good afternoon everyone Welcome to our
regular council meeting for Tuesday
October 3rd and I'll call this meeting
to order at
12:32 we'll start off with a territorial
land
acknowledgement before our meeting gets
underway I would like to formally
recognize the traditional keepers of
this land and specifically our neighbors
of the alderville First Nation with a
formal territorial acknowledgement
we respectively acknowledge the township
of alen mccalman is located on the mogen
Ashan territory and is the traditional
territory of the missan Anish
Inc the township Val mccalman
respectively acknowledges that the
mississaga nation are the collective
stewards and caretakers of these lands
and Waters in perpetuity and they
continue to maintain this responsibility
to ensure their health and the Integrity
for generations to come move on to item three moment of
silence for our fallen soldiers and
citizens
thank you
everyone just so everybody's aware the
procedural bylaw identifies how and when
members of the public may take part in a
council meeting a regular Council
meetings are open to the public and they
are encouraged to attend to speak at a
regular meeting a request for delegation
form must be submitted to the clerk
these forms are available on our website
public meetings are open to the public
they allow members of the public to
address Council without the need to
pre-register their request an example of
a public meeting is a planning meeting
where land use planning applications are
reviewed and Council seeks input from
the
public closed sessions may occur during
a council meeting to discuss
confidential matters as identified in
the municipal act section 239 members of
the public are not permitted in these
meetings moving on to item four
disclosure of pecuniary Interest or
general nature
thereof Deputy Mayor um mayor logo I
have a declaration to uh put forward
today it has to do with both open and
closed meetings the uh closed meeting um
item would be
6.1 and the open meeting would be item
number
10.1 the 10.1 would pertain to the
library board portion of the auditor's
report and the reason for the litigation
is litigation with the or sorry the
reason for the pecuniary interest uh
declaration is uh litigation with the
library board
um mayor loal I will pass this to Madam
clerk thank Youk thank you Deputy
Mayor going to move on to item five
approval of the agenda for Tuesday
October 3rd
2023 be resolve that the agenda for the
regular Council session of Tuesday
October 3rd 2023 be approved to
circulated can move a
seconder oh pardon me and the addendum
was that a moved by deputy mayor stobber
second by councelor Booth any questions
all in favor motion is
carried then we're going to move
on to item six which is a Clos
session and I'll read the read the
resolution usually Council meets in uh
Council goes into a closed session
towards the end of the meeting at
today's meeting however Council will
hold its closed session now prior to the
items listed on the open agenda for
those of you here attending in person
and for those of you who may be
attending via the zoom I estimate that
the council will be in the Clos session
for approximately one half hour but it
may be less I will now read the closed
motion to recess and go into a closed
session thank
you be resolved the Council of the
township of Al mccalman will recess to
go into a closed session under Section
2392 of the municipal act 2001 to
consider uh 2A personal matters about an
identifiable individual including M
municipal or local board employees and
2D litigation or potential litigation
affecting your municipality or local
board relative to the litigation matter
with the library board and further that
the acting Cao the clerk and the de
Deputy clerk remain in attendance at
12:38 p.m. can I get rber a
seconder move by councelor answorth
seconded by councelor Booth all in favor
motions
carried okay we're back and thank you
everyone for um uh sitting through our Clos meeting or not being able to s
through our Clos meeting I guess
probably the right way to pronounce that
uh motion to rise from a closed session
report be resolve the Council of the
township of alen mullman reconvene to
the Open session of the council meeting
at 1:15 pm. and further that the
confidential resolution moved in the
closed session regarding personal
matters about an indivi identifiable
individual including Municipal Andor
local board employees and litigation or
potential litigation affecting the
municipal or local board board rep
relative to the litigation matter with
the library board are hereby referred to
this Open session of council for
adoption mover and the
seconder mov by councel O'Neal and
seconded by councelor Booth all in favor
motion's
carried next we
have item
71 uh it's approval of the minutes be it
res olve the special Council session
minutes of May 2nd and June the 12th
2023 be approved ruber
seconder moved by Council O'Neal
seconded by Council rinworth any
discussion all in favor motion is
carried
yep um the next item is item eight
business arising from the previous
minutes and we have 8-1 capital projects
report supplemental report to the
September 19th
2023 regarding capital projects report
and it's suggesting here that a report
from the acting CEO will be included for
council's consideration on a future
meeting
agenda item
nine okay are there any were there any
other issues from those
minutes okay seeing done that'll be
recorded next we have a uh
delegation and we have a delegation from
Nancy and John corkran regarding the
bird's eye bu game
farm please come
forward
good
afternoon
perfect perfect thank you good afternoon
mayor logal Deputy Mayor Stover and
council members my name is Nancy corkran
and I stand before you today as a deeply
concerned member of this community my
husband John and our family have
invested countless years of hard work
and dedication into building owning and
operating Whispering Springs Wilderness
retreat in our Township Our Roots here
Run Deep we moved to this area over 40
years ago and we have been actively
involved in shap the growth and
prosperity of this region throughout our
journey we have contributed to the
fabric of this Township in meaningful
ways we played an integral role in
building and operating St an's country
in before its transformation into a spa
additionally we founded and managed the
CJC bottling plant providing employment
to 250 local residents for over 15 years
our commitment to this community is
unwavering and our pride in where we
live has always been
Paramount we find ourselves at a
crossroad where we must turn to our
local leadership for guidance and
advocacy the imminent opening of a game
farm so close to Whispering Springs
Wilderness Retreat is not only a threat
to our business but also to the
tranquility and safety of our community
as a
whole we have invested our hearts our
energy and our resources into creating a
peaceful Haven at Whispering Springs
it's a place where guests come to escape
the pressures of daily life to
experience Nature's Beauty and to find
soless in the arms of this natural
Wonderland the proposed game farm with
its Associated hunting activities
jeopardizes this harmony the very
essence of what we have built and
nurtured is now under threat we have
constructed a list to illustrate the
total extent of the negative impact that
this will have on our our business and
Community if the 1516 Telephone Road
game farm is granted permission to
operate Birds ey view has not followed
the proper protocol in informing
neighbors and discussing safety concerns
the zoning at 156 Telephone Road is
rural and does not permit a recreational
game farm the owners of 1516 Telephone
Road do not reside at this location and
therefore the detrimental effects of the
game farm do not impact them as it does
the surrounding neighborhood the fencing
around the property per perimeter is
either non-existent or severely decayed
this poses a serious threat to the
safety and noise conditions of
Whispering Springs many neighbors will
move out of this area due to the stress
and emotional damage property values
will plummet 75 jobs in the tourism
sector will disappear Camp Moonlight
which is dedicated to families with with
children with disabilities and supported
by Whispering Springs and their vendors
will be shut down Whispering Springs
raises funds for disabled Children's
Therapy benefiting many children These
funds will cease to exist many homes
with small children will be too
frightened to let their children play
outside causing physical and emotional
damage two managed forests Bor bordering
1516 Telephone Road will force wildlife
and endangered species to relocate the
potential for dead pheasant carcasses
and Scattered lead shots to contaminate
the water system poses an environmental
concern especially given the presence of
an environmentally sensitive water
course on 1516 Telephone Road the
question of responsibility for the
environmental cleanup remains unanswered
the livelihood of many employees who may
lose their jobs is in Jeopardy
responsibility for any harm caused by
stay bullet remains unclear how will the
township address the steady stream of
calls related to the noise bylaw who
will be accountable for police checks of
Pals and the legal transport illegal
transport of firearms or the legal
transport of
firearms what about the damage to the
wildlife in the area Birds ey view game
farms constant gunfire will affect
livestock families and businesses up to
4 kilometers away the more John and I
review the proximity of our property to
the proposed game farm the more extreme
safety hazards we are discovering we
have a large propane tank located a mere
16 ft from the proposed Game Farm
property line along with several other
tent accommodations that are equipped
with multiple propane tanks that the
potential for a stray bullet to hit one
of these tanks and cause
life-threatening explosion or fire is
very real in addition nearly all of our
accommodation are tents and would not
prevent a stray bullet from piercing the
fabric and potentially injuring or
killing a guest or an employee of our
establishment we are one of the
Township's largest tourist destinations
and employers and are so utterly
Disturbed that this level of risk is
even being considered we are not willing
to Expo expose our employees our
children or guests to this level of risk
and will proceed with whatever means
necessary to prevent this from happening
we are here today not just as business
owners but as residents who love our
Township who have raised our family here
and to believe the potential of this
place to flourish while maintaining its
Harmony we are not here to lay blame but
to seek your support to Rally the
strength of our community leadership to
stand as a formidable Shield against the
encroaching threat mayor local Deputy
Mayor Stover esteemed council members we
implore you to listen to our voices and
to Champion our cause we ask that you
Leverage The Power of our local
leadership to protect the interests of
the community you represent we feel that
protections need to be put in place for
the businesses that already exist in the
township we would not have built
Whispering Springs let alone invest
every dollar in our name to a business
that would be jeopardized so quickly and
without any notice we have invested
years of Our Lives following the rules
and slowly painstakingly moving through
the comprehensive regulatory process to
establish a successful tourist
establishment we believe that it is you
and you alone that ultimately have the
power to protect the hardworking local
businesses of this Township by modifying
the bylaws to put Protections in place
so that new businesses cannot just come
in and Destroy what has been such a
great benefit to our community the
looming opening of Bird's eyee View game
farm is a ticking Time Bomb to potential
disruption danger and distress for our
community we believe in the power of
unity and we believe in the strength of
community there is a Supreme Court
ruling in Canada that maintained an
injunction preventing a game farm
Hunting Preserve from from operating
close to Residence based on noise
nuisance it included hunting activities
I.E shotgun shots produced by visiting
Hunters that disturb neighbors ability
to enjoy their own land we stand here
before you today not just as Nancy and
John corkran but as the vo is echoing
the sentiments of countless individuals
who share our concerns we urge you to
join us in this fight to reclaim the
sense of security Serenity and promise
that this Township has always offered
thank you for your time your attention
and your dedication to our community's
well-being together we can Safeguard the
future we all deserve um my husband John
just wants
to I just wanted to say make no mistake
that this is a business all you have to
do is go to birds ey G for our website
and look at their
literature they talk about 5,000 Birds
that's over $100,000 in prevue we talk
about shling people to and from the hunt
they talk about sales of
ammunition talk H guides and guide
BS they talk about the rental of
property through
acquisition I understand they're working
on over overnight accommodation for the
hunters as Nancy and I sat here waiting
for opportunity to speak out next door
just thinking you know if I wanted to
skirt all the aspects of opening up the
business properly I was the restaurant
what would I do I'd call my chef an
independent contractor whose
hobby was cooking I call my
waitresses staff that works for
donations um I sell my food at the curb
raw try to
circumvent the laws that are in place
to run and establish business that's
exactly that's exactly what bird's eye
is trying to do and I just urge you not
to be
Bamboozled by their fancy talk of how
they sell their birds at the
doorstep and the the so-called people
that by the birds can do whatever they
want with them I also understand that
during their hunt I have direct contact
with people who have gone there in the
birds cross the the boundary line the
farmers shoot across
the ACR the they say that there's never
been any problems out of the birds I
view one of the guys had one of their dog shot hunting
dogs first
animals Happ want's to say the next time
it's like this going to be a person with
shot please consider
thank you very much for your
presentation thank you I'll read the
resolution
yeah before you leave do you mind mind
coming back just in case there's any
questions before I do that I've got to
read the resolution whereas the Council
of the township Al McAn heard the
delegation from Nancy and John corkin
residents of Grafton regarding Birds ey
view game farm therefore be resolved
that Council receed their delegation for
information can I get a move in a second
move by Deputy Mayor St seconded by
councelor answorth are there any
questions for Mr and Mrs
quarky seeing none thank you very much
for your presentation thank you
again
next we have a a
delegation from Terry
miles it's regarding lights on arid
Street the condition of Charlotte and
arid streets and pedest pedestrian
safety on County Road two Mr miles
welcome thank you it's my first time
here so this is all you might have if
you don't mind you might have to speak
into the mic because there's people is
that
virtually yes it is um yeah I live on
184 a I've been here for five years love
the the town and the
neighborhood um I had some concerns as
my neighbor to the north they had their
car stolen from the driveway about three
years ago three and a half years ago and
I have we have dogs and we sometimes
have to come home late when I was
working I'm retired now um so I called
the township at that time and asked
about getting some street lights on air
is there's now about 11 or 12 Homes
North of Harden so there's enough homes
I believe to uh make it
uh a concern um I was told to get a hold
of a Troy Gilmore who I believe doesn't
work for
the his response to me was not a problem
the the uh the poles are already
pre-wired all we have to do is put them
up and it was kind of left at that I
just expected eventually they would come
up and ha we up are five years later and
then nothing's happened um I did get a
hold of Councilman Greg booth at um uh uh Remembrance Day celebration and I
ran it by him and he did call me uh a
few months later but nothing's happened
and my concern is I don't want to waste
your time I don't want to waste my time
if it if if it's something that is just
not feasible or not in the cards or you
don't want to do that that's the way it
is I'd just rather be told UPF front
that something we're not interested in
and leave it at that um but waiting five
years uh I think you know if you don't
come and say something the current
Council may not have known that but uh
and interrupt you just for a second
because I don't you mentioned you don't
want to waste your time and I don't want
to waste your time neither Brian do you
have a comment on this this is Brian
McMillan who's our uh our Public Works
manager and I have talked to him and I
thank you for the wood that I got
have you got a comment Brian yes uh good
afternoon mayor logo and council members
and delegation for Mr miles um I can
touch on the street lights um the
process uh has begun on the street
lights and the actual uh construction of
the lights going on is supposed to take
place um I believe it's this Friday it's
in my department update sorry um but it
was a process we had to go through with
Hydra one to have the joint use of the
polls for our street lights on them they
own the polls um long story short G
Metro miles there's three lights going
to go up uh from Harden Road right up to
the end of be Street uh every other pole
and the last street light will be on the
last pole so that you should see that
hopefully lit up within the next two
weeks that's great news that's good I
appreciate that and because when you
also when you come in off of ly on aired
there that's about a 20 foot uh straight
section then a 90° angle turning it
nighttime it's pitch black and it it is
a bit of a concern um I appreciate that I know that that's happening and uh
I'm sure all the neighbors because I
talked to a lot of them will be very
pleased to hear
that it's been in works for a little
while Ryan but correct me if I'm wrong
but it does take a while with jerio fair
enough fair enough I understand that but
that's good to see that something is
actually happening okay we're going to
move on to your second concern yes again
I have dogs I walk to dogs all every day
on the streets there um it just seems to
be getting worse and worse and in you in
my uh deposition I gave you I I I call
it the town proper um as Aid and is
pretty much in the little town of of
