1
00:26:52,690 --> 00:26:55,750
Afternoon, ladies and gentlemen, we're going to call the Erdrey City Council meeting to order

2
00:26:55,750 --> 00:27:01,550
for March the 18th, 2024. I'd like to welcome everybody. We're going to begin with a land

3
00:27:01,550 --> 00:27:10,670
acknowledgement. Oki, Dada, Nasdada, Umbawathek, Tanshi. We're gathering today on Treaty 7,

4
00:27:11,210 --> 00:27:17,350
home of the ancestral lands of Treaty 7 nations, home of the Blackfoot Confederacy, the Tsitsika,

5
00:27:17,350 --> 00:27:23,110
the Kainai, the Bacani, the Satina, Stony Nicoda Nations, Good Stony, Cheneke and Bearspaw,

6
00:27:23,870 --> 00:27:28,110
and of course the people of Métis Nation of Alberta Region, our sorry, District 4.

7
00:27:29,270 --> 00:27:33,430
Just want to make sure I got that correct. That is correct. Bound together on a journey

8
00:27:33,430 --> 00:27:37,670
of truth and reconciliation, a renewed relationship forged in trust, knowledge

9
00:27:37,670 --> 00:27:42,770
sharing, cooperation, and mutual respect, hopefully ensuring a better future for all.

10
00:27:42,770 --> 00:27:47,150
Any visitors to our gallery today or washrooms are just down the hall to my left.

11
00:27:47,490 --> 00:27:51,950
If there is a notice of evacuation, we'll muster at the south point of the parking lot

12
00:27:51,950 --> 00:27:55,030
and most likely reschedule the meeting for another day.

13
00:27:55,670 --> 00:28:00,650
There's also an exit down here and there's obviously the exit that you came through probably to get here today.

14
00:28:00,950 --> 00:28:05,830
So with that, we're moving on to item number two.

15
00:28:07,050 --> 00:28:08,350
This is bylaws.

16
00:28:08,350 --> 00:28:08,550
us.

17
00:28:11,230 --> 00:28:13,230
Introductions are coming from Councillor Spearman, please.

18
00:28:19,080 --> 00:28:26,960
Thank you, Your Worship. At this time, I would like to invite up our clerk, Charlotte. Oh,

19
00:28:26,980 --> 00:28:30,900
there you are. I was like, where'd you go? There, Charlotte is the Tink Manager of Legislative

20
00:28:30,900 --> 00:28:34,980
Services and IGM. Council is being provided with a procedure by-law and committee's

21
00:28:34,980 --> 00:28:38,980
by-law to establish a new council committee governance structure. Go ahead, Cheryl.

22
00:28:40,340 --> 00:28:45,360
Good afternoon, Council. Before you today, we have senior legislative officers Karen

23
00:28:45,360 --> 00:28:50,440
Jang and Sonia Hope and myself, Charlissa Tink, the City Clerk. We are excited to bring

24
00:28:50,440 --> 00:28:54,700
forward the new proposed Council Committee Governance struct model and the bylaws required

25
00:28:54,700 --> 00:29:00,960
to establish it. I just want to double-check that our PowerPoint is being pulled up.

26
00:29:34,920 --> 00:29:38,600
Thank you. So as the City of Airdrie grows, it is important that Council and the

27
00:29:38,600 --> 00:29:43,960
organization improves how it receives information and makes decisions. This proposal is a more

28
00:29:43,960 --> 00:29:48,680
coordinated and efficient approach of governance. It is what is required to allow council to

29
00:29:48,680 --> 00:29:53,760
focus on being more strategic governors of this incredible city. This was also the perfect

30
00:29:53,760 --> 00:29:58,080
opportunity to modernize our procedure bylaws. They have been rewritten so they are easier

31
00:29:58,080 --> 00:29:59,500
you to read, understand.

32
00:30:00,000 --> 00:30:05,020
and navigate. The procedure by-laws before you today are now more thorough and transparent

33
00:30:05,020 --> 00:30:10,160
than ever before. This council committee structure is a big change for the organization and we

34
00:30:10,160 --> 00:30:12,840
are also very thankful for the opportunity to lead this change.

35
00:30:14,520 --> 00:30:19,280
Here is the new council committee governance structure. This was developed based on a thorough

36
00:30:19,280 --> 00:30:23,400
assessment of the city's needs and a review of best practices across Alberta and the

37
00:30:23,400 --> 00:30:27,860
country. We have also extensively consulted with council and administration over the

38
00:30:27,860 --> 00:30:31,640
past year. You will see that our quasi-judicial committees and ad hoc

39
00:30:31,640 --> 00:30:36,100
committees will not change. There will be one new advisory committee, the

40
00:30:36,100 --> 00:30:40,340
Airdrie Board of Youth Affairs. A bylaw to establish this committee will be

41
00:30:40,340 --> 00:30:45,520
presented to you later this afternoon. As discussed at the October 16th, 2023

42
00:30:45,520 --> 00:30:49,060
council meeting, where you approved the principles of a standing committee

43
00:30:49,060 --> 00:30:52,660
governance structure, the purpose of the standing committees is to streamline

44
00:30:52,660 --> 00:30:55,060
applying council meetings and improved decision-making.

45
00:30:57,020 --> 00:31:01,220
Each of these standing committees will meet regularly and their decision-making authority

46
00:31:01,220 --> 00:31:04,920
and responsibilities are limited by the Municipal Government Act and Council.

47
00:31:06,660 --> 00:31:10,920
Here is the standing committee's composition, which is the same structure we previously

48
00:31:10,920 --> 00:31:11,760
shared with Council.

49
00:31:12,480 --> 00:31:16,860
As you can see, the committee is comprised of three councillors who are voting members,

50
00:31:17,700 --> 00:31:22,020
two non-voting citizen members who will bring related areas of expertise and community

51
00:31:22,020 --> 00:31:28,000
review points to the table. And the mayor who is an ex-officio member. The mayor can

52
00:31:28,000 --> 00:31:33,080
participate like the other voting members. There's also an alternate council member who

53
00:31:33,080 --> 00:31:37,360
will only be called on, who will only be called to the standing committee if the standing

54
00:31:37,360 --> 00:31:42,940
committee cannot make quorum. The alternate only has voting rights if they are part

55
00:31:42,940 --> 00:31:48,540
of quorum. This structure is not designed to exclude other counselors, counselors

56
00:31:48,540 --> 00:31:52,360
who are not appointed as voting members to a committee will receive the committee's meeting

57
00:31:52,360 --> 00:31:57,120
agendas and are welcome to participate in each meeting in a non-voting capacity.

58
00:31:59,780 --> 00:32:04,720
The three standing committees are, as is on the screen, the first one is the Community

59
00:32:04,720 --> 00:32:10,200
and Corporate Services Committee, the Community Safety and Social Services Committee,

60
00:32:11,140 --> 00:32:14,260
and the Community Infrastructure and Strategic Growth Committee.

61
00:32:14,260 --> 00:32:19,560
committee. The first you see here is CCS, which will normally meet for a couple of hours

62
00:32:19,560 --> 00:32:25,160
once a month. It will hear items about community services like civic partnerships and cultural

63
00:32:25,160 --> 00:32:29,700
and recreational programming, to name a few. It will also hear budgetary and financial

64
00:32:29,700 --> 00:32:34,680
items, but council's authority to make budget decisions remains with council.

65
00:32:35,720 --> 00:32:41,800
Next up is the CSSS. Like the CCS, this committee will usually meet for a couple

66
00:32:41,800 --> 00:32:46,960
of hours once a month. This committee hears items about things such as affordable housing,

67
00:32:47,340 --> 00:32:54,580
social planning, enforcement, services, and fire services. The CSSS is also the emergency advisory

68
00:32:54,580 --> 00:33:00,200
committee, which would be activated during its local state of emergency. The by-law that supports

69
00:33:00,200 --> 00:33:06,960
this change will be presented later in today's meeting. Finally, there is the CISG. This committee

70
00:33:06,960 --> 00:33:11,160
meets needs to meet twice a month because it is also the Municipal Planning Commission,

71
00:33:11,720 --> 00:33:14,480
which must make certain decisions by legislative deadlines.

72
00:33:15,380 --> 00:33:20,260
Besides some subdivision and development matters, the CISG will also hear items about things

73
00:33:20,260 --> 00:33:25,180
like capital projects, economic development, waste, water and recycling.

74
00:33:27,710 --> 00:33:31,490
Here you will see what the proposed meeting schedule is for the Standing Committees is

75
00:33:31,490 --> 00:33:32,390
outlined in the bylaw.

76
00:33:33,090 --> 00:33:37,450
The morning meetings for Standing Committees would start on Mondays at 9am and finish

77
00:33:37,450 --> 00:33:43,190
at noon. The afternoon meetings would then start at 1pm and could run past 4pm if needed.

78
00:33:43,970 --> 00:33:48,790
This plan will allow flexibility in the time needed for the CISG committee meetings, which

79
00:33:48,790 --> 00:33:52,370
administration anticipates may take longer given its MPC authorities.

80
00:33:54,610 --> 00:33:58,450
As I mentioned earlier, administration took this opportunity to modernize or procedure

81
00:33:58,450 --> 00:34:07,270
by-laws, given that the Municipal Government Act only permits selected officials to give

82
00:34:07,270 --> 00:34:09,490
governing documents are critical to Erdrey's success.

83
00:34:10,330 --> 00:34:12,050
Plain language principles have been applied

84
00:34:12,050 --> 00:34:14,090
and unrecorded practices of counsel

85
00:34:14,090 --> 00:34:15,950
and administration have been documented.

86
00:34:16,990 --> 00:34:19,330
You'll also see that the counsel meeting procedures

87
00:34:19,330 --> 00:34:22,110
have been separated from the committee meeting procedures.

88
00:34:22,630 --> 00:34:25,150
So each bylaw serves as clear guidance for both bodies.

89
00:34:26,250 --> 00:34:27,410
We'd like to be very clear,

90
00:34:27,990 --> 00:34:29,450
no form of counsel's engagement

91
00:34:29,450 --> 00:34:30,950
with the public has been eliminated.

92
00:34:31,550 --> 00:34:33,950
Some have been moved and all have been clarified.

93
00:34:33,950 --> 00:34:43,270
This was done with the goal of reducing wait times and increasing access, while adding some level of risk assessment and respectful communication standards.

94
00:34:44,250 --> 00:34:56,110
We'd like to highlight a few notable changes. Firstly, community requests such as proclamations, City Hall illuminations, and recognition letters will now go through the Mayor's Office for quick replies.

95
00:34:56,950 --> 00:35:02,210
Secondly, requests for letters of support have updated timelines and will usually be

96
00:35:02,210 --> 00:35:06,790
accompanied by a short assessment by administration to consider the city's varied interests.

97
00:35:07,830 --> 00:35:11,050
Thirdly, there is a modernized policy for written correspondence for council.

98
00:35:12,290 --> 00:35:16,010
Finally, under this new structure, it will be faster and easier for the public to

99
00:35:16,010 --> 00:35:20,290
present their questions and concerns before councillors because public question period

100
00:35:20,290 --> 00:35:22,270
has been moved to the Standing Committee meetings.

101
00:35:23,130 --> 00:35:27,370
All of these changes improve accountability and increase transparency about how this city

102
00:35:27,370 --> 00:35:29,930
conducts business and makes decisions.

103
00:35:32,300 --> 00:35:36,880
We have come a long way since Council identified the need for change at the beginning of its

104
00:35:36,880 --> 00:35:37,160
term.

105
00:35:37,860 --> 00:35:42,100
Administration has taken the direction from the October 16th Council meeting and is

106
00:35:42,100 --> 00:35:45,920
now asking Council to consider adopting the proposed Council Committee structure

107
00:35:46,640 --> 00:35:49,560
by way of the updated Procedure By-law and Committee's By-law.

108
00:35:49,560 --> 00:35:57,420
If you adopt these two bylaws, you establish the three standing committees and council would start operating under this new structure next month.

109
00:35:58,280 --> 00:36:03,900
Administration will then ask you to adopt the supporting bylaws to enable these standing committees to do their work.

110
00:36:04,340 --> 00:36:10,820
This includes amendments to the emergency management bylaw and the codes of conduct for elected officials and citizen members.

111
00:36:11,740 --> 00:36:17,980
The 1971 bylaw that established the Airdrie public library board would be replaced with an updated version.

112
00:36:19,040 --> 00:36:25,940
The outdated proclamations, illumination, and letters of support policy would also be replaced with a revised council policy.

113
00:36:26,860 --> 00:36:29,720
A new Airdrie Board of Youth Affairs bylaw would be introduced.

114
00:36:30,460 --> 00:36:42,160
And finally, the subdivision and development authorities that are held by council, NPC, and administration would all be moved out of the old bylaw and into the land use bylaw, with no changes to those powers or authorities.

115
00:36:43,060 --> 00:36:46,300
This has been done to streamline the authorities and clarify roles.

116
00:36:47,160 --> 00:36:52,740
as is best practices across the province. It will also eliminate any duplicates or conflicts.

117
00:36:54,000 --> 00:36:58,520
If Council chooses not to adopt the Procedure By-law and Committee's By-law or make significant

118
00:36:58,520 --> 00:37:04,220
changes to the Standing Committees within them, then the supporting By-laws do not need to be

119
00:37:04,220 --> 00:37:08,700
considered by Council today. And instead, administration would require time to bring

120
00:37:08,700 --> 00:37:15,260
forward a new plan with revised By-laws for your consideration. Here you can see the

121
00:37:15,260 --> 00:37:20,300
timeline for appointing citizen members onto the standing committees. Council, if you approve

122
00:37:20,300 --> 00:37:25,280
the new standing committee structure, you will be active for three months on your own on these

123
00:37:25,280 --> 00:37:29,680
standing committees until citizen members are appointed and given their orientation and

124
00:37:29,680 --> 00:37:29,940
training.

125
00:37:32,290 --> 00:37:37,790
Many of you have served multiple terms. You all have experienced the city,

126
00:37:37,910 --> 00:37:42,150
you have all experienced the city's growth and know first hand the opportunities and

127
00:37:42,150 --> 00:37:47,310
challenges that lie ahead of us. This proposed governance structure is rooted in experiences

128
00:37:47,310 --> 00:37:52,170
of cities in Alberta and nationally that have experienced exponential population growth.

129
00:37:52,890 --> 00:37:57,170
This is where we are heading and this is how we can best respond to those opportunities and

130
00:37:57,170 --> 00:38:02,270
challenges. There will likely be a need for some adjustments as we move forward and administration

131
00:38:02,270 --> 00:38:07,790
is well prepared to assist with those changes as we go through. In closing, administration is

132
00:38:07,790 --> 00:38:12,850
asking that council approve the new council committee governance structure by adopting

133
00:38:12,850 --> 00:38:17,630
the procedure by-law and the committee's by-law. Thank you, and we are available for any questions.

134
00:38:18,490 --> 00:38:23,410
Thanks, Charlotte. Before I get to Councillor Jones, just for everybody, if you're going

135
00:38:23,410 --> 00:38:27,530
to be asking specific questions around what's before us, can you give us a page number

136
00:38:28,010 --> 00:38:30,890
so that we can all reference where we're going there? Councillor Jones, you have the

137
00:38:30,890 --> 00:38:31,350
floor. Thanks.

138
00:38:31,350 --> 00:38:36,010
Thanks, so I'm going right off of the presentation that was just presented, so.

139
00:38:37,970 --> 00:38:42,270
But the three months where it is councillors only,

140
00:38:45,420 --> 00:38:47,440
I'm not sure I'm comfortable not having

141
00:38:47,440 --> 00:38:54,040
citizens on those committees for that, I get that it takes time for us to structure everything,

142
00:38:54,700 --> 00:38:59,060
but can we not structure everything and then start with a full complement?

143
00:39:10,240 --> 00:39:14,900
through your worship to Councillor Jones I think when we had these first

144
00:39:14,900 --> 00:39:19,880
discussions it was decided as a group that this would be our best action for

145
00:39:19,880 --> 00:39:25,500
you guys to get established in the materials coming towards the council

146
00:39:25,500 --> 00:39:31,540
committees if council decides to delay it so that we can actively recruit

147
00:39:31,540 --> 00:39:37,820
citizen members that is an option that you can consider but it just delays all

148
00:39:37,820 --> 00:39:46,660
applying process. So through the chair, I do recall the conversation, but I was

149
00:39:46,660 --> 00:39:52,500
under the understanding that we would be doing that groundwork before the

150
00:39:52,500 --> 00:39:59,320
Standing Committees formally started. If I'm understanding the presentation, we

151
00:39:59,320 --> 00:40:04,560
would be running these Standing Committees for three months making

152
00:40:04,560 --> 00:40:10,760
decisions without that citizen input and I'm not sure I'm comfortable with that.

153
00:40:13,220 --> 00:40:21,020
Through the chair to Councillor Jones, the three months that was intended to have council

154
00:40:21,020 --> 00:40:29,140
begin first is to allow the members sitting on the standing committees to formulate the

155
00:40:29,140 --> 00:40:35,700
type of citizen members and skill sets that they would want joining them at that table.

156
00:40:36,860 --> 00:40:44,840
Additionally, quorum does not require citizen members and citizen members will have no voting

157
00:40:44,840 --> 00:40:48,480
ability decision making authority on the standing committees.

158
00:40:49,800 --> 00:40:56,880
So for us, for one of the recommendations is to shift MPC under this new structure,

159
00:40:58,140 --> 00:41:07,180
which means that we do require some body to be the subdivision and development authority,

160
00:41:08,140 --> 00:41:13,280
of which MPC is currently, but that is only until the end of this month.

161
00:41:15,060 --> 00:41:19,880
Therefore, the consideration is to start with the committees first,

162
00:41:20,560 --> 00:41:22,980
and then have the citizen members join after.

163
00:41:23,880 --> 00:41:30,640
So, through his worship, if we have, so say there's three counselors on a standing committee,

164
00:41:31,120 --> 00:41:41,440
let's use MPC as an example, those three counselors with no input from citizen feedback,

165
00:41:42,000 --> 00:41:47,600
and I get that there's no vote involved there, but without that expertise,

166
00:41:47,600 --> 00:41:58,190
those three are going to make the decisions and then that's like for that

167
00:41:58,190 --> 00:42:04,880
three months any decisions they make stands am I understanding that yes that's

168
00:42:04,880 --> 00:42:11,240
correct okay I'm missing I really don't understand why we can't have

169
00:42:11,240 --> 00:42:16,440
everything put together first before launching the actual standing committees

170
00:42:16,440 --> 00:42:23,380
but okay and then through his worship just one more question the emergency

171
00:42:23,380 --> 00:42:30,060
advisory committee so in the past pretty much all the councils on standby if

172
00:42:30,060 --> 00:42:37,920
there's an emergency like a train derailment or fire whatever so now

173
00:42:37,920 --> 00:42:42,980
there would only be just the counselors on that committee on the

174
00:42:42,980 --> 00:42:46,240
emergency advisory committee?

175
00:42:49,080 --> 00:42:52,240
Through the chair, Councillor Jones, under the new

176
00:42:52,240 --> 00:42:57,780
structure, yes, the emergency advisory committee will also be the Community

177
00:42:57,780 --> 00:43:03,440
Safety and Social Services Committee, and that committee does not include all

178
00:43:03,440 --> 00:43:09,820
of council. If there is a state of local emergency currently, it only

179
00:43:09,820 --> 00:43:16,800
requires the mayor and one other counselor to be able to declare that soul, which is

180
00:43:16,800 --> 00:43:23,520
exactly the same structure that we are proposing, even with EAC moving into the new standing

181
00:43:23,520 --> 00:43:23,860
committee.

182
00:43:24,280 --> 00:43:29,240
So through the chair, I understand that, however, here's my concern.

183
00:43:29,500 --> 00:43:36,760
So it requires two signatures, say there's three people on the standing committee from

184
00:43:36,760 --> 00:43:45,400
from a council perspective. If they're not available, we can't execute that. I feel more

185
00:43:45,400 --> 00:43:53,000
comfortable having all of council part of, I don't know if that becomes a side one in

186
00:43:53,000 --> 00:43:58,960
order to enact this or whatever, but I think all of council should be part of that committee.

187
00:43:58,960 --> 00:44:04,080
just just based on guaranteeing availability like God forbid something

188
00:44:04,080 --> 00:44:09,180
breaks out and you know one of the members is out of town and another

189
00:44:09,180 --> 00:44:15,680
member is ill or something how are you going to get it done right so I would

190
00:44:15,680 --> 00:44:21,600
with seven of us I'm fairly confident we can get two of us together through

191
00:44:21,600 --> 00:44:25,420
the shared accounts of Jones this is definitely something the administration

192
00:44:25,420 --> 00:44:33,080
has contemplated. First off, there will be three councillors plus the Mayor that

193
00:44:33,080 --> 00:44:38,860
are appointed to the committee. In addition, there will be an alternate that

194
00:44:38,860 --> 00:44:46,100
could also be a stand-in for a committee member that cannot be available. And

195
00:44:46,100 --> 00:44:51,580
additionally, if the Mayor is unavailable, then the Deputy Mayor and

196
00:44:51,580 --> 00:44:58,180
mayor backups would also apply. So, in consideration of all the different

197
00:44:58,860 --> 00:44:59,620
possibilities

198
00:45:01,600 --> 00:45:13,820
It's almost all of council could be considered if we get to the place where we cannot find that

199
00:45:13,820 --> 00:45:20,420
second signature. Additionally, with the standing committee structure, remote participation

200
00:45:21,030 --> 00:45:23,320
is also a possibility as well,

201
00:45:27,130 --> 00:45:28,430
as well as electronic signatures.

202
00:45:28,430 --> 00:45:35,370
So a minimum of four members in case like the deputy mayor is also on the standing committee.

203
00:45:35,890 --> 00:45:40,070
So we've got a minimum of four and as many as five available.

204
00:45:40,730 --> 00:45:45,890
Like the mayor doesn't count as part of that complement on the standing committee.

205
00:45:47,190 --> 00:45:56,310
Through the chair that Councillor Jones, in a sole situation the backup for mayor would

206
00:45:56,310 --> 00:46:02,550
apply, meaning the deputy and if the deputy is not available then the acting.

207
00:46:04,090 --> 00:46:04,390
Okay.

208
00:46:05,270 --> 00:46:05,550
Sorry.

209
00:46:05,710 --> 00:46:06,630
That's a little better.

210
00:46:06,810 --> 00:46:10,110
Councillor Jones, we're not going to call a sole.

211
00:46:10,430 --> 00:46:15,230
It's going to be Lori LaFace, our fire chief police officers, they're going to tell

212
00:46:15,230 --> 00:46:21,090
us what needs to be done and then we're going to act it. In my mind, I'm absolutely, there

213
00:46:21,090 --> 00:46:21,550
is no issue.

214
00:46:22,170 --> 00:46:22,430
Okay.

215
00:46:23,230 --> 00:46:24,130
All right, here's what you're saying.

216
00:46:24,350 --> 00:46:25,050
Yeah, thank you.

217
00:46:25,350 --> 00:46:26,850
Okay, thank you. Councillor Coulson, please.

218
00:46:26,950 --> 00:46:30,030
Yeah, just quickly through the chair, I had those same concerns the last time we brought

219
00:46:30,030 --> 00:46:34,350
this up, but then when it was explained that it's looking like there's five councillors

220
00:46:34,350 --> 00:46:38,310
for sure that are going to be able to sign on that, I felt a lot better about it.

221
00:46:40,050 --> 00:46:49,750
And then just, I'll save mine to the end, but through the chair to Councillor Jones' point about having those citizen members, I understand what you're saying.

222
00:46:50,230 --> 00:46:56,450
But when we're throwing around words like expertise, we have a lot of citizen members on our boards that are just citizen members.

223
00:46:56,450 --> 00:47:06,390
They might be nurses or doctors making decisions about planning and, like, out of their realm

224
00:47:06,390 --> 00:47:07,090
of expertise.

225
00:47:07,370 --> 00:47:07,990
Do you know what I mean?

226
00:47:08,450 --> 00:47:12,290
So it's really no different than the council members that are sitting on this board.

227
00:47:12,410 --> 00:47:17,390
We all have those things that, you know, we're very knowledgeable about, but I think

228
00:47:17,390 --> 00:47:24,030
it's very important for council to look at the skill set of what we're looking

229
00:47:24,030 --> 00:47:29,690
at putting on those the boards and committees first and we don't know yet what those boards

230
00:47:29,690 --> 00:47:32,930
and committee meetings are going to look like because the structure is quite different like

231
00:47:32,930 --> 00:47:38,090
it's not like for example Councillor Chapman and I we sat on the police advisory board it's not

232
00:47:38,090 --> 00:47:41,770
just police advisory board anymore now there's a whole gambit of things that we're going to be

233
00:47:41,770 --> 00:47:45,470
discussing on that board so I think it's very important for the council members on those

234
00:47:45,470 --> 00:47:50,550
boards and even all of us if we're able to participate you know in the audience or

235
00:47:50,550 --> 00:47:52,990
or whatever to understand what those boards

236
00:47:52,990 --> 00:47:54,010
are actually looking at,

237
00:47:54,070 --> 00:47:55,370
because it is going to be very different.

238
00:47:55,590 --> 00:47:57,470
I do feel though, through the chair,

239
00:47:58,010 --> 00:48:00,310
that we could probably speed up that three month process

240
00:48:00,310 --> 00:48:01,630
if we have good candidates

241
00:48:01,630 --> 00:48:03,630
and if council commits to meeting

242
00:48:03,630 --> 00:48:05,190
and saying, okay, this is the skill set

243
00:48:05,190 --> 00:48:06,110
that we're looking for.

244
00:48:06,490 --> 00:48:08,110
I feel like it could be done quicker,

245
00:48:08,350 --> 00:48:10,570
especially if we started soon after today,

246
00:48:10,690 --> 00:48:12,130
once this by-law's passed, I'm sure.

247
00:48:12,730 --> 00:48:14,450
I mean, we just went out for SDAB

248
00:48:14,450 --> 00:48:18,010
and we had five interviewees right away for it.

249
00:48:18,010 --> 00:48:22,490
So I think that I'm confident that it can be done before the three month period.

250
00:48:24,630 --> 00:48:33,690
And then my only, I did hear Karen you say that there is going to be an alternate for those three council members on each board and committee.

251
00:48:33,950 --> 00:48:37,490
I guess I just didn't really understand that because I was a little bit worried.

252
00:48:37,570 --> 00:48:38,510
Okay, we have three.

253
00:48:38,870 --> 00:48:39,850
We need quorum.

254
00:48:40,170 --> 00:48:44,490
We need to have more than two to make like a good healthy vote.

255
00:48:44,490 --> 00:48:51,430
So there will be an alternate for every single position that will be another council member other than the mayor who's

256
00:48:52,010 --> 00:48:54,250
Yeah, through your worship to Councillor Coulson. Yes

257
00:48:54,890 --> 00:48:58,110
There will be an alternate proposed for each of the three standing committees

258
00:48:58,110 --> 00:49:03,950
Okay, I feel a little bit better about that because I was like there are times where council members are going to be on holidays or

259
00:49:04,430 --> 00:49:10,150
Not able to go. So I just wanted to make sure that we're confident that there's good enough provisions for those boards and committees

260
00:49:13,190 --> 00:49:15,650
Thank you council spirit, please. Thank you worship

261
00:49:15,650 --> 00:49:20,110
Thank you for putting this all together yet again and bringing it forward.

262
00:49:20,390 --> 00:49:24,490
I know I have been asking a lot of questions around it and I still have more questions

263
00:49:24,490 --> 00:49:28,610
today so I'm just going to go through them and I apologize if some of them should have

264
00:49:28,610 --> 00:49:29,430
been addressed last meeting.

265
00:49:29,890 --> 00:49:30,410
Here we go.

266
00:49:30,710 --> 00:49:31,270
So through the chair.

267
00:49:31,950 --> 00:49:38,890
The first question I have is on page 7 of 27 on Attachment Number 2, Committees

268
00:49:38,890 --> 00:49:39,770
Bylaw Final.

269
00:49:41,530 --> 00:49:49,190
So on here, 0.40 under Councillor Appointments says Councillor Appointments to a Standing

270
00:49:49,190 --> 00:49:53,330
Committee are for a two-year term and start on the date of the organizational meeting at

271
00:49:53,330 --> 00:49:55,890
which the councillor was appointed to the Standing Committee.

272
00:49:56,330 --> 00:50:02,450
Can you please just explain once more for me on that question, how that will be affected

273
00:50:02,450 --> 00:50:07,950
by the election in October of 2025, because we're not doing a full two-year term here.

274
00:50:07,950 --> 00:50:13,450
So are we just saying on that date all council members on those committees are dissolved?

275
00:50:14,890 --> 00:50:19,610
From those positions through your worship to councillor Spurman. Yes. So once the election hits,

276
00:50:19,630 --> 00:50:23,490
you know, everything changes and we start at square one. So the section you just read

277
00:50:23,490 --> 00:50:28,530
allowed really is the ideal section for after the election. So you'll be appointed in October

278
00:50:28,530 --> 00:50:32,890
for two years, which is midterm. And then in two years, you'd be appointed again,

279
00:50:32,890 --> 00:50:34,210
which would take you to the end of the term.

280
00:50:34,630 --> 00:50:36,190
Okay, thank you for that.

281
00:50:36,530 --> 00:50:37,510
Next question,

282
00:50:39,930 --> 00:50:40,550
page 8.

283
00:50:40,890 --> 00:50:44,250
So just the next page under point number 45.

284
00:50:45,130 --> 00:50:47,610
We're talking about the city may compensate

285
00:50:47,610 --> 00:50:50,070
citizen members for their service on a standing committee

286
00:50:50,070 --> 00:50:52,230
in accordance with the council's policies if applicable.

287
00:50:52,450 --> 00:50:55,370
Have we defined what those dollar figures are

288
00:50:55,370 --> 00:50:58,490
and is that transferred to the public

289
00:50:58,490 --> 00:50:59,850
based on the committees?

290
00:50:59,850 --> 00:51:03,830
Through your worship to councillor Spearman, no, we have not defined that.

