 --> 01:16:16,480
» Okay. Thank you. And in terms of the

1778
01:16:14,159 --> 01:16:18,960
updates occurring outside of hours that

1779
01:16:16,480 --> 01:16:21,360
this staff is working, we have a lot of

1780
01:16:18,960 --> 01:16:23,360
evening meetings. And I'm I don't know

1781
01:16:21,360 --> 01:16:26,800
if what you do would potentially

1782
01:16:23,360 --> 01:16:29,840
interrupt our our town schedule, which

1783
01:16:26,800 --> 01:16:31,760
goes longer than most business days.

1784
01:16:29,840 --> 01:16:33,120
» We would always work with the town to

1785
01:16:31,760 --> 01:16:34,960
schedule this. So, we would have

1786
01:16:33,120 --> 01:16:35,920
reoccurring maintenance that's agreed

1787
01:16:34,960 --> 01:16:38,239
upon.

1788
01:16:35,920 --> 01:16:39,920
» Um, and it could be at any time. So, it

1789
01:16:38,239 --> 01:16:41,440
could be at 2 in the morning. And I'm

1790
01:16:39,920 --> 01:16:45,520
hoping these meetings wouldn't go that

1791
01:16:41,440 --> 01:16:49,120
long for you all so we can accommodate.

1792
01:16:45,520 --> 01:16:51,308
» Yeah, we can outdo ourselves sometimes.

1793
01:16:49,120 --> 01:16:51,308
Um [laughter]

1794
01:16:51,440 --> 01:16:57,920
» Um my last question is on the resolution

1795
01:16:54,320 --> 01:17:00,320
time for a small jurisdiction was 3.6

1796
01:16:57,920 --> 01:17:01,920
hours versus the larger jurisdiction of

1797
01:17:00,320 --> 01:17:04,960
1.33.

1798
01:17:01,920 --> 01:17:05,920
So what can you give an overview of why

1799
01:17:04,960 --> 01:17:08,640
that is?

1800
01:17:05,920 --> 01:17:11,280
» It was it's massive tickets. the larger

1801
01:17:08,640 --> 01:17:14,239
jurisdiction has

1802
01:17:11,280 --> 01:17:18,960
way a was 1500 tickets, right? I think

1803
01:17:14,239 --> 01:17:20,560
it was uh verse 300. So, it's just when

1804
01:17:18,960 --> 01:17:22,320
you have more tickets, you can respond

1805
01:17:20,560 --> 01:17:25,679
things a little bit quicker. It's uh

1806
01:17:22,320 --> 01:17:28,400
average. I do want to stress that

1807
01:17:25,679 --> 01:17:32,000
the we do treat all of our clients the

1808
01:17:28,400 --> 01:17:34,800
same. Uh regardless of size, uh we hold

1809
01:17:32,000 --> 01:17:37,120
all like all of our we have a live

1810
01:17:34,800 --> 01:17:38,560
dashboard. Our team is constantly

1811
01:17:37,120 --> 01:17:40,880
tracking. We have multiple ticket

1812
01:17:38,560 --> 01:17:43,679
coordinators. Anything that's falling

1813
01:17:40,880 --> 01:17:46,480
out of our service level objective is

1814
01:17:43,679 --> 01:17:48,320
read and people will jump on it quickly.

1815
01:17:46,480 --> 01:17:50,560
And also as your account manager,

1816
01:17:48,320 --> 01:17:52,159
anything that Tony and the group were to

1817
01:17:50,560 --> 01:17:55,040
feel is lingering, they would come

1818
01:17:52,159 --> 01:17:57,360
directly to me and it would be fixed.

1819
01:17:55,040 --> 01:17:59,840
» So I'm not saying follow the rationale,

1820
01:17:57,360 --> 01:18:01,199
but um but that's the end of my

1821
01:17:59,840 --> 01:18:02,320
questions.

1822
01:18:01,199 --> 01:18:04,880
» Sure.

1823
01:18:02,320 --> 01:18:06,400
» Okay. Thank you. Other questions for

1824
01:18:04,880 --> 01:18:08,239
Eaton or for Tony?

1825
01:18:06,400 --> 01:18:11,679
» Yes, this is Rebecca, Council Member

1826
01:18:08,239 --> 01:18:12,960
Flynn. Um, in submitting your bid, um,

1827
01:18:11,679 --> 01:18:14,800
it would appear that you did have the

1828
01:18:12,960 --> 01:18:16,800
opportunity to do sort of a basic

1829
01:18:14,800 --> 01:18:18,880
evaluation of our current system. Is

1830
01:18:16,800 --> 01:18:20,560
that accurate?

1831
01:18:18,880 --> 01:18:22,960
» I don't think we have access to your

1832
01:18:20,560 --> 01:18:25,360
systems yet. So, that would be one of

1833
01:18:22,960 --> 01:18:28,159
the first things we do when we on board

1834
01:18:25,360 --> 01:18:30,960
is would be a vulnerability scan. So, we

1835
01:18:28,159 --> 01:18:33,440
would be scanning your entire network,

1836
01:18:30,960 --> 01:18:35,360
um, collecting all the information we

1837
01:18:33,440 --> 01:18:37,360
need, identifying potential

1838
01:18:35,360 --> 01:18:39,760
vulnerabilities, mapping out what we're

1839
01:18:37,360 --> 01:18:41,760
going to tackle first.

1840
01:18:39,760 --> 01:18:43,760
» Um, but I don't think we have access to

1841
01:18:41,760 --> 01:18:45,679
your systems just yet. Tony, please

1842
01:18:43,760 --> 01:18:46,960
correct me if there maybe something I

1843
01:18:45,679 --> 01:18:48,560
have missed.

1844
01:18:46,960 --> 01:18:48,960
» We haven't coordinated with Separate

1845
01:18:48,560 --> 01:18:50,800
yet.

1846
01:18:48,960 --> 01:18:52,719
» My question wasn't about actual access.

1847
01:18:50,800 --> 01:18:53,920
My question was more about the systems

1848
01:18:52,719 --> 01:18:56,719
we have in place. I think there was a

1849
01:18:53,920 --> 01:18:58,560
mention that we have three servers. Um

1850
01:18:56,719 --> 01:19:00,800
the Wi-Fi I don't know if the network

1851
01:18:58,560 --> 01:19:02,800
Wi-Fi was discussed at all um

1852
01:19:00,800 --> 01:19:06,400
» Was information that we

1853
01:19:02,800 --> 01:19:09,679
» Right so um based on that um do you have

1854
01:19:06,400 --> 01:19:13,440
any sense of how extensive changes might

1855
01:19:09,679 --> 01:19:15,040
be necessary to bring it up to you know

1856
01:19:13,440 --> 01:19:17,760
best practices we probably can't afford

1857
01:19:15,040 --> 01:19:19,600
but close to that or do you do you have

1858
01:19:17,760 --> 01:19:21,520
a sense yet of that or

1859
01:19:19,600 --> 01:19:23,840
» No but we would we'll always work with

1860
01:19:21,520 --> 01:19:26,640
the town and be reasonable we have it's

1861
01:19:23,840 --> 01:19:28,640
we're it's pretty standard practice that

1862
01:19:26,640 --> 01:19:31,520
what we would do is we would iron out an

1863
01:19:28,640 --> 01:19:33,040
IT road map for you all and we'd

1864
01:19:31,520 --> 01:19:34,800
identify what like there's always

1865
01:19:33,040 --> 01:19:36,880
lowhanging fruit. So we would tackle

1866
01:19:34,800 --> 01:19:39,520
that quickly and that's probably things

1867
01:19:36,880 --> 01:19:41,360
that we can get done very very quickly

1868
01:19:39,520 --> 01:19:43,600
in the first couple of months. Anything

1869
01:19:41,360 --> 01:19:46,000
that's larger projects we would map out

1870
01:19:43,600 --> 01:19:47,520
and we work closely with town staff

1871
01:19:46,000 --> 01:19:48,800
whoever our point of contact would be

1872
01:19:47,520 --> 01:19:51,120
and I believe in this case it'll be

1873
01:19:48,800 --> 01:19:54,880
Elizabeth. I would work closely with her

1874
01:19:51,120 --> 01:19:56,400
and we would budget. So for we put

1875
01:19:54,880 --> 01:19:57,920
together I think typically our

1876
01:19:56,400 --> 01:19:59,760
government clients like a three-year

1877
01:19:57,920 --> 01:20:02,080
budget. So it would be year one. This is

1878
01:19:59,760 --> 01:20:04,000
what we're we're hoping to get approved

1879
01:20:02,080 --> 01:20:06,480
for the fiscal year then year two and

1880
01:20:04,000 --> 01:20:09,120
year three. And it would be it's really

1881
01:20:06,480 --> 01:20:11,280
balanced between anything we identify as

1882
01:20:09,120 --> 01:20:13,120
critical and then of course there's the

1883
01:20:11,280 --> 01:20:15,440
town needs like what the town is looking

1884
01:20:13,120 --> 01:20:17,040
to accomplish as well.

1885
01:20:15,440 --> 01:20:19,440
So just for clarification when you say

1886
01:20:17,040 --> 01:20:22,640
put together a budget this is over and

1887
01:20:19,440 --> 01:20:24,320
above the contract

1888
01:20:22,640 --> 01:20:26,640
is that correct in understanding or is

1889
01:20:24,320 --> 01:20:28,080
it also in some of it included in the

1890
01:20:26,640 --> 01:20:31,280
contract?

1891
01:20:28,080 --> 01:20:33,920
» So anything that's add new additions. So

1892
01:20:31,280 --> 01:20:36,159
for example if we were to do a switch

1893
01:20:33,920 --> 01:20:38,320
refresh a server refresh where we need

1894
01:20:36,159 --> 01:20:40,560
to pull out old equipment and replace it

1895
01:20:38,320 --> 01:20:43,280
with new equipment that's considered

1896
01:20:40,560 --> 01:20:45,600
project work and outside of the regular

1897
01:20:43,280 --> 01:20:48,880
maintenance. And I think that tends to

1898
01:20:45,600 --> 01:20:50,960
be pretty standard. So our our contract

1899
01:20:48,880 --> 01:20:52,719
covers

1900
01:20:50,960 --> 01:20:54,640
the all the the maintenance, the

1901
01:20:52,719 --> 01:20:56,400
workstations, but if I would say the

1902
01:20:54,640 --> 01:20:59,120
best way to describe it is if there's

1903
01:20:56,400 --> 01:21:01,520
going to be any sort of new

1904
01:20:59,120 --> 01:21:03,920
um

1905
01:21:01,520 --> 01:21:06,080
any like a a new project. So like I said

1906
01:21:03,920 --> 01:21:08,320
with a switch refresh, a firewall re

1907
01:21:06,080 --> 01:21:10,480
refresh, a server refresh, those would

1908
01:21:08,320 --> 01:21:12,560
be considered special projects.

1909
01:21:10,480 --> 01:21:15,280
» Yeah. And perhaps I could add a little a

1910
01:21:12,560 --> 01:21:18,000
little clarity there. So you for example

1911
01:21:15,280 --> 01:21:21,120
the the service contract uh would

1912
01:21:18,000 --> 01:21:22,960
include uh if a computer died replacing

1913
01:21:21,120 --> 01:21:24,880
the computer either a workstation or a

1914
01:21:22,960 --> 01:21:27,600
server that would be included. Uh the

1915
01:21:24,880 --> 01:21:29,440
hardware is obviously not included but

1916
01:21:27,600 --> 01:21:32,080
yeah uh you mentioned that if you wanted

1917
01:21:29,440 --> 01:21:36,080
a new AV system for the schoolhouse or

1918
01:21:32,080 --> 01:21:38,080
you are opening a new facility um that

1919
01:21:36,080 --> 01:21:40,239
that kind of work which you know again

1920
01:21:38,080 --> 01:21:43,040
we would consider net new uh we would

1921
01:21:40,239 --> 01:21:44,960
work with a town to develop a budget but

1922
01:21:43,040 --> 01:21:47,199
uh a lot most of the day-to-day

1923
01:21:44,960 --> 01:21:49,440
operational work is included in in in

1924
01:21:47,199 --> 01:21:51,679
this contract. We don't like to nickel

1925
01:21:49,440 --> 01:21:54,480
and dime our clients and I'm sure our

1926
01:21:51,679 --> 01:21:56,880
clients don't like it either.

1927
01:21:54,480 --> 01:21:58,639
» So just to get clarification again on

1928
01:21:56,880 --> 01:22:01,840
for example the AV project for the

1929
01:21:58,639 --> 01:22:03,600
schoolhouse. Are you saying that the

1930
01:22:01,840 --> 01:22:05,760
scoping out of that project would be

1931
01:22:03,600 --> 01:22:07,840
included but the actual implementation

1932
01:22:05,760 --> 01:22:09,040
would then be a special project or would

1933
01:22:07,840 --> 01:22:12,560
that not be?

