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I aliance to the flag of the United
States of America and to the republic

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for it stands one nation under God
indivisible with liberty and justice for

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all

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call here

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here
Panzer here.

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Uh, public comments. There's no one
here. So, we move on to new business,

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policies and procedures. Um, I want to
thank Lori. She has spent tremendous

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amount of time working on this, updating
it. Um, and we'll just kind of go

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through it and our attention just kind
of Yeah, we'll go page basically page by

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page and like, okay, what do you have?
and uh you know if there's questions out

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or anything of significance we can chat
about

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my go
and I know this is track changes and so

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there's a lot of stuff that's like it
was typed to maybe whatever but I did

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notice in here

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no you mean zeros as in under 1uction
The first line it says zero, two, three,

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four, five. Notice there's zero. Can
that be changed? No, that's actually not

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in my copy. So, what happens is with
these documents, and I have no idea why

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this is occurring because I we use this
all the time at work. What I see is

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different than what prints. Okay? And
it's if you are looking at the shared

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file, it should be the same, but when
you print it, so the numbering, the um

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table of contents numbers and the
Um the final that am I? Okay.

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Um the org chart those will be updated
once we ensure that these are the final

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the final wording everything that you
want. Um yeah there shouldn't there will

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not be zeros. That was a long way to say
that.

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Yeah. So like if you look at mine like
even this number one shouldn't be here.

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It should be one two three. You know
what I'm saying? It will it will wash

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out to be the way that it's supposed to
be. You're welcome.

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Let's run with it. Do Well, my question
is, do you want me to call out each of

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the items or do you just want if you
have a comment on that page? Do you have

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any
I've reviewed the whole thing, so if we

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go page by page and see any questions on
this page? Yeah, that sounds good. Okay,

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so any questions? So, we'll start on
page four because that's really kind of

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the start. Any questions on page

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four? Okay. Good. Page four. Question
page five. Okay. Page five. Go for it.

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Uh, so dress code? Yes.
I like the idea of dress code. My

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question is, do we should we have a
dress code reference for dayto-day

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employees versus just
referencing elected and appointed

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officials? Well, this was just basically
dress codes to meetings and what

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for the scheduled meetings. Um,

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okay. So, would

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you guess is there an expectation. If
so, I would say possibly we should had

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something that's I mean to me it should
be the same expecting business schedule

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every day all the time. So maybe to be
simplified to say

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any or maybe not that might not be the
way to put it but I would say there

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should be something to prevent any
issues. I wouldn't be opposed to

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Yeah, we could do
that absolutely. So we could

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Okay. I think each administrator is
probably expected, right, and express to

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their employees that are under them what
they're looking for, right?

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Okay.
Okay. So, I will update that to just

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every day and the business meetings. I
mean, yeah. I mean, you could do it

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however you think's best to word it. It
could be a separate line item, but I

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know it's going to say the same thing.
I think we could say that

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that's a good way to word it.
Okay. Noted. I will I'm I'm noting in

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the document as we're going. So I will
make sure that all the updates get in

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there. Okay. Next up, page six.
Um so you changed shall to should. I

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felt like it should be shall
So to me sh is a requirement. Should is

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more of a suggestion.
Got it. Change to

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sh. Any other

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items? Page seven.

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I didn't identify this before, but we
had at one point felt the that we needed

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to put time. So, we put that 4 p.m. I
see that's removed from the township

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clerk shall prepare the agenda on the
first Thursday. We did that because

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sometimes there are day-to-day items,
meetings that Mary is pulled into that

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she can't get it done right at 4. I'm
okay with that. Just bring it up because

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I know it was a
some discussion before

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I say yes I think we've I think we
realize that things are it's a good call

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out but I also think that the way that
this board has handled themselves too

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that almost some of these I think really
can go away because

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it's been very fluent
absolutely but it certainly is a good

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point Jim you know like to bring this
stuff up

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I think it's important to remember too
that We're doing this at this meeting,

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but if there's ever an item in this
document that changes mid year, you

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would just add it to a meeting and we
can amend the document. I do feel like

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these type of documents should be
working documents that can be adjusted

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throughout the year depending on how
your workflow changes or your staffing

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changes. That's a normal thing to have
it be updated as needed. So, if for some

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reason you found the four o'clock was an
issue, we could address it for sure. You

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know, and keep in mind previously before
too when we spent all this time putting

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this forth this effort it only worked
for the people that were willing to

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actually follow it. Remember we had we
had we required a signature from

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everybody. There were several that a few
that would not sign it and would not

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follow it. I mean right that we we
wanted certain things to be done and

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they just were flat out not going to do
it. And MTA even stated and said they

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don't have to do it. It's an elected
official, you know. So, I think it goes

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back again to where this board is
cohesive and gels. So, it's really going

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to be about what we're going to we're
trying to put forth what we can

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to enforce to an degree that's only
going to be enforceable to a certain

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extent. Absolutely. And I think it shows
the public what your stance is in

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relation to how you want the operations
to run. And by Yeah. And by following

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it, it's saying that you
value the township in a way.

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All right. Um, page eight.
So, I did add in here the invocation.

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Yes. So, I was gonna So, page eight
nations. I think this is important part

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of our discussion. First, yeah, thank
you. I I had brought uh requested this

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previously and situation where I work.
This is exact language that

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they want to be clear that last time we
tried adding it. The attorney suggested

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that
we Richmond has had they added it fairly

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recently meeting within the last 15
years no concern.

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township they have pastor come in every
meeting it's not no specific say the

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reason it's important to me of course I
will say whether we prove it or not I

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will say this in I say this in my head
or something because I think it's

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important to know that we're here for a
time we're here for the right reason to

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me whether you're uh believe in God or
not I think we anybody everybody in the

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wants somebody who uh wants has wisdom
and courage to do what's right. So

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that's why I think it's important to
it's not intended to be

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a Christian thing. It's not not trying
to push something. It's more to remind

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us
and I hope the whole board why we're

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here. That's the reason I think it's
important.

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Yeah, this is something I definitely
wanted to make sure that we called

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attention to that other

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comments. Do you guys have any issues
with this?

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I'm not I don't have an issue with two.

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you want to talk about the I just kind
Yeah. So, some of the changes I've made

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is is is in the public comment. So, in
the public comments in the beginning of

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the meeting, that's to address issues
we're specifically addressing that day,

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items that are on the agenda. So, in the
beginning of the meeting, if somebody

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wants to discuss if we're talking about
what kind of, you know, approval to buy

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cups and someone wants to come make a
public comment specifically to that,

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they can. It's not generalized public
comment. only to address issues that are

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on the agenda and at the end of the
meeting prior to our comments then it's

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just generalized public comments and
that's consistent with a lot of

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communities around so I I have very
strong opinion on this item and I will

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say that
since the way it's currently

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written previous
chair have not we have not attempted to

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follow the way it's currently written
which is the way it's intended to be

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written and we It really should be kind
of the opposite of what you said at the

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beginning. Public comments I envisioned
it was intended to be really for non

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agenda items and then when you have an
item up there's an opportunity which we

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again we haven't done for the public to
come. So the way it's should work in

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this way is we talk at a board level
with no interruption and the public has

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a chance to weigh in and then it comes
back to the board for

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Everybody here, of course, Mary's been
on the board longer than I've been

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attending, but so I haven't seen her sit
in the audience, but everybody else here

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has been in the audience, I'm sure, has
had frustration or things they wanted to

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say. And it's to me, it's very hard to
to have good comments if you don't know

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what the board's going to say. One way
or the other, you come in, you see an

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agenda item, and you have to
You could be either you're you're going

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to make assumptions of what the board's
saying and you're going to say something

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probably maybe unnecessary. If it's one
item that you're really against, you

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have and everybody's passionate about,
you're going to have to sit through

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potentially a packed house saying the
same thing. Then it comes to the board

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and the board's already already has the
same opinion. So now you've wasted a lot

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of time. This is the way I see it. And
so I've been out there very

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you want now when something comes up and
there's board discussion discussing you

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your experience may provide some
valuable insight that the board would

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want to hear but you don't think of that
until you hear the board so in my

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opinion
it's for our residents and for those

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specifically those who take the time to
come to the meeting I think it

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is much better for them to have the
opportunity to speak after we've spoken

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at board level I I would personally like
to see

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remain this way or maybe with that minor
language change of non at the beginning

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again to prevent somebody to make it
clear that you're going to have an

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opportunity to speak later. I'd like to
see us keep this for now and try to

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actually utilize that and see how it
floats. I feel like this is right out of

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MTA's playbook. I went to a meeting and
MTA said in the beginning of the meeting

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it's it's public comments specifically
to agenda items. During the meeting

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that's our tenure on the meeting. If we
open it for each issue, it it's not

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going to have their time. It's it's not
well, it is their time because they're a

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res. But that's why at the beginning of
the meeting, you want to speak to any

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agenda item. That's when you when you
say what you said. Doesn't mean I won't

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entertain something. But having an
argument at home and saying tell me what

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you want before you even know my opinion
and don't talk to me. You know, like

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that's not how a real discussion would
go. But this is straight from I actually

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posed a question in front of 200 people
and they all like Jim would you be so if

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we went back to public comments at the
top if that were to be non-aggenda items

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um at the top then we go through approve
the minutes current bills revenue go

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through everything and then when we get
down to um after correspondence because

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with unfinished business we potentially
still have if you were to put public

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comments in there for agenda items only.
That would be at at the start of

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unfinished business. Because I know what
you're saying, but if somebody if we're

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making a decision on something like said
to buy the the coffee cups, why would

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you want it at the end after we already
made the decision? Would you wanted it

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before? So, Monica says up there and
says, "I don't think you should be

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buying this. You should buy it from
Sam's Club before we actually discuss it

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with the unfinished business." That way,
somebody isn't forgetting about it.

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misunderstanding what I'm saying. So if
we're talking about

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cups the public so what would happen is
we we talk about okay we'd like to buy

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them from Sam's Club here's why I bought
a lot is there any comments from the

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audience this is before we take any
action and they go you know you can buy

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them cheaper if you go to Staples then
it comes back to the board okay thanks

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now it's back to board that was actually
I didn't think of that we should buy

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from Staples and then we would vote on
that's kind of

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I that and a lot of this I base because
of my experience in the city. This is

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how the city of Richmond run it and they
don't get that many audience members but

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when they do that it's been my
observations it's allowed the discussion

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stay calm you know people get frustrated
when they hear the discussion they're

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not going to have a chance to speak
really we as people really want a chance

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to talk before it's too late if you
haven't talked ahead of time in my

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opinion it just you say a lot that maybe
is unnecessary

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We may we may decide they may be
thinking Staples is the way to go. Then

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we talk up here and it's part of our
discussion. Somebody here says, "Hey,

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it's cheaper at st." So we just leave it
at public comment. They're going to ask

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questions anyway. Well, if you don't if
you if they don't talk at the beginning

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about agenda items. No, the beginning is
where they I know what I mean is if you

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allow the conversation during the item.
If you allow them to talk about an

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agenda item during the agenda item.
We don't we have we've never done it. So

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you guys don't have the experience with
that. And if the board doesn't want

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that's fine. I'm trying to I'm deleting
my case but I'm here to

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support you have to have one public
period. So we got one in the in the

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beginning and then one at the end. Yeah.
But what I'm getting at is if you allow

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it during each agenda item and the board
talks then you give them opportunity to

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talk and many times there's no
discussion no comments then it comes

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back to the board.
But when you do that, you technically

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you don't have public comments on agenda
items at the beginning or else you're

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wasting time again because they're going
to let them say their comments at the

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item so the board can consider them or
you you risk it just it's less efficient

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and I'm confident that it's less
efficient. However, if if the board

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feels that that's not the way to do it,
okay, but it's important to me. I'm

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really saying my piece. you guys support
and

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I know exactly where you're coming from
because I've been out there.

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I would just yell it out. Well, then I
guess and I think what I just I just did

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and I and I think that um Chris has been
very

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gracious and I think you still have the
well again this is this is straight out

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of MTA's book and I was in a room with
100 supervisors.

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What I mean is if every meeting

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says, "Can I
speak to all my you should you can't let

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somebody talk once and then a different
meeting say I don't want to hear your

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comment whatever whatever reason." So I
think either you got you got to follow

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the agenda. So however you think
best is what it is. So Richmond must be

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and I every township is different. I can
say that probably I I would stand up and

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say that I probably have the most
experience going for my customers for

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every township. I have not seen Richmond
do where they go, you know, each agenda

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item Richmond city. Most
municipalities if they don't only have

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normally they only have one public
comment where I have seen some that have

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done this but they've done the top with
only uh non agenda items at the top and

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then when they get down to the bottom
that they would open it up but it would

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only be prior to the new business so
that that way it was a little bit

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fresher so that you weren't missing out
you know you could get through all of

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that stuff you didn't have to even be
here you could come towards the

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And I think it can go both ways on how
you do that. But once you start I've

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never seen municipalities do that at
planning commission or um board level.

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When we've gone when we got planning
commission approval and we go the next

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week for board level approval. I've
never seen where they've given those

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that each agenda item breakdown that
they've given it. And I'm not saying

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that it's wrong. I'll give you one last
example. We were doing the sewer stuff

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when I was in the audience was talking
They were not

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understanding what they were reading.
And I

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was I I can't remember if they let me
talk or not, but I remember being really

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frustrated going I just I want to go.
They had the opportunity to go and

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clarify. No, you're you're not reading
this right because I read these before

240
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and I know I had some knowledge there.
So that was really hard for me. That's

241
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why I'm here now.