291
00:51:03,990 --> 00:51:08,350
We've done some research, but we're actually waiting and we'll approach council on what

292
00:51:08,350 --> 00:51:08,930
your wish is.

293
00:51:09,070 --> 00:51:13,970
We put that in there if applicable so that if you do decide to direct us to write a remuneration

294
00:51:13,970 --> 00:51:16,210
policy for our citizen members, we would.

295
00:51:16,890 --> 00:51:21,690
So it's the if applicable will apply if we actually do write a policy.

296
00:51:21,710 --> 00:51:24,370
So we're still waiting for direction from council on that.

297
00:51:24,650 --> 00:51:25,110
Okay.

298
00:51:25,130 --> 00:51:26,770
Thank you for the clarification on that.

299
00:51:26,770 --> 00:51:35,830
And through the chair, sorry, I've got a few, I'll leave that one, actually, through

300
00:51:35,830 --> 00:51:45,550
the chair on page 10, part 7, there's a point here that says meetings are video streamed

301
00:51:45,550 --> 00:51:47,390
to the internet and recordings, yada, yada, yada.

302
00:51:47,750 --> 00:51:50,330
I'm just curious, will that apply to the committees as well?

303
00:51:50,470 --> 00:51:54,650
All committees will be live streamed and recorded and posted to the city calendar?

304
00:51:55,310 --> 00:51:56,710
Through your worship, yes, that's correct.

305
00:51:57,190 --> 00:51:58,270
Thank you for that.

306
00:51:58,610 --> 00:52:01,050
Sorry, some of these are quick, but just wanted clarity.

307
00:52:01,610 --> 00:52:02,610
Okay, next question.

308
00:52:03,930 --> 00:52:07,550
This is a bit more general, but for example, on page 13,

309
00:52:07,670 --> 00:52:10,090
when we're talking about the mandate for each of the committees

310
00:52:10,930 --> 00:52:12,370
and what's included in them.

311
00:52:12,570 --> 00:52:14,690
So, for example, in this case,

312
00:52:14,810 --> 00:52:18,230
the Community Infrastructure and Strategic Growth Standing Committee,

313
00:52:20,030 --> 00:52:23,470
is it possible, and I don't know if this is something we put into the by-law,

314
00:52:23,470 --> 00:52:30,650
But is it possible to ensure that council always receives the agenda ahead of time even if we're not on the committee?

315
00:52:30,870 --> 00:52:38,550
Because I believe we had a conversation previously where we said if there was an item that was brought to a committee that we felt should come to council,

316
00:52:38,590 --> 00:52:40,290
we could supersede those decisions.

317
00:52:40,730 --> 00:52:46,510
But I want to make sure that we all have that really obvious visibility to it.

318
00:52:46,510 --> 00:52:48,570
So either as an agenda ahead of time

319
00:52:48,570 --> 00:52:52,090
that we all get a copy of or see through eScribe or whatever,

320
00:52:53,430 --> 00:52:57,110
or and or receive a copy of the minutes for every meeting,

321
00:52:57,190 --> 00:52:59,390
because up until now with the previous committees,

322
00:52:59,550 --> 00:53:01,650
I didn't necessarily get a copy of the minutes

323
00:53:01,650 --> 00:53:06,010
for a certain, I don't know, committee.

324
00:53:06,410 --> 00:53:09,490
I'm just going to say that without kind of looking

325
00:53:09,490 --> 00:53:11,010
for it, not consistently anyway.

326
00:53:11,250 --> 00:53:13,990
So I'm wondering what the strategy is there

327
00:53:13,990 --> 00:53:15,970
and how we will be informed on what was covered

328
00:53:15,970 --> 00:53:16,910
or what will be covered.

329
00:53:17,850 --> 00:53:20,570
So through your worship to Councillor Spearman, yes.

330
00:53:21,410 --> 00:53:24,530
Behind the scenes, what you're receiving for council is exactly

331
00:53:24,530 --> 00:53:26,690
what you're going to be receiving for every committee meeting.

332
00:53:26,870 --> 00:53:29,490
So you'll have access to the agendas on Eastcribe.

333
00:53:29,610 --> 00:53:31,330
You'll receive notifications on them.

334
00:53:31,630 --> 00:53:33,630
We'll send you a copy of the minutes as well.

335
00:53:33,950 --> 00:53:36,730
And you're also welcome to attend the actual meetings as well.

336
00:53:37,050 --> 00:53:37,610
Yeah, okay.

337
00:53:37,930 --> 00:53:39,490
Okay, thank you as long as that's in place.

338
00:53:40,030 --> 00:53:40,670
Next question.

339
00:53:41,070 --> 00:53:41,490
Through the chair.

340
00:53:41,750 --> 00:53:42,150
Oh, I'm sorry.

341
00:53:42,250 --> 00:53:43,350
Through the chair to Councillor Spearman.

342
00:53:43,350 --> 00:53:51,450
And also if you'll note it in section on page, sorry, section 47 on page 23, you'll see that

343
00:53:51,450 --> 00:53:56,050
it says after distribution of the agenda to the members and non-member counselors.

344
00:53:56,370 --> 00:53:59,110
So it's actually part of the by-law that you have to get the agenda.

345
00:53:59,570 --> 00:54:00,170
Thank you.

346
00:54:00,430 --> 00:54:01,590
Yes, thank you for catching that.

347
00:54:01,810 --> 00:54:04,150
And highlighting that for me, thank you.

348
00:54:04,370 --> 00:54:08,530
So through the chair, this section is going to come as absolutely no surprise to anybody.

349
00:54:09,370 --> 00:54:14,950
page 20 of 27, slash end of page 19, so the meeting schedule.

350
00:54:15,870 --> 00:54:25,670
So in here we're saying that the standing committees hold regular meetings once or twice a month on the second and or fourth Monday of every month of each year unless otherwise determined by council.

351
00:54:26,590 --> 00:54:31,850
So, council, I'm going to say this like as clear as I can.

352
00:54:31,850 --> 00:54:40,750
I cannot attend most of these committee meetings whatsoever if this is going to be the proposed schedule.

353
00:54:41,510 --> 00:54:51,410
So I am interested to know if it's possible to do an amendment to move these meetings to a Tuesday,

354
00:54:51,810 --> 00:54:56,930
but I'm saying that knowing that half of council works full time as well as myself.

355
00:54:56,930 --> 00:55:09,230
So as an elected official, I don't feel comfortable not attending these committee meetings or not having the option to sit on any of the three committees that have been presented today.

356
00:55:09,670 --> 00:55:14,730
So that is an area where I'd like to have a discussion with Council and see what would work for them.

357
00:55:15,390 --> 00:55:16,530
Can I just get a point of clarification?

358
00:55:16,990 --> 00:55:17,330
Absolutely.

359
00:55:17,510 --> 00:55:20,550
I thought you could attend the afternoon on the Mondays.

360
00:55:20,710 --> 00:55:25,490
I can always attend the afternoon, but two meetings take place, I believe, in the mornings based on the schedule.

361
00:55:25,990 --> 00:55:29,230
Yep, we'll pull it up here. Sorry, I just wanted to make sure. Thank you.

362
00:55:29,270 --> 00:55:30,070
Thank you for asking.

363
00:55:31,790 --> 00:55:33,270
Yeah, that's slide 18.

364
00:55:37,060 --> 00:55:37,460
Oh, sorry.

365
00:55:39,950 --> 00:55:40,250
Sorry.

366
00:55:40,410 --> 00:55:40,810
Slide five.

367
00:55:42,250 --> 00:55:42,550
Five.

368
00:55:50,740 --> 00:55:51,280
Your worship.

369
00:55:52,240 --> 00:55:53,300
Yes, please go ahead.

370
00:55:53,520 --> 00:55:56,120
Could you just break it down, Councillor Spearman?

371
00:55:56,840 --> 00:56:00,660
Like, obviously you cannot attend the mornings full stop, right?

372
00:56:01,020 --> 00:56:01,200
Correct.

373
00:56:01,440 --> 00:56:03,080
So you're concerned about the morning sessions?

374
00:56:03,680 --> 00:56:07,340
Yes, of which there are two different committees that potentially sit in the mornings,

375
00:56:07,340 --> 00:56:20,160
which means that if we are to do this as presented today, I can only sit on the one committee that happens to sit on the alternating Monday afternoons.

376
00:56:20,280 --> 00:56:21,480
The SC2 committee.

377
00:56:21,560 --> 00:56:36,340
SC2. And I'm not beholden to any particular topic, but I feel that it's not really fair to the residents that elected us that some of us cannot participate.

378
00:56:36,340 --> 00:56:41,360
participate. And I'm not speaking for anybody else on this council. I don't know what your

379
00:56:41,360 --> 00:56:47,680
schedules are like, but I am struggling with this timetable and I want to make sure that

380
00:56:47,680 --> 00:56:53,440
I can represent on any committee or if I need to, if I feel the need to represent on a

381
00:56:53,440 --> 00:56:58,300
committee that I can't actually sit in on because of my work obligations. So for example

382
00:56:58,300 --> 00:57:02,780
if SC1 is having a meeting and I can't be there, then, you know, sure I can send

383
00:57:02,780 --> 00:57:08,640
an email to the mayor or to one of my colleagues and say, hey, here's my issue, but am I really

384
00:57:08,640 --> 00:57:12,740
giving it everything that I committed to giving it when I got elected? I don't feel that I

385
00:57:12,740 --> 00:57:17,380
am. I don't feel that this is conducive for me part way through a term to make a decision

386
00:57:17,380 --> 00:57:25,260
based on this schedule. But that's a question I'm putting out there as part of my questions

387
00:57:25,260 --> 00:57:25,720
today.

388
00:57:27,660 --> 00:57:35,060
Yeah, I'll start. I'll just reply. So you're asking for a Tuesday afternoon for at least

389
00:57:35,060 --> 00:57:36,900
one of the committees to go to a Tuesday afternoon?

390
00:57:37,840 --> 00:57:43,880
If I were to wave my magic wand, I would move all of our meetings to a Tuesday and then

391
00:57:43,880 --> 00:57:48,700
I could go at any time of date, but that's a Heather Spearman timeline. I have not asked

392
00:57:48,700 --> 00:57:56,320
anybody else here so okay okay like I have no problem coming in for a Tuesday

393
00:57:56,320 --> 00:57:59,460
that like as long as I know ahead of time that these are the days that I have

394
00:57:59,460 --> 00:58:04,880
to come in on that doesn't bother me like period at all however knowing what I

395
00:58:04,880 --> 00:58:09,120
know about the committees and about our strategic sessions and that staff are

396
00:58:09,120 --> 00:58:14,420
really struggling to get us in here I feel like we need to have set days set

397
00:58:14,420 --> 00:58:19,220
times and commit to them because in the past Council has said let's commit to a Monday

398
00:58:19,220 --> 00:58:23,880
afternoon full stop every single Monday and then when every single Monday comes up we're

399
00:58:23,880 --> 00:58:27,980
like oh no actually I can't come in on a Monday afternoon that's not a Council day.

400
00:58:28,540 --> 00:58:33,660
So I know that they've struggled with getting all of Council together so I would love

401
00:58:33,660 --> 00:58:38,360
to know from the rest of Council colleagues what happened to our let's come in every

402
00:58:38,360 --> 00:58:42,560
Monday afternoon whether or not we have a Council meeting booked that day.

403
00:58:42,560 --> 00:58:46,400
Okay, I have no problem moving it to Tuesday after this.

404
00:58:46,420 --> 00:58:47,800
It's okay, but it doesn't deal with this one first.

405
00:58:47,960 --> 00:58:49,240
Yeah, no, that's fine.

406
00:58:49,260 --> 00:58:50,760
Okay, so you're good for Tuesdays?

407
00:58:50,780 --> 00:58:51,520
Yeah, absolutely.

408
00:58:51,780 --> 00:58:52,260
It's a good day.

409
00:58:52,600 --> 00:58:53,380
Councilor Petro, please.

410
00:58:55,580 --> 00:58:57,700
So, shockingly, I normally have no scheduling issues,

411
00:58:57,780 --> 00:58:59,520
but Tuesdays would be a big challenge for me,

412
00:59:01,080 --> 00:59:03,460
just with the new role with AB Muniz,

413
00:59:03,560 --> 00:59:07,100
because I'm generally in Edmonton on Tuesday's portion of the month.

414
00:59:07,540 --> 00:59:08,600
I'm sure I could make it work.

415
00:59:08,940 --> 00:59:10,060
I'm sure we could shuffle things.

416
00:59:10,060 --> 00:59:14,040
I'm sure I could participate virtually if needed, but it just depends on what that looks

417
00:59:14,040 --> 00:59:14,300
like.

418
00:59:14,660 --> 00:59:21,020
I was wondering if, I'm not sure, oh, there's a change schedule along here.

419
00:59:21,320 --> 00:59:25,280
I'm not looking at the Monday one anymore, but I'm also curious, because we always have

420
00:59:25,280 --> 00:59:29,380
community infrastructure and strategic growth in the afternoon, and I understand why, because

421
00:59:29,380 --> 00:59:30,900
they could potentially always run long.

422
00:59:31,680 --> 00:59:35,180
I, in my personal opinion, think that all of these are going to potentially run

423
00:59:35,180 --> 00:59:35,420
long.

424
00:59:35,560 --> 00:59:39,260
We're going to keep pushing things to future agendas, even looking at the mandates

425
00:59:39,260 --> 00:59:39,680
It's in here.

426
00:59:39,920 --> 00:59:41,740
I have no idea how this is going to work in three hours.

427
00:59:42,280 --> 00:59:48,780
But is it possible to have the first one with strategic growth in the morning and safety

428
00:59:48,780 --> 00:59:50,060
and social services in the afternoon?

429
00:59:50,220 --> 00:59:54,680
So if there's something that has to get pushed from that strategic growth when it goes to

430
00:59:54,680 --> 00:59:58,340
the afternoon of the third Monday there, the fourth Monday?

431
00:59:58,340 --> 00:59:59,860
Just curious.

432
01:00:00,000 --> 01:00:06,900
I guess if there's any way to, I guess, switch one of the two of those around, but I could make

433
01:00:06,900 --> 01:00:09,480
it work. It's not ideal, but I can make it work.

434
01:00:09,780 --> 01:00:12,740
It's okay. Tuesdays, you're good. Councillor Chaumont, please.

435
01:00:14,300 --> 01:00:20,900
I'm with Councillor Coleson. I'm fine with Tuesdays. If we have the notice, if we all

436
01:00:20,900 --> 01:00:26,000
agree it's going to be on a Tuesday, so be it. It is a Tuesday, but let's make sure

437
01:00:26,000 --> 01:00:28,820
it's on the Tuesdays that we have a set schedule.

438
01:00:29,480 --> 01:00:31,820
As for meetings going longer, we'll be setting agendas.

439
01:00:32,760 --> 01:00:34,620
Hopefully, we'll be able to figure out

440
01:00:34,620 --> 01:00:38,000
how is this going to progress before we get to the meeting.

441
01:00:38,100 --> 01:00:39,520
Are we going to have to push it to another meeting?

442
01:00:41,720 --> 01:00:43,200
You know, I'm fine with Mondays.

443
01:00:43,340 --> 01:00:45,400
Obviously, I'm in a little different situation.

444
01:00:47,200 --> 01:00:49,340
But I'm fine with Mondays or Tuesdays.

445
01:00:49,440 --> 01:00:51,840
But if it would help, I'm fine with Tuesday.

446
01:00:52,960 --> 01:00:53,360
OK.

447
01:00:53,660 --> 01:00:54,420
Council Member, please.

448
01:00:54,740 --> 01:00:55,000
Thank you.

449
01:00:55,000 --> 01:01:04,680
Yeah, I'm the councilor Sparman here. I've arranged Monday afternoons to be council time,

450
01:01:05,300 --> 01:01:12,460
but if we moved it to Tuesdays, I'd have no problem doing Tuesdays instead of Mondays.

451
01:01:13,220 --> 01:01:13,620
Thank you.

452
01:01:14,160 --> 01:01:19,960
Okay, so question for that, though. If there's, because strats sessions are usually on a Monday,

453
01:01:19,960 --> 01:01:25,300
But you guys still get for Monday afternoons if you're taking up a Tuesday away from work.

454
01:01:26,100 --> 01:01:27,860
For the people that are working, I'm just curious.

455
01:01:28,480 --> 01:01:29,640
May I make a point of clarification?

456
01:01:29,640 --> 01:01:30,320
Yeah, please, go ahead.

457
01:01:31,440 --> 01:01:38,060
My suggestion here is to move any flex, like anything that we've committed to as a Monday

458
01:01:38,060 --> 01:01:41,100
afternoon meeting to Tuesday.

459
01:01:41,460 --> 01:01:42,300
That's what I'm saying.

460
01:01:42,460 --> 01:01:44,300
So we're not doing Monday afternoon strat sessions.

461
01:01:44,480 --> 01:01:47,880
Everyone who said, which was all of us, Monday afternoons were always dedicating

462
01:01:47,880 --> 01:01:55,860
to council, would now be Tuesday. That's what I'm asking. So, strat sessions, committees,

463
01:01:57,480 --> 01:01:58,060
the whole shebang.

464
01:01:59,840 --> 01:02:05,840
No more Mondays. That's not what you just indicated because you said you were good from 1 to 6.

465
01:02:06,140 --> 01:02:09,640
You asked me if I was still good with that, if my issue was with the mornings and I

466
01:02:09,640 --> 01:02:16,660
said yes it was, but sorry, to be clear, to be super clear, spanner alert, I'm asking

467
01:02:16,660 --> 01:02:21,300
if we can move to Tuesdays and I will add to that the number of times we move to a Tuesday

468
01:02:21,300 --> 01:02:29,440
anyway because there is a holiday Monday that takes place and the fact that I look at administration

469
01:02:29,860 --> 01:02:35,100
and currently they send us an agenda on a Thursday and we are all cramming on the weekend.

470
01:02:35,560 --> 01:02:39,100
I take time away from my family. I know you take time away from your families and

471
01:02:39,100 --> 01:02:42,400
we all knew this getting into the gig, not an issue, not a complaint, but I'm just

472
01:02:42,400 --> 01:02:47,300
saying how great would it be to have an extra day in there as a buffer, not only for ourselves.

473
01:02:47,600 --> 01:02:51,740
You only know that because you saw the holiday there on 1st of April. I see what you're doing.

474
01:02:52,240 --> 01:02:54,260
Caught me again. Councillor Coulson, please.

475
01:02:54,780 --> 01:03:00,680
Yeah, so realistically, there's only one committee meeting that's going to take place twice a month.

476
01:03:00,780 --> 01:03:02,280
The other ones are once a month, correct?

477
01:03:03,080 --> 01:03:03,260
Yes.

478
01:03:03,300 --> 01:03:06,220
So I'm okay with everything moving to Tuesday.

479
01:03:06,220 --> 01:03:12,860
However, we as a council then need to commit to strat sessions and we need to have it blocked

480
01:03:12,860 --> 01:03:17,100
in our calendars, not just like a, hey, are you guys available for strat sessions?

481
01:03:17,500 --> 01:03:21,380
If we need two strat sessions a month that we have to commit to, and we don't have to

482
01:03:21,380 --> 01:03:26,640
work that out today, but I feel like, like Arasio, I'm sure you need more time of council

483
01:03:26,640 --> 01:03:29,200
and during the day, during working hours, all of those things.

484
01:03:30,100 --> 01:03:32,180
Council, I don't want to meet at night anymore.

485
01:03:32,460 --> 01:03:34,520
I don't want to meet at six, seven o'clock at night anymore.

486
01:03:35,100 --> 01:03:39,180
good decisions don't get made at that time, people are tired, our staff are

487
01:03:39,180 --> 01:03:43,860
tired presenting, you know they've put in a full day of work as well so I just

488
01:03:43,860 --> 01:03:47,320
want to make sure if we're doing that, moving forward, understanding that this

489
01:03:47,320 --> 01:03:49,840
is not every single Tuesday that you're going to have to take away from your

490
01:03:49,840 --> 01:03:53,360
full-time jobs for those of you that have nine to five, this is one Tuesday

491
01:03:53,360 --> 01:03:56,240
potentially two depending on the council member that sits on the board

492
01:03:56,240 --> 01:04:01,700
so please let us put in our calendars that this is it this is a strat

493
01:04:01,700 --> 01:04:06,140
session you need to show up for it, unless of course you have an emergency or you're on holidays

494
01:04:06,140 --> 01:04:10,920
or whatever I get that, but book it in the calendar. You know that you come to council

495
01:04:10,920 --> 01:04:16,060
every Monday, every other Monday. There's no reason why we can't book it. We get paid to be here,

496
01:04:16,200 --> 01:04:21,060
so we need to be able to book that time. Thank you. Deputy Mayor Jones, please.

497
01:04:23,760 --> 01:04:28,020
So we're talking about moving everything to Tuesdays and Mondays is now we could work our

498
01:04:28,020 --> 01:04:28,460
the job.

499
01:04:30,710 --> 01:04:35,650
So we're talking about two days then, every week, every two weeks.

500
01:04:37,940 --> 01:04:38,280
Do you

501
01:04:38,280 --> 01:04:45,960
worship if I may? Counsel Carlson you have the floor right please. So you would

502
01:04:45,960 --> 01:04:50,900
have two Mondays a month dedicated to counsel unless there's a holiday like

503
01:04:50,900 --> 01:04:57,260
how we normally have it and then one day a month you would dedicate a Tuesday

504
01:04:57,260 --> 01:05:00,980
to a board and committee meeting just like how you would have dedicated your

505
01:05:00,980 --> 01:05:06,300
evening's to CSAB or whatever boards you were on. So now we're going to dedicate a

506
01:05:06,300 --> 01:05:10,940
Tuesday, whether you're meeting in the morning or the afternoon, once a month, unless it's

507
01:05:10,940 --> 01:05:15,940
the MPC, I forget the full name of that, what is it, infrastructure and strategic growth,

508
01:05:16,420 --> 01:05:21,000
would be meeting twice a month because they have to, that's the permitting process,

509
01:05:21,220 --> 01:05:25,940
that's the judicial process. So just like MPC was meeting twice a month, the whoever

510
01:05:25,940 --> 01:05:30,660
sits on that board would meet twice a month on Tuesdays. In the afternoons, I think,

511
01:05:30,660 --> 01:05:33,660
is that one? Yeah, the afternoons, Tuesday afternoons.

512
01:05:35,500 --> 01:05:44,560
And then so where does the other boards like SDAB land, the Youth Council Library Board,

513
01:05:44,600 --> 01:05:47,660
where does all that land? We're going to have an administration answer

514
01:05:47,660 --> 01:05:52,060
that question. If you could speak a little closer to the mic there, Deputy Mayor, please.

515
01:05:52,940 --> 01:05:59,220
Through the chair to Councillor Jones, the appeal boards like SDAB, ARB and GAB, they

516
01:05:59,220 --> 01:06:01,760
meet as required, so they would work around the schedules.

517
01:06:13,040 --> 01:06:18,360
So through the chair, why can't we move everything to the Tuesdays then?

518
01:06:21,800 --> 01:06:31,460
Well, I'm trying to see where it's fair to alternative employers where

519
01:06:33,730 --> 01:06:34,170
you can say,

520
01:06:34,190 --> 01:06:35,550
okay, this day is marked.

521
01:06:36,110 --> 01:06:40,530
I mean, for the longest time, I made it very clear I'm available all Mondays,

522
01:06:40,530 --> 01:06:41,470
and

523
01:06:44,830 --> 01:06:48,810
that was something I worked out that I contracted out with my employer.

524
01:06:53,070 --> 01:06:57,450
So this requires some going back to the...

525
01:06:57,450 --> 01:07:00,090
I mean, I know it doesn't affect the rest of you,

526
01:07:00,170 --> 01:07:01,310
but I

527
01:07:04,760 --> 01:07:09,060
just had stuff switched like in October when we all agreed to Mondays.

528
01:07:12,180 --> 01:07:17,080
So now I'm going to go back to them and ask them to redo my contract.

529
01:07:30,130 --> 01:07:41,030
So we're talking so Mondays is still counseled twice a month unless the Monday is a holiday

530
01:07:41,030 --> 01:07:52,560
then that goes to Tuesday and then all the standing committees would be on Tuesdays should

531
01:07:53,910 --> 01:08:01,670
be at a couple of them right six of you you should be in a couple of yeah three

532
01:08:01,670 --> 01:08:05,050
so you should be yeah so I

533
01:08:07,800 --> 01:08:10,940
don't know I'll have to see how this washes out I I

534
01:08:17,110 --> 01:08:20,550
don't even know how to think this out right now I don't even know how to

535
01:08:20,550 --> 01:08:28,970
logistically work this out right now okay move on to somewhere else one else

536
01:08:28,970 --> 01:08:37,530
That's hard to move on because we have six members that are okay with the change. You're obviously not or you can't confirm right now

537
01:08:37,530 --> 01:08:43,610
Or we also have six members that were willing to leave it status quo. So yeah, no, no, no, you look at no

538
01:08:43,610 --> 01:08:46,530
No, no, I appreciate that hundred percent. So, okay

539
01:08:48,770 --> 01:08:49,650
Calcifer, please

540
01:08:50,210 --> 01:08:52,910
Thank you worship. So just on that note

541
01:08:53,630 --> 01:08:58,970
So Deputy Mayor Jones, like, I personally, I would be totally fine moving it to All Day

542
01:08:58,970 --> 01:09:01,230
Tuesdays for everything, including Council.

543
01:09:01,390 --> 01:09:04,130
That's easy for me, but we're also hearing different things.

544
01:09:04,330 --> 01:09:09,430
So there is a piece of me in this moment that is saying, oh, are we really, like, settled

545
01:09:09,430 --> 01:09:11,410
on this discussion to pass this today?

546
01:09:11,470 --> 01:09:11,870
I don't know.

547
01:09:12,630 --> 01:09:15,350
So I'm just going to put that there through the chair.

548
01:09:15,510 --> 01:09:17,170
I do have one last question.

549
01:09:17,170 --> 01:09:26,870
It's just on page 21.3 around the presentations and questions.

550
01:09:27,490 --> 01:09:33,550
So it says not be a matter dealt with by council or a standing committee within the last year.

551
01:09:34,970 --> 01:09:41,350
I feel like a whole year is really long time for an issue not to be allowed to come back.

552
01:09:41,510 --> 01:09:44,950
And I feel like it's currently six months, but I just wanted to double check.

553
01:09:44,950 --> 01:09:47,770
Is it already currently 12 months or is it six months?

554
01:09:50,800 --> 01:09:54,860
Through your Worship to Councillor Sperman, it is currently a year now in our existing

555
01:09:54,860 --> 01:09:58,960
bylaw. Okay. And through the chair to that point

556
01:09:58,960 --> 01:10:03,000
then, have we seen any scenarios really come up where someone is asked to come back

557
01:10:03,000 --> 01:10:05,500
with the same topic within a 12 month period?

558
01:10:07,240 --> 01:10:10,880
Yes. But I can't remember which one. But yes.

559
01:10:11,240 --> 01:10:14,960
Okay. And I think it's up, sorry. Notice of motion came forward

560
01:10:14,960 --> 01:10:22,640
to amend that. We could do that at council, correct? Sorry, not amended, but if say somebody

561
01:10:22,640 --> 01:10:27,480
came forward as described, we wanted to see it sooner. Council could put forward a notice

562
01:10:27,480 --> 01:10:33,080
of motion to say, I'm letting know that we want to hear from Orocio. I know that it's

563
01:10:33,080 --> 01:10:37,160
one year, however, this needs to be addressed before then. Can we not do that?

564
01:10:39,020 --> 01:10:40,600
With that non-supercedent policy?

565
01:10:41,340 --> 01:10:44,640
Yes. So the procedure by-law always has a clause in it where you guys can override

566
01:10:44,640 --> 01:10:48,260
whatever rule we have in there and I think that's what happened and I don't

567
01:10:48,260 --> 01:10:52,660
remember which one it council chairman maybe you do but it was a long time ago

568
01:10:52,660 --> 01:10:59,040
but we did do that all good okay okay and did you guys actually contemplate a

569
01:10:59,040 --> 01:11:02,540
scenario of moving everything to a Tuesday I didn't see that up there but

570
01:11:02,540 --> 01:11:07,120
I was curious if that was entered the conversation with your staff through

571
01:11:07,120 --> 01:11:10,280
your worship so from an administrative standpoint and I look to the

572
01:11:10,280 --> 01:11:15,460
directors and Arasio. I think moving everything till Tuesday so we can start at 9 a.m. and

573
01:11:15,460 --> 01:11:20,360
1 p.m. is favorable for administration. Keeping it for Monday and if you were to say to move

574
01:11:20,360 --> 01:11:23,940
the meetings to the evenings isn't our recommendation.

575
01:11:23,940 --> 01:11:25,960
I'm talking specifically everything. Council included.

576
01:11:26,820 --> 01:11:29,400
Yeah, it's definitely doable for administration.

577
01:11:30,200 --> 01:11:33,120
Okay, yeah. Please, Arasio, and then I'm going to go to Councilor Petro.

578
01:11:33,620 --> 01:11:38,540
Thank you, Mayor Ram. My question would be if we move everything to Tuesdays, what

579
01:11:38,540 --> 01:11:39,940
about the strategy session,

580
01:11:42,310 --> 01:11:43,710
but I don't think there is enough.

581
01:11:43,850 --> 01:11:44,570
There's not enough time.

582
01:11:44,790 --> 01:11:51,470
Tuesdays in the month to block, you know, two to three hours in a Tuesday with a full

583
01:11:51,470 --> 01:11:53,590
schedule to incorporate that.

584
01:11:54,470 --> 01:11:56,130
Can we put the calendar back up, please?

585
01:11:56,950 --> 01:11:58,010
The original calendar?

