[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:55] Calling the Board of Selecting Meeting for September 22nd, 2026, regular meeting to order at 608 p.m.
[1:05] and our first rule of business will be pledge of allegiance.
[1:34] Okay, let's see, we have secretaries report.
[1:37] We have approved minutes from regular meeting of August 18th
[1:40] and September 18th.
[1:42] Which I have a chance to look at those.
[1:44] Do we want to make a motion tonight?
[1:46] We're table now.
[1:48] I didn't limit that the August 19th.
[1:50] once they didn't get it.
[1:54] Okay.
[1:55] Table low?
[1:55] Or are both?
[1:56] I mean, both.
[1:57] Table low?
[1:58] Yes.
[1:58] Okay.
[1:59] They're sorry they didn't get it.
[2:00] Okay.
[2:00] So we will table.
[2:09] Okay.
[2:10] Audiences, citizens, reminding everyone to please state your name for the record and comments should be kept short.
[2:17] That's not a question and answer period, so.
[2:21] I don't know.
[2:23] This way.
[2:24] So you can see me.
[2:28] I'm here tonight because I see any appointments with the WBCA, I believe this was talked about a couple of meetings ago, I appreciate that it was a table and then, you know, brought back with both of them and that's great to see.
[2:41] I just wanted to reiterate for some comments that we're meeting where my goal serves on the board of fines, I believe.
[2:49] And potentially serving another board, that's supporting another two things, some ethical
[2:54] demand drums.
[2:55] So I just would ask this board to seriously consider those, maybe even reach out to the
[3:00] ethics board for an end and a more consult, both for a point in that.
[3:06] Just to make sure that we don't even go down the road with either my key in a position where
[3:11] he's got to make some ethical decisions that, you know, no microcubes him from an important
[3:18] So just wanted to bring that to your attention.
[3:21] Thank you.
[3:43] Okay.
[3:44] So we do have some appointments tonight.
[3:46] We have the appointment of, like,
[3:47] my quite large to the large portion control authority.
[3:49] Turned expired to 11.
[3:52] We have appointment of Nicholson to the large portion control authority.
[3:55] Turned expired to 1120.
[3:57] Mike was the same for me.
[4:00] And then the appointment of, well,
[4:02] we could take those two first.
[4:03] If we want to take them together or do we want to take them separate?
[4:06] Where would we have the session in there?
[4:08] I think.
[4:10] Well, we can make a motion.
[4:12] And then, second, and then discuss before we vote.
[4:16] So we want to take a meet individually?
[4:18] Yes, please.
[4:19] Okay.
[4:20] Pointment of Mike Weiglers to water push control authority termed expired 12, 120, 28.
[4:25] So I have motion.
[4:26] I'll make a motion.
[4:26] I'll say.
[4:27] Okay.
[4:30] Now, discussion.
[4:31] So discussion.
[4:32] Again.
[4:32] I'm sure what we've talked about, I just didn't know if we had an opportunity as it's
[4:37] me.
[4:37] I didn't hear anything.
[4:39] So if we should forward it to Ethics, just to be sure, I know that in the past we had the
[4:45] chairman of the Board of Finance was also in the WPCA, so we have, you know, where we have
[4:51] a past practice and other towns do indeed have that.
[4:56] So, you know, I do, I've been thinking a lot about it and as a colleague, I know him well
[5:04] and know that he would be willing to recuse himself often if need be.
[5:11] But then does that reduce the efficacy if you well of the WPCA board or the board of finance
[5:19] as it kind of set a kind of interferer with the government process and I just don't.
[5:28] My thought is I'm not totally opposed to it for sure, as long as he is aware of the fact
[5:36] that he has to be accused himself and I believe that he is, but I don't know your thoughts
[5:44] as well.
[5:45] Yeah, well, I did call other towns, and I mentioned that before, like I, and many WPCAs do have
[5:53] somebody from Board of Finance, certainly not both. And we had past practice where we've had
[5:59] somebody on there, and it never seemed to really be an issue. But I can understand people's thoughts,
[6:06] but I do think, as you stated, that if Mike thought there was a reason to recuse himself
[6:12] I think he would certainly take that, knowing that, even his line of work that he's very honorable and, you know,
[6:20] I mean, so I'm just, you know, I think we have two people very willing to work towards the goal of the WPCA,
[6:32] and I have a similar reservation with the next candidate, and I am neck for the same reason.
[6:38] If he puts in septic systems or dig sewer lines or does anything for people, because I know the sewer connection, you know, he does some of that work.
[6:49] I was told over the years. So there was a thought that maybe he'd have to also reduce himself or maybe it would interfere with his personal business if he was up there on the board.
[7:01] So that was a concern for some people.
[7:04] But I would think Nick would probably do the same if it
[7:06] has something where he's not to recuse himself
[7:08] or if he didn't think athletically correct.
[7:11] I like he should be voting on something, but so right now
[7:15] we have the motion of Mike Waigler's on there.
[7:18] So, I think, and I respect that opinion,
[7:22] absolutely, and I hear that.
[7:24] But in the interest of moving forward,
[7:25] they've been struggling right without it.
[7:27] Yeah, and I don't have a corner of there.
[7:30] So they really need some people to serve on that committee, so we could try it, and then just not really point when they come up for it.
[7:37] And if it seems to be in the shoe, we can have conversations about, you know, when we need to meet decisions in rural, on board with that, kind of watching for each other, so I can, you know, support that.
[7:50] Okay, all right, so all in favor of moving like my bloggers to one of the receipts on the water pollution control authority tend to expire 1212128.
[8:00] I, so that's two to zero, gates is absent from that vote.
[8:08] Okay, second appointment of Nicholson to the water pollution control authority tend to expire 121212128.
[8:15] Motion.
[8:16] Yeah, probably the motion.
[8:17] Okay, I will second.
[8:19] And any discussion?
[8:22] No.
[8:22] I think we should.
[8:24] So I'm in favor of doing that as well.
[8:27] So we can vote on Nicholson.
[8:30] Okay.
[8:31] Two to zero.
[8:33] And now the last is the appointment of Estacia Cowl,
[8:37] which is on my classes here,
[8:39] to the Deep River Housing Authority Board of Commissioners as a tenant representative.
[8:43] And she will fill the term left vacant by a resignation of April for city
[8:47] who was also the tenant representative.
[8:51] So it has to be someone that lives
[8:52] at the Curtin Commons and has been approved by the board there put up.
[8:59] And actually funny enough when I looked back,
[9:01] a station had stepped down and we put April in her place.
[9:07] So the director, Joey, I had told me that a station would be a great fit
[9:12] because she's already served on the board anyway.
[9:15] So we just need to kind of move that forward.
[9:16] so they could have a full board.
[9:18] I'm going to make that motion.
[9:22] And I will second.
[9:23] All in favor?
[9:24] I.
[9:25] OK.
[9:25] None of those.
[9:27] Very good.
[9:29] All right.
[9:29] Transfrostation aboard a select and joint meeting.
[9:31] Just want to give an update.
[9:33] The Selectman all met with the Transfrostation Committee.
[9:37] And we could appreciate their frustration.
[9:40] And we do appreciate their hard work.
[9:42] It's a really great group of folks working hard
[9:45] to make some changes and make the board selectment aware of some things that the recommending for us to make changes up there.
[9:55] So I just wanted to highlight a will have at least one member of that committee coming to the first monthly meeting of the board of selectment.
[10:02] And they will give about a five minute update.
[10:05] So we will still have time and our meeting to get our business done.
[10:10] We're setting up a meeting with the DPW to set and establish some new fee schedules for the disposal items of the transfer station.
[10:19] And some of those items will be a bigger bulky items that allow other transfer stations that we're charging for, like,
[10:26] couches and oversized rows and that sort of thing.
[10:30] Then I have that we're working on the ordinance. I recent that to our town attorney and said let's get this back going so we could move that forward.
[10:41] and a little more due to the very nice summation for us and sent it around.
[10:46] So we do appreciate that group and I just wanted to give a shout out to them and we do have some great action items that we're going to move forward with.
[10:56] Deep river day, big shout out to Kaylee Anderson and all of Park and Rack, they did an awesome job.
[11:03] And I wanted to say thank you to all the community groups out there, place was packed, it was such a great day.
[11:12] I bought big sale items from, let's see, VRS volleyball, basketball, valley cheer.
[11:18] I contributed a safe grab, you should all contribute to safe grab.
[11:22] I bought some months from the deeper care, yeah, it was just a great day.
[11:27] But I eat a lot and talk to a lot of folks, so I know it was a great day, so thank you for it.
[11:36] We had some of the political groups out there, so it was great, everybody's talking, everybody's talking.
[11:39] You know, small town, we all know everybody's so it's great.
[11:44] And then speaking of small town, the whole politics thing, I just wanted to shout out because we've had two calls yesterday,
[11:51] today about people, political science or stroke to go missing. Today we had one from one party
[11:58] that almost yesterday was a different party. So people are paying play and favorites. They're
[12:04] just, you can't just pass and pull up people's things on their lawns. So please stop doing that.
[12:12] But great, the fireworks were amazing and again the 5k was great. We had overall top winner,
[12:20] sure was female, so women's power, but that gal was from Lil Town, and then our top winner
[12:27] on male was also from out of town, but they said they love Deep River, love the course.
[12:33] So, great job.
[12:39] Let's see. Oh, and you wanted to give us a shout out to Clinton, right,
[12:43] town of Clinton? Oh, yes, the town of Vietnam, their DPW supplied the lights for us, so we were able
[12:49] to partner with her and work together
[12:51] to pick up those nice bright lights
[12:54] that we put at home at Platwood.
[12:56] So we could exit safely, and it was just nice again.
[13:00] You know, small town communities working together,
[13:02] sharing resources, so we can love to save,
[13:05] save money that way, and it was wonderful.
[13:07] I didn't, you plastered it through the state
[13:10] and Department of Emergency Services,
[13:12] and this year it was just a simple phone call
[13:14] to a neighbor, and it was a little simpler.
[13:17] Yeah, that's great.
[13:18] And thank you, I see Tim, we're really getting the fire department.
[13:21] Guys, I always do so much and our police are fighting down the roads and that sort of thing.
[13:25] We also have the close sort of free ride.
[13:28] I always come through deeper and the same exact day.
[13:32] And so we had some bicycle that's going through.
[13:35] And it all seemed to work smoothly.
[13:37] There were no big issues or anything, so a great job.
[13:40] And the pet parade was also amazing, so.
[13:43] I was fun to see that annual tradition come back.
[13:46] That's a favor.
[13:48] Let's see, do you provide a town meeting?
[13:50] So we have a town meeting from Thursday evening, 6pm here.
[13:54] Please come out.
[13:55] We'll be discussing the town adopting a new ordinance
[13:58] allowing zoning tissue citations.
[14:01] Right now, we do not have citations.
[14:04] So that will be on the docket for the 6pm Thursday meeting.
[14:08] So please come out.
[14:10] We want to talk about our procedure for calls, requests
[14:13] for road, trees, or other infrastructure issues.
[14:16] Currently, what we're doing is people
[14:18] call in to typically my office.
[14:21] And then either I get the call, or the redd against the call,
[14:23] my assistant, we come up with a list, and we basically
[14:27] will send that to the DPW director.
[14:31] We either email the person back directly,
[14:34] or we're talking to them on the phone, or whatever.
[14:37] So sometimes there seems to be a lag of the person on the other
[14:42] and realizing you were actually working toward something.
[14:45] So we're kind of work up with a new procedure.
[14:48] Maybe you have some sheets of paper,
[14:51] you know, like a kind of workboarder that when things come in,
[14:55] I think one of the issues that Eric is such a great guy that a lot of people
[15:00] And I have this phone number. And they call him direct. And he's the director of DPW. And so I think it's throwing off what we think the list is. And then new things get put in. And of course if something priority comes in that bumps everything else down. So just wanted to talk to, like when the tours here, when she come into sign checks the other day. And I said, yeah, that we've got to do better with the communication, but also just, you know, if somebody shows up to
[15:30] the pot hole, then obviously the person that called that he knows that somebody got the message,
[15:34] but how do we get that person the message and then what's the timing of that or something
[15:38] you know? Just that they know that it's in the hopper. You know that it didn't fall on deaf years.
[15:43] If there was a we were talking about brush over both on private property that it looks as though the town
[15:50] should be made to make contact with the homeowner to give them the opportunity to trim the bush
[15:57] first or the overgrowth. So we're not going in there and cleaning out something that they didn't
[16:04] want us to. So and one of the issues came up, there's a site line issue and we've not done
[16:10] the person's house, like at least twice, left business car, please call. So today I did
[16:16] run a letter and gave them a deadline and then we were just going to have to go and cut the
[16:21] down or cut it back because people can't see pulling out of that road.
[16:25] That's very dangerous.
[16:27] So we'll work on that.
[16:28] We did look into doing online system, but very expensive to have, you know, residents.
[16:36] So, that's one of the most important, I thought, one of the most important incidents.
[16:41] So anyway, so we're working on that, but I think, rest assured that your messages are getting
[16:48] of us and we are passing them on and sometimes failing to say we're passing them on and they
[16:53] just get passed down and then eventually they get taken care of or immediately to the
[16:58] end of what it is.
[16:59] Even the state road.
[17:00] So I can say that there was an option and I don't know if you saw you did forward an email
[17:05] to you with regard to some concerns on the state road road.
[17:08] A fire department had been to many crashes in this one area and a DOT offers an engineer
[17:15] to come out and take a look at, like that F's curve over by the transfer station and you know
[17:21] can they even do some some passive kind of interventions narrowing the road like different
[17:27] paint lines so it looks as though the road is more narrow so people tend to slow down or sign it
[17:33] to you. Yeah, we did have them come out there used to be that area that right near the transfer station
[17:38] that raised freeze. Yeah, and they came out and reended that and it's just we have some
[17:44] you both like old country, but it's given Kelsey Hill. I do not know how that ever got put
[17:49] in with all those rocks. And then they put the school there, like that, just to do soon
[17:54] to make the most sense, but to, with all the young teenage drivers should do. Okay, so
[17:59] region four schools, consultant for school consolidation progress, they have set up three
[18:05] meetings, and they're going to go, I have a meeting in each town, Chester deeper in Essex,
[18:10] And those are set up.
[18:12] So we tend to need, these will be in the newsletter on Friday.
[18:18] Deep River will be Thursday, 10, 29, and that will be up here, the Auditoring Chesteres
[18:23] is going to be at their meeting house.
[18:25] Essex will be 11, 4, and I write down where there's was, so I don't have to, I'll put
[18:31] that in the newsletter on Friday though.
[18:33] And then they'll have one large community gathering on November 10, up in John, in Trip.
[18:38] Now, residents can go to one or all three of the, they might be very similar-themed.
[18:44] So if you can't, you know, you can't make the deeper one, but you can make the one
[18:48] in Essex feel free to go to Essex, you're welcome at all of them.
[18:52] And again, they might be very similarly set up because it's going to be these community engagement
[18:59] kind of workshops that they're doing.
[19:01] And then the larger community gathering will have a John Winthrop.
[19:04] And I don't know at that point if it's going to still be interacting, or at that point
[19:08] they're going to present maybe what's coming out of the three smaller ones.
[19:13] But very exciting, finally a chance for everyone to come out and give your ideas or your
[19:19] vision of what the future of our schools look like.
[19:23] If you're a favorite consolidation or if you don't, or what your ideas might be, maybe people
[19:28] haven't heard them yet.
[19:29] So that's maybe you have an idea that hasn't come to the forefront yet, so that would
[19:34] really nice. And then meetings have started for board of ed and I like I mentioned and maybe
[19:40] we'll just keep mentioning, trying ahead of the whole budget process by showing up early
[19:46] so we can get our voices heard from that supervision district, which is the large supervision
[19:52] district budget. But again, the more you participate the more, even the people on our
[19:58] towards the head, know where the towns people, you know, where they stand, because we've
[20:04] elected them to represent us on these boards. So definitely, we'll reach out if you know
[20:11] somebody on the board of the head, reach out and have a, you know, meet them for coffee and
[20:14] just chat about, because they're up there voting for you. So they would like to know that
[20:20] Deeper there's totally against something that totally for it, right?
[20:25] So I just wanted to, so that DMG consultants, so that's great.
[20:29] They started their work.
[20:32] Let's see, audiences, citizens, same rules and guidelines as before.
[20:36] Anyone would like to address the board now?
[20:44] Yeah.
[20:44] Online system or the challenges of Microsoft is involved in familiar with.
[20:48] You might be able to simply just put a Microsoft form on a web age
[20:53] to it, that will request information, contact information, spot the person to vote whatever
[21:00] they're there, whatever they're concerned about, and then also respond to that with a simple
[21:07] request number and give an email to the appropriate parties by a simple checkboxes, whether it's
[21:14] public works or maybe, you know, or it's left, whatever it is, and it's pretty simple, pretty
[21:20] It doesn't require a lot from an IT standpoint.