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But I struggled with that. So that to me
is why I'm so passionate about if you

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don't allow the public to say something
at the right time, you know,

244
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after the board discussion
just keep it at

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public and that's why beginning

246
00:20:34,240 --> 00:20:39,520
the only thing that I can say when I was
writing this and I don't know if I'm

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allowed to say this But when I was
writing it and talking with Chris and

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thinking of it as a citizen because I'm
writing it working but I'm thinking as a

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citizen. The one thing that it does do
is it is it it pushes the citizens to

250
00:20:53,600 --> 00:21:00,960
read the agendas so they come to the
meeting with something thoughtful as

251
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opposed to waiting to hear what you have
to say and knee-jerk responding where

252
00:21:03,520 --> 00:21:12,679
you might get um they might not have
been a had the time to to think through

253
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it. But in addition, I think that
the you know one of the things as Chris

254
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said there are a lot of ship that that
try to have it agenda items only to

255
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start um partly for that reason. So they
read the agenda but in addition let me

256
00:21:26,159 --> 00:21:33,760
just say as a citizen none of you are
not you're all accessible. So if there

257
00:21:32,000 --> 00:21:37,919
was an agenda meet if there was a
meeting and I had an item that I really

258
00:21:35,760 --> 00:21:41,280
was passionate about you all are
available. Chris is here every day. I

259
00:21:39,760 --> 00:21:45,120
would be coming in the door and having a
conversation with Chris before that

260
00:21:42,559 --> 00:21:49,039
board meeting and saying as a citizen I
want to talk about this and he's more

261
00:21:47,440 --> 00:21:53,440
than willing to say here's what we came
up with. I think what's interesting is

262
00:21:51,760 --> 00:21:58,480
is the challenges you may have had
previously you wouldn't have now because

263
00:21:55,919 --> 00:22:03,200
of the board that you have. That's just
as a citizen. Well, I guess we're

264
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assuming that the agenda has enough
detail where proposed true motion that

265
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doesn't always happen.
That's true. Okay. The other one, Jim,

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I'll I'll throw at you again just again
throwing that out there to see if it

267
00:22:16,880 --> 00:22:23,600
would work. Again, if you did public
comments at the beginning of non-aggenda

268
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items, and then as you get down there,
now keep in mind if we do this where we

269
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go through the minutes, the bills, the
say that there's an additional let's say

270
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there's 20 minutes additional to that.
Okay? And if you get down to then 10 to

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public comments, if you Good. Marcia,
ask her a question. If she states

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something at public comments for an
agenda item though, that if we went the

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opposite way at the top, but we spent 20
minutes going through the agenda and

274
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then we get down there. If we allowed
her to speak just before we're ready to

275
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go into the business, it's much fresher
and you know with what she just said,

276
00:22:58,400 --> 00:23:05,919
making a statement versus if you say it
at the very top. Sure. If we spent 20

277
00:23:03,280 --> 00:23:09,360
minutes, a half hour going through the
the rest of the meeting before we get

278
00:23:07,600 --> 00:23:14,559
down there, it's very possible that we
could have forgotten what was said by um

279
00:23:12,480 --> 00:23:18,000
you know, the taxpayer out there.
Whereas, if we gave them an opportunity

280
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just before we rolled in and we started
going through those items, would that be

281
00:23:19,760 --> 00:23:24,960
a little bit better to give them that
interaction? Well, if anybody's going to

282
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forget, it would be me because I' been
However, I

283
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think I think it would be more
confusing. I prefer it seems like I'm

284
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the only this way. So I would say if
we're going to change it back the way it

285
00:23:36,000 --> 00:23:43,440
used to, I think there should
be I take notes and I'm sure you guys do

286
00:23:42,080 --> 00:23:48,400
the same thing. So you're just saying
generalize public accounts beginning and

287
00:23:44,960 --> 00:23:52,000
at the end instead of Steve was saying
should we separate agenda non agenda

288
00:23:50,320 --> 00:23:57,039
items and then agenda items a little
later. I think that might get confusing

289
00:23:54,960 --> 00:23:59,600
maybe. Well, one of the things I was
thinking about it just popped in my head

290
00:23:58,159 --> 00:24:02,640
about making it generalized. If someone
wants to come make a public comment

291
00:24:00,720 --> 00:24:05,280
about an event, they probably want to
say at the beginning of the meeting.

292
00:24:03,679 --> 00:24:09,600
Yeah, for sure. So, that's a thought,
too. So, you just double it up. Public

293
00:24:07,600 --> 00:24:14,880
comment. Public comment. Done. And we
don't have to have two items. You want

294
00:24:10,880 --> 00:24:18,960
to say you could just put Just put I
respect what you're saying wanting to do

295
00:24:16,640 --> 00:24:23,200
because we've all been outside outside
of Mary.

296
00:24:20,960 --> 00:24:27,919
She has been on that other side. But and
there's not I get it, but I also

297
00:24:25,919 --> 00:24:32,080
understand that sometimes people can get
really off tangent and get going. We've

298
00:24:30,480 --> 00:24:36,960
never really put the clock out there.
I've been Chesterfield. I've just been

299
00:24:33,919 --> 00:24:40,400
there the last two two meetings and the
uh person next to the chair sits right

300
00:24:39,039 --> 00:24:44,000
there with the phone and you hear the
click through the microphone. Click,

301
00:24:42,559 --> 00:24:47,760
there's the timer and it's going and
when it's at three minutes looks right

302
00:24:45,600 --> 00:24:50,720
at the chair and the chair is like, I
really don't want to do this and be

303
00:24:49,039 --> 00:24:54,799
like, "Okay, sorry, your three minutes
are up." and cuts them off right at

304
00:24:52,880 --> 00:24:58,559
three minutes. I've never seen that
happen here. So, I think that again it's

305
00:24:56,720 --> 00:25:03,279
back to the gracious of the chair,
right? Ultimately, the chair's meeting

306
00:25:00,080 --> 00:25:08,400
can we were told can literally run the
meeting however the chair deems so even

307
00:25:05,440 --> 00:25:13,039
if we put this in place, right? And I
think we're much better. Yeah, we've

308
00:25:10,559 --> 00:25:18,080
been Well, remember we were told I will
do it as I please. This is my me. I will

309
00:25:15,360 --> 00:25:22,480
never forget that thing, you know. So,
but I I like what you're saying.

310
00:25:23,760 --> 00:25:31,440
Y so it'll be as yeah we could just
remove the two address item agenda items

311
00:25:29,679 --> 00:25:36,640
only. So I moved it to public comments
and then public comments. Well so

312
00:25:35,120 --> 00:25:41,039
so right in the beginning they'll have
the option to give public comments and

313
00:25:38,320 --> 00:25:44,480
then right do you want that? No, I I
personally think it should just you

314
00:25:42,159 --> 00:25:50,720
should put I put public comments and you
can either put nothing after that or put

315
00:25:48,080 --> 00:25:56,000
agenda and nonaggenda. You know, that
might be that that also I would just put

316
00:25:53,520 --> 00:25:59,600
public. Yeah, that's what I would not
say I would not have a second public

317
00:25:57,760 --> 00:26:04,720
comments later on. Just public comments
just later on. This would be when I

318
00:26:02,640 --> 00:26:08,480
would say public comments. Anybody who
wish to address whether or make a

319
00:26:06,480 --> 00:26:12,720
general conversation and where would you
like it at in the beginning or the end?

320
00:26:11,600 --> 00:26:17,080
Keep everything the same. Just make a
public comment. Okay.

321
00:26:18,000 --> 00:26:24,159
Do we want Yeah, that's the one I was
referring to.

322
00:26:22,320 --> 00:26:28,400
That's one that MTA really pushes. And
here's the reason why. If I make a vote,

323
00:26:27,200 --> 00:26:31,520
I'm held accountable because they can
come up afterwards and say they're gonna

324
00:26:29,840 --> 00:26:35,480
say, "I thought that was stupid." I
don't see the value, but if they want,

325
00:26:33,919 --> 00:26:42,320
that's fine, too. That just
was Yeah. For them to vent and for us to

326
00:26:38,320 --> 00:26:46,120
go to that.
Well, by then it's too late.

327
00:26:47,279 --> 00:26:52,720
So, what if we give them It's always the
good thing to do three minutes for

328
00:26:50,799 --> 00:26:57,440
public comments. What at the bottom if
you give them one minute?

329
00:26:55,440 --> 00:27:02,159
So that that way it doesn't turn into
parentheses on the top. Three minutes.

330
00:26:59,840 --> 00:27:05,039
Yep. And then the bottom. What about one
minute? Because if you don't like a

331
00:27:03,760 --> 00:27:10,799
vote, you should be able to say within a
minute. Two because one just sounds like

332
00:27:09,360 --> 00:27:16,720
I was just trying to make it so that
we're speeding it up so that it isn't

333
00:27:13,720 --> 00:27:23,039
a and I think it's fair to say a barrage
of three minute public comments. Now at

334
00:27:19,120 --> 00:27:27,440
the end of why and how. So three minutes
and then two minutes and I'm fine with

335
00:27:24,880 --> 00:27:31,679
two and obviously look at it and treat
it appropriately per case individual but

336
00:27:30,400 --> 00:27:36,480
something so that it's there spelled
out. Is that fair? That's fair. Under

337
00:27:34,320 --> 00:27:42,520
where it says consent agendas and
reports that needs to go back to consent

338
00:27:39,520 --> 00:27:42,520
agenda

339
00:27:44,480 --> 00:27:51,760
which includes department reports.
So we will go back then to consent

340
00:27:50,080 --> 00:27:55,520
agenda. We're going to keep that as
consent. Well, at least that's a very

341
00:27:53,520 --> 00:28:00,159
suggestion. I agree where you would like
you would like it to stay the way that

342
00:27:56,880 --> 00:28:04,640
it is. Okay. Any reason? Do you want to
talk longer or do you want to pass down

343
00:28:01,840 --> 00:28:09,279
to anybody else? Well, it's it's just
all those you can make one motion for

344
00:28:06,480 --> 00:28:14,399
everything. Thing is, we can also add
something if you want to pull something

345
00:28:10,880 --> 00:28:17,919
there if somebody has an issue. Um chair
of the meeting may remove such agenda

346
00:28:16,320 --> 00:28:21,919
items from the consent agenda for
discussion consideration and move it

347
00:28:22,840 --> 00:28:29,159
under you can make it number seven or
number seven.

348
00:28:32,880 --> 00:28:37,919
The one thing I will ask is regardless
of which way you go on this is for the

349
00:28:36,720 --> 00:28:42,000
fire department budget the fire
department report because they're two

350
00:28:39,600 --> 00:28:45,919
and a half times our budget. Um, it's a
huge chief's gonna hate me for this and

351
00:28:44,480 --> 00:28:50,960
he brings a lot of information. I want
to piggy back to that. So, if you go

352
00:28:48,399 --> 00:28:56,720
back and you look at when uh when chief
came up here and explained about the um

353
00:28:54,240 --> 00:29:02,799
fire alarms, he talked about the carbon
monoxide detectors, when he talked about

354
00:28:59,120 --> 00:29:09,840
the car seats, when he talked about the
the morale at the fire hall. Um,

355
00:29:07,520 --> 00:29:13,120
special reports or but what I'm saying
what I'm getting at, Mary, is that when

356
00:29:11,039 --> 00:29:18,000
he came up there and he and he and he
vocalized that I was taken back and it's

357
00:29:16,320 --> 00:29:21,760
not even something that I would think
about, you know, to talk to the, you

358
00:29:19,440 --> 00:29:24,559
know, to the chief when Jim brings up a
good point where he wants to have public

359
00:29:22,960 --> 00:29:28,880
comments on here because he was trying
to interact. Well, we're trying to get

360
00:29:26,640 --> 00:29:33,240
interaction to give everybody what we're
talking you know what we're conveying

361
00:29:31,120 --> 00:29:36,960
back to as elected officials to our
taxpayers and really we look at this. I

362
00:29:35,679 --> 00:29:41,840
realize that there's more motions that
go along behind there. But on the other

363
00:29:38,799 --> 00:29:46,480
hand, these meetings last month was 18
minutes long. The meeting prior was No,

364
00:29:44,799 --> 00:29:49,919
I think we should go back to have
reading every report. Have a reading to

365
00:29:48,559 --> 00:29:54,480
go through them, not just the fire
report. This is me. Mary had hers where

366
00:29:51,919 --> 00:29:58,399
she'd like the consent. I think that it
should be open considering that if it

367
00:29:56,240 --> 00:30:02,960
picks up another 20 minutes to a
meeting, which I I think is probably

368
00:30:00,840 --> 00:30:08,520
reasonable, last month would have put us
at

369
00:30:05,919 --> 00:30:11,520
And I agree. I think when
Ken

370
00:30:11,559 --> 00:30:21,039
report I think it's important that the
people know what's going on and a lot of

371
00:30:18,039 --> 00:30:21,039
them

372
00:30:27,080 --> 00:30:34,480
committing commissions and
such

373
00:30:31,480 --> 00:30:38,799
think that's their time to this is what
we're doing. We need your input. The

374
00:30:36,799 --> 00:30:43,360
audience was in gas or I would say like
you heard I heard them like you heard

375
00:30:41,520 --> 00:30:47,840
that you heard you know out of their
mouth in emotion that they vocalized

376
00:30:46,080 --> 00:30:53,120
because they had heard what was going on
just at the fire department

377
00:30:51,039 --> 00:30:58,320
and I I just think that sometimes if we
get just in a hurry everything just gets

378
00:30:55,360 --> 00:30:58,320
rushed.

379
00:31:00,600 --> 00:31:09,919
So I used the example before
reading this in your report was kind of

380
00:31:06,559 --> 00:31:13,679
like painful for me. But could
could our standard practice be if

381
00:31:11,760 --> 00:31:18,679
somebody's here and wants to read it,
they would read it. However, if they're

382
00:31:15,360 --> 00:31:24,880
not very
sure I would agree if if if all is good

383
00:31:22,240 --> 00:31:28,159
at the uh senior center, they did some
events if you want to summarize it. I

384
00:31:27,279 --> 00:31:32,640
think there's nothing wrong with
summarizing it. If there's an issue,

385
00:31:30,399 --> 00:31:35,520
right, we're going to discuss the issue,
right? So, we would have not necessarily

386
00:31:34,240 --> 00:31:40,320
just pulled it. It's already going to be
out. And if it's a good one, Chris

387
00:31:38,640 --> 00:31:44,000
summarizes and highlights it. Just goes
through it real quick and that's it. You

388
00:31:42,159 --> 00:31:47,919
know, you the building one, it goes
through really, really quick on there.

389
00:31:45,600 --> 00:31:53,279
The ordinance, I mean, okay, you might
spend two minutes on the ordinance uh

390
00:31:51,120 --> 00:31:56,399
enforcement going through that. Um, the
fire chief is going to be the biggest

391
00:31:54,720 --> 00:32:00,880
one. And the rest of those, Ken's going
to probably have a

392
00:31:59,279 --> 00:32:05,679
It may seem five or 10 minutes. It's
probably two minutes when you add those

393
00:32:03,279 --> 00:32:10,640
up. Parks and Rex, that's only three
minutes, four months out of the year.

394
00:32:08,559 --> 00:32:18,039
That's what I said. We're looking 20
minutes, I would think, at max to add to

395
00:32:14,480 --> 00:32:24,240
it. And it puts our meeting now at maybe
7:45, 8:00, even 8:10. We were taken

396
00:32:22,320 --> 00:32:29,840
before
before we were making motions to take

397
00:32:27,120 --> 00:32:33,240
and extend right when we had those old
meetings before.

398
00:32:33,679 --> 00:32:40,240
I don't have a strong position either
way. That's why it wasn't to me. It

399
00:32:38,720 --> 00:32:42,480
wasn't just the time. It was the value
of the

400
00:32:45,559 --> 00:32:55,360
timebody agenda. That's why we should
comment. Maybe that's one benefit.

401
00:32:51,679 --> 00:32:55,360
I would say we would also encourage

402
00:32:56,120 --> 00:33:03,279
people as far as Mary's I would agree
with Mary's comment on the consent

403
00:33:00,399 --> 00:33:08,559
agenda for that sake that they can read.
However,

404
00:33:05,679 --> 00:33:13,960
if the majority of the board wants to
read the reports in one form, that's

405
00:33:10,960 --> 00:33:13,960
fine.

