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Good afternoon, everyone.

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I would like to call this meeting of council for June 24, 2025 to order.

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Before we start the meeting, I just wanted to take a moment on behalf of the Abbotsford City Council

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and the entire city of Abbotsford to congratulate the Abbotsford Connox on winning the 2025 Calder Cup Championship.

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my

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heart rates actually come back down to normal finally, but they had an unforgettable and

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historic season and last night's victory was a moment that we will all remember and

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have the icing on the cake. Since the first buck drop in 2021, the Abbey Canucks have

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brought energy, excitement, and first-class fan experience to our community and fans across

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B.C. Advocanox fans have been cheering them on all season long, and well, I would have loved

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to have seen them win the cup on home ice on Saturday evening. There's nothing, there's

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something and nothing better than the symbolism of bringing home the American hockey league

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colder cup home to Canada where it belongs. The team uses the tagline proudly avid sport and

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And I just wanted them to know that habits were also very proud of them.

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We are looking forward to celebrating this momentous win with the community and with the

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connox when they return and I believe they just have returned earlier this afternoon.

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We are working with the connox, it's their celebration, their the lead and will be supporting.

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So I know people want to know what's going on, we're going to let them, it's their party,

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It's there day, it's there time to shine.

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So those announcements will be the forthcoming.

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But we just wanted to, again, congratulate the Habits

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for the Conox to congratulate the community

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and really a win for Canada.

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So thank you.

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With that, I will have an adoption of the agenda.

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Our call for motion for adoption of the agenda

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with item 7.1 revision.

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That's moved by Councillor Sedu, seconded by Councillor Park.

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And did I see your hand?

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Yeah, okay.

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I thought I saw something in other corner of my eye.

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All those in favor?

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The motion carries.

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And we have adoption of one set of minutes from June 17th, 2025.

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Move by Councillor Ross, seconded by Councillor Drieson,

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and any errors or omissions?

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All those in favor?

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The motion carries.

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And, oh, Councillor Schauhall had another engagement

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that she had to be to at three o'clock, but she will be here for the public hearing this evening.

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We will go right down to minutes and of course on this and I'll turn that over to staff.

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Thank you, Mr. Mayor.

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Item 6.1 to 6.4, contain two sets of committee minutes.

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Correspondence regarding the South Coast Highway Patrol Service Model

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and a clerks memorandum for Council's information.

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Is there any items there that anybody would like to speak to or pull out for a discussion?

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good to see the advocacy from the MLAs on the South Coast Highway Patrol, and much appreciate it.

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I will turn it back over to staff at the next item, please.

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Good afternoon, your worship in council.

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The next item on the agenda is 7.1, a report regarding the 2024 annual report and audited financial statements.

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It is being presented today by the General Manager of Finance and Procurement, Mr. Bissati and myself.

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I'm pleased to be here this afternoon to present the annual report in 2024 the City of

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Abbott's Ford continued to deliver to exceptional services to the community while also

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making significant progress on council strategic plan.

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I know that we cannot have achieved all this that we had today with the vision and leadership

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of council and our staff as they continue to work hard in serving our community.

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The annual report in front of you today reflects on the full compliment of services that we continue to provide to the community and includes a consolidated financial information for 2024 calendar year.

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It also provides a snapshot of the progress we have made towards achieving council strategic priorities.

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Council has provided a clear direction on how these services are to be delivered to the community

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through their strategic plan and our vision to be the cultural and economic hub of the Fraser Valley.

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The purpose of the annual report is to reflect on the previous years accomplishments, progress and financial overview.

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This report also is legislated requirement under the Community Charter Section 167 to present this information to the public.

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The annual report also looks at and incorporates Council's strategic plan, which identifies both a vision and mission for the city and the community and is built around four principles of inclusive and connected community, sustainable and safe city, vibrant and growing economy, organizational excellence and integrity.

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There are also 41 actions identified in the plan, and staff have well-advanced, and were completed, and many of the actions.

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I will now talk about some of the accomplishments under each of the four cornerstones.

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There are so many items that I can speak to each of the upcoming slides, and how we're achieving those goals.

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But I'll pick one per slide to provide...

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A little more details. So regarding the goal of increasing access to transit, in 2024, we had completed

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the construction of the Montrose Avenue Transit Exchange with funding from senior levels of government.

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This project is pivotal in helping us expand our transit service to our community along the main arterials

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and connecting our city center with neighborhoods and is in keeping with our growth patterns and land uses,

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identified in the city's official community plan.

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This project is the next step and should provide more affordable

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transportation options and getting around in the community,

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lessening our requirements on the single occupancy vehicle

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and also reducing our greenhouse gas emissions

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along with our environmentally friendly transit fleet.

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In addition, the city has launched the sports field

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in infrastructure strategy to engage the public

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to identify the needs and preferences of user groups for the sports fields and courts across

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the city. As part of the city's commitment to this initiative, we have initiated a conditional

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offer to purchase a strategic property on King Road to advance that opportunity. Council has also

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completed the arena and infrastructure strategy and are now looking at opportunities to implement

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the plan and to bring more ice sheets to our community. And we're also in the midst of developing

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the aquatic and infrastructure strategy and the Mill Lake Master Plan is also advancing through

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the engagement process and we're looking at early winds to start implementing the plan as soon

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as possible.

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And now under the principle of sustainable and safe city, it speaks to council

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wanting to keep our residents and businesses safe and addressing social issues that impact our

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community. The initial speak to is investment in community fire fighting and response. Council

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is invested in enhanced community safety through hiring additional career firefighters, staffing

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medical squad units at Hall 1 and 6, and adding a heavy rescue unit, a wild land unit, and

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a rehabilitation unit to the fire fighting repertoire of apparatus complement to better serve

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community. The fire rescue services had one of this busy

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years and responding to more than 14,000

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incidences and works closely with our Abbotsward Police Department,

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finalile teams and many, many other service providers.

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In addition, the city has made significant progress in addressing homelessness

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and signed a memorandum of understanding with the province to advance both the heart

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and heart programs through the BC government to better serve those who are experiencing

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homelessness and collaborated with the provincial partners to secure over 150 additional

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shelter spaces in the community. The heart program is about a new way to coordinate teams with

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service providers to support in-campment responses and the heart program is also critical to ensure

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additional housing and shelter projects are opened and available as soon as possible.

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Under the

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The principle of vibrant and growing economies about the city being the regional hub of creativity and innovation were talent and investment business thrives.

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This is demonstrated through the record-breaking construction values and a building permit construction values of approximately $784 million, which shows the growth of the city and the different construction projects by the private sector.

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I believe it's this success of this achieving this goal is based on the foundation of having a great

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council strategic plan, a progressive official community plan, clear zoning bylaws, master plans,

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and neighborhood plans with servicing requirements which help the developer when reviewing

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building in our community with better understanding of their performance and predictabilities.

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We're also continuing our efforts with business processes and reviews such as with our

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single-family dwelling building permits and tenant improvements, and now our Dapper Program,

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which a development approval process review, which we're going to speak about later today

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through our planning department, which is a process in order to get product in the ground

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as the sooner and faster. In addition, we have also been directed by Council to develop

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a truck parking strategy to increase commercial truck parking spaces and options and habits

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The strategy started in 2024 and was completed in early 2025 and we are now working on its implementation.

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This is being accomplished by updating the official community plan to add light industrial land use designations along Fraser Highway

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and Brad Narrowed updates to the zoning bylaw to be more permissive for truck parking opportunities

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and commencing a pilot project for select industrial streets.

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Under the principle of organizational excellence and integrity, the city's goal is that

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Abbott's Ford has a strong, fiscal discipline, consistent governance, and aligned operations.

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And under that principle, Council has secured more than 100 million in grants in 2024,

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and secured the largest single grant of $76.6 million for the enhancements at Peraltown

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Pumstation by the EC government.

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The enhancements are to help with flood proofing the pump station, making it more resilient,

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fish-friendly, back-up power source, and all of that will also help protect highway

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one and the farms and the businesses and the prairies.

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We've also started planning for the future by Council launching the Abbots Forward 2050

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Plan and update to the city's official community plan which will guide the growth of our

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city for the next 25 years.

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This project is foundational to the city just as council strategic plan is to help achieve that vision for the city

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the city expects to complete this project by the end of 2025

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and then we'll get started on the master planning for infrastructure and services for the community

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and also incorporate that information into a long term capital and operating plan and a long term financial plan including

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DCC updates as required.

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So, with that high-level overview and comprehensive list of accomplishments, I'd now like to turn the presentation over to Mr. Passatiah to speak to and about the 2024 financial report regarding the actual versus a noted expenditures and including the 2024 audit it financial statements for your consideration.

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Thanks.

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Thank you, Mr. Sparenese.

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Good afternoon, Mayor and Council.

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I'm here to present a quick overview

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of the financial result for 2024 for city of Abbasford.

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Council may recall that data report was presented

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to Council already on May 6, 2025,

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when the auditor was presented present

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and they presented the audited finding report.

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To start, the overall financial result for 2024

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were favorable results despite managed.

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IJNHU and other external factors. The city ended the year with the operating surplus of $3.7 million in

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our main fund, which is mainly property taxation. Overall, accounting surplus, which is a piece

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of surplus for the year was $66.2 million, that is mainly made up of cash and non-cash. But

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majority of this is related to cities investment in infrastructures, such as civic buildings, roads,

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sidewalks, water mains, sewer mains, parks, et cetera.

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Cities net financial asset increased slightly,

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gains slightly compared to 2023.

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We are continue to invest our funds into capital reserves.

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Another $4.4 million reduction in our long term debt as well.

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Overall, total revenue for the year was $419 million.

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And property taxation is the main source of revenue for the city,

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which is that $198 million for 2024, followed by fees and charges that represent $25% which

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is approximately $100 million. In terms of expenditures,

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total for the year was $350 million,

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that's not including amortization or depreciation for the year. Police is $232 per cent at

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$72 million in during and operations ended at $54 million, which is roughly about 17% of our overall expenditures.

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Net financial asset, they showcase the financial health of the city, many demonstrate how strong the city is in order to manage its short and long-term financial obligations.

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for the city of Avisford, net financial assets are continued to grow since 2011 and ended

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the year at $382 million. I would like to highlight for council that this girl will

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start to normalize or possibly decline, start to see a decrease in this, in the coming year

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at the city start to invest in our long term infrastructure, meaning more liquor cash or liquor

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asset will be translated or will be converted into tangible capital assets. This is completely

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a normal process and when it comes to net financial assets that's expected in the long term.

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As we go through our overall capital reserve, overall the city has approximately $314 million in

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capital reserves as of December 31st, 2024. For the general capital reserve, all funds plus

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more are already committed. As you can see on this chart, we already committed $23 million

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access of what we already have in this. And that is, for some of the council's strategic

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government, some of the major projects that city will see in the coming years. As for water, waste

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water airport, they ended the year with the health years or balances, majority of these funds

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will be allocated as for long term master plans in those areas.

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As for long term debt, for

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city of Aresford, the city ended the year at $33 million subject to other debt approval for the next

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few years, the city will pay off the remaining debt by 2032. We pay approximately 4.4 million

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dollar towards debt principle when it comes to this outstanding debt.

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To summarize the operating surplus in the main general fund was 3.7 million dollars.

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We continue to see strength in our net financial assets and developer cost charges also known

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as DCC ended the year at $150 million.

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With that, the recommendation is that comes to the approved at $20, $24 and your report.

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Myself and city manager were happy to answer any question constantly at.

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Recommendation has been moved by Councillor Loan and seconded by Councillor Drieson and any comments or questions.

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No, things look good.

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Just to on the be serves, I think we're just maybe we could give the public just a little bit of an

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glimpse into, you know, we've got 300 and just shy of 400 million in reserves, but that

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also we've identified how many moving forward we've got billions of dollars worth of assets

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that we want to build. And so when you say it's going to dip slightly on our long term financial

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plan we've got some projects that we want to move forward. Maybe we could just do a little bit

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deeper dive, just we take it for granted that people know and I think maybe people are listening

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then they just I wouldn't mind you explaining that a little bit further.

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Thank you, Mr. Mayor. In terms of our caplers are when it comes to waters or and

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airport reserves, those are, we are collecting funds based on their 20 years master plans and

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as you can see on this chart, the uncommitted funds are relatively healthy when it comes to those

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But given our infrastructure is relatively younger in those areas, those will be completed in the next 20 plus years.

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So eventually we will see a lot more investment when it comes to infrastructure for those.

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Our main fund, which is General Capital Reserve, and that is related to taxation funds.

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And that is directly related to our net financial asset, the one you're referring to as well.

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The city has a long-term plan, which will, city will see $1.9 billion of dollars being invested.

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That was based on $20-20 dollars, so that number could be upward towards $4 billion.

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That's for the new infrastructure.

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In terms of replacing over $5.7 million infrastructure, that funding we will be relying on

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general capital reserves. So, as you can see, we already were committed, but that is a multi-year

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plan. That's one reason. It does tie in with a long-term financial plan, and in our annual

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financial planning, where we actually set aside or console approved 1 percent infrastructure

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level to manage our long-term infrastructure. Hopefully, that provides some information.

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Great. Thank you. I appreciate that. Because some people say, oh, it's just a rainy day

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It's just there for you to use at will and it's not it's legislated and but there is a plan

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And so I always tell people to take a look at what the commit that is take a look at our responsibility is and then if you want to relate that to your home

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Start taking the zeros off with principles are the same so we are in a healthy spot, but that's

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That's come at a

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Discipline and focus and it may cannot deviate from that and so we do have

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But we have to always keep our eye on the fiscal discipline because we can get ourselves into some hot water, if we're not careful, and we're going to see some tightening up, especially at the federal and provincial levels, because that key night was not on the bottom line. And we're going to pay a price for that. And unfortunately we don't want to go down that path.

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And so I'd probably said more than I should.

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Politically, I could get into hot water here.

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So appreciate your guidance and your work on this.

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Councillor Gibson, thank you, Mayor.

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Could we get a bit of an elaboration on amenity cost charges?

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Please.

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Through the chair, I just to clarify, Councillor Gibson,

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is that related to overcoming a new ACC by a law which will be effective as of every first 2026?

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Yeah, that's my understanding but the report doesn't speak to them very well.