[21:24] You put something like that together.
[21:26] So just hurt it.
[21:28] And I'm not gonna keep writing.
[21:29] Just kind of like to that.
[21:30] Something that's my key.
[21:31] So thank you, Bob.
[21:32] Thank you.
[21:33] If you ask, I don't know what I don't say.
[21:36] I don't say that.
[21:37] You know what?
[21:38] I don't know what I'm saying.
[21:38] I don't know what I'm saying.
[21:38] I don't know what I'm saying.
[21:39] I don't know what I'm saying.
[21:40] Yeah, and we're hoping it would be some simple.
[21:44] But there was a reason why we didn't want to do forms.
[21:46] And I can't remember.
[21:47] But maybe it was another town told me.
[21:49] just they had to like the same person do a form form part something it's like
[21:53] okay stop yeah you know we're gonna try to fill the pot home but like all
[21:58] the plants are close but that's a great idea so thank you I'll look into
[22:06] it and my QR online so our select the notes no other body so select the
[22:13] notes one of the things we're setting up our speed camera traffic study analysis
[22:20] meeting. Are you available Thursday at 113-30?
[22:30] Okay, okay, so I will send it to the meeting. He's been hard to pin down, so that's great. He said he only has 15 minutes.
[22:41] The traffic study done and we haven't actually had the results yet.
[22:45] So for anxious to see they did five locations around town.
[22:50] So we will report on that at our next meeting.
[22:54] Let's see, we had a very major water week over at the elementary school today.
[22:58] We had school was delayed a couple hours, and then it was decided that these children shouldn't be in there because there was a lot of water coming down.
[23:08] So thank you to everyone that responded over there. We had the elevator people, we had service master, electrical, which I think was stopped not to stop not to be over there.
[23:20] We had, let's see, the superintendent was over there, the finance director, we had a Kermus
[23:26] show up, our town insurance, building inspector, fire marshal, elementary school chair was
[23:34] over there.
[23:36] So, in the principal, like everybody was working together to make sure we could get the school
[23:40] reopened in time.
[23:41] So, it will be reopened tomorrow, so the children will be back in their tomorrow.
[23:47] And hopefully, the work I guess will take about one to two weeks, they've got to place
[23:51] some sheet rock where the water had come down, but it was a, what I used to, we used to
[23:56] call water fountains, but now they call water, water coolers, you know, like a drinking
[23:59] fountain.
[24:01] What I was to say, there was a drinking fountain, but actually, I think they're the water
[24:06] bottle of Philstation kind of drinking fountain, so they do call water coolers, but on the
[24:10] for one of the, I think the plastic hose went or something and it happened last night, so it was
[24:17] sort of kind of raining down all evening or, you know, building up to wind rain down. So,
[24:23] anyway, I guess it could have been worse if it was a Friday afternoon and with a three day
[24:27] week ahead or something. So, that was our big to do today, let's see. We had our new permits
[24:34] stickers will be out soon. January 1st, you'll have to have a new sticker for the
[24:40] dump so we are working on getting those. Park and Rec want to give a shout out for
[24:44] their Halloween parties coming up on October 17th and then I want to give a shout out
[24:49] to Rotary Club on the 24th, we're going to have the October fest. That is a landing
[24:56] a main again and I think if you go to their website or if there's posters around town
[25:01] the QR codes you can purchase a ticket. The tree word is coming up with dates for when
[25:08] he will have a meeting to talk about the beach tree at the library that unfortunately
[25:13] looks like it's going to have to come down which we've been trying to keep it going but the
[25:18] big branches are falling and now it's a hazard and it's a really a trip hazard it's making
[25:23] that sidewalks all buckled up and that's sort of thing and our tired stewardship program we
[25:29] to finally get a sign, just today, a contractor.
[25:34] I think it's actually called Bob's tires.
[25:38] Which I thought was great.
[25:40] So the suit is our transfer station, says the ready.
[25:43] We're going to start that program, which will be free,
[25:45] tire disposal for residents and a Chesterian,
[25:48] Deep River, so that'll save the town somebody.
[25:51] Right now we have to pay the dispose of the tires
[25:54] and residents have to pay to dispose of the tires.
[25:56] So this would be really great.
[25:59] And the idea is to keep them off the side of the road
[26:02] and off the railroad tracks and that sort of thing, which
[26:04] is more probably a bigger city, but it's a great program.
[26:10] And residents are paying up front when you go by-towners,
[26:12] you get charged that fee, like you do with mattresses.
[26:15] And so then it's free to disposal on the back side.
[26:19] So if you have any friends that in deeper over that,
[26:23] don't realize this program exists, please tell them.
[26:26] can get the tires disposed of correctly. I felt there was one other thing. Anything else?
[26:35] Covered all the bases.
[26:38] All right, well then motion to adjourn.
[26:41] All right, we will adjourn at 6.33.
[26:44] Toras, I will second, Jones, and all in favor.
[26:48] All right, okay.
[27:08] Good evening. Welcome to the Board of Finance Deep River Board of Finance meeting for September 22nd.
[27:14] It's 7 p.m. and we'll call them meeting to order with first the roll call.
[27:21] Catherine Russell.
[27:22] Presence.
[27:23] Carmella Velducci.
[27:26] Not for us.
[27:27] Jacqueline Calamari here.
[27:29] Very love.
[27:31] Michael Leglar.
[27:32] Here.
[27:33] Can we all be here?
[27:36] Okay.
[27:38] All right.
[27:38] So first thing on our agenda is approve the minutes from regular meeting held on July 28.
[27:43] Okay.
[27:44] So do 26.
[27:46] So do?
[27:47] Second.
[27:47] Second?
[27:48] All in favor?
[27:49] I like that.
[27:51] Any opposed?
[27:52] Okay.
[27:53] They're approved.
[27:55] Next on our agenda is audience of citizens.
[27:59] Is there anybody in the audience who would like to say anything?
[28:04] And there are not.
[28:06] So we'll move on.
[28:08] So next on the agenda is our treasury report.
[28:11] And Tom, I know you got two months worth, and I don't know if you want to cover just the last door.
[28:16] Yeah, I just covered the last one.
[28:18] I know we didn't have a meeting in August, but I wanted to actually bring everyone up to date on financial status,
[28:25] so I didn't do one for August, but I'm just going to review those September statement.
[28:34] So, if you look at our General Fund balances from 921 back to 824, we have a negative
[28:44] of 161,862 from the previous month, but our adjusted total for this month for September,
[28:54] as we take out the capital improvements borrow now, is the adjusted total is 10,563,188,088.
[29:02] So that's our general fund balance.
[29:05] As far as the rate changes, 7 March was confirmed
[29:08] that the new Federal Reserve Chairman made 22,26,
[29:14] he replaced Jerome Powell.
[29:16] The Federal Reserve reviewed their interest rates
[29:18] since September 16th, and they increased the rate by 25 basis
[29:23] of money.
[29:23] So it went from 3.75 to 4%.
[29:26] That was the first increase in three years.
[29:30] So, the last rate reduction was made in December 10th, 2025.
[29:36] To date, the deposit rates have not changed with the banks that we deal with.
[29:41] I'm hoping that maybe the rates will interest the deposit rates will increase a little bit.
[29:47] Let's see what happens there.
[29:49] The capital improvements borrow for 2022 capital improvements borrow the original amount was
[29:58] a million, four hundred and twenty-five.
[30:01] This month there was no no disbursements were made. There's a remaining balance on data, 479,887, 179,887, 87 cents, that includes a cruise interest, and our interest that we earned on that account for the last month was 1,791.
[30:28] our interest rate on that is three percent. We can't go any higher than that.
[30:32] That's our allowable rate.
[30:34] That could be a lot for just one. Yeah, I think that's also one of our open items.
[30:39] I know Pauli, you know, prepared yet to speak to us.
[30:41] But I wanted to just, we're going to ask you later.
[30:46] He's done this. He might as well give us an update on the Cat World Fund.
[30:52] And when you anticipate getting an opportunity to look at it.
[30:56] I would say definitely like next meeting if not I can get something together in the next couple
[31:04] weeks.
[31:05] Okay.
[31:06] I only, I just wanted, it was more efficient to do it this way that's why I can get
[31:09] because it was further down on the agenda.
[31:12] So you're going to target for October's meeting.
[31:18] Okay.
[31:20] That was the open 479,000 else there still needs to be wrecked, right?
[31:25] Yes, there are balances.
[31:27] The ARPA class American Rescue Plan account, you know, I've had to be here.
[31:33] Whenever balanced we have our committed amount of 186,689.
[31:38] We'll have to be dispersed.
[31:41] The original allocation was 1,314,908.
[31:46] So the total dispersed amount has been 1,2829.
[31:52] That's another one that's on our debt.
[31:54] Oh, okay.
[31:54] But we'll wait for it.
[31:56] You're going to talk to the marketplace.
[31:58] And back to this, this happened.
[32:01] Remember there's some debt.
[32:04] It's just to, to the general fund.
[32:08] So I don't think, like I said before,
[32:10] that 4779 is part of that, ready to spend.
[32:14] Okay.
[32:15] I bet those numbers see you.
[32:18] Yeah, that's why it's not all over the week, you know, that's what it is.
[32:21] A wire transfer is a, there was a wire transfer that was made during the last month,
[32:26] that from $1,100,000, made that September 3rd, that was with Liberty Bank,
[32:32] the money market accounts, and it was transferred to the Citizens Bank, and the foundation.
[32:38] Our Equal Equal Education Equalization Grant ECS, for this year, for this fiscal year,
[32:45] that goes from 7126 to 630, 27 total allocation for the fiscal year is a $676.505.
[32:56] That's a $21,700 increase over last fiscal year.
[33:01] And as you know, those money are dispersed three times a year.
[33:06] First installment will be October 31st.
[33:09] will be for 25% of that total of this 419,000, 20,600,000,000.
[33:17] Second installment will be due on January 31, 2027 for the same amount.
[33:25] And the third installment will be due on April 30 for half of that total or 838,50,000,50,000,50,000.
[33:35] Our total balances, the difference from August 24th to September 21st.
[33:42] There's a difference of a negative amount of 1,177,978.
[33:48] But our net total for September 21st was 12,016,4047.
[33:59] Our short-term investment update.
[34:01] Now, this is only through the end of July that I've been in touch with Paula.
[34:08] And this is, you know, our fiscal year, 71226-63027.
[34:15] The budget amount for short-term investment is $150,000.
[34:20] For that one month that you calculated, we have her in 25,36842 in interest, which represents
[34:28] It's a 16.91% of the total, so the amount needed to reach our budget to go is 124,631,580.
[34:38] So one good month down.
[34:42] I think we'd like to have a brief introduction.
[34:44] Yeah, we'll keep that chair.
[34:46] I think we'll have a brief introduction.
[34:47] It would be a pleasure.
[34:50] September bond payments, there were none due.
[34:53] We did have two that were due in August.
[34:55] One was a capital improvements, a time bank that originated, again, August 15, 2022, from
[35:03] million, 425, rate 3.25, fixed rate for 15 years.
[35:10] The payment that we made, which is an interest and principal payment was made on August 15th,
[35:17] and that was 1192125, which 95,000 was principal.
[35:24] The remaining principal balance on that bond issue, when it was paid, is $950,000.
[35:31] So we've made five annual principal payments, there's 10 payments that we made, and the maturity
[35:36] data of that bond issue was August 15, 236, and those payments I made by Chuck.
[35:43] So, if those in annual payments, will we order a collision there?
[35:46] Yeah, well actually there's two interest payments, one do in February, and then the principal
[35:51] Well, and interest is due in our, well, from fiscal, because we, we've been repayment
[35:58] 100, 100, 100, 90, which is 89 percent of the budget.
[36:04] Is that the only payment for this fiscal, for the, on the, on the price level?
[36:09] Yeah.
[36:14] But we still have 10 principal payments remaining on that bond issue.
[36:17] So the difference between that and the payment is, there's 15,000 left,
[36:21] that interest I were expecting.
[36:26] The 15?
[36:27] Yeah, because we made 100, we had a budget 127, so.
[36:32] So, OK, so we're going to, OK, so that's
[36:33] going to be one one, budget questions.
[36:36] And the other bond issue that came to do in August was
[36:40] the Municipal Energy Upgrade with Diamond Bank.
[36:43] And that, hopefully, in 10, 20 of 2019 for 2008, 2000,
[36:49] total amount of that was 324,480, 17,
[36:53] which included interest. That rate was 2.75% the 10 years. So there was a principle payment,
[37:00] just like the capital improvements. Two interest payments, one do in February, the other one
[37:05] do in August. So this was a principle and interest payment that was due in August. So the total
[37:12] is $29,751,28,200. That was principal. The rest was interest. So we have seven annual payments
[37:21] is made and there's three payments remain and that remaining principal balance is 84,600.
[37:30] That will come due at August 15th, 2020. That's paid by CHECK also.
[37:35] The municipal energy is $1.751, with principal and interest.
[37:41] Yes, and that's the only principal panel we're making.
[37:43] Yes. So, Santa.
[37:45] Yeah, the same principal and if this is made in an August 15th, it February is just interesting.
[37:55] And just as far as other notes, we did have, there was a quarterly pension meeting.
[37:59] was scheduled for September 4th. That was canceled. We do. There are some pending conflicts with several members, so that will have to be really stable.
[38:21] Thank you.
[38:22] Good question for Tom.
[38:27] I just want to talk to the reschedule.
[38:31] Is that the door?
[38:33] The cool thing I get to call it.
[38:35] My self is first calling and the reschedule.
[38:40] I know he's been in touch with you at several times.
[38:43] if you want me to follow up on that, I will.
[38:47] How do you do that?
[38:48] Are you going to do that?
[38:49] I'll touch base with you and we can decide.
[38:52] That's about to be helpful if you do it now.
[38:55] You travel with such a big committee.
[38:59] Her heart got to meet some confidence.
[39:02] So in that particular case, it was, as Carol said,
[39:06] it was just a amount of labor days.
[39:08] So, yeah, probably as long as you're going to want to enjoy the digital disconnection
[39:13] meetings, I'm going to cancel the contract.
[39:17] Okay, I'll be in touch with Jeremy that.
[39:21] All right, if no other questions or time the next item on our agenda is a lot of results
[39:27] for 24 and 25.
[39:30] I'm going to say that we might do a little more here to present to us.
[39:38] The partner and senior managers who are on a table, you guys have been auditing that for a long time.
[39:47] Yes, quite a few years.
[39:51] And thank you very much.
[39:52] Again, my name is Mike Medivator.
[39:54] I'm a partner and I'm on a table.
[39:55] I hope that you're responsible for overseeing the artwork and issuing reports on behalf of the firm.
[40:01] Again, the form seen as the senior manager at the firm really responsible for the day they execution of our audit procedures.
[40:10] So, happy to be here to present results in the town's fiscal year 2025 audit.
[40:17] I have a presentation.
[40:19] You should have received electronic copies of the draft reports.
[40:23] Again, this presentation really provides a summary of your reports.
[40:29] And ultimately, we are substantially completely view-eye.
[40:33] We do tend to issue the financial statements by the end of the month.
[40:37] There's just some internal reviews and external reviews,
[40:41] just to put the final touches on those reports before we issue.
[40:45] But with that, I'll cover the scope of work.
[40:48] There are a lot of reports that will be issued.
[40:50] I'll provide some overall financial highlights.
[40:53] I'll make our required communications.
[40:54] And again, happy to answer any questions that the board members are going to have.
[40:59] As far as the scope of work, again, no changes for prior years.
[41:03] We did do an audit of the Council and I'm interested in this importance with both the auditing
[41:07] standards issued by the American Institute of Certified Public Accounts, as well as the government
[41:12] auditing standards issued by the government accountability office.
[41:16] In addition, based on the level of state funding that was received and expanded by the
[41:20] We did perform the state single audit that audits performed in accordance with the OEM compliance supplement to the state single audit
[41:29] In addition, we do also perform an agreed upon procedures engagement for the elementary school
[41:35] Again, those procedures are required by the state of Connecticut department
[41:41] All right
[41:42] In addition to those what we call a test services, we're actually testing to
[41:47] the financial statements
[41:48] or preparing a re-home procedure to the open.
[41:53] We also perform some non-awaited services for the towns.
[41:56] We do assist in the preparation of the financial statements,
[41:59] the schedule of expenditures of state financial assistance,
[42:01] and we're leading notes.
[42:03] We also assist the town converting its governmental fund financial statements
[42:06] to the government-wide financial statements.
[42:09] In order for our firm to be able to perform these non-awaited services
[42:12] and remain independent of the town,
[42:15] management is required to accept responsibility
[42:17] for those services. Again, Paul and the role of the finance director, and then Bob Grissum,
[42:23] over at the regional school district, we'll ultimately accept responsibility for those
[42:27] non-ologists services.
[42:30] Do you have something to do with that?
