[0:05] Today is Tuesday, September 8th and we
will call this regular City Council
[0:09] meeting to order. I'd like to welcome
everyone and if you would please stand
[0:12] and join me in the Pledge of Allegiance.
[0:17] I pledge allegiance to the flag of the
United States of America and to the
[0:22] republic for which it stands, one nation
under God, indivisible, with liberty and
[0:29] justice
>> for all.
[0:34] » Roll call, Deb.
>> Carl.
[0:35] » Jessica.
>> Here.
[0:36] » Fred.
>> Kathy.
[0:38] » Here.
>> Don.
[0:39] » Here.
>> Arthur.
[0:40] » Here.
>> Entertain a motion to approve today's
[0:43] agenda.
>> So moved.
[0:44] » Second.
>> Motion from Arthur, second from Don. Um
[0:48] any discussion?
Roll call, please, Deb.
[0:51] » Jessica.
>> Yes.
[0:52] » Kathy.
>> Yes.
[0:53] » Don.
>> Yes.
[0:54] » Arthur.
>> Yes.
[0:55] » Motion carried. Across the mayor's desk,
I'd like to welcome our videographer
[1:00] Harris Mad Cat
today and um just want to thank Bo
[1:04] Miller. He's our sergeant at arms and
comes um
[1:08] each City Council meeting, so appreciate
you being here.
[1:11] And we also have a member of the
leadership class with us, so we always
[1:15] appreciate that when the leadership
class comes. So
[1:19] Um Council have anything else that they
would like to share?
[1:24] Okay, hearing none, we'll move to the
update from the city ministry.
[1:30] » Few uh updates to share uh this evening.
Uh the first is a community event coming
[1:35] up this Thursday, September 10th.
Uh so this is a museum crawl uh we
[1:40] coordinated uh with the chamber and
Uptown Area Economic Development Corp.
[1:45] Uh but featuring uh local museums in
towns from uh 6 to 8. Um kind of a a fun
[1:51] opportunity to get out and
see the museums in the evening uh around
[1:57] um there's is going to be samples of
local brewers and winers, as well as
[2:03] appetizers.
So, that is this Thursday, September
[2:06] 10th.
[2:08] And then, we also have the
Now, while it's not a city event, the
[2:13] Rotary Flight Breakfast at the airport
is coming up on Sunday, September 20th.
[2:21] So, that's in the morning there, and
we are coordinating our uh work on the
[2:26] rehab of the runway project to start
right after that. So,
[2:31] uh the work on that is scheduled to
begin uh September 21st.
[2:36] Um it's about 20-day
working-day contract, so that work
[2:40] should uh finish up about 10:00 October.
Um it's going to be rehabbing the
[2:45] existing uh runway that was out there,
and then there will be about a 6-day
[2:50] overlap where both runways will have to
be closed. Uh the grass will the the the
[2:54] concrete everyone. So,
um we've been coordinating with the
[2:58] parties on that, um but get a chance to
see and
[3:02] uh all the improvements out the airport
and support a great local organization.
[3:07] Uh and then, we also have the Tornado
Alley Run uh is coming up um if you are
[3:12] not already. Uh so, that will be
Saturday, October 3rd. Um so, we have
[3:16] sign-ups for that. Um that uh race is
set to begin with 1-mile here 8:00 a.m.
[3:21] at City Hall, 5K and 10K walk and run.
Um you get a 30-second register time to
[3:27] nap in the morning of on those.
Then, a few construction
[3:34] um
updates.
[3:36] So, um the Miller Overlay Project, um
the concrete work and the asphalt
[3:43] overlay um out on Woodworth, uh
pretty much wrapped up, I believe it was
[3:48] last week.
