[0:10] Let's
[0:42] Just we have a little technical
[0:44] difficulty. We'll get started here in a
[0:46] minute.
[1:06] » Yo, you ready? Okay. Okay. Okay. Okay.
[1:11] Good morning. It's Tuesday, September
[1:13] 1st, 2026. I'm going to call the Dallas
[1:15] County Board of Supervisors meeting to
[1:17] order. And I have do not have any
[1:20] changes to the agenda.
[1:22] >> Move to approve the agenda.
[1:24] >> Second.
[1:25] >> Is there any discussion? All in favor
[1:28] say I.
[1:29] >> I.
[1:29] Motion carries. Please join me for
[1:31] the pledge of allegiance.
[1:35] I pledge algiance to the flag of the
[1:38] United States of America and to the
[1:40] republic for which it stands. One nation
[1:43] under God, indivisible, with liberty and
[1:47] justice for all.
[1:51] » Thank you. Um item four on our agenda is
[1:54] open forum. Is there anyone here to
[1:57] speak in open forum today?
[2:04] Okay, we'll move down then to the
[2:05] consent agenda.
[2:09] » Move approval of the consent agenda.
[2:11] >> Second.
[2:13] >> Any discussion? All in favor say I.
[2:16] >> I.
[2:17] Motion carries. Item six is
[2:20] discussion action. Supervisors minutes
[2:22] from 8:25 and 8:26 26.
[2:25] >> Move to approve the minutes from August
[2:28] 25th and 26th. Second.
[2:31] >> Is there any discussion?
[2:33] All in favor say I.
[2:35] >> I.
[2:36] Motion carries. Item seven, payroll
[2:39] change notices.
[2:41] >> The first three are new temp election
[2:43] staff in the auditor's office. The last
[2:45] one is a receiving file for
[2:46] conservation. The end of employment for
[2:48] a seasonal
[3:00] move to receive and file the
[3:02] conservation payroll change notice.
[3:04] >> Second.
[3:05] >> Any discussion?
[3:07] All in favor say I. I.
[3:10] >> I. Motion carries.
[3:12] >> Move to approve the balance of the
[3:14] payroll change notices.
[3:15] >> Second. Any further discussion?
[3:19] All in favor say I.
[3:21] >> I.
[3:21] Motion carries. We'll move right down
[3:24] to item eight, capital project,
[3:26] secondary roads addition and garage.
[3:29] Christopher.
[3:38] » Yeah. Thank you.
[3:39] >> Oh.
[3:41] it's
[3:43] >> Oh, now it's on.
[3:45] >> Oh, there we go. Awesome.
[3:47] >> Sorry about that.
[3:48] >> Did you wiggle it?
[3:49] >> I don't know. The light looked like it
[3:51] was on, but it wasn't. So,
[3:52] >> okay.
[3:52] >> Uh, Christopher Orth with Farnsworth
[3:54] Group. Uh, good morning. We have pay
[3:56] application number 21 for secondary
[3:58] roads from Turner Construction Company
[4:01] for work through August 31st in the
[4:04] amount of $32,48922.
[4:09] Uh, this month's draw includes some
[4:12] construction staff and general
[4:14] requirements. as well as some uh
[4:17] painting work, some electrical work,
[4:20] some fences and gates. Um we recommend
[4:23] approval of this pay application number
[4:26] 21 in the amount of $32,48922
[4:42] questions. I would approval Application
[4:45] number 21
[4:47] from Turner Construction for the
[4:49] secondary roads edition and garage in
[4:51] the amount of 32,48922.
[4:56] » Second.
[4:57] >> Any discussion?
[4:59] All in favor say I.
[5:01] >> I.
[5:01] Motion carries. Christopher, will
[5:04] this be do will there be another paya?
[5:06] There will be.
[5:07] >> There'll be several. Uh we'll be
[5:08] starting to draw down retainage and so
[5:10] we'll be bringing those pay applications
[5:11] forward. There's just a little bit left
[5:14] in the the main part of this contract
[5:16] that we'll be working through as well.
[5:18] So, okay, couple more.
[5:19] >> Okay, great. Thank you.
[5:22] >> Was there
[5:26] going next week?
[5:29] >> Okay,
[5:30] >> so we'll move down to the courthouse
[5:31] renovations.
[5:32] >> Yep. Good morning. So, construction
[5:35] progress update from the courthouse
[5:37] renovations project across the street
[5:38] for August 2026.
[5:41] Um just couple highlights outside. I I
[5:45] think we're essentially done. The sod
[5:47] looks great. Um county's been mowing it.
[5:50] Um growth appears to be good. The only
[5:52] real work we have left outside is the
[5:54] removal of the west logistics area.
[5:57] We're anticipating starting that towards
[5:59] the end of September and getting all the
[6:01] concrete passion around that and then
[6:02] sing that um in early October, which
[6:05] will kind of clean up the outside. Um
[6:08] level two inside. Uh we're wrapping up
[6:12] um getting ready for the first day of
[6:13] court on next Tuesday. Um so all ceiling
[6:16] tiles been completed. We've done punch
[6:18] list. All flooring works done. Um the
[6:21] big things that have really been
[6:22] happening over the last couple weeks on
[6:24] level two have been county state
[6:26] vendors. um furniture installation's
[6:28] been completed and CTI, which is the
[6:31] state's AV vendor, um for Fifth
[6:33] Judicial, has been in there working on
[6:35] all the AV components that sit on top of
[6:38] said furniture that's been installed.
[6:39] We've also been working on punch list
[6:41] corrections, um final cleaning, final
[6:43] painting, and just getting the space
[6:45] ready for the first day court on next
[6:47] Tuesday.
[6:49] um level three. So up on level three
[6:52] over the past month, we've completed all
[6:54] wall framing, bulkhead framing, sophet
[6:56] framing um for the new courtroom and
[6:59] adjacent spaces. We've uh completed all
[7:02] inwall roughing, passed all inspections,
[7:04] hung sheetrock on both sides of the the
[7:06] walls, and we're currently tape sanding
[7:09] and finishing ahead of paint. Um
[7:11] overhead MEP progress continues. We're
[7:14] probably 75 80% complete with overhead
[7:16] MAP.
[7:18] Um, and the fire suppression systems
[7:20] been installed.
[7:22] Uh, schedule-wise, we're sitting about
[7:24] 88% complete. Contingency and allowances
[7:27] are sitting around 59% and 50%.
[7:32] Got some pictures on page two. So, uh,
[7:36] top left hand side is the new, uh, level
[7:39] two jury jury courtroom. So, this is the juror box. Um, on the right hand
[7:45] side, you can see the new archway that's
[7:46] been framed. We've taken our temporary
[7:48] wall down um so you can really see into
[7:50] the space. Now
[7:52] uh lower leftand corner is up on level
[7:54] three. So you can see um wall framing
[7:57] sheetrock. You can see the sophet
[8:00] bulkhead above the future u judges
[8:02] bench. And then lower right hand corner
[8:05] is again on level two. This is the new
[8:07] jury deliberation room with furniture
[8:10] installed and all cleaned up.
[8:14] Any questions?
[8:22] Do you um you don't anticipate do you
[8:24] have you run anything else that you
[8:26] think would might delay the um turn over
[8:29] later in October?
[8:31] >> No. Um I think we're we're cruising
[8:34] right along. The only thing that could
[8:36] really happen would be owner furniture
[8:39] um which that did delay level two. Um,
[8:42] we've got confirmation from Workspace,
[8:44] which is, I don't know, the county or
[8:46] state's furniture vendor that all level
[8:48] three furniture has been ordered and
[8:49] it's tracking for middle of October,
[8:52] which which is when we need it to go in
[8:54] because we do have some work that
[8:55] follows that. So, I think the level
[8:57] three first day court is the 26thish.
[9:02] I think it's a Monday or 24th.
[9:04] >> Yeah, it's on here. Phase 2 level three
[9:07] owner occupancy is 10:24. Yeah, I think
[9:10] that's a Friday.
[9:12] Yeah. So, everything Yeah, everything on
[9:14] level three is cruising. Obviously, we
[9:15] got through all the structural and the
[9:17] changes associated with that. So, so far
[9:20] so good up there.
[9:24] » Any other questions for Chad?
[9:25] >> No.
[9:26] >> Okay.
[9:29] We're in receipt of pay application
[9:30] number 17 for the Dallas County
[9:32] Courthouse renovations project for work
[9:35] completed by Turner and their subs
[9:36] through August 31st in the amount of
[9:39] $262,822.78.
[9:44] Uh this month, as Chad talked through,
[9:47] um the big items were um general trades
[9:51] doing a lot of the the mill work, the
[9:52] case work, the wood work that's in the courtroom spaces uh on third floor.
[9:57] than gypsum board and plumbing and
[10:00] electrical roughin work. Um the balance
[10:05] for the uh design refinement is um
[10:12] about 26,000 and the contingency is
[10:14] about 91,000.
[10:17] So those are still both tracking um well
[10:20] at this point in time. And so with that,
[10:24] we would recommend approval of Turner's
[10:26] pay application number 17 for the
[10:29] courthouse project in the amount of
[10:31] $262,822.78.
[10:39] » Move to approve Turner Construction pay
[10:41] application number 17 for the courthouse
[10:44] uh project for $262,822.78.
[10:52] Second.
[10:53] >> Any discussion?
[10:55] All in favor say I.
[10:57] >> I.
[10:58] Motion carries.
[11:00] >> And then we'll move down to um evidence
[11:03] storage and firing range.
[11:05] >> So, this will probably be the last
[11:08] monthly report that I I give a progress
[11:10] update on. There'll be some subsequent
[11:12] billings as we just kind of close the
[11:14] paperwork and financials on the job. But
[11:17] um out at the evidence storage firing
[11:19] range project now known as the training
[11:21] center um over the past month um
[11:25] exterior site works been wrapped up. Um
[11:27] the sad has been taking well. Um
[11:31] parking lots been cleared, power wash
[11:33] striped, uh parking blocks have been
[11:35] installed. Uh vehicle gate access
[11:37] controls have been completed. Um we've
[11:40] also completed u all the seating and and
[11:43] straw matter on the outside of the site.
[11:46] last week as well. Inside of the project
[11:48] on the firing range side, HVAC systems
[11:50] up and operational, tested and balanced.
[11:53] Um, we've completed some stainless steel
[11:55] base and trim. Um, inside of the firing
[11:58] range in the clear zone, uh, floor
[12:00] striping was completed, punchless has
[12:02] been completed, final cleaning's been
[12:04] completed. Um, everything's been turned
[12:07] over. Over at the evidence storage
[12:09] building, uh we finished at the wire
[12:11] mesh partitions for evidence storage
[12:13] lockup areas at the mezzanine and
[12:16] vehicle processing areas, lighting and
[12:18] fire alarm, uh insulation's all been
[12:20] completed on those wire mesh partitions.
[12:23] The floor has been cleaned, joints have
[12:25] been sealed. Um the floor's been sealed.
[12:28] Uh corner guards, tack boards, kind of
[12:31] just accessory installation, final
[12:32] painting. Um, I think we're down to like
[12:36] 10 or 12 punch list items left over in
[12:38] the space. Couple little day two
[12:40] changes. We switched some bumper rail.
[12:42] Um, couple other things that we're
[12:44] working through with the sheriff staff
[12:47] with some cameras and and other kind of
[12:48] miscellaneous things as they move in.
[12:50] So, uh, schedule 95% complete.
[12:54] Financially, we're sitting at 65%
[12:57] remaining in contingency and about 50%
[12:59] remaining in allowance.
[13:04] So page two has some progress pictures.
[13:07] Uh upper leftand corner is looking at
[13:10] the
[13:12] southeast corner of the building. You
[13:13] can see the signage been installed. Sods
[13:16] in on the left side you can see the
[13:18] straw mat um and seed that's been down.
[13:21] Uh upper right hand corner is looking
[13:23] downrange inside of the firing range.
[13:25] You can see the floor markings um all
[13:27] the baffles and ballistic treatment on
[13:29] the walls and ceilings. uh lower leftand
[13:31] corner is standing inside of the
[13:33] evidence storage building looking up at
[13:35] the mezzanine. So um this will be an
[13:37] evidence storage lockup area for the
[13:40] sheriff's office. So the wire mesh
[13:42] partitions go up to the ceiling. Those
[13:44] have all been installed.
