[0:01] Uh, call to order city council virtual
council meeting for September 1st, 2026.
[0:08] Uh, roll call, please.
>> Mayor Luke Dylan
[0:12] » here.
>> Councelor Robert Cheney
[0:14] » here.
>> Councelor Rick
[0:16] » here.
>> Counselor Diana Larson here. Counselor
[0:20] Jamie M
>> here. Counselor
[0:24] stand
[0:29] to the flag of the United States of
America and to the republic for it
[0:34] stands one nation under God indivisible
with liberty and justice for all.
[0:41] [clears throat]
[0:47] No publications. No citizens
proceed
[0:55] consent agenda. Um 6.1
[1:00] approval minutes regular city council
meeting for August 18, 2026.
[1:05] » I make motion that we approve the
minutes of the regular city council
[1:08] meeting for August 18th.
[1:13] Any
>> discussion?
[1:15] All in favor? I voted
[1:22] regular agenda none
right into city administ report.
[1:29] So a few weeks ago we got a letter from
the county. Yes, there was $15,000 back
[1:36] taxes from the previous call management
company that has somehow or another fell
[1:41] into our problem. We sent them a letter
of notice that the taxes was in their
[1:47] name and we're going to give them 30
days. We're going to pay for it and then
[1:52] I guess in October we're going to bring
it to you guys to figure out what you
[1:55] guys want to do with it. You guys want
to push it off and claim or try to get
[2:00] them in court or however you guys want
to go back. But I guess we're just
[2:04] making you guys aware the letter that we
sent. So why I mean I guess
[2:11] we
[2:14] » how are we responsible for it?
>> Is there is there an issue like if we
[2:19] don't pay it is there going to become
our
[2:23] » interest and the property still in our
name and always has been.
[2:26] » It goes by address. So it's not even
like we can
[2:28] » I guess yeah
>> but it was his responsibility in the
[2:33] contract that we had. He was supposed to
be taking care of that. When Jo sent it
[2:37] off, she sent the contract with the
receipt or the invoices.
[2:41] » And is this um
cuz obviously he put in notice that we
[2:46] accepted it to be vacated at a certain
point. So
[2:49] » this this is 21, 22, and 23. It was when
we first made a contract with them and
[2:58] we were just leasing the property and so
as a lease it was um
[3:05] personal property taxes but then in 23
we went to a contract for services which
[3:12] then made you didn't have to pay
property tax. So the assessor's office
[3:18] created a new account for them the end
of 23. So in 23 and 24, no personal
[3:25] property taxes were due and that
account's there, but they can't close a
[3:30] previous account with an outstanding
balance. So that's where we stand.
[3:34] They're old.
[3:41] » 30-day notice to take care of it.
Yeah, it's the interest like daily or
[3:48] something. So all certified sign for it.
>> Okay. So so play devil's advocate if
[3:55] they if they say well we're not going to
pay or whatever we were to go to small
[3:59] what would what's the cost of going to
small claims for
[4:01] » it doesn't cost that much but I think
10,000 is well you have to pay the
[4:05] filing fees but 10,000 I think is the
limit on small claims. So don't we have
[4:10] an attorney?
>> Yes. Because if it's over 10,000, you
[4:15] need to have an attorney.
>> And then I guess if we're gonna start
[4:18] chasing that down, are we going to get
them
[4:20] » for
[4:24] twice as much as what you need to get
from the carn?
[4:32] » Absolutely.
>> All the maintenance that they were
[4:35] supposed to do, they didn't do it,
>> right? I I think that he took advantage
[4:38] of the city and it's time for him to
fess up or pay out.
[4:44] » Yeah, cuz that's great.
>> They have property that when you put a
[4:49] lean on, right? They have they own
[4:56] » Yeah.
[5:00] » Steber
[5:10] as a city. We put lean on property
another city.
[5:14] » I don't know about another city
that we do in our city.
[5:18] » Yeah. say I don't know what would be
>> would just be a judgment
[5:26] » what would I think what would be good
>> transcribe and it's it's a judgement
[5:31] property
>> the one we would the time and effort to
[5:36] put in that we to figure out how much
they actually owe figure out if that's
[5:40] worth it if it is do it and then maybe
there's opportunity like you can settle
[5:45] like hey pull this right
>> clear the stock for you guys you know
[5:48] what it say came out and say I mean
that's just not I'm just saying like it
[5:52] would be nice to get some money
>> unless we're going through the whole
[5:56] process of going through a lawyer going
that kind of stuff that might just be
[6:00] not worth but I don't know maybe it is
>> we have to keep into consideration our
[6:04] lawyer cost us $285 an hour
>> yeah so I mean if we there's an
[6:09] opportunity to actually get some of our
money back let's say we can take
[6:12] advantage of it but the co taking the
court and all that kind of stuff that
[6:16] might not be worth it so I
That's why you throw it all down there
[6:20] and they negotiate it out.