586
01:11:59,650 --> 01:12:05,290
So, Your Worship, with us having council meetings on the first and third, say Tuesdays,

587
01:12:05,310 --> 01:12:09,190
and then committee meetings on the second and fourth Tuesdays, we still are required

588
01:12:09,190 --> 01:12:15,090
an afternoon somewhere during the week first rat session from council at least

589
01:12:15,090 --> 01:12:21,410
once a month minimum yeah and preference in the afternoon yeah like we have been

590
01:12:21,410 --> 01:12:26,230
for the last number of them okay council Petro please thank you worship I just

591
01:12:26,230 --> 01:12:29,990
have a question on the timeline of the three months to get us to having

592
01:12:29,990 --> 01:12:35,770
citizen members on the board I'm just trying to figure out how I understand

593
01:12:35,770 --> 01:12:38,230
that so we're going to form the the committee with just the three

594
01:12:38,230 --> 01:12:42,450
council members and I'm not I'm okay with that because I understand that we

595
01:12:42,450 --> 01:12:45,630
have to have that time to create the criteria for the citizen members we

596
01:12:45,630 --> 01:12:48,550
have to go through that process I'm just trying to figure out why that process

597
01:12:48,550 --> 01:12:51,530
is going to take to June to even get an advertisement out that seems like a

598
01:12:51,530 --> 01:12:53,590
really long time just

599
01:13:04,020 --> 01:13:07,020
trying to pull up the slide for the timelines Karen

600
01:13:10,410 --> 01:13:10,630
can

601
01:13:10,630 --> 01:13:13,110
you move it to slide number eight please through

602
01:13:25,460 --> 01:13:26,060
the chair to counselor

603
01:13:26,060 --> 01:13:31,700
Petro the reason for that timeline was first of all we weren't able to

604
01:13:31,700 --> 01:13:35,380
start this process until we have the approval to go forward with the standing committees.

605
01:13:36,120 --> 01:13:41,560
So once we have things lined up and ready to go, if this new governance structure is

606
01:13:41,560 --> 01:13:46,820
approved today, we have met with our human resources team who will be assisting with

607
01:13:46,820 --> 01:13:52,000
this, and we are hoping to also meet with the counselors to discuss what types of skills

608
01:13:52,000 --> 01:13:55,700
and experiences they're wanting these citizen members to have on these committees.

609
01:13:56,240 --> 01:14:00,640
Once we're able to develop a skills matrix, in May we will advertise the positions

610
01:14:00,640 --> 01:14:04,120
that usually takes about a month and then it takes about another month to

611
01:14:04,120 --> 01:14:08,560
gather them and interview them and then in early July is when the appointments

612
01:14:08,560 --> 01:14:13,600
would happen and in that July period it's also summertime it's a bit harder for

613
01:14:13,600 --> 01:14:18,800
people to get together we would be able to do organized orientation and start

614
01:14:18,800 --> 01:14:22,340
doing some of that onboarding that's required so starting at the end of

615
01:14:22,340 --> 01:14:28,200
August that's the timeline that we came up with based on our experiences of

616
01:14:28,200 --> 01:14:32,920
getting good quality candidates and speaking with HR on recruiting good quality candidates.

617
01:14:33,440 --> 01:14:38,020
Okay. No, I appreciate it. And for some reason I saw advertise in June. So this, thank you

618
01:14:38,020 --> 01:14:41,680
for pulling that slide back up. I'm hoping that we can do it a little bit faster than

619
01:14:41,680 --> 01:14:44,620
that. I'm sure that you guys will do everything within your power to expedite that process

620
01:14:44,620 --> 01:14:49,900
if possible. But no, I'm, I'm okay with us starting just councillors on there because

621
01:14:49,900 --> 01:14:51,220
I understand why we have to do that.

622
01:14:55,560 --> 01:14:57,120
Okay. Councillor Block, please.

623
01:14:57,540 --> 01:14:58,820
Thank you, through the chair.

624
01:14:59,240 --> 01:14:59,840
I have two questions.

625
01:15:00,000 --> 01:15:06,040
On the procedural by-law and then a three or four on the committee by-law.

626
01:15:06,840 --> 01:15:12,300
So first we started off a procedure by-law, page 22, section 141-2.

627
01:15:13,120 --> 01:15:21,520
So we're talking about the removal of either a person of the audience or one of the council

628
01:15:21,520 --> 01:15:21,980
members.

629
01:15:21,980 --> 01:15:32,780
So what happens if the mayor requests that person to leave and they refuse and there is no bylaw officer here to back him up?

630
01:15:33,180 --> 01:15:34,080
What would happen then?

631
01:15:36,300 --> 01:15:40,420
I'd, sorry, I'd take a recess immediately and then we'd call for support.

632
01:15:42,520 --> 01:15:44,700
Okay. Very good. Thank you.

633
01:15:44,700 --> 01:15:52,440
on to 150 and I would the sentence is okay but I would like to see added to it

634
01:15:52,440 --> 01:15:59,040
every community and represent of represents a local interests to that

635
01:15:59,040 --> 01:16:00,520
sentence this

636
01:16:03,720 --> 01:16:08,200
is page 20 23 sorry the procedural bylaw

637
01:16:17,540 --> 01:16:21,040
yeah what section 150

638
01:16:21,040 --> 01:16:21,920
Pardon me.

639
01:16:22,420 --> 01:16:22,760
150.

640
01:16:23,980 --> 01:16:31,840
So the section 150 of the procedure by-law states members of the public may make presentations

641
01:16:31,840 --> 01:16:37,480
to and ask questions of counsel through counsel's standing committees pursuant to the committee's

642
01:16:37,480 --> 01:16:37,800
by-law.

643
01:16:39,990 --> 01:16:40,390
Right.

644
01:16:40,850 --> 01:16:42,510
And you're wanting to extend that?

645
01:16:42,910 --> 01:16:48,230
I'm wanting to add area community and represents local interests.

646
01:16:48,230 --> 01:16:51,840
It's through the Chair to Councilor Bellick.

647
01:16:52,180 --> 01:16:56,780
Section 159, the Respectful Communications, it's subsection number five.

648
01:16:57,300 --> 01:17:01,380
It states that all communications and requests to council from members of the public must

649
01:17:01,380 --> 01:17:04,100
relate to the Airdrie community and represent local interests.

650
01:17:06,800 --> 01:17:07,200
Okay.

651
01:17:07,460 --> 01:17:09,340
So why can't we have that in both areas?

652
01:17:10,120 --> 01:17:11,540
Just asking the question.

653
01:17:11,760 --> 01:17:13,820
Yeah, we can absolutely add that as well.

654
01:17:14,380 --> 01:17:19,520
And the requirement and the goal of having it relating to the Airdrie community is

655
01:17:19,520 --> 01:17:24,280
captured in other sections about what we consider when we bring these items forward to council.

656
01:17:24,600 --> 01:17:32,480
Okay, very good. Thank you. And on to the committee by-law now. So we're looking at page 7,

657
01:17:34,700 --> 01:17:35,980
36, 2.

658
01:17:37,480 --> 01:17:45,980
Citizens member, a non-voting member. Can you tell me the rationale behind that, behind citizens not voting member?

659
01:17:45,980 --> 01:17:47,100
Through

660
01:17:55,900 --> 01:18:02,680
the Chair to Councillor Bellick. In our scan of the five other municipalities

661
01:18:02,680 --> 01:18:10,640
that use standing committees in Alberta, citizen members are normally not part of the composition

662
01:18:10,640 --> 01:18:15,560
of the Standing Committee. The addition of citizen members on the Standing Committee

663
01:18:15,560 --> 01:18:22,900
is a made and error-free solution. During the council workshops it was discussed that

664
01:18:22,900 --> 01:18:29,320
in order to keep with best practices with other municipalities and the type of committee,

665
01:18:29,620 --> 01:18:36,720
a standing committee is, that we would have the citizen member be present, but non-voting.

666
01:18:37,100 --> 01:18:39,540
So it is kind of a best of both worlds.

667
01:18:42,760 --> 01:18:43,180
All right.

668
01:18:44,120 --> 01:18:47,460
I'm not really comfortable with that, but thanks for the explanation.

669
01:18:47,800 --> 01:18:48,160
Thank you, Your Worship.

670
01:18:48,880 --> 01:18:49,940
Can I just comment on that?

671
01:18:50,420 --> 01:18:51,580
Yeah, I was going to as well.

672
01:18:51,920 --> 01:18:52,420
Go ahead, Councillor.

673
01:18:53,360 --> 01:18:57,720
With all due respect, Councillor Bellick, we have discussed this before.

674
01:18:59,600 --> 01:19:03,100
This council was elected every four years by the representatives.

675
01:19:03,940 --> 01:19:10,380
Citizen representatives aren't elected by the community as a whole to make decisions

676
01:19:10,380 --> 01:19:16,700
for the community, whereas we are, as elected officials, decided to, you know, elected

677
01:19:16,700 --> 01:19:17,440
to make decisions.

678
01:19:18,960 --> 01:19:24,320
I appreciate the citizen members on the boards for input and we take that, you know, greatly,

679
01:19:24,520 --> 01:19:30,640
but I think that's what just was behind this was the citizen members are not elected representatives

680
01:19:30,640 --> 01:19:31,640
of the community.

681
01:19:33,080 --> 01:19:33,780
Thank you.

682
01:19:33,980 --> 01:19:34,300
Councillor Boehle.

683
01:19:35,160 --> 01:19:35,940
Thank you.

684
01:19:36,100 --> 01:19:43,080
On to page 14, Appendix C. We're talking 1.1.

685
01:19:45,530 --> 01:19:46,510
Let me get there.

686
01:19:46,950 --> 01:19:47,650
1.1.

687
01:19:57,580 --> 01:19:58,460
Affordable housing.

688
01:19:58,460 --> 01:20:04,380
affordable housing that is is said yes we'll talk about it and then in

689
01:20:04,380 --> 01:20:10,360
appendix e you're saying that it might be talked about so which one is it would

690
01:20:10,360 --> 01:20:16,200
it be talked about or wouldn't it be talked about and appendix e is on page

691
01:20:16,200 --> 01:20:18,500
16 again 1 1

692
01:20:34,980 --> 01:20:41,360
through your worship to councillor bellick the just for clarity

693
01:20:41,360 --> 01:20:45,440
Councillor Bellick, are you referring to the affordable housing line?

694
01:20:45,440 --> 01:20:45,880
Correct, yes.

695
01:20:49,080 --> 01:20:57,900
The affordable housing portfolio resides with social planning, which is part of the Standing

696
01:20:57,900 --> 01:21:05,440
Committees mandate. However, at this present time, Council is making very core key framework

697
01:21:05,440 --> 01:21:13,680
decisions regarding affordable housing that would only go to council. So it was

698
01:21:13,680 --> 01:21:18,340
actually intentional that we put it in both places because the intention in the

699
01:21:18,340 --> 01:21:23,980
future after the affordable housing framework is in place, that a lot of the

700
01:21:23,980 --> 01:21:29,600
regular reporting and aspects of affordable housing would actually go

701
01:21:29,600 --> 01:21:37,160
to the Standing Committee. So it's actually just addressing the current state of how we

702
01:21:37,160 --> 01:21:39,060
are dealing with affordable housing at the city.

703
01:21:39,960 --> 01:21:44,180
Okay. Thank you for that explanation. And the last question is just sort of a general

704
01:21:44,180 --> 01:21:51,960
question. I realize that it's already been passed as a good idea, but why the rush?

705
01:21:52,260 --> 01:21:57,520
Why the rush for this governance board to come midterm rather than end of term?

706
01:22:01,160 --> 01:22:05,640
Through your worship to Councillor Bellach, we have been working with all of council for

707
01:22:05,640 --> 01:22:08,620
the past year on formulating these standing committees.

708
01:22:09,200 --> 01:22:14,260
The intent of us implementing them now is so that you would have a full year as existing

709
01:22:14,260 --> 01:22:18,760
elected officials to experience the standing committee structure and at the end of that

710
01:22:18,760 --> 01:22:22,900
full year you can decide whether or not you guys like it or you don't and you can

711
01:22:22,900 --> 01:22:26,340
change it or leave it for the next council incoming.

712
01:22:28,800 --> 01:22:29,320
Interesting.

713
01:22:29,820 --> 01:22:30,120
All right.

714
01:22:30,260 --> 01:22:30,960
Thank you very much.

715
01:22:33,530 --> 01:22:35,670
The power lies with council.

716
01:22:36,430 --> 01:22:39,010
Like this gets approved today, we can amend it.

717
01:22:39,430 --> 01:22:40,190
It's all good.

718
01:22:40,690 --> 01:22:43,750
And I really appreciate what Charlotte said there, because that's the key for me,

719
01:22:44,090 --> 01:22:48,530
is that if this doesn't work, we can change it, right?

720
01:22:48,910 --> 01:22:50,490
I always have that flexibility, Councillor Valle.

721
01:22:51,070 --> 01:22:51,950
Councillor Coulson, please.

722
01:22:52,690 --> 01:22:55,510
So, we didn't solve the calendar issue.

723
01:22:56,390 --> 01:23:00,090
I had hit my light and then we kind of got off the rails a little bit.

724
01:23:01,010 --> 01:23:01,690
No, we're on the rails.

725
01:23:01,690 --> 01:23:08,210
Okay, okay, so I just want to yeah, we're we're just and I don't know if counselor had asked if we could see the calendar and

726
01:23:10,370 --> 01:23:11,250
then oh

727
01:23:11,250 --> 01:23:15,610
I didn't hear that part. Let's throw the calendar back up. Please Karen if you can

728
01:23:17,310 --> 01:23:22,570
Tuesday one or the first one the first one look at the Monday. Yeah might

729
01:23:28,970 --> 01:23:30,310
be page five. I think

730
01:23:32,110 --> 01:23:32,550
Yeah,

731
01:23:34,950 --> 01:23:37,650
there we go. Okay, so this was the first one

732
01:23:40,690 --> 01:23:44,610
So in this though, did we have strategy sessions built in?

733
01:23:46,630 --> 01:23:53,710
Three worship, two Councillor Coulson. No, in this one we don't have. We would have to look at a strategy session Tuesday or Wednesday or even Thursday.

734
01:23:53,710 --> 01:24:01,230
Regardless, there was no strategy session. Okay, so is there a reason why we can't move everything to a Tuesday?

735
01:24:01,230 --> 01:24:04,970
I mean, I'm just going to be sticky to move council meetings to a Tuesday.

736
01:24:06,130 --> 01:24:09,070
That would have to start in July.

737
01:24:09,510 --> 01:24:11,430
When does our council calendar starts in?

738
01:24:12,070 --> 01:24:14,370
We approve our council calendars every org meeting.

739
01:24:14,790 --> 01:24:16,490
So our calendar is approved until October.

740
01:24:17,070 --> 01:24:18,530
But we can change it as a council.

741
01:24:18,950 --> 01:24:21,330
It would just be like, it's not ideal.

742
01:24:21,510 --> 01:24:27,180
But anyways, if we moved everything to a Tuesday and committed to full days, we

743
01:24:27,180 --> 01:24:35,220
should be able to fit full days every single week of the month with cancelling when we

744
01:24:35,220 --> 01:24:40,600
don't need them, but council blocks a full day, we should be able to do a strat session

745
01:24:40,600 --> 01:24:45,000
in the morning of a council day, have our council meetings in the afternoons.

746
01:24:45,700 --> 01:24:49,080
Does that solve the problems?

747
01:24:50,580 --> 01:24:52,520
It does not solve yours, Councillor Jones.

748
01:24:52,780 --> 01:24:53,460
It does.

749
01:24:53,460 --> 01:24:57,280
So you could go back to your employer and say, I just need Tuesdays.

750
01:24:57,280 --> 01:24:58,240
Deputy Mayor, please.

751
01:24:59,020 --> 01:25:04,160
So from my perspective, I'm still giving my employer four days.

752
01:25:05,640 --> 01:25:06,160
Okay.

753
01:25:06,500 --> 01:25:12,800
So it could be Monday, it could be Tuesday, it could be Wednesday, but we've got to choose a day.

754
01:25:15,280 --> 01:25:21,660
Otherwise, I'm sure I can work something out. It's just that I can't tell you all what that would be.

755
01:25:21,660 --> 01:25:26,600
I sympathize with those of you who don't have the flexibility.

756
01:25:26,820 --> 01:25:30,200
I'm very fortunate to have the flexibility as are some other members of council.

757
01:25:30,980 --> 01:25:35,640
I can block a full Tuesday every single week.

758
01:25:36,380 --> 01:25:38,940
I'm just asking if the rest of council can do that as well,

759
01:25:38,960 --> 01:25:42,360
because I feel that that would solve our strategy session issues,

760
01:25:43,300 --> 01:25:46,160
our committee meeting issues, that it would solve everything.

761
01:25:46,560 --> 01:25:48,440
I know it's a long day for council,

762
01:25:48,440 --> 01:25:52,340
But if it's a 9 to 5 day, that's just a regular workday.

763
01:25:52,460 --> 01:25:58,920
We come in at 9 a.m., we have our strat session, break for lunch for an hour, continue with our council meetings.

764
01:25:59,620 --> 01:26:01,180
This is not a proposal.

765
01:26:01,740 --> 01:26:05,060
Can we please come to a consensus on this?

766
01:26:10,410 --> 01:26:14,350
Deputy Mayor, you go first because you're the one that's out of the obstacles, so please.

767
01:26:16,250 --> 01:26:18,650
Actually, there was no obstacle to begin with.

768
01:26:18,750 --> 01:26:22,050
The obstacle was created when we started looking at changing it.

769
01:26:22,050 --> 01:26:30,630
So let's be clear. I'm not the obstacle, okay. All right. So I can make that work because

770
01:26:30,630 --> 01:26:37,970
I can guarantee my contract at four full days. Okay. So I can make that work if everything

771
01:26:37,970 --> 01:26:43,050
is moved to Tuesday. It's just a matter of my Monday gets switched out for Tuesday.

772
01:26:47,290 --> 01:26:51,630
You're good. Thank you, Your Worship. I am good. As long as it is a Tuesday, I can

773
01:26:52,150 --> 01:26:56,010
So to the end of this term, Tuesdays all day are good for me.

774
01:26:57,050 --> 01:26:57,530
Perfect.

775
01:26:57,930 --> 01:26:59,270
Councillor Petro, please.

776
01:26:59,990 --> 01:27:00,450
Thanks, Your Worship.

777
01:27:01,790 --> 01:27:04,270
So, again, I can make this work.

778
01:27:04,390 --> 01:27:06,450
I will say that between now and the end of the year,

779
01:27:06,590 --> 01:27:10,250
because I've based everything else outside of council meetings

780
01:27:10,250 --> 01:27:14,190
on the basis that every single Monday I have blocked off full day.

781
01:27:14,650 --> 01:27:18,670
So anything that I need to go to anything in the provincial level, anything,

782
01:27:18,670 --> 01:27:22,370
that is booked on the rest of the days and I've left every single Monday open.

783
01:27:22,510 --> 01:27:26,130
So between now and the end of the year, I may struggle with this for sure,

784
01:27:26,510 --> 01:27:29,550
just trying to balance those things out because we all agree that Mondays were

785
01:27:29,550 --> 01:27:36,410
the day. So based on that, like I said, I can make it work. The 9am

786
01:27:36,410 --> 01:27:42,370
stress session, I guess as a mom who has to get her kids to school at 9am,

787
01:27:42,470 --> 01:27:45,750
I may say can we start them at 9.30 or something like that and I'm not

788
01:27:45,750 --> 01:27:49,350
sure if anybody else is in that same boat I don't want to be late for things

789
01:27:49,350 --> 01:27:55,790
especially if we only have a finite amount of time and I'm just so so I'm

790
01:27:55,790 --> 01:27:58,670
just curious so our council meetings would still start at one we'd come in at

791
01:27:58,670 --> 01:28:02,850
nine we'd break and so we're going on the basis that we're hoping that our

792
01:28:02,850 --> 01:28:06,590
council meetings end at five or at a reasonable hour and don't run really

793
01:28:06,590 --> 01:28:09,850
really really late that's what we're crossing our fingers and hoping for

794
01:28:10,510 --> 01:28:15,150
okay well there should be less stuff coming to council because it's going

795
01:28:15,150 --> 01:28:22,910
to committee. So to your 930, we may not have a strat session. We don't have one every month, so

796
01:28:22,910 --> 01:28:27,770
I'm going to trust this process. It's not driving in my head, but I'm going to trust this process.

797
01:28:28,150 --> 01:28:32,110
So yeah, but 930 is fine. I don't see an issue at all with that.

798
01:28:32,610 --> 01:28:39,030
Council Chairman, go ahead please. You know what? I might sound selfish, but I like the idea of

799
01:28:39,030 --> 01:28:44,010
moving everything to a Tuesday. That gives me just about a three-day weekend.

800
01:28:45,990 --> 01:28:51,490
Every weekend. You know what, I've never thought of it before, but I do like the idea.

801
01:28:51,850 --> 01:28:57,270
It gives us an extra day to review the agenda for our council meetings.

802
01:28:58,250 --> 01:29:02,230
And if it is something that comes up that I can travel somewhere for the weekend,

803
01:29:02,910 --> 01:29:05,890
it does free up another day for me, and I don't have to worry about being back sooner.

804
01:29:06,830 --> 01:29:08,310
I'm okay with Tuesdays.

805
01:29:08,310 --> 01:29:11,310
If we know it's Tuesday, Tuesday is Council Day.

806
01:29:11,550 --> 01:29:11,970
There we go.

807
01:29:12,030 --> 01:29:15,270
Everything happens on Tuesday outside of external boards

808
01:29:15,270 --> 01:29:15,990
like Heritage Housing.

809
01:29:17,390 --> 01:29:20,650
And we have a member library board meets on the last Tuesday

810
01:29:20,650 --> 01:29:21,930
of the month in the evening.

811
01:29:22,150 --> 01:29:23,790
So that could be a very long day for somebody,

812
01:29:24,670 --> 01:29:28,830
those members, but we'd have to cross that bridge at the time.

813
01:29:28,910 --> 01:29:30,730
But I'm okay with Tuesdays for sure.

814
01:29:31,270 --> 01:29:31,710
Okay.

815
01:29:31,890 --> 01:29:32,290
Councillor Broglie.

816
01:29:33,150 --> 01:29:33,910
Thank you, Chair.

817
01:29:33,910 --> 01:29:39,790
Okay. I'm like Councillor Jones. I'll have to go back to my boss and renegotiate the contract

818
01:29:39,790 --> 01:29:47,130
and Councillor Sperman as well. I don't know how this will work out, but we'll talk to

819
01:29:47,130 --> 01:29:48,670
you with the full-time boss and select it.

820
01:29:48,870 --> 01:29:52,690
Sorry. You said earlier that you were good with Tuesdays to change.

821
01:29:53,390 --> 01:29:54,990
Oh, you're talking about the council meeting?

822
01:29:55,170 --> 01:29:56,990
The council meeting is having every Tuesday.

823
01:29:57,470 --> 01:29:59,410
No, no, fair enough. No, it makes sense.

824
01:29:59,830 --> 01:29:59,910
Thanks for watching.

825
01:30:00,000 --> 01:30:03,000
But are you, do you think you're going to be okay with that?

826
01:30:04,800 --> 01:30:06,760
I think so. My boss is pretty lenient.

827
01:30:07,040 --> 01:30:07,260
Okay.

828
01:30:10,060 --> 01:30:10,880
Councillor Coulson?

829
01:30:11,340 --> 01:30:13,120
Yeah, I just wanted to say yay.

830
01:30:14,520 --> 01:30:22,700
And I do kind of in a way feel like a Tuesday is almost better for a council meeting because a lot of people Mondays are bad for them.

831
01:30:23,100 --> 01:30:26,640
Even like when you're talking about participation and that kind of thing.

832
01:30:26,640 --> 01:30:28,860
Lots of councils meet on Tuesdays.

833
01:30:28,920 --> 01:30:28,980
Yeah.

834
01:30:29,180 --> 01:30:30,940
Well, not lots, but some that I know of.

835
01:30:30,980 --> 01:30:34,500
I just want to double check now with staff that we're not

836
01:30:34,500 --> 01:30:36,720
screwing your, sorry, my apologies.

837
01:30:36,980 --> 01:30:38,320
We're going to ask that question right now.

838
01:30:38,320 --> 01:30:39,980
We did not throw a wrench into the back.

839
01:30:39,980 --> 01:30:42,140
Charlotte, go ahead, please, or whoever wants to respond.

840
01:30:43,880 --> 01:30:46,100
To your worship, or through your worship,

841
01:30:46,160 --> 01:30:46,800
to Councillor Coulson.

842
01:30:47,820 --> 01:30:49,940
We're talking about moving all of council

843
01:30:49,940 --> 01:30:52,020
and the Standing Committees to Tuesday.

844
01:30:52,940 --> 01:30:54,380
It actually gives us flexibility

845
01:30:54,380 --> 01:30:58,180
for that strategic session piece which we currently don't have and we really

846
01:30:58,180 --> 01:31:03,320
struggle to get all of council together on the most Mondays. I think it's a

847
01:31:03,320 --> 01:31:07,920
positive move for for administration and I look to Arasio if he wants to add any

848
01:31:07,920 --> 01:31:08,200
insight.

849
01:31:10,340 --> 01:31:14,300
Arasio please. Thank you, I agree. If we consolidate everything, start

850
01:31:14,300 --> 01:31:21,440
sessions on morning once a month on Tuesday and then we alternate council

851
01:31:21,440 --> 01:31:28,400
meetings and committee meetings the full agenda is dealt in in in one day the

852
01:31:28,400 --> 01:31:32,580
business is getting more complex and there's more touch points with council

853
01:31:32,580 --> 01:31:37,460
between council and administration so something to test for the rest of the

854
01:31:37,460 --> 01:31:45,370
term and we can tweak for the following term so good good timing for sure if I

855
01:31:45,370 --> 01:31:51,630
may yeah please council ball so I want to be guaranteed Tuesdays over the

856
01:31:51,630 --> 01:31:56,370
past months we've had meetings scheduled for Thursdays at 3 o'clock and

857
01:31:56,370 --> 01:32:01,650
Wednesdays at 1 o'clock. I just want to be guaranteed that it's only Tuesdays

858
01:32:01,650 --> 01:32:05,170
that we're going to be doing things and not the rest of the week.

859
01:32:07,860 --> 01:32:11,080
Charlotte please. I'm through your worship to Councillor

860
01:32:11,080 --> 01:32:16,860
Bellick. If council commits all day Tuesdays of every month to us I think

861
01:32:16,860 --> 01:32:21,040
it's very workable and we will certainly do our best not to schedule

862
01:32:21,040 --> 01:32:25,420
meetings on any other days of the week if we're allowed that morning for strategy sessions on

863
01:32:25,420 --> 01:32:28,700
a council day and if you're available full days for the committee meetings.

864
01:32:31,560 --> 01:32:32,560
If you can guarantee

865
01:32:32,560 --> 01:32:41,200
I'm okay. Do you know that we don't guarantee anything here? I'm only kidding. No, no, it's all

866
01:32:41,200 --> 01:32:48,300
good. Let's get back to the essence of this. We've asked lots of questions. Is everyone

867
01:32:48,300 --> 01:32:54,980
comfortable with what's within the context of these changes, any issues with

868
01:32:54,980 --> 01:32:59,200
what's written that hasn't been addressed, answered, agreed upon, everybody's good,

869
01:32:59,480 --> 01:33:04,520
right? We're good to go, because we can always amend this if we have to, but a lot

870
01:33:04,520 --> 01:33:07,180
of work's gone into this, I want to make sure that we're all good to go.

871
01:33:09,480 --> 01:33:10,740
Okay, I

872
01:33:10,740 --> 01:33:15,020
think we can proceed. So question for you, so is there any legislation that

873
01:33:15,020 --> 01:33:18,860
says that we have to give a certain amount of notice to the community that

874
01:33:18,860 --> 01:33:24,400
we would be scheduling future council meetings on a Tuesday? Is it two weeks or can it happen

875
01:33:24,400 --> 01:33:30,120
like at the next meeting? Your Worship, no. There is no notice requirement. Where we will

876
01:33:30,120 --> 01:33:34,200
have a little bit of a situation is if we have any public hearings currently scheduled for that

877
01:33:34,200 --> 01:33:38,440
first, is it a Monday in April?

878
01:33:40,700 --> 01:33:43,340
Yeah, that's been advertised. Yeah, I forgot about that.

879
01:33:43,700 --> 01:33:48,220
Actually, I've got Jamal behind me telling me, no, it's not an issue. So we're good. We

880
01:33:48,220 --> 01:33:52,140
You would just need to amend both the committee's by-law and the procedure by-law today to reflect

881
01:33:52,140 --> 01:33:55,340
those dates and then we are good to go.

882
01:33:55,720 --> 01:33:59,160
And we would come back with an updated council calendar at the next council meeting.

883
01:34:00,600 --> 01:34:01,040
Okay.

884
01:34:01,260 --> 01:34:05,100
So any of the amendments there was one I think suggested by Councillor Bellach to the wording.

885
01:34:05,620 --> 01:34:06,860
You guys have already captured that.

886
01:34:07,000 --> 01:34:07,540
You're good with it.

887
01:34:07,960 --> 01:34:11,460
Or do we need to include it in the motion?

888
01:34:12,180 --> 01:34:17,480
So the section was section 150 where Councillor Bellach wanted to duplicate wording that

889
01:34:17,480 --> 01:34:18,580
That was already in another section.

890
01:34:18,760 --> 01:34:21,300
You wanted to add that to that section 150.

891
01:34:21,960 --> 01:34:25,900
So we would certainly craft that as well as we've got the other two motions.

892
01:34:25,900 --> 01:34:27,560
If you want to hear that in the motion, though, it's my question.

893
01:34:27,680 --> 01:34:28,080
Yes, please.

894
01:34:28,920 --> 01:34:29,240
Okay.

895
01:34:38,630 --> 01:34:41,970
Your Worship, if we can have a two-minute recess, we can put these on the slide so

896
01:34:41,970 --> 01:34:43,190
everyone knows what the motions are.

897
01:34:43,610 --> 01:34:44,590
That would be wonderful.

898
01:34:44,890 --> 01:34:45,910
We'll take a couple minutes here.

899
01:34:46,030 --> 01:34:46,430
Thanks, everyone.

900
01:42:57,130 --> 01:42:57,990
Charlotte, are we ready to go?

901
01:42:58,810 --> 01:42:59,750
Your Worship, yes, we are.

