[0:02] good afternoon everyone Welcome to our
[0:05] regular council meeting for Tuesday
[0:07] October 3rd and I'll call this meeting
[0:10] to order at
[0:13] 12:32 we'll start off with a territorial
[0:15] land
[0:16] acknowledgement before our meeting gets
[0:19] underway I would like to formally
[0:20] recognize the traditional keepers of
[0:22] this land and specifically our neighbors
[0:25] of the alderville First Nation with a
[0:27] formal territorial acknowledgement
[0:30] we respectively acknowledge the township
[0:32] of alen mccalman is located on the mogen
[0:37] Ashan territory and is the traditional
[0:39] territory of the missan Anish
[0:44] Inc the township Val mccalman
[0:46] respectively acknowledges that the
[0:48] mississaga nation are the collective
[0:49] stewards and caretakers of these lands
[0:51] and Waters in perpetuity and they
[0:54] continue to maintain this responsibility
[0:56] to ensure their health and the Integrity
[0:58] for generations to come move on to item three moment of
[1:04] silence for our fallen soldiers and
[1:28] citizens
[1:35] thank you
[1:40] everyone just so everybody's aware the
[1:42] procedural bylaw identifies how and when
[1:45] members of the public may take part in a
[1:47] council meeting a regular Council
[1:49] meetings are open to the public and they
[1:51] are encouraged to attend to speak at a
[1:53] regular meeting a request for delegation
[1:56] form must be submitted to the clerk
[1:59] these forms are available on our website
[2:02] public meetings are open to the public
[2:05] they allow members of the public to
[2:07] address Council without the need to
[2:09] pre-register their request an example of
[2:12] a public meeting is a planning meeting
[2:15] where land use planning applications are
[2:17] reviewed and Council seeks input from
[2:19] the
[2:20] public closed sessions may occur during
[2:23] a council meeting to discuss
[2:24] confidential matters as identified in
[2:27] the municipal act section 239 members of
[2:30] the public are not permitted in these
[2:40] meetings moving on to item four
[2:42] disclosure of pecuniary Interest or
[2:44] general nature
[2:46] thereof Deputy Mayor um mayor logo I
[2:49] have a declaration to uh put forward
[2:52] today it has to do with both open and
[2:56] closed meetings the uh closed meeting um
[3:01] item would be
[3:03] 6.1 and the open meeting would be item
[3:07] number
[3:08] 10.1 the 10.1 would pertain to the
[3:12] library board portion of the auditor's
[3:15] report and the reason for the litigation
[3:18] is litigation with the or sorry the
[3:22] reason for the pecuniary interest uh
[3:25] declaration is uh litigation with the
[3:28] library board
[3:30] um mayor loal I will pass this to Madam
[3:33] clerk thank Youk thank you Deputy
[3:37] Mayor going to move on to item five
[3:40] approval of the agenda for Tuesday
[3:42] October 3rd
[3:43] 2023 be resolve that the agenda for the
[3:47] regular Council session of Tuesday
[3:48] October 3rd 2023 be approved to
[3:51] circulated can move a
[3:54] seconder oh pardon me and the addendum
[3:57] was that a moved by deputy mayor stobber
[4:00] second by councelor Booth any questions
[4:03] all in favor motion is
[4:06] carried then we're going to move
[4:09] on to item six which is a Clos
[4:17] session and I'll read the read the
[4:21] resolution usually Council meets in uh
[4:24] Council goes into a closed session
[4:25] towards the end of the meeting at
[4:27] today's meeting however Council will
[4:29] hold its closed session now prior to the
[4:31] items listed on the open agenda for
[4:34] those of you here attending in person
[4:37] and for those of you who may be
[4:39] attending via the zoom I estimate that
[4:43] the council will be in the Clos session
[4:44] for approximately one half hour but it
[4:47] may be less I will now read the closed
[4:50] motion to recess and go into a closed
[4:53] session thank
[4:56] you be resolved the Council of the
[4:59] township of Al mccalman will recess to
[5:01] go into a closed session under Section
[5:04] 2392 of the municipal act 2001 to
[5:07] consider uh 2A personal matters about an
[5:11] identifiable individual including M
[5:14] municipal or local board employees and
[5:17] 2D litigation or potential litigation
[5:20] affecting your municipality or local
[5:22] board relative to the litigation matter
[5:25] with the library board and further that
[5:28] the acting Cao the clerk and the de
[5:30] Deputy clerk remain in attendance at
[5:34] 12:38 p.m. can I get rber a
[5:37] seconder move by councelor answorth
[5:40] seconded by councelor Booth all in favor
[5:43] motions
[5:50] carried okay we're back and thank you
[5:53] everyone for um uh sitting through our Clos meeting or not being able to s
[5:59] through our Clos meeting I guess
[6:01] probably the right way to pronounce that
[6:03] uh motion to rise from a closed session
[6:05] report be resolve the Council of the
[6:06] township of alen mullman reconvene to
[6:09] the Open session of the council meeting
[6:11] at 1:15 pm. and further that the
[6:14] confidential resolution moved in the
[6:16] closed session regarding personal
[6:18] matters about an indivi identifiable
[6:21] individual including Municipal Andor
[6:23] local board employees and litigation or
[6:26] potential litigation affecting the
[6:28] municipal or local board board rep
[6:30] relative to the litigation matter with
[6:33] the library board are hereby referred to
[6:35] this Open session of council for
[6:36] adoption mover and the
[6:39] seconder mov by councel O'Neal and
[6:41] seconded by councelor Booth all in favor
[6:46] motion's
[6:51] carried next we
[6:53] have item
[6:56] 71 uh it's approval of the minutes be it
[6:59] res olve the special Council session
[7:00] minutes of May 2nd and June the 12th
[7:03] 2023 be approved ruber
[7:07] seconder moved by Council O'Neal
[7:10] seconded by Council rinworth any
[7:12] discussion all in favor motion is
[7:28] carried
[7:30] yep um the next item is item eight
[7:33] business arising from the previous
[7:35] minutes and we have 8-1 capital projects
[7:39] report supplemental report to the
[7:41] September 19th
[7:43] 2023 regarding capital projects report
[7:47] and it's suggesting here that a report
[7:49] from the acting CEO will be included for
[7:51] council's consideration on a future
[7:53] meeting
[7:58] agenda item
[8:04] nine okay are there any were there any
[8:07] other issues from those
[8:10] minutes okay seeing done that'll be
[8:13] recorded next we have a uh
[8:17] delegation and we have a delegation from
[8:20] Nancy and John corkran regarding the
[8:22] bird's eye bu game
[8:25] farm please come
[8:28] forward
[8:44] good
[8:47] afternoon
[8:55] perfect perfect thank you good afternoon
[8:59] mayor logal Deputy Mayor Stover and
[9:02] council members my name is Nancy corkran
[9:05] and I stand before you today as a deeply
[9:07] concerned member of this community my
[9:10] husband John and our family have
[9:12] invested countless years of hard work
[9:15] and dedication into building owning and
[9:18] operating Whispering Springs Wilderness
[9:20] retreat in our Township Our Roots here
[9:22] Run Deep we moved to this area over 40
[9:26] years ago and we have been actively
[9:28] involved in shap the growth and
[9:30] prosperity of this region throughout our
[9:33] journey we have contributed to the
[9:35] fabric of this Township in meaningful
[9:37] ways we played an integral role in
[9:39] building and operating St an's country
[9:41] in before its transformation into a spa
[9:45] additionally we founded and managed the
[9:47] CJC bottling plant providing employment
[9:50] to 250 local residents for over 15 years
[9:54] our commitment to this community is
[9:56] unwavering and our pride in where we
[9:58] live has always been
[10:00] Paramount we find ourselves at a
[10:03] crossroad where we must turn to our
[10:05] local leadership for guidance and
[10:08] advocacy the imminent opening of a game
[10:10] farm so close to Whispering Springs
[10:12] Wilderness Retreat is not only a threat
[10:15] to our business but also to the
[10:17] tranquility and safety of our community
[10:20] as a
[10:25] whole we have invested our hearts our
[10:28] energy and our resources into creating a
[10:30] peaceful Haven at Whispering Springs
[10:33] it's a place where guests come to escape
[10:35] the pressures of daily life to
[10:37] experience Nature's Beauty and to find
[10:39] soless in the arms of this natural
[10:41] Wonderland the proposed game farm with
[10:44] its Associated hunting activities
[10:46] jeopardizes this harmony the very
[10:48] essence of what we have built and
[10:50] nurtured is now under threat we have
[10:53] constructed a list to illustrate the
[10:55] total extent of the negative impact that
[10:58] this will have on our our business and
[10:59] Community if the 1516 Telephone Road
[11:03] game farm is granted permission to
[11:05] operate Birds ey view has not followed
[11:08] the proper protocol in informing
[11:10] neighbors and discussing safety concerns
[11:13] the zoning at 156 Telephone Road is
[11:16] rural and does not permit a recreational
[11:18] game farm the owners of 1516 Telephone
[11:22] Road do not reside at this location and
[11:25] therefore the detrimental effects of the
[11:28] game farm do not impact them as it does
[11:31] the surrounding neighborhood the fencing
[11:34] around the property per perimeter is
[11:37] either non-existent or severely decayed
[11:39] this poses a serious threat to the
[11:41] safety and noise conditions of
[11:43] Whispering Springs many neighbors will
[11:46] move out of this area due to the stress
[11:48] and emotional damage property values
[11:50] will plummet 75 jobs in the tourism
[11:54] sector will disappear Camp Moonlight
[11:57] which is dedicated to families with with
[11:59] children with disabilities and supported
[12:01] by Whispering Springs and their vendors
[12:04] will be shut down Whispering Springs
[12:06] raises funds for disabled Children's
[12:08] Therapy benefiting many children These
[12:11] funds will cease to exist many homes
[12:13] with small children will be too
[12:15] frightened to let their children play
[12:17] outside causing physical and emotional
[12:19] damage two managed forests Bor bordering
[12:23] 1516 Telephone Road will force wildlife
[12:27] and endangered species to relocate the
[12:30] potential for dead pheasant carcasses
[12:33] and Scattered lead shots to contaminate
[12:35] the water system poses an environmental
[12:38] concern especially given the presence of
[12:40] an environmentally sensitive water
[12:42] course on 1516 Telephone Road the
[12:46] question of responsibility for the
[12:48] environmental cleanup remains unanswered
[12:51] the livelihood of many employees who may
[12:53] lose their jobs is in Jeopardy
[12:55] responsibility for any harm caused by
[12:58] stay bullet remains unclear how will the
[13:01] township address the steady stream of
[13:03] calls related to the noise bylaw who
[13:06] will be accountable for police checks of
[13:09] Pals and the legal transport illegal
[13:12] transport of firearms or the legal
[13:14] transport of
[13:16] firearms what about the damage to the
[13:18] wildlife in the area Birds ey view game
[13:21] farms constant gunfire will affect
[13:23] livestock families and businesses up to
[13:26] 4 kilometers away the more John and I
[13:29] review the proximity of our property to
[13:31] the proposed game farm the more extreme
[13:34] safety hazards we are discovering we
[13:36] have a large propane tank located a mere
[13:39] 16 ft from the proposed Game Farm
[13:41] property line along with several other
[13:44] tent accommodations that are equipped
[13:46] with multiple propane tanks that the
[13:49] potential for a stray bullet to hit one
[13:51] of these tanks and cause
[13:53] life-threatening explosion or fire is
[13:56] very real in addition nearly all of our
[13:59] accommodation are tents and would not
[14:01] prevent a stray bullet from piercing the
[14:03] fabric and potentially injuring or
[14:06] killing a guest or an employee of our
[14:09] establishment we are one of the
[14:10] Township's largest tourist destinations
[14:13] and employers and are so utterly
[14:15] Disturbed that this level of risk is
[14:17] even being considered we are not willing
[14:20] to Expo expose our employees our
[14:22] children or guests to this level of risk
[14:25] and will proceed with whatever means
[14:27] necessary to prevent this from happening
[14:30] we are here today not just as business
[14:32] owners but as residents who love our
[14:34] Township who have raised our family here
[14:37] and to believe the potential of this
[14:40] place to flourish while maintaining its
[14:42] Harmony we are not here to lay blame but
[14:45] to seek your support to Rally the
[14:47] strength of our community leadership to
[14:50] stand as a formidable Shield against the
[14:52] encroaching threat mayor local Deputy
[14:55] Mayor Stover esteemed council members we
[14:58] implore you to listen to our voices and
[15:00] to Champion our cause we ask that you
[15:03] Leverage The Power of our local
[15:04] leadership to protect the interests of
[15:06] the community you represent we feel that
[15:09] protections need to be put in place for
[15:11] the businesses that already exist in the
[15:14] township we would not have built
[15:16] Whispering Springs let alone invest
[15:18] every dollar in our name to a business
[15:21] that would be jeopardized so quickly and
[15:23] without any notice we have invested
[15:26] years of Our Lives following the rules
[15:28] and slowly painstakingly moving through
[15:30] the comprehensive regulatory process to
[15:33] establish a successful tourist
[15:36] establishment we believe that it is you
[15:38] and you alone that ultimately have the
[15:40] power to protect the hardworking local
[15:43] businesses of this Township by modifying
[15:46] the bylaws to put Protections in place
[15:49] so that new businesses cannot just come
[15:51] in and Destroy what has been such a
[15:53] great benefit to our community the
[15:56] looming opening of Bird's eyee View game
[15:58] farm is a ticking Time Bomb to potential
[16:01] disruption danger and distress for our
[16:04] community we believe in the power of
[16:06] unity and we believe in the strength of
[16:10] community there is a Supreme Court
[16:12] ruling in Canada that maintained an
[16:15] injunction preventing a game farm
[16:17] Hunting Preserve from from operating
[16:19] close to Residence based on noise
[16:22] nuisance it included hunting activities
[16:25] I.E shotgun shots produced by visiting
[16:28] Hunters that disturb neighbors ability
[16:30] to enjoy their own land we stand here
[16:34] before you today not just as Nancy and
[16:36] John corkran but as the vo is echoing
[16:39] the sentiments of countless individuals
[16:41] who share our concerns we urge you to
[16:44] join us in this fight to reclaim the
[16:46] sense of security Serenity and promise
[16:48] that this Township has always offered
[16:51] thank you for your time your attention
[16:53] and your dedication to our community's
[16:55] well-being together we can Safeguard the
[16:57] future we all deserve um my husband John
[17:00] just wants
[17:02] to I just wanted to say make no mistake
[17:06] that this is a business all you have to
[17:09] do is go to birds ey G for our website
[17:12] and look at their
[17:15] literature they talk about 5,000 Birds
[17:18] that's over $100,000 in prevue we talk
[17:21] about shling people to and from the hunt
[17:24] they talk about sales of
[17:27] ammunition talk H guides and guide
[17:31] BS they talk about the rental of
[17:34] property through
[17:36] acquisition I understand they're working
[17:38] on over overnight accommodation for the
[17:44] hunters as Nancy and I sat here waiting
[17:47] for opportunity to speak out next door
[17:50] just thinking you know if I wanted to
[17:53] skirt all the aspects of opening up the
[17:57] business properly I was the restaurant
[17:59] what would I do I'd call my chef an
[18:02] independent contractor whose
[18:04] hobby was cooking I call my
[18:09] waitresses staff that works for
[18:13] donations um I sell my food at the curb
[18:18] raw try to
[18:21] circumvent the laws that are in place
[18:25] to run and establish business that's
[18:29] exactly that's exactly what bird's eye
[18:33] is trying to do and I just urge you not
[18:36] to be
[18:37] Bamboozled by their fancy talk of how
[18:40] they sell their birds at the
[18:42] doorstep and the the so-called people
[18:46] that by the birds can do whatever they
[18:48] want with them I also understand that
[18:51] during their hunt I have direct contact
[18:54] with people who have gone there in the
[18:56] birds cross the the boundary line the
[19:00] farmers shoot across
[19:02] the ACR the they say that there's never
[19:06] been any problems out of the birds I
[19:10] view one of the guys had one of their dog shot hunting
[19:18] dogs first
[19:20] animals Happ want's to say the next time
[19:23] it's like this going to be a person with
[19:26] shot please consider
[19:31] thank you very much for your
[19:33] presentation thank you I'll read the
[19:38] resolution
[19:42] yeah before you leave do you mind mind
[19:46] coming back just in case there's any
[19:50] questions before I do that I've got to
[19:52] read the resolution whereas the Council
[19:54] of the township Al McAn heard the
[19:57] delegation from Nancy and John corkin
[19:59] residents of Grafton regarding Birds ey
[20:02] view game farm therefore be resolved
[20:05] that Council receed their delegation for
[20:08] information can I get a move in a second
[20:11] move by Deputy Mayor St seconded by
[20:13] councelor answorth are there any
[20:14] questions for Mr and Mrs
[20:19] quarky seeing none thank you very much
[20:22] for your presentation thank you
[20:27] again
[20:32] next we have a a
[20:34] delegation from Terry
[20:37] miles it's regarding lights on arid
[20:40] Street the condition of Charlotte and
[20:43] arid streets and pedest pedestrian
[20:45] safety on County Road two Mr miles
[20:49] welcome thank you it's my first time
[20:51] here so this is all you might have if
[20:53] you don't mind you might have to speak
[20:55] into the mic because there's people is
[20:57] that
[20:58] virtually yes it is um yeah I live on
[21:03] 184 a I've been here for five years love
[21:06] the the town and the
[21:08] neighborhood um I had some concerns as
[21:11] my neighbor to the north they had their
[21:12] car stolen from the driveway about three
[21:14] years ago three and a half years ago and
[21:17] I have we have dogs and we sometimes
[21:20] have to come home late when I was
[21:21] working I'm retired now um so I called
[21:25] the township at that time and asked
[21:26] about getting some street lights on air
[21:28] is there's now about 11 or 12 Homes
[21:31] North of Harden so there's enough homes
[21:34] I believe to uh make it
[21:36] uh a concern um I was told to get a hold
[21:41] of a Troy Gilmore who I believe doesn't
[21:42] work for
[21:44] the his response to me was not a problem
[21:48] the the uh the poles are already
[21:50] pre-wired all we have to do is put them
[21:52] up and it was kind of left at that I
[21:54] just expected eventually they would come
[21:56] up and ha we up are five years later and
[21:59] then nothing's happened um I did get a
[22:02] hold of Councilman Greg booth at um uh uh Remembrance Day celebration and I
[22:11] ran it by him and he did call me uh a
[22:14] few months later but nothing's happened
[22:17] and my concern is I don't want to waste
[22:20] your time I don't want to waste my time
[22:22] if it if if it's something that is just
[22:24] not feasible or not in the cards or you
[22:26] don't want to do that that's the way it
[22:28] is I'd just rather be told UPF front
[22:30] that something we're not interested in
[22:32] and leave it at that um but waiting five
[22:36] years uh I think you know if you don't
[22:39] come and say something the current
[22:41] Council may not have known that but uh
[22:43] and interrupt you just for a second
[22:46] because I don't you mentioned you don't
[22:47] want to waste your time and I don't want
[22:48] to waste your time neither Brian do you
[22:50] have a comment on this this is Brian
[22:52] McMillan who's our uh our Public Works
[22:55] manager and I have talked to him and I
[22:56] thank you for the wood that I got
[22:58] have you got a comment Brian yes uh good
[23:01] afternoon mayor logo and council members
[23:03] and delegation for Mr miles um I can
[23:06] touch on the street lights um the
[23:08] process uh has begun on the street
[23:11] lights and the actual uh construction of
[23:14] the lights going on is supposed to take
[23:16] place um I believe it's this Friday it's
[23:19] in my department update sorry um but it
[23:21] was a process we had to go through with
[23:23] Hydra one to have the joint use of the
[23:26] polls for our street lights on them they
[23:28] own the polls um long story short G
[23:31] Metro miles there's three lights going
[23:32] to go up uh from Harden Road right up to
[23:36] the end of be Street uh every other pole
[23:39] and the last street light will be on the
[23:40] last pole so that you should see that
[23:43] hopefully lit up within the next two
[23:45] weeks that's great news that's good I
[23:48] appreciate that and because when you
[23:49] also when you come in off of ly on aired
[23:52] there that's about a 20 foot uh straight
[23:55] section then a 90° angle turning it
[23:58] nighttime it's pitch black and it it is
[24:00] a bit of a concern um I appreciate that I know that that's happening and uh
[24:06] I'm sure all the neighbors because I
[24:08] talked to a lot of them will be very
[24:10] pleased to hear
[24:12] that it's been in works for a little
[24:14] while Ryan but correct me if I'm wrong
[24:17] but it does take a while with jerio fair
[24:19] enough fair enough I understand that but
[24:20] that's good to see that something is
[24:22] actually happening okay we're going to
[24:23] move on to your second concern yes again
[24:26] I have dogs I walk to dogs all every day
[24:28] on the streets there um it just seems to
[24:31] be getting worse and worse and in you in
[24:34] my uh deposition I gave you I I I call
[24:37] it the town proper um as Aid and is
[24:40] pretty much in the little town of of
[24:43] Grafton and as a me a resident of the
[24:46] town I feel you want to make sure I know
[24:49] you guys do some stuff on Highway 2 and
[24:50] you try and make it look nice but that
[24:53] street is getting patch over patch over
[24:55] patch and in some areas I notice at the
[24:58] uh Grafton in Campbell house when we
[25:01] have a strong rain half their driveways
[25:03] down the street on air because just
[25:05] because they're not paved it it just
[25:07] flows all the way out there I know
[25:09] they've done some repair work in the
[25:11] last month or two putting more patches
[25:13] on um now a isn't as bad as Charlotte
[25:17] and granted I don't live on Charlotte
[25:19] but it's really bad like it's just
[25:21] falling apart and I just think I now
[25:24] again three years ago I inquired again
[25:26] uh through the town and I was told we're
[25:28] in the queue about five years so that
[25:31] was three years ago I'm I'm hoping that
[25:34] we're in the queue now maybe for a year
[25:36] in the next year or two that something
[25:37] will be done is and it will be at ashalt
[25:40] I know they did some type of other
[25:42] repairs where they just laid the gravel
[25:45] down and kind
[25:46] of put some oil down and let everybody
[25:49] drive on it but when I moved here I
[25:52] again I have an old 65 Mustang and uh
[25:55] geez I I just don't want to drive it on
[25:57] a
[25:58] to be
[25:59] honest I think um to respond to that uh
[26:02] Brian has I know he's got a roads needs
[26:05] analysis study being done right now
[26:07] Brian am I correct and it's going to be
[26:09] done before the end of the year and that