1934
01:22:09,040 --> 01:22:16,080
» That's exactly right. So we will we will

1935
01:22:12,560 --> 01:22:19,120
present you with a plan a potential

1936
01:22:16,080 --> 01:22:21,600
budget etc. based on our conversations

1937
01:22:19,120 --> 01:22:24,960
with what you all are looking for and

1938
01:22:21,600 --> 01:22:26,480
then you know the actual procurement and

1939
01:22:24,960 --> 01:22:28,800
implementation

1940
01:22:26,480 --> 01:22:30,880
uh would be an additional project that

1941
01:22:28,800 --> 01:22:32,480
would be built separately and depending

1942
01:22:30,880 --> 01:22:34,639
on the work some things we would do

1943
01:22:32,480 --> 01:22:36,239
ourselves some things we would uh work

1944
01:22:34,639 --> 01:22:39,199
with a specialist just depending on the

1945
01:22:36,239 --> 01:22:40,960
nature of of what the work is

1946
01:22:39,199 --> 01:22:43,520
» And then I had a couple areas of

1947
01:22:40,960 --> 01:22:46,400
confusion with respect to the contract

1948
01:22:43,520 --> 01:22:49,120
um several points it stated that the

1949
01:22:46,400 --> 01:22:50,880
standard contract was for 4 hours of

1950
01:22:49,120 --> 01:22:54,320
on-site

1951
01:22:50,880 --> 01:22:57,760
um support and you were recommending 8

1952
01:22:54,320 --> 01:23:01,199
hours. Um what was the final decision

1953
01:22:57,760 --> 01:23:04,080
about that? Are we does the contract the

1954
01:23:01,199 --> 01:23:08,679
the not to exceed 175,000

1955
01:23:04,080 --> 01:23:08,679
include four hours or eight hours?

1956
01:23:08,800 --> 01:23:14,239
» I I believe it we're we'll do what the

1957
01:23:12,239 --> 01:23:16,960
town thinks is best. So if the town is

1958
01:23:14,239 --> 01:23:20,800
used to and wants 4 hours, then we would

1959
01:23:16,960 --> 01:23:23,600
do 4 hours. I memory serves me. I

1960
01:23:20,800 --> 01:23:25,199
thought it was 2 days of 4 hours, but I

1961
01:23:23,600 --> 01:23:27,520
could be wrong. And that's why we might

1962
01:23:25,199 --> 01:23:31,199
have recommended eight. Typically, our

1963
01:23:27,520 --> 01:23:34,560
clients like at least one full day. Um I

1964
01:23:31,199 --> 01:23:37,440
can't remember if it was uh scope for

1965
01:23:34,560 --> 01:23:39,360
four or eight, but I believe it was four

1966
01:23:37,440 --> 01:23:41,280
because that's what the contract asked

1967
01:23:39,360 --> 01:23:41,840
for then. Yeah.

1968
01:23:41,280 --> 01:23:43,600
Um,

1969
01:23:41,840 --> 01:23:46,400
» And so if we would need eight hours, we

1970
01:23:43,600 --> 01:23:49,520
would need to pay the hourly rate of

1971
01:23:46,400 --> 01:23:52,719
$195 per hour for the additional four

1972
01:23:49,520 --> 01:23:54,239
hours, which would be 780 per week, and

1973
01:23:52,719 --> 01:23:56,719
multiply that by 50, we're coming up

1974
01:23:54,239 --> 01:24:00,159
with $39,000. Is that correct? We would

1975
01:23:56,719 --> 01:24:04,080
need to add that to the um

1976
01:24:00,159 --> 01:24:06,159
to the annual bill of 87,900

1977
01:24:04,080 --> 01:24:07,760
in order to get a full day

1978
01:24:06,159 --> 01:24:10,080
» If the town would like to have eight

1979
01:24:07,760 --> 01:24:12,639
hours. Correct. But I believe Tony

1980
01:24:10,080 --> 01:24:16,960
currently are is the town happy with

1981
01:24:12,639 --> 01:24:18,800
their 4hour on-site.

1982
01:24:16,960 --> 01:24:21,440
» That is what we currently work under.

1983
01:24:18,800 --> 01:24:24,560
But I think that's something that we're

1984
01:24:21,440 --> 01:24:27,120
going to look at as we start. And then

1985
01:24:24,560 --> 01:24:28,639
uh we'll make a determination if it's

1986
01:24:27,120 --> 01:24:31,040
working or not, if we need more hours or

1987
01:24:28,639 --> 01:24:31,600
less hours.

1988
01:24:31,040 --> 01:24:33,679
» Okay.

1989
01:24:31,600 --> 01:24:36,400
» Have we we don't have a definite answer

1990
01:24:33,679 --> 01:24:39,840
to that question right now.

1991
01:24:36,400 --> 01:24:43,520
Um, could I get

1992
01:24:39,840 --> 01:24:48,400
let's see clarification on the the not

1993
01:24:43,520 --> 01:24:52,639
to exceed cost for the first 21 months.

1994
01:24:48,400 --> 01:24:55,199
Um the annual price is 879

1995
01:24:52,639 --> 01:24:58,159
but the and also the contract terms

1996
01:24:55,199 --> 01:25:00,880
because the contract says until July

1997
01:24:58,159 --> 01:25:05,199
June 30th 2028

1998
01:25:00,880 --> 01:25:06,880
and then the Eaton contract says until

1999
01:25:05,199 --> 01:25:08,560
20

2000
01:25:06,880 --> 01:25:11,199
it says for three years.

2001
01:25:08,560 --> 01:25:13,679
» That was their proposal not a contract.

2002
01:25:11,199 --> 01:25:16,000
» Okay. So you you're so what we're

2003
01:25:13,679 --> 01:25:20,880
talking about today is for the 21

2004
01:25:16,000 --> 01:25:22,960
» 30th 2028 and we are using twice the

2005
01:25:20,880 --> 01:25:26,080
first two years

2006
01:25:22,960 --> 01:25:28,400
uh which it's tw it's paying for 24

2007
01:25:26,080 --> 01:25:32,159
months but we're asking for spending

2008
01:25:28,400 --> 01:25:33,840
authority up to 175

2009
01:25:32,159 --> 01:25:35,920
so that in case there are any additional

2010
01:25:33,840 --> 01:25:38,400
costs related to implementation or

2011
01:25:35,920 --> 01:25:39,600
anything that comes up post that we

2012
01:25:38,400 --> 01:25:40,800
still have the spending authority and we

2013
01:25:39,600 --> 01:25:41,920
don't have to come back to council for

2014
01:25:40,800 --> 01:25:43,440
another budget.

2015
01:25:41,920 --> 01:25:43,679
So in terms of things coming up you're

2016
01:25:43,440 --> 01:25:44,880
thinking

2017
01:25:43,679 --> 01:25:46,159
» And this amount is actually in the

2018
01:25:44,880 --> 01:25:47,679
budget for the two years.

2019
01:25:46,159 --> 01:25:49,840
» Okay. And so in terms of things that

2020
01:25:47,679 --> 01:25:52,719
you're thinking might bump the cost up

2021
01:25:49,840 --> 01:25:54,639
over their typical monthly would be some

2022
01:25:52,719 --> 01:25:56,960
of the scoping projects that were

2023
01:25:54,639 --> 01:25:58,000
critical that we needed to fix. Is that

2024
01:25:56,960 --> 01:25:59,520
is that my understanding?

2025
01:25:58,000 --> 01:26:00,960
» Whatever they identified during their

2026
01:25:59,520 --> 01:26:04,880
initial assessment.

2027
01:26:00,960 --> 01:26:06,719
» Okay. Um, so I wanted to say that the

2028
01:26:04,880 --> 01:26:08,639
biggest

2029
01:26:06,719 --> 01:26:10,560
problem from the perspective of our

2030
01:26:08,639 --> 01:26:12,880
residents as well as kind of the

2031
01:26:10,560 --> 01:26:14,080
frustration that occurs for town council

2032
01:26:12,880 --> 01:26:16,480
members, committee members,

2033
01:26:14,080 --> 01:26:18,560
commissioners, is the schoolhouse AV

2034
01:26:16,480 --> 01:26:21,280
system that seems to fail on a regular

2035
01:26:18,560 --> 01:26:23,199
basis. Um,

2036
01:26:21,280 --> 01:26:26,080
and many of our meetings, as Judith

2037
01:26:23,199 --> 01:26:28,320
brought up, uh, happen at 7:00 at night,

2038
01:26:26,080 --> 01:26:30,480
and that's not covered in the standard

2039
01:26:28,320 --> 01:26:34,639
help desk hours that you're proposing,

2040
01:26:30,480 --> 01:26:36,480
which is 6:00 a.m. to 6:00 p.m.

2041
01:26:34,639 --> 01:26:38,239
Personally,

2042
01:26:36,480 --> 01:26:40,800
so what would happen in the situation

2043
01:26:38,239 --> 01:26:42,880
where the system goes down at our

2044
01:26:40,800 --> 01:26:45,520
meeting at 7:00,

2045
01:26:42,880 --> 01:26:46,080
but how how would Eaton handle that?

2046
01:26:45,520 --> 01:26:47,600
What would be

2047
01:26:46,080 --> 01:26:50,880
» That would be Yeah, that's a priority

2048
01:26:47,600 --> 01:26:52,639
one. So you would be getting support. Uh

2049
01:26:50,880 --> 01:26:56,239
typically we can resolve most of these

2050
01:26:52,639 --> 01:26:57,679
things remotely. Um I do remember from

2051
01:26:56,239 --> 01:27:00,159
our conversations with Tony and

2052
01:26:57,679 --> 01:27:02,560
Elizabeth that the town also has an AV

2053
01:27:00,159 --> 01:27:06,000
vendor. So we would work very closely

2054
01:27:02,560 --> 01:27:09,120
with them as well. Um but ideally what

2055
01:27:06,000 --> 01:27:11,520
we can identify is ways to make that

2056
01:27:09,120 --> 01:27:13,600
system stable, work with the vendor, the

2057
01:27:11,520 --> 01:27:16,080
AV vendor as well to make that system

2058
01:27:13,600 --> 01:27:18,080
more reliable, more stable. But should

2059
01:27:16,080 --> 01:27:20,239
you have an issue during a meeting, you

2060
01:27:18,080 --> 01:27:22,159
will get support. That would be

2061
01:27:20,239 --> 01:27:24,800
considered a priority one issue and we

2062
01:27:22,159 --> 01:27:26,800
have some people available to assist and

2063
01:27:24,800 --> 01:27:29,040
then I would make sure that Tony

2064
01:27:26,800 --> 01:27:31,280
Elizabeth have my direct line as well. I

2065
01:27:29,040 --> 01:27:33,360
think they both already do and I can

2066
01:27:31,280 --> 01:27:35,600
make sure that you would get support

2067
01:27:33,360 --> 01:27:37,679
that we all of our all of our government

2068
01:27:35,600 --> 01:27:39,920
clients have these special meetings that

2069
01:27:37,679 --> 01:27:41,360
are always after hours. So, it's nothing

2070
01:27:39,920 --> 01:27:43,199
new.

2071
01:27:41,360 --> 01:27:43,520
» Yeah. And another pardon me. Excuse me.

2072
01:27:43,199 --> 01:27:45,120
Go ahead.

2073
01:27:43,520 --> 01:27:46,880
» Go ahead. Go ahead. Uh I was going to

2074
01:27:45,120 --> 01:27:49,440
say another thing that we can do and and

2075
01:27:46,880 --> 01:27:52,400
what we what we would typically do is

2076
01:27:49,440 --> 01:27:56,239
once a new AV system has been

2077
01:27:52,400 --> 01:27:59,040
implemented uh we would have a person on

2078
01:27:56,239 --> 01:28:01,120
site during the first meeting or two to

2079
01:27:59,040 --> 01:28:04,639
ensure any little hiccups get ironed out

2080
01:28:01,120 --> 01:28:06,080
immediately uh unless the AV vendor uh

2081
01:28:04,639 --> 01:28:08,560
depending on the nature of of the

2082
01:28:06,080 --> 01:28:10,639
project uh is there to do that. But

2083
01:28:08,560 --> 01:28:12,960
yeah, we do have some some of our

2084
01:28:10,639 --> 01:28:15,840
clients do request to have an on-site

2085
01:28:12,960 --> 01:28:18,239
presence during the meetings. Uh, I I

2086
01:28:15,840 --> 01:28:20,639
wouldn't jump to that as a as a

2087
01:28:18,239 --> 01:28:23,040
full-time forever option because it can

2088
01:28:20,639 --> 01:28:25,199
get expensive, but I think that it

2089
01:28:23,040 --> 01:28:27,360
certainly is something, you know, to

2090
01:28:25,199 --> 01:28:28,960
keep in mind that during a transition

2091
01:28:27,360 --> 01:28:31,040
period or or for example, if you're

2092
01:28:28,960 --> 01:28:32,880
having a particularly special meeting

2093
01:28:31,040 --> 01:28:35,440
and you're expecting, you know, hundreds

2094
01:28:32,880 --> 01:28:37,199
or thousands of people to show up, uh,

2095
01:28:35,440 --> 01:28:38,719
then then for an event like that, it

2096
01:28:37,199 --> 01:28:40,880
might be appropriate to have an IT

2097
01:28:38,719 --> 01:28:42,960
person, you know, physically on site.

