All right. Good morning, everybody. I'm
going to open up this YL County Board of
Commissioners formal session on August
27th at 10 a.m. and I will lead us in
the flag salute.
» I pledge allegiance to the flag of the
United States of America and to the
republic for which it stands, one nation
under God, indivisible, with liberty and
justice for all.
Thank you. That brings us up to our
calendar session. Is there any changes?
» Uh public comment. If you're here to
make public comment, raise your hand. Or
if you're online, raise your virtual
hand.
Seeing none, we'll move on. Department
updates, there's none. Work session,
there is none. Consent agenda.
>> Sure. I'm going to move that we we
remove this. And I'd just like to add a
few comments about it. The process was
not followed to uh advertise
this uh vacancy or this this change. Um
and also they're going to uh add other
members. They need it needs to be
advertised. If you look at the bylaws,
it talks about um
uh we will advertise the openings and
newspapers of general circulation on
both the county and YCT YCA websites and
then the appointees will will uh submit
the appropriate application. So, I just
want to make sure that we're getting it
out widely.
>> Are you talking about for the transit
specifically, not the minutes? No, not
the
>> Okay. Um
I think we I don't know about the
newspaper. We I'd have to ask Cynthia,
but um there's several openings in that
committee for a long time at this point.
>> So, a couple of things.
>> And Brandon's been on the board. Sorry
to interrupt. Brandon's been on the
board for uh for a while and was
unanimously, you know, just as chair,
>> right? I I did speak to Frank Sheridan
who's been on the board.
>> Quite a long time and was was kind of
perplexed as to why he was being
removed. Uh was was kind of, you know,
he's been he's been on it. Uh he
represents the West Valley and he's been
on um he's been on the uh committee for
a long time. So I did have some
reservations about that, but it's
there's nothing about that. But I just
there were a couple of things that um in emailing Cynthia, I think you might
have been copied on those.
>> Um the application
um is is kind of hard to find
[clears throat]
>> and she's going to ask them to add it to
the website, but to find it, it's a
little ownorous. You have to go to the
bottom of the website, look for YCTAC.
Um, even though the website is designed
primarily for writers, we're trying to
get because there was a an application
for membership on there, but that had
not been uh advertised widely.
>> Yeah, it is hard to find. I I agree with
you.
>> But I mean, you did have there was an
application from a uh Jessica.
>> Yeah. Who just came in. We haven't had a meeting since that one.
She just uh emailed this week.
Um,
>> so if there's not a super rush, then we
can just put this off to a further
meeting basically. Is that what you're
requesting?
>> Yeah, because then Cynthia sent out uh
an email to Jessica who had applied and
said she wanted to speak with her a
little bit more. So, I think this might
be a little premature. I just want to
make sure that we're doing everything
according to what the bylaws
>> uh recommend.
>> Yeah, this one's not Jessica. This is
just Brandon, though. So, um, and yeah,
I don't have a problem with it. Um,
>> we'll just get it ironed out if you're
okay moving it out. And that's the
request is to move it out.
>> Yes.
>> Okay.
>> So, I make a motion to remove uh consent
agenda item G1
and move to approve.
You want all one motion, Ken, or you
want me to separate motions?
>> Um, per the procedures, any commissioner
can request something be removed from
it. So that would just that item would
move down into other business and so
then you can move
>> and do you need a vote on that though?
No. No. Okay. So
>> um so it's a move to approve the consent
agenda minus item one.
>> So I move to approve the consent agenda
um with item G1 removed. Is there any
further discussion?
>> None.
All those in favor signify by
saying I. I.
>> I. Motion passes unanimously. Thank you
for that. H is old business. There is
none. I is other business. I one is
consideration of approval of a board
order in the matter of delegating
signing authority to department heads
for all student affiliation agreements.
Who's got info on this?
» The volume inside the room having a hard
time hearing us. What if we get up on
the mic? Is that better?
>> Yeah,
>> that's better. Okay.
>> Okay.
>> I can speak to this one, chair. Um, this
is to my knowledge mostly about HHS. So,
currently they have students who come do
their clinical hours at HHS and
sometimes Lindsay can sign those
agreements and sometimes she can't and
so we're trying to make it a universal
um easier process
>> and that was just an internal thing
where sometimes she
>> sometimes they're IGAS and so by per
procurement law she's not allowed. So
this will
>> so we're streamlining.
>> Okay, good.
I would move approval. All right. Any
further discussion?
>> None.
