[10:21] good evening thank you for attended the
city of Al Board of commissioner special
[10:25] meeting for the month of November Monday
November the 6 2023 6 p.m. at the alma
[10:29] City Hall I'll call a meeting to order
please stand for the pledge of alleans
[10:33] and the
[10:39] invocation I pledge deligance to the
flag flag of the United States of
[10:44] America and to the Republic for which it
stands one nation under God indivisible
[10:51] with liberty and justice for
all would you Len pray uh yes please bow
[10:57] your heads dear heaven hely father we
ask that you be with our mayor and City
[11:01] commission as they deliberate on City
business we ask that you please continue
[11:05] to protect our city employees our First
Responders and their families in your
[11:09] mighty name we pray amen
[11:15] amen item C presentations and
announcements yes mayor this evening um
[11:21] I just have two announcements we have
election day tomorrow just so everyone
[11:25] knows it's from 7:00 a.m. to 7: p.m. and
on Friday the the 10th I'm sorry we will
[11:32] be closed in observance of Veterans
Day okay um mayor Commissioners uh city
[11:39] manager I would like to recognize uh one
of our our student athletes here at PJ
[11:44] Memorial uh he participated in our
summer program uh Taff this summer and
[11:50] uh and uh he was uh uh n uh nominated uh
for a u local athlete of the year he he
[11:59] also when once he got uh that nomination
he qualified for regional athlete of the
[12:05] year and with that saying uh uh Mr J
Pettis senior here at P psj mamor he won
[12:13] the State athlete of the Year award from
Taff the Taff
[12:18] games
[12:24] congratulations congratulations coach
you want to come coach J
[12:29] just kind of little little bio for Mr
Jay
[12:36] ptis oh there you go Mr Miss Bettis
welcome to the city city council meeting
[12:43] uh uh so this is coach sepa and and
Coach uh Salazar is the uh we're just
[12:50] going a little little bio about uh Mr J
Pettis here J Pettis has been playing
[12:54] tennis since it was in sixth grade and
is and is now now uh becoming a senior
[12:59] at PJ Memorial High School Jay is one of
those honest players and most respectful
[13:05] players in all of South Texas all of the
players admire and look up to him he has
[13:09] an amazing professional attitude and his
fighting efforts are great to see out in
[13:14] the court he's he is a great student
captain of the High School tennis team
[13:18] and is like a third coach on our on the
tennis team he's always stries to help
[13:23] to improve uh his teammates he has
participated in TS the last years Co was
[13:30] his ninth grade year last year at Tav he
won the boys 18 singles gold and 18 boy
[13:36] 18 boys silver and doubles as a
16-year-old this year at tff he won Gold
[13:42] in both 18 doubles and singles Jay has
been n named MVP three years in a row uh
[13:49] in in 5A for the school he plays for phj
memor High School ladies and gentlemen
[13:55] Mr Jay Pettis oh
J
[14:22] conations awesome
job
[14:27] coach
[14:35] uh would like to invite the parents up
front Mr mpes and also would like to
[14:39] recognize our one of our assistant
principles Miss Gonzalez from the P
[14:44] Moore that's here to represent the
school district thank you Miss gonalez
[14:46] for coming out here and Mr M ptis
[Music]
[14:57] congratulations
[15:27] two
[15:36] Mr Miss Pettis congratulations again you
have a great boy there
[15:42] congratulations congratulations
congratulations good job great job thank
[15:46] you for coming thank
[15:54] you that's it okay item D consideration
action to approve the minutes for a
[15:59] regular meeting on October 17 2023
motion to approve second second we
[16:04] approve oppose motion carries item me
consider action to approve the renewal
[16:09] of Lamar billboard contract yes mayor
the current billboard contract with
[16:13] Lamar is set to expire November 13th the
renewal contract will run from November
[16:17] 14 2023 to November 11 2024 the contract
will keep the same flat rate of
[16:24] 5885 for the year and includes an
additional $2,000
[16:29] two
$26 for the new artwork uh that will be
[16:33] produced to feature the new city logo
the Billboards are located Facing East
[16:38] at the north side of the
expressway uh on 493 and Donna and then
[16:43] west
facing uh the
[16:47] East uh on Cesar Chavez the um they
receive an average of
[16:53] 81884 weekly Impressions the Billboards
are used to advertise a hotel motel HS
[16:58] in the area staff recommends approval on
this item so Bobby do we uh does a hotel
[17:05] motel tax pay for this or yes sir that's
where we come from yes sir I think I
[17:09] asked about it last year to find out is
there a way to
[17:14] like as far as number-wise return on the
investment is there is there something
[17:19] other than the
88,000 weekly Impressions right the only
[17:25] the only thing we have is like how many
people get to see
[17:29] the the 818 as far as having an Roi on
it a specific number on that um I'm sure
[17:34] Lamar can can do that they can come back
and and let us know but I think last
[17:40] time they did do the same thing and we
ended up approving the uh can we
[17:44] um can we take a look if this does get
approved can we take a look to um
[17:50] revamping that because it just there's
not a lot of color to it there's not a
[17:54] lot of if you see the one it will
include that yeah it's really OB
[17:59] yes it's I think I mentioned that last
year too and it it that's uh what this
[18:03] uh contract will include it's another
$2,000 that will put in the new logo and
[18:08] it'll be it'll be new basically new face
do you have like something as how it
[18:12] would look or do we have anything um I
don't think anything was included in the
[18:17] packet can we can we table that till can
can Lamar provide something to us before
[18:24] we approve
this um type of money yeah
[18:28] vot can I make a motion to table second
second that we table person FCI I motion
[18:34] carries item F consider action to
approve new job description for media
[18:39] specialist uh yes attach you'll see a
job description for a media specialist
[18:43] this is a person that would uh help the
public information uh director uh and