[42:31] All we've done for the Board of Health, the Board of Health, the Board of Health, the Board of
[42:34] Health, the Board of Health, the Board of Health, the Board of Health.
[42:35] Yes, it's at the beginning of time.
[42:37] Yeah. Yeah. I would say we do probably, you know, between 25 and 30 governmental engagements,
[42:43] and probably 99% of them will be perform those non-modesters.
[42:48] Okay, so this isn't any of you.
[42:50] Yeah.
[42:54] All right.
[42:54] In connection with our work, we do wish you a number of reports.
[42:58] In terms of the report on the financial statements,
[43:01] we will be issuing unmodified clean opinions on the House financial statements.
[43:06] An unmodified opinion is expressed when we've concluded that the financial statements
[43:09] have been fairly presented in all material respects in accordance with the count of principles
[43:14] generally accepted in the United States, and that's established by the governmental accounting
[43:19] standard for it.
[43:21] One thing that you will see different in this year's audit report is our opinion doesn't
[43:27] include an emphasis of a mad paragraph, and all that does is strong attention to the implementation
[43:32] of a new accounting standard.
[43:33] Gatsby statement number 101, again, that has no impact on our overall opinion.
[43:40] We just highlight that there was a new account principle that we have to during the year.
[43:45] That's us.
[43:46] We need to thank you for the system.
[43:48] We need to know that.
[43:49] No.
[43:49] There's always a new accounting policy standard on compensated absences, which is for a crew.
[43:55] A crew vacation is a time.
[43:57] Really impacted the school district more than the time.
[44:01] Got it.
[44:03] What thing I like to point out is that our opinion does provide reasonable assurance that the financial statements are free from a material
[44:09] the statement whether due to error or fraud, can we're not providing absolute assurance, we're
[44:14] not testing every transaction, but we do utilize sampling in our own methodology. The financial
[44:20] statements do include estimates and therefore we cannot provide absolute assurance. Again,
[44:25] reasonable assurance is still a high level of assurance. Also, just want to mention, if you
[44:29] do read the opinion, the risk of not detecting a material statement resulting from fraud is higher
[44:35] and one that is resulting from error.
[44:38] And that's because fraud involves collusion,
[44:40] forgery, intentional emissions,
[44:43] misrepresentations, or the override of the trust control.
[44:46] So again, those are from the court
[44:47] and pieces of the of the audit page.
[44:54] In addition to the report on the financial statements,
[44:56] we issue a report on compliance
[44:57] and on internal control over finance.
[45:00] And this report, we don't actually express an opinion on the town's compliance with laws and regulations, or on the effectiveness of the town's internal controls.
[45:10] Essentially, during the course of performing the audit, if we identify what we consider
[45:14] the material, not compliance with law and regulations, or a significant deficiency or
[45:19] material weakness in the roles required to include it in this report.
[45:26] Again, we did report two findings over internal control over financial reporting.
[45:31] The first one is a material weakness in internal controls.
[45:34] There was a significant number of audit adjustments that were proposed and recorded to
[45:38] to financial statements. In addition, we are also reporting a significant deficiency in internal control
[45:45] over budgetary monitoring. There were certain departments that did exceed the overall approved
[45:51] appropriations for their departments. Again, you did not overspend your budget, so we did not
[45:56] consider material documents. But again, it does represent a deficiency. In the single laws reports,
[46:04] there are detailed descriptions of the findings, including our overall recommendations.
[46:10] So, guys, I just encourage you as support members to review those findings, review those recommendations,
[46:16] and work with management in overseeing the corrective action plan.
[46:20] That's required to rely on the way of the Office of Policy, and then if you're presiding me.
[46:25] That's what I'm going to ask the judge for the report.
[46:30] That's open above what you talked about earlier as far as your involvement
[46:34] and not on what it should be, it's correct, okay, correct, yeah.
[46:39] No, I go to question the material weakness, looking back,
[46:45] we have a head of seeing problem in one-and-one audience.
[46:50] And I'm assuming we're going to report those up.
[46:52] And this may be a question for us as a board
[46:54] more than strictly from a whole disabled.
[46:57] I'd like us to pick up at some point,
[46:59] what our responsibility is in what that
[47:02] Now, the plan, the development of the plan that goes to the office of policy and management,
[47:08] and then who has over-site for that is that the government is that the board of finance,
[47:15] because it is concerned that it's almost verbatim, I'm just going to just take that the note
[47:19] is in the 2020-2022-23 audit, we get the same problem on our desk, and of course we have
[47:27] a question for that way to be, it appears we have some processes that we look at,
[47:32] might be up. And if this York Times would do that right on the day to the result we could
[47:38] come in and assess our processes to see what will happen in these problems.
[47:44] Sure, a lot of them will relate to kind of your and reconciliation type issues.
[47:51] Again, the governmental financial statements are very complex.
[47:56] They include not just reconciliation, it's the happened within your general ledger,
[48:00] but also what I'll call like top-sided reconciliation is really good to capital assets and
[48:05] launching my abilities.
[48:08] So a lot of the deficiencies relate to that kind of year-end reconciliation process.
[48:14] I think this has been a finding that's been repeated for a number of years.
[48:20] I think you have the new accounting system, you have the finance director, I think that hopefully
[48:28] with some stability within the finance department, a lot of these deficiencies can be addressed.
[48:37] But again, that's something I think you have to work with the finance director.
[48:40] Let's continue this conversation a little bit because it's important and everybody fully understood.
[48:44] Our release gives an appreciation for what's going on.
[48:47] One last second, correct me.
[48:49] If you guys see differently.
[48:51] So this is the 24, 24, 24.
[48:55] We put in place a new system and I'm looking for comments from you guys as far as your experience with the new system.
[49:04] We lost the finance director and middle of implementing that system.
[49:09] We only had a clerk for six months.
[49:13] Our reconciliation, we've got further and further behind us, I mean we have a lot of still
[49:21] bank reconciliation as I need to be kind enough.
[49:24] So we felt at a critical time putting a new system, like the wheels kind of came off.
[49:31] And then Paula brought on and she's digging us out.
[49:36] So, I guess in what Katie is saying, do we have the right resources in your opinion right now?
[49:46] Because when you fall behind and then you break someone in, they have to keep up with the current information.
[49:52] You know, accounting and entries and data they work and in some cases on a phone for hours trying to get systems to work.
[50:00] So, do we have the right resources to catch up?
[50:05] Because I personally have confidence once we catch up.
[50:09] I will keep the ship going in the right direction.
[50:13] But in your opinion, what do we need to do here to have to try to?
[50:17] Yeah, well, I'm going to use the connection with this slide.
[50:20] I know you have to bring in some additional resources to assist with burning the bank
[50:23] reconciliation of the date. They didn't necessarily assist in doing some of the other kind of
[50:30] close out of the fiscal year 2025 balances. Again, Paul was not here for that year-end
[50:37] period. So a lot of those kind of reconciliation required investigating trying to figure out what
[50:46] happen, those sorts of things.
[50:49] I don't think that you have sufficient resources right now
[50:52] to probably dig yourself out of the fiscal year,
[50:56] 2026 clothes.
[50:59] But again, that's something that you would have to kind
[51:01] of discuss with, was Carolyn Paula.
[51:04] Because it is very difficult to bring those
[51:09] reconciliation up the day while keeping the day-to-day
[51:13] operations going. There's a lot of requirements for regarding budgets and grant compliance.
[51:20] So there's a lot of factors that impact that.
[51:23] Good person, I'm certain that if we don't address the resource issue and get the
[51:28] ship right in, we've got, I can attest this, I'm sure you can do here.
[51:33] Our client first is here until 89 o'clock at night, many nights and working weekend.
[51:39] So the fear is, we're probably going to get the same comments
[51:43] that the mix of all of it, and by the time
[51:47] the focus is getting anything done for the mix of all of it,
[51:50] I think we soon have the September bubble.
[51:52] Well, basically sitting here asking the same questions
[51:55] unless we address what needs to get cleaned up
[51:59] in order to stabilize.
[52:01] On here, if you know what needs to be cleaned up,
[52:03] we just don't have the resources to clean up.
[52:06] Is that what it is, where is it?
[52:07] I think they know and fall in those.
[52:11] I know that in certain situations, that's as much as I know.
[52:14] I don't know how many of you have.
[52:16] So I think, all of us never articulate, you know, all these kind of things.
[52:21] This is the thing that this is the thing that this needs to come down.
[52:24] So I think you know, if you guys know,
[52:27] I don't think this is the total burden of those things.
[52:31] And I think it's important that we know, so that we can address the resource issues, so we're not in both where we're still in a way in any one's for the next one, and not on.
[52:45] So I'm talking a lot here, or can you follow on your point of view, but it comes to, if you see the term of control over a budgetary moderate rate, and I think that kind of falls back in us, but also the management of this is your budget.
[53:00] We don't pull over it unless you ask permission, and that hasn't really been going on.
[53:06] That.
[53:07] That's the second part.
[53:08] So hang in there.
[53:09] Hang in there for a second.
[53:10] Does that work?
[53:11] That falls in the dark camp.
[53:12] I'm going to go in there.
[53:13] This is the first one.
[53:14] I want to make sure everybody fully understands that unless we put a list together, everything
[53:19] that needs to get done, and the resource is required.
[53:22] And then, unfortunately, probably find some finances to support those resources.
[53:27] And in doubt, can you view our lives?
[53:30] Absolutely, a reason.
[53:32] I agree.
[53:33] Don't get the resources if you get caught.
[53:36] You're just going to part of it.
[53:38] That means that they have a little burn-out fault.
[53:40] We don't want to do that.
[53:42] That thing said though, we approved resources.
[53:44] How many months ago we thought we were going to clean up,
[53:47] but we're not.
[53:48] So do we need to double what we put in?
[53:52] What do we need to do?
[53:53] No, I don't know.
[53:55] I don't know.
[53:57] money that was authorized to spend, is actually to help get records ready for the 24th of July.
[54:08] So we need to clean up and then we need to get at least sources to get us ready for the 2526.
[54:13] Two chunks of resources.
[54:16] So, so Paul, for instance, the main record situation we did for this one.
[54:20] How far back were they on record side?
[54:24] 1224.
[54:25] July 2024, so we have to be brought help in to go to July 24, 24, 24,
[54:31] too. I did the majority of them, but people came in and did
[54:35] Gotcha, over the time. Yes, another few months, and it's actually done
[54:40] through August of 2025. WPCA, I didn't mind you guys know, that's further in, that's
[54:48] or believe people from the seared bottom yet down on these bottom lines, and that's the largest one.
[54:55] So I'll give us a suggestion. Maybe if Paul, you can put down what needs to get done to get us to quad up.
[55:05] And what resources required is to set up possible.
[55:12] Definitely need help with the bank press. You don't want those now, do you?
[55:17] No, no, no.
[55:18] You want you to think a lot.
[55:20] Yeah.
[55:20] Come in with the list and then we'll put a number of guests
[55:22] if they will vote for you.
[55:23] Because what I'd like to do to be able to present that
[55:25] in our total reading and say, OK, here, here,
[55:27] there's a thing that you need to get done that are behind
[55:30] because of the all that things that happen in the past.
[55:33] This is the resources required for them.
[55:37] And then that's the meaning of price by them.
[55:38] And then we can discuss the debate on security.
[55:41] That's a good approach to him.
[55:43] Because it's getting increasingly uncomfortable
[55:45] the city in this financial role, when we see the budget report for the current month, we don't
[55:51] have this. And let's do what's necessary.
[55:55] I guess that's what I'm recommending to it. We can't keep on going like this.
[56:00] Yeah, the more common I will make is obviously you did a system implementation.
[56:04] There was what, like a meteor implementation.
[56:08] And so that implementation, there was definitely issues with some of the uploading of the
[56:14] information from the old system, you know, from an audit perspective, we were trying to audit
[56:18] two systems, so there was some additional complexities associated with the FY25 audit related
[56:25] to that system implementation, but hopefully because, you know, you have your process and procedures
[56:31] moving forward under daily transactions, things are being coded to the correct accounts,
[56:36] those reconciliation should be a lot easier to do in your system.
[56:40] and a year experience with system of limitations.
[56:44] How many of them go perfect?
[56:46] No, no, no.
[56:48] How many of them are you, you know,
[56:50] have problems?
[56:52] All of them.
[56:53] How many more people meant it without a finance director?
[56:57] Not any, no, no, no, no.
[56:59] It's a stupid question, but it's an outspotion.
[57:02] So we were crazy to be able to make a system
[57:05] and we didn't expect the finance director.
[57:08] Right, that's a recipe for disaster.
[57:10] And then it took us months and months to get a finance director.
[57:15] So I just say this because I want people to understand she's working really hard.
[57:22] But she probably doesn't have a chance unless we help her.
[57:25] And I do think just from a more perspective again, so you did approve a new accounting system.
[57:31] I think that was definitely needed.
[57:34] The old system was no longer really functioning.
[57:38] So, the new system is part of that pressure reaction plan.
[57:42] Getting caught up is part of that pressure reaction plan.
[57:45] And then, I think at that point, you'd be able to assess your current resources
[57:49] and determine whether or not that's sufficient to kind of maintain the day-to-day operations.
[57:55] All right. So, before we jump to the number two, does anyone have any other questions?
[57:58] But not only quick questions, but do you know what the resource that kind of comes in
[58:03] that does that lucky for me?
[58:05] I mean, we've recommended, we have some dollars.
[58:09] We don't have the fund.
[58:11] Unfortunately, it is expensive.
[58:14] Any time you're hiring consultant to come in and assist with that.
[58:18] OK, thank you.
[58:19] And so that's number one I read.
[58:21] I was just going to ask, are we going to like the last town in the state too?
[58:25] OK.
[58:26] There's, there's some towns that probably haven't filed.
[58:29] There's fiscal year 2024 on its way.
[58:31] And is there any consequence from the state where you're late in the past?
[58:35] No, they do provide some oversights.
[58:38] I mean, the town of Newford River has not under there.
[58:43] There's a few of you, but they'll assess the corrective action plans
[58:46] and the issues, the timing of the findings.
[58:50] So we've actually had two other municipalities that we filed within the last
[58:54] probably 15, 20 days.
[58:56] But we're definitely in a group being a good.
[58:59] Correct.
[59:00] Yeah, but I tell my friends, you don't want to go past, you know, June 30th of the previous
[59:06] school year.
[59:07] And it just says that as a guidance, I ask those guys, so in their group, as six is what
[59:13] I'll say, world's best in class and they get there done in November now, you know, good
[59:19] for them, we'll we're not there.
[59:21] And then the state recommends within six months, the same will give you six months worth
[59:27] extensions. And then after that, technically you're not compliant, and that's when they
[59:33] start kind of monitoring a little bit more so we have to... So we now know the life, because
[59:37] it should have been huge dirt yet. Correct. So the last piece of additional information,
[59:41] you know, they want to get a better understanding of what's holding up the audit. And if, you know,
[59:46] they assess the need to step in the will, but again, you're not at that. But we're basically
[59:51] in a fourth water, if you have the of your roots, I'm looking just your roots.
[59:57] Yeah.
[59:58] Yeah.
[1:00:02] We don't want you there, either. Before we move on with this case, could we just address?
[1:00:08] Okay, I have a number one.
[1:00:10] Any other questions?
[1:00:12] Any other question?
[1:00:13] Number one.
[1:00:15] The second one, to my point, significant deficiencies in internal control of both two monitoring.
[1:00:22] So, first, from a clear key, what that means is, but here's my perception.
[1:00:28] is we, and this should be for my help up, but in this meeting, every month we meet, we look at the budget, we discuss it, we flag issues, we debate it, we discuss it.
[1:00:39] The deficiency of describing is exactly what happened, that caused a deficiency.
[1:00:45] So, there's, there's department expenditures that exceeded the appropriation that was approved for that department.
[1:00:53] And in most cases, we would see some kind of discussion in the minutes about it, but we didn't necessarily, we did see the approval to move money to cover those approaches.
[1:01:05] So what should happen is because this is for us to go forward. We have discussions. We flag things that are over. We discuss why it happened.
[1:01:15] And we're required to then move budget money around to if that's what we decided to do with the cover it.
[1:01:27] We have the ability and the authority to move money within the budget.
[1:01:33] We don't have the authority to go over the total budget without going to the time.
[1:01:37] up to, I think it's 20,000,000,000,000,000,000,000, okay. So what this board is going
[1:01:46] forward, what we do is as we monitor the budget, in fact we have to do it for last
[1:01:50] fiscal year, we have to kind of put the ball on it, is look at where we overspend,
[1:01:56] and reallocate budgets as it closed out for the last fiscal year. And then is it best
[1:02:01] practice to do it in the month that happens? Is that best practice or not? Or do you
[1:02:06] things better away.
[1:02:09] Yeah, so there's the statute to tell you,
[1:02:12] you need to get the approval before you overspend.
[1:02:16] The reality is with meeting monthly and working
[1:02:20] with various departments.
