1 00:00:05,689 --> 00:00:31,440 good evening I'm 29th Amery City Council meeting to order the rolls between 2 00:00:23,730 --> 00:00:36,510 floors yes yes Tim is rushing back in Wisconsin Dells so he will appear 3 00:00:33,809 --> 00:01:02,399 shortly and I'm assuming right to Chris Vickers is for all thank you Chris first 4 00:00:59,249 --> 00:01:32,340 item is the public hearing portion of the 2018 budget so I'm going to speak to 5 00:01:08,100 --> 00:01:38,210 that notice stated that there are copyist budgets available at City Hall 6 00:01:35,100 --> 00:01:38,210 of speakers like to 7 00:01:50,180 --> 00:01:58,200 so ladies and gentlemen members of the public after a lot of hard work by city 8 00:01:55,590 --> 00:02:05,460 staff department heads and City Council members we have a proposed 2018 city 9 00:02:01,979 --> 00:02:11,340 budget for your consideration tonight [Music] 10 00:02:06,680 --> 00:02:19,250 the way the numbers have worked out I think the community will be appreciative 11 00:02:14,760 --> 00:02:26,100 of our 2018 proposed tax levy is decreased from last year the dollar 12 00:02:22,709 --> 00:02:30,300 amount we're looking at is one million eight hundred and twenty nine thousand 13 00:02:28,500 --> 00:02:40,080 and four hundred and eighty seven dollars like I stated that is a decrease 14 00:02:33,420 --> 00:02:44,820 from 2017 of 0.14 percent however the city's assessed value did drop last year 15 00:02:42,750 --> 00:02:51,209 by five hundred and thirty six thousand four hundred dollars so the mill rate 16 00:02:48,030 --> 00:02:54,720 will increase the city's portion of the mill rate and of course just as a 17 00:02:53,100 --> 00:03:00,540 disclaimer all the numbers and everything I'm talking about are only 18 00:02:57,090 --> 00:03:07,109 the city only the city portion city's specific I'm not commenting on any of 19 00:03:02,970 --> 00:03:12,209 the other taxing entities so but because of the drop in the value last year which 20 00:03:09,510 --> 00:03:16,739 was in the manufacturing category of our assessed property and this was due to 21 00:03:15,060 --> 00:03:21,900 the Cardinal glass appeal of their manufacturing assessment because of that 22 00:03:19,019 --> 00:03:28,440 decrease even though we have dropped our levy our mill rate will be slightly up 23 00:03:24,920 --> 00:03:34,739 by 0.14 percent what this would translate is about a dollar on your tax 24 00:03:31,769 --> 00:03:39,890 bill if your home is valued at $100,000 this would be about a dollar in 25 00:03:36,810 --> 00:03:45,209 additional taxes what our projection is also something to mention is that 26 00:03:42,750 --> 00:03:51,130 everything I'm talking about is before the tax incremental levy is 27 00:03:48,220 --> 00:03:55,960 Dinn we don't know what that levy is and we don't know what those numbers are 28 00:03:52,690 --> 00:04:01,060 until the Department of Revenue tells us what they are I'll be filing online all 29 00:03:59,380 --> 00:04:05,740 of the levy information from the various taxing entities and they will tell me 30 00:04:03,520 --> 00:04:12,340 what we actually collect after the tip tax increment is calculated so there's a 31 00:04:10,120 --> 00:04:20,530 few changes to the budget document this year one of those changes is that the 32 00:04:18,010 --> 00:04:29,470 way we allocate employee benefits and wages to fund some labour accounts we've 33 00:04:26,410 --> 00:04:32,770 changed a little bit the way employees are accounting for their time and their 34 00:04:31,210 --> 00:04:38,050 time cards that gives us some more authentic view of where their time is 35 00:04:35,920 --> 00:04:44,440 actually spent it's more accurate rather than estimating we have real numbers to 36 00:04:40,660 --> 00:04:49,480 work with so that will change the look of that a little bit last year's budget 37 00:04:47,710 --> 00:04:54,520 document had the community investment plan or that capital improvement plan 38 00:04:52,419 --> 00:04:59,620 it's part of the budget document we didn't do that this year because it is 39 00:04:56,919 --> 00:05:07,570 time for us to review that and update it that's a living document that is 40 00:05:03,120 --> 00:05:11,979 periodically needs council review so with that you can also see off from what 41 00:05:10,390 --> 00:05:22,270 we had in the paper we have a balanced budget our expenditures are down 0.8 to 42 00:05:17,740 --> 00:05:29,250 6% our revenues are down 0.8 to 6% giving us a balanced budget as I 43 00:05:24,400 --> 00:05:34,120 mentioned our tax levy is down 1.3 7 % with that if anybody has any questions 44 00:05:31,600 --> 00:05:40,090 that they want to ask me the City Council was very active in attending the 45 00:05:37,750 --> 