2098
01:28:40,880 --> 01:28:45,280
But those are the details we can work

2099
01:28:42,960 --> 01:28:47,280
out with y'all. And it's not possible

2100
01:28:45,280 --> 01:28:51,920
for us to have an 8 am to 8:00 pm help

2101
01:28:47,280 --> 01:28:53,760
desk instead of a 6 am to 6 pm.

2102
01:28:51,920 --> 01:28:55,040
» We can we can work with Tony and see if

2103
01:28:53,760 --> 01:28:57,440
that's something we can we can put

2104
01:28:55,040 --> 01:29:00,800
together. Yeah. So the Gabriel request

2105
01:28:57,440 --> 01:29:03,199
is 8 to 8 instead of 6 to 6.

2106
01:29:00,800 --> 01:29:06,560
» Yeah. And I and I could confirm that you

2107
01:29:03,199 --> 01:29:08,960
will get that regardless. Um if so if

2108
01:29:06,560 --> 01:29:10,400
you need assistance, we would make that

2109
01:29:08,960 --> 01:29:15,040
work. That's not a problem. But I can

2110
01:29:10,400 --> 01:29:15,040
make a note and add it to our agenda.

2111
01:29:15,280 --> 01:29:21,360
Um

2112
01:29:17,840 --> 01:29:26,320
I I have a couple questions for staff.

2113
01:29:21,360 --> 01:29:28,960
Um the contract um has refers to the

2114
01:29:26,320 --> 01:29:32,159
services to the town as described in

2115
01:29:28,960 --> 01:29:34,639
more details in exhibit A. Exhibit A is

2116
01:29:32,159 --> 01:29:36,400
empty. So maybe there's some

2117
01:29:34,639 --> 01:29:38,239
» Exhibit A was their proposal

2118
01:29:36,400 --> 01:29:41,040
» Is their proposal. But yet their

2119
01:29:38,239 --> 01:29:42,880
proposal is not 100% of what we're is

2120
01:29:41,040 --> 01:29:45,040
the only change from the proposal is the

2121
01:29:42,880 --> 01:29:46,960
time

2122
01:29:45,040 --> 01:29:48,320
the duration

2123
01:29:46,960 --> 01:29:50,080
» Because their proposal says three years

2124
01:29:48,320 --> 01:29:52,159
and we're doing it for 21 months

2125
01:29:50,080 --> 01:29:53,120
» Services are still identified.

2126
01:29:52,159 --> 01:29:55,120
» Okay.

2127
01:29:53,120 --> 01:29:58,000
» And we're comfortable with with the the

2128
01:29:55,120 --> 01:30:00,239
distinction of the contract the contract

2129
01:29:58,000 --> 01:30:03,120
terms being the controlling reference

2130
01:30:00,239 --> 01:30:04,719
for the uh time frame of the contract

2131
01:30:03,120 --> 01:30:05,920
even though we proposed just a straight

2132
01:30:04,719 --> 01:30:07,520
three years.

2133
01:30:05,920 --> 01:30:09,120
that that doesn't present any problems

2134
01:30:07,520 --> 01:30:10,560
to us.

2135
01:30:09,120 --> 01:30:12,320
» And could our town attorney and our town

2136
01:30:10,560 --> 01:30:14,800
manager give me a perspective on our

2137
01:30:12,320 --> 01:30:17,199
requirements to accept the lowest bid or

2138
01:30:14,800 --> 01:30:19,199
are we able to accept a middle of the

2139
01:30:17,199 --> 01:30:22,400
road bid

2140
01:30:19,199 --> 01:30:25,920
for professional services? You have um

2141
01:30:22,400 --> 01:30:27,920
authority to accept uh a middle-of the

2142
01:30:25,920 --> 01:30:29,120
road bid. Uh it's it's public works

2143
01:30:27,920 --> 01:30:30,719
projects where there's a legal

2144
01:30:29,120 --> 01:30:32,800
obligation to accept the low bid.

2145
01:30:30,719 --> 01:30:34,560
» Okay. Thank you. And could you also

2146
01:30:32,800 --> 01:30:37,360
clarify Tony what the overlap will be

2147
01:30:34,560 --> 01:30:39,440
between our departing uh service

2148
01:30:37,360 --> 01:30:42,960
provider and Eaton?

2149
01:30:39,440 --> 01:30:46,719
» So the schedule is uh September and then

2150
01:30:42,960 --> 01:30:49,199
have Eaton in in place by October 1st.

2151
01:30:46,719 --> 01:30:50,880
» So you're planning to have them come in

2152
01:30:49,199 --> 01:30:54,159
a month ahead of time?

2153
01:30:50,880 --> 01:30:55,679
» Yes, they'll be overlapping with Stford.

2154
01:30:54,159 --> 01:30:58,159
» Okay. And do we have a cost for what

2155
01:30:55,679 --> 01:31:01,840
that would be? if we're complete if they

2156
01:30:58,159 --> 01:31:04,560
complete the implementation before the

2157
01:31:01,840 --> 01:31:06,560
um October 1st and I believe that's

2158
01:31:04,560 --> 01:31:08,320
included.

2159
01:31:06,560 --> 01:31:10,080
» Not what I read. My read is if you

2160
01:31:08,320 --> 01:31:11,920
wanted to have them come in two weeks

2161
01:31:10,080 --> 01:31:13,440
before the implementation before the

2162
01:31:11,920 --> 01:31:15,199
start date that there was an additional

2163
01:31:13,440 --> 01:31:17,920
charge for that. But maybe I misread

2164
01:31:15,199 --> 01:31:21,880
that.

2165
01:31:17,920 --> 01:31:21,880
Anybody else see that

2166
01:31:22,239 --> 01:31:29,600
implementation is included in

2167
01:31:26,320 --> 01:31:33,040
I I want to make this clear. So, there's

2168
01:31:29,600 --> 01:31:35,120
a monthly cost. If we start September,

2169
01:31:33,040 --> 01:31:37,840
that would just be your regular monthly

2170
01:31:35,120 --> 01:31:40,080
cost and onboarding would be included in

2171
01:31:37,840 --> 01:31:42,320
that. Um,

2172
01:31:40,080 --> 01:31:42,960
» So that's about 7,000 I think something

2173
01:31:42,320 --> 01:31:45,040
like that,

2174
01:31:42,960 --> 01:31:46,639
» Right? We've asked for

2175
01:31:45,040 --> 01:31:47,920
» 79. No.

2176
01:31:46,639 --> 01:31:51,600
» Yeah. But that's still going to be less

2177
01:31:47,920 --> 01:31:54,400
than what we're asking for.

2178
01:31:51,600 --> 01:31:57,840
» What we're asking for. So we're the the

2179
01:31:54,400 --> 01:31:58,719
amount of the contract is 24 months the

2180
01:31:57,840 --> 01:32:00,320
value of the contract.

2181
01:31:58,719 --> 01:32:01,440
» Oh, I see what you're saying. Okay. So

2182
01:32:00,320 --> 01:32:03,199
you're actually anticipating the

2183
01:32:01,440 --> 01:32:03,679
contract starts September 1st then it

2184
01:32:03,199 --> 01:32:05,520
sounds

2185
01:32:03,679 --> 01:32:07,360
» Be if there there'll be some initial

2186
01:32:05,520 --> 01:32:08,639
cost that we will have to consider. Yes.

2187
01:32:07,360 --> 01:32:09,520
That's why we're asking for an

2188
01:32:08,639 --> 01:32:10,800
additional

2189
01:32:09,520 --> 01:32:14,520
» So why don't we write the contract

2190
01:32:10,800 --> 01:32:14,520
starting September 1st?

2191
01:32:17,440 --> 01:32:21,480
» I I'm I'm confused.

2192
01:32:21,520 --> 01:32:27,440
said, "Rebecca, can you wrap up?" Get

2193
01:32:23,920 --> 01:32:29,120
the other council members. [laughter]

2194
01:32:27,440 --> 01:32:31,120
» Okay. I guess my questions are not

2195
01:32:29,120 --> 01:32:32,320
useful.

2196
01:32:31,120 --> 01:32:33,520
» No, I think they're useful. I don't

2197
01:32:32,320 --> 01:32:35,199
think we're going to get answers to all

2198
01:32:33,520 --> 01:32:37,440
of them on the fly from the DAS.

2199
01:32:35,199 --> 01:32:41,480
» I think Darcy was about to answer

2200
01:32:37,440 --> 01:32:41,480
Rebecca's question. Actually,

2201
01:32:43,040 --> 01:32:48,320
» We normally start the contract when it's

2202
01:32:46,000 --> 01:32:50,800
approved and then we have an

2203
01:32:48,320 --> 01:32:54,040
implementation date and that's when the

2204
01:32:50,800 --> 01:32:54,040
work starts.

2205
01:32:56,080 --> 01:33:00,520
So, is that September 1st then?

2206
01:33:01,520 --> 01:33:06,480
Let me pull it up and check. But

2207
01:33:04,400 --> 01:33:08,480
I think it would be helpful if if

2208
01:33:06,480 --> 01:33:11,520
there's any other questions.

2209
01:33:08,480 --> 01:33:13,040
Let us know. We'll research that one.

2210
01:33:11,520 --> 01:33:14,560
» Yeah.

2211
01:33:13,040 --> 01:33:16,159
Did you have any other questions or can

2212
01:33:14,560 --> 01:33:18,000
I move on to other council and they can

2213
01:33:16,159 --> 01:33:19,199
re research it while we're discussing

2214
01:33:18,000 --> 01:33:21,679
other things?

2215
01:33:19,199 --> 01:33:26,880
» Well, my only other question is that AI

2216
01:33:21,679 --> 01:33:28,239
is on everybody's mind and um

2217
01:33:26,880 --> 01:33:30,480
we're we're already late to the ball

2218
01:33:28,239 --> 01:33:32,800
game and so

2219
01:33:30,480 --> 01:33:36,000
some point we're going to need to have

2220
01:33:32,800 --> 01:33:39,440
our new IT contractor consider that. So,

2221
01:33:36,000 --> 01:33:41,520
I'm just curious where that fits in.

2222
01:33:39,440 --> 01:33:44,080
» Yeah, that. So, I would probably start

2223
01:33:41,520 --> 01:33:46,400
with um we would want to put together a

2224
01:33:44,080 --> 01:33:50,080
policy. So, it's always important to

2225
01:33:46,400 --> 01:33:53,760
start with a a policy around AI. How the

2226
01:33:50,080 --> 01:33:55,920
town foresees utilizing AI. Uh AI is

2227
01:33:53,760 --> 01:33:59,600
really helpful, but it's not needed for

2228
01:33:55,920 --> 01:34:03,360
everything. Um we would start there. uh

2229
01:33:59,600 --> 01:34:07,040
identify need and then figure out what

2230
01:34:03,360 --> 01:34:10,960
best suit what AI can best fits in for

2231
01:34:07,040 --> 01:34:13,120
the town. Um and then if there's tools

2232
01:34:10,960 --> 01:34:15,760
that the town would like to utilize, we

2233
01:34:13,120 --> 01:34:17,520
would highly recommend having a

2234
01:34:15,760 --> 01:34:20,560
townowned

2235
01:34:17,520 --> 01:34:23,120
AI tool everyone is

2236
01:34:20,560 --> 01:34:26,080
for. So I would I would start with a

2237
01:34:23,120 --> 01:34:27,840
policy identify need for AI and then we

2238
01:34:26,080 --> 01:34:29,840
could go from there. But that's not a

2239
01:34:27,840 --> 01:34:32,840
problem. The AI is top of everyone's

2240
01:34:29,840 --> 01:34:32,840
mind.

2241
01:34:33,199 --> 01:34:36,719
» Yeah.

2242
01:34:35,280 --> 01:34:39,120
» And we can amend the date on the

2243
01:34:36,719 --> 01:34:40,800
contract to September 1st.

2244
01:34:39,120 --> 01:34:42,320
» What's that?