Um and I I they got it all seeded uh I
[3:52] was not there today, but my
understanding is they got that finished
[3:55] up, so good just in time for a nice dose
of rain. Um so, we'll just be kind of in
[3:59] the the final punch list on that. The
South Thornton uh work was completed
[4:04] earlier this year. Uh a little bit
closer to City Hall and downtown. Uh so,
[4:08] that one block of North Thornton
uh just north of State Street, that's
[4:12] still closed and under construction,
uh but the uh storm uh sewer work is
[4:17] done and now they're working on
sidewalks. Um and uh they expect next
[4:22] week um is when the loam issue will come
in. Um
[4:26] uh
be far enough along with the concrete
[4:28] work to mill that down and then that
same week do the asphalt overlay. And
[4:32] while that's being done is when they'll
right after that uh do those parking
[4:37] sections on Hall Street um for the two
blocks uh east of here. Um so, it won't
[4:43] be impacted back, but mill it down one
day um then go back and put asphalt
[4:48] followed uh by the painting, so we'll go
back there.
[4:51] Bang, bang, bang as fast as we can uh
cuz we know there's a lot of traffic
[4:54] with those businesses and uh especially
in those uh stripes back in there. So,
[4:59] that'll be happening likely the back
half of uh next week, uh week of
[5:03] September 14th, so as more details and
kind of find that timeline comes out on
[5:07] that, we'll push that out uh through the
notification updates on the website um
[5:11] and let those businesses know
uh when they should be impacted, but it
[5:14] should be about as minimal
um as it can be and that project's on on
[5:18] schedule till the year after uh
you know, the second half of the month
[5:21] here.
On the railroad project, uh so, we've
[5:26] had some closures that have gone on a
little bit longer uh than we had planned
[5:29] or hoped, uh but the
uh Rome Street uh uh
[5:34] crossing, that one's back open. Um right
now, we're just in a waiting game with
[5:37] weather.
Um so, we're supposed to have uh the
[5:40] final kind of uh task on both the Hall
Street and the uh Main Street crossings
[5:46] will be uh putting the final asphalt
that goes between the concrete roadway
[5:51] and the concrete tracks.
So, that's what it would be today other
[5:54] than they got rained out. So, right now
that's planned to occur tomorrow.
[6:00] So, that should be able to to open up
that next day. So, right now we're
[6:03] hoping for Wednesday or today is
Tuesday. Sorry, so it'll be a
[6:08] then to occur Wednesday so it'll be
opening on Thursday or if there is
[6:12] continued to be some rain out um
that very next day. So,
[6:17] but we expect both of those should open
up this week and everything back to
[6:20] normal which
I know everyone's excited to get back to
[6:24] normal but also excited to have those
tracks open up.
[6:27] » So, Main Street's ahead of schedule
then?
[6:30] » Uh yeah, that one was kind of lagging
and then kind of the
[6:35] things moved a little bit quicker than
what we had anticipated with getting
[6:39] some of the
signals have been relocated and the
[6:42] beacon pole that was there, that's uh
has gone to ground and get rid of that
[6:47] obstruction
and the two of the tracks have been
[6:50] completely removed. Concrete put in and
so yeah, it's just kind of that asphalt
[6:54] that we put in between the concrete
tracks and the concrete roadway and
[6:57] that's just kind of that flex buffer
that
[6:59] as we have weather
uh you know, that expands and contracts
[7:03] and then if we need to you know, repair
the future asphalts it's easier to patch
[7:06] so
>> Yeah, they were saying that was going to
[7:08] be closed a month so yeah, we're that's
going to be good.
[7:12] So, on
Hall Street here, was there a bigger
[7:15] problem that that one took so much
longer than Rome?
[7:18] » Um well, so that one A V U bored
underneath that railroad and put a
[7:25] big casing in there for when they do
their overhead conversion project.
[7:30] That will be scheduled for next calendar
year which will put the
[7:34] overhead electrical lines from basically
the power plant up to four corners in
[7:39] the West of Kemna's.
So, there's just kind of field things
[7:43] that first day the board didn't get
through and then the railroad had to do
[7:46] some stuff. So, that took a little time.
And then as well as that was just really
[7:53] coordinating with the of the asphalt
supplier that when we don't begin it
[7:57] then it didn't happen and then weather
weather.
[8:01] So, we've been pushing it as fast as we
can but uh
[8:05] » I just hope they all turn out as good as
they are because that is as good as it's
[8:09] ever been and it's better than it's ever
been.
[8:13] » They are nice but some of those things
it's like it's
[8:16] hey, it's nice view but
don't go down and stand on it or look at
[8:20] it because it's not you're not supposed
to do that.