[26:12] basically gives Brian uh recommendations
[26:15] on where we should be spending our
[26:17] Public Works meeting I know there's only
[26:19] so much money I get yeah so I I can't
[26:22] tell you or Brian maybe you can help me
[26:24] but I don't think we can tell you right
[26:25] now what what the plan is for the next
[26:28] couple years yeah it's just too that
[26:30] with the new subdivision going in north
[26:32] of me off ly I know traffic is going to
[26:36] get a lot busier once that moves along
[26:39] so I'm was hoping that you know that
[26:40] they get the street fixed before it's
[26:43] really bad shape I
[26:46] um just just and again for the look of
[26:48] the town that you want to make sure
[26:50] people do come through here that it show
[26:52] shows that we care about our town and we
[26:54] try to maintain it as best we can agree
[26:57] Brian do you have a quick comment on
[26:59] that or no uh just a quick one just I'll
[27:01] mention it is it is on our uh list you
[27:04] know currently in a Ros the next five
[27:06] years and that's going back from our a
[27:09] few years ago but uh the recommendation
[27:12] moving forward when it does come it
[27:13] would be pavement that you would be
[27:15] recommending it is a an urban street uh
[27:18] similar to what we did over on um um
[27:24] sorry yeah f r and stuff like that other
[27:26] ones we're doing we did the North as
[27:28] well and stuff like that so but again I
[27:30] think I can't speak as far as timeline
[27:31] right now the the needs are great in the
[27:33] township there is other areas in the
[27:36] township that are in similar dire needs
[27:38] of uh repaying or resurfacing but it'd
[27:40] be for a future uh Council budget to
[27:43] talk about it
[27:44] again fair enough fair enough go ahead
[27:47] Terry with your third yeah the last
[27:49] thing was again I walk my dogs every day
[27:51] I go have to go get the mail and I
[27:53] noticed you guys had he actually had
[27:55] somebody scraping lines off
[27:58] the crosswalk there I know you put some
[28:00] signs up which is a great idea because
[28:02] some previously you I gotta tell you
[28:04] you're taking your life in your hand
[28:05] sometime trying to cross that road not
[28:08] most people don't go 50 clicks an hour
[28:10] along there they just don't but uh and again I'm noticing now with those
[28:15] signs at least a few people are stopping
[28:18] but the other day there was myself and
[28:19] another woman waiting to cross and a
[28:21] school bus just whipped right through
[28:23] like it it's uh it is a bit dangerous
[28:26] there and you just hate have someone get
[28:28] you know either injured or killed and
[28:30] then say gez we really got to do
[28:31] something about this so because there's
[28:34] really no other place to cross other
[28:36] than if you just you know give a head
[28:38] turn and make a quick dash for it so um
[28:41] again again I appreciate you putting the
[28:42] signs it would be nice maybe even if
[28:45] they had to put a cop there I mean if
[28:46] you give a dozen tickets for running
[28:49] a a across a pedestrian Crossing it
[28:52] might wake some people up or even a
[28:54] flashing yellow light or something just
[28:56] because people just aren't looking at it
[28:57] I I'd say right now
[28:59] about 70% go right through maybe 30% are
[29:03] stopping so and again a lot I know a lot
[29:04] of the people aren't from around here
[29:06] they're just passing through but I just
[29:08] you know I just don't want to see myself
[29:10] or anybody else get uh picked off or
[29:13] something you know because people are
[29:15] start I don't look like I mean the signs
[29:17] are there but I obviously look and I
[29:18] wait until it's clear but yeah just so
[29:21] you know that that that is a County Road
[29:24] ah and not owned by the municipality is
[29:27] that Northumberland County's
[29:29] responsibility however we are working
[29:31] with North umberland County who have
[29:33] made some of those improvements but they
[29:35] really are planning on doing a proper
[29:37] study to count how many cars are going
[29:39] by every hour and how many people walk
[29:42] across every hour because they have uh
[29:45] they showed me the and I can't quote
[29:47] them or nothing like that but they did
[29:48] show me the the different uh diagrams
[29:52] and everything else that show how many
[29:53] cars and Crow and if you can make the
[29:55] combination the calculations says that
[29:58] you should have this type of uh Crossing
[30:00] versus you know a much different one
[30:03] fair enough I had to do an assessment I
[30:04] get yeah which is so so I can tell you
[30:07] they are working on it and um Dave and I
[30:10] were over there yes over there yesterday
[30:12] cross the road and we got lucky we were
[30:14] one of the we one of the 70 no the 30%
[30:18] that stopped that St stopped for but I I
[30:21] do agree it's it's an issue and uh we
[30:24] need to uh you know put on better design
[30:27] I think better um pathway or on the road
[30:31] as well as um perhaps uh a few officers
[30:36] in the area to remind people of that
[30:38] yeah I also give you Kudos on building
[30:40] that uh ashalt walkway around the arena
[30:43] that's a everybody a lot of people use
[30:45] that it's great for walking the dogs
[30:47] it's a safe area it's you can now access
[30:50] the walking trails without going through
[30:52] four inches of water if it rains so yeah
[30:54] that was a good thing I'm happy with
[30:56] that that that works so well I miss you must go after I go first thing in
[31:00] the morning on that pathway yeah yeah
[31:02] I'm I I go at different times I'm up at
[31:04] 5:30 so oh well maybe we maybe we have
[31:07] bumped into one we might we might
[31:09] anyways thank you very much that you've
[31:11] addressed uh what I wanted to know I
[31:13] hopefully by the winter time we'll see
[31:14] some lights up on air that would be nice
[31:17] uh and the street will'll just I guess
[31:18] play that by year and see how it uh well
[31:21] ask us you know come back and ask us six
[31:24] months from now because we get the the
[31:26] report it may say that two years three
[31:29] years and we'll have an answer for you
[31:30] perfect I appreciate that all right
[31:32] thank you very much um I'll just read
[31:34] the resolution whereas the Council of
[31:36] the township Val McMan heard the
[31:38] delegation from Terry miles a resident
[31:41] of Grafton regarding the lack of street
[31:42] lights on a street north of Harden drive
[31:45] and the rad conditions on Charlotte
[31:47] Street and Ara Street and The Pedestrian safety concerns related to
[31:52] County Road 2 in front of the Grafton
[31:54] Inn therefore we resol the council
[31:57] received this for
[31:59] information moved by councelor Boo
[32:02] seconded by Deputy Mayor stobber all in
[32:05] favor motions carried Terry thank you
[32:07] very much for expressing your thank you
[32:09] very much for listening more than
[32:26] welcome
[32:27] next we're going to have our Auto report
[32:29] and
[32:30] presentation and um I'm not sure if
[32:33] Nicole wants to introduce Richard or not
[32:36] but uh
[32:39] Richard
[32:40] Singa long time no
[32:45] talking welcome to El
[32:56] m
[33:02] yes so I'm uh I am not Dwayne Potter I'm
[33:05] Richard staga from Baker kly so I just
[33:08] um and I I'll be here presenting um the audit results and the financial
[33:14] results for uh the municipality for the
[33:17] year end of
[33:18] 2022 um now I do not do know that uh
[33:22] within your agenda there are a number of
[33:25] documents associated with this but I was
[33:26] just going to run through the PowerPoint
[33:29] presentation um just so you're aware um
[33:33] you are required on you met everybody
[33:34] Richard over the over the years I've met before I would say 60% of the
[33:39] council okay yes then you haven't met
[33:41] probably Mary catherin would be my guest
[33:44] good afternoon yes and Council rinworth
[33:46] good afternoon
[33:51] meet so yes um under the municipal act
[33:54] you have to follow the public sector
[33:56] accounting guidel lines are more
[33:57] commonly known as PAB so they are um
[34:00] fairly involved and um quite unique set
[34:04] of financial statements even for
[34:05] accountants sometimes so uh um please
[34:09] feel free to ask any questions and of
[34:12] course they are presented in a different
[34:14] format than how you actually set your
[34:16] tax rate budget so I'll try to highlight
[34:18] those differences too as we go through
[34:21] so so then uh first off um within the
[34:24] draft audited financial statements um on
[34:27] the following page you'll see the the uh
[34:29] onepage excert of the um auditor report
[34:33] so the auditor's report is our report on
[34:35] the financial
[34:36] statements and it is a two-page document
[34:40] but the second paragraph uh on page one
[34:43] is what we consider to be the important
[34:45] paragraph that that in our opinion the
[34:48] companying Consolidated financial
[34:49] statements present fairly in all
[34:51] material respects the financial position
[34:53] of the township of Al cman at December
[34:56] 31st 2022 and the results of its
[34:58] operations and cash flows for the year
[35:00] then ended in accordance with Canadian
[35:02] public sector Accounting Standards or
[35:05] more commonly known known as PAB as I
[35:08] mentioned earlier so that is your
[35:10] standard clean unqualified Auditors
[35:12] report um as well too please note you'll
[35:16] see I think the the sixth or seventh
[35:18] word there is the word Consolidated so
[35:20] the numbers we look at include both the
[35:22] operations of the township itself as
[35:24] well as the library board so
[35:29] that's just a summary of the auditor uh
[35:32] Auditor's report um next uh we come
[35:36] along to uh just give you an idea of
[35:38] some of the udit procedures that we do
[35:39] complete um while we're here um looking
[35:42] at your books and of course the main
[35:44] thing is to gather the evidence to
[35:47] provide our audit opinion on on your
[35:49] financial results so that we do that by
[35:52] looking at your Council minutes um and
[35:54] of course a lot of testing as well of um
[35:57] Source documentations and that in
[35:59] involves um as I said looking at the
[36:02] documents comparing um things uh for
[36:05] analytical review either to budget or
[36:07] the prior year and and as well too um we
[36:09] audit a lot of other municipalities so
[36:12] um with our knowledge there that uh
[36:14] knowing the trends and the type of
[36:15] things that are going on in the
[36:17] municipal environment U we do somewhat
[36:20] know what to expect in most
[36:22] circumstances and as well to to looking
[36:24] at the estimates that that are made by
[36:26] management
[36:27] and as well to most of your manage most
[36:29] of your estimates here would relate to
[36:31] um the life of your tangible Capital
[36:33] assets and things such as that
[36:34] determining your um amortization and we
[36:38] do that by by looking at your various
[36:40] systems and related internal controls um
[36:43] for both the the inflows being your
[36:45] revenues your outflows being um your
[36:47] dispersements and your payroll and then
[36:49] how you adjust things being your Journal
[36:52] entrance we do that through a
[36:54] combination of both um actual testing
[36:57] and then using data analytics as well so
[36:59] that um we run your data through um
[37:04] various
[37:05] um analytic procedure so that we we then
[37:08] focus our tests on things that might
[37:10] look unique or or odd or or or of course
[37:13] significant dollar value as well so
[37:16] overall the audit is complete pending
[37:18] Council approval of the financial
[37:19] statements receed of sign representation
[37:22] letter as well as receip of uh legal
[37:24] letters um overall there were no
[37:26] signific
[37:27] get difficulties encountered during the
[37:29] course of our audit and no changes to
[37:31] our plan or disagreements uh with
[37:34] management and excellent cooperation
[37:35] from your staff and management um
[37:38] overall um there was one uncorrected
[37:41] item so as Auditors we do keep a little
[37:44] scorecard of of any differences we might
[37:47] find that haven't been adjusted um and
[37:50] then of course we compare that to
[37:52] something that we calculate in the audit
[37:54] industry being materiality based and
[37:56] that's purely based on um a percentage
[38:00] of in for most municipalities of their
[38:02] normal recurring Revenue so then when we
[38:05] calculate that number um and compare
[38:07] that to the items that weren't adjusted
[38:10] um we need then we determine whether
[38:12] well we can't issue a clean auditor
[38:14] report because the item's too large but
[38:15] in your case the amount is is fairly
[38:18] small but it's above our threshold to
[38:20] report and it just relates to the
[38:23] interest on your debentures that um you
[38:26] have two um debers now one for the fire
[38:29] hall and the new one for the public
[38:31] works Edition and of course you only pay
[38:34] them twice a year so the the interest
[38:37] that was that was acre from the last
[38:40] payment date to the end of December
[38:43] hasn't been recorded so um and as well
[38:46] when you look at the schedule I think
[38:47] this year the number was around 23,000
[38:49] last year's number was around 18,000 so
[38:52] the net numbers around 4,000 it's just
[38:54] the fact you're not you're not missing
[38:56] anything it's just the number should be
[38:59] on this side of December 31st or that
[39:01] side of December 31st but it it's being
[39:04] presented the way you budget it so so as
[39:07] a result then we we have no no issues
[39:09] with it but we are just obligated to
[39:11] make you aware of
[39:14] that and then next coming along uh to
[39:18] actual some some numbers um So within
[39:21] PAB you are um required to report your
[39:24] assets being either Financial Financial
[39:27] assets and non-financial assets so
[39:29] Financial assets are items that are cash
[39:32] or can be turned into Cash ideally
[39:36] um and then your non-financial assets
[39:39] would be your tangible Capital assets
[39:41] like your your roads and your buildings
[39:44] and and those type of things that that
[39:46] you don't normally turn around and and
[39:49] convert to cash because you don't sell
[39:51] them um ideally if you if you could
[39:55] sell I'm I'm sure you wouldn't mind
[39:57] doing that yeah but yeah so I mean
[40:00] that's that's the main difference there
[40:02] so um so overall your your cash remains
[40:04] fairly consistent with the prior year um
[40:07] you did complete a lot during the year
[40:09] but uh in the end it all remained fairly consistent and that's um the
[40:14] components of that is that you have
[40:15] about $5.5 million in reserves and about
[40:19] $2.3 million in um deferred revenue
[40:22] obligatory Reserve funds so that so that
[40:25] means you have all of your reserves in
[40:27] cash as well as most of your um
[40:31] obligatory Reserve funds so that's why
[40:33] your your cash balance is where it's at
[40:36] um you have the small investment um
[40:38] continuing to carry forward um your
[40:40] account's receivable um you can see
[40:42] there is up a fair bit from the prior
[40:44] year and majority of that is all related
[40:46] to the uh HST rebate rebate that you're
[40:49] entitled to get and which of course um
[40:53] then they get filed after the year end
[40:55] and of course with the large addition uh
[40:57] put on the Public Works building you had
[40:59] a lot more expenditures that would
[41:01] attract HST which means your rebate
[41:03] would be
[41:04] higher that's the main change there um
[41:08] your taxes receivable you can see there
[41:10] that um in 2021 that they were they were
[41:14] the um fairly low the lowest point in
[41:17] the last five years whereas they did
[41:19] increase um in 2022 but still overall
[41:22] when you include penalty and
[41:24] interest the 20 22 amount is
[41:28] 8.37% of the total Levy um so that's
[41:32] still considered to be within the
[41:34] lowrisk range set by the ministry so no
[41:37] issues there so um the one thing to keep
[41:40] in mind too though you pay the county
[41:42] and the school boards every quarter
[41:45] regardless of whether you've collected
[41:46] the money from the rate payer so um you
[41:49] are the banker in this situation so um
[41:53] it's it's always good to keep an eye on
[41:55] that so that the number is get not
[41:57] getting too high but as I said you're
[41:58] still in the lowrisk range
[42:01] there then the following slide just
[42:03] gives you a a bar chart of where that is
[42:07] at and then um next
[42:12] uh slide just uh shows who you owe money
[42:16] to um so under under PAB um There's no
[42:20] distinction between current and longterm
[42:22] it's just these are the amounts you owe
[42:24] to others first off is your accounts
[42:27] payable and acred liabilities um with
[42:29] some construction going on
[42:32] um at the and AC acrs for that um your
[42:37] accounts payable did increase your trade
[42:39] payables went up at the end of the year
[42:41] but also within their your deposits you
[42:43] have from developers or in there um
[42:46] items uh such as regular acrs for both
[42:51] um um salaries and uh related items as
[42:56] well too um there's about
[42:58] [Music]
[42:59] $229,000 from R payers who have credit
[43:02] balances on their accounts so for
[43:04] financial statement purposes they get
[43:06] moved out of your reducing your taxes
[43:09] receivable in into
[43:10] payables um so therefore th those are
[43:13] the uh major components
[43:15] there um next we have uh something
[43:18] unique for um most accounting is your
[43:21] deferred revenue obligatory Reserve
[43:23] funds which represents um about one .9
[43:26] million in development charges um the
[43:30] federal gas tax are Canada community
[43:32] building fund as it's known now for
[43:33] about 300,000 and Parkland fees are
[43:36] about $60,000
[43:38] so this is different um in the fact that
[43:41] you've collected these monies and these
[43:43] monies are are sitting in your bank
[43:45] account it's just that they don't become
[43:47] Revenue until you use them in accordance
[43:50] with the requirements that that are
[43:52] placed on those monies so you so like
[43:56] this year you collected in the and in
[43:58] the past you collected development
[44:01] charges but you Ed 300,000 of that for
[44:03] the new Public Works facility and so
[44:07] therefore the that that balance remained
[44:10] fairly consistent year toe um you didn't
[44:13] use as much uh gas STX as you received
[44:16] so the balance went up slightly so the
[44:18] so these are items when you take a look
[44:21] at the reserves of about 5.5 million um
[44:25] that that number there the 2.3 almost
[44:27] gives you what you have in your bank
[44:29] accounts so that's why that's why you
[44:31] get to that balance um your other
[44:33] deferred revenue majority of that is
[44:35] related to uh some grants that you've
[44:37] received but um haven't fully spent
[44:41] yet and then the one big noticeable
[44:43] change here of course is your increasing
[44:45] your long-term debt as you borrowed the
[44:47] $3 million for the public works addition
[44:49] but still then paying off your previous
[44:51] debenture I believe for the library and
[44:55] another Public Works library was paid
[44:58] for I believe I think this is the fire
[45:01] sorry yes but there one there was one
[45:03] paid off the original one that was split
[45:05] yeah there was a roads one and the
[45:06] library was paid off about 2020 or 21 it
[45:10] actually finished in 2022 yeah okay yeah so yeah so that's uh so those so
[45:15] right now all you have left is the $3
[45:17] million for the new Public Works
[45:18] facility and the balances for the fire
[45:23] hall and then of course uh you see there
[45:26] that um the fiveyear graph of that and
[45:29] you can see there with the additions for
[45:32] both the fire hall debt and and the
[45:34] Public Works debt um the yellow bar has
[45:38] been increasing but of course as your
[45:40] assets age um they are expensive to
[45:43] replace but you are uh you are required
[45:46] to do that so um then the following page
[45:49] is just showing your breakdown of uh
[45:51] what your net Financial assets are
[45:54] um and you can see there that uh there's
[45:57] a little less than about a $3 million
[45:59] change there and that's all entirely
[46:01] related to the uh $3 million in
[46:03] additional debt but then as well too
[46:06] when you look at your non-financial
[46:07] assets under your tangible Capital
[46:09] assets of course you got about a $3
[46:11] million increase there so basically it's
[46:13] flipped from um from above above the
[46:17] line in net Financial assets down to
[46:18] tangible Capital assets and then you
[46:20] still have some prepaid expenses and
[46:22] some inventories of sand and salt that
[46:25] uh you will utilize moving
[46:28] forward then the following slide gives
[46:30] you a bit of
[46:32] a a walk through and Reconciliation as
[46:35] to the um revenues and expenses and the
[46:38] annual PAB Surplus and deficit um in
[46:41] comparison to uh and reconciles that
[46:44] back to zero as that's how you're
[46:45] supposed to budget for your tax rate
[46:47] budget so as you can see there in the
[46:49] First Column under budget um PAB was
[46:52] showing that you were going to have a of
[46:53] a loss of 129,000 but then when you um
[46:57] take account for the items that um are
[47:00] adjustments for PAB related things you
[47:03] can see there that they
[47:05] do that first column does come back to
[47:07] zero of course majority of that is uh
[47:10] the treatment of tangible Capital assets
[47:13] and the use of reserve and Reserve funds
[47:15] and long-term debt as
[47:18] well then you can see there on the the
[47:20] actual side for 2022 um you did have a a
[47:25] piece of
[47:26] Surplus and um a lot of that do um but
[47:30] then on the reconciliation part you can
[47:32] see there that it does come back to zero
[47:34] as you did transfer um uh any surplus
[47:38] amounts you had remaining over into
[47:40] Reserves at the end of the year and you
[47:42] can see there the one spot you you will
[47:45] just see this uh on on this presentation
[47:48] it's the purchase of tangible Capital
[47:50] assets you can see there this year was
[47:51] $5.2 Million about 900,000 below budget
[47:59] there um both your uh accumulated
[48:02] Surplus and your tangible Capital assets
[48:05] and uh one thing I'd like to point out
[48:07] here is that um your goal here is to
[48:09] have your orange bar to be higher than
[48:11] your blue bar which means you do have
[48:14] more Equity than what you have tied up
[48:15] in your Capital so you can see there
[48:18] with uh
[48:21] um got a little closer there because of
[48:23] course you added a large um
[48:27] amount to your tangible Capital assets
[48:28] this
[48:30] year next we come to your revenue and
[48:32] expenses and annual Surplus on a PAB
[48:34] basis for the last five years and uh
[48:38] that gray bar being your annual Surplus
[48:40] or deficit um you can see there um as
[48:44] your designed that doesn't vary that
[48:47] much but uh it it will depending on the
[48:50] capital addition so that don't be
[48:52] surprised some years the the bar will be
[48:55] below the line being a deficit and then
[48:57] above above the line when you do have a
[48:59] lot of uh Capital grants for tangible
[49:02] Capital additions so that
[49:04] um and that's that's just the way P of
[49:07] works because it um you recognize the
[49:10] revenue when you get it but you don't
[49:12] incur the expense until you depreciate
[49:15] that asset so it could be 40 years 40
[49:18] years later that uh it all comes back to