[18:50] his job responsibilities which would
include photography uh social media
[18:54] producing film editing video uh creating
graphics fix
[19:00] Etc this would be for the new position
that was approved in our budget are
[19:05] there some numbers that you're
recommending Bobby say it again sir are
[19:08] there some numbers that you were
recommending as far as a a salary I
[19:12] believe we were saying $13 an hour which
comes out to 44,000 most
[19:19] um I don't think there's no way that $13
an hour will be $44,000 yeah not at all
[19:25] 27 27 motion to approve second the
second we have represent FCI hi motion
[19:30] carries just one one more thing I know
that uh uh he's going to help uh him or
[19:36] her that uh uh with the public relations
um off office right in other words um if
[19:42] he's going to help him like a time off
whatever yes the whole reason behind it
[19:47] was in order to allow for the director
to be able to be in in one area or a
[19:52] take time off and then this person would
handle a lot of things on the site I
[19:57] think that will cover a lot of the City
area cuz I know it it might Al seem
[20:01] small but actually it's pretty big so
but great thought that we're we're
[20:05] coming up with this position yes sir
okay item G consideration action to
[20:09] approve a contract renewal between the
city of Alamo and Valley Initiative for
[20:13] development investment Inc vaita uh yes
mayor the city of Alamo has been in
[20:17] partnership with vaita for several years
the city annually approves a contract
[20:21] with vaita that authorizes a sum of
$12,500 that'll be used to promoting
[20:26] encouraging training and development for
of animal residents to help create a a
[20:30] competent Workforce which will benefit
new or expanded business enterprises
[20:35] this contract will allow the city of
animal and VA to continue the
[20:38] partnership staff recommends approval
Bobby is there a way that we can um I
[20:44] guess publicize more of this to to our
residents on our City website I know
[20:50] this is a very good program to to uh
help uh people get educated and get a
[20:55] better job uh but I like I like to see
this more on our social media page and
[21:00] promoting it um is there somebody here
from representative from there I don't
[21:06] believe a rep from Vias here but we
could have our uh public information
[21:11] director get something out in regards to
that and also get with VA and just to
[21:14] explain how this program works because I
know it it's helped out uh some friends
[21:19] of mine and also some family members uh
go back to school and get a better job
[21:24] um so if if we can maybe somehow get
this information out to the public
[21:29] okay motion to approve second second
have
[21:32] appros motion carries item H consider
action a resolution for street closure
[21:38] Business 83 and FM 907 for the annual
city of Christmas parade Friday December
[21:43] the 8th 20123 and use of downtown
Central Park stage yes mayor and
[21:47] commission this is our annual resolution
for street closure as well as the use of
[21:51] downtown stage uh we take place at the
same location starting at HB going south
[21:56] on Alamo road then then heading uh East
on Business
[22:00] 83 do we have a theme yet our theme
is I guess an oldfashioned Christmas
[22:08] more of the Vintage retro kind of
Christmas what's the what's the time on
[22:12] it we're starting at 6:30 that'll give
kids and staff and parents time to get
[22:18] to HB so that way we can start at a
decent time right motion to approve
[22:24] second second we approve post motion
carries I I consider action on
[22:30] purchasing additional time clocks for
Fire Station 1 aedc wastewater treatment
[22:34] plant and City
Hall uh yes mayor Commissioners uh this
[22:38] is for the purchase of five additional
time clocks the reason it's before you
[22:42] is because the amount is over the
$155,000 Mark I believe it's a total of6
[22:47] 16,128 89 for these five uh time
clocks okay are these comparable for all
[22:54] of them all the like at parks and
everywhere else it's for yeah the fire
[22:58] station ADC Waste Water treatment plan
in City okay all right motion to approve
[23:03] second second we approve percent ofci by
post motion carries item J consider an
[23:08] action and approval of an ordinance
amending the code of ordinance title one
[23:12] chapter 6 City officer and employees
section 1- 6-4 Personnel policy
[23:18] guidelines uh yes mayor Commissioners in
your packet you will see a revised
[23:22] version of our old Personnel policy um I
went ahead and did a couple updates
[23:27] regarding
attendance appearance updated holidays
[23:30] manual leave uh evaluation city property
and vehicle use equipment uh I'm sorry
[23:35] City equipment social media in addition
I had placed an updated highlighted
[23:40] regarding um our alcohol and drug policy
um that is again that is updated I went
[23:48] ahead and investigate it through
different cities um so I just kind of
[23:51] pick kind of what was needed on our end
also there is something that we wanted
[23:58] to discuss which is on page
55 and at the moment the city has a pol
[24:03] not a policy but we have a practice of
we do manual leave um if if certain
[24:10] employees don't use their vacation time
they tend to roll over however I have
[24:14] checked other cities none of the other
cities have it um and speaking with our
[24:19] HR and finance director they do prefer
that we do eliminate this
[24:24] practice who who uh who who was part of
of adding to this policies and who was
[24:32] part
of um was it just you or you the city
[24:36] manager did you get the directors
involved was there input from the
[24:39] directors as far as maybe what
some concerns they might have uh what
[24:46] they see day in and day out that we did
speak to HR and Finance in several
[24:50] occasions depending on the topic uh
there was different things in regards to
[24:56] uh the drug policy the um I think there
was something about mental awareness yes
[25:01] uh there was uh items in regards to like
the our vacation leave where they see
[25:06] like well this is this is problematic
for us uh this is how we can see a fix
[25:11] for it and so that's what Alex is is