[13:46] Um and then the lower right hand side is
[13:49] another picture of the exterior. You can
[13:51] This is on the south elevation of the
[13:52] building. Everything's been graded and
[13:55] uh seed and straw matted.
[13:58] Any
[14:00] questions from that project?
[14:02] >> Um, I don't know if you'll know the
[14:04] answer, but um, I know you guys were
[14:06] waiting on shelving.
[14:07] >> I don't know if you've received that
[14:09] yet.
[14:11] >> No. Okay. You don't know. I don't think
[14:13] it's come in. Okay.
[14:16] >> Not sure. They've moved a lot of stuff
[14:18] in.
[14:18] >> Okay. Any other questions for Chad?
[14:31] Okay. Uh, for the Dallas County Evidence
[14:33] Storage and Firing Range Project, we're
[14:35] in receipt of pay application number 18
[14:36] from Turner Construction for work
[14:38] completed through August 31st in the
[14:40] amount of $439,213.17.
[14:47] Uh the big ticket items this month um
[14:50] our firing range and equipment um is is
[14:53] completed at 100%. Uh we had some work
[14:57] from uh Jensen Builders for some site
[14:59] paving work, uh landscaping,
[15:04] finishing up the uh interior gypsum
[15:06] board finishes and the signage as well
[15:10] as the electrical work and the fencing
[15:13] and gates.
[15:14] As Chad mentioned, the uh contingency,
[15:17] we still have a balance of about
[15:20] 159,000. Uh we did have some
[15:22] expenditures in the contingency this
[15:24] month uh for some revisions to the uh
[15:27] distributed antenna system. Uh chase
[15:31] some parking lot lighting circuit
[15:32] repairs, some additional wall base, some
[15:36] additional sod and steel edging, straw
[15:38] blanket upgrade, some keying change,
[15:42] um garage door bottom panel, and some
[15:46] additional color uh ink which is
[15:49] painting work. Uh there are no design
[15:52] refinement items this month and that
[15:54] balance is just short of 235,000.
[16:00] Uh we recommend approval of Turner's pay
[16:02] application number 18 uh for work
[16:05] completed through August 31st in the
[16:07] amount of $439,0002
[16:10] $439,213.17.
[16:20] Approval pay application number 18
[16:23] construction company for the evidence
[16:25] storage and firing range in the amount
[16:28] of $439,213.17.
[16:32] » Second.
[16:34] >> Is there any discussion?
[16:36] All in favor say I.
[16:38] >> I.
[16:38] Motion carries.
[16:42] Okay. Then we'll move down to the Adel
[16:43] EMS station.
[16:46] >> I don't have enough update. Okay.
[16:49] So, like I said, the evidence storage
[16:51] firing range will will fall off for
[16:53] monthly reports. I would anticipate by
[16:55] next month we'll have we'll be given
[16:56] monthly updates on EMS. We're um out on
[17:01] site doing some early logistics work and prepping to get started
[17:11] uh for the Dallas County Adel EMS
[17:13] station project. were in receipt of pay
[17:15] application number two from Turner
[17:17] Construction for work completed through
[17:18] August 31 in the amount of 314,317.
[17:25] Uh the big items this month are some
[17:28] staffing and general requirements and
[17:30] the insurance uh for the project. Um
[17:34] there is no direct work this month on
[17:36] that project. Um, we recommend approval
[17:39] of pay application number two for Turner
[17:41] Construction on the AdL station in the
[17:44] amount of $314,317.
[17:51] Move. I'd move to approve the Turner
[17:54] Construction Company pay application
[17:56] number two for the Adel Dallas County EM
[18:02] station for $314,317.
[18:08] » Second.
[18:09] >> Is there any discussion?
[18:12] All in favor say I.
[18:14] >> I.
[18:14] Motion carries. Thank you.
[18:22] And then we'll move down to item nine is
[18:24] set time and date for public hearing on
[18:26] Sanjex's crisis alert contract. You want
[18:28] to just give us a little
[18:30] >> Yeah. morning. So this is the
[18:33] set time and date for public hearing for
[18:35] the Centix uh crisis alert. It will be
[18:38] the replacement and addition of
[18:41] buildings not currently under our panic
[18:44] arrest buttons we currently have around
[18:46] the county. Um it's a five-year
[18:49] contract. Uh Ben reviewed the contract
[18:52] uh offered several changes which they
[18:55] adopted and added as an amendment into
[18:57] the into this contract here. Um
[19:03] I don't know what else you want to know.
[19:04] >> And you said you've ran I don't know if
[19:06] your mic's on or not. I can't really
[19:08] hear you very well.
[19:08] >> It doesn't work.
[19:09] >> Um so have you you've ran it through um
[19:12] the attorney's office?
[19:14] >> Yeah, Ben reviewed it and came up with
[19:16] several changes. We sent that back.
[19:18] they're agreeable to those changes and
[19:19] Adam is amendment to their standard
[19:22] terms.
[19:26] » Okay. Um so what would be the timing on
[19:30] this?
[19:31] >> September 15th at 10:15 a.m. due to
[19:35] other hearings scheduled for that day.
[19:47] to set time and date for the public
[19:49] hearing for
[19:56] crisis alert contract 9:156.
[20:05] » Second.
[20:06] >> Is there any discussion? All in favor
[20:09] say I.
[20:10] >> I.
[20:11] Motion carries.
[20:12] >> Thanks.
[20:15] Okay, we're down to the Adel Chamber
[20:17] RVTV event request. Is there anyone from
[20:20] the city here to talk about this?
[20:25] Okay. Well, let's um pull that item up
[20:28] and let's go over it. I think um we have
[20:31] some department heads here too that
[20:32] would Let's talk through what they're
[20:35] looking for.
[20:44] Um,
[20:46] Melinda, can I ask you to step out and
[20:48] call Aaron and see if she's planning on
[20:50] coming?
[20:51] >> Sure.
[20:53] >> It's in I think it's at the bottom.
[21:02] So, this is the um RVTV event that with
[21:06] the football game that also is um
[21:09] September 11th.
[21:11] And in her email, they had um asked
[21:15] about utilizing the south side of the
[21:18] grassy lawn.
[21:20] And um I know we had another event that
[21:24] week on the south lawn, but they'll be
[21:26] done by then.
[21:29] Um
[21:30] and I just didn't know, Ron, what's our
[21:33] update on our grass out there?
[21:38] So all I ask is the new sod from the
[21:42] courthouse out to the inner sidewalks is
[21:45] all new sod. So I just ask that keep off
[21:49] that as much as possible.
[21:51] Walking on it would be okay but no
[21:54] equipment, no driving, no nothing else
[21:57] other than foot traffic.
[22:01] » Okay.
[22:03] Um
[22:04] Okay. I think that's more than fair. Um
[22:07] I don't know exactly how we're going to
[22:08] keep people off of that, but we'll have
[22:10] to talk through that. Um, they want a
[22:12] per a speaker performer on the soft side
[22:15] and then support of the meridian via
[22:17] EMS.
[22:19] Kristen, do you know anything about
[22:20] that?
[22:23] Uh, these have already been reserved for
[22:25] help from Briana Liver. I do you
[22:29] >> She's EMA.
[22:30] >> EMA. Oh, okay. Well, it says Okay.
[22:33] That's why I'm confused.
[22:35] >> Okay.
[22:37] >> That would not be you.
[22:38] >> No.
[22:39] >> Got it.
[22:41] Um, and then again, they're asking for a
[22:43] cooling station like what we had open at
[22:44] Sweet Corn and then a severe weather
[22:47] location here in this building during
[22:49] Sweet Corn. Um, I when does this event
[22:53] start?
[22:54] Two 2:00. And I think there were some
[22:57] concerns about with all of the road
[23:00] closures
[23:02] and activity.
[23:04] Um,
[23:07] she will be here in a few minutes.
[23:09] Okay. Well, let let's just talk through
[23:11] um concerns of the of the department
[23:14] heads and staff. Because of the road,
[23:16] all the roads being closed, it doesn't
[23:18] look like it's going to be super easy to
[23:19] even get to the courthouse during that
[23:21] time frame.
[23:23] And um and it starts at 2 and goes until
[23:27] after we would be closed.
[23:30] Um and I I thought the treasurer was
[23:32] coming. Um, I did talk to Summer and she
[23:36] had concerns about the public being able
[23:38] to access the building and when they got
[23:41] into town, how difficult would it be for
[23:43] parking and etc, etc. And I Renee, you
[23:46] talked to Summer, too, about um
[23:48] concerns. Would you mind? I She had told
[23:51] me she had concerns about people getting
[23:52] to the building and that the traffic
[23:54] coming into town and
[23:56] >> Yes. Um, Renee Arnold, Dallas County
[23:58] reporter, and I was actually trying to
[24:00] call her. She has visitors right now.
[24:02] Um, and she wanted to be here, but I um,
[24:04] she must be busy. So, we had talked
[24:07] about since they close for lunch usually
[24:09] at noon, um, I just thought maybe if we
[24:13] closed at noon, it would be consistent
[24:15] across all offices and not have them
[24:18] come back for an hour or whatever. So,
[24:21] what we would do is close at noon, maybe
[24:24] use it as a team building um or training
[24:27] opportunity for an hour or so if we
[24:30] wanted, but the building would close at
[24:32] noon. So, that's what we had talked
[24:34] about
[24:35] >> and and it was all the departments had
[24:38] Kelsey, did you want to say anything?
[24:40] It's just you guys had all talked um
[24:42] veterans. Yeah, I had talked to a few
[24:44] other department heads um and I don't
[24:48] within this document they start closing
[24:50] the roads down at noon.
[24:52] >> So I think the the concerns are valid
[24:54] about people getting to our building at
[24:57] after the roads start shutting down. Um
[24:59] so yeah, we did talk about shutting down
[25:03] at noon as well to avoid any public
[25:07] complications with getting here.
[25:09] >> Right. And your appointments, summer,
[25:11] have not filled out for that day yet?
[25:13] >> No.
[25:15] >> So we could if we made a decision today,
[25:17] if we decided today to close at noon, we
[25:20] would have ample time to identify tell
[25:22] the public Aaron would help us get that
[25:25] out too on socials.
[25:26] >> Yes, we haven't booked any appointments.
[25:28] We blocked them off last Friday when we
[25:30] found out they were coming to town
[25:32] because we didn't know what we were
[25:33] doing yet. So, um, we haven't opened
[25:36] appointments for booking.
[25:38] >> Okay.
[25:40] Um,
[25:46] I have no idea how many anticipated
[25:47] people will be at this.
[25:50] >> I go back to try to find out.
[26:00] » Yeah, I'll try my best to Aaron Young,
[26:01] PIO, marketing coordinator for Dallas
[26:03] County. So, obviously county is not
[26:05] affiliated with the organization of this
[26:08] event. You'll hear more from Erin Miller
[26:10] with the chamber here momentarily when
[26:12] she arrives, but just from past
[26:14] experience, you can probably expect a
[26:16] few hundred to a few thousand to attend
[26:18] this event, especially given the fact
[26:20] that there's going to be that inclusion
[26:21] of prep football Friday night between
[26:23] Adele and uh North Pulk. There'll be a
[26:25] lot of celebrations of course for that
[26:28] going from uh the main event area around
[26:30] the downtown district up to um the home
[26:34] football stadium for Adele. So, I think
[26:37] uh being able to plan accordingly with
[26:39] that uniformity, if you will, of the
[26:41] planned office closures at noon would be
[26:44] probably the most recommended effort.
[26:47] And then department heads and offices
[26:48] can determine what they'd like to do
[26:50] from that noon onward for the sake of uh
[26:53] employees and access and things of that
[26:55] sort. But to be able to share that
[26:57] message to the public, it would be great
[26:59] to be able to share that sooner rather
[27:01] than later because of course Labor Day
[27:02] is coming up on Monday. Offices will be
[27:04] closed. we can share that noticed um
[27:07] sooner rather than later.
[27:10] And I'm happy to take any questions, but
[27:12] again, I only know so much, probably as
[27:14] many as folks in this room.
[27:17] >> For employees, per our policy, if
[27:21] department heads or elected official
[27:23] choose to close their office, then
[27:26] employees who do not already have a
[27:27] previously scheduled vacation or sick
[27:29] time will be paid for their regularly
[27:32] scheduled hours.
[27:38] But the department head could have them
[27:39] work from home if able.
[27:41] >> Correct. If they would like their
[27:42] department to work from home, they can
[27:44] go ahead and do that or have a team
[27:45] building event or building, you know,
[27:47] whatever.