[8:25] The wire is nice and smooth so
we will not be having a ribbon cutting
[8:29] out on the train tracks as of
[8:34] So, um, and then a couple of
announcements to new employees.
[8:39] So, first
so right here to the right of me we'd
[8:41] like to introduce uh Jamie Neilson who
joined us last week actually as our new
[8:46] public works director.
So, Jamie
[8:50] want to say a few words about yourself
and your background or
[8:54] what brought you here?
>> Uh, well,
[8:57] pleasure to work with you all. I'm
looking forward to it. Um
[9:02] got a 15-year background in
surface coal mining,
[9:08] heavy construction.
And uh also mitigation banking working
[9:12] with stuff down on Tennessee.
Prior to that 12 years of customer
[9:16] service and also uh
started out in construction field all
[9:21] through high school and things like
that. So, I got a pretty pretty good I'm
[9:24] into electronics and heavy green
transportation controls so I
[9:28] got a pretty broad scope of skills that
I think I can bring to the city and and
[9:32] help out with but uh
other than that we're probably out
[9:35] going. I've got
my sister, brother-in-law, my nephews,
[9:38] and my my parents. all live here and
they all came by way of
[9:44] uh
my brother-in-law
[9:47] after my sister got engaged, so
parents moved down here and then I've
[9:51] been trying to get here for
8 9 years and finally the right house
[9:55] and finally found my house last June and
started transitioning and
[9:59] here I am and then this job came
available, so I took that, so.
[10:05] Just get my feet wet this weekend.
We'll see
[10:09] see what happens, but
>> Yeah, we're glad to have him on board
[10:12] and he has a lot of private sector
experience, but in parallel in the JC
[10:16] fields that we think is real applicable,
so
[10:18] Welcome. Yeah, welcome.
>> Thanks.
[10:22] » I'm going to next like to invite uh
Chief Miller up to introduce our newest
[10:25] officer.
[10:28] » Well, thank you guys for letting us be
here. Um
[10:31] today I'm I'm going to let him talk
because you guys have heard my voice,
[10:34] but uh today we have Kevin Tapia that
just started working for us and he's a
[10:40] certified officer, so we're really
excited.
[10:44] » Good to hear your name.
>> As he said, my name is Kevin Tapia. Uh
[10:47] from New York City.
Raised in a Spanish home.
[10:50] First language is Spanish.
Um I've been in law enforcement for
[10:54] since the beginning of the year.
Um I've been working in corrections
[10:59] on and off for the last 4 years.
Um I went to Waldorf. I played baseball.
[11:03] That's how I got out here and then my
mom
[11:06] got married in 2020.
[11:10] Yeah.
Yeah.
[11:13] » Welcome.
>> Welcome. We're very excited.
[11:15] » Thank you. Is today actually day one?
>> Today is day one, yes. Yep.
[11:19] » It's going to be very helpful having a
Spanish speaking primary language.
[11:24] » Yeah.
>> Yes.
[11:24] » We're very excited for that.
>> Yeah.
[11:26] » As well.
So.
[11:28] » All right.
>> Good.
[11:29] » Good.
>> Thank you.
[11:30] » Thank
[11:34] » Appreciate it.
[11:36] Anything else?
>> Jacob.
[11:39] » I'm good. Thank you.
>> We'll move into agenda item number
[11:42] seven. That gives citizens opportunity
to address the council with any item
[11:45] that's not on the agenda.
I see no one that would like to speak.
[11:50] We'll move to the consent agenda. That
includes approving the minutes from our
[11:54] August 17th City Council meeting,
approving the bills to be paid this
[11:58] cycle, and to approve a class E retail
alcohol license for ID wine and spirits.
[12:04] » Move to approve.
>> Second.
[12:07] » We have a motion from Harley, second
from Brad.
[12:10] Um any discussion?
Wolf, please vote.
[12:14] » Jessica.
>> Yes, Brad.
[12:15] » Yes.
>> Cathy.
[12:16] » Yes.
>> Don.
[12:17] » Yes.
>> Harley.
[12:18] » Yes.
