Let's
Just we have a little technical
difficulty. We'll get started here in a
minute.
» Yo, you ready? Okay. Okay. Okay. Okay.
Good morning. It's Tuesday, September
1st, 2026. I'm going to call the Dallas
County Board of Supervisors meeting to
order. And I have do not have any
changes to the agenda.
>> Move to approve the agenda.
>> Second.
>> Is there any discussion? All in favor
say I.
>> I.
Motion carries. Please join me for
the pledge of allegiance.
I pledge algiance to the flag of the
United States of America and to the
republic for which it stands. One nation
under God, indivisible, with liberty and
justice for all.
» Thank you. Um item four on our agenda is
open forum. Is there anyone here to
speak in open forum today?
Okay, we'll move down then to the
consent agenda.
» Move approval of the consent agenda.
>> Second.
>> Any discussion? All in favor say I.
>> I.
Motion carries. Item six is
discussion action. Supervisors minutes
from 8:25 and 8:26 26.
>> Move to approve the minutes from August
25th and 26th. Second.
>> Is there any discussion?
All in favor say I.
>> I.
Motion carries. Item seven, payroll
change notices.
>> The first three are new temp election
staff in the auditor's office. The last
one is a receiving file for
conservation. The end of employment for
a seasonal
move to receive and file the
conservation payroll change notice.
>> Second.
>> Any discussion?
All in favor say I. I.
>> I. Motion carries.
>> Move to approve the balance of the
payroll change notices.
>> Second. Any further discussion?
All in favor say I.
>> I.
Motion carries. We'll move right down
to item eight, capital project,
secondary roads addition and garage.
Christopher.
» Yeah. Thank you.
>> Oh.
it's
>> Oh, now it's on.
>> Oh, there we go. Awesome.
>> Sorry about that.
>> Did you wiggle it?
>> I don't know. The light looked like it
was on, but it wasn't. So,
>> okay.
>> Uh, Christopher Orth with Farnsworth
Group. Uh, good morning. We have pay
application number 21 for secondary
roads from Turner Construction Company
for work through August 31st in the
amount of $32,48922.
Uh, this month's draw includes some
construction staff and general
requirements. as well as some uh
painting work, some electrical work,
some fences and gates. Um we recommend
approval of this pay application number
21 in the amount of $32,48922
questions. I would approval Application
number 21
from Turner Construction for the
secondary roads edition and garage in
the amount of 32,48922.
» Second.
>> Any discussion?
All in favor say I.
>> I.
Motion carries. Christopher, will
this be do will there be another paya?
There will be.
>> There'll be several. Uh we'll be
starting to draw down retainage and so
we'll be bringing those pay applications
forward. There's just a little bit left
in the the main part of this contract
that we'll be working through as well.
So, okay, couple more.
>> Okay, great. Thank you.
>> Was there
going next week?
>> Okay,
>> so we'll move down to the courthouse
renovations.
>> Yep. Good morning. So, construction
progress update from the courthouse
renovations project across the street
for August 2026.
Um just couple highlights outside. I I
think we're essentially done. The sod
looks great. Um county's been mowing it.
Um growth appears to be good. The only
real work we have left outside is the
removal of the west logistics area.
We're anticipating starting that towards
the end of September and getting all the
concrete passion around that and then
sing that um in early October, which
will kind of clean up the outside. Um
level two inside. Uh we're wrapping up
um getting ready for the first day of
court on next Tuesday. Um so all ceiling
tiles been completed. We've done punch
list. All flooring works done. Um the
big things that have really been
happening over the last couple weeks on
level two have been county state
vendors. um furniture installation's
been completed and CTI, which is the
state's AV vendor, um for Fifth
Judicial, has been in there working on
all the AV components that sit on top of
said furniture that's been installed.
We've also been working on punch list
corrections, um final cleaning, final
painting, and just getting the space
ready for the first day court on next
Tuesday.
um level three. So up on level three
over the past month, we've completed all
wall framing, bulkhead framing, sophet
framing um for the new courtroom and
adjacent spaces. We've uh completed all
inwall roughing, passed all inspections,
hung sheetrock on both sides of the the
walls, and we're currently tape sanding
and finishing ahead of paint. Um
overhead MEP progress continues. We're
probably 75 80% complete with overhead
MAP.
Um, and the fire suppression systems
been installed.
Uh, schedule-wise, we're sitting about
88% complete. Contingency and allowances
are sitting around 59% and 50%.
Got some pictures on page two. So, uh,
top left hand side is the new, uh, level
two jury jury courtroom. So, this is the juror box. Um, on the right hand
side, you can see the new archway that's
been framed. We've taken our temporary
wall down um so you can really see into
the space. Now
uh lower leftand corner is up on level
three. So you can see um wall framing
sheetrock. You can see the sophet
bulkhead above the future u judges
bench. And then lower right hand corner
is again on level two. This is the new
jury deliberation room with furniture
installed and all cleaned up.
Any questions?
Do you um you don't anticipate do you
have you run anything else that you
think would might delay the um turn over
later in October?
>> No. Um I think we're we're cruising
right along. The only thing that could
really happen would be owner furniture
um which that did delay level two. Um,
we've got confirmation from Workspace,
which is, I don't know, the county or
state's furniture vendor that all level
three furniture has been ordered and
it's tracking for middle of October,
which which is when we need it to go in
because we do have some work that
follows that. So, I think the level
three first day court is the 26thish.
I think it's a Monday or 24th.
>> Yeah, it's on here. Phase 2 level three
owner occupancy is 10:24. Yeah, I think
that's a Friday.
Yeah. So, everything Yeah, everything on
level three is cruising. Obviously, we
got through all the structural and the
changes associated with that. So, so far
so good up there.
» Any other questions for Chad?
>> No.
>> Okay.
We're in receipt of pay application
number 17 for the Dallas County
Courthouse renovations project for work
completed by Turner and their subs
through August 31st in the amount of
$262,822.78.
Uh this month, as Chad talked through,
um the big items were um general trades
doing a lot of the the mill work, the
case work, the wood work that's in the courtroom spaces uh on third floor.
than gypsum board and plumbing and
electrical roughin work. Um the balance
for the uh design refinement is um
about 26,000 and the contingency is
about 91,000.
So those are still both tracking um well
at this point in time. And so with that,
we would recommend approval of Turner's
pay application number 17 for the
courthouse project in the amount of
$262,822.78.
» Move to approve Turner Construction pay
application number 17 for the courthouse
uh project for $262,822.78.
Second.
>> Any discussion?
All in favor say I.
>> I.
Motion carries.
>> And then we'll move down to um evidence
storage and firing range.
>> So, this will probably be the last
monthly report that I I give a progress
update on. There'll be some subsequent
billings as we just kind of close the
paperwork and financials on the job. But
um out at the evidence storage firing
range project now known as the training
center um over the past month um
exterior site works been wrapped up. Um
the sad has been taking well. Um
parking lots been cleared, power wash
striped, uh parking blocks have been
installed. Uh vehicle gate access
controls have been completed. Um we've
also completed u all the seating and and
straw matter on the outside of the site.
last week as well. Inside of the project
on the firing range side, HVAC systems
up and operational, tested and balanced.
Um, we've completed some stainless steel
base and trim. Um, inside of the firing
range in the clear zone, uh, floor
striping was completed, punchless has
been completed, final cleaning's been
completed. Um, everything's been turned
over. Over at the evidence storage
building, uh we finished at the wire
mesh partitions for evidence storage
lockup areas at the mezzanine and
vehicle processing areas, lighting and
fire alarm, uh insulation's all been
completed on those wire mesh partitions.
The floor has been cleaned, joints have
been sealed. Um the floor's been sealed.
Uh corner guards, tack boards, kind of
just accessory installation, final
painting. Um, I think we're down to like
10 or 12 punch list items left over in
the space. Couple little day two
changes. We switched some bumper rail.
Um, couple other things that we're
working through with the sheriff staff
with some cameras and and other kind of
miscellaneous things as they move in.
So, uh, schedule 95% complete.
Financially, we're sitting at 65%
remaining in contingency and about 50%
remaining in allowance.
So page two has some progress pictures.
Uh upper leftand corner is looking at
the
southeast corner of the building. You
can see the signage been installed. Sods
in on the left side you can see the
straw mat um and seed that's been down.