Grafton and as a me a resident of the
town I feel you want to make sure I know
you guys do some stuff on Highway 2 and
you try and make it look nice but that
street is getting patch over patch over
patch and in some areas I notice at the
uh Grafton in Campbell house when we
have a strong rain half their driveways
down the street on air because just
because they're not paved it it just
flows all the way out there I know
they've done some repair work in the
last month or two putting more patches
on um now a isn't as bad as Charlotte
and granted I don't live on Charlotte
but it's really bad like it's just
falling apart and I just think I now
again three years ago I inquired again
uh through the town and I was told we're
in the queue about five years so that
was three years ago I'm I'm hoping that
we're in the queue now maybe for a year
in the next year or two that something
will be done is and it will be at ashalt
I know they did some type of other
repairs where they just laid the gravel
down and kind
of put some oil down and let everybody
drive on it but when I moved here I
again I have an old 65 Mustang and uh
geez I I just don't want to drive it on
a
to be
honest I think um to respond to that uh
Brian has I know he's got a roads needs
analysis study being done right now
Brian am I correct and it's going to be
done before the end of the year and that
basically gives Brian uh recommendations
on where we should be spending our
Public Works meeting I know there's only
so much money I get yeah so I I can't
tell you or Brian maybe you can help me
but I don't think we can tell you right
now what what the plan is for the next
couple years yeah it's just too that
with the new subdivision going in north
of me off ly I know traffic is going to
get a lot busier once that moves along
so I'm was hoping that you know that
they get the street fixed before it's
really bad shape I
um just just and again for the look of
the town that you want to make sure
people do come through here that it show
shows that we care about our town and we
try to maintain it as best we can agree
Brian do you have a quick comment on
that or no uh just a quick one just I'll
mention it is it is on our uh list you
know currently in a Ros the next five
years and that's going back from our a
few years ago but uh the recommendation
moving forward when it does come it
would be pavement that you would be
recommending it is a an urban street uh
similar to what we did over on um um
sorry yeah f r and stuff like that other
ones we're doing we did the North as
well and stuff like that so but again I
think I can't speak as far as timeline
right now the the needs are great in the
township there is other areas in the
township that are in similar dire needs
of uh repaying or resurfacing but it'd
be for a future uh Council budget to
talk about it
again fair enough fair enough go ahead
Terry with your third yeah the last
thing was again I walk my dogs every day
I go have to go get the mail and I
noticed you guys had he actually had
somebody scraping lines off
the crosswalk there I know you put some
signs up which is a great idea because
some previously you I gotta tell you
you're taking your life in your hand
sometime trying to cross that road not
most people don't go 50 clicks an hour
along there they just don't but uh and again I'm noticing now with those
signs at least a few people are stopping
but the other day there was myself and
another woman waiting to cross and a
school bus just whipped right through
like it it's uh it is a bit dangerous
there and you just hate have someone get
you know either injured or killed and
then say gez we really got to do
something about this so because there's
really no other place to cross other
than if you just you know give a head
turn and make a quick dash for it so um
again again I appreciate you putting the
signs it would be nice maybe even if
they had to put a cop there I mean if
you give a dozen tickets for running
a a across a pedestrian Crossing it
might wake some people up or even a
flashing yellow light or something just
because people just aren't looking at it
I I'd say right now
about 70% go right through maybe 30% are
stopping so and again a lot I know a lot
of the people aren't from around here
they're just passing through but I just
you know I just don't want to see myself
or anybody else get uh picked off or
something you know because people are
start I don't look like I mean the signs
are there but I obviously look and I
wait until it's clear but yeah just so
you know that that that is a County Road
ah and not owned by the municipality is
that Northumberland County's
responsibility however we are working
with North umberland County who have
made some of those improvements but they
really are planning on doing a proper
study to count how many cars are going
by every hour and how many people walk
across every hour because they have uh
they showed me the and I can't quote
them or nothing like that but they did
show me the the different uh diagrams
and everything else that show how many
cars and Crow and if you can make the
combination the calculations says that
you should have this type of uh Crossing
versus you know a much different one
fair enough I had to do an assessment I
get yeah which is so so I can tell you
they are working on it and um Dave and I
were over there yes over there yesterday
cross the road and we got lucky we were
one of the we one of the 70 no the 30%
that stopped that St stopped for but I I
do agree it's it's an issue and uh we
need to uh you know put on better design
I think better um pathway or on the road
as well as um perhaps uh a few officers
in the area to remind people of that
yeah I also give you Kudos on building
that uh ashalt walkway around the arena
that's a everybody a lot of people use
that it's great for walking the dogs
it's a safe area it's you can now access
the walking trails without going through
four inches of water if it rains so yeah
that was a good thing I'm happy with
that that that works so well I miss you must go after I go first thing in
the morning on that pathway yeah yeah
I'm I I go at different times I'm up at
5:30 so oh well maybe we maybe we have
bumped into one we might we might
anyways thank you very much that you've
addressed uh what I wanted to know I
hopefully by the winter time we'll see
some lights up on air that would be nice
uh and the street will'll just I guess
play that by year and see how it uh well
ask us you know come back and ask us six
months from now because we get the the
report it may say that two years three
years and we'll have an answer for you
perfect I appreciate that all right
thank you very much um I'll just read
the resolution whereas the Council of
the township Val McMan heard the
delegation from Terry miles a resident
of Grafton regarding the lack of street
lights on a street north of Harden drive
and the rad conditions on Charlotte
Street and Ara Street and The Pedestrian safety concerns related to
County Road 2 in front of the Grafton
Inn therefore we resol the council
received this for
information moved by councelor Boo
seconded by Deputy Mayor stobber all in
favor motions carried Terry thank you
very much for expressing your thank you
very much for listening more than
welcome
next we're going to have our Auto report
and
presentation and um I'm not sure if
Nicole wants to introduce Richard or not
but uh
Richard
Singa long time no
talking welcome to El
m
yes so I'm uh I am not Dwayne Potter I'm
Richard staga from Baker kly so I just
um and I I'll be here presenting um the audit results and the financial
results for uh the municipality for the
year end of
2022 um now I do not do know that uh
within your agenda there are a number of
documents associated with this but I was
just going to run through the PowerPoint
presentation um just so you're aware um
you are required on you met everybody
Richard over the over the years I've met before I would say 60% of the
council okay yes then you haven't met
probably Mary catherin would be my guest
good afternoon yes and Council rinworth
good afternoon
meet so yes um under the municipal act
you have to follow the public sector
accounting guidel lines are more
commonly known as PAB so they are um
fairly involved and um quite unique set
of financial statements even for
accountants sometimes so uh um please
feel free to ask any questions and of
course they are presented in a different
format than how you actually set your
tax rate budget so I'll try to highlight
those differences too as we go through
so so then uh first off um within the
draft audited financial statements um on
the following page you'll see the the uh
onepage excert of the um auditor report
so the auditor's report is our report on
the financial
statements and it is a two-page document
but the second paragraph uh on page one
is what we consider to be the important
paragraph that that in our opinion the
companying Consolidated financial
statements present fairly in all
material respects the financial position
of the township of Al cman at December
31st 2022 and the results of its
operations and cash flows for the year
then ended in accordance with Canadian
public sector Accounting Standards or
more commonly known known as PAB as I
mentioned earlier so that is your
standard clean unqualified Auditors
report um as well too please note you'll
see I think the the sixth or seventh
word there is the word Consolidated so
the numbers we look at include both the
operations of the township itself as
well as the library board so
that's just a summary of the auditor uh
Auditor's report um next uh we come
along to uh just give you an idea of
some of the udit procedures that we do
complete um while we're here um looking
at your books and of course the main
thing is to gather the evidence to
provide our audit opinion on on your
financial results so that we do that by
looking at your Council minutes um and
of course a lot of testing as well of um
Source documentations and that in
involves um as I said looking at the
documents comparing um things uh for
analytical review either to budget or
the prior year and and as well too um we
audit a lot of other municipalities so
um with our knowledge there that uh
knowing the trends and the type of
things that are going on in the
municipal environment U we do somewhat
know what to expect in most
circumstances and as well to to looking
at the estimates that that are made by
management
and as well to most of your manage most
of your estimates here would relate to
um the life of your tangible Capital
assets and things such as that
determining your um amortization and we
do that by by looking at your various
systems and related internal controls um
for both the the inflows being your
revenues your outflows being um your
dispersements and your payroll and then
how you adjust things being your Journal
entrance we do that through a
combination of both um actual testing
and then using data analytics as well so
that um we run your data through um
various
um analytic procedure so that we we then
focus our tests on things that might
look unique or or odd or or or of course
significant dollar value as well so
overall the audit is complete pending
Council approval of the financial
statements receed of sign representation
letter as well as receip of uh legal
letters um overall there were no
signific
get difficulties encountered during the
course of our audit and no changes to
our plan or disagreements uh with
management and excellent cooperation
from your staff and management um
overall um there was one uncorrected
item so as Auditors we do keep a little
scorecard of of any differences we might
find that haven't been adjusted um and
then of course we compare that to
something that we calculate in the audit
industry being materiality based and
that's purely based on um a percentage
of in for most municipalities of their
normal recurring Revenue so then when we
calculate that number um and compare
that to the items that weren't adjusted
um we need then we determine whether
well we can't issue a clean auditor
report because the item's too large but
in your case the amount is is fairly
small but it's above our threshold to
report and it just relates to the
interest on your debentures that um you
have two um debers now one for the fire
hall and the new one for the public
works Edition and of course you only pay
them twice a year so the the interest
that was that was acre from the last
payment date to the end of December
hasn't been recorded so um and as well
when you look at the schedule I think
this year the number was around 23,000
last year's number was around 18,000 so
the net numbers around 4,000 it's just
the fact you're not you're not missing
anything it's just the number should be
on this side of December 31st or that
side of December 31st but it it's being
presented the way you budget it so so as
a result then we we have no no issues
with it but we are just obligated to
make you aware of
that and then next coming along uh to
actual some some numbers um So within
PAB you are um required to report your
assets being either Financial Financial
assets and non-financial assets so
Financial assets are items that are cash
or can be turned into Cash ideally
um and then your non-financial assets
would be your tangible Capital assets
like your your roads and your buildings
and and those type of things that that
you don't normally turn around and and
convert to cash because you don't sell
them um ideally if you if you could
sell I'm I'm sure you wouldn't mind
doing that yeah but yeah so I mean
that's that's the main difference there
so um so overall your your cash remains
fairly consistent with the prior year um
you did complete a lot during the year
but uh in the end it all remained fairly consistent and that's um the
components of that is that you have
about $5.5 million in reserves and about
$2.3 million in um deferred revenue
obligatory Reserve funds so that so that
means you have all of your reserves in
cash as well as most of your um
obligatory Reserve funds so that's why
your your cash balance is where it's at
um you have the small investment um
continuing to carry forward um your
account's receivable um you can see
there is up a fair bit from the prior
year and majority of that is all related
to the uh HST rebate rebate that you're
entitled to get and which of course um
then they get filed after the year end
and of course with the large addition uh
put on the Public Works building you had
a lot more expenditures that would
attract HST which means your rebate
would be
higher that's the main change there um
your taxes receivable you can see there
that um in 2021 that they were they were
the um fairly low the lowest point in
the last five years whereas they did
increase um in 2022 but still overall
when you include penalty and
interest the 20 22 amount is
8.37% of the total Levy um so that's
still considered to be within the
lowrisk range set by the ministry so no
issues there so um the one thing to keep
in mind too though you pay the county
and the school boards every quarter
regardless of whether you've collected
the money from the rate payer so um you
are the banker in this situation so um
it's it's always good to keep an eye on
that so that the number is get not
getting too high but as I said you're
still in the lowrisk range
there then the following slide just
gives you a a bar chart of where that is
at and then um next
uh slide just uh shows who you owe money
to um so under under PAB um There's no
distinction between current and longterm
it's just these are the amounts you owe
to others first off is your accounts
payable and acred liabilities um with
some construction going on
um at the and AC acrs for that um your
accounts payable did increase your trade
payables went up at the end of the year
but also within their your deposits you
have from developers or in there um
items uh such as regular acrs for both
um um salaries and uh related items as
well too um there's about
[Music]
$229,000 from R payers who have credit
balances on their accounts so for
financial statement purposes they get
moved out of your reducing your taxes
receivable in into
payables um so therefore th those are
the uh major components
there um next we have uh something
unique for um most accounting is your
deferred revenue obligatory Reserve
funds which represents um about one .9
million in development charges um the
federal gas tax are Canada community
building fund as it's known now for
about 300,000 and Parkland fees are
about $60,000
so this is different um in the fact that
you've collected these monies and these
monies are are sitting in your bank
account it's just that they don't become
Revenue until you use them in accordance
with the requirements that that are
placed on those monies so you so like
this year you collected in the and in
the past you collected development
charges but you Ed 300,000 of that for
the new Public Works facility and so
therefore the that that balance remained
fairly consistent year toe um you didn't
use as much uh gas STX as you received
so the balance went up slightly so the
so these are items when you take a look
at the reserves of about 5.5 million um
that that number there the 2.3 almost
gives you what you have in your bank
accounts so that's why that's why you
get to that balance um your other
deferred revenue majority of that is
related to uh some grants that you've
received but um haven't fully spent
yet and then the one big noticeable
change here of course is your increasing
your long-term debt as you borrowed the
$3 million for the public works addition
but still then paying off your previous
debenture I believe for the library and
another Public Works library was paid
for I believe I think this is the fire
sorry yes but there one there was one
paid off the original one that was split
yeah there was a roads one and the
library was paid off about 2020 or 21 it
actually finished in 2022 yeah okay yeah so yeah so that's uh so those so
right now all you have left is the $3
million for the new Public Works
facility and the balances for the fire
hall and then of course uh you see there
that um the fiveyear graph of that and
you can see there with the additions for
both the fire hall debt and and the
Public Works debt um the yellow bar has
been increasing but of course as your
assets age um they are expensive to
replace but you are uh you are required
to do that so um then the following page
is just showing your breakdown of uh
what your net Financial assets are
um and you can see there that uh there's
a little less than about a $3 million
change there and that's all entirely
related to the uh $3 million in
additional debt but then as well too
