[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[1:14] This does not, adopting these, Robert's rules does not displace Oklahoma law. The open meeting act, the city's charter, or the authority's trust, instrument, or bylaws, any applicable ordinance, or any other controlling authority. Those authorities would govern if there's a conflict. Robert's rules would be adopted as supplementary procedural framework.
[1:38] There are, and I know typically, question I get asked a lot, is are there, in other regards,
[1:45] is our other cities doing the same thing.
[1:48] And I've pulled examples for you.
[1:49] Tulsa has adopted them.
[1:51] Stillwater, Muscogee, Friar, Medell, and Duncan.
[1:56] Enid, Bartlesville, Piedmont, and Oklahoma,
[2:00] Oklahoma, I'm sorry.
[2:02] And Piedmont rely on them in different aspects
[2:06] of their government, but have not officially adopted them.
[2:10] We've been, I didn't know Doylin,
[2:12] I had this conversation the other day.
[2:13] a Doyle assumed, and I did too, that these rules had already been adopted since we've
[2:18] been kind of using them as guidelines anyway, but I think officially adopting them makes
[2:22] us officially official.
[2:27] And again, what I'm asking you guys to do is adopt these rules to provide a neutral process
[2:31] for exercising your authority.
[2:34] One that promotes orderly meetings, fair participation, transparency, and dependable public records,
[2:40] because I think we've got a lot of issues there sometimes.
[2:44] So well, maybe not all the time, but we do have those issues and I've had to work with the city clerk's office and
[2:49] Trying to clarify what actually was voted on and how to write these minutes and things like that. So I would I would also
[2:59] Supplement because I do think that if you guys would adopt these we would need a
[3:04] To call for a workshop down the road everybody take the book home
[3:07] You could review it and then we'll call a workshop maybe within the next month
[3:11] we could all meet, have a round table discussion up in the first
[3:14] government and work through the book together and hopefully we can all
[3:19] understand the rules together and come up with a great idea.
[3:24] No it is a great idea. I was blind or like knowledge about what Robert's rule was
[3:31] I did look kind of in state that this rule is recognized nationwide.
[3:37] Yes sir, and there is a there is a doer addition that you know that's out, but that that is adopted
[3:44] Yes, sir across I mean I forgot I got with Monzy and I told her I said look at pull it out of my budget
[3:50] Let's let's let's see if we can get City Council Gary Terry Chris
[3:57] Jan
[3:59] The clerks everybody who was involved in these meetings a newly revised addition
[4:04] I think I found it for 13 bucks on Amazon so we can order the new addition for everybody's dispassion
[4:16] Dash
[4:19] Restored. Yes, jinx. Yes, Burkmark. Yes, Leverett. Yes, Brady Lee. Yes, Nelson. Yes
[4:27] Number
[4:32] 7, consideration of discussion on possible action to declare unit number 659, a 2008 Chevrolet Suetrack from the Water Suer Department,
[4:43] then number 1GVP-7C-1B-08F-411472, a circularism on the rise of city manager to dispose of any legal means.
[4:54] I'm motion to approve.
[4:58] Second.
[4:59] And a motion in the second, call for the vote.
[5:01] Bergmark.
[5:02] Yes.
[5:03] Nelson.
[5:04] Yes.
[5:04] Jinx.
[5:05] Yes.
[5:06] Restor.
[5:07] Yes.
[5:07] Leipard.
[5:08] Yes.
[5:09] Dash.
[5:10] Yes.
[5:11] Breedy Lee.
[5:12] Yes.
[5:13] Item number eight, trustee.
[5:15] Trust managers, reports and comments.
[5:17] No comments.
[5:17] Yes, why not?
[5:18] No comment.
[5:20] No comment.
[5:20] No comment.
[5:22] No comment.
[5:23] No comment.
[5:24] No comment.
[5:24] Item number nine, trustee's comments,
[5:29] item number 10,
[5:31] chair Ms. Cummins, no comments.
[5:33] We are currently called
[5:45] to order.
[5:47] Note that the Council agenda,
[5:50] roll call please.