>> Motion carried.
[12:20] We'll move to new business agenda item
number nine. This is to approve a route
[12:24] for the Kevin Crandall scholarship run.
>> I'm going to come up and talk a little
[12:30] bit more about the logistics, but
uh
[12:34] All right. First, we just acknowledge
you're so calm here
[12:38] September 13th will be 3 years since
officer Kevin Crandall was killed in
[12:43] line of duty in the city of Algona.
So,
[12:47] with that, a memorial scholarship that's
been set up in his name
[12:51] is having their annual event uh
coming up
[12:55] uh which will be
this
[12:58] Saturday, uh September
>> 11th the whole first event for Algona is
[13:02] a 5K
and a 1-mile
[13:05] walk and run.
>> Yeah.
[13:08] The 5K, that's all going to actually
happen on Eagle Hills golf course, but
[13:13] the fun run, that actually
is going to just they're going to go out
[13:18] onto uh
If you can zoom in any more, you'll see
[13:22] just cuz
I think you're going to try and stay off
[13:25] of Country Club Road but most of it, but
then move uh go on the Valleyview Drive.
[13:31] It's back there. We're not closing any
They're not closing any roads. It's just
[13:36] you know, they'll be off to the side and
you know, still follow everything of the
[13:40] walkers that are out there now. But we
just wanted to make sure the city was
[13:44] aware of it and people are aware that
that will be happening.
[13:48] And if you do come to the run and choose
to run, I'm going to be the one cooking
[13:53] your omelets afterwards.
>> Oh, okay.
[13:56] » I mean an opportunity right there. It's
worth it.
[13:59] » Hey.
[14:01] » But yeah.
And then after that is the golf
[14:04] tournament. That is that will be
happening at 10:30 right there at Eagle
[14:08] Hills as well.
Hopefully they can
[14:12] have great weather and they'll get a lot
of people to come out cuz that's that
[14:16] all money raised money raised for that
does go back to the community and
[14:20] scholarships and stuff like that. And I
know last year they were able to
[14:25] give out some pretty nice scholarships.
So.
[14:28] » Yes.
>> Hopefully all can have everything there
[14:30] during the day.
>> Yeah, live music every night, so it's a
[14:33] full day.
>> Well, Bo, the good news is you're able
[14:36] to get the Iowa Iowa State game pushed
back to 6:00.
[14:40] » Yeah, 6:30 at night.
>> Increase the crowd.
[14:43] » Yeah, absolutely.
>> Yeah, good job, Bo.
[14:45] » Yeah,
that's what I do.
[14:48] » Good for us.
[14:53] » Okay, we need to approve that route.
>> I'll move to approve the route.
[14:57] » Second.
>> Motion Kathy, second from Jessica. Is
[15:00] there any discussion?
Roll call, David.
[15:04] » Jessica.
>> Yes. Frank.
[15:05] » Yes.
>> Kathy.
[15:06] » Yes. Don.
>> Yes.
[15:07] » Harley.
>> Yes.
[15:08] » Motion carried. Then uh item number 10
is to approve a street closure on
[15:13] Sunday, September 20th.
>> So the
[15:17] annual Algona Cruise-in is organized by
Good Intentions. It's organized by Scott
[15:22] Seawick.
And that is uh
[15:26] Here up
>> Scout Sea Witch for a while
[15:28] » Same time.
>> And we're right on time as we planned.
[15:33] » Some of us have to work so yeah.
[15:38] » Hi Scott.
>> How you doing?
[15:39] » Good.
>> Okay. Obviously I'm up here for the car
[15:42] show.
Um
[15:45] kind of the same
asking for the Main Street to be
[15:51] blocked off.
Um I know we have
[15:56] I don't know how far
Torrington goes down if I need it. Are
[15:59] they Are they just half a block there or
is it the whole thing?
[16:03] You had it tore up.
>> Just that uh block uh North State
[16:07] Street.
>> Just North State Street but it's a whole
[16:09] block that's tore up. And they
>> Yeah.
[16:10] » Okay. Um
we didn't get down that far last year. I
[16:14] think we were We're okay with that. And
Bo usually we don't block the street up
[16:20] but allows me to Last year we dealt with
the other side.