talking about where um right now we have
[25:17] it where we actually carry over we allow
a carryover of time and it's either we
[25:23] allow this and give them 90 days and now
it's in writing give them 90 days to use
[25:27] it or we simply remove that manual leave
aspect to it and just you know either
[25:33] use it or lose it you know like a lot of
other cities do it and so that's one
[25:38] thing that we wanted to bring before you
and see what you what you thought do we
[25:43] have I would just like to make sure that
we CU there's a lot of changes I went
[25:47] through the different changes and and
there's just a lot of things that's
[25:51] being added on just a quick notice from
you know we got the agenda three days
[25:57] ago
um and now we're adding a lot of lot of
[26:00] new stuff I would like to possibly sit
down maybe all of us together um
[26:07] together with the city commission and
the city staff as directors maybe or who
[26:11] you choose to be and and uh really make
sure that we're so you want to have a
[26:16] workshop well I would think that maybe
that might be something because like I
[26:19] said going through it there's a lot of
red there's a lot of and we just want to
[26:24] make sure that every that everything is
going to be you know we're putting the
[26:28] employees in a position or the city in a
position where at the end of the day
[26:32] we're going to well you put it on paper
sure and we didn't have a lot of time to
[26:36] really review review it and ask
questions I think I mean obviously
[26:40] you've sent it to Legal um but you know
there's I I don't know if there's still
[26:46] a few we could uh table it and and the
next meeting we'll have a workshop
[26:51] before the meeting and then we can have
as an action item after the workshop
[26:55] Chris I mean is that something as far as
your office I mean I know you you got
[27:00] this part of it and and we just really
want to make sure that legals also I
[27:04] mean uh I it'll give us I mean I got to
look at it because we we get the packet
[27:08] just like you guys but and I so I had to
go through all of it but again um you
[27:14] know it's if you want to do the workshop
I think that's a good idea can do it
[27:17] before that way at least the entire
commission gets to kind of review the
[27:22] because I like I like it I was like I
said I was reading through it I like it
[27:25] but there's just a few things that that
I think
[27:28] all of us taking part in sit down before
we make this this vote on it uh I think
[27:35] we might be a good idea Bobby so
entitlements start when when do they
[27:38] start in like the calendar year or how
does it work I'm sorry like your
[27:43] carryover entitlements that you have um
so it depends on the I believe it goes
[27:47] by anniversary date and so from then on
it you get a certain number of hours per
[27:52] year and then once it hits your
anniversary date if you don't use your
[27:56] vacation by then you'll lose it so you
mean the anniversary when you first
[28:00] started working when you first started
working correct oh so it's not like at
[28:03] the begin calendar year no it's not how
many hours do they get per uh per year
[28:08] it depends it depends on the the amount
of time that they're with a city um if
[28:13] they're with the city I believe it's one
to five
[28:18] years they get 80 hours one to five
years and then from 5 to is it
[28:23] 10 and it it increases more gradually
until so if they don't just to say for
[28:29] example uh year one they use no vacation
time year two it's going to roll over
[28:35] all
lady8 way
[28:54] setan
accumulation system say
[29:00] have 8 hours
[29:05] it'ss oh
that's got
[29:09] it that's that was one that's just one
one one just one example one part of
[29:16] this that I would like to see I mean I
would think at 15 years and over um
[29:20] there's no incentive for the people who
have the employees who have been here
[29:24] over 20 years 25 years May maybe that
maybe we could add something to that
[29:31] part too and not just max it they if
it's over I think they get four weeks
[29:34] it's four weeks 20 days but if you got
an employee who's given the city 25
[29:38] years maybe we can give a little bit
just that's just an example of what I
[29:42] was reading through that I think if we
sit down and talk about some of this
[29:46] stuff okay um well uh we could table it
and then we'll have a workshop in our
[29:51] next meeting and then we'll have an
action item uh after that okay I'll make
[29:55] a motion to table second second the we
tables presentent FCI why motion
[30:00] carries okay now we go to public hearing
public hearing a conditional use permit
[30:05] to have a mobile food vending structure
and commercially zoned property South
[30:10] 7324 North 439 98 West 594 lot 9 block
40 Alamo Land insur Company subdivision
[30:18] B 934 North s Chavez c commercial zoning
District applicant AA Del Rosario inia
[30:25] de
Leon yes good afternoon uh with regard
[30:28] to this public hearing item um let's see
if we can get some exhibits on the there
[30:34] you go the subject site is really about
located 300 feet south of 495 along the
[30:39] east side of uh Cesar Chavez the Alamo
site if you will it does have a mechanic
[30:44] shop if you will you may recall we had a
similar cup an identical cup for Mr
[30:49] Hernandez which was a property owner
that went well but you know he's busy so
[30:54] uh we have a new applicant uh for the
um with pretty much the same conditions
[31:00] if you will days and hours of operation
are noted in the write up there's one
[31:04] hydrant just outside the the gate that
will service the the property we did
[31:08] hold a public hearing with the with the
planning zoning Commission on the 18th
[31:12] of October no was no opposition at all
the applicant did appear at that time
[31:17] because we didn't have any problems when
Mr erandis was was there we don't
[31:22] foresee anything as well uh you know it
should run smoothly a lot of the
[31:27] clientele we suspect are the workers and
the the clientele that're having their
[31:32] vehicles fixes so we kind of a
recommendations for staff goes is for a
[31:36] life of use secure business license
course comply with the county health