[5:52] Malcolm Dash, dole Jinx, Jonathan Bergmark,
[5:57] Sally Mains, Roberta Brady Lee, Matt Ruster,
[6:03] Austin Leverett, Cody Nelson,
[6:06] here. Robert Garrison.
[6:10] Item number three consent agenda.
[6:13] I request that we remove item F and G from the consent agenda.
[6:22] I guess that's a motion.
[6:24] Second. We have a motion and seconds to remove items F and G from the consent agenda.
[6:31] Yes?
[6:35] Yes.
[6:36] Daesh?
[6:36] Yes.
[6:37] Restroom?
[6:38] Yes.
[6:38] Jinks?
[6:39] Yes.
[6:39] Bergmark?
[6:40] Yes.
[6:41] Nelson?
[6:42] Yes.
[6:42] Levered?
[6:43] Yes.
[6:44] Brady Lee?
[6:45] Yes.
[6:46] I did a little research.
[6:50] I think that was a carryover from 25 and that's a carryover for 26.
[6:55] I really couldn't find how much, how many dollars was the best in grants and then I'm assuming
[7:01] I mean, that's the dog shelter or the animal control.
[7:05] I didn't know if that was earmarked for something,
[7:08] and then how many dollars do we have available in that grant?
[7:12] There's about 15,000 left over that just didn't get budgeted.
[7:18] Like it should have gotten budgeted to carry over into this year.
[7:22] But it's for several different things that he has.
[7:25] It's equipment for in there.
[7:29] I would have to get back to the exact details on this.
[7:33] I didn't know how much I mean dollars we had left in there.
[7:35] I didn't know what the Shelter Manage was kind of making decisions on items that.
[7:43] No, it's things that were already that the grant was accepted for those purposes.
[7:50] I
[7:53] guess I'll move on to G.
[7:54] The G is not necessarily concerning change orders at number six.
[8:01] It's just kind of an update on where we're at on change orders.
[8:07] So adding up change orders one through six, we are at $240, $1,000 in change orders so far.
[8:16] I'm assuming that the grant from the Wawa and picking the change orders at, that's all on the city.
[8:22] That's all on the city. Yes. So adding that to the bid brings that bid total as it
[8:31] now for four four million three hundred and eighty six thousand dollars and the bid was four
[8:38] million one point six for the process. I was saying that it was bringing it to four point five
[8:42] million on the background of this here on the totals that have this four point five
[8:48] seven. Oh, is it? Oh, so my math is on. What did they add? How did they get four
[8:54] five? I'm going to change order six and they're
[8:57] out of this bringing that up. Okay.
[9:01] So it is a little hard. So actually that almost puts
[9:04] it at high bid with Jim Cooley construction. I didn't realize it was that high. So really
[9:12] There's no point in just clarifying where we're at on exchange order dollars.
[9:18] Most people are not a fan of change orders.
[9:21] I do know there are times that we need change orders, but I hope we're easing due diligence
[9:26] on making sure that these dollars are being eased in the right direction.
[9:32] Yeah, we are into looking at each change order.
[9:35] This particular one is when they looked and saw exactly how the structure was.
[9:41] they realized that birds were probably going to nest in their area, very concerned that
[9:48] having to do with those problems, we were trying to make it to where the suggestion was,
[9:52] we would do it in such a way that birds won't nest there and so you won't have to suffer the
[9:55] consequences of having that area by which there will be a lot of activity on them with that.
[10:02] So I think we also had, in fact, Michael's been working on that with Chad Wigley very closely.
[10:09] All these change orders go back to the architect and he verifies pricing and all of that to make sure that it is within.
[10:16] Mostly the, so I don't know in this particular case, even the architect gets a little bit of money through a change order.
[10:24] I think there's a percentage of that in the change order that goes through.
[10:29] So the architects love change orders too because they make some easy money.
[10:33] And so, I thought I'm pointing out, I'm not scolding anybody here, I'm just, I just want
[10:38] to let them understand that change orders I'm not a fan of.