[27:48] >> Um, that's up to each individual
[27:51] department heads, but just so everybody
[27:52] knows, if you choose to close your
[27:54] office, that's in our policy that
[27:55] employees will be paid for their
[27:56] regularly scheduled hours if they don't
[27:58] already have a pre-approved vacation or
[28:00] sick time. So, if you already have a
[28:02] employee who is planning to be out on
[28:04] vacation, that vacation stands.
[28:11] » So, what are your guys' thoughts on
[28:12] that?
[28:13] >> Aaron's here.
[28:14] >> Oh, okay.
[28:18] » They probably have questions.
[28:19] >> Okay. Hi. Sorry. Hi, Erin.
[28:21] >> Hi. Happy Tuesday.
[28:24] RVTV planning.
[28:28] We have a couple requests.
[28:31] We have a few things happening. I know.
[28:34] Um the grassy area, grassy lawn area
[28:38] south of the courthouse.
[28:40] Uh how's the grass?
[28:42] >> Wait. So would the vendors be on the
[28:44] street?
[28:45] >> The vendors will be on the street.
[28:46] >> You're closing that street?
[28:48] >> Yeah, we're going to close that street.
[28:49] So it'll be kind of like sweet corn. I
[28:51] didn't have this when I submitted. Nile
[28:54] Kick will be closed. Maine will have the
[28:57] barricade. We'll have a kids zone. uh
[29:00] west of the courthouse. Tailgators along
[29:02] here. Um
[29:03] >> can you go can you point at the big map?
[29:06] >> Sorry. Because that would just be I
[29:07] think for
[29:08] >> Make sure I keep my notes straight. So
[29:11] where are we?
[29:11] >> So will 169 be closed?
[29:14] >> No. Right here along
[29:17] >> Oh, along Maine. Okay.
[29:20] >> So I know you guys will be working on
[29:22] Friday.
[29:23] >> We're talking about that.
[29:24] >> Okay. I had it planned that you guys
[29:27] would need every single court open. So,
[29:30] we're going to have tailgators here.
[29:35] » No, no, it's main.
[29:38] >> This is
[29:40] planning to have a music performance on
[29:43] the steps here
[29:45] and like the pep rally right in here.
[29:48] We're going to work with the school on
[29:49] that. Have you worked with Fifth
[29:51] Judicial to know what's going on in
[29:52] those courtrooms when you want to do
[29:54] that?
[29:56] >> Um, no.
[29:57] >> Okay.
[29:57] >> That's why we're talking.
[29:59] >> Well, they're not I don't think they're
[30:01] here today. I
[30:03] >> Who is it?
[30:03] >> Anna Butler.
[30:05] >> I emailed her the letter that you sent
[30:07] us.
[30:08] >> Yeah.
[30:10] >> But she did not attend today. So, I just
[30:12] think um
[30:13] >> I can call her or
[30:14] >> I think you should.
[30:15] >> I definitely I don't know what Friday is
[30:17] usually heavy. It's a court day.
[30:19] >> Very heavy court day. And um when you
[30:22] say music right on those steps, it just
[30:24] I don't know what's happening in those
[30:26] courtrooms. Right.
[30:27] >> Sure. So let we can always flex on that.
[30:29] I'll call her and and if it will be
[30:33] problematic, then we'll relocate.
[30:35] >> Because what time were you thinking
[30:36] music?
[30:37] >> 2 to 5. Um I guess I was thinking he's
[30:41] one one person performer. Um we could
[30:46] pull it up.
[30:48] closer here or down here on this corner
[30:53] or over here.
[30:57] >> I I have no If you talk to her, you'll
[30:59] have a better idea of what's going on.
[31:02] >> Um but but the courthouse would all of
[31:06] the admin buildings would be done by
[31:07] 4:30. Correct.
[31:10] >> Okay.
[31:11] Um
[31:13] so the grassy area was kind of the
[31:16] question.
[31:17] Also, if we ended up having the band go
[31:20] up there at 450
[31:23] um or cheerleaders or um dance team,
[31:27] there's only 10 on the dance team. We're
[31:30] talking with this, sorry, we're talking
[31:32] with the school this
[31:34] Friday.
[31:36] Marching band, pand
[31:43] this way,
[31:45] but I just to check with you guys about
[31:47] the uh
[31:48] >> So, no just a second. Ron Ron had just
[31:51] one comment about the grass. I'm going
[31:52] to let him
[31:54] >> I'm sorry, Ron.
[31:56] >> No worries.
[31:56] >> I think it's can still work
[31:58] >> when it comes to the grass area.
[32:01] >> Yep.
[32:01] >> All of this
[32:03] >> and all the way around the court house
[32:05] is new sod.
[32:07] >> Yes.
[32:07] >> Please stay off of the new traffic.
[32:11] >> Okay. So,
[32:12] >> that still gives you south of the
[32:14] sidewalk. Yeah. Yeah, that would be
[32:17] good. We'll keep that area off limits
[32:20] and just stay down here on that side.
[32:23] >> Would that be okay, Ron?
[32:24] >> Yeah.
[32:24] >> Okay.
[32:29] » So, that was kind of
[32:30] >> And you said you've worked with EM I
[32:32] guess that's I thought that was EMS, but
[32:33] it's EMA with um Brianna for any kind of
[32:37] emergency management.
[32:40] >> Yes.
[32:42] She's going to let us um use the
[32:44] meridians again. That that worked really
[32:46] well for Sweet Corn.
[32:49] We'll coordinate with the police and
[32:51] others. We still have to sync up, but
[32:53] that's in the works.
[32:57] We wondered the other request related to
[32:59] courthouse was if there'd ever be any
[33:00] interest to do tours, which I know is
[33:02] kind of a big out there ask. And
[33:04] >> I personally would like I I think we're
[33:07] not done in the courthouse. We won't be
[33:08] done till mid October. So my personal
[33:12] preference would be to wait till we were
[33:14] done and it's safe.
[33:15] >> And I think we need to consult with the
[33:16] judicial
[33:17] >> absolutely. Yeah. We're not we need to
[33:20] give them lots of time heads up if we're
[33:22] doing anything like that.
[33:23] >> Okay. Well, you know, got to make the
[33:26] ask if if you're thinking of it. So, um
[33:29] we'll maybe
[33:30] >> it's not really ready yet.
[33:31] >> Yeah, we'll maybe revisit in October. We
[33:33] just wanted to take the opportunity to
[33:34] highlight if that made sense, but
[33:36] doesn't sound like the timing will be
[33:38] good.
[33:40] Um the other items were really
[33:44] >> well you had to ask for a cooling
[33:45] station like what we had done at Sweet
[33:47] Corn and again this building for severe
[33:49] weather like we had done at
[33:51] >> Yes. Yes. I mean this hot weather
[33:53] doesn't want to seem to go away. So
[33:55] we'll have to be planning kind of for
[33:56] that as well. But
[33:58] >> if there was and we ended up not even
[34:00] really using the designated cooling
[34:02] stations cuz the weather was so
[34:03] beautiful. But um if it's this hot high
[34:06] heat again um it would be nice if if
[34:09] that would be available.
[34:13] » So um board members thoughts.
[34:22] » Well, is traffic then going to be a
[34:24] problem for our department heads?
[34:27] They're leaving court open.
[34:30] When I'm worried about where everybody's
[34:32] going to park, they'll park in our lots.
[34:35] >> Yeah.
[34:35] >> So, we'll have I mean, employees getting
[34:37] out, getting back.
[34:39] >> Employees will already be here,
[34:40] >> right?
[34:42] >> I think there were some concerns about
[34:44] um public coming in for times or for
[34:49] access
[34:53] » for the cooling centers during working
[34:55] hours. I'm sorry. I just meant we before
[34:58] you got here the department heads had some concerns about
[35:01] >> public getting into town and public
[35:04] getting parking and public getting into
[35:05] the building.
[35:07] >> So um
[35:10] >> Okay. Are they pretty busy on a Friday
[35:13] afternoon after two?
[35:15] >> Well, definitely.
[35:16] >> Yeah,
[35:17] >> definitely summer.
[35:18] >> Yeah,
[35:18] >> because it's tax time, too. And
[35:20] >> Yeah. Uh probably
[35:24] um on any given Friday we have at least
[35:27] we probably serve at least 80 people in
[35:29] the afternoon in motor vehicle and now
[35:30] that it's property tax season we
[35:32] probably get you know 20 to 40 people in
[35:36] the afternoon depending
[35:42] » okay we weren't planning to request any
[35:45] parking needs um if that's not going to
[35:49] work for this location. I don't I don't
[35:52] know what I can do to accommodate your
[35:55] >> two separate that's two separate
[35:57] discussions, I think. Um
[35:59] >> um do what access do we want to give the
[36:02] city for this event? Are we okay with
[36:05] the requ those first requests or do we
[36:08] want to modify them? Board members, what
[36:10] do you think?
[36:14] >> Well, I don't think we can approve the
[36:16] south side steps at this point in time.
[36:19] I don't think we can either until she
[36:21] talks to Anna.
[36:22] >> Yep.
[36:22] >> To the clerk of court, excuse me.
[36:23] >> Okay.
[36:25] >> Yeah.
[36:27] >> And so we've already talked about the
[36:29] grassy area that she's requested. Seems
[36:31] to be okay if they go ahead with the
[36:35] performance there um on the steps.
[36:42] » How late would you need the um cooling
[36:45] station open?
[36:48] I would think probably no later than
[36:50] 6:30.
[36:52] Um vendors, we're planning for vendors
[36:54] to be open from 2 to 6:30 and then we'll
[36:58] kind of shrink things down to just
[37:00] around the pavilion stage. Um
[37:03] >> and then eventually everything goes to
[37:04] the football game, right?
[37:05] >> And then Yeah. So we're going to live
[37:07] stream at the pavilion beginning at 7,
[37:09] but the majority of people will be back
[37:11] at the game um there in person.
[37:13] >> And then what time would you like the
[37:14] cooling station unlocked?
[37:17] Um probably like 1:00
[37:21] just an hour ahead or honestly whenever
[37:24] we can get it we would be happy to have
[37:26] it
[37:38] » thoughts
[37:41] » depending on whether the officers wanted
[37:44] to stay open in the
[37:46] started our part of the planet in
[37:50] and go from there.
[37:56] You know, I have no problem
[37:57] participating with the
[38:00] cooling station and weather safety
[38:03] location. I think that's okay.
[38:06] >> Yeah, I do too.
[38:06] >> What about And you're okay with the
[38:08] access of the lawn long as they stay off
[38:09] the new growth?
[38:10] >> Yep. And then um I'm okay with using the
[38:14] steps for performance if the clerk of
[38:16] court is okay with it, but I have a
[38:19] feeling there'll be stuff going on until
[38:20] 4:30.
[38:22] >> Freddy's busy day.
[38:23] >> It's a busy day.
[38:24] >> Yep.
[38:25] >> And so we'll coordinate it with our IT
[38:28] department to have that the um and you can still use me as the emergency
[38:33] contact like we did at Sweetorn for the
[38:35] severe weather.
[38:36] >> Yep.
[38:37] um on that
[38:42] and then okay let's go down to the other
[38:44] thing what the hometown heroes program
[38:46] what do you mean by participation in
[38:48] what are you what are your thinking
[38:50] >> yeah we well the first thing is that
[38:52] it's um so we're going to do a short
[38:54] program from 4:00 to 4:30 we'd like to
[38:57] ring a bell 25 times in remembrance of
[39:01] uh or the 25th anniversary for September
[39:03] 11th we had originally thought we might
[39:06] be able to use the Liberty Bell um from
[39:08] the school, but that's a nogo. So, if it
[39:11] would be possible, I don't know what the
[39:13] scheduling of the courthouse bell would
[39:16] look like.
[39:18] That's a possibility. If that's too wild
[39:21] and crazy, you just let me know, too.
[39:23] That's fine.
[39:25] I think we're going to have to do some
[39:28] >> Yeah, for sure.
[39:29] >> Sure.
