[0:36] [clears throat]
[0:40] Good morning everyone. The microphones
are off for some reason.
[0:44] » Hello there's being a delay. Good
morning everyone. Welcome to the regular
[0:47] meeting the city of Charlestown Board of
Public Works. Today is September 3rd,
[0:52] 2026. It is 10:00 a.m. This meeting is
being live streamed by Under Production
[0:56] Multimedia. You'll please join us. We'll
start our meeting with the pledge of
[0:59] » allegiance.
[clears throat] I pledge algiance to the
[1:03] flag of the United States of America and
to the republic for which it stands one
[1:08] nation indivisibley
and justice for all.
[1:15] » Thank you. The record show that all
board members are present as well as
[1:19] court treasurer Donna Kumer and our
attorney Perry McCall. An agenda that's
[1:22] been provided. Entertain a motion to
approve.
[1:24] » I'll make that motion.
>> Thompson makes the motion. Thank you all
[1:27] seconds. All in favor say I.
>> I. That's unanimous. We have our
[1:32] standing business from last meeting
which the regular meeting that has been
[1:36] cancelled as well as this meeting. So
this includes our minutes from August
[1:40] 6th. The claims that were made for
August 20th, our current claims, our
[1:45] payroll allowance docket from July 27th
to August 14th and then also to August
[1:52] 23rd. Need a motion to approve those
items.
[1:55] » I'll make the motion. He makes the
motion.
[1:58] » Ernie Thompson seconds. Any questions?
>> Hearing none. All in favor say I.
[2:02] » I.
>> I. That's unanimous.
[2:04] » No one I think is signed up for public
comment. Good. So, we'll move straight
[2:08] into new business. First up, um we have
a lot quite a few things here. Chief,
[2:13] are you presenting all these on behalf
of Police Department?
[2:16] » Come on up.
>> All right. First up, we have a K9 dog
[2:21] purchase agreement with Jeffersonville
Police Department.
[2:24] » All right. Yeah, this K9 purchase
agreement uh between um Gersville Police
[2:30] Department, City of Jeff and Charletown
Police Department and the city of Charle
[2:33] Town. Uh the agreement outlines uh
payment. It would be for the purchase of
[2:38] one K9 dog named Bo. He's a Belgian
Malinino. Uh his birthday was actually
[2:44] yesterday, so he's now 2 years old. So
he has several he's already has several
[2:48] certifications under his belt. And this
dog, if purchased, would go to Sergeant
[2:53] Matthew Myers, who's been trained for
the last couple years to be the amount
[2:56] handler. Um the the agreement outlines
that upon uh signature of this, we'd pay
[3:03] a half now, $3,000, and then once uh the
training is going on and some of the
[3:09] certifications get completed, then we'd
pay the second half of $3,000 uh to
[3:14] complete that purchase. Uh I think Matt
Myers will be an exceptional uh can
[3:19] handler. [clears throat] So, he's been
training quite a while for this and
[3:22] we've already got equipment ready. Uh,
as far as the money goes, it was
[3:25] completely fundraised by our community
who um and we got plenty. I think we
[3:29] have about $18,000 right now in our K9
non-reverting fund. So, um, as far as
[3:34] the money goes, so we'd be asking for us
to sign into this agreement.
[3:38] » Do we have a motion?
>> I'll make a motion.
[3:40] » All right. Council makes the motion.
Maggie Wall second. Couple questions.
[3:43] Chief, um, do we are do we have the
funds then to outfit another vehicle for
[3:48] this? We have the proper cage and stuff.
>> Yeah. So, Sergeant Myers actually
[3:52] already acquired a K&M cage kennel for
the car um probably 6 months ago or so.
[3:59] » And so, that was already paid for. He
got a really good deal on it. It's
[4:02] usually about a 5 or $6,000 cage and he
got it for $200. So, it's essentially
[4:07] brand new. And I believe they've already
got it put in the car, right?
[4:11] » Yep. So, it's already installed in the
vehicle and all that's been taken care
[4:14] of. The only other thing we're waiting
on that is a hot pot, which is the
[4:17] automatic door opener for the vehicle.