902
01:43:00,010 --> 01:43:00,390
Thank you.

903
01:43:00,390 --> 01:43:01,310
So,

904
01:43:03,610 --> 01:43:07,930
I'll ask Karen to put the first amendment up for the procedure by-law.

905
01:43:08,150 --> 01:43:13,050
So, you'll see that as per Councillor Bellick's amendment, he's asking for additional words

906
01:43:13,050 --> 01:43:14,790
to be added to section 150.

907
01:43:16,610 --> 01:43:21,510
Just wanted to check with Councillor Bellick if this is adequate for what he was requesting.

908
01:43:22,630 --> 01:43:23,330
Yes, it is.

909
01:43:23,470 --> 01:43:23,770
Thank you.

910
01:43:26,850 --> 01:43:31,370
So, Your Worship, I would suggest we move – have someone move first reading first

911
01:43:31,370 --> 01:43:32,370
and then we'll do the amendment.

912
01:43:34,720 --> 01:43:35,700
Thank you, Your Worship.

913
01:43:35,700 --> 01:43:41,520
So, at this time, I would like to move first reading of 2.1 Council Governance Procedure

914
01:43:41,520 --> 01:43:47,020
By-law and Committee's By-law, which is a by-law to establish a new Council Committee

915
01:43:47,020 --> 01:43:51,020
Governance structure, and do you want me to say, as amended?

916
01:43:51,420 --> 01:43:52,300
No, not yet.

917
01:43:52,480 --> 01:43:52,540
No.

918
01:43:52,940 --> 01:43:53,100
Not yet.

919
01:43:55,460 --> 01:43:56,840
Councilor Baloch should do that for me.

920
01:43:57,540 --> 01:43:58,340
Anybody to pose a

921
01:44:07,740 --> 01:44:07,840
question?

922
01:44:08,080 --> 01:44:08,280
Yeah.

923
01:44:30,430 --> 01:44:33,130
In your worship, we have one more amendment to that Procedure By-law, which is the

924
01:44:33,130 --> 01:44:33,550
next slide.

925
01:44:40,010 --> 01:44:40,850
Thank you, Your Worship.

926
01:44:40,850 --> 01:44:47,270
So I'd like to amend that section 311 of the Procedure By-law B10-2024 be amended by deleting

927
01:44:47,270 --> 01:44:50,410
the word Monday and substituting the word Tuesday.

928
01:45:03,200 --> 01:45:06,740
Thank you, Your Worship. I'd like to move second reading with the amendments.

929
01:45:12,840 --> 01:45:14,560
Thank you, Your Worship. Permission for third, please.

930
01:45:21,540 --> 01:45:27,620
Thank you, Your Worship. Move third and final reading of bylaw B10-2024.

931
01:45:28,300 --> 01:45:28,900
As amended.

932
01:45:29,400 --> 01:45:30,000
As amended.

933
01:45:47,570 --> 01:45:51,710
I'd like to move first reading of bylaw B11-2024.

934
01:46:07,240 --> 01:46:14,260
Thank you, Your Worship. Move to amend that section 17-1 of the committee's bylaw B11-2024.

935
01:46:14,780 --> 01:46:21,060
be amended by deleting the word Monday and substituting the word for Tuesday or

936
01:46:21,060 --> 01:46:24,240
to teach to Tuesday sorry I

937
01:46:31,600 --> 01:46:33,640
have a loud voice sorry about that people at home

938
01:46:33,640 --> 01:46:39,480
don't know I'm moving these things anyone opposed please to the amendment carried

939
01:46:39,480 --> 01:46:45,340
charlaters or any further amendments your worship no thank you next up we

940
01:46:45,340 --> 01:46:47,640
of Deputy Mayor Jones, please.

941
01:46:48,500 --> 01:46:49,280
Thank you, Your Worship.

942
01:46:49,880 --> 01:46:51,800
Move second reading as amended.

943
01:46:52,220 --> 01:46:53,260
Okay, second reading.

944
01:46:53,480 --> 01:46:54,400
Anyone opposed, please?

945
01:46:56,340 --> 01:46:56,820
Carried.

946
01:46:57,500 --> 01:46:59,000
Next up, we have Councillor Beallock.

947
01:46:59,720 --> 01:47:00,900
Permission for third, Your Worship.

948
01:47:01,500 --> 01:47:02,200
Thank you, Councillor Beallock.

949
01:47:02,340 --> 01:47:03,320
Anyone opposed, please?

950
01:47:05,040 --> 01:47:08,280
Okay, and finally, sorry, Councillor Petro, please.

951
01:47:08,500 --> 01:47:08,980
Thank you, Your Worship.

952
01:47:09,080 --> 01:47:12,260
Move third and final reading of file number B-11-2024

953
01:47:12,260 --> 01:47:13,000
as amended.

954
01:47:13,000 --> 01:47:15,640
Okay. Anyone opposed, please?

955
01:47:17,360 --> 01:47:17,720
Kerry?

956
01:47:18,320 --> 01:47:19,340
Thank you.

957
01:47:19,840 --> 01:47:23,400
Okay, so the introduction is coming from Deputy Mayor Jones for 2.2, please.

958
01:47:28,460 --> 01:47:29,340
Thank you, Your Worship.

959
01:47:30,300 --> 01:47:45,840
We're sticking with Charlotte as a manager of legislative services to present to us the bylaw B13 2024 for consideration.

960
01:47:47,280 --> 01:47:48,780
Good afternoon again, Council.

961
01:47:49,060 --> 01:47:52,780
Here with me again today is Senior Legislative Officers Karen Zhang and Sonya Hope.

962
01:47:53,500 --> 01:47:57,340
We are before you now with the next step in the implementation of the Standing Committee

963
01:47:57,340 --> 01:47:58,340
Governance Structure.

964
01:47:59,020 --> 01:48:03,460
And I would look to Karen Spence to upload the PowerPoint, please.

965
01:48:14,390 --> 01:48:15,490
Slide number 11, Karen.

966
01:48:16,770 --> 01:48:17,990
Slide number 11.

967
01:48:25,530 --> 01:48:26,310
Next slide, please.

968
01:48:37,980 --> 01:48:41,720
So with your earlier approval of the Procedure By-law and Committees By-law and the

969
01:48:41,720 --> 01:48:46,300
establishment of the new standing committees, some policy changes are required to align

970
01:48:46,300 --> 01:48:50,020
this new governance structure with the city's duties and responsibilities under the Municipal

971
01:48:50,020 --> 01:48:53,860
Government Act. As with the Procedure By-law and the Committee's By-law, we have applied

972
01:48:53,860 --> 01:48:59,200
modern legislative drafting standards where possible and tried to make these governance

973
01:48:59,200 --> 01:49:03,920
documents easier to read and understand. This is part of our ongoing efforts to

974
01:49:03,920 --> 01:49:06,140
support transparent and accountable decision-making.

975
01:49:07,620 --> 01:49:13,480
Here you will see the bylaws and policies which require changes to enable the standing committees to work as planned.

976
01:49:14,340 --> 01:49:21,880
As discussed in our presentation earlier today, this includes adding standing committees to the codes of conduct for elected officials and citizen members.

977
01:49:22,800 --> 01:49:34,060
The emergency management bylaw also needs to be amended to allow the Community Safety and Social Services Committee to act as the emergency advisory committee and meet legislative requirements for meeting structures.

978
01:49:34,660 --> 01:49:39,740
Right now, our library board is operating under its original by-law which was created in 1971.

979
01:49:40,520 --> 01:49:46,660
We have updated the by-law to document current roles and responsibilities, but there are no changes that will impact operations.

980
01:49:47,680 --> 01:49:55,060
Likewise, the proclamations, illuminations and letters of support council policy needed to be adjusted to reflect our current practices.

981
01:49:55,620 --> 01:50:02,380
Given the significant changes, the current policy is recommended for repeal and would be replaced with a community request policy.

982
01:50:02,380 --> 01:50:06,420
At this time, there is no bylaw for a youth affairs board.

983
01:50:06,920 --> 01:50:11,520
We are proposing a bylaw to establish this board and set parameters around it like other

984
01:50:11,520 --> 01:50:12,320
council committees.

985
01:50:13,460 --> 01:50:18,080
Right now, the subdivision and development authority bylaw sets out who has subdivision

986
01:50:18,080 --> 01:50:19,720
development powers in the city.

987
01:50:20,520 --> 01:50:24,560
The best practice is to establish all these authorities in the land use bylaw instead

988
01:50:24,560 --> 01:50:26,040
of multiple governance documents.

989
01:50:26,660 --> 01:50:30,580
This will make it easier for the public to understand and eliminate any possible conflicts

990
01:50:30,580 --> 01:50:36,540
between bylaws. As you know, amendments to land use bylaw require a public hearing and are managed

991
01:50:36,540 --> 01:50:40,380
by our city's planning and development team who will be presenting at the next agenda item.

992
01:50:41,440 --> 01:50:44,760
Administration recommends that council gives free readings to each of the bylaws

993
01:50:45,300 --> 01:50:50,100
as seen here. Administration also recommends that council approves the community request

994
01:50:50,100 --> 01:50:53,700
council policy and repeals the current proclamation letter of support,

995
01:50:54,460 --> 01:50:59,660
policy, illumination of city facilities, council policy. This concludes my presentation and

996
01:50:59,660 --> 01:51:00,600
We are open for any questions.

997
01:51:04,830 --> 01:51:05,870
Excellent. Thank you.

998
01:51:06,870 --> 01:51:08,570
No lights are on. I guess we're good to go.

999
01:51:19,760 --> 01:51:20,800
Deputy Mayor Jones,

1000
01:51:23,330 --> 01:51:24,790
it appears so.

1001
01:51:25,870 --> 01:51:27,210
All right, Your Worship.

1002
01:51:28,350 --> 01:51:31,310
Move first reading of Bylaw 13, 2024.

1003
01:51:33,650 --> 01:51:34,670
Excellent. Thank you.

1004
01:51:35,890 --> 01:51:37,570
Any further questions, comments?

1005
01:51:38,610 --> 01:51:41,130
Last time. Okay. Anyone oppose please.

1006
01:51:43,050 --> 01:51:44,210
Carried. Thank you.

1007
01:51:44,210 --> 01:51:48,990
Councilor Beallock second reading your worship please like Councilor Black

1008
01:51:48,990 --> 01:51:57,890
anybody opposed please carried council spirit please permission for third thank

1009
01:51:57,890 --> 01:52:04,610
you council chairman anyone opposed please carried council chairman please like

1010
01:52:04,610 --> 01:52:10,010
to move your worship third reading of bylaw B 13 2024 excellent thank you

1011
01:52:10,010 --> 01:52:17,610
anyone opposed please. Carried. Next up we have B-12. Councillor Coulson please.

1012
01:52:18,010 --> 01:52:24,550
Move first reading of By-law B-12, 2024. Thank you, Councillor Coulson. Anyone opposed please.

1013
01:52:26,010 --> 01:52:29,010
Carried. Councillor Chapman. Your worship. I'd like to move second reading.

1014
01:52:29,750 --> 01:52:35,510
Thank you, Councillor Chapman. Anyone opposed please. Carried. Councillor Petro, please.

1015
01:52:35,790 --> 01:52:37,310
Thank you, Worship. Permission for third, please.

1016
01:52:37,310 --> 01:52:40,610
Thank you, Councillor Petro. Anyone opposed, please?

1017
01:52:42,210 --> 01:52:44,350
Carried. Deputy Mayor Jones.

1018
01:52:48,250 --> 01:52:52,270
Move third and final reading of B-12-2024, Your Worship.

1019
01:52:52,690 --> 01:52:54,830
Thank you. Anyone opposed, please?

1020
01:52:56,690 --> 01:53:01,410
Carried. Now we're on to B-14-2024. Councillor Chapman, please.

1021
01:53:01,650 --> 01:53:05,670
Thank you, Your Worship. I'd like to move first reading of By-law B-14-2024.

1022
01:53:06,270 --> 01:53:08,330
Excellent. Anyone opposed, please?

1023
01:53:09,930 --> 01:53:12,610
carried council call some please sorry

1024
01:53:15,260 --> 01:53:16,760
your worship I believe I'm at third

1025
01:53:16,760 --> 01:53:22,940
reading oh sorry wrong by law second reading the by lobby 14 excellent thank

1026
01:53:22,940 --> 01:53:30,100
you anyone opposed please carried council bellach please permission for

1027
01:53:30,100 --> 01:53:34,820
third your worship thank you council bellach anyone opposed please carried

1028
01:53:34,820 --> 01:53:38,680
council spearman please thank you worship at this time I would like to

1029
01:53:38,680 --> 01:53:44,720
move third and final reading of bylaw b14 2024. Excellent. Anyone opposed please?

1030
01:53:45,940 --> 01:53:52,960
Carried unanimously. Keep going here. Bylaw b15 2024. This is Councillor Beallock here before

1031
01:53:52,960 --> 01:54:01,020
please. Thank you. First reading of bylaw b15 2024 please. Excellent. Anyone opposed please?

1032
01:54:02,300 --> 01:54:05,820
Carried. Thank you. Councillor Petro please. Thank you. Bishop move second reading.

1033
01:54:05,820 --> 01:54:10,080
Thank you, Councilor Petro. Second reading. Anyone opposed, please?

1034
01:54:11,680 --> 01:54:14,640
Carried. Deputy Mayor Jones, you have the floor.

1035
01:54:17,020 --> 01:54:19,060
Thank you, Your Worship. Permission for third.

1036
01:54:19,520 --> 01:54:21,900
Thank you. Anyone opposed, please?

1037
01:54:23,100 --> 01:54:26,160
And final from Councillor Coulson, please.

1038
01:54:26,680 --> 01:54:30,240
Third reading, Your Worship of By-law B15-2024.

1039
01:54:30,560 --> 01:54:32,680
Thank you, Councillor Coulson. Anyone opposed, please?

1040
01:54:34,060 --> 01:54:36,680
Carried. Then we have Councillor Speierman, please?

1041
01:54:37,620 --> 01:54:41,980
Thank you, Your Worship, and endorses the Community Request Policy to support a new

1042
01:54:41,980 --> 01:54:43,460
Council Committee governance structure.

1043
01:54:44,620 --> 01:54:45,140
Excellent.

1044
01:54:45,640 --> 01:54:46,780
Anyone opposed, please?

1045
01:54:47,880 --> 01:54:48,400
Carried.

1046
01:54:49,060 --> 01:54:50,440
And finally, Councillor Petro, please.

1047
01:54:50,760 --> 01:54:51,220
Thank you, Your Worship.

1048
01:54:51,360 --> 01:54:55,860
The Council repeals the Proclamation Letter of Support Illumination Policy P5 2008.

1049
01:54:58,040 --> 01:54:58,560
Excellent.

1050
01:54:58,920 --> 01:54:59,840
Thank you, Councillor Petro.

1051
01:54:59,960 --> 01:55:00,800
Anyone opposed, please?

1052
01:55:05,430 --> 01:55:05,890
Excellent.

1053
01:55:06,050 --> 01:55:07,450
That's carried unanimously.

1054
01:55:07,830 --> 01:55:08,390
Thank you, everybody.

1055
01:55:08,390 --> 01:55:15,230
study. We're moving on to public hearing, so our process for public hearing is followed,

1056
01:55:15,430 --> 01:55:20,410
so public input is available either in person or by verbal presentation through team is for

1057
01:55:20,410 --> 01:55:25,010
those who have previously registered the city clerk or by written submission by email,

1058
01:55:25,190 --> 01:55:31,730
email submissions can be made to public.hearingsatairdry.ca up until the time of the public hearing

1059
01:55:32,290 --> 01:55:37,990
that is closed. Sorry. Email submissions can be made to public.hearingsatairdry.ca

1060
01:55:37,990 --> 01:55:40,370
up until the time the public hearing is closed.

1061
01:55:40,930 --> 01:55:43,150
As the chair, I'll declare the public hearing open

1062
01:55:43,150 --> 01:55:46,530
and we'll hear from administration through their report.

1063
01:55:52,960 --> 01:55:55,480
Once that's done, then I'll ask council

1064
01:55:55,480 --> 01:55:57,860
will open up the floor to hear from members of the public.

1065
01:55:58,120 --> 01:56:00,660
Sorry, I'm gonna make sure I have the right sheet here.

1066
01:56:00,880 --> 01:56:01,260
We're

1067
01:56:03,980 --> 01:56:04,940
gonna have to redo this.

1068
01:56:05,080 --> 01:56:06,740
Anyway, when the report is done,

1069
01:56:07,900 --> 01:56:09,440
council will have an opportunity

1070
01:56:09,440 --> 01:56:11,200
to ask any questions of administration

1071
01:56:11,200 --> 01:56:12,340
with regards to that.

1072
01:56:12,860 --> 01:56:14,820
Reminder, the public hearing will be opened,

1073
01:56:14,820 --> 01:56:20,720
I'll then I'll ask Clarity State three times if you would like to speak in favor, remind

1074
01:56:20,720 --> 01:56:26,820
anyone speaking they have to provide their name and that you have five minutes to present.

1075
01:56:27,320 --> 01:56:32,300
And also if you're representing a group you'd have 10 minutes on behalf of said group.

1076
01:56:33,740 --> 01:56:39,480
I'll then ask the clerk if she has received any email submissions and ask her to read

1077
01:56:39,480 --> 01:56:42,340
the submissions into the record if we received any.

1078
01:56:43,120 --> 01:56:49,500
Administration will provide the closing summary remarks and recommendations, and then no,

1079
01:56:52,040 --> 01:56:53,260
that's incorrect as well.

1080
01:56:53,560 --> 01:56:55,100
I'll close the public hearing as well.

1081
01:56:55,520 --> 01:56:58,120
Sorry, Charlotte, we need to go through this text.

1082
01:56:59,000 --> 01:57:15,440
So once I've asked three times and we've known this, everyone's had the opportunity for and against, it will go back to administration for final recommendations following Charlotte reviewing any email submissions.

1083
01:57:16,380 --> 01:57:25,820
And if none are there, we've heard them, then I'll close the public hearing, turn it back over to administration and they will provide closing remarks and recommendations.

1084
01:57:25,820 --> 01:57:29,620
Okay, from there, 4.1, the introduction is coming from Councillor Bellach, please.

1085
01:57:30,720 --> 01:57:35,940
Thank you, through the chair. I see Willows up to the presentation table to talk to us

1086
01:57:35,940 --> 01:57:44,360
about B-Law. B-Law, how about that again? Bylaw B04 2024, please.

1087
01:57:50,350 --> 01:57:52,210
Thank you, Councillor, and good afternoon, Your Worship.

1088
01:58:00,240 --> 01:58:04,380
Following on the back of the presentations by my colleagues in legislative services,

1089
01:58:04,380 --> 01:58:11,040
I have the pleasure of doing something much shorter and simpler, tying in

1090
01:58:11,040 --> 01:58:15,060
amendments to the land-use bylaw and the subdivision and development authority

1091
01:58:15,060 --> 01:58:15,560
bylaw.

1092
01:58:24,870 --> 01:58:29,530
There we go. So these are amendments that are required in order

1093
01:58:29,530 --> 01:58:33,130
to facilitate the transition over to the new council and committee governance

1094
01:58:33,130 --> 01:58:38,470
framework. These amendments provide the scope and responsibilities for

1095
01:58:38,470 --> 01:58:41,570
development and subdivision authorities and integrate that into the

1096
01:58:41,570 --> 01:58:46,950
land use bylaw. In terms of the specifics of what these amendments are going to be doing,

1097
01:58:48,590 --> 01:58:53,210
the land use bylaw is being amended to update the definition for approving authority and add new

1098
01:58:53,210 --> 01:58:58,050
definitions for subdivision authority and subdivision officer, consolidating all of those

1099
01:58:58,050 --> 01:59:04,230
authorities into the land use bylaw. There will also be a section added to the administrative

1100
01:59:04,230 --> 01:59:09,690
regulations to establish and outline the subdivision authority, including the rules

1101
01:59:09,690 --> 01:59:17,110
of Council Planning Commission and Administration for handling those types of responsibilities.

1102
01:59:18,170 --> 01:59:25,150
The bylaw also establishes the Municipal Planning Commission in addition to setting out its roles

1103
01:59:25,150 --> 01:59:28,990
and authorities as that was previously under the Subdivision Development Authorities bylaw.

1104
01:59:29,430 --> 01:59:33,670
There are a number of cross-references that are corrected where it could refer,

1105
01:59:33,830 --> 01:59:37,990
regulation could refer, refer to either the Development Authority or the Subdivision

1106
01:59:37,990 --> 01:59:42,430
authority and those are corrected to align with the new approving authority

1107
01:59:42,430 --> 01:59:47,550
terminology and finally the amendment in front of you this afternoon repeals

1108
01:59:47,550 --> 01:59:52,270
the original subdivision and authority bylaw B34 2004.

1109
01:59:56,520 --> 01:59:57,040
My colleagues

1110
01:59:57,040 --> 01:59:59,860
already covered this earlier in their presentations but these are

1111
02:00:00,000 --> 02:00:04,260
Making necessary amendments to align with the new council committee governance structure.

1112
02:00:04,820 --> 02:00:10,940
Making these changes to the land use bylaw and specifying the establishment and roles of

1113
02:00:10,940 --> 02:00:15,660
all authority allows that to be collapsed into the LUB and the subdivision development

1114
02:00:15,660 --> 02:00:20,680
authority bylaw to be repealed. Simplifying things, streamlining processes and making

1115
02:00:20,680 --> 02:00:27,360
sure that all of the roles, responsibilities and actions that are going to administering

1116
02:00:27,360 --> 02:00:33,900
the land use bylaw are contained within the document itself. That is my really quick and

1117
02:00:33,900 --> 02:00:37,960
simple overview. I welcome any questions and otherwise turn it back over to your worship

1118
02:00:37,960 --> 02:00:39,620
for the public hearing portion.

1119
02:01:09,690 --> 02:01:15,450
Sorry Willow. I'm with you here. I just lost my way.

1120
02:01:23,910 --> 02:01:23,950
There

1121
02:01:23,950 --> 02:01:28,630
it is. And Charlotte just for the record I did not declare the public hearing open

1122
02:01:28,630 --> 02:01:38,750
until right now for bylaw number B042024. Ask any questions from council for Willow on the

1123
02:01:38,750 --> 02:01:44,390
specific topic. No, good to go. Okay, ask. For the first time, if there's anyone present,

1124
02:01:44,490 --> 02:01:50,250
you'd like to speak in favor of bylaw number B042024 to please come forward. For a second time,

1125
02:01:50,310 --> 02:01:55,470
if there's anyone present, you'd like to speak in favor of bylaw B042024 to please come forward.

1126
02:01:58,290 --> 02:01:58,650
Okay?

1127
02:01:58,810 --> 02:02:02,010
For a third and final time, if there is anyone present, would like to speak in favour of by

1128
02:02:02,010 --> 02:02:05,210
law B04-2024 to please come forward.

1129
02:02:08,280 --> 02:02:08,520
Okay?

1130
02:02:08,700 --> 02:02:11,920
Hearing and seeing none, is there anyone here would like to speak against by-law numberMr04024

1131
02:02:14,060 --> 02:02:15,300
to please come forward.

1132
02:02:18,430 --> 02:02:19,310
For a second time,

1133
02:02:19,410 --> 02:02:23,550
is there anyone here who'd like to speak against the by-law number B04-2024

1134
02:02:23,550 --> 02:02:27,330
to please come forward? And for a third and

1135
02:02:27,330 --> 02:02:31,970
final time, is anyone here to speak against by-law B04-2024

1136
02:02:31,970 --> 02:02:33,450
to please come forward.

1137
02:02:36,360 --> 02:02:40,520
Okay. I'm going to wrap that up. Charlotte, do we receive any correspondence?

1138
02:02:41,100 --> 02:02:42,360
Hi, Worship. No emailed correspondence.

1139
02:02:43,120 --> 02:02:48,780
Okay. I am going to close the public hearing as it relates to bylaw number B04 2024,

1140
02:02:49,340 --> 02:02:54,680
and turn it back to Willow for final remarks and recommendations. Please whenever you're ready.

1141
02:03:05,530 --> 02:03:11,850
Thank you, Worship. No other closing remarks after the overview that I had already given,

1142
02:03:11,850 --> 02:03:13,430
and my

1143
02:03:18,000 --> 02:03:19,160
clicker isn't deciding to work.

1144
02:03:19,400 --> 02:03:21,280
If someone could please advance the slide, please.

1145
02:03:22,840 --> 02:03:23,200
Thank you.

1146
02:03:24,820 --> 02:03:26,540
Administration's recommendation is that

1147
02:03:26,540 --> 02:03:29,640
council give three readings to bylaw number B042024

1148
02:03:29,640 --> 02:03:30,200
as presented.

1149
02:03:30,480 --> 02:03:32,420
There are also two alternatives before council

1150
02:03:32,420 --> 02:03:35,180
with respect to the amendments here this afternoon.

1151
02:03:35,780 --> 02:03:37,780
Council could table the proposed bylaw

1152
02:03:37,780 --> 02:03:41,120
and request further information or any changes

1153
02:03:41,120 --> 02:03:43,000
that administration would need to make

1154
02:03:43,000 --> 02:03:44,620
and then re-advertise the public hearing.

1155
02:03:44,620 --> 02:03:52,160
or council could defeat the proposed by-law if it does not agree with what has been outlined at this point so far today.

1156
02:03:53,580 --> 02:03:59,640
Administration again recommends that council give three readings to the by-law as presented, and that concludes my presentation.

1157
02:04:01,320 --> 02:04:02,580
Excellent. Thank you, Willow.

1158
02:04:04,160 --> 02:04:08,660
Okay. No questions. So let's get started. Councillor Beallock, you have the floor.

1159
02:04:09,560 --> 02:04:15,220
Thank you, Your Worship. First reading of bylaw, number B042024, please.

1160
02:04:16,100 --> 02:04:17,720
Excellent. Anyone opposed, please.

1161
02:04:18,880 --> 02:04:20,660
Carried. Thank you. Deputy Mayor Jones.

1162
02:04:21,560 --> 02:04:23,420
Thank you, Your Worship. Move second reading.

1163
02:04:24,040 --> 02:04:26,120
Excellent. Is anyone opposed, please?

1164
02:04:27,040 --> 02:04:28,560
Carried. Thank you. Council Chairman.

1165
02:04:29,120 --> 02:04:32,260
Thank you, Your Worship. This time I'd like to move permission for third.

1166
02:04:33,040 --> 02:04:35,360
Excellent, Council Chairman. Anyone opposed, please?

1167
02:04:35,360 --> 02:04:39,780
Please carry it and finally deputy or sorry, Councilor Petro, please.

1168
02:04:39,940 --> 02:04:40,320
Thank you.

1169
02:04:40,360 --> 02:04:43,360
We should move third and final reading of bylaw number B042024.

1170
02:04:43,800 --> 02:04:44,140
Excellent.

1171
02:04:44,360 --> 02:04:44,580
Thank you.

1172
02:04:44,640 --> 02:04:45,100
Council Petro.

1173
02:04:45,160 --> 02:04:46,180
Anyone opposed, please?

1174
02:04:48,300 --> 02:04:48,740
Carried.

1175
02:04:49,240 --> 02:04:49,820
Thank you.

1176
02:04:49,960 --> 02:04:50,000
Well,

1177
02:04:52,230 --> 02:04:52,410
okay.

1178
02:04:53,690 --> 02:04:54,870
Consent agenda items.

1179
02:04:55,070 --> 02:04:55,370
Sorry.

1180
02:04:55,470 --> 02:04:55,850
I apologize.

1181
02:04:57,430 --> 02:04:57,870
Minutes.

1182
02:04:58,110 --> 02:04:59,390
Councillor Coulson, 6.1.

1183
02:04:59,690 --> 02:05:03,010
I'd like to move the regular meeting minutes of March 4th, 2024.

1184
02:05:03,570 --> 02:05:03,930
Excellent.

1185
02:05:04,190 --> 02:05:04,970
Thank you.

1186
02:05:04,970 --> 02:05:06,930
Thank you. Councillor Petro, please.

1187
02:05:07,330 --> 02:05:16,530
Thank you, Your Worship. Three small things on here. So on both pages one and page seven, Councillor Beallock is marked absent instead of absent with regrets.

1188
02:05:16,910 --> 02:05:25,290
I know we excused him from that meeting. Page two, second paragraph from the bottom. It's listed as range root 13 instead of range road 13.

1189
02:05:25,990 --> 02:05:32,590
And on page three, I am eloquently listed as Councillor Mayor Petro. So that should probably just be fixed.

1190
02:05:33,870 --> 02:05:38,260
Thanks. Well the election is coming up. You never know.

1191
02:05:40,500 --> 02:05:45,620
6.1. Okay. We captured those amendments.

1192
02:05:46,540 --> 02:05:50,620
Councillor Coulson has amended. Yes, Your Worship. Thank you. Anyone oppose, please?

1193
02:05:52,740 --> 02:05:58,120
That could be a new position. Councillor Mayer, I like that. The double, get two and a half

1194
02:05:58,120 --> 02:06:03,600
your income maybe, or how does that work? Okay, so we're on the consent agenda. Does

1195
02:06:03,600 --> 02:06:06,380
Does anyone want to see any of the items, because there is four on there?

1196
02:06:07,200 --> 02:06:10,200
Staff are here to answer any questions, if you may have any.

1197
02:06:10,760 --> 02:06:11,500
Councillor Petro, please.

1198
02:06:11,660 --> 02:06:13,380
I'd just like to see 7.1 taken off.

1199
02:06:13,420 --> 02:06:14,180
I just have one question.

1200
02:06:14,960 --> 02:06:15,160
Okay.

1201
02:06:15,320 --> 02:06:15,820
Anything else?

1202
02:06:17,080 --> 02:06:17,440
Okay.

1203
02:06:17,500 --> 02:06:18,220
Would you make that motion?

1204
02:06:18,440 --> 02:06:19,140
Please, Councillor Petro.

1205
02:06:19,480 --> 02:06:19,900
So moved.

1206
02:06:20,300 --> 02:06:20,740
Thank you.

1207
02:06:21,080 --> 02:06:21,580
Anyone opposed?