[39:30] >> But we, you know, I'm looking at it just
[39:32] trying to involve the all the players
[39:34] down here. So um take a look see and if
[39:38] not we'll we will definitely adjust. Um
[39:41] we are going to have um just a short
[39:45] program, a little history on um Adele,
[39:49] highlight some of the community
[39:51] champions and then have a brief like uh
[39:55] invocation by one of the pastors and
[39:57] then have the heroes from 911, fire,
[40:00] EMS, sheriffs, kind of all of the
[40:04] audiences here in Adele um be
[40:07] represented and um you know an
[40:10] appreciation for their services. We are
[40:13] also planning for a Nile Connect display
[40:15] in the community house and then we're
[40:17] inviting people to share their own
[40:19] hometown hero where they can fill out a
[40:21] little form, put it up on a display
[40:23] wall. Um and so we wanted to extend that
[40:27] um invitation as well. So really it
[40:29] would be however you'd like civic
[40:31] representation, we'd love to have you
[40:33] down there. Um have you whatever that
[40:37] may look like. So, um, department heads
[40:40] could come. It could be either
[40:42] personally if you're here in Adel or
[40:44] just in general, um, any heroes that are
[40:47] either living or deceased. So,
[40:51] we can walk through what that, um, is
[40:53] going to look like as well,
[40:57] but a it's it'll be a short program.
[41:05] It's always one of those things where
[41:06] people may not be here on September
[41:08] 11th. So, um to for how that comes
[41:10] together and participate in person might
[41:13] be a little more challenging. So,
[41:17] okay. Um
[41:20] so, I think we need to marinate on that
[41:22] too. Um the other things I appreciate
[41:26] your thoughts and if if we need help
[41:27] with your other items, we'll let you
[41:29] know.
[41:30] >> Okay. So, I think you've got um
[41:34] >> I've got a decision on all those first
[41:36] items. I'll reach out to the
[41:38] >> clerk and I'll see
[41:41] >> email email Melinda or the three board
[41:44] members please on how that conversation
[41:46] went. Yeah. Thank you.
[41:49] >> And does that give
[41:51] >> I think it answers everything for me,
[41:52] Julie. I guess I'm still if there's
[41:55] something that you would need me to do
[41:57] or need to adjust in the kind of
[42:00] festival grounds layout
[42:01] >> that maybe you'd direct or need
[42:04] otherwise I guess let me know. But
[42:08] we were leaving that kind of whole space
[42:11] open knowing that you had work. Sorry.
[42:13] >> Yeah.
[42:15] >> On the
[42:16] >> Yes.
[42:17] And
[42:18] >> I'm sorry. So where is the bags
[42:20] tournament going to be? We are right now
[42:22] planning for the bags tournament
[42:26] um south on 9inth Street kind of by
[42:29] 9inth street smash and tap up till Main
[42:31] Street.
[42:32] >> And you can you send us the
[42:33] >> I will send that to you.
[42:34] >> And then the kids zone
[42:35] >> that will be um north on the west side
[42:40] of the courthouse on 9inth Street.
[42:44] So that would they would be coming and
[42:46] being set up um at around 4.
[42:50] Um,
[42:53] >> so like between our the admin building
[42:55] and the attorney's office or on the
[42:58] square.
[42:59] >> On the square.
[42:59] >> Oh, on the square. Okay.
[43:00] >> Yeah.
[43:04] » I I wasn't anticipating that as much of
[43:06] a challenge other than we are planning
[43:09] to close that road beginning at noon.
[43:11] All roads would close at noon. Yeah. The
[43:14] only thing I would say is in that
[43:15] stretch on N Street, there's the Turner
[43:18] stuff for the courthouse.
[43:20] >> Uhu.
[43:23] >> That construction stuff.
[43:24] >> Yeah.
[43:26] >> Um we're we're just putting the bounce
[43:28] house and stuff in the street.
[43:30] >> So, we're that'll just kind of be out
[43:32] there and not hopefully mess. I mean,
[43:35] nobody's going to be there.
[43:39] One question that I had was I know that
[43:40] I can email directly to Melinda to get
[43:42] on the agenda. Is there a protocol that
[43:45] I maybe am not aware of that you would
[43:47] like me to follow in correspondence? And
[43:51] I apologize. I included um Aaron on
[43:54] that. If there's something different or
[43:57] that you would like me to do
[43:58] differently, I'm I'm all ears. I just
[44:00] don't have clarity um on that. So
[44:08] there's a lot of you and so I apologize.
[44:10] I just don't
[44:11] >> want to send stuff out to us pretty
[44:12] quickly for that.
[44:14] >> So if I
[44:16] you want me to CC it's not going to
[44:17] you're not going to
[44:18] >> this thing with the clerk is a little
[44:19] bit different than your normal
[44:21] >> Yeah.
[44:21] >> Um I think I'm okay with you continuing
[44:24] to send it to Melinda because Melinda
[44:25] then distributed out
[44:27] >> perfect. And then if you wanted to
[44:28] contact Erin, that's that's I'm
[44:31] sure you normally, you know, you two
[44:33] work together on all kinds of stuff. So,
[44:35] >> well, I think we'll get to work on more
[44:37] things together, but yes.
[44:39] >> Okay. Thank you so much.
[44:40] >> Any other question, board members?
[44:42] >> I don't I don't think so.
[44:45] >> Okay. Well, and finally, just thank you
[44:47] guys so much for your support at Sweet
[44:48] Corn. It was a great event. We had
[44:50] almost 7800
[44:52] visitors on Saturday and around 4,000
[44:55] people came to visit the parade. So, um,
[44:58] lots of bodies came through. So, thank
[45:01] you.
[45:03] >> Thanks, Aaron. Appreciate it.
[45:07] >> Okay. So, yes, Kelsey. So, we haven't
[45:10] clarified if we're going to have
[45:12] building open or close the building.
[45:13] Yeah, I guess I was just had another
[45:15] concern that I wanted to bring up about
[45:16] that. And I don't know if this is a
[45:18] concern that you guys share, but if we
[45:19] do leave this building open, then we can
[45:21] probably expect public coming into this
[45:23] building to use our bathrooms and to
[45:25] wander around the the our building. I
[45:28] don't know if that's a concern that you
[45:29] guys want to think about, too, but I
[45:31] just thought of that while we're sitting
[45:32] here.
[45:40] Thoughts?
[45:45] I think some departments are going to
[45:46] close. I I would hate to have one
[45:48] department close and and one to stay
[45:52] open and somebody else to close at 11:30
[45:54] and somebody else to close at 1. So I
[45:56] like the idea of if we're going to do
[45:58] something that it's all the same across
[45:59] the board.
[46:02] So because electeds, you know, can do
[46:04] and uh the departments that have their
[46:06] own boards.
[46:08] So I don't have a problem closing at
[46:10] noon. I'd rather not have I'd rather
[46:12] have the public know that there's this
[46:14] big activity going on in Adele and that
[46:16] to schedule their appointment to come at
[46:18] a more um user friendly time unless they
[46:22] want to just join into the activity
[46:24] which would be awesome. So um I guess I
[46:28] defer if the the departments want to
[46:30] close I'm I'm with them but if they
[46:32] could if it works for them to have their
[46:34] people work from home or do a team
[46:35] building I think that's a great idea
[46:37] too.
[46:42] Yeah, I think it's a great opportunity
[46:43] to do some inner office training.
[46:49] » And what was the consensus on when you
[46:51] wanted to close?
[46:53] Was it noon? Just to be clean. And then
[46:57] Aaron, you have a plan on how to notify
[46:59] the public.
[47:01] >> Not. Yes.
[47:02] >> Yes. Thank you, sir. Not
[47:06] >> are you comfortable with that?
[47:07] >> I'm fine.
[47:09] I think you have consensus. We have
[47:10] consensus here. I think it'll be a great
[47:13] event. It's great for Adele. I think
[47:14] it's um I think it'll be great. I don't
[47:17] know about the bell and we'll have to
[47:19] look into that that's even possible.
[47:22] Okay. Anything else on this topic?
[47:28] Okay. We're going to move down to um the
[47:30] sheriff security workshop
[47:36] » and I don't have any supplemental for
[47:38] this. So would you um Tom, you're in the
[47:41] hot seat.
[47:41] >> Yes, ma'am. I'm actually let
[47:45] >> Okay.
[47:50] » Hello again. Think I can Can you hear me
[47:52] now with it right there? Um
[47:56] so budget time. Um, now a while back we
[48:01] talked about the
[48:03] camera system out at the law enforcement
[48:05] center specifically and put in their
[48:09] line item in their 310 line a large
[48:12] amount of money to upgrade that system.
[48:15] uh since in the last 8 months the
[48:21] market of server storage and memory has
[48:24] significantly changed and things have
[48:26] got significantly more expensive. Um, so
[48:31] we're going to talk today about an
[48:33] option um
[48:36] to move the county away from what we
[48:39] have now and try to put us in a better
[48:44] position with these rising costs moving
[48:47] forward, not knowing what they're going
[48:48] to be like. So, originally we got quotes
[48:54] back in um November, December,
[48:57] >> early around there. last year and we
[49:01] talked about it at that time that that
[49:05] quote was going to be far more equipment
[49:08] than what we thought we would need and
[49:10] we would narrow that down. Tom and I
[49:12] worked with uh Accurate Controls who
[49:15] provided these quotes for the staying on
[49:17] this milestone system we have and
[49:22] we did we cut it the hardware basically
[49:25] in half. Unfortunately with the
[49:29] consumer market of memory and storage
[49:32] that same us cutting in half
[49:36] back in November December time is
[49:40] doubled
[49:42] and has had another 30% price increase
[49:45] since that doubling and there's a soon
[49:48] this next this month the vendors have
[49:51] notified
[49:53] the resellers that there'll be another
[49:55] 30% markup. So, what
[49:59] we are looking at now is pivoting to a
[50:02] different solution um countywide to put
[50:06] us in a better position moving forward
[50:08] to eliminate at least on the county side
[50:12] of the camera system to more go a
[50:15] cloud-based system. So, we would
[50:18] eliminate
[50:20] the servers that we have for our system.
[50:25] The jail um law enforcement center is a
[50:28] little bit different in that arena where
[50:30] they will still have to have some
[50:32] servers uh due to the retention time and
[50:37] they have in their control center
[50:39] they're called col-ups where the cameras
[50:41] come up um and you can probably talk
[50:43] about more of that.
[50:44] >> Yeah. So when most of you have been out
[50:46] there but when you hit the button for
[50:48] the intercom that pulls up the camera
[50:50] for the people in the control room to
[50:51] see. So anytime you hit the button, they
[50:54] see who's at the door to know to let
[50:55] people in or out. And that has to be
[50:57] done on site. It can't be done through
[50:59] the cloud because it's not fast enough.
[51:01] >> Yeah. And it can't be done.
[51:03] >> It can't be down. If the internet goes
[51:04] down, it can't be down. Um,
[51:08] so we had to pivot because even that
[51:12] large sum of money that we budgeted for
[51:15] more than what we needed and then got
[51:17] cut in half, today's dollars for what
[51:19] you get in equipment, we can't even get
[51:22] that equipment anymore anyway. Um, we
[51:25] also budgeted an an RT budget to replace
[51:28] some cameras and a server that is like
[51:32] 10 years old. Um, and that is the same
[51:36] situation there where that server what
[51:38] we budgeted for has had multiple 30%
[51:42] increases and
[51:44] it doesn't show any signs of stopping
[51:46] from what I've researched.
[51:48] Unfortunately, the crystal ball didn't
[51:50] show this last before we budgeted, but I
[51:54] wouldn't be able to come and ask for
[51:56] that much money for the same server. So
[51:59] that's why we're pivoting to a different
[52:00] solution with the
[52:03] that's in the cloud and eliminates six
[52:06] servers on the county side um for the
[52:09] county I call them county they're all
[52:11] county cameras but trying to make a
[52:13] differentiation between the law
[52:15] enforcement center and the rest of the
[52:16] county
[52:17] >> so say that again going to the cloud did
[52:18] what to the servers reduce what
[52:21] >> we would if we go that way we would in
[52:24] the end reduce take our six servers that
[52:28] we currently have that would need
[52:29] replaced every fiveish years out of the
[52:32] equation.
[52:33] And not knowing what the hardware costs
[52:35] are going to continue to do in future
[52:36] years, they're already
[52:39] gone three price increases of 30% a
[52:42] piece. Um I don't see it stopping in
[52:45] 2027 from what I've read. They think
[52:48] this is going to continue to be a
[52:49] problem and not know when the end is. Um
[52:54] so with that uh we met with Motorola
[52:59] which bought a vigilon
[53:01] which is lot what the schools and
[53:04] lots of law enforcement centers and
[53:06] other agencies use um to get a cost
[53:10] estimate or quote uh for a five-year uh
[53:15] five-year contract.