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If at all, I disagree as to how the process of initiation will come into effect for the benefit

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of our community. Through the mayor, yes, those as for the ACC,

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a manatee cost charge of those will come in play as of February 1, 2026 and any charges collected

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under those will be used for amenities, for parks, recreation and for trails for those purpose.

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I don't see any other questions, so I'll call the question. All those in favor?

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The motion carries and I'll give you a few seconds to get back to your desk

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and I will turn it over

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staff at the next item please.

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Thank you Mr. Mayor next report your worship is 7.2 to present

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cities 2024 statement of financial information also known as a Soviet report. A statement

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of financial information presentation to concern involves presenting the cities municipal

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municipalities of financial information for the year, including audited financial statement

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and schedule of employee combinations and payment to suppliers for the year. The financial

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Information Act requires every local government and B.C. to smith console approved statement

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of financial information to the Ministry of Housing and municipal affairs by June 30th of

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each year. In 2024, the number of staff with the remunition greater than 75,000 increase

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to 503 compared to 460 in 2023. That's a change of 43 employees. It needs to be highlighted

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the threshold of 75,000 for Sophie Employee Report has not changed since 2002.

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If the threshold had increased by average annual consumer price index CPI over the last

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20 years, the new threshold would have been approximately 12,000 for 12,24,

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not 75,000, which will greatly reduce the number of employees in access of this threshold.

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As for good services purchased by the city, the Sophie reports includes a summary of payments made to our outside organizations, which total more than 25,000 for the reporting year, and it is reported on cash basis, including taxes.

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Total payment made to suppliers in 2024 were $262 million, and it includes payment made for some of the major ongoing projects.

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The statements up of financial information is consistent with the city of Aavisport's Council

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strategic plan to achieve organizational, organizational excellence and integrity.

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The information including, included in your package, provide transparency and accountability

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to the public regarding municipalities financial activity for 2024.

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With that, the recommendation is that council approved the 2024 statement of financial

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information. Staff is available to answer any question. Console may have on this report.

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The recommendations have been moved by Councillor Driesson and seconded by Councillor

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Sidhu and any comments or questions.

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I'll call the question and all those in favor and the

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motion carries. The next item, before we get to the next item, I believe Councillor

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work in as a statement.

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Yes, thank you all. I have to declare a conflict of interest on this item for

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our reasons previously stated on the record. Thank you.

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I'll have staff introduce the next item please. Next is item 7.3. This is to tell a

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communication and tenest structure application for 3, 3, 2, 0, highway 11 and the director of

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development planning will provide a brief introduction. Thank you very much. The subject plans are

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located in the Abbey Mission Highway near the intersection with Hazelwood Avenue.

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This time, the applicant has requested authorization to install a 35-meter monopole

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telecommunication antenna structure on the subject lands.

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Subject lands are impacted by the stream sites' protection by a law.

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However, the sighting of this does comply with the setback requirements of that by a law.

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The proposed design is generally a high quality and the monopole design is consistent

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with Council's policy with respect to this topic.

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City staff have no concerns in recommend the Council

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proceed as highlighted in the recommendation.

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Recommendations have been moved by Councillor SIDU

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and seconded by Councillor Trieson,

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and any comments or questions.

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All those in favor?

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The motion carries.

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And we can have Councillor Workington brought back in.

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We need some music.

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Great, I'll have staff proceed with the next item, please.

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Next item 7.4.

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This is also a telecommunications and 10-structure application for 3-0, 8-0-downs road.

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Simply glance are located in the western part of the city, north of the urban development

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boundary.

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Again, this is a proposal for a 40-meter monopole telecommunication.

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Occasion has been positioned in the southern part of the site next to a cluster of trees and the intent here is to service the urban development to the south.

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The proposed monopole design is again consistent with council policy.

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Staff have no concerns with this proposal and recommend council proceed as highlight in the recommendation.

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Recommendations by Councillor Lowell and second up by Councillor Cupson.

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Any comments or questions?

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All those in favour?

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The motion carries, nobody can accuse us of not being connected.

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Next day, don't please.

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Next year, we're excited in 7.5 regarding proposed by a lot of changes to the city's regulations for short-term rental accommodations.

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And the Director at Community Planning, Ms. Carol, will provide an introduction.

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I'm sorry to be able to clicker.

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Thank you, get afternoon.

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I'm here seeking direction regarding short-term rental accommodations.

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and I'll just start with some contacts, talk about proposed by-law amendments, next steps, and recommendation.

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So in the fall of 2023, the province passed the short-term rental accommodations act, and two of the provisions of that act that I'm highlighting here are one that short-term rentals can occur in the principal resident or an accessory dwelling unit,

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And that short-term rentals need to have a provincial registration number, subject to municipal businesses, business licenses, where they're required.

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In office for currently short-term rentals are regulated as a bed and breakfast.

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And by definition, a bed and breakfast must be located in a principal dwelling unit and is not permitted on a lot that has a secondary suite garden suite or co-chow.

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And there is a requirement to obtain a business license.

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So the issue that we're facing is that short-term rental providers and

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habits for a can to obtain a business license if they have a secondary suite.

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And the results of that is that of approximately 70 business license applications

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that the city received prior to May 1st, about 25 of them have asked

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commission their speeds, which of course is contrary to the city's housing target schools.

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So, staff are recommending some by-law amendments to remedy this situation.

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One is to remove that, remove that in breakfast and replace with short-term rental accommodation,

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and add principal residents as a definition in that context.

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We're also proposing to permit short-term rentals in a single detached dwelling or a duplex plus one accessory unit, and we're proposing that we require one additional on-site parking space for short-term rentals.

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In addition to what's already required based on the building structure.

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We're also proposing that the ad short-term rental accommodation as a permitted accessory

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use throughout single-detached and duplex zones.

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And for the business license file law, we're recommending an amendment that would require

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a business license for short-term rentals and that that application include a proof of

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principal residence, a fire safety plan, and a parking plan.

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So next steps if Council is immunable would be to prepare communication materials for staff and for the public and

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bring back by loss for consideration of adoption.

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This slide is our recommendations and I'm glad to answer any questions.

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Thank you. You made a complex issue a little easier to understand and I appreciate the work on this.

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moved by counselors to do and seconded by

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counselor Parkman and any comments or questions.

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I'd appreciate the work and the creative way to

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try and address.

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There's always unintended consequences to new legislation and

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and so to be nimble to address those things when we see a problem. I appreciate that very much.

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I'll call the question, all those in favor.

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The motion carries. Thank you. Next item, please.

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Next is item 7.6 regarding the development application process review in response to continued

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and sustained high levels of developing council-directed staff to undertake a development

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application process review similar to that undertaking for the building department.

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The city retained neels and strategies to undertake a detailed assessment and to identify

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opportunities to improve the efficiency and responsiveness of the existing development

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approval system and fine opportunities to enhance and align customer service with industry

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expectation and standards.

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The review is now complete.

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Mr. Nielsen is here today to provide an overview of his review and findings.

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In consideration of Mr. Nielsen's findings, staff have also completed an implementation plan.

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Following Mr. Nielsen's presentation, the Director of Development Planning Mr. Collins

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will outline next steps for staff with respect to implementation.

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I'll turn it over to Mr. Nielsen for his presentation.

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Thank you very much, Mr. Neil, and thank you, your worship and members of Council for

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having me here today.

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It's always nice to be in front of Ambassador Council, especially the day after the Cannot

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swing.

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So that's, you look very colorful.

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I was going to say, you make us let the little underdressed, but we're in a celebratory mood.

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Thank you.

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And well deserved.

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Your worship, I will do a very brief presentation.

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There are a number of slides where I'm going to go through them fairly quickly, then of course

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to answer any questions. Council may have. I'll talk a little bit about the purpose of the scope of the review.

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I'll talk about the approach that I took as they consulted along with my colleague,

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Shelly Hearst, the Weedook. I will talk very briefly about the courage system that's in place right now as it relates to development approval process.

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I'll talk about opportunities for change and then finally some recommendations that are made to the city.

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With respect to the purpose of scope, your worship.

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Really, it's, we started off this review to identify opportunities to strengthen the system we have in place right now for receiving examining and approving applications for development.

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The effort really reflected the commitment the atmosphere has and that you've demonstrated in different areas of service to customer service and continuous improvement.

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And it was undertaken also in a context as the Council will appreciate of significant growth in British Columbia,

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but it now is for a particular of affordability pressures and of legislative change from the provincial government as it relates to the legislative development of a process and housing regulation in British Columbia cities.

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set of specific objectives that we put into the review and that we reference several times

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against the different recommendations speeds.

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We want to ensure that we have a very fast or as fast as possible review.

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Permission to get their approval is quickly as possible. We want to make sure that we're efficient and how we use our resources. We're not creating duplication. We're filling gaps, but in an efficient way. We want to look at measuring. So what kind of data are we generating, what kind of data are we getting? So we continue to strive for continuous improvement.

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Customer experience obviously is important and everything the city does and development approvals are no exception to that. Transparency, very important for transparency for and the sense of transparency for applicants for different types of development approvals.

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to understand how decisions are being made and understand where their applications are going

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to be at any particular time in the process.

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And the filing clarity and predictability, really speaking about uncertainty there and one thing

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that the development industry and all applicants will speak to as the importance of certainty.

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In fact, several applicants will speak, I would suggest to certainty being even more important

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than speed. If we know exactly what to expect in the system and we can rely on that,

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We can tailor our process, we can deal with our consultants, our subordinates, our financing,

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we can line all that up to meet that timeline.

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The scope of the review, your worship included, processes that are focused on our range of

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applications, all the types of applications you would expect everything from rezoning, even

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official community plan changes, to development permits, development variants, permits,

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subdivision and so forth.

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And we wanted to examine the role of different city departments in the process review and

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there are two in particular that are important to examine the first planning and development services.

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It's the most important in this respect and because it is the most heavily involved in owns the system as a work.

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But also development engineering which plays a very important role as part of engineering services.

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Engineering actually facilities services.

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And so that's the other department that we looked carefully at.

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The approach and aid state work plan was followed, your worship, we had to introduce with all staff who are involved in this system.

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That was important. We looked at best practices from across British Columbia, particularly.

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We had consultation with developers and industry professionals. We met a number of times and we went with a number of different applicants and developers.

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We had consultation with two of your committees, two of the city committees.

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And we also, one point, which isn't listed on this slide, we did make a presentation of graph findings to city staff involved.

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So we consult with the city staff and that we went back to staff and shared all of our findings and answered questions.

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The current system, I won't spend any time in this year worship only to mention that it is laid out in the report in detail that reports a very long document as you'll notice.

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So we talked about the purpose of the function, why we have development approvals and what the rule of the city is in providing development approvals.

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We talk about the legislative framework that is the framework from both the provincial level, but also the framework is that exists at the local level in terms of bylaws.

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Staffing all the different staffing who are in the rules and responsibilities of staff in the two different departments,

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the approval process itself, the steps that applicants must go through as follow in order to receive their

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applicant, their approval, the technology that we use.

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In some cases, the technology changes we would like to see there that is in place today.

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Information applicants as well.

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The city generates a lot of information, a lot of guidance to applicants, which is a part of the process.

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And then finally our statistics that we collect and we do that so that we can improve our measurement we can continue to improve

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the speed of which we're providing application, applicant service and also the types of metrics that we want to

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and the KPIs that we want to identify there.

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The report lists out a number of different opportunities.

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I'm going to list these very quickly and then I'm going to jump to the recommendations because the recommendations

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are worship correspond to these opportunities and we've divided the opportunities into two parts.

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the first is for the planning to development services department and the second is for development

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engineering. Opportunities relate to development inquiry meetings. These are the meetings that

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applicants have with the city prior to submitting an application. File management, once an application

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is submitted to the city. How do we manage that file to make sure it gets to the right people at the

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right time? Application tracking. I talked earlier about transparency being very important. How do we

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track applications through the system and how do we show applicants where their application

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is at any particular time? Target time lines. Do we have specific targets that we aspire

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to that we want to reach targets about how long it's going to take us to review and

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applications and provide approvals? The development application review team is a multi-disciplinary

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team that city has in place to bring together staff from different departments to focus on

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individual application that have implications for the different departments.

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It is a best practice.

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It is something that is relatively unique to Apple's words being emulated by other places.

425
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We think it's an excellent thing to have in place.

426
00:42:20,850 --> 00:42:24,650
We've identified a few things that we would suggest the city consider changing to make

427
00:42:24,650 --> 00:42:25,450
an even stronger.

428
00:42:26,290 --> 00:42:31,090
Streaming applications at other point, how do we ensure that we are focusing our efforts and

429
00:42:31,090 --> 00:42:34,530
resources on those applications that Council deems to be most important?

430
00:42:35,550 --> 00:42:36,190
Review letters.

431
00:42:36,190 --> 00:42:47,250
We'll talk about review letters. They're the letters that go to the applicant once the application has received a review and they outline all of the conditions that must be met in order to receive approval.

432
00:42:48,090 --> 00:42:54,310
Delegation of authority counsel makes a number of decisions and cannot delegate authority for decision-making or certain things,

433
00:42:54,550 --> 00:43:00,030
but it can in other cases and we like to do that whenever possible in order to expedite the approval.

434
00:43:00,630 --> 00:43:05,130
A 30 of five managers, every file gets a file manager, it's important that the file manager

435
00:43:05,130 --> 00:43:08,990
understands their role in the system and has the authority to make decisions.

436
00:43:09,770 --> 00:43:14,590
Templates and Professional Alliance, how do we give guidance to applicants that they can

437
00:43:14,590 --> 00:43:19,370
give to their consultants to provide the reports that will expedite the review process.

438
00:43:19,990 --> 00:43:23,990
Technology, how do we harness technology to ensure that we move quickly through the system

439
00:43:23,990 --> 00:43:25,510
and then internal support?

440
00:43:25,630 --> 00:43:28,810
How do we support our staff to make sure that they can make decisions?

441
00:43:28,810 --> 00:43:31,950
and make sure that big information flows across tests.

442
00:43:31,950 --> 00:43:34,270
Very quickly, you're worse at development engineering.

443
00:43:34,550 --> 00:43:36,390
There are just four opportunities listed in here.

444
00:43:36,550 --> 00:43:38,410
The first talks about the role and the authority

445
00:43:38,410 --> 00:43:40,050
of the development engineering section.

446
00:43:40,190 --> 00:43:41,310
We'll talk about that.

