1
00:00:01,880 --> 00:00:06,760
Okay, everybody, welcome to the study session. We're excited to be here. Thank you to all of our guests.

2
00:00:07,660 --> 00:00:17,500
Thank you Madam President. Okay, thank you. Madam Vice President, we're excited to talk about recommendations for the last

3
00:00:18,100 --> 00:00:26,320
capital budget and Alpine school districts. Thanks to be here tonight, going to present, but thanks to the

4
00:00:26,320 --> 00:00:31,700
business team who is here, Ryan, Robert, Christopher, and Allison. Thank you all for being here.

5
00:00:32,600 --> 00:00:36,840
And thank you for all of the questions you answered in finance committee and all of the other

6
00:00:36,840 --> 00:00:45,280
things that we've done. It's a process that there's always more requests than there is money.

7
00:00:46,240 --> 00:00:53,300
And it's a difficult one, but we've tried to keep the needs of our facilities, the equipment

8
00:00:53,300 --> 00:01:00,100
that we need so that we can safely operate that for our students and for our team members and yet

9
00:01:00,100 --> 00:01:05,580
still be conservative and prepare for three strong districts and meet some of their needs. So

10
00:01:05,580 --> 00:01:10,840
with that as maybe an intro, we'll turn the time over to V and she'll take it from here.

11
00:01:11,100 --> 00:01:19,420
Okay, there we go. All right, FY27, casual budget recommendations. We started off this budget season,

12
00:01:19,420 --> 00:01:25,420
You know, budget season starts in December goes to August, quite a while, but there's two

13
00:01:25,420 --> 00:01:26,100
parts to it.

14
00:01:26,160 --> 00:01:30,500
There's a capitol in the operation, so the capitol is the first part, and then right after

15
00:01:30,500 --> 00:01:34,980
we're on the heels, we're talking about operations and finance for eight days, so there's a part

16
00:01:34,980 --> 00:01:39,580
where we just kind of overlap the two a little bit, so tonight it's just capital.

17
00:01:40,760 --> 00:01:45,520
We have several capitol meetings that we start to kind of south through the numbers, the

18
00:01:45,520 --> 00:01:50,320
priorities and try to align the revenue with the requests and the requests with the revenue.

19
00:01:51,340 --> 00:01:56,500
But those meetings consist of a subcommittee, the various meetings that kind of everybody

20
00:01:56,500 --> 00:02:01,300
comes to a table who put in requests and we work through those numbers and try to make them

21
00:02:01,300 --> 00:02:07,440
work with the requests for, and then we go to things like finance committee, we go to district

22
00:02:07,440 --> 00:02:17,080
budget committee. We have a cabinet we do it and then come to do it. I believe you've

23
00:02:17,080 --> 00:02:22,920
already seen a lot of it and spreadsheets. I just want to go over and highlight. I'm not

24
00:02:22,920 --> 00:02:26,660
going to go to the spreadsheet tonight, but I want to highlight a lot of what's on there

25
00:02:26,660 --> 00:02:33,380
and kind of what went into it. Let's just hit the three to stop me at me. So the revenue

26
00:02:33,380 --> 00:02:38,360
for FY27 comes to about $121 million.

27
00:02:39,200 --> 00:02:42,720
That consists of the estimated FY26 fund balance.

28
00:02:43,600 --> 00:02:46,900
The MIS estimated FY27 tax revenue,

29
00:02:47,080 --> 00:02:50,440
that tax revenue comes from an estimated capital levy

30
00:02:50,790 --> 00:02:54,960
with estimated property tax values that we get from the county.

31
00:02:55,680 --> 00:02:58,280
We always like to keep out what we call rainy day,

32
00:02:58,400 --> 00:03:01,620
reserved $10 million to kind of set that aside

33
00:03:01,620 --> 00:03:06,000
in case we need it and then also you know we've been building a building fund

34
00:03:06,000 --> 00:03:11,960
reserve for several years now so we like to put that aside as well not make

35
00:03:11,960 --> 00:03:18,620
sure we protect that so that comes to 121 now you see 163 million down there

36
00:03:18,620 --> 00:03:24,760
but the 42 million on that layout right there is our items from this budget that

37
00:03:24,760 --> 00:03:28,980
we have found that we could fund from the building fund but we're also putting

38
00:03:28,980 --> 00:03:32,860
money back in the building fund at the same time, so it's just kind of a simple thing.

