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Okay, we'll call the meeting to order. Someone make a motion that we act on the agenda, as written.

2
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I'll make a motion, the act on the agenda.

3
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Okay, on favor, aye. And someone make a motion that we act on the minutes of the August 24th meeting.

4
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Can we have to be the two of you?

5
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Okay. I'm sorry.

6
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Oh, well, then we can't do anything.

7
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We can't do anything about the minutes and can we do the meeting? I guess we can do it.

8
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We do a little more. Okay. All right. I see, you know, public, new business, petition for

9
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discontinuence. So you have received a petition from a group of folks up on, mostly on East Hill,

10
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who are neighbors of Dexter Brown.

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He lives off of Lovejoy Brook Road

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on a class four road called Thompson Road.

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So if you go out, he's telling,

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take a right down Lovejoy Brook Road.

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Headed toward Lebo on the left is a road called Thompson Road.

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And he and these folks are have signed a petition

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asking that you consider discontinuing that road.

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It is four tenths of a mile long.

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And the only a budding landowners are Dexter himself and the attia family who have a few hundred acres in the end over that they preserve, I guess I would call it, for bear habitat.

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So, so typically what would happen is if you have questions what you'll do is schedule a site visit like you have with other road reclassifications, schedule a site visit and then a public hearing.

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that can be held right after the site visit and invite the Ubudding landowners to come

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and talk to you about it and you can ask questions of them and then make a decision.

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So I make a motion to schedule a site visit.

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And I'll second that and before I'll just do that first.

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on favor. I before we get to the site visit that day if we're going to have to

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the afternoon afterwards, just because I was on the Zoning Board Administrator

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for a year and a half or two years. There's a piece of property that

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Dexter owns that he's some divided off of his property. That that

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road was the access to. So before we give up the road, I want to make sure

30
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that there is a right away instead of creating the landlocked piece of property.

31
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Jesse, still in the other piece?

32
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First of all, it's not like, I think it's a big deal, but it should be in the deed that it is the right away.

33
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Or else he's creating a landlocked piece of land, yeah, which we don't want to do.

34
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I don't think his deed says that because it's part of land that he owns, he has a subdivision permit

35
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And certainly, we can take a look at the subdivision permanency if that's addressed that.

36
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You know, if you do divide, you just have to make sure there's access.

37
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If you sell something off, then the attorneys would need to make sure that.

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And that might also be a good public hearing point to make is that if you sell any of these.

39
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They will have to have a data right away because you can't let them lock something.

40
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I remember him bringing this up in the reason they didn't approve it back down was because it was a access issue.

41
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I think it's best if we bring this up with the next meeting and so everyone can weigh in on a date that we could make it.

42
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Other members? That seemed reasonable.

43
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Yeah, I'll meet you there. It's about 400 yards from my house.

44
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So we'll schedule this, we'll bring it up at the next meeting to schedule a site visit at that point.

45
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Yeah, exactly. That's what I'm thinking.

46
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All right.

47
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Okay.

48
00:04:21,540 --> 00:04:23,680
Good. All right, salt quotes.

49
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We have.

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So as you recall, last year, we had a signed contract with Cargale for salt.

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at $90.98.75 a ton and they subsequently ran out and we ended up paying more than that

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plus trucking, additional trucking to bring in salt. They are the only firm quilt that

53
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we have so far at $109 per ton. Charlie has reached out to Appalachie, whom we have used

54
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years past, we used for several years, and in general, the guys were happy with the quality

55
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of their salt.

56
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It's a different kind of salt that comes from somewhere else, and we never had a supply

57
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issue with them.

58
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They are giving us a rough quote at this point of $120 a ton, but they aren't sticking to that

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right this minute.

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They want to wait another month and see what fuel prices do.

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So Charlie just wanted me to have floated out there.

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He's at least until the next meeting before we get something firm from Appalachie.

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He said he understands the price difference.

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But again, reminding everybody that when Cargo ran out last year,

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we paid way more than that because we had to source it from somewhere else.

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And pay a lot of additional money to get it at the last minute.

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It was a lot more than 120-ish that Apple actually is quoting us now.

68
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But that's not far, I'm sure I think you'll have a lot too.

69
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It could.

70
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But he just wanted to let you know he's talking to these folks.

71
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He was also trying to reach out to Eastern.

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I think was the name of the company.

73
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I don't think American Rocksell doesn't have any for us anymore.

74
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doesn't, isn't interested in giving us a quote, but I think he said Eastern, and they were

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one of the ones, they were about five companies on a spreadsheet we got from the state.

76
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Prices that they quoted, but only in certain regions of the state, but it gave us an idea,

77
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so I mean the prices ranged anywhere from $98 a ton, upwards of $130 a ton. So I mean these prices

78
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are right in that range given what everybody faced last year.