when you look at your non-financial
assets under your tangible Capital
assets of course you got about a $3
million increase there so basically it's
flipped from um from above above the
line in net Financial assets down to
tangible Capital assets and then you
still have some prepaid expenses and
some inventories of sand and salt that
uh you will utilize moving
forward then the following slide gives
you a bit of
a a walk through and Reconciliation as
to the um revenues and expenses and the
annual PAB Surplus and deficit um in
comparison to uh and reconciles that
back to zero as that's how you're
supposed to budget for your tax rate
budget so as you can see there in the
First Column under budget um PAB was
showing that you were going to have a of
a loss of 129,000 but then when you um
take account for the items that um are
adjustments for PAB related things you
can see there that they
do that first column does come back to
zero of course majority of that is uh
the treatment of tangible Capital assets
and the use of reserve and Reserve funds
and long-term debt as
well then you can see there on the the
actual side for 2022 um you did have a a
piece of
Surplus and um a lot of that do um but
then on the reconciliation part you can
see there that it does come back to zero
as you did transfer um uh any surplus
amounts you had remaining over into
Reserves at the end of the year and you
can see there the one spot you you will
just see this uh on on this presentation
it's the purchase of tangible Capital
assets you can see there this year was
$5.2 Million about 900,000 below budget
there um both your uh accumulated
Surplus and your tangible Capital assets
and uh one thing I'd like to point out
here is that um your goal here is to
have your orange bar to be higher than
your blue bar which means you do have
more Equity than what you have tied up
in your Capital so you can see there
with uh
um got a little closer there because of
course you added a large um
amount to your tangible Capital assets
this
year next we come to your revenue and
expenses and annual Surplus on a PAB
basis for the last five years and uh
that gray bar being your annual Surplus
or deficit um you can see there um as
your designed that doesn't vary that
much but uh it it will depending on the
capital addition so that don't be
surprised some years the the bar will be
below the line being a deficit and then
above above the line when you do have a
lot of uh Capital grants for tangible
Capital additions so that
um and that's that's just the way P of
works because it um you recognize the
revenue when you get it but you don't
incur the expense until you depreciate
that asset so it could be 40 years 40
years later that uh it all comes back to
be being equal again depending on how
long you're depreciating the asset for
us
um next we take a look at your revenues
on a PAB basis and you can see there
um being uh being over budget um and
there were a few items to note there
um your user charges uh just to point
out so that that includes things such as
your building your building permits your Arena fees your the the water fees
that you charge to your residents as
well so all of those items are within
there um and and as well too both fire
calls um are in there as well so that
number was a fair bit higher than budget
so that's causing um part of the
variance from budget to actual so and as
well to building permits was another
large component of that um under
government transfers uh within your
provincial revenues um were about $1.3
million ompf is about 530,000 of that
and 6 25,000 for uh ocif and that was
for both roads reconstruction and Roads
resurfacing so that's
um the larger components there and you
did uh um get an isit grant for uh
funding um for uh for um Recreation and
Trails um and that's included in there
as well um and I think the one thing uh
there the Canada community building fund
so that was also utilized as I said
earlier your gas STX for um for roads work as well and then your other
Revenue this year um you can see there
it's a fair bit higher included within
that is your uh interest in uh earned on
your on your amounts um with the higher
interest rates um you did better there
as well too you recognized um some
monies that you received from Township
Hamilton related to the animal shelter
and and the and the windup of that
organization so that those are some of
the larger components within that line
item then on the following slide you
will see the uh the pie chart of that of
course you like most most area
municipalities uh um property taxation
is your main source of funding the
following slide then just gives you uh
an idea of your expenses um on a PAB
basis and you can see there um your um
overall your expenses were were higher
um than budget um there were a number of
things uh within the protection services
area related to fire both uh and as well
too within Transportation related to the
additional cost for fuel for vehicles so
um let's had a major impact uh in a lot
of municipalities um and as well too
when you look at Protection Services it
does include fire policing conservation
authorities um building and um
protective inspection and control
um Environmental Services um that that
relates entirely to the to the water
system Health Services uh relates to the
operations of the
cemeteries um Recreation and culture um
there was some variance there for both
uh additional costs related um for both
parks and recreational facilities um
with um further opening of
U of uh or the lessening of restrictions
as well there's more activity within at
the arena and as well to Planning and
Development was under budget as most
items were just lower than budget then
the following slide you can see there
the um transportation services is the
largest
component for the
municipality and then when you take a
look at the following slide it just
provides the same numbers just in a
different
breakdown
um and you'll see there too that
um when you look at contracted Services
um little over a million dollars of that
is related to
policing um and and within external
transfers majority of that is related to
um monies you pay over to the
conservation Authority and then as well
too with amortization um there were a
number of Roads um that were fully
amortized um so therefore the
amortization in the prior year so
therefore your amortization was down but
I suspect in next year it will start to
increase with the amortization of the
new Public Works
Edition then you can see there this
segmented um information provided in the
pie chart um next we come along to uh
your accumulated Surplus so this um
gives you an idea as to um of your
accumulated Surplus the $24 million what
the major components are there and you
can see there that um when you take your
Netbook value have your tangible Capital
assets take away the debt associated
with them you can see there that um at
about $18.6
million of that is uh entirely tied up
in your tangible Capital assets so that
leaves the balance to be being reserves
as well a small Surplus for the library
so it's nice to see there they mooved
from small deficit in the prior year to
a small Surplus position again in
2022 and then as well too you'll see
there the um utilization of both the
fire of the fire reserve so that that
amount has went down for the acquisition
of um vehicle and equipment and then um
your other major components within there
are about $1.4 million for roads and
about uh $42,000 related to Recreation
so
that's when I said earlier you had about
$7 million in cash the $5.5 million in
reserve so there's the components there
plus the 2.3 million in your um
obligatory Reserve funds so that's um
just explains as to where where most of
your cash resides and where it came from
and then as well the following slide
just gives you an idea of your reserves
over the last five
years and then the following following
slide just gives you an idea as the uh
as to your tangible Capital assets and
with the public works addition that's
the increase there in building the
vehicles relate additions relate to fire
majority of the machiner and Equipment
relates to fire for the self uh Brea
self-contained breathing apparatus and
then as well Parks and
Recreation um sorry roads and Roads and
Roads reconstruction are uh um what was
done for the roads and bridges and then
uh as well to land improvements relates
to uh work done the at the Ballpark
and then you can see your additions and
amortizations over the last five years
and uh the large increases in 18 and
2022 for the big
projects then you can see here with the
average useful life and and as well with
the addition of the uh both the fire
hall and the uh addition to the public
works you you have a fair bit of green
within the building so um of course the
newer costs will create um more net Book
value so that's that's why they're like
that and then you can see there your
five-year trend on your net Financial
assets as I mentioned earlier that uh
you move with the addition of the $3
million in your debt for uh Public Works
addition then it it brought your net
Financial assets down by almost that
amount so but you're but you still
remain in the black
there this a summary where things ended
up at the end of The
Years thank you any questions for the
previous
go ahead deputy mayor uh to your M loo
um I I wanted to uh let you know it
wasn't to do with this but
um I found it quite interesting um the
uncorrected Miss statements yeah and uh
thank you to Nicole she was able to
explain it because it didn't make sense
to me and I wanted to know where this
money was hanging out anyway uh all is
well and uh one of the things is when uh
if I may M logal as well uh when you are
doing your
audit um you have a a level threshold
and a threshold yeah and if it's under
the
threshold um how would you explain that
better than what I
would all right so when we set
materiality it gives us a guide and it provides us an idea as to how much um
the extent of uh testing that we have to
do when we work through um through it on
a statistical sample
basis um and then as well too it gives
us a guide when when we compare
differences um at the end and that that
one being one of them so um and
therefore as I said if it was larger
than a certain amount then we would ask
you to make an adjust
but it was below that so we did we don't
need an adjustment to be made but um
keep it doesn't mean though that we
don't look at anything below that value
yes so therefore um and and really for
us to bring put things on the schedule
it's uh normally about 5% of materiality
that that would go on there so it's a
pretty low threshold so therefore um
it's just a a way for us to to tabulate
those things that we're just not making
a lot of small adjustments that aren't
always needed yes yeah thank
you go ahead Richard you got some more
coming no I just wanted to I thought I seen there now for the future
or
something I thought you were gonna tell
us what's coming we're just financial
statement Auditors we' like to work in
the
past um but no I would just thank your
staff for all the work um they put into
it and getting things to to where they
are now so there's a lot of work to to
get to be prepared and get done for the
financial statements so um wish to thank
him for that and then wish everyone good
luck in in this year and the years to
come well I I'd just like to make go
ahead Mike you com yeah I did have just
uh so through May logo I where do we
capture back
taxes in our finances report so that the
on the um Financial assets there's a
line called taxes receivable so that includes all the taxes that
everyone owes
you so I think if you go back about $1.2
million wasn't it something like that on
slide page five of the
slides
um it's it's the single line and and as
I mentioned earlier that it's a one
point almost $1.3 million at the end of
the year and and that's everybody's
share so if somebody doesn't pay you you
still pay the county and school their's
amount their amounts so it's about $1.3
million at the end of
2022 okay yes yeah and well I never
thought of that before but of that $1.3
million we're only going to get about
40% of it and and between the county and the uh and the education they're
getting 60% but we're paying the
interest done that 60% yeah you're forgoing that yeah for going okay
yeah good point do you have another one
M yeah actually uh Deputy Mayor stobber
brought it up but she got an answer for
it it was one of my questions is what if you could just explain that that um
uncorrected misstatement yeah so so that
in in your case that's all related to
the the interest that's that's uring on your two
debentures so you pay them twice a year
depending on the date you took them out
so I think the last one I believe came
out December the 15 so um there would
have been 60 days of interest on the $3
million to take it to the end of the
year so that amount wasn't recorded but
under P rules you're supposed to record
that so that's in the same applies to
the fire debenture so that's all it is
so when you make your first payment in 2023 on the debentures that that
number goes to zero then you make the
payment again the following six months
so that number will will be there um so
unless you take on new debt that number
will be there every year but it'll just
keep going down yeah yeah thank
you I just want to make a quick comment
Richard thank you very much for uh all
the work that you and your staff have
done and worked well with Nicole and her
team I know you've had a it's always a
challenge you you know when you hear the
Auditors coming we kind of or I kind of
duck anyways but um but Nicole she's got
lots of experiences doesn't bother her a
bit so but I want to thank you very much
for all your hard work in putting this
together and I'll read the
resolution be resolved that the Council
of the township of Al mcal approved the
2022 draft financial statement audited
and presented by Baker Tilly kdn LLP to
be finalized and further that the
council approved the proposed journal
entries prepared by Baker Tilly kdn LLP
to be posted by staff and further that
the council direct the mayor and the
treasurer to sign the audit report
letter enclosed in the 2022 draft
financial statement package and further
that the treasurers report dated October
3rd 2023 regarding the 2022 fin
financial statement be received and
filed in a
second move by councelor Booth second by
Council rinworth any further
discussion all in favor oh I have
question okay go ahead um these include
the audited statements for the library
correct so can Council approve theirs or
do you present that then to the library
and they approve it how does that
Dynamic work since they're an
independent board um well technically on
but from a PAB perspective that they are
viewed is a board of the township so
therefore um our our um view of that is
then Council does have the ultimate
responsibility for the overall reporting
package okay thank you all
favor motions
carried thank you Richard have a safe
trip home yes have a good meeting thanks
Richard thank
you item 10 and to
20244 budget schedule whereas the
Council of the township Val mman
received the
2024 budget schedule report be resolve
the council approved the
2024 budget schedule Uber and
seconder move by Deputy Mayor stobber
second by Council rainsworth any
discussion all in favor motions carried
you have a question I'm sorry sort of
regarding through your worship maybe to
the treasurer is because it's still
budget and the schedule can you tell us
and I don't know whether you know or
maybe the CAO knows I think you did a
presentation Nicole back in September
about
overages and we were supposed to get a
report back from I believe it was fire
and from
roads are are we getting that report do
you know when we get that report about
the
overages
on
um so I have not seen seen anything as
of yet and I might defer to uh CEO Dave
Dawson he might be able to give me some
on that yeah sure I can comment on that
um Nicole and I are having a meeting
coming up that we'll be discussing this
process okay thank
you moving right along uh the next we
have a presentation from the community
risk assessment and fire master
plan and uh the Lumix group is going to
do that and I wonder is Grace
here okay oh there's
Grace welcome
Grace Grace
McDonald thank you please go
ahead
to
group um and I really want to just give
an overview today of the pro the two
processes that we have uh uh embarked
upon because we've already we've already
begun so I'll just a little bit about
the lumex is is a large group of
companies and
um the company that I the part of the
group that I'm with is the government
services group so we are involved in
municipalities doing community risk
assessments and fire Master plans they
um they work for different clients
across Canada and the US they have an
aeronautic side they have an Explorer
solution side so they they do an awful
lot of different work um but the goal is
always to inspire uh positive uh work
and change in communities and to make
communities organizations stronger and
safer so here's our team so our project
advisor and the vice president of
government services is Terry jery and uh
bill lurmer is the lumex team lead and
he will be actually taking the lead on
uh on these projects uh here and he has
a great deal of experience bill is still
active in the fire service and also has
a great deal of business experience and
then the rest of the team as you can see
uh many of them coming from uh the fire
service some of of them being uh being
currently active and some of them being
uh retired members um I will be
assisting Bill a little bit on this
project and I come from uh the private
sector having 24 years experience in
fire safety and emergency
planning so the first uh document that
I'd like to talk a little bit about
today is the community risk
assessment so the community or the
Ontario regulation for the community
risk assessments came into effect July
1st
2019 this is where the province uh
declared that all uh municipalities and
fire departments um conduct and uh and
uh develop a CRA the deadline for that
uh is July 1st 2024 so it is fast
approaching CRA is basically identify
and uh and look at Community risks from
a fire Services perspective so it's a
little bit different than the HD that
you may have all already worked on
that's sort of more from an emergency
management perspective so looking at a broader Spectrum whereas we're
looking at the risks in your community
um from a fire Services perspective and
it really is a tool and it's going to
help municipalities make decisions about
fire protection levels of service what
your risks are and how to mitigate those
risks um in your