Uh upper right hand corner is looking
downrange inside of the firing range.
You can see the floor markings um all
the baffles and ballistic treatment on
the walls and ceilings. uh lower leftand
corner is standing inside of the
evidence storage building looking up at
the mezzanine. So um this will be an
evidence storage lockup area for the
sheriff's office. So the wire mesh
partitions go up to the ceiling. Those
have all been installed.
Um and then the lower right hand side is
another picture of the exterior. You can
This is on the south elevation of the
building. Everything's been graded and
uh seed and straw matted.
Any
questions from that project?
>> Um, I don't know if you'll know the
answer, but um, I know you guys were
waiting on shelving.
>> I don't know if you've received that
yet.
>> No. Okay. You don't know. I don't think
it's come in. Okay.
>> Not sure. They've moved a lot of stuff
in.
>> Okay. Any other questions for Chad?
Okay. Uh, for the Dallas County Evidence
Storage and Firing Range Project, we're
in receipt of pay application number 18
from Turner Construction for work
completed through August 31st in the
amount of $439,213.17.
Uh the big ticket items this month um
our firing range and equipment um is is
completed at 100%. Uh we had some work
from uh Jensen Builders for some site
paving work, uh landscaping,
finishing up the uh interior gypsum
board finishes and the signage as well
as the electrical work and the fencing
and gates.
As Chad mentioned, the uh contingency,
we still have a balance of about
159,000. Uh we did have some
expenditures in the contingency this
month uh for some revisions to the uh
distributed antenna system. Uh chase
some parking lot lighting circuit
repairs, some additional wall base, some
additional sod and steel edging, straw
blanket upgrade, some keying change,
um garage door bottom panel, and some
additional color uh ink which is
painting work. Uh there are no design
refinement items this month and that
balance is just short of 235,000.
Uh we recommend approval of Turner's pay
application number 18 uh for work
completed through August 31st in the
amount of $439,0002
$439,213.17.
Approval pay application number 18
construction company for the evidence
storage and firing range in the amount
of $439,213.17.
» Second.
>> Is there any discussion?
All in favor say I.
>> I.
Motion carries.
Okay. Then we'll move down to the Adel
EMS station.
>> I don't have enough update. Okay.
So, like I said, the evidence storage
firing range will will fall off for
monthly reports. I would anticipate by
next month we'll have we'll be given
monthly updates on EMS. We're um out on
site doing some early logistics work and prepping to get started
uh for the Dallas County Adel EMS
station project. were in receipt of pay
application number two from Turner
Construction for work completed through
August 31 in the amount of 314,317.
Uh the big items this month are some
staffing and general requirements and
the insurance uh for the project. Um
there is no direct work this month on
that project. Um, we recommend approval
of pay application number two for Turner
Construction on the AdL station in the
amount of $314,317.
Move. I'd move to approve the Turner
Construction Company pay application
number two for the Adel Dallas County EM
station for $314,317.
» Second.
>> Is there any discussion?
All in favor say I.
>> I.
Motion carries. Thank you.
And then we'll move down to item nine is
set time and date for public hearing on
Sanjex's crisis alert contract. You want
to just give us a little
>> Yeah. morning. So this is the
set time and date for public hearing for
the Centix uh crisis alert. It will be
the replacement and addition of
buildings not currently under our panic
arrest buttons we currently have around
the county. Um it's a five-year
contract. Uh Ben reviewed the contract
uh offered several changes which they
adopted and added as an amendment into
the into this contract here. Um
I don't know what else you want to know.
>> And you said you've ran I don't know if
your mic's on or not. I can't really
hear you very well.
>> It doesn't work.
>> Um so have you you've ran it through um
the attorney's office?
>> Yeah, Ben reviewed it and came up with
several changes. We sent that back.
they're agreeable to those changes and
Adam is amendment to their standard
terms.
» Okay. Um so what would be the timing on
this?
>> September 15th at 10:15 a.m. due to
other hearings scheduled for that day.
to set time and date for the public
hearing for
crisis alert contract 9:156.
» Second.
>> Is there any discussion? All in favor
say I.
>> I.
Motion carries.
>> Thanks.
Okay, we're down to the Adel Chamber
RVTV event request. Is there anyone from
the city here to talk about this?
Okay. Well, let's um pull that item up
and let's go over it. I think um we have
some department heads here too that
would Let's talk through what they're
looking for.
Um,
Melinda, can I ask you to step out and
call Aaron and see if she's planning on
coming?
>> Sure.
>> It's in I think it's at the bottom.
So, this is the um RVTV event that with
the football game that also is um
September 11th.
And in her email, they had um asked
about utilizing the south side of the
grassy lawn.
And um I know we had another event that
week on the south lawn, but they'll be
done by then.
Um
and I just didn't know, Ron, what's our
update on our grass out there?
So all I ask is the new sod from the
courthouse out to the inner sidewalks is
all new sod. So I just ask that keep off
that as much as possible.
Walking on it would be okay but no
equipment, no driving, no nothing else
other than foot traffic.
» Okay.
Um
Okay. I think that's more than fair. Um
I don't know exactly how we're going to
keep people off of that, but we'll have
to talk through that. Um, they want a
per a speaker performer on the soft side
and then support of the meridian via
EMS.
Kristen, do you know anything about
that?
Uh, these have already been reserved for
help from Briana Liver. I do you
>> She's EMA.
>> EMA. Oh, okay. Well, it says Okay.
That's why I'm confused.
>> Okay.
>> That would not be you.
>> No.
>> Got it.
Um, and then again, they're asking for a
cooling station like what we had open at
Sweet Corn and then a severe weather
location here in this building during
Sweet Corn. Um, I when does this event
start?
Two 2:00. And I think there were some
concerns about with all of the road
closures
and activity.
Um,
she will be here in a few minutes.
Okay. Well, let let's just talk through
um concerns of the of the department
heads and staff. Because of the road,
all the roads being closed, it doesn't
look like it's going to be super easy to
even get to the courthouse during that
time frame.
And um and it starts at 2 and goes until
after we would be closed.
Um and I I thought the treasurer was
coming. Um, I did talk to Summer and she
had concerns about the public being able
to access the building and when they got
into town, how difficult would it be for
parking and etc, etc. And I Renee, you
talked to Summer, too, about um
concerns. Would you mind? I She had told
me she had concerns about people getting
to the building and that the traffic
coming into town and
>> Yes. Um, Renee Arnold, Dallas County
reporter, and I was actually trying to
call her. She has visitors right now.
Um, and she wanted to be here, but I um,
she must be busy. So, we had talked
about since they close for lunch usually
at noon, um, I just thought maybe if we
closed at noon, it would be consistent
across all offices and not have them
come back for an hour or whatever. So,
what we would do is close at noon, maybe
use it as a team building um or training
opportunity for an hour or so if we
wanted, but the building would close at
noon. So, that's what we had talked
about
>> and and it was all the departments had
Kelsey, did you want to say anything?
It's just you guys had all talked um
veterans. Yeah, I had talked to a few
other department heads um and I don't
within this document they start closing
the roads down at noon.
>> So I think the the concerns are valid
about people getting to our building at
after the roads start shutting down. Um
so yeah, we did talk about shutting down
at noon as well to avoid any public
complications with getting here.
>> Right. And your appointments, summer,
have not filled out for that day yet?
>> No.
>> So we could if we made a decision today,
if we decided today to close at noon, we
would have ample time to identify tell
the public Aaron would help us get that
out too on socials.
>> Yes, we haven't booked any appointments.
We blocked them off last Friday when we
found out they were coming to town
because we didn't know what we were
doing yet. So, um, we haven't opened
appointments for booking.
>> Okay.
Um,
I have no idea how many anticipated
people will be at this.
>> I go back to try to find out.
» Yeah, I'll try my best to Aaron Young,
PIO, marketing coordinator for Dallas
County. So, obviously county is not
affiliated with the organization of this
event. You'll hear more from Erin Miller
with the chamber here momentarily when
she arrives, but just from past
experience, you can probably expect a
few hundred to a few thousand to attend
this event, especially given the fact
that there's going to be that inclusion
of prep football Friday night between
Adele and uh North Pulk. There'll be a
lot of celebrations of course for that
going from uh the main event area around
the downtown district up to um the home
football stadium for Adele. So, I think
uh being able to plan accordingly with
that uniformity, if you will, of the
planned office closures at noon would be
probably the most recommended effort.