[16:23] So if we needed he always told me I'd
give you a
[16:27] in front of the courthouse if I need to
with fuel. So
[16:30] um
[16:33] Let's see. The date is uh September 20th
this year.
[16:37] Uh
it's from 1:00 to 4:30 again.
[16:42] Um
[16:45] And then obviously I don't know how how
the beer thing works now with the new
[16:51] Do I need to do something different
there? Um
[16:54] » So for that was due street closure and
um kind of same thing as it was in
[16:59] previous years.
>> Okay. As long as the street's closed.
[17:01] » Yeah. I mean we're not looking to extend
out into the other block areas that I
[17:04] know that new area goes to but everybody
pretty much stays on up on Main Street.
[17:09] So
>> Yeah.
[17:10] » Um
>> So it'll be a lot simpler.
[17:12] » And then uh the only other thing is
um
[17:18] the public restrooms if we can
make sure that they get unlocked by
[17:23] 7:00 in the morning if that works. I
know they're electronic locks now versus
[17:29] Yep, and then uh
>> See, it ends at 4:30. What time
[17:33] » It ends at 4:30. Yeah, we're we're
pretty much done by I mean, by 5:00
[17:37] we're out of there.
>> Okay. Well, 7:00 at least we can get
[17:40] them out of there using the after a
couple of hours. Make sure they're
[17:43] unlocked.
>> Yeah, and we we always I mean, my guys
[17:45] always we always take the stuff down for
you.
[17:48] » have always been good about taking them
down.
[17:49] » um
I got plenty of volunteers to do that.
[17:52] So,
um and we can if you want, but we can
[17:55] set them up in the morning, too. I don't
care.
[17:57] » Well, what what last year did you set
them up at?
[17:59] » Well, we did we did 9:00 last year cuz
the year before I had an issue with some
[18:04] people coming up and parking and then we
couldn't figure out where they were at.
[18:08] » Yeah.
>> Um so, if that works, um
[18:11] » Yeah, Sunday we can do that.
>> Okay.
[18:14] Okay.
Um
[18:17] other than that, I think um
[18:23] I think that's all I got on my
on my agenda.
[18:27] So, if that works,
[18:34] » Entertain a motion to
um close State Street for this event.
[18:38] » So moved.
>> Second.
[18:40] » Motion from Don, second from Kathy. Any
discussion?
[18:44] The only thing is uh
we do have a bad
[18:48] press uh
Do we need a resolution or something for
[18:51] around the beer permit?
To activate that or not?
[18:55] » No, so under this we'll just still go
under the, you know, the block is
[18:59] already in place on a closed street.
>> Okay. Uh you know, the container.
[19:04] » Okay.
>> The only the only thing that would
[19:05] change highly would be is if the like
Caps
[19:09] I think they have already extended their
liquor license because they have
[19:13] stuff set up, but if somebody wants to
serve out front, they have to they have
[19:17] to go to the state, extend their liquor
license to to serve off the sidewalk.
[19:21] And that's that's the choice that the
businesses make, not not me.
[19:25] So.
>> Okay.
[19:32] So, we have a motion and a second. Any
other discussion?
[19:36] Roll call it.
>> Jessica.
[19:37] » Yes.
>> Yes.
[19:38] » Kathy.
>> Yes.
[19:39] » Donald.
>> Yes.
[19:40] » Mark.
>> Yes.
[19:41] » Motion carried.
Thank you, Scott.
[19:44] » All right. Appreciate it. Thank you,
Scott.
[19:48] » We'll move to agenda item number 11.
This is to approve another street
[19:51] closure on Sunday, October 25th.
>> This is for the First United Methodist
[19:57] Church annual trunk or treat event. So,
[20:04] So, this year it is being held on
on the
[20:08] Sunday, October 25th.
Um on the 25th, on Nebraska Street, um
[20:15] just south of the church there. Um and
then you guys have passed because it's
[20:19] been so popular, so we extended it
out
[20:22] to the Christ to Nebraska Street, so we
set up barricades and just kind of ended
[20:28] each turnout on how far we we do that
closure.