All those in favor signify by
saying I. I. I. Motion passes
unanimously. Thank you. I2's
consideration of approval of a board
order in the matter of amending board
order 26-218
to remove tax lot numbers R4316
CB0000500
R5512000690
and R431
7D
042000
from the tax foreclosed property auction
list
approval
Motion's been made. Why are we removing
these?
>> So, these are properties um that were
requested by our parks manager that we
pull back and take another look at
because they're close to parks.
>> Got it. All those in favor signify by
saying I.
>> I. Motion passes unanimously. Thank you.
Three is con I3 is consideration of
approval amendment number one to an
intergovernmental agreement between
Yamill County Transit Authority and
Washington County Board Order 25-129
to include Washington County's stiff
plan effective August 27th 2026 through
June 30, 2027.
>> Move approval.
>> Motion's been made. Any further
discussion?
>> None. All those in favor signify by
saying I. I.
>> I.
>> Motion passes unanimously. Thank you.
I force consideration of approval to
submit a letter in support of Marian
County's filing of an OS183.390
rulemaking petition brought to us by
Commissioner Starret.
>> Thank you chair and our HHS director
Lindsey Man is here and just sort of
flesh out the details. But the reason
why this is so important is since June,
we've had this discussion had uh
discussions with Marian County and we've
also talked about it on our local
government advisory committee through
HHS talking a little bit about some of
the concerns that um uh OA is really not
being receptive to the concerns we have
about uh safety issues. So what this is
really doing is asking them, it is a
petition to require them OA to do a a
public comment period to take input
about some of the concerns about uh
residential facilities that they are in
their rulemaking process not hearing the
counties about. So uh maybe director
Manfren can talk a little bit about this
and why we're recommending that uh the
board uh send this letter.
>> Okay. Is this on?
>> Yeah.
>> Okay. Thank you. There's no more lights
so I can't tell. Uh so thank you for
bringing this. I think uh to be really
clear the ask is to support Marian
County's request to go through a
process. So it's not dictating any
specific outcome at this point. Really
just looking at going through the
process. Yamho County doesn't operate
any residential programs themselves.
However, we do have staff who work in
residential programs through a contract
to provide the behavioral health
supports within that facility. And the
main things that I'm really concerned
about right now are some of the language asks that have not
been uh moved forward are really around
safety of staff. We have not had issues
that have um come up, but our programs
are are relatively small. And quite
honestly, the the concerns that we have
are that these do happen in other
facilities and they could just as easily
happen in ours. And we want to have the
protections in place to make sure that
we have the tools at our disposal to say
things like it is not okay for people to
carry weapons in residential facilities.
It is not okay for people with the
behavioral health behaviors that are uh
requiring them to be in the facility to
be consuming alcohol and drugs and
things like that that we know will
exacerbate the concerns that we're
already trying to manage and therefore
create safety risks. There's other
pieces in there around some of the admin administrative issues. We have
less of those because again we're not um actually administering the program.
We're just providing service on-site.
However, in looking at the request from
Marian County, they all seem incredibly
reasonable to me.
>> And the really important thing is is
really safety to um to the staff because
this doesn't the way it's written now is
it you have something has to happen to
someone before you can take action. Uh a
staff uh or the organization can take
action. Now, we're saying, "Hey, wait a
second. If it's looking like there's a
threat here, we need to be able to have
the ability to say you this is might not
be an appropriate placement."
Absolutely. And I would add in addition
to safety of staff, in addition to uh
safety of the other residents there,
right? We we have to be concerned about
all people living in that environment.
Uh and while we want to maintain as much
autonomy as we can in facilities like
that for each individual, we also have
to maintain the safety of those around
them.
>> Thank you.
So with that, I would move approval.
>> Appreciate that.
>> Signing that letter and submitting it.
>> I appreciate it. Any further discussion?
>> Thank you both.
>> Okay. All those in favor signify by
saying I
>> I motion passes unanimously. Thank you.
Thanks, Lindsay.
>> Thank you, Lindsay.
>> Jay is public hearings. There is none.
>> Chair, um before we move on, we had the
item that was removed from the consent
agenda and it would be I it now be item
five for discussion if there's needing
to be discussion or any action taken.
>> Um sounds like there was some discussion
already. Uh do you want to make a motion
to
>> Well, I just want to make sure that
Okay. So, you're right. We are just
voting on replacing uh Mr. Sheridan and
then the other application that came in.
I want to make sure that that is because
my understanding from lots of emails
back and forth with Cynthia is the
application came in and it was pretty
much just a foregone conclusion that was someone who's going to be added
to the committee. No, I I that's not the
way I understood that one. Oh, sorry.