[53:17] Uh that is also not
[53:22] from what we what we budgeted for the
[53:24] amount in ours or the 310 line, but the
[53:27] sheriff's office has funds available to
[53:29] put towards a project. Um, and
[53:34] in this in this project,
[53:37] besides allowing us to
[53:41] have a plan to get rid of all the
[53:43] servers,
[53:44] um, it opens up possibilities for
[53:48] um different different way of doing
[53:50] intrusion protection in some of the
[53:53] buildings that we don't currently have
[53:54] it because it's too difficult with the
[53:57] amount of departments we have in each
[53:58] building. uh modernizing that uh with
[54:02] the thing that we set the public public
[54:05] uh hearing date for earlier, the control
[54:08] pan panic buttons. Once those are
[54:11] hopefully moved over to this new system,
[54:14] that allows us to get rid of our current
[54:18] intrusion system which has its own
[54:20] issues. Um and it the system has the
[54:24] ability to do that with the cameras as
[54:27] part of the devices and adding other
[54:28] things on to get rid of that legacy
[54:30] system that is having its own issues. So
[54:33] creates a path for not only in the end
[54:36] saving more money down the road by not
[54:39] replacing these servers every 5 years on
[54:41] the county side again other county
[54:44] buildings besides a law enforcement
[54:45] center but also having advanced
[54:48] technology for the intrusion and doing
[54:50] things in these buildings that we don't
[54:53] have anything or couldn't put anything
[54:54] in place just because the way that we
[54:57] operate is so many departments within
[54:59] one space.
[55:02] Um,
[55:03] another thing with this, um, with their
[55:07] proposal,
[55:09] we would re they would replace
[55:13] our, let's see, what was it? Um, it's
[55:16] like 102
[55:18] >> 110 110 cameras
[55:21] um of our current cameras. So basically
[55:24] every building except for this
[55:27] administration building would get new
[55:30] cameras that would have a 10-year
[55:31] warranty.
[55:33] Um
[55:34] this building what the plan would be is
[55:37] in this proposal there is one server
[55:41] and the plan to get rid of that one be
[55:43] over the next four years replace the
[55:46] cameras in this building with the
[55:49] vigilon ones
[55:52] over those years. so that when the
[55:54] renewal came after the 5 years, we
[55:56] wouldn't have to buy that hardware
[55:58] again. And then we truly be rid of the
[56:00] last server for the county. Uh costwise,
[56:05] there's a lot of cameras in this
[56:06] building, so to fit that in here would
[56:08] have been just too much um on top of it.
[56:12] So, you know, next year
[56:16] the plan would have been to if we stayed
[56:19] on the system we're on would have been
[56:20] to ask the board to replace two other
[56:23] servers that are seven years old. Um,
[56:25] you know, right now the cost of those
[56:29] is, you know, they're $70,000 a piece
[56:32] and there's another 30% increase coming
[56:34] this next month and then how many before
[56:36] next year? So, you start adding up these
[56:40] numbers. Um,
[56:43] and you you kind of see that it just
[56:45] doesn't make sense to keep going down
[56:47] the path we're on. And in the past,
[56:49] Terry had at the emergency 911 had asked
[56:54] several times about what about vigilant,
[56:56] you know, we use with the schools. We
[56:57] have a software. It's really great, but
[57:00] in that position to forklift at that
[57:03] time when servers weren't exponentially
[57:05] higher, it's kind of like h we might get
[57:08] there some point, but the timing has to
[57:09] be right, you know. um to forklift that
[57:12] out for a large sum of money. It didn't
[57:15] make sense at that time where now it's
[57:18] makes a lot of sense at this time
[57:19] because of what's happened in the
[57:21] market. Um
[57:24] what else? Uh
[57:28] what am I forgetting Tom? I don't I can
[57:30] tell you the with our current system, it
[57:33] takes for our office staff to download
[57:36] and and get for discovery purposes for
[57:39] the county attorney and defense, it'll
[57:41] take upwards of two hours to get 10 to
[57:44] 15 minutes worth downloaded. So the
[57:47] staff is continuously just monitoring
[57:50] downloads where this could be done
[57:52] within seconds or minutes as opposed to
[57:55] hours upon hours downloading the body
[57:59] cameras to the jail cameras to to all
[58:01] the other cameras. So
[58:03] >> so all of that will go to the cloud or
[58:04] go to your an upgraded server.
[58:06] >> Our stuff would still remain on site.
[58:08] Now stuff like at the courthouse and
[58:10] when when we have events over there that
[58:13] would be to the cloud and downloaded
[58:14] from the cloud. Um but the stuff out
[58:17] there would be done on site through that
[58:19] server
[58:21] >> but that server is built
[58:24] >> uh
[58:24] >> correctly Um so that server is built to
[58:28] manage what we actually have
[58:30] >> plus growth.
[58:31] >> Yes. Where the current one was never
[58:33] >> was never from the start. Um, I guess
[58:37] some other points just to add on, um, as
[58:40] far as things we would gain besides
[58:44] moving away from the hardware costs
[58:46] would be, you know, had an incident not
[58:48] too long ago with the courthouse where,
[58:49] you know, deputies were trying to find
[58:51] people in the courthouse. How many
[58:52] people are left in here? What's going
[58:54] on? You know, how many The software has
[58:56] um the ability to do like occupancy
[59:01] counting. So, you can set it up for
[59:03] doors to monitor. So it can count the
[59:05] people coming in, the people going out
[59:07] and try to it keeps a current count of
[59:08] how many people are in the building. You
[59:10] can set it up for this room, you know,
[59:13] to count the number of people in there
[59:14] if you're over an occupancy limit of a
[59:16] room, you know, things like that. It's got a lot of advanced things. Um,
[59:20] as well as the tiein for Terry with the
[59:23] schools. I don't know a whole lot about
[59:24] that, but I know he's wanted that for a
[59:27] long time.
[59:28] >> Yeah. Um the count thing is huge when it
[59:30] comes to safety for securing those
[59:32] buildings. When we have if we have an
[59:34] active threat over there, we need to
[59:36] know how many came in and how many went
[59:38] out for us to we could pull that in a
[59:40] matter of
[59:42] >> I think it gets a live count. You can
[59:43] actually watch it count up and down as
[59:45] >> I can see that I needed 29 people to
[59:47] come out or 50 people to come out where
[59:49] now when we have a threat over there and
[59:51] we had one not so long ago. I came
[59:54] flying in. Jeff went here. I went to the
[59:56] my office just to look at video to see
[59:58] if there had been any movement in there,
[1:00:01] which took me forever because it's so
[1:00:03] slow. Um, but just to get to that,
[1:00:07] that's the only way we knew if somebody
[1:00:08] went in or not. Um, this has that aspect
[1:00:11] which is for, like I said, from a safety
[1:00:13] standpoint is huge and speeds us up a
[1:00:16] lot as well.
[1:00:19] >> I'll just mention too, I just looking at
[1:00:21] my notes here. So earlier we mentioned
[1:00:23] that included in the in the uh project
[1:00:28] quote they're replacing those cameras.
[1:00:30] They'd be replacing them, installing
[1:00:32] them. And out of that
[1:00:35] 12 10 12 cameras, I think um 71 of our
[1:00:40] cameras just because they were
[1:00:42] installed,
[1:00:44] you know, back when the HS the human
[1:00:47] service campus was redone, they're out
[1:00:49] of support. So
[1:00:52] um no more updates for the cameras and
[1:00:54] at some point they'll start failing.
[1:00:57] We'll be replacing those and while
[1:00:59] keeping the cost of all the servers. So
[1:01:02] I guess in in dollars and cents wise um
[1:01:06] the estimated project um cost from
[1:01:10] Motorola
[1:01:12] was you know what was it8 $878,59.36.
[1:01:18] How much that was that again?
[1:01:19] >> That's a lot of numbers. $878,559.36.
[1:01:27] » And did that include the uh intrusion
[1:01:29] protection and the occupancy counting?
[1:01:31] >> The occupancy counting? Yes. The
[1:01:33] intrusion? I met with um a rep yesterday
[1:01:36] to come out and check out the courthouse
[1:01:39] and how things are set up. That is an
[1:01:41] add-on. Um, I do not have the pricing
[1:01:43] yet, but um, when I get that, we'll know
[1:01:47] more about it. It's not a necessary
[1:01:49] thing, but it would be a great thing to
[1:01:52] move forward, especially in some of the
[1:01:54] buildings we can't have something or
[1:01:56] would
[1:01:56] >> Well, right. I was just thinking of u
[1:01:58] when we move the auditor and we have,
[1:02:00] you know, threequarters of a million
[1:02:01] dollars worth of equipment.
[1:02:02] >> Correct.
[1:02:03] >> In that building and is is my
[1:02:05] understanding that's motion detection
[1:02:07] and you can set that for motion
[1:02:08] detection off hours. You can use the
[1:02:11] cameras as glass break detectors. You
[1:02:13] can use them. You can draw a line along
[1:02:15] a building to ignore everything else.
[1:02:17] And if it sees a identifies a person in
[1:02:19] that area, okay,
[1:02:20] >> it can set off that. There's still
[1:02:21] keypads where people would set it and
[1:02:23] unset it. Uh you can have it tie into
[1:02:28] the existing door contacts. There's a
[1:02:31] box, a board they put in the interfaces
[1:02:33] in the product. So it still has some
[1:02:35] inputs from traditional systems for what
[1:02:38] we have. But then a lot of it just from
[1:02:41] day one even if we didn't go forward
[1:02:44] with the it's called alt to protect uh
[1:02:48] at least even in this building using the
[1:02:50] cameras
[1:02:52] themselves. It does you can do a lot of
[1:02:55] it. It just doesn't have the door
[1:02:57] contacts if a door is open things like
[1:02:58] that. But you can use the cameras to set
[1:03:00] up those same type of alerts for, hey,
[1:03:03] someone's in this building after these
[1:03:04] hours.
[1:03:05] >> You can do that by somebody, you know,
[1:03:07] >> you can do that without the
[1:03:08] >> without the add-on. Yeah, correct.
[1:03:10] >> Which would get us a lot further in a
[1:03:12] lot of buildings than we already are.
[1:03:14] Um, I will also note I had well Jeff Tom
[1:03:19] and I split some calls with the re
[1:03:22] office renovations going on in the for
[1:03:24] the auditor, the attorney and also the EMS one and we I let the architect
[1:03:31] and the engineer know that
[1:03:35] I don't know if this will go but
[1:03:39] in a to look forward so we don't put in
[1:03:42] more cameras that we have to place. Can
[1:03:44] we please have them quote these vigilant
[1:03:47] cameras as part of that building because
[1:03:50] they are at least able to add to either
[1:03:52] system.
[1:03:54] We that way we're not replacing more
[1:03:56] hardware later for no reason. So the
[1:04:00] cameras in those buildings will be able
[1:04:02] to be added to the system if we move to
[1:04:04] it or be added to our current system if
[1:04:08] we aren't moved to it yet or it doesn't
[1:04:11] move forward or whatever. But just as a
[1:04:13] precautionary trying to save that money
[1:04:16] for something we don't want to replace
[1:04:17] later again.
[1:04:20] » So the brass tax is probably the money.
[1:04:23] >> Yeah.
[1:04:23] >> Um go ahead.
[1:04:24] >> Yeah. So I started going down that road.
[1:04:26] So um we budgeted $350,000 and the
[1:04:31] sheriff's 310 line for the replacement
[1:04:34] of their current server
[1:04:37] under our current system. They have
[1:04:39] $400,000 in commissary room aboard I
[1:04:42] believe correct to put forth towards the
[1:04:44] project.
[1:04:47] Our department budgeted $15,500 to
[1:04:50] replace that server that was 10 years
[1:04:51] old that's now not obtainable due to the
[1:04:55] market. And we also budgeted 3,300 to
[1:04:58] replace some cameras out at the human
[1:04:59] services campus um that put that we'd be
[1:05:03] able to put toward that. So total
[1:05:06] current
[1:05:06] >> How much was that?
[1:05:07] >> Sorry. Uh 3,300
[1:05:09] >> and what was the one before that?
[1:05:10] >> Uh 15,500.
[1:05:12] I'll have a total here in a second.
[1:05:16] >> So
[1:05:18] >> the budget, yeah, 7688 is what we have
[1:05:20] available between our budgets for the
[1:05:24] project, which leaves us short of
[1:05:26] $109,759.36.