And then department heads and offices
can determine what they'd like to do
from that noon onward for the sake of uh
employees and access and things of that
sort. But to be able to share that
message to the public, it would be great
to be able to share that sooner rather
than later because of course Labor Day
is coming up on Monday. Offices will be
closed. we can share that noticed um
sooner rather than later.
And I'm happy to take any questions, but
again, I only know so much, probably as
many as folks in this room.
>> For employees, per our policy, if
department heads or elected official
choose to close their office, then
employees who do not already have a
previously scheduled vacation or sick
time will be paid for their regularly
scheduled hours.
But the department head could have them
work from home if able.
>> Correct. If they would like their
department to work from home, they can
go ahead and do that or have a team
building event or building, you know,
whatever.
>> Um, that's up to each individual
department heads, but just so everybody
knows, if you choose to close your
office, that's in our policy that
employees will be paid for their
regularly scheduled hours if they don't
already have a pre-approved vacation or
sick time. So, if you already have a
employee who is planning to be out on
vacation, that vacation stands.
» So, what are your guys' thoughts on
that?
>> Aaron's here.
>> Oh, okay.
» They probably have questions.
>> Okay. Hi. Sorry. Hi, Erin.
>> Hi. Happy Tuesday.
RVTV planning.
We have a couple requests.
We have a few things happening. I know.
Um the grassy area, grassy lawn area
south of the courthouse.
Uh how's the grass?
>> Wait. So would the vendors be on the
street?
>> The vendors will be on the street.
>> You're closing that street?
>> Yeah, we're going to close that street.
So it'll be kind of like sweet corn. I
didn't have this when I submitted. Nile
Kick will be closed. Maine will have the
barricade. We'll have a kids zone. uh
west of the courthouse. Tailgators along
here. Um
>> can you go can you point at the big map?
>> Sorry. Because that would just be I
think for
>> Make sure I keep my notes straight. So
where are we?
>> So will 169 be closed?
>> No. Right here along
>> Oh, along Maine. Okay.
>> So I know you guys will be working on
Friday.
>> We're talking about that.
>> Okay. I had it planned that you guys
would need every single court open. So,
we're going to have tailgators here.
» No, no, it's main.
>> This is
planning to have a music performance on
the steps here
and like the pep rally right in here.
We're going to work with the school on
that. Have you worked with Fifth
Judicial to know what's going on in
those courtrooms when you want to do
that?
>> Um, no.
>> Okay.
>> That's why we're talking.
>> Well, they're not I don't think they're
here today. I
>> Who is it?
>> Anna Butler.
>> I emailed her the letter that you sent
us.
>> Yeah.
>> But she did not attend today. So, I just
think um
>> I can call her or
>> I think you should.
>> I definitely I don't know what Friday is
usually heavy. It's a court day.
>> Very heavy court day. And um when you
say music right on those steps, it just
I don't know what's happening in those
courtrooms. Right.
>> Sure. So let we can always flex on that.
I'll call her and and if it will be
problematic, then we'll relocate.
>> Because what time were you thinking
music?
>> 2 to 5. Um I guess I was thinking he's
one one person performer. Um we could
pull it up.
closer here or down here on this corner
or over here.
>> I I have no If you talk to her, you'll
have a better idea of what's going on.
>> Um but but the courthouse would all of
the admin buildings would be done by
4:30. Correct.
>> Okay.
Um
so the grassy area was kind of the
question.
Also, if we ended up having the band go
up there at 450
um or cheerleaders or um dance team,
there's only 10 on the dance team. We're
talking with this, sorry, we're talking
with the school this
Friday.
Marching band, pand
this way,
but I just to check with you guys about
the uh
>> So, no just a second. Ron Ron had just
one comment about the grass. I'm going
to let him
>> I'm sorry, Ron.
>> No worries.
>> I think it's can still work
>> when it comes to the grass area.
>> Yep.
>> All of this
>> and all the way around the court house
is new sod.
>> Yes.
>> Please stay off of the new traffic.
>> Okay. So,
>> that still gives you south of the
sidewalk. Yeah. Yeah, that would be
good. We'll keep that area off limits
and just stay down here on that side.
>> Would that be okay, Ron?
>> Yeah.
>> Okay.
» So, that was kind of
>> And you said you've worked with EM I
guess that's I thought that was EMS, but
it's EMA with um Brianna for any kind of
emergency management.
>> Yes.
She's going to let us um use the
meridians again. That that worked really
well for Sweet Corn.
We'll coordinate with the police and
others. We still have to sync up, but
that's in the works.
We wondered the other request related to
courthouse was if there'd ever be any
interest to do tours, which I know is
kind of a big out there ask. And
>> I personally would like I I think we're
not done in the courthouse. We won't be
done till mid October. So my personal
preference would be to wait till we were
done and it's safe.
>> And I think we need to consult with the
judicial
>> absolutely. Yeah. We're not we need to
give them lots of time heads up if we're
doing anything like that.
>> Okay. Well, you know, got to make the
ask if if you're thinking of it. So, um
we'll maybe
>> it's not really ready yet.
>> Yeah, we'll maybe revisit in October. We
just wanted to take the opportunity to
highlight if that made sense, but
doesn't sound like the timing will be
good.
Um the other items were really
>> well you had to ask for a cooling
station like what we had done at Sweet
Corn and again this building for severe
weather like we had done at
>> Yes. Yes. I mean this hot weather
doesn't want to seem to go away. So
we'll have to be planning kind of for
that as well. But
>> if there was and we ended up not even
really using the designated cooling
stations cuz the weather was so
beautiful. But um if it's this hot high
heat again um it would be nice if if
that would be available.
» So um board members thoughts.
» Well, is traffic then going to be a
problem for our department heads?
They're leaving court open.
When I'm worried about where everybody's
going to park, they'll park in our lots.
>> Yeah.
>> So, we'll have I mean, employees getting
out, getting back.
>> Employees will already be here,
>> right?
>> I think there were some concerns about
um public coming in for times or for
access
» for the cooling centers during working
hours. I'm sorry. I just meant we before
you got here the department heads had some concerns about
>> public getting into town and public
getting parking and public getting into
the building.
>> So um
>> Okay. Are they pretty busy on a Friday
afternoon after two?
>> Well, definitely.
>> Yeah,
>> definitely summer.
>> Yeah,
>> because it's tax time, too. And
>> Yeah. Uh probably
um on any given Friday we have at least
we probably serve at least 80 people in
the afternoon in motor vehicle and now
that it's property tax season we
probably get you know 20 to 40 people in
the afternoon depending
» okay we weren't planning to request any
parking needs um if that's not going to
work for this location. I don't I don't
know what I can do to accommodate your
>> two separate that's two separate
discussions, I think. Um
>> um do what access do we want to give the
city for this event? Are we okay with
the requ those first requests or do we
want to modify them? Board members, what
do you think?
>> Well, I don't think we can approve the
south side steps at this point in time.
I don't think we can either until she
talks to Anna.
>> Yep.
>> To the clerk of court, excuse me.
>> Okay.
>> Yeah.
>> And so we've already talked about the
grassy area that she's requested. Seems
to be okay if they go ahead with the
performance there um on the steps.
» How late would you need the um cooling
station open?
I would think probably no later than
6:30.
Um vendors, we're planning for vendors
to be open from 2 to 6:30 and then we'll
kind of shrink things down to just
around the pavilion stage. Um
>> and then eventually everything goes to
the football game, right?
>> And then Yeah. So we're going to live
stream at the pavilion beginning at 7,
but the majority of people will be back
at the game um there in person.
>> And then what time would you like the
cooling station unlocked?
Um probably like 1:00
just an hour ahead or honestly whenever
we can get it we would be happy to have
it
» thoughts
» depending on whether the officers wanted
to stay open in the
started our part of the planet in
and go from there.
You know, I have no problem
participating with the
cooling station and weather safety
location. I think that's okay.
>> Yeah, I do too.
>> What about And you're okay with the
access of the lawn long as they stay off
the new growth?