1208
02:06:23,360 --> 02:06:23,720
Carried.

1209
02:06:23,860 --> 02:06:24,220
Thank you.

1210
02:06:24,600 --> 02:06:28,860
So we're going to ask to see if – oh, asked to see.

1211
02:06:29,080 --> 02:06:29,660
Tammy is here.

1212
02:06:30,240 --> 02:06:30,640
Hi, Tammy.

1213
02:06:31,320 --> 02:06:32,020
Go ahead, please.

1214
02:06:32,020 --> 02:06:35,780
Councilor Petro with any questions? Thank you, worship. Thank you for the report and the update.

1215
02:06:35,880 --> 02:06:41,660
I'm just curious if we've come up with any plan or had any discussions based on the kind of issues

1216
02:06:41,660 --> 02:06:44,860
that we had with the enumerators last year at the door and some issues that were

1217
02:06:46,340 --> 02:06:51,140
that happened. Have we come up with a plan to maybe make it a little bit safer or anything for

1218
02:06:51,140 --> 02:06:51,620
them this year?

1219
02:06:53,800 --> 02:06:56,040
Thank you for the question, Councilor Petro through the chair.

1220
02:06:58,440 --> 02:07:05,820
We always try to do, we're working with communications and we're trying to do a really good, really

1221
02:07:05,820 --> 02:07:12,520
good messaging to the public about why it's important to collect this information, just

1222
02:07:12,520 --> 02:07:15,700
being really clear with the questions that we're going to be asking.

1223
02:07:16,740 --> 02:07:23,920
And then on the enumerator side, we always do a very thorough training with our enumerators.

1224
02:07:23,920 --> 02:07:31,120
we bring in our health and safety folks to give them some of that extra training on, you know,

1225
02:07:31,540 --> 02:07:32,800
encountering issues at the door.

1226
02:07:34,920 --> 02:07:40,260
Really, we do whatever we can. A lot of what people encounter,

1227
02:07:40,500 --> 02:07:47,080
we can't control how the public reacts, but we really are trying to do a lot of good communication

1228
02:07:47,080 --> 02:07:53,880
this year with the public about why it's important, you know, I hope that gets

1229
02:07:53,880 --> 02:07:59,720
through but I'm not sure beyond that what we can do but we are really trying to

1230
02:07:59,720 --> 02:08:06,060
to beef that up and and to stress the importance and ensure people we're not

1231
02:08:06,060 --> 02:08:12,680
trying to intrude on your privacy just reassuring people that you know it's

1232
02:08:12,680 --> 02:08:20,900
all anonymous, we're not collecting anything that is going to intrude on anybody's privacy

1233
02:08:20,900 --> 02:08:26,340
or rights or anything like that. It's just really trying to message out that the information

1234
02:08:26,340 --> 02:08:31,880
is important for a lot of reasons. And, again, as I did state in this report, the Census

1235
02:08:31,880 --> 02:08:37,920
Regulation has made a return this year, so the province is once again using our population

1236
02:08:37,920 --> 02:08:44,560
numbers which could make us eligible for further grant funding and so that is

1237
02:08:44,560 --> 02:08:47,440
a very important that was missing the last couple of years when they took it

1238
02:08:47,440 --> 02:08:54,940
away in 2019 so I just I hope that the messaging that we do really gets out to

1239
02:08:54,940 --> 02:08:59,000
the public and they do see why this is so important. Okay thank you so much

1240
02:08:59,000 --> 02:09:02,040
through the chair I was really happy to see that kind of dollar figure in

1241
02:09:02,040 --> 02:09:05,400
there because that was missing last year I agree that I think online

1242
02:09:06,080 --> 02:09:10,220
will be high this year, but just one follow-up question.

1243
02:09:10,480 --> 02:09:12,500
Do our enumerators go out in pairs,

1244
02:09:12,680 --> 02:09:14,280
or do they go to the door individually?

1245
02:09:17,120 --> 02:09:17,820
Through the chair.

1246
02:09:18,140 --> 02:09:21,300
For the most part, they do go out individually,

1247
02:09:21,300 --> 02:09:23,220
but when we are doing our training,

1248
02:09:23,280 --> 02:09:25,300
we always do stress that, you know,

1249
02:09:25,320 --> 02:09:27,140
if they feel comfortable working in pairs,

1250
02:09:27,280 --> 02:09:28,700
they are able to do that.

1251
02:09:29,800 --> 02:09:31,580
And then, of course, you know,

1252
02:09:32,020 --> 02:09:34,780
that training on safety and all of that kind of stuff,

1253
02:09:34,780 --> 02:09:40,640
if they do feel comfortable. We just ask them to make a note of it and we try to collect

1254
02:09:40,640 --> 02:09:42,000
that information in a different way.

1255
02:09:42,420 --> 02:09:44,400
Okay. Thank you. That's all from me. Thank you, Your Worship.

1256
02:09:44,880 --> 02:09:49,820
Thank you. Anybody else? Questions for Tammy? Okay. No, Councillor Berman of the floor.

1257
02:09:50,020 --> 02:09:53,100
I just want to, I see Chris is here, just want to say thanks for the information

1258
02:09:53,100 --> 02:09:59,120
on the fare access. It's sad to be very honest with you, but I'm thrilled to

1259
02:09:59,120 --> 02:10:03,960
see that the services that we offer, we're making them available to those people

1260
02:10:03,960 --> 02:10:09,600
are really challenged right now. But yeah, it's kind of, it was, it's tough to read,

1261
02:10:09,940 --> 02:10:14,340
but it's great that we're able to support people. So thanks for that. Chris just wanted

1262
02:10:14,340 --> 02:10:15,920
to share that. Calc's experiment, please.

1263
02:10:16,360 --> 02:10:21,240
Thank you, worship. So at this time, I'd like to move that we accept all of the consent

1264
02:10:21,240 --> 02:10:22,820
agenda items for information.

1265
02:10:23,700 --> 02:10:29,740
Excellent. Thank you. Anyone oppose, please? Excellent. Carried. We're moving on to

1266
02:10:29,740 --> 02:10:34,320
presentations. Introduction is coming from Deputy Mayor Jones. This is 8.1, please.

1267
02:10:36,180 --> 02:10:41,620
Thank you, Your Worship. I'd like to invite up Dave Moffitt, Chair of Volunteer Airdry.

1268
02:10:43,120 --> 02:10:49,380
He's going to give us some information on the Drive Happiness Seniors Association.

1269
02:11:02,320 --> 02:11:10,580
Good afternoon. And thank you for the opportunity to meet with you again. I'm Dave Moffitt.

1270
02:11:10,580 --> 02:11:17,300
I'm the chair of voluntary and it's my pleasure to first introduce Daria Skibbington-Rofle

1271
02:11:18,080 --> 02:11:23,280
who is well known in the community as she'll be joining our board of directors here in

1272
02:11:23,280 --> 02:11:32,160
a couple of weeks and she's graciously offered to be my successor as chair of voluntary effective

1273
02:11:32,160 --> 02:11:34,980
at our next annual general meeting at the end of June.

1274
02:11:34,980 --> 02:11:42,160
plan. So we are working our transition plan or succession plan. And I was so excited to

1275
02:11:42,660 --> 02:11:50,460
hear from her when she heard that I was stepping down as leader. She immediately offered her

1276
02:11:50,460 --> 02:11:56,220
involvement with our board of directors. As many of you know, Daria was one of the

1277
02:11:56,220 --> 02:12:02,820
initial proponents of forming volunteer imagery in 2010 and worked as the initial volunteer

1278
02:12:02,820 --> 02:12:06,220
coordinator or de facto executive director for a couple of years.

1279
02:12:07,880 --> 02:12:13,260
So I just want to take the opportunity to update Council on our succession plan.

1280
02:12:15,800 --> 02:12:24,740
To set the stage, I just want to emphasize that we're here today not as another non-profit

1281
02:12:24,740 --> 02:12:29,980
asking the City Council for a grant to help fund a new program.

1282
02:12:29,980 --> 02:12:35,100
We are moving towards a social enterprise business model as an organization.

1283
02:12:35,660 --> 02:12:42,860
And what we're proposing today is to offer a new partnership or business relationship with the City of Airdrie

1284
02:12:42,860 --> 02:12:52,140
to provide a transportation solution, possibly as a bridge alternative until a more permanent solution can be found,

1285
02:12:52,140 --> 02:12:56,400
to provide services to many people here in the City of Eridry,

1286
02:12:56,800 --> 02:13:01,160
who are unable to utilize the current transit system for their needs.

1287
02:13:02,500 --> 02:13:06,960
We have a transportation solution that has been implemented.

1288
02:13:07,740 --> 02:13:11,680
It's proven over the past three years that there is a gap in our community

1289
02:13:11,680 --> 02:13:18,160
with respect to transportation services for the disabled and senior population

1290
02:13:18,160 --> 02:13:24,260
to get to critical medical appointments, mostly in the city of Calgary.

1291
02:13:26,560 --> 02:13:30,840
We are an affiliate program of the Drive Happiness organization,

1292
02:13:33,460 --> 02:13:40,820
and we will provide some additional information to update Council.

1293
02:13:41,620 --> 02:13:42,960
But that sets the stage.

1294
02:14:00,630 --> 02:14:05,110
So today's agenda, quite quickly, I want to review community stakeholder needs.

1295
02:14:05,110 --> 02:14:12,690
A little more information on our solution, give you some data around our impact since

1296
02:14:12,690 --> 02:14:21,770
forming the partnership in 2021, talk about the challenges to manage growth in the community

1297
02:14:21,770 --> 02:14:28,350
for these services, and then propose our business relationship as at least an interim solution.

1298
02:14:28,350 --> 02:14:29,410
We

1299
02:14:33,030 --> 02:14:46,740
found over the past three or four years that there is a significant gap with respect to getting to medical appointments that are only available in the city of Calgary.

1300
02:14:48,080 --> 02:14:59,860
Our most recent experience here in February shows you how important the transportation service is because 134 out of 170 appointments.

1301
02:14:59,860 --> 02:14:59,960
Thank you very much.

1302
02:15:00,000 --> 02:15:07,280
The dates in February are for hemodialysis at one of the Calgary hospitals.

1303
02:15:09,560 --> 02:15:15,300
Hemodialysis is illustrated here as a medical treatment used to filter and cleanse the blood

1304
02:15:15,720 --> 02:15:22,600
for people with kidney failure while they're waiting two, three or more years for a kidney transplant.

1305
02:15:22,600 --> 02:15:22,860
plant.

1306
02:15:24,220 --> 02:15:30,940
These individuals go every second day, so three times a week, and they spend four hours

1307
02:15:30,940 --> 02:15:36,700
sitting in a chair, laying in a bed, while they're hooked up to specialized medical equipment

1308
02:15:37,180 --> 02:15:42,160
with specialized nurses and medical support at hand.

1309
02:15:44,650 --> 02:15:50,850
Other services that we've assisted residents with are radiation treatment and chemotherapy.

1310
02:15:50,850 --> 02:15:51,210
therapy.

1311
02:15:55,070 --> 02:16:02,630
The second need is a door-to-inside door transportation service. Many of our clients

1312
02:16:02,630 --> 02:16:09,850
have mobility issues. They're quite elderly, quite disabled. They're often using walkers

1313
02:16:10,300 --> 02:16:17,230
or wheelchairs in order to get out of their house, into our vehicles, out of our vehicles

1314
02:16:17,230 --> 02:16:24,170
and into the hospital. They often book us on very short notice, and this is really a

1315
02:16:24,170 --> 02:16:31,010
fallout of the medical system in my mind, in that they don't recognize the limitations

1316
02:16:31,010 --> 02:16:36,450
for people arranging transportation. If there's an opening, they'll give you a call, here's

1317
02:16:36,450 --> 02:16:43,690
your appointment, be there, that's your responsibility. So they're not really empathetic to the

1318
02:16:43,690 --> 02:16:48,390
situation of a lot of our clients, but we are able to respond in very short notice.

1319
02:16:48,550 --> 02:16:54,030
Ideally, we'd like to have three days notice, but we have been quite successful in booking

1320
02:16:54,670 --> 02:16:56,770
and handling very short notice rides.

1321
02:16:58,190 --> 02:17:03,470
The service has to be available seven by 24, 365 days per year.

1322
02:17:04,270 --> 02:17:11,030
Again, medical treatment of this nature does not appreciate people's normal daily

1323
02:17:11,030 --> 02:17:18,150
routines or holidays. We've driven people literally on Christmas Day to get

1324
02:17:18,150 --> 02:17:19,530
medical treatment and Calgary.

1325
02:17:23,290 --> 02:17:26,570
The third aspect for a community stakeholder needs

1326
02:17:26,570 --> 02:17:31,490
is affordability and this is the most important one in my mind. As I mentioned

1327
02:17:31,490 --> 02:17:36,790
earlier, most of our clients are elderly. They're on old age pension, OAS, so

1328
02:17:36,790 --> 02:17:38,990
about $2,000 a month of income.

1329
02:17:41,350 --> 02:17:44,510
The alternative for them is to take a

1330
02:17:44,510 --> 02:17:52,230
taxi or an Uber at roughly $40 to $100 each way to get to a Calgary hospital.

1331
02:17:53,170 --> 02:17:57,930
These people cannot afford that, especially the dialysis people that are going three times a week.

1332
02:17:59,070 --> 02:18:05,250
We offer the service for $20 each way or $40 round trip.

1333
02:18:08,620 --> 02:18:12,880
So for a dialysis patient that's treated three times a week, 52 weeks a year,

1334
02:18:12,880 --> 02:18:26,080
Their alternative means is to get a taxi or an Uber for $26,000 or roughly all of their income to get this medical treatment.

1335
02:18:27,220 --> 02:18:33,320
Now we know for people that aren't seniors, age will cover central medical transportation costs.

1336
02:18:34,460 --> 02:18:37,520
But for those that are over 65, they're on their own.

1337
02:18:44,950 --> 02:18:49,730
So we just celebrated the fourth anniversary of the start of the pandemic.

1338
02:18:49,730 --> 02:18:57,470
And that's, I don't know if you'd really want to call it a celebration, but we marked that fourth anniversary.

1339
02:18:58,090 --> 02:19:07,470
We got into the driving program immediately as soon as the pandemic was declared because we were getting calls from social workers and nurses in the

1340
02:19:07,470 --> 02:19:11,390
Law Heed, the Tom Baker, telling us that they had

1341
02:19:11,390 --> 02:19:13,390
air-dry residents that were being discharged

1342
02:19:14,210 --> 02:19:16,350
that needed regular transportation

1343
02:19:17,330 --> 02:19:19,570
to get to their medical treatments.

1344
02:19:21,130 --> 02:19:23,810
For the cancer patients going to the Tom Baker,

1345
02:19:24,030 --> 02:19:26,270
the Cancer Society immediately suspended

1346
02:19:26,950 --> 02:19:28,450
their Wheels of Hope program

1347
02:19:28,450 --> 02:19:30,090
because of the risk of transmission

1348
02:19:30,090 --> 02:19:32,030
between drivers and clients.

1349
02:19:32,570 --> 02:19:34,590
They just shut it down literally overnight

1350
02:19:35,610 --> 02:19:38,970
and these patients had to find another way to get there.

1351
02:19:40,170 --> 02:19:43,890
So we started our program in 2020, March of 2020,

1352
02:19:44,530 --> 02:19:47,250
and it quickly grew to the point where I realized

1353
02:19:47,250 --> 02:19:50,470
I wasn't going to be able to manage the growth off the side of my desk.

1354
02:19:51,590 --> 02:19:57,310
I was introduced to the Drive Happiness Seniors Association in early 2021

1355
02:19:57,310 --> 02:19:59,950
through my colleagues at Volunteer Lethbridge,

1356
02:19:59,950 --> 02:20:06,790
who had recently formed a partnership with the organization for the Lethbridge Seniors

1357
02:20:06,790 --> 02:20:07,390
Association.

1358
02:20:09,160 --> 02:20:15,390
This organization has been providing seniors assisted transportation for over 20 years.

1359
02:20:16,250 --> 02:20:22,310
They've seen it all, they've done it all, the infrastructure is built, and they have

1360
02:20:22,310 --> 02:20:28,490
staff, the budget, and all the support necessary to run this program successfully.

1361
02:20:30,110 --> 02:20:34,750
They've been doing it predominantly in the capital region, but they have a mandate to

1362
02:20:34,750 --> 02:20:40,490
expand it beyond the city of Edmonton, throughout Alberta, and most recently with federal

1363
02:20:40,490 --> 02:20:42,230
funding into Saskatchewan.

1364
02:20:43,190 --> 02:20:49,630
So they are a proven recognized service provider, currently providing transportation

1365
02:20:49,630 --> 02:20:52,630
in around two to three dozen communities throughout Alberta.

1366
02:20:53,370 --> 02:20:58,990
We are the second largest program in Alberta right now.

1367
02:20:59,430 --> 02:21:04,730
Our activity has grown so quickly that we've surpassed Lethbridge and Fort McMurray.

1368
02:21:08,590 --> 02:21:14,970
The partnership is a dream come true in that they provide access to their staff

1369
02:21:14,970 --> 02:21:19,390
and their ride scheduling software free of charge to volunteer.

1370
02:21:24,470 --> 02:21:33,450
Every $10 ticket that's sold to a senior for a trip, $8 goes to the driver for fuel reimbursement,

1371
02:21:33,730 --> 02:21:40,530
$2 goes to voluntary for what we do on the ground here in Eridry to support our drivers,

1372
02:21:40,730 --> 02:21:43,410
recruit new drivers, and promote the program.

1373
02:21:44,370 --> 02:21:50,310
They literally are providing this wonderful solution free of charge to us.

1374
02:21:50,310 --> 02:22:04,950
They handle all the volunteer screening, rider registrations, scheduling of rides, collection of the ticket revenue and payment to our drivers on a monthly basis for fuel reimbursement.

1375
02:22:05,790 --> 02:22:09,190
And the way they can do that is because they are so well funded.

1376
02:22:09,190 --> 02:22:16,970
They have an annual budget of about $750,000, a half million dollars of which is provided

1377
02:22:16,970 --> 02:22:21,370
through grant funding from one of these six organizations that you see on the screen.

1378
02:22:28,300 --> 02:22:31,180
So we signed our partnership agreement in March 2021.

1379
02:22:31,180 --> 02:22:35,780
We started doing rides under the Drive Happiness banner in April of 2021.

1380
02:22:35,780 --> 02:22:46,700
and at the date of this presentation we had completed 2848 appointments in roughly three years.

1381
02:22:48,140 --> 02:22:53,700
The distance traveled by our drivers equates to 175,000 kilometers,

1382
02:22:54,540 --> 02:22:58,600
which is equivalent to 4.4 times around the Earth.

1383
02:22:59,840 --> 02:23:03,900
I personally have been once around the earth since July.

1384
02:23:05,400 --> 02:23:10,260
I bought a new Jeep in July and I've put 43,000 kilometers on it

1385
02:23:10,260 --> 02:23:13,880
because I drive about two or three times a day to Calgary.

1386
02:23:16,960 --> 02:23:21,160
We currently have 220 clients as registered riders

1387
02:23:21,920 --> 02:23:24,620
and we have 28 registered volunteer drivers

1388
02:23:24,620 --> 02:23:29,640
but only 21 are regular and active drivers right now.

1389
02:23:30,720 --> 02:23:40,900
On the books, we have nearly 500 appointments booked by our 220 clients, so the demand is there in the long term.

1390
02:23:41,220 --> 02:23:45,580
And like I say, five or six of our writers are dialysis patients.

1391
02:23:53,570 --> 02:23:58,790
So our dilemma, our challenge for the future is keeping up with the rapid growth and demand.

1392
02:24:01,470 --> 02:24:02,590
Word is getting out.

1393
02:24:02,590 --> 02:24:10,010
We're getting tons of referrals from AHS, the PCN, community links,

1394
02:24:11,990 --> 02:24:13,470
Airdrie Transit itself.

1395
02:24:14,490 --> 02:24:18,930
And I'm fearful about driver burnout because right now we're doing

1396
02:24:18,930 --> 02:24:23,950
170 to 200 trips per month with about 21 drivers,

1397
02:24:24,110 --> 02:24:27,810
which means each driver is taking on 8 to 10 trips each per month.

1398
02:24:28,630 --> 02:24:37,670
So we need to recruit more volunteer drivers and the issues that I see is that we're using their personal vehicles,

1399
02:24:38,410 --> 02:24:45,910
they're receiving fuel reimbursement, but they're not being compensated for the depreciation and the wear and tear on their vehicles.

1400
02:24:48,050 --> 02:24:52,050
We've made application for funding at the provincial and federal level.

1401
02:24:52,770 --> 02:24:56,930
Unfortunately, we've been turned down by both levels of government.

1402
02:24:56,930 --> 02:24:57,870
So

1403
02:25:00,270 --> 02:25:04,370
we're here to ask for your support through a new business relationship.

1404
02:25:06,640 --> 02:25:11,580
We're starting with the idea of looking at what the CRA allows for mileage rates,

1405
02:25:11,720 --> 02:25:15,620
which is currently 70 cents per kilometer for the first 5,000 kilometers,

1406
02:25:15,920 --> 02:25:17,100
64 cents thereafter.

1407
02:25:19,630 --> 02:25:22,430
I've calculated that the current fuel reimbursement

1408
02:25:22,430 --> 02:25:26,350
that we're getting from Drive Happiness equates to about 24 cents per kilometer,

1409
02:25:26,370 --> 02:25:30,410
so we're not asking the City of Airdrie for that reimbursement.

1410
02:25:30,410 --> 02:25:36,230
What we are asking for is an ability to compensate our drivers for the wear and tear on their

1411
02:25:36,230 --> 02:25:41,930
vehicles, which if you net the fuel off equates to about 40 to 46 cents per kilometer.

1412
02:25:43,450 --> 02:25:50,610
Our program is grown by 60 percent year over year, 2023 versus 2022, and our current

1413
02:25:50,610 --> 02:25:56,270
monthly distance covered is around 11,000 kilometers, which equates roughly to $4

1414
02:25:56,270 --> 02:26:00,770
or $5,000 per month in vehicle mileage value.

1415
02:26:05,680 --> 02:26:09,420
So there are a few investment options or arrangements

1416
02:26:09,420 --> 02:26:12,680
that we could come to as far as a business relationship.

1417
02:26:15,350 --> 02:26:17,290
We could budget

1418
02:26:19,470 --> 02:26:22,390
for our current level of activity,

1419
02:26:22,570 --> 02:26:25,070
our current capacity, and cap our services,

1420
02:26:25,770 --> 02:26:29,470
which would require a $40,000 per year investment.

1421
02:26:30,610 --> 02:26:33,410
And then the other alternatives are laid out here

1422
02:26:33,410 --> 02:26:37,070
where, at a higher rate, we'd ask for a bit more.

1423
02:26:37,770 --> 02:26:44,610
If we build in 60% year-over-year growth, 2024 versus 2023, we are looking at an investment

1424
02:26:44,610 --> 02:26:47,090
of between $63,000 and $73,000.

1425
02:26:52,360 --> 02:26:55,880
So the outcome here is to attract more volunteer drivers.

1426
02:26:56,020 --> 02:27:00,580
My goal is to have an additional 35 drivers on our roster.

1427
02:27:02,220 --> 02:27:06,180
And we think that the well-being of the seniors and the disabled in Eridry will

1428
02:27:06,180 --> 02:27:10,800
be dramatically improved if we can continue providing this service.

1429
02:27:13,830 --> 02:27:20,610
So what we're requesting Council approve is a new business relationship, a contract

1430
02:27:20,610 --> 02:27:26,690
with Voluntary Airdrie to invest in its drive happiness seniors assisted transportation

1431
02:27:26,690 --> 02:27:31,030
program for the rest of this year in the amount of $73,000.

1432
02:27:32,030 --> 02:27:37,030
In the alternative Voluntary Airdrie would accept any lesser amount that Airdrie City

1433
02:27:37,030 --> 02:27:42,070
City Council is comfortable with within the program investment options outlined in this

1434
02:27:42,070 --> 02:27:42,730
presentation.

1435
02:27:44,190 --> 02:27:44,790
Thank you.

1436
02:27:44,790 --> 02:27:50,530
I just want to add that this would actually save the city quite a bit of money if we're

1437
02:27:50,530 --> 02:27:56,030
partnered with the transit system because we have gone – or Volunteer Erdrey has

1438
02:27:56,030 --> 02:28:02,070
gone to Erdrey Transit, we've talked to community links, we've talked to many

1439
02:28:02,070 --> 02:28:05,630
different organizations and the need is here.

1440
02:28:05,630 --> 02:28:12,590
And I know that with the taxi program it was costing over $250,000 a year.

1441
02:28:13,130 --> 02:28:21,050
We would be able to help the city save a lot of money by only asking for $73,000,

1442
02:28:21,050 --> 02:28:23,810
which would help the city of Airdrie.

1443
02:28:24,270 --> 02:28:32,990
And the transit system cover all those people who are currently unable to utilize the systems that are currently in place.

1444
02:28:34,130 --> 02:28:38,790
So, access surgery, for instance, if someone takes access surgery to Calgary, the service

1445
02:28:38,790 --> 02:28:40,030
starts at 8 o'clock.

1446
02:28:40,170 --> 02:28:46,530
Many times, hemodialysis appointments start at 6, which is not offered by anyone other

1447
02:28:46,530 --> 02:28:47,670
than the taxi services.

1448
02:28:48,870 --> 02:28:50,850
So, just a few things to think about.

1449
02:28:50,990 --> 02:28:52,710
We really hope you'll consider our offer.

1450
02:29:00,270 --> 02:29:00,990
Thank you both.

1451
02:29:01,330 --> 02:29:07,570
Excellent presentation, great level of detail, and obviously, much needed service in our

1452
02:29:07,570 --> 02:29:07,930
community.

1453
02:29:08,470 --> 02:29:09,290
Got some questions coming.

1454
02:29:09,290 --> 02:29:10,850
We're going to go to Councillor Petro first, please.

1455
02:29:11,170 --> 02:29:11,850
Thank you, Your Worship.

1456
02:29:12,150 --> 02:29:16,190
For starters, Daria, thank you so much for stepping up and congratulations on moving into that

1457
02:29:16,190 --> 02:29:16,830
new chair role.

1458
02:29:16,990 --> 02:29:20,330
I know you've got some big shoes to fill, but I know that you're quite capable of doing

1459
02:29:20,330 --> 02:29:20,590
that.

1460
02:29:21,950 --> 02:29:27,470
I have a couple questions and then a couple comments, and really one was, when you put

1461
02:29:27,470 --> 02:29:30,690
the funding applications that you had applied for and you said that they were not approved,

1462
02:29:31,150 --> 02:29:33,510
did they give you any indication as to why they weren't approved?

1463
02:29:33,690 --> 02:29:35,550
What did it have to do with the application or the program?

1464
02:29:36,690 --> 02:29:44,090
The current program for supporting rural transportation in Alberta that's being managed by Healthy

1465
02:29:44,090 --> 02:29:52,090
Aging Alberta, we were screened out on eligibility because one of the tick boxes, so to speak,

1466
02:29:52,250 --> 02:29:55,790
is whether that municipality has an existing transit system.

1467
02:29:55,790 --> 02:29:59,970
So we got disqualified on the face that Erdrey has a

1468
02:30:00,000 --> 02:30:07,560
They don't drill any further down to ask whether the transit system is meeting the needs of the

1469
02:30:07,560 --> 02:30:08,900
people that need to be served.

1470
02:30:09,580 --> 02:30:16,020
So unfortunately the two rounds of provincial transportation funding, we don't even get

1471
02:30:16,020 --> 02:30:16,520
to apply.

1472
02:30:17,340 --> 02:30:22,980
With respect to the New Horizons for Seniors program, this is the really strange experience

1473
02:30:22,980 --> 02:30:23,700
I've had.

1474
02:30:23,700 --> 02:30:29,460
we received an initial approval about a month and a half ago from the federal

1475
02:30:29,460 --> 02:30:35,340
government saying we were approved for $25,000 and then about a week ago I was

1476
02:30:35,340 --> 02:30:40,100
advised that we were screened out for eligibility in that they were not

1477
02:30:41,420 --> 02:30:47,180
receptive to reimbursing drivers for mileage. Okay, no thank you that's

1478
02:30:47,180 --> 02:30:50,820
really helpful well helpful for context not helpful that you didn't

1479
02:30:50,820 --> 02:30:56,960
those grants and so I mean for me I know that this is this has been an

1480
02:30:56,960 --> 02:31:00,200
identified gap since I got on council I know it was one of the first things that

1481
02:31:00,200 --> 02:31:02,440
I started talking about when we got on here was accessible regional

1482
02:31:02,440 --> 02:31:09,520
transportation so you are 100% filling this gap that is desperately needed in

1483
02:31:09,520 --> 02:31:12,840
our community and for us to do that from an operational perspective at the

1484
02:31:12,840 --> 02:31:19,440
city would cost so much more so in saying that I would be very interested

1485
02:31:19,440 --> 02:31:24,340
in engaging in some kind of conversation, have administrations start conversations with that.

1486
02:31:24,800 --> 02:31:29,360
But I am curious because I noticed that the Edmonton Community Foundation was a funder of this.

1487
02:31:30,520 --> 02:31:33,320
I'm curious, have we reached out to the Calgary Foundation, have we reached out to the

1488
02:31:33,320 --> 02:31:37,400
Erdere Community Foundation? Like I'm wondering if there's some kind of, you know,

1489
02:31:37,660 --> 02:31:41,020
maybe a matching grant, maybe the city throws this much in and they throw this much in,

1490
02:31:41,300 --> 02:31:44,180
and we come together as a community. So have any of those conversations happened?