[1:05:33] So I also asked um them to provide me
[1:05:37] costs moving forward, right? So years
[1:05:39] five through 10, what does this look
[1:05:40] like? Um and came up with comparison of
[1:05:44] what if we stayed on the system we have
[1:05:47] for the next five years, what that would
[1:05:49] look like. So if we kept our current
[1:05:52] solution for next five years and we
[1:05:55] spent the at current day dollars which
[1:05:57] is going to go up another 30% uh well
[1:06:01] probably starting today uh it'd be you
[1:06:05] know if we had the $495,120.70
[1:06:09] to replace just the sheriff's office
[1:06:10] servers to get them so they can export
[1:06:14] video a little faster.
[1:06:16] uh replace
[1:06:18] our servers that we would need to
[1:06:22] replace that we're short on as well. Uh
[1:06:26] and then
[1:06:28] next five years the actual the server in
[1:06:30] this building would be 5 years old and
[1:06:32] need replaced as long as well as our
[1:06:36] yearly licenses for our current product
[1:06:38] for the camera licenses.
[1:06:41] So, with no replacing any of the 71
[1:06:43] cameras that are already out of support
[1:06:44] or anything, that would be $757,3511.
[1:06:52] So, what would we be spending staying
[1:06:54] where we're at um for the next five five
[1:06:58] years with a vigilanton uh everything in
[1:07:00] the sheriff's office as far as their
[1:07:03] camera licenses, they're what's called
[1:07:05] perpetual. So, once you buy them, you
[1:07:07] own them. There's no
[1:07:09] support
[1:07:11] yearly contract cost with that. And this
[1:07:14] would be obviously keeping the camera
[1:07:16] count the same to keep it even kill,
[1:07:18] right? Obviously, we're going to add
[1:07:19] cameras, but this would be just for to
[1:07:22] keep it straight up across the board.
[1:07:24] Keeping the camera counts the same they
[1:07:26] are today 10 years from now, five years
[1:07:28] from now, whatever. It's not going to be
[1:07:30] that way, but just to keep it for the
[1:07:32] number sake. Um
[1:07:35] there's no there's not uh upgrade cost
[1:07:38] for versions for their software in
[1:07:40] between. They're called minor updates.
[1:07:42] There's no cost for those. If they
[1:07:44] decide to do a major version upgrade, if
[1:07:46] there's a new feature they like to use
[1:07:47] or for whatever reason, there is a cost
[1:07:50] for that, but you don't have to carry
[1:07:51] that ongoing. You can pay it one time at
[1:07:56] uh it's $36 MSRP per camera to get the
[1:08:00] upgrade. When we met with them, there's
[1:08:02] several jails, agencies that run several
[1:08:05] versions old software and it's supported
[1:08:07] several versions back. So, it's not
[1:08:09] necessarily a thing you would have to do
[1:08:11] at that five year mark
[1:08:14] for our the rest of the county cameras,
[1:08:17] what it would look like if we did truly
[1:08:21] phase out that server that's included in
[1:08:24] this um by replacing the cameras in this
[1:08:26] building over the next four years. I
[1:08:28] said four years because the way it
[1:08:31] works, you don't want to save five
[1:08:33] because then you're not going to have
[1:08:34] them all done by the time you get to
[1:08:35] budget for it, right? So,
[1:08:38] um that would be $123,900
[1:08:43] for years 5 through 10
[1:08:46] if we kept the camera counts the exact
[1:08:48] same.
[1:08:49] So
[1:08:51] instead of throwing the way of the money
[1:08:53] on continuing down the path we are this
[1:08:56] is like I said earlier we may not even
[1:08:58] been sitting here talking about this if
[1:09:00] the market wouldn't have just gone
[1:09:02] crazy. Um
[1:09:03] >> so you look at this as a more
[1:09:05] sustainable
[1:09:07] um flatter budget than the spiking of
[1:09:10] the
[1:09:11] >> correct cost in the market.
[1:09:12] >> Correct. the I mean
[1:09:14] >> sheriff's office is always gonna have
[1:09:16] something to replace,
[1:09:16] >> right?
[1:09:17] >> Unless retention times change or
[1:09:20] >> Right. And and quite honestly, we have
[1:09:22] to do something. That's why we budgeted
[1:09:24] um this year. You guys gave us the
[1:09:26] money, but because our retention
[1:09:28] continues to fall as that server
[1:09:30] continues to get older and older and
[1:09:33] obviously as a liability standpoint, we
[1:09:35] need to retain that that video longer.
[1:09:38] Um
[1:09:40] currently, it's set for a year. I can
[1:09:42] tell you that it's not making a year.
[1:09:44] Um, so we have to do something on our
[1:09:48] site regardless. Um,
[1:09:51] and the
[1:09:52] >> and you're adding coverage to the firing
[1:09:54] range now. And then Yep.
[1:09:57] >> Correct. And that I spoke with them and
[1:10:00] what would happen with those cameras.
[1:10:02] They're already looking uh to change out
[1:10:04] one camera in there now, but we told
[1:10:06] them we wanted a Vigilon camera for that
[1:10:09] uh because one of them doesn't quite
[1:10:10] cover what they need. that was uh
[1:10:12] installed. So uh but those cameras would
[1:10:15] be added to the servers that would go in
[1:10:18] the jail and they have enough room to
[1:10:20] absorb those plus still for growth uh
[1:10:24] based on their calculations. So those
[1:10:27] cameras wouldn't be replaced. Um they
[1:10:30] would just be fed into the system. So
[1:10:32] all their cameras they're able to keep
[1:10:35] because of the way that system works.
[1:10:38] And that is where that one server that
[1:10:39] we would get for this is called a cloud
[1:10:41] connector. It allows you to use the
[1:10:43] visual software, use the analytics and
[1:10:46] retain your we use access cameras
[1:10:48] primarily in the county right now. Uh
[1:10:50] retain those cameras and that's how
[1:10:52] we're able to integrate those into the
[1:10:53] system all be in the same platform.
[1:10:58] But when that five years comes, we don't
[1:11:00] want to have to replace that cloud
[1:11:01] connector again. We want to be able to
[1:11:03] be say we're done with all those and
[1:11:05] just be fully in the cloud for that.
[1:11:14] So is our current system marketable to a
[1:11:17] smaller county or a municipality or is
[1:11:20] it
[1:11:22] >> so outdated that
[1:11:23] >> Well, we are and that's one thing I was
[1:11:27] going to come next year too with is the
[1:11:31] servers software has not been maintained
[1:11:33] properly previously. So I say properly
[1:11:37] hasn't been kept up to date. So we're on
[1:11:39] version 2020 release two
[1:11:42] 2026 I believe think release one or two
[1:11:45] it goes by quarter is out. So, um,
[1:11:48] there'd be, you know, some sort of
[1:11:49] upgrade cost with our current system for
[1:11:53] because it's so far back, they've
[1:11:54] changed a lot of security, um, and other
[1:11:57] things that make it not just a click click upgrade, right? Uh, but to
[1:12:02] answer the answer the question, I I do
[1:12:03] believe that a lot of the cameras that
[1:12:06] we would be replacing, the ones that are
[1:12:07] still in support would be whatever ones
[1:12:10] are viable, um, I think we could mark it
[1:12:13] on either a Purple Wave or Gov deals or
[1:12:15] something to try to liquidate those um,
[1:12:17] to regain some some money out of the
[1:12:20] cameras. I would selfishly keep some for
[1:12:24] if something would happen in this
[1:12:26] building since we have a lot of the same
[1:12:27] models uh to keep on hand for
[1:12:30] replacement so we wouldn't have to
[1:12:32] purchase new if we had a camera that
[1:12:33] went out in this building for instance.
[1:12:35] Um not all of them obviously. Uh
[1:12:38] >> well it looks like there's only 40 out
[1:12:40] of the 110, right? You you said 70 are
[1:12:43] out of support.
[1:12:44] >> Yeah. Yep. 72 or three. I got the sheet
[1:12:46] right here.
[1:12:47] >> Well, so there's not very many.
[1:12:49] >> 70 71 total. that are at end of support.
[1:12:52] But this building, they're newer.
[1:12:54] >> Um, so we would have some
[1:12:56] >> the newer ones to replace in this
[1:12:58] building.
[1:12:58] >> Yeah. And some of the some of the other
[1:13:00] buildings, you know, I mean, core house,
[1:13:02] we replaced a few during the renovation
[1:13:04] project. So, we would keep those because
[1:13:06] they're similar models to what we have.
[1:13:09] Um, and it it would just be a backup for
[1:13:12] at least one or two models each
[1:13:16] um to keep on hand.
[1:13:19] So throughout this, it says you have a
[1:13:21] shortfall of 109,000.
[1:13:24] And so now I'm looking at Rob. If we
[1:13:27] were to approve this, two questions. If
[1:13:30] we were to approve this and have the
[1:13:32] money available, how quickly would we be
[1:13:34] able to move forward on this project?
[1:13:36] We're not waiting to another fiscal year
[1:13:38] when costs go up again.
[1:13:40] >> So I'll let Tom talk about that with He
[1:13:42] had some discussions with Motorola.
[1:13:44] >> Yeah. Um,
[1:13:46] Julie, can you What's What's the
[1:13:49] question?
[1:13:49] >> My question is if it was if it was if we
[1:13:52] >> No, no. Well, if No, my question is if
[1:13:54] we I know where that's probably going to
[1:13:56] have to come from, but if we were to get
[1:13:59] all the financing, I mean, the bulk of
[1:14:01] it is still coming out of the sheriff's
[1:14:03] office budget. How quickly could we
[1:14:06] implement?
[1:14:07] >> Well, we'd have to have a public hearing
[1:14:10] um to get into for the contract. Yeah,
[1:14:12] of course. If you guys if you guys
[1:14:14] >> once it's all good to go,
[1:14:16] >> how long will it take?
[1:14:18] >> What was the date for Motorola for when
[1:14:20] they It's this
[1:14:22] coming up.
[1:14:23] >> Yeah, I'm pretty sure. Well, I honestly
[1:14:25] don't remember and I'm not going to make
[1:14:26] it up. It was not that far out,
[1:14:28] >> right?
[1:14:29] >> Before the end of the year,
[1:14:31] >> I believe. So, yeah.
[1:14:32] >> Yeah. For um especially for I know for
[1:14:34] the jail and getting that soft dist the
[1:14:36] server in out there. I'm pretty sure
[1:14:38] it's a complete project.
[1:14:40] >> Yeah. But for the price to go up,
[1:14:42] there's they're looking at a price here
[1:14:44] in the next couple weeks
[1:14:45] >> today. Yeah. The the 30% they will lock
[1:14:49] it if if they know there's something
[1:14:50] coming, but that means the the vendor
[1:14:53] has to purchase it. Um
[1:14:56] so the price is, and I hate to say this,
[1:14:59] and we didn't do this on purpose, trust
[1:15:01] me. U it's just going so fast. Um the increase nationwide and vendorwide
[1:15:08] is I'm pretty sure it's today. All
[1:15:10] right.
[1:15:10] >> Um,
[1:15:12] >> but like I said, as long as they know
[1:15:13] that or no, I'm sorry.
[1:15:15] >> Friday.
[1:15:16] Yeah. Yeah.
[1:15:17] >> If they know that we are wanting to
[1:15:19] proceed or this is the direction we want
[1:15:21] to go, they will lock that for us until
[1:15:23] we can get approval
[1:15:25] >> contract and everything else.
[1:15:27] >> Basically, the vendor would front the
[1:15:30] cost of the servers and buy it and they
[1:15:32] would hold that cost
[1:15:34] >> if they knew we were moving forward,
[1:15:37] obviously. But
[1:15:38] >> Rob had a question, too. So,
[1:15:42] not sure how to frame the question, but
[1:15:45] um
[1:15:47] we currently hold all of our data in
[1:15:49] house, right, through our own servers.
[1:15:52] Moving to the cloud, do we lose
[1:15:55] security? Does that change our cyber
[1:15:58] security profile and
[1:15:59] >> be that guy?
[1:16:01] >> No. So, the way these actually work is
[1:16:04] the footage is stored on the camera. You
[1:16:07] have the option to keep it on the camera
[1:16:09] or you can upload it to their cloud.
[1:16:13] The sheriff's office has already moved
[1:16:14] all their mobile um car cameras and body
[1:16:18] warrant cameras to the cloud with
[1:16:19] Motorola. Uh not worried about that.
