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morning good morning how are you mayor
morning

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can we call the meeting to order please
okay um let me call the roll dr adams

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president this battle here
mr deal here oh

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here chair is here
um first item any opening remarks dr

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adams
none is battle

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[Music]
next item is um approval of the minutes

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i assume all the board members have had
an opportunity to

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review the minutes if

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does anyone have any um objections are
there any errors or missions in the

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minutes as presented
i found none i moved for approval that's

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is there a second motion a second any
discussion any discussion

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dr adams uh none miss battle
none mr deal

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none slope none recall the question
regarding approval of the minutes as

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presented from the january 28th
meeting of the utility board dr adams

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yes this battle yes
mr deal yes mr loke

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yes and mayor votes yes minutes
are approved as presented the next item

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on the agenda
is a discussion regarding um

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the household collection of household
garbage

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east of slappy drive and um
i think mr stock and mr rowe are y'all

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with us this morning
yes sir good morning mayor good morning

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board
good morning morning ken hello stacy

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hello and if we remember i believe
we were considering the um proposed

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purchase of equipment
for city staff and there was a

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request that we determine
what the cost would be to transition out

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of
household garbage collection as

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we know the city collects garbage east
of slappy drive

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and um we have a contractor that
collects garbage west of slappy drive so

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with that
mr stock yes sir thank you very much uh

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jonathan you can just go to the next
slide please

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so so the mayor did an excellent job of
leading in for me

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so i don't have to thank you for the
history that is

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that is exactly what we were uh what we
had considered in december

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and and then requested to make the
analysis

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and so we're coming back today uh with
that analysis complete

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uh and presenting basically two options
the first option of

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course is that the city would continue
to provide the residential waste

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collection to the same benefit as being
provided by the

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contractor and of course you know in
order to do that the city would need to

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replace the aging equipment
vehicles and invest in the hardware and

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software
and equipment with the route tracking

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and documentation
capabilities and i guess a third item

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there would be of course then train
staff

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you know to use that equipment the
second option

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would be contracting out all of the
residential solid waste that as

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uh you know requested to to analyze here
in this

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um item so uh and
with that the contractor would then

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provide all the necessary resources to
expand the service to the entire city

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in either option uh the city will
continue to serve

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all of the commercial customers next
slide please jonathan

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so this slide is the side by side uh
analysis of the

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of the finances uh includes the uh
assumptions i just made from the

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previous slide uh also has
that the these assumption includes for

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both options that
would use the quoted contractor rate of

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26.48
per account per month and it would

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include the pass-through of 2.69
per account per month what it does not

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include is the really big item
which is that under the city option the

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city would have to spend nearly three
million dollars

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in order to buy the necessary equipment
again that's why we were asked to

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consider this uh next slide please
jonathan

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so the other thing we took into account
of course is is how would this

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impact employees because you know we're
very concerned about that especially

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during well at all times especially
during these times

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and in the solid waste division there
are currently 36 full-time employees

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budgeted in the contracting option the
city would retain

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19 of those positions and obviously
doing the math the city would then have

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to reduce
17 positions however of those 17

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nine of those are currently vacant which
would leave eight

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and in looking at all of the other
current vacancies within public works

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uh those those eight could be easily
reassigned into those other openings in

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in public works
therefore resulting in zero layoffs and

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terminations in other words this would
not

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impact any current employee
all right next slide please

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so the pros and cons uh the the pros
for expanding residential solid waste

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contract
across the entire service area is that

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would increase and levelize
consistent standard of service benefit

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to all customers both east
it would eliminate our confusion of

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having two separate
service areas that comes up occasionally

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as you can imagine having a dividing
line

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i would reduce the capital cost we
mentioned

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definitely reduce risk and reduction in
certain other long-term

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obligations the cons of not expanding
the residential

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uh solid waste contract across the
service area is that we would continue

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to have a disparity of service benefit
for the different areas of the city

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and of course we would continue to have
an ongoing need for large capital

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expenditures
and we would continue to have a high

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degree of risk due to this activity
you know more miles more people more

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equipment more risk
and with that last slide

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and with that we will entertain any
questions

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okay thank you any questions any
questions dr adams

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none miss battle
none mr dill

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uh yes ken that's an excellent report uh
what is the value and how much how many

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pieces of uh
equipment would we be able to to sell

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use that we're presently using
right now we have six grapple trucks

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um and i believe it's also
i'd have to get stacy's on here to help

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me out but i believe it's also six rear
loaders

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that's correct and again i'd have to
defer to stacy if there's any other

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pieces of equipment i think there's a
couple pickups that

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could probably be shed well that would
be another plus

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the revenue that we would gain from
selling that equipment

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and this this is a in my opinion a great
report

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the thing that concerned me most was the
loss of jobs and you've got that covered

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yes sir thank you very much

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that's all mr mayor thank you mr
slow uh yes got a few questions um

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and it was it was a good presentation
informative

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um before we were only talking about
capital expenditures and replacement of

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equipment of a million seventy eight
thousand

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but now you're saying that our capital
cost would be two million seven

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seventy so um i think what you're saying
is that rather than continuing service

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as we provide it now
that as far as the analysis goes you're

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looking
at duplicating what our contractor does

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on the west side of town is that correct
yes sir that is correct so that that

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analysis obviously has
those six grapples that we originally

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talked about for that
million plus it also includes that of

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our six rear loaders four of those would
need to be replaced in the next 12 to 18

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months
so even though those haven't been

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brought to you yet they would be
you know if we were to continue along

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those lines
and then the last part is is upgrading

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the equipment
so that we would have that same you know

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level of service to be able to perform
that same tracking

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capability um with the with the bins and
stuff and there's a cost of those items

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as well
okay and that i guess leads to my next

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question i wanted a little clearer
definition of disparity of service

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because right now i live on the east
side and

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um as far as our customers go i think
that um

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that we're getting uh we are getting
excellent service i know i do

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well and we really appreciate that mr
lowe

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what we're what we would really be
referring to in this case