>> Yep. And then um I'm okay with using the
steps for performance if the clerk of
court is okay with it, but I have a
feeling there'll be stuff going on until
4:30.
>> Freddy's busy day.
>> It's a busy day.
>> Yep.
>> And so we'll coordinate it with our IT
department to have that the um and you can still use me as the emergency
contact like we did at Sweetorn for the
severe weather.
>> Yep.
um on that
and then okay let's go down to the other
thing what the hometown heroes program
what do you mean by participation in
what are you what are your thinking
>> yeah we well the first thing is that
it's um so we're going to do a short
program from 4:00 to 4:30 we'd like to
ring a bell 25 times in remembrance of
uh or the 25th anniversary for September
11th we had originally thought we might
be able to use the Liberty Bell um from
the school, but that's a nogo. So, if it
would be possible, I don't know what the
scheduling of the courthouse bell would
look like.
That's a possibility. If that's too wild
and crazy, you just let me know, too.
That's fine.
I think we're going to have to do some
>> Yeah, for sure.
>> Sure.
>> But we, you know, I'm looking at it just
trying to involve the all the players
down here. So um take a look see and if
not we'll we will definitely adjust. Um
we are going to have um just a short
program, a little history on um Adele,
highlight some of the community
champions and then have a brief like uh
invocation by one of the pastors and
then have the heroes from 911, fire,
EMS, sheriffs, kind of all of the
audiences here in Adele um be
represented and um you know an
appreciation for their services. We are
also planning for a Nile Connect display
in the community house and then we're
inviting people to share their own
hometown hero where they can fill out a
little form, put it up on a display
wall. Um and so we wanted to extend that
um invitation as well. So really it
would be however you'd like civic
representation, we'd love to have you
down there. Um have you whatever that
may look like. So, um, department heads
could come. It could be either
personally if you're here in Adel or
just in general, um, any heroes that are
either living or deceased. So,
we can walk through what that, um, is
going to look like as well,
but a it's it'll be a short program.
It's always one of those things where
people may not be here on September
11th. So, um to for how that comes
together and participate in person might
be a little more challenging. So,
okay. Um
so, I think we need to marinate on that
too. Um the other things I appreciate
your thoughts and if if we need help
with your other items, we'll let you
know.
>> Okay. So, I think you've got um
>> I've got a decision on all those first
items. I'll reach out to the
>> clerk and I'll see
>> email email Melinda or the three board
members please on how that conversation
went. Yeah. Thank you.
>> And does that give
>> I think it answers everything for me,
Julie. I guess I'm still if there's
something that you would need me to do
or need to adjust in the kind of
festival grounds layout
>> that maybe you'd direct or need
otherwise I guess let me know. But
we were leaving that kind of whole space
open knowing that you had work. Sorry.
>> Yeah.
>> On the
>> Yes.
And
>> I'm sorry. So where is the bags
tournament going to be? We are right now
planning for the bags tournament
um south on 9inth Street kind of by
9inth street smash and tap up till Main
Street.
>> And you can you send us the
>> I will send that to you.
>> And then the kids zone
>> that will be um north on the west side
of the courthouse on 9inth Street.
So that would they would be coming and
being set up um at around 4.
Um,
>> so like between our the admin building
and the attorney's office or on the
square.
>> On the square.
>> Oh, on the square. Okay.
>> Yeah.
» I I wasn't anticipating that as much of
a challenge other than we are planning
to close that road beginning at noon.
All roads would close at noon. Yeah. The
only thing I would say is in that
stretch on N Street, there's the Turner
stuff for the courthouse.
>> Uhu.
>> That construction stuff.
>> Yeah.
>> Um we're we're just putting the bounce
house and stuff in the street.
>> So, we're that'll just kind of be out
there and not hopefully mess. I mean,
nobody's going to be there.
One question that I had was I know that
I can email directly to Melinda to get
on the agenda. Is there a protocol that
I maybe am not aware of that you would
like me to follow in correspondence? And
I apologize. I included um Aaron on
that. If there's something different or
that you would like me to do
differently, I'm I'm all ears. I just
don't have clarity um on that. So
there's a lot of you and so I apologize.
I just don't
>> want to send stuff out to us pretty
quickly for that.
>> So if I
you want me to CC it's not going to
you're not going to
>> this thing with the clerk is a little
bit different than your normal
>> Yeah.
>> Um I think I'm okay with you continuing
to send it to Melinda because Melinda
then distributed out
>> perfect. And then if you wanted to
contact Erin, that's that's I'm
sure you normally, you know, you two
work together on all kinds of stuff. So,
>> well, I think we'll get to work on more
things together, but yes.
>> Okay. Thank you so much.
>> Any other question, board members?
>> I don't I don't think so.
>> Okay. Well, and finally, just thank you
guys so much for your support at Sweet
Corn. It was a great event. We had
almost 7800
visitors on Saturday and around 4,000
people came to visit the parade. So, um,
lots of bodies came through. So, thank
you.
>> Thanks, Aaron. Appreciate it.
>> Okay. So, yes, Kelsey. So, we haven't
clarified if we're going to have
building open or close the building.
Yeah, I guess I was just had another
concern that I wanted to bring up about
that. And I don't know if this is a
concern that you guys share, but if we
do leave this building open, then we can
probably expect public coming into this
building to use our bathrooms and to
wander around the the our building. I
don't know if that's a concern that you
guys want to think about, too, but I
just thought of that while we're sitting
here.
Thoughts?
I think some departments are going to
close. I I would hate to have one
department close and and one to stay
open and somebody else to close at 11:30
and somebody else to close at 1. So I
like the idea of if we're going to do
something that it's all the same across
the board.
So because electeds, you know, can do
and uh the departments that have their
own boards.
So I don't have a problem closing at
noon. I'd rather not have I'd rather
have the public know that there's this
big activity going on in Adele and that
to schedule their appointment to come at
a more um user friendly time unless they
want to just join into the activity
which would be awesome. So um I guess I
defer if the the departments want to
close I'm I'm with them but if they
could if it works for them to have their
people work from home or do a team
building I think that's a great idea
too.
Yeah, I think it's a great opportunity
to do some inner office training.
» And what was the consensus on when you
wanted to close?
Was it noon? Just to be clean. And then
Aaron, you have a plan on how to notify
the public.
>> Not. Yes.
>> Yes. Thank you, sir. Not
>> are you comfortable with that?
>> I'm fine.
I think you have consensus. We have
consensus here. I think it'll be a great
event. It's great for Adele. I think
it's um I think it'll be great. I don't
know about the bell and we'll have to
look into that that's even possible.
Okay. Anything else on this topic?
Okay. We're going to move down to um the
sheriff security workshop
» and I don't have any supplemental for
this. So would you um Tom, you're in the
hot seat.
>> Yes, ma'am. I'm actually let
>> Okay.
» Hello again. Think I can Can you hear me
now with it right there? Um
so budget time. Um, now a while back we
talked about the
camera system out at the law enforcement
center specifically and put in their
line item in their 310 line a large
amount of money to upgrade that system.
uh since in the last 8 months the
market of server storage and memory has
significantly changed and things have
got significantly more expensive. Um, so
we're going to talk today about an
option um
to move the county away from what we
have now and try to put us in a better
position with these rising costs moving
forward, not knowing what they're going
to be like. So, originally we got quotes
back in um November, December,
>> early around there. last year and we
talked about it at that time that that
quote was going to be far more equipment
than what we thought we would need and
we would narrow that down. Tom and I
worked with uh Accurate Controls who
provided these quotes for the staying on
this milestone system we have and
we did we cut it the hardware basically
in half. Unfortunately with the
consumer market of memory and storage
that same us cutting in half
back in November December time is
doubled
and has had another 30% price increase
since that doubling and there's a soon
this next this month the vendors have
notified
the resellers that there'll be another
30% markup. So, what
we are looking at now is pivoting to a
different solution um countywide to put
us in a better position moving forward
to eliminate at least on the county side
of the camera system to more go a
cloud-based system. So, we would
eliminate
the servers that we have for our system.
The jail um law enforcement center is a
little bit different in that arena where
they will still have to have some
servers uh due to the retention time and
they have in their control center
they're called col-ups where the cameras
come up um and you can probably talk
about more of that.