[1:16:23] There's multifactor authentication. It's
[1:16:26] encrypted. Um there's a lot of
[1:16:29] safeguards around this. Uh especially
[1:16:31] there's with all the law enforcement,
[1:16:33] they have to uphold their data centers
[1:16:35] to certain standards. So, I'm not as
[1:16:38] worried about that at all. Um,
[1:16:41] one thing it would I guess open up to
[1:16:46] our current system because it is housed
[1:16:48] here and we don't want to open it up
[1:16:50] anywhere because it doesn't have the
[1:16:52] technology for all the multifactor
[1:16:54] things unless we add it on. We currently
[1:16:57] don't have people have any mobile
[1:16:59] access, right? So, you have to either
[1:17:01] connect to your computer, VPN in, and
[1:17:03] then or remote your computer. With this,
[1:17:07] you know, the deputies that are
[1:17:08] responding to an incident could have
[1:17:11] cameras to be able to see what's going
[1:17:13] on inside a building before they walk
[1:17:14] through the door. Uh the the schools,
[1:17:17] that's why they have the school camera
[1:17:18] computers out there as well. So, if they
[1:17:20] respond to a school, they have
[1:17:22] visibility into those buildings before
[1:17:24] they just go walk in and can see what's
[1:17:25] going on actively, which I think is a
[1:17:28] huge thing for them. Um but we don't
[1:17:32] something we don't have now um for them
[1:17:35] either.
[1:17:43] » I do have a question but you talked
[1:17:45] about what it might cost to do this
[1:17:46] update for a little over $878,000
[1:17:50] and then you talked about some of the
[1:17:52] newer capital projects where you might
[1:17:56] include some of the newer type Anyway,
[1:17:59] so
[1:18:02] is the at 878,000
[1:18:04] does that include
[1:18:07] cameras going into the new projects or is that another number
[1:18:12] >> those those? No, this does not include
[1:18:15] those. They're
[1:18:17] in this in those projects. What we
[1:18:19] typically do is if we were continue down
[1:18:22] the road on our same system, those
[1:18:25] additional cameras would be included in
[1:18:27] the project. The one thing I will say is
[1:18:30] if that project added enough cameras
[1:18:33] that we needed more storage, it would
[1:18:35] also include another server. So then we
[1:18:38] would just be adding on to the servers
[1:18:40] that we need to replace. So by us
[1:18:42] switching it
[1:18:44] to these cameras, if we move forward the
[1:18:46] system, that camera comes with the
[1:18:48] license for the 30-day retention. And
[1:18:50] though those yes, those costs will be in
[1:18:52] the project still. They're not in this.
[1:18:54] But instead of buying the cameras that
[1:18:57] we currently buy, the access cameras,
[1:19:00] that would have presented a problem if
[1:19:02] we do move forward because then we're
[1:19:03] looking at replacing those cameras we
[1:19:05] just bought in the project if it got
[1:19:07] kicked down the road for.
[1:19:08] >> So that's why you talked to the the
[1:19:11] design and the engineer to make sure if
[1:19:12] we're going to go forward if this
[1:19:14] happens, we will use then we won't need
[1:19:16] to add another server. We'll just add
[1:19:18] those cameras like we would have. Yes.
[1:19:20] Just the cameras that integrate with
[1:19:21] this system.
[1:19:22] >> Correct.
[1:19:23] And if something didn't happen, we were
[1:19:25] still okay because those would talk to
[1:19:28] you add those to our current system. So
[1:19:30] it's kind of the only way I could think
[1:19:32] of to
[1:19:35] get something if we did or didn't move
[1:19:37] forward that would still not have to be
[1:19:40] re repurchased or unused, I guess.
[1:19:46] So to paraphrase,
[1:19:48] this 878,000
[1:19:50] is the cost over and above what's
[1:19:53] already being included in newer
[1:19:56] projects.
[1:19:59] >> Sure. Yeah. So
[1:20:02] >> those cameras are part of those
[1:20:04] >> projects and they would they would have
[1:20:05] been if we stayed or didn't they would
[1:20:07] have there would have been a cost for
[1:20:08] cameras in that project whether we stay
[1:20:10] or we move to a new solution.
[1:20:12] >> Okay. But it could be it could be less
[1:20:16] because if there were enough cameras in
[1:20:18] that building that required a server or
[1:20:20] more storage on our current system, that
[1:20:22] would have been tacked on as well.
[1:20:24] Whereas this cloud camera, if we go this
[1:20:27] way, we have that 30 days with the
[1:20:30] camera.
[1:20:31] >> I'm just trying to verify the numbers.
[1:20:33] >> No, 100%.
[1:20:36] >> Yes. Yep.
[1:20:37] >> Yep.
[1:20:39] >> Well, I'm I'm curious. Is that statement
[1:20:41] you just made correct? Um, I'm just
[1:20:45] questioning that when, you know, we look
[1:20:47] at the engineer, did we move cameras
[1:20:49] from that facility that he moved from to
[1:20:51] his new facility? Did we add cameras
[1:20:54] there? Uh, the same with the storage,
[1:20:57] evidence storage. We
[1:20:59] >> the evidence storage
[1:21:00] >> there.
[1:21:01] >> Yep. The evidence storage was a new
[1:21:05] building with new cameras. Those cameras
[1:21:08] will stay, not be replaced because
[1:21:10] they're going to get added onto the real
[1:21:13] servers that are going at the law
[1:21:15] enforcement center. The ones out at the
[1:21:19] um secondary roads building, those are
[1:21:23] new cameras.
[1:21:24] They had four cameras. They went to 11,
[1:21:28] I believe. Uh they
[1:21:31] >> that cost us all part of the project.
[1:21:32] >> That cost is part of the project. And
[1:21:33] those are the ones that we would try to
[1:21:36] liquidate
[1:21:38] >> over the next four years
[1:21:41] >> as soon as this project is in and
[1:21:42] they're replaced to try to sell them.
[1:21:44] >> Okay. So everybody's on the same but
[1:21:46] anything new you've already put the
[1:21:48] work.
[1:21:48] >> Yes. Going forward because this wasn't a
[1:21:50] we for one obviously budgets weren't
[1:21:53] rolled over to where we could do
[1:21:54] anything anyway and that's the camera
[1:21:56] system we had and if they needed video
[1:21:59] we had to do what we had to do.
[1:22:01] >> Okay. So that my next question is so
[1:22:04] we're short 109,700
[1:22:07] 10975934
[1:22:10] >> 36.
[1:22:12] So
[1:22:14] where are we where is that money going
[1:22:17] to come from? And you're you're looking
[1:22:20] to the board for that either our special
[1:22:22] projects or
[1:22:23] >> Yeah, essentially.
[1:22:24] >> I thought he was going to tell us from
[1:22:25] liquidating our old system.
[1:22:27] >> I don't think it'll be that much. No.
[1:22:30] Um,
[1:22:31] >> well, this is the first that I'm hearing
[1:22:33] of this and these numbers, but
[1:22:36] I would need to look at the current
[1:22:39] budget and see how things are trending
[1:22:41] and what might be left over. That the
[1:22:44] other option is to amend budgets and add
[1:22:49] dollars from fund balance
[1:22:52] to make it up. But I I it's first time
[1:22:55] hearing of it, so I would need to look
[1:22:57] over things. Rob, I will tell you I had
[1:23:00] them um also do it so we could pay it
[1:23:03] over two fiscal years. So pay the other
[1:23:06] half July this coming July one. So that
[1:23:08] is an option as well.
[1:23:15] » Does that increase the cost?
[1:23:17] >> I I would have to look and I I want to
[1:23:20] before I say no, I want to make sure
[1:23:21] that that's accurate. Well, and again,
[1:23:23] the bulk is coming out of the sheriff's
[1:23:25] office that you had already budgeted,
[1:23:26] but you're just expanding that to
[1:23:28] include more cameras in the county.
[1:23:32] >> Well, I got to be careful with that. Um,
[1:23:35] that room and board money has to go that
[1:23:37] we got to dedicate that to the sheriff's
[1:23:39] office. Okay. Um,
[1:23:42] >> because it's a facility upgrade and and
[1:23:45] also a benefit to the inmates. So, that
[1:23:47] one I have to say is directed towards
[1:23:50] that facility itself. Um obviously our line item is simply
[1:23:56] a line item line.
[1:23:57] >> Yeah. So
[1:23:59] >> um
[1:24:01] and that and quite frankly we wouldn't
[1:24:03] have that money if we didn't have that
[1:24:04] facility, right? That I mean that money
[1:24:06] is coming in from holding other people's
[1:24:07] inmates and and people are actually
[1:24:09] paying because we're billing them. So
[1:24:11] we're fortunate to have that money
[1:24:13] coming in and and that is what it's
[1:24:14] that's what it's for. So
[1:24:24] » yeah, I would I would just
[1:24:28] >> Well, I think that's what they're
[1:24:31] talking about.
[1:24:32] >> I think getting us out of any kind of
[1:24:33] piece of equipment that goes up 30%
[1:24:35] three, so almost double, triple in the
[1:24:39] last year is a good move.
[1:24:42] >> Yeah. And there's not related to this
[1:24:45] but it may be a bigger discussion with
[1:24:47] other things within it leader for other
[1:24:51] servers we have if we move more
[1:24:52] cloud-based but there's
[1:24:54] >> why do you think the market has gone up
[1:24:56] so much
[1:24:57] >> it's data centers for AI they're buying
[1:24:59] up all the storage and memory it wasn't
[1:25:01] so bad in the in like our laptops and
[1:25:04] desktops but that's hit now too where
[1:25:07] those are coming back higher um
[1:25:12] Is there a time frame which these
[1:25:15] numbers are good
[1:25:18] >> today? Wasn't it? Or this week?
[1:25:21] >> Yeah.
[1:25:21] >> If we could get a general general
[1:25:24] consensus that this is the direction we
[1:25:25] want to go, that's that's really what
[1:25:27] they want because obviously they're
[1:25:30] vulnerable to the the market as well.
[1:25:40] If we talked about the hardware cost
[1:25:42] etc.
[1:25:44] What's the cost to use the cloud?
[1:25:47] >> Yeah. So that is the for the years 5
[1:25:51] through 10 if we kept camera counts the
[1:25:52] same they are today.
[1:25:56] the using the cost that they are giving
[1:25:59] us the five-year license at in this
[1:26:02] agreement.
[1:26:04] It'd be $123,900
[1:26:06] for that next five years.
[1:26:08] >> 123 what?
[1:26:09] >> 1239.
[1:26:11] >> And that's for the next five years.
[1:26:13] >> This would be years 5 through 10. if
[1:26:15] they gave us that same contract price
[1:26:18] that we are doing in this contract. I
[1:26:21] had him give me the numbers he used for
[1:26:23] um so MSRP
[1:26:26] is
[1:26:27] >> is that for a a specific amount of
[1:26:30] storage and if we exceed that
[1:26:32] >> 30 days you get 30 days retention
[1:26:34] >> on every camera
[1:26:35] >> it's based on the camera license per
[1:26:36] camera you can change per cameras if you
[1:26:38] want more you can have different cameras
[1:26:41] with a different license but this is
[1:26:44] with 30 days retention per camera that's
[1:26:47] in the cloud
[1:26:49] So, in this contract, the price, the
[1:26:52] 5-year price for the 210 cameras that
[1:26:56] would be in the cloud was $590 in the
[1:27:00] contract. MSRP $799 for the 5-year. So,
[1:27:07] when you break that down for the price
[1:27:09] we're getting in the contract, it's
[1:27:11] rough. It's $24,780
[1:27:13] a year. The MSRP price will be 33,558
[1:27:18] per year. We currently pay around 15,500
[1:27:24] for our current milestone licenses
[1:27:26] already now per year.
[1:27:30] » Yeah. Annually?
[1:27:31] >> Annually? Yes.
[1:27:32] >> And they have had price increases the
[1:27:34] last two years.
[1:27:35] >> Last two years.
[1:27:37] Uh when talking to Vigilon, they had not
[1:27:39] raised that price
[1:27:42] >> for a long time.
[1:27:43] Um, can't say it won't
[1:27:45] happen, but that's historically they've
[1:27:48] been at that same MSRP and discounted
[1:27:51] price.
[1:27:58] » I'll ask another silly question.
[1:28:01] >> No.
[1:28:01] >> Are this many cameras necessary?