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um is a lot of times when people call in
with questions

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right now about whether or not um you
know trash was picked up at a certain

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time or a certain location
you know or whatever right now on the

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east side we track everything via paper
right so but on the on the west side if

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you called in and said hey
you know my trash was supposed to be

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picked up you know what time
you know we can go right to the software

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and tell you exactly down to the minute
when that bin

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was lifted and and uh that trash
deposited into the truck

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and if you really wanted to push us we
could probably provide video

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well i certainly hope it doesn't come to
that oh no but you'll be surprised

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some questions we get well and uh
but that um that certainly does it's

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it's
absolutely evident that from um a

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business standpoint
and from an efficiency standpoint an

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operational standpoint
uh of the utility board um

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and the solid waste division that it it
most certainly would be a benefit

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i think the last question i've got is um
are the containers on the west side

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different in size from those that we're
that we have on the east side

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i believe that answer is no but i'll
defer to stacy

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no so they're they're both the same they
they appear to be a different size just

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because of the shape
but they're about a 95 gallon gotcha

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okay well i just wanted to make sure
that we weren't

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doing what so many of the uh grocery
store products seem to be it seems like

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rather than go up
in price they just reduce the size of

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what you get
so thank you thank you gentlemen for all

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of that
no less cookies here sir

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well i was thinking more in terms of ice
cream oh okay

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i was thinking about potato chips same
size bag

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a third full i wonder why you're eating
ice cream and potato chips

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hey what else do you do in a pandemic

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um is that overslow that's it thank you
i i just um of course i have

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some concerns about this really
i think it's a big decision

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but first we need to
consider the fact that we would

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basically be
eliminating the solid waste division for

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household
collection i mean that maybe you'd still

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the city would maintain some commercial
accounts but

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um i think it would be prudent to find
out how many other cities

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um essentially contract out household
garbage

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i i think we talk about it being a
business decision

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and and certainly the city always needs
to be as entrepreneurial as possible but

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the city is not a business
we're providing a service to our

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residents and
um i don't think we've adequately

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vetted this issue but if you all want to
vote if the board wants to vote on it

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today that's fine i mean i was
looking over this and i thought the

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staff hadn't provided us with the pros
and and the cons on the other side and i

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i want to
address that briefly one thing we need

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to remember we've got these
numbers but concrete enterprises

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actually came in to obtain the city's
business

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on the west side of slappy at a lower
rate

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than they did and their contract is for
only one year

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so it's a pretty safe assumption
that the cost of collecting garbage on

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the west side is going to go up
after that one year

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what i have seen during my time in
office

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is when fuel prices spike
then on these long-term contracts

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the um outside contractors they start
getting a position where they're can

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actually be losing money
with that service oftentimes becomes um

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sluggish they want to renegotiate their
contracts

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with having um solid waste
even on the just on the east side of

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slappy
what we can do is we can mobilize

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and and this happened before and uh
after i speak misubidan can either

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um verify or um refute what i'm saying
but in the last few months of the

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previous contract
we had neighborhoods that trash was not

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getting picked up
for weeks and we were actually sending

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city employees
to neighborhoods on the west side to

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collect garbage
also with an outside contractor you're

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limited
to the scope of the contract and if

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they're just picking up household
garbage and we have a problem with a

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dump site
well then they don't have an obligation

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to go to that dump site
well the residents aren't going to be

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satisfied when their commissioner tells
them well

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um sorry mr jones but that's not in
concrete enterprises uh scope of

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work we we also um

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need to look at the cons and uh even
though

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ms subidan sells that she can re
reassign all these employees

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assuming that that's correct we are
still eliminating

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00:15:18,320 --> 00:15:27,040
40 jobs and and this
came up over the years well

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the people who work for contractors
don't have

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the same benefits that they would have
as as city employees and we are

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impacting
these people will be eliminating about

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40 jobs
even if the individuals can

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be reassigned um mr dill brought up the
disposal of the equipment

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um that would be some income but i don't
think

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that mr stock just told us two of the
uh machines have to be replaced so

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whatever value they would have would
probably be

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um negligible um i question
this about the risk and we can get an

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00:16:01,440 --> 00:16:06,480
answer from mr davis
i don't think this would be a delegable

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duty
in other words the city is going to be

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responsible
for um the

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00:16:13,440 --> 00:16:20,000
uh negligence of the contractor if it's
not inevitable

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it's not a delicable duty in which event
we'd have to insist that they get uh

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substantial insurance and of course that
cost is going to be

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um passed on to us i mentioned earlier
about

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the um

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agreement with concrete enterprises
being only for one year

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well um the cost also of using an
outside contractor

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could go up considerably if uh
the minimum wage is increased

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incrementally like it appears
it it will be and um once

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we get out of the solid collect solid
household collection it's going to be

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almost impossible to to to get back in
and um i just think there's so much more

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we need to we need to look at that
hadn't been presented to us and also

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um in all fairness i i think it would be
um

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00:17:11,839 --> 00:17:19,520
prudent to have uh surveys or
information from other cities to see how

229
00:17:17,919 --> 00:17:25,199
many cities are actually
um completely contracting out household

230
00:17:22,640 --> 00:17:28,240
um garbage collection but that's that's
my thoughts

231
00:17:26,079 --> 00:17:31,679
and if the board wants to vote on this
item today we

232
00:17:29,520 --> 00:17:35,679
i guess we can and and make a
recommendation

233
00:17:32,880 --> 00:17:40,559
um to the commission or if we want to
hear

234
00:17:36,559 --> 00:17:45,120
uh and investigate further
and and with that um dr adams

235
00:17:46,720 --> 00:17:58,080
could i provide a few responses for you
okay yes sir thank you

236
00:17:54,400 --> 00:18:00,960
um so in terms of the rate we calculated
the new rate

237
00:17:59,360 --> 00:18:06,960
because we wanted to make sure that
there were no surprises

238
00:18:03,679 --> 00:18:11,200
the contract that we have
while it is for it's not technically it