00:05:45,820 various committee meetings where we're working on the budget so they have a 46 00:05:42,100 --> 00:05:50,860 very good idea and overview of how the budget projects work this year and what 47 00:05:48,390 --> 00:05:56,430 projects the city will be doing and looking at and how the money is being 48 00:05:52,479 --> 00:05:56,430 spent and we're very active in that 49 00:05:57,770 --> 00:06:15,240 do you have any questions for friend nope okay if there aren't any questions 50 00:06:06,150 --> 00:06:21,000 then I will take a seat thank you oh of course 51 00:06:16,050 --> 00:06:26,520 oh okay certainly yes and we are maybe perhaps slightly less organized due to 52 00:06:24,000 --> 00:06:30,510 some time constraints and staffing constraints we've struggled with this 53 00:06:27,960 --> 00:06:34,830 files but yep certainly will have a copy that you can have you happy to do it and 54 00:06:32,760 --> 00:06:51,930 then after the budgets adopted then it'll get out online us yeah okay no 55 00:06:45,240 --> 00:07:02,790 worries whatever alright moving on from the public hearing about resolution 0-5 56 00:06:55,890 --> 00:07:06,260 - 2 1 - 0 1 7 2 adopt the budget there any other questions or comments 57 00:07:08,180 --> 00:07:19,669 I move to adopt the budget as to minute now second motion made and seconded to 58 00:07:16,729 --> 00:07:24,820 adopt the 2018 budget the other discussion all in favor all right 59 00:07:26,600 --> 00:07:43,340 we need a roll call your friend okay yes Vickers yes Paulson yes in remaining yes 60 00:07:35,690 --> 00:07:47,800 thank you okay item five another public hearing on the matter of state and 61 00:07:45,889 --> 00:07:52,160 federal aid and preliminary environmental assessment for the 62 00:07:49,760 --> 00:08:02,180 improvements at the Emory Municipal Airport this agenda item is to follow up 63 00:07:59,180 --> 00:08:06,919 with J Craig's appearance at our November first meeting where J went in 64 00:08:04,699 --> 00:08:12,770 depth and gave us a detailed analysis of the items that are in the airport 65 00:08:09,229 --> 00:08:17,810 petition and project plan and then as part of being able to qualify for the 66 00:08:14,960 --> 00:08:24,070 federal funding for the airport we need to formally hold a public hearing and we 67 00:08:21,200 --> 00:08:30,349 need to formally adopt the resolution to petition for those okay and J apologizes 68 00:08:29,180 --> 00:08:34,940 he can't be here tonight because having a name replaced okay oh you've got two 69 00:08:33,469 --> 00:08:45,740 people from the Airport Commission either one of you guys want to say 70 00:08:36,620 --> 00:08:52,790 anything about this okay all right then I will entertain a motion for resolution 71 00:08:48,020 --> 00:09:00,589 0 6 - 2 1 2 0 1 7 petitioning for the Secretary of Transportation for the 72 00:08:54,620 --> 00:09:06,290 airport improvement aid so move a second motion made in a second do we need a 73 00:09:02,570 --> 00:09:11,260 roll call on this one friend okay motion made and seconded to approve the 74 00:09:08,740 --> 00:09:21,640 transportation aid all in favor aye opposed carried appointment of the poll 75 00:09:17,329 --> 00:09:21,640 workers for 2018 2019 76 00:09:22,010 --> 00:09:31,170 under state statutes we are required every two years to point poll workers 77 00:09:27,840 --> 00:09:37,050 for term of service we are looking at having a pretty vague election year in 78 00:09:34,160 --> 00:09:42,720 2018 will be having a minimum of five elections and potentially seven 79 00:09:38,640 --> 00:09:47,400 elections we have a primary coming up in December of this year because that's 80 00:09:45,060 --> 00:09:53,160 with in 2017 those poll workers appointments still stand but we do need 81 00:09:50,730 --> 00:09:59,400 to reappoint our poll workers going into for the 18 2018-19 82 00:09:55,410 --> 00:10:03,690 term so anytime I get a chance to give a shout out to the poll workers electric 83 00:10:02,220 --> 00:10:08,300 workers here in the city of Emery I want to do that they do a great job we're 84 00:10:06,570 --> 00:10:13,800 happy to have them they're very conscientious and civic and community 85 00:10:10,680 --> 00:10:17,790 minded so I just want to throw that out there as well as you can see they are 86 00:10:16,020 --> 00:10:21,930 people who have served as pull workers in the past and then we make sure also 87 00:10:20,130 --> 00:10:30,660 that they're adequately trained according to statute as well so okay so 88 00:10:27,620 --> 00:10:35,820 there's no action we need to take just to approve that the list as it was 89 00:10:33,000 --> 00:10:46,800 submitted what is the list should be in your draft okay I can read the names if 90 