[49:21] be being equal again depending on how
[49:22] long you're depreciating the asset for
[49:24] us
[49:27] um next we take a look at your revenues
[49:29] on a PAB basis and you can see there
[49:32] um being uh being over budget um and
[49:36] there were a few items to note there
[49:40] um your user charges uh just to point
[49:44] out so that that includes things such as
[49:46] your building your building permits your Arena fees your the the water fees
[49:52] that you charge to your residents as
[49:54] well so all of those items are within
[49:56] there um and and as well too both fire
[50:00] calls um are in there as well so that
[50:02] number was a fair bit higher than budget
[50:05] so that's causing um part of the
[50:07] variance from budget to actual so and as
[50:10] well to building permits was another
[50:13] large component of that um under
[50:16] government transfers uh within your
[50:17] provincial revenues um were about $1.3
[50:20] million ompf is about 530,000 of that
[50:24] and 6 25,000 for uh ocif and that was
[50:29] for both roads reconstruction and Roads
[50:31] resurfacing so that's
[50:34] um the larger components there and you
[50:37] did uh um get an isit grant for uh
[50:42] funding um for uh for um Recreation and
[50:46] Trails um and that's included in there
[50:48] as well um and I think the one thing uh
[50:53] there the Canada community building fund
[50:56] so that was also utilized as I said
[50:58] earlier your gas STX for um for roads work as well and then your other
[51:05] Revenue this year um you can see there
[51:06] it's a fair bit higher included within
[51:08] that is your uh interest in uh earned on
[51:11] your on your amounts um with the higher
[51:13] interest rates um you did better there
[51:15] as well too you recognized um some
[51:17] monies that you received from Township
[51:19] Hamilton related to the animal shelter
[51:21] and and the and the windup of that
[51:24] organization so that those are some of
[51:26] the larger components within that line
[51:28] item then on the following slide you
[51:30] will see the uh the pie chart of that of
[51:34] course you like most most area
[51:37] municipalities uh um property taxation
[51:40] is your main source of funding the
[51:43] following slide then just gives you uh
[51:45] an idea of your expenses um on a PAB
[51:48] basis and you can see there um your um
[51:51] overall your expenses were were higher
[51:54] um than budget um there were a number of
[51:57] things uh within the protection services
[51:59] area related to fire both uh and as well
[52:02] too within Transportation related to the
[52:05] additional cost for fuel for vehicles so
[52:09] um let's had a major impact uh in a lot
[52:12] of municipalities um and as well too
[52:14] when you look at Protection Services it
[52:17] does include fire policing conservation
[52:19] authorities um building and um
[52:23] protective inspection and control
[52:26] um Environmental Services um that that
[52:29] relates entirely to the to the water
[52:32] system Health Services uh relates to the
[52:35] operations of the
[52:36] cemeteries um Recreation and culture um
[52:41] there was some variance there for both
[52:43] uh additional costs related um for both
[52:46] parks and recreational facilities um
[52:49] with um further opening of
[52:52] U of uh or the lessening of restrictions
[52:55] as well there's more activity within at
[52:57] the arena and as well to Planning and
[52:59] Development was under budget as most
[53:02] items were just lower than budget then
[53:05] the following slide you can see there
[53:07] the um transportation services is the
[53:10] largest
[53:12] component for the
[53:14] municipality and then when you take a
[53:16] look at the following slide it just
[53:18] provides the same numbers just in a
[53:21] different
[53:22] breakdown
[53:24] um and you'll see there too that
[53:28] um when you look at contracted Services
[53:31] um little over a million dollars of that
[53:34] is related to
[53:35] policing um and and within external
[53:39] transfers majority of that is related to
[53:41] um monies you pay over to the
[53:43] conservation Authority and then as well
[53:45] too with amortization um there were a
[53:48] number of Roads um that were fully
[53:51] amortized um so therefore the
[53:53] amortization in the prior year so
[53:54] therefore your amortization was down but
[53:57] I suspect in next year it will start to
[54:00] increase with the amortization of the
[54:01] new Public Works
[54:03] Edition then you can see there this
[54:05] segmented um information provided in the
[54:08] pie chart um next we come along to uh
[54:11] your accumulated Surplus so this um
[54:14] gives you an idea as to um of your
[54:18] accumulated Surplus the $24 million what
[54:20] the major components are there and you
[54:21] can see there that um when you take your
[54:24] Netbook value have your tangible Capital
[54:26] assets take away the debt associated
[54:28] with them you can see there that um at
[54:30] about $18.6
[54:33] million of that is uh entirely tied up
[54:36] in your tangible Capital assets so that
[54:38] leaves the balance to be being reserves
[54:41] as well a small Surplus for the library
[54:44] so it's nice to see there they mooved
[54:46] from small deficit in the prior year to
[54:48] a small Surplus position again in
[54:51] 2022 and then as well too you'll see
[54:53] there the um utilization of both the
[54:56] fire of the fire reserve so that that
[54:58] amount has went down for the acquisition
[55:00] of um vehicle and equipment and then um
[55:04] your other major components within there
[55:06] are about $1.4 million for roads and
[55:09] about uh $42,000 related to Recreation
[55:13] so
[55:14] that's when I said earlier you had about
[55:17] $7 million in cash the $5.5 million in
[55:21] reserve so there's the components there
[55:23] plus the 2.3 million in your um
[55:28] obligatory Reserve funds so that's um
[55:31] just explains as to where where most of
[55:34] your cash resides and where it came from
[55:36] and then as well the following slide
[55:37] just gives you an idea of your reserves
[55:40] over the last five
[55:43] years and then the following following
[55:46] slide just gives you an idea as the uh
[55:48] as to your tangible Capital assets and
[55:50] with the public works addition that's
[55:52] the increase there in building the
[55:55] vehicles relate additions relate to fire
[55:59] majority of the machiner and Equipment
[56:01] relates to fire for the self uh Brea
[56:05] self-contained breathing apparatus and
[56:07] then as well Parks and
[56:09] Recreation um sorry roads and Roads and
[56:13] Roads reconstruction are uh um what was
[56:16] done for the roads and bridges and then
[56:19] uh as well to land improvements relates
[56:21] to uh work done the at the Ballpark
[56:26] and then you can see your additions and
[56:28] amortizations over the last five years
[56:30] and uh the large increases in 18 and
[56:33] 2022 for the big
[56:36] projects then you can see here with the
[56:38] average useful life and and as well with
[56:42] the addition of the uh both the fire
[56:44] hall and the uh addition to the public
[56:46] works you you have a fair bit of green
[56:48] within the building so um of course the
[56:50] newer costs will create um more net Book
[56:54] value so that's that's why they're like
[56:56] that and then you can see there your
[56:58] five-year trend on your net Financial
[56:59] assets as I mentioned earlier that uh
[57:02] you move with the addition of the $3
[57:04] million in your debt for uh Public Works
[57:07] addition then it it brought your net
[57:09] Financial assets down by almost that
[57:11] amount so but you're but you still
[57:13] remain in the black
[57:16] there this a summary where things ended
[57:18] up at the end of The
[57:21] Years thank you any questions for the
[57:24] previous
[57:26] go ahead deputy mayor uh to your M loo
[57:29] um I I wanted to uh let you know it
[57:33] wasn't to do with this but
[57:36] um I found it quite interesting um the
[57:40] uncorrected Miss statements yeah and uh
[57:44] thank you to Nicole she was able to
[57:47] explain it because it didn't make sense
[57:50] to me and I wanted to know where this
[57:52] money was hanging out anyway uh all is
[57:57] well and uh one of the things is when uh
[58:01] if I may M logal as well uh when you are
[58:05] doing your
[58:07] audit um you have a a level threshold
[58:13] and a threshold yeah and if it's under
[58:17] the
[58:18] threshold um how would you explain that
[58:21] better than what I
[58:23] would all right so when we set
[58:27] materiality it gives us a guide and it provides us an idea as to how much um
[58:32] the extent of uh testing that we have to
[58:35] do when we work through um through it on
[58:38] a statistical sample
[58:40] basis um and then as well too it gives
[58:42] us a guide when when we compare
[58:44] differences um at the end and that that
[58:47] one being one of them so um and
[58:50] therefore as I said if it was larger
[58:52] than a certain amount then we would ask
[58:53] you to make an adjust
[58:55] but it was below that so we did we don't
[58:57] need an adjustment to be made but um
[59:01] keep it doesn't mean though that we
[59:02] don't look at anything below that value
[59:05] yes so therefore um and and really for
[59:08] us to bring put things on the schedule
[59:11] it's uh normally about 5% of materiality
[59:14] that that would go on there so it's a
[59:16] pretty low threshold so therefore um
[59:19] it's just a a way for us to to tabulate
[59:22] those things that we're just not making
[59:24] a lot of small adjustments that aren't
[59:27] always needed yes yeah thank
[59:31] you go ahead Richard you got some more
[59:35] coming no I just wanted to I thought I seen there now for the future
[59:40] or
[59:40] something I thought you were gonna tell
[59:42] us what's coming we're just financial
[59:44] statement Auditors we' like to work in
[59:46] the
[59:48] past um but no I would just thank your
[59:52] staff for all the work um they put into
[59:54] it and getting things to to where they
[59:56] are now so there's a lot of work to to
[59:58] get to be prepared and get done for the
[1:00:01] financial statements so um wish to thank
[1:00:04] him for that and then wish everyone good
[1:00:06] luck in in this year and the years to
[1:00:09] come well I I'd just like to make go
[1:00:12] ahead Mike you com yeah I did have just
[1:00:15] uh so through May logo I where do we
[1:00:20] capture back
[1:00:22] taxes in our finances report so that the
[1:00:27] on the um Financial assets there's a
[1:00:30] line called taxes receivable so that includes all the taxes that
[1:00:34] everyone owes
[1:00:35] you so I think if you go back about $1.2
[1:00:38] million wasn't it something like that on
[1:00:40] slide page five of the
[1:00:44] slides
[1:00:46] um it's it's the single line and and as
[1:00:49] I mentioned earlier that it's a one
[1:00:51] point almost $1.3 million at the end of
[1:00:53] the year and and that's everybody's
[1:00:56] share so if somebody doesn't pay you you
[1:00:59] still pay the county and school their's
[1:01:01] amount their amounts so it's about $1.3
[1:01:04] million at the end of
[1:01:07] 2022 okay yes yeah and well I never
[1:01:11] thought of that before but of that $1.3
[1:01:14] million we're only going to get about
[1:01:15] 40% of it and and between the county and the uh and the education they're
[1:01:22] getting 60% but we're paying the
[1:01:24] interest done that 60% yeah you're forgoing that yeah for going okay
[1:01:28] yeah good point do you have another one
[1:01:31] M yeah actually uh Deputy Mayor stobber
[1:01:33] brought it up but she got an answer for
[1:01:35] it it was one of my questions is what if you could just explain that that um
[1:01:42] uncorrected misstatement yeah so so that
[1:01:46] in in your case that's all related to
[1:01:47] the the interest that's that's uring on your two
[1:01:52] debentures so you pay them twice a year
[1:01:56] depending on the date you took them out
[1:01:59] so I think the last one I believe came
[1:02:01] out December the 15 so um there would
[1:02:05] have been 60 days of interest on the $3
[1:02:08] million to take it to the end of the
[1:02:10] year so that amount wasn't recorded but
[1:02:14] under P rules you're supposed to record
[1:02:16] that so that's in the same applies to
[1:02:19] the fire debenture so that's all it is
[1:02:21] so when you make your first payment in 2023 on the debentures that that
[1:02:27] number goes to zero then you make the
[1:02:29] payment again the following six months
[1:02:31] so that number will will be there um so
[1:02:34] unless you take on new debt that number
[1:02:36] will be there every year but it'll just
[1:02:38] keep going down yeah yeah thank
[1:02:41] you I just want to make a quick comment
[1:02:44] Richard thank you very much for uh all
[1:02:46] the work that you and your staff have
[1:02:47] done and worked well with Nicole and her
[1:02:50] team I know you've had a it's always a
[1:02:53] challenge you you know when you hear the
[1:02:55] Auditors coming we kind of or I kind of
[1:02:58] duck anyways but um but Nicole she's got
[1:03:01] lots of experiences doesn't bother her a
[1:03:03] bit so but I want to thank you very much
[1:03:05] for all your hard work in putting this
[1:03:08] together and I'll read the
[1:03:10] resolution be resolved that the Council
[1:03:12] of the township of Al mcal approved the
[1:03:15] 2022 draft financial statement audited
[1:03:19] and presented by Baker Tilly kdn LLP to
[1:03:23] be finalized and further that the
[1:03:25] council approved the proposed journal
[1:03:27] entries prepared by Baker Tilly kdn LLP
[1:03:31] to be posted by staff and further that
[1:03:33] the council direct the mayor and the
[1:03:35] treasurer to sign the audit report
[1:03:39] letter enclosed in the 2022 draft
[1:03:42] financial statement package and further
[1:03:44] that the treasurers report dated October
[1:03:47] 3rd 2023 regarding the 2022 fin
[1:03:51] financial statement be received and
[1:03:53] filed in a
[1:03:55] second move by councelor Booth second by
[1:03:58] Council rinworth any further
[1:04:00] discussion all in favor oh I have
[1:04:03] question okay go ahead um these include
[1:04:06] the audited statements for the library
[1:04:09] correct so can Council approve theirs or
[1:04:12] do you present that then to the library
[1:04:14] and they approve it how does that
[1:04:16] Dynamic work since they're an
[1:04:17] independent board um well technically on
[1:04:21] but from a PAB perspective that they are
[1:04:23] viewed is a board of the township so
[1:04:26] therefore um our our um view of that is
[1:04:31] then Council does have the ultimate
[1:04:33] responsibility for the overall reporting
[1:04:35] package okay thank you all
[1:04:39] favor motions
[1:04:41] carried thank you Richard have a safe
[1:04:43] trip home yes have a good meeting thanks
[1:04:50] Richard thank
[1:04:52] you item 10 and to
[1:04:55] 20244 budget schedule whereas the
[1:04:58] Council of the township Val mman
[1:04:59] received the
[1:05:00] 2024 budget schedule report be resolve
[1:05:03] the council approved the
[1:05:05] 2024 budget schedule Uber and
[1:05:09] seconder move by Deputy Mayor stobber
[1:05:11] second by Council rainsworth any
[1:05:13] discussion all in favor motions carried
[1:05:17] you have a question I'm sorry sort of
[1:05:19] regarding through your worship maybe to
[1:05:21] the treasurer is because it's still
[1:05:24] budget and the schedule can you tell us
[1:05:26] and I don't know whether you know or
[1:05:28] maybe the CAO knows I think you did a
[1:05:31] presentation Nicole back in September
[1:05:33] about
[1:05:34] overages and we were supposed to get a
[1:05:36] report back from I believe it was fire
[1:05:39] and from
[1:05:40] roads are are we getting that report do
[1:05:43] you know when we get that report about
[1:05:45] the
[1:05:48] overages
[1:05:50] on
[1:05:51] um so I have not seen seen anything as
[1:05:54] of yet and I might defer to uh CEO Dave
[1:05:59] Dawson he might be able to give me some
[1:06:02] on that yeah sure I can comment on that
[1:06:05] um Nicole and I are having a meeting
[1:06:07] coming up that we'll be discussing this
[1:06:10] process okay thank
[1:06:22] you moving right along uh the next we
[1:06:25] have a presentation from the community
[1:06:27] risk assessment and fire master
[1:06:31] plan and uh the Lumix group is going to
[1:06:34] do that and I wonder is Grace
[1:06:37] here okay oh there's
[1:06:40] Grace welcome
[1:06:43] Grace Grace
[1:06:45] McDonald thank you please go
[1:06:53] ahead
[1:07:23] to
[1:07:26] group um and I really want to just give
[1:07:29] an overview today of the pro the two
[1:07:32] processes that we have uh uh embarked
[1:07:35] upon because we've already we've already
[1:07:41] begun so I'll just a little bit about
[1:07:43] the lumex is is a large group of
[1:07:46] companies and
[1:07:48] um the company that I the part of the
[1:07:51] group that I'm with is the government
[1:07:52] services group so we are involved in
[1:07:55] municipalities doing community risk
[1:07:57] assessments and fire Master plans they
[1:08:00] um they work for different clients
[1:08:02] across Canada and the US they have an
[1:08:04] aeronautic side they have an Explorer
[1:08:07] solution side so they they do an awful
[1:08:09] lot of different work um but the goal is
[1:08:12] always to inspire uh positive uh work
[1:08:15] and change in communities and to make
[1:08:18] communities organizations stronger and
[1:08:22] safer so here's our team so our project
[1:08:26] advisor and the vice president of
[1:08:27] government services is Terry jery and uh
[1:08:31] bill lurmer is the lumex team lead and
[1:08:33] he will be actually taking the lead on
[1:08:36] uh on these projects uh here and he has
[1:08:39] a great deal of experience bill is still
[1:08:42] active in the fire service and also has
[1:08:44] a great deal of business experience and
[1:08:47] then the rest of the team as you can see
[1:08:49] uh many of them coming from uh the fire
[1:08:52] service some of of them being uh being
[1:08:55] currently active and some of them being
[1:08:57] uh retired members um I will be
[1:09:00] assisting Bill a little bit on this
[1:09:02] project and I come from uh the private
[1:09:05] sector having 24 years experience in
[1:09:08] fire safety and emergency
[1:09:12] planning so the first uh document that
[1:09:15] I'd like to talk a little bit about
[1:09:16] today is the community risk
[1:09:20] assessment so the community or the
[1:09:22] Ontario regulation for the community
[1:09:24] risk assessments came into effect July
[1:09:27] 1st
[1:09:28] 2019 this is where the province uh
[1:09:31] declared that all uh municipalities and
[1:09:33] fire departments um conduct and uh and
[1:09:37] uh develop a CRA the deadline for that
[1:09:41] uh is July 1st 2024 so it is fast
[1:09:45] approaching CRA is basically identify
[1:09:48] and uh and look at Community risks from
[1:09:50] a fire Services perspective so it's a
[1:09:53] little bit different than the HD that
[1:09:55] you may have all already worked on
[1:09:57] that's sort of more from an emergency
[1:09:59] management perspective so looking at a broader Spectrum whereas we're
[1:10:03] looking at the risks in your community
[1:10:06] um from a fire Services perspective and
[1:10:09] it really is a tool and it's going to
[1:10:11] help municipalities make decisions about
[1:10:13] fire protection levels of service what
[1:10:16] your risks are and how to mitigate those
[1:10:19] risks um in your
[1:10:22] communities so
[1:10:24] there are uh nine mandatory profiles
[1:10:27] that we look at within the community
[1:10:29] risk assessment so we look at the
[1:10:32] geographic profile and I already can
[1:10:34] tell you that you have a most
[1:10:36] interesting Geographic profile here in
[1:10:40] on caldan just simply by by the virtue
[1:10:43] of how your the the geographic area of your municipality and how it's laid
[1:10:49] out we look at your building stock so we
[1:10:52] look at some residential uh building
[1:10:55] stock we look at commercial building
[1:10:58] stock industrial building stock um any
[1:11:01] vulnerable occupancies that exist in
[1:11:03] your community and the risks that might
[1:11:06] be implied uh from that one of the new
[1:11:09] things that has uh that has come out is
[1:11:11] the fire Marshall's office um is now uh
[1:11:15] requiring municipalities to track
[1:11:17] lightweight construction so this is this
[1:11:20] is fairly new and it's certainly a
[1:11:22] challenge
[1:11:24] um we have not come across a
[1:11:26] municipality yet that is actively
[1:11:29] tracking lightweight construction so
[1:11:32] it's something that will have to be in
[1:11:34] place uh going forward um that that is
[1:11:37] now tracked and Community risk
[1:11:39] assessments are developed and then it is
[1:11:41] required that they're redeveloped five
[1:11:43] years down the road we certainly
[1:11:46] recommend that they're reviewed annually
[1:11:48] um and as things change uh the document
[1:11:50] becomes gets updated but in five years I
[1:11:54] think the requirement will still be
[1:11:56] there for lightweight construction and
[1:11:58] hopefully um municipalities will will
[1:12:01] have been able to do to do some
[1:12:04] tracking um we look at all your
[1:12:06] demographics so we look at your
[1:12:08] population we look at the age of your
[1:12:10] population we look at the education
[1:12:12] level of your population we look at uh
[1:12:15] your cultural
[1:12:17] backgrounds um we look at any obvious
[1:12:20] hazards that exist within your community
[1:12:23] we look at your Public Safety response
[1:12:25] entity so who other than your your fire
[1:12:29] department are are you relying on to
[1:12:32] respond um to uh to events um within
[1:12:36] your community and I think probably an
[1:12:39] example would be CN rail CP Rail um
[1:12:42] Ministry of Transportation where you're also uh you know relying on other
[1:12:47] organizations um to respond what are the
[1:12:50] community services within your community
[1:12:53] so so who within your community um is
[1:12:55] able to respond and assist um in the
[1:12:58] event of an emergency um they can be
[1:13:01] Community groups you may have um service
[1:13:03] clubs um things like that so we'll look
[1:13:06] a little bit at that um economics again
[1:13:09] we'll look at at um the economic factors
[1:13:13] in your community and that will be you
[1:13:15] know who are the employers where are
[1:13:17] people working uh what are what's the
[1:13:20] income level of of people within the
[1:13:23] Community what are the economic factors
[1:13:26] the challenges um within the community
[1:13:28] so we try and look a little bit at all
[1:13:30] of that and then the past events and
[1:13:33] lost history so this is information that
[1:13:37] uh We Gather through working directly
[1:13:39] with the fire department with your fire
[1:13:40] chief and his staff so we're looking at
[1:13:43] what's happened generally in the last
[1:13:46] five years but sometimes there's a
[1:13:48] significant event that might be just
[1:13:50] outside that window so we certainly will
[1:13:52] look at that too so uh past loss in
[1:13:56] terms of in terms of fire loss past
[1:13:58] history in terms of inspections um and
[1:14:01] any other risk so if it's a weather
[1:14:03] related risk and there was a major event
[1:14:05] you know six years ago or seven years
[1:14:07] ago we're going to look at all of those
[1:14:09] things so those are the nine profiles
[1:14:11] that we'll be examining to put together
[1:14:14] the community risk assessment so it's
[1:14:17] really about um evaluating the threat so
[1:14:21] the likelihood and the con consquence so
[1:14:24] we look at the likelihood of Any Given
[1:14:27] threat occurring in the community and
[1:14:29] the way we do that is to look at that