>> Yeah. So when most of you have been out
there but when you hit the button for
the intercom that pulls up the camera
for the people in the control room to
see. So anytime you hit the button, they
see who's at the door to know to let
people in or out. And that has to be
done on site. It can't be done through
the cloud because it's not fast enough.
>> Yeah. And it can't be done.
>> It can't be down. If the internet goes
down, it can't be down. Um,
so we had to pivot because even that
large sum of money that we budgeted for
more than what we needed and then got
cut in half, today's dollars for what
you get in equipment, we can't even get
that equipment anymore anyway. Um, we
also budgeted an an RT budget to replace
some cameras and a server that is like
10 years old. Um, and that is the same
situation there where that server what
we budgeted for has had multiple 30%
increases and
it doesn't show any signs of stopping
from what I've researched.
Unfortunately, the crystal ball didn't
show this last before we budgeted, but I
wouldn't be able to come and ask for
that much money for the same server. So
that's why we're pivoting to a different
solution with the
that's in the cloud and eliminates six
servers on the county side um for the
county I call them county they're all
county cameras but trying to make a
differentiation between the law
enforcement center and the rest of the
county
>> so say that again going to the cloud did
what to the servers reduce what
>> we would if we go that way we would in
the end reduce take our six servers that
we currently have that would need
replaced every fiveish years out of the
equation.
And not knowing what the hardware costs
are going to continue to do in future
years, they're already
gone three price increases of 30% a
piece. Um I don't see it stopping in
2027 from what I've read. They think
this is going to continue to be a
problem and not know when the end is. Um
so with that uh we met with Motorola
which bought a vigilon
which is lot what the schools and
lots of law enforcement centers and
other agencies use um to get a cost
estimate or quote uh for a five-year uh
five-year contract.
Uh that is also not
from what we what we budgeted for the
amount in ours or the 310 line, but the
sheriff's office has funds available to
put towards a project. Um, and
in this in this project,
besides allowing us to
have a plan to get rid of all the
servers,
um, it opens up possibilities for
um different different way of doing
intrusion protection in some of the
buildings that we don't currently have
it because it's too difficult with the
amount of departments we have in each
building. uh modernizing that uh with
the thing that we set the public public
uh hearing date for earlier, the control
pan panic buttons. Once those are
hopefully moved over to this new system,
that allows us to get rid of our current
intrusion system which has its own
issues. Um and it the system has the
ability to do that with the cameras as
part of the devices and adding other
things on to get rid of that legacy
system that is having its own issues. So
creates a path for not only in the end
saving more money down the road by not
replacing these servers every 5 years on
the county side again other county
buildings besides a law enforcement
center but also having advanced
technology for the intrusion and doing
things in these buildings that we don't
have anything or couldn't put anything
in place just because the way that we
operate is so many departments within
one space.
Um,
another thing with this, um, with their
proposal,
we would re they would replace
our, let's see, what was it? Um, it's
like 102
>> 110 110 cameras
um of our current cameras. So basically
every building except for this
administration building would get new
cameras that would have a 10-year
warranty.
Um
this building what the plan would be is
in this proposal there is one server
and the plan to get rid of that one be
over the next four years replace the
cameras in this building with the
vigilon ones
over those years. so that when the
renewal came after the 5 years, we
wouldn't have to buy that hardware
again. And then we truly be rid of the
last server for the county. Uh costwise,
there's a lot of cameras in this
building, so to fit that in here would
have been just too much um on top of it.
So, you know, next year
the plan would have been to if we stayed
on the system we're on would have been
to ask the board to replace two other
servers that are seven years old. Um,
you know, right now the cost of those
is, you know, they're $70,000 a piece
and there's another 30% increase coming
this next month and then how many before
next year? So, you start adding up these
numbers. Um,
and you you kind of see that it just
doesn't make sense to keep going down
the path we're on. And in the past,
Terry had at the emergency 911 had asked
several times about what about vigilant,
you know, we use with the schools. We
have a software. It's really great, but
in that position to forklift at that
time when servers weren't exponentially
higher, it's kind of like h we might get
there some point, but the timing has to
be right, you know. um to forklift that
out for a large sum of money. It didn't
make sense at that time where now it's
makes a lot of sense at this time
because of what's happened in the
market. Um
what else? Uh
what am I forgetting Tom? I don't I can
tell you the with our current system, it
takes for our office staff to download
and and get for discovery purposes for
the county attorney and defense, it'll
take upwards of two hours to get 10 to
15 minutes worth downloaded. So the
staff is continuously just monitoring
downloads where this could be done
within seconds or minutes as opposed to
hours upon hours downloading the body
cameras to the jail cameras to to all
the other cameras. So
>> so all of that will go to the cloud or
go to your an upgraded server.
>> Our stuff would still remain on site.
Now stuff like at the courthouse and
when when we have events over there that
would be to the cloud and downloaded
from the cloud. Um but the stuff out
there would be done on site through that
server
>> but that server is built
>> uh
>> correctly Um so that server is built to
manage what we actually have
>> plus growth.
>> Yes. Where the current one was never
>> was never from the start. Um, I guess
some other points just to add on, um, as
far as things we would gain besides
moving away from the hardware costs
would be, you know, had an incident not
too long ago with the courthouse where,
you know, deputies were trying to find
people in the courthouse. How many
people are left in here? What's going
on? You know, how many The software has
um the ability to do like occupancy
counting. So, you can set it up for
doors to monitor. So it can count the
people coming in, the people going out
and try to it keeps a current count of
how many people are in the building. You
can set it up for this room, you know,
to count the number of people in there
if you're over an occupancy limit of a
room, you know, things like that. It's got a lot of advanced things. Um,
as well as the tiein for Terry with the
schools. I don't know a whole lot about
that, but I know he's wanted that for a
long time.
>> Yeah. Um the count thing is huge when it
comes to safety for securing those
buildings. When we have if we have an
active threat over there, we need to
know how many came in and how many went
out for us to we could pull that in a
matter of
>> I think it gets a live count. You can
actually watch it count up and down as
>> I can see that I needed 29 people to
come out or 50 people to come out where
now when we have a threat over there and
we had one not so long ago. I came
flying in. Jeff went here. I went to the
my office just to look at video to see
if there had been any movement in there,
which took me forever because it's so
slow. Um, but just to get to that,
that's the only way we knew if somebody
went in or not. Um, this has that aspect
which is for, like I said, from a safety
standpoint is huge and speeds us up a
lot as well.
>> I'll just mention too, I just looking at
my notes here. So earlier we mentioned
that included in the in the uh project
quote they're replacing those cameras.
They'd be replacing them, installing
them. And out of that
12 10 12 cameras, I think um 71 of our
cameras just because they were
installed,
you know, back when the HS the human
service campus was redone, they're out
of support. So
um no more updates for the cameras and
at some point they'll start failing.
We'll be replacing those and while
keeping the cost of all the servers. So
I guess in in dollars and cents wise um
the estimated project um cost from
Motorola
was you know what was it8 $878,59.36.
How much that was that again?
>> That's a lot of numbers. $878,559.36.
» And did that include the uh intrusion
protection and the occupancy counting?
>> The occupancy counting? Yes. The
intrusion? I met with um a rep yesterday
to come out and check out the courthouse
and how things are set up. That is an
add-on. Um, I do not have the pricing
yet, but um, when I get that, we'll know
more about it. It's not a necessary
thing, but it would be a great thing to
move forward, especially in some of the
buildings we can't have something or
would
>> Well, right. I was just thinking of u
when we move the auditor and we have,
you know, threequarters of a million
dollars worth of equipment.
>> Correct.
>> In that building and is is my
understanding that's motion detection
and you can set that for motion
detection off hours. You can use the
cameras as glass break detectors. You
can use them. You can draw a line along
a building to ignore everything else.
And if it sees a identifies a person in
that area, okay,
>> it can set off that. There's still
keypads where people would set it and
unset it. Uh you can have it tie into
the existing door contacts. There's a
box, a board they put in the interfaces
in the product. So it still has some
inputs from traditional systems for what
we have. But then a lot of it just from
day one even if we didn't go forward
with the it's called alt to protect uh
at least even in this building using the
cameras
themselves. It does you can do a lot of
it. It just doesn't have the door
contacts if a door is open things like
that. But you can use the cameras to set
up those same type of alerts for, hey,
someone's in this building after these
hours.