[31:41] codes as far as securing the food
handler certificate or what called
[31:44] Health cards and of course meet all
other requirements with regard to the
[31:48] food vending codes um pnz and staff are
the same at court and we recommend in
[31:54] his favor this is a public hearing this
is a public hearing hearing is the
[31:58] applicant
[32:00] here
[32:04] okay no okay this is a public he Bobby
does does I'm just curious does Code
[32:08] Enforcement ever go out and and I guess
go make sure these like like those areas
[32:14] are these food vendors are being up to
standards or anything like that or no um
[32:19] at a minimum they they do it in the
beginning stages of of when they start
[32:24] and then of course the health department
verifies that they're compliance with
[32:27] minimum Health requirements County
Health Department the Fire Marshall does
[32:31] that as well the the county health
officers go at least once a year not
[32:35] more and the Fire Marshall has to go at
least once a
[32:39] year thanks this is a public hear and
any other
[32:44] comments okay we go to the item item K
consideration action on a conditional
[32:49] use perm we have mobile food vending
structure and Commercial e owned
[32:52] property South 7334 North
4399 West 594 lot 9 block 40 Alamo Land
[32:59] insur Company subdivision being 934
North Cesar Chavez c commercial District
[33:05] applicant Ida Rosario Inon make a motion
to approve second second we
[33:11] approve motion carries item L
consideration action to discussion and
[33:17] possible action ordinance to amend title
10 zoning regulations chapter 2 rules
[33:21] and definitions to include definition
definitions for Town housee condomin
[33:25] townhouse condomin simply the name of
chapter six from duplex multif family
[33:30] townhouse and apartment District to
multif family and townhouse district and
[33:34] established regulations for townhouse
uses uh yes just a little bit of
[33:39] foundation couple of months ago my
office was a approach about townhouse
[33:43] development looking at the zoning code
there we don't have any townhouse RS
[33:47] although the district if you will the R2
does indicate duplex multif family
[33:53] townhouse and apartment District so one
of the attempts that we the we did here
[33:57] is go ahead and and draft it in
ordinance format and provide uh
[34:03] townhouse requirements if somebody wants
to build develop a townhouse subdivision
[34:07] then these are the rules that staff will
use and impose and enforce during the
[34:10] subdivision process one of the things is
May indicated a few moments ago is
[34:14] actually just simplifying the name to be
multif family and town housee zoning
[34:18] District so that's one of the things
that it does some definitions there as
[34:21] well I was surprised to see under the
current Archer zoning District a
[34:24] permitted use is hospitals or animal
hospitals in the residential zoning
[34:29] District we're going to scratch that out
and actually the next item move it to
[34:33] the commercial zoning District whereas I
we believe that would be more
[34:37] appropriate of course the meat and
potatoes of the ordinance are the coats
[34:41] the setbacks the area requirements and
things of that sort which is listed in
[34:44] here we did hold a meeting with the
planning zoning Commission on the 18th
[34:48] of October where they viewed uh the uh
the ordinance in detail and uh they
[34:54] recommended approval with no changes
actually actually so staff at pnz are on
[34:59] the same uht as well in recommending
favor of this
[35:04] ordinance second the second we appr c i
motion carries item M consider
[35:11] consideration and action to and to
discussion and possible action on an
[35:15] ordinance to amend title 10 zoning
regulations chapter 9 commercial
[35:18] District to add amend certain permitted
permitted and conditional uses and
[35:23] enhancing is building setback Provisions
uh yes noted a few moments ago one of
[35:28] the things that we are doing is
extracting the hospitals animal
[35:31] hospitals from the R2 inserting it here
pursu to this ordinance it's approved uh
[35:36] the other thing we're kind of uh also
trying
[35:40] to uh have commercial uses be commercial
not have the risk of having a single
[35:45] family home if you will along the
expressway those that are there are
[35:49] grandfathered they're honored great we
will support them building permit will
[35:53] be issued as well but there was a a new
lot that's commercially zoned
[35:57] it should be a little bit more more
challenging to to do um and uh as far as
[36:03] the um there's some other minor
adjustments uh as well on the setbacks
[36:09] it just kind of does the these front
setback zero the side setback zero uh
[36:15] the rear setback 15 however in the
setbacks uh one of the things that staff
[36:20] needs to be alerted future staff if you
will is also don't forget to look for
[36:24] the easements and don't forget to look
at the plat notes because the specific
[36:28] plat note on the recorded subdivision
signed by everybody's a legal instrument
[36:33] so that setback prevails over the
general zoning code we just kind of
[36:37] enhanced that the the verbiage on
setbacks to alert everybody to just be
[36:41] sure to look at that and not make any
inadvertent mistakes if you will uh we
[36:46] did take this ordinance to the pnz on
October 18th and they supported it uh
[36:51] unanimously and staff is of course
recommending for it as well motion to
[36:55] approve second second second Pro pres
motion carries item n consideration
[37:01] action to discussion possible action
ordinance amending Title 9 building
[37:05] regulations chapter 1 building codes to
add a new regulation for mandatory
[37:09] debris containment during construction
new provision being in the building code
[37:13] section
9-1-1 A1 residential code section
[37:18] 9-1-1 D2 A1 and the property maintenance
code section
[37:23] 9-1-1 D9 A1 uh yes uh really what this
amounts to is that during construction
[37:30] they's say some apartments are next to a
vacant field uh they need to have a
[37:35] containment area for their debris
liftover Lumber paper shingles whatever
[37:41] they're incidentally disposing of you