39
00:03:34,480 --> 00:03:38,760
Capital budget request that came in this year, the initial request, we have 46 requests

40
00:03:38,760 --> 00:03:40,520
that came in for $183.

41
00:03:42,220 --> 00:03:47,220
The cabinet is now recommending $43 of those at $163 million.

42
00:03:48,640 --> 00:03:54,880
That's a combination, over two of those three are ones that are self-funded, two surplus

43
00:03:54,880 --> 00:04:02,720
plus revenue. And then the third one is one that just didn't go through. But other

44
00:04:02,720 --> 00:04:07,540
amounts we were adjusting the budget by about 20 million of requests that are part of

45
00:04:07,540 --> 00:04:09,460
those that cabinet recommends.

46
00:04:12,730 --> 00:04:14,670
Okay, just now we're just going to go through a list of

47
00:04:14,670 --> 00:04:20,950
these. I separated them into categories. First categories from admin requests and these

48
00:04:20,950 --> 00:04:26,790
are all committed and prioritized requesting that we previously committed to. First one of

49
00:04:26,790 --> 00:04:35,450
One of those is the lease revenue bond payment, which is interest only, which is for the construction of the new elementary school and high school out in Lake Mountain.

50
00:04:36,870 --> 00:04:44,190
And then the lease bond payment, which we have every year, that amount this year is 12.5 million. And then the next three.

51
00:04:45,670 --> 00:04:52,970
So the least one payment is the pre-existing before it is $20.25 a year.

52
00:04:53,250 --> 00:04:56,430
Okay, so those are two separate, so they're both least-rated.

53
00:04:56,730 --> 00:04:57,010
Yes.

54
00:04:57,150 --> 00:04:58,210
Yes, separate them out.

55
00:04:58,330 --> 00:04:58,670
Thank you.

56
00:04:59,930 --> 00:05:05,690
And then the next three are just amounts that again we're protecting from TNT that we've gone

57
00:05:05,690 --> 00:05:06,970
through to build that.

58
00:05:10,290 --> 00:05:13,430
Business Services Request are for software licenses.

59
00:05:13,430 --> 00:05:19,670
Since gravity is what we use to refer to aquifer and the buffer as well.

60
00:05:20,550 --> 00:05:24,730
And then link is the new alleo and TES software.

61
00:05:25,330 --> 00:05:28,030
Those license is your request for those license.

62
00:05:29,230 --> 00:05:34,170
Transportation, kind of similar to some request from previous years,

63
00:05:34,290 --> 00:05:37,050
but also things that need to be placed and updated.

64
00:05:37,770 --> 00:05:40,150
One that I want to highlight is the school buses.

65
00:05:40,150 --> 00:05:48,150
That provides for about 20 buses at a cost of about 203,200, 5,000 each.

66
00:05:48,750 --> 00:05:50,290
So it comes in out to that price.

67
00:05:50,490 --> 00:05:51,010
We got $20.

68
00:05:54,450 --> 00:05:55,530
Facilities request.

69
00:05:55,790 --> 00:05:58,330
As we get to this, I want to hand this out as well.

70
00:05:59,270 --> 00:06:03,570
These are things that Frank fully provided.

71
00:06:03,950 --> 00:06:04,690
Thank you, Frank.

72
00:06:05,870 --> 00:06:06,710
We know it's tough.

73
00:06:07,570 --> 00:06:08,510
Very nice.

74
00:06:08,510 --> 00:06:13,230
We, Frank, provided, prepared this for the district budget committee meeting.

75
00:06:13,550 --> 00:06:16,870
It shows the priorities of the facilities requests.

76
00:06:17,510 --> 00:06:25,930
The green highlighted parts of that are amounts that Camden's provided through the revenue that we have now.