Ken wants to
>> Well, I was gonna because it's my
understanding there was a request on the
agenda. There was a request to remove
that because the committee hadn't had a
chance to do the review and make a
recommendation to the board on the
appointment as far as the process goes.
>> So, um that's why it was removed from
the agenda. Um and the action that was
before you is to not
appoint Brandon. He he his term is
current. it's appoint him as chair which
is required per the bylaws that the
board appoints the chair for that and so
that was the request coming forward it
wasn't to extend renew because Brandon's
term is still through 2027
next year so I just wanted to clarify
both the agenda item but then the other
item it was on the agenda but it was
removed because of uh there's still some
steps in the process that hadn't been
done yet
>> and the the backstory on on Brandon um
and Frank. there was in my understanding
was general consensus and a vote to to
that um Frank would still be on the
committee um and have his institutional
knowledge of the system and uh but
Brandon spends a lot of time in Salem
and so he would be uh kind of advocating
as chair of that committee um for
funding or while during the long session
this next this coming year. So that's
why we um decided to to put Brandon at
the as chair or why they decid I don't
think I'm a voting member on that one
but um why they decided to put Brandon
as chair instead of Frank. So there was
nothing against the Yeah. Frank and I
think Frank agreed with that at the
time, but
>> Okay. Well, I spoke with him and he he
was sort of a little little surprised by
it. And I don't want to, you know,
overstep. Obviously, if the committee
made that made that decision, they do
have per the bylaws the ability to do
that. But I want to make sure because in
reading these emails
um reading these emails from Cynthia,
she said, "Yeah, I basically kind of
overstepped I think this might have been
in in regard to uh Jessica's application
uh that there was some the process
wasn't filed followed."
>> Correct.
>> But as far as the chair appointing the
chair, the committee does have the
authority to do that and then the board
would
>> they don't they we we have to approve.
Yeah,
>> the they the committee has the authority
to appoint a chair or to
>> recommend
>> to nominate a chair and then the board
would approve it. Correct.
>> So that's where we are today. I just
want to make sure that um in terms of
the discussion that went on um at the
meeting that that the b that everything
was followed so it wasn't just a we're
going to submit we wanted we want this
to submit it to the board of
commissioners. Yeah, I I I think it was,
but I I don't have the emails in front
of me. I don't But
>> okay,
>> but we can table this to another day to
double check the make sure that the
process was for bylaws till next week.
I'd be fine with that.
>> Okay, that would be great. And also want
to make sure that we are advertising the
uh anytime we want somebody else on on
it because I think we you know I'd
really like to make sure and I know
there there might be a a disability
designation in this particular
application which is is great but we
also would like to cast the net pretty
widely for veterans and folks who use
system. So I just want to make sure
we're following those bylaws.
>> Yeah. And I was just going to add just a
reminder because the way this committee
is set up there specific categories. It
it's there's there's some at larger
general positions but then there's
representatives for small cities,
representatives for seniors,
representatives for uh disabilities, you
know. So there is criteria because this
also serves as our uh stiff committee as
well and and follows that statutory
language on the composition of the
committee as well. And I did identify I
think some of the confusion because I
scrambling to try to get to the roster.
I found that we have a broken link on
our website that isn't taken to the
committee page and I had to do some
searches to get there. So I already have
a request into Cynthia and Kevin to get
that fixed um and make sure that we're
getting the vacancies posted as well.
But I think the the first thing is most
people are going to go through the
county website and that was a broken
link. It it went to the page not found.
So we'll get that resolved.
>> Okay. Okay. So, if we could just put
this off till next week, we can try to
figure out where we're maybe not not uh
following the rules here.
>> Yeah. Yeah, that's great.
>> Thank you.
>> So, but this one's just appointing
Brandon. Do you want to wait on that
also and just get to the frame?
>> Just so that we can get everything
squared away because I think there's a
lot of confusing and confusion and
Cynthia was saying, "Hey, maybe I didn't
follow the process, but I want to make
sure that did or didn't happen." That's
all. So, you want to call that item I
five then, Ken, and vote on it, or are
you good?
>> Uh, it's okay if it's on the agenda and
it's no action and there's consensus and
we'll bring it forward next.
>> Okay. So, we're going to take no action
on
item G1 and it'll be on a future
agenda. Okay,
>> cool. Moving on, we're going to go to
there is no public hearings which is JK
as announcements and we'll go to
Commissioner King.