2245
01:34:40,800 --> 01:34:46,120
» We can we can amend the date on the

2246
01:34:42,320 --> 01:34:46,120
contract to September 1st.

2247
01:34:46,320 --> 01:34:50,320
» All right. Other questions for Tony or

2248
01:34:48,960 --> 01:34:50,880
Eaton?

2249
01:34:50,320 --> 01:34:54,400
» Ellen,

2250
01:34:50,880 --> 01:34:57,920
» I have a question. Um, can you speak

2251
01:34:54,400 --> 01:35:00,159
Eaton? This is more for Eaton. Um

2252
01:34:57,920 --> 01:35:03,040
obviously you've you're set up to do

2253
01:35:00,159 --> 01:35:05,360
cyber security but to protect against

2254
01:35:03,040 --> 01:35:08,360
ransomware attacks.

2255
01:35:05,360 --> 01:35:08,360
» Yes.

2256
01:35:09,440 --> 01:35:11,920
» Was that the question?

2257
01:35:11,600 --> 01:35:13,760
» Yes.

2258
01:35:11,920 --> 01:35:16,159
» Yes. Absolutely.

2259
01:35:13,760 --> 01:35:18,880
» Right. Because ransomware attacks have

2260
01:35:16,159 --> 01:35:22,880
taken out quite a few public agencies.

2261
01:35:18,880 --> 01:35:25,440
» Yes. Um yes. So we have several tool

2262
01:35:22,880 --> 01:35:27,840
sets. Um, and I would definitely what we

2263
01:35:25,440 --> 01:35:29,679
could do is Tony I can uh connect with

2264
01:35:27,840 --> 01:35:31,360
our technical team and actually write

2265
01:35:29,679 --> 01:35:32,960
something up that we can present to

2266
01:35:31,360 --> 01:35:36,320
council or you can share with council

2267
01:35:32,960 --> 01:35:38,880
after uh that's more detailed. But

2268
01:35:36,320 --> 01:35:41,440
absolutely we have

2269
01:35:38,880 --> 01:35:44,480
several tools that are monitoring your

2270
01:35:41,440 --> 01:35:47,120
network, monitoring your emails, uh

2271
01:35:44,480 --> 01:35:48,719
monitoring your servers. Uh the tools

2272
01:35:47,120 --> 01:35:50,560
that they are coming out with and that

2273
01:35:48,719 --> 01:35:54,639
we would be deploying are quite

2274
01:35:50,560 --> 01:35:56,719
advanced. Um they do have the ability to

2275
01:35:54,639 --> 01:35:58,960
uh now isolate

2276
01:35:56,719 --> 01:36:00,960
servers if they start doing weird stuff,

2277
01:35:58,960 --> 01:36:05,600
mailboxes if they start doing weird

2278
01:36:00,960 --> 01:36:08,320
stuff. Um we we have our whole tool set

2279
01:36:05,600 --> 01:36:12,960
is designed to fight

2280
01:36:08,320 --> 01:36:14,719
cyber security threats. Um if the the um

2281
01:36:12,960 --> 01:36:17,840
council's interested, I can get more

2282
01:36:14,719 --> 01:36:19,280
details for you all on a document.

2283
01:36:17,840 --> 01:36:21,440
» And if I could, I'd just like to add,

2284
01:36:19,280 --> 01:36:24,400
you know, two points to that. Uh so

2285
01:36:21,440 --> 01:36:26,000
yeah, we we agree ransomware uh is on

2286
01:36:24,400 --> 01:36:28,320
the rise and they're getting better and

2287
01:36:26,000 --> 01:36:30,960
better at [snorts] it. Uh we it's it's a

2288
01:36:28,320 --> 01:36:33,520
multi-layered approach we take with the

2289
01:36:30,960 --> 01:36:36,639
most advanced tools that are available

2290
01:36:33,520 --> 01:36:38,719
uh to to prevent it. Uh that includes uh

2291
01:36:36,639 --> 01:36:41,040
training for the individuals because

2292
01:36:38,719 --> 01:36:44,639
unfortunately uh a person clicking on a

2293
01:36:41,040 --> 01:36:47,199
link is one of the most common ways that

2294
01:36:44,639 --> 01:36:50,159
bad things can start to happen. But we

2295
01:36:47,199 --> 01:36:52,320
also try to layer in uh tools into the

2296
01:36:50,159 --> 01:36:54,800
infrastructure so even if a link is you

2297
01:36:52,320 --> 01:36:56,960
know by accident clicked it doesn't run

2298
01:36:54,800 --> 01:37:00,480
rampant through the through the entire

2299
01:36:56,960 --> 01:37:04,960
environment. And another cornerstone of

2300
01:37:00,480 --> 01:37:06,639
of protection is your backups. So we we

2301
01:37:04,960 --> 01:37:09,040
we're not familiar what the current

2302
01:37:06,639 --> 01:37:12,400
backup uh system is with with with the

2303
01:37:09,040 --> 01:37:15,040
town, but if you have reliable backups

2304
01:37:12,400 --> 01:37:17,760
that are encrypted and you know, one of

2305
01:37:15,040 --> 01:37:20,560
the things that we do uh as part of our

2306
01:37:17,760 --> 01:37:22,800
normal services is we you validate

2307
01:37:20,560 --> 01:37:24,320
backups and do test restores on on a

2308
01:37:22,800 --> 01:37:28,000
regular schedule to ensure that they're

2309
01:37:24,320 --> 01:37:31,040
good. uh in the very worst case if if

2310
01:37:28,000 --> 01:37:33,040
ransomware does get in uh say someone

2311
01:37:31,040 --> 01:37:36,000
you know plugs an infected thumb drive

2312
01:37:33,040 --> 01:37:38,239
into a computer or something uh if you

2313
01:37:36,000 --> 01:37:41,440
if the data is is backed up and

2314
01:37:38,239 --> 01:37:44,000
encrypted in backup then we just wipe

2315
01:37:41,440 --> 01:37:46,239
the computers restore the the data and

2316
01:37:44,000 --> 01:37:47,920
get rolling again. And you know, it's a

2317
01:37:46,239 --> 01:37:50,880
very annoying, you know, couple of days,

2318
01:37:47,920 --> 01:37:54,560
but it's not uh it's not disastrous and

2319
01:37:50,880 --> 01:37:55,760
and and you're certainly not um

2320
01:37:54,560 --> 01:37:58,800
going to you're not going to be out of

2321
01:37:55,760 --> 01:38:00,960
business, so to speak. Uh so I think

2322
01:37:58,800 --> 01:38:02,719
again that that it's it's a key focus of

2323
01:38:00,960 --> 01:38:05,920
ours. Cyber security is a key focus of

2324
01:38:02,719 --> 01:38:07,920
ours uh to do everything that we can to

2325
01:38:05,920 --> 01:38:09,600
ensure that you have a good environment

2326
01:38:07,920 --> 01:38:12,159
that's as secure as possible and

2327
01:38:09,600 --> 01:38:14,719
resistant to as ransomware as possible.

2328
01:38:12,159 --> 01:38:18,320
Uh I can't say that that it's impossible

2329
01:38:14,719 --> 01:38:19,679
to avoid it. Um gi given how

2330
01:38:18,320 --> 01:38:21,600
sophisticated they are. I think there

2331
01:38:19,679 --> 01:38:24,239
was one example of someone got infected

2332
01:38:21,600 --> 01:38:26,000
by a uh a fish tank that was on the

2333
01:38:24,239 --> 01:38:29,440
internet. They hacked into a fish tank

2334
01:38:26,000 --> 01:38:32,880
and hopped over and um another was

2335
01:38:29,440 --> 01:38:35,440
socially engineered um

2336
01:38:32,880 --> 01:38:37,040
attack uh where they try they pretended

2337
01:38:35,440 --> 01:38:39,440
to be someone else. So, you know, for

2338
01:38:37,040 --> 01:38:42,000
example, we have uh procedures and

2339
01:38:39,440 --> 01:38:43,679
policies in place to identify people

2340
01:38:42,000 --> 01:38:45,440
calling support so we don't start

2341
01:38:43,679 --> 01:38:47,840
changing passwords for the bad guys,

2342
01:38:45,440 --> 01:38:49,520
things like that. But yeah, it it it's

2343
01:38:47,840 --> 01:38:51,760
it's a difficult challenge and we

2344
01:38:49,520 --> 01:38:54,880
recognize it. But we can do everything

2345
01:38:51,760 --> 01:38:58,239
reasonable to ensure you aren't uh

2346
01:38:54,880 --> 01:38:59,760
ransomware or infected. And then if if

2347
01:38:58,239 --> 01:39:01,280
should something bad happen that you can

2348
01:38:59,760 --> 01:39:04,000
recover very quickly and it's not a

2349
01:39:01,280 --> 01:39:07,840
devastating event.

2350
01:39:04,000 --> 01:39:09,520
» Thank you so much. You bet. Other

2351
01:39:07,840 --> 01:39:11,360
questions?

2352
01:39:09,520 --> 01:39:13,520
Um then I just have a couple. Um the

2353
01:39:11,360 --> 01:39:15,600
first one is how familiar are you guys

2354
01:39:13,520 --> 01:39:15,920
with open gov

2355
01:39:15,600 --> 01:39:16,320
» What?

2356
01:39:15,920 --> 01:39:18,239
» I'm sorry.

2357
01:39:16,320 --> 01:39:20,480
» Open gov.

2358
01:39:18,239 --> 01:39:20,800
» Open gov

2359
01:39:20,480 --> 01:39:22,000
» Uh

2360
01:39:20,800 --> 01:39:24,159
» Software.

2361
01:39:22,000 --> 01:39:27,119
» Yeah, pretty familiar with most

2362
01:39:24,159 --> 01:39:29,600
government uh we we do a lot of work

2363
01:39:27,119 --> 01:39:34,239
with what Tyler Technologies, Central

2364
01:39:29,600 --> 01:39:36,560
Square Tracket, Open Gov. um

2365
01:39:34,239 --> 01:39:40,800
pretty familiar with most of them. Is is

2366
01:39:36,560 --> 01:39:43,280
open gov a pain point for the town?

2367
01:39:40,800 --> 01:39:46,239
» Well, we're in the process of moving

2368
01:39:43,280 --> 01:39:47,840
over to it. So, in that sense, it's a

2369
01:39:46,239 --> 01:39:49,280
» Okay. [laughter] Well, yeah,

2370
01:39:47,840 --> 01:39:51,840
transitions.

2371
01:39:49,280 --> 01:39:53,760
» Tyler was the pain point.

2372
01:39:51,840 --> 01:39:57,920
» There we go. Okay. Well, yeah, happy to

2373
01:39:53,760 --> 01:40:00,080
assist. We We're very familiar with with

2374
01:39:57,920 --> 01:40:01,440
» Okay. And then my other question

2375
01:40:00,080 --> 01:40:04,239
» My other question I mean one of the

2376
01:40:01,440 --> 01:40:07,280
things I was pushing for is

2377
01:40:04,239 --> 01:40:09,840
» You know we need a part-time CE CTO um

2378
01:40:07,280 --> 01:40:12,480
and so can you give me a sense for

2379
01:40:09,840 --> 01:40:14,400
within your organization I mean how does

2380
01:40:12,480 --> 01:40:17,199
that service get delivered like how how

2381
01:40:14,400 --> 01:40:19,040
do we see the sort of you know part-time

2382
01:40:17,199 --> 01:40:21,760
CTO

2383
01:40:19,040 --> 01:40:25,040
» Uh our CTO is heavily involved

2384
01:40:21,760 --> 01:40:29,840
especially when it comes to projects and

2385
01:40:25,040 --> 01:40:31,280
uh cyber security he uh He when we get

2386
01:40:29,840 --> 01:40:32,880
you all on boarded, one of the first

2387
01:40:31,280 --> 01:40:36,159
things we'll do is the vulnerability

2388
01:40:32,880 --> 01:40:39,440
scan and that is reviewed by the CTO. He

2389
01:40:36,159 --> 01:40:42,639
will assist uh me the project manager

2390
01:40:39,440 --> 01:40:44,480
and put together a road map, identify

2391
01:40:42,639 --> 01:40:48,880
anything that needs to be corrected

2392
01:40:44,480 --> 01:40:51,360
immediately. Um you can uh the town will

2393
01:40:48,880 --> 01:40:54,880
have direct access to the CTO as well

2394
01:40:51,360 --> 01:40:55,760
via email or cell phone. Um

2395
01:40:54,880 --> 01:40:58,880
» Gabrielle,

2396
01:40:55,760 --> 01:41:00,480
» Yeah, please. Uh if if I may. So uh

2397
01:40:58,880 --> 01:41:02,080
everything Gabrielle said said is

2398
01:41:00,480 --> 01:41:05,840
correct. You know he he works very

2399
01:41:02,080 --> 01:41:09,119
closely with our clients. Uh we also uh

2400
01:41:05,840 --> 01:41:11,199
have um regularly occurring meetings. I

2401
01:41:09,119 --> 01:41:14,159
think it's typically every two weeks and

2402
01:41:11,199 --> 01:41:17,199
the CTO can attend those uh as needed as

2403
01:41:14,159 --> 01:41:20,639
requested. uh we also do uh quarterly

2404
01:41:17,199 --> 01:41:23,760
business reviews and by default the CTO

2405
01:41:20,639 --> 01:41:25,280
is there because that's when we focus on

2406
01:41:23,760 --> 01:41:27,440
things that happened in the past and

2407
01:41:25,280 --> 01:41:29,840
things we want to focus on in the future

2408
01:41:27,440 --> 01:41:32,239
and having that high level input is is

2409
01:41:29,840 --> 01:41:36,480
important but yeah the CTO reviews all

2410
01:41:32,239 --> 01:41:38,719
of the you know the the big documents

2411
01:41:36,480 --> 01:41:40,560
» Okay and I think what I heard is that

2412
01:41:38,719 --> 01:41:42,400
road maps the projects

2413
01:41:40,560 --> 01:41:45,040
» Right and and so quarterly it sounds

2414
01:41:42,400 --> 01:41:48,000
like we got opportunity to do sort of

2415
01:41:45,040 --> 01:41:52,000
strategic planning and then along the

2416
01:41:48,000 --> 01:41:54,880
way the CTO is looking at more of the

2417
01:41:52,000 --> 01:41:57,040
immediate needs.