447
00:43:41,470 --> 00:43:42,490
The second or late hits.

448
00:43:42,510 --> 00:43:45,510
Those are asks that come late and later

449
00:43:45,510 --> 00:43:47,370
that expect it in the review process.

450
00:43:48,050 --> 00:43:49,310
Development and servicing agreements

451
00:43:49,310 --> 00:43:51,090
have it for a little bit unique in this respect.

452
00:43:51,230 --> 00:43:52,870
You have two different types of agreements

453
00:43:52,870 --> 00:43:54,390
that are required of applicants.

454
00:43:54,610 --> 00:43:55,710
We'll talk about that.

455
00:43:56,050 --> 00:43:57,570
And then the quality of applications that

456
00:43:57,570 --> 00:44:02,530
comes through the system out, so important to ensure that applicants understand and are given

457
00:44:02,530 --> 00:44:05,430
the tools to be able to provide very high quality applications.

458
00:44:06,830 --> 00:44:10,110
You're worth it while both through and just touch on some of the key recommendations listed

459
00:44:10,110 --> 00:44:10,290
here.

460
00:44:10,530 --> 00:44:14,650
The report lays on all of the recommendations I've just taken extra from those and the ones

461
00:44:14,650 --> 00:44:17,710
that in my view are the most important to communicate at this point.

462
00:44:18,430 --> 00:44:21,490
We'll start first of all with the planning and development services.

463
00:44:22,410 --> 00:44:26,130
The first, as it relates to development and acquiring meetings, those meetings I mentioned

464
00:44:26,130 --> 00:44:28,990
are the ones that happened before an application is submitted.

465
00:44:30,470 --> 00:44:35,270
They right now at the city and other places where they are provided, they tend to be very

466
00:44:35,270 --> 00:44:40,650
quick affairs, they tend to be free of charge, they get stock and easily get inundated

467
00:44:40,650 --> 00:44:44,810
with responding to these, they, so it's a way to kind of clog up the system as a were.

468
00:44:44,950 --> 00:44:50,630
We're suggesting some changes to require a pre-application meeting, which is a development

469
00:44:50,630 --> 00:44:53,150
inquiry meeting that is much more than that.

470
00:44:53,150 --> 00:44:57,090
It is a very robust process that brings together key staff from...

471
00:45:00,000 --> 00:45:05,580
With the applicant, or to review concepts, I should say, with the applicant prior to an application being submitted.

472
00:45:06,600 --> 00:45:20,700
So we believe that it's a best practice that is a place in many places, and it tends to set a little bit of a higher bar so that those individuals who are thinking about applying tend not to go through a pre-application meeting until they're quite certain they wish to apply.

473
00:45:21,780 --> 00:45:26,660
One of the reasons, one of the ways that we enforce that bar is that we attach a pre-application meeting fee.

474
00:45:26,660 --> 00:45:32,300
We've suggested that be $1100, that is based on a review of the same fees across the lower

475
00:45:32,300 --> 00:45:32,680
mainland.

476
00:45:33,180 --> 00:45:37,880
It is also something that would be credited back to the applicant if they do proceed with

477
00:45:37,880 --> 00:45:38,940
in a six month period.

478
00:45:39,580 --> 00:45:46,180
Again, it's a way to try to keep from the system applications, perhaps, not robust, not

479
00:45:46,180 --> 00:45:49,780
serious enough, those kinds of things, so that the applications that are in the system are

480
00:45:49,780 --> 00:45:54,800
the ones that really provide the housing and the other kinds of developments that the community

481
00:45:54,800 --> 00:45:55,160
wishes.

482
00:45:57,240 --> 00:45:59,080
File management, we've suggested here

483
00:45:59,080 --> 00:46:07,220
that once an application is submitted, that a file is assigned to a file manager within two weeks.

484
00:46:07,500 --> 00:46:12,540
Sometimes things get a little backed up and there's a whole bunch of legitimate reasons for that backup.

485
00:46:12,880 --> 00:46:17,540
We've suggested there are some ways, however, to ensure that within two weeks it's with a file manager,

486
00:46:17,780 --> 00:46:19,500
so that we expedite that as much as possible.

487
00:46:20,420 --> 00:46:26,280
We do like the application tracking, as I mentioned, it's a way for staff to track where the

488
00:46:26,280 --> 00:46:30,060
applications are, but also more importantly, perhaps, for the applicants to understand where

489
00:46:30,060 --> 00:46:36,760
the applications are at any particular time. They do also benefit as they reduce the amount of

490
00:46:36,760 --> 00:46:41,440
time staff have to respond to inquiries from applicants. We're asking about where the applications

491
00:46:41,440 --> 00:46:46,420
are, so by putting this type of data, by putting these types of this type of information into

492
00:46:46,420 --> 00:46:52,060
online system applicants can see that quickly. Once we start to get that data, once we start

493
00:46:52,060 --> 00:46:56,380
to get that capacity in place, we can then start also to measure how long it's taking us

494
00:46:56,380 --> 00:47:00,420
in a more robust way, measure more robustly, how long it's taking us consistently to

495
00:47:01,560 --> 00:47:07,320
review and to issue applications for development, different types of permits. And that allows

496
00:47:07,320 --> 00:47:12,760
this then if we wish to start to identify and even publish target timelines so that we

497
00:47:12,760 --> 00:47:16,600
has that certainly we also make ourselves more attractive as a place in which to develop.

498
00:47:17,340 --> 00:47:23,120
So we've suggested that the city create publisher report annually on a set of timeline targets

499
00:47:23,120 --> 00:47:24,240
for milestones.

500
00:47:26,080 --> 00:47:31,040
The Development Application Review tonight I mentioned earlier as a team is a means weekly

501
00:47:31,040 --> 00:47:35,000
as a team that comes together with representatives of various departments, all of whom have

502
00:47:35,000 --> 00:47:38,120
some role to play in reviewing applications for development.

503
00:47:38,960 --> 00:47:43,480
Right now, all applications for development come to the development application review team.

504
00:47:44,000 --> 00:47:47,000
We think that's a notable in some respects, but it's a little bit overkill.

505
00:47:47,220 --> 00:47:51,940
What we're suggesting is that we streamline that a little bit so that people who are participating

506
00:47:51,940 --> 00:47:57,020
in that meeting can be a little bit more focused on those specific applications that have the potential

507
00:47:57,020 --> 00:48:00,080
to create conflicts between and among departments.

508
00:48:00,580 --> 00:48:04,900
Because the purpose of that team really is to sort out how the different departments are going

509
00:48:04,900 --> 00:48:09,900
work together and which compromises and determine how they're going to allow the development

510
00:48:09,900 --> 00:48:13,620
to proceed through the system. So it's important to get that done quickly. We can get

511
00:48:13,620 --> 00:48:19,040
it done more quickly if we focus specifically on those types of developments. Streaming applications,

512
00:48:19,860 --> 00:48:25,060
right now, Abbottford, like many municipalities has a first-in first-out system. That system

513
00:48:25,060 --> 00:48:30,000
says, in essence, when I submitted an application to you, you will look at mine in the order

514
00:48:30,000 --> 00:48:34,660
in which I submitted it. Irrespective of the magnitude of the type of development behind me or in front

515
00:48:34,660 --> 00:48:41,520
me. That is a very egalitarian approach. It is also an approach that recognizes that every

516
00:48:41,520 --> 00:48:46,420
application is important to the city. However, it is an approach that doesn't recognize

517
00:48:46,420 --> 00:48:51,280
that the reality is that not all applications are equally important to the city. Some applications

518
00:48:51,280 --> 00:48:56,180
based on council priorities, based on the need to the community, will be more importantly more

519
00:48:56,180 --> 00:49:02,060
important than others. What we are suggesting here is that we try to parse or try to pull apart

520
00:49:02,060 --> 00:49:06,820
that first-in-first-out system and we use our staff and assign staff in a way that we have a separate

521
00:49:06,820 --> 00:49:10,440
line for very simple applications to get them done and out of the systems so people are

522
00:49:10,440 --> 00:49:16,740
waiting for simple permits that we have our main applications and then we also then have a third

523
00:49:16,740 --> 00:49:22,720
line if you will for applications that can form two or pick up on specific council priorities

524
00:49:22,720 --> 00:49:26,940
and that's for council to decide it could be related to affordable housing or whatever council wishes.

525
00:49:28,300 --> 00:49:32,740
Review letters, I noted earlier that every application, every major application, gets a review

526
00:49:32,740 --> 00:49:34,760
letter through the review process.

527
00:49:35,260 --> 00:49:39,760
We want to always make sure that there's one review letter, and that means it's to make

528
00:49:39,760 --> 00:49:43,760
sure there's only one review letter, and there aren't multiple review letters that tell

529
00:49:43,760 --> 00:49:47,720
applicants the conditions they must meet is going to take a little bit of time, so we want

530
00:49:47,720 --> 00:49:48,760
to have that in place.

531
00:49:48,920 --> 00:49:52,760
We want to have a comprehensive, we want to have templates and checklists that staff can use

532
00:49:52,760 --> 00:49:58,020
applicants can use to read through the review letters, ensure that they've addressed everything

533
00:49:58,020 --> 00:50:02,500
in the review letters so that when they resubmit the information or when they submit additional

534
00:50:02,500 --> 00:50:08,280
information, the likelihood of having a very complete second submission is very strong.

535
00:50:09,000 --> 00:50:13,840
We've also been because putting together one review letter could be a little bit more time

536
00:50:13,840 --> 00:50:20,120
consuming, we've suggested that file managers use their authority to communicate in advance

537
00:50:20,120 --> 00:50:25,420
of your best letters with different applicants and to let them know the kinds of things that

538
00:50:25,420 --> 00:50:28,440
we know we're going to be coming in the review letters so that they can start to address

539
00:50:28,440 --> 00:50:28,700
them.

540
00:50:30,240 --> 00:50:34,440
Delgation Authority, we suggest that the city maximize the delegation of approval authority

541
00:50:34,440 --> 00:50:38,820
to staff, hold for development permits, minor development variants, permits, and all of

542
00:50:38,820 --> 00:50:41,040
their permits for which approval may be delegated.

543
00:50:41,320 --> 00:50:45,820
As a way simply to recognize the council, it's very important for council to hold on

544
00:50:45,820 --> 00:50:49,280
that authority and, in fact, a must hold on to the authority for resilience and other types

545
00:50:49,280 --> 00:50:49,820
of applications.

546
00:50:50,480 --> 00:50:54,880
But some types of applications, staff, you have a very qualified staff and they're able

547
00:50:54,880 --> 00:51:00,340
to look at those and understand Council's policies and how they may, that the room within

548
00:51:00,340 --> 00:51:05,180
which those policies that are acceptable and for staff then to approve those on behalf

549
00:51:05,180 --> 00:51:05,960
of the city.

550
00:51:06,900 --> 00:51:11,120
Templates and Professional Reliances, we always want to make sure that we provide guidance

551
00:51:11,120 --> 00:51:15,800
to applicants and their consultants so that the reports that come in in response to the

552
00:51:15,800 --> 00:51:20,400
requirements to see puts out are easy to go through and easy to make decisions on.

553
00:51:21,160 --> 00:51:29,820
There is a provision that municipalities have to require peer reviews of different reports

554
00:51:29,820 --> 00:51:31,580
that come in different works of consultants.

555
00:51:32,440 --> 00:51:36,960
And where the city deems that a particular report does not pass master,

556
00:51:37,160 --> 00:51:41,910
there's not kind of a registered level of standard that the city wishes it to see.

557
00:51:41,910 --> 00:51:45,830
the city can require the applicant to get a peer-reviewed

558
00:51:45,830 --> 00:51:47,630
habit peer review at the applicant's cost.

559
00:51:48,330 --> 00:51:51,110
That's not something the city's like to do regularly,

560
00:51:51,270 --> 00:51:55,230
but it's an important authority to have in place so that we can continue

561
00:51:55,230 --> 00:51:56,710
to allow things to flow through,

562
00:51:56,750 --> 00:52:00,110
without getting too hung up on a piece of work that is not

563
00:52:00,110 --> 00:52:02,050
that is not meeting the city's needs or standards.

564
00:52:03,170 --> 00:52:05,790
There was a very quickly then with respect to development engineering.

565
00:52:07,290 --> 00:52:10,330
Right now, development engineering is the very important group

566
00:52:10,330 --> 00:52:17,130
the city that will look at applications for development and will provide comments and information back

567
00:52:17,130 --> 00:52:23,050
and our link conditions back on the works and services that must be provided by the applicant in order

568
00:52:23,050 --> 00:52:27,090
to receive approval for the development. Development Engineering Technique.

569
00:52:30,000 --> 00:52:34,140
For part right now, that section is part of the broader engineering services.

570
00:52:36,080 --> 00:52:42,380
When applications come in, a present, what has been the case in, average for does not entirely

571
00:52:42,380 --> 00:52:46,680
unique in this respect, what has been the cases that applications come in, they go to development

572
00:52:46,680 --> 00:52:51,280
engineering, developing engineering, then fans out those applications to all of the other

573
00:52:51,280 --> 00:52:58,180
engineering groups, the utilities, the roads and so forth. That results in quite a bit of delay

574
00:52:58,180 --> 00:53:00,640
because of those folks, and those different groups,

575
00:53:01,100 --> 00:53:02,880
don't spend their time typically focusing

576
00:53:02,880 --> 00:53:04,200
on development applications.

577
00:53:04,580 --> 00:53:05,960
They're focused on other things,

578
00:53:06,220 --> 00:53:08,620
ensuring that the city has the worst of services in place,

579
00:53:09,200 --> 00:53:10,460
risk is managed to so forth.

580
00:53:11,120 --> 00:53:13,860
So it takes a lot of time for those referrals to come back.

581
00:53:13,940 --> 00:53:16,980
In most cases, we know those referrals aren't

582
00:53:16,980 --> 00:53:19,480
adding much value, because a lot of the stuff

583
00:53:19,480 --> 00:53:20,380
is fairly straightforward.