[20:31] Um but with it being a Sunday, um it's
usually
[20:35] not too many travelers in the way.
>> So, they just thought it'd work better
[20:39] to try it on Sunday instead of on
Halloween.
[20:44] » So, I'm not um
exactly sure. I know they have services
[20:48] on Saturday night now there, so I heard
that that was maybe one of the
[20:55] » Okay.
>> Yeah.
[20:57] » That makes sense.
>> But it might work out well for everyone
[20:59] to you can
get a little bit of candy at trunk or
[21:02] treat so it will not affect the
neighborhood houses.
[21:08] » A week later, only here we are.
[21:14] » Move to approve.
>> Second.
[21:17] » Motion from Harley, second from Jessica.
Um, any other discussion?
[21:21] Roll call vote.
>> Jessica.
[21:23] » Yes.
>> Yes.
[21:24] » Kathy.
>> Yes.
[21:25] » Don.
>> Yes.
[21:26] » Harley.
>> Yes.
[21:27] » Motion carried. Agenda item number 12 is
to set Halloween trick-or-treat, um,
[21:32] actually day and hours.
>> So, uh, October 31st, Halloween is a
[21:39] Saturday this year. So, um, historically
we've uh, uh, held our designated
[21:44] citywide trick-or-treat hours from uh,
5:30 to 7:30 uh, p.m. on Halloween day.
[21:50] So, we'd recommend um, same this year.
[21:59] » Move to approve.
>> Second.
[22:02] » Motion from Harley, second from Jessica.
Any discussion on trick-or-treat hours?
[22:09] Roll call vote.
>> Jessica.
[22:10] » Yes.
>> Yes.
[22:12] » Yes.
>> Yes.
[22:13] » Harley.
>> Yes.
[22:15] » Motion carried.
Agenda item number 13 is to approve a
[22:18] change order for the wastewater
treatment facilities improvement
[22:22] project.
>> Am I still with us on the phone?
[22:27] » Yes, I am.
>> Uh, we have uh, Evan Dollberg with uh,
[22:30] WHKS uh, on the phone with the
engineers uh, with us to go over um,
[22:36] change order number nine which uh, we've
kind of compiled over
[22:40] uh, a series of time um, just to kind of
make paperwork a little bit uh,
[22:44] easier in terms of processing these for
for the grant and uh, state funding
[22:49] sources and things like that. So, uh,
this uh, change order includes eight
[22:53] items um, totaling $104,000,
$104,362,
[22:59] um, thousand dollars.
Um,
[23:04] is Evan do you want to kind of provide
an overview
[23:07] of those
items in the change order or through
[23:11] those?
>> Yeah, I can.
[23:13] » Go ahead.
>> Um,
[23:15] yeah,
they're appearing in those. They're for
[23:19] varying reasons. Um, I don't know if you
got the instructions for the final
[23:22] inspection things. Sometimes
we're announcing and then we're finding
[23:27] operability issues.
Um, but I'm not sure if you
[23:31] have them. So, the first one is
bringing back a compensation basement
[23:35] where a lot of water
abandons
[23:38] and we had planned to just cut or
sorry, cap the pipe stubs in the
[23:42] basement where the flanges are. But we
decided that it would
[23:47] make the space better accessible and we
would actually cut those back further
[23:51] and solder cap on them.
Um, and then we also moved a wet well
[23:57] level sensor
into that basin from the original
[24:00] challenge in the wet well
so that it would be easier for our
[24:03] operators to perform any maintenance on.
>> things like this because we had problems
[24:10] with our drainage but
looking at this it appears to me like
[24:15] the current grandstand
just drains along the slope to the south
[24:22] and then goes under the road and down a
ditch to the river. So, does it really
[24:28] affect our our observer system at all?
I don't know where uh
[24:34] even the new one would
be tied in at all.
[24:42] » So, right now everything sheds to the
south and there's an elbow there.
[24:47] » Yeah, I see.
>> kind of right in here in that that uh
[24:51] elbow
and then yeah, that goes to the river.
[24:55] Um, so it doesn't actually go through
our, you know, storm sewer
[24:59] infrastructure
system.