1491
02:31:45,040 --> 02:31:50,960
not to date no we've really focused our requests for the Calgary Foundation on

1492
02:31:50,960 --> 02:31:55,600
our youth programs as well as the Ardrian District Community Foundation we

1493
02:31:55,600 --> 02:32:00,380
just put in a request the other day again to support our youth volunteer

1494
02:32:00,380 --> 02:32:05,320
core program okay no I think I'd love to see some conversations move forward and

1495
02:32:05,320 --> 02:32:08,180
even maybe with the provincial government because it definitely is saving

1496
02:32:08,180 --> 02:32:12,420
EMS trips for those senior citizens who don't have somebody else to call

1497
02:32:12,420 --> 02:32:18,400
So any of those kind of things I'd like to throw out on the table there, but thank you for the presentation and for the work that you do

1498
02:32:19,700 --> 02:32:20,280
Thank you

1499
02:32:24,060 --> 02:32:30,780
Always a very informative presentation and thank you both for coming today. I think for me I I

1500
02:32:32,000 --> 02:32:36,300
Absolutely see a lot of the complexities in this. I also am becoming

1501
02:32:37,280 --> 02:32:41,140
woefully aware of many of the complexities within our own organization, so

1502
02:32:41,140 --> 02:32:47,060
So, for me, of course, I'm happy to, you know, see that we accept this for information, but

1503
02:32:47,060 --> 02:32:56,320
I am curious what areas we as an organization can potentially support you folks, or I just,

1504
02:32:56,460 --> 02:33:00,740
I need more information from our organization, and I'm looking to our CAO, because I'd

1505
02:33:00,740 --> 02:33:07,560
like to understand better where we can potentially find some funding, or is this going to set

1506
02:33:07,560 --> 02:33:11,700
President that we need to discuss or you know one of the things that you folks

1507
02:33:11,700 --> 02:33:14,760
pointed out to you in your presentation was let's take some funding out of

1508
02:33:14,760 --> 02:33:19,080
transit and I almost had a heart attack in that moment because I love our

1509
02:33:19,080 --> 02:33:22,100
transit program I know we're doing a lot of great things with it as we move

1510
02:33:22,100 --> 02:33:26,220
forward but I just don't know where this would come from or how if it would be

1511
02:33:26,220 --> 02:33:30,780
a social policy piece if it would be a transit piece so is it possible for us

1512
02:33:30,780 --> 02:33:35,100
to get more information from our administration around what this could

1513
02:33:35,100 --> 02:33:36,840
would look like and what our limitations are?

1514
02:33:37,160 --> 02:33:40,660
Thank you, Mayor Brown.

1515
02:33:41,740 --> 02:33:43,640
Councillor Speirman, yes, absolutely.

1516
02:33:44,400 --> 02:33:47,460
And my suggestion for Council after a round of questions

1517
02:33:47,460 --> 02:33:51,880
would be to direct us to start conversations

1518
02:33:52,440 --> 02:33:54,980
with volunteer everybody to explore some alternatives.

1519
02:33:55,600 --> 02:33:58,160
We have some ideas as well, and could be transit,

1520
02:33:58,380 --> 02:34:01,700
could be other options, could be other groups that we can.

1521
02:34:03,100 --> 02:34:05,900
I'm sure look for a solution for this.

1522
02:34:05,900 --> 02:34:11,040
that would be the ultimate goal, so if Council is willing to direct us to proceed with the

1523
02:34:11,620 --> 02:34:14,920
opening of this communication, that would be my recommended course of action.

1524
02:34:15,700 --> 02:34:16,560
Okay, thank you.

1525
02:34:17,060 --> 02:34:17,760
Council call some things.

1526
02:34:17,800 --> 02:34:18,380
Thank you, Mr. Chair.

1527
02:34:18,660 --> 02:34:22,960
I was a little bit confused at first as to the difference between drive happiness and

1528
02:34:22,960 --> 02:34:27,340
volunteer airdry and how those monies crossover, and then when I heard you mention you

1529
02:34:27,340 --> 02:34:32,300
get $2 from drive happiness per trip, could you just expand on that for me?

1530
02:34:32,400 --> 02:34:33,740
I didn't really quite understand that.

1531
02:34:33,740 --> 02:34:34,760
Through the chair

1532
02:34:36,120 --> 02:34:41,640
The base price is ten dollars for a ride ticket ten dollars gets the senior

1533
02:34:42,460 --> 02:34:47,700
90 minutes of time with the driver or 40 kilometers of distance whichever comes first

1534
02:34:47,700 --> 02:34:53,640
And it's an ideal way to get around town here in Erdrey because it cost you ten dollars

1535
02:34:53,640 --> 02:34:59,140
Out of that ten dollar ticket, which is paid into drive happiness in Edmonton

1536
02:34:59,140 --> 02:35:05,360
They send back $8 to the driver who took that senior to that appointment, and they send

1537
02:35:05,360 --> 02:35:10,400
voluntary $2 to support the program locally.

1538
02:35:10,700 --> 02:35:13,040
Okay, so the senior pays the $10?

1539
02:35:13,440 --> 02:35:15,340
The senior pays the $10, you know.

1540
02:35:15,360 --> 02:35:15,440
Okay.

1541
02:35:15,960 --> 02:35:16,160
Yeah.

1542
02:35:16,420 --> 02:35:17,500
That I understand then.

1543
02:35:17,820 --> 02:35:17,920
Yeah.

1544
02:35:17,980 --> 02:35:22,800
So then the money you're requesting is to supplement for wear and tear on vehicles.

1545
02:35:23,280 --> 02:35:23,480
Right.

1546
02:35:23,760 --> 02:35:23,940
Yeah.

1547
02:35:24,360 --> 02:35:24,800
I see.

1548
02:35:25,280 --> 02:35:25,580
Okay.

1549
02:35:25,580 --> 02:35:31,640
And so are you hearing that then from your volunteers that they're dropping off because they just don't want to do it anymore?

1550
02:35:32,300 --> 02:35:37,540
Not necessarily dropping off entirely, but definitely they've been very clear. It's like Dave

1551
02:35:38,220 --> 02:35:41,900
It's my car, you know, I can do one trip a week

1552
02:35:42,840 --> 02:35:46,500
right or one trip once in a while and

1553
02:35:47,320 --> 02:35:48,540
so with the

1554
02:35:49,360 --> 02:35:54,960
like how why is it I saw that you want 35 drivers so you feel that the money from

1555
02:35:54,960 --> 02:35:59,260
the city or money money from city for wear and turn vehicles would have them

1556
02:35:59,260 --> 02:36:04,420
do more trips or you feel like you'd have more drivers sign up yeah a bit of

1557
02:36:04,420 --> 02:36:09,440
both actually yeah we'd like to be able to go to our existing drivers that you

1558
02:36:09,440 --> 02:36:14,900
know quite honestly have driven multiple times and just decided no I can't do

1559
02:36:14,900 --> 02:36:19,900
this anymore because it is, you know, taking a toll on my vehicle. But I think it's going

1560
02:36:19,900 --> 02:36:25,800
to help us recruit more drivers. So I want to make sure that the 21 drivers that are

1561
02:36:25,800 --> 02:36:31,520
regular right now are taken care of, but I want to provide an incentive to new drivers

1562
02:36:31,520 --> 02:36:38,780
to join us. There is a precedent to the Cancer Society's Wheel of Hope program which

1563
02:36:38,780 --> 02:36:44,180
which has been reactivated pays its drivers 45 cents per kilometer,

1564
02:36:44,460 --> 02:36:46,760
which I understand may include fuel.

1565
02:36:47,520 --> 02:36:52,540
So it's a little bit on the low side in my mind relative to the CRA-approved mileage rate,

1566
02:36:53,140 --> 02:36:59,660
but it's at least a benchmark for what other driving programs are doing to recruit drivers.

1567
02:37:00,460 --> 02:37:03,980
And even still, I think they're struggling to find drivers

1568
02:37:03,980 --> 02:37:10,540
because they approached us here a couple months ago to help them recruit drivers, and so we've

1569
02:37:10,540 --> 02:37:16,560
posted that opportunity on our Better Impact and in our social media to help the Cancer

1570
02:37:16,560 --> 02:37:18,140
Society recruit drivers.

1571
02:37:18,760 --> 02:37:23,780
There's also the insurance factor as well, more kilometers you put on your car the higher

1572
02:37:23,780 --> 02:37:27,540
your insurance goes as well, so also in consideration.

1573
02:37:28,420 --> 02:37:29,520
That's true, yeah.

1574
02:37:30,740 --> 02:37:41,760
So remind me, maybe, I don't know if it's Horacio, that would remember off the top of your head, or maybe volunteer airdrie members, but we granted volunteer airdrie dollars in the upcoming budget, right?

1575
02:37:42,080 --> 02:37:45,120
Through the chair, that was money for volunteer recognition.

1576
02:37:45,760 --> 02:37:47,360
Yeah, and that was, how much was that again?

1577
02:37:48,180 --> 02:37:49,800
20, up to 20,000.

1578
02:37:49,880 --> 02:37:50,920
20, I think, yeah.

1579
02:37:51,040 --> 02:37:51,700
20, okay.

1580
02:37:52,180 --> 02:37:55,520
And what are you doing with that, like those dollars now?

1581
02:37:55,520 --> 02:38:02,040
We're going to invest it in National Volunteer Week here in about a month with an event at

1582
02:38:02,040 --> 02:38:06,100
Burt Church Theatre, so we're putting the final touches on that event.

1583
02:38:06,680 --> 02:38:10,680
And then we have plans for International Volunteer Day in December.

1584
02:38:11,320 --> 02:38:19,040
So we're currently working with staff to finalize the funding agreement and have them

1585
02:38:19,040 --> 02:38:22,700
pre-approve the expenses that are eligible for using that money.

1586
02:38:24,740 --> 02:38:29,380
I have no issues like talking with transit like I think Chris McKizak should be a part

1587
02:38:29,380 --> 02:38:30,280
of this conversation.

1588
02:38:30,660 --> 02:38:35,920
And I think it's also difficult because you guys can say yes to anybody, you know what

1589
02:38:35,920 --> 02:38:36,120
I mean?

1590
02:38:36,180 --> 02:38:39,940
You don't have to look at yes they may have a senior citizen's income but they may

1591
02:38:39,940 --> 02:38:43,360
also have dividends or GICs or other payments.

1592
02:38:43,520 --> 02:38:48,860
You don't have to look at that whereas the city we have a very fair policy measured

1593
02:38:48,860 --> 02:38:53,480
out for qualifications, or does drive happiness screen people in that way as well?

1594
02:38:53,480 --> 02:38:56,500
There is an application process that a person would have to go through.

1595
02:38:56,500 --> 02:39:00,180
So they would have to provide their notice of assessments to make sure that they qualify

1596
02:39:00,180 --> 02:39:01,260
for all of those things.

1597
02:39:01,360 --> 02:39:01,660
Oh, yes.

1598
02:39:01,740 --> 02:39:06,700
Okay, so not just anybody can call you up and say, I don't drive, I need a ride.

1599
02:39:07,260 --> 02:39:10,520
Yeah, so Mr. Moneybags, unfortunately, is out of luck there.

1600
02:39:11,100 --> 02:39:15,440
I think it's worth the conversation with staff to dissect what the two programs

1601
02:39:15,440 --> 02:39:17,000
do, so I would support that.

1602
02:39:17,000 --> 02:39:20,400
not necessarily that we're saying, hey, here's $70,000.

1603
02:39:20,980 --> 02:39:21,560
Right, no.

1604
02:39:22,020 --> 02:39:25,400
But we need a report to come back to council for sure.

1605
02:39:26,060 --> 02:39:28,900
What I appreciated about the presentation from David,

1606
02:39:29,060 --> 02:39:31,840
and he always does an awesome job, is the business relationship

1607
02:39:31,840 --> 02:39:36,800
and looking through that lens versus the precedent setting piece.

1608
02:39:37,620 --> 02:39:38,980
Please, Deputy Mayor, please.

1609
02:39:39,800 --> 02:39:40,820
Thank you, Worship.

1610
02:39:42,200 --> 02:39:43,780
So a few questions.

1611
02:39:43,780 --> 02:39:53,410
So you had the one slide there where it said 750,000 in funding, so what does that get used for?

1612
02:39:53,790 --> 02:39:59,990
So that's the Edmonton organization's budget, so Drive Happiness Seniors Association in Edmonton.

1613
02:40:00,430 --> 02:40:01,910
Okay, so you don't get any of that?

1614
02:40:02,350 --> 02:40:12,170
No, they are applying for funding to see if they can help me hire a staff member to manage the program locally.

1615
02:40:12,170 --> 02:40:17,390
So they are working on a funding application to get us some money in that way.

1616
02:40:17,550 --> 02:40:24,110
So you are working that angle in partnership with them to try to localize some funds?

1617
02:40:24,550 --> 02:40:26,430
Yeah, we do it every opportunity.

1618
02:40:26,970 --> 02:40:31,850
They supply all the driving supplies, the door magnets, the promotional materials.

1619
02:40:32,450 --> 02:40:33,030
Software.

1620
02:40:33,590 --> 02:40:36,490
Yeah, all of that stuff is supplied by them.

1621
02:40:36,490 --> 02:40:42,610
They're actually going to be in Erdrey here in a couple of weeks to promote the program

1622
02:40:42,610 --> 02:40:47,430
at the Erdrey Library and have an open house at Good Earth to help us with the recruiting

1623
02:40:47,430 --> 02:40:47,950
campaign.

1624
02:40:49,170 --> 02:40:52,670
Unfortunately, I'll probably recruit a lot more users to go.

1625
02:40:53,530 --> 02:41:03,610
So now throughout your presentation, majority of the examples you gave were medical needs.

1626
02:41:03,610 --> 02:41:05,950
So, is that the majority of the trips?

1627
02:41:06,610 --> 02:41:13,050
Yeah, 99% of the trips are medical trips, the other are for social reasons, shopping

1628
02:41:13,550 --> 02:41:14,510
or caregiving.

1629
02:41:15,130 --> 02:41:15,810
Visiting families.

1630
02:41:15,870 --> 02:41:22,050
So, all those healthcare needs, have our MLA's been made aware of that?

1631
02:41:22,530 --> 02:41:30,610
Yeah, through the chair, MLA Angela Pitt is very aware of the situation, we've actually

1632
02:41:30,610 --> 02:41:36,370
We had a couple of conversations with her in partnership with the Erdrey Health Foundation

1633
02:41:36,370 --> 02:41:37,710
about the situation.

1634
02:41:38,510 --> 02:41:45,390
And is she able to get any wheels greased up to actually help you out?

1635
02:41:46,150 --> 02:41:47,050
Not yet.

1636
02:41:47,870 --> 02:41:48,510
Nothing?

1637
02:41:50,660 --> 02:41:50,960
Okay.

1638
02:41:51,260 --> 02:41:54,360
And then lastly, do you have any corporate sponsorship?

1639
02:41:54,840 --> 02:41:56,920
Or is anybody even working on that?

1640
02:41:56,920 --> 02:42:03,020
like I would assume maybe one of the large you know maybe fuel conglomerates

1641
02:42:03,020 --> 02:42:09,260
might want to throw you some fuel cards or something every year to help

1642
02:42:09,260 --> 02:42:13,640
facilitate the needs do you have anything like that in place yeah through

1643
02:42:13,640 --> 02:42:17,480
the chair not it not at this time but it's a great idea that's something I

1644
02:42:17,480 --> 02:42:20,840
want to implement when I become sure that's something I would like to

1645
02:42:20,840 --> 02:42:25,580
implement when I do take over in June is to have someone who can work on

1646
02:42:25,580 --> 02:42:31,160
corporate sponsorships or at least get more corporations in the city involved so

1647
02:42:31,160 --> 02:42:37,420
that we can save money as well. Okay now the last the last question I have and I'm

1648
02:42:37,420 --> 02:42:42,020
looking from keep it in mind we're responsible for protecting the taxpayer.

1649
02:42:43,000 --> 02:42:49,820
So insurance wise so now they're now passenger vehicles so I imagine that's

1650
02:42:49,820 --> 02:42:56,380
different kind of insurance. Does Drive Happiness provide that insurance? Or is it

1651
02:42:56,380 --> 02:43:02,640
up to them to inform their insurance providers and that

1652
02:43:02,640 --> 02:43:09,620
onus is put on the drivers? Through the chair with respect to insurance no

1653
02:43:10,140 --> 02:43:15,860
change in your current policy is required other than to let your

1654
02:43:15,860 --> 02:43:19,080
insurance agent know about the increase in distance.

1655
02:43:21,220 --> 02:43:23,160
Once you start accepting

1656
02:43:23,160 --> 02:43:28,120
compensation like an Uber driver would that puts you into a different class of

1657
02:43:28,120 --> 02:43:34,920
insurance policy. So our drivers have to carry two million dollar policy which

1658
02:43:34,920 --> 02:43:41,080
is the first line of defense. Drive happiness then has a five million dollar

1659
02:43:41,080 --> 02:43:48,060
policy, which is the second line of defense, and we have a $5 million policy, which is the

1660
02:43:48,060 --> 02:43:49,160
third line of defense.

1661
02:43:50,160 --> 02:43:50,680
Okay.

1662
02:43:51,200 --> 02:43:51,320
Yeah.

1663
02:43:51,840 --> 02:43:59,020
Just, and you might want to have somebody look into it, but just to re-save $8 to compensate

1664
02:43:59,020 --> 02:44:01,000
them for their gas is still compensation.

1665
02:44:02,360 --> 02:44:10,080
Not, yeah, through the chair, no, that doesn't, that doesn't jeopardize, no, no, I would

1666
02:44:10,080 --> 02:44:11,600
Because it's such a small amount.

1667
02:44:11,960 --> 02:44:14,240
I would strongly suggest you get that in writing.

1668
02:44:14,840 --> 02:44:15,000
Sure.

1669
02:44:15,300 --> 02:44:15,480
Yeah.

1670
02:44:15,780 --> 02:44:16,520
Good idea.

1671
02:44:16,960 --> 02:44:17,840
All righty.

1672
02:44:17,900 --> 02:44:18,440
Thank you.

1673
02:44:18,740 --> 02:44:19,560
Great presentation.

1674
02:44:21,660 --> 02:44:26,420
Can I give staff direction to maybe sit down and chat with them?

1675
02:44:26,640 --> 02:44:29,100
Deputy Mayor Jones, you can do whatever you want.

1676
02:44:29,260 --> 02:44:31,400
If you want to do that, we can do that.

1677
02:44:31,520 --> 02:44:34,460
Today is your day to say yes.

1678
02:44:36,300 --> 02:44:37,580
I think everybody's exhausted.

1679
02:44:37,800 --> 02:44:39,180
The questions, go ahead please.

1680
02:44:39,180 --> 02:44:46,880
Alright, so I'd like to move that we direct staff to have some exploratory conversations

1681
02:44:46,880 --> 02:44:52,480
with volunteer imagery and the Drive Happiness program to see if there's something we can

1682
02:44:52,480 --> 02:44:58,780
facilitate or help them out with, whether it be via direct or indirect.

1683
02:45:00,720 --> 02:45:02,900
To help further their success.

1684
02:45:05,570 --> 02:45:06,330
Is that appropriate?

1685
02:45:09,110 --> 02:45:11,310
I'm just curious if Charlotte actually captured

1686
02:45:11,310 --> 02:45:18,510
all of that, but okay. I've actually pre-captured it before you even said it. So we have here

1687
02:45:18,510 --> 02:45:22,250
that Council Direct's administration to work with volunteer Airdrie Society with respect

1688
02:45:22,250 --> 02:45:27,270
to the coordination of current Airdrie Transit programs and the Drive Happiness Seniors Association

1689
02:45:27,270 --> 02:45:33,130
program and to return to council with options and you added whether they be direct or indirect

1690
02:45:33,130 --> 02:45:34,830
correct to help with their further success.

1691
02:45:35,690 --> 02:45:37,010
It's almost verbatim, right?

1692
02:45:39,610 --> 02:45:41,470
Too funny. So moved your worship.

1693
02:45:41,730 --> 02:45:43,390
Thank you very much, Deputy Mayor Jones.

1694
02:45:44,990 --> 02:45:46,250
Keep up the great work.

1695
02:45:46,810 --> 02:45:47,070
Thank you.

1696
02:45:47,590 --> 02:45:49,670
I'm always blown away when you tell me your week

1697
02:45:49,670 --> 02:45:51,270
and what you do during that week,

1698
02:45:51,350 --> 02:45:52,790
because I know you have other responsibilities.

1699
02:45:53,690 --> 02:45:54,670
Congratulations, Daria.

1700
02:45:54,670 --> 02:45:55,710
As I said to you the other day,

1701
02:45:56,570 --> 02:45:59,170
and I think Councillor Petro said it really well as well,

1702
02:45:59,790 --> 02:46:00,990
stepping into some big shoes,

1703
02:46:00,990 --> 02:46:07,350
but I know you'll do a great job and keep up the great work and please pass on Council's

1704
02:46:07,890 --> 02:46:10,810
great admiration for your organization, continued success.

1705
02:46:11,430 --> 02:46:12,590
We really appreciate you.

1706
02:46:13,110 --> 02:46:13,410
We'll do you.

1707
02:46:13,610 --> 02:46:15,250
Such a value to asset in our community.

1708
02:46:15,770 --> 02:46:16,050
Thank you.

1709
02:46:16,150 --> 02:46:17,230
We have a motion on the floor.

1710
02:46:17,370 --> 02:46:18,330
Anybody else, please?

1711
02:46:18,930 --> 02:46:19,470
I'd like to add.

1712
02:46:19,550 --> 02:46:19,630
No.

1713
02:46:19,890 --> 02:46:20,010
Okay.

1714
02:46:20,310 --> 02:46:21,130
Anyone opposed, please?

1715
02:46:22,530 --> 02:46:22,930
Carried.

1716
02:46:23,170 --> 02:46:26,730
And just to be clear, Rossio, we're not going to get back to them in seven months

1717
02:46:26,730 --> 02:46:27,270
from today.

1718
02:46:27,430 --> 02:46:30,170
We're going to reach out in the next week or two because there wasn't a timeframe

1719
02:46:30,170 --> 02:46:35,750
frame on here. So, okay, thank you very much. All right, so everybody, we're really late

1720
02:46:35,750 --> 02:46:38,310
on our break. We're going to get 15 minutes of recess here. Thank you.

1721
03:05:59,700 --> 03:06:00,480
Sorry

1722
03:06:03,520 --> 03:06:12,030
about that. Okay, we are moving on from run number nine, which

1723
03:06:14,300 --> 03:06:16,760
would be our financial

1724
03:06:16,760 --> 03:06:20,220
position. We have introductions coming from Councillor Trappman, please.

1725
03:06:20,960 --> 03:06:24,200
Thank you, Your Worship. This time I'd like to invite Stephanie to come forward, which

1726
03:06:24,200 --> 03:06:31,480
she already has, and speak to us about our fourth quarter financial update preliminary

1727
03:06:31,480 --> 03:06:33,720
information about the surplus.

1728
03:06:45,960 --> 03:06:47,460
and members of council.

1729
03:06:48,060 --> 03:06:49,900
The fourth quarter preliminary financial

1730
03:06:49,900 --> 03:06:52,060
update has been finalized and is ready to be

1731
03:06:52,060 --> 03:06:52,360
presented.

1732
03:06:53,200 --> 03:06:55,680
The year-end audit is well underway with

1733
03:06:55,680 --> 03:06:57,580
results expected to come forward on April

1734
03:06:57,580 --> 03:06:58,560
15th.

1735
03:06:58,720 --> 03:07:00,760
Please note the results presented today are

1736
03:07:00,760 --> 03:07:02,640
preliminary and could change once the

1737
03:07:02,640 --> 03:07:04,040
auditors complete the final audit.

1738
03:07:07,920 --> 03:07:10,120
The 2023 fourth quarter preliminary

1739
03:07:10,120 --> 03:07:11,560
surplus is $3 million.

1740
03:07:12,420 --> 03:07:14,880
Or 1.6% of the 2023

1741
03:07:14,880 --> 03:07:17,140
council amended budget at year-end.

1742
03:07:17,840 --> 03:07:25,220
Majority of this surplus is due to unprecedented growth the city continues to see and the impact of this growth across multiple departments.

1743
03:07:28,620 --> 03:07:32,680
I will provide an overview of the main variances starting with the operating budget.

1744
03:07:35,930 --> 03:07:42,130
The 2023 results show that we brought in $5 million of revenue beyond what was budgeted.

1745
03:07:42,710 --> 03:07:45,330
Airdrie continues to be one of the fastest growing cities in Alberta.

1746
03:07:45,330 --> 03:07:51,950
With this growth, the city saw increased supplementary tax revenues, increased revenue from utility

1747
03:07:51,950 --> 03:07:54,590
billings and new water meter sales.

1748
03:07:55,250 --> 03:08:00,890
In addition, we continue to see unprecedented demand in community services including pass

1749
03:08:00,890 --> 03:08:05,410
and admission revenues at Genesis Place and higher ridership within transit.

1750
03:08:06,230 --> 03:08:12,170
2023 also saw extraordinary permit revenues due to increased number of new builds and

1751
03:08:12,170 --> 03:08:14,490
of larger projects occurring in the city.

1752
03:08:15,370 --> 03:08:17,590
Lastly, contributing to the increased revenues

1753
03:08:17,590 --> 03:08:19,850
is almost $800,000 in grants.

1754
03:08:20,670 --> 03:08:22,410
From the MSI operating top-up

1755
03:08:22,410 --> 03:08:24,130
and new operating grant opportunities

1756
03:08:24,130 --> 03:08:26,090
the city has been approved for in 2023.

1757
03:08:29,880 --> 03:08:32,960
Expenses came in $2 million over budget at year end.

1758
03:08:33,700 --> 03:08:36,720
The underutilized variance seen within salaries,

1759
03:08:36,980 --> 03:08:39,540
wages, and benefits is mainly related to vacancies

1760
03:08:39,540 --> 03:08:43,520
and timing of hiring offset by WCB premium increases.

1761
03:08:43,520 --> 03:08:53,180
The contracted and general services line saw an overall trend of projects that have been delayed across multiple departments and or long lead times procuring items.

1762
03:08:54,080 --> 03:09:00,340
These projects have been carried forward to 2024, which contribute to the added to reserves over budget lines seen in the table.

1763
03:09:01,640 --> 03:09:08,540
The variants within contracted and general services are slightly offset by increased legal fees and new IT security measures.

1764
03:09:09,320 --> 03:09:23,320
In addition to the carry forward projects, environmental services is contributing to the variance and added to reserves from increased revenues referenced on the last slide and some savings on underground maintenance which have been added to the corresponding utility reserves.

1765
03:09:26,350 --> 03:09:27,870
Moving into the capital budget.

1766
03:09:27,870 --> 03:09:28,030
budget.

1767
03:09:32,340 --> 03:09:38,380
The original capital budget was approved at $67.8 million. Prior year, carry forwards

1768
03:09:39,340 --> 03:09:46,920
amounted to $127 million. And with an additional $264,000 in budget amendments, as noted in

1769
03:09:46,920 --> 03:09:54,700
the table, the total adjusted capital budget for 2023 was $195.1 million. Actual funds

1770
03:09:54,700 --> 03:10:03,640
spent were $57.9 million at December 31st. Of the remaining $137.2 million approved capital

1771
03:10:03,640 --> 03:10:08,400
budget, $124.6 million will be carried forward to 2024.

1772
03:10:09,620 --> 03:10:14,080
Major capital projects make up the majority of this carry-forward amount and include

1773
03:10:14,080 --> 03:10:18,660
projects such as the 40th Ave interchange, the multi-use facility and library,

1774
03:10:24,240 --> 03:10:24,680
and the

1775
03:10:24,680 --> 03:10:29,920
capital projects progress update on all the capital projects as of December 31st, 2023,

1776
03:10:30,600 --> 03:10:35,240
in attachment to, and a full listing of all the carry forward projects in attachment for.

1777
03:10:42,240 --> 03:10:48,740
The city did not pull additional funds in 2023, and thus the total debt dropped $65.5

1778
03:10:48,740 --> 03:10:55,240
million, $6.8 million down from the prior year. This brings Airdrie's debt utilization

1779
03:10:55,240 --> 03:11:02,060
to 21% of the total debt limit, leaving room to manage future infrastructure needs, a detailed

1780
03:11:02,060 --> 03:11:06,660
listing of all ongoing debt-funded capital projects, as well as debentures that will be

1781
03:11:06,660 --> 03:11:09,520
paid off in the next five years for listed in Attachment 6.

1782
03:11:17,830 --> 03:11:23,270
The balance in reserves at the end of 2023 is $206.8 million.

1783
03:11:24,350 --> 03:11:31,610
Of this total, $71.4 million is externally restricted in nature, leaving $135.4 million

1784
03:11:31,610 --> 03:11:37,150
dollars in funds available for use at Council's discretion. Staff continue to work on the fiscal

1785
03:11:37,150 --> 03:11:42,270
strategy to build capital reserves to levels appropriate to lifecycle the city's asset base.

1786
03:11:45,940 --> 03:11:51,620
Council is being asked to confirm the desired surplus split. CBC made a resolution during the

1787
03:11:51,620 --> 03:11:59,380
November budget deliberations to draw 838,000 dollars from the 2023 surplus to fund 2024

1788
03:11:59,380 --> 03:12:04,560
for one-time expenditures, and therefore administration is recommending that this amount be transferred

1789
03:12:04,560 --> 03:12:08,420
into the general operating reserve to be drawn in 2024.

1790
03:12:09,540 --> 03:12:13,560
Based on the analysis of our reserve health and knowing what the 10-year capital plan

1791
03:12:13,560 --> 03:12:23,760
has in store, staff is recommending the remaining surplus of $2,151,635 be transferred into

1792
03:12:23,760 --> 03:12:25,260
the general capital reserve.

1793
03:12:25,260 --> 03:12:29,700
reserve. To note, this would leave the General Operating Reserve just short of the minimum

1794
03:12:29,700 --> 03:12:34,840
level outlined in the Council endorsed fiscal sustainability framework, which states the

1795
03:12:34,840 --> 03:12:40,060
General Operating Reserve will maintain a minimum level of three months or 25% of the approved

1796
03:12:40,660 --> 03:12:46,960
annual general tax-supported budget. At year end, the reserve balance covers 23.7% rather

1797
03:12:46,960 --> 03:12:52,320
than the 25% recommended. Once a resolution has been made, by Council, the final

1798
03:12:52,320 --> 03:12:56,620
entries will be entered into the appropriate reserves.