2418
01:41:54,880 --> 01:41:58,960
» Exactly. That and I can coordinate

2419
01:41:57,040 --> 01:42:00,320
» And if you Yeah. Yeah. I was going to

2420
01:41:58,960 --> 01:42:01,679
say if you if you want to talk to him

2421
01:42:00,320 --> 01:42:03,280
next Wednesday, just let us know and

2422
01:42:01,679 --> 01:42:04,719
we'll schedule a meeting. It's it's you

2423
01:42:03,280 --> 01:42:06,000
know we don't lock them away in a glass

2424
01:42:04,719 --> 01:42:08,639
case or anything.

2425
01:42:06,000 --> 01:42:09,440
» Yeah. Perfect. Okay. Um that's it for

2426
01:42:08,639 --> 01:42:10,400
me.

2427
01:42:09,440 --> 01:42:12,159
» Yeah. Okay.

2428
01:42:10,400 --> 01:42:14,639
» So, can I open up to public comment or

2429
01:42:12,159 --> 01:42:17,360
do you have some Oh.

2430
01:42:14,639 --> 01:42:18,880
I we're not we haven't reached our

2431
01:42:17,360 --> 01:42:20,639
regular comments yet.

2432
01:42:18,880 --> 01:42:22,000
» We haven't we haven't gone to public

2433
01:42:20,639 --> 01:42:23,920
comment yet. So, we're just these are

2434
01:42:22,000 --> 01:42:26,080
just questions for Tony and E.

2435
01:42:23,920 --> 01:42:27,600
» Okay. Um I have a very simple question

2436
01:42:26,080 --> 01:42:28,880
which is I'm not aware of who the

2437
01:42:27,600 --> 01:42:29,520
previous person was.

2438
01:42:28,880 --> 01:42:30,159
» Steepford.

2439
01:42:29,520 --> 01:42:32,000
» Steepford.

2440
01:42:30,159 --> 01:42:35,280
» Okay. That's that's what I was beginning

2441
01:42:32,000 --> 01:42:40,080
to assert. uh and the other thing that I

2442
01:42:35,280 --> 01:42:44,000
haven't seen in this in anywhere is the

2443
01:42:40,080 --> 01:42:46,880
uh user friendly aspect and and where I

2444
01:42:44,000 --> 01:42:48,400
mean what I see is the struggling

2445
01:42:46,880 --> 01:42:51,040
committees trying to make the system

2446
01:42:48,400 --> 01:42:52,639
work in the schoolhouse and not working

2447
01:42:51,040 --> 01:42:56,320
and not being able to get the meetings

2448
01:42:52,639 --> 01:43:00,239
done and so forth and and to Rebecca's

2449
01:42:56,320 --> 01:43:03,520
po point who is this AV vendor and is

2450
01:43:00,239 --> 01:43:05,199
that another whole account And is this

2451
01:43:03,520 --> 01:43:07,840
going to solve any of those any of the

2452
01:43:05,199 --> 01:43:10,080
real problems that we see in functioning

2453
01:43:07,840 --> 01:43:10,800
as a as a basically a committee run

2454
01:43:10,080 --> 01:43:14,800
town?

2455
01:43:10,800 --> 01:43:19,119
» Um the this Crestor system I believe

2456
01:43:14,800 --> 01:43:23,360
it's KOD that does that does support and

2457
01:43:19,119 --> 01:43:26,880
so um yeah they'll be working with

2458
01:43:23,360 --> 01:43:27,360
Kota to make sure that we are connected.

2459
01:43:26,880 --> 01:43:28,000
» Yeah.

2460
01:43:27,360 --> 01:43:28,960
» In that.

2461
01:43:28,000 --> 01:43:30,800
» Okay.

2462
01:43:28,960 --> 01:43:32,159
» And Right. Well, yeah. I think the

2463
01:43:30,800 --> 01:43:33,920
larger issue here is what this is what I

2464
01:43:32,159 --> 01:43:36,080
was asking about the CTO is we should

2465
01:43:33,920 --> 01:43:39,119
have a strategic discussion about our ad

2466
01:43:36,080 --> 01:43:41,040
because the stuff we have is not in my

2467
01:43:39,119 --> 01:43:43,199
opinion the right solution.

2468
01:43:41,040 --> 01:43:44,480
» The system we have it's packed

2469
01:43:43,199 --> 01:43:46,080
» It's not comprehensive

2470
01:43:44,480 --> 01:43:47,360
» And this is not going to fix it. I take

2471
01:43:46,080 --> 01:43:50,080
it

2472
01:43:47,360 --> 01:43:50,960
» Not immediately. We'll scope it out and

2473
01:43:50,080 --> 01:43:52,480
then

2474
01:43:50,960 --> 01:43:54,320
» But ultimately it's going to come down

2475
01:43:52,480 --> 01:43:57,119
to funding

2476
01:43:54,320 --> 01:44:00,080
» And this is going to be a capital this

2477
01:43:57,119 --> 01:44:03,040
is going to be CIP projects

2478
01:44:00,080 --> 01:44:05,280
» That we're going to have to address and

2479
01:44:03,040 --> 01:44:07,119
it's be going to be outside the scope of

2480
01:44:05,280 --> 01:44:09,360
the contract.

2481
01:44:07,119 --> 01:44:10,560
» All right. So I'm not after these guys

2482
01:44:09,360 --> 01:44:11,920
are done with their hundreds of

2483
01:44:10,560 --> 01:44:13,360
thousands of dollars I'm not going to be

2484
01:44:11,920 --> 01:44:16,800
able to go over to that computer and

2485
01:44:13,360 --> 01:44:19,360
start the meeting. I take it. Okay. Got

2486
01:44:16,800 --> 01:44:20,800
it. But we do have significant

2487
01:44:19,360 --> 01:44:23,280
experience working with towns and

2488
01:44:20,800 --> 01:44:26,400
corporate a corporate organizations on

2489
01:44:23,280 --> 01:44:28,320
AV implementations. So we can certainly

2490
01:44:26,400 --> 01:44:30,080
you know put something together. We can

2491
01:44:28,320 --> 01:44:33,280
work your existing vendor partners if

2492
01:44:30,080 --> 01:44:36,320
that's what's desired. So it we can fix

2493
01:44:33,280 --> 01:44:38,320
it. Uh we just don't know what the what

2494
01:44:36,320 --> 01:44:38,719
that looks like yet.

2495
01:44:38,320 --> 01:44:39,840
» We would

2496
01:44:38,719 --> 01:44:41,920
» Yeah we just we need to have a

2497
01:44:39,840 --> 01:44:43,600
discussion. So

2498
01:44:41,920 --> 01:44:45,840
» Okay so I' I'd like to open it for

2499
01:44:43,600 --> 01:44:48,320
public comment. Are there any public

2500
01:44:45,840 --> 01:44:49,040
comment in the room? Dad, please come to

2501
01:44:48,320 --> 01:44:51,119
the microphone.

2502
01:44:49,040 --> 01:44:52,719
» Yay.

2503
01:44:51,119 --> 01:44:54,159
You you're hanging out a long time for

2504
01:44:52,719 --> 01:44:56,560
this. Thank you.

2505
01:44:54,159 --> 01:44:58,719
» We we just came to listen. Uh but now I

2506
01:44:56,560 --> 01:45:00,239
do have a comment. Um just to introduce

2507
01:44:58,719 --> 01:45:02,239
myself, my name is Aaron Eert. I grew up

2508
01:45:00,239 --> 01:45:04,080
in Pole Valley. My partner and I just

2509
01:45:02,239 --> 01:45:05,760
relocated back here. So excited to be

2510
01:45:04,080 --> 01:45:07,760
here and thank you guys for everything

2511
01:45:05,760 --> 01:45:10,320
you're doing to make our town better.

2512
01:45:07,760 --> 01:45:12,880
Um,

2513
01:45:10,320 --> 01:45:15,119
my first question was about AI and uh,

2514
01:45:12,880 --> 01:45:17,760
Rebecca or sorry, Council Member Flynn,

2515
01:45:15,119 --> 01:45:21,280
you asked about AI uh, and how we're

2516
01:45:17,760 --> 01:45:24,239
using it. I'm curious um, to Eton, how

2517
01:45:21,280 --> 01:45:28,000
you guys are using AI and in what ways

2518
01:45:24,239 --> 01:45:32,600
might some of our town's data be exposed

2519
01:45:28,000 --> 01:45:32,600
um, through the AI that you're using?

2520
01:45:32,960 --> 01:45:36,400
Should I list all my questions or

2521
01:45:35,040 --> 01:45:38,080
» Yeah, because generally you're up there

2522
01:45:36,400 --> 01:45:40,159
to make comments, not questions, but

2523
01:45:38,080 --> 01:45:41,520
Okay. But but if the council feels like

2524
01:45:40,159 --> 01:45:41,840
they're good questions, then we'll tend

2525
01:45:41,520 --> 01:45:42,880
to

2526
01:45:41,840 --> 01:45:44,080
» Okay, I'll make them to you guys.

2527
01:45:42,880 --> 01:45:47,440
» So, yeah. So, go ahead.

2528
01:45:44,080 --> 01:45:51,280
» Yeah. So, um basically every time a um

2529
01:45:47,440 --> 01:45:54,560
company uses an AI vendor, they are

2530
01:45:51,280 --> 01:45:57,600
third party to this company, Eton, and

2531
01:45:54,560 --> 01:45:59,360
um any data that they take of ours is

2532
01:45:57,600 --> 01:46:01,119
now going to that AI vendor. So for

2533
01:45:59,360 --> 01:46:04,080
example, if you're using Open AI and

2534
01:46:01,119 --> 01:46:07,119
ChatGBT to like process something about

2535
01:46:04,080 --> 01:46:09,600
our town, that data is now exposed to

2536
01:46:07,119 --> 01:46:11,760
chat GBT and it's important that their

2537
01:46:09,600 --> 01:46:14,159
instance of ChatGBT is not being trained

2538
01:46:11,760 --> 01:46:16,560
on our data and that that data remains

2539
01:46:14,159 --> 01:46:18,560
private to our town so that they don't

2540
01:46:16,560 --> 01:46:20,480
have that information about us. So

2541
01:46:18,560 --> 01:46:21,760
anytime we have any vendor who's

2542
01:46:20,480 --> 01:46:24,800
interacting with our data, I would say

2543
01:46:21,760 --> 01:46:26,880
that's extremely important. Um, one

2544
01:46:24,800 --> 01:46:29,040
other thing I wanted to uh mention is

2545
01:46:26,880 --> 01:46:32,560
you guys were talking about new AI or

2546
01:46:29,040 --> 01:46:34,239
new AV equipment. Um, just how MSPs

2547
01:46:32,560 --> 01:46:35,600
work, managed service providers. Anytime

2548
01:46:34,239 --> 01:46:37,440
they sell us new equipment, they're

2549
01:46:35,600 --> 01:46:39,679
making money on that equipment versus us

2550
01:46:37,440 --> 01:46:42,000
buying it. And that just raised the

2551
01:46:39,679 --> 01:46:44,000
question in my head around, you know, we

2552
01:46:42,000 --> 01:46:46,400
have a incredibly intelligent town here,

2553
01:46:44,000 --> 01:46:48,239
especially where we're based. Um, and

2554
01:46:46,400 --> 01:46:50,560
maybe there it's worth having like a

2555
01:46:48,239 --> 01:46:53,440
call to volunteers of people who work in

2556
01:46:50,560 --> 01:46:56,159
this space. I specifically work in for

2557
01:46:53,440 --> 01:46:57,600
an IT company um in the governance risk

2558
01:46:56,159 --> 01:46:58,880
and compliance space. So I have a lot of

2559
01:46:57,600 --> 01:47:00,639
knowledge in this space. I'm not

2560
01:46:58,880 --> 01:47:02,080
necessarily the person to find equipment

2561
01:47:00,639 --> 01:47:04,400
but I think there's a lot of intelligent

2562
01:47:02,080 --> 01:47:06,320
people here. So I'd be curious to uh

2563
01:47:04,400 --> 01:47:09,199
find the best you know deal we could for

2564
01:47:06,320 --> 01:47:12,639
the town and the best solution.