[25:02] Um, but basically, yeah, we don't know
if it goes outside city limits through
[25:06] the county to the river.
>> I'm not anxious to wave things like that
[25:10] with the effects of it, but I just don't
see it affecting our progress at all, so
[25:16] I move to approve that.
>> Second.
[25:19] » Motion from Harley, second from Brad.
Any other discussion?
[25:24] We'll go there.
>> Jessica.
[25:26] » Yes.
>> Brad.
[25:27] » Yes.
>> Kathy.
[25:27] » Yes.
>> Don.
[25:28] » Yes.
>> Harley.
[25:29] » Yes.
>> Motion carried. Thank you.
[25:32] Agenda item number 15 is a resolution
that pertains to the fairgrounds
[25:36] grandstand project as well.
>> Um, this is just really a technical
[25:42] amendment. So, back in 2025, the city
approved a $100,000 grant towards that
[25:48] project.
You know, they were kind of one year
[25:54] kind of ahead of where they're at in
terms of the construction schedule of
[25:56] the grandstand.
Having expected to start
[26:01] in our last fiscal year. So, the way
that agreement was written was that if
[26:06] after they made a written request and
they're ready to break ground or have
[26:10] break
evidence that construction has begun, I
[26:13] would make the first payment, but the
city said that's FY 26.
[26:17] Well, we know we're in FY 27, so this is
really just something that to show that
[26:22] instead of over five years from FY 26 to
FY 30, we'll we'll make those
[26:27] contributions, we'll now make them over
four years from FY 27
[26:32] to FY 30.
[26:37] » Move to approve.
>> Second.
[26:39] » Motion from Brad, second from Kathy.
Any discussion?
[26:45] We'll go there.
>> Jessica.
[26:47] » Yes.
>> Brad.
[26:48] » Yes.
>> Kathy.
[26:48] » Yes.
>> Don.
[26:49] » Yes.
>> Harley.
[26:50] » Yes.
>> Motion carried.
[26:52] Agenda item number 16 is a
approving the final payment for the 2020
[26:58] library improvement.
>> So, this is for the interior work that
[27:03] was with Hinkle Construction.
That was originally started back in the
[27:10] fall of 2020.
So, we had been
[27:13] waiting on just a few minor punch list
items to be satisfied. Um
[27:18] which
uh there was an update so that the
[27:23] uh end of August we received
notification from the architect that
[27:27] they cleared up minor requirements and
recommend
[27:31] accepting the project
and approve final payment.
[27:36] So, we've already moved in so the
substantial completion deadline is what
[27:39] we use for the warranty items. Usually
it's warranty starts on acceptance but
[27:44] since we've moved in it started back
then.
[27:47] So, that's kind of a real caveat for
kind of another project might be but um
[27:51] this resolution acknowledges uh the
project is now complete and uh directs
[27:56] the city clerk to make final payment to
Hinkle Construction in the amount of
[28:00] $33,348.71
[28:04] which represents about 1 and 1/2% of the
retainage that we were still
[28:08] withholding.
[28:15] » Move to approve.
>> Second.
[28:17] » Motion from Don, second from Brad.
Any discussion?
[28:22] » Other than how's the outside?
>> uh which represents about 1 and 1/2% of
[28:27] the retainage that we were still
withholding.
[28:35] » Move to approve.
>> Second.
[28:38] » Motion from Don, second from Brad.
Any discussion?
[28:42] » Other than how's the outside? I'm not
enjoying it.
[28:46] » We'll get to that next.
>> I'm seeing some progress.
[28:50] » Number 17.
>> That is really okay.
[28:54] » Okay, we have a motion and a second to
roll call them.
[28:57] » Jessica.
>> Yes.
[28:58] » Frank.
>> Yes.
[28:59] » Kathy.
>> Yes.
[29:00] » Don.
>> Yes.
[29:02] » Yes.
>> Motion carried.
[29:03] The agenda item number 17 is to approve
a pay application for the exterior
[29:07] library improvements.
>> Um to sub pay app number eight is from
[29:14] Kingland uh construction and as you'll
see um on the date of the original
[29:18] application it's uh December 2025.