584
00:53:21,100 --> 00:53:23,760
There are going to be cases when developments come in

585
00:53:23,760 --> 00:53:27,420
that have particularly unique or challenging infrastructure

586
00:53:27,420 --> 00:53:32,620
applications and needs and in those cases we're going to want the development technicians and

587
00:53:32,620 --> 00:53:37,600
engineering technicians to indeed pass it on to the engineers in the different sections of engineering

588
00:53:37,600 --> 00:53:42,220
and provide and receive input back and guidance back from those engineers. So we always want to

589
00:53:42,220 --> 00:53:47,720
allow for that but a good 80% of the application should be manageable and be able to address

590
00:53:47,720 --> 00:53:52,900
to be addressed by the development engineering technicians which will cut a lot of time out of the

591
00:53:52,900 --> 00:53:58,460
system and really also emphasize and amplify the role of the development engineering team.

592
00:53:59,020 --> 00:54:03,420
So we've suggested then that the city strengthened the role of this development engineering

593
00:54:03,420 --> 00:54:07,540
section and leading and not merely coordinating the works and services review of applications.

594
00:54:08,340 --> 00:54:13,060
And we have a tool that we've laid out in the report which is a development review process protocol

595
00:54:13,060 --> 00:54:18,040
to acknowledge the authority of the development engineering section and to assign clear roles

596
00:54:18,040 --> 00:54:20,780
and limits to other groups and engineering and regional utilities.

597
00:54:20,780 --> 00:54:25,980
We said threshold in place beyond which we go to the other groups,

598
00:54:26,320 --> 00:54:28,220
shy of which we stay with development engineering.

599
00:54:29,600 --> 00:54:32,620
Late hits, we suggested that the city create a late hits policy

600
00:54:32,620 --> 00:54:35,020
to limit the imposition of additional demands on development

601
00:54:35,020 --> 00:54:37,820
performance after comprehensive letters have been issued.

602
00:54:39,380 --> 00:54:40,420
Development service in agreement,

603
00:54:40,820 --> 00:54:42,880
development and service in agreement, excuse me,

604
00:54:43,280 --> 00:54:44,080
it's very common.

605
00:54:44,360 --> 00:54:48,720
It's a big witness across municipalities that when applications come in,

606
00:54:48,720 --> 00:54:53,440
typically get a servicing agreement with the city which lays out and takes security deposits

607
00:54:54,120 --> 00:54:59,180
for the types of works of services that applicants must provide in order to proceed with their

608
00:54:59,180 --> 00:55:03,620
development. Habit for the little bit unique that it has two different agreements. One is a

609
00:55:03,620 --> 00:55:07,700
development agreement which happens as a condition of zoning and then the other is a servicing

610
00:55:07,700 --> 00:55:12,520
agreement which happens later in the subdivision building permit process. That's a little bit

611
00:55:12,520 --> 00:55:17,560
difficult in the sense that it puts towards the end of the process of the servicing agreement. The

612
00:55:17,560 --> 00:55:24,480
more robust set of requirements and at the front end it allows a later touch as a

613
00:55:24,480 --> 00:55:30,800
word. That later touch favors applicants who are more interested in selling

614
00:55:30,800 --> 00:55:34,420
their in flipping their their lots or not proceeding with development after

615
00:55:34,420 --> 00:55:38,420
they've received rezoning. We're suggesting that the city has had some review

616
00:55:38,420 --> 00:55:42,160
of this done by another technical consulting group as well on this some time ago.

617
00:55:42,300 --> 00:55:46,300
We're suggesting that we replace these two separate agreements with a simple

618
00:55:46,300 --> 00:55:50,160
service and agreement that would be done as a condition of rezoning, would move everything

619
00:55:50,160 --> 00:55:54,180
to the front end, which would add time to the front end, but would save time to the back end.

620
00:55:54,260 --> 00:55:58,360
But more importantly, we would also then ensure that the developers who are going through

621
00:55:58,360 --> 00:56:04,280
our system have met and laid out and paid their deposits on all of the service and agreement

622
00:56:04,280 --> 00:56:09,280
issues early in the process, and that would want to continue in order to recover their investment

623
00:56:09,280 --> 00:56:12,600
would quickly go to the developments they had approval in that.

624
00:56:12,600 --> 00:56:15,200
So that is the standard approach across new

625
00:56:15,200 --> 00:56:15,640
municipalities.

626
00:56:15,940 --> 00:56:16,880
We're simply suggesting that

627
00:56:16,880 --> 00:56:18,640
average food follow that approach.

628
00:56:19,900 --> 00:56:20,620
I will pass it now.

629
00:56:20,760 --> 00:56:23,660
Your worship over to Blake, who's going

630
00:56:23,660 --> 00:56:25,540
to make some comments on implementation.

631
00:56:31,060 --> 00:56:33,000
I think I would like to say thank you to Mr.

632
00:56:33,080 --> 00:56:35,000
Neilson, but there's a lot of recommendations in here.

633
00:56:35,160 --> 00:56:37,120
And potentially a lot of work moving forward.

634
00:56:37,720 --> 00:56:39,240
So thank you, Mr. Neilson.

635
00:56:39,920 --> 00:56:41,800
As councilors heard, there's a number of

636
00:56:41,800 --> 00:56:43,440
recommendations contained within this report.

637
00:56:43,640 --> 00:56:46,400
And by way of summary, there's 16 in total for

638
00:56:46,400 --> 00:56:49,340
two divisions dealing with development to add the city of Abbotsford.

639
00:56:50,080 --> 00:56:53,740
When staff reviews those opportunities that have been laid out by Mr. Nielsen, we kind of

640
00:56:53,740 --> 00:56:58,220
cluster those recommendations into three kind of categories, expanded use of technology,

641
00:56:59,100 --> 00:57:02,380
business innovation and process modernization and communications.

642
00:57:02,880 --> 00:57:07,120
The last of that is simply the tools that we use to do our job and how we can utilize those

643
00:57:07,120 --> 00:57:10,000
tools better to achieve our objectives.

644
00:57:12,140 --> 00:57:17,020
16 recommendations is a lot and unfortunately moving from where we are today to executing

645
00:57:17,020 --> 00:57:22,260
those is going to take some time, so it's subsequent to receiving the report, the first step

646
00:57:22,260 --> 00:57:26,380
for staff was to review those recommendations with committees and others involved in development

647
00:57:26,380 --> 00:57:32,580
process to verify those outcomes on those recommendations. Staff did approach two different committees

648
00:57:32,580 --> 00:57:38,260
and the urban development institutes on group that the city of Abbott'sford hosts to review those

649
00:57:38,260 --> 00:57:43,740
recommendations with the consultant. And as a result of those, I can say that there was a general tone

650
00:57:43,740 --> 00:57:48,740
of optimism and committees and appreciation for both wanting to complete this exercise

651
00:57:48,740 --> 00:57:51,100
and the recommendations coming forward.

652
00:57:52,180 --> 00:57:54,440
Unfortunately, we won't be able to do it all at the same time.

653
00:57:54,600 --> 00:57:59,440
So, subsequent to confirming those recommendations, staff reviewed all of the recommendations,

654
00:57:59,800 --> 00:58:02,880
plus some additional opportunities that staff felt there was,

655
00:58:03,100 --> 00:58:06,860
to come up with the short-term priorities that could come out of the DAPA review.

656
00:58:07,500 --> 00:58:12,400
The slide in front of Council today is the five key outcomes that staff believe can be delivered

657
00:58:12,400 --> 00:58:17,200
in the short term, and they are anticipated to provide the greatest benefit to our customers,

658
00:58:17,340 --> 00:58:22,340
whether that's in terms of timing, information, sharing, collaboration, et cetera.

659
00:58:23,060 --> 00:58:27,200
So by way of summary, the five short term priorities is staff are recommending to council

660
00:58:27,200 --> 00:58:31,880
that we move forward with, or one, the digitization and modernization of development application

661
00:58:31,880 --> 00:58:37,420
processes. This is simply wrapping our digital processes into every single application that

662
00:58:37,420 --> 00:58:41,960
that we have at the city of Abbotsburg, and then putting that online forum where developers can

663
00:58:41,960 --> 00:58:44,920
follow their applications moving through the system.

664
00:58:45,940 --> 00:58:48,440
Number two on the list is alternative public notification.

665
00:58:49,200 --> 00:58:50,640
Number of years ago, the provincial government

666
00:58:50,640 --> 00:58:53,160
amended the legislation to allow opportunities

667
00:58:53,160 --> 00:58:56,080
beyond the newspaper to complete required statutory

668
00:58:56,080 --> 00:58:57,500
notification requirements.

669
00:58:58,500 --> 00:59:00,100
There are some hiccups in this system

670
00:59:00,100 --> 00:59:02,480
when we have multiple council meetings today,

671
00:59:02,760 --> 00:59:04,860
and in terms of our notification requirements

672
00:59:04,860 --> 00:59:06,080
in newspaper deadlines.

673
00:59:06,660 --> 00:59:07,680
So we think that there's an opportunity

674
00:59:07,680 --> 00:59:10,400
to pursue other means to achieve that objective

675
00:59:10,400 --> 00:59:12,880
that will streamline the development application process.

676
00:59:13,940 --> 00:59:15,940
Number three is Mr. Nielsen suggested

677
00:59:15,940 --> 00:59:19,060
as the delegation of minor variance permits to staff.

678
00:59:19,780 --> 00:59:22,080
There is some themes that council sees very regularly

679
00:59:22,080 --> 00:59:23,220
in terms of the variances.

680
00:59:23,500 --> 00:59:25,600
And we think there's an opportunity to recalibrate the system

681
00:59:25,600 --> 00:59:28,160
and save some procedural touch points and steps

682
00:59:28,160 --> 00:59:29,780
for developers and applicants.

683
00:59:31,080 --> 00:59:33,100
Number four is the replacement of development agreements

684
00:59:33,100 --> 00:59:34,240
with servicing agreements.

685
00:59:34,500 --> 00:59:37,240
As we heard earlier, this is a fairly unique process

686
00:59:37,240 --> 00:59:38,860
to habits heard in the lower mainland.

687
00:59:38,860 --> 00:59:44,560
And so moving to a single servicing agreement would align us with industry expectation throughout the lower me line.

688
00:59:45,460 --> 00:59:52,200
And number five, and to complete the immediate short-term priorities is reviewing the terms of reference for the development application review team.

689
00:59:52,540 --> 00:59:57,060
And that's really to institute that tearing effect or the multiple streams effect that

690
01:00:00,080 --> 01:00:12,980
I'd be remiss if I didn't see that project 1 is the largest and probably most complicated of those projects in the list, but there is funding support that comes from the housing capacity funding to the tune of approximately $500,000 to execute that project.

691
01:00:13,440 --> 01:00:21,180
That project would require external resources that we would partner with IT in order to deliver and build out that part of the project.

692
01:00:22,380 --> 01:00:27,540
So with that to all said, this is the recommendation for Council's consideration today.

693
01:00:27,800 --> 01:00:36,400
I have recommendation number one is simply receiving a report and item number two is to direct staff to proceed with the immediate short-term priorities as we've highlighted here today.

694
01:00:38,990 --> 01:00:39,870
Thank you.

695
01:00:40,170 --> 01:00:43,170
And thank you, Mr. Nielsen, for a very comprehensive report.

696
01:00:43,270 --> 01:00:46,030
I know what you've been working a long time on this.

697
01:00:47,530 --> 01:00:56,350
Do we have a mover to move by Councillor Ross and seconded by Councillor Loan and questions?

698
01:00:57,550 --> 01:00:58,550
Councillor Gibson?

699
01:01:00,670 --> 01:01:02,530
It's a pretty impressive report.

700
01:01:02,730 --> 01:01:08,050
A lot of very helpful information, but then the council, I have a couple of questions.

701
01:01:08,970 --> 01:01:13,610
The development agreement is replaced by the servicing agreement.

702
01:01:14,550 --> 01:01:17,310
So, what's the benefit to our development community?

703
01:01:17,450 --> 01:01:20,150
What will they, when that change is implemented,

704
01:01:21,110 --> 01:01:23,770
will it be the benefit to our development community and our citizens?

705
01:01:24,970 --> 01:01:26,970
Thank you for your worship, too.

706
01:01:27,050 --> 01:01:28,490
Thank you, Councillor.

707
01:01:28,750 --> 01:01:29,350
Thank you very much.

708
01:01:30,990 --> 01:01:31,950
There were a couple of minutes.

709
01:01:32,250 --> 01:01:34,630
And I should mention, just as Mr. Collins mentioned,

710
01:01:34,790 --> 01:01:36,710
as I mentioned earlier in my comments right now,

711
01:01:36,790 --> 01:01:39,190
we have both the Development Agreement and the Service Agreement.

712
01:01:39,190 --> 01:01:47,510
The advantage of eliminating one and simply having the service agreement and moving the service agreement to the front end of the process.

713
01:01:48,010 --> 01:01:54,910
The advantage for developers is, first of all, we have its industry standards, Mr. Collins mentioned, so they're used to doing that.

714
01:01:55,130 --> 01:02:02,570
Second is that they understand very clearly early in the process during the rezoning what the different requirements are going to be.

715
01:02:02,810 --> 01:02:05,230
So they have that information early, they can do their costume early.

716
01:02:05,230 --> 01:02:18,450
The third and two is that the building permit process, which at the time at which developers are keen to start building because they've already got their finance and place everything, that goes faster at that point because you moved it to the front end.

717
01:02:21,490 --> 01:02:26,730
I notice the financial services industry has one person that is their contact.

718
01:02:26,950 --> 01:02:32,730
So if you go into a credit bank, you'll talk to Bob. You won't be put off to somebody else.

719
01:02:32,730 --> 01:02:38,550
Have you, you alluded to it a little bit, but do you recommend that we do something like that where

720
01:02:38,550 --> 01:02:45,810
public has a personality, an actual person here, they can contact rather than a kind of an amorphous approach.

721
01:02:46,090 --> 01:02:47,770
And I just wonder what you think about that.

722
01:02:48,330 --> 01:02:50,710
Thank you very much for the question, again, through the mayor.

723
01:02:51,470 --> 01:02:52,450
Yes, we do that.

724
01:02:52,730 --> 01:02:56,790
And we already do that to some degree and we're suggesting to both of that even more.

725
01:02:57,070 --> 01:02:59,570
So every application will have a file manager.

726
01:02:59,570 --> 01:03:05,110
And that file manager is very important that that person understands their rule very clearly

727
01:03:05,110 --> 01:03:10,790
and their responsibilities, and also has the authority to be the sole contact point.