communities so
there are uh nine mandatory profiles
that we look at within the community
risk assessment so we look at the
geographic profile and I already can
tell you that you have a most
interesting Geographic profile here in
on caldan just simply by by the virtue
of how your the the geographic area of your municipality and how it's laid
out we look at your building stock so we
look at some residential uh building
stock we look at commercial building
stock industrial building stock um any
vulnerable occupancies that exist in
your community and the risks that might
be implied uh from that one of the new
things that has uh that has come out is
the fire Marshall's office um is now uh
requiring municipalities to track
lightweight construction so this is this
is fairly new and it's certainly a
challenge
um we have not come across a
municipality yet that is actively
tracking lightweight construction so
it's something that will have to be in
place uh going forward um that that is
now tracked and Community risk
assessments are developed and then it is
required that they're redeveloped five
years down the road we certainly
recommend that they're reviewed annually
um and as things change uh the document
becomes gets updated but in five years I
think the requirement will still be
there for lightweight construction and
hopefully um municipalities will will
have been able to do to do some
tracking um we look at all your
demographics so we look at your
population we look at the age of your
population we look at the education
level of your population we look at uh
your cultural
backgrounds um we look at any obvious
hazards that exist within your community
we look at your Public Safety response
entity so who other than your your fire
department are are you relying on to
respond um to uh to events um within
your community and I think probably an
example would be CN rail CP Rail um
Ministry of Transportation where you're also uh you know relying on other
organizations um to respond what are the
community services within your community
so so who within your community um is
able to respond and assist um in the
event of an emergency um they can be
Community groups you may have um service
clubs um things like that so we'll look
a little bit at that um economics again
we'll look at at um the economic factors
in your community and that will be you
know who are the employers where are
people working uh what are what's the
income level of of people within the
Community what are the economic factors
the challenges um within the community
so we try and look a little bit at all
of that and then the past events and
lost history so this is information that
uh We Gather through working directly
with the fire department with your fire
chief and his staff so we're looking at
what's happened generally in the last
five years but sometimes there's a
significant event that might be just
outside that window so we certainly will
look at that too so uh past loss in
terms of in terms of fire loss past
history in terms of inspections um and
any other risk so if it's a weather
related risk and there was a major event
you know six years ago or seven years
ago we're going to look at all of those
things so those are the nine profiles
that we'll be examining to put together
the community risk assessment so it's
really about um evaluating the threat so
the likelihood and the con consquence so
we look at the likelihood of Any Given
threat occurring in the community and
the way we do that is to look at that
past event history and look at the
likelihood of that uh event occurring
again um the ofm states the fire
department should use a professional
judgment along with historical
information about past incidents and How
likely it is for that event to occur or
reoccur so then the consequence is
always the PO potential loss losses or
negative effect negative effects that
result in the community after emergency
so there is a Formula that is used
within the community risk assessment so
once we assess the likelihood and again
looking at past events um and other
information and then we look at the
consequences there's a formula in place
that gives us a number that sort of lets
us know whether the risk is a high risk
a moderate risk or a low
risk so it's important uh to identify
these risks um and uh which ones are
likely to occur um and and what the
serious consequences are there you know
may may be after we identify the risk
then we can determine how to address
them so we start to look at uh risk
treatment plans for the various risks
that we've identified in the community
so if an emergency were occur and the
community has hasn't established
adequate response protocols the
consequences you know could be more
severe than if we've weighed that risk
decided is this a risk that we need to
accept can we mitigate this risk if so
how do we mitigate this risk is it a
risk we can share with other entities so
all of that uh is part of the the
community risk
assessment so our approach and
methodology methodology so we have a
team um so your team has uh has been
selected and I'm very happy to be to be
one of them we start to review the data
and uh as the chief can attest to we ask
for a great deal of data for for the
community risk assessment so we look at
the legislation we look at your you're
establishing regulating bylaws we look
at fire prevention policies if they're
in place we look at documents reports we
look at maps and we conduct site visits
and part of that process I think has
already has already been gone begun so
we engage with the fire chief the deputy
chief and any other Municipal uh
stakeholders and then we analyze the
information consider what the best
practices uh should be develop that
Community risk assessment and then
develop the mitigation uh strategies for
those identified
risks so just to give you some some uh
understanding of how we measure the risk
so the categories are rare unlikely
possible likely and almost certain so
once we have an idea of the past history
and what has occurred then we can begin
to to rate the likelihood levels so rare
may occur in exceptional circumstances
no incidents in the last 15 years
unlikely could occur at some time if
circumstances significantly change 5 to
15 years since the last incident
possible would be might occur under
current circumstances one incident in
the past five years likely will probably
occur at sometime under current
circumstances multiple or recurring
incidents in the past five years and
almost certain expected to occur in most
situations unless circumstances change
multiple or reoccurring incidents in the
past year so the best example I could
give you uh of this would maybe be a
residential residential fires so
residential fires almost always uh are
in the almost certain or likely
category despite all the work that's
being done to prevent them
um and then we look at the consequence
levels of those risks so is it
insignificant no life safety limited
value or no property loss no impact on
the local econom economy and no effect
on General living conditions is it minor
potential risk to the life safety of
residents minor property loss minimal
disruption to business activity minimal
impact on General living conditions or
moderate threat to life safety of
residents moderate property loss poses a
threat to small or local businesses
could pose a threat to the quality of
the environment major potential for
massive loss of life significant
property damage significant threat to
large businesses local economy and
tourism environmental impact causing
short-term partial evacuation of
residents and businesses or significant
loss of life property damage to a
sizable portion of the community
long-term disruption of businesses local
employment and tourism or environmental
damage resulting in long-term evacuation
of residents and businesses so those are
the things that we will be me measuring
against once we have identified the
risks and this just shows you how it
comes across so when we're looking at
those two categories and again there's
also a number assigned once we run it
through the Matrix but so if something
is almost certain and it is going to be
a major
consequence then it's going to score
high if it's almost certain but the uh
in it has an insignificant consequence
and again
probably uh motor vehicle collisions
would be would be an example where
something is almost certain to occur in
the in the next year is the consequence
to the community in significant or minor
yes so it's going to score in that in
that moderate
risk so then we start to develop the
risk treatment plan so for each risk
that we have scored through the Matrix
we will develop a risk treatment plan
and and again it's an evidence-based
approach most of this document is
statistical driven so it's not really an
opinion piece we're really looking at
the statistics at the numbers both in
this community and we're doing some
comparisons with numbers across the
province so again we're looking at the
statistics then we will uh develop the
risk treatment plans and they'll
consider the potential outcomes uh what
the proposed action should be um to to
mitigate those risks um they may
recommend training Service delivery
agreements um we may be looking at
different resource allocation or service
level changes and those recommendations
will be in the risk treatment plan that
comes to
councel so the next document that we are
working on is the fire master plan so
the risk treatment plan sort of lays the
groundwork so you've identified the
risks in your community Community we've
looked at some strategies you have some
risk treatment plans in place and then
that informs the fire master plan so the
next piece is the fire master
plan so the purpose of the fire master
plan is really to ensure um that this
municipality's fire department is
compliant with the fire protection and
prevention act and any other uh
applicable legislation it will provide
recommendations about appropriate levels
of service in public education in Code
Enforcement which is fire prevention and
suppression it'll provide uh council
with
information um to help make decisions
that are going to protect the lives and
property um of the residents and ensure
firefighter safety it will provide
Council and the fire chief with
budgeting and timeline recommendations
it'll provide a guide for aligning uh
available resources um as efficiently
and cost effectively as
possible so the areas of focus for the
fire master plan are governance fire
suppression and emergency response so we
look at the current level of service
that you're delivering in these areas
we're looking at the training uh fire
prevention and public education Staffing
levels fire stations so the actual
functionality as well as location of the
fire stations fire apparatus and equip M
we're looking at your maintenance
program your dispatch and Radio Systems
we're looking at your budgets uh your
cooperation levels uh with other
Emergency Services fire protection
agreements where you may have those in
place with uh with other fire
departments um and population and
employment growth so projected uh
projected
growth so the stakeholders uh of course
our Council Municipal staff
uh the firefighters uh Department staff
the residents businesses and Municipal
Partners so we have already begun our SWAT analysis and so we will meet uh
with uh the firefighters and with the uh
officers uh SWAT standing um for
strengths weaknesses opportunities and
threats so we have already conducted our
first SWAT meeting at station three am I
correct thank you station three station
two came to station three and we had
both groups together and then tomorrow
evening we will repeat the process uh
here at station one so we will have a
session uh strictly for firefighters and
then a session uh for officers and I
believe that there's already uh surveys
in the works that are that are being
distributed and uh trying to get
feedback uh from from the surveys as
well and that's the end of my
presentation uh does anyone have any
questions thank you very much for your
presentation you're very wel any
questions from
Council go
ahead um and this is to uh SE
Dawson I notice the swad analysis will
be tomorrow night is this anything just
pertaining to the fire department with
this be a good learning experience for
Council or you don't want us
there you might get the wrong answer I
that way I just put it out
there microphone uh through your
May Council St these uh first sessions
with the firefighters are designed to
not have Council present uh and in fact
the fire chief is not welcome um so
they're designed to get um honest and
open feedback from the firefighters
about how they're feeling how they feel
about the fire department and their
service and then the second session is
scheduled with the officers so that the
firefighters uh supervisors are not with
them either and then the supervisors get
to speak openly with the firefighters
present uh because the fire chief Works
handin hand with lumex uh and the team
for Gathering the information that uh I
get to voice my information as well uh
and my understanding is that through
your grace that um Council will be given
the same opportunity that was a question
that Terry jery had uh with me in the
very beginning um some uh municipalities
don't include Council While others do
want that to happen so I express that was a necessity
here you got it looked after then you
will be contacted thank
you
anybody
else Grace uh thank you very much for
your presentation I just have one um I
know you've started and we got to be
done in by the 1 of July we're going to
meet that by a long
way
yes yes I believe that our the timeline
is is going to be met I don't think
there's any there's any issue with the
timeline here information has already
begun to to flow to us so that's that's very helpful and have you've done
an awful lot of these because there's
444 municipalities of granal so I'm
assuming this is a big thing for your
company we have happily been been very
busy in the last year and I expect that
um I'm very glad that you're you're
getting uh yours done this year but I I
know that there will be uh some
municipalities uh waiting to the last
minute and I think it's going to be a
little bit of a crunch trying to trying
to get to everyone who hasn't uh hasn't
completed theirs well I know our chief
he likes to get moving on stuff quick so
give him a chance and he's out there
biting that's a compliment yeah I
know be it resolved the Council of the
township Val molan receive and file the
community risk asset assessment for me
and master fire plan presentation from
Lumix group Grace McDon for information
moved by Mary Katherine seconded by
councelor answorth further discussion
all in favor motion's carried thank you
so much for your
presentation
uh next we have 121 the building permit
summary re resolve the Council of the
township of Al cman receed for
information the build building permit
summer report dated October 3rd
2023 from Chief Building official Nick
horick is Nick
here yes he is uh can I get uh Nick you
there yeah I'm here my my video is not
working I just want I'm not sure if
anybody's going to have any questions
for you or not but I'm I'm going to read
the resolution and then if we have
questions we can asked you be resolved
the Council of the township Val Mulin
received for information the building
permit summary report dated October 3rd
20123 from Chief Building official nick
horg uh can I get a move and
seconder mov by Deputy Mayor stobber and
seconded by Council O'Neal we got any
questions for for
Nick go ahead Deputy Mayor through here
man loo um and and this is to Nick um
Nick are you I'm wondering uh if you uh
perceived to have any um changes in your
report then uh because I I realized the
uh this is something that you've
continued on and I'm just wondering if
you would have um any changes you would
like to see in the reports that come to
us um I I don't know yeah I I don't know
if there's anything that I would
necessarily add unless there's more
information that you would like to see
um as
Council thank
you any other further questions for
Nick all in favor motions carried thank
you
Nick thank
you
next we have uh the asset management
report and is uh Brian are you doing
this or is Susan with us
today hello Susan how are you I'm good
how are you uh do you want to oh your
both there do you want to lead us
through your
report um I think it's just um a summary
basically of um where asset management
is right now and where it's going so
right now basically um I am reviewing um
the assets that we have um the actual
um report of the asset management plan
was done in 2021 so some of the
information that we have goes back to
2019 so some of it's there between 2019
and 2022 to so basically now I am going
through the assets trying to update them
to the current time for the last couple
years and any of the information that
needs to be added I'm going to have to
meet the senior um managers uh to go
through to make sure once I've got
things in can you either can you uh
excuse me for a second can you either
try speaking a little bit closer or
further away from this speaker because
we're having difficulty
understanding can't hear me well we can
hear you but it's just
monly okay let me see if there's
that I'll try a headset and see if you
can hear me
better
okay hey can you hear me a bit better
now I think so you think
so hey I'm not sure if this headset is
working
properly yeah it's much better it's much
better perfect okay so basically now um
I'm going through and um updating the
assets uh to the present time to the end
of this year I'm going to meet with the
senior management team um to make sure
that what we've got in there which with
all the senior managers is
correct um and then once we're done with
that process we'll be start starting to
look at um we have to have our levels of
service in for uh 20 July 1st of
2024 so basically that process is um
looking through some of our um Master
plans um as you heard just they were
talking about the fire master plan and
having the levels of service in there I
do believe that most of um our Master
plans do not like looking at parks and
wck there isn't levels of service in
there so we'll be going through that um
working with Council and working with
staff to get appropriate levels of
service I'm doing training at the
present time as well to uh go through
with smaller municipalities and getting
the level of service um done for them
and just working with other ones in the
area so we're all kind of in the same
boat at this present time and then once
that is complete um at the end of the
year I'm hoping maybe to do another
presentation um looking at um the assets