[1:14:32] past event history and look at the
[1:14:34] likelihood of that uh event occurring
[1:14:37] again um the ofm states the fire
[1:14:40] department should use a professional
[1:14:42] judgment along with historical
[1:14:44] information about past incidents and How
[1:14:47] likely it is for that event to occur or
[1:14:49] reoccur so then the consequence is
[1:14:52] always the PO potential loss losses or
[1:14:55] negative effect negative effects that
[1:14:58] result in the community after emergency
[1:15:01] so there is a Formula that is used
[1:15:03] within the community risk assessment so
[1:15:06] once we assess the likelihood and again
[1:15:08] looking at past events um and other
[1:15:12] information and then we look at the
[1:15:14] consequences there's a formula in place
[1:15:16] that gives us a number that sort of lets
[1:15:19] us know whether the risk is a high risk
[1:15:21] a moderate risk or a low
[1:15:25] risk so it's important uh to identify
[1:15:28] these risks um and uh which ones are
[1:15:32] likely to occur um and and what the
[1:15:34] serious consequences are there you know
[1:15:37] may may be after we identify the risk
[1:15:40] then we can determine how to address
[1:15:42] them so we start to look at uh risk
[1:15:45] treatment plans for the various risks
[1:15:48] that we've identified in the community
[1:15:50] so if an emergency were occur and the
[1:15:52] community has hasn't established
[1:15:54] adequate response protocols the
[1:15:56] consequences you know could be more
[1:15:58] severe than if we've weighed that risk
[1:16:00] decided is this a risk that we need to
[1:16:03] accept can we mitigate this risk if so
[1:16:06] how do we mitigate this risk is it a
[1:16:08] risk we can share with other entities so
[1:16:11] all of that uh is part of the the
[1:16:13] community risk
[1:16:16] assessment so our approach and
[1:16:18] methodology methodology so we have a
[1:16:21] team um so your team has uh has been
[1:16:24] selected and I'm very happy to be to be
[1:16:27] one of them we start to review the data
[1:16:30] and uh as the chief can attest to we ask
[1:16:33] for a great deal of data for for the
[1:16:36] community risk assessment so we look at
[1:16:38] the legislation we look at your you're
[1:16:41] establishing regulating bylaws we look
[1:16:43] at fire prevention policies if they're
[1:16:45] in place we look at documents reports we
[1:16:47] look at maps and we conduct site visits
[1:16:50] and part of that process I think has
[1:16:53] already has already been gone begun so
[1:16:55] we engage with the fire chief the deputy
[1:16:57] chief and any other Municipal uh
[1:17:00] stakeholders and then we analyze the
[1:17:03] information consider what the best
[1:17:05] practices uh should be develop that
[1:17:08] Community risk assessment and then
[1:17:09] develop the mitigation uh strategies for
[1:17:12] those identified
[1:17:16] risks so just to give you some some uh
[1:17:20] understanding of how we measure the risk
[1:17:23] so the categories are rare unlikely
[1:17:26] possible likely and almost certain so
[1:17:30] once we have an idea of the past history
[1:17:34] and what has occurred then we can begin
[1:17:37] to to rate the likelihood levels so rare
[1:17:41] may occur in exceptional circumstances
[1:17:43] no incidents in the last 15 years
[1:17:46] unlikely could occur at some time if
[1:17:49] circumstances significantly change 5 to
[1:17:52] 15 years since the last incident
[1:17:55] possible would be might occur under
[1:17:57] current circumstances one incident in
[1:18:00] the past five years likely will probably
[1:18:03] occur at sometime under current
[1:18:05] circumstances multiple or recurring
[1:18:07] incidents in the past five years and
[1:18:10] almost certain expected to occur in most
[1:18:13] situations unless circumstances change
[1:18:16] multiple or reoccurring incidents in the
[1:18:18] past year so the best example I could
[1:18:21] give you uh of this would maybe be a
[1:18:24] residential residential fires so
[1:18:27] residential fires almost always uh are
[1:18:31] in the almost certain or likely
[1:18:35] category despite all the work that's
[1:18:37] being done to prevent them
[1:18:41] um and then we look at the consequence
[1:18:43] levels of those risks so is it
[1:18:47] insignificant no life safety limited
[1:18:49] value or no property loss no impact on
[1:18:52] the local econom economy and no effect
[1:18:54] on General living conditions is it minor
[1:18:57] potential risk to the life safety of
[1:18:59] residents minor property loss minimal
[1:19:02] disruption to business activity minimal
[1:19:05] impact on General living conditions or
[1:19:07] moderate threat to life safety of
[1:19:09] residents moderate property loss poses a
[1:19:12] threat to small or local businesses
[1:19:15] could pose a threat to the quality of
[1:19:16] the environment major potential for
[1:19:19] massive loss of life significant
[1:19:22] property damage significant threat to
[1:19:24] large businesses local economy and
[1:19:26] tourism environmental impact causing
[1:19:29] short-term partial evacuation of
[1:19:32] residents and businesses or significant
[1:19:35] loss of life property damage to a
[1:19:37] sizable portion of the community
[1:19:39] long-term disruption of businesses local
[1:19:41] employment and tourism or environmental
[1:19:44] damage resulting in long-term evacuation
[1:19:47] of residents and businesses so those are
[1:19:51] the things that we will be me measuring
[1:19:53] against once we have identified the
[1:19:56] risks and this just shows you how it
[1:19:59] comes across so when we're looking at
[1:20:02] those two categories and again there's
[1:20:04] also a number assigned once we run it
[1:20:07] through the Matrix but so if something
[1:20:09] is almost certain and it is going to be
[1:20:13] a major
[1:20:14] consequence then it's going to score
[1:20:16] high if it's almost certain but the uh
[1:20:19] in it has an insignificant consequence
[1:20:22] and again
[1:20:23] probably uh motor vehicle collisions
[1:20:26] would be would be an example where
[1:20:28] something is almost certain to occur in
[1:20:31] the in the next year is the consequence
[1:20:34] to the community in significant or minor
[1:20:36] yes so it's going to score in that in
[1:20:39] that moderate
[1:20:42] risk so then we start to develop the
[1:20:45] risk treatment plan so for each risk
[1:20:48] that we have scored through the Matrix
[1:20:50] we will develop a risk treatment plan
[1:20:52] and and again it's an evidence-based
[1:20:54] approach most of this document is
[1:20:57] statistical driven so it's not really an
[1:21:00] opinion piece we're really looking at
[1:21:03] the statistics at the numbers both in
[1:21:05] this community and we're doing some
[1:21:07] comparisons with numbers across the
[1:21:09] province so again we're looking at the
[1:21:11] statistics then we will uh develop the
[1:21:13] risk treatment plans and they'll
[1:21:15] consider the potential outcomes uh what
[1:21:18] the proposed action should be um to to
[1:21:21] mitigate those risks um they may
[1:21:24] recommend training Service delivery
[1:21:27] agreements um we may be looking at
[1:21:29] different resource allocation or service
[1:21:31] level changes and those recommendations
[1:21:33] will be in the risk treatment plan that
[1:21:36] comes to
[1:21:40] councel so the next document that we are
[1:21:43] working on is the fire master plan so
[1:21:46] the risk treatment plan sort of lays the
[1:21:49] groundwork so you've identified the
[1:21:51] risks in your community Community we've
[1:21:53] looked at some strategies you have some
[1:21:55] risk treatment plans in place and then
[1:21:57] that informs the fire master plan so the
[1:22:00] next piece is the fire master
[1:22:03] plan so the purpose of the fire master
[1:22:06] plan is really to ensure um that this
[1:22:09] municipality's fire department is
[1:22:11] compliant with the fire protection and
[1:22:13] prevention act and any other uh
[1:22:15] applicable legislation it will provide
[1:22:19] recommendations about appropriate levels
[1:22:21] of service in public education in Code
[1:22:24] Enforcement which is fire prevention and
[1:22:27] suppression it'll provide uh council
[1:22:30] with
[1:22:30] information um to help make decisions
[1:22:33] that are going to protect the lives and
[1:22:35] property um of the residents and ensure
[1:22:37] firefighter safety it will provide
[1:22:40] Council and the fire chief with
[1:22:42] budgeting and timeline recommendations
[1:22:45] it'll provide a guide for aligning uh
[1:22:48] available resources um as efficiently
[1:22:51] and cost effectively as
[1:22:56] possible so the areas of focus for the
[1:22:59] fire master plan are governance fire
[1:23:02] suppression and emergency response so we
[1:23:04] look at the current level of service
[1:23:06] that you're delivering in these areas
[1:23:08] we're looking at the training uh fire
[1:23:10] prevention and public education Staffing
[1:23:13] levels fire stations so the actual
[1:23:17] functionality as well as location of the
[1:23:19] fire stations fire apparatus and equip M
[1:23:23] we're looking at your maintenance
[1:23:24] program your dispatch and Radio Systems
[1:23:28] we're looking at your budgets uh your
[1:23:30] cooperation levels uh with other
[1:23:32] Emergency Services fire protection
[1:23:35] agreements where you may have those in
[1:23:37] place with uh with other fire
[1:23:39] departments um and population and
[1:23:42] employment growth so projected uh
[1:23:44] projected
[1:23:46] growth so the stakeholders uh of course
[1:23:50] our Council Municipal staff
[1:23:53] uh the firefighters uh Department staff
[1:23:56] the residents businesses and Municipal
[1:24:01] Partners so we have already begun our SWAT analysis and so we will meet uh
[1:24:08] with uh the firefighters and with the uh
[1:24:12] officers uh SWAT standing um for
[1:24:15] strengths weaknesses opportunities and
[1:24:17] threats so we have already conducted our
[1:24:20] first SWAT meeting at station three am I
[1:24:25] correct thank you station three station
[1:24:27] two came to station three and we had
[1:24:29] both groups together and then tomorrow
[1:24:32] evening we will repeat the process uh
[1:24:35] here at station one so we will have a
[1:24:37] session uh strictly for firefighters and
[1:24:40] then a session uh for officers and I
[1:24:43] believe that there's already uh surveys
[1:24:45] in the works that are that are being
[1:24:48] distributed and uh trying to get
[1:24:50] feedback uh from from the surveys as
[1:24:55] well and that's the end of my
[1:24:58] presentation uh does anyone have any
[1:25:01] questions thank you very much for your
[1:25:03] presentation you're very wel any
[1:25:05] questions from
[1:25:07] Council go
[1:25:09] ahead um and this is to uh SE
[1:25:14] Dawson I notice the swad analysis will
[1:25:17] be tomorrow night is this anything just
[1:25:20] pertaining to the fire department with
[1:25:22] this be a good learning experience for
[1:25:24] Council or you don't want us
[1:25:29] there you might get the wrong answer I
[1:25:31] that way I just put it out
[1:25:36] there microphone uh through your
[1:25:39] May Council St these uh first sessions
[1:25:41] with the firefighters are designed to
[1:25:43] not have Council present uh and in fact
[1:25:46] the fire chief is not welcome um so
[1:25:50] they're designed to get um honest and
[1:25:53] open feedback from the firefighters
[1:25:55] about how they're feeling how they feel
[1:25:57] about the fire department and their
[1:25:58] service and then the second session is
[1:26:01] scheduled with the officers so that the
[1:26:03] firefighters uh supervisors are not with
[1:26:06] them either and then the supervisors get
[1:26:08] to speak openly with the firefighters
[1:26:10] present uh because the fire chief Works
[1:26:13] handin hand with lumex uh and the team
[1:26:16] for Gathering the information that uh I
[1:26:19] get to voice my information as well uh
[1:26:23] and my understanding is that through
[1:26:25] your grace that um Council will be given
[1:26:28] the same opportunity that was a question
[1:26:30] that Terry jery had uh with me in the
[1:26:33] very beginning um some uh municipalities
[1:26:37] don't include Council While others do
[1:26:39] want that to happen so I express that was a necessity
[1:26:44] here you got it looked after then you
[1:26:47] will be contacted thank
[1:26:51] you
[1:26:53] anybody
[1:26:55] else Grace uh thank you very much for
[1:26:57] your presentation I just have one um I
[1:26:59] know you've started and we got to be
[1:27:01] done in by the 1 of July we're going to
[1:27:03] meet that by a long
[1:27:06] way
[1:27:08] yes yes I believe that our the timeline
[1:27:11] is is going to be met I don't think
[1:27:12] there's any there's any issue with the
[1:27:14] timeline here information has already
[1:27:16] begun to to flow to us so that's that's very helpful and have you've done
[1:27:21] an awful lot of these because there's
[1:27:22] 444 municipalities of granal so I'm
[1:27:25] assuming this is a big thing for your
[1:27:28] company we have happily been been very
[1:27:31] busy in the last year and I expect that
[1:27:34] um I'm very glad that you're you're
[1:27:35] getting uh yours done this year but I I
[1:27:39] know that there will be uh some
[1:27:41] municipalities uh waiting to the last
[1:27:43] minute and I think it's going to be a
[1:27:45] little bit of a crunch trying to trying
[1:27:47] to get to everyone who hasn't uh hasn't
[1:27:50] completed theirs well I know our chief
[1:27:52] he likes to get moving on stuff quick so
[1:27:55] give him a chance and he's out there
[1:27:58] biting that's a compliment yeah I
[1:28:04] know be it resolved the Council of the
[1:28:06] township Val molan receive and file the
[1:28:09] community risk asset assessment for me
[1:28:12] and master fire plan presentation from
[1:28:15] Lumix group Grace McDon for information
[1:28:20] moved by Mary Katherine seconded by
[1:28:23] councelor answorth further discussion
[1:28:25] all in favor motion's carried thank you
[1:28:28] so much for your
[1:28:42] presentation
[1:28:44] uh next we have 121 the building permit
[1:28:47] summary re resolve the Council of the
[1:28:49] township of Al cman receed for
[1:28:51] information the build building permit
[1:28:52] summer report dated October 3rd
[1:28:55] 2023 from Chief Building official Nick
[1:28:59] horick is Nick
[1:29:03] here yes he is uh can I get uh Nick you
[1:29:10] there yeah I'm here my my video is not
[1:29:13] working I just want I'm not sure if
[1:29:16] anybody's going to have any questions
[1:29:17] for you or not but I'm I'm going to read
[1:29:19] the resolution and then if we have
[1:29:21] questions we can asked you be resolved
[1:29:23] the Council of the township Val Mulin
[1:29:25] received for information the building
[1:29:27] permit summary report dated October 3rd
[1:29:29] 20123 from Chief Building official nick
[1:29:35] horg uh can I get a move and
[1:29:38] seconder mov by Deputy Mayor stobber and
[1:29:41] seconded by Council O'Neal we got any
[1:29:43] questions for for
[1:29:45] Nick go ahead Deputy Mayor through here
[1:29:48] man loo um and and this is to Nick um
[1:29:52] Nick are you I'm wondering uh if you uh
[1:29:56] perceived to have any um changes in your
[1:30:00] report then uh because I I realized the
[1:30:03] uh this is something that you've
[1:30:05] continued on and I'm just wondering if
[1:30:09] you would have um any changes you would
[1:30:12] like to see in the reports that come to
[1:30:20] us um I I don't know yeah I I don't know
[1:30:25] if there's anything that I would
[1:30:27] necessarily add unless there's more
[1:30:30] information that you would like to see
[1:30:33] um as
[1:30:36] Council thank
[1:30:39] you any other further questions for
[1:30:43] Nick all in favor motions carried thank
[1:30:47] you
[1:30:47] Nick thank
[1:30:50] you
[1:30:57] next we have uh the asset management
[1:31:01] report and is uh Brian are you doing
[1:31:05] this or is Susan with us
[1:31:09] today hello Susan how are you I'm good
[1:31:13] how are you uh do you want to oh your
[1:31:15] both there do you want to lead us
[1:31:16] through your
[1:31:20] report um I think it's just um a summary
[1:31:23] basically of um where asset management
[1:31:27] is right now and where it's going so
[1:31:29] right now basically um I am reviewing um
[1:31:33] the assets that we have um the actual
[1:31:38] um report of the asset management plan
[1:31:41] was done in 2021 so some of the
[1:31:44] information that we have goes back to
[1:31:47] 2019 so some of it's there between 2019
[1:31:50] and 2022 to so basically now I am going
[1:31:55] through the assets trying to update them
[1:31:57] to the current time for the last couple
[1:31:59] years and any of the information that
[1:32:01] needs to be added I'm going to have to
[1:32:03] meet the senior um managers uh to go
[1:32:06] through to make sure once I've got
[1:32:08] things in can you either can you uh
[1:32:11] excuse me for a second can you either
[1:32:12] try speaking a little bit closer or
[1:32:14] further away from this speaker because
[1:32:15] we're having difficulty
[1:32:17] understanding can't hear me well we can
[1:32:20] hear you but it's just
[1:32:22] monly okay let me see if there's
[1:32:27] that I'll try a headset and see if you
[1:32:30] can hear me
[1:32:32] better
[1:32:37] okay hey can you hear me a bit better
[1:32:40] now I think so you think
[1:32:49] so hey I'm not sure if this headset is
[1:32:54] working
[1:32:55] properly yeah it's much better it's much
[1:32:58] better perfect okay so basically now um
[1:33:02] I'm going through and um updating the
[1:33:05] assets uh to the present time to the end
[1:33:08] of this year I'm going to meet with the
[1:33:10] senior management team um to make sure
[1:33:13] that what we've got in there which with
[1:33:15] all the senior managers is
[1:33:17] correct um and then once we're done with
[1:33:20] that process we'll be start starting to
[1:33:22] look at um we have to have our levels of
[1:33:25] service in for uh 20 July 1st of
[1:33:29] 2024 so basically that process is um
[1:33:32] looking through some of our um Master
[1:33:35] plans um as you heard just they were
[1:33:38] talking about the fire master plan and
[1:33:40] having the levels of service in there I
[1:33:42] do believe that most of um our Master
[1:33:45] plans do not like looking at parks and
[1:33:47] wck there isn't levels of service in
[1:33:49] there so we'll be going through that um
[1:33:52] working with Council and working with
[1:33:53] staff to get appropriate levels of
[1:33:56] service I'm doing training at the
[1:33:58] present time as well to uh go through
[1:34:01] with smaller municipalities and getting
[1:34:03] the level of service um done for them
[1:34:07] and just working with other ones in the
[1:34:09] area so we're all kind of in the same
[1:34:11] boat at this present time and then once
[1:34:15] that is complete um at the end of the
[1:34:18] year I'm hoping maybe to do another
[1:34:20] presentation um looking at um the assets
[1:34:23] that we have and doing a presentation uh
[1:34:27] showing um you know for budgets and
[1:34:30] Analysis and that how it can be helpful
[1:34:32] for everyone at that
[1:34:35] point okay thank you anything
[1:34:38] else if anybody has any questions with
[1:34:41] regards to it yeah I I've got one Susan
[1:34:45] uh do that's a short term for what for
[1:34:51] that's um the software that we have
[1:34:53] which is a decision optimization
[1:34:56] technology okay okay um and I guess my
[1:35:00] other question about how much time do
[1:35:02] will the managers need to spend on the
[1:35:05] with you on something like this do you
[1:35:08] have a feel for that compared to what
[1:35:09] you were doing in
[1:35:13] 2022 um I think it this point so we just
[1:35:16] started doing this this year so um it's
[1:35:19] a new position as you know so um so
[1:35:21] nothing's been looked at since um you
[1:35:25] have gotten the software back in
[1:35:27] 2022 so um it's going to be a little bit
[1:35:30] of time with with each of the managers
[1:35:32] just to make sure that what we have in
[1:35:34] the system is representative of what
[1:35:36] they have um things assets that they've
[1:35:38] gotten rid of new assets that they've
[1:35:40] gotten just making sure that it's all
[1:35:42] correct so at this point I can't tell
[1:35:45] you for sure how long it's going to take
[1:35:47] but it's going to be a bit of a process
[1:35:48] just getting everything updated is a bit
[1:35:50] of a process
[1:35:52] okay um and I know you mentioned it but
[1:35:54] you're I at least I think you mentioned
[1:35:56] that you're going to give us an update
[1:35:58] by the end of the year or something
[1:36:00] along that line yeah year probably into
[1:36:02] January once we've got all the assets up
[1:36:04] to date then we can give you a better
[1:36:06] overview of everything at that time
[1:36:09] perfect anybody else have any Mary
[1:36:11] cathine go
[1:36:12] ahead um this is more so a comment than
[1:36:15] any question but thank you very much for
[1:36:18] an update and letting us know where we
[1:36:19] are in the process and that I'm very
[1:36:23] excited to see that staff and Council
[1:36:25] will be working together to set the
[1:36:27] current levels of service and I I think
[1:36:30] that's a very positive step thank
[1:36:34] you any other questions or
[1:36:38] comments thank you for your report Susan
[1:36:41] I'll read the resolution be it resolved
[1:36:43] the Council of the township Val mman
[1:36:45] receive and file the asset management
[1:36:47] update report from the public works
[1:36:49] department for information mover in
[1:36:52] seconder move by Deputy Mayor stobber
[1:36:55] seconded by councelor answorth all in
[1:36:57] favor motions
[1:37:01] carry go another 10 minutes and then
[1:37:03] we'll take a
[1:37:07] break thank
[1:37:10] you uh October uh request for parking
[1:37:14] restrictions South End of Ontario
[1:37:17] Street uh Brian are you going to take us
[1:37:19] through this real quickly
[1:37:21] uh yes I will mayor logo member of
[1:37:24] council um there was a letter that uh
[1:37:26] come to council uh a couple Council
[1:37:29] meetings ago from the
[1:37:30] Cochrans um and again I did meet Mr
[1:37:33] Cochran uh down there at in Lakeport um
[1:37:37] but again there is um I would like to do
[1:37:39] a little bit more further uh
[1:37:42] investigation in this uh meet with the
[1:37:44] cochr again both them Brendan mouren and
[1:37:46] then bring a recommendation back to
[1:37:48] council um they were Mr uh carom was
[1:37:51] very good to meet with we walked the um
[1:37:54] Road Louch down to Lake Ontario uh we
[1:37:57] had a good 15 minute to 20 minute chat
[1:37:59] um the flowing down now their many
[1:38:02] concerns are mainly during the the
[1:38:04] summer so I didn't I didn't want to rush
[1:38:06] a report to councel on this before I uh
[1:38:10] you know really laid out different
[1:38:11] options run it by them as well because
[1:38:14] again their yard and the backyard is
[1:38:16] right there so it does I want to make
[1:38:18] sure that the the road allowance for the
[1:38:20] users using it isn't uh interrupted too
[1:38:23] much as well being cognizant of the the
[1:38:26] coch live next door as well so I just
[1:38:28] like a little bit further time to do
[1:38:30] this and bring something back to council
[1:38:32] okay have you got a a date you're
[1:38:34] thinking to
[1:38:35] vote by the end of the year
[1:38:38] um it be in this year so you know
[1:38:40] probably that could be November could be
[1:38:42] the November meeting lat the December
[1:38:44] meeting the first meeting
[1:38:46] December okay I think that's suitable
[1:38:49] I'll read the resolution resolve that
[1:38:51] the Council of the township of Al McMan
[1:38:53] received the Lakeport Ontario Street