728
01:03:12,070 --> 01:03:15,650
Many cities, every city pretty much had use of that file manager system.

729
01:03:15,970 --> 01:03:18,510
I was first got some very good staff to play that rule.

730
01:03:18,930 --> 01:03:21,290
At times, there can't be depending on workload and stuff.

731
01:03:21,690 --> 01:03:26,450
We'll sometimes, we'll not always get the clarity would want, but we've talking with staff

732
01:03:26,450 --> 01:03:31,470
in talking with and in the report that we put forward and really emphasizing the role and the

733
01:03:31,470 --> 01:03:36,950
authority of that person to be exactly Councillor as you mentioned, that single point of

734
01:03:36,950 --> 01:03:41,990
contact to be able to make decisions to be able to be that conduit to others in the organization

735
01:03:41,990 --> 01:03:47,130
without having the applicant feel that they perhaps should be approaching others.

736
01:03:48,250 --> 01:03:48,890
Yes.

737
01:03:51,610 --> 01:03:54,410
Thank you. Councillor Cidou and then Councillor Drieson.

738
01:03:54,950 --> 01:03:55,770
Thank you, Mayor.

739
01:03:56,290 --> 01:03:58,490
I have a question for you, excuse me, Mr. Nielsen.

740
01:03:58,710 --> 01:04:02,290
When you mentioned the service you're grieving and moving that up,

741
01:04:03,230 --> 01:04:07,930
would that cause any issues for the developer as far as funding is concerned?

742
01:04:08,770 --> 01:04:11,570
But because now they're getting, you know, generally in third reading,

743
01:04:12,330 --> 01:04:15,170
PLA, again, correct me if I'm wrong, but they can go for funding.

744
01:04:15,490 --> 01:04:19,250
And now we're asking that up front, will that cause not issues for the developer?

745
01:04:19,930 --> 01:04:21,710
Thank you very much for the question for your worship.

746
01:04:21,710 --> 01:04:28,750
So we talked to a number of developers in the industry who favor this move because it's

747
01:04:28,750 --> 01:04:30,710
standard for them across the lower manland.

748
01:04:31,570 --> 01:04:36,410
So I don't think they'll still get the certainly they'll have from having the rezoning

749
01:04:36,410 --> 01:04:38,910
because they'll still have the rezoning as they get their funding.

750
01:04:39,130 --> 01:04:44,130
So they'll still be that certainty and they'll still make their security deposits to the city

751
01:04:44,130 --> 01:04:45,330
based on that.

752
01:04:45,690 --> 01:04:50,650
It's arguably because it is more front end they will need to get that financing earlier

753
01:04:50,650 --> 01:04:54,870
than they would if it's back in, that's it, even with the current system, where we have

754
01:04:54,870 --> 01:05:00,190
our development, our development agreements, even then we're still having to do some

755
01:05:00,190 --> 01:05:03,170
bonding, the facility provides some financing now.

756
01:05:03,890 --> 01:05:09,370
So it could be a small impact, however, we feel that we, in reaching out to the development

757
01:05:09,370 --> 01:05:11,470
community, that wasn't raised as a concern.

758
01:05:14,870 --> 01:05:20,950
And in the report, there's one of the recommendations was late hits, but again, I couldn't

759
01:05:20,950 --> 01:05:24,330
that's why I do apologize, but I didn't see that in the implementation.

760
01:05:31,080 --> 01:05:36,920
Through the meritor, Councillor Situ, so staff acknowledge that late hits can be very problematic

761
01:05:36,920 --> 01:05:42,620
for developers, and although the late hit policy is not on the short-term list, it is

762
01:05:42,620 --> 01:05:50,180
front and center and on the mind of staff while reviewing files and staff of identified several

763
01:05:50,180 --> 01:05:58,080
process changes to reduce the likelihood of late hits occurring. These changes are built into

764
01:05:58,080 --> 01:06:05,660
the existing five short-term projects, particularly in the dark review process, and as well as

765
01:06:05,660 --> 01:06:09,200
the transitioning from the DA to the servicing agreement.

766
01:06:12,520 --> 01:06:14,160
Wait, another question? Sure.

767
01:06:15,380 --> 01:06:20,000
I don't want just a question to staff, and I know it will short-term, medium-term, long-term,

768
01:06:20,000 --> 01:06:23,260
from about a year and a half, up to about three years,

769
01:06:23,720 --> 01:06:26,000
and what would success look like at the end

770
01:06:26,000 --> 01:06:28,240
of what are metrics that we potentially may be using?

771
01:06:30,780 --> 01:06:31,760
Through the American Council to do,

772
01:06:31,760 --> 01:06:32,800
thank you for that question.

773
01:06:33,580 --> 01:06:35,000
Well, the goal of the onset of this, of course,

774
01:06:35,220 --> 01:06:36,820
was to seek opportunities for efficiency

775
01:06:36,820 --> 01:06:39,920
and improvements to the developed application process review.

776
01:06:40,300 --> 01:06:44,800
Mr. Nielsen outlined the objectives of the project

777
01:06:44,800 --> 01:06:49,640
and each action item has those objectives associated with them.

778
01:06:49,640 --> 01:06:54,180
we understand what objectives we're achieving with each one of those recommendations.

779
01:06:55,500 --> 01:07:02,560
Those include things such as quicker turnaround and shorter timelines, or better customer experience,

780
01:07:02,740 --> 01:07:04,980
or greater transparency and certainty to the process.

781
01:07:05,500 --> 01:07:08,040
Some of those can be measured, others to a lesser degree.

782
01:07:08,200 --> 01:07:14,440
But we do feel that collectively, these recommendations will make a significant and noticeable improvement

783
01:07:14,440 --> 01:07:20,360
our development application process review. And while this report certainly is a milestone

784
01:07:21,070 --> 01:07:26,320
for us in this journey of process improvement, I will say that process improvement is ongoing.

785
01:07:30,000 --> 01:07:37,000
We need to improve and be efficient and that's based on priorities of council and priorities of the development community at that point in time.

786
01:07:38,400 --> 01:07:41,540
Great. Thank you. Thank you. Thank you. Thank you.

787
01:07:42,100 --> 01:07:53,480
Thank you. Thank you, Mayor, and to Councillor Situy for asking the questions about late hits, because that was one of the ones I was going to also ask the other, and for Mr. Neil, for that explanation.

788
01:07:53,480 --> 01:08:00,100
And the other thing I had noted here was regarding strengthening the role of the development

789
01:08:00,100 --> 01:08:07,000
engineering department, and there was a mention of the development review process protocol

790
01:08:07,000 --> 01:08:12,880
agreement, but is that included, is that somewhere within the implementation summary as well?

791
01:08:13,180 --> 01:08:15,880
That's actually sorry, I should have been clear before he started up.

792
01:08:16,100 --> 01:08:20,700
Is that in there, is that just under short, the very first digitization in modern outages

793
01:08:20,700 --> 01:08:22,520
what you answer actually before you make assumptions?

794
01:08:23,240 --> 01:08:24,700
Through the merit to council.

795
01:08:25,240 --> 01:08:25,940
Do you see that again?

796
01:08:26,300 --> 01:08:29,040
Under that role and authority umbrella,

797
01:08:29,640 --> 01:08:31,180
there's many things that staff are looking at

798
01:08:31,180 --> 01:08:32,920
through each of those short-term staff.

799
01:08:33,020 --> 01:08:34,360
And as we work through our processes,

800
01:08:35,060 --> 01:08:38,480
in the digitization process, the dark review, again,

801
01:08:38,880 --> 01:08:40,800
is looking at what files go to,

802
01:08:40,980 --> 01:08:44,220
what files stay in the development engineering world,

803
01:08:44,720 --> 01:08:46,340
but not get referred up to engineering.

804
01:08:46,820 --> 01:08:48,420
So all of that kind of role in authority

805
01:08:48,420 --> 01:08:50,440
is built into those short-term things

806
01:08:50,440 --> 01:08:57,100
as well. Yes. So just to clarify, Ben, that they're built into the short terms, so you're

807
01:08:57,100 --> 01:09:02,820
thinking that it'll be within the eight, sorry, what is it again? 18 to 36 or on that's medium,

808
01:09:03,060 --> 01:09:09,880
zero to 18 months. That is how long you're thinking that will. Okay, great. Thank you. Thank you.

809
01:09:10,060 --> 01:09:20,440
I'll support. My question is to do with who monitors the success or not the success

810
01:09:21,520 --> 01:09:29,660
on the media, short-term files or the 16 recommendations, does that come under or with the

811
01:09:29,660 --> 01:09:34,520
file managers, bring that information back to some of the House or House had monitored?

812
01:09:38,490 --> 01:09:44,090
Through the mayor to Council Park, I believe the question is, how are we tracking these

813
01:09:44,090 --> 01:09:47,130
recommendations and implementation of these items?

814
01:09:48,490 --> 01:09:53,030
Yes, so Mr. Mr. Collins, it outlined the five that we see is the greatest opportunity

815
01:09:53,030 --> 01:09:57,990
or the quick wins or the low-hanging fruit, as you may, to achieve some opportunities.

816
01:09:58,410 --> 01:10:01,910
And that's done over the next zero to 18 months.

817
01:10:02,490 --> 01:10:05,450
So that means that that happens within this council term.

818
01:10:06,110 --> 01:10:12,150
And then the remaining items, which are a little more involved in ongoing or a longer term,

819
01:10:12,210 --> 01:10:17,370
would be something we revisit at the completion of this first round of short-term initiatives.

820
01:10:17,490 --> 01:10:21,130
And that would be something we'd bring to council for endorsement for implementation.

821
01:10:26,620 --> 01:10:33,680
If I've got an application in where six months through the process and there's changes being made,

822
01:10:33,680 --> 01:10:41,480
do they get made with the application from when the review is done or can they go these

823
01:10:41,720 --> 01:10:47,980
were the regulations you had to do for the first six months but now you're under the changes that we've identified

824
01:10:49,120 --> 01:10:51,020
because of whatever your sheet comes up.

825
01:10:52,280 --> 01:10:53,440
Yeah, through the Mayor to Council Park.

826
01:10:53,480 --> 01:10:54,620
And thank you for that follow-up.

827
01:10:55,200 --> 01:10:58,000
In some cases, these are our changes that require

828
01:10:58,000 --> 01:10:59,520
a by-law change or a policy change.

829
01:10:59,620 --> 01:11:00,460
I'll be brought to Council.

830
01:11:01,540 --> 01:11:04,500
And once that is adopted or endorsed by Council,

831
01:11:05,020 --> 01:11:07,220
it will be implemented immediately.

832
01:11:07,480 --> 01:11:10,720
Others are procedural changes happening within the department.

833
01:11:11,200 --> 01:11:12,980
And we will be looking to implement those

834
01:11:14,060 --> 01:11:15,280
immediately in the short term.

835
01:11:15,440 --> 01:11:17,000
So if it applies to an application today,

836
01:11:17,000 --> 01:11:18,280
And it's a procedural change.

837
01:11:18,700 --> 01:11:19,960
We'll look to make that change immediately.

838
01:11:24,120 --> 01:11:24,280
Great.

839
01:11:25,500 --> 01:11:25,860
Thank you.

840
01:11:25,900 --> 01:11:26,940
I don't see any other questions.

841
01:11:27,180 --> 01:11:31,900
I just wanted to comment that this work has all been on going.

842
01:11:32,100 --> 01:11:33,900
And we appreciate you work on this, Mr. Nielsen.

843
01:11:33,900 --> 01:11:37,540
Because we've also had record number of building permits

844
01:11:37,540 --> 01:11:41,260
and building permit values coming through the system.

845
01:11:42,240 --> 01:11:49,160
And I know some of these changes to some people seem overdue.

846
01:11:49,160 --> 01:11:56,680
but I have to say we are in full flight and so your work has been very helpful and I know that

847
01:11:56,680 --> 01:12:01,520
we're continually trying to improve as we go. Some of the changes that we have to make

848
01:12:01,520 --> 01:12:06,900
through by-laws this Mr. Neil has just brought up will happen hopefully sooner as opposed

849
01:12:06,900 --> 01:12:12,600
to later but just wanted to give a special thank you for the work on this but also the

850
01:12:12,600 --> 01:12:18,240
staff and you know for those watching you know we've got a lot going on in this community.

851
01:12:18,240 --> 01:12:24,820
We have a lot of things going well and we're constantly looking at improvements to try and move things forward a little quicker.

852
01:12:26,840 --> 01:12:37,400
And also to build the housing that is needed, but also to make sure that we have a well-functioning community that are adding also to our infrastructure and all the things that we need to go with it.

853
01:12:38,720 --> 01:12:42,180
So just wanted to acknowledge that that doesn't happen overnight.

854
01:12:42,440 --> 01:12:44,960
It doesn't happen by accident and so thank you.

855
01:12:45,820 --> 01:12:50,720
With that, I'll call the question, all those in favor, and the motion carries.

856
01:12:52,720 --> 01:12:53,200
Thank you.

857
01:12:53,320 --> 01:12:54,160
Next item, please.

858
01:12:56,120 --> 01:12:57,360
Next item, 7.7.

859
01:12:57,420 --> 01:13:04,440
This is a rezoning application for 32066 and 32082 Tim's Avenue and 2-8282-829.

860
01:13:05,100 --> 01:13:08,180
2-838 and 2-839 Alice Street.

861
01:13:09,600 --> 01:13:14,740
Thank you very much.

862
01:13:14,740 --> 01:13:16,660
to the Center Neighborhood Planning Area.

863
01:13:17,260 --> 01:13:20,180
Subject Lans are located adjacent to Clearbrook Road.

864
01:13:21,960 --> 01:13:24,460
The proposed assembly have involved six properties

865
01:13:24,460 --> 01:13:27,200
and those properties are presently designated urban one

866
01:13:27,200 --> 01:13:29,340
mid-rise by the 2016 OCP.

867
01:13:30,280 --> 01:13:33,140
These parcels carry corresponding RS3 zoning

868
01:13:33,140 --> 01:13:35,940
and the applicant has requested rezoning these parcels

869
01:13:35,940 --> 01:13:39,480
to new comprehensive development zone N104.

870
01:13:39,940 --> 01:13:44,000
The N104 zone is largely based on the city's standard RMM

871
01:13:44,000 --> 01:13:48,600
multi-family apartment zone with a 6-story built form.