that we have and doing a presentation uh
showing um you know for budgets and
Analysis and that how it can be helpful
for everyone at that
point okay thank you anything
else if anybody has any questions with
regards to it yeah I I've got one Susan
uh do that's a short term for what for
that's um the software that we have
which is a decision optimization
technology okay okay um and I guess my
other question about how much time do
will the managers need to spend on the
with you on something like this do you
have a feel for that compared to what
you were doing in
2022 um I think it this point so we just
started doing this this year so um it's
a new position as you know so um so
nothing's been looked at since um you
have gotten the software back in
2022 so um it's going to be a little bit
of time with with each of the managers
just to make sure that what we have in
the system is representative of what
they have um things assets that they've
gotten rid of new assets that they've
gotten just making sure that it's all
correct so at this point I can't tell
you for sure how long it's going to take
but it's going to be a bit of a process
just getting everything updated is a bit
of a process
okay um and I know you mentioned it but
you're I at least I think you mentioned
that you're going to give us an update
by the end of the year or something
along that line yeah year probably into
January once we've got all the assets up
to date then we can give you a better
overview of everything at that time
perfect anybody else have any Mary
cathine go
ahead um this is more so a comment than
any question but thank you very much for
an update and letting us know where we
are in the process and that I'm very
excited to see that staff and Council
will be working together to set the
current levels of service and I I think
that's a very positive step thank
you any other questions or
comments thank you for your report Susan
I'll read the resolution be it resolved
the Council of the township Val mman
receive and file the asset management
update report from the public works
department for information mover in
seconder move by Deputy Mayor stobber
seconded by councelor answorth all in
favor motions
carry go another 10 minutes and then
we'll take a
break thank
you uh October uh request for parking
restrictions South End of Ontario
Street uh Brian are you going to take us
through this real quickly
uh yes I will mayor logo member of
council um there was a letter that uh
come to council uh a couple Council
meetings ago from the
Cochrans um and again I did meet Mr
Cochran uh down there at in Lakeport um
but again there is um I would like to do
a little bit more further uh
investigation in this uh meet with the
cochr again both them Brendan mouren and
then bring a recommendation back to
council um they were Mr uh carom was
very good to meet with we walked the um
Road Louch down to Lake Ontario uh we
had a good 15 minute to 20 minute chat
um the flowing down now their many
concerns are mainly during the the
summer so I didn't I didn't want to rush
a report to councel on this before I uh
you know really laid out different
options run it by them as well because
again their yard and the backyard is
right there so it does I want to make
sure that the the road allowance for the
users using it isn't uh interrupted too
much as well being cognizant of the the
coch live next door as well so I just
like a little bit further time to do
this and bring something back to council
okay have you got a a date you're
thinking to
vote by the end of the year
um it be in this year so you know
probably that could be November could be
the November meeting lat the December
meeting the first meeting
December okay I think that's suitable
I'll read the resolution resolve that
the Council of the township of Al McMan
received the Lakeport Ontario Street
report from the manager of Public Works
Parks and Recreation for information and
further be resolved the council approved
the staff request to consider the
manager's recommendation regarding this
matter to a future
meeting uh by the end of
December Council okay with that y got to
move in a
second move by Council rinworth second
by Deputy Mayor stobber further
discussion all in
favor Mo motions car just motions car
but go ahead Mike yeah I just
um I I wonder what when Brian's putting
this report together if um I I don't
know if he if he has anything he can
share with us today because I mean it's
um with the little park there and the
way Ontario Comes Around The Front
Street there um you know it's uh
you know it's it's a good used area down
through there that's all and I just
wouldn't want to create
more U issues than we're trying to
solve go ahead Brian yeah I guess I
should have maybe comment a bit more a
bit more counselors there in mayor logal
I did answer some of the questions that
come from Council I think from uh Mary C
there um you know on the monument uh the
kaying kayak using the road a gate uh
dust da is possible parking if access po
it would be an issue so I think that uh
council rinworth is talking about that
it is a you know a well used area and
again where it is on the curve on the 90
degree Bend there and stuff if we did
you know um restrict parking on the road
louns it would cause an issue out on on
the streets and stuff like that so I
there's a few moving Parts in this um in
this report coming back so um that's why
I just want a little bit more time but
uh I think the busy time of the year is
coming up like probably after
Thanksgiving and you know late October
um the usage will slow down there so uh
it was my plan to bring a report back
here by you know uh by December early
December that this would be in place or
for Council to entertain my
recommendation so that in
2024 this is these issues uh that the
Cochrans have as well as taking
consideration of people that use this uh
aren't impacted too much as
well thank you
Brian yes go ahead through your mayor
logo Brian just a question if uh can you
tell the council what the financial
impact would be if we had to install a
Dust Till Dawn
gate because it would have right open
and closed every single day we'd have to
send staff down to do
that yeah and that probably wasn't uh
through you uh mayor logo that probably
wasn't going to be in my recommendation
to have that but I would probably have a
I don't know the cost now Dave but I I
would have that in my future report but
definitely would be the cost impacted by
that for sure no that's great Brian
that's what I wanted you to mention
thank you thank you Mike you got another
comment yeah so when when this came to
council it was about the uh the
headlights from the cars coming down and
turning to the left and shining through
their house so is there more to it now
if because we're talking about putting
gates up for the parking lot well Brian you've discussed this with him so
why don't we let Brian get his report
done first and then we'll see yeah and
if I could just add to it too mayor have
we thought about making from Front
Street and this is for Brian I guess
just something to think about from uh
making it from Front Street to the
laneway into the little park one
way and that I'm sure I'm sure he'll be
looking at all those different type
things it would sign of solve all the
lights flashing into their house
I'm sure he's looking at it okay okay
we're gonna move
on all in
favor
Carri next we have the public works
department update be resolved the
council oh Brian go
ahead yes uh threeyear mayor logal and
member of council this is my uh depart
update for the the past uh since last
meeting as well as in future I've
highlighted some of the the the major
items that's happened in the department
as well as moving forward um one thing I
will comment on is we're currently our
last construction cap project is the
bevon ridge where staff is currently up
there right now uh doing the ditching
and rating to have that um last Road
done as our Capital Roose project so I
would comment on that um and I can
answer any questions uh the council has
many other things in my
report okay I'll read the resolution be
resolved the Council of the township AL
C received for information the public
works department update report dated
October 3rd
2023 from the manager of Public Works
Parks and Recreation Brian McMillan and
I guess I'll take the first opportunity
Brian I know we' been working real hard
with the uh contractors and getting a
lot of the trees taken out the uh dead
trees I expect those are most Emerald
Ash are we are we going to be faced with
the same uh issues and cost next year or
you think we're making some
Headway yep sorry three uh yes we have
our budget actually I think top is
around $ 110 $120,000 in our
2023 uh operational cost and I think
we're getting close to having that used
up here probably used up by the end of
October um do I see the same amount I
think we'll see a decrease a little bit
uh we did do quite a bit this year I
can't see an increase but uh again I'm
starting to work on the budget here now
um but there still is more we kind of
went from a a liability perspective and
kind of went to the high risk High
danger ones that we had calls from or
ones that were you know really close to
Road there's a danger of you know coming
across Road or fing onto the road so
we've got a lot of the a lot of those
down but there still is more and uh your
comment about the Emeral Ash that is
probably 80% to 85% of be the trees that
we put down was from the Amirage that
you know hel the trees so you know I I
I've seen a big effort from your team to
do a lot of that type stuff and and I'm
not getting the complaints that I'm not
hearing the ones that I was getting six
or eight months ago so kudos to and your
team thank you any other questions or
comments go ahead deputy mayor uh
through you mayor logal to Brian
um are you uh caught up on your ditching
uh the different properties that you
were going to be
ditching go ahead Brian yes yep three
your mayor logal yes Deputy Mayor um
we're again I just mentioned we're up on
uh bav Ridge finished our last Capital
project I've got a crew up there but I
also have another crew currently in the
north and they're working on uh what
you're talking about some other ditching
maintenance that have been uh called in
before so we're currently working on
them and we plan on working on those
projects now till uh you know the snow
flies and stays kind of thing so the
next couple months the majority of our
little ditching uh will get done that we
had our list but then that list is going
to continue on for years and years but
we're going to get the the ones that are
causing us problems right now where
people have called in first Deputy Mayor
would you be able to put a list uh do
you have a list that you could publish
so people would know that you are going
to be doing that this
year I can put the my next report here
coming up I can uh put down the roads
we've did and the ones we're going to do
in the future yes I could for sure thank
you thanks Brian go ahead Greg through
you your worship to Brian Brian just two
quick questions you talk about the speed
data equipment and you're awaiting
training so do you have a date yet of
when they're going to come and train the
staff I don't have a date I know I seen
an email earlier from uh from Susan was
sending off to um company at Port Perry
I can think of the name right now but uh
we have had a couple uhing sessions
booked uh we had to cancel maram once
they had to cancel um I would think it'd
be the next two weeks uh you know Greg
maybe as early as uh the end of next
week I would say and that's for the
black hatat equipment that's that's the
new one that were purchased uh this year
as well as the older one we had with the
software upgrade um it's you know it's
hour the black before
and here with the the black cat that
municipality had um the op used them up
so um again we do do this training and
again hopefully we can get a book right
next week and we can get using
it okay thank you and my second question
is I know coming into the meeting I saw
your staff at bevon Ridge Road so has uh
the rest of that road been completed by
the contractor that was given permission
to do that I'm going to say past Council
probably four years ago three years ago
did he finish
that uh threee mayor logo uh no
counselor Booth that's not complete yet
uh we're working on our part from the
current uh all year round Road allowance
we're doing that work and I'm still on
the contract contractor and the owner to
get that completed uh hopefully by the
end of the year it's still it's not
complete no so that that could possibly
be an issue with us than Brian because I
know you were holding off doing that
road because he's going to move heavy
construction stuff on there to finish
his so they're going to drive over our
road now that's all finished and
possibly damage what your crew is doing
now go ahead Brian um y three year M
logo um I was kind of concerned with
this earlier on counselor Booth but um
where we stopping the construction up
top uh there's room for them when the
contractors are going to drive from um
thoughts line up straight and they won't
be turning or moving around on the new
road so they'll be they'll be turning
equipment around beyond our construction
point so I have no concerns with a new
road being wrecked okay thank
you Mike did you have a comment yeah to
you mayor lo I just wonder if we taken
over the Glen of a and subdivisions yet
that road they're the street going
through there go ahead Brian uh yes sure
you mayor logo yes Council rinworth our
consultant uh that are doing the peer
review of the work done by the developer
and the report from their consultant is
currently being reviewed I don't have a
time frame I would hope think it would
be before um December 1st I could didn't
throw that date out but our peer review
consultant is working with their
consultant to make sure that whatever
was in the original subject agreement
there was an agreement with the
developer and municipality that all the
stuff is met uh because once we do
assume uh similar to we did up in the
north or not too long ago with the other
subdivision uh the township takes over
responsible any for anything that wasn't
completed correctly so we're trying to
tie up the Loose Ends uh right now uh to
get that done so hopefully soon later I
can follow up so and and get something
back to you maybe just a quick email let
you know when that's going to happen but
is in the process counsel worth okay
thanks any further further questions
comments all in
favor motions
carried oh no sorry I better read the
resolution then we resolve that the
Council of the township of Al mman
received for information the public
works department update report dated
October 3rd
2023 for the manage manager of Public
Works Parks and Recreation Brian
McMillan ruber
seconder moved by Deputy Mayor ster
second by Council anworth further
discussion all in favor motions carried
and if uh Council allow me I'd like to
do one more and that's the pars and
Recreation and then then Brian and his
team will be probably done we can do
that
one and and uh Jennifer's I'm sure is
there
too good afternoon Jennifer you want to
take us through your
report sure good afternoon mayor logal
um through you I'll just highlight a
couple things in my report and then I'm
happy to answer any questions um so
you'll see that there's a update on the
rink seal Pro being um installed at the
arena and that has been
successful um so it has filled in the
leaks or any uh leak that we did have in
the system and the ice operations and
rentals can proceed as usual for the
2023 2024 season and those rentals begin
on October 10th um currently I
approximately 32 hours of prime time
hours booked and I'm just finalizing
that schedule this week and then we'll
fill in with um programming hours as
well like public
skating also um there's two surveys out
now one is um our Township survey on
let's talk onwi halman just looking for
some feedback on our summer events and
programming so that's still um available
and I just encouraged you um to mention
it and get the word out there the other
one is the north umberland
Communications survey and that is online
until October 10th so again um it'd be
great just to get that information get
that out there to the communities and
know they can take the survey and
hopefully get a good response
there so happy to answer any questions
I'll read the resolution first be
resolve that the council received the
parks recreation and cultural update
report from Parks Recreation and
cultural coordinator Jennifer Steen
dated October 3rd
2023 moving to second moov by counselor
Booth second by councelor inworth any
discussion councelor boo through your
worship to Jennifer Jennifer you said
you have 32 hours of prime time booked
that's out of how many hours how many
hours is prime time at the
arena a week right it's a week it and
the weekends are considered prime time
um so it's after 4 pm during the week
days and all day Saturday all day
Sunday so I don't have it in front of me
but is it 4 to 11 or 4 to 12 on a week 4
to 11 so seven hours so that's 5times 7
and what do you count as Prime Time on a
Saturday and a Sunday all day all day so
it would be from you know 8:00 am to
11:00
P.M
well
1530 so that's that's not a very
impressive number than the majority yeah
the major if we took out the Saturday
and Sunday um it it would be the
majority of the prime time hours that
are booked are are are week nights and
that's what most um leagues and other
users are looking for so I can say from
Monday through Friday we we are are
booked from 5:00 p.m. till 10 p.m. or
11:00 p.m. Mo um almost every night uh
our Saturdays typically we've in the
past we've always left Saturdays open
for tournaments and we currently have oh
I think six tournaments booked for the
2023 2024 season um this year we do have
I have put rentals in there as well so
we do have from 10:00 a.m. to 1: p.m.
booked every Saturday
um as well
as six hours currently booked every
Sunday well is that is that part of your
35
hours yes
okay so a question for you the rentals
that are that are renting Saturday then
from I think you said 10 to 1 or 11:
till 1 are they are they is it in their
contract that they're cancelled if
there's a tournament on a Saturday or or
is that a lead or something through you
mayor logo so um these are extra ice
times that user groups are picking up
and they have been told that those um
that those Saturdays we do have
tournaments and I'll either bump them
off if we can um some of our tournaments
are only four to six hours and um one
tournament is is agreed to go later in
the day so they'll start after 1 p.m.