406
00:33:17,840 --> 00:33:24,720
I do I like the fire report because it
is If we if we want I mean that's so if

407
00:33:22,880 --> 00:33:30,159
we had a consent agenda technically you
could say chief could you read the

408
00:33:27,080 --> 00:33:34,799
report that's saying but Steve you're
saying you'd prefer that they really

409
00:33:32,240 --> 00:33:38,320
gloss over I I think if we go through
them chief does his normal report go

410
00:33:36,720 --> 00:33:42,080
through everything like you would Monica
as treasurer is going to give us report

411
00:33:39,919 --> 00:33:46,880
say you have in front of you your um
your budget here it is everything is uh

412
00:33:45,519 --> 00:33:51,039
balanced out where it's supposed to be
at does anybody have any questions if

413
00:33:49,279 --> 00:33:56,000
there's no question. Boom. We're done.
You got that done in 30 seconds. But you

414
00:33:53,039 --> 00:33:59,159
at least you you you expressed it saying
here it is rather than everybody out

415
00:33:58,159 --> 00:34:02,640
there
wondering where do we even I haven't

416
00:34:01,200 --> 00:34:06,159
heard anything. It's been six months
I've been coming and not saying to come

417
00:34:04,720 --> 00:34:11,679
to you talking to you personally which
they can but we are here at the meeting

418
00:34:08,399 --> 00:34:15,679
to just express some of those things.
Again the senior center that can be

419
00:34:13,359 --> 00:34:20,639
summarized and just it's not a very long
deal. I think we forget how long that

420
00:34:18,399 --> 00:34:23,919
they never
They the only way they got off the rail

421
00:34:22,480 --> 00:34:27,480
was because when we got to sewer and
water, that's where they got off the

422
00:34:25,440 --> 00:34:32,720
rail because it was always a
fight. Code enforcement was a fight

423
00:34:30,079 --> 00:34:37,919
because we were never given accurate
information, right? We were always

424
00:34:34,399 --> 00:34:41,200
misled because of stuff was hidden or we
got it the night of handing. We're

425
00:34:39,679 --> 00:34:45,200
sitting here and we're all wondering why
the copy machine's going and it get it

426
00:34:43,280 --> 00:34:49,919
got handed here. throw in the garbage.
Again, I I just go back to this board

427
00:34:47,280 --> 00:34:55,040
saying it's a completely new board that
if you spend and we go through it

428
00:34:52,399 --> 00:34:59,040
briefly, summarize it, a summarization
is totally good. So, the intent of the

429
00:34:56,960 --> 00:35:03,920
consent agenda is really not discussion.
So, I would say it sounds like we should

430
00:35:02,000 --> 00:35:07,920
consent agenda and it's really not. Then
we just have motion to approve the

431
00:35:05,839 --> 00:35:15,920
minutes, motion to approve the bills.
That's only for motion.

432
00:35:11,880 --> 00:35:20,400
Yeah. Before we file the reports, we had
the opportunity to make those comments

433
00:35:17,680 --> 00:35:24,880
that you guys can speak. We don't have
to read verbatim messages. That's really

434
00:35:22,640 --> 00:35:28,560
what was unnecessary to me. But if you
say senior center had three events, they

435
00:35:27,359 --> 00:35:31,920
seem like they had a good turnout. If
you need a copy of the report, if it's

436
00:35:30,480 --> 00:35:36,480
here or you could highlight, oh, they
did this. That sounded pretty neat. Just

437
00:35:33,839 --> 00:35:40,880
basically cliff notes. Okay.
That's the case. Can I get clarity? Are

438
00:35:39,359 --> 00:35:44,800
you saying that basically the first
three items are a consent agenda and

439
00:35:42,800 --> 00:35:48,800
then the fourth one is a department
report? I'm saying no. They're all

440
00:35:46,960 --> 00:35:53,839
separate. You have to approve the
minutes and motion the bills with

441
00:35:50,880 --> 00:35:59,920
motion. So would we call so for sake
would the approval minutes be item six

442
00:35:55,599 --> 00:36:05,119
current bills or is it still 6B?
We can make it whatever you like.

443
00:36:03,520 --> 00:36:10,000
That is what it always has been. And the
only thing that I changed on here was

444
00:36:06,960 --> 00:36:14,960
consent agenda to reports. Well, this
most recent update, we changed it to

445
00:36:12,880 --> 00:36:18,960
consent agenda. So, prior to that, I
can't remember. This one

446
00:36:27,960 --> 00:36:32,280
had two sections.

447
00:36:34,680 --> 00:36:39,240
recognition agenda language.

448
00:36:42,960 --> 00:36:50,800
So, previously it just said I mean
version I don't know July of 2024. Yeah.

449
00:36:48,880 --> 00:36:54,480
So you have to go prior to that there's
but it's not when they did the version

450
00:36:53,119 --> 00:37:01,000
it would have had the blue line in it
and there's nothing here. It literally

451
00:36:57,119 --> 00:37:01,000
reads that this is always

452
00:37:02,800 --> 00:37:11,359
this one has they're in here. Yes, we
met a few times possibly got changed the

453
00:37:07,359 --> 00:37:17,720
time before it definitely got changed.
So this one it said updated 2023. So

454
00:37:14,160 --> 00:37:17,720
maybe it was the 2023.

455
00:37:20,800 --> 00:37:23,960
Got it.

456
00:37:24,640 --> 00:37:31,520
Okay. So, you want
to see what it says.

457
00:37:30,160 --> 00:37:38,240
What was the other thing you said? I'm
sorry. I'm just going to say bottom of

458
00:37:35,119 --> 00:37:41,240
page. Yes.
Yes.

459
00:37:45,920 --> 00:37:55,119
The chair will show open discussion
matter to the public. So, that needs to

460
00:37:50,800 --> 00:37:59,760
be updated if we're changing the
We're changing that to not open it to

461
00:37:56,880 --> 00:38:03,599
the public. So just it should it should
very kind of match your standard agenda

462
00:38:01,920 --> 00:38:11,880
language that you put on the bottom. Got
it.

463
00:38:06,520 --> 00:38:11,880
So going back to a previous version.

464
00:38:14,720 --> 00:38:20,960
Yeah, because the only one I have was
the this one to go off of.

465
00:38:21,440 --> 00:38:27,520
That's what because this one was the 24
edition. This is what

466
00:38:25,839 --> 00:38:32,000
Okay.
I'll try and send you

467
00:38:29,400 --> 00:38:36,560
the rumor to send you a previous version
of this

468
00:38:33,880 --> 00:38:39,560
too, which sounds fantast.
That's

469
00:38:43,000 --> 00:38:49,760
just the one thing I was kind of hoping
for tonight is is for B to see if we

470
00:38:47,760 --> 00:38:56,119
could all come to consensus and agree on
setting that as part of so next meeting

471
00:38:52,400 --> 00:38:56,119
we can actually follow that

472
00:38:58,079 --> 00:39:04,240
in the order of business under B if we
could adopt that so going forward

473
00:39:02,400 --> 00:39:07,280
starting next meeting. So they were all
they were all numbered that's

474
00:39:10,680 --> 00:39:21,560
bills or not. Okay, I'll number.
Got it. Do you since you're right here

475
00:39:18,560 --> 00:39:26,160
and it's fresh, do you want
to stay right here? Yeah, if we can

476
00:39:24,800 --> 00:39:32,000
clean be up because that's one thing I'd
like to to start doing it that way.

477
00:39:28,480 --> 00:39:32,000
Okay, that's okay. That's the

478
00:39:33,400 --> 00:39:41,160
way you have I want a consensus. I
really do. I like us all agree.

479
00:39:45,359 --> 00:39:53,000
Um I just want to agree that this is the
way we can run the meetings and just

480
00:39:49,359 --> 00:39:53,000
start doing it that way.

481
00:39:55,839 --> 00:39:59,160
Yeah, exactly.

482
00:40:09,920 --> 00:40:13,320
B and C.

483
00:40:14,000 --> 00:40:19,880
Yeah, B is just the order we update C to
this.

484
00:40:20,000 --> 00:40:27,040
C is C would be the order. So like that
you do the call to order. Yeah, B is

485
00:40:25,119 --> 00:40:32,119
just how we run the you know the order
in which we run it.

486
00:40:28,560 --> 00:40:32,119
section order.

487
00:40:37,280 --> 00:40:48,000
Well, see that's on the next page.
Yeah. So, there's changes need to

488
00:40:52,119 --> 00:41:02,520
recogn. So, that's that needs to be
updated or needs to be it back to what

489
00:40:58,319 --> 00:41:02,520
it previously was. Yes.

490
00:41:03,520 --> 00:41:13,200
I have it highlighted in green which
means change it. So we going to take and

491
00:41:09,040 --> 00:41:18,520
do B right now to formally make a uh a
vote to it so that we can move forward

492
00:41:14,880 --> 00:41:18,520
or not move forward.

493
00:41:27,760 --> 00:41:34,400
I just want to start running. It's the
only reason it last I mean the whole

494
00:41:32,800 --> 00:41:37,720
like the invocation how the you know
public comments

495
00:41:40,319 --> 00:41:46,800
I just don't like well we can also just
like you said the chair can run we want

496
00:41:45,040 --> 00:41:49,359
but we all have a verbal agreement that
follow this way. Yeah. I just don't

497
00:41:48,240 --> 00:41:55,599
believe and I'm just going to do what I
say. So I want it seems to me like

498
00:41:53,160 --> 00:42:00,240
majority we're good I'm good with this
way. Okay. Again, it's not preferred,

499
00:41:58,079 --> 00:42:06,240
but the majority and that's fine. So,
I'm okay that I'm going to support that.

500
00:42:02,880 --> 00:42:11,040
Okay, that's that's enough, I think.
I'll I'll make a motion that we

501
00:42:08,359 --> 00:42:16,240
adopt for tonight so we can start right
away. So, we actually have it as a

502
00:42:12,880 --> 00:42:22,800
formal that we uh I make a motion that
we adopt B or an order of business as

503
00:42:20,480 --> 00:42:25,800
presented with changes that we
discussed.

504
00:42:27,560 --> 00:42:36,280
policy section.
And I'm willing I I can modify that,

505
00:42:33,280 --> 00:42:36,280
too.

506
00:42:39,200 --> 00:42:45,280
So, we went through and we discussed it
and we're good with where we're at. At

507
00:42:42,560 --> 00:42:49,440
least this way. It formalizes it. It's
accurate. I mean, that's what we're here

508
00:42:47,760 --> 00:42:54,240
doing. I don't feel that we're I know
you're we're not doing anything behind

509
00:42:51,520 --> 00:42:58,319
anybody's. We publicized it. They w
here. We're spending the time to to be

510
00:42:56,720 --> 00:43:03,079
here and take the time out to do it.
We're just ready to hit the ground

511
00:43:00,079 --> 00:43:03,079
running.

512
00:43:06,000 --> 00:43:09,000
Yes.

513
00:43:09,040 --> 00:43:16,960
Yes. Yes.
Okay. Go to C.

514
00:43:14,599 --> 00:43:20,480
Right. Yeah.
Lord already highlighted that there's

515
00:43:18,400 --> 00:43:23,480
some it needs to be changed to be
consistent

516
00:43:31,960 --> 00:43:41,520
paragraph interesting the community of
residency.

517
00:43:37,280 --> 00:43:46,960
So we we added that because there are so
we've been saying that people have to

518
00:43:43,359 --> 00:43:51,520
say their address and finding that that
is not what a lot of townships do. So we

519
00:43:49,920 --> 00:43:54,160
figured just saying the community that
they're resident in because it is a

520
00:43:52,800 --> 00:43:58,079
public meeting they can attend if they
choose to. But I think it's important

521
00:43:56,079 --> 00:44:03,200
that you know is it a resident or isn't
it a resident I mean I think that's

522
00:43:59,760 --> 00:44:07,280
helpful. Are we
Another thing that I've noticed if it's

523
00:44:04,880 --> 00:44:10,800
too much clerical was that a lot of
municipalities that I've been going to

524
00:44:08,640 --> 00:44:15,200
recently have a signin sheet at the
podium

525
00:44:12,400 --> 00:44:19,119
so that it's clear when somebody forgets
to say their name and I've seen up here

526
00:44:17,599 --> 00:44:23,760
where they start talking and someone
says excuse me I need you to sign in

527
00:44:22,079 --> 00:44:29,920
like you're standing we're not letting
you speak until we watch you sign your

528
00:44:26,880 --> 00:44:33,440
name address
Even if you're a resident or not, it

529
00:44:31,599 --> 00:44:37,440
could be a box right there. Check it
this way. That way we know that we have

530
00:44:36,079 --> 00:44:41,200
something. And I'm not looking to add
more clerical work for you, Mary. But I

531
00:44:38,960 --> 00:44:45,640
just meant
So if you're saying if they want to

532
00:44:43,920 --> 00:44:49,760
speak at the
podium where it's written, we want them

533
00:44:47,839 --> 00:44:53,680
to say where they live, but you want
them to write their name and address.

534
00:44:52,079 --> 00:44:58,160
They don't have to say their address. It
could be either or. I think that's all

535
00:44:55,599 --> 00:45:02,800
it was. Most of the time though we get
majority people will state their name

536
00:44:59,839 --> 00:45:07,119
and their address and then they'll start
to kind of like I feel like go downhill

537
00:45:05,440 --> 00:45:10,160
and veer away from finishing the rest of
their address of where that they're at

538
00:45:08,720 --> 00:45:15,200
because they just think that we know who
they are and we probably do but if we're

539
00:45:12,800 --> 00:45:19,280
being held to a certain guideline I
think when you come to the podium to be

540
00:45:16,640 --> 00:45:23,440
able to speak you should also you know
conform to the rules that we have here.

541
00:45:21,520 --> 00:45:26,480
You speak your name say what your
address is you know you don't have to

542
00:45:24,880 --> 00:45:29,359
get
We're not giving, but they need to state

543
00:45:28,000 --> 00:45:33,440
it, but I think they should write it
down as well because they still say it

544
00:45:31,599 --> 00:45:39,160
both ways.
What's the benefit of writing down so we

545
00:45:35,440 --> 00:45:39,160
have a record of it?

546
00:45:47,920 --> 00:45:53,480
But like you said, if they were writing
it, we would have it

547
00:45:56,960 --> 00:46:04,240
I do like that the idea though of the
residency because we had that one that

548
00:46:01,839 --> 00:46:06,960
one when they did the grow ordinance all
these people called in from out. Not a

549
00:46:05,760 --> 00:46:09,680
single person from our town, but
everybody else was. And I think it's

550
00:46:08,079 --> 00:46:14,400
relative for the board when we're making
a decision to know they live like six

551
00:46:12,480 --> 00:46:19,720
counties away. So it's not relative to
our ma. I think you know the residency

552
00:46:16,480 --> 00:46:19,720
is important.

553
00:46:20,640 --> 00:46:26,839
So I have no issues with the way that do
you want

554
00:46:39,599 --> 00:46:47,119
at the end that' be fine.
So,

555
00:46:42,920 --> 00:46:50,599
you were wanting to put a piece of paper
that requires them to write their name

556
00:46:48,560 --> 00:46:56,880
and their
res on that sign. No, put your address.

557
00:46:54,079 --> 00:47:01,599
Yeah. Still need your address. You don't
think so? I think Monica's trying

558
00:47:02,359 --> 00:47:09,040
to prevent people feeling intimidated.
So, if Mary's going to attach it to the

559
00:47:07,520 --> 00:47:14,200
meeting minutes now, then their address
would be out there. They didn't say that

560
00:47:11,040 --> 00:47:14,200
they're not

561
00:47:17,119 --> 00:47:20,400
I think that would be helpful in

562
00:47:20,680 --> 00:47:31,040
case we find the need to follow up with
somebody at least have their name.

563
00:47:27,839 --> 00:47:37,319
was still stating if they're res.
I think that check and check box if

564
00:47:34,160 --> 00:47:37,319
you're reset.

565
00:47:46,960 --> 00:47:54,079
Well, it should be then up at the
agenda. Well, so under standard agenda

566
00:47:50,800 --> 00:47:58,640
language under we would add Oh, right
here it says audience not where maybe

567
00:47:57,119 --> 00:48:03,000
commenting from the floor. She'll do so
from the podium ask by their name and

568
00:48:01,359 --> 00:48:12,119
community of
residency. Okay.