872
01:13:49,340 --> 01:13:52,900
In this instance, there are a couple of deviations that are included within the proposed

873
01:13:52,900 --> 01:13:59,240
CDs zone, and that includes a setback reduction from 6 meters to 5.44 meters.

874
01:13:59,480 --> 01:14:03,500
Staff generally have no concerns with the setback reduction in this context, given there's

875
01:14:03,500 --> 01:14:09,600
a 3-meter panhandle to the self, and existing substantial vegetation along the adjacent

876
01:14:09,600 --> 01:14:10,160
property.

877
01:14:10,160 --> 01:14:18,740
In addition to that, there is a deviation included within the proposed CDZone to permit a projection of 1.2 meters along the interior of a lotline.

878
01:14:19,300 --> 01:14:27,920
Again, this doesn't change the overall living area, but will improve the livability of outside decks and that sort of thing, so staff have no concerns with that deviation.

879
01:14:29,360 --> 01:14:37,920
Overall, the proposed form of characters of high quality and utilizes a contemporary style of architecture to satisfy the development permit guidelines.

880
01:14:37,920 --> 01:14:46,820
Staff is in receipt of a form and character development permit and should counsel favorably consider the rezoning that application will be reviewed by staff.

881
01:14:48,740 --> 01:14:54,260
In conjunction with the development, there are approximately 32 onsite trees that are proposed for removal.

882
01:14:54,840 --> 01:14:57,080
Removal and replacement will be reviewed and funded.

883
01:15:00,000 --> 01:15:04,360
This proposal is consistent with the official community plan and staff supports this application.

884
01:15:08,850 --> 01:15:13,970
Recommendations being moved by Councillor Situ and seconded by Councillor Parkman.

885
01:15:14,470 --> 01:15:16,770
And any comments or questions on this item?

886
01:15:18,570 --> 01:15:21,310
All those in favour? The motion carries.

887
01:15:22,670 --> 01:15:23,950
And the next item, please.

888
01:15:28,250 --> 01:15:36,670
Under the new rules that the province has brought in the would have been notifications that went to the

889
01:15:36,670 --> 01:15:40,050
community. So if you have specific questions,

890
01:15:42,390 --> 01:15:44,990
you can deal with, you can ask staff and

891
01:15:44,990 --> 01:15:49,290
we can, if you wanted to wait, we won't be too much longer and then we can, you can ask

892
01:15:49,290 --> 01:15:56,630
staff those specific questions. But unfortunately, this aligns with the official community

893
01:15:56,630 --> 01:16:03,950
plans. So, public comment was directed to work directly with staff when those notifications

894
01:16:03,950 --> 01:16:11,290
go out and they would have been that notification time you could have that's the time to have specific

895
01:16:11,290 --> 01:16:18,430
questions but there's still time to have a chat with staff on those but they do not have public

896
01:16:18,430 --> 01:16:24,890
hearings anymore if it aligns with the official community plan so that's the new process that

897
01:16:24,890 --> 01:16:31,110
they put in place I think it's been a place about a year and a half now so but staff will be here

898
01:16:31,110 --> 01:16:35,970
if you wanted to have a chat with them after, and it'll be probably another 5 or 10 minutes.

899
01:16:38,860 --> 01:16:39,920
Thanks for the next item, please.

900
01:16:40,720 --> 01:16:45,160
Next is item 7-28, a rezoning application for 2366 Broadway Street.

901
01:16:46,020 --> 01:16:49,980
Subject lands are located near the intersection of Broadway Street and Pairdenville Road.

902
01:16:50,960 --> 01:16:57,320
These lands are presently designated urban three info by the official community plan and carry a corresponding RS-3I zoning.

903
01:16:57,320 --> 01:17:02,680
This time, the applicant wishes to re-zone the parcel to RS4I, which is the city's standard

904
01:17:02,680 --> 01:17:07,480
duplex zone to facilitate a future duplex development on the subject property.

905
01:17:07,980 --> 01:17:11,380
This proposal is consistent with the OCP and staff support this application.

906
01:17:15,790 --> 01:17:23,030
Move that Councillor Lowen and seconded by Councillor Ross and any comments or questions on

907
01:17:23,030 --> 01:17:23,570
this item.

908
01:17:23,570 --> 01:17:24,030
I'll

909
01:17:26,660 --> 01:17:30,240
call the question that all those in favor and the opposed.

910
01:17:31,700 --> 01:17:35,300
All, was that in favor or opposed to council Gibson?

911
01:17:36,560 --> 01:17:37,200
In favor, okay.

912
01:17:38,080 --> 01:17:39,440
Thank you.

913
01:17:40,560 --> 01:17:42,620
Then the motion passes in next item, please.

914
01:17:43,680 --> 01:17:47,560
Next is item 7.9, a rezoning application for 3, 3, 4, 0, 6,

915
01:17:47,720 --> 01:17:48,560
Hawthorne Avenue.

916
01:17:49,720 --> 01:17:53,040
Subject lands are located north of King Road in south of Highway 1.

917
01:17:53,040 --> 01:17:57,480
site is located west of the McCallum Road interchange.

918
01:17:58,180 --> 01:18:03,320
Subject property was located within the U District Neighborhood Planning area, and as a result

919
01:18:03,320 --> 01:18:08,220
of that process, the existing Urban 3 in Philan juice designation was reaffirmed.

920
01:18:09,620 --> 01:18:13,600
Subject properties presently zoned RS-3I, and at this time the applicant's vision

921
01:18:13,600 --> 01:18:18,180
to re-zone the land to RS-7, if that is approved by Council of the applicant tends to

922
01:18:18,180 --> 01:18:20,460
struct and 18-lot subdivision.

923
01:18:22,400 --> 01:18:26,180
The site has substantial trees located on it today,

924
01:18:26,360 --> 01:18:30,080
and in conjunction with development approximately 132 trees

925
01:18:30,080 --> 01:18:31,820
are proposed for removal.

926
01:18:32,440 --> 01:18:35,360
A tree cutting permit is required to complete this work

927
01:18:35,360 --> 01:18:37,060
and through that permitting process

928
01:18:37,060 --> 01:18:40,080
replacement trees or cash in lieu will be secured.

929
01:18:40,960 --> 01:18:42,700
This proposal is consistent with the OCP

930
01:18:42,700 --> 01:18:44,400
and staff support this application.

931
01:18:47,760 --> 01:18:57,080
This has been moved by Councillor Situ and seconded by Councillor Dicep and Councillor

932
01:18:57,080 --> 01:18:57,280
Dicep.

933
01:18:57,680 --> 01:18:58,220
Councillor Dicep.

934
01:18:58,280 --> 01:18:59,420
Yes, thank you.

935
01:18:59,620 --> 01:19:04,680
Just wanted to confirm that the Kirk Avenue will still go through, well, that's still,

936
01:19:04,840 --> 01:19:06,300
there's no changes to that road.

937
01:19:07,980 --> 01:19:12,160
Your worship through the Councillor Dicep and the section of Kirk Avenue that's contained

938
01:19:12,160 --> 01:19:15,860
within the subject property is not dedicated today and with this application it would

939
01:19:15,860 --> 01:19:17,100
be dedicated and constructed.

940
01:19:18,040 --> 01:19:23,220
Okay, so the plan then is for it to eventually not go through. Sorry.

941
01:19:24,200 --> 01:19:28,420
With this application for CROD will be completed and that network will be finalized.

942
01:19:28,660 --> 01:19:30,920
That's sorry, that's what I meant. Yes, thank you for understanding.

943
01:19:35,300 --> 01:19:36,940
Great, any other comments or questions?

944
01:19:38,520 --> 01:19:39,320
All those in favour?

945
01:19:41,240 --> 01:19:43,600
Sorry, did you have a comment?

946
01:19:47,460 --> 01:19:51,020
I don't know if it's something I should be saying at this point.

947
01:19:51,020 --> 01:19:58,300
I can say just expressed that I was disappointed that there are so many trees there and almost all of them are going to go.

948
01:19:58,600 --> 01:20:09,140
I did read the Arborist Report, but most of the justification mainly just said that it conflicted with the building envelope, but it just, I don't know.

949
01:20:09,660 --> 01:20:11,360
It's easy for me to say from this.

950
01:20:11,580 --> 01:20:19,400
But it did look like some of them could have been safe because they could have been accommodated within the backyards, but I don't know.

951
01:20:19,400 --> 01:20:25,500
I'm sure staff have had those discussions but just express my disappointment that more trees

952
01:20:25,500 --> 01:20:28,180
could be saved here. That's an awful lot that we're losing.

953
01:20:31,850 --> 01:20:34,290
Hopefully the developer understands

954
01:20:34,290 --> 01:20:40,570
that trees and backyards might help sell the lots so hopefully hopefully there will be some

955
01:20:41,310 --> 01:20:49,610
some abilities there but I appreciate raising that. All those in favor and any opposed

956
01:20:49,610 --> 01:20:56,850
motion carries. Next item please. Next item 7.10. This is a rezoning application for

957
01:20:56,850 --> 01:21:03,770
2.826 Maple Street. Subject lands are located in Central Abbotsford and located within

958
01:21:03,770 --> 01:21:09,370
the historic downtown neighborhood planning area. As a result of that process, the existing

959
01:21:09,370 --> 01:21:15,730
urban three infill land use designation was reaffirmed. Subject lands are presently zoned RS-3I

960
01:21:15,730 --> 01:21:19,090
And at this time, the applicant wishes to reason the parcel to RS7,

961
01:21:19,630 --> 01:21:22,350
if that reasoning application is approved by Council,

962
01:21:22,630 --> 01:21:25,550
the applicant intends to construct a two-lots subdivision.

963
01:21:26,490 --> 01:21:29,790
Subject lands contain 17 existing trees and eight

964
01:21:29,790 --> 01:21:32,290
are proposed for removal and conjunction with development

965
01:21:32,290 --> 01:21:35,570
with the remaining trees and the rear yard set proposed for retention.

966
01:21:36,430 --> 01:21:38,750
This proposal is consistent with the Official Community Plan

967
01:21:38,750 --> 01:21:40,230
and staff support this application.

968
01:21:40,230 --> 01:21:41,010
move

969
01:21:44,050 --> 01:21:52,010
by Councillor Gibson and seconded by Councillor Varkman and any comments or questions

970
01:21:52,010 --> 01:21:54,450
on the Maple Lab of you.

971
01:21:55,310 --> 01:21:59,510
All those in favor, in the motion carries, in the next item, please.

972
01:22:00,290 --> 01:22:01,610
Next is item 7.11.

973
01:22:01,690 --> 01:22:05,670
This is a rezoning application for 3, 2, 5, 6, 4, pure and pure road.

974
01:22:06,670 --> 01:22:10,950
Subject lands are located, funding, pure and pure road near the intersection with Broadway

975
01:22:10,950 --> 01:22:11,550
Street.

976
01:22:12,110 --> 01:22:17,090
subject plans are designated urban three in fill by the official community plan. This time,

977
01:22:17,210 --> 01:22:22,050
the applicant wishes to reason the parcel from RS-3I to RS-4I in order to accommodate

978
01:22:22,050 --> 01:22:27,030
a future two-plex proposal. This proposal is consistent with the OCP.

979
01:22:32,270 --> 01:22:40,850
We've by Councillor Lowen, and seconded by Councillor Ross, and any comments or questions on the Prudentville

980
01:22:40,850 --> 01:22:48,010
Roadway. All those in favour? Motion carries. Next item, please.

981
01:22:48,770 --> 01:22:55,570
Next is item 7.12. This is a rezoning application for 202-8-Permos Street and 3306-9-Marshall Road.

982
01:22:55,570 --> 01:23:00,230
Subject properties located at the intersection of Marshall Road and Primero Street.

983
01:23:01,030 --> 01:23:06,410
These lands are designated health campus by the 2016 official community plan, and the building

984
01:23:06,410 --> 01:23:11,210
that was constructed on the southern larger personal adheres to that land use designation.

985
01:23:12,170 --> 01:23:17,770
This time the applicant's wish to re-zone the northern personal from RS-3 to P-8 in order

986
01:23:17,770 --> 01:23:22,370
to accommodate a 430 meter square two-story office building.

987
01:23:22,370 --> 01:23:27,070
In conjunction with that map amendment, the proponent is also requesting a site-specific text

988
01:23:27,070 --> 01:23:32,430
amendment to the health campus zone to add a veterinary hospital as a permitted use on

989
01:23:32,430 --> 01:23:33,110
that property.

990
01:23:35,340 --> 01:23:39,520
Site-plan and council's package shows the proposed configuration that includes some surface

991
01:23:39,520 --> 01:23:44,520
parking and also an extension to the underground parking in order to satisfy the zoning by-law

992
01:23:44,520 --> 01:23:45,060
requirements.

993
01:23:45,860 --> 01:23:49,840
Should council favorably consider the zoning amendment, staff will be reviewing the

994
01:23:49,840 --> 01:23:52,140
associated form of character development permit.

995
01:23:53,100 --> 01:23:56,940
Overall, the architectural style is generally of a high quality and staff have no concerns

996
01:23:56,940 --> 01:24:01,520
with the proposal's ability to comply with the official community plan development permit guidelines.

997
01:24:02,580 --> 01:24:06,000
Staff support this application, the Reckman Council proceed as highlighted in the recommendation.

998
01:24:10,940 --> 01:24:15,600
I recommend you just move to the councilor city and set second to the councilor Cupson.

999
01:24:15,860 --> 01:24:15,900
Thank you.

1000
01:24:16,320 --> 01:24:17,500
Thank you.

1001
01:24:18,460 --> 01:24:22,140
Through the staff, through you, Mayor, how is the parking access?

1002
01:24:22,140 --> 01:24:28,080
I think you worship through the counselor gives in accesses and is paid by a

1003
01:24:28,080 --> 01:24:32,500
Primero street into a surface lot and through that surface lot you would have access

1004
01:24:32,500 --> 01:24:34,320
to the underground parkade as well.

1005
01:24:36,900 --> 01:24:44,920
When vehicles turn off Marshall under the side street to access the building, what's the

1006
01:24:44,920 --> 01:24:47,840
magazine there in terms of the tweet?

1007
01:24:47,840 --> 01:25:00,840
Sometimes I've seen that, where cars turn, but they're creating obstacles behind, because there's lots of cars turning off Marshall, how do we avoid any problem like that?