otherwise I'll bump the um the regular
rentals up to earlier the day okay thank
you Deputy Mir through you mayor logo uh
Jennifer what plan do you have to uh
Market this and get the numbers up for
the
skating through you mayor loo for the
public the public skating drop in
programs or for available rentals yeah
available rentals it would be um any
Gambit I guess
uh because we really have to get those
numbers
up I uh through you mayor logal um I
think once we have the schedule
finalized so I'm still talking with a
number of groups trying to fit them in
like I said most of our our requests
come for week night hours and we are
booked from 5:00 pm to 11 pm Monday
through
Friday um
so really our only available hours are
Saturdays and Sundays and I try to um
let everybody know that that calls um
unfortunately a lot of groups are
looking for those weeknight hours so
once the schedule's finalized we can it
can be posted out there and um that
through on our website as well as social
media and that way anybody can easily
look at and see if if there's hours that
they're interested in
um also any like birthday parties or
things like that um you know they come
in on a Saturday and Sunday as as well
go ahead um three your M logo just a
couple things one more question with
this I know some uh young kids are
getting out of bed at five o'clock to
skate what is the earliest time that you
would rent uh the ice
for in the day would you would you look
at a six o'clock or 7 o'clock AM
skate through you mayor loal so I i'
have I would have to see I guess if we
got a request I haven't received CE a a
request for that early um since I've
been here typically our staff work start
work at 700 a.m. so we have had um
rentals at 7 AM before um but nothing
earlier than that but we would certainly
see if we could accommodate those
requests if they came
in and and just one more uh mayor logal
uh Jen uh what um are all the plans in
place for the finel concert I'm just not
sure what is expected of the
municipality through you mayor logal yes
I've been in constant contact with um
representatives from the Ontario
Festival of small halls and um councelor
O'Neal has agreed to be um kind of a
Township Ambassador um at that event as
well and then our staff will make sure
that the tables and chairs are and they
have everything we need but I've been in
contact with them and it's really just
they need access to the venue and
everything else that we'll have there
ready for them and they take care of
everything else are the tickets uh going
well um yeah they handle the tickets um
the Ontario Festival small Halls so I'm
not sure exactly I know there're still
tickets available it's not sold out
yet thank
you go ahead counselor Booth I guess one
more quick question for you maybe you
can explain it's on your report where it
says that that there's a resolution from
the committee from the July 24th meeting
regarding recommending that an ad hoc
working group be established to discuss
the rosneath fairgrounds
agreement is that coming to council then
for for us to discuss or
we we're just receiving this information
right that doesn't mean that we've
agreed to anything like that is it I
don't know well I I think if we're
approving the minutes
and that's a part of the agreement or
Pardon Me part of the minutes that
they've made that motion then then we're
agreeing that we're going to do that
okay I guess I'm I guess I'm not
comfortable with doing that well either
am I because I'm I'm going to mention
further along in our agenda under 152 we
have an update from the CAO regarding
putting a moratorium on all committee
meetings and subcommittees and stuff
like that and if we're talking about
ending all of that with from Dave Dawson
here we're looking at here saying that
we want to form a committee and I don't
think in all of my time we've ever had
an ad hoc committee working with staff
on an agreement with a private rental
group or that which
is go ahead sorry Greg through through
your mayor log um that item was removed
from the
agenda the snack bar was not not
this
that was the no it's in this one here
yeah no the canteen report was and if I
may through you mayor um so this
resolution that uh that was um with Jen
ste's report is to receive this report
for information there was that
recommendation in there from the
committee and with this
resolution that is not um approving the
recommendation from the committee it is
simply receiving for information okay
good okay thank you so either a member
of that committee can bring it up and we
can discuss it
then joh yes go ahead like through you
mayor so are we going to talk about the
canteen no it's been removed it's been
removed the
canteen we we com we're going to finish
this one first yeah okay so did I can I
get aov
second
yeah
John one just one more on on the it's
not on the report but I wondered like in
our budget we're supposed to be looking
at bleachers getting replaced and
lawnmowers getting replaced is there
anything coming down to shoot sometime
in that is it going to be this year next
year that's going to happen my
understanding is uh at least for more
that RFP was received the
are for for a Lawn Lawn more the trct
tracted pardon me but sorry you were
mentioning leers
c yeah he mentioned both both yeah yeah
the tractor we uh my understanding is we
received a uh the tender Clos to the
Tractor
okay okay yep and the bleaches will come
later on like I I
my understand is Brian still there Brian
go ahead why my guess I'll speak to
again uh there mentioned that uh or
mayor did too as well that the tender
for the tractor did close on on Friday
for the tractor for the ball fields um
the bleachers is gonna be something come
back to council near meeting to uh put
that money reserve and uh to get the
bleachers uh next year in 2024 um with
more detail of why we're doing that
it'll be in that report but the bleach
were going to be uh not purchased uh
this year I can uh describe that in the
next report to
you
thank you
Brian we got move
second just second 141 we've completed okay okay I would
take a motion that we re for 10
minutes we had a move in a second but we
didn't vote on it yet I spoke first on
it got off track all in
favor Carri I would take a motion that
we can re uh recess for 10
minutes move by Deputy Mayor stobber
seconded by counselor Booth all in favor
then we'll be back at uh
3:27 give me extra three
minutes okay Council has returned from
break I need a move in a second or to go
back to uh to work approv by councel
answorth seconded by councelor Ruth all
in favor motion's carried and the next
one we have is U actually we're not
going to have it apparently but the
there was
142 uh the arena canteen update report
from Parks Recreation and culture
coordinator and I believe ncy you had a
quick comment on
that thank you through through you mayor
Lo logal um this report uh came forward
and it was uh published initially on the
agenda as you probably are aware of um
it does uh speak to some operational
matters that can probably be implemented
strictly through uh the the day-to-day
operations without affecting the budget
um
so the decision was made to pull it
okay and it come up again is it coming
up again
or go ahead Greg then I guess I have a
question is uh is Staff going through
and they're going to implement this
without it coming to council
or because that sounds like if you're
pulling it it means that you're going to
make it an operational thing and it's
and I'd like to discuss it if we're
talking about the snack bar because this
was a hot issue with the last Council
where we subsidize the canteen for
$6,500 a year
almost I would like the opportunity to
discuss it with staff I have a
conversation and a meeting set up with
Jennifer
tomorrow and we'll be discussing that
and we can come back to council with
some information um the plan that had
put forward was to have non-perishable
foods available um the request was to
operate at a zero budget impact so I
just want to have that conversation and
then we can come back to how that's
going to
work okay so does that mean you'll come
back to us before implementing it or if
discussions with her you'll implement it
and then come back and tell us that it's started no problem to come back
with Council if you'd like before you
implement it yeah because the the report
just to make a quick comment is a little
deceiving because it says there's no
Financial impact and there's not the
staff there is going to look after it
but that staff that is there to move
Nets clean dressing rooms go outside and
shovel snow will not be doing that if
they're sitting there selling a
chocolate bar or a cup of coffee so just
my
point
M um I'm just going to respectfully
acknowledge what our clerk said to us I
believe this is a management issue and
that's it makes sense that when
management decisions are being made
they're made by
management
okay we'll move
on
thank
you item
151 for those of you who may have
reviewed the council agenda package when
it was published last week the
2023 draft meeting calendar attachment
was since replaced due to a typle the
new attachment shows the months of
October November and December and the
recommendations for meeting dates for
the remainder of the Year this
year
so I'll read the resolution whereas
Council reviewed the information
containing in the council meeting
schedule recommendations report dated
October 3rd
2023 it resolved that the council
approved the recommendations contained
within the report regarding changes to
the council meeting schedule for October
November and December of
2023 and further be it resolved that the
council approved the recommendations
contained within the report regarding
ing changes to the council meeting
scheduled for January to December
2024 who GNA lead us through
this thank you through you mayor logal
um I think the report is fairly
self-explanatory but I certainly um
welcome any questions that Council may
have any questions or comments go ahead
m cman um mine is in fact just a comment
so I am very supportive of this in the
sense that its goal is to improve sta
productivity and I just want to
acknowledge to our fellow counselors
that um when we first came on we wanted
to make sure we were including the
public and that was part of the changes
that we made but I actually think
there's better ways to um include the
public and I think of the public meeting
we had about the new Dan for and how
those comments came forward that was a
very I felt a very constructive way to
be getting public comment coming forward
so there's different ways in our regular
meetings to get the public involved and we might want to be considering some
new things that I see in other
municipalities where there's you know
coffee with the mayor time those types
of things where we get a chance and you
know or counselor O'Neal time where you
know we are we make ourselves available
at a certain time and place to the
public any other questions or comments
Mike this mean when we have like a
regular meeting it's going to be like
400
Pages for you mayor um councilor anworth
it really just depends uh month-to month
on what items are coming forward a lot
of it is also dependent on the requests
that we get from members of council as
to what what reports they want to have
back so the length of an agenda is very
much um a moving Target okay
thanks what uh go ahead Greg through you
your worship but I guess that would be
my concern is um there's sometimes we're
having two meetings a month now and
there's sometimes we're having four or
five hour meetings and if we go to one
meeting my concern would be that we're
going to be here for six or seven hours
and just speaking for myself after three
four hours your brain with a lot of this
stuff you know is is mush and you're not
might not be making the right decisions
uh I have no issue with it I I think to
try it but I'd really like to see you
know we come back maybe at the end of
the year if we find that we're having
seven eight hour meetings then you know
I I think we're better to split it into
two then that's just my
comment I I'll make a quick comment um
December pardon me October and November
we would normally have three meetings
December we would have two January we
would have two that's all in our
scheduled historically in in December
and
January sorry about that so so by doing
that you're really going to reduce the
meetings for the rest of the Year by a
total of two meetings and I believe
personally I believe all departments and
particularly the clerk's department is
still trying to catch up from stuff from
last time so I don't have a problem with
in fact I think it's a good idea and I
know January we only have uh two
meetings in
January H but then we move into the
third one in February but my suggestion
would be to try it and and the other
part of it is I know budgets are coming
up in January February which does eat up
a enough a lot of time so my thought
would be to as as maybe Greg has
suggested give it a try for those five
months and then we play a premere after
that if I may mayor will go through you
um I I don't want Council to have the
impression that it's going down to one
basic business meeting a month so with
the planning meeting that's
traditionally known as the planning
meeting at the end of the month in the
past I know that there's been um a
concern to keep that strictly planning
matters but what we would do with this
uh proposed schedule the recommendation
is to have Council business after the
planning items at that meeting so there
would be half or depending on what the
agenda was of other Township business on
the quote unquote planning
agenda I'd like to make a comment on
that that's what we used to do up until
I don't know when it change but we did
have we but we did have three meetings
but some of them only lasted an hour and
a half but we did in fact have two
readings to regular and the third one
was a planning
slash uh regular
Council go ahead and maybe just a
recommendation I know I've mentioned
this to you before Mr CAO that if we're
going down to one meeting is it at all
possible that we make sure that that one
meeting which is going to be the second
Tuesday of the month right that staff be
here present
and another example was today with uh
some of the staff talking they're
garbled it's mumbled they're just up the
street I think if we plan it out I'm
sure we can that staff can come here
they can make their presentation we can
ask them anything and then they're free
to go instead of you know I can
understand if you're at home or
something like that or you're on a
conference and you do it but for you
just to be up the street I think it's
only going to take a few minutes for
them to come here but that's just my
recommendation if we're streamlining
things
go ahead uh through you mayor logo uh I
agree with this at first I thought I was
a bit of a head scratcher but um I thank
you Nancy and uh Dave for bringing this
forward because I think we have to look
at different ways to do business and if
we can be more
efficient I think we need to put these
practices into place so
um I thank you and um
I I'm I'm uh in agreement with
this Mike uh through Mar logo so just
would it change the time that we would
get our agendas to
read through through you
mayor if that is something that Council
would like to discuss and direct staff I
I'm assuming by your your question that
you might want it a little earlier if
you think the agendas are going to be
heavier yeah thank that is something
that could definitely be accommodated
okay if if uh Council wishes to do that
for now it would still be just per the
procedural bya uh that would be
published on the Wednesday for the
following
Tuesday okay but we could change that
yes uh there was I'm not sure if it was
in this or something else but wasn't
there a 9:30 time T start in this report
so that would change the Tuesday
meetings till 9:30 a and the planning
meeting till 9:30 a.m through you mayor
that that's correct but anytime there is
a a need when staff understands that
there might be a particular interest or
an evening meeting would be beneficial
we can always accommodate
that
okay
and just to note because I thought it
was as simple as just going in and
cancelling the second meeting it's not
you actually have to be careful that you
have to go into November and that and
the date is now not the 7th it's the
14th so it's the second Tuesday of the
month not the first Tuesday of the month
or you'll have people showing up here on
the wrong date next month we we will
definitely post the schedule on the
website and counselors will definitely
have that
update thank
you no we can I read the resolution Mo
in a
second Council Ruth second by Council
answorth further
discussion Deputy Mayor you have no no
I'm fine okay all in favor I was ahead
of myself
car and one think other thing we didn't
talk about those need so I guess we're
not planning on going to Road
me that
would
uh which which I guess I'll we are virtual so hopefully
everybody can get them
vir go ahead I was going to say I think
you have to look at the procedural bylaw
I believe it's in the bylaw that we
actually have a meeting at rosneath
every once in a while so that would have
to
change quite all have to change it's GNA
have to change for a lot of things
because we do say what time the meeting
start and everything it's a lot of
changes and and through you just on that
one point in terms of um having meetings
up at rosneath uh if there's going to be
a large number of people that we expect
who from the public who might want to
attend a meeting um it's difficult from
a couple of different perspectives to
have it up there um I'm quite happy to
um spread meetings around the township I
think that's that's a really good idea
but technology is very limited up there
as well as space
so here C I just want to reiterate that
I I fully agree and we need to have
meetings in different parts of the
municipality they just don't necessarily
need to be a regular Council meetings
but that does need to be something it's
part of communication it's part of
responding to ours so I'm sure that's
going to come back in our strategic
plan we got the
V all in favor we you can
get all in favor yes motions
carried okay we have the committee
governance
structure maybe I should read this
first you want to you want to mention
anything I think I'll read it
first uh whereas the acting CEO and
clerk will bring forward a comprehensive
Report with recommendations to the
November 28 2023 council meeting
regarding the township B cman committee
structure and governance and whereas the
Strategic plan is coming forward for
council's consideration in the fourth
quarter of 2023 and whereas an effective
beneficial and workable committee
structure
must closely align with the
corporation's strategic plan and be
considered during the budget process and
whereas all committees should have
updated terms of reference that have
been approved by Council and whereas
terms of reference have not been drafted
or approved by Council for the re
recently reinstated n Waton nature
Sanctuary committee nor the Ros Neath
revitalization committee and whereas all
existing new and reinstated committees
in and subcommittees should have
approved terms of reference prior to
public appointment of members therefore
be resolved the council plac a
moratorium on the recent reinstated the
Waton nature Sanctuary committee and the
rose Neath revitalization
committee until such time as Council has
reviewed the committee structure and
governance report expected at the
November 28 2023 council meeting and
further be resolved the council direct
St to contact the individuals who were
successful applicants for membership of
the Nan nature Sanctuary committee and
advise them of this resolution and
further be it resolved the council
direct staff to advise members of the
public who contacted the township that
Council will consider a comprehensive
report end of November
2023 regarding the committee government
and structure and until such time there
will be a moratorium in place pausing
the creation of or reinstatement of new
committees or subcommittees and further
be resolved the council will refrain
from creating new committees or
subcommittees and will refrain from
reinstating former committees until such