569
00:48:05,720 --> 00:48:12,119
So, you may have to amend that to say

570
00:48:20,240 --> 00:48:28,559
all right. Anything else on page?
I'm

571
00:48:24,440 --> 00:48:34,000
sorry. page at our top discussion matter
the chair shall open discuss she's gonna

572
00:48:30,400 --> 00:48:38,520
update that yes I have I updated that so
I'll make sure we update that to match

573
00:48:39,440 --> 00:48:43,960
all right page 10

574
00:48:50,960 --> 00:48:58,400
so the says to promote efficient
administration man responsible for

575
00:48:56,559 --> 00:49:06,040
day-to-day operations as directed by the
supervisor and then so you eliminated

576
00:49:02,240 --> 00:49:11,040
some it was extreme extremely repetitive
dayto-day day dayto day so it's

577
00:49:08,559 --> 00:49:15,599
literally now just department managers
are responsible for operations as

578
00:49:13,240 --> 00:49:19,920
directed day-to-day operations as
directed by the supervisor done like

579
00:49:17,680 --> 00:49:25,599
it's one line then the next line that
was eliminated says the supervisor and

580
00:49:22,960 --> 00:49:28,880
the board formulate personnel policies
and office procedures and supervisor

581
00:49:27,760 --> 00:49:33,440
will be responsible for the
implementation and that is the purpose

582
00:49:30,800 --> 00:49:39,760
of this policy. So the policy is the
policy and procedures and if it's a um

583
00:49:36,880 --> 00:49:46,720
an appointed official then the official
is responsible for whatever policies

584
00:49:42,000 --> 00:49:49,720
they want that person unnecessary. Yes.
Yeah.

585
00:49:51,160 --> 00:49:55,920
Absolutely. All right. Uh page

586
00:50:00,200 --> 00:50:09,359
11. Not a whole lot of changes there.
So the the only thing I added was that

587
00:50:07,760 --> 00:50:15,440
the job description will be provided to
the employee upon hire and when updates

588
00:50:11,520 --> 00:50:15,440
are made. Like an easy one.

589
00:50:16,880 --> 00:50:26,400
page
12. Um, so the one thing that we are

590
00:50:22,160 --> 00:50:30,079
going to add in is um a new employee um
review form. I don't know that we'll use

591
00:50:28,240 --> 00:50:35,280
the word appraisal. I don't really like
that word for employees, just an annual

592
00:50:32,800 --> 00:50:39,520
review form. Um, and I can share that
out. I did not put that in this

593
00:50:36,640 --> 00:50:44,960
document, but they each will use it the
way

594
00:50:41,079 --> 00:50:44,960
they see fit for

595
00:50:45,440 --> 00:50:50,040
but consistency with the document.

596
00:50:56,160 --> 00:51:01,400
This page page 13.

597
00:51:01,839 --> 00:51:09,599
So
the 1560 hours is 30 hours a week

598
00:51:09,800 --> 00:51:14,400
basically. So really everybody

599
00:51:14,559 --> 00:51:20,480
part time,
right? They previously had everyone

600
00:51:18,720 --> 00:51:24,800
listed as fulltime, which was kind of
odd.

601
00:51:23,119 --> 00:51:29,760
I know we had some long discussion
figur.

602
00:51:27,760 --> 00:51:34,160
So, basically, we just updated this to
say that all of the general fund

603
00:51:32,079 --> 00:51:36,960
employees and specific general fund, not
including the fire department because

604
00:51:35,520 --> 00:51:43,200
they're very different. Their schedule
is very different. um that they are

605
00:51:40,559 --> 00:51:47,760
considered part-time, that they submit
their time sheets um and we just called

606
00:51:46,079 --> 00:51:52,800
out the fact that they are not offered
medical benefits. Um and they are

607
00:51:51,359 --> 00:51:56,480
eligible to receive the life insurance
policy that we have. So that you know

608
00:51:55,040 --> 00:52:01,280
they are eligible for life insurance
policies and um and called out the fact

609
00:51:59,520 --> 00:52:05,599
that if the township is closed during
normal business hours on a holiday, they

610
00:52:03,920 --> 00:52:10,880
will have the day off with regular
compensation. So it's not

611
00:52:08,160 --> 00:52:18,319
Yeah, the only thing I thought should be
clarified is that pay should be based

612
00:52:14,520 --> 00:52:23,440
on their normal hours work or if they so
say they only maybe they don't work

613
00:52:20,480 --> 00:52:27,359
Mondays for some reason then I would say
should they be paid for Monday. Agreed.

614
00:52:25,920 --> 00:52:32,119
We can note that that it's based on
their normal hours worked. Yeah. Agreed.

615
00:52:41,040 --> 00:52:52,559
Um the other section is just around um
just to note that um we did add a line

616
00:52:49,920 --> 00:52:56,960
that for under the deputies which
actually kind of goes into the next page

617
00:52:55,040 --> 00:53:01,040
but it talks about their total hours
cannot exceed the amount budgeted but

618
00:52:59,200 --> 00:53:05,800
that an exception can be made with board
approval only when there are

619
00:53:02,160 --> 00:53:05,800
extenduating circumstances.

620
00:53:07,760 --> 00:53:16,119
Well, I think it's come up during the
election years where Don does more work

621
00:53:12,319 --> 00:53:16,119
on the election stuff.

622
00:53:17,599 --> 00:53:25,520
And then we called out kind of all other
township employee uh positions. So they

623
00:53:23,760 --> 00:53:32,400
do not receive the vacation or holiday
or briefment. Um so ahead. Nope. Go

624
00:53:30,319 --> 00:53:37,440
right ahead.
One was bookkeeper is called out

625
00:53:35,040 --> 00:53:40,880
separately and they're not considered
reason it's not under part time. Yes.

626
00:53:39,440 --> 00:53:44,640
Because they're not part-time. Um
they're an hourly rate and they don't

627
00:53:43,119 --> 00:53:48,880
have a set number of hours they work. So
they're not given the life insurance

628
00:53:46,040 --> 00:53:53,200
policy. Um they're they're kind of like
a Yeah.

629
00:53:51,680 --> 00:53:58,319
Yeah. So they're just paid based on
their time sheets and it's going to be

630
00:53:55,680 --> 00:54:02,240
based on whatever the budget is a little
bit different. Got it. Yep.

631
00:54:02,720 --> 00:54:05,040
So

632
00:54:08,200 --> 00:54:15,480
then our salary yes it says but there's
a time

633
00:54:22,920 --> 00:54:26,920
yes employees

634
00:54:27,680 --> 00:54:36,240
not for salaried employees So like I
would

635
00:54:32,280 --> 00:54:38,800
enter my time eight hours a day whatever
and then if

636
00:54:40,839 --> 00:54:44,480
I work

637
00:54:46,920 --> 00:54:55,839
over time
he gets time for respond respond to

638
00:54:53,640 --> 00:55:01,920
emergency and that is essentially the
way. So I thought it seemed to have a

639
00:54:59,359 --> 00:55:06,559
time law. But then on the same I said,
well,

640
00:55:03,960 --> 00:55:11,920
should all the employee salary be
entering their times and would that

641
00:55:09,520 --> 00:55:14,880
place the time?
Well, like for the parks and record

642
00:55:13,680 --> 00:55:19,599
guys, it's just kind of difficult for
him. Basically, it's just it's just to

643
00:55:16,960 --> 00:55:23,680
show that, you know, that they're doing
stuff because I I get comments about

644
00:55:22,319 --> 00:55:27,119
certain people leaving early on this. I
can go, no, I have the documentation.

645
00:55:25,359 --> 00:55:29,599
It's always there. And like the code
enforcement officer, you know, what does

646
00:55:28,400 --> 00:55:32,640
he do during a month? You give him a
stipen. Well, this is what he does

647
00:55:31,119 --> 00:55:36,440
during the month. And it's basically
just saying, look, taxpayers, this is

648
00:55:34,640 --> 00:55:42,880
this is what they do on a daily
bas I need to I'm expected to be there.

649
00:55:40,760 --> 00:55:47,400
So, maybe that's different or maybe
that's not different, but this

650
00:55:50,079 --> 00:55:57,599
and I apologize that I just realized I
left a sentence between providing their

651
00:55:54,880 --> 00:56:00,799
monthly I put in a line about the code
enforcer, but that's because we changed

652
00:55:59,040 --> 00:56:04,839
it and that shouldn't be right there.
That's an odd spot for that.

653
00:56:16,440 --> 00:56:24,480
Yeah. And then the liquor inspector is
paid on the stipend. And then kind of

654
00:56:22,880 --> 00:56:29,119
down below we get into the fire
department. So obviously fire

655
00:56:26,319 --> 00:56:35,599
department's really different um but
there are some similarities. So the

656
00:56:31,040 --> 00:56:40,559
full-time um firefighters are on the
bargaining agreement. The part-time

657
00:56:37,960 --> 00:56:45,119
firefighters they we wanted to call out
that they will be eligible for the

658
00:56:42,880 --> 00:56:50,240
earned sick time that is the new law in
Michigan the law and that time is

659
00:56:47,599 --> 00:56:56,960
accured um per policy at one hour for
every 30 hours worked. And

660
00:56:54,000 --> 00:57:01,520
um they do not receive vacation or
bereavement days.

661
00:56:59,599 --> 00:57:07,359
So did we not have we didn't obviously
didn't have part time or on call before?

662
00:57:04,079 --> 00:57:11,520
None of it. No. And then called out the
the on call the on call and I probably

663
00:57:10,000 --> 00:57:19,599
should call this out. They do not
receive the ESTA time.

664
00:57:14,839 --> 00:57:19,599
Um so I will make sure that we get that

665
00:57:19,880 --> 00:57:26,680
noted. Now just Note that when the
collective bargaining right now doesn't

666
00:57:24,160 --> 00:57:31,880
include ESTA, but when it comes up for
negotiations, it will it will be part of

667
00:57:29,200 --> 00:57:36,160
the negotiation conversation. Are
they below the minimum requirement right

668
00:57:34,480 --> 00:57:40,559
now? They're above the minimum
requirement.

669
00:57:38,240 --> 00:57:43,200
Shouldn't matter, but you know,
something they can discuss because

670
00:57:41,920 --> 00:57:48,920
legally something has to be put in there
documentation wise. Correct. Yeah.

671
00:57:47,440 --> 00:57:55,599
All
right. Well, it sounds like

672
00:57:52,480 --> 00:57:58,599
They do.
Yeah,

673
00:58:09,440 --> 00:58:14,720
so this one we just changed to the
employee compensation. We just changed

674
00:58:12,640 --> 00:58:19,200
it just to say that the payroll checks
will be issued in a timely manner by

675
00:58:16,240 --> 00:58:24,400
direct deposit. Um, we didn't call out.
It's kind of silly to think like we we

676
00:58:21,200 --> 00:58:30,880
we changed the bi-weekly because not all
of us are paid bi-weekly. So, for

677
00:58:27,040 --> 00:58:35,040
example, the compensation that's paid to
let's say the people that are on the

678
00:58:32,799 --> 00:58:38,799
salary that's might not be a bi-weekly.
I'm not paid bi-weekly. I'm paid based

679
00:58:36,720 --> 00:58:43,040
on my time sheet. So, we just called out
that it will be paid in a timely manner

680
00:58:41,440 --> 00:58:48,640
based, you know, it's based on your
individual

681
00:58:44,920 --> 00:58:55,280
position. Not a huge thing.
Um, we removed number two because that's

682
00:58:52,000 --> 00:59:00,319
silly. So, you don't need that. Um, this
is saying that you will review

683
00:58:57,839 --> 00:59:05,440
employment compensation will review will
occur during the six months and then it

684
00:59:02,079 --> 00:59:10,839
talks about um that it will be adjusted
and this this very old language. So,

685
00:59:09,359 --> 00:59:13,920
when you're doing your annual
evaluations, you're going to be

686
00:59:12,400 --> 00:59:17,000
determining whether or not they're
meeting the muster of what you need. But

687
00:59:15,920 --> 00:59:20,559
then in
addition, you will bring it to your

688
00:59:18,960 --> 00:59:24,880
budget meetings when it's time for
budgets. So it's not really something

689
00:59:22,559 --> 00:59:27,880
that we would do middle of the year that
often.

690
00:59:28,559 --> 00:59:34,640
All right.
Um what other items? Oh, we're getting

691
00:59:32,880 --> 00:59:42,920
into the big stuff. All right, let's do
it. Okay,

692
00:59:37,839 --> 00:59:49,119
I'm excited. Yes. All right, let's
see. Oh, really? Call out number number

693
00:59:47,280 --> 00:59:53,839
two there
at the top near the top where below

694
00:59:52,079 --> 00:59:57,680
department manager shall be responsible
then right below it where it says in

695
00:59:55,119 --> 01:00:03,119
general it's the township's policy that
compensation is based on and changed it

696
00:59:59,839 --> 01:00:10,160
to board approval because it does not
seem that it was based on cost of

697
01:00:05,640 --> 01:00:14,520
living that can't be.
All right. Um, okay. So, this is where

698
01:00:13,040 --> 01:00:21,440
we get into the big
details. All right. So, what we would

699
01:00:16,799 --> 01:00:30,119
like to do is right now your part-time
associates um previously were given

700
01:00:25,680 --> 01:00:36,559
vacation days. Um, they were given
uh one

701
01:00:33,240 --> 01:00:40,040
week. Um, they were given one week. And
Mary, correct me if I'm wrong on any of

702
01:00:38,160 --> 01:00:44,799
this because I'm looking in the cross
talk. Hold on one second. Let me pull

703
01:00:42,319 --> 01:00:48,119
this up. Make sure I'm saying the right
things here.

704
01:00:54,040 --> 01:00:58,559
Yes. So, we are changing that.

705
01:00:59,520 --> 01:01:07,240
We're proposing proposing. Sorry, I
should change those words. Proposing.

706
01:01:04,640 --> 01:01:14,720
Um, and what this does is it combines
the it combines the PTO with the um,

707
01:01:12,400 --> 01:01:20,079
ESTA time that they're given. So, you
see hours in there and those are not in

708
01:01:16,559 --> 01:01:26,160
there because the ESTA is we're going to
there's like an an ESTA estimate, let's

709
01:01:22,720 --> 01:01:30,720
say. So, we have uh, you know, the
number of hours they work annually. They

710
01:01:28,720 --> 01:01:36,319
they should get one hour for every 30
hours they work. What we will do is we

711
01:01:32,960 --> 01:01:40,760
will roll their vacation time into their
ESTA. So they will get, for example, if

712
01:01:39,040 --> 01:01:46,880
they've worked
between one and three years of service.

713
01:01:45,119 --> 01:01:51,920
I'm sorry, it would be four actually,
isn't it? It's four. Um, one Chris, did

714
01:01:49,599 --> 01:01:55,920
we say one and three? I think we said
one and three. Yeah, I'm missing a year.

715
01:01:54,160 --> 01:02:01,359
I apologize. So one in three years of
service, you would get two weeks of PTO

716
01:01:58,400 --> 01:02:05,680
plus the ESTA, which would be, you know,
one hour for every 30 hours that they've

717
01:02:03,680 --> 01:02:09,799
worked. We would put that into one
combined time bank. And the reason we do

718
01:02:08,480 --> 01:02:14,720
that is
because it's very enticing for a

719
01:02:12,559 --> 01:02:21,440
professional to be able to utilize that
time the way that they see fit. And the

720
01:02:17,040 --> 01:02:26,559
law doesn't require us to separate the
banks. You can have them all as one as

721
01:02:24,640 --> 01:02:33,280
long as you allow the banks to roll
over, which these will roll over

722
01:02:29,559 --> 01:02:37,839
annually, but they cannot take more time
off than you allow. So that's so

723
01:02:35,680 --> 01:02:41,760
important to know. So even if there are
four weeks of vacation time sitting in

724
01:02:39,520 --> 01:02:45,359
this bank, an employee could come up to
any one of you to come up to Chris and

725
01:02:43,760 --> 01:02:50,160
say, "Hey Chris, I'd like to take four
weeks off." And he's going to say, "That

726
01:02:48,240 --> 01:02:54,559
does not work for us. You can't have
four weeks off." you know, we can give

727
01:02:52,559 --> 01:02:58,640
you a week off because that's like our
normal thing. We could give you a week

728
01:02:55,839 --> 01:03:02,400
and a day. It has to be it has to work
for what the township needs are and we

729
01:03:00,720 --> 01:03:06,799
have to ensure that when that person is
off there's cross coverage. So the the

730
01:03:05,200 --> 01:03:11,599
beautiful thing between the two new
employees that we have that we have here

731
01:03:09,280 --> 01:03:17,760
is that they do cross cover each other.
That's the bulk of who this applies to

732
01:03:13,440 --> 01:03:24,640
is the two of them and then also um our
our senior center associate.