[1:02:23] To me, it's all about communication and developing
[1:02:26] a process that you're comfortable with as a board.
[1:02:29] So for example, Carol could come to the board and say,
[1:02:33] you know, I know we're going to be over budget
[1:02:34] in this department, but we intend to cover it here, we have savings, you may kind of
[1:02:40] we don't move it to make sure that's nothing else changes before you make those approvals,
[1:02:45] but certainly you should be aware of those overages, and then ultimately they shouldn't be approved.
[1:02:53] Yeah, I'm going to leave your question to be on.
[1:02:56] Well, I think this thing at my point is like if the departments have due to communication with
[1:03:00] the select and like they were in a whole or they need to convey that to us.
[1:03:04] So like that, and then that needs to be conveyed to us, not just by
[1:03:07] while adding on invoices out, and we don't know how much they're going to be, but you'll
[1:03:11] have to deal with it when they all commit.
[1:03:12] That's not how usual towns run in digital legislatures.
[1:03:16] If you're in a world where you need to add permission that order finance needs to grant you
[1:03:20] the permission that you're over.
[1:03:22] Correct.
[1:03:22] Because if you may say, you know, we don't think that you should be over spending that,
[1:03:27] and you need to cut resources or do something on those lines kind of removes that
[1:03:31] ability to monitor the budget, if you will.
[1:03:35] I would like to.
[1:03:36] I would like to.
[1:03:37] Any other questions?
[1:03:39] I don't want to.
[1:03:41] All right.
[1:03:42] Thanks.
[1:03:42] I've got to report that.
[1:03:43] Yep.
[1:03:44] I just have a question.
[1:03:45] The talent we found is for the pair of things,
[1:03:48] for the action.
[1:03:49] Who specifically does that?
[1:03:51] Is that us?
[1:03:52] It's a collaboration with Black people.
[1:03:56] Black people?
[1:03:57] So really?
[1:03:57] Yes.
[1:03:58] It's the first Black person's responsibility.
[1:04:01] So, right in consultation with the finance department,
[1:04:05] we go oversight from the board of finance.
[1:04:08] Yeah, so I see that as a management role,
[1:04:10] which opposed to that.
[1:04:12] Our role.
[1:04:14] We're going to get the role.
[1:04:19] All right.
[1:04:21] In connection with the state single loss audit,
[1:04:23] we do wish to report on compliance
[1:04:24] and unnatural control at the state financial assistance level.
[1:04:28] So, in this report, we do actually express an opinion on the
[1:04:31] compliance with its major programs. For fiscal year 2025, the total state financial
[1:04:37] assistance that was received was approximately 1.9 million. The majority of that
[1:04:42] is your education fostering funds, which is not subject to the state-sing of
[1:04:46] audience testing. The portion that was not exempt was just over 300,000. Your
[1:04:52] major programs was the Urban Act grants and the Municipal Grant Aid. We did a
[1:05:01] and we're not reporting any material weaknesses over grant compliance.
[1:05:06] In connection with our testing over the Urban Act grant, we did identify and
[1:05:12] have what we considered to be an immaterial instance of not compliance regarding reporting
[1:05:16] for that program. There was an untimely submission of the required file report for that program.
[1:05:23] So again, we're required to report that material instance of not compliance.
[1:05:28] It doesn't impact our opinion on compliance with a program.
[1:05:32] We spent the money the way it was supposed to be spent.
[1:05:34] So it's not as if not complying with that requirement.
[1:05:38] Risks the grant or agency were sending your funding.
[1:05:44] And then any time we have data financing since it's not complying,
[1:05:47] it's whether it's material or inventory.
[1:05:50] There's a deficiency that goes along with that process.
[1:05:54] So we are also reporting a significant deficiency
[1:05:56] in internal control over grant reporting. Again, with a lot of turnover in the finance
[1:06:02] departments, it's easy for me to see how, you know, these things would have been missed.
[1:06:09] Some of these grants are really old too. I think some of them were probably before your time.
[1:06:14] Yeah, so, but anyways, again, the recommendation is that from a reporting perspective, I think the
[1:06:21] finance department should kind of maintain a schedule of all the grants that are received
[1:06:26] by the town and the related reporting requirements for those grants.
[1:06:32] That way, it can be, again, monitored by the finance.
[1:06:35] We don't have that enough.
[1:06:37] You don't have a schedule.
[1:06:38] I'm going to be forced to do it.
[1:06:40] I'm going to do it.
[1:06:41] Okay.
[1:06:42] It's safe.
[1:06:43] So we have a schedule.
[1:06:44] Then all of that work.
[1:06:45] We monitor here at this meeting here.
[1:06:47] Do I really want to do it?
[1:06:48] I don't.
[1:06:49] I guess.
[1:06:49] Yeah.
[1:06:50] So this goes back to 2000.
[1:06:53] Okay.
[1:06:53] When you go out.
[1:06:56] So again, there's probably a lot of deficiencies that we've kind of identified.
[1:07:02] You can communicate to management that, again, all those probably are addressed to a lot of things within the final support.
[1:07:09] Yeah.
[1:07:09] I think that the grants, because we did have a lot of falling through the cracks.
[1:07:13] You've made a nice Excel spreadsheet of when things are due.
[1:07:16] And so we have a more on top of it now.
[1:07:19] And the other thing we've talked about, Paul is, again, we do that often in accordance with the OPM State Compliance Supplement.
[1:07:27] And so there's a supplement for each of those grand.
[1:07:30] That will tell us what we need to test, including the reporting requirements.
[1:07:34] So that's something that they should be checking as well.
[1:07:43] Next action is over your financial highlights. Again, I know a lot of this information is old information,
[1:07:49] but the original budget for the general fund did plan for the use of fund balance in the amount of about
[1:07:54] 530,000 to balance your revenue and expenditures. During the year, you had additional
[1:07:58] appropriations of about 378,000 that resulted in the final plan use of fund balance in the amount
[1:08:05] of 900,000. Your actual change in fund balance on a budgetary basis was a decrease of 96,000 so
[1:08:12] that resulted in overall favorable budgetary variance of about 800 and 11,000. So again, if you
[1:08:19] spent everything that you approved and revenues came in as they were supposed to, you would
[1:08:23] views 900 and 8,000 of your fund balance, but you actually ended up returning 800 and 11,000 to
[1:08:31] your fund balance. Overall, revenues and other financing sources were about 647 more than
[1:08:37] budgeted. You had favorable collections on property taxes and building permits, and then
[1:08:42] higher interest earnings on your short-term investments. And then overall, your expenditures were
[1:08:47] about 140,000 less than a little budget.
[1:08:56] Next slide goes over your governmental fund financial highlights.
[1:09:00] So this includes your general fund on a gap basis
[1:09:02] as well as all of your special revenue and capital project funds.
[1:09:07] The town had combined in in fund balances
[1:09:09] of about 5.2 million.
[1:09:11] That was a decrease of about 260,000 from the prior year.
[1:09:15] The majority of that is in your general fund.
[1:09:18] The general fund had an ending fund balance of 3.6 million.
[1:09:21] of that amount, about 3.3 million was considered unassigned, and that represents about 15.5%
[1:09:28] or just about two months of your general fund budgetary expenditure appropriations.
[1:09:35] That's an important number, I think.
[1:09:37] So, 15.5%.
[1:09:40] What is considered good, you know, best in class, good and bad?
[1:09:45] You know, what is there any guidance on?
[1:09:48] The GFOA issue is the government finance association that all government is making roughly two months of reserves on hand, regardless of size, and then depending on your municipal profile, you may want to have additional reserves on hand.
[1:10:10] So, again, if you're in an area that's prone to natural disasters or something like those lines, you may as a town or a board look to increase that minimum of that too much threshold.
[1:10:24] But you guys, you know, I think when we started the audit, your fund balance was around 7% or 6% so it was significantly lower than it is.
[1:10:34] So at 15.5, we should feel pretty good about that.
[1:10:37] Yeah, it's good, I'm here.
[1:10:39] I'll tell you later, the rating ages, these will tell you it's too low, but I think the majority of this path is in Connecticut and look to meet that too much better.
[1:10:50] Yeah. Well, the benchmark is good guys.
[1:10:52] Yeah, sure.
[1:10:54] All right.
[1:10:55] But certainly to the extent you're following that guidance, you know, because I know there'll be questions about,
[1:11:00] for a week over passing, or you know, something on those lines.
[1:11:03] You know, you're right at that minimum threshold.
[1:11:06] Yeah, and then one of this might be in the weeds, but from free six to three, there were adjustments I was looking in a detail.
[1:11:17] That gets you down to three, three, and I don't know if you have any funny of what there is.
[1:11:24] There's one for about 200,000, which is one of what that was, and I'll catch any of what I'm going to put in.
[1:11:31] So, if I can't answer from the information and the financials, it's certainly good for you.
[1:11:38] You know, I think it was a breakdown of what...
[1:11:45] Did you assign amounts to be used to balance your FY26 budget?
[1:11:54] I mean, balance your revenues and expenditures?
[1:11:56] Oh, did we assign?
[1:11:58] That's what I think it is.
[1:11:59] So that's, yeah, because my question is, so last fiscal year's budget was a deficit budget.
[1:12:07] I think that's what you're saying.
[1:12:08] Perfect.
[1:12:08] So you pick up that deficit and added to the fund balance as it's been airmarked.
[1:12:15] The reality is we collected about $2 million.
[1:12:20] I don't know what this, we were very, very, very, very favorite.
[1:12:23] So my question is, is there an opportunity, I guess 200,000 is only about 1 percentage point.
[1:12:30] difference, improve, but because we did so well on the budget, can you take that into consideration
[1:12:36] when you, with the final audit here or not?
[1:12:41] No, we can until that money actually comes in.
[1:12:45] Right.
[1:12:45] This has to come in.
[1:12:46] Well, I mean, in terms of, in the period that we're reporting on.
[1:12:50] So you, as a Board certainly, can consider that, as you're making decisions moving forward,
[1:12:56] but yeah, we can't reflect that.
[1:12:57] The other thing I'm asking is, we're at 15-5, we did run as a deficit, you know, they have it in the water that we ran as a deficit.
[1:13:06] So that is a 16, roughly 16-5, and then on top of that we have a 6-count.
[1:13:13] So by the time we get to the water for next year, we're probably going to be somewhere running.
[1:13:22] Yep, that's a good meaning.
[1:13:23] Yeah, because it's done is fine on me.
[1:13:26] So it's awkward news.
[1:13:28] I just, you know, it's worth understanding that.
[1:13:34] I try to get the 70.
[1:13:40] That's a good point.
[1:13:41] And then in addition to the general funding,
[1:13:43] you do have a capital non-recurring fund.
[1:13:46] That had an ending fund balance of about 936,000,
[1:13:49] which was decreased about 265,000 from the prior year.
[1:13:53] Again, that decrease represents current year out of these
[1:13:57] expanded non-authorized projects.
[1:13:59] We do include detailed schedules of the capital non-reoccurring fund
[1:14:04] by authorization in the financial statements.
[1:14:07] So again, that's another resource from a board perspective
[1:14:10] to kind of monitor the spending on the capital projects.
[1:14:16] In terms of the American Rescue Plan,
[1:14:18] that had an ending fund balance of about 60,000,
[1:14:21] which was an increase of about 23,000 that does include unspent funds of about 181,000,
[1:14:28] which are reported as under revenue. So that's reflected as a liability in the financial statements,
[1:14:33] but it's available for spending. And then all of your other funds had an ending fund balance
[1:14:38] of about 623,000, which was an increase of about 80, 4000 from the prior year. Those amounts
[1:14:44] are either restricted or committed for specific purposes. And again, there are details scattered
[1:14:49] each of your individual funds within the financial statements.
[1:14:55] But, put slide about the sewer funds.
[1:14:58] Again, the net position D.
[1:15:00] We increased about 39,000 from the prior year. The net position does include about 9.2 million, which is the net investment capital assets.
[1:15:11] The overall unrestricted net position for the sewer fund increased about 224,000 to about 683,000. Operator and revenues increased by 270,000 or 16.6% due to increased revenues from septic callers.
[1:15:27] and then overall operating expenses is increased by about 70,000 or about 3.3%.
[1:15:33] Again, the overall sewer related debt increased from about 3.5 million to 3.2 million due to scheduled
[1:15:41] principal repayments.
[1:15:46] And then the last slide goes over your government-wide financial highlights.
[1:15:50] So government-wide financial statements include your governmental funds converted to a full
[1:15:56] So it does capture all of your capital assets in all of your long-term liabilities, including
[1:16:01] any pension liabilities.
[1:16:04] You do, you are reporting a positive, unrestricted net position of about 4.1 million.
[1:16:11] You're unrestricted net position on a government-wide basis, increased by approximately
[1:16:16] 1.9 million, which is a significant increase for one year, and that really related to the
[1:16:21] recognition of the previously reserved property taxes, as well as reductions in pension-related
[1:16:28] liabilities.
[1:16:30] So when we're talking about the property taxes, you don't get to recognize those in the
[1:16:34] general fund until it's received, whereas in the government-wide financial statements,
[1:16:39] we did propose that you recognize those revenues are reversed, the allowance that was
[1:16:52] In terms of your net pension liabilities, the town net pension liabilities was approximately
[1:16:58] 1.7 million, that's 45.2% funded, that was an increase from about 36.3% in the prior year,
[1:17:07] that's utilizing a discount rate of about 5.5%.
[1:17:11] The net pension liability for the fire plan was about 249,000, so that's about 74.9% funded,
[1:17:18] also an increase from the prior year and that was also using a discount rate
[1:17:23] of about 5.5 percent. And then the town does recognize a net pension
[1:17:29] liability that's allocated to the town for the municipal employees
[1:17:33] retirement system of state of Connecticut. Those are employees of the elementary
[1:17:39] school. So that liability represents approximately 71,000. That plan is is
[1:17:48] 72% funded and they utilize a higher discount rate of about 7%.
[1:17:54] What does that discount rate mean?
[1:17:56] I'm sorry.
[1:17:56] So the discount rate is your estimate of what you expect to earn on your plan assets.
[1:18:02] So again, the higher the discount rate, the more money that would be available to pay benefits
[1:18:08] from your plan assets.
[1:18:10] So that usually results in a lower annual required contribution.
[1:18:14] So again, I think given the state of where your pension plan is, you know, the 5.5 discount is on the lower side, I know you're working on, you know, your pension portfolio, but, you know, hopefully that's something where you'll be able to raise that discount rate a little bit and that would give you some relief on your annual required contributions.
[1:18:38] of what you want to get that funded percentage up before you do that.
[1:18:43] Quite kind of funded, I think.
[1:18:44] I actually remember the answer.
[1:18:47] Guidance.
[1:18:47] What guidance is given on what is appropriately funded?
[1:18:51] Yeah.
[1:18:52] There's no way to talk about this.
[1:18:54] So if you're a private company, if you're a company, if you're a company,
[1:18:57] if you're a company, a pension company, there's DOL requirements
[1:19:01] in terms of that funding.
[1:19:03] I think it needs to be at least 80% funded.
[1:19:06] So there's no guidance for governments because the governments have the ability to let me tax it.
[1:19:12] Generally speaking, we typically probably see it between 60 and 80 percent.
[1:19:20] You know, recent, more recently, plants have become much better funded because of the investment in the market and the gains.
[1:19:28] But generally speaking, I think you want to be at least between 60 and 80 percent.
[1:19:33] Well, the positive is over 36 to 45.
[1:19:36] That's a good one.
[1:19:37] That's good.
[1:19:38] A lot of it depends on the market.
[1:19:40] You got to have a good one.
[1:19:42] Yeah.
[1:19:42] So, of course, we'll go.
[1:19:43] But you did make an additional contribution to the finance well,
[1:19:46] and so that certainly helps.
[1:19:50] But the fire plan is 75% and that's pretty well funded.
[1:19:56] That's right up there.
[1:19:58] All right.
[1:20:01] All right.
[1:20:01] And then you do have another post-employment benefit plan.
[1:20:05] Again, not significant for the town of Deep River,
[1:20:07] but that reflects retiree health care benefits
[1:20:09] for eligible employees in board of education.
[1:20:12] The actual really determined liability
[1:20:14] for those benefits was approximately 147,000.
[1:20:18] There's no trust that's been established
[1:20:20] to fund those benefits.
[1:20:21] It's really funded on a pays-and-go basis.
[1:20:24] In addition, it really represents
[1:20:26] an implicit liability because between the cost share
[1:20:31] of the retiree and the subsidy from state, it really covers a hundred percent of the premium.
[1:20:36] The concept is that by having these individuals on your health insurance plan kind of raises
[1:20:42] we overall premiums for everybody else, and so there's a benefit associated with that,
[1:20:47] so that's what that's captured.
[1:20:54] All right, and then the last section just goes over our fire communications.