>> You have a have a final number that
[6:24] we're willing to go to.
>> So if we can figure out what that number
[6:27] is documentation to back that up and I
think that's it contract that they were
[6:32] supposed to fix here and
>> because the clubhouse was their
[6:35] responsibility for all maintenance,
>> right?
[6:38] » And our barn too. And was it broken or
was it not broken fire?
[6:42] » It was it was broken prior prior to them
leaving. It was broken last time. I mean
[6:46] like before they took over. Was there
anything that
[6:48] » No, it was running up until two summer.
>> Okay.
[6:52] » Yeah, we've let things slide, but this
is real. So, it's no more Mr. Nice Guy.
[6:58] If we have to, you know, maybe he'll
just pay it. That would be good.
[7:03] I don't know the guy, but so hard. He's
not
[7:08] very aggressive.
>> And then there's an outstanding water
[7:12] bill. Oh, no.
Yeah.
[7:22] » We'll have all of our data put together
for you.
[7:25] » Thank you.
>> Um
[7:28] now that went good.
We're working on the police grant. We
[7:33] finally got all that information and we
have a meeting this morning with them
[7:37] and we're starting to put out the RFPs
for engineering.
[7:42] And then from there we will have another
RFP get contractor.
[7:47] » Is there anything that meeting that came
out about whether they're going to be
[7:51] able to stay in the building or not?
>> I don't believe they're going to be able
[7:54] to stay in the building. I know Jonathan
was talking about trying to squeeze in
[7:57] the back room back there. Take over the
lunchroom back there and part of our
[8:02] garage and that one back office, the
work director's office.
[8:08] I don't last time I talked to him that
was kind of his game plan. had a
[8:12] discussion with having like a bigger
discussion on what all options there are
[8:18] when it comes to
>> he said there was an option of putting a
[8:21] mobile unit down by the fire department
where they used to be
[8:25] » well I don't know it came up I mean
somebody mentioned it like city moved to
[8:30] the golf course and they took over city
hall has to be secure somehow has to be
[8:36] secure and Tiffany has to be secure so I
mean that's would be part but yeah
[8:41] » how How long do we have to figure it out
for the government to?
[8:45] » Oh, it sounds like
the end of the year. So, they'd be
[8:49] rolling on this project pretty hot.
>> So, the date that we selected today,
[8:53] we're going to have the RFQ out on
September
[8:58] 9th
>> and then um we have until October
[9:06] » 16,
>> October 16th to get all the proposals
[9:09] in. And so then we'll have to then that
will be to select the engineer and then
[9:14] the engineer will help select the
contractor.
[9:17] » Well, should we add this to the agenda
next or maybe next time because Brewster
[9:20] will be here and he won't he's being
[9:26] » and the grant doesn't pay for like a
modular unit to
[9:30] » it would I think he was concerned about
security.
[9:33] » Uhhuh.
>> And being over at the fire hall over
[9:35] there here doing their court and
everything.
[9:39] Oh yeah, he mentioned doing over the
fire.
[9:42] Was he okay with that idea? Like
>> I think he decided that the security was
[9:47] not what he did. He mentioned what his
ideal situation would be.
[9:53] » Um not really.
the other day corn and he talk to
[9:58] everybody about taking off the back
taking the back city hall over there
[10:04] » and he would know better than we but he
felt was secure
[10:09] » and then they have to get all the
internet and everything and all their
[10:13] computers and all of that stuff
transferred over there and I don't know
[10:17] what kind of security has to be for all
their programs that they're involved in.
[10:21] So he needs to give us some ideas on
what direction to go.
[10:26] » Well, maybe once we figure out the next
time, next meeting, he's going to be
[10:29] able to make it to
[10:34] » I think it's a discussion we should be
having. Yeah,
[10:37] » I think it affects you guys too.
[10:43] » Yeah,
that's not a problem.
[10:58] » October.