239
00:18:09,679 --> 00:18:15,039
is not for one year
it's only for one year if they fail to

240
00:18:13,200 --> 00:18:18,240
perform
as we did our analysis we did calculate

241
00:18:17,280 --> 00:18:23,600
the new rate
um i certainly wouldn't want to put

242
00:18:21,440 --> 00:18:28,160
this commission or the city commission
in a position where we have a oops

243
00:18:26,240 --> 00:18:32,480
after one year so we did incorporate the
rate increase

244
00:18:29,600 --> 00:18:36,880
um in terms of scope you should know
that the scope

245
00:18:33,440 --> 00:18:41,679
of our contract includes additional
pickups like dump sites and you know

246
00:18:39,919 --> 00:18:45,840
emergency collections
you know dead animals on the road all

247
00:18:43,840 --> 00:18:50,720
the things that we currently do
are incorporated in the rate in terms of

248
00:18:48,799 --> 00:18:56,559
quality
part of the reason the new contract has

249
00:18:54,320 --> 00:19:01,039
significantly more accountability is
because of what we encountered

250
00:18:58,799 --> 00:19:06,880
at the end of the last contract which
was not a contract that i negotiated

251
00:19:04,240 --> 00:19:11,760
um this contract requires a significant
amount of additional accountability

252
00:19:09,039 --> 00:19:14,799
which is why we have things like video
gps we know when every pickup is made

253
00:19:14,160 --> 00:19:18,799
how much
was picked up even when they do their

254
00:19:17,600 --> 00:19:22,559
bulky waste or the
the yard trash we have video when that

255
00:19:22,160 --> 00:19:27,679
was
was picked up and um that is part of

256
00:19:25,760 --> 00:19:29,679
their contract being able to provide
those

257
00:19:28,080 --> 00:19:34,080
dashboards and those key performance
indicators is part of this contract

258
00:19:32,400 --> 00:19:38,160
if they failed to do that then we
wouldn't we would we would penalize them

259
00:19:36,840 --> 00:19:44,640
accordingly
um you suggested that there were 40 jobs

260
00:19:41,360 --> 00:19:49,840
in actuality it would be 17 jobs
um that would be not jobs but positions

261
00:19:48,000 --> 00:19:55,600
that would be eliminated
as opposed to um

262
00:19:52,960 --> 00:19:59,679
40 i'm not sure how many vacancies do
you have

263
00:19:56,720 --> 00:20:05,520
i believe we have nine so that would
that would bring it to 26.

264
00:20:02,159 --> 00:20:09,679
no sir because commercial and the the
rest of solid waste stays intact

265
00:20:07,679 --> 00:20:13,919
the only part would that would go away
would be the 17 positions

266
00:20:12,080 --> 00:20:20,000
that are essentially assigned to
residential east side collection

267
00:20:16,640 --> 00:20:26,960
okay in terms of
risk it is in their cost and

268
00:20:23,840 --> 00:20:31,200
nathan was very clear in our negotiation
process

269
00:20:28,000 --> 00:20:35,840
that any liability associated with the
contractor

270
00:20:32,640 --> 00:20:42,960
is the contractor's responsibility
um and and the city is um

271
00:20:39,760 --> 00:20:49,280
is held harmless um
and in terms of additional cost

272
00:20:46,240 --> 00:20:53,120
for minimum wage and or fuel that
happens on both sides

273
00:20:51,039 --> 00:20:57,440
you know if the minimum wage goes up to
15

274
00:20:54,640 --> 00:21:03,280
it goes up for us as well and so the
cost of fuel goes up it goes up for us

275
00:20:59,679 --> 00:21:07,600
as well so you know and in addition to
this

276
00:21:04,320 --> 00:21:11,280
we have a 38 to 40 additional
um overhead burden on every full-time

277
00:21:10,400 --> 00:21:16,720
equivalent
position um

278
00:21:15,039 --> 00:21:22,400
you know and that that encompasses
everything from health insurance

279
00:21:18,720 --> 00:21:30,240
to pension to all of our other benefits
so certainly um we will do more research

280
00:21:26,720 --> 00:21:33,440
in terms of the um other cities
and our intention this morning is to

281
00:21:32,720 --> 00:21:37,919
bring this back
as requested by the utility board we

282
00:21:36,559 --> 00:21:42,080
would like to take this to the
city commission and the second work

283
00:21:39,919 --> 00:21:45,440
session in march
for the input and we can provide

284
00:21:44,159 --> 00:21:50,960
additional um
and more detailed analysis

285
00:21:48,559 --> 00:21:55,440
um there's a lot of backup to each one
of these numbers and and we certainly

286
00:21:52,640 --> 00:22:02,080
can provide that as part of our um
presentation to the the city commission

287
00:21:58,720 --> 00:22:04,159
sharon one quick question if we postpone
this

288
00:22:02,400 --> 00:22:08,799
our next utility board meeting would
that give you all adequate time

289
00:22:06,159 --> 00:22:12,559
to check with other cities and see how
they're

290
00:22:09,360 --> 00:22:16,880
collecting the garbage um yes but
what that would mean is we would have to

291
00:22:14,000 --> 00:22:20,320
postpone the city commission
uh or potentially postpone the city

292
00:22:18,880 --> 00:22:23,760
commission until april
one of the reasons this is being brought

293
00:22:21,919 --> 00:22:27,200
to you now is we need to get direction
on our budget

294
00:22:25,039 --> 00:22:33,120
um we've already started to put together
fiscal 22

295
00:22:30,080 --> 00:22:36,880
and we need some direction from the
utility board

296
00:22:34,559 --> 00:22:41,120
because depending on how we go will
depend on how much we budget

297
00:22:38,480 --> 00:22:46,320
we'll have to budget differently miss
superdan

298
00:22:42,159 --> 00:22:50,480
uh um excuse me
can we go around the table now um you

299
00:22:48,799 --> 00:22:54,960
have the floor doc adams
okay thank you uh miss am i correct that

300
00:22:53,919 --> 00:23:03,039
i heard that
we still have to service the commercial