need to contain it you need to contain
[37:46] it and uh some verbiage is in here as
well for Mr V of course to do the the
[37:51] the building inspector to do the the the
professional thing and courteous thing
[37:54] is you know it's a little messy here
it's is is flying over to the ad joiners
[37:59] I'll give you 24 hours of getting it
done and uh if not I'm going to need to
[38:04] put a stop work quarter but usually
contractors are are very receptive in
[38:08] doing it that way that's the last thing
they want to do is stop uh so that
[38:11] verbage is in here also they do seek
professional bins uh dumpster a rolloff
[38:17] they must go with the city's uh Solid
Waste provider uh whoever that may be by
[38:22] contract uh so this is what this
ordinance does and uh we recommend in
[38:27] his favor was there was there not
anything in there before did you just no
[38:31] no yeah so it was kind of hard I know
I've called Bobby a couple times about
[38:35] it so if if it does pass I just hope
that we we
[38:40] enfor if it does occur there's a a
protocol in there as well so that we can
[38:46] go ahead and and work with them you know
we don't want to stop the work either
[38:49] but you know they do need to be
responsible for the area yeah I think we
[38:52] had a perfect example over here south of
the city hall and that's uh something
[38:56] that hopefully we can stop from moving
forward correct make a motion to approve
[39:01] second second we approve fav say I I
motion carries Mo consider an action to
[39:06] to discussion a possible action orders
to amend Title 9 building regulations
[39:10] chapter 1 building codes section
9-1-1 d8 electrical quote outlining
[39:16] regulations for electrical vehicle
Supply equipment in section 91-1 3F is
[39:21] to establish a fee for Ev Port
inspection uh yes this actually came in
[39:26] internally to to my attention from staff
apparently there has been some
[39:31] electrical vehicle charging stations
built uh in the city and they wanted to
[39:36] know about the codes and I said well
what does the code say so they look and
[39:40] there isn't any uh it's it's fairly near
if you will and then we discovered in
[39:44] the researching process actually there's
a Senate Bill
[39:48] 10001 that's effective SE September 2023
indicating you know some uh registration
[39:54] requirements and safety requirements and
what uh the state uh departments that
[39:59] are overseeing if you will and that's
that's great but one of the things that
[40:03] this does do is provide the parameters
uh some regulations as to if you're
[40:08] going to have an electrical vehicle
charging station use these rules they're
[40:11] reasonable uh and uh so uh we believe
that they are I presented these actually
[40:17] to C enforcement and the building
inspector building inspector have some
[40:20] remarks I went ahead and injected that
in there as well as far as maximizing
[40:25] the safety uh for the charging units of
course he he needs to do inspections for
[40:30] each charging port uh we kind of thought
25 bucks per Port would be appropriate
[40:35] and fair as well so these are um based
on the the statute cities are going to
[40:41] need to adopt them I don't think any
other city has them so far um be that as
[40:45] it may uh we generated the code here in
Alamo we believe it's fair and we
[40:51] recommend in in its favor Mr zala can we
make sure uh also if this one passes
[40:56] that uh our employees are properly
trained on on how to uh inspect um these
[41:02] charging stations when they're going to
get built and cuz it's like you did say
[41:06] it's something new to it's something new
uh I don't know what what training might
[41:10] be out there till we can make sure that
um these chain these charging stations
[41:15] are being built to exact that's correct
and and what what we do with with Mr
[41:21] vaka inspector certainly he um each year
at least want even more he he goes and
[41:28] takes some of the training that's
required this I'm sure is going to be
[41:31] one of the the topics because this is
fairly new but it does have to be under
[41:36] control really the whole purpose is just
to make make sure it's safe and for us
[41:40] to to be trained to to doing it
correctly so I'll be sure when the train
[41:44] is available to to send them off make a
motion to approve second second we
[41:47] approve of FCI I motion carries item P
consideration action uh consideration
[41:54] and action to discussion and possible
action to men Title 11 subdivision
[41:57] regulations chapter 3 design standards
and required land Improvement section
[42:02] 11- 3-15 parks and other public use by
adding a new provision to require Park
[42:07] frees during the permit process for non-
residentially Zone planted properties
[42:12] where Park fees were not received or
when residential unit increments occur
[42:17] through sundry zoning
regulations uh yes what uh the city of
[42:23] Alamo imposes Park fees during the
subdivision process if it's 100 lot
[42:28] single family we we impose 100 times the
park fee value if it does have a
[42:35] frontage uh of commercial component if
you will along a major Street we don't
[42:40] impose Park fees for that or any
commercially Zone lot the reason for
[42:44] that is because there's a reasonable
expectation the commercially Zone lot
[42:47] will be used for commercial purposes
however there is a risk of commercially
[42:52] owned properties uh being used for
residential purposes either through a
[42:56] rezoning or through a conditional use
permit or some other process if you will
[43:01] when that happens we're out Park fees
because we should have gotten those Park
[43:07] fees during the subdivision process what
this legislation does is when that
[43:11] happens the city will be made whole we
didn't secure it two years ago when the
[43:16] subdivision was was recorded but since
you reone the property uh to multif
[43:23] family residential and you're going to
put 25 Apartments I need those Park fees
[43:27] if you will now uh we're going to put
one of the things that this does have is
[43:32] a plat note that indicates that for any
reason uh any commercially non
[43:39] commercially Zone lot be rezoned or used
for residential purposes the city you