>> Thank you. Uh minor short this week.
Lots of emails and phone calls but uh
last week of summer. So spent quite a
bit of time with my kids. So thank you
for sir.
>> We had our our meeting our monthly
meeting of the suicide prevention
coalition. And I want to thank uh
Kelsey's doing a great job of getting a
variety of different stakeholders
together. One of the things we talked
about was a youth outreach uh project, a
banner project to get messages of hope
regarding suicide prevention more
broadly in the schools and different
things. something else which is new and
every time you turn around there's
another threat to our to the mental
health and well-being of our youth but
apparently kids are using AI as therapy
uh therapy for chat where they're going
to AI and asking them for help with
their mental health issues and there was
a particular problem where one one
individual died by suicide after getting
some um shall we say um tragic advice
from AI so there's more now looking at
well how do we look at this type of a
new threat towards the um the well-being
of our kids. Talked a little bit about
what uh the suicide prevention coalition
is doing through HHS with the safer home
kits, which is locking up pills, um
cable locks for firearms, different
things like that. And also they did
present at the mental health
disabilities advisory committee. want to
thank Bailey for for being there for the
uh bringing up uh what they've been do
what they've been doing which is
training and support in schools and
community support. Uh also we had our
CCO board meeting and we're going to be
having another meeting the executive
committee another meeting on Monday
talking about what is the forecast for
what CC's are going to CCOs are going to
look like in the future in Oregon and
there are lots of challenges because of
HR1 and there was a rate update and
what's the big picture for what is what
is our CCO going to look like the
provider for Oregon health plan
also had the housing authority board
meeting on Tuesday night uh update on
the McMinnville CDBG, the Oregon Healthy
Homes participants, they're trying to
get folks who can uh qualify to have
their their homes uh
I guess there's a lot of rehab going on
for climate issues. Veterans Restore and
Health Safety Grant. A lot of the
participants have been selected and the
Church Street remodel. Many of you who
have followed the process through the
foreclosure and the donation of the
Church Street project from uh the the
county, the remodeling is completed
following completion of construction
activities. Three brokers have provided
um appraisals for this property from
430,000 to 435. What they're going to
wind up doing is offering this home,
which was a county property. It's been
completely rehabbed and it's beautiful
and it's going to wind up um going to
one of the families that's been working
with the housing authority on on getting
their finances in order. It's a
significant investment and this is what
we've been doing typically with the
properties that we have been we can't do
that anymore but uh but anyhow and then
um also folks have been reaching out
about the situation at waste management
and the transfer station in Newberg and
there was another closure temporarily
been in touch with waste management uh
management and they're saying basically
there's stuff coming in from other areas
because of backlogs and and bottlenecks
in other areas. So, they're just really
trying to address that, but it's causing
problems. I'm more concerned about the
illegal dumping that could occur as a
result of folks pulling up in a pickup
truck filled with stuff that they can't
and they're going to I'm not taking this
home. So, we're we're taking a look at
that and hoping we can we can mitigate
that. also got another email from
somebody who wanted Ricology to uh take
their uh bottle recycling and uh so
we've reached out to Ashley who is going
to be dealing with these particular
contracts to find out hey can they right
next door to a winery and they're saying
hey how come I can't pay them to take my
bottles and my glass when the winery's
getting that pickup so working with
Recology through Ashley another question
has come up having to do with flock
cameras as you know flock cameras have
sort of become a controversial as they
become more ubiquitous. There are some
congressional investigations into what
they're actually doing with that data.
But I reached out to the city of Newberg
because apparently there's one on
college. Reached out to ODOT. They say
no, we do not currently allow flock
cameras in our right of way. And I'm
told that they're looking into ways they
could allow them in the future. So, we
need to keep an eye on that because what
the flaw cameras do is they are taking a
picture of every license plate and every
car that goes by. But what are they
doing with that? Is that a is that a
violation of constitutional rights and
that there's no warrant here, but you're
capturing that type of of of
information. So, um, anyway, that's
something we need to watch out for at
ODOT. And also reached out to Rachel
Thomas in, uh, she's taken the place of Will Worthy who's on vacation. And
she said, "The only cameras we have are
speed and red light cameras at Villa and
99W and a speed camera on 99W heading
into downtown. There have been rumors
about the Flock cameras, and she says it
might be the ODOT um, road construction
cameras." So anyway, folks have been
reaching out just trying to find out
what these cameras are.