77
00:06:26,210 --> 00:06:29,810
Some of the ones at the end are still poll maps.

78
00:06:30,430 --> 00:06:36,990
But, for example, if we look at HVAC, and you want to say, well, what is that 9 million going towards?

79
00:06:36,990 --> 00:06:43,790
this is the list of what it's going for. We're requesting 9 million for HRAC. And then what

80
00:06:43,790 --> 00:06:48,850
that that come, and if you see HRAC, sorry, it's the second world, the first one on the left, okay?

81
00:06:49,570 --> 00:06:56,490
So each of those boxes has cost estimate and then accumulated running amount. So the cost estimate

82
00:06:56,490 --> 00:07:01,410
for each line item and then everything totally enough to that. The very first thing on HRAC,

83
00:07:01,450 --> 00:07:05,850
you've got management, servers and licensing. That's reconfiguring to do the district split.

84
00:07:05,850 --> 00:07:10,590
So, I think this is such a great document, just because it really does list the school,

85
00:07:10,850 --> 00:07:13,370
it lists what's happening, and that's how we get to that.

86
00:07:13,950 --> 00:07:14,690
So, okay.

87
00:07:17,490 --> 00:07:22,590
That is one they want to point out, and then also the mode, if you look down probably just

88
00:07:22,590 --> 00:07:28,130
past half way of that list, mode, work order, and asset management system, it's 1.3 million.

89
00:07:28,590 --> 00:07:33,410
The current work order and asset management system is outdated and longer supported, so it's

90
00:07:33,410 --> 00:07:37,510
It's just one of those things that we need to do at this point, especially going into

91
00:07:37,510 --> 00:07:38,310
the district split.

92
00:07:38,450 --> 00:07:41,550
It'll be something that's needed at that point.

93
00:07:42,510 --> 00:07:43,550
You can see I've been on that one.

94
00:07:44,350 --> 00:07:50,890
This is one that had a lot of conversation in the Capitol Committee and even with board members

95
00:07:53,110 --> 00:07:55,690
that sit on the Finance Committee.

96
00:07:55,870 --> 00:08:01,190
We talked a little bit about should it be a lesser amount or should we do the full amount?

97
00:08:01,190 --> 00:08:06,390
One of the things in Frank could stick to this better than I, but this allows for a license

98
00:08:06,390 --> 00:08:15,750
for five years, but it gives not just summary information, but it allows by asset or by major

99
00:08:15,750 --> 00:08:22,190
asset detailed information for timing for maintenance and replacement.

100
00:08:23,030 --> 00:08:30,210
So it gives one step greater or two steps greater detail to inform purchasing decisions in

101
00:08:30,210 --> 00:08:32,810
in the future, which will better inform the board

102
00:08:33,430 --> 00:08:35,270
relative to the assets they have

103
00:08:35,270 --> 00:08:37,170
within the physical facilities.

104
00:08:37,830 --> 00:08:42,250
So not only is it a system much superior to what we have,

105
00:08:42,570 --> 00:08:44,490
but it's a five-year maintenance agreement

106
00:08:44,490 --> 00:08:46,510
that will live through that transition,

107
00:08:47,090 --> 00:08:50,470
but it gives more clear or better asset

108
00:08:50,470 --> 00:08:54,630
by asset information for future capital discussions.

109
00:08:55,210 --> 00:08:56,010
But I butchered that.

110
00:08:56,750 --> 00:08:57,750
That's pretty good.

111
00:08:58,930 --> 00:09:02,010
Okay. Thanks, Frank. Can I just ask what control is?

112
00:09:03,090 --> 00:09:07,910
That is a control account at overseas. Frank, you can correct me on this too.

113
00:09:08,070 --> 00:09:12,170
I kind of overseas any other weeks that Frank may have. Do you want to clarify that?

114
00:09:12,490 --> 00:09:20,470
So, large unexpected repairs that pop up examples, the jiller that came out of the footprint.