00:10:45,420 --> 00:10:49,700 you would like if you're having trouble announcing that 91 00:10:51,590 --> 00:11:02,600 I just got into some yes okay it is Wendy Bachmann Jerry Banias Mary 92 00:10:58,940 --> 00:11:10,720 bolter Karen Kristofferson Cathy Hagen Louis Kressel Diane Lucas Kathy Maxim 93 00:11:07,430 --> 00:11:16,900 dick pelt Julie Raymond Schneider Dolores Schultz dick Schultz and Cathy 94 00:11:14,210 --> 00:11:16,900 cereal 95 00:11:17,350 --> 00:11:28,550 make a motion to prove the list of you as presented here in our packet and just 96 00:11:22,850 --> 00:11:36,070 write out the second okay Martin maiden same to approve the poll workers in you 97 00:11:30,260 --> 00:11:43,060 more discussion on favor by post carried operator's license yes we had one 98 00:11:40,400 --> 00:11:48,529 applicant for an operator's license for MS Walter who's working at Countryside 99 00:11:46,390 --> 00:11:53,930 that chief replaced did the background check that she passed and she's met the 100 00:11:52,190 --> 00:12:03,589 educational requirements so I would recommend that I'll make that motion to 101 00:12:01,730 --> 00:12:09,920 approve the operator license for Stephanie Walter how'd you say circular 102 00:12:07,930 --> 00:12:16,850 motion maiden state to approve the operator's license Paul in favor 103 00:12:11,960 --> 00:12:27,980 hi hi opposed carried okay questions from the public regarding me any a ton 104 00:12:20,480 --> 00:12:35,150 two items so far okay Kim and I decided that we probably don't need to go into 105 00:12:30,650 --> 00:12:44,390 closed session so we are going to okay all right so we're going to go on with 106 00:12:39,130 --> 00:12:48,339 the let's see 2018 employee benefits in retirement 107 00:12:45,260 --> 00:12:48,339 what was that 108 00:12:49,740 --> 00:13:00,820 the pikia good evening mayor and members of the council members of the audience 109 00:12:57,779 --> 00:13:05,529 when I first started we talked about the possibility of doing pto which is pay 110 00:13:03,130 --> 00:13:10,660 time off and basically for the information of the audience and people 111 00:13:08,020 --> 00:13:16,300 watching tonight's council meeting pay time off is really a combination of 112 00:13:14,140 --> 00:13:23,800 leave benefits and those leave benefits would be sick and vacation often times 113 00:13:20,110 --> 00:13:27,490 people use their vacation and the sick time stacks up because it's 114 00:13:25,420 --> 00:13:33,520 traditionally just been cold when you're sick and so they have many more hours in 115 00:13:31,540 --> 00:13:37,690 their sick bank than they did vacation bank and though several years ago about 116 00:13:36,040 --> 00:13:44,110 ten years ago there was a movement to combine those into a PTO or paid time 117 00:13:40,120 --> 00:13:48,190 off and it still is something that's occurring in most municipalities and 118 00:13:46,029 --> 00:13:52,779 county governments and perhaps the state I'm not sure but a lot of cities are 119 00:13:50,260 --> 00:13:59,020 still working towards developing a PTO so that's the combination of paid and 120 00:13:54,880 --> 00:14:05,230 vacations so that people the the theory behind it is that people who are working 121 00:14:01,750 --> 00:14:11,380 in governor in at a job are usually adults and can manage their own leave 122 00:14:07,000 --> 00:14:15,100 benefits and so a lot of times people will say they have if they need a sick 123 00:14:13,720 --> 00:14:18,940 day they're not feeling well but if they really need extra time off for vacation 124 00:14:16,810 --> 00:14:24,700 or something come up and they need at the time so this is a way for employees 125 00:14:22,600 --> 00:14:28,089 to manage their own Linc benefits and once they've exhausted all their leave 126 00:14:26,440 --> 00:14:33,310 benefits that they've accrued during a year there is no more allocation of any 127 00:14:31,870 --> 00:14:36,730 kind of pay time off once they've hit the max and they've 128 00:14:34,660 --> 00:14:39,100 used all that they have they have to wait until they start accruing them 129 00:14:38,649 --> 00:14:45,310 again and so there's a way that that accrual 130 00:14:42,040 --> 00:14:50,800 is taken care of and I contacted the cities of Baldwin River Falls and the 131 00:14:48,459 --> 00:14:57,040 city I worked at previously when I first started working with PTO in Minnesota 132 00:14:53,589 --> 00:15:01,750 and all three do heavily PTO leave benefits programs and the one that I 133 00:14:59,890 --> 00:15:06,189 worked with in the village of st. Anthony 134 00:15:03,269 --> 00:15:11,859 still using their PTO and I think I did it about 15 years ago so and the staff 135 00:15:09,969 --> 00:15:17,769 still apparently