[43:44] know will St to impose those Park fees
so that we can be made whole the whole
[43:48] purpose of the park fee is that
developer is generating inviting
[43:52] families to to live and reside in Alma
which is great but these uh families
[43:57] also have to recreate someplace and it's
logical that the developer should go
[44:03] ahead or owner should go ahead and and
be part of the process in giving the
[44:08] city some money to um improve our
amenities the you know the parking
[44:13] amenities and things of that sort more
swings or whatever the case is so this
[44:17] ordinance actually safeguards us to be
sure that we're not missing
[44:21] out how
much how soon are those Park fees
[44:26] uh uh received they are received before
the plat is recorded before the in a in
[44:33] a normal setting uh if you want your sub
and and they know already up front we
[44:39] give them a list this is what you need
to to record the your subdivision you
[44:43] know tax shts and things of that sort an
approved drainage report from the County
[44:47] Drainage District don't forget the park
fees as well uh it's 20 L time $500
[44:53] which is the the prevailing rate so make
the check out to the city of Alamo all
[44:58] right so before they record the plat
mayor signs it and everybody else signs
[45:02] it but I can't take it to get recorded
unless they get those Park fees and to
[45:06] be perfectly Frank with you the park fee
check is usually the first thing they
[45:09] they give us anyway so what uh does that
just go into the general fund is that
[45:15] that goes into no sir so how how how
much do we have in there I think Sandra
[45:24] or
so when can we put that to work yeah
[45:29] yeah yes throughout the year um Sandra's
been using that fund okay to you know
[45:36] fix roofs uh add amenities add add
certain things to the existing parks
[45:41] that we have okay so U that's what she's
been
[45:45] doing to to answer your your question
that it does not go into the general
[45:49] fund those Park fees go into a park fund
and can only be used for Park purposes
[45:54] and just because isn't a park fund
doesn't that you can use it for just
[45:57] flat out maintenance if you will they
need to be used to improve uh the
[46:02] amenities adding more or if something's
falling down replacing it things of that
[46:07] sort
so things like And in regards to
[46:10] commercial you say there's no fees if
it's commercially zone right right up
[46:14] front I don't collect Park fees again
because we we expect and we want it to
[46:18] use it for commercial purposes but just
in case it does get rezoned or used in
[46:23] some sort of fashion for residential
purposes
[46:26] then the plot note and will hit and we
will need to get that as a part of the
[46:30] building permit
process right make a motion to approve
[46:36] second Mo to second we approv present c
i motion carries item Q consider an
[46:41] action to discussion and possible action
to amend title 8 Public Utilities
[46:45] chapter 1 water use and service section
8-1-3 water use regulations to have
[46:50] owner agent pay incidental service and
material cost for additional water
[46:54] meters in the building process and to
include that that the owner agent be
[46:57] responsible to repair damage utility
infrastructure reimburse the city for
[47:01] the reparation
work uh yes um last week my office was
[47:07] approached by uh by Public Works uh in
regard to a subdivision That was
[47:15] supposed to have just one 2in meter for
let's say fourplex and then during the
[47:20] process of
construction the contractor owner of the
[47:24] apartment blot the construction indicate
you know what I'd rather have four
[47:28] meters so it seems that there's no
regulation I think this when the city
[47:33] was doing that they were actually eating
the cost for the for meters uh I said
[47:38] okay the other thing that was that was
brought to my attention when I talked to
[47:42] Julio and Mel from water billing was the
issue of uh sometimes they inadvertently
[47:48] bust our water lines or water systems
and they need to be fixed up as soon as
[47:53] possible is there anything in the Cod
when you fix it to get reimbursed with
[47:57] or whatever so what this ordinance does
is it shuts those windows down um
[48:03] whatever the city has to be made whole
it is unjust for the city to be the
[48:09] taxpayers to being the incurring a cost
that is not reimbursable by by uh the
[48:15] landlords or the owners of Apartments
whoever wants an additional water met it
[48:18] should pay for it that happens in every
other City this is what this does what
[48:23] you want that's fine you need to pay up
front then we'll see it and then we'll
[48:27] get it installed also the other
component is if if you bust our lines we
[48:31] got to fix it if not I'll fix it because
it's an emergency it's a water leak but
[48:35] there's going to be a cost involved then
a detailed uh invoice will be presented
[48:39] by public work to the owner uh to go
ahead and getting it reimbursed if not
[48:44] it may impede a final occupancy final
approval and of course the city always
[48:48] has the arm if needed to use Municipal
Court we don't use that as said like a
[48:54] last resort but but that's there anyway
so this is what that ordinance does I
[48:58] did present this to Public Works who a
director who is here to Mel as well as
[49:03] far as the verbage got a little bit
changed a bit I think was improved and
[49:07] we recommend in its favor Bobby uh like
these lines that we have like an LA
[49:13] palasio subdivision I know it's water
from North Alama water right but we're
[49:17] still responsible any any busted lines
in that area
[49:21] right no if the lines are busted the
north Al they will take care of it what
[49:27] okay what about the ones on 495 the NOA
divisions are same thing it's on the
[49:31] south side of 495 it would be us if it's
on the north side of 495 it would be
[49:35] them
okay make motion to approve second
[49:41] second all in favor say I I motion
carries item R consider an accent to
[49:47] request by Dollar Tree stored through
colore LLC to have the Board of
[49:50] Commissioners authorize the city
manager's office to issue a building