1799
03:12:59,120 --> 03:13:00,680
The recommendation brought forward

1800
03:13:00,680 --> 03:13:05,560
is that Council accepts the 2023 fourth quarter preliminary financial update for information

1801
03:13:06,180 --> 03:13:12,380
and allocates $838,000 of the 2023 operating surplus to the General Operating Reserve

1802
03:13:12,720 --> 03:13:21,550
in the remaining $2,151,635 to the General Capital Reserve, and I am available for

1803
03:13:21,550 --> 03:13:21,830
questions.

1804
03:13:21,830 --> 03:13:22,790
Thank you, Stephanie.

1805
03:13:23,930 --> 03:13:25,090
Do you have questions?

1806
03:13:25,710 --> 03:13:27,150
Thank you, Your Worship.

1807
03:13:27,350 --> 03:13:33,510
I appreciate the thought behind the big amount going to the capital reserves with our capital

1808
03:13:33,510 --> 03:13:39,570
budgets that we have looking forward in 10 years, but I'm concerned that we're behind

1809
03:13:39,570 --> 03:13:42,250
on our 25% in our operating reserve.

1810
03:13:43,730 --> 03:13:49,930
What would that if we wanted to get that operating reserve up to 25%, what would we have to

1811
03:13:49,930 --> 03:13:50,450
put in there?

1812
03:13:50,450 --> 03:13:58,930
Through the chair, it would be $1,522,905.

1813
03:13:59,850 --> 03:14:04,770
So the remaining amount that we could transfer to the capital reserve would be $628,730.

1814
03:14:05,230 --> 03:14:08,010
So $638,730.

1815
03:14:14,940 --> 03:14:17,760
I'm sorry, those numbers don't add up.

1816
03:14:19,200 --> 03:14:36,300
Right now you're asking us to put 838 to operating in 2.12 capital, but if we were to put 1.5 into operating, there should be more than 638,000 left, wouldn't there?

1817
03:14:37,080 --> 03:14:39,540
Sorry, Karen, can you bring up the PowerPoint again?

1818
03:14:39,540 --> 03:14:43,640
The eight was going that went up one-time expenses this year, right?

1819
03:14:43,840 --> 03:14:50,740
So this is all remaining money is what's going to go into capital total of the two two point nine for surplus

1820
03:14:50,740 --> 03:14:58,040
Yeah, no, but the 838 is being used for general operating for the 2024 budget for one-time expenses. Remember. Yeah

1821
03:14:58,040 --> 03:14:59,960
This is alternative one on the screen here

1822
03:15:11,380 --> 03:15:17,020
Sorry, Council Chairman, can I go to Megan on the line while you're thinking? Yeah, please. Megan, please.

1823
03:15:19,180 --> 03:15:25,300
Through the chair and thanks for seeing me there. I know I'm online. It's a little bit harder. I just want to clarify

1824
03:15:26,240 --> 03:15:33,240
Councilor Chapman's questions. So we've got 838,000, which is what we were recommending to General Operating Reserve,

1825
03:15:33,600 --> 03:15:37,880
which would be drawn into a roofboard to cover one-time expenditures.

1826
03:15:38,640 --> 03:15:55,920
We would need 1.5 million on top of that to maintain the 25% operating, because if the 838 goes in, it also comes out in 24, so that 1.5 million is required to keep that 25% of the operating, if that helps clarify.

1827
03:15:55,920 --> 03:16:03,530
fine okay and so with the recommendation now of 838 to general operating

1828
03:16:03,530 --> 03:16:08,550
reserve to be drawn and then the full 2.1 to go to the general capital reserve

1829
03:16:08,550 --> 03:16:14,650
that's going to leave a short of our 25% correct that makes it 23.7 is that what

1830
03:16:14,650 --> 03:16:17,410
I understood through the chair that's correct okay

1831
03:16:22,370 --> 03:16:23,270
that's the only questions I

1832
03:16:23,270 --> 03:16:24,110
have right now

1833
03:16:26,250 --> 03:16:32,430
deputy mayor Jones please thank you worship I actually like

1834
03:16:32,430 --> 03:16:43,210
where staff is going here 23.7. I mean the difference for operational and we're

1835
03:16:43,210 --> 03:16:48,670
talking about an operational reserve taxes are constantly coming in I'm not

1836
03:16:48,670 --> 03:16:53,850
concerned there at all this gets us closer it's still not where we need to

1837
03:16:53,850 --> 03:16:58,290
be with capital reserves but it definitely moves us closer and it is

1838
03:16:58,290 --> 03:17:03,790
refreshing, in my mind's eye, to see staff and administration working to that end.

1839
03:17:05,010 --> 03:17:05,470
Thank you.

1840
03:17:06,010 --> 03:17:06,650
Councillor Petro.

1841
03:17:07,110 --> 03:17:07,590
Thank you, Bishop.

1842
03:17:08,210 --> 03:17:12,270
I am not shocked that Deputy Mayor Jones likes the recommendation this year.

1843
03:17:12,710 --> 03:17:14,010
I figured it would be right up your alley.

1844
03:17:15,390 --> 03:17:19,050
I'm almost completely okay with this recommendation.

1845
03:17:20,030 --> 03:17:23,950
My only thing is, yes, we are trying to build up to that 25%.

1846
03:17:23,950 --> 03:17:31,470
And if we only do the 838, next year we will be farther behind, really, because our operating

1847
03:17:31,470 --> 03:17:33,010
budget will be a different amount next year.

1848
03:17:34,270 --> 03:17:38,810
In my personal opinion, I'd love to see just a flat million go to operating and the rest

1849
03:17:38,810 --> 03:17:47,110
go into capital, which I think is 1.989635, just so that we have a tiny bit more and

1850
03:17:47,110 --> 03:17:48,670
we can keep building that up.

1851
03:17:49,030 --> 03:17:52,350
I know it doesn't build it up a lot, but it gets as close to that 25% without

1852
03:17:52,350 --> 03:17:58,590
jeopardizing the amount going into capital this year. If I may, we have $23

1853
03:17:58,590 --> 03:18:03,370
million plus dollars in tax stabilization money which is in essence is

1854
03:18:03,370 --> 03:18:07,650
going to be backstopping operating that's over and above what we currently have.

1855
03:18:08,330 --> 03:18:15,690
We just borrowed $12 million, $29 million, and I forget what the other

1856
03:18:15,690 --> 03:18:23,730
amount was, but we're boring. To me it's absolutely no question that we need more money in our

1857
03:18:23,730 --> 03:18:28,990
capital grant to be sustainable over time. I wouldn't support anything other than what's

1858
03:18:28,990 --> 03:18:33,090
being recommended on the table. Please, Councillor Coulson.

1859
03:18:33,270 --> 03:18:39,010
I was just going to say I actually agree with Councillor Jones, but actually I agree

1860
03:18:39,010 --> 03:18:42,510
with staff. You guys did a great job and I support the recommendation as is.

1861
03:18:43,830 --> 03:18:44,390
Perfect.

1862
03:18:45,470 --> 03:18:47,390
Council Member and Council Member, you guys are good?

1863
03:18:48,230 --> 03:18:48,750
Good.

1864
03:18:49,130 --> 03:18:50,290
Okay. Anyone else?

1865
03:18:51,430 --> 03:18:51,530
Okay.

1866
03:18:52,430 --> 03:18:53,730
Council Chairman, you have the floor, please.

1867
03:18:54,330 --> 03:18:56,490
Judge Ngwe, reading the room your worship.

1868
03:18:56,670 --> 03:18:57,590
I'll make that motion.

1869
03:18:59,730 --> 03:19:04,210
As presented, we accept the 2023 4th quarter financial update.

1870
03:19:04,210 --> 03:19:15,610
for information on allocates 2023 operating surplus of $2,989,635 as follows, $838,000 to

1871
03:19:15,610 --> 03:19:20,850
the general operating reserves to be drawn in 2024 to cover one-time expenditures, and

1872
03:19:20,850 --> 03:19:25,750
$2,151,635 to the general capital reserve.

1873
03:19:26,850 --> 03:19:27,650
Excellent.

1874
03:19:27,870 --> 03:19:28,530
Thank you, Council Chairman.

1875
03:19:29,130 --> 03:19:30,250
Any further questions, comments?

1876
03:19:34,130 --> 03:19:34,190
Okay.

1877
03:19:34,190 --> 03:19:43,990
Excellent motion is here. Thank you very much, Stephanie, we're moving on to item number 11. First up 11.1 introduction coming from Councillor Patrick, please.

1878
03:19:44,510 --> 03:19:50,750
Thank you, Your Worship. So at this time, I'd like to invite Brad Anderson to come and speak to us on the City of Airdrie Sponsorship Policy, please.

1879
03:20:05,720 --> 03:20:07,920
Just get my presentation brought up if that's all right.

1880
03:20:07,920 --> 03:20:08,920
Good

1881
03:20:25,820 --> 03:20:29,320
afternoon, Your Worship, and members of Council. My name is Brad Anderson, Manager

1882
03:20:29,320 --> 03:20:34,460
of Recreation for the City of Eridry and attending today to present and discuss a sponsorship

1883
03:20:34,460 --> 03:20:41,620
policy for the City of Eridry. So today I'm presenting an overview of a report and a policy

1884
03:20:41,620 --> 03:20:46,440
in your package that we're looking for Council endorsement this afternoon. This policy

1885
03:20:46,440 --> 03:20:50,280
will assist the City in securing additional revenue while at the same time protecting

1886
03:20:50,280 --> 03:20:56,800
the city's reputation and interests. Sponsorship is a term and practice that has been around

1887
03:20:56,800 --> 03:21:01,700
a great number of decades as it relates to municipal public use facilities. It's a tool in

1888
03:21:01,700 --> 03:21:07,020
which the municipality allows a brand to receive exposure through naming or facility prominence

1889
03:21:07,020 --> 03:21:12,640
in return for dollars back to the municipality for its use. In Erdrey, outside of any formalized

1890
03:21:12,640 --> 03:21:17,320
policy or framework, sponsorship has played a significant role in raising capital funding,

1891
03:21:17,320 --> 03:21:21,520
most notably within Genesis Place throughout the three phases of construction.

1892
03:21:22,140 --> 03:21:27,540
Through a not-for-profit led society from 2004 to 2014, sponsorship campaigns and

1893
03:21:27,540 --> 03:21:31,020
opportunities funneled millions of dollars to the city through the naming of

1894
03:21:31,020 --> 03:21:34,920
the overall recreation facility and sponsorship of a variety of playing

1895
03:21:34,920 --> 03:21:40,880
areas and spaces. No sponsorship framework or policy existed during that time

1896
03:21:40,880 --> 03:21:44,380
and the city leaned heavily on community leaders and volunteers to

1897
03:21:44,380 --> 03:21:49,920
represent the city's interests and negotiate directly, both in dollar amounts and in contract

1898
03:21:49,920 --> 03:21:56,140
language with sponsoring individuals and organizations. Most, if not all, of the sponsorship agreements

1899
03:21:56,140 --> 03:22:01,440
for Genesis Place have expired, except for the overall naming rights. Sponsorship does

1900
03:22:01,440 --> 03:22:06,420
continue to this day in the arenas where the city uses the services of rec media, a

1901
03:22:06,420 --> 03:22:11,340
third-party advertising firm who sell and service advertisers who make use of our

1902
03:22:11,340 --> 03:22:17,600
wall and arena boards and the city receives a portion of that revenue. Although in the past the

1903
03:22:17,600 --> 03:22:22,480
city has approached sponsorship in an informal manner, as a best practice many municipalities

1904
03:22:22,480 --> 03:22:28,260
are now developing or have endorsed sponsorship policies that clearly outline Council's

1905
03:22:28,260 --> 03:22:33,980
considerations and principles in regards to sponsorship agreements while also defining

1906
03:22:33,980 --> 03:22:38,480
principles that safeguard the city's reputation and interests. If Airdrie has an endorsed

1907
03:22:38,480 --> 03:22:43,760
sponsorship policy. It will allow the city to respond to requests for sponsorship, maximize the

1908
03:22:43,760 --> 03:22:48,400
value of municipal assets and facilities, and complement adjacent policies already in place.

1909
03:22:49,880 --> 03:22:54,380
So today, administration has prepared a sponsorship policy for council endorsement.

1910
03:22:54,800 --> 03:22:58,260
Through endorsement, administration would be able to begin the sponsorship

1911
03:22:58,260 --> 03:23:03,920
sales process, specifically targeting some of the high value and timely opportunities for the

1912
03:23:03,920 --> 03:23:09,740
City of Airdrie, namely the library and multi-use facility and the artificial turf at Genesis

1913
03:23:09,740 --> 03:23:15,080
Place. Opportunities would be posted on the city's website so that the process is transparent

1914
03:23:15,080 --> 03:23:21,460
and competitive. The City of Airdrie was also competitively secure the service of a sponsorship

1915
03:23:21,460 --> 03:23:27,840
sales firm. Many municipalities across the province utilize the expertise of a firm

1916
03:23:27,840 --> 03:23:32,560
to drive their prospecting and sales process to avoid adding resources in-house.

1917
03:23:33,640 --> 03:23:37,800
I would like to review some of the key aspects of the sponsorship policy with Council.

1918
03:23:38,760 --> 03:23:44,420
And first is purpose. Key to the policy is the overall purpose and within the policy sponsorship

1919
03:23:44,420 --> 03:23:49,540
is recognized as a means to provide revenue to the city while safeguarding the city's image

1920
03:23:49,540 --> 03:23:55,900
values and interests. The policy also assists various city departments who are engaged in the

1921
03:23:55,900 --> 03:24:00,740
business of sponsorship. It could be parks, community services, or other public-facing

1922
03:24:00,740 --> 03:24:05,460
facilities and teams. To date, this could be handled very differently between various

1923
03:24:05,460 --> 03:24:08,860
departments with no real framework or procedure to follow.

1924
03:24:10,420 --> 03:24:16,280
In terms of scope, this policy would apply to any and all assets, facilities, or scenarios

1925
03:24:16,280 --> 03:24:21,060
where sponsorship could be engaged, including events and festivals such as Airdrie Fest

1926
03:24:21,060 --> 03:24:26,680
or other civically planned functions. The policy again is intended to complement other policies

1927
03:24:26,680 --> 03:24:32,940
that exist that oversee naming, which includes the street naming policy, memorial policy,

1928
03:24:33,120 --> 03:24:38,380
and the naming of city assets policy, whereby the city is named naming based on contributions

1929
03:24:38,380 --> 03:24:42,900
from an individual or group instead of a paid sponsorship agreement. So for example,

1930
03:24:43,440 --> 03:24:47,180
just because we would look to sponsor components within the Ron Ebbison arena

1931
03:24:47,180 --> 03:24:53,260
does not mean that the overall name or the name of the Ron Eveson would be up for sale.

1932
03:24:53,900 --> 03:24:57,860
Sponsorship would focus on the aspects not currently named within a facility.

1933
03:24:58,300 --> 03:25:01,840
So it could be the dressing rooms, the lobby, or maybe even the penalty box.

1934
03:25:02,100 --> 03:25:06,500
If we could get the RCMP to pony up a little bit of cash, I see them being a great fit

1935
03:25:06,500 --> 03:25:10,360
as a penalty box sponsor for maybe a recruitment campaign.

1936
03:25:11,660 --> 03:25:15,160
The policy would not apply to grant requirements or gifts.

1937
03:25:15,160 --> 03:25:16,400
central

1938
03:25:18,480 --> 03:25:22,300
to the policy is principles that define who we would not enter into

1939
03:25:22,300 --> 03:25:26,280
sponsorship agreements with, including products that are known to have harmful

1940
03:25:26,280 --> 03:25:31,200
effects, religious or political organizations, companies who promote or

1941
03:25:31,200 --> 03:25:35,120
present content that could be perceived as harmful, intolerant or

1942
03:25:35,120 --> 03:25:39,900
derogatory, companies whose programs or products compete with city services and

1943
03:25:39,900 --> 03:25:43,920
finally organizations that could conceivably create fiscal hardship for

1944
03:25:43,920 --> 03:25:49,040
the City of Airdrie and our residents. Included as well is a principle that all sponsorships

1945
03:25:49,040 --> 03:25:54,140
must conform to the Canadian Code of Advertising Standards, Canadian Human Rights Act, the Alberta

1946
03:25:54,140 --> 03:25:59,320
Human Rights Act, as well as conform to applicable federal, provincial laws, and the city's

1947
03:25:59,320 --> 03:26:05,220
owned by-laws agreements and practices. These regulations and acts would be consulted

1948
03:26:05,220 --> 03:26:10,220
if a scenario arises where there's a debate on whether the company or campaign conflicts

1949
03:26:10,220 --> 03:26:14,120
with the city's vision or values or could be deemed as offensive.

1950
03:26:16,670 --> 03:26:17,550
In terms of accountability,

1951
03:26:18,810 --> 03:26:22,430
and I'm just going to quickly go over the accountability of both council and administration.

1952
03:26:23,250 --> 03:26:28,390
For council, council would approve the list of city-owned assets and facilities that are available

1953
03:26:28,390 --> 03:26:34,190
to be sponsored. I'll review Appendix A on the following slide. Council's role would be to set

1954
03:26:34,190 --> 03:26:38,910
and review this policy from time to time, and council would also have the final authority

1955
03:26:38,910 --> 03:26:43,930
on the approval of naming right proposals. So that is the overall naming of a major

1956
03:26:43,930 --> 03:26:48,910
recreation or community facility, such as the library naming, the artificial turf in

1957
03:26:48,910 --> 03:26:54,550
the Southwest Recreation Facility. Administration would conduct the valuation of city assets

1958
03:26:54,550 --> 03:27:00,130
that Council has deemed available to be sponsored. Administration would determine the right

1959
03:27:00,130 --> 03:27:04,510
approach to solicit those sponsorships by most likely contracting out of service

1960
03:27:04,510 --> 03:27:10,610
to a sponsorship sales agency who retains a commission of sales, administration would

1961
03:27:10,610 --> 03:27:16,090
have the authority to negotiate and sell sponsorships, that is amenities or other smaller sponsorships,

1962
03:27:16,190 --> 03:27:20,190
so as the dressing rooms, the meeting rooms, common spaces within a library, etc.

1963
03:27:21,210 --> 03:27:25,670
And lastly, administration would oversee the execution and maintenance of the sponsorship

1964
03:27:25,670 --> 03:27:26,170
agreements.

1965
03:27:28,190 --> 03:27:33,310
So currently an appendix A of the policy contains the facilities in which would be

1966
03:27:33,310 --> 03:27:39,050
included under the current policy. Through this today, Council would indicate that they wish for

1967
03:27:39,050 --> 03:27:44,810
administration to solicit sponsorship sales or prospect naming rights for Genesis Place,

1968
03:27:45,170 --> 03:27:50,370
including the Ed Edgar Athletic Park, Ron Ebbison and Plainsman Arenas, Library Multi-use Facility

1969
03:27:50,370 --> 03:27:55,710
in the Southwest Recreation Facility. Again, if a name already exists, either through a

1970
03:27:55,710 --> 03:28:00,310
sponsorship term or other naming policy, it would not be sold just because it appears on

1971
03:28:00,310 --> 03:28:05,630
this list. Only those areas and facilities outside of a term would be available to be

1972
03:28:05,630 --> 03:28:05,850
sold.

1973
03:28:07,450 --> 03:28:12,910
So today, Administration is recommending that Council endorse the attached sponsorship policy

1974
03:28:13,330 --> 03:28:19,070
that allows, it does articulate Council's, what Council aims to get out of the sponsorship

1975
03:28:19,070 --> 03:28:24,970
to the community. It contains a list of those facilities in which Council is willing

1976
03:28:24,970 --> 03:28:31,550
to sell. It enables administration to value and prospect and sell the sponsorship opportunities

1977
03:28:31,550 --> 03:28:36,730
and allows the city to increase our long-term revenue while also balancing and protecting

1978
03:28:37,420 --> 03:28:39,750
the integrity and the vision and values of the city.

1979
03:28:41,310 --> 03:28:45,530
As an alternative council could determine that there's changes required to this policy and

1980
03:28:45,530 --> 03:28:51,510
administration would return with another draft prior to being endorsed. Considerations here

1981
03:28:51,510 --> 03:28:56,670
is there could be a delay on the prospecting and naming of both the library and multi-use

1982
03:28:56,670 --> 03:29:02,870
facility as well as the artificial turf at going in at Genesis Place as we need to stitch

1983
03:29:02,870 --> 03:29:07,630
a logo or name or corporate name into that turf by the end of June.

1984
03:29:07,870 --> 03:29:12,990
So there's work ahead of us to move quickly to secure sponsorship for the artificial turf.

1985
03:29:14,450 --> 03:29:18,710
So again, the recommendation today is for Council to endorse the sponsorship policy

1986
03:29:18,710 --> 03:29:25,530
that's in your package and I'm available for questions. Thank you, Brad. Deputy Mayor Jones,

1987
03:29:25,690 --> 03:29:31,150
please. Thank you, Worship. Brad, I noticed in that appendix that there were no soccer fields

1988
03:29:31,150 --> 03:29:36,550
or ball diamonds included in that list. Is there a reason for that? Yeah, through the chair

1989
03:29:36,550 --> 03:29:40,290
to date, we're going to start with the community facilities and again prioritize

1990
03:29:40,850 --> 03:29:45,650
those high value and the high return investments that are of timely importance to this council

1991
03:29:45,650 --> 03:29:51,510
and I think gives us an opportunity to go through that process and learn through the sponsorship

1992
03:29:51,510 --> 03:29:57,630
sales agency and then again kind of look at it in terms of the priority of facilities and also

1993
03:29:57,630 --> 03:29:59,690
the expected return on the investments.

1994
03:30:00,000 --> 03:30:02,940
So that's why we're really focused on those facilities today.

1995
03:30:03,520 --> 03:30:09,760
So through the chair, will those assets be made available to the company you contract

1996
03:30:09,760 --> 03:30:16,000
to sell those sponsorships, or that will be a separate list unto itself?

1997
03:30:17,540 --> 03:30:21,240
Through the chairs, sorry, so your question is within those facilities, am I going to

1998
03:30:21,240 --> 03:30:24,900
come back with another full list of all the aspects within them that are going to

1999
03:30:24,900 --> 03:30:25,180
be sold?

2000
03:30:25,180 --> 03:30:33,720
No, no, no. So with regards to things like soccer fields and ball diamonds, will that

2001
03:30:33,720 --> 03:30:40,160
be a separate offering for sponsorship at a later date, or is that available to the current

2002
03:30:41,360 --> 03:30:44,360
sponsorship company, whichever you award it to?

2003
03:30:45,400 --> 03:30:50,300
So through the chair and through this appendix A today, we're saying that currently baseball

2004
03:30:50,300 --> 03:30:55,900
diamond soccer fields would not necessarily be on the menu to go out and to sell today.

2005
03:30:56,340 --> 03:31:01,440
We're focused on what councils indicating through this policy is the indoor community

2006
03:31:01,440 --> 03:31:05,100
facilities that they want to go out and corporately name.

2007
03:31:05,420 --> 03:31:09,580
So the soccer fields and ball diamonds would not be available until council updated this

2008
03:31:09,580 --> 03:31:14,400
appendix A, which they could so choose to do today if they felt they wanted to include

2009
03:31:14,400 --> 03:31:20,960
all of those onto the list or leave it for and again go off of kind of starting with

2010
03:31:20,960 --> 03:31:23,020
the priority of community indoor facilities.

2011
03:31:24,260 --> 03:31:30,340
So through the chair, I mean it wouldn't take anything extra just to add them to this

2012
03:31:30,340 --> 03:31:30,660
list?

2013
03:31:31,420 --> 03:31:32,300
Through the chair, no.

2014
03:31:32,620 --> 03:31:38,460
But we have not spent time administration doing an audit of the outdoor parks and

2015
03:31:38,460 --> 03:31:43,120
spaces in terms of pricing and looking at those amenities yet.

2016
03:31:43,120 --> 03:31:48,040
but we certainly can can layer those in for a sponsorship sales agency to do if

2017
03:31:48,040 --> 03:31:53,240
council wanted to explore that right off the bat as well. So is there a way to

2018
03:31:54,180 --> 03:32:01,200
carry this forward? We can we can approve this today but then give direction to have the others

2019
03:32:01,900 --> 03:32:06,900
added as availability or assessments been made?

2020
03:32:09,150 --> 03:32:11,130
Yeah through the chair I'll just maybe ask

2021
03:32:11,130 --> 03:32:16,890
Charlotte, if Council wanted to amend Appendix A here in the moment, is that something that

2022
03:32:16,890 --> 03:32:21,130
they're able to do and add in outdoor athletic fields?

2023
03:32:22,130 --> 03:32:27,370
Through Your Worship to Deputy Mayor Jones, yes, you can certainly amend it on the fly

2024
03:32:27,370 --> 03:32:29,270
today if that's Council's wish.

2025
03:32:31,320 --> 03:32:38,220
Okay, so I'll care for my colleagues, but I think we're leaving potential assets

2026
03:32:38,220 --> 03:32:40,460
on the table if we don't include them.

2027
03:32:40,460 --> 03:32:45,650
I think in the Jones family baseball diamond, is that what you're thinking?

2028
03:32:46,690 --> 03:32:47,370
Fair enough.

2029
03:32:49,590 --> 03:32:52,990
But in fairness to Brad's explanation, he's not excluding it.

2030
03:32:53,070 --> 03:32:54,990
He's just working toward it, right?

2031
03:32:55,290 --> 03:32:57,670
So Councillor Petro, please.

2032
03:32:58,070 --> 03:32:58,470
Thank you, Richard.

2033
03:32:58,950 --> 03:33:02,170
So just one question kind of came to mind as I was reading through this.

2034
03:33:02,570 --> 03:33:06,970
This policy looks great, but I'm wondering, and I'm sure it's covered under like a tenancy agreement.

2035
03:33:07,290 --> 03:33:11,330
But when we have a tenant in the building and say they can do naming,

2036
03:33:11,330 --> 03:33:14,950
and I'm specifically talking library inside multi-use facility here.

2037
03:33:15,390 --> 03:33:18,890
So we have section 11 and section 19, which talks to

2038
03:33:19,410 --> 03:33:22,830
type of things that don't really align with our core values.

2039
03:33:23,150 --> 03:33:27,010
And then we also have, you know, that there is the option to have exclusivity.

2040
03:33:27,610 --> 03:33:32,130
So say if a bank were to sponsor the AirDream multi-use facility,

2041
03:33:32,230 --> 03:33:34,130
and then a bank also wanted to sponsor the library,

2042
03:33:34,350 --> 03:33:36,590
like what does that look like from a tenancy perspective?

2043
03:33:36,810 --> 03:33:39,090
And how is that covered through these policies?

2044
03:33:40,430 --> 03:33:45,050
Yeah, through the chair that's a great question. So we know that the library and I think you're

2045
03:33:45,050 --> 03:33:48,850
talking about between our two organizations because the library is naming and the city. Yeah,

2046
03:33:48,850 --> 03:33:55,530
so as it stands there is no way for us to influence what the library is doing to sponsor

2047
03:33:55,530 --> 03:34:00,930
within their zones nor would we have the ability to to control like or for them to

2048
03:34:00,930 --> 03:34:06,810
control who we're going out and naming as well. So those exclusivities what's in the

2049
03:34:06,810 --> 03:34:12,410
policy in front of you is exclusivity only on city owned and operated assets and facilities

2050
03:34:12,410 --> 03:34:18,250
has no jurisdiction in terms of what other organization's leases are doing within their

2051
03:34:18,250 --> 03:34:22,330
own space. So no different than at Genesis Place, we have AirDree Edge Gymnastics. And

2052
03:34:22,330 --> 03:34:28,570
they get tons of sponsors and tons of donors that sponsor towards their programs and their

2053
03:34:28,570 --> 03:34:33,190
services and their spaces. This policy would not extend to AirDree Edge Gymnastics

2054
03:34:33,810 --> 03:34:35,430
say, well, we've already got a homeowner.

2055
03:34:35,710 --> 03:34:37,870
So, Genesis, you can't go in Genesis Place,

2056
03:34:37,970 --> 03:34:39,030
can't have a homeowner, right?

2057
03:34:39,110 --> 03:34:41,150
We aren't able to do that, nor would,

2058
03:34:41,230 --> 03:34:43,050
and I think that flows right into the library.

2059
03:34:43,270 --> 03:34:44,990
So, it'd be the exact same thing.

2060
03:34:45,090 --> 03:34:46,810
The library could go and sell to a homeowner,

2061
03:34:47,110 --> 03:34:48,490
but so could the city of Erdrey,

2062
03:34:48,550 --> 03:34:50,890
and there's going to be a very clear line

2063
03:34:50,890 --> 03:34:53,030
that there's no way we could influence each other

2064
03:34:53,030 --> 03:34:55,250
even through our own policy here.

2065
03:34:56,450 --> 03:34:56,850
Okay.

2066
03:34:57,710 --> 03:34:58,710
I get it.

2067
03:34:58,910 --> 03:35:00,590
I have in the back of my mind,

2068
03:35:00,590 --> 03:35:06,390
you know, the AirDream multi-use facility with the Marlboro Light Library and the Budweiser

2069
03:35:06,390 --> 03:35:11,910
Cafe, just because those things are things that we specifically have in there, that I

2070
03:35:11,910 --> 03:35:16,270
get it. It seems that there's something out of alignment there and I don't know how

2071
03:35:16,270 --> 03:35:17,830
to fix it, so thank you.

2072
03:35:18,090 --> 03:35:23,050
Sorry, unless I read that wrong, alcohol and tobacco products in marijuana, was

2073
03:35:23,050 --> 03:35:23,750
it not excluded?