Um we have more or less just been
[29:24] sitting on it um until we saw for
progress and we were
[29:30] comfortable with the
the work that uh
[29:33] had been corrected or being done and the
plan moving forward. Um so uh over the
[29:38] last uh several weeks uh work has uh
resumed there and is um we had a meeting
[29:45] architecture meeting the other week
and I feel about as good as I have in a
[29:49] long time that
things are proceeding. Uh there's a new
[29:52] project manager um on site
seems to have things uh well handled. Uh
[29:59] so this one uh pay application is for uh
$10,340.11
[30:06] and it's for you know work
completed, material stored it's that
[30:10] from you know
eight plus months ago. Um there is a
[30:15] another pay application that was
submitted um that one we're holding um
[30:19] until some of the um
uh
[30:22] items that we've identified um in terms
of the masonry work um that still has to
[30:28] be addressed. Uh there's a number of
sections that
[30:31] need to be done
two, three, four times. Um there's still
[30:34] some sections that need that work to be
done um as well as a few other minor
[30:39] items. So um
we're
[30:42] kind of agreed that we'll go proceed
with this path because they've been very
[30:46] active and they're certainly materials
and labor-wise much, you know, further
[30:51] ahead than this
reflects. But again, because some of
[30:54] those materials are already installed,
we have concerns on that that are going
[30:58] to have to be redone.
But
[31:02] all that being said,
um
[31:06] I do feel, I guess, you know,
I'm hesitant just because of the this
[31:09] project was supposed to be supposed to
be done last fall.
[31:11] Um but, you know, it does look like uh
you know, we should uh you know,
[31:15] mid-October
um you know, everything should be coming
[31:19] together to to wrap this project up.
Um so, there do some of those
[31:23] outstanding items need to be addressed.
[31:27] But, as I said, following our
construction meeting we had last week, I
[31:30] feel that it's good to have a a project
that we're back on the right track
[31:35] with the subcontractors and those uh
items of of concern that are being
[31:40] addressed.
[31:42] » How are we going to keep on them here to
keep them progressing? I know you feel
[31:45] good now, but you know,
what happens if it rains here for the
[31:49] next couple days and they
move their equipment to a different
[31:51] project in the next
>> Um you know, it's really just, you know,
[31:55] having to tell them just, you know,
you're already, you know, shot past the
[31:59] deadline and you know, until you
get it, you know, to a certain level of
[32:03] satisfaction, then I pay.
Which is really bad at this point.
[32:11] » Okay.
And you guys just
[32:13] keep pounding on them to
get it done. Just get it done. Yeah,
[32:17] that's all we can do.
I said it in the one part of the closed
[32:21] meeting.
>> We certainly want to get it done, at the
[32:23] same time it's, you know, it's got to be
done in the right way and then that's
[32:28] what's, you know,
makes it all more Yeah, frustrating when
[32:31] I'm done, but we keep sending that stuff
and just have to kind of keep rejecting
[32:34] it.
[32:37] Yeah.
[32:42] » Second.
>> Motion from Brad, second from Kathy to
[32:45] approve this PA application. Any other
discussion?
[32:49] Roll call, Dave.
>> Jessica.
[32:50] » Yes. Brad.
>> Yes.
[32:52] » Kathy.
>> Yes.
[32:53] » Don.
>> Yes.
[32:54] » Barbara.
>> Yes.
[32:55] » Motion carried.
Um the final agenda item on our
[32:58] published agenda, agenda item number 18,
the term of the cemetery board uh of
[33:04] trustees previously held by late Mr.
King uh did expire August 13th.
[33:09] Um and this appointment we need to fill
this vacancy. This is an appointment by
[33:14] the city council. Um has the city
council been able to
[33:19] uh secure a name
for this? Um I did visit with one
[33:24] individual and I'm waiting to hear back
about that. So,
[33:30] um assuming by next meeting we'll be
able to fill that position. So,
[33:35] it's uh 5:46
and I would entertain a motion to
[33:39] adjourn today's meeting.
>> So
[33:43] Second.
>> Motion from Kathy, second from Jessica.
[33:47] Meeting's adjourned. Thank you very
much.