>> You can do that by somebody, you know,
>> you can do that without the
>> without the add-on. Yeah, correct.
>> Which would get us a lot further in a
lot of buildings than we already are.
Um, I will also note I had well Jeff Tom
and I split some calls with the re
office renovations going on in the for
the auditor, the attorney and also the EMS one and we I let the architect
and the engineer know that
I don't know if this will go but
in a to look forward so we don't put in
more cameras that we have to place. Can
we please have them quote these vigilant
cameras as part of that building because
they are at least able to add to either
system.
We that way we're not replacing more
hardware later for no reason. So the
cameras in those buildings will be able
to be added to the system if we move to
it or be added to our current system if
we aren't moved to it yet or it doesn't
move forward or whatever. But just as a
precautionary trying to save that money
for something we don't want to replace
later again.
» So the brass tax is probably the money.
>> Yeah.
>> Um go ahead.
>> Yeah. So I started going down that road.
So um we budgeted $350,000 and the
sheriff's 310 line for the replacement
of their current server
under our current system. They have
$400,000 in commissary room aboard I
believe correct to put forth towards the
project.
Our department budgeted $15,500 to
replace that server that was 10 years
old that's now not obtainable due to the
market. And we also budgeted 3,300 to
replace some cameras out at the human
services campus um that put that we'd be
able to put toward that. So total
current
>> How much was that?
>> Sorry. Uh 3,300
>> and what was the one before that?
>> Uh 15,500.
I'll have a total here in a second.
>> So
>> the budget, yeah, 7688 is what we have
available between our budgets for the
project, which leaves us short of
$109,759.36.
So I also asked um them to provide me
costs moving forward, right? So years
five through 10, what does this look
like? Um and came up with comparison of
what if we stayed on the system we have
for the next five years, what that would
look like. So if we kept our current
solution for next five years and we
spent the at current day dollars which
is going to go up another 30% uh well
probably starting today uh it'd be you
know if we had the $495,120.70
to replace just the sheriff's office
servers to get them so they can export
video a little faster.
uh replace
our servers that we would need to
replace that we're short on as well. Uh
and then
next five years the actual the server in
this building would be 5 years old and
need replaced as long as well as our
yearly licenses for our current product
for the camera licenses.
So, with no replacing any of the 71
cameras that are already out of support
or anything, that would be $757,3511.
So, what would we be spending staying
where we're at um for the next five five
years with a vigilanton uh everything in
the sheriff's office as far as their
camera licenses, they're what's called
perpetual. So, once you buy them, you
own them. There's no
support
yearly contract cost with that. And this
would be obviously keeping the camera
count the same to keep it even kill,
right? Obviously, we're going to add
cameras, but this would be just for to
keep it straight up across the board.
Keeping the camera counts the same they
are today 10 years from now, five years
from now, whatever. It's not going to be
that way, but just to keep it for the
number sake. Um
there's no there's not uh upgrade cost
for versions for their software in
between. They're called minor updates.
There's no cost for those. If they
decide to do a major version upgrade, if
there's a new feature they like to use
or for whatever reason, there is a cost
for that, but you don't have to carry
that ongoing. You can pay it one time at
uh it's $36 MSRP per camera to get the
upgrade. When we met with them, there's
several jails, agencies that run several
versions old software and it's supported
several versions back. So, it's not
necessarily a thing you would have to do
at that five year mark
for our the rest of the county cameras,
what it would look like if we did truly
phase out that server that's included in
this um by replacing the cameras in this
building over the next four years. I
said four years because the way it
works, you don't want to save five
because then you're not going to have
them all done by the time you get to
budget for it, right? So,
um that would be $123,900
for years 5 through 10
if we kept the camera counts the exact
same.
So
instead of throwing the way of the money
on continuing down the path we are this
is like I said earlier we may not even
been sitting here talking about this if
the market wouldn't have just gone
crazy. Um
>> so you look at this as a more
sustainable
um flatter budget than the spiking of
the
>> correct cost in the market.
>> Correct. the I mean
>> sheriff's office is always gonna have
something to replace,
>> right?
>> Unless retention times change or
>> Right. And and quite honestly, we have
to do something. That's why we budgeted
um this year. You guys gave us the
money, but because our retention
continues to fall as that server
continues to get older and older and
obviously as a liability standpoint, we
need to retain that that video longer.
Um
currently, it's set for a year. I can
tell you that it's not making a year.
Um, so we have to do something on our
site regardless. Um,
and the
>> and you're adding coverage to the firing
range now. And then Yep.
>> Correct. And that I spoke with them and
what would happen with those cameras.
They're already looking uh to change out
one camera in there now, but we told
them we wanted a Vigilon camera for that
uh because one of them doesn't quite
cover what they need. that was uh
installed. So uh but those cameras would
be added to the servers that would go in
the jail and they have enough room to
absorb those plus still for growth uh
based on their calculations. So those
cameras wouldn't be replaced. Um they
would just be fed into the system. So
all their cameras they're able to keep
because of the way that system works.
And that is where that one server that
we would get for this is called a cloud
connector. It allows you to use the
visual software, use the analytics and
retain your we use access cameras
primarily in the county right now. Uh
retain those cameras and that's how
we're able to integrate those into the
system all be in the same platform.
But when that five years comes, we don't
want to have to replace that cloud
connector again. We want to be able to
be say we're done with all those and
just be fully in the cloud for that.
So is our current system marketable to a
smaller county or a municipality or is
it
>> so outdated that
>> Well, we are and that's one thing I was
going to come next year too with is the
servers software has not been maintained
properly previously. So I say properly
hasn't been kept up to date. So we're on
version 2020 release two
2026 I believe think release one or two
it goes by quarter is out. So, um,
there'd be, you know, some sort of
upgrade cost with our current system for
because it's so far back, they've
changed a lot of security, um, and other
things that make it not just a click click upgrade, right? Uh, but to
answer the answer the question, I I do
believe that a lot of the cameras that
we would be replacing, the ones that are
still in support would be whatever ones
are viable, um, I think we could mark it
on either a Purple Wave or Gov deals or
something to try to liquidate those um,
to regain some some money out of the
cameras. I would selfishly keep some for
if something would happen in this
building since we have a lot of the same
models uh to keep on hand for
replacement so we wouldn't have to
purchase new if we had a camera that
went out in this building for instance.
Um not all of them obviously. Uh
>> well it looks like there's only 40 out
of the 110, right? You you said 70 are
out of support.
>> Yeah. Yep. 72 or three. I got the sheet
right here.
>> Well, so there's not very many.
>> 70 71 total. that are at end of support.
But this building, they're newer.
>> Um, so we would have some
>> the newer ones to replace in this
building.
>> Yeah. And some of the some of the other
buildings, you know, I mean, core house,
we replaced a few during the renovation
project. So, we would keep those because
they're similar models to what we have.
Um, and it it would just be a backup for
at least one or two models each
um to keep on hand.
So throughout this, it says you have a
shortfall of 109,000.
And so now I'm looking at Rob. If we
were to approve this, two questions. If
we were to approve this and have the
money available, how quickly would we be
able to move forward on this project?
We're not waiting to another fiscal year
when costs go up again.
>> So I'll let Tom talk about that with He
had some discussions with Motorola.
>> Yeah. Um,
Julie, can you What's What's the
question?
>> My question is if it was if it was if we
>> No, no. Well, if No, my question is if
we I know where that's probably going to
have to come from, but if we were to get
all the financing, I mean, the bulk of
it is still coming out of the sheriff's
office budget. How quickly could we
implement?
>> Well, we'd have to have a public hearing
um to get into for the contract. Yeah,
of course. If you guys if you guys
>> once it's all good to go,
>> how long will it take?
>> What was the date for Motorola for when
they It's this
coming up.
>> Yeah, I'm pretty sure. Well, I honestly
don't remember and I'm not going to make
it up. It was not that far out,
>> right?
>> Before the end of the year,
>> I believe. So, yeah.
>> Yeah. For um especially for I know for
the jail and getting that soft dist the
server in out there. I'm pretty sure
it's a complete project.