301
00:22:59,679 --> 00:23:07,520
uh part of the city and if if that's the
case

302
00:23:04,240 --> 00:23:14,720
how many employees would be involved
in that aspect of it and would that

303
00:23:11,679 --> 00:23:19,919
necessitate new equipment
and what would be the cost of replacing

304
00:23:17,679 --> 00:23:23,120
that equipment
yes we would like to retain commercial

305
00:23:21,919 --> 00:23:28,000
we found it to be
fairly lucrative for us um you may

306
00:23:26,000 --> 00:23:32,080
recall a few meetings ago you approved
some equipment

307
00:23:28,960 --> 00:23:37,440
for the commercial operation we did
calculate that

308
00:23:33,120 --> 00:23:41,440
that calculation has happened separately
to ensure that our cost of commercial is

309
00:23:39,919 --> 00:23:45,919
covered and we
um end the process ahead i don't have

310
00:23:44,799 --> 00:23:49,840
that number
on hand but we certainly can provide

311
00:23:47,760 --> 00:23:54,080
that as part of our overall the the
number of employees

312
00:23:51,039 --> 00:24:00,720
uh is anybody that information
number of employees in that uh uh

313
00:23:57,279 --> 00:24:07,440
or is that a separate aspect or is that
so 19 other solid waste employees

314
00:24:03,760 --> 00:24:10,720
are retained and a part of that is our
commercial operation stacey do you have

315
00:24:09,200 --> 00:24:16,080
that on hand i know we had the breakout
when we looked at our back up

316
00:24:12,799 --> 00:24:19,200
out of the 19 uh that we would retain
eight of those as operators that would

317
00:24:18,000 --> 00:24:22,640
perform the duties
you know for the front loader trucks and

318
00:24:22,000 --> 00:24:28,799
uh
the the roll-off business that we have

319
00:24:25,919 --> 00:24:33,360
good now is that equipment in good shape
or will that have to be replaced

320
00:24:30,960 --> 00:24:38,320
um and if so about what's the
approximate cost

321
00:24:36,000 --> 00:24:42,240
i don't think we're slated to replace a
front loader this year but

322
00:24:40,159 --> 00:24:47,360
the last cost i have for front loaders
is like 275

323
00:24:44,840 --> 00:24:50,080
000.
okay thank you

324
00:24:50,799 --> 00:24:56,320
is that all right yes that's it mr
battle

325
00:24:57,440 --> 00:25:07,039
no questions for me mr dill
uh yes stacy this one's for you do you

326
00:25:04,480 --> 00:25:09,600
can you tell us some other towns about
the size or cities about the size of

327
00:25:08,799 --> 00:25:13,520
albany
that are outsourcing their garbage

328
00:25:11,440 --> 00:25:19,840
collection now
uh i believe one of robin's but

329
00:25:16,880 --> 00:25:24,159
i'd like to check and verify before i
before i really answered that because i

330
00:25:22,320 --> 00:25:28,000
understand that i was just i think the
mayor had a good point to see how it's

331
00:25:26,240 --> 00:25:31,919
working in other cities that are
comparable to albany

332
00:25:29,840 --> 00:25:37,840
um but other than that i'm all for it
that's all i have mr mayor

333
00:25:34,080 --> 00:25:40,960
thank you mr loeb uh yeah just a comment
um that you made you did make some very

334
00:25:40,159 --> 00:25:46,960
good points
um but but one issue i would um

335
00:25:44,480 --> 00:25:52,720
i might take exception to you said that
we're a city providing a service

336
00:25:48,960 --> 00:25:59,200
um and i don't recall this service being
paid for out of albany's general fund

337
00:25:55,360 --> 00:26:04,559
um we are as a city operating
uh what is a revenue enterprise and that

338
00:26:02,480 --> 00:26:06,720
means that all of our services that we
sell

339
00:26:05,039 --> 00:26:10,320
and provide to our citizens they're
paying for and they're paying for a fee

340
00:26:08,720 --> 00:26:14,480
and they're our customers
and the one thing that uh that i think

341
00:26:12,799 --> 00:26:18,559
that we've all been very conscious of
and done a good job of

342
00:26:16,320 --> 00:26:21,440
is making sure that we do and provide
that service to our customers in the

343
00:26:20,080 --> 00:26:29,120
best way we can
at the most at the most efficient price

344
00:26:24,799 --> 00:26:35,840
uh and and what's in the best long-term
um good for the city and

345
00:26:32,320 --> 00:26:41,520
uh i think that this might be an
opportunity

346
00:26:36,880 --> 00:26:47,840
for us to take advantage of those things
and that's all okay i mean i

347
00:26:44,799 --> 00:26:54,159
i just in response to that um
ms logan would point out that

348
00:26:50,880 --> 00:26:58,320
you acknowledged being within the city
service area that

349
00:26:55,200 --> 00:27:01,520
um you have no
complaints with with um the collection

350
00:27:00,960 --> 00:27:05,039
and
there's no saying if it ain't broke

351
00:27:03,039 --> 00:27:08,240
don't fix it but with that
does um the board want to vote on this

352
00:27:07,200 --> 00:27:12,960
today what's
what what is the will of the board dr

353
00:27:11,279 --> 00:27:20,399
adams
um i would vote

354
00:27:16,320 --> 00:27:25,440
uh well let me put you i think i should
excuse myself from the vote um

355
00:27:27,279 --> 00:27:39,279
what i'm asking i i have to excuse
myself from the vote

356
00:27:35,120 --> 00:27:39,279
okay um

357
00:27:44,960 --> 00:27:54,399
miss battle are you would you are you
ready to go ahead and vote on this today

358
00:27:49,919 --> 00:27:58,080
i'm fine with voting okay and
mr deal you ready to vote on it or you

359
00:27:56,240 --> 00:28:02,080
want more information
no i'm ready to vote on it i think it's

360
00:28:00,000 --> 00:28:06,720
the right move and i think it's a good
like stan said i think it's a good um