[1:20:57] The first time here talks about a responsibility under the auditing standards, although we do
[1:21:02] system in the preparation of the financial statements, they are the responsibility of the
[1:21:06] town. Again, it's our responsibility to perform our procedures and express our opinion on those
[1:21:11] statements. In terms of the plant scope and timing the audit, again, no changes were made to the
[1:21:17] plants scope of the audit. In terms of the final field work, again, you were scheduled to be performed
[1:21:24] on extension. Ideally, you know, we'd like to start the audit in December, work on the January
[1:21:32] probably issue in February, I don't know, Lauren agrees with that or not,
[1:21:38] but then obviously
[1:21:39] because of the additional issues with reconciliation for some additional delays, which resulted
[1:21:45] in, again, the six extensions get being granted from OPM and then ultimately, of being
[1:21:51] in this little period of non-compliance until we issue.
[1:21:55] The audit is substantially complete, again, we plan to issue our final reports by the end
[1:22:00] month. In terms of significant audit findings, again, the town did implement a new accounting
[1:22:05] standard on compensated absences. It went from a termination based liability to a usage
[1:22:12] based liability. So that resulted in a $227,000 decrease in your beginning acquisition. Again,
[1:22:20] it doesn't have any impact on your general fund of the budget. It's a government-wide
[1:22:26] The finance statements do include some significant estimates.
[1:22:30] Including estimated use of lives assigned to capital assets and discount rates utilized to determine that pension
[1:22:34] no public liabilities. Again, we did review those estimates. We did deemed reasonable with industry practice.
[1:22:42] There were no significant difficulties encountered in dealing with management. Again, everything we've
[1:22:59] over financial reporting.
[1:23:03] In connection with the audit, we do propose audit adjustments.
[1:23:06] In addition to that, we have what we considered a uncorrected misstatement.
[1:23:11] There's an unreconciled balance of about 94,000 that currently remains with a liability
[1:23:16] on the town's balance sheet.
[1:23:20] Really with all the reconciliation issues, I was comfortable proposing for you to recognize
[1:23:26] that credit as income and as part of the account's fund balance. Ultimately, as you do the
[1:23:33] reconciliation for fiscal year to 2026, and you become more comfortable with those year-end
[1:23:39] balances, you can revisit this balance and make it a determination of what to do for
[1:23:44] my correct entry sampling.
[1:23:47] And just carry that correct entry when you end up on this fiscal year's book store.
[1:23:51] Yes, so when you get to a point where you say, okay, we're very comfortable with our
[1:23:56] And again, we're comfortable that there's not a material adjustment that will be made.
[1:24:03] You can revisit it.
[1:24:03] But my guess is when we talk to all of this, there's probably some entries that probably
[1:24:09] should be, you know, divided against this liability that don't reflect transactions of the
[1:24:15] current fiscal year, but related to reconciliation issues and priorities.
[1:24:21] I'm just going to get a pick up somewhere in the post at $24,000 in public one, whatever
[1:24:25] we're going to do it.
[1:24:27] I mean, people too long, right beside the house.
[1:24:31] That's the corporate guy, thank you.
[1:24:33] So, this is going to be wrapped up very shortly with the letter, when do we start the next
[1:24:39] moment?
[1:24:41] Because we're already behind.
[1:24:42] Are we going to start looking to separate?
[1:24:45] That was the next idea.
[1:24:46] It's not just so.
[1:24:47] We can jump to it.
[1:24:48] Yeah, so again, that really depends on the corrective action and, you know, what resources that we can't start the audit until, you know, certainly until the bank documents will be interesting.
[1:24:58] I had a discussion. I don't have to.
[1:25:03] So let's wrap up this one.
[1:25:07] Again, there were no discriminants with management.
[1:25:10] We'll be obtaining a management representation letter.
[1:25:13] There will be no unusual representations that we will be requesting from management.
[1:25:18] And we're not aware of any management consultations with any other independent accountants.
[1:25:23] Again, those are required for communications.
[1:25:25] If we can consult those with another accountants.
[1:25:30] So this is a complete presentation.
[1:25:33] Again, happy to answer any questions you have.
[1:25:36] And certainly if you have questions after the board meeting,
[1:25:39] you know, it'd be happy to answer those as well.
[1:25:41] I'm just going to go through the Timing and Karen Fallen.
[1:25:44] Thank you, Mr. Chair.
[1:25:46] Thank you.
[1:25:48] Thank you.
[1:25:49] Nice presentation.
[1:25:51] Before you leave the part A of this agenda.
[1:25:56] I was at 25.
[1:25:57] I was at 25.
[1:26:00] And I know we came in through that.
[1:26:04] But the case point too is we would absolutely want to be better than we were this time.
[1:26:13] especially if we make, you know, pregnant resources to clean up the books.
[1:26:17] But I don't think Paul, you can't, you don't know.
[1:26:21] They have laid out hopefully starting December correct and wrapping things up by February.
[1:26:26] Do you mention that like it would be ideal for this year?
[1:26:28] Yeah, I do.
[1:26:30] If we hit that down.
[1:26:32] Yeah, yeah.
[1:26:32] But, well, I don't need to know what resources would it take to do that.
[1:26:37] And then we can work backwards from there, everything?
[1:26:39] Yeah.
[1:26:40] Yeah.
[1:26:40] Okay, that's a fair question.
[1:26:42] I think.
[1:26:43] I honestly, I think, you know, because we're going to put the resources together, I personally, and you can correct me, I don't think it's realistic to think that this time around we're going to get it done in February, even with the resources.
[1:27:00] before September would be terrific.
[1:27:02] However, in March April may June July, October, so if we can get it done...
[1:27:07] Well, that's what I'm saying.
[1:27:08] I think, you know, March April would probably do it.
[1:27:14] I don't want to set up all of the, you know...
[1:27:17] Yeah, but I still think the question that needs to be answered is,
[1:27:20] what would it take to be ready in December?
[1:27:23] And then what would that cost, and then we're back with what do we have for?
[1:27:28] Well, I guess you're right.
[1:27:31] We need two parts because we don't want to spend money just to fit in the federal order.
[1:27:34] Right.
[1:27:35] We want to spend money wisely to be much better than we are.
[1:27:39] And I would almost suggest, since this has been such a large and long-term problem,
[1:27:45] that we may not wait till another month to see that.
[1:27:49] If we get a list of what the money is,
[1:27:51] and if you need to call a special meeting of us
[1:27:53] to approve it and get the whole thing moving,
[1:27:55] I think I would be supportive of that.
[1:27:57] I don't know if my colleagues would be.
[1:28:00] Well, we're gonna have a special meeting.
[1:28:01] But we might, we're gonna discuss that at the end here.
[1:28:05] So, yeah, so I guess it's up to Paul and how,
[1:28:08] not only everything got going, how soon you could put together
[1:28:10] realistic list of resources you need.
[1:28:13] It's in your own best interest, too, so.
[1:28:17] And if you get it to us before the act of remitting,
[1:28:20] And if we are having a special meeting with the role of this, that
[1:28:33] okay, all right
[1:28:36] Thank you. I know you guys want to get home
[1:28:39] You want to say the recipe?
[1:28:43] Thank you
[1:28:44] Thank you very much. Thank you
[1:28:47] Thank
[1:28:51] you
[1:28:55] All right, next time the agenda is the article fund
[1:29:05] update and follow us sent out a scheduled part of the month in your email, I do not
[1:29:16] put copies of the copy, so the goal here I'll hand it up to follow in one second, the goal here is we have
[1:29:32] 1.3 million appropriated to us and we have to have that, I think spent by the end of the year.
[1:29:40] No, yes.
[1:29:41] Yes.
[1:29:42] Yes.
[1:29:43] No.
[1:29:44] That's right.
[1:29:47] Yes.
[1:29:48] So, so Paul can take us through the,
[1:29:52] Paul can take us through the list and then we can discuss what we need to do.
[1:30:00] The question before we do that my understanding is needed to be committed by a certain date, and then spent. I don't know. Are we able to change the commitments?
[1:30:09] I don't know.
[1:30:10] That's what we're finding out yet.
[1:30:15] Because we may not be able to move anything.
[1:30:19] So, let me repeat that again to the thing that's important enough, it's so in the way back when
[1:30:24] the ARPA was created, we asked for the grant, we put a list, this is the list that we gave
[1:30:32] to in the grant documents. This is the list of items that's kind of set in the store.
[1:30:39] was kind of the role after many time being so for a time kind of thing.
[1:30:45] But what ultimately it's meant to the state where it could be in federal government and this is the
[1:30:49] in the start.
[1:30:52] Okay.
[1:30:53] Got it.
[1:30:54] I got it.
[1:30:54] Many division diverting from this list has to be approved by who.
[1:31:00] I saw the state.
[1:31:01] We're trying to figure out who had the state.
[1:31:03] I'm supposed to talk to it.
[1:31:05] I'm still open on my computer actually.
[1:31:06] I think the stage.
[1:31:07] So for all the grants, all of the money is not used, all the zeroes in the columns.
[1:31:15] So, what is actually, like, if you would like to do kitchen and that was used.
[1:31:21] So in the blue is what is available.
[1:31:22] What's left to spend?
[1:31:24] Oh, that's a shame.
[1:31:25] Oh, that's a shame.
[1:31:25] Oh, yeah.
[1:31:26] So basically, we, we,
[1:31:29] The grant is for 1 million, 314.
[1:31:35] We actually spent 1,257,424, and we have outstanding 57,487 and 16.
[1:31:48] So, yes, that's correct.
[1:31:51] And so, if you look at the very top line of finance software implementation, that's
[1:31:56] So we're hoping that we can re-allocate that money, and that's what we're looking to do is put in an end and then request that something that we're allowed to do.
[1:32:08] I have the select and figured out what they want to do if they can re-allocate money.
[1:32:15] Carol, did you determine that we have not spoken?
[1:32:18] So, I'm curious how the list I have a list of we didn't add that to our agenda for tonight.
[1:32:23] So, in the past, like six months, we've been seeing hundreds of six thousand, but it's actually only 37 thousand.
[1:32:29] So, it just never got reconciled.
[1:32:32] Are you talking about the cash balance?
[1:32:34] It's called for Fort versus what you meant?
[1:32:36] Right, because of the cash balance, and the general plan's been spending.
[1:32:40] So, it's due to general.
[1:32:42] Okay, yeah.
[1:32:43] Oh, you can transfer over from the jar of one to the R-budget.
[1:32:47] Okay.
[1:32:48] So this is your point.
[1:32:49] We actually spent for R-bud 1,250.
[1:32:52] Yeah.
[1:32:53] So like us, maybe an action approach would be to look at each of these that has an available
[1:32:57] balance and have an understanding.
[1:33:00] Where do these departments and project heads stand with this?
[1:33:03] Are they going to be able to spend what's left?
[1:33:06] Is it a committed?
[1:33:07] And then after that, if they're not going to be able to spend it,
[1:33:11] answering the question, can we allocate it to something else and from that for that we need
[1:33:16] direction from the select man. So I mean I guess I would ask here on a little bit one of the science
[1:33:23] tourism. That's an excellent one to look at. Is that going to happen 25,000? Yeah. So I don't know about
[1:33:32] the whole 25. Well if you want to just start from the top of the course down. So the finance software
[1:33:38] is done and we're under budget, so that's in weird way that would go.
[1:33:43] The question would be, is because it was assigned to finance software.
[1:33:48] We could still spend that on finance software without having to get permission from anybody.
[1:33:53] Right?
[1:33:53] Yeah, I don't know how particular because it says finance software implementation,
[1:33:59] like I know.
[1:34:00] That's an excellent question.
[1:34:02] If we, I'm sorry, if we're so far behind because of the implementation,
[1:34:06] Can we use that response for the resources needed to finish implementation?
[1:34:11] It's an implementation.
[1:34:12] Right.
[1:34:16] That could be a big opportunity.
[1:34:19] It's been a huge part of it.
[1:34:23] It's not from the absence of the director that's been a huge part of it.
[1:34:26] Well, it's an actual implementation issue.
[1:34:30] We felt behind and we have all the reconciliation issues because we implemented two systems.
[1:34:36] In my world of the corporate world, this is clearly implementation.
[1:34:41] I think we could spend on 12,000 under resources we need.
[1:34:46] That's, as it, in my experience,
[1:34:50] an auditor came in here and said, let me a lot of this,
[1:34:52] and you showed up in the implementation process.
[1:34:54] We've got to hire outside finance and be able to help finish
[1:34:59] and complete the reconciliation and the implementation.
[1:35:02] We have the double check that Tim, they had really strict requirements from using it for stamping.
[1:35:09] So I don't know, I think it makes sense.
[1:35:11] That would be a good direction to go.
[1:35:13] We used a lot of those for stamping.
[1:35:16] For stamping, just look.
[1:35:18] And a lot of this money was spent on stamping.
[1:35:20] For example, if I've answered your question correctly,
[1:35:24] deeper housing authority.
[1:35:25] The 50,000 was to pay for two staff members to help with
[1:35:29] the competing people. The social services, that was for a person to help out in social services for
[1:35:37] two years and so we don't have to. It's not really staffing, it's consulting because it is very
[1:35:44] common in implementation to hire e-multice to comment.
[1:35:50] Well, for Canada, be a great use of the funding.
[1:35:53] Carol, what do you think?
[1:35:55] What's your opinion?
[1:35:57] Well, I kind of thinking along Catherine's idea, though.
[1:36:00] It was sort of strict.
[1:36:01] Like, because she already had to commit it.
[1:36:03] But I like your thinking, because like,
[1:36:05] it is a consultant that would...
[1:36:07] And it is important.
[1:36:08] I really think that that was supposed to re-overstunt on that.
[1:36:13] And then we approved my out of, like,
[1:36:16] the general fund to pay for the extra implementation.
[1:36:21] Like, every was spending all the CD5 and it really came down in 2020 by the time we got
[1:36:30] the backup software or whatever else we needed to do.
[1:36:33] So I think something like this 12,000 really was already spent, it was already spent, it was
[1:36:40] actually going to get to the general fund or something.
[1:36:44] Like, I think way back when, because we had a discussion and it was like, well it was 85 but
[1:36:49] And then we had add on, there was more to it.
[1:36:52] It came up to about 120 when all was said and done, but.
[1:36:55] So, I guess, in a timely manner, we have to find out,
[1:36:58] A, did we really end as this 12, 296 go back to the general fund,
[1:37:03] in which case we could use that money to pay for this resource?
[1:37:06] Well, we can find a looking into this.
[1:37:08] So I've got my questions when I let somebody,
[1:37:11] so we've been talking about, yeah, because in Paul's experience,
[1:37:16] Typically, with like a grant, you can, if there's a lot of 10%, you said you can come.
[1:37:23] Good partners and grants will allow, yeah, a 10% leeway.
[1:37:27] Of course, I'd love to have me be allocating or something.
[1:37:29] I'm fine then.
[1:37:30] A, if we really overspent that, then we're going to reimburse the general fund, which we're creating.
[1:37:36] Exactly.
[1:37:37] And opportunity to reallocate those final funds, one way or another, I think we could do that.
[1:37:44] So, we're
[1:37:49] going to go down to the government and just do that.
[1:37:51] The VPW pump, we overspend on that one, and is that okay with that?
[1:38:01] VPW Blower, we underspend five, two, nine, so those two added together, that's a $19,000.
[1:38:08] But those are just items we purchased, there's no winter room, just it is where it is, right?
[1:38:15] VPW Generator, again, we went up on there $40,000, we're talking about.
[1:38:21] ARPA, Deep River Transfer Station, we over spent by a thousand, two hundred.
[1:38:30] PNR, it's not even going to stop by any of the PNR music festival.
[1:38:36] We ought to spend that that's done, it's gone.
[1:38:40] So there's no opportunity.
[1:38:41] I think when you re-voted, there was more money I believe for the music festival.
[1:38:46] There were only two million years and then it came back as an issue.
[1:38:48] And we wanted to take that money and re-applying to something a little more practical,
[1:38:55] like I can say.
[1:38:56] So my question is, can we do the same with this 15.4 small amount as it is?
[1:39:08] I get some, because I can say, I ask the question about the 10% and then a lot of these
[1:39:13] will get pulled right into that 10%.
[1:39:18] Because if the 10% of that, one point three, four, you know, 1.3 million, and then...
[1:39:23] The work work work we're going through is to understand it, but ultimately the slightly
[1:39:27] out-and-rad-do it.
[1:39:30] The order of I have doesn't do it.
[1:39:32] Yeah, we need to answer as to how we use the money.
[1:39:36] We don't have a lot of money.
[1:39:37] We don't have a lot of money.
[1:39:37] Right, I've got to be stunted.
[1:39:39] And I was just thinking if I can't really have months, for example, the videos to hone
[1:39:43] this money was allocated, do they know they have this extra money?
[1:39:47] And they have a use?
[1:39:49] I've reached out to most of the children and they don't have a use for it.
[1:39:52] So it's all circle back and ask if they've come up with something.