79
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There's also some mentioned

80
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of a group. Consortium sort of by were different townships would gather together so that the

81
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volume would be against high enough interest to other buyers or other sellers. Is that right?

82
00:07:09,980 --> 00:07:14,720
Yeah, the regional planning commission was working on that and did not get any traction on

83
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other companies would. And if because of where we're located, which is why we can't, why we are

84
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getting regional prices from any of these companies.

85
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It's really, it's about proximity of where

86
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and how far are trucking and all that is.

87
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So, it's, you know, there's one big region in the Northeast Kingdom. There's a big region in

88
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Addison County. There's a big region in St. Albans, Swanton, Hygate, that area. And then Bennington.

89
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Does Charlie ever reach out to, like, West End, or just to see what they're paying and then who they're getting there from?

90
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I think he does. I don't know off the top of my head, but certainly we could ask.

91
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What they're doing and get some idea for?

92
00:08:07,960 --> 00:08:14,880
The agenda item here says discuss and vote is Charlie hoping that we'll make a decision.

93
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No, and that's my mistake.

94
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I thought he was ready and had firm prices and he corrected my understanding of that today.

95
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Okay.

96
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And said that no one, he was, he was finally waiting in another month until we get some firm pricing in.

97
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We do have quite a bit in the shed right now, so we're starting the season off, not behind.

98
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Which is good.

99
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Everyone happy we're just discussing it for now.

100
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So you know road commissioners report unless Janet has something to convey beyond the salt?

101
00:08:52,120 --> 00:08:56,380
Davis Road Colbert is still in that under way.

102
00:08:56,380 --> 00:09:07,880
our deadline with Vermont Emergency Management slash FEMA is, again, September 30th, so it's looking like I might be writing a fourth time extension.

103
00:09:09,080 --> 00:09:12,440
Palmer has not the company that's making the pieces.

104
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I hadn't been able to make it in now, it's a delivery issue.

105
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I've got this piece ready, but they can't deliver and Palmer's been stuck because he said he had to, you know, move equipment to other jobs and get other things.

106
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done but it's even just getting pieces here right now that's the big hold up right now the

107
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best date the guy was giving him was about September 28th and the extension we got was till

108
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September 3. I did reach out to Kim Cannery, she and asked her and she said you know let's wait and

109
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see if the date gets any better and we can even file an extension on that day which may be by then

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we might have a better sense of if the project is underway or at least if the pieces are on

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site because once it's there I think Palmer was pretty confident he could have done a couple

112
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of weeks and so fortunate for him that he's gotten held up and had to sort of move his schedule

113
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around I think. Is the idea the September 30th is the due date for completion or is okay so

114
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Either way, I have to do a extension.

115
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Oh, well.

116
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Well, however, I mean, I'm not 28.

117
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That's what I'm explaining, so.

118
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That would be perfect.

119
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Yeah, I can just didn't already do the extension until I think probably, until the very last day,

120
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so that we could then get a good date on this next extension.

121
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Honestly, it has to get done.

122
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It's supposed to be done by the end of this calendar year.

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be no one's going to want to be doing that when it's snowing sideways or falling below freezing

124
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that'll compromise everything. So, once the pieces are here, hopefully it'll be a fast thing.

125
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And the company's already manufacturing things, so there's already money that's spent really

126
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correct. I saw them.

127
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Oh Charlie was pricing out, trying to remember where he's pricing out

128
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getting some discarded telephone poles to shore up, was it on North Hill, like on North Hill?

129
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And so he's been talking to somebody about that, but that gentleman hasn't emailed yet.

130
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He's going to be emailing me a price quote to get the poles to the site, and you truck them and get them unloaded,

131
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and all of that. So I'll bring that to your attention when I have those.

132
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It's sure of what on earth help do something something along a I don't know if it's a bank

133
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They're trying to you know do it like a retainer the holes on thing up

134
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But you have to ask him specifically

135
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I thought maybe I'm attending tonight, so I didn't take notes when he was telling me about it

136
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But he also said the guy wouldn't be emailing to the end of next week, so you know talk about it the next meeting

137
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But I just wanted you to know it was on the right thing.

138
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Okay.

139
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So we do have a more rough day for you.

140
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And I believe that is your copy.

141
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Well, this is my college.

142
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This is a copy I can look at.

143
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It's a copy.

144
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You can look at it as I read.

145
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So we had a meeting today with both the architect

146
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and contractor.

147
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And so that was showy.