361
00:28:05,200 --> 00:28:09,679
you know we have a fiduciary
responsibility to the tax holders and i

362
00:28:08,880 --> 00:28:13,919
think that
would be doing a good job to to save

363
00:28:11,840 --> 00:28:20,000
money by outsourcing
okay and uh mr lowe you ready to vote

364
00:28:16,960 --> 00:28:25,200
yeah i'm ready to vote today okay so
with that um any

365
00:28:23,520 --> 00:28:29,039
we've already had discussion haven't we
yeah so with that we

366
00:28:26,960 --> 00:28:33,039
will call the question dr adams you're
abstaining is that correct

367
00:28:30,880 --> 00:28:37,360
no i have to excuse myself from the vote
right

368
00:28:34,240 --> 00:28:43,919
yes okay second uh miss battle
i vote yes mr deal

369
00:28:41,200 --> 00:28:48,559
mr mayor is there a motion on the table
or do we miss that

370
00:28:44,960 --> 00:28:53,120
there is oh i'm sorry
okay i thought i'm sorry okay the chair

371
00:28:51,200 --> 00:29:00,960
would entertain a motion
so moved second okay and and the motion

372
00:28:56,880 --> 00:29:10,240
is to approve to the city commission um
outsourcing solid waste collection

373
00:29:06,399 --> 00:29:16,880
in the area east of slappy drive
is that correct that is correct okay

374
00:29:13,520 --> 00:29:23,919
emotion is there a second second
motion second any discussion miss battle

375
00:29:20,480 --> 00:29:30,080
none mr deal
none slow none

376
00:29:28,240 --> 00:29:36,320
okay with that we'll call the question
i'm sorry miss battle

377
00:29:32,159 --> 00:29:45,360
yes mr deal yes
slow yes care votes no motion passes

378
00:29:41,760 --> 00:29:49,919
the uh next item on the agenda
is um appointment

379
00:29:48,399 --> 00:29:55,279
of a utility board member to the
long-term financial planning

380
00:29:51,840 --> 00:30:02,640
committee misubidan
yes mayor um as you

381
00:29:58,399 --> 00:30:09,840
may recall the um one-third of the
miad credits

382
00:30:05,679 --> 00:30:16,960
was assigned to a job investment fund
which we maintain and partner with the

383
00:30:14,320 --> 00:30:22,799
economic development commission to use
it as a

384
00:30:19,200 --> 00:30:29,679
as a way for us to secure
economic development projects

385
00:30:26,320 --> 00:30:35,600
because it was the genesis of the fund
came from the utility the utility board

386
00:30:33,520 --> 00:30:41,440
seats two people on the long-term
financial planning committee

387
00:30:38,000 --> 00:30:47,760
um currently jim diehl serves
on that committee for the utility board

388
00:30:45,279 --> 00:30:52,799
chad warbington bj fletcher bob lang
staff served for the city commission

389
00:30:50,080 --> 00:30:55,120
and this morning we need a replacement
on

390
00:30:53,360 --> 00:30:59,760
the long-term financial planning
committee from the utility board that

391
00:30:57,360 --> 00:31:07,200
seat was previously held by sam smeed
who's no longer a member

392
00:31:05,039 --> 00:31:12,640
okay um any questions from the suburban
and dr adams

393
00:31:08,799 --> 00:31:19,279
none it's battle none
excuse none

394
00:31:16,000 --> 00:31:25,840
slow none um
i i would just ask um the city manager

395
00:31:22,720 --> 00:31:29,919
for i i'm sure mr logue has a
uh good understanding of this but just

396
00:31:28,640 --> 00:31:37,919
for our benefit
um i'm getting the information

397
00:31:33,120 --> 00:31:41,760
um with the rest of the city commission
um ms subanen did you send out that

398
00:31:40,480 --> 00:31:47,840
explanation to the
members of the utility board um

399
00:31:46,000 --> 00:31:52,240
no i can send it out again or if you
want i can go over

400
00:31:49,039 --> 00:31:58,880
it now um okay can we do both
absolutely okay yes ma'am just

401
00:31:56,720 --> 00:32:04,000
give me one second to pull up the
document

402
00:32:01,760 --> 00:32:04,000
um

403
00:32:05,039 --> 00:32:15,840
sorry this will take a minute

404
00:32:17,440 --> 00:32:26,240
um derrick are you on could you kind of
give the history

405
00:32:22,159 --> 00:32:29,120
of the um yes ma'am
give me a credit

406
00:32:29,519 --> 00:32:35,679
yes ma'am it's just speaking in the pure
terms of

407
00:32:33,360 --> 00:32:40,480
numbers uh when me act uh made that
decision to

408
00:32:37,360 --> 00:32:44,720
refund those dollars back to the utility
there was a joint decision made to

409
00:32:42,559 --> 00:32:49,519
divide that up into thirds
and so the total refund amount was 76.2

410
00:32:47,919 --> 00:32:53,039
million dollars
uh and so the utility kept a third the

411
00:32:51,679 --> 00:32:58,799
city kept a third
and the decision was made to set

412
00:32:55,679 --> 00:33:04,720
one-third aside for future purposes
and it was later decided to

413
00:33:02,880 --> 00:33:09,440
create a job investment fund for that
other third

414
00:33:06,159 --> 00:33:14,480
and so all three entities kept 25.4
million dollars

415
00:33:11,200 --> 00:33:21,120
the utility and the city used their
funds for general operating purposes

416
00:33:18,000 --> 00:33:26,720
up until fiscal year 15 which was about
19.1 million dollars

417
00:33:23,519 --> 00:33:29,519
beginning in fiscal 16 they sort of set
that money aside the city and the

418
00:33:28,399 --> 00:33:33,760
utility
pretty much after we came together that

419
00:33:32,159 --> 00:33:36,960
other third that was set aside the
utility

420
00:33:35,039 --> 00:33:40,159
uh requested a million dollars of that
money for elevator repairs and other

421
00:33:38,799 --> 00:33:43,919
repairs this
city requested two hundred thousand