2565
01:47:09,199 --> 01:47:14,000
Um and then the last uh question I just

2566
01:47:12,639 --> 01:47:16,159
want to ask about just because I'm

2567
01:47:14,000 --> 01:47:18,000
knowledgeable in the space uh if you

2568
01:47:16,159 --> 01:47:20,560
guys feel it's worth asking is they

2569
01:47:18,000 --> 01:47:22,159
mentioned SOCK 2 type 2 compliance

2570
01:47:20,560 --> 01:47:24,080
certification which is a really great

2571
01:47:22,159 --> 01:47:26,080
certification to have and I was curious

2572
01:47:24,080 --> 01:47:27,679
just to hear who their auditor was for

2573
01:47:26,080 --> 01:47:30,320
that because I have a lot of knowledge

2574
01:47:27,679 --> 01:47:31,520
in the space um and if they plan to

2575
01:47:30,320 --> 01:47:33,199
pursue any other framework

2576
01:47:31,520 --> 01:47:35,199
certifications those types of

2577
01:47:33,199 --> 01:47:36,320
certifications help protect our data and

2578
01:47:35,199 --> 01:47:38,239
ensure that the way that they're

2579
01:47:36,320 --> 01:47:39,840
operating as a company is going to be

2580
01:47:38,239 --> 01:47:42,320
safer. for you know every everything

2581
01:47:39,840 --> 01:47:44,080
we're giving them access to. Thank you.

2582
01:47:42,320 --> 01:47:46,800
» Great. Thank you. Um so what I would

2583
01:47:44,080 --> 01:47:48,480
recommend is why don't so

2584
01:47:46,800 --> 01:47:51,480
» Just you're hired

2585
01:47:48,480 --> 01:47:51,480
» Mary.

2586
01:47:51,600 --> 01:47:56,239
So what I was going to say is if you are

2587
01:47:54,080 --> 01:47:58,480
interested please do give your contact

2588
01:47:56,239 --> 01:48:00,000
information to the town manager. Um and

2589
01:47:58,480 --> 01:48:03,199
I'm sure we'd love to take advantage of

2590
01:48:00,000 --> 01:48:04,880
that. Um so with some of those questions

2591
01:48:03,199 --> 01:48:07,920
um why don't we start with the sort of

2592
01:48:04,880 --> 01:48:09,840
AI and the sort of the protection of the

2593
01:48:07,920 --> 01:48:10,080
data.

2594
01:48:09,840 --> 01:48:12,320
» Yeah.

2595
01:48:10,080 --> 01:48:15,199
» And I I have a very simple answer. Sorry

2596
01:48:12,320 --> 01:48:18,000
Gabriel. Very simple answer. Uh we we

2597
01:48:15,199 --> 01:48:20,639
don't use public AI for we don't expose

2598
01:48:18,000 --> 01:48:23,119
any of our clients uh information to

2599
01:48:20,639 --> 01:48:24,960
public AI. We have our own internal AI

2600
01:48:23,119 --> 01:48:26,639
systems.

2601
01:48:24,960 --> 01:48:28,560
» So I agree with him. it would be

2602
01:48:26,639 --> 01:48:30,480
inappropriate to to do that and

2603
01:48:28,560 --> 01:48:34,320
something to be concerned about, but we

2604
01:48:30,480 --> 01:48:36,560
don't we don't use AI that way.

2605
01:48:34,320 --> 01:48:39,520
» Okay. And and then the other one that I

2606
01:48:36,560 --> 01:48:43,320
would say generally was um sort of sock

2607
01:48:39,520 --> 01:48:43,320
2 and other certifications.

2608
01:48:43,840 --> 01:48:48,719
» Right now we have sock right now we have

2609
01:48:45,360 --> 01:48:51,520
SOCK 2. Uh I would have to talk with our

2610
01:48:48,719 --> 01:48:53,040
um CTO regarding additional

2611
01:48:51,520 --> 01:48:55,920
certifications, but right now we have

2612
01:48:53,040 --> 01:48:57,280
Sock 2. Uh, and then I could

2613
01:48:55,920 --> 01:48:58,719
» And do you know who the audit

2614
01:48:57,280 --> 01:49:00,080
» Do you know who the auditor was? That

2615
01:48:58,719 --> 01:49:00,960
was that was kind of the question around

2616
01:49:00,080 --> 01:49:02,960
sock too.

2617
01:49:00,960 --> 01:49:04,960
» That one I would need to ask. So I can

2618
01:49:02,960 --> 01:49:07,440
get back to you on that one.

2619
01:49:04,960 --> 01:49:08,320
» Okay, great. And I'm sorry, John, I

2620
01:49:07,440 --> 01:49:09,679
interrupted you.

2621
01:49:08,320 --> 01:49:11,440
» Oh, no worries. I was going to say we're

2622
01:49:09,679 --> 01:49:14,239
also CJS compliant, which is a little

2623
01:49:11,440 --> 01:49:15,600
bit of a different uh security, but uh

2624
01:49:14,239 --> 01:49:18,159
that's very important in the law

2625
01:49:15,600 --> 01:49:20,719
enforcement world. So when we work with

2626
01:49:18,159 --> 01:49:23,760
uh police departments and similar uh

2627
01:49:20,719 --> 01:49:25,679
like and airports uh the sieges is very

2628
01:49:23,760 --> 01:49:26,719
important.

2629
01:49:25,679 --> 01:49:29,199
» Okay, great.

2630
01:49:26,719 --> 01:49:31,119
» I I did want to address the selling of

2631
01:49:29,199 --> 01:49:33,520
equipment. So all of our government

2632
01:49:31,119 --> 01:49:38,320
clients have a purchasing policy. So

2633
01:49:33,520 --> 01:49:41,119
what that would drive is that

2634
01:49:38,320 --> 01:49:43,600
when we provide a quote, it either needs

2635
01:49:41,119 --> 01:49:45,840
to have a cooperative agreement. So that

2636
01:49:43,600 --> 01:49:48,639
means that it's already been vetted cuz

2637
01:49:45,840 --> 01:49:51,040
we cited a cooperative agreement. So it

2638
01:49:48,639 --> 01:49:54,000
is the best pricing. We get special

2639
01:49:51,040 --> 01:49:56,080
pricing for the town. If we cannot get

2640
01:49:54,000 --> 01:49:57,440
the town special pricing, we would we

2641
01:49:56,080 --> 01:49:58,960
would tell them and that they would need

2642
01:49:57,440 --> 01:50:01,920
to look elsewhere. We would help them

2643
01:49:58,960 --> 01:50:03,920
with that. Um also sometimes purchasing

2644
01:50:01,920 --> 01:50:07,760
policies will require the town to

2645
01:50:03,920 --> 01:50:12,800
collect uh three quotes. Um, so that way

2646
01:50:07,760 --> 01:50:15,760
it's um, that's all government agencies

2647
01:50:12,800 --> 01:50:18,000
have a purchasing policy. So it's not a

2648
01:50:15,760 --> 01:50:21,040
a gotcha. You have to get equipment from

2649
01:50:18,000 --> 01:50:23,119
us. Not everyone. Yeah. Sometimes we

2650
01:50:21,040 --> 01:50:26,320
have the best quote, sometimes we don't.

2651
01:50:23,119 --> 01:50:29,440
So it's really that's just how it goes.

2652
01:50:26,320 --> 01:50:31,920
» And I did want to uh chime in with the

2653
01:50:29,440 --> 01:50:35,840
auditors. So we've worked with Vanta and

2654
01:50:31,920 --> 01:50:37,600
Coupe most recently. Coupe is K O P.

2655
01:50:35,840 --> 01:50:40,239
Okay, I'm I'm getting thumbs up in the

2656
01:50:37,600 --> 01:50:41,760
room. So, great. Thank you.

2657
01:50:40,239 --> 01:50:43,840
Okay, let me move to the next public

2658
01:50:41,760 --> 01:50:46,560
comment. So, I'll go online. So, David

2659
01:50:43,840 --> 01:50:48,639
Cardinal, you're up.

2660
01:50:46,560 --> 01:50:52,080
» Hi. Thanks. Yeah, first of all, this is

2661
01:50:48,639 --> 01:50:54,480
a a great um

2662
01:50:52,080 --> 01:50:56,639
presentation. And I think as far as

2663
01:50:54,480 --> 01:50:58,960
keeping the trains running on time, this

2664
01:50:56,639 --> 01:51:01,920
will be a big upgrade from our current

2665
01:50:58,960 --> 01:51:05,679
vendor who doesn't even know the train

2666
01:51:01,920 --> 01:51:08,960
schedule from what I can tell. Um, my

2667
01:51:05,679 --> 01:51:12,080
only comments relate to being realistic

2668
01:51:08,960 --> 01:51:15,280
about what this is going to solve and

2669
01:51:12,080 --> 01:51:18,400
not solve. Um, a lot of our trains don't

2670
01:51:15,280 --> 01:51:20,480
have tracks. So, for example, whenever

2671
01:51:18,400 --> 01:51:23,280
the power goes out, which it does here a

2672
01:51:20,480 --> 01:51:26,639
lot, unlike Hillsboro or Los Alto Hills

2673
01:51:23,280 --> 01:51:29,679
even, um, or our cellular connection is

2674
01:51:26,639 --> 01:51:33,119
bad, our meetings frankly go in the

2675
01:51:29,679 --> 01:51:36,000
toilet. So, a network architect who can

2676
01:51:33,119 --> 01:51:38,880
make Starlink backup work, failover

2677
01:51:36,000 --> 01:51:41,280
work, uh, all that stuff I think is

2678
01:51:38,880 --> 01:51:43,440
really important. And if Eaton can do

2679
01:51:41,280 --> 01:51:45,920
that, great. I didn't hear that tonight,

2680
01:51:43,440 --> 01:51:49,599
but we didn't ask them that. Second, on

2681
01:51:45,920 --> 01:51:52,239
the AV, um, I've done a lot of AV

2682
01:51:49,599 --> 01:51:53,599
systems and I get the volunteer buying

2683
01:51:52,239 --> 01:51:56,400
the equipment, but then you don't want

2684
01:51:53,599 --> 01:51:58,480
to be the person stuck maintaining it.

2685
01:51:56,400 --> 01:52:00,480
So, I'm okay with buying it

2686
01:51:58,480 --> 01:52:03,040
professionally because I don't want to

2687
01:52:00,480 --> 01:52:05,280
be the guy who has to go there. But I do

2688
01:52:03,040 --> 01:52:07,679
think it's important. This support thing

2689
01:52:05,280 --> 01:52:10,400
is kind of a red herring. I mean, if the

2690
01:52:07,679 --> 01:52:13,920
meeting doesn't start at 7 or at least

2691
01:52:10,400 --> 01:52:16,080
by 710, it might as well not start. So,

2692
01:52:13,920 --> 01:52:19,840
at some level, what I'd like to see

2693
01:52:16,080 --> 01:52:23,199
between our IT vendor and our AV vendor

2694
01:52:19,840 --> 01:52:27,040
is somebody's on the hook that at 6:45

2695
01:52:23,199 --> 01:52:30,400
p.m. we have 99% availability in the

2696
01:52:27,040 --> 01:52:32,800
schoolhouse. And if they can't guarantee

2697
01:52:30,400 --> 01:52:34,159
that, then we aren't doing the right

2698
01:52:32,800 --> 01:52:36,639
thing because that's really what we

2699
01:52:34,159 --> 01:52:40,080
need. Um

2700
01:52:36,639 --> 01:52:42,239
I think on some of that Muhammad their

2701
01:52:40,080 --> 01:52:45,760
CTO is really good on cyber security

2702
01:52:42,239 --> 01:52:47,360
reading his resume he's not a doesn't

2703
01:52:45,760 --> 01:52:51,040
seem to be a super deep network

2704
01:52:47,360 --> 01:52:53,840
architect um which is fine u but I think

2705
01:52:51,040 --> 01:52:58,320
this is more a trains run on time thing

2706
01:52:53,840 --> 01:53:01,280
and then AI um I think it's interesting

2707
01:52:58,320 --> 01:53:05,360
I think we have a lot of people here in

2708
01:53:01,280 --> 01:53:07,360
town I mean I I do it 12 hours a Okay.