[10:42] So, I would really like to move change orders off consent agendas and just have them on
[10:47] the regular agenda so they don't get passed in, maybe spend a little time, research and
[10:53] the other work.
[10:54] We can do that.
[10:57] With that, I approve consent agenda.
[11:00] Second motion in a second, call for the vote.
[11:06] DASH.
[11:07] Yes.
[11:08] Leverend.
[11:09] Yes.
[11:10] Restor.
[11:11] Yes.
[11:11] Jinks.
[11:12] Yes.
[11:13] Nelson.
[11:14] Yes.
[11:15] Bergmark.
[11:15] Yes.
[11:16] Brady Lee.
[11:17] Yes.
[11:18] Item number five.
[11:19] Consideration of discussion in a possible action to adopt resolution 2026-28, a resolution
[11:26] of the City of Alps, Oklahoma,
[11:28] notifying the Secretary of the Jackson County Election Board
[11:31] of a non-partisan primary municipal election
[11:36] and a non-partisan general election
[11:38] for the purpose of electing officers
[11:40] of the City of Alps's Oklahoma, providing for the use
[11:43] of absentee and provisional ballots
[11:45] to provide equal publication of said resolution.
[11:50] Move to program item number five.
[11:53] Second.
[11:53] have the motion in a second call for the vote.
[11:57] Leverett?
[11:59] Yes.
[12:01] Nelson?
[12:02] Yes.
[12:03] Daesh?
[12:04] Yes.
[12:04] Restor?
[12:05] Yes.
[12:06] Jinx?
[12:06] Yes.
[12:07] Berkmark?
[12:09] Yes.
[12:10] Brady Lee?
[12:11] Yes.
[12:12] Item number six.
[12:14] Consideration discussion and possible action to about Resolution 2026-30 about the Robert
[12:21] four truths of order, new to advice as the Parliamentary authority for meetings for
[12:25] the City Council and its committee.
[12:28] Motion to approve number six.
[12:30] Second.
[12:30] And the motion in second call for the vote.
[12:32] Nelson?
[12:33] Yes.
[12:34] Leverett?
[12:35] Yes.
[12:36] Bergmar?
[12:37] Yes.
[12:37] Jinks?
[12:38] Yes.
[12:39] Restor?
[12:39] Yes.
[12:40] Dash?
[12:41] Yes.
[12:41] Frady Lee?
[12:42] Yes.
[12:43] Item number seven.
[12:45] Consideration discussion and possible action to renew a cooperative service agreement with the
[12:50] the USDA Animal and Plant Health Inspection,
[12:53] wildlife services for bird control
[12:55] to provide funding of $79,070 in $82,000
[13:00] and authorize city manager to sign the agreement.
[13:04] Good evening, Mayor and Council.
[13:06] I'm Johnny Barron, city engineer.
[13:08] I apologize the agreement you have in front of you.
[13:12] I apologize that it was last minute,
[13:15] but I only got it myself today.
[13:17] And so we staff recommends that you table this item to give you and the city attorney
[13:23] more time to review it
[13:26] But that is your decision. So it is the same agreement that you've approved the past four years at the same price and in the same terms
[13:35] but
[13:39] We have
[13:40] So if you're not familiar with this agreement, so the city funds a full-time wildlife
[13:47] biologist who works the USDA and he's here tonight, Mitchell Singer is in the room if you have
[13:55] questions for him and but this is primarily a bird control effort but he does help from time to
[14:04] time with other issues as they come up. And they still aid the base also. Yes, the Air Force Base has two
[14:10] positions right and and plus him so there's a team of three and they work on
[14:15] base and off-base as needed they kind of work as a team. I thought we got rid of
[14:20] our birds. I'm sorry but what's the point of having them if we got rid of our
[14:24] birds? Well every fall more flocks of geese come in that need to be
[14:30] shoot away. That's primarily what they do is they will harass and annoy the
[14:35] birds so they don't stay here on our reservoir. They'll go somewhere else. What
[14:39] What about the five geese that are out there right now that Chase is around every day?
[14:44] Yeah, I'd loved it.
[14:48] I hear about it in Sunday school all the time.