733
01:03:21,079 --> 01:03:28,720
Um but in in addition to that what we've
done it sounds like a lot of hours. It

734
01:03:27,200 --> 01:03:33,280
really isn't because even if we
separated it they still get the time.

735
01:03:30,880 --> 01:03:36,720
What we're doing is we're saying okay we
value you as an associate. We'd like to

736
01:03:35,039 --> 01:03:41,920
combine them the two together. We're
making it easy for us. The tracking is

737
01:03:38,559 --> 01:03:46,559
not difficult. um and they have the
ability to take the time in the way that

738
01:03:44,000 --> 01:03:53,160
they see fit aligning with the needs of
the township. Um it does roll over but

739
01:03:50,400 --> 01:03:58,079
they cannot cash it out when they leave.
Previously vacation time they could cash

740
01:03:55,920 --> 01:04:02,119
it out when they left. So if they were
here five previously if they were here

741
01:04:00,160 --> 01:04:07,599
five or more years and
they left on you know let's say I'm

742
01:04:05,359 --> 01:04:10,760
making this up like middle of the year
they would have three weeks loaded into

743
01:04:09,200 --> 01:04:17,119
their think we would cash that out to
them. So, ESTA is very particular in

744
01:04:14,160 --> 01:04:21,359
saying whatever your policy is is how we
work it. So, you don't have to cash it

745
01:04:19,359 --> 01:04:27,680
out. I would recommend you don't cash it
out because that's just a cost to the

746
01:04:23,359 --> 01:04:31,440
township. If you don't use it, you lose.
Go ahead and get more. Nope. Go for it.

747
01:04:29,680 --> 01:04:38,200
You said a lot. And I'm not a nature
person, so this is like

748
01:04:34,079 --> 01:04:38,200
But um

749
01:04:38,960 --> 01:04:44,039
your opinion you should combine the two.
Yes.

750
01:04:44,160 --> 01:04:51,680
You said
that they're not required. They don't

751
01:04:48,960 --> 01:04:54,160
lose it on an annual basis. So it would
continue

752
01:04:55,000 --> 01:05:02,319
to not say I want to take three weeks
vacation

753
01:05:02,680 --> 01:05:10,000
quitting vacation and I'm going to quit.
No, you can deny it because I mean you

754
01:05:07,520 --> 01:05:16,319
don't know they're going to quit
whatever. But you would pro but this is

755
01:05:12,559 --> 01:05:20,240
where it comes into play that in in a
normal

756
01:05:17,720 --> 01:05:23,520
world you have to do what works for the
township and what works for the township

757
01:05:21,760 --> 01:05:27,200
is not granting anybody a three-week
vacation unless there was some

758
01:05:25,119 --> 01:05:30,880
extenduating circumstances. You know if
someone was like hey my child is getting

759
01:05:29,039 --> 01:05:35,359
married in England and I need to go over
there and I need to prepare things.

760
01:05:32,799 --> 01:05:41,280
There may be maybe more than two weeks
that's given but it has to approved by

761
01:05:38,240 --> 01:05:45,119
whoever their leader is. So there is
there's checks and balance. Yes, there's

762
01:05:43,760 --> 01:05:49,079
a checks and balance and there's like
minimal room for somebody to take

763
01:05:46,720 --> 01:05:53,359
advantage of it.
Um there's always a chance that they

764
01:05:51,680 --> 01:05:59,720
will and if you do that's the employee
you don't want there anyway. So I mean

765
01:05:55,359 --> 01:06:04,599
obviously say as manager I'll say it's a
pain guys call

766
01:06:05,680 --> 01:06:10,720
and I
had those discussions

767
01:06:18,520 --> 01:06:22,520
maybe not

768
01:06:23,440 --> 01:06:28,640
this benefit doesn't affect the budget
right I do have

769
01:06:28,680 --> 01:06:37,440
questions I feel like the amount of
vacation that you're proposing I feel

770
01:06:33,680 --> 01:06:43,440
like it's not typical
Yeah, go for it.

771
01:06:40,160 --> 01:06:47,359
Previously it was looks like it was
after one year you get a week, three

772
01:06:45,520 --> 01:06:51,760
years two weeks and five or more you get
three weeks. You're proposing two weeks

773
01:06:49,760 --> 01:06:58,559
after one year service and four weeks
after four or

774
01:06:54,039 --> 01:07:02,359
more I feel like that's kind of short.
You're saying short not

775
01:07:02,640 --> 01:07:07,799
I feel like two weeks after one year is

776
01:07:08,319 --> 01:07:17,039
I would I guess here's my
opinion after year, two weeks after two

777
01:07:14,640 --> 01:07:23,119
years, three weeks after five years,
four weeks after 10 years. That's

778
01:07:19,440 --> 01:07:23,119
probably more standard to get a month

779
01:07:23,559 --> 01:07:28,000
off at least in my experience

780
01:07:28,200 --> 01:07:33,079
there. Seems like a lot of vacation.

781
01:07:34,000 --> 01:07:40,559
This is my two cents though is we're not
hiring 18-y old kids and 20-y old kids.

782
01:07:38,559 --> 01:07:44,799
We're hiring people that have families
and I want to celebrate the fact that I

783
01:07:42,400 --> 01:07:48,240
want them to to go on vacation. I want
them to spend time with the family. So,

784
01:07:46,480 --> 01:07:52,240
I think it's the people we're hiring
isn't typical. You know, they're more

785
01:07:50,880 --> 01:07:55,280
established in their lives and there's
things they want to do and I, you know,

786
01:07:53,680 --> 01:07:59,359
and I I want to give that for them. We
bring them in at a wage that isn't, you

787
01:07:57,280 --> 01:08:03,760
know, high and one of the benefits they
get is is we're awesome to work with,

788
01:08:01,520 --> 01:08:07,760
obviously, and you know, have that time
off as needed because I do I want to I

789
01:08:06,559 --> 01:08:11,520
want to support the fact that I want you
to go on vacations with your family, you

790
01:08:09,680 --> 01:08:16,560
know, because if you're happy then we're
productive. I think it supports the fact

791
01:08:13,920 --> 01:08:20,880
that we are a township that's for the
citizens, right? That's we are a one big

792
01:08:19,199 --> 01:08:25,600
family.
Fist, right? And the one thing about

793
01:08:23,440 --> 01:08:30,319
this time is that if you were I'm just
looking at my own employer at one year

794
01:08:28,560 --> 01:08:35,120
aligns with two weeks. But that's
because we are hiring people for a

795
01:08:32,400 --> 01:08:38,400
career, not a job. And that's the one
thing about these two positions. They

796
01:08:36,719 --> 01:08:41,759
truly are a career. I mean, right now
there is another township with one of

797
01:08:39,839 --> 01:08:48,560
these positions posted. And the posting
is for 68,000 a year with vacation time.

798
01:08:45,159 --> 01:08:54,880
So, and I get it. It's a much it's a
much bigger It's a much bigger township.

799
01:08:53,040 --> 01:09:00,159
It's much bigger, but it also comes with
a much larger staff. It's not just one

800
01:08:57,040 --> 01:09:03,600
person. So, I think realizing that we're
requesting these associates, even with

801
01:09:02,000 --> 01:09:08,480
our senior center, we're requesting our
associates to kind of be the jack of all

802
01:09:06,560 --> 01:09:13,120
trades. They need to be flexible and
say, "Okay, today I'm doing this and I'm

803
01:09:10,560 --> 01:09:19,359
going to cover this person." And we want
people to make this a career. So,

804
01:09:17,120 --> 01:09:25,719
good cell. Thank you. Thank you. That is
a good cell. with the fire department.

805
01:09:22,719 --> 01:09:25,719
Yes.

806
01:09:25,759 --> 01:09:34,199
What happens is they say contract says
we

807
01:09:31,239 --> 01:09:38,520
need people and so
when we're paying

808
01:09:40,000 --> 01:09:46,440
and it may be necessary because that's
the competitive market that they're in

809
01:09:43,759 --> 01:09:50,880
but that's terrible as far as the
budget. Here is the expectation that we

810
01:09:49,679 --> 01:09:55,000
have the
We're not having to add staff. Yeah,

811
01:09:53,920 --> 01:09:58,800
there's no overtime that's going to be
required because

812
01:09:57,600 --> 01:10:03,400
the fire department is they have a daily
minimum, right? So, they can't they

813
01:10:01,360 --> 01:10:07,400
can't have a parttime that has a
fulltime over.

814
01:10:10,159 --> 01:10:17,920
Well, I will support that though. I'll
support the philosophy based on the

815
01:10:13,600 --> 01:10:17,920
skill set. That's how

816
01:10:18,199 --> 01:10:22,800
other make
Yeah. And that's just it. So when they

817
01:10:21,199 --> 01:10:26,000
take time off, there there is no, as I
said, this doesn't change the budget.

818
01:10:24,400 --> 01:10:29,840
There's no additional, you know, costs
incurred because we have to bring people

819
01:10:27,120 --> 01:10:37,120
in the back bill. The important part to
also note is um that as you mentioned,

820
01:10:33,840 --> 01:10:42,080
Steve, it's about the evaluation of the
associates. So when you're doing your

821
01:10:39,360 --> 01:10:45,760
annual evaluations, if you're finding
that people are taking advantage of time

822
01:10:44,159 --> 01:10:49,280
off, we're going to be tracking it.
We're going those are things that you

823
01:10:47,120 --> 01:10:54,640
should be doing regardless. And if
you're finding that somebody is really

824
01:10:51,440 --> 01:10:58,719
not not handling their PTO properly and
they're not doing what you need as a

825
01:10:56,719 --> 01:11:02,400
township associate, then that's the time
to move that person up and out and not

826
01:11:00,800 --> 01:11:06,080
just sit with the status quo. And I
think you have a good board that will

827
01:11:04,159 --> 01:11:12,159
hold accountable. You know, something
else that I um we struggled with our

828
01:11:08,679 --> 01:11:18,320
business for a long time was that um
that benefits package. Uh it was always

829
01:11:15,679 --> 01:11:21,679
uh because it's a lot of money. This is
not affecting us because it's not

830
01:11:19,440 --> 01:11:27,840
affecting the budget, which is great.
Um, but what we had realized was that

831
01:11:24,320 --> 01:11:32,800
our employee retention was not as good
as what it is now. Actually, it's great

832
01:11:30,320 --> 01:11:37,280
now, I will say, because we have looked
at that. I say valuation and I don't

833
01:11:35,840 --> 01:11:41,360
treat any of our employers like that.
They're like a family to us versus just

834
01:11:39,360 --> 01:11:46,320
they're not a number, but we say is
evaluation to an employee. But giving

835
01:11:43,920 --> 01:11:51,920
them more vacation time or looking at
the work with them um makes it and and

836
01:11:50,000 --> 01:11:54,400
and know these are men. These are not
women. There's I think there's a

837
01:11:53,120 --> 01:11:58,320
difference sometimes between men and
women in terms of how they most of our

838
01:11:57,120 --> 01:12:01,199
guys are like I don't want to take the
vacation time because I just want to

839
01:11:59,440 --> 01:12:04,560
work. Women on the other hand want to
take some vacation time. So there's some

840
01:12:02,719 --> 01:12:10,960
differences that you juggle. But back to
what we realized was that when we looked

841
01:12:07,280 --> 01:12:15,679
at trying to offer some more benefits
such as vacation time, they are now

842
01:12:13,199 --> 01:12:20,480
utilizing it. They're now going out with
their girlfriends and they're going on a

843
01:12:17,760 --> 01:12:22,800
4-day weekend. They're two, you know,
Saturday and Sunday, they're obviously

844
01:12:21,679 --> 01:12:26,960
off on their own. We don't work those
days, but Monday and Friday, they're

845
01:12:24,960 --> 01:12:30,800
getting paid for and they don't have to
stress about it. They can go enjoy some

846
01:12:28,719 --> 01:12:34,880
time and they come back with a really
recharged battery. Typically,

847
01:12:33,600 --> 01:12:40,640
benefit that comes with that is that
when they know that that they've got

848
01:12:36,480 --> 01:12:44,719
that um support and when their employer
appreciates what's that they you know

849
01:12:42,320 --> 01:12:50,960
they do. We have people that are now
five, eight, 10. I have a 22year

850
01:12:48,320 --> 01:12:54,880
employee with us. He's different because
it was you know different times back

851
01:12:52,719 --> 01:12:59,920
then. But our younger guys though that
are in their mid20s to

852
01:12:57,640 --> 01:13:03,199
mid30s, they're they're really enjoying
it now. They're not looking for more

853
01:13:01,280 --> 01:13:08,320
than four weeks because they don't want
to be gone that long. But anywhere from

854
01:13:06,159 --> 01:13:13,280
and we do two weeks right off the get-go
because the first week is technically

855
01:13:10,159 --> 01:13:17,360
you we do paid uh holidays. So whatever
days that if they fall, you get paid for

856
01:13:15,760 --> 01:13:21,120
that and then their second week is
actually their real vacation week that

857
01:13:19,440 --> 01:13:25,040
they can take off. So even though they
have two paid weeks, really only one is

858
01:13:24,080 --> 01:13:30,080
if they choose that they don't want to
be paid for the holidays, they can

859
01:13:26,960 --> 01:13:34,000
choose to do that and then take But then
they don't get paid for those holidays.

860
01:13:31,760 --> 01:13:36,880
Most of the time they take that pay. But
for the other part that they get that

861
01:13:35,199 --> 01:13:41,840
they just the retention and then the
other benefit to that keeping them here,

862
01:13:40,080 --> 01:13:46,880
they're not training somebody. Somebody
else new is not coming in that has

863
01:13:43,679 --> 01:13:50,480
learned. That's a really big big plus,
right? I mean, when you bring somebody

864
01:13:48,080 --> 01:13:55,440
in that has been here for us that's been
here for five years, the amount of work

865
01:13:52,880 --> 01:13:59,199
that they've done versus us bringing in
somebody new, it's just like, holy

866
01:13:57,600 --> 01:14:02,640
smokes. I have to pick up the I have to
pick up their slack because they're

867
01:14:00,480 --> 01:14:07,120
gone. I'm trying to train this person.
I'm not giving them the full uh benefit

868
01:14:05,360 --> 01:14:10,719
and satisfaction that they need to
learn. They then sometimes become

869
01:14:08,800 --> 01:14:13,679
frustrated to say, "Hey, you know what?
This isn't for me because you haven't

870
01:14:12,560 --> 01:14:18,560
been able to spend time with them and
then you're sorry because it's like, you

871
01:14:16,159 --> 01:14:22,000
know, I'm sorry. I didn't realize it."
That's a little different than here, but

872
01:14:20,000 --> 01:14:27,600
it still applies to that I think where
if we keep people

873
01:14:23,960 --> 01:14:32,159
here, everything just flows, right? I
It's

874
01:14:29,679 --> 01:14:36,239
it's a no. Well, then the only which we
added previously only clarification I

875
01:14:34,159 --> 01:14:40,679
think needs to be made is again it needs
to be based on their average weekly

876
01:14:38,960 --> 01:14:47,120
hours worked from like the previous
year. Actually we had some language in

877
01:14:43,520 --> 01:14:52,960
the last time the previous anniversary
year whatever. However you want it

878
01:14:49,920 --> 01:14:52,960
should be clarified.