appreciates the fact that they get to manage their own time 136 00:15:13,409 --> 00:15:27,039 so that being said and I think the city of Baldwin in addition to using vacation 137 00:15:23,019 --> 00:15:34,359 and sick time as PTO they also roll in there floating holidays and any holiday 138 00:15:30,159 --> 00:15:38,589 time into the PTO I didn't do that I have never heard of that before we can 139 00:15:36,789 --> 00:15:43,929 certainly do that if the council is willing but I just I feel that PTO is a 140 00:15:41,409 --> 00:15:47,559 leave benefit that's earned and vacation and floating vacations aren't 141 00:15:45,759 --> 00:15:53,319 necessarily time earned it's time granted to be with your family and 142 00:15:50,829 --> 00:15:57,219 strictly to be used during the holidays that they were established for but again 143 00:15:55,149 --> 00:16:04,509 that's something that the council could consider doing as well so I believe we 144 00:16:02,289 --> 00:16:10,389 put a lot of this information in the drop box for the council so that is 145 00:16:06,849 --> 00:16:16,029 there to look at and last week I met with staff and we went over some of we 146 00:16:13,059 --> 00:16:23,439 went over the the proposed draft PTO and and talked about some of the issues in a 147 00:16:19,449 --> 00:16:29,829 staff meeting and this was a PowerPoint presentation that David and I worked on 148 00:16:27,579 --> 00:16:35,470 together to put this together for the the staff and basically the last page 149 00:16:32,759 --> 00:16:43,659 before the question section shows how PTO will be accumulated or accrued by 150 00:16:38,919 --> 00:16:50,199 staff and so there is a little bit of a formula and so for the first for the 151 00:16:47,349 --> 00:16:54,729 first year after accruing you get 19 days of crude and that's vacation and 152 00:16:51,999 --> 00:17:01,929 sick time combined and so you would so what I did is I multiplied 19 days by 8 153 00:16:57,999 --> 00:17:08,199 hours and got 152 hours of their leave time that's when it translates to and 154 00:17:04,569 --> 00:17:12,970 hours and and then at that point I divided it by 250 point five days which 155 00:17:12,069 --> 00:17:21,480 is 300 50 days in a year - weekends and - 156 00:17:16,209 --> 00:17:27,579 holidays and so that's that was / and those 152 hours of which it equals 19 157 00:17:25,270 --> 00:17:34,120 days was divided by the two hundred and fifty to fifty point five and then give 158 00:17:30,370 --> 00:17:38,559 me a point six zero six seven and then you multiply that by ten days in a pay 159 00:17:36,490 --> 00:17:46,600 period ten working days in a pay period and so you get six point zero six seven 160 00:17:42,850 --> 00:17:54,159 hours accrued each pay period for this leave time and then as the SI years as a 161 00:17:51,700 --> 00:17:59,590 person's years of service increases so do those hours and so obviously we'll 162 00:17:56,620 --> 00:18:07,270 the accrued pay time and so we also discussed it a a work session to limit 163 00:18:03,940 --> 00:18:13,000 those hours because after twenty-one years an employee could earn one 164 00:18:10,750 --> 00:18:22,480 thousand two hundred and forty hours of leave time and so we talked about 165 00:18:18,090 --> 00:18:27,309 limiting it to 720 hours that can be carried over to the next year and that's 166 00:18:24,700 --> 00:18:33,070 essentially 90 days and there was some discussion that the 90 days would be a 167 00:18:30,220 --> 00:18:39,690 nice safety net it's a short-term disability if you will so if somebody is 168 00:18:34,990 --> 00:18:45,880 is hurt that 720 days would go towards their recuperation and kind of a 169 00:18:42,820 --> 00:18:56,559 short-term disability provided in hours for employees and so another part of the 170 00:18:52,630 --> 00:19:02,860 discussion needs to be is if when we transition to PTO we have staff that 171 00:18:59,200 --> 00:19:07,659 have many more hours than one thousand two hundred and forty hours and so what 172 00:19:05,049 --> 00:19:14,169 do we do with that and it's a huge financial liability to any government 173 00:19:10,150 --> 00:19:19,539 entity and so there are a number of things you can do you can pay them 174 00:19:16,720 --> 00:19:24,820 outright and give them a time a year or a specific time to use as much as as 175 00:19:22,030 --> 00:19:31,309 possible or if and then whatever's left over that 176 00:19:25,700 --> 00:19:36,049 can be forfeited or you can agree to pay out at a retirement if there's some 177 00:19:33,399 --> 00:19:40,370 employee willing to retire then that could be paid out before the end of the 178 00:19:37,789 --> 00:19:48,139 year under retirement I mean there's any way you can