115
00:09:21,750 --> 00:09:25,310
Without that control account, we would have to come back to the board

116
00:09:25,310 --> 00:09:36,750
and ask for money to be able to take care of that, the media issue, the emergency type stuff that we're not planning on replacing but yet it gives out we need to replace it at it.

117
00:09:39,670 --> 00:09:39,970
Okay.

118
00:09:40,650 --> 00:09:40,970
Okay.

119
00:09:41,830 --> 00:09:45,170
When we're doing the re-key, that was my next topic.

120
00:09:45,790 --> 00:09:46,070
Yeah.

121
00:09:46,250 --> 00:09:47,010
Maybe in March.

122
00:09:47,590 --> 00:09:48,010
Thank you.

123
00:09:48,630 --> 00:09:49,550
So I think it's Coach.

124
00:09:50,170 --> 00:09:50,250
Yeah.

125
00:09:50,250 --> 00:09:57,630
Anyway, so I think is this going to be batch keys or this is complete re-key, right, Frank?

126
00:09:58,530 --> 00:10:00,110
Yeah, so this is all just physical.

127
00:10:00,330 --> 00:10:02,110
That's an all-convenient story of that.

128
00:10:02,690 --> 00:10:06,130
We use a security keyway that's specific to an outline school district,

129
00:10:06,590 --> 00:10:08,270
splitting into three separate entities.

130
00:10:08,290 --> 00:10:11,010
Now we're going to need to create a new key.

131
00:10:11,010 --> 00:10:11,970
We're going to create a different mastery.

132
00:10:12,210 --> 00:10:14,410
We have three of those in school districts.

133
00:10:14,810 --> 00:10:15,050
Yeah, well.

134
00:10:17,930 --> 00:10:18,410
Okay.

135
00:10:20,250 --> 00:10:23,690
Next part is technology communications and new district requests.

136
00:10:23,970 --> 00:10:27,050
The technology requests are really, the categories are very similar

137
00:10:27,050 --> 00:10:28,850
for what you've seen in the past for those.

138
00:10:29,330 --> 00:10:34,350
They're just a little bit, with technology, these that are at the top of this train,

139
00:10:35,090 --> 00:10:40,070
that first section is alpine overall, the technology requests for that.

140
00:10:40,690 --> 00:10:44,310
We also have, in the middle of their communications requests for aptity,

141
00:10:44,590 --> 00:10:49,690
aptity was implemented this year, and so this is just ongoing licensing

142
00:10:49,690 --> 00:10:55,610
for after-g. It's been, again, I could have reached to that, but I think it's been something

143
00:10:55,610 --> 00:11:02,090
that's been necessary as we roll into this split as well. And then to create three strong

144
00:11:02,090 --> 00:11:07,230
districts, we have also outlined what the needs are for the three districts with technology

145
00:11:07,230 --> 00:11:12,870
and is, they relate to that district. So those are the amounts that our technology team has

146
00:11:12,870 --> 00:11:18,070
calculated for that. And then at the bottom, new district capital allocations were proposing

147
00:11:18,070 --> 00:11:20,290
to have 10 million go to each district,

148
00:11:20,290 --> 00:11:22,550
each new district so that they can choose

149
00:11:22,990 --> 00:11:24,390
how to use that 10 million.

150
00:11:24,650 --> 00:11:27,310
And it's just, I put a goal across the board

151
00:11:27,310 --> 00:11:28,350
for less than three to see.

152
00:11:31,800 --> 00:11:33,940
All right, these are the requests.

153
00:11:34,100 --> 00:11:35,680
And next are the requests that are funded

154
00:11:35,680 --> 00:11:36,860
from other sources.

155
00:11:37,720 --> 00:11:40,920
The first one goes back to the least revenue bond

156
00:11:40,920 --> 00:11:42,220
that you asked about ADA.

157
00:11:43,060 --> 00:11:45,900
The funding for that is coming from the building fund reserves.

158
00:11:46,720 --> 00:11:49,260
And so we're earmarking that for that purpose.

159
00:11:50,120 --> 00:11:52,940
that bond, again, is used for the construction element

160
00:11:52,940 --> 00:11:55,240
during the high school in Lake Mountain School District.