148
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and Jason McKelty, and so we're up and I work here, and we got a firm, well we got

149
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a printed schedule on the town office for each line item, as you can see with actual

150
00:12:55,060 --> 00:13:04,980
plant dates for each one. This, the last thing that would happen would be the window

151
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install which we ten eight to ten nine and so the soonest and then there we need clean up and

152
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so the soonest that we'd be able to transition from town hall to the office would be sort of the

153
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the end of the following week so be like 1415 and 16 potentially of October that we'd be able to

154
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begin to get the office relocated on this origin. The same thing for the garage. We have a schedule.

155
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We have a progress report

156
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and we discussed a few things. One was financial and that we are currently

157
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over budget, say $5,000, but we do have contingency left that hasn't been spent, which means

158
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that we're actually under budget now.

159
00:14:11,490 --> 00:14:14,350
There's also sort of a rebate because we're not going

160
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to install the dehumidifier in the fall. So that's money that wasn't spent.

161
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It's a non-necessary.

162
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Yeah.

163
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So we got information that most towns are

164
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opting against the dehumidifier in the vault

165
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when they're undergoing these.

166
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Most towns that are done this sort of energy

167
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related thing because of the risk that's involved

168
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that there could be a spill or something like that.

169
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It would be dangerous to the

170
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replaceful items there in the vault. And the idea of drilling the hole in a vault that's

171
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supposed to be a vault, scares the heck out of me. That's why every single town that it was

172
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We'll look outside the same exact thing.

173
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The most rain in there, right?

174
00:15:04,420 --> 00:15:06,620
Well, they have to put one and they were going to run it down to the basement.

175
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All right.

176
00:15:07,660 --> 00:15:09,440
But it's going to be fine.

177
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Yeah, it's going to be complicated.

178
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So that saves us five.

179
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And so, we're a good shape.

180
00:15:15,460 --> 00:15:16,260
Other things we're having.

181
00:15:16,720 --> 00:15:20,120
Well, if the envelope house, I think if the envelope of the building is more secure

182
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at the level of the less susceptible to the humidity in the office.

183
00:15:25,300 --> 00:15:25,560
Right.

184
00:15:26,500 --> 00:15:28,820
You keep that door open while you're there.

185
00:15:28,820 --> 00:15:34,140
Right, so I would tell the juices that he meant that would potentially be trapped.

186
00:15:35,720 --> 00:15:41,560
He did talk about the town of office and we haven't got any real timeframes on that

187
00:15:41,560 --> 00:15:50,380
only because our biggest hearing, yes, the town hall, I'm sorry, because the other two are

188
00:15:50,380 --> 00:15:56,240
more important. Although he did say that he may have his guys come in to do the roof

189
00:15:57,440 --> 00:16:02,520
It's quite a couple weeks, so I think that's not a can't think of anything.

190
00:16:04,280 --> 00:16:05,880
So most successful meeting go for it.

191
00:16:05,900 --> 00:16:07,020
It really has been, yeah.

192
00:16:07,080 --> 00:16:10,460
Does this seem like more promises or more progress?

193
00:16:11,820 --> 00:16:18,280
Well, I think the thing is that it's actually written down and the architect was there.

194
00:16:19,220 --> 00:16:25,740
And so I think it's more count, you know, it can be accountable, it's more easy to keep it accountable

195
00:16:25,740 --> 00:16:32,820
because it's written down in a way that looks like a promise to me, just schedule it.

196
00:16:32,840 --> 00:16:34,940
Yeah, this can't happen before we didn't have it before, right?

197
00:16:35,160 --> 00:16:36,540
It was over there.

198
00:16:37,020 --> 00:16:40,120
So it's a good, it's a good,

199
00:16:42,500 --> 00:16:46,980
an overdue necessary way to go forward.

200
00:16:46,980 --> 00:16:50,060
So I'm pleased that we did it well.

201
00:16:53,660 --> 00:16:54,000
All right.

202
00:16:54,860 --> 00:16:56,920
So financial orders.

203
00:17:10,850 --> 00:17:11,950
I'm going to sign up on the bottom.

204
00:17:12,370 --> 00:17:13,930
That's true, but you know what I mean?

205
00:17:18,900 --> 00:17:19,820
That's a little stamp about.

206
00:17:20,580 --> 00:17:21,020
I don't know.

207
00:17:21,480 --> 00:17:22,480
That's what I'm explaining.

208
00:17:22,800 --> 00:17:24,120
You have to sign just on the bottom.

209
00:17:24,640 --> 00:17:24,760
I don't know.

210
00:17:25,240 --> 00:17:25,940
It's a stamp.

211
00:17:26,220 --> 00:17:26,700
I know.

212
00:17:26,940 --> 00:17:28,420
But this is how big it is.

213
00:17:28,900 --> 00:17:30,580
I didn't want to waste the whole piece of paper.

214
00:17:30,920 --> 00:17:31,100
I know.