[1:28:05] >> I'll defer to those guys.
[1:28:06] >> They are in my world. Um and and
[1:28:09] ultimately in your world um to protect
[1:28:11] the county and um especially on that
[1:28:15] site and then you look at slips and
[1:28:19] trips and falls and and the stuff we get
[1:28:21] accused of at the courthouse. You know,
[1:28:23] somebody says they fell and we go back
[1:28:24] and look at the camera and nobody fell
[1:28:26] and you weren't even at the courthouse
[1:28:28] that day. I do believe they pay for
[1:28:30] themselves just in the liability side.
[1:28:33] Um again, I know they do in in my world
[1:28:35] out there. Um, but there's also security
[1:28:38] for your staff, for the general public
[1:28:41] coming in and out. So, I say yes, I'm a
[1:28:44] true believer in cameras. Um,
[1:28:47] but it's up to you. I mean, the numbers
[1:28:51] we have, I can tell you when we look at
[1:28:52] buildings, and we've been involved in
[1:28:54] every new building um that the county
[1:28:57] has done, we don't go overboard on
[1:29:00] cameras. We truly don't. We try to hold
[1:29:02] the line as best we can, but try to get
[1:29:04] coverage in the areas that we believe
[1:29:05] need coverage. Um, we use cameras to
[1:29:09] overlap areas if we I mean it uh I don't
[1:29:12] think we have too many. And I say that
[1:29:14] because like I said, I've been involved
[1:29:15] in the buildings of all the new spaces.
[1:29:18] So, I say in fact, in that last meeting
[1:29:20] when we went through the review of the
[1:29:21] attorney's office, we actually removed
[1:29:24] cameras from what the design team had
[1:29:27] put in um
[1:29:30] just because uh county attorney didn't
[1:29:33] want cameras in certain areas interior
[1:29:35] wise. So, those got removed. Um a lot of
[1:29:39] the buildings almost kind of cover the
[1:29:41] perimeter, you know.
[1:29:42] >> Yeah.
[1:29:44] Well, we needed those cameras when the
[1:29:46] our trailers got broken into a couple
[1:29:48] years ago, probably five years ago
[1:29:49] again. And that helped a lot to figure
[1:29:51] out what was going on.
[1:29:52] >> And I'm probably pulling, I don't know,
[1:29:54] two to five times a year. I'm asking
[1:29:56] Cliff to pull videos from investigations
[1:29:59] or complaint or something on that from
[1:30:01] my world.
[1:30:01] >> So, the courthouse requests quite a few
[1:30:03] throughout the year for
[1:30:04] >> and sometimes we in the older buildings,
[1:30:07] we had some blind spots and I had some
[1:30:08] things happen that I couldn't have eyes
[1:30:10] on. So, I think they're better in the
[1:30:12] newer buildings. we don't have as many
[1:30:14] blind spots as we did.
[1:30:15] >> The one I was surprised by just helping
[1:30:18] get the video out for people is you know
[1:30:21] above the treasures counters how many
[1:30:24] times we get requests from the state on
[1:30:26] a transaction. Please provide this video
[1:30:28] for this transaction that happened
[1:30:30] because of some claim or whatever that
[1:30:35] if we didn't have those there. Um, you
[1:30:37] know, when you look at you're like, "Oh,
[1:30:38] camera at every station." Seems a little
[1:30:41] bit, but it's we've got several several
[1:30:44] requests even back when they're in the
[1:30:45] courthouse for transaction videos.
[1:30:48] Somebody said they didn't get their card
[1:30:49] back or they thought they left their car
[1:30:51] there or this person, whatever the case
[1:30:54] may be, but the DOT's requested those as
[1:30:58] well.
[1:31:02] » If if you're looking for a direction
[1:31:03] today, which it sounds like you are, I I
[1:31:06] am in favor of pursuing
[1:31:19] sounds to me like it's kind of a
[1:31:21] necessary evil
[1:31:29] like to know how we're financing it.
[1:31:34] I mean, it's one thing to say he has to
[1:31:45] do it, but it's a little bit harder for
[1:31:48] me when you don't uh know where the
[1:31:49] money's coming.
[1:31:50] >> So, there's a few there's a few ways to
[1:31:52] look at it, I think. Um,
[1:31:56] one,
[1:31:58] we are going to be amending budgets here
[1:32:01] in the next month or so. And there's
[1:32:03] fund balance that we carry for a cushion
[1:32:06] for a reason for things like this when
[1:32:08] they come up that we're not planning on
[1:32:11] um when we're budgeting in the year. So,
[1:32:14] that the opportunity to amend the budget
[1:32:17] is going to be there. Um if we were
[1:32:21] closer to the end of the fiscal year, we
[1:32:23] could do an analysis to kind of see how
[1:32:26] much money we're going to have left over
[1:32:27] that's been budgeted that won't get
[1:32:29] used. There is always those dollars that
[1:32:33] happen.
[1:32:35] Um and then Tom mentioned earlier that
[1:32:40] um there is the option of doing it over
[1:32:43] two fiscal years as well. So where we
[1:32:46] could pay for what we have in the budget
[1:32:49] today
[1:32:51] and do the rest in the next fiscal year,
[1:32:57] right? And it it sounds like one way or
[1:32:59] the other, our servers are degrading.
[1:33:01] Your server is very much degraded and
[1:33:04] the cameras 72 are not supported. So
[1:33:08] when they go down, that's an automatic.
[1:33:10] We have to purchase
[1:33:12] >> or
[1:33:12] >> this. Yeah. And this is these cameras.
[1:33:15] We get a what' you say 110 replace 110
[1:33:19] cameras with 10 year warranty.
[1:33:20] >> 10 year warranty. Correct.
[1:33:23] >> And it it if you do it over two years
[1:33:25] the possibility might be there that it
[1:33:28] might be slightly more expensive just
[1:33:30] because of that delay factor.
[1:33:34] >> But Tom was maybe
[1:33:34] >> I'll look and I apologize because I
[1:33:36] meant to do that because I needed that
[1:33:37] answer but I forgot. But but if you
[1:33:39] think prices on those servers are going
[1:33:41] to go up 30% this week
[1:33:45] >> we're at least giving you an indication
[1:33:46] that we're pursuing this.
[1:33:48] >> Okay.
[1:33:49] >> Well, at least two of us
[1:33:52] >> and obviously a contract has to come
[1:33:54] back and the twoe notice and all of that
[1:33:56] has to be ironed out.
[1:34:01] But thanks for pivoting when you know
[1:34:03] the costs are going to this is why we
[1:34:04] rely on our department heads being
[1:34:07] experts in their fields because when you
[1:34:09] start to look at how much it's going to
[1:34:10] be and how much it's going to be next
[1:34:11] year and then the next year and then the
[1:34:13] next year where you're trying to pivot
[1:34:14] to give us a fiveyear 10year solution
[1:34:17] instead of just reactive year
[1:34:20] >> not sustainable um not sustainable the
[1:34:23] way that sustainable is laid out in the
[1:34:26] current thing and like I said there
[1:34:28] maybe future discussions we'll be having
[1:34:30] just in it about similar things. So
[1:34:36] >> going to the cloud for more things. Is
[1:34:37] that what you're thinking?
[1:34:38] >> Yeah. Just because
[1:34:42] the server and hardware costs, it's just
[1:34:45] >> blowing it up.
[1:34:46] >> They say it's a two to five year deal.
[1:34:48] There's no way. I I just don't believe
[1:34:52] it. And once it goes up, you never see
[1:34:54] it come back down, right?
[1:34:56] So,
[1:34:57] >> but the data centers are taking
[1:34:59] basically everything.
[1:35:00] >> Yeah. And like I said, now we're
[1:35:01] starting to see it in just our laptops
[1:35:04] and desktops. There was enough of a back
[1:35:08] um supply of the more consumer grade
[1:35:11] components, but now those are started
[1:35:14] falling off because productions lacked
[1:35:18] by producing everything for the data
[1:35:21] centers. So
[1:35:23] now it's hitting those as well.
[1:35:30] » Any other questions board members?
[1:35:33] Any other thoughts for this workshop?
[1:35:36] >> I don't think so. Any other questions
[1:35:37] for
[1:35:40] others? I'm going to sit down.
[1:35:43] >> So yeah, what' you decide? Well, he got
[1:35:49] um
[1:35:51] I think we decided two of us decided
[1:35:53] that um um that we think we need to move
[1:35:56] forward unless I misunderstood what you
[1:35:57] were saying.
[1:35:59] >> I guess you know
[1:36:01] >> you pursue
[1:36:03] contract and lock down some
[1:36:08] » you got to set time and date you have to
[1:36:09] have public hearings. I mean, you can't
[1:36:11] give a definite answer.
[1:36:13] >> All we're saying is
[1:36:16] >> direction.
[1:36:17] >> Can we set the public hearing based on
[1:36:19] this or no?
[1:36:25] » Thank you.
[1:36:29] » Okay. Um, if there's nothing else for
[1:36:32] >> The reason the answer is no is because
[1:36:34] it's not an agenda item,
[1:36:35] >> right? Okay.
[1:36:36] >> We can put it back on as an agenda item.
[1:36:38] Sounds good.
[1:36:40] >> Okay.
[1:36:42] >> I think you want to talk to Rob a little
[1:36:43] bit more too.
[1:36:46] >> Um is if there's nothing else for this
[1:36:47] workshop, we we'll go on to other
[1:36:49] business. Is there other business to
[1:36:51] come before this board today?
[1:36:54] Yes, Aaron.
[1:37:01] Young, PIO, marketing coordinator
[1:37:03] for the county. Not to belabor topic of
[1:37:05] item 10 and not to circle back on
[1:37:06] decisions that have been made. more so
[1:37:08] looking forward to the future. Um, after
[1:37:10] just a quick review of just maybe some
[1:37:12] of our policies and procedures, I think
[1:37:14] it would be advantageous if the board
[1:37:16] would uh like to pursue this to consider
[1:37:19] implementing a special event application
[1:37:22] policy andor procedure. Um, currently in
[1:37:24] that review, the only policy that we
[1:37:27] have is within the Dallas County
[1:37:30] Conservation. So, obviously their
[1:37:31] procedures had gone through with their
[1:37:33] board. It just helps I think more so
[1:37:35] with that internal coordination and
[1:37:37] collaboration with both the event
[1:37:38] organizers as well as internal staff and
[1:37:41] or other community partners. And not to
[1:37:44] you know be critical of what we
[1:37:46] experienced uh you know 30 35 minutes or
[1:37:49] so ago but I think it is pretty tough as
[1:37:52] a governing body to try to get all that
[1:37:55] information 10 calendar days before said
[1:37:58] special event. Um, and I think being
[1:38:00] able to have a little bit more
[1:38:01] coordination that policy and procedure
[1:38:03] would help us as staff, no different
[1:38:05] than any other report that staff would
[1:38:07] present to you as 100% as possible,
[1:38:10] whether it be an exclusive county event
[1:38:12] or some type of association within that
[1:38:14] county property. So, um, not necessarily
[1:38:17] looking for any type of uh, uh,
[1:38:20] direction, but more so just an
[1:38:22] affirmation. I'm more than happy to take
[1:38:24] that lead and work with the
[1:38:25] administration team, coordinate with
[1:38:27] department heads and other electeds just
[1:38:29] as we pursue mainly for that sake of
[1:38:31] uniformity since we have it already with
[1:38:33] conservation. We should also have it
[1:38:35] just countywide as well.
[1:38:39] » Thank you.
[1:38:43] Um there was the only thing I had was
[1:38:45] that there was some discussion uh a
[1:38:47] meeting or two ago about speed limit on
[1:38:51] um one of our roads and um I did talk to
[1:38:54] the county engineer and there is a
[1:38:56] procedure to pursue that if there is any
[1:38:59] interest and um I haven't heard anything
[1:39:02] or no one's put anything on the board
[1:39:03] for a workshop. So if there isn't
[1:39:06] interest then I'll let it go
[1:39:09] and I'm just going to leave it at that.
[1:39:12] Um,
[1:39:14] is there anything else? Any other other
[1:39:16] business?
[1:39:19] » Move to adjourn.
[1:39:21] >> Second.
[1:39:22] >> Is there any discussion?
[1:39:24] All in favor say I.
[1:39:26] >> I.
[1:39:26] Motion carries. We are adjourned.
[1:39:34] » Recording.
[1:39:37] It's good.