structure that so we can get 179 00:19:45,590 --> 00:19:55,220 this everybody on the same page with the paid time off program any questions and 180 00:19:52,669 --> 00:19:59,419 you say you've met with all the employees this and and explained this 181 00:19:57,620 --> 00:20:03,289 whole program to them so they're very well aware of it how do they feel about 182 00:20:02,690 --> 00:20:09,470 it are they I think for the most part they 183 00:20:07,490 --> 00:20:13,490 were favorable towards it there's a lot of concern of course for the hours 184 00:20:12,049 --> 00:20:20,120 they've already earned and what's going to happen to those hours I'm sorry 185 00:20:17,809 --> 00:20:23,480 no go ahead there one of the concerns that I had heard throughout our 186 00:20:21,710 --> 00:20:28,039 organization and throughout some of the other city employees is there that this 187 00:20:25,519 --> 00:20:32,360 benefit first segment have been developed years ago there and it was 188 00:20:30,590 --> 00:20:37,039 supposed to be a benefit for the employees and and for the city to retain 189 00:20:35,120 --> 00:20:42,740 the employees or things like that there and I think that we all understand the 190 00:20:39,130 --> 00:20:49,490 liability of that and to put an end to that you know I think I understand that 191 00:20:45,549 --> 00:20:55,760 but the concern is about the accumulated six hours there that have been accrued 192 00:20:54,049 --> 00:21:01,789 over the years and stuff like that I think in my police department alone 193 00:20:59,510 --> 00:21:09,860 there's almost forty six hundred hours of sick time that's on the books right 194 00:21:03,740 --> 00:21:13,940 now and some staff you know can there were how we did it in st. Anthony to is 195 00:21:12,049 --> 00:21:18,679 either they took retirement there was an end date a year from when it was 196 00:21:15,950 --> 00:21:25,700 implemented and you would take and use all of the old sick and vacation hours 197 00:21:21,740 --> 00:21:30,380 prior to starting to use your newly accrued PTO hours 198 00:21:28,309 --> 00:21:36,049 some folks took retirement if they decided that that wasn't good enough 199 00:21:33,610 --> 00:21:41,740 there's any way that you know there are a number of ways that it can be 200 00:21:37,650 --> 00:21:47,260 organized so there needs to be a little bit more work done on this yeah yeah and 201 00:21:45,070 --> 00:21:54,850 that's the only piece that I need you know some feedback on and other cities 202 00:21:51,400 --> 00:22:00,820 have just this is it you're done other cities have paid it out right this is it 203 00:21:57,460 --> 00:22:06,550 you're done maybe a combination of both maybe during you get a year's grace to 204 00:22:04,210 --> 00:22:13,450 use up all of the accrued sick and vacation time you can roll it into PTO 205 00:22:10,630 --> 00:22:19,300 again there are some limits that you know I can understand with you know like 206 00:22:17,590 --> 00:22:24,310 France position before and the police department when they're when she 207 00:22:21,730 --> 00:22:27,700 couldn't take time off in the transition in there's times at the police 208 00:22:26,170 --> 00:22:30,790 department minimum you know have to have staff in they can't so I think there's 209 00:22:29,650 --> 00:22:35,020 somewhere we need to work out with something that's earned a benefit to be 210 00:22:33,280 --> 00:22:40,540 fair if we move forward we are you something with that because there's some 211 00:22:36,970 --> 00:22:45,420 times that again manpower the vacation could be denied and it wouldn't be right 212 00:22:42,520 --> 00:23:05,260 if they can't take it to lose something right there should put that into a 213 00:23:02,320 --> 00:23:09,760 special account there it didn't increase at any point or whatever like I so what 214 00:23:07,060 --> 00:23:14,650 you had in that account state of that account there yeah analysts anticipate 215 00:23:11,890 --> 00:23:20,950 out similar to what the city of Avery has on the books here right now and then 216 00:23:16,450 --> 00:23:25,030 any other sick time was any PTO that you would accumulate they're they're similar 217 00:23:22,750 --> 00:23:30,740 to what Kim had come up with there but to pay on that is significantly less II 218 00:23:27,460 --> 00:23:35,770 if you separate stuff like that and I think that it met with some 219 00:23:33,080 --> 00:23:40,669 resistance there but I think even the union's eventually bought out of that 220 00:23:39,020 --> 00:23:44,500 and certainly that's a consideration as well there because that'll be something 221 00:23:42,350 --> 00:23:52,250 that'll have to be negotiated with her okay it's not subject to negotiation 222 00:23:48,010 --> 