So, and that will be taken care of with
[4:22] non-reity as well. Um, I do think it's
appropriate to give a special shout out
[4:27] to absolutely you Melissa Deval. She
really did a lot of work um publicly to
[4:34] collect money for this. We have a lot of
community donations. So for everybody
[4:37] who did donate to this, much
appreciation, but Melissa really drove a
[4:41] lot of the publicity with that um
through social media posts and doing
[4:45] specific giveaways and fundraisers to
collect money because I think she
[4:47] collected quite a bit.
>> Yes, she did.
[4:49] » Um so the way community comes together
for that.
[4:53] » Yeah, we had a lot of participation for
the from the entire community from
[4:56] Jersey Mike sponsored one of our events
there to Melissa. Absolutely you. That's
[5:02] a lot of people came together. So, you
know, everybody in Charleston loves
[5:05] dogs. So,
>> dogs and police.
[5:07] » Got it.
>> All right. Good deal. So, we have a
[5:11] motion with a second. I'll call for the
vote. All in favor say I.
[5:14] » I. That's unanimous.
>> Um, I'll give you the executed copy and
[5:19] we do you want to make sure get
>> full hand deliver down there.
[5:25] » We had to make a few.
>> I don't need this. None. They had us
[5:30] down as town Charles Town when they were
corrected.
[5:33] » Yeah, that was this morning.
>> Um, all right. Um, next up, a license
[5:39] agreement with Indiana American Water
for the antenna.
[5:43] » All right. For this next one, this is
the license agreement for Indiana
[5:46] American Water. So, our current VHF
repeater system, antenna system is on
[5:52] the north end of town at the the water
tower by the the hospital. So that was
[5:57] originally put on there back when the
city owned uh owned that tower and
[6:00] operated it. But now that tower is
getting demolished sometime this year.
[6:04] We originally given a date I think of
July or August and it's been pushed back
[6:08] several times. So we've been waiting for
this for this agreement. So with
[6:12] agreement that they're going to allow us
to uh replace and put a new antenna
[6:16] repeater system for our radios up on the
tower at 403 at Gospel. Um, and then
[6:22] we'll hire, we've got contractors ready
to hire to put in there. So, that is
[6:28] what this agreement is about. So, it
allows that antenna up there and
[6:31] continue to use the car to load
repeaters inside our cars.
[6:34] » Harry, you you looked over this.
>> I did. He sent it to me
[6:39] » twice actually. We sent one that we had
drafted and then one that they decided
[6:44] they wanted to draft and they're
virtually the same. So, it's good to go.
[6:48] » Do we have a motion to approve it
agreement? Make that motion. Maggie Wild
[6:51] makes a motion.
>> I'll second.
[6:53] » Thompson second. Any questions about it.
>> All in favor say I.
[6:56] » I.
>> I. That's unanimous.
[6:59] » And then general order 26.0903A
the flock als.
[7:06] » All right. So I guess many of you have
already heard about the flock debate
[7:10] going on in the country. So our when we
first originally got flock, we got in
[7:14] 2022. So, and that's we we had a policy
gener uh generated then by then Tim Wolf
[7:20] uh you know the policy was great. It's
worked for us for several years now but
[7:25] with some of the news and enlightenments
coming out uh with other agencies around
[7:29] the country we decided that we should be
proactive and and strengthen and update
[7:33] our policy on flock and to make sure
that we're not going to have any
[7:36] incidences of abuse or anything like
that. So that's what this policy does.
[7:40] It takes for our exit our old policy
from about two pages up to eight eight
[7:45] pages and it also increases the the
discipline if somebody was to
[7:51] maliciously abuse the system. So um it
also creates the requirement for case
[7:56] numbers reasonings um training and so
forth like that. So um if you all had
[8:02] time to read it you I I think it's good
that we go ahead and do this so that way
[8:07] we can you know rest assured and it also
creates actually a requirement in the
[8:11] policy that we do audit the systems the
administration does which we've already
[8:15] been doing but it needed to be in the
policy that we do that it's required.
[8:19] » I think those are the two strengths of
the of the update that I like is that um
[8:23] of course you have to in order to access
the database you have to have a case
[8:28] number attached to an active case. It's
not like you can just go in and randomly
[8:31] look at whoever you want to look at. It
has to be an active case. Um, and then
[8:35] also that you're doing a regular audit.
Um, and that you're incorporating some
[8:39] of their tools to do that to bring
notice to any search that might be out
[8:44] of the norm. So, I like those. I think
that's good insurance. Do we have a
[8:48] motion to approve that policy update?