161
00:11:56,200 --> 00:11:59,680
The male delivery, the new, they requested a new male man,

162
00:11:59,880 --> 00:12:00,960
45,000.

163
00:12:01,400 --> 00:12:04,080
This is funded from surplus revenue from the warehouse.

164
00:12:05,100 --> 00:12:10,120
The old male man was to replace the Kia 2013 Kia Sedona.

165
00:12:10,800 --> 00:12:14,200
It's just part of an ongoing effort to keep the fleet

166
00:12:14,200 --> 00:12:15,420
at a good age.

167
00:12:15,420 --> 00:12:21,020
and this vehicle is right now servicing the entire history.

168
00:12:21,740 --> 00:12:23,420
So once we get another new one,

169
00:12:23,540 --> 00:12:26,340
that means we have three newer vans available to divide

170
00:12:26,340 --> 00:12:28,000
between the three different districts

171
00:12:28,000 --> 00:12:31,320
and that they all have a good thing to get the jump.

172
00:12:32,780 --> 00:12:33,520
That's right.

173
00:12:34,820 --> 00:12:38,520
So, and then the other part of that is just trying to recycle

174
00:12:38,520 --> 00:12:41,700
that income is selling the Sedona surplus off.

175
00:12:45,560 --> 00:12:51,420
Okay, and then the next slide, again, goes to the remodel part of the facility's request.

176
00:12:51,980 --> 00:12:56,780
That is part that we felt like is reasonable to also pull from the building fund reserves.

177
00:12:58,300 --> 00:13:04,520
That portion of that, as you can see, also on Frank's prioritize sheet, that 2 million

178
00:13:04,520 --> 00:13:11,070
is towards the Lake Ridge Jr. remodel phase 4 and 5, that's the 1, 2, 3, 2, and so on.

179
00:13:11,290 --> 00:13:15,450
And then this one actually is a repeat from last year, I think, we didn't get it done

180
00:13:15,450 --> 00:13:19,650
And in time is to reconfigure some work at the warehouse.

181
00:13:20,010 --> 00:13:24,950
There's a part in that area that experiences pooling water

182
00:13:24,950 --> 00:13:27,610
and it freezes and becomes a safety hazard in the winter time.

183
00:13:27,870 --> 00:13:29,750
So you're trying to reconfigure that.

184
00:13:30,010 --> 00:13:31,770
Again, that comes from surplus revenue

185
00:13:31,770 --> 00:13:33,150
that has generated that warehouse.

186
00:13:34,490 --> 00:13:36,310
And then there's just a small portion

187
00:13:36,310 --> 00:13:38,550
of that work order and asset management system

188
00:13:38,550 --> 00:13:40,010
that we're pulling from the building fund

189
00:13:40,010 --> 00:13:42,650
is to stay within the revenue that we're projecting.

190
00:13:43,390 --> 00:13:46,570
And again, the new district capital allocations also

191
00:13:46,570 --> 00:13:48,350
point that from the building fund reserves.

192
00:13:52,060 --> 00:13:54,660
If additional revenue becomes available,

193
00:13:55,040 --> 00:13:58,360
these are just thoughts to increase the building fund

194
00:13:58,360 --> 00:14:00,760
that would eventually be divided amongst the three districts.

195
00:14:01,600 --> 00:14:05,060
And then, I haven't seen this happen, but I'm sure it could.

196
00:14:05,720 --> 00:14:08,620
The DVC come back together and come in to make further

197
00:14:08,620 --> 00:14:10,500
budget recommendations on how to move.

198
00:14:13,100 --> 00:14:13,220
Thank

199
00:14:17,100 --> 00:14:18,320
you.

200
00:14:18,520 --> 00:14:19,000
You're welcome.

201
00:14:19,000 --> 00:14:27,740
Just a quick question, I mean in the technology part and the breakdown about how that's

202
00:14:27,740 --> 00:14:37,220
the three districts have surprised that the amounts are so close, give it that two areas

203
00:14:37,220 --> 00:14:42,540
don't even have a computer hub, so I'm just surprised that they're close.