00:23:57,679 right now unions can only fire his wages they can't bargain paid time off for 223 00:23:55,190 --> 00:24:02,029 vacation or ensure health insurance or any of those things anymore aft can 224 00:23:59,750 --> 00:24:10,370 remove that they can just bargain their wage so I'm sure though that they would 225 00:24:05,360 --> 00:24:14,360 appreciate any consideration exactly I'm sure that they would preeminent you know 226 00:24:12,380 --> 00:24:18,919 maybe I don't know if they Kim for people that have the time that aren't 227 00:24:16,010 --> 00:24:23,510 even ready to retire is there anything that maybe can be worked out for like 228 00:24:20,990 --> 00:24:27,049 our health savings accounts or something like that that and that was a call that 229 00:24:25,309 --> 00:24:30,529 I was going to make to Mike I know there's a limit but maybe if you know 230 00:24:29,299 --> 00:24:39,919 rather than they have to pay their portion possibly that'd be in lieu and 231 00:24:33,679 --> 00:24:42,529 that go towards whatever you know I know there's limits on it but I'm just saying 232 00:24:41,390 --> 00:24:46,909 I know there's a portion of wheat city pays and that the employee has to but 233 00:24:44,720 --> 00:24:55,970 maybe that would be you know they could whatever or maybe even flex time if 234 00:24:53,210 --> 00:24:59,840 somebody has a surgery of one sort or another that they've been considering 235 00:24:57,620 --> 00:25:05,870 it's kind of elective and and they could use that money towards doing that as 236 00:25:01,429 --> 00:25:11,960 well the issue is as much as any as that a you mentioned 4600 hours of sick time 237 00:25:09,260 --> 00:25:16,909 accrued in your department obviously you don't need that much sick time if you 238 00:25:14,630 --> 00:25:23,600 can with five employees or six employees that cue a crew almost 5000 hours of 239 00:25:21,620 --> 00:25:30,440 sick time besides the liability issue then we need 240 00:25:26,840 --> 00:25:36,289 to do something and I think the PTO will do that in an allows employees to take 241 00:25:32,990 --> 00:25:40,880 time off without a reason you don't have to I mean if you want a day off you call 242 00:25:38,330 --> 00:25:47,280 the boss up and say hey I need tomorrow off why I want to sleep in doesn't 243 00:25:44,000 --> 00:25:51,090 yeah Alan you know - I mean we do still have in her personnel manual that the 244 00:25:49,140 --> 00:25:56,880 thymeoff still has to be approved by their capture they start to put in for I 245 00:25:53,670 --> 00:26:05,490 didn't give notice so but that that that in in reality is very rarely ever and I 246 00:26:02,580 --> 00:26:10,320 denied I mean and if somebody needs a day off they need the day off it's not 247 00:26:07,440 --> 00:26:14,760 right and the major problem with the traditional accrual of earn time is the 248 00:26:13,080 --> 00:26:20,370 sick time that you couldn't take it for any reason but way back and you know 249 00:26:18,090 --> 00:26:26,580 you'll be able to yeah if you need a mental health day you can take it okay 250 00:26:23,280 --> 00:26:36,300 the other thing that was brought up to is it if you can accrue 90 days which is 251 00:26:30,200 --> 00:26:43,020 720 hours basically that for any illness or any reason that the city's long term 252 00:26:40,710 --> 00:26:47,730 disability kicks in I mean we also provide that long-term disability so 253 00:26:45,090 --> 00:26:52,650 there is no gap coverage like you Medicare or something like that you're 254 00:26:50,040 --> 00:26:58,860 you're pretty much protected for a long time and so on sole but it is nice to 255 00:26:56,880 --> 00:27:06,950 have that for the show absolutely if you do break a leg or you're seriously 256 00:27:01,800 --> 00:27:15,150 injured yep okay so this is an ongoing discussion and project brand goof well I 257 00:27:13,050 --> 00:27:19,290 guess it was my understanding was the council's intention before and they had 258 00:27:17,430 --> 00:27:23,940 this has been talked about it committee meetings and then the council I believe 259 00:27:21,630 --> 00:27:28,140 last month wanted to implement this by the first of Inger if these things 260 00:27:26,340 --> 00:27:34,140 aren't resolved obviously we're not going to be able to do that so just so 261 00:27:30,120 --> 00:27:38,610 there's a plan B in place of depending upon how you want to implement it but 262 00:27:36,260 --> 00:27:44,670 you know I bring you that up because the staff kind of you know our our payroll 263 00:27:42,600 --> 00:27:47,970 HR department we kind of needs to know where they're at and I'm not rushing 264 00:27:46,650 --> 00:27:53,340 anything because anything that is done can be made retroactive