1008
01:25:01,660 --> 01:25:10,440
Your worship through to Councillor Gibson. Access here was determined in the previous phase of development. It was located as far north as possible, based on the assembly that occurred.

1009
01:25:11,080 --> 01:25:15,420
This application was reviewed by engineering, and at this point there was no concerns with that access configuration.

1010
01:25:19,580 --> 01:25:20,080
Thank you.

1011
01:25:21,080 --> 01:25:23,120
I don't see any other comments or questions.

1012
01:25:23,400 --> 01:25:29,660
I'll call the question, then all those in favour, the motion carries, and next item, please.

1013
01:25:30,800 --> 01:25:36,260
Next is item 7.13. This is a rezoning application for 2, 3, 8, 5, Pyrtonville Robe.

1014
01:25:36,740 --> 01:25:41,160
This subject property is located in the intersection of Simpson Road and Pyrtonville Road.

1015
01:25:42,280 --> 01:25:49,340
Subject lands are presently designated general industrial by the Official Community Plan, and have a historic zoning of A1.

1016
01:25:49,340 --> 01:25:56,020
This time the applicant wishes to resume that to general industrial to accommodate future industrial development on this parcel.

1017
01:25:57,420 --> 01:26:06,560
There is an access right of way that is presently registered on title of the subject lands, although the access that is evident on the air photo here does not align with that.

1018
01:26:06,680 --> 01:26:14,060
There is a recommendation contained in the recommendation for Council to resolve this discrepancy prior to adoption.

1019
01:26:15,020 --> 01:26:21,140
In conjunction with this application, there is a small cash and lieu recommendation to allow for future

1020
01:26:21,140 --> 01:26:26,400
signalization of the industrial areas of the consistent with past practice and previously considered

1021
01:26:26,400 --> 01:26:28,380
rezoning applications in this neighborhood.

1022
01:26:29,460 --> 01:26:33,480
Overall, this application is consistent with the OCP and staff support this application subject

1023
01:26:33,480 --> 01:26:37,240
to resolution of the conditions contained within the recommendation.

1024
01:26:37,240 --> 01:26:37,320
I'm

1025
01:26:40,870 --> 01:26:47,850
moved by Councillor Driesson and seconded by Councillor Workington and any comments or questions.

1026
01:26:50,060 --> 01:26:50,780
All those in favor?

1027
01:26:51,900 --> 01:26:52,560
The motion carries.

1028
01:26:53,760 --> 01:26:54,120
Thank you.

1029
01:26:54,180 --> 01:26:56,200
That was a marathon for you.

1030
01:26:59,540 --> 01:27:00,400
And next item, please.

1031
01:27:02,060 --> 01:27:02,900
Thank you, Mr. Mayor.

1032
01:27:03,040 --> 01:27:08,560
Item 8.1 is by law 3633-2025, which is a development cost charge.

1033
01:27:08,560 --> 01:27:16,820
in position by low 2021, number 3174, amendment by low 2025, number 363, this by

1034
01:27:16,820 --> 01:27:18,860
laws ready for adoption.

1035
01:27:19,520 --> 01:27:28,150
Adoption has been moved by Councilor Dresson and seconded by Councilor Ross and any comments

1036
01:27:28,150 --> 01:27:29,510
all those in favor.

1037
01:27:30,510 --> 01:27:31,170
The motion carries.

1038
01:27:31,610 --> 01:27:32,890
Next item please.

1039
01:27:33,750 --> 01:27:39,930
Item 8.2 is by law 36372025, which is the amenity cost charge is in position by

1040
01:27:39,930 --> 01:27:42,770
law 2025. This by law is ready for adoption.

1041
01:27:44,330 --> 01:27:48,310
Move my counselor Ross second up a counselor part one and this is the amenity's cost

1042
01:27:48,310 --> 01:27:55,390
charge by law that counselor Gibson was asking about and that will be able to start

1043
01:27:55,390 --> 01:28:02,510
collecting those next year. All those in favor, the motion carries. Next item please.

1044
01:28:03,850 --> 01:28:11,630
Item 8.3 is by law 3634-2025, which is the Abbas Fertzoning by law 2014 number 240.

1045
01:28:12,590 --> 01:28:17,230
Amendment by law 2025, number 3634, this by law is ready for adoption.

1046
01:28:18,670 --> 01:28:23,150
The adoption has been looped by Councillor Nolan and seconded by Councillor Sedoux,

1047
01:28:23,990 --> 01:28:28,930
and all those in favor, the motion carries in the next item, please.

1048
01:28:30,150 --> 01:28:37,090
At a May point four is by law 3589-2025, which is amendment 653 to the city's zoning by law.

1049
01:28:37,390 --> 01:28:45,890
For the properties located at 107-4, Horizon Street, 33-383, and 33-391 Hall in Avenue,

1050
01:28:46,590 --> 01:28:53,750
33-404, 33-414, 33-424, and 33-430, Marshall Road.

1051
01:28:53,830 --> 01:28:55,130
This by law is ready for adoption.

1052
01:28:55,890 --> 01:29:02,290
The options have been moved by Councillor Situ and seconded by Councillor Ross.

1053
01:29:03,550 --> 01:29:06,610
And all those in favor, the motion carries.

1054
01:29:09,160 --> 01:29:14,560
We will now recess the council meeting and reconvene after the public hearing, which

1055
01:29:14,560 --> 01:29:17,060
is scheduled for 6 p.m. this evening.

1056
01:29:17,480 --> 01:29:23,300
So if I could, I would entertain a motion to recess, move by Councillor Ross, seconded by

1057
01:29:23,300 --> 01:29:31,000
Councillor Gibson, and all those in favour, and then the folks, the lady that had a question,

1058
01:29:31,700 --> 01:29:34,840
you have to just want to, our staff will come and have a chat with you.

1059
01:29:35,080 --> 01:29:39,020
Thank you, and we'll see you at six o'clock.

1060
01:30:00,000 --> 01:30:04,060
So, good evening, and we will now convene the regular meeting of council.

1061
01:30:04,840 --> 01:30:12,200
Can have a motion to be convened. Move by Councillor Gibson, setting up by Councillor Berkman, all those in favour?

1062
01:30:13,280 --> 01:30:16,420
Welcome back. I'll turn it over to staff for the next item, please.

1063
01:30:18,360 --> 01:30:29,960
Thank you, Mr. Mayor. Item 9.1 contains three motions for council's consideration. The first motion is by law 364525, which is amendment 35 to the city's official

1064
01:30:29,960 --> 01:30:34,400
community plan by law for the property located at 3, 4, 7, 4,

1065
01:30:34,620 --> 01:30:37,360
Gladwin Road following this evening's public hearing.

1066
01:30:37,480 --> 01:30:40,360
This by-laws before Council for consideration of third reading.

1067
01:30:43,260 --> 01:30:46,240
Third reading has been moved by Councillor Shawall and that has been

1068
01:30:46,240 --> 01:30:48,540
seconded by Councillor Drieson.

1069
01:30:48,960 --> 01:30:50,440
Did any comments or questions?

1070
01:30:50,500 --> 01:30:54,400
This is the Gladwin Road I Riverside property on the United Church.

1071
01:30:58,240 --> 01:30:58,800
Councillor Loan.

1072
01:30:59,420 --> 01:31:00,260
Thank you, Mayor.

1073
01:31:00,260 --> 01:31:11,700
Just very encouraging, I just want to make this a good general comment about this innovative way of using

1074
01:31:11,700 --> 01:31:19,380
large institutional properties in this case specifically church properties that may be underutilized and

1075
01:31:19,380 --> 01:31:26,820
they turning it into a social purpose such as the one that is proposed is commendable for that church community.

1076
01:31:26,820 --> 01:31:37,960
I want to applaud them and for my understanding there are maybe a few other local churches who are in the process of moving in the same direction.

1077
01:31:38,860 --> 01:31:49,020
So Kudos to this community for challenging this use of their property highly committed. Thank you.

1078
01:31:51,450 --> 01:31:55,650
And I know there was some written submission, a little bit of a concern about parking

1079
01:31:55,650 --> 01:32:02,990
her traffic and I, you know, the church is going to remain there, but it would be included

1080
01:32:02,990 --> 01:32:11,950
in the project. So, and then it will be seniors housing. I don't think there's going to be

1081
01:32:11,950 --> 01:32:19,610
and as our staff had indicated through the reports that there isn't going to be an unreasonable burden

1082
01:32:19,610 --> 01:32:23,590
of extra traffic as a result of this that has basically

1083
01:32:23,590 --> 01:32:27,290
already there. So, I do concur with your comments.

1084
01:32:28,450 --> 01:32:31,090
This is, I think it's going to be a template for maybe

1085
01:32:31,090 --> 01:32:34,230
others to follow because it is a unique and innovative way

1086
01:32:34,230 --> 01:32:36,890
and a better way to utilize properties.

1087
01:32:38,050 --> 01:32:43,970
And so, I think it's a great template for others to follow.

1088
01:32:43,970 --> 01:32:47,610
And it was worked well in other air in a couple of other cities.

1089
01:32:47,610 --> 01:32:50,910
So I'm looking forward to seeing this go through.

1090
01:32:51,410 --> 01:32:53,110
So I'll call the question, all those are paper.

1091
01:32:54,450 --> 01:32:55,470
And it passes unanimously.

1092
01:32:56,370 --> 01:32:56,830
Thank you.

1093
01:32:56,870 --> 01:32:57,790
And the next item, please.

1094
01:32:59,310 --> 01:32:59,950
The second most.

1095
01:33:01,470 --> 01:33:03,710
I caught myself a little too late there.

1096
01:33:03,730 --> 01:33:09,310
Council work into needs to refuse for a let you.

1097
01:33:10,150 --> 01:33:10,510
Thank you.

1098
01:33:10,830 --> 01:33:12,710
Just a moment, Mr. Mayor, before we go,

1099
01:33:12,830 --> 01:33:16,290
there we do still have two remaining sub items for 9.1.

1100
01:33:16,290 --> 01:33:25,210
I'm a rest of your actually than I think, I am so sorry, yes, I will go back to you for the second and third motions.

1101
01:33:26,390 --> 01:33:38,870
Thank you, Mr. Mayor. The second motion for Council's consideration is by a law of 364625, which is amendment 688 to the city's zoning by law for the property located at 3474 Gladwin Road.

1102
01:33:39,270 --> 01:33:42,270
This by law is before Council for first second and third readings.

1103
01:33:50,810 --> 01:34:04,650
The third motion for Council's consideration is by law 3661-2025, which is amendment 701 to the city's zoning by law for the property located at 3474 Gladwin Road.

1104
01:34:05,070 --> 01:34:07,710
This by law is before Council for 1 second and third readings.

1105
01:34:09,110 --> 01:34:15,830
Move a Councillor Bartwin, seconded by Councillor Sedu, and any further comments or questions,

1106
01:34:16,290 --> 01:34:19,250
all those in favor, the motion carries.

1107
01:34:20,210 --> 01:34:22,370
Thank you for being gracious.

1108
01:34:28,370 --> 01:34:31,450
And now I will turn it over to Councillor Work and to say a statement.

1109
01:34:31,990 --> 01:34:35,870
Yes, I'll have to step out to you or conflict as previously discussed with you.

1110
01:34:50,370 --> 01:34:53,110
And I will now turn this back to staff for the next item, please.

1111
01:34:54,470 --> 01:34:55,350
Thank you, Mr. Mayor.

1112
01:34:55,350 --> 01:34:58,650
Item 9.2 contains three motions for Council's consideration.

1113
01:34:59,530 --> 01:35:05,230
The first motion is by law 3639-2025, which is amendment 34 to the city's official

1114
01:35:05,230 --> 01:35:06,350
community plan by law.

1115
01:35:06,730 --> 01:35:14,450
Further properties located at 2111 and 2133 Wacom Road, following this evening's public

1116
01:35:14,450 --> 01:35:14,950
hearing.

1117
01:35:15,010 --> 01:35:17,850
This by law is before Council for consideration of third reading.

1118
01:35:20,240 --> 01:35:24,200
Third reading has been moved by Councillor Shaw and seconded by

1119
01:35:26,480 --> 01:35:28,840
Councillor Ross, and

1120
01:35:28,840 --> 01:35:31,780
to open two comments or questions, Councillor Ross.

1121
01:35:32,820 --> 01:35:33,100
Thank you.

1122
01:35:33,580 --> 01:35:33,600
Yes.

1123
01:35:34,160 --> 01:35:37,980
First of all, I just wanted to say how much I appreciate the people who spoke that clearly

1124
01:35:37,980 --> 01:35:39,000
read the report.

1125
01:35:39,280 --> 01:35:41,380
I always love to see that.

1126
01:35:42,760 --> 01:35:48,020
So just in terms of the concerns of the wildlife corridor area, I get people's concerns

1127
01:35:48,020 --> 01:35:51,880
about that pinch point and the wildlife crossing walk come.

1128
01:35:52,460 --> 01:35:57,840
But so after that, I reread the part of the report that discussed that.

1129
01:35:57,840 --> 01:36:03,700
I just want to pull out a couple of pieces of that that over 1,000 meters square of naturalized

1130
01:36:03,700 --> 01:36:12,220
force will be maintained, and there will be a 2.1 rehabilitation, but just pull out some

1131
01:36:12,220 --> 01:36:14,100
of the things that they're going to be doing.

1132
01:36:14,880 --> 01:36:20,240
The rehabilitation includes the planning of 400 trees and shrubs, removing and existing

1133
01:36:20,240 --> 01:36:28,720
drive way and grass lawn and replacing them with native trees and shrubs. It also includes

1134
01:36:28,720 --> 01:36:35,520
removal of invasive plant species and wildlife savage relic salvage relocation. It will also

1135
01:36:35,520 --> 01:36:41,220
be protected by a fence to the east so that people can't encroach into the wildlife areas.

1136
01:36:42,120 --> 01:36:50,080
Looking at all that, it does look like we are actually creating more home in habitat for the wildlife

1137
01:36:50,080 --> 01:36:56,440
area there and maybe I know wildlife still likes to move around, but maybe they might be less

1138
01:36:56,440 --> 01:37:02,580
inclined to feel the need to cross the busy highway. Through this development we'll create

1139
01:37:02,580 --> 01:37:06,480
a better home behind that for them. So I will support this.