422
00:33:41,679 --> 00:33:46,720
dollars of that money for the game task
force

423
00:33:44,880 --> 00:33:51,120
and since that time uh there have been
some requests from the job investment

424
00:33:48,960 --> 00:33:54,480
fund thrust aircraft
victoria fields restaurant mars

425
00:33:53,679 --> 00:33:57,919
chocolate
the flats at 249 coast and clark and the

426
00:33:56,960 --> 00:34:01,760
flint
and so funds that have been exhausted

427
00:34:00,799 --> 00:34:06,559
from the
or expanded from the job investment fund

428
00:34:03,600 --> 00:34:11,200
amount to about 4.9 million dollars
that left a balance of 20.4 million

429
00:34:08,800 --> 00:34:14,800
dollars in that fund
uh we began to get some repayments of

430
00:34:13,599 --> 00:34:18,800
those funds that have been
uh issued uh from our pretorian fields

431
00:34:17,839 --> 00:34:22,399
from the flint
we've also made some interest on those

432
00:34:20,720 --> 00:34:26,000
funds over the years
and so right now at least as of our

433
00:34:24,720 --> 00:34:30,879
financial statements has a
december 31st uh there's 22.9 million

434
00:34:29,599 --> 00:34:36,399
dollars in that fund
which is the oversight that the

435
00:34:34,320 --> 00:34:39,760
long-term financial planning committee
makes recommendations on so as far as

436
00:34:38,320 --> 00:34:42,159
the job investment fund that's that
balance

437
00:34:40,879 --> 00:34:46,560
uh which i'm sure that's that's the
primary uh uh one that you're interested

438
00:34:44,480 --> 00:34:53,359
in the utilities also has
uh six million dollars left of its

439
00:34:48,800 --> 00:34:53,359
balance of that 25.4 it initially had

440
00:34:55,119 --> 00:35:04,480
thank you darren vm the
general fund allocation of 25.4 million

441
00:35:01,599 --> 00:35:10,240
was used for general operating um fiscal
09 to 15 before i got here

442
00:35:07,520 --> 00:35:14,800
we retained the remainder for several
years and in fiscal 19 we used the

443
00:35:12,560 --> 00:35:17,839
remainder to upgrade the city's street
lights to led

444
00:35:18,320 --> 00:35:22,960
so at this point the responsibility of
the long-term financial planning

445
00:35:21,839 --> 00:35:27,680
committee
is to convene to consider economic

446
00:35:25,680 --> 00:35:31,760
development projects there are a set of
guidelines

447
00:35:28,480 --> 00:35:38,480
that are required for
a project to be eligible to get a grant

448
00:35:35,920 --> 00:35:43,520
from the long-term financial planning
committee

449
00:35:39,599 --> 00:35:47,200
and we convened that committee on an as
needed basis

450
00:35:44,960 --> 00:35:51,920
um the bylaws really need to be updated
because it requires you to meet

451
00:35:49,520 --> 00:35:54,480
more regularly than that but quite
honestly

452
00:35:52,720 --> 00:35:58,400
unless there's a project to be
determined

453
00:35:56,000 --> 00:36:03,119
um so it really sort of functions on a
call

454
00:35:59,920 --> 00:36:06,240
call meeting basis but the
um it would be interesting to see how

455
00:36:05,760 --> 00:36:10,000
how
you would like that to be framed going

456
00:36:07,920 --> 00:36:13,680
forward along with the city commission
and what the long time long long-term

457
00:36:11,920 --> 00:36:18,079
financial planning committee does is
is is evaluate the projects and then

458
00:36:16,560 --> 00:36:21,599
make a recommendation to the city
commission and the city commission

459
00:36:19,440 --> 00:36:26,560
ultimately has the decision
of whether or not to grant to to approve

460
00:36:24,560 --> 00:36:30,720
a grant from the long
from the job investment fund i will also

461
00:36:29,599 --> 00:36:36,960
let you know that
um on tuesday night the

462
00:36:34,640 --> 00:36:42,000
city commission approved uh gap
financing for

463
00:36:38,880 --> 00:36:46,400
the um south albany grocery store
and we are using the job investment fund

464
00:36:44,880 --> 00:36:49,920
as a funding source
but it doesn't meet the normal criteria

465
00:36:48,560 --> 00:36:56,079
it's not a grant
um it is a loan program so these funds

466
00:36:53,359 --> 00:37:00,640
um will will go down by two hundred
thousand dollars

467
00:36:57,119 --> 00:37:07,359
um for the purpose of supporting
the um supermarket in um

468
00:37:04,000 --> 00:37:13,359
south south albany um which as you know
has been a a challenge

469
00:37:10,000 --> 00:37:16,960
able to um partner with an
operator and a building owner to bring

470
00:37:16,240 --> 00:37:23,920
bring that
back to south albany any questions dr

471
00:37:22,720 --> 00:37:30,320
adams
yes uh the super dan uh

472
00:37:26,960 --> 00:37:35,920
this south auburn project uh is it in
what we call the food desert area

473
00:37:33,520 --> 00:37:42,320
it is it's in the old harvest that
closed

474
00:37:37,599 --> 00:37:50,400
on on um on gordon
okay thank you miss battle

475
00:37:45,920 --> 00:37:55,680
no questions just a deal none
slope no questions

476
00:37:53,440 --> 00:37:59,280
well um it appears we have roughly 20
million dollars

477
00:37:56,640 --> 00:38:03,920
in the job investment fund and this
committee oversees those funds

478
00:38:01,440 --> 00:38:06,560
um we all would agree we need more
projects and industrial prospects so the

479
00:38:05,920 --> 00:38:09,920
committee
could meet more frequently but the issue

480
00:38:08,960 --> 00:38:17,599
here is
um the utility board needs to appoint a

481
00:38:13,200 --> 00:38:21,359
a member um i would entertain
nominations or if anybody wants to

482
00:38:19,680 --> 00:38:25,280
volunteer
however y'all tell me how y'all want to

483
00:38:23,280 --> 00:38:28,800
do it do you want to
take nominations or we want to