[1:38:55] report from the manager of Public Works
[1:38:58] Parks and Recreation for information and
[1:39:00] further be resolved the council approved
[1:39:03] the staff request to consider the
[1:39:04] manager's recommendation regarding this
[1:39:07] matter to a future
[1:39:09] meeting uh by the end of
[1:39:13] December Council okay with that y got to
[1:39:17] move in a
[1:39:18] second move by Council rinworth second
[1:39:21] by Deputy Mayor stobber further
[1:39:23] discussion all in
[1:39:25] favor Mo motions car just motions car
[1:39:28] but go ahead Mike yeah I just
[1:39:31] um I I wonder what when Brian's putting
[1:39:35] this report together if um I I don't
[1:39:39] know if he if he has anything he can
[1:39:40] share with us today because I mean it's
[1:39:42] um with the little park there and the
[1:39:45] way Ontario Comes Around The Front
[1:39:47] Street there um you know it's uh
[1:39:52] you know it's it's a good used area down
[1:39:54] through there that's all and I just
[1:39:57] wouldn't want to create
[1:39:59] more U issues than we're trying to
[1:40:03] solve go ahead Brian yeah I guess I
[1:40:06] should have maybe comment a bit more a
[1:40:07] bit more counselors there in mayor logal
[1:40:10] I did answer some of the questions that
[1:40:11] come from Council I think from uh Mary C
[1:40:15] there um you know on the monument uh the
[1:40:18] kaying kayak using the road a gate uh
[1:40:22] dust da is possible parking if access po
[1:40:25] it would be an issue so I think that uh
[1:40:28] council rinworth is talking about that
[1:40:29] it is a you know a well used area and
[1:40:33] again where it is on the curve on the 90
[1:40:35] degree Bend there and stuff if we did
[1:40:37] you know um restrict parking on the road
[1:40:39] louns it would cause an issue out on on
[1:40:42] the streets and stuff like that so I
[1:40:44] there's a few moving Parts in this um in
[1:40:47] this report coming back so um that's why
[1:40:49] I just want a little bit more time but
[1:40:51] uh I think the busy time of the year is
[1:40:53] coming up like probably after
[1:40:54] Thanksgiving and you know late October
[1:40:57] um the usage will slow down there so uh
[1:41:00] it was my plan to bring a report back
[1:41:02] here by you know uh by December early
[1:41:04] December that this would be in place or
[1:41:06] for Council to entertain my
[1:41:08] recommendation so that in
[1:41:10] 2024 this is these issues uh that the
[1:41:14] Cochrans have as well as taking
[1:41:16] consideration of people that use this uh
[1:41:19] aren't impacted too much as
[1:41:21] well thank you
[1:41:23] Brian yes go ahead through your mayor
[1:41:26] logo Brian just a question if uh can you
[1:41:29] tell the council what the financial
[1:41:31] impact would be if we had to install a
[1:41:33] Dust Till Dawn
[1:41:36] gate because it would have right open
[1:41:38] and closed every single day we'd have to
[1:41:40] send staff down to do
[1:41:42] that yeah and that probably wasn't uh
[1:41:45] through you uh mayor logo that probably
[1:41:47] wasn't going to be in my recommendation
[1:41:48] to have that but I would probably have a
[1:41:50] I don't know the cost now Dave but I I
[1:41:54] would have that in my future report but
[1:41:56] definitely would be the cost impacted by
[1:41:57] that for sure no that's great Brian
[1:42:00] that's what I wanted you to mention
[1:42:02] thank you thank you Mike you got another
[1:42:05] comment yeah so when when this came to
[1:42:08] council it was about the uh the
[1:42:11] headlights from the cars coming down and
[1:42:13] turning to the left and shining through
[1:42:15] their house so is there more to it now
[1:42:18] if because we're talking about putting
[1:42:20] gates up for the parking lot well Brian you've discussed this with him so
[1:42:25] why don't we let Brian get his report
[1:42:27] done first and then we'll see yeah and
[1:42:29] if I could just add to it too mayor have
[1:42:32] we thought about making from Front
[1:42:34] Street and this is for Brian I guess
[1:42:35] just something to think about from uh
[1:42:38] making it from Front Street to the
[1:42:39] laneway into the little park one
[1:42:42] way and that I'm sure I'm sure he'll be
[1:42:44] looking at all those different type
[1:42:46] things it would sign of solve all the
[1:42:48] lights flashing into their house
[1:42:51] I'm sure he's looking at it okay okay
[1:42:54] we're gonna move
[1:42:59] on all in
[1:43:02] favor
[1:43:17] Carri next we have the public works
[1:43:20] department update be resolved the
[1:43:21] council oh Brian go
[1:43:24] ahead yes uh threeyear mayor logal and
[1:43:27] member of council this is my uh depart
[1:43:29] update for the the past uh since last
[1:43:32] meeting as well as in future I've
[1:43:34] highlighted some of the the the major
[1:43:36] items that's happened in the department
[1:43:38] as well as moving forward um one thing I
[1:43:41] will comment on is we're currently our
[1:43:43] last construction cap project is the
[1:43:46] bevon ridge where staff is currently up
[1:43:48] there right now uh doing the ditching
[1:43:50] and rating to have that um last Road
[1:43:53] done as our Capital Roose project so I
[1:43:55] would comment on that um and I can
[1:43:57] answer any questions uh the council has
[1:44:00] many other things in my
[1:44:02] report okay I'll read the resolution be
[1:44:04] resolved the Council of the township AL
[1:44:06] C received for information the public
[1:44:08] works department update report dated
[1:44:11] October 3rd
[1:44:12] 2023 from the manager of Public Works
[1:44:15] Parks and Recreation Brian McMillan and
[1:44:18] I guess I'll take the first opportunity
[1:44:19] Brian I know we' been working real hard
[1:44:22] with the uh contractors and getting a
[1:44:24] lot of the trees taken out the uh dead
[1:44:28] trees I expect those are most Emerald
[1:44:29] Ash are we are we going to be faced with
[1:44:32] the same uh issues and cost next year or
[1:44:35] you think we're making some
[1:44:38] Headway yep sorry three uh yes we have
[1:44:43] our budget actually I think top is
[1:44:45] around $ 110 $120,000 in our
[1:44:48] 2023 uh operational cost and I think
[1:44:51] we're getting close to having that used
[1:44:53] up here probably used up by the end of
[1:44:55] October um do I see the same amount I
[1:44:59] think we'll see a decrease a little bit
[1:45:01] uh we did do quite a bit this year I
[1:45:03] can't see an increase but uh again I'm
[1:45:05] starting to work on the budget here now
[1:45:07] um but there still is more we kind of
[1:45:10] went from a a liability perspective and
[1:45:12] kind of went to the high risk High
[1:45:13] danger ones that we had calls from or
[1:45:16] ones that were you know really close to
[1:45:17] Road there's a danger of you know coming
[1:45:19] across Road or fing onto the road so
[1:45:22] we've got a lot of the a lot of those
[1:45:24] down but there still is more and uh your
[1:45:26] comment about the Emeral Ash that is
[1:45:28] probably 80% to 85% of be the trees that
[1:45:32] we put down was from the Amirage that
[1:45:34] you know hel the trees so you know I I
[1:45:38] I've seen a big effort from your team to
[1:45:40] do a lot of that type stuff and and I'm
[1:45:42] not getting the complaints that I'm not
[1:45:44] hearing the ones that I was getting six
[1:45:46] or eight months ago so kudos to and your
[1:45:49] team thank you any other questions or
[1:45:51] comments go ahead deputy mayor uh
[1:45:54] through you mayor logal to Brian
[1:45:57] um are you uh caught up on your ditching
[1:46:02] uh the different properties that you
[1:46:03] were going to be
[1:46:06] ditching go ahead Brian yes yep three
[1:46:09] your mayor logal yes Deputy Mayor um
[1:46:11] we're again I just mentioned we're up on
[1:46:13] uh bav Ridge finished our last Capital
[1:46:16] project I've got a crew up there but I
[1:46:18] also have another crew currently in the
[1:46:20] north and they're working on uh what
[1:46:23] you're talking about some other ditching
[1:46:25] maintenance that have been uh called in
[1:46:27] before so we're currently working on
[1:46:29] them and we plan on working on those
[1:46:30] projects now till uh you know the snow
[1:46:33] flies and stays kind of thing so the
[1:46:35] next couple months the majority of our
[1:46:38] little ditching uh will get done that we
[1:46:39] had our list but then that list is going
[1:46:41] to continue on for years and years but
[1:46:43] we're going to get the the ones that are
[1:46:45] causing us problems right now where
[1:46:46] people have called in first Deputy Mayor
[1:46:49] would you be able to put a list uh do
[1:46:52] you have a list that you could publish
[1:46:54] so people would know that you are going
[1:46:57] to be doing that this
[1:47:00] year I can put the my next report here
[1:47:03] coming up I can uh put down the roads
[1:47:06] we've did and the ones we're going to do
[1:47:07] in the future yes I could for sure thank
[1:47:10] you thanks Brian go ahead Greg through
[1:47:13] you your worship to Brian Brian just two
[1:47:15] quick questions you talk about the speed
[1:47:18] data equipment and you're awaiting
[1:47:19] training so do you have a date yet of
[1:47:21] when they're going to come and train the
[1:47:24] staff I don't have a date I know I seen
[1:47:27] an email earlier from uh from Susan was
[1:47:30] sending off to um company at Port Perry
[1:47:33] I can think of the name right now but uh
[1:47:35] we have had a couple uhing sessions
[1:47:37] booked uh we had to cancel maram once
[1:47:40] they had to cancel um I would think it'd
[1:47:43] be the next two weeks uh you know Greg
[1:47:45] maybe as early as uh the end of next
[1:47:47] week I would say and that's for the
[1:47:48] black hatat equipment that's that's the
[1:47:51] new one that were purchased uh this year
[1:47:53] as well as the older one we had with the
[1:47:55] software upgrade um it's you know it's
[1:48:02] hour the black before
[1:48:05] and here with the the black cat that
[1:48:07] municipality had um the op used them up
[1:48:11] so um again we do do this training and
[1:48:14] again hopefully we can get a book right
[1:48:15] next week and we can get using
[1:48:17] it okay thank you and my second question
[1:48:19] is I know coming into the meeting I saw
[1:48:22] your staff at bevon Ridge Road so has uh
[1:48:26] the rest of that road been completed by
[1:48:28] the contractor that was given permission
[1:48:31] to do that I'm going to say past Council
[1:48:34] probably four years ago three years ago
[1:48:36] did he finish
[1:48:37] that uh threee mayor logo uh no
[1:48:40] counselor Booth that's not complete yet
[1:48:42] uh we're working on our part from the
[1:48:44] current uh all year round Road allowance
[1:48:47] we're doing that work and I'm still on
[1:48:49] the contract contractor and the owner to
[1:48:51] get that completed uh hopefully by the
[1:48:53] end of the year it's still it's not
[1:48:54] complete no so that that could possibly
[1:48:57] be an issue with us than Brian because I
[1:48:59] know you were holding off doing that
[1:49:01] road because he's going to move heavy
[1:49:03] construction stuff on there to finish
[1:49:05] his so they're going to drive over our
[1:49:08] road now that's all finished and
[1:49:09] possibly damage what your crew is doing
[1:49:12] now go ahead Brian um y three year M
[1:49:15] logo um I was kind of concerned with
[1:49:17] this earlier on counselor Booth but um
[1:49:19] where we stopping the construction up
[1:49:21] top uh there's room for them when the
[1:49:23] contractors are going to drive from um
[1:49:26] thoughts line up straight and they won't
[1:49:28] be turning or moving around on the new
[1:49:30] road so they'll be they'll be turning
[1:49:31] equipment around beyond our construction
[1:49:33] point so I have no concerns with a new
[1:49:35] road being wrecked okay thank
[1:49:39] you Mike did you have a comment yeah to
[1:49:42] you mayor lo I just wonder if we taken
[1:49:43] over the Glen of a and subdivisions yet
[1:49:46] that road they're the street going
[1:49:47] through there go ahead Brian uh yes sure
[1:49:51] you mayor logo yes Council rinworth our
[1:49:53] consultant uh that are doing the peer
[1:49:55] review of the work done by the developer
[1:49:59] and the report from their consultant is
[1:50:01] currently being reviewed I don't have a
[1:50:03] time frame I would hope think it would
[1:50:05] be before um December 1st I could didn't
[1:50:08] throw that date out but our peer review
[1:50:11] consultant is working with their
[1:50:13] consultant to make sure that whatever
[1:50:15] was in the original subject agreement
[1:50:17] there was an agreement with the
[1:50:18] developer and municipality that all the
[1:50:21] stuff is met uh because once we do
[1:50:23] assume uh similar to we did up in the
[1:50:25] north or not too long ago with the other
[1:50:26] subdivision uh the township takes over
[1:50:28] responsible any for anything that wasn't
[1:50:31] completed correctly so we're trying to
[1:50:33] tie up the Loose Ends uh right now uh to
[1:50:35] get that done so hopefully soon later I
[1:50:39] can follow up so and and get something
[1:50:41] back to you maybe just a quick email let
[1:50:42] you know when that's going to happen but
[1:50:44] is in the process counsel worth okay
[1:50:47] thanks any further further questions
[1:50:50] comments all in
[1:50:52] favor motions
[1:50:55] carried oh no sorry I better read the
[1:50:59] resolution then we resolve that the
[1:51:01] Council of the township of Al mman
[1:51:03] received for information the public
[1:51:04] works department update report dated
[1:51:07] October 3rd
[1:51:08] 2023 for the manage manager of Public
[1:51:11] Works Parks and Recreation Brian
[1:51:13] McMillan ruber
[1:51:15] seconder moved by Deputy Mayor ster
[1:51:17] second by Council anworth further
[1:51:20] discussion all in favor motions carried
[1:51:24] and if uh Council allow me I'd like to
[1:51:27] do one more and that's the pars and
[1:51:29] Recreation and then then Brian and his
[1:51:31] team will be probably done we can do
[1:51:33] that
[1:51:35] one and and uh Jennifer's I'm sure is
[1:51:38] there
[1:51:39] too good afternoon Jennifer you want to
[1:51:42] take us through your
[1:51:44] report sure good afternoon mayor logal
[1:51:48] um through you I'll just highlight a
[1:51:51] couple things in my report and then I'm
[1:51:53] happy to answer any questions um so
[1:51:55] you'll see that there's a update on the
[1:51:57] rink seal Pro being um installed at the
[1:52:00] arena and that has been
[1:52:02] successful um so it has filled in the
[1:52:05] leaks or any uh leak that we did have in
[1:52:07] the system and the ice operations and
[1:52:10] rentals can proceed as usual for the
[1:52:13] 2023 2024 season and those rentals begin
[1:52:16] on October 10th um currently I
[1:52:20] approximately 32 hours of prime time
[1:52:22] hours booked and I'm just finalizing
[1:52:24] that schedule this week and then we'll
[1:52:26] fill in with um programming hours as
[1:52:30] well like public
[1:52:32] skating also um there's two surveys out
[1:52:36] now one is um our Township survey on
[1:52:39] let's talk onwi halman just looking for
[1:52:41] some feedback on our summer events and
[1:52:44] programming so that's still um available
[1:52:47] and I just encouraged you um to mention
[1:52:49] it and get the word out there the other
[1:52:52] one is the north umberland
[1:52:54] Communications survey and that is online
[1:52:57] until October 10th so again um it'd be
[1:53:01] great just to get that information get
[1:53:03] that out there to the communities and
[1:53:04] know they can take the survey and
[1:53:05] hopefully get a good response
[1:53:08] there so happy to answer any questions
[1:53:11] I'll read the resolution first be
[1:53:13] resolve that the council received the
[1:53:15] parks recreation and cultural update
[1:53:17] report from Parks Recreation and
[1:53:19] cultural coordinator Jennifer Steen
[1:53:21] dated October 3rd
[1:53:23] 2023 moving to second moov by counselor
[1:53:26] Booth second by councelor inworth any
[1:53:28] discussion councelor boo through your
[1:53:31] worship to Jennifer Jennifer you said
[1:53:33] you have 32 hours of prime time booked
[1:53:36] that's out of how many hours how many
[1:53:37] hours is prime time at the
[1:53:40] arena a week right it's a week it and
[1:53:44] the weekends are considered prime time
[1:53:47] um so it's after 4 pm during the week
[1:53:50] days and all day Saturday all day
[1:53:54] Sunday so I don't have it in front of me
[1:53:57] but is it 4 to 11 or 4 to 12 on a week 4
[1:54:01] to 11 so seven hours so that's 5times 7
[1:54:07] and what do you count as Prime Time on a
[1:54:09] Saturday and a Sunday all day all day so
[1:54:12] it would be from you know 8:00 am to
[1:54:16] 11:00
[1:54:18] P.M
[1:54:23] well
[1:54:25] 1530 so that's that's not a very
[1:54:27] impressive number than the majority yeah
[1:54:31] the major if we took out the Saturday
[1:54:33] and Sunday um it it would be the
[1:54:37] majority of the prime time hours that
[1:54:39] are booked are are are week nights and
[1:54:42] that's what most um leagues and other
[1:54:45] users are looking for so I can say from
[1:54:48] Monday through Friday we we are are
[1:54:50] booked from 5:00 p.m. till 10 p.m. or
[1:54:53] 11:00 p.m. Mo um almost every night uh
[1:54:57] our Saturdays typically we've in the
[1:54:59] past we've always left Saturdays open
[1:55:02] for tournaments and we currently have oh
[1:55:06] I think six tournaments booked for the
[1:55:08] 2023 2024 season um this year we do have
[1:55:13] I have put rentals in there as well so
[1:55:16] we do have from 10:00 a.m. to 1: p.m.
[1:55:18] booked every Saturday
[1:55:20] um as well
[1:55:22] as six hours currently booked every
[1:55:27] Sunday well is that is that part of your
[1:55:30] 35
[1:55:31] hours yes
[1:55:34] okay so a question for you the rentals
[1:55:37] that are that are renting Saturday then
[1:55:39] from I think you said 10 to 1 or 11:
[1:55:42] till 1 are they are they is it in their
[1:55:45] contract that they're cancelled if
[1:55:47] there's a tournament on a Saturday or or
[1:55:49] is that a lead or something through you
[1:55:52] mayor logo so um these are extra ice
[1:55:55] times that user groups are picking up
[1:55:57] and they have been told that those um
[1:56:00] that those Saturdays we do have
[1:56:03] tournaments and I'll either bump them
[1:56:05] off if we can um some of our tournaments
[1:56:07] are only four to six hours and um one
[1:56:10] tournament is is agreed to go later in
[1:56:12] the day so they'll start after 1 p.m.
[1:56:14] otherwise I'll bump the um the regular
[1:56:17] rentals up to earlier the day okay thank
[1:56:22] you Deputy Mir through you mayor logo uh
[1:56:25] Jennifer what plan do you have to uh
[1:56:30] Market this and get the numbers up for
[1:56:34] the
[1:56:37] skating through you mayor loo for the
[1:56:39] public the public skating drop in
[1:56:42] programs or for available rentals yeah
[1:56:46] available rentals it would be um any
[1:56:48] Gambit I guess
[1:56:50] uh because we really have to get those
[1:56:52] numbers
[1:56:54] up I uh through you mayor logal um I
[1:56:57] think once we have the schedule
[1:56:58] finalized so I'm still talking with a
[1:57:00] number of groups trying to fit them in
[1:57:02] like I said most of our our requests
[1:57:04] come for week night hours and we are
[1:57:07] booked from 5:00 pm to 11 pm Monday
[1:57:10] through
[1:57:11] Friday um
[1:57:13] so really our only available hours are
[1:57:17] Saturdays and Sundays and I try to um
[1:57:21] let everybody know that that calls um
[1:57:23] unfortunately a lot of groups are
[1:57:25] looking for those weeknight hours so
[1:57:27] once the schedule's finalized we can it
[1:57:29] can be posted out there and um that
[1:57:33] through on our website as well as social
[1:57:35] media and that way anybody can easily
[1:57:37] look at and see if if there's hours that
[1:57:40] they're interested in
[1:57:42] um also any like birthday parties or
[1:57:45] things like that um you know they come
[1:57:47] in on a Saturday and Sunday as as well
[1:57:50] go ahead um three your M logo just a
[1:57:53] couple things one more question with
[1:57:55] this I know some uh young kids are
[1:57:57] getting out of bed at five o'clock to
[1:58:01] skate what is the earliest time that you
[1:58:03] would rent uh the ice
[1:58:06] for in the day would you would you look
[1:58:09] at a six o'clock or 7 o'clock AM
[1:58:13] skate through you mayor loal so I i'
[1:58:16] have I would have to see I guess if we
[1:58:18] got a request I haven't received CE a a
[1:58:20] request for that early um since I've
[1:58:22] been here typically our staff work start
[1:58:24] work at 700 a.m. so we have had um
[1:58:28] rentals at 7 AM before um but nothing
[1:58:32] earlier than that but we would certainly
[1:58:34] see if we could accommodate those
[1:58:36] requests if they came
[1:58:38] in and and just one more uh mayor logal
[1:58:42] uh Jen uh what um are all the plans in
[1:58:45] place for the finel concert I'm just not
[1:58:49] sure what is expected of the
[1:58:54] municipality through you mayor logal yes
[1:58:56] I've been in constant contact with um
[1:58:59] representatives from the Ontario
[1:59:00] Festival of small halls and um councelor
[1:59:04] O'Neal has agreed to be um kind of a
[1:59:07] Township Ambassador um at that event as
[1:59:10] well and then our staff will make sure
[1:59:12] that the tables and chairs are and they
[1:59:14] have everything we need but I've been in
[1:59:17] contact with them and it's really just
[1:59:18] they need access to the venue and
[1:59:20] everything else that we'll have there
[1:59:21] ready for them and they take care of
[1:59:24] everything else are the tickets uh going
[1:59:28] well um yeah they handle the tickets um
[1:59:31] the Ontario Festival small Halls so I'm
[1:59:33] not sure exactly I know there're still
[1:59:35] tickets available it's not sold out
[1:59:37] yet thank
[1:59:42] you go ahead counselor Booth I guess one
[1:59:45] more quick question for you maybe you
[1:59:47] can explain it's on your report where it
[1:59:48] says that that there's a resolution from
[1:59:51] the committee from the July 24th meeting
[1:59:53] regarding recommending that an ad hoc
[1:59:56] working group be established to discuss
[1:59:58] the rosneath fairgrounds
[2:00:02] agreement is that coming to council then
[2:00:04] for for us to discuss or
[2:00:07] we we're just receiving this information
[2:00:12] right that doesn't mean that we've
[2:00:14] agreed to anything like that is it I
[2:00:16] don't know well I I think if we're
[2:00:18] approving the minutes
[2:00:19] and that's a part of the agreement or
[2:00:22] Pardon Me part of the minutes that
[2:00:23] they've made that motion then then we're
[2:00:26] agreeing that we're going to do that
[2:00:28] okay I guess I'm I guess I'm not
[2:00:30] comfortable with doing that well either
[2:00:32] am I because I'm I'm going to mention
[2:00:34] further along in our agenda under 152 we
[2:00:38] have an update from the CAO regarding
[2:00:41] putting a moratorium on all committee
[2:00:43] meetings and subcommittees and stuff
[2:00:46] like that and if we're talking about
[2:00:49] ending all of that with from Dave Dawson
[2:00:51] here we're looking at here saying that
[2:00:53] we want to form a committee and I don't
[2:00:56] think in all of my time we've ever had
[2:00:58] an ad hoc committee working with staff
[2:01:00] on an agreement with a private rental
[2:01:03] group or that which
[2:01:05] is go ahead sorry Greg through through
[2:01:08] your mayor log um that item was removed
[2:01:10] from the
[2:01:13] agenda the snack bar was not not
[2:01:18] this
[2:01:21] that was the no it's in this one here
[2:01:24] yeah no the canteen report was and if I
[2:01:26] may through you mayor um so this
[2:01:29] resolution that uh that was um with Jen