2074
03:35:23,850 --> 03:35:27,010
And that's what I'm getting at here, Your Worship, is that it doesn't cover

2075
03:35:27,010 --> 03:35:34,590
Those like it wouldn't cover the library so the library could any of those things could not saying that they would and they have similar core values to us

2076
03:35:34,590 --> 03:35:39,650
But we have no say over what their naming rights are for their facility

2077
03:35:39,650 --> 03:35:43,470
So they could have any of those things that we have listed as a no-go for us

2078
03:35:43,470 --> 03:35:48,110
They could have it as a yes for them. So yeah, I miss I didn't hear that part

2079
03:35:48,110 --> 03:35:53,470
Yeah, I just can't imagine them. They're good taste. They would think about that but safeguards

2080
03:35:54,690 --> 03:35:55,130
Yeah

2081
03:35:56,710 --> 03:36:03,810
Marlboro's got a lot of money though, let's say that out loud, okay, only because of my

2082
03:36:03,810 --> 03:36:04,290
neighbor here,

2083
03:36:06,560 --> 03:36:07,620
Councillor Spearman.

2084
03:36:12,270 --> 03:36:15,930
Sorry, it's rare that I'm speechless, I'll tell you that.

2085
03:36:16,330 --> 03:36:20,070
Through the chair, thank you for this, I think it makes a lot of sense.

2086
03:36:20,390 --> 03:36:26,010
I was just curious, and maybe I'm getting ahead of myself here, but for the Northeast

2087
03:36:26,010 --> 03:36:30,270
regional park left out just because we're not far enough down that road yet

2088
03:36:30,270 --> 03:36:35,570
essentially in terms of facilities or is that something that would be included in

2089
03:36:35,570 --> 03:36:40,070
this otherwise? Yeah through the chairs almost the same thing I think at this

2090
03:36:40,070 --> 03:36:43,790
point we wouldn't be ready to go up most likely to even look at prospecting

2091
03:36:43,790 --> 03:36:46,290
or selling the Northeast regional park until we really have a good

2092
03:36:46,290 --> 03:36:50,950
understanding of what the program is and the exact phasing and the breadth

2093
03:36:50,950 --> 03:36:54,730
of that project in the certain timeline and I think that's even why

2094
03:36:54,730 --> 03:36:59,030
The Southwest Rec Center is on this list, but again, we're not going to be prioritizing

2095
03:36:59,030 --> 03:37:02,870
the selling of that until we get through a couple of other things for us, because again,

2096
03:37:02,910 --> 03:37:06,730
we won't be able to approach a sponsor, probably most likely until we have a little bit more

2097
03:37:06,730 --> 03:37:10,070
knowledge on where we are in the design and bringing that to fruition.

2098
03:37:10,450 --> 03:37:15,190
So again, if Council wants to put the Northeast Regional Park on there today, it's not

2099
03:37:15,190 --> 03:37:16,170
a problem.

2100
03:37:16,450 --> 03:37:20,090
It's just, I think, in terms of the priority, it's probably just not there yet.

2101
03:37:20,090 --> 03:37:24,410
Okay, fair statement, and through the chair, kind of piggybacking still on that conversation.

2102
03:37:25,030 --> 03:37:29,570
So you mentioned that anywhere that is somewhat of a shared facility, so one thing I kind

2103
03:37:29,570 --> 03:37:33,730
of quickly threw at Mayor Brown here, as I said, so that's why we don't have Bert

2104
03:37:33,730 --> 03:37:36,070
Church Theatre incorporated in this conversation.

2105
03:37:36,250 --> 03:37:39,930
So is that something that down the road, you know, because there's multiple rooms in

2106
03:37:39,930 --> 03:37:44,310
that space, that sort of thing, is that a conversation we can ever have, or is

2107
03:37:44,310 --> 03:37:49,390
that's something we have to discuss with our business partner on that space.

2108
03:37:50,610 --> 03:37:54,390
Yeah, through the chair that's a great question that I can bring back to the

2109
03:37:54,390 --> 03:37:58,990
team. I think that certainly that Burt Church is a little different. TNC could

2110
03:37:58,990 --> 03:38:04,290
be easily included on this list today as the sole owner and an operator of that

2111
03:38:04,290 --> 03:38:06,850
space but I think I would need to give it a little bit more thought and then

2112
03:38:06,850 --> 03:38:11,090
bring it back as an update if council wanted to put the Burt Church on

2113
03:38:11,090 --> 03:38:12,250
on this list right away as well.

2114
03:38:12,970 --> 03:38:14,650
Okay, I'm just curious around it,

2115
03:38:14,710 --> 03:38:16,650
but I appreciate the time sensitivity around it.

2116
03:38:16,710 --> 03:38:18,290
So I'll support it as it stands today,

2117
03:38:18,330 --> 03:38:21,010
but I would appreciate seeing more conversation

2118
03:38:21,010 --> 03:38:22,390
around some of those unique spaces

2119
03:38:22,390 --> 03:38:24,910
and the nuances around them in the future.

2120
03:38:29,250 --> 03:38:32,050
Okay, I think we've exhausted all of our questions.

2121
03:38:32,330 --> 03:38:33,430
Bradley, thank you very much.

2122
03:38:34,390 --> 03:38:36,070
Councilor Petro, you have the floor, please.

2123
03:38:38,290 --> 03:38:38,990
Thank you, Bishop.

2124
03:38:39,110 --> 03:38:40,610
So I'd move that Council endorses

2125
03:38:40,610 --> 03:38:45,690
the Sponsorship and Naming Rights Policy, P-FIN-28-C.

2126
03:38:46,610 --> 03:38:47,210
Excellent.

2127
03:38:48,710 --> 03:38:50,110
Anyone oppose, please?

2128
03:38:51,430 --> 03:38:52,710
Carriage, thank you Bradley.

2129
03:38:53,490 --> 03:38:55,750
Appreciate your patience and waiting around there.

2130
03:38:55,830 --> 03:38:56,970
I know you're gonna stick around though,

2131
03:38:57,910 --> 03:38:59,890
because you're in the closed session, I believe.

2132
03:39:02,250 --> 03:39:06,110
So, Charlotte, we're moving on to something

2133
03:39:06,910 --> 03:39:09,390
in the future that will no longer be

2134
03:39:09,390 --> 03:39:15,710
on our agenda. As of the next meeting I think. Your worship it will still be on

2135
03:39:15,710 --> 03:39:20,970
the agenda. It will be the consent agenda. Oh no no thank you for that really. I knew

2136
03:39:20,970 --> 03:39:25,950
you're gonna throw something at me today. Can you go forward with 11 point sorry

2137
03:39:25,950 --> 03:39:31,110
12.1 please. Sure. Council is being asked to proclaim March 26th, 2024 as purple day

2138
03:39:31,110 --> 03:39:34,230
in Erdrey and light up City Hall in purple lights for epilepsy awareness.

2139
03:39:38,650 --> 03:39:48,470
Thank you, Your Worship. Move that we proclaim Purple Day in support of epilepsy awareness

2140
03:39:48,470 --> 03:39:58,310
and illuminate City Hall in purple. Excellent. Thank you. Anyone to pose, please? Carried.

2141
03:39:58,490 --> 03:40:02,410
Great. 12.2, Charlotte, please. Thank you, Your Worship. Council is being asked to proclaim

2142
03:40:02,410 --> 03:40:09,810
March 31st 2024 as Transgender Day of Visibility in Erdrey, and raise the transgender flag at

2143
03:40:09,810 --> 03:40:16,950
Nose Creek Park. Excellent. Council Member, please. Thank you, Worship. It is my honor to request that

2144
03:40:16,950 --> 03:40:23,590
Council proclaim March 21st 2024 as Transgender Day of Visibility in Erdrey,

2145
03:40:23,790 --> 03:40:28,450
and raise the transgender flag at Nose Creek Park. Excellent. Anyone opposed, please?

2146
03:40:30,150 --> 03:40:33,290
carried. Thanks so much. Next is 12.3 Charlotte, please.

2147
03:40:33,310 --> 03:40:37,250
Thank you, Your Worship. Council is being asked to proclaim the month of June 2024 as

2148
03:40:37,250 --> 03:40:42,490
Pride Month in Erdere. Raise the Pride flag in Nose Creek Park between June 1st and 30th

2149
03:40:42,490 --> 03:40:45,890
and illuminate City Hall in Pride colors on June 22nd, 2024.

2150
03:40:47,230 --> 03:40:49,450
Excellent. That's Councillor Patu, please.

2151
03:40:49,810 --> 03:40:54,210
Thank you, Your Worship. It is my pleasure to move to proclaim the month of June 2024

2152
03:40:54,210 --> 03:40:57,710
as Pride Month in Erdere and to raise the Pride flag in Nose Creek Park between

2153
03:40:57,710 --> 03:41:02,690
June 1st and 30th and illuminate City Hall and Pride Colors on June 22nd, 2024, please.

2154
03:41:02,990 --> 03:41:03,310
Excellent.

2155
03:41:03,950 --> 03:41:05,610
I can't believe a year has gone by already.

2156
03:41:06,670 --> 03:41:07,850
I'll quick that, come around.

2157
03:41:08,530 --> 03:41:08,690
Okay.

2158
03:41:09,330 --> 03:41:10,390
Anyone oppose, please?

2159
03:41:11,730 --> 03:41:12,170
Excellent.

2160
03:41:12,570 --> 03:41:13,010
Carried.

2161
03:41:13,530 --> 03:41:13,930
Thank you.

2162
03:41:14,350 --> 03:41:16,510
Charlotte, did we receive anything for public question period?

2163
03:41:19,040 --> 03:41:21,820
Hey, Worship Note, we have no one who's registered for public question period.

2164
03:41:22,640 --> 03:41:22,920
Okay.

2165
03:41:23,340 --> 03:41:25,040
I'm going to start with my left.

2166
03:41:25,380 --> 03:41:26,700
Council Chairman, you have the floor, please.

2167
03:41:26,700 --> 03:41:28,100
Board Member reports.

2168
03:41:29,380 --> 03:41:31,460
Nothing to report today, Your Worship.

2169
03:41:32,120 --> 03:41:32,960
Okay, thank you, sir.

2170
03:41:33,480 --> 03:41:34,140
Councillor Patu.

2171
03:41:34,460 --> 03:41:35,540
I'm going to take his time.

2172
03:41:36,760 --> 03:41:38,480
So, just a couple things.

2173
03:41:38,760 --> 03:41:40,220
So, the Senior's Lodge Review Panel,

2174
03:41:40,600 --> 03:41:42,080
just for Council's awareness,

2175
03:41:42,300 --> 03:41:44,080
the topics we're covering at this point in time

2176
03:41:44,080 --> 03:41:46,120
is lodge modernization, capital investments,

2177
03:41:46,440 --> 03:41:48,560
lodge funding models, resident experience,

2178
03:41:48,760 --> 03:41:50,420
engagement plan and operational policies.

2179
03:41:50,660 --> 03:41:52,320
So, as always, if anybody has any input

2180
03:41:52,320 --> 03:41:54,080
or would like to add anything,

2181
03:41:54,080 --> 03:41:56,960
Please let me know so that I can take it forward on behalf of the city here.

2182
03:41:58,280 --> 03:42:00,020
Our next meeting is April 5th.

2183
03:42:00,620 --> 03:42:05,840
Our last MPC meeting, we saw three items and our final one got canceled, which is very

2184
03:42:05,840 --> 03:42:09,680
sad because it was supposed to be like this thing and it's not happening now because

2185
03:42:09,680 --> 03:42:11,200
due to a lack of agenda items.

2186
03:42:11,960 --> 03:42:15,980
But the last one that we did have three items, one was defeated for recommendation

2187
03:42:15,980 --> 03:42:16,700
to council.

2188
03:42:17,480 --> 03:42:19,100
I imagine it's still coming to council.

2189
03:42:19,100 --> 03:42:22,560
One was approved and one was for information and discussion only.

2190
03:42:25,320 --> 03:42:30,900
The municipal leaders Spring Caucus up in Edmonton, really great meetings, I thought,

2191
03:42:31,440 --> 03:42:37,080
with ministers, Nicolades, Deputy Premier, Minister of the Grange,

2192
03:42:37,240 --> 03:42:39,540
Minister Seagridson, and Minister Guthrie.

2193
03:42:40,120 --> 03:42:43,520
I thought they went really well and thank you so much to my colleagues,

2194
03:42:43,700 --> 03:42:47,280
Mayor Brown, Councillor Spearman, and two administration that were with us

2195
03:42:47,280 --> 03:42:48,380
for making those go so well.

2196
03:42:49,060 --> 03:42:52,600
We had sessions on drought, fostering respect.

2197
03:42:53,680 --> 03:42:57,460
We heard from the municipal affairs critic, the premier, and we had two dialogue sessions

2198
03:42:57,460 --> 03:43:01,900
with the ministers all in all and say it was a very, very productive week and I'm really

2199
03:43:02,440 --> 03:43:05,420
glad that we had quite a few representatives up there for that.

2200
03:43:06,080 --> 03:43:12,560
The Safe and Healthiest Community Committee, really there was one thing on here I wanted

2201
03:43:12,560 --> 03:43:13,200
to highlight for you guys.

2202
03:43:13,280 --> 03:43:16,020
It was a great meeting but we had a presentation from Rural Development Network

2203
03:43:16,020 --> 03:43:23,120
and they helped us when we did our half-funding application, great presentation from them,

2204
03:43:23,300 --> 03:43:27,280
and we saw a presentation from a place called Bridge Meadows down in the United States,

2205
03:43:27,660 --> 03:43:34,080
and I encourage everyone to look this up. It is a wonderful, intentional, intergenerational

2206
03:43:34,080 --> 03:43:39,300
community, and it's quite spectacular, and it'd be great to see more of them happening

2207
03:43:39,300 --> 03:43:40,040
throughout our province.

2208
03:43:42,160 --> 03:43:46,420
Other than that, I had a really great time judging the

2209
03:43:46,420 --> 03:43:50,800
science fair at St. Veronica's School, attended the Erdrey Thunder Banquet, which

2210
03:43:50,800 --> 03:43:53,900
was great. They had three players graduating out of the program this year

2211
03:43:54,520 --> 03:43:57,600
and then just really happy to be part of the Emerald Awards. The shortlist for

2212
03:43:57,600 --> 03:44:00,560
those come out on March 22nd to really, really, really cool environmental

2213
03:44:00,560 --> 03:44:03,380
projects, so keep an eye out for that. That's it. Thanks.

2214
03:44:03,380 --> 03:44:03,460
Thanks.

2215
03:44:06,260 --> 03:44:07,180
Councillor Buck, please.

2216
03:44:08,720 --> 03:44:09,740
Nothing from me today.

2217
03:44:10,320 --> 03:44:10,580
Thank you.

2218
03:44:11,040 --> 03:44:11,400
Thank you.

2219
03:44:11,660 --> 03:44:12,300
Councillor Sperren, please.

2220
03:44:12,900 --> 03:44:13,480
Well, well, well.

2221
03:44:13,660 --> 03:44:14,260
Thank you, Worship.

2222
03:44:14,840 --> 03:44:17,760
At this time, I have just a couple of quick things to discuss.

2223
03:44:18,360 --> 03:44:20,240
Airdrie Housing met earlier this month.

2224
03:44:20,820 --> 03:44:26,340
As always, it's a challenging time in our community, so it is really exciting that

2225
03:44:26,340 --> 03:44:30,560
we got that half funding in place, and I'm really looking forward to seeing what we do

2226
03:44:30,560 --> 03:44:34,380
with all of that and looking forward to how the Airdrie Housing Board with its

2227
03:44:34,380 --> 03:44:40,680
new members will carry forward. Also the Airdrie Arts and Culture Committee is

2228
03:44:40,680 --> 03:44:45,300
trucking along. They are hosting their first official event this Sunday. It is a

2229
03:44:45,300 --> 03:44:51,140
Broadway masterclass for young people in Airdrie and we already have over 16, as

2230
03:44:51,140 --> 03:44:55,260
of two days ago, we had 16 people that had signed up to be a participant and we

2231
03:44:55,260 --> 03:44:58,880
have actually a touring Broadway artist who is coming to workshop with kids,

2232
03:44:59,220 --> 03:44:59,960
Take them through there.

2233
03:45:00,000 --> 03:45:09,120
We have a lot of other songs and do all sorts of great stuff. So that's our first official event supported by the committee creating opportunities and it is of course at no cost to the students.

2234
03:45:09,400 --> 03:45:19,920
Which is really exciting. And I will of course let Deputy Mayor Jones talk about what else the arts committee is supporting with in terms of the Meri's Night of the Arts.

2235
03:45:21,740 --> 03:45:26,500
won't repeat too much of what Councillor Petro said in regards to the spring Alberta

2236
03:45:26,500 --> 03:45:31,620
Municipalities Caucus, Leadership Caucus, but one of the areas that was really great for

2237
03:45:31,620 --> 03:45:35,540
us is that we had an opportunity to get up in the middle of the room and talk about

2238
03:45:35,540 --> 03:45:40,660
several of the resolutions that we're proposing as air tree and we've already got a few municipalities

2239
03:45:40,660 --> 03:45:43,960
that are matching that and I don't know if you guys realize this but when we bring

2240
03:45:43,960 --> 03:45:49,440
those resolutions forward there is a change that before it could be anybody could second

2241
03:45:49,440 --> 03:45:53,720
your resolution and support you in those resolutions come the fall conference, but they've changed

2242
03:45:53,720 --> 03:45:53,900
it.

2243
03:45:54,020 --> 03:45:56,800
You have to match up with someone from a different size municipality.

2244
03:45:57,180 --> 03:46:00,200
So maybe it's a town, maybe it's a city over 500,000.

2245
03:46:00,740 --> 03:46:04,980
So we can't just go to a Cochran or an Okatoks and say, hey, can you guys have our back

2246
03:46:04,980 --> 03:46:05,500
on this?

2247
03:46:05,740 --> 03:46:10,640
So we actually had to find other matches to second our resolutions that are smaller.

2248
03:46:10,940 --> 03:46:12,960
So just know that that's in the works.

2249
03:46:13,400 --> 03:46:18,500
It's a good thing, I think, but that was something that kind of transpired in and

2250
03:46:18,500 --> 03:46:21,020
among all the other things we were doing up at that conference.

2251
03:46:22,020 --> 03:46:26,600
And then other than that, just had a really great time on Saturday morning working with

2252
03:46:26,600 --> 03:46:29,080
the Air Cadets on their speech competition.

2253
03:46:29,940 --> 03:46:35,760
We have some really incredible people between the science presentations at St. Veronica's

2254
03:46:35,760 --> 03:46:40,120
and that experience just gives me a lot of hope for the future.

2255
03:46:40,300 --> 03:46:43,680
I know we all see that in our own roles throughout the week with these kids, but

2256
03:46:43,680 --> 03:46:48,080
man, Erdrey's got some really bright, bright stars here and I'm looking forward to

2257
03:46:48,080 --> 03:46:49,860
seeing where they all go. That's it for me.

2258
03:46:50,840 --> 03:46:52,760
You're way too generous with your scoring.

2259
03:46:53,920 --> 03:46:54,880
Oh, probably.

2260
03:46:57,960 --> 03:47:02,680
We did it all online. It was quite technologically challenging at times.

2261
03:47:05,040 --> 03:47:08,060
You're the Deputy Mayor Jones, please, sir, whenever you're ready.

2262
03:47:08,620 --> 03:47:09,320
Thank you, Your Worship.

2263
03:47:10,920 --> 03:47:12,340
Checked out that Lego thing.

2264
03:47:13,340 --> 03:47:16,020
Legos show at Boys and Girls Club on Saturday.

2265
03:47:18,120 --> 03:47:26,400
really cool what you can do with Lego. I took some photos. I posted some of them on my Facebook

2266
03:47:26,400 --> 03:47:32,360
page. But I don't know. I'm trying to figure out how they transported some of that stuff

2267
03:47:32,360 --> 03:47:38,800
without it all falling apart. But it's really, really amazing what they can do with Lego

2268
03:47:38,800 --> 03:47:45,840
nowadays. Other than that, everybody mark your calendars April 14th, Mayors Night of

2269
03:47:45,840 --> 03:47:57,260
the Arts. Tickets are on sale now, so you can go to the energymayorsnightofthearts.com

2270
03:47:57,260 --> 03:48:02,860
to buy your tickets or directly to Burt Church Theatre's website as well to buy

2271
03:48:02,860 --> 03:48:08,820
tickets and there'll be links probably all over the social media as well so you

2272
03:48:08,820 --> 03:48:15,520
want to check that out and we really it's it's amazing just how much we've got

2273
03:48:15,520 --> 03:48:20,900
going on in our own backyard the talent we have in our community that I had no

2274
03:48:20,900 --> 03:48:25,940
idea but it's going to be exciting so make sure you get your tickets for that

2275
03:48:26,420 --> 03:48:26,900
Thanks.

2276
03:48:27,420 --> 03:48:28,340
Thank you.

2277
03:48:28,940 --> 03:48:29,780
Councillor Colls.

2278
03:48:30,680 --> 03:48:34,900
STB has not had anything recently, so, and we have no other boards.

2279
03:48:35,180 --> 03:48:36,580
So, I have nothing at this time.

2280
03:48:39,020 --> 03:48:40,100
Oh, wow.

2281
03:48:42,480 --> 03:48:46,160
I think everybody covered off most of what was doing last week and the week before,

2282
03:48:46,280 --> 03:48:47,700
so I'm good.

2283
03:48:48,280 --> 03:48:54,560
I think the – I'm looking – I think council needs a higher level debrief on the meetings

2284
03:48:54,560 --> 03:48:59,780
that we had in Edmonton and because some of it was confidential so I think what

2285
03:48:59,780 --> 03:49:05,140
will happen is Leon is going to provide an update. I don't want to guess when but

2286
03:49:05,140 --> 03:49:09,100
probably relatively soon so everybody gets in here but there was nothing

2287
03:49:10,380 --> 03:49:15,060
pending I would say. There's lots of things in the works but I'm just

2288
03:49:15,060 --> 03:49:18,000
happy that lots of people were there and they could see that Andrew was

2289
03:49:18,000 --> 03:49:21,500
well represented across the spectrum and it's obviously really important and we

2290
03:49:21,500 --> 03:49:25,380
get to bump into a lot of ministers in the legislature that we weren't actually meeting

2291
03:49:25,380 --> 03:49:31,600
with another chief of staff and administrators, et cetera, so it was really a good opportunity

2292
03:49:31,600 --> 03:49:32,080
to connect.

2293
03:49:32,620 --> 03:49:34,980
And we have a great connection in Crossfield.

2294
03:49:35,240 --> 03:49:37,360
I know the mayor pretty well, I think all of you do too.

2295
03:49:37,820 --> 03:49:43,600
So I'm certain that we can bend her arm and maybe Justin's and convince her council

2296
03:49:43,600 --> 03:49:44,920
to support some of our resolutions.

2297
03:49:45,140 --> 03:49:47,180
Other than that, Ross, what do we got for council follow-up?

2298
03:49:47,180 --> 03:49:48,540
Thank you very much.

2299
03:49:48,820 --> 03:49:50,000
A quick update.

2300
03:49:50,260 --> 03:49:51,580
We added one item.

2301
03:49:52,080 --> 03:49:58,460
We're trying to schedule the workshop for the name and the base name of the multi-use and

2302
03:49:58,460 --> 03:49:59,680
a library facility.

2303
03:50:00,860 --> 03:50:02,760
So we're working on that coming soon.

2304
03:50:03,440 --> 03:50:07,980
And the other three items are progressing according to schedule.

2305
03:50:08,520 --> 03:50:09,640
We should book it on a Monday.

2306
03:50:09,800 --> 03:50:10,400
We're all free now.

2307
03:50:10,780 --> 03:50:11,260
Sorry.

2308
03:50:14,640 --> 03:50:15,600
That's too funny.

2309
03:50:16,380 --> 03:50:17,000
I am funny.

2310
03:50:17,000 --> 03:50:18,380
There's no two ways about that.

2311
03:50:19,380 --> 03:50:21,960
All right, so I'd like to get an emotion

2312
03:50:21,960 --> 03:50:23,300
to go on a closed session, please.

2313
03:50:24,260 --> 03:50:26,200
Thank you, cancer experiment.

2314
03:50:26,840 --> 03:50:28,760
Anyone opposed to closed session, please?

2315
03:50:30,120 --> 03:50:31,640
Katherine, can you confirm we're offline?

2316
03:50:32,920 --> 03:50:33,640
Thank you.

2317
05:04:12,560 --> 05:04:14,500
That was very slow, too. I don't know what's going on.

2318
05:04:14,520 --> 05:04:14,800
Come

2319
05:04:27,950 --> 05:04:31,250
back, everyone. We'll call the meeting back to the public session.

2320
05:04:31,990 --> 05:04:34,870
We have a few motions arising from our closed session.

2321
05:04:35,530 --> 05:04:37,630
17.1. Councillor Petru, you have the floor, please.

2322
05:04:37,870 --> 05:04:39,690
Thank you, Your Worship. I have moved that Council directs

2323
05:04:39,690 --> 05:04:43,550
the administration to proceed as discussed during Item 16.1 in the closed meeting, please.

2324
05:04:43,670 --> 05:04:46,350
Excellent. Thank you so much. Anyone oppose, please?

2325
05:04:50,140 --> 05:04:53,240
Okay, we're on 17.2. Council Chairman, please.

2326
05:04:53,660 --> 05:04:57,260
Thank you, Your Worship. I'd like to move that Council directs the administration to proceed as discussed.

2327
05:04:57,260 --> 05:04:59,980
during item 16.2 in our closed session.

2328
05:05:00,920 --> 05:05:02,040
Excellent, thank you.

2329
05:05:02,400 --> 05:05:03,520
Anyone opposed, please?

2330
05:05:05,060 --> 05:05:05,600
Carried.

2331
05:05:05,880 --> 05:05:06,780
Councillor Coulson, please.

2332
05:05:07,380 --> 05:05:08,260
Thank you, Your Worship.

2333
05:05:08,460 --> 05:05:13,280
I would move that Council directs administration to proceed as discussed during item 6.3

2334
05:05:13,280 --> 05:05:13,920
in the closed meeting.

2335
05:05:14,620 --> 05:05:14,920
Excellent.

2336
05:05:15,540 --> 05:05:15,700
Anyone?

2337
05:05:16,020 --> 05:05:16,860
16, 16.

2338
05:05:16,860 --> 05:05:18,020
Anyone opposed, please?

2339
05:05:19,760 --> 05:05:20,580
That's carried.

2340
05:05:20,740 --> 05:05:21,340
Thank you so much.

2341
05:05:21,500 --> 05:05:22,860
And finally, 17.4.

2342
05:05:23,360 --> 05:05:25,500
Deputy Mayor Jones, please.

2343
05:05:36,010 --> 05:05:42,430
received for information I think. Yeah, to receive for information your

2344
05:05:42,430 --> 05:05:42,690
Worship.

2345
05:05:44,820 --> 05:05:52,960
Okay, anyone opposed please? That's carried. Just a second. What item was

2346
05:05:52,960 --> 05:05:58,640
that number? 17.4? Okay, so on the back it did have a motion that says Council

2347
05:05:58,640 --> 05:06:03,760
Directs Administration proceed as discussed during item 16.4 in closed

2348
05:06:03,760 --> 05:06:06,060
meeting. So sorry,

2349
05:06:09,260 --> 05:06:14,660
I need clarification. Charlotte, if I may. The report itself, your worship, was

2350
05:06:14,660 --> 05:06:20,000
just to be to receive for information. There was no direction provided. Okay, so this is incorrect on

2351
05:06:20,000 --> 05:06:24,880
the sheet. Okay, great. Thanks so much. Just wanted to make sure we're doing it right. 17.5,

2352
05:06:25,100 --> 05:06:31,020
Councillor Coulson, please. Thank you. And I just want to preface that I may have told the

2353
05:06:31,020 --> 05:06:35,880
interviewees that we were going to touch base with them before we appointed. Did I tell them

2354
05:06:35,880 --> 05:06:41,660
that Ron? No. We'd make a decision probably most likely on Monday. Okay. I also did let

2355
05:06:41,660 --> 05:06:46,880
all of our interviewees know that they would be told either way what the decisions were

2356
05:06:46,880 --> 05:06:51,140
and we asked them if they wanted to remain on a contact list because there are other

2357
05:06:51,140 --> 05:06:57,580
volunteer opportunities coming up with our boards and committees. So please, they all

2358
05:06:57,580 --> 05:07:01,540
said yes. So if we could make sure that they're on just a contact list like, hey

2359
05:07:01,540 --> 05:07:05,800
we are putting out for, what do we do?

2360
05:07:06,040 --> 05:07:07,760
Advertising for these positions.

2361
05:07:08,040 --> 05:07:09,900
We could just give them an email as a heads up

2362
05:07:09,900 --> 05:07:11,520
for the unsuccessful candidates.

2363
05:07:11,980 --> 05:07:12,760
That would be great.

2364
05:07:13,660 --> 05:07:15,440
And then they can apply independently

2365
05:07:15,440 --> 05:07:17,880
if they should so choose to want to do that.

2366
05:07:19,520 --> 05:07:23,820
Okay, so I would move that Council appoints Blake Warren

2367
05:07:24,460 --> 05:07:27,280
and Haji Darvish as citizen members

2368
05:07:27,280 --> 05:07:29,100
to the Subdivision Development Appeal Board,

2369
05:07:29,100 --> 05:07:35,680
General Appeal Board effective March 18th, 2024, for the remainder of the 2024 term.

2370
05:07:36,520 --> 05:07:38,980
Excellent. Anyone opposed, please?

2371
05:07:41,440 --> 05:07:44,340
That's Kerry, you know, Charlotte, to further to

2372
05:07:44,340 --> 05:07:50,320
Councillor Coulson. So right now, when we appoint if 10 people respond, doesn't everybody,

2373
05:07:50,640 --> 05:07:55,020
this is how stupid I am, doesn't everyone, I'm assuming we write a letter saying Charlotte,

2374
05:07:55,360 --> 05:07:58,580
thank you so much for your application. Unfortunately, you weren't selected this

2375
05:07:58,580 --> 05:08:03,700
time. However, there will be lots of opportunities coming forward. Please, we encourage you to

2376
05:08:03,700 --> 05:08:07,640
continue to watch the City website for more volunteer opportunities. Okay, so we do do

2377
05:08:07,640 --> 05:08:12,200
that. We do. Excellent. Thank you so much. Okay, we've exhausted our agenda. We're adjourned,

2378
05:08:12,200 --> 05:08:12,920
everybody. Thank you.