[1:39:56] Yeah.
[1:39:57] It would be kind of awkward to say, okay, we've spent money in the LK, they come back
[1:40:03] and cry.
[1:40:04] You know, I love that money.
[1:40:05] We're going to do level of love with it.
[1:40:07] Mm-hmm.
[1:40:07] Good.
[1:40:08] Good.
[1:40:08] Good.
[1:40:08] Good.
[1:40:08] Good.
[1:40:09] Good.
[1:40:10] Good.
[1:40:10] Good.
[1:40:10] Good.
[1:40:10] Good.
[1:40:11] Good.
[1:40:11] library they have a purpose of 45 they only spent 42 you know that's a pretty broad category
[1:40:18] I don't know there was something specific for me. Yeah I'd be doing the desk a desk and some
[1:40:22] carpeting yeah but was it so specific that it was like just repairs or renovations that they could take
[1:40:30] the rest of it and buy some carpet. Yeah that's perfect. I talked about the reviews in some of that
[1:40:34] do for programming, where they were kind of getting a chip in a way as a programming.
[1:40:41] You know?
[1:40:42] But it would be nice to know if we could re-alcate it.
[1:40:44] So I think that's the most important, because it's not the very current.
[1:40:48] We should buy some of our radios and stuff if it can't be.
[1:40:50] But if it can be, it would be nice to know that.
[1:40:55] But we have pushes state because it's already September.
[1:41:00] Deeper planning and zoning, master plans, they overstepped by $1, $1, $2, town building repairs.
[1:41:10] I guess I think that was, actually, you got down to that was the only money left sort of,
[1:41:17] like, $2,500 or something, and Andrea and I said, well, let's just, you know, unwaist it,
[1:41:23] So you kind of committed certain little fixes here at Town Hall.
[1:41:27] Like we used to have little openings where the old radiator pipes came down.
[1:41:33] So there were little holes in the floor.
[1:41:34] I don't know if I should put your members in.
[1:41:36] We had somebody come in and kind of a little piece of wood and cover it up.
[1:41:40] So like kind of a little dinky job like that just to meet up some money.
[1:41:43] So that should go back in the General Fundant, because you more than spend it on Town
[1:41:47] and Beards, right?
[1:41:48] Or you haven't yet.
[1:41:50] That's 1,500.
[1:41:51] No.
[1:41:51] That's been something allocated in the grant, but that's why there was nothing originally allocated because
[1:41:58] Oh, okay, got to it.
[1:42:00] I'm sorry.
[1:42:00] I'm sorry.
[1:42:00] I had added everything.
[1:42:02] I think that was the only money not committed, so we didn't want to send it back.
[1:42:06] We said we'll explain it.
[1:42:08] Deeper part of our non-hydraulic rescue tool came a little under budget.
[1:42:14] Fire radio system.
[1:42:17] And under budget, I love a thousand.
[1:42:19] All
[1:42:22] right, some of those radio's purchased for that small barrow that we did or something.
[1:42:30] Didn't we kind of do a deep dive on that?
[1:42:32] Can we remove it in that?
[1:42:34] Where we had done, if you looked at it all town meeting, we had allocated and it was before my
[1:42:42] administration.
[1:42:43] You know, half a million dollars, I remember it.
[1:42:45] It was something where we approved or the previous administration, out of town meeting.
[1:42:50] So town presence, the truth, kind of like the certain amount of money,
[1:42:54] and it included all the radio, it was in everything.
[1:42:56] And then it got put into the art, but as well.
[1:42:58] So I think it was sort of a double language form,
[1:43:01] which I think is why we still have that money left over
[1:43:04] from the capital far away.
[1:43:07] Because we ended up using archive.
[1:43:10] That's right.
[1:43:10] You and I never kind of did a deep dive like what you mentioned.
[1:43:14] Why do we have this money sitting at that?
[1:43:16] That was report.
[1:43:17] I don't know which kind of is this borrow when you sit in there that type of order to a lot
[1:43:21] of those open and you have a sense of it. We borrow it.
[1:43:25] So for instance, I'm not, I mean, I'm sure you reach out to the fire department to
[1:43:29] himself. You know, you understand?
[1:43:31] No one wanted to do that.
[1:43:32] I was like, oh, fire department has all the ingredients right now.
[1:43:35] So we don't need to be ready.
[1:43:37] Yeah, so I think we don't.
[1:43:38] They're all we need to do.
[1:43:39] Maybe this should have paid for that.
[1:43:41] No, it didn't. It didn't.
[1:43:43] It didn't. It didn't.
[1:43:44] It didn't. It didn't.
[1:43:45] But then he also used some of that bar or something or maybe we did use all the bar
[1:43:49] and that's how it was sitting there.
[1:43:51] But we did it in the radio and here because it doesn't work again.
[1:43:55] Deeper bird.
[1:43:57] Maybe we did it.
[1:43:58] Maybe we did it.
[1:43:59] He had to do it by himself.
[1:44:00] Any.
[1:44:01] Oh, we got 15,000 pounds.
[1:44:03] Like that.
[1:44:04] I'm just lying there.
[1:44:06] No, because I kind of could go with five pounds.
[1:44:08] Yeah, I mean, if you need more radio, you just five doesn't matter.
[1:44:10] All our EMD, you know, we've been looking to upgrade, so maybe that would all fire on the public safety to do the same.
[1:44:18] General, could maybe we could buy some mining, so we don't have our way further.
[1:44:22] Well, how could you get what does it look like?
[1:44:24] And if I repair it, it's okay.
[1:44:26] And the room is going to come on with orders that we need to get.
[1:44:30] Yeah.
[1:44:33] Yeah.
[1:44:33] Yeah.
[1:44:33] Wouldn't what's supposed to be committed?
[1:44:35] That's how it lasts to something.
[1:44:37] And it's done by this end of this to somewhere in order.
[1:44:40] What's the definition of commitment?
[1:44:43] It's just a signed contract, I believe.
[1:44:45] Because I have a signed contract for everything.
[1:44:47] Yeah, we don't have a signed contract for people that don't let the law for her.
[1:44:54] When we might.
[1:44:57] For the military, so now you never have evidence on this beat.
[1:45:05] So we have a bunch of signs that we play hands, but we can see the terms, if we're a little too many together on more time.
[1:45:16] Transfer out, fire radio system 250,000.
[1:45:22] Can't close.
[1:45:24] I don't know what that means.
[1:45:25] I don't
[1:45:31] know.
[1:45:31] What's that? What was I mean, Crancura, a fire radio?
[1:45:39] Any of our fire and not?
[1:45:44] What Paul is looking at that?
[1:45:46] Trident-on Services.
[1:45:48] Pretty much came up in line.
[1:45:50] Community Health Committee.
[1:45:54] Yeah, Mr. Chairman.
[1:45:55] Yeah, I can't even do this.
[1:45:56] I'm in for that.
[1:45:58] I'm in for that.
[1:45:59] I'm in for that.
[1:45:59] I'm in for that.
[1:46:00] I'm in for that.
[1:46:02] Yeah, I have my right to play deeper,
[1:46:05] probably in the order that must be you.
[1:46:07] No, no, no, no, no, no.
[1:46:09] That's done.
[1:46:11] Keep River's start with signing done.
[1:46:14] Sure, line of subscription done.
[1:46:16] Keep of RAM and association done.
[1:46:19] Signed for tourism.
[1:46:21] And that's going to be canceled.
[1:46:22] You know, some work with the committee.
[1:46:25] And right now, I'm pretty sure we can spend it all,
[1:46:28] but I'm not 100% so.
[1:46:29] What was it when we committed
[1:46:30] contract in fact in the summer? Yes, for that amount. So we'll get right to that amount
[1:46:36] of courses I can. Okay. You might go over and then I might be looking for a few bucks. So
[1:46:41] you know, I know if the signs are in cost and I can get exactly 25,000. So you get down one done,
[1:46:46] then we're down to, you know, 27,000 dollars. And if we could, I would say, put a lot of energy into
[1:46:55] to find and swap what's in the table at 12,000, that's half of the difference, and something
[1:47:00] we've rated really. So if we can, you know, I'm hoping that they'll have 10 percent idea,
[1:47:08] you know, where the towns of this close, you know, they'll have to absorb it into a need.
[1:47:15] I mean, it's not like anything that's going to do anything, it's going to store the money, you know,
[1:47:19] Yeah,
[1:47:22] all right other than being where the other questions,
[1:47:28] okay
[1:47:30] next action is
[1:47:32] recommendation of slept in action and recommendation of sleep, well we really
[1:47:38] need to talk about much today to do that but I will say we have a nature water
[1:47:42] we cover it this morning, so we will anticipate some expenses there, we did have a
[1:47:54] So hopefully whatever is needed over there will be covered, but there might be an initial
[1:47:59] outlay of money before we get reimbursed, that sort of thing, because it seems to be
[1:48:04] everything's covered, but was it a burst pipe or a water cooler on the third floor, I guess
[1:48:12] the hose plastic hose gave away, and then it flooded down into the lower floor, and to be
[1:48:22] So right now the elevator isn't coming back on yet because they weren't sure the electrical problems.
[1:48:28] You know there's a quarter of a tray where the electric areas are a bunch of conduits and then also in the base of the elevator.
[1:48:36] The elevator is right now not operational.
[1:48:38] It's a little back in session tomorrow.
[1:48:40] School will be back tomorrow.
[1:48:42] But the water came down and it really, you know, ruined a lot of sheet rock.
[1:48:45] of some high-ozy collapse, so, you know, we're in the carpet that's where we saw service
[1:48:53] master was all the day playing, and I'm probably still able to try and buy everything I
[1:48:57] have put.
[1:48:59] So, that's kind of a big thing to know, and anything else though, at this point.
[1:49:34] on our additional updates.
[1:49:36] So I'm going to go to the list and let it go.
[1:49:38] Where do we do that?
[1:49:38] I guess I heard that on here.
[1:49:40] So who want to do it here for us?
[1:49:41] Here's our minutes.
[1:49:42] It's pretty easy to teleport along.
[1:49:44] Yeah, I think we're going to do it.
[1:49:45] I'd like to take a line of my list
[1:49:47] because I don't have an infront of me, but I do have a list.
[1:49:51] So it was more of a general update where we would,
[1:49:54] so let's say that we get to that agenda.
[1:49:56] I'm going to help our money.
[1:49:58] What's the amount of money we're looking at?
[1:50:01] It was 1.28 from the last month.
[1:50:05] And in the awesome slide recommendations.
[1:50:10] Are there any upcoming love and expenses that you're into supporting legal expenses or other issues that we need to think about work budget?
[1:50:19] Well, we are really using a lot of our legal line.
[1:50:22] We have some assistance from our like land use attorney and a little extra expense there.
[1:50:27] We're not an ordinance for us.
[1:50:28] We have a legal, but town has it in the lawsuit with a developer or a property manager
[1:50:39] on Essex Street.
[1:50:41] We are still negotiating the two contracts for the town, and the civil employees and the police.
[1:50:47] It has some FMI complaints that have gone into public hearings, which then we have the
[1:50:54] different attorneys accompanying whoever is up there.
[1:50:57] So we've definitely had more lethal pills than other years.
[1:51:02] For example, I have some plate.
[1:51:03] So we have, for the person who complains, do we have to pay their legal fees?
[1:51:08] No.
[1:51:08] Whoever's going on behalf of the town.
[1:51:10] Okay.
[1:51:11] I'm just, I'll be able to tell you two here.
[1:51:13] Because they've ran out of time and they asked us to come again.
[1:51:17] Don't confess to the week we've got to watch the legal expense.
[1:51:20] So that might be a little harder for us to find out.
[1:51:22] But we're still within what we have.
[1:51:24] But as the hearth goes on, let's just go on to the left.
[1:51:29] Thank you.
[1:51:31] Okay.
[1:51:33] Ted Hamilton.
[1:51:34] Yeah.
[1:51:36] All right, that moves us to a couple of cash forecast.
[1:51:40] The only thing I have there is this question for Tom.
[1:51:46] We met a payment on the chassis for the fire truck.
[1:51:50] I was actually out of the state of the time.
[1:51:53] you know but you know what is the 68 exactly, you know, the amount that we pay to.
[1:52:06] I apologize, I can't access my records on here.
[1:52:11] But sounds like how do you send a check for it?
[1:52:14] What's that?
[1:52:14] Can we send a check for that?
[1:52:16] Yeah.
[1:52:16] Okay.
[1:52:17] Do you want to make sure?
[1:52:18] Which I was saying was from the States.
[1:52:22] I'll take some of these tomorrow and I just want to make sure I get an accurate number on that particular piece of paper.
[1:52:28] That's all I have.
[1:52:30] Number 9, final review of the 25-26 fall has been all the final entries yet. So we're not going to be doing that today. Number 9, if you remember back in, we didn't have a meeting in August. We had one in July. We did a complete review of 25-26, but there were still some remaining entries that we could get made. So until the remaining entries, we would get made one final basis.
[1:52:59] but we're not anticipating any major surprises that we know.
[1:53:06] We're planning on doing it if the next week or the next week
[1:53:09] it will be implemented.
[1:53:10] We're going to open it.
[1:53:12] We took a lot of clothes a year.
[1:53:15] And I am being able to focus on closing 25.6.
[1:53:21] Okay.
[1:53:22] So that will just keep it on.
[1:53:26] I'm going to update it on following that.
[1:53:28] I'm going to go down to number 11 for now until we're sure.
[1:53:34] At 2627, we received the July years of date report.
[1:53:40] I went through a quickly.
[1:53:41] I did have a couple of questions.
[1:53:43] So we can probably do it quickly.
[1:53:46] There's not a lot to look at for one month.
[1:53:49] It's one 12 or 8 percent of the budget.
[1:53:54] I'm going to go really quick through the report.
[1:53:56] If anybody wants to go slower or have questions, stop me.
[1:54:00] The first question I have is H3 Townsburg.
[1:54:05] It looks like we paid Catholic salary 28,000,
[1:54:10] or 45% of the salary I am.
[1:54:13] I have a question mark on mine.
[1:54:15] That is
[1:54:20] probably a question for you.
[1:54:21] All concern?
[1:54:22] It's that town clerk question I asked him to actually.
[1:54:25] H3?
[1:54:27] Yeah.
[1:54:27] I don't have the last page in the last line.
[1:54:29] H3.
[1:54:36] He's just 28,300.
[1:54:37] Oh, yes, I did not look into that, I found it, is that paying out the vacations at time?
[1:54:46] No, I don't know.
[1:54:48] No, that's true.
[1:54:49] But have to look back to me.
[1:54:52] Possibly, I don't know.
[1:54:53] I don't know.
[1:54:56] All right.
[1:54:57] Will.
[1:54:58] Can you just pull up a little bit now?
[1:54:59] Okay.
[1:55:00] I'll pull up a little bit.
[1:55:02] I'll pull up a little bit.
[1:55:03] I think it's part of the DRF view at an arpe.
[1:55:06] When I looked in the records that I emailed myself,
[1:55:09] it's just one line that was brought in to the new system.
[1:55:13] So it doesn't mean I don't have to go back in
[1:55:16] at all the system and see how it's done.
[1:55:26] Work.
[1:55:28] Okay.
[1:55:28] I'll put it here.
[1:55:30] Thank you.
[1:55:30] And then the next question I have,
[1:55:33] similar to what I'm going to make it out of the page five.
[1:55:37] I think these are just annual payments from the first month.
[1:55:41] So we have a payment of 43,000 to the regional animal control.
[1:55:45] So that like they're full for the year, okay.
[1:55:48] That's what I figured.
[1:55:51] And then we have the river pump out of $5,500
[1:55:55] at the full payment for the year also.
[1:55:57] And the WCCA's reimbursement is on.
[1:56:00] Yeah, we invoice that.
[1:56:02] And that is a question.
[1:56:05] Because it's a salary.
[1:56:06] We wouldn't be able to use anything left in that animal control line for if we end up with, you know,
[1:56:13] word dog, that's, you know, see, there's something can we use that for some of that?
[1:56:19] What do you have done?
[1:56:21] It's a little closer.
[1:56:22] Oh, we're going to vote that for that.
[1:56:25] I kind of remember that.
[1:56:27] Yeah.
[1:56:28] Okay.
[1:56:28] Okay.
[1:56:29] Another next one.
[1:56:30] I think you're going to have to do some research for a computer support at the same
[1:56:34] page, page 5, under Special Services, we spent $9,778 in one month, so we spent
[1:56:43] 24% of the budget.
[1:56:46] What is that?
[1:56:48] All right.
[1:56:49] And then accounting and web services, same thing, we spent 32% of the budget.
[1:56:55] Yeah.
[1:56:55] I'm curious what I'm pretty sure about the annual four of the tax collectors.
[1:57:00] Okay, so that's kind of a annual tax collector.
[1:57:05] Okay, so that's kind of a annual tax collector.
[1:57:07] And then an accounting and web service that probably annual 7,000.