[2:01:34] ste's report is to receive this report
[2:01:38] for information there was that
[2:01:40] recommendation in there from the
[2:01:41] committee and with this
[2:01:44] resolution that is not um approving the
[2:01:49] recommendation from the committee it is
[2:01:51] simply receiving for information okay
[2:01:55] good okay thank you so either a member
[2:01:57] of that committee can bring it up and we
[2:01:59] can discuss it
[2:02:01] then joh yes go ahead like through you
[2:02:05] mayor so are we going to talk about the
[2:02:06] canteen no it's been removed it's been
[2:02:09] removed the
[2:02:10] canteen we we com we're going to finish
[2:02:12] this one first yeah okay so did I can I
[2:02:16] get aov
[2:02:17] second
[2:02:20] yeah
[2:02:22] John one just one more on on the it's
[2:02:26] not on the report but I wondered like in
[2:02:28] our budget we're supposed to be looking
[2:02:29] at bleachers getting replaced and
[2:02:31] lawnmowers getting replaced is there
[2:02:32] anything coming down to shoot sometime
[2:02:34] in that is it going to be this year next
[2:02:36] year that's going to happen my
[2:02:38] understanding is uh at least for more
[2:02:40] that RFP was received the
[2:02:44] are for for a Lawn Lawn more the trct
[2:02:49] tracted pardon me but sorry you were
[2:02:51] mentioning leers
[2:02:52] c yeah he mentioned both both yeah yeah
[2:02:56] the tractor we uh my understanding is we
[2:02:59] received a uh the tender Clos to the
[2:03:03] Tractor
[2:03:06] okay okay yep and the bleaches will come
[2:03:09] later on like I I
[2:03:12] my understand is Brian still there Brian
[2:03:15] go ahead why my guess I'll speak to
[2:03:17] again uh there mentioned that uh or
[2:03:20] mayor did too as well that the tender
[2:03:21] for the tractor did close on on Friday
[2:03:24] for the tractor for the ball fields um
[2:03:26] the bleachers is gonna be something come
[2:03:28] back to council near meeting to uh put
[2:03:30] that money reserve and uh to get the
[2:03:33] bleachers uh next year in 2024 um with
[2:03:36] more detail of why we're doing that
[2:03:38] it'll be in that report but the bleach
[2:03:39] were going to be uh not purchased uh
[2:03:42] this year I can uh describe that in the
[2:03:44] next report to
[2:03:47] you
[2:03:51] thank you
[2:03:51] Brian we got move
[2:03:55] second just second 141 we've completed okay okay I would
[2:04:03] take a motion that we re for 10
[2:04:08] minutes we had a move in a second but we
[2:04:10] didn't vote on it yet I spoke first on
[2:04:12] it got off track all in
[2:04:15] favor Carri I would take a motion that
[2:04:18] we can re uh recess for 10
[2:04:22] minutes move by Deputy Mayor stobber
[2:04:24] seconded by counselor Booth all in favor
[2:04:28] then we'll be back at uh
[2:04:31] 3:27 give me extra three
[2:04:36] minutes okay Council has returned from
[2:04:38] break I need a move in a second or to go
[2:04:40] back to uh to work approv by councel
[2:04:43] answorth seconded by councelor Ruth all
[2:04:46] in favor motion's carried and the next
[2:04:49] one we have is U actually we're not
[2:04:52] going to have it apparently but the
[2:04:54] there was
[2:04:55] 142 uh the arena canteen update report
[2:04:59] from Parks Recreation and culture
[2:05:00] coordinator and I believe ncy you had a
[2:05:02] quick comment on
[2:05:07] that thank you through through you mayor
[2:05:10] Lo logal um this report uh came forward
[2:05:14] and it was uh published initially on the
[2:05:16] agenda as you probably are aware of um
[2:05:20] it does uh speak to some operational
[2:05:24] matters that can probably be implemented
[2:05:26] strictly through uh the the day-to-day
[2:05:30] operations without affecting the budget
[2:05:32] um
[2:05:33] so the decision was made to pull it
[2:05:38] okay and it come up again is it coming
[2:05:42] up again
[2:05:44] or go ahead Greg then I guess I have a
[2:05:47] question is uh is Staff going through
[2:05:49] and they're going to implement this
[2:05:51] without it coming to council
[2:05:53] or because that sounds like if you're
[2:05:55] pulling it it means that you're going to
[2:05:56] make it an operational thing and it's
[2:05:58] and I'd like to discuss it if we're
[2:06:00] talking about the snack bar because this
[2:06:01] was a hot issue with the last Council
[2:06:03] where we subsidize the canteen for
[2:06:06] $6,500 a year
[2:06:12] almost I would like the opportunity to
[2:06:14] discuss it with staff I have a
[2:06:16] conversation and a meeting set up with
[2:06:18] Jennifer
[2:06:19] tomorrow and we'll be discussing that
[2:06:21] and we can come back to council with
[2:06:22] some information um the plan that had
[2:06:25] put forward was to have non-perishable
[2:06:27] foods available um the request was to
[2:06:31] operate at a zero budget impact so I
[2:06:34] just want to have that conversation and
[2:06:35] then we can come back to how that's
[2:06:37] going to
[2:06:38] work okay so does that mean you'll come
[2:06:41] back to us before implementing it or if
[2:06:44] discussions with her you'll implement it
[2:06:46] and then come back and tell us that it's started no problem to come back
[2:06:50] with Council if you'd like before you
[2:06:53] implement it yeah because the the report
[2:06:56] just to make a quick comment is a little
[2:06:58] deceiving because it says there's no
[2:06:59] Financial impact and there's not the
[2:07:02] staff there is going to look after it
[2:07:04] but that staff that is there to move
[2:07:06] Nets clean dressing rooms go outside and
[2:07:08] shovel snow will not be doing that if
[2:07:11] they're sitting there selling a
[2:07:12] chocolate bar or a cup of coffee so just
[2:07:16] my
[2:07:17] point
[2:07:20] M um I'm just going to respectfully
[2:07:24] acknowledge what our clerk said to us I
[2:07:27] believe this is a management issue and
[2:07:30] that's it makes sense that when
[2:07:32] management decisions are being made
[2:07:34] they're made by
[2:07:38] management
[2:07:41] okay we'll move
[2:07:47] on
[2:07:50] thank
[2:07:52] you item
[2:07:54] 151 for those of you who may have
[2:07:57] reviewed the council agenda package when
[2:07:59] it was published last week the
[2:08:02] 2023 draft meeting calendar attachment
[2:08:06] was since replaced due to a typle the
[2:08:08] new attachment shows the months of
[2:08:10] October November and December and the
[2:08:12] recommendations for meeting dates for
[2:08:14] the remainder of the Year this
[2:08:17] year
[2:08:20] so I'll read the resolution whereas
[2:08:22] Council reviewed the information
[2:08:25] containing in the council meeting
[2:08:26] schedule recommendations report dated
[2:08:29] October 3rd
[2:08:30] 2023 it resolved that the council
[2:08:33] approved the recommendations contained
[2:08:35] within the report regarding changes to
[2:08:37] the council meeting schedule for October
[2:08:39] November and December of
[2:08:41] 2023 and further be it resolved that the
[2:08:44] council approved the recommendations
[2:08:46] contained within the report regarding
[2:08:48] ing changes to the council meeting
[2:08:50] scheduled for January to December
[2:08:57] 2024 who GNA lead us through
[2:09:02] this thank you through you mayor logal
[2:09:05] um I think the report is fairly
[2:09:08] self-explanatory but I certainly um
[2:09:11] welcome any questions that Council may
[2:09:15] have any questions or comments go ahead
[2:09:17] m cman um mine is in fact just a comment
[2:09:20] so I am very supportive of this in the
[2:09:23] sense that its goal is to improve sta
[2:09:26] productivity and I just want to
[2:09:28] acknowledge to our fellow counselors
[2:09:30] that um when we first came on we wanted
[2:09:34] to make sure we were including the
[2:09:35] public and that was part of the changes
[2:09:38] that we made but I actually think
[2:09:40] there's better ways to um include the
[2:09:43] public and I think of the public meeting
[2:09:46] we had about the new Dan for and how
[2:09:48] those comments came forward that was a
[2:09:50] very I felt a very constructive way to
[2:09:53] be getting public comment coming forward
[2:09:55] so there's different ways in our regular
[2:09:58] meetings to get the public involved and we might want to be considering some
[2:10:03] new things that I see in other
[2:10:05] municipalities where there's you know
[2:10:07] coffee with the mayor time those types
[2:10:09] of things where we get a chance and you
[2:10:12] know or counselor O'Neal time where you
[2:10:16] know we are we make ourselves available
[2:10:19] at a certain time and place to the
[2:10:23] public any other questions or comments
[2:10:26] Mike this mean when we have like a
[2:10:29] regular meeting it's going to be like
[2:10:30] 400
[2:10:34] Pages for you mayor um councilor anworth
[2:10:38] it really just depends uh month-to month
[2:10:40] on what items are coming forward a lot
[2:10:42] of it is also dependent on the requests
[2:10:45] that we get from members of council as
[2:10:47] to what what reports they want to have
[2:10:49] back so the length of an agenda is very
[2:10:52] much um a moving Target okay
[2:10:56] thanks what uh go ahead Greg through you
[2:10:59] your worship but I guess that would be
[2:11:01] my concern is um there's sometimes we're
[2:11:05] having two meetings a month now and
[2:11:06] there's sometimes we're having four or
[2:11:08] five hour meetings and if we go to one
[2:11:10] meeting my concern would be that we're
[2:11:12] going to be here for six or seven hours
[2:11:14] and just speaking for myself after three
[2:11:16] four hours your brain with a lot of this
[2:11:19] stuff you know is is mush and you're not
[2:11:22] might not be making the right decisions
[2:11:25] uh I have no issue with it I I think to
[2:11:27] try it but I'd really like to see you
[2:11:29] know we come back maybe at the end of
[2:11:31] the year if we find that we're having
[2:11:33] seven eight hour meetings then you know
[2:11:35] I I think we're better to split it into
[2:11:37] two then that's just my
[2:11:40] comment I I'll make a quick comment um
[2:11:44] December pardon me October and November
[2:11:47] we would normally have three meetings
[2:11:49] December we would have two January we
[2:11:52] would have two that's all in our
[2:11:54] scheduled historically in in December
[2:11:57] and
[2:12:01] January sorry about that so so by doing
[2:12:06] that you're really going to reduce the
[2:12:09] meetings for the rest of the Year by a
[2:12:11] total of two meetings and I believe
[2:12:13] personally I believe all departments and
[2:12:16] particularly the clerk's department is
[2:12:18] still trying to catch up from stuff from
[2:12:21] last time so I don't have a problem with
[2:12:23] in fact I think it's a good idea and I
[2:12:25] know January we only have uh two
[2:12:28] meetings in
[2:12:29] January H but then we move into the
[2:12:31] third one in February but my suggestion
[2:12:33] would be to try it and and the other
[2:12:35] part of it is I know budgets are coming
[2:12:37] up in January February which does eat up
[2:12:40] a enough a lot of time so my thought
[2:12:43] would be to as as maybe Greg has
[2:12:45] suggested give it a try for those five
[2:12:47] months and then we play a premere after
[2:12:51] that if I may mayor will go through you
[2:12:55] um I I don't want Council to have the
[2:12:57] impression that it's going down to one
[2:13:00] basic business meeting a month so with
[2:13:02] the planning meeting that's
[2:13:04] traditionally known as the planning
[2:13:05] meeting at the end of the month in the
[2:13:08] past I know that there's been um a
[2:13:10] concern to keep that strictly planning
[2:13:13] matters but what we would do with this
[2:13:16] uh proposed schedule the recommendation
[2:13:19] is to have Council business after the
[2:13:22] planning items at that meeting so there
[2:13:24] would be half or depending on what the
[2:13:27] agenda was of other Township business on
[2:13:31] the quote unquote planning
[2:13:35] agenda I'd like to make a comment on
[2:13:38] that that's what we used to do up until
[2:13:41] I don't know when it change but we did
[2:13:44] have we but we did have three meetings
[2:13:45] but some of them only lasted an hour and
[2:13:47] a half but we did in fact have two
[2:13:51] readings to regular and the third one
[2:13:53] was a planning
[2:13:55] slash uh regular
[2:14:01] Council go ahead and maybe just a
[2:14:04] recommendation I know I've mentioned
[2:14:06] this to you before Mr CAO that if we're
[2:14:08] going down to one meeting is it at all
[2:14:11] possible that we make sure that that one
[2:14:13] meeting which is going to be the second
[2:14:14] Tuesday of the month right that staff be
[2:14:17] here present
[2:14:18] and another example was today with uh
[2:14:21] some of the staff talking they're
[2:14:23] garbled it's mumbled they're just up the
[2:14:25] street I think if we plan it out I'm
[2:14:28] sure we can that staff can come here
[2:14:29] they can make their presentation we can
[2:14:32] ask them anything and then they're free
[2:14:33] to go instead of you know I can
[2:14:36] understand if you're at home or
[2:14:38] something like that or you're on a
[2:14:39] conference and you do it but for you
[2:14:41] just to be up the street I think it's
[2:14:42] only going to take a few minutes for
[2:14:44] them to come here but that's just my
[2:14:45] recommendation if we're streamlining
[2:14:47] things
[2:14:51] go ahead uh through you mayor logo uh I
[2:14:54] agree with this at first I thought I was
[2:14:56] a bit of a head scratcher but um I thank
[2:15:00] you Nancy and uh Dave for bringing this
[2:15:03] forward because I think we have to look
[2:15:06] at different ways to do business and if
[2:15:09] we can be more
[2:15:12] efficient I think we need to put these
[2:15:16] practices into place so
[2:15:18] um I thank you and um
[2:15:22] I I'm I'm uh in agreement with
[2:15:26] this Mike uh through Mar logo so just
[2:15:30] would it change the time that we would
[2:15:32] get our agendas to
[2:15:37] read through through you
[2:15:39] mayor if that is something that Council
[2:15:42] would like to discuss and direct staff I
[2:15:46] I'm assuming by your your question that
[2:15:48] you might want it a little earlier if
[2:15:50] you think the agendas are going to be
[2:15:52] heavier yeah thank that is something
[2:15:55] that could definitely be accommodated
[2:15:58] okay if if uh Council wishes to do that
[2:16:00] for now it would still be just per the
[2:16:03] procedural bya uh that would be
[2:16:05] published on the Wednesday for the
[2:16:07] following
[2:16:09] Tuesday okay but we could change that
[2:16:14] yes uh there was I'm not sure if it was
[2:16:17] in this or something else but wasn't
[2:16:18] there a 9:30 time T start in this report
[2:16:24] so that would change the Tuesday
[2:16:27] meetings till 9:30 a and the planning
[2:16:29] meeting till 9:30 a.m through you mayor
[2:16:33] that that's correct but anytime there is
[2:16:34] a a need when staff understands that
[2:16:37] there might be a particular interest or
[2:16:39] an evening meeting would be beneficial
[2:16:41] we can always accommodate
[2:16:44] that
[2:16:46] okay
[2:16:48] and just to note because I thought it
[2:16:50] was as simple as just going in and
[2:16:51] cancelling the second meeting it's not
[2:16:53] you actually have to be careful that you
[2:16:55] have to go into November and that and
[2:16:57] the date is now not the 7th it's the
[2:16:59] 14th so it's the second Tuesday of the
[2:17:02] month not the first Tuesday of the month
[2:17:05] or you'll have people showing up here on
[2:17:06] the wrong date next month we we will
[2:17:09] definitely post the schedule on the
[2:17:10] website and counselors will definitely
[2:17:12] have that
[2:17:13] update thank
[2:17:16] you no we can I read the resolution Mo
[2:17:21] in a
[2:17:23] second Council Ruth second by Council
[2:17:27] answorth further
[2:17:31] discussion Deputy Mayor you have no no
[2:17:34] I'm fine okay all in favor I was ahead
[2:17:37] of myself
[2:17:43] car and one think other thing we didn't
[2:17:46] talk about those need so I guess we're
[2:17:47] not planning on going to Road
[2:17:50] me that
[2:17:52] would
[2:17:55] uh which which I guess I'll we are virtual so hopefully
[2:18:01] everybody can get them
[2:18:05] vir go ahead I was going to say I think
[2:18:08] you have to look at the procedural bylaw
[2:18:10] I believe it's in the bylaw that we
[2:18:11] actually have a meeting at rosneath
[2:18:13] every once in a while so that would have
[2:18:14] to
[2:18:16] change quite all have to change it's GNA
[2:18:19] have to change for a lot of things
[2:18:20] because we do say what time the meeting
[2:18:22] start and everything it's a lot of
[2:18:24] changes and and through you just on that
[2:18:26] one point in terms of um having meetings
[2:18:29] up at rosneath uh if there's going to be
[2:18:32] a large number of people that we expect
[2:18:34] who from the public who might want to
[2:18:36] attend a meeting um it's difficult from
[2:18:39] a couple of different perspectives to
[2:18:41] have it up there um I'm quite happy to
[2:18:45] um spread meetings around the township I
[2:18:47] think that's that's a really good idea
[2:18:49] but technology is very limited up there
[2:18:53] as well as space
[2:18:56] so here C I just want to reiterate that
[2:19:00] I I fully agree and we need to have
[2:19:03] meetings in different parts of the
[2:19:04] municipality they just don't necessarily
[2:19:06] need to be a regular Council meetings
[2:19:09] but that does need to be something it's
[2:19:11] part of communication it's part of
[2:19:13] responding to ours so I'm sure that's
[2:19:15] going to come back in our strategic
[2:19:20] plan we got the
[2:19:22] V all in favor we you can
[2:19:28] get all in favor yes motions
[2:19:40] carried okay we have the committee
[2:19:42] governance
[2:19:44] structure maybe I should read this
[2:19:48] first you want to you want to mention
[2:19:49] anything I think I'll read it
[2:19:51] first uh whereas the acting CEO and
[2:19:54] clerk will bring forward a comprehensive
[2:19:57] Report with recommendations to the
[2:19:59] November 28 2023 council meeting
[2:20:02] regarding the township B cman committee
[2:20:04] structure and governance and whereas the
[2:20:07] Strategic plan is coming forward for
[2:20:09] council's consideration in the fourth
[2:20:11] quarter of 2023 and whereas an effective
[2:20:15] beneficial and workable committee
[2:20:17] structure
[2:20:17] must closely align with the
[2:20:19] corporation's strategic plan and be
[2:20:22] considered during the budget process and
[2:20:24] whereas all committees should have
[2:20:26] updated terms of reference that have
[2:20:29] been approved by Council and whereas
[2:20:31] terms of reference have not been drafted
[2:20:34] or approved by Council for the re
[2:20:36] recently reinstated n Waton nature
[2:20:39] Sanctuary committee nor the Ros Neath
[2:20:41] revitalization committee and whereas all
[2:20:44] existing new and reinstated committees
[2:20:47] in and subcommittees should have
[2:20:48] approved terms of reference prior to
[2:20:50] public appointment of members therefore
[2:20:53] be resolved the council plac a
[2:20:55] moratorium on the recent reinstated the
[2:20:58] Waton nature Sanctuary committee and the
[2:21:00] rose Neath revitalization
[2:21:03] committee until such time as Council has
[2:21:06] reviewed the committee structure and
[2:21:08] governance report expected at the
[2:21:10] November 28 2023 council meeting and
[2:21:14] further be resolved the council direct
[2:21:17] St to contact the individuals who were
[2:21:20] successful applicants for membership of
[2:21:22] the Nan nature Sanctuary committee and
[2:21:25] advise them of this resolution and
[2:21:27] further be it resolved the council
[2:21:29] direct staff to advise members of the
[2:21:31] public who contacted the township that
[2:21:34] Council will consider a comprehensive
[2:21:37] report end of November
[2:21:39] 2023 regarding the committee government
[2:21:42] and structure and until such time there
[2:21:43] will be a moratorium in place pausing
[2:21:47] the creation of or reinstatement of new
[2:21:49] committees or subcommittees and further
[2:21:51] be resolved the council will refrain
[2:21:53] from creating new committees or
[2:21:54] subcommittees and will refrain from
[2:21:56] reinstating former committees until such
[2:21:58] time as Council has considered the
[2:22:00] comprehensive staff report for and its
[2:22:04] recommendations Hoover and a second moov
[2:22:07] by Deputy Mayor stobber second by
[2:22:08] councelor O'Neal any
[2:22:10] discussions Deputy Mayor three year man
[2:22:13] logal to uh CAO Dawson and uh the clerk
[2:22:19] Nancy um I'm going to read what I have
[2:22:22] wrote uh written here um you both are be
[2:22:26] uh to be
[2:22:27] commended um for your Insight in
[2:22:30] initiating a comprehensive report on our
[2:22:33] committees and board
[2:22:36] structure this is something that um we
[2:22:39] have been asking for and uh I'd like to
[2:22:43] congratulate you on knowing and
[2:22:45] realizing the need
[2:22:49] that um to make sure that we are
[2:22:53] providing uh duty of care for our uh
[2:22:57] volunteers and that um they receive I'm
[2:23:01] sure your report will have in there the
[2:23:04] orientation um the uh policies that need
[2:23:08] to be in place and uh the appropriate
[2:23:12] training and I look forward to reading
[2:23:14] your report thank you
[2:23:18] any other questions comments go ahead
[2:23:20] councilor
[2:23:21] dth oh you go ahead second
[2:23:26] to No Worries um I concur with what
[2:23:29] you've said Deputy Mayor Stover I'm
[2:23:31] especially pleased to see the language
[2:23:33] provided in the background I think that
[2:23:36] is language that people needed to see
[2:23:38] and hear in our community and it refle
[2:23:41] what we would like to achieve as a
[2:23:43] council so very very pleased to see that
[2:23:46] and I just want to add
[2:23:48] that um because we had referred back
[2:23:51] about the revitalization committee to
[2:23:54] the
[2:23:55] recreation that now is going to be a
[2:23:58] focus for discussion next time on how
[2:24:00] these can work together so um they
[2:24:03] definitely were feeling the same things
[2:24:06] that you were identifying so there is
[2:24:09] Real Alignment between the existing
[2:24:11] Recreation culture and Community
[2:24:13] Development Committee and what's being
[2:24:15] outlined here so
[2:24:18] CER booth just a clarification maybe the
[2:24:21] CAO can so when you're talking about no
[2:24:24] committees or that that includes ad hoc
[2:24:27] committees that is my understanding yes
[2:24:30] okay thank
[2:24:31] you may I mayor logo just for
[2:24:35] clarity uh and I want the public to know
[2:24:37] this for clarity this is not disbanding
[2:24:40] committees this is not shutting down
[2:24:42] committees the idea here is that we're
[2:24:45] providing governance and guidance for
[2:24:48] the Committees to
[2:24:49] follow um there is an appropriate
[2:24:52] process when committees are uh allowed
[2:24:55] to operate mostly for providing comment
[2:24:58] to
[2:24:59] council and then the appropriate process
[2:25:01] for the way things then go to staff and
[2:25:04] then to be accomplished that is the
[2:25:06] reason for
[2:25:07] it
[2:25:09] yeah and could I make a comment are you
[2:25:11] going to be looking at um and I know
[2:25:13] we've talked about this before is the
[2:25:15] education for these committees or the uh
[2:25:19] orientation orientation we've been
[2:25:21] asking for almost a year now and we have
[2:25:24] committees that have been form that I
[2:25:25] don't even believe they've had their
[2:25:27] police criminal reference checks handed
[2:25:29] in and I think it makes the township
[2:25:31] liable that we haven't given them any
[2:25:35] we've talked about you know preventing
[2:25:36] stuff in the future we haven't given