[49:54] permit prior to full subdivision
compliance on property on 1.29 acre
[49:59] tract out of lot 6 block 32 Al Land
insur Company subdivision uh yes if you
[50:04] can look at the vicinity map or the uh
over here in the are over here it's
[50:08] about 1100 ft I believe north of Ridge
Road and on the North side you know
[50:14] where Mr hess's properties is at that's
it uh one of the things that uh you know
[50:20] we want to work with with with
commercial uh prospects we do that all
[50:24] the time that's as much as possible we
work with you but we do have ordinances
[50:29] we do have laws that we need to comply
with so at the end of the day just meet
[50:33] our CS so and that's so the the request
has been made that we have issued I
[50:37] think the last one that we issued was
Dutch brothers that went very well uh
[50:43] they activated their business very
attractive as well now one of the things
[50:47] they did file a subdivision the ISS not
the issue the um observation by staff
[50:53] was that the engineers are for from
Mississippi uh tomorrow morning I just
[50:58] got with Ronnie before the meeting
started we're going to have a a phone
[51:01] call with the representative of the of
the Dollar Tree his name is Adam Brer a
[51:08] nice fell talked with him a few times so
but we need to talk with each other uh
[51:12] they only filed the plat no utilities
nothing of that sort uh they have filed
[51:18] the plans to build a store but before we
go there we need to look at the
[51:22] foundation of the subdivision because in
the sub division they haven't even
[51:26] extracted the required ride of way off
of Alamo Road they just this is our
[51:31] property and this is what we're going to
subdivide so well so the first thing
[51:34] cities do is extract the rideway
especially on state roads to the m
[51:39] Thorofare map and we need an additional
10 ft so their footprint needs to be
[51:44] adjusted back or forth U that's for
their call so we need to uh one of the
[51:49] other observations if you look at the
map here is that this is the parent
[51:53] tract do the overall tract Mr H is here
and he's conveyed the let's say the East
[52:01] component having access to the public
Street to Dollar he is landlocked they
[52:06] have provided what's marked in red as a
driveway access easement code is either
[52:11] take the street to the lot or the lot to
the street kind of like Oklahoma shap
[52:16] this is what they chose to do I don't
know they needs to follow that process
[52:20] because there's a viance request there
has to be one uh so that has to be
[52:24] presented to the plan is on the
commission the city council and that'll
[52:27] be uh part of the recommendation here as
well we want to help them but we need to
[52:33] uh our recommendation is favorable to
the request we don't object to it but
[52:37] first these are the the five conditions
some of them are similar to the ones
[52:41] we've seen in other other um applicants
the city commission to vote on the
[52:46] driveway versus the street variant we
need to know that as well so that needs
[52:51] to follow protocol uh and the will issue
to the building permit after the noise
[52:56] to proceed the reason that's important
is because the construction plans would
[53:00] have been seen revised corrected and now
public works and Engineering are fine
[53:05] with the with the infrastructure so here
should we meet with a contractor be sure
[53:09] that they know what they're doing and
you know our codes our inspection
[53:13] requirements now here's your notice to
proceed that's one and here's your
[53:16] building permit as well the other uh
condition would be no occupancy until
[53:21] the subdivision is recorded um unless
way meet all requirements of the code
[53:27] subdivision code and of course get a
business license to activate that's
[53:31] that's uh basic code this is our
recommendation that's the best we can do
[53:35] at this point but we do have a
conference call with him tomorrow but
[53:38] mid morning or so is there a a limit on
dollar stores Dollar Tree stores this is
[53:43] just a personal question um that I have
do other cities put a limit on these
[53:47] types of stores do know uh cities don't
typically put a limit on it unless your
[53:53] ordinance says that usually Dollar Trees
have a certain radius that you know
[53:58] let's let's not overbuild if you will if
once on uh on one location a quarter
[54:03] mile away let's put another one they
certainly have a a marketing uh gurus
[54:08] that would give them that information
but to answer your question no cities
[54:11] don't typically impose it Mr zot um does
uh did they not buy the whole property
[54:18] or what no they just bought the Eastern
component how many heart yellow that's
[54:24] what they bought oh okay I thought I
thought they had bought the whole
[54:29] property Mr H owns The Remnant there's
an alley here and I believe an alley on
[54:34] theu which is recently developed
subdivision it does not have public
[54:40] Street Frontage so they only purchased
1.13 Acres they only purchased that
[54:44] property
correct so they purchased it with the
[54:50] understanding about the road or is that
I mean that's kind of that's what we're
[54:54] going to talk about tomorrow what my
basic
[54:57] concern is uh is the access I understand
about I've seen the deed i' I've read
[55:03] that the deed Mr H signed to to Dollar
Tree reps and it does indicate the
[55:09] driveway access and the cross AIS iny
reement fine uh but that doesn't meet
[55:15] our city codes city codes basic
especially when life safety is concerned
[55:20] with these fire and is you need public
streets typically
[55:25] yeah because we're not going to send
anybody out to those neighborhoods the
[55:28] back to the North or anywhere correct
have to go to Al Road okay I was in the
[55:35] understanding that they had bought the
whole property it's okay it just seems a
[55:38] little small one acre to put in a store
that size yes
[55:44] sir so so how I guess my question is how
do we uh regulate I guess the back part
[55:50] where when it starts overgrowing with
you know with grass and weed and stuff I
[55:56] know that behind
um Dollar General there used to be an
[56:01] issue with the residents were