879
01:14:59,600 --> 01:15:09,640
Um, I added in the FMLA, which I was a
little shocked you all didn't have.

880
01:15:05,760 --> 01:15:16,000
That's a requirement. Um, yep. And so,
and so just to clarify though, an FMLA

881
01:15:13,120 --> 01:15:21,520
policy is usually about 12 pages long.
You do not have a copy of that here. It

882
01:15:18,080 --> 01:15:26,080
should be pretty robust. Um, but in the
FMLA policy, if someone had a qualifying

883
01:15:24,320 --> 01:15:32,719
leave of absence, which there's a whole
host of documentation that satisfies

884
01:15:28,800 --> 01:15:39,280
being qualified, um, they would be using
one week of that PTO for the first part

885
01:15:35,199 --> 01:15:42,960
of that leave. So, that's one thing to
note, but the attorney would have to

886
01:15:41,040 --> 01:15:47,840
give the blessing on that policy. So,
you say please refer to the FMLA policy.

887
01:15:46,239 --> 01:15:52,159
specific to a township like you should
have one or is that the policy that's

888
01:15:50,080 --> 01:15:56,800
specific to a policy that I wrote that
you do not have that needs to go to the

889
01:15:54,719 --> 01:16:04,400
attorney for review just to make sure
all the eyes are dotted into reference

890
01:16:01,760 --> 01:16:09,199
you can you can but the federal policy
allows one of two things it allows you

891
01:16:07,120 --> 01:16:13,679
to tweak it a little bit you can require
your employee to use two weeks of PTO

892
01:16:11,679 --> 01:16:20,880
for the beginning of the FMLA or one
week and Then how you handle the FMLA

893
01:16:17,400 --> 01:16:27,679
communication can vary slightly based on
your preference. So I thought you were

894
01:16:23,920 --> 01:16:32,640
they were required to use all.
No. So usually what you do is is that

895
01:16:30,159 --> 01:16:38,000
you can use one week or two weeks. Those
are the one week is usually the minimum

896
01:16:35,120 --> 01:16:41,280
that they want to be used. But some
employers will say we'll allow you to

897
01:16:39,760 --> 01:16:44,640
use two weeks because it's a benefit to
the employee to get paid for that second

898
01:16:43,199 --> 01:16:50,480
week.
Once the FMLA kicks in, the associate

899
01:16:47,840 --> 01:16:56,480
has the opportunity to supplement their
pay. So they can say, "I'd like to use

900
01:16:53,679 --> 01:17:03,280
my PTO or I'd like not to." That's the
FMLA part. That's what covers them to

901
01:16:59,120 --> 01:17:10,080
say, "Not only is your job secure, but
you have a choice on whether or not you

902
01:17:05,040 --> 01:17:15,719
want to use your PTO time." Um, and and
that I want your attorney to review

903
01:17:12,719 --> 01:17:20,320
before we bless that section of
this and because what I did was is

904
01:17:18,080 --> 01:17:24,480
compare it to other township policies
because they're all a little different.

905
01:17:21,760 --> 01:17:30,400
Just um so just making sure that we have
that the previous policy did call out a

906
01:17:27,040 --> 01:17:34,880
personal leave. Um, and that would
basically be if they didn't qualify for

907
01:17:32,960 --> 01:17:38,719
the FMLA, if they did weren't just
taking a vacation time, if there was

908
01:17:36,800 --> 01:17:44,239
then they would have the opportunity to
apply for personal leave that is

909
01:17:40,960 --> 01:17:50,239
strictly granted by the leader of that
person. That's unpaid time. That's if we

910
01:17:47,520 --> 01:17:56,239
can if we can grant that, we can. And if
not, we we don't. So that was in the

911
01:17:53,280 --> 01:18:00,880
previous document, but it was that was
the only leave called out in the

912
01:17:57,679 --> 01:18:00,880
previous document.

913
01:18:02,920 --> 01:18:12,080
So all right, uh
page I think we're down to page 16, but

914
01:18:09,760 --> 01:18:18,800
a lot of that was crossed off with the
the PTO.

915
01:18:15,159 --> 01:18:22,480
Um anything else on that page? Okay,
let's go to 17.

916
01:18:23,840 --> 01:18:29,600
Um, just on this page, just really
quickly just called out that meal

917
01:18:27,840 --> 01:18:32,880
periods are provided to employees as
indicated above, but they are not a

918
01:18:30,880 --> 01:18:37,199
legal requirement. I really loved when
people say that. No, no, no, it's

919
01:18:34,239 --> 01:18:43,719
legally required. It is not. Um, but we
did add in um nursing mothers because we

920
01:18:39,440 --> 01:18:48,800
do have younger associates um that are
of could be any age, but just saying um

921
01:18:46,960 --> 01:18:53,600
and want to make sure that they know
that one of the is that we have to

922
01:18:51,040 --> 01:18:58,640
provide them reasonable time to pump if
needed and that we provide them a space

923
01:18:56,719 --> 01:19:03,040
if they would choose that isn't the
bathroom. So, wanted to make sure we

924
01:19:00,800 --> 01:19:08,640
called that out. Do we have such a
space?

925
01:19:05,120 --> 01:19:14,239
As long as we have an office that we or
even an area that we can close off,

926
01:19:11,760 --> 01:19:18,719
we're okay.
It could be as long as it's an area, we

927
01:19:16,080 --> 01:19:22,239
just have to mark it off. And it's it's
literally cover us. So that way that

928
01:19:20,719 --> 01:19:27,040
associate knows they could come forward
and request that. Are there mothers who

929
01:19:25,280 --> 01:19:32,239
have no problem pumping in the bathroom?
Absolutely. But we have to make sure

930
01:19:28,560 --> 01:19:36,880
that we offer it. It's fair.
Um bereavement days. I just called out

931
01:19:34,960 --> 01:19:40,640
kind of what is defined as immediate
family because we had that in there, but

932
01:19:38,719 --> 01:19:43,760
it didn't really define it. It's not
something we're probably going to

933
01:19:41,840 --> 01:19:48,960
request a death certificate on, but just
making sure that we note it's there.

934
01:19:46,159 --> 01:19:53,120
Yeah, exactly. So, uh, above that you
referenced it still says fulltime and

935
01:19:51,440 --> 01:19:56,960
part-time employees will be eliminated.
I thought full time employees. The only

936
01:19:55,120 --> 01:20:00,719
reason why I left that in is because the
full-time associates at the fire

937
01:19:58,960 --> 01:20:05,280
department get bereavement days if I
recall.

938
01:20:02,400 --> 01:20:08,560
Yes, but that's technically in the their
bargaining contract. So, I don't even

939
01:20:06,640 --> 01:20:13,640
know that I need it in here. I just left
it. So, you're I could take that out.

940
01:20:15,360 --> 01:20:18,400
All right.

941
01:20:19,159 --> 01:20:29,040
um employee safety. So you'll see some
duplication in this area to um what I

942
01:20:27,199 --> 01:20:33,760
would call like citizen public safety
which is later in this document. But

943
01:20:31,040 --> 01:20:40,000
it's basically just calling out that um
that you know if we have an accident or

944
01:20:36,560 --> 01:20:44,560
injury that we are going to um that we
are going to notify the direct manager

945
01:20:42,960 --> 01:20:48,640
or subsequently this would be for
employees. Um and then they're going to

946
01:20:46,960 --> 01:20:52,560
notify the manager that will be reported
to the supervisor. We have an injury

947
01:20:50,800 --> 01:20:57,199
report that they would need to complete.
Um if appropriate, we may send them to a

948
01:20:54,719 --> 01:21:03,440
health or to the ER. Um the township is
insured, so we would notify Mary that

949
01:21:00,719 --> 01:21:07,280
we've had an injury on the premises and
just want to make sure that we're

950
01:21:04,719 --> 01:21:15,840
creating a culture of safety in all of
our areas. Are you thinking that safety

951
01:21:10,840 --> 01:21:22,159
for your should you have I think that
should be attached.

952
01:21:18,719 --> 01:21:27,920
Yes. Um actually I have two. So there's
one that has um the parts of the body so

953
01:21:26,239 --> 01:21:30,800
you can kind of identify this is where
the injury occurred and it gives a

954
01:21:29,679 --> 01:21:34,320
little statement and then there's one
that can be completed by the manager if

955
01:21:33,040 --> 01:21:38,880
they witnessed it or if there was
another witness.

956
01:21:36,239 --> 01:21:44,159
Um just good stuff to have on hand.
Correct. Yep. They go together. Yep.

957
01:21:41,360 --> 01:21:49,560
Good stuff to have on hand. Um just for
us as

958
01:21:46,560 --> 01:21:49,560
And

959
01:21:50,080 --> 01:21:54,920
don't cut your finger. This scissor.
Exactly.

960
01:21:55,520 --> 01:22:03,040
Um, this workforce authorization, I just
deleted the whole thing because this is

961
01:22:00,239 --> 01:22:06,159
part of your budgeting process. So, if
you needed another associate, you're

962
01:22:04,480 --> 01:22:11,600
going to bring it through that venue or
bring it to some other venue. So, all

963
01:22:11,960 --> 01:22:18,400
right. All right. Next section, the only
thing I added was that we would um be

964
01:22:16,719 --> 01:22:24,239
completing a background check on our
associates that we

965
01:22:20,360 --> 01:22:28,400
hired. That was it there. And then um as
I mentioned inserting that evaluation

966
01:22:26,719 --> 01:22:33,320
form, that's why I highlighted it so
that we know that's for me to note to

967
01:22:30,560 --> 01:22:40,760
insert the evaluation form
there. Um took out this section on

968
01:22:37,040 --> 01:22:44,560
seniority because it's called out in the
section to be there. All

969
01:22:45,920 --> 01:22:48,920
right.

970
01:22:58,000 --> 01:23:08,159
fully support. However, it says if such
actions occur for termination or from

971
01:23:05,239 --> 01:23:12,000
previously understood that come from the
board by

972
01:23:10,000 --> 01:23:15,679
well this would be the grounds to bring
it to that venue. So you you guys tell

973
01:23:14,159 --> 01:23:20,239
me if you want that in there or if you
don't. It's not a

974
01:23:17,239 --> 01:23:23,199
big it's I just have seen it in other
documents, but I thought if you wanted

975
01:23:21,679 --> 01:23:29,040
it, you could have it. If not, it's an
easy remove. We could just leave the

976
01:23:25,760 --> 01:23:31,600
language as is.
Hey, if you're not doing something

977
01:23:30,320 --> 01:23:35,120
wrong, you shouldn't have to worry about
it. Right. Okay. So, I'll take that

978
01:23:33,520 --> 01:23:39,600
last.
Are you saying keep that sentence that

979
01:23:36,800 --> 01:23:43,360
was added or remove that?
No, I mean it can stay. Oh, if you want

980
01:23:41,760 --> 01:23:47,120
to remove I'm good. Either I'm saying
just if

981
01:23:45,320 --> 01:23:52,000
you're if you're doing what you're
supposed to be doing, you have nothing

982
01:23:48,719 --> 01:23:56,159
to worry about.
I was just saying legally should say

983
01:23:54,480 --> 01:24:02,159
something we can't actually do.
If we keep it, I would say

984
01:24:00,000 --> 01:24:08,679
take it up. The petition will be started
to

985
01:24:04,159 --> 01:24:08,679
I took it off. Um

986
01:24:09,600 --> 01:24:17,920
social media, same thing.
This this was so this is for this is to

987
01:24:15,120 --> 01:24:24,480
support us as a township and to support
in addition um not just you as the board

988
01:24:22,080 --> 01:24:30,639
um anyone that works for the township
appointed or not and including our fire

989
01:24:26,800 --> 01:24:34,800
department. Um so the the intent of the
intent is that we will use social media

990
01:24:32,880 --> 01:24:38,960
as a means for educating the public and
promoting a positive environment. No

991
01:24:36,800 --> 01:24:42,719
incident or concern is to be posted
publicly without review from the

992
01:24:40,560 --> 01:24:47,600
township supervisor first. And I will
give you the context of why I'm adding

993
01:24:44,400 --> 01:24:53,679
this. Is this Yeah. So, so let's just
say that that uh frequently I see things

994
01:24:50,480 --> 01:24:59,760
on Facebook and one such item would be
that there was an accident on a major

995
01:24:56,440 --> 01:25:04,800
freeway and a fire department posted
that that accident occurred

996
01:25:02,199 --> 01:25:10,159
before anyone at the township level knew
that it occurred. photos were taken. And

997
01:25:07,960 --> 01:25:13,120
so that was the moment where I thought
to myself, well, it would be really good

998
01:25:11,360 --> 01:25:18,480
to add that into this document so that
all of our associates know that we do

999
01:25:15,520 --> 01:25:23,360
not post things on social media because
thinking

1000
01:25:20,600 --> 01:25:27,600
that what's to say that that scene was
set up properly? What's to say that if

1001
01:25:25,600 --> 01:25:31,040
someone got in an accident because of
that photo, you know, just things like I

1002
01:25:29,440 --> 01:25:35,800
don't I don't disagree with that at all.
So, however, you're saying that

1003
01:25:36,560 --> 01:25:44,239
Facebook account. I want to post that
accident. You're saying that I can't do

1004
01:25:42,080 --> 01:25:48,159
that without if you're posting it on
behalf of the township. So, I can

1005
01:25:45,840 --> 01:25:52,320
clarify that if you're posting it as
trusty getser, that's different because

1006
01:25:50,480 --> 01:25:56,960
you're acting on behalf of the township.
But if you're posting it like hey

1007
01:25:54,560 --> 01:26:01,040
family, I saw this this weekend. Yes,
that is your that's your personal. We

1008
01:25:58,880 --> 01:26:04,560
don't have any authority over that. It
should be clarified. That's how I read

1009
01:26:02,880 --> 01:26:07,920
it. Okay. So I can change that. I think
this speaks more to the employees

1010
01:26:06,239 --> 01:26:10,880
though. Yeah. You know, like Well, so
the same thing though. You're an elected

1011
01:26:09,840 --> 01:26:15,239
official. I can't tell you what you can
and can't post. Katie wants to post.

1012
01:26:13,600 --> 01:26:19,520
Everybody here is an
idiot. You're saying she can't do that.

