1 00:00:04,800 --> 00:00:09,920 It is 6:00 p.m. I call this meeting of the Miami Township Board of Trustees to 2 00:00:08,160 --> 00:00:12,880 order. Will you please rise and join me in the Pledge of Allegiance? 3 00:00:14,040 --> 00:00:20,920 » Pledge of Allegiance to the flag of the United States of America, 4 00:00:18,400 --> 00:00:28,200 and to the republic for which it stands, one nation under God, indivisible, with 5 00:00:24,440 --> 00:00:28,200 liberty and justice for all. 6 00:00:30,000 --> 00:00:32,840 » Roll call. Mr. Posey. >> Present. 7 00:00:31,640 --> 00:00:34,000 » Mr. Cole. >> Here. 8 00:00:33,280 --> 00:00:36,600 » Mr. Berry. >> Here. 9 00:00:35,280 --> 00:00:40,240 » Reading of casualties, Assistant Chief McCarty. 10 00:00:38,240 --> 00:00:45,080 » Good evening, Board. I have the casualty report for September 1st, 2026 to 11 00:00:42,360 --> 00:00:48,800 September 14th, 2026. Deputy Sheriff Michael Hendricks, 12 00:00:47,240 --> 00:00:53,520 Charleston County Sheriff's Office, South Carolina, end of watch September 13 00:00:51,040 --> 00:00:59,160 9th, 2026. Deputy Sheriff Terr- Terrance Bailey, 14 00:00:57,000 --> 00:01:03,480 uh Claiborne County Sheriff's Department in the Mississippi, end of watch 15 00:01:00,960 --> 00:01:08,080 September 7th, 2026. And Sergeant Chris Fisher, Warm Springs 16 00:01:05,680 --> 00:01:11,960 Police Department, Georgia, end of watch September 1st, 2026. 17 00:01:10,840 --> 00:01:15,440 » Please join me in a moment of silence for these fallen first responders. 18 00:01:21,640 --> 00:01:26,280 Thank you. Next item on the agenda is the consent 19 00:01:24,320 --> 00:01:29,200 agenda. Matters listed under the consent agenda are considered to be routine and 20 00:01:27,800 --> 00:01:31,680 will be enacted by one motion and one vote of consent. 21 00:01:30,600 --> 00:01:34,760 There will be no separate discussion of these items. If a discussion is desired, 22 00:01:33,560 --> 00:01:37,040 that item will be removed from the consent agenda and considered 23 00:01:35,880 --> 00:01:39,640 separately. I move we approve the consent agenda. Is 24 00:01:38,840 --> 00:01:42,840 there a second? >> I'll second. 25 00:01:40,560 --> 00:01:43,920 » Any discussion? >> Mr. Posey. 26 00:01:43,520 --> 00:01:45,040 » Aye. >> Mr. Cole. 27 00:01:44,640 --> 00:01:46,480 » Aye. >> Mr. Berry. 28 00:01:45,680 --> 00:01:49,360 » Aye. >> Moving on to new business. Mr. 29 00:01:47,800 --> 00:01:52,880 Schweiker, you have resolutions 109 and 110. 30 00:01:50,680 --> 00:01:57,320 » Yes, good evening, Board. 109 is to authorize upfit equipment for a truck 31 00:01:55,280 --> 00:02:03,200 that we purchased, a replacement vehicle back in August. Uh this is to include a 32 00:02:00,600 --> 00:02:06,680 service body crane and some other up fit materials to this truck to help us 33 00:02:04,920 --> 00:02:12,240 better serve the community, faster response for storm uh emergencies and 34 00:02:09,759 --> 00:02:17,720 situations like that. Uh we provided three quotes as documented out in the uh 35 00:02:14,959 --> 00:02:20,600 the memorandum. Be happy to answer any questions regarding this up fit 36 00:02:19,120 --> 00:02:22,880 equipment. >> Any discussion? 37 00:02:22,280 --> 00:02:27,320 Thank you. >> Thank you. 38 00:02:24,080 --> 00:02:31,760 And resolution 110 is to purchase rock salt for the upcoming winter season. I'd 39 00:02:29,320 --> 00:02:37,600 like to touch on that we participate with 93 other agencies in Southwest Ohio 40 00:02:34,920 --> 00:02:42,760 to do a collective bidding process. Due to the fact of this previous winter 41 00:02:40,440 --> 00:02:48,440 um and explained in the documents uh provided for this resolution, 42 00:02:44,880 --> 00:02:54,920 uh the pricing per ton went up 64% I believe to $123.50 43 00:02:51,360 --> 00:03:00,800 a ton. So um we only received one bid for a potential multi-year bid uh packet 44 00:02:58,240 --> 00:03:06,000 along with many other jurisdictions. So we'll navigate next year when that time 45 00:03:02,600 --> 00:03:10,959 comes, but for this upcoming season um recommending to go with Champion 46 00:03:08,120 --> 00:03:15,720 Landscape Supply who was our sole bidder for this upcoming season. And due to the 47 00:03:13,440 --> 00:03:20,160 increase in salt, um we will do everything in our power to not uh negate 48 00:03:18,519 --> 00:03:23,920 services, but we'll try and find additional ways to be creative so that 49 00:03:21,920 --> 00:03:29,080 way we're not um blowing through the budget on on rock salt and have to do 50 00:03:26,360 --> 00:03:32,280 additional uh fund transfers, but just we'll be mindful this upcoming season 51 00:03:30,680 --> 00:03:35,959 and still deliver the services that are expected to the residents. And I'd be 52 00:03:34,239 --> 00:03:39,040 happy to answer any questions regarding the uh rock salt 53 00:03:37,959 --> 00:03:40,800 uh resolution. >> Any questions? 