>> Yeah. But for the price to go up,
there's they're looking at a price here
in the next couple weeks
>> today. Yeah. The the 30% they will lock
it if if they know there's something
coming, but that means the the vendor
has to purchase it. Um
so the price is, and I hate to say this,
and we didn't do this on purpose, trust
me. U it's just going so fast. Um the increase nationwide and vendorwide
is I'm pretty sure it's today. All
right.
>> Um,
>> but like I said, as long as they know
that or no, I'm sorry.
>> Friday.
Yeah. Yeah.
>> If they know that we are wanting to
proceed or this is the direction we want
to go, they will lock that for us until
we can get approval
>> contract and everything else.
>> Basically, the vendor would front the
cost of the servers and buy it and they
would hold that cost
>> if they knew we were moving forward,
obviously. But
>> Rob had a question, too. So,
not sure how to frame the question, but
um
we currently hold all of our data in
house, right, through our own servers.
Moving to the cloud, do we lose
security? Does that change our cyber
security profile and
>> be that guy?
>> No. So, the way these actually work is
the footage is stored on the camera. You
have the option to keep it on the camera
or you can upload it to their cloud.
The sheriff's office has already moved
all their mobile um car cameras and body
warrant cameras to the cloud with
Motorola. Uh not worried about that.
There's multifactor authentication. It's
encrypted. Um there's a lot of
safeguards around this. Uh especially
there's with all the law enforcement,
they have to uphold their data centers
to certain standards. So, I'm not as
worried about that at all. Um,
one thing it would I guess open up to
our current system because it is housed
here and we don't want to open it up
anywhere because it doesn't have the
technology for all the multifactor
things unless we add it on. We currently
don't have people have any mobile
access, right? So, you have to either
connect to your computer, VPN in, and
then or remote your computer. With this,
you know, the deputies that are
responding to an incident could have
cameras to be able to see what's going
on inside a building before they walk
through the door. Uh the the schools,
that's why they have the school camera
computers out there as well. So, if they
respond to a school, they have
visibility into those buildings before
they just go walk in and can see what's
going on actively, which I think is a
huge thing for them. Um but we don't
something we don't have now um for them
either.
» I do have a question but you talked
about what it might cost to do this
update for a little over $878,000
and then you talked about some of the
newer capital projects where you might
include some of the newer type Anyway,
so
is the at 878,000
does that include
cameras going into the new projects or is that another number
>> those those? No, this does not include
those. They're
in this in those projects. What we
typically do is if we were continue down
the road on our same system, those
additional cameras would be included in
the project. The one thing I will say is
if that project added enough cameras
that we needed more storage, it would
also include another server. So then we
would just be adding on to the servers
that we need to replace. So by us
switching it
to these cameras, if we move forward the
system, that camera comes with the
license for the 30-day retention. And
though those yes, those costs will be in
the project still. They're not in this.
But instead of buying the cameras that
we currently buy, the access cameras,
that would have presented a problem if
we do move forward because then we're
looking at replacing those cameras we
just bought in the project if it got
kicked down the road for.
>> So that's why you talked to the the
design and the engineer to make sure if
we're going to go forward if this
happens, we will use then we won't need
to add another server. We'll just add
those cameras like we would have. Yes.
Just the cameras that integrate with
this system.
>> Correct.
And if something didn't happen, we were
still okay because those would talk to
you add those to our current system. So
it's kind of the only way I could think
of to
get something if we did or didn't move
forward that would still not have to be
re repurchased or unused, I guess.
So to paraphrase,
this 878,000
is the cost over and above what's
already being included in newer
projects.
>> Sure. Yeah. So
>> those cameras are part of those
>> projects and they would they would have
been if we stayed or didn't they would
have there would have been a cost for
cameras in that project whether we stay
or we move to a new solution.
>> Okay. But it could be it could be less
because if there were enough cameras in
that building that required a server or
more storage on our current system, that
would have been tacked on as well.
Whereas this cloud camera, if we go this
way, we have that 30 days with the
camera.
>> I'm just trying to verify the numbers.
>> No, 100%.
>> Yes. Yep.
>> Yep.
>> Well, I'm I'm curious. Is that statement
you just made correct? Um, I'm just
questioning that when, you know, we look
at the engineer, did we move cameras
from that facility that he moved from to
his new facility? Did we add cameras
there? Uh, the same with the storage,
evidence storage. We
>> the evidence storage
>> there.
>> Yep. The evidence storage was a new
building with new cameras. Those cameras
will stay, not be replaced because
they're going to get added onto the real
servers that are going at the law
enforcement center. The ones out at the
um secondary roads building, those are
new cameras.
They had four cameras. They went to 11,
I believe. Uh they
>> that cost us all part of the project.
>> That cost is part of the project. And
those are the ones that we would try to
liquidate
>> over the next four years
>> as soon as this project is in and
they're replaced to try to sell them.
>> Okay. So everybody's on the same but
anything new you've already put the
work.
>> Yes. Going forward because this wasn't a
we for one obviously budgets weren't
rolled over to where we could do
anything anyway and that's the camera
system we had and if they needed video
we had to do what we had to do.
>> Okay. So that my next question is so
we're short 109,700
10975934
>> 36.
So
where are we where is that money going
to come from? And you're you're looking
to the board for that either our special
projects or
>> Yeah, essentially.
>> I thought he was going to tell us from
liquidating our old system.
>> I don't think it'll be that much. No.
Um,
>> well, this is the first that I'm hearing
of this and these numbers, but
I would need to look at the current
budget and see how things are trending
and what might be left over. That the
other option is to amend budgets and add
dollars from fund balance
to make it up. But I I it's first time
hearing of it, so I would need to look
over things. Rob, I will tell you I had
them um also do it so we could pay it
over two fiscal years. So pay the other
half July this coming July one. So that
is an option as well.
» Does that increase the cost?
>> I I would have to look and I I want to
before I say no, I want to make sure
that that's accurate. Well, and again,
the bulk is coming out of the sheriff's
office that you had already budgeted,
but you're just expanding that to
include more cameras in the county.
>> Well, I got to be careful with that. Um,
that room and board money has to go that
we got to dedicate that to the sheriff's
office. Okay. Um,
>> because it's a facility upgrade and and
also a benefit to the inmates. So, that
one I have to say is directed towards
that facility itself. Um obviously our line item is simply
a line item line.
>> Yeah. So
>> um
and that and quite frankly we wouldn't
have that money if we didn't have that
facility, right? That I mean that money
is coming in from holding other people's
inmates and and people are actually
paying because we're billing them. So
we're fortunate to have that money
coming in and and that is what it's
that's what it's for. So
» yeah, I would I would just
>> Well, I think that's what they're
talking about.
>> I think getting us out of any kind of
piece of equipment that goes up 30%
three, so almost double, triple in the
last year is a good move.
>> Yeah. And there's not related to this
but it may be a bigger discussion with
other things within it leader for other
servers we have if we move more
cloud-based but there's
>> why do you think the market has gone up
so much
>> it's data centers for AI they're buying
up all the storage and memory it wasn't
so bad in the in like our laptops and
desktops but that's hit now too where
those are coming back higher um
Is there a time frame which these
numbers are good
>> today? Wasn't it? Or this week?
>> Yeah.
>> If we could get a general general
consensus that this is the direction we
want to go, that's that's really what
they want because obviously they're
vulnerable to the the market as well.
If we talked about the hardware cost
etc.
What's the cost to use the cloud?
>> Yeah. So that is the for the years 5
through 10 if we kept camera counts the
same they are today.
the using the cost that they are giving
us the five-year license at in this
agreement.
It'd be $123,900
for that next five years.
>> 123 what?
>> 1239.
>> And that's for the next five years.
>> This would be years 5 through 10. if
they gave us that same contract price
that we are doing in this contract. I
had him give me the numbers he used for
um so MSRP
is
>> is that for a a specific amount of
storage and if we exceed that
>> 30 days you get 30 days retention
>> on every camera
>> it's based on the camera license per
camera you can change per cameras if you
want more you can have different cameras
with a different license but this is
with 30 days retention per camera that's
in the cloud
So, in this contract, the price, the
5-year price for the 210 cameras that
would be in the cloud was $590 in the
contract. MSRP $799 for the 5-year. So,
when you break that down for the price
we're getting in the contract, it's
rough. It's $24,780
a year. The MSRP price will be 33,558
per year. We currently pay around 15,500
for our current milestone licenses
already now per year.