>> I'll make that motion.
[8:51] » Ernie Thomas makes a motion. Second. Are
you all second? Any other questions on
[8:55] it?
>> All in favor say I. I. I got two hands
[8:59] and then you have one more thing and
then I'll let you sit down.
[9:02] » All right.
>> Um opening sealed bids for police cars.
[9:05] » All right. So this is the opening for
the sealed bid for police cars. We put
[9:09] out a request for bids. uh assistant
chief rotor handled it all and he
[9:14] submitted the request on August 12th and
I think it went in the paper August 15th
[9:18] of this year and with a very specific
list of the seven vehicles that we
[9:23] needed along with all the equipment that
we needed with those vehicles for
[9:27] upfitting and equipment wise. Uh the
deadline was this past Monday. Uh as of
[9:33] Monday we've received one sealed bid. Um
so
[9:38] have no idea what's in yet. So if you
want you can open it and
[9:41] » yeah open it up and read the total
amount. We'll take it under adisement
[9:45] for you to review that it is a quote
based off of what your specifications
[9:49] were.
[9:56] » You need a pocket knife [laughter]
[10:02] sharp.
[10:11] evidence.
[10:15] All right. You said just the total.
>> Mhm.
[10:19] » Okay.
[10:24] All right. So, with the seven vehicles,
five of those would have been Dodge
[10:30] Durangos.
And of those, the five Dodge Durangos,
[10:35] the total price for five of those with
equipment upfitting uh with all the
[10:39] necessary lights and and radio installs
uh and stuff like that would be
[10:45] $342,547.50
[10:49] for those five.
[10:54] And then on uh the 2026
Chevy Silverado, which would be one, and
[11:00] that would be for the assistant chief,
the total price package for that with
[11:04] the equipment of it with lights and all
the essentials would be $69,987.50.
[11:14] And then there was also a second option
for for a truck. Um, and that would be a
[11:21] 2026 Dodge Ram $1,500. So net price with
total equipment package and everything
[11:27] would be $62,546.50.
[11:31] So like with the two trucks, that would
be one or the other. So it's not an
[11:34] eighth vehicle. It's just there's two
options for the for the truck part.
[11:39] » I'm still only see Okay. So, two
Silverados.
[11:42] » Yeah. So, there there's one
>> either two Silverados or two Rams. Is
[11:45] that what you're saying?
>> No, either one Silverado or one Ram.
[11:48] Sorry.
>> That's six vehicles, not seven.
[11:49] » Yeah. And then there's a seventh
vehicle. Sorry. And this is the last
[11:52] one.
>> Okay. What's the last one?
[11:55] » All right. Last one is a 2027 Jeep Grand
Cherokee. That would be for a detective.
[12:00] Uh, and the total price package for that
would be with equipment and the
[12:04] necessary upfit and everything would be
$63,11.50.
[12:09] How much for a bicycle for ad?
[12:13] » Okay. So, we'll we'll take these under
advisement and we will um we will not
[12:18] vote on this today. We will just we just
wanted to open the bids. Um let you look
[12:23] at the package, make sure it's
everything that you advertise and that
[12:25] meets your needs and that you want. Um
to relieve people's minds about how this
[12:31] is being paid for, we will be pursuing a
lease agreement on these with u leasing
[12:35] sources and the redevelopment commission
has agreed to pay that lease amount. So
[12:40] this is not coming out of the general
fund. The recent changes in legislation
[12:44] allow the redevelopment commission to
make um investments into capital costs
[12:49] for public safety. And so they had
approved that at a recent meeting. So
[12:54] we'll go with that. And I think um
Jonathan Rotor has been working on the
[12:59] » Yeah, the lease option. Yep. So yeah,
we'll look at all these and then we'll
[13:02] look at uh the lease options to see what
we can go with there.
[13:05] » So you'll just bring it back to us at
the next meeting to approve the purchase
[13:08] then.
>> And I I think it's important to note
[13:11] like with with this these seven, we
already have seven currently on a lease.
[13:15] So then that will put us 14 on a on a
fiveyear schedule to get rotated out,
[13:19] which is pretty pretty good. So first
time ever we've been able to get
[13:23] something like this done. Good. Good
deal. All right. Thanks, Chief.