[2:25:37] them any orientation or even checks from
[2:25:40] them so hopefully that will be included
[2:25:42] in your report about the structures in
[2:25:44] that yeah through you mayor local Absol
[2:25:46] absolutely um when we say comprehensive
[2:25:49] it's going to look at all the things
[2:25:51] that that really need to be before
[2:25:53] Council for consideration and discussion
[2:25:56] and make sure we have everything
[2:25:59] um everything down in terms of how these
[2:26:02] are going to operate in the future so
[2:26:04] okay good thank you
[2:26:05] excellent further comments all in favor
[2:26:09] motions
[2:26:15] carried
[2:26:19] next we have 161 committee reports be
[2:26:22] resolved of the Council of the township
[2:26:24] of Al mman receive the following minutes
[2:26:25] for information recreational culture and
[2:26:28] Community Development advisory committee
[2:26:31] meeting minutes of June 26 and July 24th
[2:26:35] the public library meeting minutes of
[2:26:37] July 10th and the Grafton communal water
[2:26:40] committee meeting minutes of July
[2:26:45] 26th R to
[2:26:47] Second Deputy Mayor ster second
[2:26:50] councilor O'Neal any discussion go ahead
[2:26:54] Deputy Mayor um through here M loal um I
[2:26:57] guess when not I was reading um the
[2:27:00] recreation culture and community of
[2:27:02] development advisory committee meeting
[2:27:06] minutes
[2:27:07] um when you're discussing certain things
[2:27:12] in
[2:27:14] there what is the next step
[2:27:17] um when I look at um your uh they were
[2:27:21] looking at
[2:27:25] um bathrooms at the wicko boat launch
[2:27:28] and maybe and and uh uh hiring
[2:27:34] additional
[2:27:35] staff I'm just wondering does
[2:27:38] that now come forward in a a
[2:27:41] report I'm I'm not sure how how what the
[2:27:45] process is for that I think Mary cath's
[2:27:49] gonna answer
[2:27:51] it well um I think there's a two-part
[2:27:55] answer one is to clarify exactly your
[2:27:58] question and I think the report that we
[2:27:59] were just discussing will do that but
[2:28:03] um that and we also I'm sure the report
[2:28:08] will touch on minutes but we had one of
[2:28:10] the committee members did the minutes
[2:28:12] the one month so they've got sort of a
[2:28:14] different setup than the other months
[2:28:16] but those were just
[2:28:18] suggestions and that's one of the things
[2:28:20] I think needs to be looked at in terms
[2:28:22] of minutes when are things
[2:28:25] just brainstorming and when are the
[2:28:28] actionable items and so I I think that's
[2:28:31] one of the things that we'll be
[2:28:32] clarified for us having said that
[2:28:34] sometimes these suggestions get carried
[2:28:36] forward like the QR codes which you know
[2:28:39] was no cost to anyone but they've now
[2:28:42] implemented that on um like posters and
[2:28:45] stuff that are being created it and very
[2:28:47] pleased with how that's progressing so
[2:28:50] you know that's where a suggestion has
[2:28:53] already turned into action but the other
[2:28:55] ones with regard to budget they were
[2:28:57] just here's some brainstorming ideas you
[2:29:01] might think about but they weren't meant
[2:29:04] to be actionable items yeah because
[2:29:05] there was another one hiring additional
[2:29:08] staff for Parks wrecking culture
[2:29:11] department so I I just kind of and
[2:29:15] you've answered it if it is
[2:29:17] brainstorming and and maybe the minutes
[2:29:19] could reflect that thank you I think I
[2:29:23] think n's plan on when she does a
[2:29:26] comprehensive investigation and Report
[2:29:29] that'll tell us a lot of
[2:29:31] that and and come back to what Greg was
[2:29:34] mentioned there 15 minutes ago about the
[2:29:37] U Rose Neath um uh ACC and and and um
[2:29:43] negotiating with that group I I think
[2:29:45] that's probably all fits into the same
[2:29:49] thing okay we got a move in a second her
[2:29:51] all in favor that motion's
[2:30:01] carried next we
[2:30:04] have Grafton drinking water system 2023
[2:30:08] operational
[2:30:10] report um for May and June be resolve
[2:30:14] the correspondence from Larry spur
[2:30:18] spia manager of water capital projects
[2:30:21] Lucy reging Grafton drinking water
[2:30:24] system 2023 operational report reporting
[2:30:28] period May till June 2023 we received
[2:30:32] and filed R and the
[2:30:35] seconder mov by Deputy Mayor stver
[2:30:38] seconded
[2:30:39] by councelor boo any
[2:30:44] discussion is are we reporting this
[2:30:47] is this going to the to your committee
[2:30:50] first it already has it's
[2:30:53] already are from May
[2:30:56] okay historically they've been part of
[2:30:58] your report but maybe you're trying to
[2:31:00] keep them separate now oh maybe
[2:31:04] see do historically Larry's report went
[2:31:08] to the water committee and then they
[2:31:11] copied uh it was part of that uh minutes
[2:31:15] of their meeting but this is a different
[2:31:17] way of doing it I don't know if it's
[2:31:18] right and wrong we've been doing this
[2:31:21] for quite some time oh have you yeah
[2:31:23] okay well the advantage of that to uh
[2:31:26] your worship is that you see these
[2:31:29] reports uh quicker than because we only
[2:31:31] meet every few months by the time it
[2:31:34] happens and then the minutes be approved
[2:31:36] and then it comes back with Larry's
[2:31:38] thing you'll be getting reports from
[2:31:39] January instead you're getting them okay
[2:31:42] good
[2:31:43] point confusion all in favor
[2:31:47] motion's
[2:31:48] carried and then we have some more
[2:31:52] from 6172 Grafton drinking water
[2:31:56] operational report dated July for July
[2:31:58] and August we resolved that the
[2:32:00] correspondence from Larry manager of
[2:32:02] water Chap and uh projects Lucy
[2:32:05] regarding the graft and drinking water
[2:32:07] system 2023 operational report report
[2:32:10] period July till August 2023 we received
[2:32:13] and filed ruber the second mov by
[2:32:16] councelor Booth seconded by Deputy Mayor
[2:32:18] stver any discussion go ahead councelor
[2:32:21] Booth I'm just wondering uh and you can
[2:32:23] back me up on this Deputy Mayor at our
[2:32:25] last meeting you'll see in these minutes
[2:32:26] St Mary cemetery that Tom bahem of bem
[2:32:31] construction has out of his own uh
[2:32:34] goodness of heart has fixed the uh St
[2:32:37] Mary C cemetery and the water committee
[2:32:40] was suggesting to council that we could
[2:32:42] send him a letter of thanks from Town
[2:32:44] Council to thank you very much for his
[2:32:49] donation you're
[2:32:52] to to your I I'll I can make a separate
[2:32:56] motion if you want is just it would be
[2:32:58] proper to okay so could I amend that to
[2:33:01] say we also send a thank you letter to
[2:33:03] Tom bahem of bem construction thanking
[2:33:05] him for his um service work at the St
[2:33:09] Mary
[2:33:11] cemetery and who seconded
[2:33:14] that deputy mayor
[2:33:18] or do you want to make it SE I can make
[2:33:19] it separate if you want okay all in
[2:33:22] favor as
[2:33:24] amended that's
[2:33:41] Carri be resolved the township of alen
[2:33:43] meman received North umberland Count's
[2:33:46] 2023 to
[2:33:48] 2027 commun Community strategic plan for
[2:33:52] information Uber in a
[2:33:54] seconder moved by Council answorth
[2:33:56] seconded by councilor O'Neal any
[2:33:59] discussion go ahead Mike you mayor
[2:34:03] loo I just wondered if the county um has
[2:34:07] involved all the municipalities in this
[2:34:10] report I mean are they looking out for
[2:34:13] the whole County I would assume
[2:34:16] and if so have they involved us like
[2:34:19] they you know do they know what we feel
[2:34:20] like what we should have in there to
[2:34:22] promote us and you know
[2:34:26] we're I would have to say that they're a
[2:34:28] separate uh municipality and they based
[2:34:31] their strategic plan on on North
[2:34:34] themselves so do they involve us this
[2:34:38] Council or any other councils no they do
[2:34:42] not okay I just think they should
[2:34:49] okay to your mayor loo oh sorry um
[2:34:53] councelor O'Neal I think inadvertently
[2:34:56] your
[2:34:57] thoughts are coming through because on this report there's a representative
[2:35:04] from every
[2:35:07] municipality yes so I'm sure you're
[2:35:09] bringing your
[2:35:11] Insight of what is here yes would that
[2:35:15] be fair
[2:35:16] yes at the same time
[2:35:19] I when I go to Northland Council
[2:35:22] Northland County Council I represent the
[2:35:25] entire Council not just or Pard all of
[2:35:28] the municipalities not just
[2:35:32] A&H M cin um just on page 13 it does
[2:35:36] outline how the they engaged the overall
[2:35:40] community and it does show here that the
[2:35:44] highest level of Engagement was at the
[2:35:47] popups where they were iners Community
[2:35:50] conversation so that actually is useful
[2:35:53] I think for us to know that that's how
[2:35:54] people did engage most extensively
[2:35:59] so further discussion go ahead H my
[2:36:04] three be logo my numbers are a little
[2:36:09] skewed uh page
[2:36:11] 223 the old
[2:36:13] 223 they talk about a committee and
[2:36:19] um appointments to the m committees was
[2:36:22] that um the
[2:36:25] homeless well that's the Brighton that's the next one
[2:36:32] 174 oh okay I'll wait till we get there
[2:36:34] and then thank you okay all in
[2:36:37] favor
[2:36:40] Carri next we go on to the municipality
[2:36:44] of Brion res
[2:37:02] 174a the municipality of Brighton
[2:37:05] resolution regarding North umberland
[2:37:07] intermunicipal ad hoc committee on
[2:37:09] hosing and homelessness whereas the
[2:37:12] Council of the municipality of Brighton
[2:37:14] wish to initiate an intermunicipal ad
[2:37:17] hoc committee to examine lower tier
[2:37:19] expenditures and bylaws related to
[2:37:22] homelessness to identify opportunities
[2:37:24] for better alignment with North
[2:37:26] umberland County hosing and homelessness
[2:37:28] programs and whereas the Council of the
[2:37:31] municipality of Brighton invite
[2:37:32] participants participation in this group
[2:37:35] by representatives from the County's
[2:37:37] seven lower tier municipalities and from
[2:37:40] the upper tier the county of North
[2:37:42] umberland and whereas this group would
[2:37:45] report back back to the respective
[2:37:46] councils before the end of
[2:37:49] 2023 therefore be it resolved that the
[2:37:52] alen hman council appoint one of its
[2:37:54] members to sit on the intermunicipal ad
[2:37:56] hoc committee and further be it resolved
[2:37:59] that the council directs staff to advise
[2:38:01] the municipality of the alen moldman
[2:38:04] member
[2:38:06] appointee and I have another one there
[2:38:10] to read um maybe we'll try them together
[2:38:13] and then come back to it whereas Council
[2:38:15] reviewed the resolution for the
[2:38:16] municipality of Brighton and whereas
[2:38:18] Council reviewed the draft terms of
[2:38:20] refer reference for the north umberland
[2:38:22] intermunicipal ad hoc committee on home
[2:38:25] housing and homeless we resolve that
[2:38:27] council member blank have expressed
[2:38:30] their interest in serving on this
[2:38:32] intermunicipal at hoc committee is
[2:38:34] hereby appointed the is hereby the app
[2:38:37] Point E from the Council of towns Al
[2:38:40] mman and further be resolved the council
[2:38:42] appoint will update Al mman Council
[2:38:46] regarding the work of this adoc
[2:38:50] committee so I guess the first one uh
[2:38:54] says do we want to get
[2:38:58] involved can I get a over in a second
[2:39:00] for
[2:39:01] that by Council
[2:39:04] O'Neal second by Council anorth
[2:39:07] discussion any
[2:39:09] discussion um I actually think this
[2:39:11] follows up on councelor ainsworth's
[2:39:14] question about how to make it work
[2:39:16] between the county and the
[2:39:18] municipalities and yes we absolutely do
[2:39:21] have the mayor who's there representing
[2:39:25] our area but as he's rightly points out
[2:39:29] representing all of Northumberland
[2:39:30] County but this allows those decisions
[2:39:34] that have you know I think one like a
[2:39:36] ven diagram where they overlap between
[2:39:39] there's things that are the county
[2:39:40] there's things that are tier one that's
[2:39:43] us but there is some overlap and this is
[2:39:45] just an opportunity for us to say well
[2:39:48] what are you doing in Brighton or Port
[2:39:51] Hope or wherever in the overlap and I
[2:39:53] think I read somewhere that this was
[2:39:55] aiming for four meetings a year so I
[2:39:57] think it's to check in with one another
[2:39:59] so I I'm interested in this mik you have
[2:40:03] a comment yeah I I would excuse me I
[2:40:07] don't know if we can get a a report and
[2:40:09] know how all this
[2:40:11] works you know if um you know if you're
[2:40:14] getting homeless people's places to stay
[2:40:17] and you know how they're how they're fed
[2:40:19] how the if you get them housing who pays
[2:40:22] for that housing and um it would be nice
[2:40:24] to know that whole process before we
[2:40:27] jump into something like this and uh
[2:40:29] just kind of so we know what it's all
[2:40:31] about and and how it's all funded and um
[2:40:34] how they're approached you know the uh
[2:40:38] the the painstaking thing of trying to
[2:40:41] bring them bring them back to a to a
[2:40:43] home kind of thing right so I would if
[2:40:47] there's if there's any kind of a report
[2:40:48] but maybe there is already I'd just like
[2:40:50] to see that be able to read
[2:40:52] it yeah there's there's a whole um
[2:40:56] Department that handles all this well
[2:40:57] that's what I'm saying so why why can't
[2:40:59] we see that before we make this decision
[2:41:00] that we're jumping into it' be nice to
[2:41:02] know the process and in the funding of
[2:41:04] it
[2:41:06] all well we could ask I guess we could
[2:41:08] ask the posing manager to or social
[2:41:12] services person to come down and explain
[2:41:14] it sure best they can it's
[2:41:16] complicated
[2:41:19] yeah
[2:41:22] ahead thank you through you mayor logo
[2:41:25] um so this ad hoc committee uh as the
[2:41:27] name suggests is is a very finite
[2:41:30] shortterm committee and it's it's being
[2:41:33] initiated by one of the seven lower
[2:41:36] tiers Brighton um as well as including
[2:41:40] Northumberland so this is not a a county
[2:41:43] Le initiative but as count councelor
[2:41:45] O'Neal was saying it's very much a
[2:41:48] situation where uh all seven member
[2:41:51] municipalities in the county want to
[2:41:53] work together presumably to see what can
[2:41:57] be done in in terms of the increasing um
[2:42:00] pressures and issues and different
[2:42:02] things that uh communities have gone
[2:42:04] through of late um one of the I I don't
[2:42:08] really think that uh other than the
[2:42:11] terms of reference which you which you
[2:42:13] have before you for this committee I
[2:42:15] don't think there's anything that
[2:42:17] they've predetermined I think it's more
[2:42:20] they they want to try to do a fact-f
[2:42:22] finding session amongst themselves to
[2:42:24] see you know what what ideas can we come
[2:42:26] up with and and how can how can we
[2:42:29] perhaps make a difference and rectify
[2:42:31] some of the issues that that was how I
[2:42:34] interpreted the Brighton
[2:42:39] resolution um and and that person I
[2:42:41] think whoever that represent is will be
[2:42:44] able to provide some that information
[2:42:48] you're as as anybody
[2:42:54] make m c uh thank you mayor logel um a
[2:42:58] two-part thing I actually was very
[2:43:01] fortunate because I happened to be the
[2:43:03] chair of uh halman Court departments
[2:43:06] when the county Was preparing all of
[2:43:08] this so I did actually get an
[2:43:10] opportunity to work with and be part of
[2:43:13] that process as it unrolled and so I
[2:43:15] would be happy to share that with you
[2:43:16] and I think that's actually a benefit to
[2:43:18] say who's going to be bringing this
[2:43:20] forward I do have a follow-up question
[2:43:23] if I may through to our CAO and clerk
[2:43:25] would you prefer this decision be
[2:43:27] postponed until we've had our um
[2:43:32] discussions for the Strategic plan or
[2:43:35] they're ready to go and we can go with
[2:43:38] them any thought thank you councelor
[2:43:42] anneal through you mayor logal my
[2:43:44] understanding is that
[2:43:45] this committee um the intent is to meet
[2:43:48] four times before the end of this
[2:43:50] calendar year so I I don't know that
[2:43:53] that's really an opportunity to wait yes
[2:43:57] I needed to read that
[2:43:58] close I think you're looking for help
[2:44:00] any away but anyway go ahead for you
[2:44:03] mayor logo um I I don't see this as
[2:44:06] being part of the the governance
[2:44:08] structure that okay that you're talking
[2:44:10] about I think a representative from
[2:44:12] Council if that's council's wishes um
[2:44:14] that a representative from from this
[2:44:17] table
[2:44:21] here yes so all in favor of
[2:44:29] U this group invol go ahead could we
[2:44:32] pick a name too at the same time to see
[2:44:34] who's interested so we can just do it
[2:44:35] all at once
[2:44:37] and G have to read two
[2:44:41] motions yeah okay okay what do you who
[2:44:44] are you suggesting well well pardon me I
[2:44:46] would suggest since I had the floor I
[2:44:48] would suggest Mary Katherine because
[2:44:49] she's very interested in it right so for
[2:44:51] something like this and come back and
[2:44:52] keep us surprised of it unless there's
[2:44:54] two other counselors that want to sit on
[2:44:56] I'm
[2:44:58] fine M no I'm fine with that so are you
[2:45:03] willing to accept this responsibility I
[2:45:05] would thank you all right make it all favor of Mary C's
[2:45:13] appointment congrat ulations thank
[2:45:17] you okay so
[2:45:29] yeah sry that's
[2:45:37] okay next we go into uh the Amo watch
[2:45:42] file be it resolved the council receive
[2:45:44] the watch file newsletter from the
[2:45:46] association of municipalities of Ontario
[2:45:48] dated September 14th and 21st 2023 for
[2:45:53] information R
[2:45:55] seconded by count Deputy Mayor stobber
[2:45:57] second by Council answorth any
[2:46:00] discussion all in
[2:46:02] favor motions
[2:46:08] carried next we have
[2:46:11] 1776 the
[2:46:14] mmah responding to the hosing
[2:46:16] affordability task force
[2:46:18] recommendations whereas the acting CAO
[2:46:21] fire chief directed planning staff to
[2:46:23] review the correspondence from the
[2:46:25] minister minister of Municipal Affairs
[2:46:27] and hosing
[2:46:28] mmah and repair a report and
[2:46:31] recommendation to council regarding the
[2:46:34] ministers responding to the hosing
[2:46:36] affordability task force recommendations
[2:46:39] and where a staff request that the
[2:46:41] mmah provide the township of AL C and
[2:46:45] extension on the ministry's deadline for
[2:46:47] responses October 16th an extension
[2:46:50] request was denied and whereas the
[2:46:52] ministry requested that heads of council
[2:46:55] provide the information that was
[2:46:56] requested therefore be resolved the
[2:46:58] council received this corresponding from
[2:47:01] mmah and further
[2:47:03] that be it resolved that Mayor John Lal
[2:47:06] will provide council with a copy of his
[2:47:08] letter to the mm ah at a future meeting
[2:47:12] moving to
[2:47:13] seconder move by Deputy Mayor St second
[2:47:16] by Council eworth any
[2:47:18] discussion all in favor motions
[2:47:23] carried
[2:47:29] 74 mayor is this something that we're
[2:47:31] going to fill out those five uh the
[2:47:34] spots there the questionnaire or sorry
[2:47:37] um putting number ideas in there is
[2:47:39] there something as staff that we're
[2:47:40] going to do staff preparing something
[2:47:43] for me that I have to
[2:47:45] okay planning planning planning is
[2:47:48] helping me do that we're meeting next
[2:47:50] week okay next Wednesday we're make sure
[2:47:53] we've got it all done good next we have
[2:47:57] 177 L Trent conservation 2024 draft
[2:48:01] budget the township of alen mccalman
[2:48:04] received the L Trent conservations 2024
[2:48:07] draft budget letter and attachment for
[2:48:09] information and consideration during the
[2:48:11] Township's 2024 budget process ru
[2:48:15] second by councelor Booth seconded by
[2:48:19] councelor eworth any discussions
[2:48:22] councelor Booth I'll start on it first I
[2:48:26] guess um I believe if I'm correct I
[2:48:29] think the um Rona is her name Ronda comes here before Council and
[2:48:35] talks about her budget but I got a big
[2:48:37] problem with this reading this this is
[2:48:39] asking for a 19% increase which means
[2:48:42] we're going to be paying 23,000
[2:48:45] $247
[2:48:47] more and I'm sorry I just don't buy the
[2:48:52] uh the arguments that they're saying
[2:48:54] that uh several factors include uh the
[2:48:58] 4.9% consumers price index increase in
[2:49:01] minimum wage you know decrease in
[2:49:04] surplus funds but then they're looking
[2:49:05] at taking
[2:49:07] 2.25 uh temporary employees and making
[2:49:09] them full-time and I bring this up
[2:49:12] because this happened with last year's
[2:49:14] Council too is that I believe and don't
[2:49:16] quote me on the numbers but I believe
[2:49:18] Trent uh Conservation Area was very high
[2:49:21] either eight or 9% and ganaraska was
[2:49:24] like at two or three per. and I can't
[2:49:26] see why every year it seems to be that
[2:49:29] Trent is double triple what the other
[2:49:32] Conservation Area is asking for so I'm
[2:49:35] hoping that Council here would agree
[2:49:38] that we could ask staff to bring us back
[2:49:41] a report at the next meeting just for a
[2:49:44] very quick comparison of for the last
[2:49:46] five years and I'm sure it could be done
[2:49:48] by the treasurer very quickly what
[2:49:51] ganaraska is increase has been for the
[2:49:53] last five years and what trents has been
[2:49:55] for the last five years so we have some
[2:49:57] numbers to look at so that when she
[2:49:59] comes and makes a presentation that we
[2:50:01] can you know ask some big questions I
[2:50:04] know if we as Town's Council to hold the
[2:50:06] public we were increasing the taxes by
[2:50:08] 19% none of us would be here the next
[2:50:13] time
[2:50:15] thank you Greg mik through you Mary logo
[2:50:19] yeah and and councelor Booth is Right
[2:50:20] mostly because I I um I talked to Ronda
[2:50:23] before we came to the meeting and it's typically to cover those two uh
[2:50:27] part-time people because they're just
[2:50:30] they're overworked uh they've had their
[2:50:32] own um provintial cuts and
[2:50:36] um the uh you know and I agree with
[2:50:40] councelor Booth it's it's something that
[2:50:42] like any other thing should be
[2:50:43] negotiated and I think that's suppos
[2:50:44] that we should take with
[2:50:48] it uh didn't I also see somewhere where
[2:50:51] it said they were actually Al they did
[2:50:53] want to add two and a half people some
[2:50:54] of their work was going to be the
[2:50:56] expected
[2:50:58] in was expected to be what some of the jobs they were going to be
[2:51:03] needing less to do well with legislation
[2:51:07] from The Province there's a lot of
[2:51:08] things that they're they're not
[2:51:09] responsible for anymore I I guess my one
[2:51:13] question through you your worship maybe
[2:51:15] Nancy would be I don't know how this
[2:51:17] actually works if we don't approve of
[2:51:20] paying an extra 19% how does that work
[2:51:22] do we even get a
[2:51:25] choice because we're one of like six or
[2:51:28] seven groups that are in there and
[2:51:30] there's uh Municipality of Trent which
[2:51:33] is going to be asked for almost a
[2:51:34] $100,000 more increase I can't see them
[2:51:37] being very happy with something like
[2:51:39] that either so what happens if if we