>> The other thing I got is we've been
[11:02] talking about getting rid of the tennis
court or the tennis net. the tennis
[11:06] court and possibly put in three pickle
ball courts with a more permanent net
[11:11] for pickle ball courts because we keep
buying these homeowner down nets that
[11:15] you can pull up and put in the bag and
they drag them around and kids slide
[11:19] around on whatever they keep getting to
up. So I guess we're looking to see
[11:24] which areas the pin was.
>> Yes,
[11:29] » the tennis net's all right. I know we
need to replace that if we're going to
[11:32] keep it but we're not getting
complaints. How often does a tennis
[11:36] court get played?
>> The only thing I've ever seen people
[11:40] play with us at pickle ball. Basically
each half of the tennis court they have
[11:44] a pickle ball set up. It's all painted
out so they can play. But I was over
[11:49] there measuring. If we turn sideways, we
can get I think three pickle ball things
[11:55] in there. And then
>> possibly put like three games on at the
[12:00] same time
each other.
[12:06] more permanent net like kind of like the
tennis court net where there would be
[12:09] poles and winches instead of these nets
that could be moved around and they keep
[12:14] getting broke.
>> So more of a commercial commercial break
[12:17] instead of recreational
>> rightate
[12:21] what they want to do while they talk at
one time about doing something else
[12:25] basketball courts
[12:28] just move them down there and be done
with them. Yeah, but that that
[12:31] » I don't know how much tennis we have
people playing tennis. I don't not see
[12:39] a lot of time.
>> That's the only tennis court.
[12:43] » I know Roseberg put in a lot of pick.
They changed their tennis court.
[12:49] » They both of them tennis.
Yeah. Why?
[12:54] » They have
banned that and they charge
[13:00] » they charge him to courts and I think
the dentist too. Have you guys seen the
[13:05] movie
>> D?
[13:28] » Other than that,
>> how big will that be? There will be
[13:32] it'll take over those first three
horseshoe pits and it'll be about 10 ft
[13:37] from the vicin tables on the side.
>> So when you're entering the entrance
[13:42] left as you're going towards the wall
>> is it going to be um I I would like to
[13:51] request a 4ft fence if I could because I
think it'll look better.
[13:56] » Yeah, we will fix so that way we don't
have anybody's dog jumping over
[14:01] I know the other one we got all six foot
and I know he said all the dog parks he
[14:06] built he said six foot would be
recommended just that way we don't have
[14:11] any skies
>> that's not good
[14:15] » he
should
[14:23] clean them up and try to get new sand
we'll try to get those protected from
[14:26] the cats see if we can get those guys a
little nicer
[14:30] set up
in a neat shade.
[14:35] Um,
now on this fence up here, did you ever
[14:41] talk to share fence with the new daycare
center or something? I I was looking at
[14:47] that. I just don't see how on earth that
could be $25,000
[14:51] bid just to do that secure lease side.
>> That was I think I included the electric
[14:58] gate and all that.
[15:02] What's his bid is not out on this one. I
haven't seen his bid. He's pretty much
[15:06] the cheapest bit scale
is quite expensive.
[15:12] » But yeah, if he was going to change his
bid on that, I don't know what that's
[15:16] going to look like, but basically GL is
taking care of the their side and we're
[15:22] going to split with them and then so
he's just got two sides to do now.
[15:26] » Is he doing the go there? The timeline
was too too short for him to get into
[15:32] that. So he backed up on it,
but what they're going to be doing is
[15:38] okay with
[15:42] who's [clears throat] doing that. Do you
know?
[15:43] » I think they are heard.
So, you know, they didn't contract it
[15:48] out.
>> No. No. But I'm aware
[15:52] they contracted out that contract.
He's doing both of them. Maybe cheaper.
[15:58] Yeah, I actually when I asked James last
time this morning who was doing it, he
[16:02] said we're doing it. Well, I can't find
the fencing
[16:07] my timeline cuz they're trying to get
everything done before that school opens
[16:11] up. Think in the next couple weeks it
opens up
[16:16] for school, right?
[16:21] That's all we got. Did you say that the
heater Oh,
[16:26] » the pool heater still doesn't work.
>> Heater still doesn't work.
[16:29] » Going to be budgeted.
>> Yes.
[16:33] » Hopefully we can get it fixed this
winter.
[16:36] » Yeah.
>> Did that seem to have
[16:41] » I don't know. They haven't ever got back
to me on that.