204
00:14:42,540 --> 00:14:45,220
Yes it is interesting how that came out.

205
00:14:45,540 --> 00:14:47,740
Right here in the long run.

206
00:14:48,160 --> 00:14:49,620
There are systems.

207
00:14:51,080 --> 00:14:52,680
Can you stand up to space?

208
00:14:53,380 --> 00:14:56,320
So a lot of those numbers are for the triplicating systems.

209
00:14:56,600 --> 00:14:59,980
We will have in all three districts our core technology systems.

210
00:15:00,240 --> 00:15:30,220
There are a few more dollars, the ballot can relate now, just because we started to build a district office in the middle of today. The triplicate is like you're doing right now. Our hope is to help out time culture, help teachers be used in the technology that we want them to have technology that they're used to using. And so our plan is to triplicate our core systems and then meet with future boards and talk through what that might look like.

211
00:15:30,220 --> 00:15:30,800
Okay.

212
00:15:33,380 --> 00:15:34,380
Thanks, Sarah.

213
00:15:36,610 --> 00:15:37,610
Any other questions?

214
00:15:40,800 --> 00:15:44,740
I just really appreciate this sheet. I assume that

215
00:15:44,740 --> 00:15:55,120
Frank's really helps to see where the projects are taking place. I don't know if I can

216
00:16:00,200 --> 00:16:02,160
I'm going to point

217
00:16:06,770 --> 00:16:11,070
out two things on that sheet to, there's a backside so if you

218
00:16:11,070 --> 00:16:15,570
print that over, there are a couple items there as well, so I just want to make sure

219
00:16:15,570 --> 00:16:22,970
that those items got a little love and attention. But as we talked through this, both in cabinet

220
00:16:22,970 --> 00:16:29,610
and with our operations team, just kudos to Eric, Frank and our ops team. We try to look

221
00:16:29,610 --> 00:16:36,830
really hard at potential schools that might be considered for future boundary study or

222
00:16:36,830 --> 00:16:43,650
consolidation and we try to screen those expenses to say that don't spend money in areas

223
00:16:43,650 --> 00:16:49,230
that we may not or we may want to reconsider down the road or reinforce and consider.

224
00:16:49,810 --> 00:16:55,530
So the team really did a nice job in trying to look at that as well to make sure that we're

225
00:16:55,530 --> 00:17:01,290
not spending dollars that they may not be fully utilized or fully used and that was something

226
00:17:01,290 --> 00:17:07,930
that this board has done in years past with value elementary as an example we look at

227
00:17:07,930 --> 00:17:13,670
that and again the team did a great job trying to look at those types of things to say let's

228
00:17:13,670 --> 00:17:19,350
get our dollars as far as we can and and not spend them that will be that we won't see the

229
00:17:19,350 --> 00:17:25,130
value for those expenditures. So again, kudos to the team for that review.

230
00:17:30,220 --> 00:17:31,320
And I think unless there's

231
00:17:31,320 --> 00:17:39,540
no other questions, I think that concludes our report on the capital budget. And later tonight,

232
00:17:39,860 --> 00:17:46,240
you're going to see a item on the board agenda for tentative approval, which is consistent, so that

233
00:17:46,730 --> 00:17:52,900
we can move these things forward and get some work done by the time school opens in the fall.

234
00:17:57,770 --> 00:18:02,870
here. Thank you for, I don't know, I guess, I wish that our community

235
00:18:02,870 --> 00:18:06,910
large understood the work that you do all day, every day, all year. They call

236
00:18:06,910 --> 00:18:10,090
inmates in this massive project. So, and, and the texture

237
00:18:10,090 --> 00:18:13,370
appreciative of the way it's like you try to one up yourself like we don't even

238
00:18:13,370 --> 00:18:16,770
have to like ask for it. It's just everybody's trying to do better than they

239
00:18:16,770 --> 00:18:20,670
did the your work. So, thank you for all your efforts and we are adjourned and

240
00:18:20,670 --> 00:18:21,190
It's important to me.

241
00:18:21,610 --> 00:18:22,070
Thank you.