54 00:03:40,440 --> 00:03:44,720 » Thank you. >> your thorough explanation of uh on the 55 00:03:42,640 --> 00:03:47,720 unusual circumstances we find ourselves. >> Thank you. 56 00:03:46,160 --> 00:03:50,760 » Mr. Carlson, do you have resolutions 111 and 112? 57 00:03:48,920 --> 00:03:56,200 » Yes, good evening, Board. Uh resolution 111 is a resolution to authorize 58 00:03:53,720 --> 00:04:00,360 participation in ODOT's bidding process for the Kings Ridge Drive pedestrian 59 00:03:57,920 --> 00:04:04,280 improvements. Uh, it's hard to believe, but uh, the initial project agreement 60 00:04:02,720 --> 00:04:09,040 for Kings Ridge Drive we entered into just over 3 years ago. Uh, so this is 61 00:04:06,959 --> 00:04:13,200 process is uh, kind of coming to the end. We're getting ready to bid. This is 62 00:04:10,800 --> 00:04:16,320 ODOT's chance to say, "Hey, before we take this to bid, are you still up for 63 00:04:14,959 --> 00:04:19,079 the project? Are we still moving things forward?" So, it's sort of a 64 00:04:17,519 --> 00:04:22,440 housekeeping item. There's no real new obligation here, but it is saying, "Yes, 65 00:04:20,880 --> 00:04:25,560 we do want to participate in your bid process." Are there any questions? 66 00:04:24,880 --> 00:04:29,320 » Thank you. >> Um, resolution 112 is to authorize the 67 00:04:28,080 --> 00:04:33,560 Township Administrator to execute agreement with Volkert uh, for 68 00:04:31,280 --> 00:04:38,160 right-of-way acquisition for the State Route 741 pedestrian improvement 69 00:04:35,480 --> 00:04:41,760 project. Uh, we are through phase two engineering for the Springboro Pike 70 00:04:39,640 --> 00:04:45,400 pathway project and are now in the phase where we need to start acquiring uh, 71 00:04:43,960 --> 00:04:49,960 some temporary and some permanent right-of-way. So, this would allow us to 72 00:04:47,760 --> 00:04:55,040 execute an agreement with Volkert uh, with ODOT as well uh, to start 73 00:04:53,280 --> 00:04:57,400 uh, the right-of-way planning and procedure 74 00:04:56,240 --> 00:05:01,240 uh, acquisition. >> Do you have any questions on this one? 75 00:04:58,640 --> 00:05:03,880 » Any questions on this one? Thank you. Moving on to the public comment portion. 76 00:05:02,720 --> 00:05:06,640 This is the portion of the meeting where you, the residents of Miami Township, 77 00:05:05,360 --> 00:05:09,480 are invited to share your thoughts with the board. Please note that this time 78 00:05:08,280 --> 00:05:12,240 has been set aside for the board to listen to you. Your comments are valued 79 00:05:11,360 --> 00:05:15,520 and will be taken into careful consideration. The board will not engage 80 00:05:14,360 --> 00:05:18,919 in dialogue at this time and presentations are limited to 5 minutes 81 00:05:17,160 --> 00:05:22,080 each. Anyone looking to public comment, come forward. 82 00:05:20,919 --> 00:05:24,560 All right. Thank you for being here, though. 83 00:05:23,480 --> 00:05:29,000 Moving on to consideration of resolutions and motions. I move we adopt 84 00:05:26,280 --> 00:05:31,760 resolution 109-2-2026, a resolution authorizing the Township 85 00:05:30,560 --> 00:05:34,480 Administrator to purchase truck equipment for the road department. Is 86 00:05:33,760 --> 00:05:37,000 there a second? >> I'll second. 87 00:05:35,360 --> 00:05:38,440 » Any discussion? >> Mr. Posey. 88 00:05:38,000 --> 00:05:39,560 » Aye. >> Mr. Cole. 89 00:05:39,040 --> 00:05:40,760 » Aye. >> Mr. Berry. 90 00:05:40,280 --> 00:05:44,640 » Aye. >> I move we adopt resolution 110-2026, a 91 00:05:43,080 --> 00:05:48,280 resolution to purchase rock salt for the 2026-2027 92 00:05:46,160 --> 00:05:51,080 winter season. Is there a second? >> I'll second. 93 00:05:49,160 --> 00:05:52,200 » Any discussion? >> Mr. Posey. 94 00:05:51,800 --> 00:05:53,360 » Hi. >> Mr. Cole. 95 00:05:52,920 --> 00:05:54,680 » Hi. >> Mr. Berry. 