[2:51:42] vote as Council to say we don't agree to
[2:51:43] a 19% % increase does
[2:51:46] that maybe you can answer Nancy I don't
[2:51:49] know for you mayor logo um excellent
[2:51:53] question and I don't actually have an
[2:51:56] answer to that so uh right now the res
[2:51:58] the recommended resolution is to Simply
[2:52:00] receive it for information but we can
[2:52:02] certainly um if you'd just like to um
[2:52:05] move a a motion and get a second or we
[2:52:08] can get that information and bring it
[2:52:10] back if Council so chooses prior to the
[2:52:13] budget process like for
[2:52:16] information through you mayor Nancy then
[2:52:20] if this has a a budget impact uh and
[2:52:23] we're required to pay do we have
[2:52:25] representation on their on their board
[2:52:28] by way of committee or otherwise that's
[2:52:30] you so through your mayor to council
[2:52:32] answorth were you consulted about this
[2:52:35] budget and were you part of the
[2:52:38] process uh through you mayor logo yeah
[2:52:41] it came up at our last meeting but it
[2:52:43] was already prepared
[2:52:46] preped so there was a group of uh a
[2:52:49] group of counselors that sat on a a
[2:52:51] budget board
[2:52:53] committee and this was put together my
[2:52:58] understanding through your mayor would
[2:53:01] you be able to give the information to
[2:53:03] Nancy who was on that board what what
[2:53:06] communities they represented and again
[2:53:09] going back to my question were you
[2:53:11] consulted about this budget process or
[2:53:14] during this budget process or were you
[2:53:16] presented to yeah no it was just
[2:53:19] presented to us so yeah so the rest of
[2:53:21] us so literally I think I believe there
[2:53:23] was three on the committee three or four
[2:53:25] I think and um so they just came back
[2:53:28] and presented it to
[2:53:29] us so and there was some push back at
[2:53:32] the meeting already with it so um um I'm
[2:53:36] sure they're expecting
[2:53:40] it okay go ahead so could I add an amend
[2:53:44] then what you said mayor was uh if we
[2:53:46] could ask staff to come back at the next
[2:53:49] meeting with a comparison of the last
[2:53:51] five years between both conservation
[2:53:53] things what their annual increas has
[2:53:55] been and what was it that you said John
[2:53:58] you wanted us to can't remember now just
[2:54:02] I'd like to see you know they mentioned
[2:54:03] a 19% increase and they mentioned the
[2:54:05] four and a half specifically and then
[2:54:08] the four 4.9 was it for well they said
[2:54:12] 4.9 for consumer pric index increase in
[2:54:15] the minimum wage for part-time staff
[2:54:17] which I can't I don't know how many
[2:54:19] part-time staff they have Mike but you
[2:54:21] know a dollar there's a 15 all I'm
[2:54:23] saying there's a 15% increase with no
[2:54:26] explanation they've got one of them
[2:54:28] names which is four and a half of and
[2:54:31] actually the amendment would be Nancy
[2:54:32] what you said which was you could come
[2:54:34] back to us answering the question is
[2:54:36] what happens if we as a council say
[2:54:39] no I don't I don't know who seconded it
[2:54:42] if they'd be okay with that that was
[2:54:47] councilth are you okay with that Mike
[2:54:49] the two amendments they come back with
[2:54:51] the comparison and the answer is what
[2:54:54] happens if we don't want to
[2:54:57] pay and they aren't they asking for this
[2:55:00] to be done by the middle of November so
[2:55:02] they can get their budget this is the
[2:55:06] draft well the funny thing is the report
[2:55:09] asks for information for us for our
[2:55:12] budget considerations but we don't do
[2:55:14] our budget until January but they want
[2:55:16] to know they're doing their budget now
[2:55:18] and that's what Catches Us all little
[2:55:20] every year doesn't it
[2:55:23] yeah so basically if you say yes you're
[2:55:26] committed to that number come January
[2:55:28] that that number is already in
[2:55:32] there and I guess maybe another question
[2:55:35] John you could answer Mr Mayor is do we
[2:55:38] have to belong to the lower Trent
[2:55:39] Conservation Area is that
[2:55:42] mandatory or are people allowed to if
[2:55:45] they don't agree with it
[2:55:47] to I I I don't know but I expect that
[2:55:50] there's something on the municipal act
[2:55:51] that says and and I believe there's a
[2:55:53] lot of implications through you mayor
[2:55:55] logal uh for planning as well as um uh
[2:56:00] some of the building issues as well and
[2:56:03] potentially Transportation three that I
[2:56:05] can think of off the top of my head
[2:56:06] certainly
[2:56:08] planning and it would be more more than
[2:56:11] if I
[2:56:12] may it would be more than what we are
[2:56:15] paying here if we have to start going
[2:56:17] and Hiring Our Own people to do these
[2:56:22] things but we're paying for that no but
[2:56:25] if we if we decided to leave okay lower
[2:56:30] Trent but then you're saying you think
[2:56:32] we're mandated to use a well I I know I think that if there's something
[2:56:38] special that they're doing where we ask
[2:56:39] them to to uh give an opinion on on a uh
[2:56:43] build uh build
[2:56:44] plan or something like that that they
[2:56:47] actually send us a bill for that do they
[2:56:50] that's on top of what we're paying now
[2:56:52] on top of on
[2:56:54] top or whatever it is every time that you give them uh you ask
[2:57:00] them for their comments yes you're buil
[2:57:02] to that a well if that's the case I
[2:57:05] definitely want to look into it because
[2:57:07] we're going from
[2:57:09] 122,000 to 145,000 increase that's huge
[2:57:21] you want to get Nick and cruy involed
[2:57:24] want to ask Nick and cruy any questions
[2:57:26] or we let da do that we
[2:57:29] can yeah if you just research it for us
[2:57:32] next time you come back with it they
[2:57:34] yeah and are they coming have they asked
[2:57:36] her the delegation to council
[2:57:40] yet no I don't I don't believe so don't
[2:57:44] we normally do that right she usually
[2:57:45] comes in the fall and does her
[2:57:47] presentation and because I remember this
[2:57:50] came up last year too yeah it's come up
[2:57:54] many there's a big discrepancy in in
[2:57:56] both of the conservation and I know we
[2:57:59] have more more land with the lower Trent
[2:58:02] one but it's the percentage that I'm
[2:58:04] concerned of is if you're raising the
[2:58:06] total budget by 19% and one of them is
[2:58:09] Raising it by 5% there's a huge
[2:58:11] difference of and I believe I know why
[2:58:14] because when I served on ganaraska and
[2:58:16] this is just what I noticed is when coid
[2:58:19] hit with ganaraska they were very
[2:58:21] efficient with any part-time staff or
[2:58:23] temporary staff that they had in that
[2:58:25] they cut them all they to try and save
[2:58:28] money because the the uh Center wasn't
[2:58:31] open anything that they didn't have to
[2:58:33] have stuff they said I'm sorry we you
[2:58:35] know you're temporary or whatever we I
[2:58:37] don't think that's happening and Trenton
[2:58:39] Mike maybe you can answer it seems like
[2:58:40] they want to take these part-time people
[2:58:43] and make them fulltime time when a time
[2:58:44] when things should be less work for them
[2:58:47] instead of more but that's just my
[2:58:50] opinion is there anything is there any
[2:58:52] sense in proceeding with what Dave was
[2:58:54] saying about the committee and who's
[2:58:57] involved in
[2:58:59] whe mayor um Mike answorth I believe is
[2:59:03] going to grab that information for us
[2:59:05] yeah he's you're going to get that
[2:59:06] information yeah and you'll give that to
[2:59:08] staff and then they'll do what they
[2:59:10] think is necessary that's good all in
[2:59:13] favor
[2:59:15] motion's
[2:59:25] carried uh resolution regarding this is
[2:59:28] 178 resolution regarding amendments to
[2:59:30] the highway traffic act whereas the
[2:59:32] Council of the township valck hemman
[2:59:35] previously dealt with a similar
[2:59:36] resolution be resolved the council
[2:59:38] received the correspondence from the
[2:59:39] township of crammy and the region of
[2:59:41] durm regarding amendments to the highway
[2:59:43] traffic act for information R second
[2:59:47] approved by Deputy Mayor stobber
[2:59:48] seconded by councelor O'Neal further
[2:59:50] discussion all in favor motion's
[2:59:59] Carri no we've already we've already
[3:00:01] done that
[3:00:05] one we we' already did that six months
[3:00:11] ago uh city of uh Cambridge declaring
[3:00:15] intimate power partner violence I pbn
[3:00:20] epidemic be resolve the Council of
[3:00:21] Township B mman received the resolution
[3:00:24] regarding declaring intimate partner
[3:00:27] violence ipv an epidemic from the city
[3:00:30] of Cambridge for information I moov a
[3:00:33] second for
[3:00:35] that Mo by councelor O'Neal seconded
[3:00:41] by Deputy Mayor St
[3:00:44] any
[3:00:46] discussion all in
[3:00:48] favor motions
[3:00:55] carried 1710 request for financial
[3:00:59] support from the west north umland
[3:01:00] position Recruitment and Retention board
[3:01:03] be it resolved the Council of the
[3:01:04] township of Al McAn having reviewed the
[3:01:06] correspondence for request for financial
[3:01:09] support from the west north umland
[3:01:10] position Recruitment and Retention board hereby I provide the following
[3:01:14] direction to
[3:01:16] sta moved by Council
[3:01:20] O'Neal logal I'd like to make that a
[3:01:23] motion to postpone please until and
[3:01:26] bring that back get a second on the
[3:01:28] table first second by councel
[3:01:30] answorth go ahead councelor O'Neal sorry
[3:01:34] it my motion is to motion a motion to
[3:01:37] postpone this item and to bring it back
[3:01:40] as part of our grant uh discussions
[3:01:43] during
[3:01:44] budget are you okay with that
[3:01:47] motion uh through loo kind of but we've
[3:01:50] had discussions on this this item
[3:01:53] through budget time right so I
[3:01:57] mean to me it has to be a budget item
[3:02:00] even if we're going to continue with
[3:02:01] that that was it has to be it has to be
[3:02:04] budget I agree
[3:02:08] yeah anybody else got a comment coun
[3:02:12] Booth I'm not sure what
[3:02:14] councelor O'Neal can explain it or
[3:02:15] something but I believe in past councils
[3:02:18] they used to come and have a three-year
[3:02:19] deal with us or something where they
[3:02:21] would say this is what it is for the
[3:02:23] next three years and then we put it in
[3:02:25] there this now is saying that we're
[3:02:27] going up to $
[3:02:30] 9,967 so it looks like they're
[3:02:32] increasing from last year but I would
[3:02:34] agree with you like to just postpone the
[3:02:36] discussion okay if you've got questions
[3:02:39] you can just call me and when it comes
[3:02:41] back I'll be prepared okay
[3:02:45] further
[3:02:46] comments um through May so how long are
[3:02:50] we going to postpone
[3:02:51] it what sorry until they come back
[3:02:54] during Grant discussions as part of
[3:02:56] budget the same as they did last year
[3:02:58] councelor in
[3:03:00] okay all in
[3:03:02] favor motions
[3:03:12] carried
[3:03:16] next one is 1711 birds eye view game
[3:03:20] farm be resolve the Council of the
[3:03:22] township Val received the correspondence
[3:03:25] regarding birge I view game farm from
[3:03:28] Bruce jeninga and Jane clawen
[3:03:33] jeninga Ruben the
[3:03:37] seconder moved by councelor Booth second
[3:03:39] by councelor
[3:03:41] O'Neal discussion
[3:03:45] seeing none all in favor motions
[3:03:53] Carri uh this was added uh 181 was added
[3:03:56] to the agenda it's a by law to allow our
[3:04:00] former acting CAO clerk Pat Kemp to
[3:04:03] perform a Civic marriage Solomon isation
[3:04:07] which she had arranged to do for two
[3:04:10] Alam moldman Township residents prior to
[3:04:13] leaving the
[3:04:15] township and the resolution
[3:04:19] reads it resolved that bylaw number 106
[3:04:23] 2023 being a bylaw to authorize ass
[3:04:26] signing and execution of an agreement
[3:04:28] between the corporation of the township
[3:04:30] of Al moldman and Pat Camp to perform a
[3:04:33] CI civil marriage solmization to be read
[3:04:37] and deemed pass this third day of
[3:04:39] October
[3:04:41] 2023 can I get a move in a second
[3:04:44] mov by councelor Boo seconded by councel
[3:04:46] inworth any
[3:04:48] discussion go ahead well I just say um
[3:04:53] that I noticed in Reading uh further it
[3:04:56] is just for the period of one day yes
[3:04:59] and I don't believe that reads like that
[3:05:01] but it it's known so um that would be
[3:05:06] I'm good with
[3:05:08] it it's within the Bible it's on the B
[3:05:11] yeah okay that's in bylaw you heard that
[3:05:15] okay um any further discussion all in
[3:05:19] favor motion's
[3:05:32] carried number
[3:05:35] 20 oh announcements thank
[3:05:37] you uh and today we start off with
[3:05:40] counselor Mary CER all right um
[3:05:45] I notice that's only for
[3:05:51] information um just that the Ros need
[3:05:54] fair was a huge success this year H
[3:05:57] congratulations to the egg society that
[3:05:59] is volunteers coming together and
[3:06:01] pulling off a really large event I want
[3:06:04] to commend them on continuing to make it
[3:06:06] free admission for children and I'm
[3:06:09] going to add to that I saw a lot of kids
[3:06:11] walking around with bed eggs to take out
[3:06:14] on Halloween full of information on fire
[3:06:17] safety and it did look like they were
[3:06:19] very thrilled with that and um there
[3:06:22] were more Youth and Home and Garden
[3:06:26] um submissions and there has been for a
[3:06:28] number of years which was wonderful to
[3:06:30] see and uh just a shout out to the
[3:06:33] firefighters in general they were there
[3:06:36] during the day with the safety trailer
[3:06:40] and then they were there in the evening
[3:06:41] as well to support the events and they
[3:06:44] looked professional and and did a great
[3:06:46] job and just I did notice as I was
[3:06:50] driving down here that the Fire Halls
[3:06:52] are looking beautiful with the planters
[3:06:53] out front and uh everything
[3:06:57] so thank you Mary C councelor Booth yeah
[3:07:00] just a reminder that if anybody wishes
[3:07:02] to have tickets for the musical shout
[3:07:05] sisters which is being put on by the
[3:07:07] library which is on October 21st at 7
[3:07:12] p.m at St George Anglican Church it's
[3:07:14] $20 a ticket and there's a show and then
[3:07:17] desserts afterwards you can just come
[3:07:18] and see me that's it thank
[3:07:22] you um Deputy Mayor
[3:07:26] stelber um i' just like again to uh
[3:07:29] commend the Ros Fair on having such a
[3:07:33] great
[3:07:34] fair I know they had um a few hiccups
[3:07:38] and uh I commended uh Miss Foreman on
[3:07:43] her quick turnaround and responses to
[3:07:46] get things done when there was an issue
[3:07:49] and uh it it was really good to see such
[3:07:53] Community
[3:07:54] Spirit uh councelor Booth I have my
[3:07:56] ticket I'm not sure if I'm going to be
[3:07:58] able to attend that day I have a another
[3:08:01] event but I I have got my ticket and I
[3:08:05] just like to um wish everybody a Happy
[3:08:08] Thanksgiving and uh it's going to be a
[3:08:11] good weekend
[3:08:13] thank you c
[3:08:16] r through you Meritt I I'd like to make
[3:08:20] a notice a motion another one here today
[3:08:23] that staff put together a red flag
[3:08:25] system on our budget because we've had
[3:08:28] so many overages on our budget
[3:08:30] already um the the
[3:08:35] um the uh report that came to us today
[3:08:38] there was between budgets and actuals
[3:08:40] they were you know they were over there
[3:08:43] and um so I would just like to see us
[3:08:46] have some kind of a red flag system that uh managers are or U you know talk
[3:08:54] to about their budget before they're
[3:08:55] getting over because I mean some of it
[3:08:57] when it's actual or it's um like a
[3:09:00] budget number for the quarter you know
[3:09:02] they might be over on the quarter but
[3:09:03] they're under on on the on the yearly
[3:09:05] one so we really don't count it until
[3:09:07] they're over on all of it so can we
[3:09:10] catch it
[3:09:11] earlier so we don't get these to us all
[3:09:13] the
[3:09:16] time
[3:09:17] ahead I can address that in Nicole's
[3:09:20] absence Council answorth um and In
[3:09:22] fairness to to Nicole her and I have not
[3:09:25] been able to have our meeting and we do
[3:09:27] have that planned for
[3:09:29] Thursday
[3:09:30] um uh when it comes to the quarter
[3:09:34] reporting uh some things that are within
[3:09:37] the budget
[3:09:40] um take up the entire budget line um
[3:09:44] they're not necessarily Broken Out In
[3:09:45] quarters especially when it comes to
[3:09:47] purchasing uh so that that makes it a
[3:09:50] little bit
[3:09:51] misleading um there's another aspect in
[3:09:54] that is the computer system that we're
[3:09:55] using called Keystone um I got to have a
[3:09:58] look at it yesterday and In fairness to
[3:10:01] Nicole I would like to meet with her
[3:10:03] before I bring that back to council uh
[3:10:07] the program that we implemented here is
[3:10:08] not at the hands of Nicole um but the
[3:10:11] program that we do have will say
[3:10:17] is not very up todate so there's many
[3:10:21] things in the accounting systems that we
[3:10:23] do need to be able to do one of which
[3:10:24] you've
[3:10:25] identified um uh we do need to give our
[3:10:29] senior staff access so that they can
[3:10:32] track but we also need something that is
[3:10:35] a lot more userfriendly
[3:10:36] um I was sadden to see that QuickBooks
[3:10:39] is a lot further ahead than a robust
[3:10:42] Municipal program like Keystone so we
[3:10:44] have we have we have some work to do and
[3:10:47] it will get sorted
[3:10:49] out
[3:10:52] okay so do I so I guess then do I need
[3:10:56] my motion if I can rely on that report
[3:11:00] okay then I'll
[3:11:02] withdraw
[3:11:06] thanks um I to attended all pardon me
[3:11:10] RNE and it was very very good it was so
[3:11:13] stick and hot though that anybody was
[3:11:16] there was suffering almost but it was it
[3:11:18] was much better than the snow that I
[3:11:20] seen flying around with that as well
[3:11:23] they had a a fantastic Saturday
[3:11:25] unbelievable Saturday and I believe
[3:11:28] Sunday was went very
[3:11:30] well2 didn't didn't hear the results for
[3:11:32] somebody but I didn't hear that I also
[3:11:34] attended the um alderville national day
[3:11:38] of Truth and
[3:11:39] Reconciliation very well attended by
[3:11:43] uh lots of people that were dressed in
[3:11:46] the orange shirt dat and really it was
[3:11:49] really uh lasted for about an hour and
[3:11:52] 15 minutes there was lots of people
[3:11:54] there that were busing them in from the
[3:11:56] uh it was held at the medical center uh
[3:12:00] because they they were afraid to used
[3:12:02] the the road because of all the business
[3:12:04] busy with the uh with the ACCC and or
[3:12:07] pardon the bear going I also attended
[3:12:10] the evening in Port hul for the change
[3:12:15] aspiring
[3:12:16] change and they showed about half an
[3:12:19] hour 40 minutes of a um they went
[3:12:24] directly to Winnipeg and showed the
[3:12:26] Museum
[3:12:30] of um Museum of can't think reg way
[3:12:35] putting it now basically uh rights
[3:12:38] freedom and rights and they had a museum
[3:12:41] there was beautiful actually
[3:12:43] but that so that lasted for about half
[3:12:45] an hour and the other portion of it
[3:12:47] which is much better as a panel
[3:12:49] discussion of two um female First
[3:12:53] Nations
[3:12:54] ladies uh one was the mother and one was
[3:12:57] the daughter and they talked about all
[3:13:00] the things that they've been exposed to
[3:13:01] in the last several years they didn't
[3:13:04] talk too much about missing children but
[3:13:06] it was we did talk about not other
[3:13:09] things and what I found particularly
[3:13:11] interesting was that when a First Nation
[3:13:15] lady married her a white person husband
[3:13:20] she lost all of her um rights
[3:13:25] status and that was not the reverse so
[3:13:29] it was very very surprising to me and
[3:13:33] certainly not not the best way to be as
[3:13:35] far as in my
[3:13:37] opinion uh that's it except for the
[3:13:41] proclamation
[3:13:45] uh local government week whereas the
[3:13:47] week of October 15 to 21st is local
[3:13:49] government week in intario and
[3:13:51] opportunities to reflect the vital
[3:13:52] Services delivered by Municipal
[3:13:54] governments and whereas Municipal
[3:13:56] governments play a vital role in helping
[3:13:58] the to define the character priorities
[3:14:02] physical makeup and quality of life of
[3:14:04] communities across inario there now
[3:14:07] therefore be it resolved that I John L
[3:14:09] on behalf of the Council of the township
[3:14:10] Val mman do hereby join with Partners
[3:14:14] such as the onaral Ministry of Municipal
[3:14:16] Affairs and hosing and the association
[3:14:18] of Municipal municipalities of Ontario
[3:14:20] in acknowledging and celebrating the
[3:14:23] work of local municipalities by
[3:14:25] proclaiming October 15 to 21st 2023 as
[3:14:29] local government week signed by yourself
[3:14:32] dated October 3rd and thank you very
[3:14:35] much for putting that together that was
[3:14:36] very well
[3:14:39] written well thank youand I love that
[3:14:44] perfect and the next one is a
[3:14:47] proclamation child care worker and early
[3:14:50] childhood education appreciation day
[3:14:54] this is on October 17 2023 and whereas
[3:14:58] years of research confirms the benefits
[3:15:01] of highquality child care for young CH
[3:15:04] children's int intellectual emotional
[3:15:07] social and physical development and
[3:15:09] later life outcomes and whereas child
[3:15:12] care promotion promotes the well-being
[3:15:15] of children and responds to the needs of
[3:15:17] parents and the broader Community by
[3:15:19] supporting quality of life so that
[3:15:22] citizens can fully participate in and
[3:15:25] contribute to the economic and social
[3:15:27] life of their community and whereas
[3:15:29] training and knowledgeable Early
[3:15:32] Childhood Educators and Child Care staff
[3:15:34] are the key to Quality in early learning
[3:15:38] and child care programs and Champions
[3:15:40] for Children now therefore be resolved
[3:15:42] that I John Lal on behalf of the Council
[3:15:45] of Township Valen cman to hereby
[3:15:47] Proclaim October 17th to be child care
[3:15:50] worker and early childhood education
[3:15:53] Appreciation Day in recognition of the
[3:15:56] education dedication and commitment of
[3:15:59] child
[3:16:00] workers to Children their families and
[3:16:03] quality of life in the
[3:16:05] community dated October 3rd
[3:16:08] 2023 and is that is that the purple we approve from day
[3:16:16] two that would be
[3:16:21] M uh Council resolution
[3:16:24] 22-1 bylaw number 105 2023 be byw to
[3:16:28] confer the proceedings of the regular
[3:16:30] Council session and close session held
[3:16:32] on Tuesday October 3rd
[3:16:34] 2023 be it resolved that bylaw 105 2023
[3:16:38] being a bylaw to confirm the proceedings
[3:16:39] of the regular session and closed
[3:16:41] session of Council held on October 3rd 2023 we read and deem passed
[3:16:47] this third day of October 2023 Pro
[3:16:50] second moved by Council reignwood
[3:16:53] seconded by Deputy Mayor sturn all in
[3:16:56] favor motions
[3:16:58] Carri and
[3:17:00] finally finally motion to adjourn
[3:17:05] and uh be it resolved that the regular
[3:17:07] council meeting of Tuesday October 3rd
[3:17:10] 2023 be adjourned at 4 438 p.m. R
[3:17:14] secondary mov by Council O'Neal seconded
[3:17:17] by Council rinworth all in favor motion
[3:17:20] carried thank you
[3:17:22] everyone thank you people