[14:50] The lady said that they chase him and there's always the same.
[14:53] Yeah, we're trying to figure that out.
[14:56] I've tried to catch him and give him the answer.
[15:00] Control a few times, but they just run away whenever I try and catch them. So we're currently trying to figure out the best way to try and get them
[15:06] corralled and get them out of there, taken to the country or wherever they need to go. Because they're not only bad for the people, they're also, they also act as just decoys. So they just attract more geese to try and become residents of the reservoir.
[15:23] are these animals protected and can't shoot them?
[15:28] They're found upon it, not on the balcony.
[15:30] You can't, it's just there within city limits.
[15:33] They're in within city limits, so we try and not do that.
[15:39] The funding mechanism for this isn't a grant or something for a partnership stay or something
[15:48] to do.
[15:49] It might know more than me.
[15:50] I don't think it is a grant.
[15:50] And the first year we did it, I think it was funds from the State Military Commission,
[15:55] but just from nearly a year now, this is the budget.
[16:01] So this is the city paying for it this year?
[16:06] Okay.
[16:08] Well, there are no changes to contract, I just make a motion we approve it today.
[16:13] Second.
[16:14] We have a motion in second, call for the vote.
[16:16] Thank you.
[16:17] Dash.
[16:18] Yes.
[16:18] Restor.
[16:19] Yes.
[16:20] Jinx.
[16:20] Yes.
[16:21] Bergmark.
[16:22] Yes.
[16:22] Good.
[16:22] Labyrinth?
[16:23] Yes.
[16:24] Nelson?
[16:25] Yes.
[16:25] Brady Lee.
[16:26] Yes.
[16:27] Item number eight.
[16:29] Consideration, discussion, and possible action toward out-of-sports officials to officiate
[16:34] youth sports program administered by the City of Altses.
[16:38] Good evening.
[16:39] This is our yearly bid for sports officials.
[16:41] We did change the bid this year.
[16:44] I'll send it up to Gary.
[16:45] He looked at it.
[16:45] Also sent it to Lexi.
[16:47] And we added in some stipulations on training on what expectations are.
[16:52] from the city side and hopefully can fix some of the,
[16:55] you'll never fix the issues with officials,
[16:57] no matter what.
[16:59] Nationals say to you no matter what level.
[17:01] I just watch them with coaches fighting on a field
[17:04] at Little League.
[17:05] But so we did implement some of that as well
[17:08] to hopefully fix some of those issues, so.
[17:11] I got a question.
[17:12] Okay, bring it on.
[17:14] I mean, bids that we get for this one,
[17:16] just the one, same one as always, same one as all of us.
[17:25] We don't approve this, so we're not going to have officials.
[17:28] Y'all are going to tell me how we're going to fix it.
[17:30] I'll make a motion in a minute.
[17:32] Second.
[17:33] The motion is second.
[17:34] Talk for the vote.
[17:36] Birdmark?
[17:37] Yes.
[17:37] Nelson?
[17:38] Yes.
[17:39] Leverett?
[17:40] Yes.
[17:41] Jinks?
[17:42] Yes.
[17:43] Dash?
[17:43] Yes.
[17:44] Restor?
[17:45] Yes.
[17:46] Nelson?
[17:47] Yes.
[17:47] Got you all.
[17:48] Okay.
[17:49] Good.
[17:53] I'm not pregnant.
[17:56] Oh, Brady D. You want to vote too?
[18:00] The
[18:05] consideration, discussion and possible action to about resolution number 2026-29, amending
[18:11] the city of Alps is not even an employee handbook to revise vacation accrual rates and eligibility
[18:18] authorized an annual vacation buyback option, remove the waiting period for use of accrued
[18:23] vacation and update the recommendation to include Juneteenth
[18:27] National Independence Day.
[18:30] Staff recommends that this be pulled from the agenda to make some
[18:33] more information for you back next meeting.
[18:47] This will be brought back to table to the table item number nine.
[18:51] Item number ten, consideration discussion and possible action to award the
[18:55] Market Road Farm five year lease in the aggregate amount of $10,000 to
[19:00] in writing problems with R. K. R. S. Barnes, L. S. Lee.