1013
01:26:17,760 --> 01:26:24,320
No, you take So you take Well, no. Take
an employee policy where I work. Take

1014
01:26:22,080 --> 01:26:28,400
the policy where I work. I literally
sign something that if I have any

1015
01:26:26,320 --> 01:26:32,080
defamation of the organization I work
for that is grounds for termination. I

1016
01:26:30,480 --> 01:26:37,520
am not allowed to talk about work. I'm
not to pictures about work the if it's

1017
01:26:35,199 --> 01:26:40,880
in a positive nature. Yes. If I'm
saying, "Hey, we're hiring. Come work

1018
01:26:39,280 --> 01:26:45,199
for us." The good thing is I would never
do that because I work for a great

1019
01:26:42,000 --> 01:26:49,280
organization. But they they realize that
there are people out there and it is

1020
01:26:46,880 --> 01:26:52,480
rounds for a lawsuit. So in our world,
it's a little different because you are

1021
01:26:50,639 --> 01:26:58,239
elected and appointed and all that good
stuff. However, our fire department is

1022
01:26:56,320 --> 01:27:01,679
hired. I mean, these are Yeah. I guess
another example would be the they would

1023
01:27:00,400 --> 01:27:05,280
never do this. are wonderful human
beings, but someone put in a permit for

1024
01:27:03,679 --> 01:27:08,159
something and they post online, can you
believe this city at this address? They

1025
01:27:06,639 --> 01:27:13,280
didn't take care of the property.
Something like that is not okay. Just

1026
01:27:11,000 --> 01:27:17,920
because again, they would never do it.
All I'm only bringing it up because I

1027
01:27:15,679 --> 01:27:22,080
just want to make sure we put it legal
and enforceable. I don't think I can as

1028
01:27:20,320 --> 01:27:25,440
elected officials, I can't tell you what
you can and can't do. I mean, I can't

1029
01:27:24,239 --> 01:27:28,960
you don't have to get approval from me
because you're, you know, you're my

1030
01:27:26,880 --> 01:27:32,719
peer. So, I mean, I think this refers to
more of the employees.

1031
01:27:31,040 --> 01:27:37,040
And we can have the attorney double
check this section. I highlighted it

1032
01:27:34,800 --> 01:27:41,040
just to make sure.
No, you can take on that battle

1033
01:27:38,639 --> 01:27:44,400
yourself.
Oh, it's in here. So, you'll get to

1034
01:27:42,880 --> 01:27:49,440
that.
Um, all right. So, education just took

1035
01:27:47,600 --> 01:27:53,840
out the fact because this was saying
that we won't grant time to employees

1036
01:27:51,280 --> 01:27:58,400
for studying for exams or class prep,
but we would if it's related to work.

1037
01:27:56,480 --> 01:28:01,480
So, we just took that out. I mean,
they're not going to be doing the

1038
01:27:59,280 --> 01:28:10,120
homework here
regardless. Um, page

1039
01:28:05,239 --> 01:28:10,120
21. Anything on page 21?

1040
01:28:10,800 --> 01:28:14,360
Page 22.

1041
01:28:23,880 --> 01:28:28,840
23. Tell me if I'm going too fast.

1042
01:28:29,600 --> 01:28:32,600
24

1043
01:28:33,199 --> 01:28:36,560
says you were

1044
01:28:37,719 --> 01:28:47,000
removed work out subject to discharge.
Yeah, that's not legal to say that. So

1045
01:28:45,760 --> 01:28:51,239
this
um one second

1046
01:28:52,400 --> 01:29:01,199
I was referring to more like a wildat
where slow down. I think that's really

1047
01:28:57,280 --> 01:29:04,520
language before the CBA.
I think that's before like the CBA came

1048
01:29:03,440 --> 01:29:13,040
into
place slow down thing which is wild.

1049
01:29:09,520 --> 01:29:17,440
We'll double check it. I mean,
yeah,

1050
01:29:15,280 --> 01:29:21,280
it was removed. So, I guess I never
really paid much attention to it, but

1051
01:29:18,800 --> 01:29:26,320
now that it's removed, I wonder why.
Yeah.

1052
01:29:24,239 --> 01:29:30,719
Down below the um visitor and taxpayer
incident. Same similar documentation to

1053
01:29:29,040 --> 01:29:35,280
the employee, but just making sure that
we're noting that if any visitor or

1054
01:29:33,040 --> 01:29:39,120
taxpayer has an incident or accident on
any of our premises that we will be

1055
01:29:37,120 --> 01:29:43,760
notified and that we'll do and we'll
have an incident report. We didn't have

1056
01:29:41,040 --> 01:29:48,600
that.
The under the next section is the who's

1057
01:29:45,840 --> 01:29:54,120
authorized to talk to the attorney.
Um I agree with everyone that's

1058
01:29:50,719 --> 01:30:02,320
listened. However, the
village they communicate I believe

1059
01:29:58,920 --> 01:30:05,560
through I was wanted us all to think
about what is the best way to contact

1060
01:30:04,800 --> 01:30:11,520
the
attorney. I've thought before I don't

1061
01:30:09,679 --> 01:30:17,679
email that much when I do I definitely
copy the court. So I think if anything

1062
01:30:14,639 --> 01:30:23,880
we should have to copy the court for
records. However, it may be beneficial

1063
01:30:20,880 --> 01:30:29,280
to even
close have the like email the clerk. I

1064
01:30:27,840 --> 01:30:33,600
could draft the email and send it to
Mary. Mary, can you send this to the

1065
01:30:31,080 --> 01:30:38,480
attorney and then she would maybe copy
me when she sent it to prevent dup? How

1066
01:30:37,040 --> 01:30:44,880
how do we prevent duplicate
communication? trying to figure out is

1067
01:30:40,719 --> 01:30:49,199
there a way to because I might call or
email even if I copied the clerk. Okay,

1068
01:30:47,120 --> 01:30:53,280
before we get a response, Steve does the
same thing. He copies the we all ask the

1069
01:30:50,880 --> 01:30:56,639
same question before we could get
responses and say, "Oh, you know, Mary

1070
01:30:55,440 --> 01:31:01,920
would get a response and maybe
distribute to the whole board, but we're

1071
01:30:59,040 --> 01:31:05,120
all asking potentially there's time
especially if it's a verbal because

1072
01:31:03,440 --> 01:31:09,360
somebody calls now that's physically
time before they can they hang up. I got

1073
01:31:07,520 --> 01:31:15,560
to talk to
Is there something that should we put

1074
01:31:11,760 --> 01:31:19,840
language in here regarding that
minimize duplicate?

1075
01:31:18,320 --> 01:31:24,880
I don't know how you would put it in and
I don't know that anybody abuses it. I

1076
01:31:21,679 --> 01:31:29,600
know what you're getting at but then
we're back to Well, it's not so much

1077
01:31:27,679 --> 01:31:35,679
abuse, but it was because somebody
didn't communicate their question

1078
01:31:33,280 --> 01:31:41,679
in a timely manner. So, how would you
how do you put in something though that

1079
01:31:39,440 --> 01:31:45,600
I would say all communicate. You could
say all communication would go through

1080
01:31:44,159 --> 01:31:49,840
the clerk. Now, it wouldn't be me
saying, "Mary, can you draft an email?"

1081
01:31:48,239 --> 01:31:53,679
It would be me going, "Here's my
question, Mary. Could you forward this

1082
01:31:51,840 --> 01:31:57,920
to the attorney?" And then she might
say, "Steve already asked that question.

1083
01:31:55,520 --> 01:32:03,840
When I get the response, I'll send out."
But I think you're asking I I see. But

1084
01:32:00,159 --> 01:32:09,199
then you're asking Mary to take on more
work that she has to remember or forgot

1085
01:32:06,159 --> 01:32:15,520
that I had already asked that and I
would refer back to saying that as a

1086
01:32:11,960 --> 01:32:22,239
board we all have the ability to contact
there's really that's almost a

1087
01:32:19,600 --> 01:32:27,600
I guess part of our we all have hired
the attorney we all fire the attorney we

1088
01:32:24,480 --> 01:32:33,440
are all elected there's no if you put
something in here there's nothing you

1089
01:32:30,520 --> 01:32:37,520
know about this
yeah I think it's one of those things

1090
01:32:34,639 --> 01:32:42,000
where we could just all emails to the
attorney get CC to you. I would say at a

1091
01:32:39,679 --> 01:32:45,120
minimum that should be the case for
records. I'm okay with it. I'm just tell

1092
01:32:44,000 --> 01:32:49,679
saying that we're trying to put
something into place that really though

1093
01:32:46,800 --> 01:32:52,800
is not enforceable. I'm not looking to
abuse it. I don't think anybody here is,

1094
01:32:51,600 --> 01:32:59,040
but I'm just saying that you're putting
something in potentially into verbiage

1095
01:32:55,120 --> 01:33:03,840
that really by law you can't you can't
say one of us five could not all call up

1096
01:33:01,520 --> 01:33:07,440
and make the same. It would be dumb. I'm
not trying to say that.

1097
01:33:07,520 --> 01:33:14,560
Well, I think the thing is I think
there's enough of the communication that

1098
01:33:11,040 --> 01:33:19,880
we don't have that situation or so I
guess technically if there's

1099
01:33:17,080 --> 01:33:24,320
no there's no
dialogue technically I could email the

1100
01:33:22,480 --> 01:33:28,679
attorney and copy the whole board as
long as you don't respond.

1101
01:33:28,719 --> 01:33:35,520
So that might be a way to in the times
that I've communicated I've definitely

1102
01:33:34,400 --> 01:33:38,159
tried to
As soon as I got a response, I tried to

1103
01:33:36,960 --> 01:33:41,840
send something to the whole board so
they knew that I called. I think rather

1104
01:33:40,000 --> 01:33:45,679
than doing it, I think rather than
spelling it out, I think just the fact

1105
01:33:43,679 --> 01:33:49,840
of knowing that we openly here have all
said we're going to do our best to

1106
01:33:48,080 --> 01:33:54,000
communicate with one another, which I
think has been done for the last four

1107
01:33:51,199 --> 01:33:59,199
months now very well to rather than
putting something into place that says

1108
01:33:55,760 --> 01:34:05,600
it that really can't constrict us from
doing that. Does that make sense?

1109
01:34:03,320 --> 01:34:10,719
Okay. I don't even think we should add
the shoulder. I think a common courtesy

1110
01:34:08,719 --> 01:34:15,679
is I'm only looking to not overburden
Mary from one more item and it doesn't

1111
01:34:13,760 --> 01:34:21,199
seem like a lot, but if there were five
emails, it's five more things that she

1112
01:34:18,159 --> 01:34:26,080
that Mary has to make sure that she gets
to then uh you know pass it along to

1113
01:34:23,600 --> 01:34:29,679
everybody else. I think if you make a a
phone call or an email to the attorney,

1114
01:34:28,239 --> 01:34:32,400
you want to send it out to everybody. I
don't think there's anything wrong with

1115
01:34:30,560 --> 01:34:36,880
that. You just know mentally that you're
going to do that. you're going to

1116
01:34:33,520 --> 01:34:41,600
provide that to your best ability to
confirm it with some of the things more

1117
01:34:39,360 --> 01:34:44,880
ZBA stuff like when you're on ZBA and
you want that it's going to be more

1118
01:34:42,880 --> 01:34:47,480
specific to what you're doing and we're
not asking because you're on the ZBA

1119
01:34:46,480 --> 01:34:51,600
doing that
work like me I do a lot of stuff

1120
01:34:49,679 --> 01:34:55,840
enforcement I just back and forth
attorney

1121
01:34:53,840 --> 01:34:59,320
ask questions yeah I'll think of
questions that are

1122
01:35:00,239 --> 01:35:04,719
one of the things that's really really
nice is

1123
01:35:02,639 --> 01:35:10,000
She's sitting right there. At every
meeting they're there. So, a lot of that

1124
01:35:06,960 --> 01:35:13,920
gives us that not you. You're over here.
No, that is one of the benefits of it as

1125
01:35:11,840 --> 01:35:17,199
we
not as much doing that because the

1126
01:35:15,120 --> 01:35:22,719
attorney's here. I still No offense to
Christine, but I

1127
01:35:19,880 --> 01:35:27,280
still feel that that's not going to be a
solution because obviously we had to

1128
01:35:24,800 --> 01:35:27,280
discuss

1129
01:35:28,040 --> 01:35:35,199
meeting and I still feel like this is
very

1130
01:35:32,960 --> 01:35:42,159
I feel like we're not expecting can't be
expected to have answers on the spot.

1131
01:35:38,719 --> 01:35:47,679
Not entirely supporting that attorney
being here.

1132
01:35:44,480 --> 01:35:47,679
What I would do is I would just

1133
01:35:49,239 --> 01:35:52,239
send

1134
01:35:58,760 --> 01:36:06,239
you good conversation.
All right. Um, page

1135
01:36:08,199 --> 01:36:11,199
25,

1136
01:36:14,280 --> 01:36:22,159
26, page 27. Just so you know, that the
items that are marked under the

1137
01:36:19,280 --> 01:36:27,719
assessor, um,
Kylie Kylie, Kylie, Kylie, Sky, I always

1138
01:36:25,440 --> 01:36:32,960
have to like do that. Um,
Kylie updated this based on their

1139
01:36:30,639 --> 01:36:36,960
contract verbage. So, this is align with
what's in their contract. There's

1140
01:36:34,400 --> 01:36:42,960
nothing different. So, she took it right
from that

1141
01:36:38,760 --> 01:36:42,960
playbook. And that goes into page

1142
01:36:43,880 --> 01:36:52,960
28. All
right. Page

1143
01:36:49,320 --> 01:37:01,560
29. Page 29. We just that what's in blue
is just aligning the verbage that was

1144
01:36:57,520 --> 01:37:08,800
That's what's Yeah. Yeah. Sorry.
Yeah. It just aligns with what was in

1145
01:37:04,320 --> 01:37:13,239
the other um associates.
I guess I see the word should

1146
01:37:32,840 --> 01:37:38,199
Page 20, I mean page 30.

1147
01:37:41,440 --> 01:37:44,920
Page 31.

1148
01:37:45,600 --> 01:37:47,840
Good

1149
01:37:47,960 --> 01:37:57,719
stuff. Page 32. So, this is just
standard langage. I didn't change

1150
01:37:53,280 --> 01:37:57,719
anything in here because Just normal

1151
01:38:02,040 --> 01:38:05,040
verbage

1152
01:38:10,440 --> 01:38:18,119
334 highlighted that no expense vouchers
will be on it that was eliminated.

1153
01:38:19,239 --> 01:38:28,199
So just to be clear what that's saying
is expense vouchers from previous

1154
01:38:24,320 --> 01:38:28,199
budget will be

1155
01:38:38,159 --> 01:38:46,719
I know what it said before tonight said
no will be honored from previous years

1156
01:38:45,040 --> 01:38:49,760
being removed I see what you're saying
now that

1157
01:38:48,400 --> 01:38:56,159
it's saying no but you know what's
interesting it wasn't it was not um was

1158
01:38:53,520 --> 01:39:00,159
in here that wasn't honored. So, we're
we're just taking it out, but it's not

1159
01:38:58,239 --> 01:39:03,440
going to happen.
Technically though, if

1160
01:39:03,719 --> 01:39:11,239
somebody shame on them, they don't turn
it in

1161
01:39:07,000 --> 01:39:16,840
timely doesn't mean that they legally
can't. I know we had the problem. I get

1162
01:39:13,840 --> 01:39:21,679
it. But I'm just so I think it is
probably

1163
01:39:18,520 --> 01:39:25,600
even hope that doesn't happen. We were
paying

1164
01:39:23,520 --> 01:39:30,320
Seven months later,
right? No. How do you And how do you

1165
01:39:27,679 --> 01:39:34,639
ever And how do you justify it? How do
you I almost would even be willing that

1166
01:39:32,880 --> 01:39:39,440
you need to have your expense turned in
with 30 days. Yeah. Something that says

1167
01:39:37,920 --> 01:39:43,920
that you have to have it in and if you
don't that you you snooze, you lose.