[13:29] Next up, we have uh Danbury Oaks
drainage quotes. This is an issue with
[13:34] the playground that is um on the border
of Dandbury Oaks and Lake View High
[13:38] View. There's significant wash and
runoff coming down through the
[13:42] playground and it required some updated
drainage work. So, we reached out and um
[13:48] got some quotes. Hooser Dirt Works came
in at 9,800 to do the work and G1 Dirt
[13:54] Works came in at 8,850.
So, it's the recommendation to go with
[13:58] the lowest bidder there, the GI Dirt
Works. So, we need a motion to approve
[14:02] that.
>> I'll make that motion.
[14:04] » Maggie Wild makes the motion.
>> Ernie Thompson second. Any questions on
[14:08] that? All in favor say I.
>> I. That's unanimous.
[14:13] And then um something that I asked
Heather Shrimp to come up with was a
[14:19] training reimbursement agreement. There
are times where we invest in training
[14:24] the staff. U most often it's a CDL
um training and we want to make sure
[14:32] that if we're making that investment of
a couple thousand dollars to train them
[14:37] or to get them that training for their
CDL that we benefit from that training.
[14:41] Sure.
>> And so with this training this post
[14:44] training agreement basically in when
they do that they will sign this
[14:48] agreement to where if they separate from
the city at certain periods of time
[14:53] after they have received that training
from us they must reimburse certain
[14:57] percentages. So if they complete the
training and they separate from the city
[15:01] within six months they owe 100% back. 6
to 12 months 75% 12 to 18 months 50% 18
[15:08] to 24 months 25%. And so it's just an
agreement I asked her to draft up so
[15:12] that we would um be able to cover our
costs if if something like that
[15:17] happened.
>> Have you had a chance to look at that
[15:19] one? [clears throat]
>> I haven't seen that. Which one is it?
[15:23] » The training reimbursement agree.
>> Oh, yeah. Yeah. Yeah.
[15:25] » Oh, okay. Sorry.
>> Yeah.
[15:26] » All right. So, can we get a motion to
approve that?
[15:29] » I'll make a motion.
>> I'll second. Ernie Thompson makes the
[15:32] motion. Maggie Baldens. Any questions on
it?
[15:35] » All in favor say I.
>> I.
[15:36] » I.
And then we had sanitation charge offs
[15:40] in the amount. Do you have that part?
Thank you. Sanitation charge offs in the
[15:45] amount of $2212
with the motion to approve.
[15:50] » Make that motion.
>> Maggie Wall makes the motion.
[15:53] » Ernie Thompson second. Any questions?
All in favor say I.
[15:56] » I.
>> I. That is unanimous. And I think that
[16:00] that concludes our agenda. So, unless
anybody has anything else, we need to
[16:04] get some signatures on stuff and we'll
be done.
[16:08] » Oh, Perry's got one. [clears throat]
>> And I don't know if it's through here or
[16:11] not, but if you remember, Tony's come
through with additional stop signs and
[16:16] speed limit things.
>> Yes.
[16:18] » Um, at some point we need to maybe get
all those together and amend so there's
[16:24] some enforcement mechanism.
>> Okay. Because if someone violated and it
[16:30] was a local ordinance and you didn't
have it in ordinance form even though
[16:34] you agreed to do it, they think well
there's no provision to support it or
[16:38] something. That's all but I don't know
if we can if that's due here or I think
[16:42] it is
>> um
[16:43] » or was it due
>> if it's an ordinance be it' be council
[16:46] would
>> well to get the stop I mean just to put
[16:49] the information together I think the
council would pass the ordinance yes at
[16:52] some point but I can't remember where
Tony presented it at. I don't know. Was
[16:55] it the council?
>> I have to look back.
[16:57] » There's there was one at the three-way.
>> Yeah.
[16:59] » Yeah, that was here. Those come through
this board.
[17:01] » Yeah. Yeah.
>> But we need to we need to codify that in
[17:04] some in some way. I thought that was
here.
[17:05] » Yeah, it was here.
>> Okay.
[17:07] » Okay. Um well, I'll connect you with um
so Hannah is trying to take over for
[17:14] that. So I'll loop you in with Hannah
and Tony and get that figured out.
[17:18] » Yeah, I was just mentioning.
>> Yep. Good deal. Anything else?
[17:22] » Nope.
>> All right. Need a motion to adjurnn.
[17:24] I'll make that motion.
>> Are you makes the motion second? All in
[17:28] favor say I.