[1:57:11] Let's see.
[1:57:14] Actually, it's probably a waste for some of those two.
[1:57:17] You can give me like 8,000 feet, enterprise, and remember how we have it, annual, and then we take my place.
[1:57:28] Okay, so that was, that's a 9,770, but then you're coming web services for 7,101,4,1,1,1,1,1,1.
[1:57:37] Don't forget that website. You don't have to cook the best at all, I think that's good.
[1:57:41] That would be yes, when you sit in plus is it called?
[1:57:46] And that's like an annual payment that's not,
[1:57:54] yeah.
[1:57:55] And then same page online permitting $4,800.
[1:58:02] And that's 64% of budget, do you know what?
[1:58:06] And then you look at it.
[1:58:07] Yep, that's paying in full for it instead of buying a transaction.
[1:58:16] Okay.
[1:58:19] Okay.
[1:58:20] That's what I figured most of these are.
[1:58:22] And then I was paid six and in terms of bonds, 80,000 or 55% of the budget, so I think I can do that.
[1:58:31] Is that like a seven?
[1:58:32] I am.
[1:58:38] And then I'm paid seven.
[1:58:47] I just highlighted over time of officer.
[1:58:50] But it's only 13.9%.
[1:58:52] So how does this happen in July?
[1:59:04] I was there too.
[1:59:07] Bally short communication, that's an annual payment on the summer or summer annual.
[1:59:12] Is it core must be core to me?
[1:59:16] Yes, core to me.
[1:59:19] And then I'm paid nine health district 40 of the kind of budget 25,000,
[1:59:29] 100 centitarian.
[1:59:32] That's a number of friends.
[1:59:33] I think that's too for the health district.
[1:59:39] That's just some money.
[1:59:44] And then a library program is 150,000.
[1:59:48] That must be for some sort of something.
[1:59:52] 100% of all you have.
[1:59:55] Thank you very much.
[1:59:57] Thank you very much.
[2:00:10] And I'm assuming the same thing for under on page 11, under political subdivisions, the extraordinary transit as to where it's
[2:00:19] comfortable and the right amount of, probably, all the annual payments that are made right up front.
[2:00:25] Correct.
[2:00:38] Correct. Those are the ones that were over budget. I've pretty much figured what the answer is worth. I think that's all we need to do for this one.
[2:00:46] I think that's a good question.
[2:00:49] I think that's a good question.
[2:00:50] I think that's a good question.
[2:00:51] I think that's a good question.
[2:00:54] Yeah.
[2:00:55] I looked at it just to make sure it wasn't in it.
[2:00:59] So we checked the box for you.
[2:01:00] We did that.
[2:01:01] What do you think that's a good question when you wanted for me?
[2:01:06] That was.
[2:01:07] I mean, we really had a lot of capital now for current fund.
[2:01:11] That's a record.
[2:01:11] When you have the record sign.
[2:01:12] Well, that's a record.
[2:01:13] But there's a particular thing we were just talking about.
[2:01:17] What we had was sort of the fire, like the ARCA and the capital non-referring between the
[2:01:23] TL was part of the day for something that we clearly capitaled up there, which made you
[2:01:29] why there's still $49,000 in capital non-referring.
[2:01:35] Yeah, so what that wasn't that.
[2:01:40] What was in the transfer out of fire radio?
[2:01:47] That wasn't the chassis fire truck I wanted to go with.
[2:01:53] I'm on a, that's all I got.
[2:01:57] All right.
[2:01:58] All right, moving on, I'm so updated.
[2:02:00] The intent of this is just to never lose sight of items and when there isn't enough tape,
[2:02:07] please supply it.
[2:02:08] We already talked about the capital non-recurring fund that I've followed still need to reconcile.
[2:02:13] Saddle on using police equipment.
[2:02:15] I've put down needed owner because I don't think we had some.
[2:02:21] I thought followed in the stock to the police chief, but I don't think police.
[2:02:27] I've been talking about she's taking the pictures and they're going to get Eric's going to put him on the website.
[2:02:34] I just have to get the police equipment off and whatever.
[2:02:39] It's very, very moving forward with that.
[2:02:41] Okay, we're going to go ahead.
[2:02:43] That's pretty good one about it.
[2:02:46] No, we're going to get the truck from way up.
[2:02:49] The way the truck from our car from way on is coming soon.
[2:02:52] And then we're going to put the view equipment that we bought.
[2:02:55] It'll fit in the new car.
[2:02:57] Oh, so we're going to have to get our gun ready.
[2:02:58] Oh, we're not going to sell it.
[2:03:00] I thought last time we were two of the transfers on the highway garage
[2:03:03] that we're going to sell two vehicles.
[2:03:07] Well, but your question was about the equipment that we're now going to put on a new
[2:03:10] wheel.
[2:03:11] Yeah, I wasn't aware about it.
[2:03:12] Yeah.
[2:03:12] Yeah.
[2:03:12] Richard was here.
[2:03:14] We talked about it in selling it.
[2:03:16] We were going to be talking about it.
[2:03:17] But I asked for a test to do it.
[2:03:19] It wasn't up to fit in the car or something.
[2:03:20] But now we have a completely something from when I'm going to do it.
[2:03:23] So we're going to actually make a great news.
[2:03:24] Yeah, that's fabulous.
[2:03:26] That's wonderful.
[2:03:28] And then we're going to tell you all what we're doing.
[2:03:30] Right, you have two out there to sell.
[2:03:31] Maybe we can have to fund that.
[2:03:37] OK.
[2:03:39] Any updates on the St. John's discussions on the funds?
[2:03:46] I'd like to table it until next time.
[2:03:48] Something's got a nice list, but we haven't gone over yet.
[2:03:50] I was like, what do you check our priorities and so we could have record-style them?
[2:03:56] Did you care if we were set into line, we could table them for the same reason?
[2:04:00] Not to be in notice, but I really wanted to do it.
[2:04:03] And then neither to wait nor to sit down.
[2:04:06] But mine is in my office somewhere, so I didn't prepare for tonight.
[2:04:11] And I assume doing as well as if he wasn't able to get the meeting this morning.
[2:04:16] like earlier meeting, so.
[2:04:17] Now do you guys meet the three of you
[2:04:19] we're in the side of the triathlete
[2:04:20] where it's under risk before you bring it to us?
[2:04:22] That's what we thought we would do.
[2:04:25] Yeah.
[2:04:25] Or we kind of give our priorities.
[2:04:27] And then obviously, as it were, we were kind of...
[2:04:31] Yeah.
[2:04:31] Okay, very once we don't kind of
[2:04:32] we're earning four and a half or four percent interest.
[2:04:36] That's right.
[2:04:37] So, very often, that's the case.
[2:04:38] Yeah.
[2:04:39] And by the way, that, that alpha is the problem with that.
[2:04:43] Next up, what's the commanding for this?
[2:04:47] OK, one thing you've actually considered to is I was watching
[2:04:53] the Board of Ed meeting regional where they were
[2:04:57] talking about air conditioning systems in the high school.
[2:05:02] That's going to cost $1.2 million, but they had finance opportunities
[2:05:06] for ever source.
[2:05:07] There's a bunch of stuff on that.
[2:05:08] Well, my general thought is, you know, one of the capital needs over in the elementary school,
[2:05:14] that's all on us.
[2:05:16] You guys probably should look at that, as you're considered to be in the house, don't let that fall through the cracks,
[2:05:21] like I said, my name is Stitchin' off.
[2:05:23] Good thought,
[2:05:26] yes.
[2:05:28] A seven-year contract, this is that company that was helping us reduce our Wi-Fi slash cellular bills.
[2:05:39] You're like that, well I've got to select men, but we're currently in school eventually.
[2:05:44] So Paul and I have with our contact with school in the show.
[2:05:48] And what was the initial savings of about $6,000?
[2:05:52] What was the first initial was like $30 that season, $68 and we split that.
[2:05:59] And so we're anticipating as we get rid of our current funds system we have now.
[2:06:04] we're going to switch over to Frontier, so we are planning to have, we're anticipating having more savings as we move into, like, our bonding contract with the over and the end of October or November first or something, so we'll be able to report more savings.
[2:06:21] So six out of over one time savings and for contract we split it forward.
[2:06:27] We should get more.
[2:06:28] No, we should be getting more.
[2:06:29] The front tier, like that took a long time for that to finally come to fruition where it actually
[2:06:34] was changed over and we've got a little savings.
[2:06:40] But no, we should see more of that.
[2:06:42] We should see more of that.
[2:06:42] And are we going to get to share 50-50 school and mental presenting?
[2:06:46] We're going to relate for teachers to teachers.
[2:06:51] So he's still working very hard for
[2:06:54] somebody he's got.
[2:06:56] So my question was that the 6,000 was just,
[2:07:01] it's not a moment of 6,000.
[2:07:03] It's just, we just,
[2:07:04] that was for one order.
[2:07:06] One order.
[2:07:06] Is it the repeated order of 6,000?
[2:07:09] Or if it holds it.
[2:07:14] Yeah, because it felt,
[2:07:15] I don't know.
[2:07:18] All right, because it's a problem.
[2:07:21] And then the last one on the list is enterprise computer contract review, which is not a good one with them.
[2:07:28] And that's, I guess I'll take it.
[2:07:30] Do I need to set up a meeting for that to work? No, I forgot. I'll set up a meeting. I'll be happy to. I'll do it.
[2:07:41] I think a couple of other things we talked about, for the things we talked about from last month's line. We're going to get an update on Paul and Eric. We're going to get together.
[2:07:53] Update is a matter of what the looks of grants. That's what we talked about that July.
[2:08:02] And to make sure we've spent the last two years trying to close the break, that's the end of the day.
[2:08:07] That was Jackie's catchup of eight months ago.
[2:08:11] So who is the right person to give that day a little surprise?
[2:08:18] Carol's a bearer.
[2:08:21] I think if you ask Eric, you can see spent it.
[2:08:23] So I think it was a little bit of a given update.
[2:08:29] So somebody has got to go and, however, you have to grow a sign on that money and get it from the state.
[2:08:37] Yeah, I've got to put the orders about that.
[2:08:39] And we're not at risk of losing that money.
[2:08:42] No, the problem is that they look at that when we go to apply for other grants, according to,
[2:08:53] you know,
[2:08:53] I'm just going to say, Tom, what's his name?
[2:08:58] Mark Mertner.
[2:08:58] Mark Mertner.
[2:08:59] In that absolute state.
[2:09:01] Until we spend those little cigarettes and they see that we're using our grandmoney.
[2:09:06] It is a very hard for people to get new drinks.
[2:09:09] Because they look at that first.
[2:09:11] So, maybe the question is, who submits the paper for the grant that shows us that?
[2:09:18] Is that the question?
[2:09:19] I think it was typically finance.
[2:09:27] So for this, I'm going to add this as I have a close of grant update and follow you on.
[2:09:36] What else?
[2:09:37] Then we have more more.
[2:09:38] We talked about in July developing a credit card accountability report.
[2:09:43] report that that's so high that I'm going to have a teacher get that out of them.
[2:09:48] I'd like to relate to that.
[2:09:49] That was new product.
[2:09:52] When we talk about the roles or responsibilities for finance,
[2:09:56] I want to talk about what we're responsible for controls,
[2:10:02] forwarding policies and processes.
[2:10:05] And in that, I was thinking about it.
[2:10:09] I want to find out how many credit cards we have and what control we have in the credit cards.
[2:10:15] But I think we're going to be a future agenda.
[2:10:19] So, yeah.
[2:10:21] You know, I guess it's a suggestion.
[2:10:24] This is great.
[2:10:25] I really like how you're doing this here,
[2:10:27] where they're causing this.
[2:10:29] They're still sitting out.
[2:10:30] Sometimes we have a discussion.
[2:10:32] I'm wondering if we can keep in the minutes an action list,
[2:10:36] because it's kind of covered,
[2:10:38] but it doesn't only say who's on point.
[2:10:41] It was tight in the exact end.
[2:10:43] Yeah.
[2:10:44] But that's the intent of this.
[2:10:45] But yeah.
[2:10:46] That's the intent.
[2:10:47] Roll a little bit of that.
[2:10:49] I mean.
[2:10:49] Because, you know, we'll talk about controls a little bit.
[2:10:54] In my mind, I know there's a couple of areas that we need to look at.
[2:10:58] I put credit cards, but I'll call it all on how many credit cards we have.
[2:11:01] You have two.
[2:11:02] We have two.
[2:11:03] And that was like, well, great.
[2:11:06] Who can control the credit cards?
[2:11:08] I have one.
[2:11:10] And baby has one.
[2:11:13] So I think I think, you know, how do I think to do a bunch of elements of learning, we should
[2:11:19] probably, you know, make sure that what's the process to look at who's spending well in
[2:11:24] credit cards, vacuuming that and understand that the board, I think that's one part of all.
[2:11:29] We've seen them in other accountants that I think will arrive in credit cards.
[2:11:32] But I'm very happy you're going to have to do it myself.
[2:11:35] And this is getting kind of a problem.
[2:11:38] The other area is our process around the current.
[2:11:44] We have an ordinance that we're supposed to follow.
[2:11:47] I think one of these meetings, we should pull out that ordinance,
[2:11:50] we should review it, and then we should talk about,
[2:11:53] do we follow the ordinance?
[2:11:55] That's our goal, it's to make sure the controls are being followed
[2:11:59] within the town.
[2:12:00] Those are the two that I thought about.
[2:12:02] But on that one we have a role to look over it, but executing it, that's what it is.
[2:12:08] Oh yeah, executing. Our role is oversight. I guess what I'm trying to get to.
[2:12:13] Our role is oversight, something else. What should we be oversight? That is an important one.
[2:12:19] Credit card can't deny. Which ends up being maybe more of a small one.
[2:12:23] I don't know what other things. Oh budget. When we review the budget, every single month, that's oversight.
[2:12:28] So I think that one other, which I don't know how big of a deal it is, but there's money being spent and brought in that doesn't show up on the general budget that we get every month.
[2:12:42] Is that an easy report that we can have every month that can just be pushed about and you run it?
[2:12:47] thinking of doing that. Because I feel it's important that we see that because I know that when we
[2:12:52] too decree is going to mention this to Tim, is we decided to pull out the revenue from the police
[2:13:02] when they're doing road jobs. It wasn't ever meant not to be on this report. It was just meant to be a
[2:13:08] separate line item. So we don't know what we're spending or bringing in. And that's just one example.
[2:13:13] And then I learned that there's probably a lot of others.
[2:13:16] Should we get a monthly or quarterly report that shows that stuff?
[2:13:20] That's the report.
[2:13:21] I think we showed a couple of times in this because I've never seen it.
[2:13:26] Just one time and both we decided that we were going to do that on the quarterly basis.
[2:13:31] That was one of them we were having these discussions and it came up to our other concepts
[2:13:35] at what other accounts we presented a report here but we didn't do it monthly.
[2:13:41] And we can certainly, because it's just a part of the concern
[2:13:44] is something that I'm thinking of.
[2:13:46] And then maybe review accordingly.
[2:13:48] But it was a review.
[2:13:49] Or is there any reason kept be, why are they not on?
[2:13:53] Well, yes.
[2:13:54] I don't know a lot.
[2:13:56] What was the logic that you prepared?
[2:13:57] I didn't know.
[2:13:58] No, but I don't know.
[2:14:00] I think that's just what was done.
[2:14:03] What was done?
[2:14:04] I mean, that's something down the road you should talk about
[2:14:07] as should they be on this report.
[2:14:08] it doesn't make it easier. So it's part of the general budget.
[2:14:13] You need to do all of the within the general? I don't know.
[2:14:16] Or you just want to have one report with the multiple copies.
[2:14:20] I guess I don't know the, what about this yellow general point?
[2:14:25] And are they in the general fund? And it's not one out.
[2:14:27] They're in the second.
[2:14:29] And when I looked at the report, I mean, you don't remember what we did.
[2:14:33] I mean, I'm quickly, we quickly looked at it.
[2:14:35] I looked at it in a detail. I was like, okay.
[2:14:37] And it wasn't anything I had to worry you know when I said, oh, there's other accounts,
[2:14:42] I've ordered what are those, after looking at it, they weren't significant.
[2:14:47] Oh, let's, let's, let's, and I quote her, let's look at it again.
[2:14:51] That's what I'm saying.
[2:14:53] I have an account that never has appeared anywhere.
[2:14:56] That is, I mean, money we get in for the war and the harbor master.
[2:15:00] Yeah, that took a bit of something. You know, we take in more refugees and then we pay out for, you know, pulling up 20 of them. You know, we pay out for the person doing it. And so I think it's a wash, but it would be nice to see a good end.
[2:15:15] Right. And go out for whatever, so. Yeah. Well, we've talked about that. Yeah, and it's actually in for the seat.
[2:15:23] I mean, because it's switched to the new, so now I write a line, so it would be great for this group to see, because we've never tracked that before.