[19:09] I'll make the motion to approve.
[19:11] Second.
[19:12] Motion in the second call for the vote.
[19:15] DASH.
[19:15] Yes.
[19:16] Leverith.
[19:17] Yes.
[19:18] Hesster?
[19:19] Yes.
[19:19] Jinx?
[19:20] Yes.
[19:21] Nelson?
[19:21] Yes.
[19:22] Bergmark?
[19:23] Yes.
[19:23] Brady Lee?
[19:24] Yes.
[19:26] Item number 11.
[19:27] Consideration, discussion, and possible action
[19:30] toward a five-year gracing release of detention
[19:33] and con 32, DP 32, in an aggregate amount of $9500
[19:37] to share and look for.
[19:40] I move to proof.
[19:43] Second.
[19:46] I have a motion and second, call for the vote.
[19:48] Dash?
[19:49] Yes.
[19:49] Restor?
[19:50] Yes.
[19:51] Janks?
[19:51] Yes.
[19:52] Berkmark?
[19:53] Yes.
[19:53] Leverett?
[19:54] Yes.
[19:55] Nelson?
[19:56] Yes.
[19:56] Brady Lee?
[19:57] Yes.
[19:58] Item number 12, consideration, discussion,
[20:00] and possible action to convene into executive session.
[20:05] pursuant to 25 of home states that you 307 B4 for the purpose of confidential communication
[20:11] between the other five and its attorney concerning offended investigation to claim more action
[20:18] regarding the contract by and between the city of Alton since Alton's school and spa center
[20:24] of Alton's Oklahoma and to pursuant to 25 of home states that you 307 B4 for the purpose
[20:31] of confidential communication between the public body and its attorney.
[20:36] Concerned in pending lawsuit, Gina Wilson versus the City of Alps is CV- 2025-75 and free.
[20:45] We're suing to 25 on state section 307 B4 for the purpose of discussing a short claim
[20:59] and the motion ends second call for the move.
[21:02] DASH.
[21:03] Yes.
[21:03] RESTOR.
[21:04] Yes.
[21:05] CHANGE.
[21:06] Berkmark.
[21:07] Yes.
[21:07] Leverett.
[21:08] Nelson.
[21:09] Yes.
[21:10] Brady Lee.
[39:30] I'd like a motion to allow the city manager to
[39:36] settle with what was discussed in executive session. Second.
[39:41] We have a motion in a second. Call for the vote.
[39:44] Daesh? Yes. Restor? Yes.
[39:48] Jinx? Yes.
[39:49] Bergmar? Yes.
[39:50] Leverett? Yes.
[39:52] Nelson? Yes.
[39:54] Brady Lee? Yes.
[39:55] Yes. This time we will pull back on item number nine and
[40:03] postpone the vote until the
[40:05] next month's council meeting. And we need to make a motion that we will postpone
[40:10] the vote until the next month's council meeting.
[40:12] Motion to postpone.
[40:15] Second.
[40:16] Motion and second.
[40:18] Thought for the vote.
[40:20] Dash.
[40:21] Yes.
[40:22] Restor.
[40:23] Yes.
[40:23] Jane.
[40:24] Yes.
[40:25] Work more.
[40:27] Yes.
[40:27] Yes.
[40:28] Leverett?
[40:28] Yes.
[40:30] Nelson?
[40:31] Yes.
[40:31] Brady Lee?
[40:32] Yes.
[40:34] I will number or additional
[40:45] 14 comments.
[40:46] Number
[40:49] 15.
[40:50] City Council members comments?
[40:51] No comment.
[40:53] No comment.
[40:53] No comment.
[40:54] No comment.
[40:55] No comment.
[40:55] Number 16, they are comments.
[40:58] I believe we have the Jackson County Misderial Alliance has brought up a form by their campaign
[41:05] for us to pray for rain, not just in Jackson County, but also in Oklahoma. So if you have not seen
[41:11] one of these, I think there are some on the table to take one. At this time, there are no other comments.
[41:18] We will be adjourned.