484
00:38:30,839 --> 00:38:41,839
uh i i would uh
since uh initially i

485
00:38:38,480 --> 00:38:47,440
i think i was involved in that uh
project that um and i certainly would

486
00:38:45,200 --> 00:38:54,960
like to see those type funds
uh be guarded with care so to speak

487
00:38:51,920 --> 00:39:00,560
and and not just be used heather
skether so um

488
00:38:58,000 --> 00:39:05,200
i would like to volunteer and i don't
volunteer for many things

489
00:39:02,640 --> 00:39:11,440
but i like to volunteer to serve if it's
the uh

490
00:39:06,800 --> 00:39:18,240
if it's the pleasure of the other uh
commissioners okay thank you dr adams

491
00:39:14,640 --> 00:39:23,200
miss battle um do you have any interest
in serving

492
00:39:19,680 --> 00:39:28,240
no but i'd like to nominate someone
um well i i think we're going to

493
00:39:25,599 --> 00:39:28,240
volunteer

494
00:39:30,960 --> 00:39:38,640
if she wants to nominate somebody else i
would uh

495
00:39:34,720 --> 00:39:46,880
certainly not want to take that
pleasure from her you know

496
00:39:42,720 --> 00:39:52,800
uh okay miss battle uh stan logan
okay and um mr deal

497
00:39:50,400 --> 00:39:58,240
yeah i'd like to support dr adams he's
very familiar with this

498
00:39:55,119 --> 00:40:06,160
okay um
mr slow uh as much as i appreciate

499
00:40:02,400 --> 00:40:11,200
brenda's support um i think that dr
adams would be a good choice as well

500
00:40:08,480 --> 00:40:14,319
okay that's perfect all right with that
um

501
00:40:11,920 --> 00:40:19,920
dr adams has volunteered to serve we'll
pass on dr adams first

502
00:40:16,560 --> 00:40:28,160
i'm all in favor of dr adam servant um
dr adams i will abstain

503
00:40:25,300 --> 00:40:34,960
[Laughter]
but i have to say yes okay mr lowe

504
00:40:31,760 --> 00:40:43,280
yes are you sorry mr deal i'm sorry yeah
mr lowe yes chair votes yes

505
00:40:38,319 --> 00:40:46,319
it's four oh and oh no 401 i guess
thanks for the support

506
00:40:48,319 --> 00:40:54,560
and as i said i hope the committee um
meet soon

507
00:40:52,000 --> 00:40:57,760
if we but we just need some prospects
here

508
00:40:55,200 --> 00:41:04,079
the next item on the agenda is an update
on the walmart solar initiative mr stock

509
00:41:01,760 --> 00:41:08,160
yes sir good morning again thank you i
can make this one

510
00:41:05,040 --> 00:41:12,319
really brief because there really hasn't
been any movement

511
00:41:09,359 --> 00:41:16,400
um on this but we talked about this in
december as you may recall i don't want

512
00:41:14,160 --> 00:41:20,319
to go into all of the history everybody
remembers

513
00:41:17,760 --> 00:41:25,359
so the update is is that in in the
middle of january

514
00:41:22,400 --> 00:41:28,960
the solar vendor that was working with
miag

515
00:41:26,160 --> 00:41:32,319
uh on the project due to the what they
call the subscription level

516
00:41:30,400 --> 00:41:36,400
in other words how many megawatts all
the cities were interested

517
00:41:34,240 --> 00:41:40,400
ended up coming back lower than they
anticipated

518
00:41:37,839 --> 00:41:44,880
uh that vendor raised their prices and
as a result of that price

519
00:41:42,000 --> 00:41:50,480
increase in the in the ppa our purchase
power agreement

520
00:41:46,640 --> 00:41:55,040
walmart rejected that agreement and so
um walmart also rejected a proposed

521
00:41:53,440 --> 00:41:59,359
service fee
for the cities that was included in that

522
00:41:57,280 --> 00:42:01,599
renewable energy customer agreement
tariff

523
00:42:00,319 --> 00:42:05,119
they didn't like the way it was
structured uh so walmart has requested

524
00:42:04,880 --> 00:42:09,040
me
ag power to provide updates on three

525
00:42:08,160 --> 00:42:12,880
items
and those items are an updated ppa

526
00:42:11,680 --> 00:42:16,319
pricing
which means me egg has to go back and

527
00:42:14,880 --> 00:42:23,280
find another developer
and negotiate and come up with pricing

528
00:42:20,079 --> 00:42:30,160
and then the second item is the revised
uh requitera for the the city fee

529
00:42:27,680 --> 00:42:33,839
and redo of that structure and then the
third thing we wanted was some project

530
00:42:32,000 --> 00:42:37,920
scenarios which are really
you know like we talk about are just

531
00:42:35,359 --> 00:42:44,640
options you know if this then that
uh so they wanted some of those as well

532
00:42:40,720 --> 00:42:49,040
based on that subscription level um
and that is actually where i did that

533
00:42:46,960 --> 00:42:54,640
was uh the status like i said that
happened in mid-january but we did

534
00:42:51,599 --> 00:43:00,240
uh talk with me ag on tuesday to verify
that that is still the situation and

535
00:42:56,480 --> 00:43:05,599
that is still accurate information
okay thank you mr stock welcome sir dr

536
00:43:02,720 --> 00:43:05,599
adams any questions

537
00:43:06,000 --> 00:43:13,599
miss battle any questions for mr stock
no

538
00:43:09,839 --> 00:43:19,040
mr deal none mr loeb
none well i i just want to say

539
00:43:16,800 --> 00:43:19,040
um

540
00:43:20,079 --> 00:43:25,920
my my objections to this proposal i mean
from day one has been

541
00:43:24,000 --> 00:43:31,680
the city is really not much more than a
straw man and here

542
00:43:27,760 --> 00:43:36,880
it's um been confirmed
because what was happened is the real

543
00:43:34,880 --> 00:43:41,200
purchaser and the supplier couldn't come
to um

544
00:43:38,000 --> 00:43:44,480
terms on the on the cost and so even if
we would have supported it it would not