1140
01:37:09,760 --> 01:37:11,100
Thank you. It's Sarah.

1141
01:37:11,740 --> 01:37:13,520
I'm a councillor reason. Yeah.

1142
01:37:15,800 --> 01:37:22,000
I just wanted to thank those who came out as well. I appreciate

1143
01:37:22,000 --> 01:37:27,880
status response when it comes to traffic because I also feel that having driving in that area.

1144
01:37:30,000 --> 01:37:43,180
And the current zoning supports could support potentially even a higher level of cars in and out of driveways if they were to, for example, have another fast food restaurant or went on to that end.

1145
01:37:44,220 --> 01:37:55,140
It does help help me to lean more towards supporting this development, knowing that this is actually the better of two options and wanting to make use of that land.

1146
01:37:55,720 --> 01:38:04,080
And the other piece that I was just going to speak to was with regards to the school capacity because I did ask this question when this was first presented.

1147
01:38:05,140 --> 01:38:10,140
And I know that staff didn't quite respond, but they know that elementary school and this catchment is at 68%.

1148
01:38:10,940 --> 01:38:21,140
So I know the middle and you'll, sorry, middle and high secondary schools are over capacity, but at the elementary level there is still that capacity there and as they move up.

1149
01:38:21,140 --> 01:38:29,100
Hopefully, we'll have see some of them with the school district and some expansions, but

1150
01:38:29,100 --> 01:38:35,020
it's reading through the report and seeing that the school district did not flag this or

1151
01:38:35,020 --> 01:38:41,840
indicate that they were unsupportive of it, for those reasons I think I will be supporting this

1152
01:38:41,840 --> 01:38:42,220
application.

1153
01:38:44,110 --> 01:38:54,050
Thank you. Councillor Parkley. Yes, I might go back to what was brought up at the lady about

1154
01:38:54,050 --> 01:39:05,430
the speeds and the amount of traffic. I guess, I guess, I'm said before, I travel as

1155
01:39:05,430 --> 01:39:13,890
quite frequently and if the development or at this time we don't, maybe I should go back

1156
01:39:13,890 --> 01:39:18,510
Do you have we had any traffic counts on that area?

1157
01:39:19,190 --> 01:39:23,910
Do you see at what point this would warrant left-turn errors?

1158
01:39:24,290 --> 01:39:24,970
Got that intersection?

1159
01:39:28,780 --> 01:39:29,200
Your worship?

1160
01:39:29,800 --> 01:39:32,700
Yes, we have, and it is not warranted at this time,

1161
01:39:32,820 --> 01:39:35,300
and it's not warranted with the addition of this development.

1162
01:39:37,000 --> 01:39:44,480
I guess my concern is a level crossing versus the speeds that come down the hill

1163
01:39:44,480 --> 01:39:53,140
from Mountain Drive as the lady had indicated is that all taken into consideration with when

1164
01:39:53,140 --> 01:39:56,960
that might change for different kind of signaling,

1165
01:39:59,020 --> 01:40:03,440
even though with this study or with

1166
01:40:03,440 --> 01:40:09,040
the staff recommendation, this development would not, they don't have any concerns with

1167
01:40:09,040 --> 01:40:13,360
a traffic a additional traffic part me at that intersection.

1168
01:40:18,970 --> 01:40:20,810
A worship all the factors are considered.

1169
01:40:20,850 --> 01:40:24,530
We do know that speed is an issue in some places in the city,

1170
01:40:24,610 --> 01:40:26,510
and we do partner with our partners.

1171
01:40:26,810 --> 01:40:28,090
We'll have the House for Police Department.

1172
01:40:29,210 --> 01:40:31,750
We play a role in providing engineering solutions,

1173
01:40:32,170 --> 01:40:33,950
but there is also the enforcement piece,

1174
01:40:34,250 --> 01:40:37,510
and the House for Police Department do their role in enforcing

1175
01:40:37,510 --> 01:40:40,110
speeds, including on that road there.

1176
01:40:45,640 --> 01:40:46,440
Thank you.

1177
01:40:46,620 --> 01:40:47,220
Councillor Gibson.

1178
01:40:48,160 --> 01:41:01,000
Thank you, I'm especially persuaded by staff remarks that this property could be used for commercial purposes in an area that's really problematic for that.

1179
01:41:01,820 --> 01:41:12,240
So the fact that this building appears to be very sensitive to the topography and the greenery there persuades me to endorse it tonight.

1180
01:41:12,240 --> 01:41:13,020
Thank

1181
01:41:16,760 --> 01:41:18,380
you.

1182
01:41:19,020 --> 01:41:21,300
Just I want to think a couple of comments.

1183
01:41:22,620 --> 01:41:25,160
So, well aware of the speed challenges.

1184
01:41:25,460 --> 01:41:27,120
I travel that road every day.

1185
01:41:27,480 --> 01:41:28,740
I am not one of the speeders.

1186
01:41:28,900 --> 01:41:30,120
I actually go speed limit.

1187
01:41:30,320 --> 01:41:34,080
I'm surprised how many times people pass me as if I'm standing still.

1188
01:41:35,200 --> 01:41:37,060
But this is on the radar of the police.

1189
01:41:37,760 --> 01:41:38,740
Excuse the pun.

1190
01:41:39,520 --> 01:41:42,480
But the police department is on the traffic.

1191
01:41:42,480 --> 01:41:48,020
enforcement they are putting more effort in and but it is a that is a challenge in today's society.

1192
01:41:49,000 --> 01:41:56,680
So, but if you have concerns by all means continue to put those through to the police department,

1193
01:41:57,220 --> 01:42:04,540
they're very responsive and if you're noticing challenges, they are responsive to those.

1194
01:42:04,820 --> 01:42:10,660
We've got a very good traffic enforcement unit. I know there was comments made about transit and

1195
01:42:10,660 --> 01:42:18,100
that is a bit of a challenge, there is going to be our hope and when the

1196
01:42:18,100 --> 01:42:23,100
brewway is widened that there will be a parking ride and our hope is that

1197
01:42:23,100 --> 01:42:28,440
that would be another stop of the freezer value express. There will be a line as we

1198
01:42:28,440 --> 01:42:30,000
increase our transit,

1199
01:42:32,580 --> 01:42:36,080
there would be a direct line from this area right to the

1200
01:42:36,080 --> 01:42:38,180
historic downtown to the Montrose exchange.

1201
01:42:38,880 --> 01:42:42,560
Unfortunately, we do require partnerships with our

1202
01:42:42,560 --> 01:42:44,440
friends at BC Transit.

1203
01:42:44,940 --> 01:42:48,080
And so we do have a new facility built in conjunction

1204
01:42:48,080 --> 01:42:52,900
with the federal funding and BC Transit down on Gladys.

1205
01:42:53,340 --> 01:42:56,460
And so we have the capacity to add more buses.

1206
01:42:56,760 --> 01:43:01,860
We just need deeper pockets at the provincial government.

1207
01:43:02,220 --> 01:43:04,420
So there is a plan for our transportation

1208
01:43:04,420 --> 01:43:10,600
for our transit. It's not happening as fast as we'd like. But that's why we have a

1209
01:43:10,600 --> 01:43:16,080
transit master plan. So please dialogue through let's talk habits for it in our

1210
01:43:16,080 --> 01:43:22,100
official community plan process and and and feet that information in. I wish I could

1211
01:43:22,100 --> 01:43:27,080
say transit was going to happen faster but there is a master plan in place and we are

1212
01:43:27,080 --> 01:43:28,540
working that plan,

1213
01:43:30,680 --> 01:43:31,640
but that is a challenge.

1214
01:43:32,260 --> 01:43:37,800
And then hospitals, again, we're well aware, we continue to work.

1215
01:43:38,100 --> 01:43:43,120
We know we need some capacity at that component to say,

1216
01:43:43,120 --> 01:43:46,860
no to development is contrary to what the housing targets

1217
01:43:46,860 --> 01:43:49,080
that the provincial government has put in place.

1218
01:43:49,560 --> 01:43:54,260
So the provincial government has put in housing targets that we have to need.

1219
01:43:54,260 --> 01:44:01,460
But that's the same provincial government that also funds hospitals and so we continue to have that discussion

1220
01:44:01,460 --> 01:44:06,090
We continue to raise those concerns and that is an issue that we're well aware of

1221
01:44:07,180 --> 01:44:09,110
But to say no to development

1222
01:44:11,500 --> 01:44:22,860
Is not an option and so how we plan that development in in meaningful and thoughtful ways and this I believe coincides with meaningful and thoughtful

1223
01:44:23,940 --> 01:44:27,440
ways according to our official community plan and I know this is an

1224
01:44:27,440 --> 01:44:31,220
amendment but we're wearing the process of doing an official community plan

1225
01:44:31,220 --> 01:44:37,700
update and so this aligns with what our vision is and the only other

1226
01:44:37,700 --> 01:44:42,460
option is to not develop anything on this property but as you can tell people

1227
01:44:42,460 --> 01:44:47,840
are paying you know this property is zoned to go to higher use commercial and I

1228
01:44:47,840 --> 01:44:51,580
better imagine that the taxes you know for somebody to live there as a single

1229
01:44:51,580 --> 01:44:58,420
family is just not in the realm of reality, so all things considered, I think.

1230
01:45:00,000 --> 01:45:10,360
Good fit for this particular property. And I think time will prove that this is going to be a good addition to that neighborhood. So I will be supporting this.

1231
01:45:11,360 --> 01:45:18,540
So with that, I'll call a question. All goes in favor. In the motion carries. Next item, please.

1232
01:45:23,880 --> 01:45:24,400
Mr.

1233
01:45:27,450 --> 01:45:29,710
Mayor, we still have two sub items to consider.

1234
01:45:30,350 --> 01:45:32,150
Sorry, thank you.

1235
01:45:32,230 --> 01:45:35,350
I am so glad that you are on top of it.

1236
01:45:35,630 --> 01:45:37,730
So, next motion, please.

1237
01:45:39,050 --> 01:45:47,010
The second motion for Council's consideration is by law 364025, which is amendment 685 to the city's zoning by law.

1238
01:45:47,010 --> 01:45:51,850
for the properties located at 211-1 and 2133-Walkham Road.

1239
01:45:52,210 --> 01:45:57,460
This bylaws before Council for 1 second and 3rd readings.

1240
01:46:09,800 --> 01:46:10,540
The

1241
01:46:13,200 --> 01:46:18,980
third motion for Council's consideration is development variance permit 2538 for

1242
01:46:18,980 --> 01:46:25,820
properties located at 2111 and 2133 Walkham Road. Staff's recommendation is that this permit

1243
01:46:25,820 --> 01:46:29,500
be approved in principle, subject to the conditions outlined in the report.

1244
01:46:33,110 --> 01:46:37,850
Move by Councillor Ross, seconded by Councillor Drieson, and any comments or questions,

1245
01:46:39,390 --> 01:46:45,790
all those in favour? The motion carries. Thank you, and now we can bring back Councillor

1246
01:46:45,790 --> 01:46:46,990
and

1247
01:47:07,060 --> 01:47:10,760
I will turn that back over to staff for the next item, please.

1248
01:47:12,540 --> 01:47:15,940
Item 9.3 contains one motion for Council's consideration.

1249
01:47:16,780 --> 01:47:21,700
The ALR exclusion and inclusion applications are now before Council for consideration.

1250
01:47:25,370 --> 01:47:29,150
Recommendations will have a Councillor Lowen and second up a Councillor Shawl

1251
01:47:29,150 --> 01:47:33,530
and any comments or questions? Councillor Desean.

1252
01:47:34,290 --> 01:47:46,250
Yeah, so I have been waiting to speak about this publicly, so I just wanted to thank staff for all the hard work to get on this application and move it forward so quickly.

1253
01:47:47,050 --> 01:47:58,410
To develop a new sports and recreation park in Abbasford is a very exciting thing for our community and to have it so close to the university and in the Utah district, I think is amazing.

1254
01:47:58,410 --> 01:48:05,370
and puts spots as well, close to transit and major transportation routes.

1255
01:48:06,290 --> 01:48:20,410
I echo the comments that were made from our agriculture advisory committee and staff report that the LeFever road trade-off is very much in favor of agriculture given the property locations and also the very similar classes of soils.

1256
01:48:20,410 --> 01:48:27,170
So, I appreciate the feedback that our committee gave us, and I just also wanted to acknowledge

1257
01:48:27,170 --> 01:48:33,690
a former and current council members who identified the special study area in the past because

1258
01:48:33,690 --> 01:48:38,430
I know planning for this did not happen over the last few years and has been in the works

1259
01:48:38,430 --> 01:48:39,350
for quite some time.

1260
01:48:39,670 --> 01:48:44,650
So, I'm excited to move this forward and look and to see what comes from it.

1261
01:48:46,920 --> 01:48:52,280
Great. Thank you for those comments. Any other comments or questions?

1262
01:48:54,140 --> 01:48:58,460
I concur and I appreciate the people's patience.

1263
01:48:59,260 --> 01:49:01,820
These things take time.

1264
01:49:02,600 --> 01:49:05,500
But I do think that we are moving in the right direction.

1265
01:49:07,040 --> 01:49:08,980
And cautiously optimistic.

1266
01:49:09,480 --> 01:49:13,800
We will continue to put our best foot forward.

1267
01:49:13,800 --> 01:49:23,640
And I think we've, I really appreciate the way staff have dealt with this, and I think that we're in a very good position.

1268
01:49:23,980 --> 01:49:30,820
I think the best position we've been in a long time to be able to see this two-for-ish and so it's been a long time in the making.

1269
01:49:32,360 --> 01:49:38,240
And with that, I will call the question, all those in favor, and it carries unanimously.

1270
01:49:39,460 --> 01:49:40,220
Thank you.

1271
01:49:41,400 --> 01:49:45,220
And with that, no new business that I'm aware of,

1272
01:49:46,200 --> 01:49:49,340
and so I will entertain a motion to adjourn,

1273
01:49:49,440 --> 01:49:51,820
Councillor Gibson, and Councillor Parkman.

1274
01:49:52,020 --> 01:49:53,280
I can always count on that.

1275
01:49:53,940 --> 01:49:58,140
All those in favor, and anybody opposed to adjourning?

1276
01:49:58,660 --> 01:50:00,120
We are adjourned. Thank you.