[2:15:34] I don't know, so much of a news from the last meeting.
[2:15:39] I don't know for process-wise, it's then polished shares with you, and it gets checked off when you don't think about it.
[2:15:46] There was going to be a meeting with Anna Kera between July and September to be tremendous.
[2:15:52] We over the budget, but I don't know if that happened.
[2:15:55] We over the budget.
[2:15:56] That was discussed at the last meeting.
[2:15:59] But we're going to look into the assessor's salary over it.
[2:16:01] But that was about, I don't know, maybe maybe folks cover that off.
[2:16:06] There was a possible miscoly in the transfer states in salary.
[2:16:13] That was going to be checked.
[2:16:16] I don't know where we want to track this stuff, is it in the minutes or is it something
[2:16:22] between the two of you or what makes sense?
[2:16:26] Catherine, I have to say at the last meeting which was to lie.
[2:16:32] I did have a long list of things you guys were looking for and I had set them to myself
[2:16:37] in email and was ready to enter these things, losing Tara, I'm not doing this for the subject
[2:16:46] at all.
[2:16:46] I'm just trying to say it's not that they're being ignored,
[2:16:52] but how do we want to have
[2:16:53] it all process in the minutes or how do we have it?
[2:16:56] I struggle with micro-managing in because we're at it.
[2:17:00] I'll be a time when I look at what are the major things that drive the town that we should
[2:17:07] worried about. And I don't want to micromanage in this environment, fall off at this point.
[2:17:17] So I-
[2:17:20] These never parking a lot. Remember, we can start the parking on again and say, you know,
[2:17:25] a second we get done for a year. Yeah.
[2:17:26] I'm going to start the parking on issue or what do things are just going to be in trouble. It's
[2:17:30] frustrating to talk about. It's really annoying that we don't like it. And it's sort
[2:17:34] of similar to you.
[2:17:35] All right, so do we have a volunteer to put the key on?
[2:17:40] I will do it.
[2:17:41] But I think what we have to remember is we've got to keep it within our responsible
[2:17:46] as a board of finance.
[2:17:48] And what I don't want to do is I want to major on the majors, right?
[2:17:56] We should be focused on getting all the counter-reconciled, so we can get to a lot of
[2:18:02] I don't want to be in a situation where we're using it in parking a lot and every month said,
[2:18:08] Paul, did you get to this one?
[2:18:09] That's the whole policy, did you get to this one?
[2:18:11] That's the whole purpose of parking lot.
[2:18:13] Is that occasionally we look at it and say, is there anything that needs to be addressed?
[2:18:17] Because it's on a parking lot down the road.
[2:18:20] It's not to be done where you're bringing it up every month.
[2:18:23] You say, by May, we may be able to do this.
[2:18:26] And we come to May and bring it up and say, Oh, you know what?
[2:18:29] We're still not there yet.
[2:18:30] Because I think we started this a couple years ago when it got to the budget time and we talked about
[2:18:37] I believe it was insurance or something or
[2:18:40] Help me out here. Yeah, it was like right why do we always wait till February and talk about actually we look at the insurance contract?
[2:18:46] We should do that in October and so it's like let's start a parking lot of when we ought to address these things
[2:18:53] So that's really what it's about. And did you use it?
[2:18:56] We did we did actually check it all on. Are you well? I'm happy to do it.
[2:19:01] So there's somewhere between parking lot and then...
[2:19:04] Some of these are just...
[2:19:06] You know, like, this is Ms. Cody, it wouldn't go on a park.
[2:19:09] No, exactly.
[2:19:09] I'm going to pause the list and she has a long-to-do list and when she gets to that item, if it's, you know,
[2:19:16] I'm sure my recommendation is, for anybody, when you come into your office, you prioritize what's the most important thing you're going to work on.
[2:19:23] And that may be way down here, but what I don't want to do is, is border finance says you need to work on this one, not this one.
[2:19:33] I'd rather say, Paul, you're professional and you need to decide what the priority is on your office.
[2:19:40] And I don't want this group to micromanage.
[2:19:43] So the enterprise contract could be on the parking lot.
[2:19:46] And we'd say, you want to try and get by January.
[2:19:49] Yeah.
[2:19:49] That's the kind of thing that would be on the parking lot.
[2:19:53] And it's not written in style.
[2:19:56] Well, that maybe, yeah, then we got the follow-up list.
[2:19:59] So, yeah, I guess.
[2:20:00] All right.
[2:20:01] So let's see what we're going to do.
[2:20:02] You're going to do that at the park.
[2:20:03] Okay.
[2:20:04] And I'll keep the more current stuff on the follow-up.
[2:20:07] And then there's the other things that follow-up.
[2:20:10] This is a professional.
[2:20:11] It needs to put him on her list.
[2:20:13] And we'll get to a based on priority.
[2:20:18] You see what we can try to do.
[2:20:19] Yeah, maybe just before practice.
[2:20:20] We've got 20 items and I'm going to do four this month.
[2:20:23] That's fine.
[2:20:24] And these will be pending with future.
[2:20:25] And then we go and we know.
[2:20:35] That's it for updates.
[2:20:39] Budget process.
[2:20:40] It's what times it.
[2:20:41] I don't know.
[2:20:43] So I suggest that we at least spend about ten minutes on budget process,
[2:20:48] which is to start it.
[2:20:50] And then then decide whether it's on a special meeting to take care of
[2:20:54] I would like your process and roll a board of finance and especially, or we can see how far
[2:21:02] we get to that.
[2:21:04] What is the group's...
[2:21:07] We might want to ask you a special meeting for that, roll a board of finance, I think it's
[2:21:12] particularly significant for it, so that everybody understands, overlaps or inlays or backs
[2:21:18] of the board and who's responsible for it and how it gets done and all that sort of thing.
[2:21:22] I think we were just sort of talking about all of that.
[2:21:27] And how about budget process?
[2:21:29] If we want to have that in a special meeting also?
[2:21:32] That's the spreadsheet you did.
[2:21:33] That's what I'm talking about.
[2:21:34] I think it's worth it.
[2:21:39] Yeah.
[2:21:39] I think it's worth it.
[2:21:40] Yeah.
[2:21:40] I think it's worth taking five or ten minutes to look at it
[2:21:43] to get our minds set.
[2:21:44] But special meeting.
[2:21:47] Let's talk about date now.
[2:21:48] Before we see that.
[2:21:50] Yeah.
[2:21:50] We want to do the actos in the name, so I'm going to see the next one of the camera
[2:21:58] already.
[2:22:09] And what's today today is Tuesday, right?
[2:22:11] 22nd.
[2:22:12] So what about October 13th is, it's after the Columbus holiday, so I don't know what
[2:22:17] that means to people, but October 13th.
[2:22:20] Looks good.
[2:22:22] So that's a door to select the meeting.
[2:22:24] That's a useful decision.
[2:22:28] I can't do this.
[2:22:30] If you can do the 14th, the 14th of Wednesday, anybody having issues with the 14th?
[2:22:38] I'm sorry, but wait a minute, I think we might do. What?
[2:22:40] We want to go over the budget process and fortify natural, very small facilities.
[2:22:45] But I think the budget process is exact. It would be important for you to be, because you're a key part of that process.
[2:22:52] 14th, we can't do it.
[2:22:55] We cannot do it.
[2:22:55] Or we'd have to switch.
[2:23:00] What do you tell me what you had wanted to do?
[2:23:03] Are you
[2:23:10] looking at the week of the 12th?
[2:23:14] Yes.
[2:23:15] 15th, 16th, 16th.
[2:23:17] 15th.
[2:23:18] Can we do 14th?
[2:23:19] Then we'll just move.
[2:23:20] What?
[2:23:21] Do we do 14th and we can switch it?
[2:23:23] To another night?
[2:23:24] I have that.
[2:23:25] There's a debated license.
[2:23:26] I can't go.
[2:23:28] I'll go to the 14th.
[2:23:30] I'll go to the 14th.
[2:23:30] I have the 14th.
[2:23:32] I'll go to the 14th.
[2:23:32] So you can go.
[2:23:33] How about this?
[2:23:34] How about this?
[2:23:35] How about this?
[2:23:35] I'm going to say, I'm going to say, I'm going to say, I'm going to say,
[2:24:09] for a meeting on the 27th. Okay, so, so moving forward this now.
[2:24:17] We don't want to do a
[2:24:18] little next week.
[2:24:21] Do you want to say the 7th? I am. You can't do it. I know.
[2:24:25] Next week. Yes. 7th is fine.
[2:24:36] Well actually, I'm back then.
[2:24:38] October 7th? Yeah. Does that look for everything? I can't do it.
[2:24:43] I think that's about the same.
[2:24:46] We have a talk about a time.
[2:24:49] But the planning is holding this here at six o'clock,
[2:24:52] so we'd have to be upstairs, but we can be.
[2:24:53] Or is that a little room?
[2:24:55] Yeah, we need to figure it out.
[2:24:57] Do they have a special meeting?
[2:25:00] Planning is not necessary.
[2:25:01] I thought they were.
[2:25:03] Oh, this is East Hampton.
[2:25:05] I'm sorry.
[2:25:06] Oh, it's East Hampton.
[2:25:08] Oh, it's East Hampton.
[2:25:09] I don't think you guys could have heard about this.
[2:25:12] drop there for a second so is there any nose for our cover set?
[2:25:21] this is not hot, it's six o'clock, it's six o'clock, it's six o'clock, it's six o'clock,
[2:25:30] it's special meeting.
[2:25:35] Okay, initial thoughts on the budget process, I thought it was
[2:25:38] literally good, I'm just wondering, some of them I really like the Christmas holidays,
[2:25:43] So I think it would be kind of checks off in the days of the year, you know, from a little steps.
[2:25:49] Well, let's just, let's all just pull it up and let's just take five minutes walk for it.
[2:25:56] But up the critique here, we don't have that we just, I just want to get everything in mind.
[2:26:02] Think about it.
[2:26:03] The biggest, the biggest biggest change is having the selectment for a period of logic and presented to the Board of Finance.
[2:26:10] So that's the biggest change in this act.
[2:26:15] And it's like, I'm happy to sit in on somebody
[2:26:18] if you guys need me to, but that's the biggest change
[2:26:22] that has to get accepted by the five of these.
[2:26:29] So it's like that.
[2:26:31] So if you look at it, I'll go through it.
[2:26:34] The first thing that happens is create a budget template
[2:26:36] by department.
[2:26:39] And I have, well, so Paula, I did a lot of things last year and I transitioned a lot
[2:26:48] of it to you because it was, I did it because very, so I'll, I'll still be willing to
[2:26:55] help you, but I want to officially put it as you know. So create budget template by
[2:27:00] Department of Budget and Honor. That's December 15th. That's the finance director.
[2:27:04] create the liver, the budget memo, the budget owners, that's the first
[2:27:09] selectment, and that's the letter you typically sent out. Receive budget
[2:27:13] templates completed by budget owners by December 31st. That's the, you know, all the
[2:27:20] budget owners submitting their numbers to the selectment. Setup meetings with
[2:27:26] budget owners, so whatever you want to meet with the selectment would set up where
[2:27:30] we set it up for the board of finance, we're not going to do that. It's going to be
[2:27:33] management because you guys are managing them out of us, so consolidate all the department
[2:27:39] ahead of templates in the master file that would be useful.
[2:27:44] Meet with buggy farmers and
[2:27:49] develop and develop a Sleckman buggy meetings 1, 2, 3. So you guys would set up buggy meetings
[2:27:53] work together as a team. You'd finalize a selection budget by February 15 and submit it to us
[2:28:03] for a finance. In the meantime, the Board of Finance and the Finance Director needs to develop
[2:28:09] the revenue and then ultimately the millerate and we have to do that by February 15. And then
[2:28:15] we have some budget workshops that we review the selection and budget next March 2, 2016 and that
[2:28:23] at the time frame, give feedback to the Selectman by March 17, revise the Leckman budget
[2:28:30] if required.
[2:28:31] So based on the feedback, select them and revise the budget, and the Selectman finalizes
[2:28:36] the budget, and along with the Finance Director and then the Board of Finance finalizes
[2:28:45] the Miller-A, and there's a Tom meeting on May 4th, and then there's a meeting following
[2:28:52] and Tom meeting on a fourth of this report on that meeting.
[2:28:55] Then we sent out postcard mailers and newspapers,
[2:28:58] May 6, legal notice, May 6,
[2:29:01] Tom meeting, May 17, Tom refer on them, May 25th.
[2:29:05] So I think...
[2:29:07] I think we're missing a real important step.
[2:29:09] I think it looks great.
[2:29:11] But the first step is, I think, in November,
[2:29:13] the Board of Finance should be discussing,
[2:29:15] what do we think we can use for budget?
[2:29:18] What's a potential budget number?
[2:29:20] because for me to go develop a budget when I don't know whether I can have a
[2:29:24] offer sending increase or I've got to keep it in two and a half percent increase.
[2:29:28] I don't know it's helpful to managers without knowing what might be the parameters
[2:29:32] or at least within recent.
[2:29:35] And I think in the special meeting we should have, I just wrote it down, we should discuss that
[2:29:39] because I'm not sure is it the select pin or is it so, so, for instance, we get together
[2:29:45] to border finance and say we think you should only go up three percent, is that our role?
[2:29:48] I think it is, I definitely think it is.
[2:29:52] I do.
[2:29:53] It's been missing.
[2:29:55] Yeah, so we're going to have that.
[2:29:56] I mean, as we start there, and then if they come back and say,
[2:29:59] if we...
[2:30:00] We can't live without letting it happen to push back.
[2:30:02] Okay, I don't know, sorry.
[2:30:05] Okay.
[2:30:06] But our, the recommendation has to be the reason for that to work.
[2:30:09] It's not like that.
[2:30:10] It's like you would think that the department will read the bill.
[2:30:13] It's more or less.
[2:30:14] Yeah.
[2:30:14] I'm happy we would end up being, we'll have to be.
[2:30:16] We'll have to be.
[2:30:17] Right. We can't come in with a zero percent.
[2:30:19] If salaries are going up 3%.
[2:30:20] Yeah.
[2:30:22] So, I think I mean, I love this, I think it's a great thing.
[2:30:26] I'm just, um, want to throw out, if we get two stuck on our way,
[2:30:29] dates, but maybe this is good. We put them at first or tell them region board a day and
[2:30:35] that kind of day because they always have their hearings and all that public. So if we're
[2:30:41] committed to a date and then they throw in their hearing of the same date, then that gets
[2:30:45] people mad because they don't often be in two places. So we're going to find those dates in
[2:30:49] this special meeting. I can more I look at it to write it. Yeah, it's that. This is our
[2:30:54] So we're locked in for a game.
[2:30:55] Which is actually excellent before, right?
[2:30:57] We were driving the train just out of there.
[2:31:01] You know, between steps, like 1920, there,
[2:31:04] you've got a good six-leaf dance.
[2:31:09] Is it as for a song we've been too tight
[2:31:12] is that we have that case being an extra workshop?
[2:31:16] Well, well, what I did here was,
[2:31:18] well, the time meeting is set in stone
[2:31:21] because it's our workings.
[2:31:22] And I wanted to leave space because for the unknown.
[2:31:29] That's the only reason I have that.
[2:31:31] And that might be where the school all that comes in.
[2:31:34] So we can't really set our ability till we know what our ADM is going to be,
[2:31:39] all those kind of things.
[2:31:41] So kind of didn't know right.
[2:31:43] Yeah.
[2:31:43] It's not my final moment.
[2:31:45] No, right.
[2:31:47] And then I just wanted to, you know.
[2:31:50] I haven't checked this against next year's Board of Finance Weeks.
[2:31:55] I didn't know if there was an overlap on any of these workshops.
[2:32:00] I looked at, I got that kind of date.
[2:32:01] But the schedule.
[2:32:08] And maybe we're going to need more and a half times a year,
[2:32:10] depending on excited people because it's a small end.
[2:32:13] Engaged.
[2:32:14] I hope not.
[2:32:17] Well, we have more than one, but that's because there's no one else in dates.
[2:32:23] Thanks for taking the lead on the table.
[2:32:25] Very nice that we're going to do.
[2:32:27] Yeah, so we can now, now, I will restock to the next special meeting.
[2:32:30] We'll kind of finalize this and then we'll go into a kind of broader discussion about our role.
[2:32:35] And I guess it's kind of our role and in terms of a slightly involved, because it's kind of a natural conversation.
[2:32:42] When we're talking about our role, we should probably say,
[2:32:45] Well, that's not us, because that's you, you guys are great.
[2:32:47] Yeah, that's you.
[2:32:48] So we end up doing both our role in the role, kind of, by the fall, I think.
[2:32:57] All right.
[2:33:00] Any other business?
[2:33:04] Okay, I think we can ask for a motion in adjourn.
[2:33:07] So move second.
[2:33:09] Favorite?
[2:33:10] I don't know.
[2:33:11] We're adjourned.