96 00:05:54,000 --> 00:05:58,400 » Hi. >> I move we adopt resolution 111-2026, a 97 00:05:57,080 --> 00:06:02,360 resolution authorizing local participation in the O dot bidding 98 00:06:00,080 --> 00:06:05,720 process and agreeing to pay local costs for Kingsbridge Drive pedestrian 99 00:06:03,760 --> 00:06:08,440 improvements. Is there a second? >> I'll second. 100 00:06:06,560 --> 00:06:09,560 » Any discussion? >> Mr. Posey. 101 00:06:09,160 --> 00:06:10,600 » Hi. >> Mr. Cole. 102 00:06:10,160 --> 00:06:11,760 » Hi. >> Mr. Berry. 103 00:06:11,200 --> 00:06:15,600 » Hi. >> I move we adopt resolution 112-2026, a 104 00:06:14,160 --> 00:06:18,919 resolution to authorize the township administrator to execute an agreement 105 00:06:17,440 --> 00:06:23,560 with Volcker Inc. for right-of-way acquisition services for the MOT 106 00:06:21,400 --> 00:06:26,320 741-2.03 pedestrian improvement project. Is there 107 00:06:25,640 --> 00:06:28,880 a second? >> I'll second. 108 00:06:27,240 --> 00:06:30,000 » Any discussion? >> Mr. Posey. 109 00:06:29,600 --> 00:06:31,000 » Hi. >> Mr. Cole. 110 00:06:30,600 --> 00:06:32,880 » Hi. >> Mr. Berry. 111 00:06:31,640 --> 00:06:36,919 » Hi. >> Department of comments. Chief McCarty. 112 00:06:35,640 --> 00:06:39,600 » No comments for the record. >> Mr. Schweiger. 113 00:06:37,919 --> 00:06:43,320 » Just one brief one. I don't usually mention anything about developments. 114 00:06:41,280 --> 00:06:47,800 It's not our realm, but public works was invited to the Wawa grand opening where 115 00:06:45,360 --> 00:06:50,440 we did a sandwich making contest with members from administration and the 116 00:06:49,160 --> 00:06:53,680 board and I'd like to say that we were crowned 117 00:06:52,040 --> 00:06:57,720 champions in the sandwich making and brought home a trophy. So it's right at 118 00:06:55,960 --> 00:07:01,320 our nice public works entrance for everyone to enjoy. But it was a good 119 00:06:59,520 --> 00:07:03,760 time and thanks for the invitation. >> I'm excited your other skills have been 120 00:07:02,440 --> 00:07:06,880 recognized. Mr. Carlson. 121 00:07:04,960 --> 00:07:10,400 » I want to apologize to administration. I was not able to make it to the sandwich 122 00:07:08,320 --> 00:07:14,960 making contest. It may have turned out differently. So that's my first comment. 123 00:07:12,760 --> 00:07:18,200 My second is just want to express my appreciation to the board for 124 00:07:17,040 --> 00:07:23,080 all of the work that we've been able to do so far on the Kingsbridge Drive 125 00:07:20,480 --> 00:07:27,760 streetscape project. This project was first placed into a township 126 00:07:25,040 --> 00:07:32,080 comprehensive plan in 1996. So we are coming up on 30 years from when it was 127 00:07:29,400 --> 00:07:36,080 first suggested. We're a long way out from that initial suggestion, but again 128 00:07:34,040 --> 00:07:38,760 appreciate the board allowing us to move forward on some of these projects to 129 00:07:37,320 --> 00:07:41,880 improve our community. Really excited to get some of these under our belt and I 130 00:07:40,560 --> 00:07:45,720 think we have several more in the queue. So again, I appreciate all the support. 131 00:07:44,120 --> 00:07:49,120 » Thank you for your hard work. Mr. McCoy. 132 00:07:46,680 --> 00:07:55,400 » Just a brief comment. The auditor state released our financial audits for fiscal 133 00:07:52,480 --> 00:07:59,200 year ending 12/31/25. So, they're out on the website, Township website, and also 134 00:07:57,680 --> 00:08:02,200 through the auditor of state. >> Thank you. 135 00:08:00,320 --> 00:08:05,840 Elected official comments, Mr. Barry. >> I'd like to congratulate the public 136 00:08:03,600 --> 00:08:10,120 works department on their win at Wawa, and thank you to everybody in the 137 00:08:07,840 --> 00:08:13,600 Township. That was a great turnout. And I apologize to the administrative 138 00:08:12,280 --> 00:08:16,840 staff that I couldn't do better on the hoagie making contest. If there's ever 139 00:08:15,360 --> 00:08:19,760 another opportunity, we'll get them next time. 140 00:08:18,520 --> 00:08:23,320 » Thank you. Mr. Cole. >> I have no comment. 141 00:08:21,400 --> 00:08:26,080 » My only comment was the hoagie making contest conflicted with a fire district 142 00:08:24,760 --> 00:08:29,520 meeting, so I was unable to attend or participate. 143 00:08:27,520 --> 00:08:32,280 With that, I adjourn the meeting at 6:08 p.m. Thank you.