[16:44] » It's ancient crime.
>> It is.
[16:49] I don't know how old this is. I just
noticed old and they said they couldn't
[16:53] get the parts repair it. They
recommended replacement
[16:57] and I think it was two weeks ago they
were supposed to come and look at it
[17:00] with us, you know, called No, called
them talked to them and they said next
[17:05] week we'll be there.
So
[17:09] you guys need to find me.
>> Yeah.
[17:14] So,
I'm I'm has not been here.
[17:21] » It's too bad.
>> And then we got OLC classes in the city
[17:27] bank or the city on
>> Y.
[17:30] » I just needed to know I do have Jamie
confirmed for attending the LLC
[17:35] conference. Zach will be attending. Did
anybody else want me to sign them up?
[17:40] » What's the date again?
October the 14th, 15th and 16th or
[17:46] somewhere around
>> October.
[17:49] It's next month.
>> Put it on my calendar.
[17:54] » I have the 15th and 16th, but it's the
14th also 15th and 17th,
[18:01] Friday, and part of Saturday.
[18:06] » The 15th, 16th, and 17th is the actual
conference.
[18:13] » The 11th is the early bird registration.
So if anybody wanted to go and wanted to
[18:18] do that and then the small cities that's
next Thursday if anybody wanted um
[18:24] » you follow.
>> Yes.
[18:26] » And I told you I wouldn't be able to go
to that.
[18:28] » I'll go to that.
>> Okay. Put me down for the League of
[18:32] Cities.
>> Okay.
[18:34] » And what day is
>> Yeah. Put me down for League of Works
[18:37] too.
>> I'll make it work. And that one is
[18:42] September 9th in Yong or no September
in Yong.
[18:49] » Oh yes.
>> It's now 11:01.
[18:57] » Drive up and drive back in the meeting.
And where are they having that at? At
[19:01] the Young City Hall or
>> I'll have to check the agenda. Everyone
[19:06] should be getting an LOC email to your
city council email addresses. Um, and
[19:13] it'll have an agenda and where things
are at, but I'll double check and um,
[19:18] send that to every I'll forward it to
everybody tomorrow morning.
[19:21] » Can you hear me? Yeah.
>> Yeah, I should be able to
[19:23] » I don't think they're all that big.
>> What kind of food do they have in there?
[19:30] » They have a
good little deli bar there. Del place
[19:35] there. My bad. [clears throat]
We got a subway right there. Long road.
[19:43] » Think we have that river.
[19:47] » The subway.
Hey, there's the next meeting.
[19:53] » Any other questions? Any other questions
for Zach?
[20:00] » Councilor comments or this? I don't
know. uh the
[20:06] um potholes that are outlined, the
neighbor did that.
[20:10] » Mhm.
>> Cuz evidently he's had to replace three
[20:14] tires from people in the household that
uh hit those. So, is there any chance
[20:21] that you can use some hot patch from one
of your projects to
[20:26] » Yeah, it's it's on their list and
they're working around fixing water
[20:31] lines and water. It's We're going to try
to get it this this fall.
[20:35] » Okay, great.
>> As summer's ramping down now, you're not
[20:40] running every different direction.
Yeah. Uh we had talked at one point
[20:47] about possibly changing the lighting on
that. Welcome to Myrtle Creek sign
[20:52] to
>> brighter
[20:54] » to LED. The the word nature is your
>> Yeah.
[20:58] » Change back to LED because those old
lights are terrible. I think they're
[21:02] already LED.
>> They are LED.
[21:06] » I thought Didn't they wrong with the
cover?
[21:08] » Yeah, it's covered in building, but I'd
like to see what what kind of a cost
[21:13] will be to put something new in there.
>> Additional lights,
[21:15] » new cans completely.
>> So to light to relight it because it
[21:19] it's still very dark when you come in
town to see it. And with it becoming
[21:23] winter, it may be even worse.
>> Yeah. I have it more like a Christmas
[21:28] decoration
>> cuz you know they like those things.
[21:33] » I'll see what I can come up with.
[21:40] » All right, moving for comments. Bob,
[21:47] too busy to do anything.
[21:52] » All right, got nothing.
I just had something that I thought
[21:58] about. Um I was wondering if we could
have a crosswalk uh painted across from
[22:08] SOS on Main Street because when you walk
across
[22:14] where the crosswalk is, they'll stop
on the other side. They just come for Is
[22:21] there already crosses the street where
Main Street So on main street you
[22:27] talking about the in the closer to like
the bridge the the intersection
[22:32] » where right where the uh lumber shop is
there
[22:36] » right
on Main Street.