2709
01:53:05,360 --> 01:53:10,480
Um who can kind of help with what we

2710
01:53:07,360 --> 01:53:12,480
might benefit from. Um and a lot of us

2711
01:53:10,480 --> 01:53:14,239
like I do early childhood research at

2712
01:53:12,480 --> 01:53:16,719
Stanford so we know a lot about

2713
01:53:14,239 --> 01:53:18,400
protecting information. So in that sense

2714
01:53:16,719 --> 01:53:20,400
we do have a lot of resources that I

2715
01:53:18,400 --> 01:53:22,719
think we can help out with. But all in

2716
01:53:20,400 --> 01:53:26,239
all I would I would love to see us move

2717
01:53:22,719 --> 01:53:29,119
off of the current completely broken

2718
01:53:26,239 --> 01:53:34,440
train system. So thanks.

2719
01:53:29,119 --> 01:53:34,440
» Thank you Dave. Christie you're up.

2720
01:53:35,280 --> 01:53:41,760
Thank you. I just wanted to say that I

2721
01:53:39,199 --> 01:53:43,920
think it's extremely important that the

2722
01:53:41,760 --> 01:53:46,320
person's onsite

2723
01:53:43,920 --> 01:53:49,199
to help with the schoolhouse. I've gone

2724
01:53:46,320 --> 01:53:51,599
to lots of meetings that start late and

2725
01:53:49,199 --> 01:53:55,920
I don't know how it could be done from a

2726
01:53:51,599 --> 01:53:59,040
distance and that's a concern. Um, my

2727
01:53:55,920 --> 01:54:02,320
second question, that's a comment and

2728
01:53:59,040 --> 01:54:05,599
then a question would be what cities in

2729
01:54:02,320 --> 01:54:09,560
San Mo County have you worked with that

2730
01:54:05,599 --> 01:54:09,560
have open gov?

2731
01:54:10,000 --> 01:54:14,119
And what cities are those?

2732
01:54:15,360 --> 01:54:20,719
» Okay, thank you Christie.

2733
01:54:18,800 --> 01:54:22,560
» So, Gabriel, maybe you can get back to

2734
01:54:20,719 --> 01:54:25,440
us on that. That would be a fine thing

2735
01:54:22,560 --> 01:54:27,679
just to, you know, get back to Tony. So,

2736
01:54:25,440 --> 01:54:29,760
okay, I don't see any hands in the

2737
01:54:27,679 --> 01:54:31,440
schoolhouse and I don't see hands up

2738
01:54:29,760 --> 01:54:34,400
online. So, I'm going to close public

2739
01:54:31,440 --> 01:54:37,360
comment, bring it back to the council.

2740
01:54:34,400 --> 01:54:39,520
Um, so the we can have some discussion,

2741
01:54:37,360 --> 01:54:42,320
but the main issue here is to adopt a

2742
01:54:39,520 --> 01:54:44,320
resolution authorizing the professional

2743
01:54:42,320 --> 01:54:46,080
services agreement and the funding for

2744
01:54:44,320 --> 01:54:50,000
it. So, is there any additional

2745
01:54:46,080 --> 01:54:53,360
discussion or do I have a motion?

2746
01:54:50,000 --> 01:54:56,400
So, I do want to raise the termination

2747
01:54:53,360 --> 01:55:00,639
timing. Um, like if somebody walked away

2748
01:54:56,400 --> 01:55:03,199
from a contract with us, how long would

2749
01:55:00,639 --> 01:55:04,800
the time to get someone else in place

2750
01:55:03,199 --> 01:55:08,400
be? Because we've obviously got to do an

2751
01:55:04,800 --> 01:55:13,239
RFP. So, curious about what the length

2752
01:55:08,400 --> 01:55:13,239
of time we ought to focus on is.

2753
01:55:14,560 --> 01:55:21,520
» Um, looking at me, this is I say this is

2754
01:55:16,880 --> 01:55:23,040
a business term. Um but I would um I 30

2755
01:55:21,520 --> 01:55:24,719
days is standard but of course this is

2756
01:55:23,040 --> 01:55:27,280
not a standard situation where you know

2757
01:55:24,719 --> 01:55:28,880
we have we would have to do um an RFP in

2758
01:55:27,280 --> 01:55:32,080
this process is probably taken three

2759
01:55:28,880 --> 01:55:33,199
months. Um

2760
01:55:32,080 --> 01:55:36,719
» Yes.

2761
01:55:33,199 --> 01:55:39,280
» So um I guess I would suggest with you

2762
01:55:36,719 --> 01:55:41,599
know depending on what um our our town

2763
01:55:39,280 --> 01:55:43,440
manager is now manager think that uh we

2764
01:55:41,599 --> 01:55:45,760
actually might want to put 90 days in

2765
01:55:43,440 --> 01:55:51,520
that um in that section of the contract

2766
01:55:45,760 --> 01:55:53,760
if it's agreeable uh with um uh

2767
01:55:51,520 --> 01:55:56,080
with Eaton. Um I think that would make

2768
01:55:53,760 --> 01:55:57,840
more sense in terms of this contract.

2769
01:55:56,080 --> 01:55:59,360
» Yeah. And for Eaton's benefit, the

2770
01:55:57,840 --> 01:56:03,840
concern is obviously we're a small

2771
01:55:59,360 --> 01:56:07,440
jurisdiction, extremely lean staff, and

2772
01:56:03,840 --> 01:56:09,360
you know, the the RFP process, we really

2773
01:56:07,440 --> 01:56:13,040
can't have a situation where we don't

2774
01:56:09,360 --> 01:56:16,719
have an IT provider, and I'm kind of not

2775
01:56:13,040 --> 01:56:20,080
used to seeing in business an ability to

2776
01:56:16,719 --> 01:56:22,080
walk away, you know, that quickly. So,

2777
01:56:20,080 --> 01:56:24,000
would that be something you would

2778
01:56:22,080 --> 01:56:27,119
consider? Um, you don't have to answer

2779
01:56:24,000 --> 01:56:29,119
now, but that's what I'm gonna

2780
01:56:27,119 --> 01:56:30,719
recommend.

2781
01:56:29,119 --> 01:56:33,920
» I I can answer now. We don't have any

2782
01:56:30,719 --> 01:56:36,159
problem with with a longer a long period

2783
01:56:33,920 --> 01:56:38,560
if the town prefers 90 days.

2784
01:56:36,159 --> 01:56:40,239
» Yeah. And then I heard during our

2785
01:56:38,560 --> 01:56:42,719
discussions, we would start the contract

2786
01:56:40,239 --> 01:56:44,639
on September one for purposes of a

2787
01:56:42,719 --> 01:56:46,639
motion. Craig, I just want to make sure

2788
01:56:44,639 --> 01:56:47,760
we know what we're

2789
01:56:46,639 --> 01:56:48,639
» Yeah.

2790
01:56:47,760 --> 01:56:50,000
Y

2791
01:56:48,639 --> 01:56:52,000
» Um

2792
01:56:50,000 --> 01:56:53,920
» Any other

2793
01:56:52,000 --> 01:56:58,320
» I just wanted to clarify the contract I

2794
01:56:53,920 --> 01:57:00,560
believe said that the that 20 um users

2795
01:56:58,320 --> 01:57:03,040
would be supported and I'm just curious

2796
01:57:00,560 --> 01:57:07,159
who those 20 users are and if they do

2797
01:57:03,040 --> 01:57:07,159
include the five of us here.

2798
01:57:07,679 --> 01:57:13,360
» We are very used to supporting council

2799
01:57:10,320 --> 01:57:15,599
members and commissioners. Uh typically

2800
01:57:13,360 --> 01:57:18,239
the a staff member reaches out on your

2801
01:57:15,599 --> 01:57:20,639
behalf and we then reach out to you.

2802
01:57:18,239 --> 01:57:22,719
You're more than h happy to reach out to

2803
01:57:20,639 --> 01:57:24,960
me directly and I can get you someone

2804
01:57:22,719 --> 01:57:26,960
connected. We can coordinate either

2805
01:57:24,960 --> 01:57:28,800
on-site support for you or remote

2806
01:57:26,960 --> 01:57:32,719
support, but commissioners and council

2807
01:57:28,800 --> 01:57:34,080
members we work with on a daily basis.

2808
01:57:32,719 --> 01:57:35,119
» But Gabrielle, I think the point was we

2809
01:57:34,080 --> 01:57:37,599
just need to work with Tony and sure

2810
01:57:35,119 --> 01:57:38,639
they're included in whatever that

2811
01:57:37,599 --> 01:57:41,599
» Number. Yeah.

2812
01:57:38,639 --> 01:57:43,360
» Yeah. So yeah, if the number Antony, I

2813
01:57:41,599 --> 01:57:45,040
don't know the answer, but we we can

2814
01:57:43,360 --> 01:57:47,920
work with you to adjust it's appropriate

2815
01:57:45,040 --> 01:57:49,599
to include any any council or members or

2816
01:57:47,920 --> 01:57:52,000
anyone else that wishes to be included

2817
01:57:49,599 --> 01:57:53,520
if if that's what the decision is.

2818
01:57:52,000 --> 01:57:54,960
» Yeah, we'll work that out.

2819
01:57:53,520 --> 01:57:57,119
» Yep.

2820
01:57:54,960 --> 01:57:57,760
» Great.

2821
01:57:57,119 --> 01:57:59,760
» Okay.

2822
01:57:57,760 --> 01:58:01,599
» My only comment is thank you for putting

2823
01:57:59,760 --> 01:58:05,679
all this together to the staff.

2824
01:58:01,599 --> 01:58:07,679
» Um these are good options. Thank you.

2825
01:58:05,679 --> 01:58:09,119
» Yeah, I mean that's my comment. This has

2826
01:58:07,679 --> 01:58:11,040
been a long time coming. So, you know,

2827
01:58:09,119 --> 01:58:12,639
thank thank you for finally getting it,

2828
01:58:11,040 --> 01:58:14,320
you know, kind of over the goal line, so

2829
01:58:12,639 --> 01:58:16,480
to speak. All right, any more

2830
01:58:14,320 --> 01:58:19,920
discussion? Can I have a motion?

2831
01:58:16,480 --> 01:58:23,440
» Motion to approve uh the contract with

2832
01:58:19,920 --> 01:58:26,239
Eaton uh with the two changes of

2833
01:58:23,440 --> 01:58:28,560
September 1 start date and 90 days

2834
01:58:26,239 --> 01:58:30,320
termination notice for Eaton. Do

2835
01:58:28,560 --> 01:58:31,119
» I have a second?

2836
01:58:30,320 --> 01:58:32,719
» Second.

2837
01:58:31,119 --> 01:58:33,840
» Okay, I have a motion and a second. All

2838
01:58:32,719 --> 01:58:34,480
in favor say I.

2839
01:58:33,840 --> 01:58:35,280
» I.

2840
01:58:34,480 --> 01:58:37,360
» I.

2841
01:58:35,280 --> 01:58:39,679
» All right. Passes unanimously. Thank you

2842
01:58:37,360 --> 01:58:41,360
very much. Um, nice to meet you guys um,

2843
01:58:39,679 --> 01:58:43,760
virtually online. Um, and we look

2844
01:58:41,360 --> 01:58:45,280
forward to seeing some of you in person.

2845
01:58:43,760 --> 01:58:48,840
» Thank you as well. Thank you very much.

2846
01:58:45,280 --> 01:58:48,840
Have a good evening everybody.

2847
01:58:50,960 --> 01:58:55,440
» Okay, so that closes out the regular

2848
01:58:52,960 --> 01:58:56,960
agenda. Now we move to number eight,

2849
01:58:55,440 --> 01:58:59,119
subcommittee

2850
01:58:56,960 --> 01:59:01,280
leazison and regional agency reports.