certainly a 265 00:27:49,770 --> 00:27:57,970 addressed at that time so the main issue is figuring what to do 266 00:27:56,710 --> 00:28:06,040 with people that are over the time that's to me that I've talked to do 267 00:28:03,460 --> 00:28:10,840 amongst the staff that appears to be the main concern is what's going to happen 268 00:28:08,230 --> 00:28:16,330 to the time that I have on the books and if I have more than 720 hours on the 269 00:28:13,960 --> 00:28:21,670 books right now what happens to that time and how many employees are we 270 00:28:18,670 --> 00:28:35,470 talking about with more than 720 hours I believe three or four yeah so maybe six 271 00:28:32,400 --> 00:28:41,610 yeah over 20 years but not they don't have 700 over $700 a sick time yeah 272 00:28:38,740 --> 00:28:46,210 there's three of them that tree of them and we don't want learn to since we're 273 00:28:43,690 --> 00:28:53,020 not in closed session we probably don't want to talk about individual right no I 274 00:28:49,210 --> 00:28:56,470 for sure but otherwise or less about a session on the agenda and those white 275 00:28:54,940 --> 00:29:00,130 would be suitable if you did want to talk about it in closed session because 276 00:28:58,030 --> 00:29:06,160 it's a subject that yeah very closely intertwined with individual people but 277 00:29:04,200 --> 00:29:11,710 otherwise for the most part other than the idea of PTO seemed to be from 278 00:29:09,580 --> 00:29:17,920 everybody like that gonna get user time all you want basically just I wanna know 279 00:29:14,560 --> 00:29:25,080 they're gonna structure that's the old time accrual that's January meeting day 280 00:29:27,000 --> 00:29:34,150 we should be able to handle it by then I would think okay thanks basic yeah cuz a 281 00:29:32,020 --> 00:29:38,950 basic the meeting if we know we like the structure that is just what options that 282 00:29:37,630 --> 00:29:43,450 employees gonna have some options someone wants to retire the retire 283 00:29:41,500 --> 00:29:46,480 somebody wants that doesn't you know if they can use for health reviews for 284 00:29:44,650 --> 00:29:51,340 something else it's this structure something that an option of what yeah 285 00:29:49,120 --> 00:29:56,040 and and I will look at all all of them that you know keep them as whole as 286 00:29:54,010 --> 00:30:02,170 possible I have never liked the idea once somebody's earned something taking 287 00:29:58,810 --> 00:30:08,920 it away right yeah so do we do we need to vote on the item 288 00:30:06,520 --> 00:30:14,020 twelve conversion to pay time off in general and then you work off the 289 00:30:11,230 --> 00:30:20,290 details are you asking for council approval on that item well it sounds 290 00:30:18,730 --> 00:30:26,260 like you're not ready to have done it yet so it's on the agenda to act on if 291 00:30:23,800 --> 00:30:32,260 you wish to act on it you don't have to act on it or you can you know act on it 292 00:30:30,220 --> 00:30:37,810 that you know the intent is to implement it as the first of the year once some 293 00:30:35,050 --> 00:30:43,420 things are finalized that's totally up to you you can table it and tell January 294 00:30:41,050 --> 00:30:49,480 if you want to when it's ready to be finalized that's up to you 295 00:30:47,160 --> 00:30:55,000 that sounds like a lot of the details you're between Kim and you or have to 296 00:30:52,420 --> 00:30:59,800 work out with the employees so I so I couldn't we adopt it contingent upon 297 00:30:56,710 --> 00:31:10,390 those items being a comfort resolution if you will yeah something like that 298 00:31:03,210 --> 00:31:14,770 yeah we are going we like the idea so I think it's basically that yes this is 299 00:31:12,790 --> 00:31:19,990 the plan moving forward the only thing in the detail is with the options for 300 00:31:17,860 --> 00:31:24,310 the employees that at what time they've earned there's something that there 301 00:31:21,700 --> 00:31:27,730 there's a bucket or some way of some way to analyze that and this is that we 302 00:31:26,650 --> 00:31:30,820 don't really different options again look at the possibilities or whatever 303 00:31:29,050 --> 00:31:36,160 what they are for the employees that are affected and then you know but then the 304 00:31:34,480 --> 00:31:38,470 fact that PTL seems to be that seems good we just got to make sure that the 305 00:31:37,210 --> 00:31:42,970 people don't their main compensated for what they've 306 00:31:40,420 --> 00:31:54,130 earned in some fashion we just gotta figure what the options will be would be 307 00:31:49,890 --> 00:32:00,730 are you went in there if you make this evening to do that are you leaving 308 00:31:56,800 --> 00:32:05,020 