[22:39] » Yeah they have
>> no there's there's nothing uh on that
[22:43] they have one on the side where Acca is
>> but they don't have one on the other
[22:48] side. What I'm saying is the traffic
will stop on the sta side but they won't
[22:55] stop coming the other direction.
>> They stop
[23:05] cross use the crosswalks to cross over
and then across. I think if you have two
[23:10] sets of cross I've never seen that side
by well
[23:13] » well is there a way to stop the cars
because when you cross over
[23:18] » they'll they'll come on one direction
they come fast around
[23:22] » the thing like I would suggest not
having fun there because it's a blind
[23:26] kind of more blind I mean coming around
that corner I would actually make that a
[23:29] non crosswalk and only across across
where ES is
[23:34] » and would that be county anyway
>> yes it's
[23:38] It's not very safe back in time.
>> That's why I'm saying like I think
[23:41] that's why we shouldn't have cross there
because it's not safe.
[23:45] » I mean for for the people walking across
>> that's what I'm saying to not have a
[23:49] cross up there. We should not have
people crossing at that inter that side
[23:52] of the intersection
across Main Street. You talking about or
[23:56] you talking about Main Street?
>> Yeah.
[23:59] » Do you know where where So
>> the last It's the last crosswalk.
[24:04] » Yeah. So, I don't think there should be
a crosswalk there.
[24:07] » It's the the last crosswalk.
>> Well, it's
[24:10] » and there on the other side of the
street,
[24:14] » right,
>> there is a um handicap on both the Saco
[24:21] and the lumber side, but there's no
cross there's no crosswalk there. So,
[24:26] the traffic comes around the corner at
breaknecket speeds. And if you're
[24:32] crossing the traffic, [clears throat]
you know, on the side of the crosswalk,
[24:37] they'll stop. But the other guys just
come jamming down.
[24:45] » Well, I'm just I'm just, you know,
>> requesting
[24:51] my choice
[24:56] and I stay on the other side. The only
thing is is that as a person crossing
[25:02] the street,
>> it's not safe is what I'm trying to say.
[25:06] » It's the same situation down at Derry by
the bridge. You know, people want to
[25:12] cross there and a crosswalk would be
nice, but it's on corner and so it's
[25:18] really not safe.
>> It would be nice, but it's not safe.
[25:22] Even though they're supposed to slow
down to 20
[25:24] » before they even get to that.
the county road.
[25:29] » The only thing we could do is request
the county is putting in some of those
[25:33] flashing stop
[25:39] the county because that's all county
>> anything. Yeah, this is really safe.
[25:45] » I mean those things are pretty spendy to
put in but
[25:49] » the county.
[25:55] Yeah, I called the county on the
spraying of the vegetation and they said
[26:01] that if the people that owned the um
property up to the rideway
[26:08] signed a do not spray, they would leave
it alone. So, um, if somebody has a one
[26:15] of those apps that shows who owns the
property,
[26:19] » all the property that they spray, both
sides going up to the paint pincher and
[26:24] then south of uh, Pizza Palace next to
the river and it just looks hideous
[26:32] like, you know, a fire hazard, a
environmental
[26:38] hazard and
road and not sure who owns the other
[26:43] side.
>> Who does owner runs owns the up until
[26:48] the red barn
>> and then whoever owns on the other side,
[26:51] you know, because they've got that
retaining wall and everything.
[26:54] » I think on both sides.
>> So, if the people that own the property
[26:58] sign a don't spray
[27:04] » Well, what's the big point? I mean,
there's it's not like it's a big
[27:09] » Well, I mean, go ask him. Yeah,
apparently they don't care. They sign
[27:18] » yeah.
>> So where do I find
[27:23] things?
I will ask if
[27:26] » the trucking office [clears throat] two
different
[27:31] one side the other
>> Kathy did Kathy liv
[27:38] Patricia is on the other side
>> okay well if somebody provides me with
[27:44] the information I can
>> I can show you how to find all of that
[27:47] on west
>> okay well it used to be pretty easy and
[27:52] then they changed it
>> you can also stop And I checking out is
[27:56] that try sitting.
>> Okay.
[28:00] Okay. That's that's all I have.
[28:10] We're done.