>> All right,
fair war meeting was last Thursday. It
went well. Uh and we hit a record
attendance uh this year. Uh we were
31,000ish last year and we were over
36,000
this year. So yeah, we were up across
the board between 18 and 30% on our
vendors. So all in all, great fair. It
continues to be well. So, we need to
keep kind of keeping track of that far
as what it looks like to upgrade our
fairgrounds. I know there's fairs in our
vicinity that are struggling, but we are
the opposite of that. We keep growing.
Uh we keep doing better every year, and
so we need to make sure that we pay
attention. Uh Monday, um we gave a tour
as parkway committee to our uh hired on
grant writers for the by Newberg Dundy
bypass.
going to be for in preparation for next
spring in the event that the federal
government releases a rural grant,
infogrant or uh mega grant opportunity
for us to um basically ask for federal
funding uh to complete the bypass. So,
we started at phase at the very um well
the Rex Hill end of phase 2B. Uh there's
no construction there, but we're in the
process of purchasing right ofway for
that. It was very nice of ODOT to have
their staff that have been working on
this for a lot of years. They could sit
there, we park, and they can talk
intelligently while we're standing there
looking where we're at in these phases.
So, we stopped there. We stopped at
Shahalum Glenn Golf Course where the
bypass will come down through. Uh there
was some explanation of hurdles uh on
property acquisitions and then we moved
on to the current construction phase
which is 2A at Wooki and discussed uh
traffic and how it's going to help not
solve but help and then what other
overpasses will be going in there with
phase 2B when they connect into Rex
Hill. And then we went on to the last
not necessarily phase but it will
interact with which is McDougall
interchange and we talked about the
future roundabout there and how it's
going to interact with uh the bypass. So
it was a full tour uh showed impacts. Uh
the grant writers gathered a lot of
information. Hopefully in the next eight
months we'll have something prepared for
next spring for the federal government
or that opportunity if it arises. Um,
and it went it was very well attended
and it went well. Um, it was a week of
ODOT. I had a a meeting Tuesday with
ODOT and
there's a kickoff meeting for the
planning of very preliminary stages. So,
you'll start hearing more and more
updates probably throughout the year, and a half, uh, for Lafayette
Highway and 18 intersection that is the
number one most dangerous intersection
in the state of Oregon. So, ODOT knows
it. It's on their radar. We are in
planning. U, we're not fully funded, but
we have about a year and a half to two
years to as we start, we're fully funded
for design, and that's the first phase.
And as we progress through that and we
start getting designs done, then we'll
know costs and then we'll be able to
start getting funding and ODOT knows
that that is a number one priority to
get that project done. So that's
starting. Um I'm part of those meetings
so I can continually give update on top
of parkway committee also being involved
in that. Um
yesterday was another meeting at ODOT um
but it was more geared towards uh the
connect Oregon grant funding that's
coming through. And so as an a as a
member of the act for Yamill County,
we're going through and prioritizing uh
projects in our region. So it's not
necessarily Yill County, it's just our
ACT region. So, we had two projects that
made the list after the initial rankings
and one of them was um the Aurora
airport. They want to upgrade access
roads around the airport because it's
becoming a very popular airport and so
they need to upgrade some of the roads
for access to that airport. Uh the other
one is our own uh airport here in
Mcmminville. Um not as much of an ask
which is good. We we as a as a committee
and we went around the table our
different areas of region 2, we agreed
to actually move our project up in
exchange for moving some other projects
down. Um it was a group effort and I
thought it went well and um our project
at McMinnville is for a new
um
new airplane terminal. I I say terminal.
It's not like a massive. It's like
literally just a little house or little
office that when we get uh customers
coming in, they actually have a place.
Right now, it's just a uh temporary
um I guess office on wheels is our
terminal. Now, the second part of that
is there's a World War II hanger there.
Right in the middle by the fuel tanks
that's going to get upgraded also and taken care of. So, uh it looks good.
We've we moved some things around. We're
on the list. Um, we'll see if the
Connect uh, Oregon uh, committee that
chooses see what their rankings are and
hopefully we know something in the next
few months.
Macfire boards tonight at 6:00 p.m.
and the state fair starts Friday. If
you're into that, I would suggest that
you go to it. Our families goes multiple
times
uh, throughout the I think it's like 10
days. So, it goes to September 7th. So,
there's multiple days that you can enjoy
the opportunity and uh we enjoy it every
year. Go get yourself some scones and go
to the Dairy Women's Ice Cream Booth. It
is the best ice cream.
So, if there is nothing else for the
good of the order,
I'm going to close this out at