time as Council has considered the
comprehensive staff report for and its
recommendations Hoover and a second moov
by Deputy Mayor stobber second by
councelor O'Neal any
discussions Deputy Mayor three year man
logal to uh CAO Dawson and uh the clerk
Nancy um I'm going to read what I have
wrote uh written here um you both are be
uh to be
commended um for your Insight in
initiating a comprehensive report on our
committees and board
structure this is something that um we
have been asking for and uh I'd like to
congratulate you on knowing and
realizing the need
that um to make sure that we are
providing uh duty of care for our uh
volunteers and that um they receive I'm
sure your report will have in there the
orientation um the uh policies that need
to be in place and uh the appropriate
training and I look forward to reading
your report thank you
any other questions comments go ahead
councilor
dth oh you go ahead second
to No Worries um I concur with what
you've said Deputy Mayor Stover I'm
especially pleased to see the language
provided in the background I think that
is language that people needed to see
and hear in our community and it refle
what we would like to achieve as a
council so very very pleased to see that
and I just want to add
that um because we had referred back
about the revitalization committee to
the
recreation that now is going to be a
focus for discussion next time on how
these can work together so um they
definitely were feeling the same things
that you were identifying so there is
Real Alignment between the existing
Recreation culture and Community
Development Committee and what's being
outlined here so
CER booth just a clarification maybe the
CAO can so when you're talking about no
committees or that that includes ad hoc
committees that is my understanding yes
okay thank
you may I mayor logo just for
clarity uh and I want the public to know
this for clarity this is not disbanding
committees this is not shutting down
committees the idea here is that we're
providing governance and guidance for
the Committees to
follow um there is an appropriate
process when committees are uh allowed
to operate mostly for providing comment
to
council and then the appropriate process
for the way things then go to staff and
then to be accomplished that is the
reason for
it
yeah and could I make a comment are you
going to be looking at um and I know
we've talked about this before is the
education for these committees or the uh
orientation orientation we've been
asking for almost a year now and we have
committees that have been form that I
don't even believe they've had their
police criminal reference checks handed
in and I think it makes the township
liable that we haven't given them any
we've talked about you know preventing
stuff in the future we haven't given
them any orientation or even checks from
them so hopefully that will be included
in your report about the structures in
that yeah through you mayor local Absol
absolutely um when we say comprehensive
it's going to look at all the things
that that really need to be before
Council for consideration and discussion
and make sure we have everything
um everything down in terms of how these
are going to operate in the future so
okay good thank you
excellent further comments all in favor
motions
carried
next we have 161 committee reports be
resolved of the Council of the township
of Al mman receive the following minutes
for information recreational culture and
Community Development advisory committee
meeting minutes of June 26 and July 24th
the public library meeting minutes of
July 10th and the Grafton communal water
committee meeting minutes of July
26th R to
Second Deputy Mayor ster second
councilor O'Neal any discussion go ahead
Deputy Mayor um through here M loal um I
guess when not I was reading um the
recreation culture and community of
development advisory committee meeting
minutes
um when you're discussing certain things
in
there what is the next step
um when I look at um your uh they were
looking at
um bathrooms at the wicko boat launch
and maybe and and uh uh hiring
additional
staff I'm just wondering does
that now come forward in a a
report I'm I'm not sure how how what the
process is for that I think Mary cath's
gonna answer
it well um I think there's a two-part
answer one is to clarify exactly your
question and I think the report that we
were just discussing will do that but
um that and we also I'm sure the report
will touch on minutes but we had one of
the committee members did the minutes
the one month so they've got sort of a
different setup than the other months
but those were just
suggestions and that's one of the things
I think needs to be looked at in terms
of minutes when are things
just brainstorming and when are the
actionable items and so I I think that's
one of the things that we'll be
clarified for us having said that
sometimes these suggestions get carried
forward like the QR codes which you know
was no cost to anyone but they've now
implemented that on um like posters and
stuff that are being created it and very
pleased with how that's progressing so
you know that's where a suggestion has
already turned into action but the other
ones with regard to budget they were
just here's some brainstorming ideas you
might think about but they weren't meant
to be actionable items yeah because
there was another one hiring additional
staff for Parks wrecking culture
department so I I just kind of and
you've answered it if it is
brainstorming and and maybe the minutes
could reflect that thank you I think I
think n's plan on when she does a
comprehensive investigation and Report
that'll tell us a lot of
that and and come back to what Greg was
mentioned there 15 minutes ago about the
U Rose Neath um uh ACC and and and um
negotiating with that group I I think
that's probably all fits into the same
thing okay we got a move in a second her
all in favor that motion's
carried next we
have Grafton drinking water system 2023
operational
report um for May and June be resolve
the correspondence from Larry spur
spia manager of water capital projects
Lucy reging Grafton drinking water
system 2023 operational report reporting
period May till June 2023 we received
and filed R and the
seconder mov by Deputy Mayor stver
seconded
by councelor boo any
discussion is are we reporting this
is this going to the to your committee
first it already has it's
already are from May
okay historically they've been part of
your report but maybe you're trying to
keep them separate now oh maybe
see do historically Larry's report went
to the water committee and then they
copied uh it was part of that uh minutes
of their meeting but this is a different
way of doing it I don't know if it's
right and wrong we've been doing this
for quite some time oh have you yeah
okay well the advantage of that to uh
your worship is that you see these
reports uh quicker than because we only
meet every few months by the time it
happens and then the minutes be approved
and then it comes back with Larry's
thing you'll be getting reports from
January instead you're getting them okay
good
point confusion all in favor
motion's
carried and then we have some more
from 6172 Grafton drinking water
operational report dated July for July
and August we resolved that the
correspondence from Larry manager of
water Chap and uh projects Lucy
regarding the graft and drinking water
system 2023 operational report report
period July till August 2023 we received
and filed ruber the second mov by
councelor Booth seconded by Deputy Mayor
stver any discussion go ahead councelor
Booth I'm just wondering uh and you can
back me up on this Deputy Mayor at our
last meeting you'll see in these minutes
St Mary cemetery that Tom bahem of bem
construction has out of his own uh
goodness of heart has fixed the uh St
Mary C cemetery and the water committee
was suggesting to council that we could
send him a letter of thanks from Town
Council to thank you very much for his
donation you're
to to your I I'll I can make a separate
motion if you want is just it would be
proper to okay so could I amend that to
say we also send a thank you letter to
Tom bahem of bem construction thanking
him for his um service work at the St
Mary
cemetery and who seconded
that deputy mayor
or do you want to make it SE I can make
it separate if you want okay all in
favor as
amended that's
Carri be resolved the township of alen
meman received North umberland Count's
2023 to
2027 commun Community strategic plan for
information Uber in a
seconder moved by Council answorth
seconded by councilor O'Neal any
discussion go ahead Mike you mayor
loo I just wondered if the county um has
involved all the municipalities in this
report I mean are they looking out for
the whole County I would assume
and if so have they involved us like
they you know do they know what we feel
like what we should have in there to
promote us and you know
we're I would have to say that they're a
separate uh municipality and they based
their strategic plan on on North
themselves so do they involve us this
Council or any other councils no they do
not okay I just think they should
okay to your mayor loo oh sorry um
councelor O'Neal I think inadvertently
your
thoughts are coming through because on this report there's a representative
from every
municipality yes so I'm sure you're
bringing your
Insight of what is here yes would that
be fair
yes at the same time
I when I go to Northland Council
Northland County Council I represent the
entire Council not just or Pard all of
the municipalities not just
A&H M cin um just on page 13 it does
outline how the they engaged the overall
community and it does show here that the
highest level of Engagement was at the
popups where they were iners Community
conversation so that actually is useful
I think for us to know that that's how
people did engage most extensively
so further discussion go ahead H my
three be logo my numbers are a little
skewed uh page
223 the old
223 they talk about a committee and
um appointments to the m committees was
that um the
homeless well that's the Brighton that's the next one
174 oh okay I'll wait till we get there
and then thank you okay all in
favor
Carri next we go on to the municipality
of Brion res
174a the municipality of Brighton
resolution regarding North umberland
intermunicipal ad hoc committee on
hosing and homelessness whereas the
Council of the municipality of Brighton
wish to initiate an intermunicipal ad
hoc committee to examine lower tier
expenditures and bylaws related to
homelessness to identify opportunities
for better alignment with North
umberland County hosing and homelessness
programs and whereas the Council of the
municipality of Brighton invite
participants participation in this group
by representatives from the County's
seven lower tier municipalities and from
the upper tier the county of North
umberland and whereas this group would
report back back to the respective
councils before the end of
2023 therefore be it resolved that the
alen hman council appoint one of its
members to sit on the intermunicipal ad
hoc committee and further be it resolved
that the council directs staff to advise
the municipality of the alen moldman
member
appointee and I have another one there
to read um maybe we'll try them together
and then come back to it whereas Council
reviewed the resolution for the
municipality of Brighton and whereas
Council reviewed the draft terms of
refer reference for the north umberland
intermunicipal ad hoc committee on home
housing and homeless we resolve that
council member blank have expressed
their interest in serving on this
intermunicipal at hoc committee is
hereby appointed the is hereby the app
Point E from the Council of towns Al
mman and further be resolved the council
appoint will update Al mman Council
regarding the work of this adoc
committee so I guess the first one uh
says do we want to get
involved can I get a over in a second
for
that by Council
O'Neal second by Council anorth
discussion any
discussion um I actually think this
follows up on councelor ainsworth's
question about how to make it work
between the county and the
municipalities and yes we absolutely do
have the mayor who's there representing
our area but as he's rightly points out
representing all of Northumberland
County but this allows those decisions
that have you know I think one like a
ven diagram where they overlap between
there's things that are the county
there's things that are tier one that's
us but there is some overlap and this is
just an opportunity for us to say well
what are you doing in Brighton or Port
Hope or wherever in the overlap and I
think I read somewhere that this was
aiming for four meetings a year so I
think it's to check in with one another
so I I'm interested in this mik you have
a comment yeah I I would excuse me I
don't know if we can get a a report and
know how all this
works you know if um you know if you're
getting homeless people's places to stay
and you know how they're how they're fed
how the if you get them housing who pays
for that housing and um it would be nice
to know that whole process before we
jump into something like this and uh
just kind of so we know what it's all
about and and how it's all funded and um
how they're approached you know the uh
the the painstaking thing of trying to
bring them bring them back to a to a
home kind of thing right so I would if
there's if there's any kind of a report
but maybe there is already I'd just like
to see that be able to read
it yeah there's there's a whole um
Department that handles all this well
that's what I'm saying so why why can't
we see that before we make this decision
that we're jumping into it' be nice to
know the process and in the funding of
it
all well we could ask I guess we could
ask the posing manager to or social
services person to come down and explain
it sure best they can it's
complicated
yeah
ahead thank you through you mayor logo
um so this ad hoc committee uh as the
name suggests is is a very finite
shortterm committee and it's it's being
initiated by one of the seven lower
tiers Brighton um as well as including
Northumberland so this is not a a county
Le initiative but as count councelor
O'Neal was saying it's very much a
situation where uh all seven member
municipalities in the county want to
work together presumably to see what can
be done in in terms of the increasing um
pressures and issues and different
things that uh communities have gone
through of late um one of the I I don't
really think that uh other than the
terms of reference which you which you
have before you for this committee I
don't think there's anything that
they've predetermined I think it's more
they they want to try to do a fact-f
finding session amongst themselves to
see you know what what ideas can we come
up with and and how can how can we
perhaps make a difference and rectify
some of the issues that that was how I
interpreted the Brighton
resolution um and and that person I
think whoever that represent is will be
able to provide some that information
you're as as anybody
make m c uh thank you mayor logel um a
two-part thing I actually was very
fortunate because I happened to be the
chair of uh halman Court departments
when the county Was preparing all of
this so I did actually get an
opportunity to work with and be part of
that process as it unrolled and so I
would be happy to share that with you
and I think that's actually a benefit to
say who's going to be bringing this
forward I do have a follow-up question
if I may through to our CAO and clerk
would you prefer this decision be
postponed until we've had our um
discussions for the Strategic plan or
they're ready to go and we can go with
them any thought thank you councelor
anneal through you mayor logal my
understanding is that
this committee um the intent is to meet
four times before the end of this
calendar year so I I don't know that
that's really an opportunity to wait yes
I needed to read that
close I think you're looking for help
any away but anyway go ahead for you
mayor logo um I I don't see this as
being part of the the governance
structure that okay that you're talking
about I think a representative from
Council if that's council's wishes um
that a representative from from this
table
here yes so all in favor of
U this group invol go ahead could we
pick a name too at the same time to see
who's interested so we can just do it
all at once
and G have to read two
motions yeah okay okay what do you who
are you suggesting well well pardon me I
would suggest since I had the floor I
would suggest Mary Katherine because
she's very interested in it right so for
something like this and come back and
keep us surprised of it unless there's
two other counselors that want to sit on
I'm
fine M no I'm fine with that so are you
willing to accept this responsibility I
would thank you all right make it all favor of Mary C's
appointment congrat ulations thank
you okay so
yeah sry that's
okay next we go into uh the Amo watch
file be it resolved the council receive
the watch file newsletter from the
association of municipalities of Ontario
dated September 14th and 21st 2023 for
information R
seconded by count Deputy Mayor stobber
second by Council answorth any
discussion all in
favor motions
carried next we have
1776 the
mmah responding to the hosing
affordability task force
recommendations whereas the acting CAO
fire chief directed planning staff to
review the correspondence from the
minister minister of Municipal Affairs
and hosing
mmah and repair a report and
recommendation to council regarding the
ministers responding to the hosing
affordability task force recommendations
and where a staff request that the
mmah provide the township of AL C and
extension on the ministry's deadline for
responses October 16th an extension
request was denied and whereas the
ministry requested that heads of council
provide the information that was
requested therefore be resolved the
council received this corresponding from
mmah and further
that be it resolved that Mayor John Lal
will provide council with a copy of his
letter to the mm ah at a future meeting
moving to
seconder move by Deputy Mayor St second
by Council eworth any
discussion all in favor motions
carried
74 mayor is this something that we're
going to fill out those five uh the
spots there the questionnaire or sorry
um putting number ideas in there is
there something as staff that we're
going to do staff preparing something
for me that I have to
okay planning planning planning is
helping me do that we're meeting next
week okay next Wednesday we're make sure
we've got it all done good next we have
177 L Trent conservation 2024 draft
budget the township of alen mccalman
received the L Trent conservations 2024
draft budget letter and attachment for
information and consideration during the
Township's 2024 budget process ru
second by councelor Booth seconded by
councelor eworth any discussions
councelor Booth I'll start on it first I
guess um I believe if I'm correct I
think the um Rona is her name Ronda comes here before Council and
talks about her budget but I got a big
problem with this reading this this is
asking for a 19% increase which means
we're going to be paying 23,000
$247
more and I'm sorry I just don't buy the
uh the arguments that they're saying
that uh several factors include uh the
4.9% consumers price index increase in
minimum wage you know decrease in
surplus funds but then they're looking
at taking
2.25 uh temporary employees and making
them full-time and I bring this up
because this happened with last year's
Council too is that I believe and don't
quote me on the numbers but I believe
Trent uh Conservation Area was very high
either eight or 9% and ganaraska was
like at two or three per. and I can't
see why every year it seems to be that
Trent is double triple what the other
Conservation Area is asking for so I'm
hoping that Council here would agree
that we could ask staff to bring us back
a report at the next meeting just for a
very quick comparison of for the last
five years and I'm sure it could be done
by the treasurer very quickly what
ganaraska is increase has been for the
last five years and what trents has been
for the last five years so we have some
numbers to look at so that when she
comes and makes a presentation that we
can you know ask some big questions I