545
00:43:42,640 --> 00:43:52,839
have come to fruition anyway but
um with that we

546
00:43:48,000 --> 00:43:57,839
proceed other matters dr adams
none

547
00:43:54,640 --> 00:44:02,319
yes i have a two-part question do we
have

548
00:43:58,480 --> 00:44:06,079
a anticipated date as to how soon
we're going to receive the results of

549
00:44:03,839 --> 00:44:13,040
the audit one
and two i guess this is for um

550
00:44:09,280 --> 00:44:16,400
um city managers super dan and two
have there been any thought as to how

551
00:44:15,839 --> 00:44:20,240
this
the results will be communicated to the

552
00:44:20,839 --> 00:44:29,200
public
um we got a first pass um

553
00:44:25,760 --> 00:44:36,319
at the report and
um we had additional questions

554
00:44:32,319 --> 00:44:42,079
that i don't think they answered
that were in the scope

555
00:44:39,520 --> 00:44:47,359
um i want to make sure that they fully
answer everything that was

556
00:44:43,839 --> 00:44:51,599
in our scope of work so we kind of sent
them back

557
00:44:48,160 --> 00:44:55,200
to do more in-depth uh analysis
and provide us a response to everything

558
00:44:53,520 --> 00:45:01,680
we ask for
and so um i would say within

559
00:44:58,640 --> 00:45:06,000
probably within the next month we would
communicate it at a

560
00:45:02,960 --> 00:45:10,160
at a utility board meeting um and at a
city commission meeting

561
00:45:07,839 --> 00:45:15,680
um the other thing i would really love
is if we were able to have

562
00:45:12,240 --> 00:45:22,240
sort of a high level um
what i call a people speak version

563
00:45:18,800 --> 00:45:26,480
um that we can we can do for the public
and so when we get the final report

564
00:45:24,480 --> 00:45:33,839
that's something that we would like to
to be able to put out on on all of our

565
00:45:28,720 --> 00:45:33,839
media and social media outlets

566
00:45:40,960 --> 00:45:48,800
anything else in this battle no that's
it

567
00:45:44,560 --> 00:45:53,599
okay under other matters mr deal no sir
okay mr loeb no my the only thing i had

568
00:45:51,760 --> 00:45:59,359
was exactly what brenda brought up
i was curious about the uh timing on our

569
00:45:56,720 --> 00:46:03,760
um consultants report and analysis of
exactly where we are

570
00:46:01,359 --> 00:46:07,920
okay i um i was reminded when i drove
into the parking lot today

571
00:46:05,359 --> 00:46:13,280
missus the lines are all crossed over
each other

572
00:46:09,200 --> 00:46:17,119
we make any progress on restriping the
or do you have to recover the whole lot

573
00:46:14,960 --> 00:46:17,119
i

574
00:46:21,280 --> 00:46:26,000
what you're seeing is the result of
restriping we actually need to repave

575
00:46:25,040 --> 00:46:31,760
the lot
and so my plan was to um

576
00:46:29,200 --> 00:46:36,240
see if we could do that either in the
budget

577
00:46:33,040 --> 00:46:40,000
or um incorporate it some kind of way
with the paving contract if there's a

578
00:46:38,800 --> 00:46:46,079
quantity
um i would have to kind of see how

579
00:46:43,040 --> 00:46:50,480
how we're doing though um
but we we are we are cognizant and

580
00:46:48,480 --> 00:46:54,079
truthfully now will be a good time
if the weather holds to take care of it

581
00:46:52,560 --> 00:46:57,760
while we don't have customers coming
into the building

582
00:46:55,680 --> 00:47:01,040
but we'll circle back and try to get a
cost and and see if that's something we

583
00:46:59,599 --> 00:47:07,599
can do this year
could that be a t splash project no sir

584
00:47:04,640 --> 00:47:07,599
no that would be funded by

585
00:47:07,760 --> 00:47:15,920
okay thank you all right next
other business or items for a future

586
00:47:13,200 --> 00:47:21,920
agenda dr adams
uh no i just uh have a curiosity

587
00:47:19,599 --> 00:47:28,079
question and maybe the superman can help
me out with this

588
00:47:23,359 --> 00:47:28,079
um i i wonder

589
00:47:28,319 --> 00:47:38,480
what is the um downsides of
using inmate labor uh and

590
00:47:34,800 --> 00:47:46,319
why why do we use inmate labor
uh in the city or if

591
00:47:41,920 --> 00:47:50,319
not why not if so how does it work
to our advantage well actually we had

592
00:47:49,760 --> 00:47:57,520
gotten
a really good um arrangement

593
00:47:54,079 --> 00:48:00,720
going um for litter pickup
especially in some of our most

594
00:47:59,280 --> 00:48:04,800
challenging areas
where you know every three days you have

595
00:48:02,800 --> 00:48:09,040
to go out and pick up litter
um the challenge we ran into though is

596
00:48:07,520 --> 00:48:16,160
they transported
the prisoners in vans 15 passenger vans

597
00:48:13,359 --> 00:48:20,000
and once covet hit it wasn't possible
for us to do that anymore because of

598
00:48:18,160 --> 00:48:24,480
social distancing
so quite honestly since the beginning of

599
00:48:22,000 --> 00:48:31,920
the pandemic we've been really limited
in in what we can do in terms of um

600
00:48:27,760 --> 00:48:31,920
um inmate labor

601
00:48:32,559 --> 00:48:40,079
okay thank you okay
under other business items for future

602
00:48:38,640 --> 00:48:49,839
agenda
miss battle none

603
00:48:43,280 --> 00:48:49,839
okay mr deal

604
00:48:51,119 --> 00:48:59,200
i'm sorry mr deal done
thank you miss lo

605
00:48:57,680 --> 00:49:02,640
okay i want to thank everybody for your
attendance your participation and your

606
00:49:00,880 --> 00:49:05,359
service and this meeting will be
adjourned