215
00:17:31,540 --> 00:17:31,860
It's good.

216
00:17:32,820 --> 00:17:33,800
I know it's very useful.

217
00:17:50,140 --> 00:18:01,760
I think that was because they were doing work and rather than drive it back here, and then drive it up in the morning, they were starting in the same point, so they just kept moving.

218
00:18:01,760 --> 00:18:05,220
I've said you're glad, but I don't see it in a move, so.

219
00:18:10,170 --> 00:18:13,090
I think it was, I didn't see a trucker, I didn't see a trucker or a bill.

220
00:18:20,920 --> 00:18:23,840
Quickly, when do we start our budget for the next year?

221
00:18:24,580 --> 00:18:25,160
No, remember.

222
00:18:25,540 --> 00:18:26,060
I'm just kidding.

223
00:18:27,560 --> 00:18:33,580
I'm usually asked how you can do ask for appropriation with pluses from all those organizations.

224
00:18:34,680 --> 00:18:36,360
I don't remember the first that way.

225
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They are in hand-prepared meeting, because those are some of the soft budgeting items I call them.

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that we start with.

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Not, she's

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got more vacation.

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For the first one.

230
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Let's be hot in season, right?

231
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It's pretty heavy.

232
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Do you go there every year?

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For the last one, there should be what you could even have gone.

234
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I don't hop there any better than I hop here.

235
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I hop there, I don't want to hear anything here.

236
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I don't want to hear anything here.

237
00:19:17,930 --> 00:19:19,230
I don't want to hear anything here, I don't want to hear anything here.

238
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I guess some big ones up there.

239
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It's your own.

240
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But I thought you would.

241
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I thought you would.

242
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But what about you?

243
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That.

244
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Don't know what that is.

245
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That wasn't me.

246
00:19:32,090 --> 00:19:35,150
I think I'm not a good guy.

247
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Supercourse Finance.

248
00:19:39,860 --> 00:19:42,160
We have a level engagement for counter services.

249
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That was, certainly.

250
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Email to me at least.

251
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I hope we all saw it.

252
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We didn't see it.

253
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Before the end of the day.

254
00:19:52,000 --> 00:19:54,080
Which is the same last year, right?

255
00:19:54,360 --> 00:19:57,200
It is, so I'm still utilizing Shannon Sterns.

256
00:19:57,600 --> 00:20:01,000
And so basically what she's saying is she talks about

257
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you all are agreeing to engage her for and it details the work that she does

258
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and that she's not the auditor.

259
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She is helping me go through and make sure that things are signed, expenses are correct

260
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that assets and liabilities, liabilities and bank accounts match

261
00:20:20,680 --> 00:20:25,480
so that what that means instead of me just writing a check out of this bank account you can see it

262
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come out of the bank account if I don't pick the correct liability those things don't match so we

263
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go through and make sure all that matches make sure that everything that's supposed to zero out

264
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at the end of the fiscal year does clean up anything like that so the engagement letter explains all

265
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that and she just asks, and this is again for our files as well as hers, that you either

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accept or reject it and if you accept it, that I get signed and sent back down. So she has it.

267
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And we work remotely once a week, on Wednesdays usually for three hours, give or take.

268
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And that process started, beginning of August. And usually we can be done by mid,

269
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October. We've made pretty good progress so far. I like to be done. I'd like to be done as

270
00:21:21,080 --> 00:21:26,360
early as possible in October to then get our elected auditors here to start working on their

271
00:21:26,360 --> 00:21:32,340
piece of it because when it starts spilling into Christmas and holiday vacations and things,

272
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it gets harder and harder to get them here to finish that in time to get down report done.

273
00:21:36,680 --> 00:21:37,880
So,

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00:21:40,680 --> 00:21:47,700
what are engagement basically the same as the one that was used last year?

275
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Yes.

276
00:21:49,020 --> 00:21:50,060
So, nothing's changed.

277
00:21:50,460 --> 00:21:50,940
Correct.

278
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Her rates have increased slightly, but I don't know that she details those on the first page.

279
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Make a motion.

280
00:22:00,580 --> 00:22:03,160
We agreed to un-sign the letter.

281
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I think engagement for counting services.

282
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I'll check in.

283
00:22:06,820 --> 00:22:07,300
All favorites?

284
00:22:07,700 --> 00:22:07,880
All right.

285
00:22:10,720 --> 00:22:11,140
Okay.

286
00:22:11,900 --> 00:22:14,220
I think we can enjoy it.

287
00:22:14,760 --> 00:22:16,880
You make a motion you turn me in.

288
00:22:17,660 --> 00:22:18,060
It's okay.

289
00:22:18,260 --> 00:22:19,400
Lou, Melissa not being here.

290
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All right.

291
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How do we do?