» Yeah. Annually?
>> Annually? Yes.
>> And they have had price increases the
last two years.
>> Last two years.
Uh when talking to Vigilon, they had not
raised that price
>> for a long time.
Um, can't say it won't
happen, but that's historically they've
been at that same MSRP and discounted
price.
» I'll ask another silly question.
>> No.
>> Are this many cameras necessary?
>> I'll defer to those guys.
>> They are in my world. Um and and
ultimately in your world um to protect
the county and um especially on that
site and then you look at slips and
trips and falls and and the stuff we get
accused of at the courthouse. You know,
somebody says they fell and we go back
and look at the camera and nobody fell
and you weren't even at the courthouse
that day. I do believe they pay for
themselves just in the liability side.
Um again, I know they do in in my world
out there. Um, but there's also security
for your staff, for the general public
coming in and out. So, I say yes, I'm a
true believer in cameras. Um,
but it's up to you. I mean, the numbers
we have, I can tell you when we look at
buildings, and we've been involved in
every new building um that the county
has done, we don't go overboard on
cameras. We truly don't. We try to hold
the line as best we can, but try to get
coverage in the areas that we believe
need coverage. Um, we use cameras to
overlap areas if we I mean it uh I don't
think we have too many. And I say that
because like I said, I've been involved
in the buildings of all the new spaces.
So, I say in fact, in that last meeting
when we went through the review of the
attorney's office, we actually removed
cameras from what the design team had
put in um
just because uh county attorney didn't
want cameras in certain areas interior
wise. So, those got removed. Um a lot of
the buildings almost kind of cover the
perimeter, you know.
>> Yeah.
Well, we needed those cameras when the
our trailers got broken into a couple
years ago, probably five years ago
again. And that helped a lot to figure
out what was going on.
>> And I'm probably pulling, I don't know,
two to five times a year. I'm asking
Cliff to pull videos from investigations
or complaint or something on that from
my world.
>> So, the courthouse requests quite a few
throughout the year for
>> and sometimes we in the older buildings,
we had some blind spots and I had some
things happen that I couldn't have eyes
on. So, I think they're better in the
newer buildings. we don't have as many
blind spots as we did.
>> The one I was surprised by just helping
get the video out for people is you know
above the treasures counters how many
times we get requests from the state on
a transaction. Please provide this video
for this transaction that happened
because of some claim or whatever that
if we didn't have those there. Um, you
know, when you look at you're like, "Oh,
camera at every station." Seems a little
bit, but it's we've got several several
requests even back when they're in the
courthouse for transaction videos.
Somebody said they didn't get their card
back or they thought they left their car
there or this person, whatever the case
may be, but the DOT's requested those as
well.
» If if you're looking for a direction
today, which it sounds like you are, I I
am in favor of pursuing
sounds to me like it's kind of a
necessary evil
like to know how we're financing it.
I mean, it's one thing to say he has to
do it, but it's a little bit harder for
me when you don't uh know where the
money's coming.
>> So, there's a few there's a few ways to
look at it, I think. Um,
one,
we are going to be amending budgets here
in the next month or so. And there's
fund balance that we carry for a cushion
for a reason for things like this when
they come up that we're not planning on
um when we're budgeting in the year. So,
that the opportunity to amend the budget
is going to be there. Um if we were
closer to the end of the fiscal year, we
could do an analysis to kind of see how
much money we're going to have left over
that's been budgeted that won't get
used. There is always those dollars that
happen.
Um and then Tom mentioned earlier that
um there is the option of doing it over
two fiscal years as well. So where we
could pay for what we have in the budget
today
and do the rest in the next fiscal year,
right? And it it sounds like one way or
the other, our servers are degrading.
Your server is very much degraded and
the cameras 72 are not supported. So
when they go down, that's an automatic.
We have to purchase
>> or
>> this. Yeah. And this is these cameras.
We get a what' you say 110 replace 110
cameras with 10 year warranty.
>> 10 year warranty. Correct.
>> And it it if you do it over two years
the possibility might be there that it
might be slightly more expensive just
because of that delay factor.
>> But Tom was maybe
>> I'll look and I apologize because I
meant to do that because I needed that
answer but I forgot. But but if you
think prices on those servers are going
to go up 30% this week
>> we're at least giving you an indication
that we're pursuing this.
>> Okay.
>> Well, at least two of us
>> and obviously a contract has to come
back and the twoe notice and all of that
has to be ironed out.
But thanks for pivoting when you know
the costs are going to this is why we
rely on our department heads being
experts in their fields because when you
start to look at how much it's going to
be and how much it's going to be next
year and then the next year and then the
next year where you're trying to pivot
to give us a fiveyear 10year solution
instead of just reactive year
>> not sustainable um not sustainable the
way that sustainable is laid out in the
current thing and like I said there
maybe future discussions we'll be having
just in it about similar things. So
>> going to the cloud for more things. Is
that what you're thinking?
>> Yeah. Just because
the server and hardware costs, it's just
>> blowing it up.
>> They say it's a two to five year deal.
There's no way. I I just don't believe
it. And once it goes up, you never see
it come back down, right?
So,
>> but the data centers are taking
basically everything.
>> Yeah. And like I said, now we're
starting to see it in just our laptops
and desktops. There was enough of a back
um supply of the more consumer grade
components, but now those are started
falling off because productions lacked
by producing everything for the data
centers. So
now it's hitting those as well.
» Any other questions board members?
Any other thoughts for this workshop?
>> I don't think so. Any other questions
for
others? I'm going to sit down.
>> So yeah, what' you decide? Well, he got
um
I think we decided two of us decided
that um um that we think we need to move
forward unless I misunderstood what you
were saying.
>> I guess you know
>> you pursue
contract and lock down some
» you got to set time and date you have to
have public hearings. I mean, you can't
give a definite answer.
>> All we're saying is
>> direction.
>> Can we set the public hearing based on
this or no?
» Thank you.
» Okay. Um, if there's nothing else for
>> The reason the answer is no is because
it's not an agenda item,
>> right? Okay.
>> We can put it back on as an agenda item.
Sounds good.
>> Okay.
>> I think you want to talk to Rob a little
bit more too.
>> Um is if there's nothing else for this
workshop, we we'll go on to other
business. Is there other business to
come before this board today?
Yes, Aaron.
Young, PIO, marketing coordinator
for the county. Not to belabor topic of
item 10 and not to circle back on
decisions that have been made. more so
looking forward to the future. Um, after
just a quick review of just maybe some
of our policies and procedures, I think
it would be advantageous if the board
would uh like to pursue this to consider
implementing a special event application
policy andor procedure. Um, currently in
that review, the only policy that we
have is within the Dallas County
Conservation. So, obviously their
procedures had gone through with their
board. It just helps I think more so
with that internal coordination and
collaboration with both the event
organizers as well as internal staff and
or other community partners. And not to
you know be critical of what we
experienced uh you know 30 35 minutes or
so ago but I think it is pretty tough as
a governing body to try to get all that
information 10 calendar days before said
special event. Um, and I think being
able to have a little bit more
coordination that policy and procedure
would help us as staff, no different
than any other report that staff would
present to you as 100% as possible,
whether it be an exclusive county event
or some type of association within that
county property. So, um, not necessarily
looking for any type of uh, uh,
direction, but more so just an
affirmation. I'm more than happy to take
that lead and work with the
administration team, coordinate with
department heads and other electeds just
as we pursue mainly for that sake of
uniformity since we have it already with
conservation. We should also have it
just countywide as well.
» Thank you.
Um there was the only thing I had was
that there was some discussion uh a
meeting or two ago about speed limit on
um one of our roads and um I did talk to
the county engineer and there is a
procedure to pursue that if there is any
interest and um I haven't heard anything
or no one's put anything on the board
for a workshop. So if there isn't
interest then I'll let it go
and I'm just going to leave it at that.
Um,
is there anything else? Any other other
business?
» Move to adjourn.
>> Second.
>> Is there any discussion?
All in favor say I.
>> I.
Motion carries. We are adjourned.
» Recording.
It's good.