know if we as Town's Council to hold the
public we were increasing the taxes by
19% none of us would be here the next
time
thank you Greg mik through you Mary logo
yeah and and councelor Booth is Right
mostly because I I um I talked to Ronda
before we came to the meeting and it's typically to cover those two uh
part-time people because they're just
they're overworked uh they've had their
own um provintial cuts and
um the uh you know and I agree with
councelor Booth it's it's something that
like any other thing should be
negotiated and I think that's suppos
that we should take with
it uh didn't I also see somewhere where
it said they were actually Al they did
want to add two and a half people some
of their work was going to be the
expected
in was expected to be what some of the jobs they were going to be
needing less to do well with legislation
from The Province there's a lot of
things that they're they're not
responsible for anymore I I guess my one
question through you your worship maybe
Nancy would be I don't know how this
actually works if we don't approve of
paying an extra 19% how does that work
do we even get a
choice because we're one of like six or
seven groups that are in there and
there's uh Municipality of Trent which
is going to be asked for almost a
$100,000 more increase I can't see them
being very happy with something like
that either so what happens if if we
vote as Council to say we don't agree to
a 19% % increase does
that maybe you can answer Nancy I don't
know for you mayor logo um excellent
question and I don't actually have an
answer to that so uh right now the res
the recommended resolution is to Simply
receive it for information but we can
certainly um if you'd just like to um
move a a motion and get a second or we
can get that information and bring it
back if Council so chooses prior to the
budget process like for
information through you mayor Nancy then
if this has a a budget impact uh and
we're required to pay do we have
representation on their on their board
by way of committee or otherwise that's
you so through your mayor to council
answorth were you consulted about this
budget and were you part of the
process uh through you mayor logo yeah
it came up at our last meeting but it
was already prepared
preped so there was a group of uh a
group of counselors that sat on a a
budget board
committee and this was put together my
understanding through your mayor would
you be able to give the information to
Nancy who was on that board what what
communities they represented and again
going back to my question were you
consulted about this budget process or
during this budget process or were you
presented to yeah no it was just
presented to us so yeah so the rest of
us so literally I think I believe there
was three on the committee three or four
I think and um so they just came back
and presented it to
us so and there was some push back at
the meeting already with it so um um I'm
sure they're expecting
it okay go ahead so could I add an amend
then what you said mayor was uh if we
could ask staff to come back at the next
meeting with a comparison of the last
five years between both conservation
things what their annual increas has
been and what was it that you said John
you wanted us to can't remember now just
I'd like to see you know they mentioned
a 19% increase and they mentioned the
four and a half specifically and then
the four 4.9 was it for well they said
4.9 for consumer pric index increase in
the minimum wage for part-time staff
which I can't I don't know how many
part-time staff they have Mike but you
know a dollar there's a 15 all I'm
saying there's a 15% increase with no
explanation they've got one of them
names which is four and a half of and
actually the amendment would be Nancy
what you said which was you could come
back to us answering the question is
what happens if we as a council say
no I don't I don't know who seconded it
if they'd be okay with that that was
councilth are you okay with that Mike
the two amendments they come back with
the comparison and the answer is what
happens if we don't want to
pay and they aren't they asking for this
to be done by the middle of November so
they can get their budget this is the
draft well the funny thing is the report
asks for information for us for our
budget considerations but we don't do
our budget until January but they want
to know they're doing their budget now
and that's what Catches Us all little
every year doesn't it
yeah so basically if you say yes you're
committed to that number come January
that that number is already in
there and I guess maybe another question
John you could answer Mr Mayor is do we
have to belong to the lower Trent
Conservation Area is that
mandatory or are people allowed to if
they don't agree with it
to I I I don't know but I expect that
there's something on the municipal act
that says and and I believe there's a
lot of implications through you mayor
logal uh for planning as well as um uh
some of the building issues as well and
potentially Transportation three that I
can think of off the top of my head
certainly
planning and it would be more more than
if I
may it would be more than what we are
paying here if we have to start going
and Hiring Our Own people to do these
things but we're paying for that no but
if we if we decided to leave okay lower
Trent but then you're saying you think
we're mandated to use a well I I know I think that if there's something
special that they're doing where we ask
them to to uh give an opinion on on a uh
build uh build
plan or something like that that they
actually send us a bill for that do they
that's on top of what we're paying now
on top of on
top or whatever it is every time that you give them uh you ask
them for their comments yes you're buil
to that a well if that's the case I
definitely want to look into it because
we're going from
122,000 to 145,000 increase that's huge
you want to get Nick and cruy involed
want to ask Nick and cruy any questions
or we let da do that we
can yeah if you just research it for us
next time you come back with it they
yeah and are they coming have they asked
her the delegation to council
yet no I don't I don't believe so don't
we normally do that right she usually
comes in the fall and does her
presentation and because I remember this
came up last year too yeah it's come up
many there's a big discrepancy in in
both of the conservation and I know we
have more more land with the lower Trent
one but it's the percentage that I'm
concerned of is if you're raising the
total budget by 19% and one of them is
Raising it by 5% there's a huge
difference of and I believe I know why
because when I served on ganaraska and
this is just what I noticed is when coid
hit with ganaraska they were very
efficient with any part-time staff or
temporary staff that they had in that
they cut them all they to try and save
money because the the uh Center wasn't
open anything that they didn't have to
have stuff they said I'm sorry we you
know you're temporary or whatever we I
don't think that's happening and Trenton
Mike maybe you can answer it seems like
they want to take these part-time people
and make them fulltime time when a time
when things should be less work for them
instead of more but that's just my
opinion is there anything is there any
sense in proceeding with what Dave was
saying about the committee and who's
involved in
whe mayor um Mike answorth I believe is
going to grab that information for us
yeah he's you're going to get that
information yeah and you'll give that to
staff and then they'll do what they
think is necessary that's good all in
favor
motion's
carried uh resolution regarding this is
178 resolution regarding amendments to
the highway traffic act whereas the
Council of the township valck hemman
previously dealt with a similar
resolution be resolved the council
received the correspondence from the
township of crammy and the region of
durm regarding amendments to the highway
traffic act for information R second
approved by Deputy Mayor stobber
seconded by councelor O'Neal further
discussion all in favor motion's
Carri no we've already we've already
done that
one we we' already did that six months
ago uh city of uh Cambridge declaring
intimate power partner violence I pbn
epidemic be resolve the Council of
Township B mman received the resolution
regarding declaring intimate partner
violence ipv an epidemic from the city
of Cambridge for information I moov a
second for
that Mo by councelor O'Neal seconded
by Deputy Mayor St
any
discussion all in
favor motions
carried 1710 request for financial
support from the west north umland
position Recruitment and Retention board
be it resolved the Council of the
township of Al McAn having reviewed the
correspondence for request for financial
support from the west north umland
position Recruitment and Retention board hereby I provide the following
direction to
sta moved by Council
O'Neal logal I'd like to make that a
motion to postpone please until and
bring that back get a second on the
table first second by councel
answorth go ahead councelor O'Neal sorry
it my motion is to motion a motion to
postpone this item and to bring it back
as part of our grant uh discussions
during
budget are you okay with that
motion uh through loo kind of but we've
had discussions on this this item
through budget time right so I
mean to me it has to be a budget item
even if we're going to continue with
that that was it has to be it has to be
budget I agree
yeah anybody else got a comment coun
Booth I'm not sure what
councelor O'Neal can explain it or
something but I believe in past councils
they used to come and have a three-year
deal with us or something where they
would say this is what it is for the
next three years and then we put it in
there this now is saying that we're
going up to $
9,967 so it looks like they're
increasing from last year but I would
agree with you like to just postpone the
discussion okay if you've got questions
you can just call me and when it comes
back I'll be prepared okay
further
comments um through May so how long are
we going to postpone
it what sorry until they come back
during Grant discussions as part of
budget the same as they did last year
councelor in
okay all in
favor motions
carried
next one is 1711 birds eye view game
farm be resolve the Council of the
township Val received the correspondence
regarding birge I view game farm from
Bruce jeninga and Jane clawen
jeninga Ruben the
seconder moved by councelor Booth second
by councelor
O'Neal discussion
seeing none all in favor motions
Carri uh this was added uh 181 was added
to the agenda it's a by law to allow our
former acting CAO clerk Pat Kemp to
perform a Civic marriage Solomon isation
which she had arranged to do for two
Alam moldman Township residents prior to
leaving the
township and the resolution
reads it resolved that bylaw number 106
2023 being a bylaw to authorize ass
signing and execution of an agreement
between the corporation of the township
of Al moldman and Pat Camp to perform a
CI civil marriage solmization to be read
and deemed pass this third day of
October
2023 can I get a move in a second
mov by councelor Boo seconded by councel
inworth any
discussion go ahead well I just say um
that I noticed in Reading uh further it
is just for the period of one day yes
and I don't believe that reads like that
but it it's known so um that would be
I'm good with
it it's within the Bible it's on the B
yeah okay that's in bylaw you heard that
okay um any further discussion all in
favor motion's
carried number
20 oh announcements thank
you uh and today we start off with
counselor Mary CER all right um
I notice that's only for
information um just that the Ros need
fair was a huge success this year H
congratulations to the egg society that
is volunteers coming together and
pulling off a really large event I want
to commend them on continuing to make it
free admission for children and I'm
going to add to that I saw a lot of kids
walking around with bed eggs to take out
on Halloween full of information on fire
safety and it did look like they were
very thrilled with that and um there
were more Youth and Home and Garden
um submissions and there has been for a
number of years which was wonderful to
see and uh just a shout out to the
firefighters in general they were there
during the day with the safety trailer
and then they were there in the evening
as well to support the events and they
looked professional and and did a great
job and just I did notice as I was
driving down here that the Fire Halls
are looking beautiful with the planters
out front and uh everything
so thank you Mary C councelor Booth yeah
just a reminder that if anybody wishes
to have tickets for the musical shout
sisters which is being put on by the
library which is on October 21st at 7
p.m at St George Anglican Church it's
$20 a ticket and there's a show and then
desserts afterwards you can just come
and see me that's it thank
you um Deputy Mayor
stelber um i' just like again to uh
commend the Ros Fair on having such a
great
fair I know they had um a few hiccups
and uh I commended uh Miss Foreman on
her quick turnaround and responses to
get things done when there was an issue
and uh it it was really good to see such
Community
Spirit uh councelor Booth I have my
ticket I'm not sure if I'm going to be
able to attend that day I have a another
event but I I have got my ticket and I
just like to um wish everybody a Happy
Thanksgiving and uh it's going to be a
good weekend
thank you c
r through you Meritt I I'd like to make
a notice a motion another one here today
that staff put together a red flag
system on our budget because we've had
so many overages on our budget
already um the the
um the uh report that came to us today
there was between budgets and actuals
they were you know they were over there
and um so I would just like to see us
have some kind of a red flag system that uh managers are or U you know talk
to about their budget before they're
getting over because I mean some of it
when it's actual or it's um like a
budget number for the quarter you know
they might be over on the quarter but
they're under on on the on the yearly
one so we really don't count it until
they're over on all of it so can we
catch it
earlier so we don't get these to us all
the
time
ahead I can address that in Nicole's
absence Council answorth um and In
fairness to to Nicole her and I have not
been able to have our meeting and we do
have that planned for
Thursday
um uh when it comes to the quarter
reporting uh some things that are within
the budget
um take up the entire budget line um
they're not necessarily Broken Out In
quarters especially when it comes to
purchasing uh so that that makes it a
little bit
misleading um there's another aspect in
that is the computer system that we're
using called Keystone um I got to have a
look at it yesterday and In fairness to
Nicole I would like to meet with her
before I bring that back to council uh
the program that we implemented here is
not at the hands of Nicole um but the
program that we do have will say
is not very up todate so there's many
things in the accounting systems that we
do need to be able to do one of which
you've
identified um uh we do need to give our
senior staff access so that they can
track but we also need something that is
a lot more userfriendly
um I was sadden to see that QuickBooks
is a lot further ahead than a robust
Municipal program like Keystone so we
have we have we have some work to do and
it will get sorted
out
okay so do I so I guess then do I need
my motion if I can rely on that report
okay then I'll
withdraw
thanks um I to attended all pardon me
RNE and it was very very good it was so
stick and hot though that anybody was
there was suffering almost but it was it
was much better than the snow that I
seen flying around with that as well
they had a a fantastic Saturday
unbelievable Saturday and I believe
Sunday was went very
well2 didn't didn't hear the results for
somebody but I didn't hear that I also
attended the um alderville national day
of Truth and
Reconciliation very well attended by
uh lots of people that were dressed in
the orange shirt dat and really it was
really uh lasted for about an hour and
15 minutes there was lots of people
there that were busing them in from the
uh it was held at the medical center uh
because they they were afraid to used
the the road because of all the business
busy with the uh with the ACCC and or
pardon the bear going I also attended
the evening in Port hul for the change
aspiring
change and they showed about half an
hour 40 minutes of a um they went
directly to Winnipeg and showed the
Museum
of um Museum of can't think reg way
putting it now basically uh rights
freedom and rights and they had a museum
there was beautiful actually
but that so that lasted for about half
an hour and the other portion of it
which is much better as a panel
discussion of two um female First
Nations
ladies uh one was the mother and one was
the daughter and they talked about all
the things that they've been exposed to
in the last several years they didn't
talk too much about missing children but
it was we did talk about not other
things and what I found particularly
interesting was that when a First Nation
lady married her a white person husband
she lost all of her um rights
status and that was not the reverse so
it was very very surprising to me and
certainly not not the best way to be as
far as in my
opinion uh that's it except for the
proclamation
uh local government week whereas the
week of October 15 to 21st is local
government week in intario and
opportunities to reflect the vital
Services delivered by Municipal
governments and whereas Municipal
governments play a vital role in helping
the to define the character priorities
physical makeup and quality of life of
communities across inario there now
therefore be it resolved that I John L
on behalf of the Council of the township
Val mman do hereby join with Partners
such as the onaral Ministry of Municipal
Affairs and hosing and the association
of Municipal municipalities of Ontario
in acknowledging and celebrating the
work of local municipalities by
proclaiming October 15 to 21st 2023 as
local government week signed by yourself
dated October 3rd and thank you very
much for putting that together that was
very well
written well thank youand I love that
perfect and the next one is a
proclamation child care worker and early
childhood education appreciation day
this is on October 17 2023 and whereas
years of research confirms the benefits
of highquality child care for young CH
children's int intellectual emotional
social and physical development and
later life outcomes and whereas child
care promotion promotes the well-being
of children and responds to the needs of
parents and the broader Community by
supporting quality of life so that
citizens can fully participate in and
contribute to the economic and social
life of their community and whereas
training and knowledgeable Early
Childhood Educators and Child Care staff
are the key to Quality in early learning
and child care programs and Champions
for Children now therefore be resolved
that I John Lal on behalf of the Council
of Township Valen cman to hereby
Proclaim October 17th to be child care
worker and early childhood education
Appreciation Day in recognition of the
education dedication and commitment of
child
workers to Children their families and
quality of life in the
community dated October 3rd
2023 and is that is that the purple we approve from day
two that would be
M uh Council resolution
22-1 bylaw number 105 2023 be byw to
confer the proceedings of the regular
Council session and close session held
on Tuesday October 3rd
2023 be it resolved that bylaw 105 2023
being a bylaw to confirm the proceedings
of the regular session and closed
session of Council held on October 3rd 2023 we read and deem passed
this third day of October 2023 Pro
second moved by Council reignwood
seconded by Deputy Mayor sturn all in
favor motions
Carri and
finally finally motion to adjourn
and uh be it resolved that the regular
council meeting of Tuesday October 3rd
2023 be adjourned at 4 438 p.m. R
secondary mov by Council O'Neal seconded
by Council rinworth all in favor motion
carried thank you
everyone thank you people