complaining that that there's a lot of
[56:05] mosquitoes and stuff because nobody was
cutting the backyard I mean the back
[56:08] area of Dollar
General um as the so in that situation
[56:14] you do have people that live on Orga
Circle right so how do we make sure that
[56:20] that they do cut that yard so it doesn't
overgrow there's a a couple of ways to
[56:26] to answer that uh actually all all the
layers apply one is that the the manager
[56:32] needs is pretty much uh responsible for
their property uh if they're not then
[56:37] we'll get a call either our billing
inspectors up and down or Code
[56:41] Enforcement Officers is a very visible
area there as well Alamo road we use it
[56:45] every day well it take us look you know
looking over there uh the residents will
[56:50] help us as well uh sometimes we can't
cover everything but we appreciate those
[56:56] calls I like that uh like this city as
well as other ones you have an annual
[57:00] wedy lot notice I just have to send the
property owners as one time certified
[57:04] letter from that point on I get the call
here's the work order go go get it cut
[57:08] Alex uh that's the way it works so would
be um it wouldn't be Dollar General it
[57:13] would be the the actual owner can you
say the the property to the back the
[57:17] back oh you talking about the H property
yes oh is responsible for his own
[57:21] property now I don't know recall and the
the Wy lot code if there's a difference
[57:27] between property no it's commercial
owned uh he needs to cut it okay that's
[57:32] it's no toys about it would we be able
to table this item um just so that
[57:37] there's just so many um you know issues
to talk about and we can come back and
[57:43] well if there's issues that you want to
other ones that you want to let me know
[57:47] that's fine I can ask the applicant to
show up uh I think tabling it will not
[57:54] hurt at all because we're not they're
not ready to build uh anyway so
[57:59] hopefully you'll get a lot of your
questions answered tomorrow possibly
[58:02] some of the things that you need well
that's true that's true uh we we tried
[58:06] calling him last week and we couldn't uh
connect if you will so of course the
[58:13] agenda need should be
posted yeah and the other the other
[58:16] thing is are they going to put um a c
fence I guess uh on both sides of the
[58:23] actual business cuz I know in Dollar
General it was same thing again you know
[58:27] you have residents complaining about
trash and stuff going on to the
[58:30] properties and and apparently didn't get
put up the way it was supposed to put up
[58:35] you know
uh by by code they required just code
[58:41] the subdivision process we can really
add another Hammer there I'll explain
[58:46] how do if there's a commercial piece of
property that is building next to the
[58:51] residence component they must go ahead
and build a buffer now J's property is
[58:56] vague and Commercial however we have
control of the subdivision and in that
[59:01] subdivision we can certainly put uh a
plat note in the cting side plan
[59:05] approval required and I don't mind doing
this I've done it before going before
[59:09] pnz first and then going to city council
as uh City commission as well so that
[59:16] you can see what they're building and
the buffering requirement that can be
[59:20] added pretty easily in the plat note uh
that we will require a perim one if you
[59:25] will for you know uh debris containment
Etc purposes as well I want I want this
[59:33] to show also that we're not uh pushing
away business or against moving forward
[59:39] with business but uh there's just a lot
of concerns being that that property in
[59:43] the back um is is is going to have a lot
of questions that we need answered
[59:48] before we can move forward with it being
a landlocked property that we're not
[59:52] going to send traffic to to anywhere
else but they got to come out you're
[59:57] you're exactly right so that's why U the
suggestion to having it tabled is is
[1:00:04] probably a wise move here because in
order for condition number one the city
[1:00:09] commission to act on the variance on the
driveways the street you can't do that
[1:00:13] this evening anyway they have to move
forward and percolate that subdivision a
[1:00:17] little bit better uh so that we can take
it to pnz and I don't mind having a
[1:00:21] special pnz meeting either if needed so
that that will reflect our attitude to
[1:00:26] getting them in here but uh we we need
those answers so would have thought
[1:00:32] maybe maybe before they bought the
property they would ask some of those
[1:00:35] questions but I'll make a motion to
table second second table pres motion
[1:00:40] carries item s consideration action to
discussion possible action to appoint or
[1:00:44] reappoint members to the Zoning Board of
adjustments yes
[1:00:50] um of course zba is a board that
considers variances to our code setbacks
[1:00:55] or square footage issues or height
requirements if you will uh someone has
[1:00:59] appli for a variant it's been a long
time which is a good thing because all
[1:01:04] of that means is that the our codes and
requirement are being complied with
[1:01:09] period however you know this this
individual applicant did have the right
[1:01:13] to apply for the variant so he did so
one of the things that we're looking at
[1:01:16] is is who's on zba and were they still
okay on membership this is when I was a
[1:01:21] little bit shocked and I'll I'll I'll
take that hit and so far that all of our
[1:01:25] zba members are terms have expired um
and you can see below as far as the as
[1:01:32] far as the zba there are supposed to be
five regular members you have the option
[1:01:35] of two alternates you have the names of
the people that are the current uh five
[1:01:40] regular members and the two alternates
uh their term of offices for two years
[1:01:46] instead of my suggesting this instead of
appointing today and then erasing pretty
[1:01:51] much one year is on November 6 if you to
appoint them that the two years start
[1:01:56] from this point forward so that way we
can conserve that extra extra time on of
[1:02:00] service this is really a discussion for
the city commission would like
[1:02:11] to