2851
01:58:59,119 --> 01:59:02,880
Are there any oral reports or just

2852
01:59:01,280 --> 01:59:06,239
what's the

2853
01:59:02,880 --> 01:59:08,159
» Um, I have a couple. Um,

2854
01:59:06,239 --> 01:59:10,719
I attended and I think I saw Judith in

2855
01:59:08,159 --> 01:59:13,360
the background too. The the Stanford

2856
01:59:10,719 --> 01:59:16,639
human- centered AI little conference

2857
01:59:13,360 --> 01:59:19,280
that they had and um they the group

2858
01:59:16,639 --> 01:59:21,199
issued a 400page

2859
01:59:19,280 --> 01:59:24,080
document where they analyzed all the

2860
01:59:21,199 --> 01:59:26,080
changes in AI for the past year and what

2861
01:59:24,080 --> 01:59:28,880
impacts they might have on a variety of

2862
01:59:26,080 --> 01:59:33,840
different situations including um

2863
01:59:28,880 --> 01:59:35,119
employment, economy, etc., etc. So, um,

2864
01:59:33,840 --> 01:59:37,679
if people are interested, we can send

2865
01:59:35,119 --> 01:59:39,280
the link around to that report. And, and

2866
01:59:37,679 --> 01:59:41,040
also, I was able to make several

2867
01:59:39,280 --> 01:59:42,719
contacts with, um, different

2868
01:59:41,040 --> 01:59:45,760
municipalities and learned that Los

2869
01:59:42,719 --> 01:59:49,840
Altos Hills has taken has, um, signed up

2870
01:59:45,760 --> 01:59:52,480
for an AI vendor to help them. Um, and

2871
01:59:49,840 --> 01:59:56,239
there's a couple others. Um San Jose has

2872
01:59:52,480 --> 01:59:58,560
a a gov AI consortium

2873
01:59:56,239 --> 02:00:00,000
um that we are invited to um participate

2874
01:59:58,560 --> 02:00:02,239
with as well where it's sort of an

2875
02:00:00,000 --> 02:00:04,400
analysis of you know working through the

2876
02:00:02,239 --> 02:00:06,639
issues of AI and government. There's a

2877
02:00:04,400 --> 02:00:08,960
bunch of great contacts. And the second

2878
02:00:06,639 --> 02:00:12,719
thing I wanted to talk about was um

2879
02:00:08,960 --> 02:00:16,320
council member Hasco's report on a bag.

2880
02:00:12,719 --> 02:00:19,119
And um it seems to me that there is some

2881
02:00:16,320 --> 02:00:21,360
next steps for the council to work on in

2882
02:00:19,119 --> 02:00:24,719
terms of whether it's working with

2883
02:00:21,360 --> 02:00:29,119
Sonteo County to create a larger sub

2884
02:00:24,719 --> 02:00:30,960
group to deal with the the Arena 7 or

2885
02:00:29,119 --> 02:00:33,280
have a relationship with some other

2886
02:00:30,960 --> 02:00:34,639
jurisdictions for example to share our

2887
02:00:33,280 --> 02:00:37,040
regional housing needs. So, I'm just

2888
02:00:34,639 --> 02:00:39,360
wondering what the next step is in terms

2889
02:00:37,040 --> 02:00:41,679
of, you know, what you view and what the

2890
02:00:39,360 --> 02:00:45,360
staff views in terms of what we should

2891
02:00:41,679 --> 02:00:47,040
be doing about addressing um Arena 7,

2892
02:00:45,360 --> 02:00:49,440
which will be coming down the pike next

2893
02:00:47,040 --> 02:00:50,480
year, I believe.

2894
02:00:49,440 --> 02:00:52,080
» Yeah.

2895
02:00:50,480 --> 02:00:53,280
» I don't know how you want us to respond.

2896
02:00:52,080 --> 02:00:54,880
» Well, I was going to say given these are

2897
02:00:53,280 --> 02:00:56,159
reports, I don't think there's too much

2898
02:00:54,880 --> 02:00:57,840
room to comment here, but what I would

2899
02:00:56,159 --> 02:00:59,360
suggest is maybe you and Rebecca can

2900
02:00:57,840 --> 02:01:01,599
work on a proposal and bring it back to

2901
02:00:59,360 --> 02:01:05,520
us on what next steps we should be

2902
02:01:01,599 --> 02:01:09,840
taking with regard to a bag. Yeah. Um

2903
02:01:05,520 --> 02:01:12,800
but to add on the HAI conference at

2904
02:01:09,840 --> 02:01:15,199
Stanford, um there there's a lot going

2905
02:01:12,800 --> 02:01:17,760
on. I do recommend that we circulate the

2906
02:01:15,199 --> 02:01:19,760
link so people can understand general

2907
02:01:17,760 --> 02:01:23,440
trends. I just found it pretty

2908
02:01:19,760 --> 02:01:25,920
interesting on a policy level and um it

2909
02:01:23,440 --> 02:01:29,119
did point out the need to start getting

2910
02:01:25,920 --> 02:01:32,639
AI related policies, what what can be

2911
02:01:29,119 --> 02:01:35,119
used, what can't. So it's not a tomorrow

2912
02:01:32,639 --> 02:01:38,480
thing, but I really think we need to

2913
02:01:35,119 --> 02:01:42,480
have policies to protect the town and

2914
02:01:38,480 --> 02:01:44,560
then the next step would be policies on

2915
02:01:42,480 --> 02:01:48,159
making ourselves efficient using AI

2916
02:01:44,560 --> 02:01:50,159
within whatever we learn we can do. So

2917
02:01:48,159 --> 02:01:54,080
just plant that thought. But I I did

2918
02:01:50,159 --> 02:01:58,000
think that was a very um gathering. And

2919
02:01:54,080 --> 02:02:00,880
on the Aback stuff um there are some

2920
02:01:58,000 --> 02:02:03,599
significant changes. So, as a preview, I

2921
02:02:00,880 --> 02:02:06,400
think it's going to be making sure we're

2922
02:02:03,599 --> 02:02:09,040
getting ahead rather than being reactive

2923
02:02:06,400 --> 02:02:11,119
this time on the new things that we see

2924
02:02:09,040 --> 02:02:11,679
coming. So, that'll be we'll put it

2925
02:02:11,119 --> 02:02:14,080
together.

2926
02:02:11,679 --> 02:02:15,920
» Great. Thank you. Okay. Um, with that,

2927
02:02:14,080 --> 02:02:16,480
I'd like to open it up for public

2928
02:02:15,920 --> 02:02:18,159
comment.

2929
02:02:16,480 --> 02:02:22,080
» Oh, I had some comments.

2930
02:02:18,159 --> 02:02:23,840
» Uh, well, do you have another report? I

2931
02:02:22,080 --> 02:02:26,400
wanted to comment and make sure that

2932
02:02:23,840 --> 02:02:28,639
everyone's uh was invited to the Silicon

2933
02:02:26,400 --> 02:02:30,800
Valley leadership group from pilot to

2934
02:02:28,639 --> 02:02:33,920
practice building local government

2935
02:02:30,800 --> 02:02:36,960
capacity for AI adoption. I'm assuming

2936
02:02:33,920 --> 02:02:38,560
everyone got that invitation but um to

2937
02:02:36,960 --> 02:02:42,560
make sure that everyone you know Silicon

2938
02:02:38,560 --> 02:02:45,520
Valley leadership group is a very strong

2939
02:02:42,560 --> 02:02:49,440
uh group around here um so for everyone

2940
02:02:45,520 --> 02:02:52,000
to be aware of that. Um, and then I also

2941
02:02:49,440 --> 02:02:53,599
noticed the sub region idea. So if you

2942
02:02:52,000 --> 02:02:56,320
guys are doing a subcommittee, which it

2943
02:02:53,599 --> 02:02:58,320
sounds like you might be or I don't not

2944
02:02:56,320 --> 02:02:59,679
official because

2945
02:02:58,320 --> 02:03:04,000
» We can't do one tonight,

2946
02:02:59,679 --> 02:03:07,760
» Right? Um, I would note that uh, you

2947
02:03:04,000 --> 02:03:09,440
know, be thoughtful about which agencies

2948
02:03:07,760 --> 02:03:11,520
oversee it, whether like if you're

2949
02:03:09,440 --> 02:03:13,520
looking at Leera, it you know, you would

2950
02:03:11,520 --> 02:03:15,440
be working with Ray Mueller's office

2951
02:03:13,520 --> 02:03:16,960
potentially or something like that

2952
02:03:15,440 --> 02:03:20,960
specifically.

2953
02:03:16,960 --> 02:03:23,920
um or if you want Woodside, right? So,

2954
02:03:20,960 --> 02:03:26,080
thank um and then thanks to Mary for

2955
02:03:23,920 --> 02:03:30,480
while I was out of town, she went to

2956
02:03:26,080 --> 02:03:33,599
BPTS and all my other a committees were

2957
02:03:30,480 --> 02:03:36,719
cancelled for summer break. Thank you.

2958
02:03:33,599 --> 02:03:43,599
» Um I did have one thing. Can I do it?

2959
02:03:36,719 --> 02:03:46,560
» Yeah, sure. Um as the MSD lays on um I

2960
02:03:43,599 --> 02:03:50,400
uh contacted the person who's coming on

2961
02:03:46,560 --> 02:03:50,800
as district 6 uh representative. Was he

2962
02:03:50,400 --> 02:03:51,119
here?

2963
02:03:50,800 --> 02:03:53,199
» Yeah.

2964
02:03:51,119 --> 02:03:53,840
» Brian Beck was here this evening at the

2965
02:03:53,199 --> 02:03:56,400
beginning.

2966
02:03:53,840 --> 02:03:58,960
» At the beginning. Okay. I missed him.

2967
02:03:56,400 --> 02:04:00,480
» Yeah. So I called him and you know him.

2968
02:03:58,960 --> 02:04:01,040
» I know him. He's a good He's a super

2969
02:04:00,480 --> 02:04:03,040
nice guy.

2970
02:04:01,040 --> 02:04:04,320
» Super super good guy. And I think we're

2971
02:04:03,040 --> 02:04:05,440
really lucky.

2972
02:04:04,320 --> 02:04:07,280
» Is that our

2973
02:04:05,440 --> 02:04:08,400
» That's our district. Yeah. Margaret

2974
02:04:07,280 --> 02:04:12,560
McNans.

2975
02:04:08,400 --> 02:04:13,920
» Yeah. And no, no, Margaret McNe,

2976
02:04:12,560 --> 02:04:16,320
» Right? W six.

2977
02:04:13,920 --> 02:04:18,719
» Uh, but at any rate, of interest is that

2978
02:04:16,320 --> 02:04:23,199
he actually owns property on Los Tranos.

2979
02:04:18,719 --> 02:04:26,719
His wife grew up uh on uh in in our town

2980
02:04:23,199 --> 02:04:30,239
and he knows this this corner extremely

2981
02:04:26,719 --> 02:04:33,520
well and he understands the problem

2982
02:04:30,239 --> 02:04:35,360
exactly. So, uh, I think we're very

2983
02:04:33,520 --> 02:04:37,599
fortunate.

2984
02:04:35,360 --> 02:04:38,560
» And he came when I asked him and I

2985
02:04:37,599 --> 02:04:40,239
didn't see him.

2986
02:04:38,560 --> 02:04:42,320
» Yeah. No, he he was definitely here. So,

2987
02:04:40,239 --> 02:04:43,920
okay, great. So, I'd like to open it for

2988
02:04:42,320 --> 02:04:48,440
public comment. Are there any public

2989
02:04:43,920 --> 02:04:48,440
comments? Please come up to the mic.

2990
02:04:50,880 --> 02:04:54,000
» I know you said comments, but I have

2991
02:04:52,080 --> 02:04:57,360
more of a question. What use do we have

2992
02:04:54,000 --> 02:04:59,520
for AI in our local government?

2993
02:04:57,360 --> 02:05:01,920
Okay. So, this is a common period and

2994
02:04:59,520 --> 02:05:04,800
this is on subcommittee and liaison

2995
02:05:01,920 --> 02:05:06,639
reports. So, I I think we can hear your

2996
02:05:04,800 --> 02:05:07,440
question, but we're we're not we won't

2997
02:05:06,639 --> 02:05:08,159
address it tonight.

2998
02:05:07,440 --> 02:05:11,719
» Okay. Thank you.

2999
02:05:08,159 --> 02:05:11,719
» Yep. Thank you.

3000
02:05:14,480 --> 02:05:18,239
All right. Checking online. I don't see

3001
02:05:16,080 --> 02:05:21,440
any hands online. So, I am going to

3002
02:05:18,239 --> 02:05:25,400
close that agenda item and move on. I

3003
02:05:21,440 --> 02:05:25,400
would accept a motion to adjurnn.

3004
02:05:26,639 --> 02:05:30,639
Okay, I have a motion, a second. All in

3005
02:05:28,400 --> 02:05:32,239
favor say I.

3006
02:05:30,639 --> 02:05:36,520
I.

3007
02:05:32,239 --> 02:05:36,520
Thank you. Meeting ajourn.