that discretion on what ultimately to do to the city administrator or on the 309 00:32:03,370 --> 00:32:09,760 third is the council gonna let her read vote what might options I think we'll 310 00:32:07,720 --> 00:32:14,560 what will want to revote on the option right I I mean I don't I'm comfortable 311 00:32:12,820 --> 00:32:19,900 leaving it with the city administrator but she shouldn't have to take all the 312 00:32:16,480 --> 00:32:25,480 heat for doing this this is you know what I mean it's a council decision that 313 00:32:22,990 --> 00:32:30,010 was so is it is there that the availability do the motion and switching 314 00:32:27,220 --> 00:32:34,150 the PTO have meeting prior to then our third then while the options of a chance 315 00:32:32,080 --> 00:32:39,490 to take back to the employees then on that meeting will say now everybody 316 00:32:35,950 --> 00:32:43,210 who's over they have these options may be your department heads or whatever and 317 00:32:40,930 --> 00:32:47,280 then that will take care of the time there that are you thinking of all one 318 00:32:45,760 --> 00:32:54,250 thing on the third I'd like to don't we meet nervously 319 00:32:49,450 --> 00:32:59,590 personally all huh this is way too sweet we could end up having a having finance 320 00:32:57,280 --> 00:33:07,660 and having the whole council there upsets and I you know like the idea and 321 00:33:05,920 --> 00:33:11,650 I think you know that gives the the discussion has been really good and it 322 00:33:09,130 --> 00:33:18,190 gives the staff an impression that the council is agreeable we just need to 323 00:33:14,410 --> 00:33:22,570 finish that final pieces you know on how we're going to treat what they've 324 00:33:19,630 --> 00:33:30,300 already earned huh so that they there's they remain along so we can 325 00:33:30,419 --> 00:33:39,940 so what was your comfort Reservation mister banjo just to stay safe state 326 00:33:36,220 --> 00:33:48,909 that the so that the council is in favor of the proceeding with the PTO time as 327 00:33:45,390 --> 00:33:56,529 previously discussed with both Council and the employees and we will be 328 00:33:52,899 --> 00:34:07,750 available for a final decision on the 4th of January then then we get time to 329 00:34:04,539 --> 00:34:13,480 talk to the any folks that are involved and come up with the and I you know 330 00:34:11,230 --> 00:34:19,210 during that time - I can call another staff meeting or - whatever we need and 331 00:34:15,310 --> 00:34:24,849 and and talk with staff about how you know what they see as fair and most of 332 00:34:22,929 --> 00:34:30,700 them but it would be just the four or whatever employees are over the 720 333 00:34:28,240 --> 00:34:33,550 hours right and then maybe they can give some options and you can see if it's a 334 00:34:31,869 --> 00:34:37,330 feasible thing that we can write right the ones that have and then they can 335 00:34:35,109 --> 00:34:41,889 estimate say let's see you know some of them may say can they use more vacation 336 00:34:39,669 --> 00:34:45,580 or more time the rest of the year use it that way or whatever to get it rid of 337 00:34:43,629 --> 00:34:49,599 you know yeah because things are slow right now because of the holidays coming 338 00:34:47,530 --> 00:34:55,690 up so that might be a good idea as well yeah you know you don't leave the 339 00:34:51,790 --> 00:34:58,570 department stranded but we can certainly talk about that I can talk with the 340 00:34:57,250 --> 00:35:01,200 department heads and see what their thoughts are on that 341 00:35:01,470 --> 00:35:07,050 okay I'll second the motion that Rick me 342 00:35:08,880 --> 00:35:18,280 so basically we're really not voting on this until January 3rd or whatever 343 00:35:14,310 --> 00:35:23,349 ending our that's the support the plan forward and then so employees can feel 344 00:35:21,700 --> 00:35:26,589 some comfort to not wondering what we're doing until January 3rd you know that 345 00:35:25,240 --> 00:35:31,540 this is a plan and we're gonna work with trying to get something out of itself 346 00:35:29,349 --> 00:35:39,180 yeah right so they don't understand okay all of those in support of ERISA 347 00:35:34,660 --> 00:35:44,720 Comfort motion signify by saying aye opposed Carrie 348 00:35:41,450 --> 00:35:50,240 I think there is nothing else on the agenda we do not have a meeting in 349 00:35:47,000 --> 00:35:56,720 December so we will be meeting back here on January 3rd and I would like to 350 00:35:54,859 --> 00:36:03,500 publicly announce yes I am running for mayor thank you 351 00:35:59,359 --> 00:36:08,290 move to adjourn so move second all in favor aye 352 00:36:04,549 --> 00:36:08,290 we are adjourned thank you