1168
01:39:42,080 --> 01:39:47,440
We're not going to accept a bill. that
when we get to that

1169
01:39:45,920 --> 01:39:52,080
I know but I just that I would rather
see an actual time rather than not

1170
01:39:50,480 --> 01:39:55,080
anything so that we can't just bring it
back

1171
01:39:56,000 --> 01:40:02,080
unless you brought it here and you
explained to the board hey here's a

1172
01:39:59,440 --> 01:40:06,480
circumstance what happened then the
board could decide if they were going to

1173
01:40:04,800 --> 01:40:09,719
change your opinion on it but at least
have something

1174
01:40:13,199 --> 01:40:19,199
Do you want me to add that in?
Do you think it should go there? This is

1175
01:40:17,440 --> 01:40:28,600
for authorization. Is there like a
different section where we would put

1176
01:40:23,080 --> 01:40:28,600
uh reimbursement or anything like that?

1177
01:40:29,119 --> 01:40:35,719
Do you think this is
the should we add it under

1178
01:40:41,600 --> 01:40:49,360
see there's there's a expenditure
authorization

1179
01:40:46,239 --> 01:40:55,040
there's under page 41 there's
expenditure authorization references

1180
01:40:52,239 --> 01:40:58,560
professional services travel membership
might do that might be

1181
01:41:05,040 --> 01:41:12,119
Actually, there's expense reimbursement
section couple pages later. Page

1182
01:41:09,560 --> 01:41:16,639
44 right here. Personal
expenses. That's what we're referring

1183
01:41:14,000 --> 01:41:20,520
to, right? So, I think that's where we
should add page 44.

1184
01:41:26,840 --> 01:41:33,760
So, I would I guess I would go a little
bit further than say 30. And reason I

1185
01:41:31,920 --> 01:41:38,080
say this because if you did for a
personal expense, you potentially could

1186
01:41:36,639 --> 01:41:41,920
charge it on your own credit card,
right? So, if you charge it on your own

1187
01:41:40,400 --> 01:41:47,000
credit card, you got to get reimbured.
You at least got to wait for your

1188
01:41:43,679 --> 01:41:52,400
statement to come through or you have
a just to say 45 days. You have a

1189
01:41:50,239 --> 01:41:56,480
receipt, but that's fine, too. But you
You better have a receipt. Not just

1190
01:41:54,960 --> 01:42:00,719
here's my statement right here. See
this? I just meant if you had if you

1191
01:41:58,800 --> 01:42:05,280
gave yourself just instead of a 30day or
45 day just a little bit so that you had

1192
01:42:03,520 --> 01:42:09,360
that statement if there was if there was
a question you could bring that

1193
01:42:06,800 --> 01:42:11,440
statement.
Good thing is you might be doing

1194
01:42:10,400 --> 01:42:14,920
something over a period of time. You're
going to get some receipts.

1195
01:42:20,520 --> 01:42:31,119
So you said we said 45. So under you
could get yours

1196
01:42:28,440 --> 01:42:35,199
credit for me. Are these are these
expenses different than the expenses

1197
01:42:33,199 --> 01:42:40,880
that they're getting reimbured for here?
Um actually so now that

1198
01:42:38,880 --> 01:42:45,000
Yeah. So do you want that just to do you
want me to update just that to 45 days?

1199
01:42:42,960 --> 01:42:50,639
So it already says in here
that expension revers form must be to

1200
01:42:48,960 --> 01:42:54,119
the clerk's office. two weeks of the
date of the expense.

1201
01:42:54,400 --> 01:42:59,280
Well, you know what? There are items
that have never been used. They've been

1202
01:42:57,600 --> 01:43:04,239
in here
for someone's reasoning that they needed

1203
01:43:02,639 --> 01:43:09,440
it.
I personally come with 30 days. Right

1204
01:43:06,480 --> 01:43:13,239
now, it says two weeks. 45 days, but
maybe change it to 30 days or 45 days.

1205
01:43:12,000 --> 01:43:20,639
Okay. Either way,
30 days. 30 to 45 days.

1206
01:43:17,040 --> 01:43:26,560
45 days. We can't have I say 45. Monica
says 45

1207
01:43:22,639 --> 01:43:32,719
within 45 days of the date of the date
of the Y. I'm assuming that would

1208
01:43:29,840 --> 01:43:37,040
exclude the end of our fiscal year.
Well, we already eliminated that. So

1209
01:43:34,639 --> 01:43:42,199
that's correct.
The expense happens on March 30th.

1210
01:43:42,880 --> 01:43:47,760
You're not going to have you're not
going to turn the date in the next day.

1211
01:43:45,840 --> 01:43:52,400
No, but wouldn't you at least want a
form to you saying I had an expense so

1212
01:43:50,800 --> 01:43:58,080
we can account for it so that way we
know it was a costly normally there's a

1213
01:43:56,320 --> 01:44:01,639
month period that you're getting
expenses right

1214
01:44:01,760 --> 01:44:10,080
you would get you get expenses in April
that get charged to the previous year oh

1215
01:44:07,280 --> 01:44:15,199
you do okay
I mean that happens okay all right we'll

1216
01:44:12,239 --> 01:44:21,760
just leave
so we're going now we're going back

1217
01:44:18,480 --> 01:44:29,080
45 days. 45 45 days. 45 days. And are we
still going to page? Sorry. Page 35.

1218
01:44:26,080 --> 01:44:29,080
Okay.

1219
01:44:29,199 --> 01:44:39,520
Well, we finished line item 7.1. We
should be at a Yes. bill listings,

1220
01:44:36,400 --> 01:44:43,400
warrant reports.
I like that basic

1221
01:44:52,480 --> 01:44:57,719
Is 150 enough to marry for petty cash?

1222
01:45:00,080 --> 01:45:03,080
Okay.

1223
01:45:11,400 --> 01:45:15,840
37. Page 38.

1224
01:45:15,920 --> 01:45:23,440
This one we just changed to what the
current practice is um in talking with

1225
01:45:20,800 --> 01:45:27,159
Mary just that she provides the
information to them.

1226
01:45:27,440 --> 01:45:33,400
Shouldn't even say current practice the
practice. This is the way it's

1227
01:45:34,639 --> 01:45:44,239
page 39 that
um the transfer authority that was

1228
01:45:42,239 --> 01:45:47,639
worded
for me to understand.

1229
01:45:53,040 --> 01:46:00,800
Oh, unless when a transfer is made
within a department. So if you're

1230
01:45:57,600 --> 01:46:06,000
transferring money,
sorry. Yes.

1231
01:46:03,679 --> 01:46:06,000
So

1232
01:46:07,159 --> 01:46:15,639
maybe unless instead of unless it could
be accept except when transfer is made.

1233
01:46:20,280 --> 01:46:28,320
Yes. And then the expenditure controls
um just matches what the policy actually

1234
01:46:26,880 --> 01:46:33,400
wrote from the fire department. Yeah.
This is the fire department. So it's a

1235
01:46:30,719 --> 01:46:39,840
little picture. I was a little confused
on page 41. There's the

1236
01:46:36,679 --> 01:46:46,159
quotes for general purp purchases. So, I
felt like there was some redundancy or

1237
01:46:42,000 --> 01:46:46,159
maybe I misunderstood something

1238
01:46:47,480 --> 01:46:51,639
there. And then

1239
01:46:55,520 --> 01:46:59,639
I have a question on page 40.

1240
01:47:01,360 --> 01:47:08,560
We approved this policy
and 40 page

1241
01:47:09,320 --> 01:47:19,840
40. What's the difference between a
quote and a bid? So I almost feel like

1242
01:47:16,080 --> 01:47:28,480
a bids it's something you do not well
it's not in here.

1243
01:47:22,080 --> 01:47:28,480
It says from purchase of 5 to 10,000

1244
01:47:30,520 --> 01:47:36,840
must it doesn't
actually specify

1245
01:47:38,760 --> 01:47:47,920
but you're spelling it out. Aren't you a
g? So the way it's written though

1246
01:47:45,040 --> 01:47:54,560
purchases are 1,000 to 5,000.
There's there's differences but to me we

1247
01:47:51,920 --> 01:47:59,679
They could both say quotes for those two
sections. It's a bid. I think like Chris

1248
01:47:57,360 --> 01:48:04,159
said is more formal as far as
advertising

1249
01:48:01,679 --> 01:48:11,320
like a fire truck. It's semantics. I get
it, but I feel like it's

1250
01:48:06,760 --> 01:48:11,320
confusing. We could change it

1251
01:48:11,440 --> 01:48:20,400
instead of saying bids we should call
it. So it's consistent with the previous

1252
01:48:17,199 --> 01:48:24,080
threshold with the other.
more of a formal process. So yeah,

1253
01:48:22,000 --> 01:48:31,239
person.
So the five to 10 is a written quote.

1254
01:48:28,239 --> 01:48:31,239
Okay.

1255
01:48:38,400 --> 01:48:47,719
Yes, it is.
I copy and paste. So then it says bids

1256
01:48:44,080 --> 01:48:47,719
later in that same

1257
01:48:52,159 --> 01:48:58,360
Do you need to have that in a separate
meeting or can you approve that in this

1258
01:48:55,360 --> 01:48:58,360
meeting?

1259
01:49:01,119 --> 01:49:06,119
I guess because I think that we should
also add

1260
01:49:08,320 --> 01:49:11,320
everything.

1261
01:49:17,280 --> 01:49:22,639
Yeah. And then there's 10 or
more

1262
01:49:25,239 --> 01:49:30,840
beyond should have different thresholds
for us.

1263
01:49:29,280 --> 01:49:34,840
Well, when we get to
this kind

1264
01:49:37,119 --> 01:49:43,520
one is one policy for everybody. I think
Monica doesn't think so. No. So we

1265
01:49:41,840 --> 01:49:50,119
should have that discussion for the
township. We don't get the kind of money

1266
01:49:47,119 --> 01:49:50,119
gets

1267
01:49:53,480 --> 01:49:59,920
10,000 because you have to do a seal bid
with it. Those are just thresholds on

1268
01:49:58,000 --> 01:50:04,480
how you purchase things.
So the way this fire policy is

1269
01:50:09,960 --> 01:50:19,840
between00
requires must be the supervisor for

1270
01:50:16,040 --> 01:50:26,080
approval as well as either the township
or the treasure prior to the purchase.

1271
01:50:22,560 --> 01:50:30,800
And then purchases from 5 to 10. It
still quotes but it requires board app.

1272
01:50:37,600 --> 01:50:43,639
So really we're it's still requiring two

1273
01:50:44,480 --> 01:50:48,960
and any of us can say you know what I
want to go to the board I want to take

1274
01:50:47,600 --> 01:50:53,679
the board that's going to be more of a
unique thing of something that I look at

1275
01:50:51,920 --> 01:50:58,159
that as it's not really an emergency but
it's urgent and it falls in that

1276
01:50:55,600 --> 01:51:01,440
threshold so yeah we can do it but most
like Those things I would bring back

1277
01:50:59,679 --> 01:51:08,360
anyways.
So right now remember that was for a

1278
01:51:04,239 --> 01:51:08,360
furnace that had to be

1279
01:51:09,199 --> 01:51:14,400
that's what that was used for the way
the policy

1280
01:51:18,040 --> 01:51:25,880
reads
$2500 which is really low.

1281
01:51:29,040 --> 01:51:34,119
So is that all highlighted just get
removed?

1282
01:51:32,280 --> 01:51:39,119
Well
41 question.

1283
01:51:36,800 --> 01:51:44,239
Yeah, I just highlighted it to show what
descriptive. So to me if we want to kind

1284
01:51:41,599 --> 01:51:47,960
of finish that discussion we have the
general fund purchases

1285
01:51:47,040 --> 01:51:53,520
but
possibly because right now we have

1286
01:51:51,280 --> 01:51:58,080
purchase thresholds. We can eliminate
this whole section just to one. Yeah. So

1287
01:51:56,320 --> 01:52:03,400
I can go I can highlight that whole
section take out all the B here saying Y

1288
01:52:09,119 --> 01:52:18,199
well do
we again we put that in trying to solve

1289
01:52:14,320 --> 01:52:18,199
some problem.

1290
01:52:20,800 --> 01:52:29,599
So on page 40 it says over
$10,000

1291
01:52:26,920 --> 01:52:33,080
notice must be published in a newspaper
at least five days prior to the final

1292
01:52:31,840 --> 01:52:40,599
date of
submitting.

1293
01:52:35,400 --> 01:52:43,599
So I think that that should be changed
to

1294
01:52:47,159 --> 01:52:56,679
midnight including you know we have
local newspaper. I was always the one

1295
01:52:52,159 --> 01:52:56,679
posted on so I was

1296
01:52:59,000 --> 01:53:07,080
put you guys think we should change this
to say that and then five days is pretty

1297
01:53:04,080 --> 01:53:07,080
short.

1298
01:53:13,920 --> 01:53:18,520
Do you want it to say and or

1299
01:53:20,159 --> 01:53:26,719
I think bid should be required. I think
we should not use the term or the the

1300
01:53:25,360 --> 01:53:33,040
company name because it's subject to
change because it used to be municip.

1301
01:53:28,960 --> 01:53:33,040
So I would just put

1302
01:53:33,320 --> 01:53:37,480
soliciting all measures.

1303
01:53:40,480 --> 01:53:53,520
How about all current
allur bid platforms? Well,

1304
01:53:47,880 --> 01:53:59,040
he's would something like the township
utilized uh

1305
01:53:57,199 --> 01:54:03,360
well the current
just put that down if they change it

1306
01:54:00,880 --> 01:54:07,280
we'll change the procedure
the current platform

1307
01:54:05,599 --> 01:54:10,480
and then if they change we'll change the
procedure whatever the current platform

1308
01:54:08,719 --> 01:54:16,199
is
going to be utilizing yeah I think they

1309
01:54:12,480 --> 01:54:21,440
need to use my experience they need to
use depending on the

1310
01:54:18,960 --> 01:54:26,199
not necessarily using the paper. So if
it's

1311
01:54:23,560 --> 01:54:33,840
uh you want to use the paper, but if
it's to put up stadium lights, it's

1312
01:54:30,239 --> 01:54:37,719
probably not maybe there's a contractor
that's going to look in the voice.

1313
01:54:39,040 --> 01:54:48,199
Yeah. So I would shy away from saying
and maybe

1314
01:54:45,199 --> 01:54:48,199
maybe

1315
01:54:48,239 --> 01:54:56,239
I just put what's that I just put
published I just must be published with

1316
01:54:53,679 --> 01:55:01,920
how many days is there anything posted
the paper though

1317
01:54:59,520 --> 01:55:07,719
just well there are some there are some
instances where you are required like

1318
01:55:05,760 --> 01:55:14,679
yeah I mean you could
put any

1319
01:55:10,239 --> 01:55:14,679
and any required platforms

1320
01:55:14,840 --> 01:55:21,760
required something like
Yes, I know like for fire grants we had

1321
01:55:19,280 --> 01:55:21,760
to put in the

1322
01:55:23,159 --> 01:55:27,159
paper days

1323
01:55:35,360 --> 01:55:38,520
10 days.

1324
01:55:38,719 --> 01:55:45,800
10 business days.
Yeah. 10 business days.

1325
01:55:54,239 --> 01:56:00,040
Okay.
So, so on

1326
01:56:01,119 --> 01:56:11,840
I think so there's these
exception. So any board member

1327
01:56:08,280 --> 01:56:15,679
department so before above C
Township board may authorize the

1328
01:56:13,119 --> 01:56:20,760
execution of contract without competitor
but I feel like that

1329
01:56:17,960 --> 01:56:23,760
should potentially stay
in

1330
01:56:23,800 --> 01:56:31,560
somewhere at the end of the emergency
page 40 because what it's saying is if

1331
01:56:30,159 --> 01:56:36,520
it's a sole
source it gives you example.

1332
01:56:43,119 --> 01:56:46,760
Yeah, I know we have that

1333
01:56:47,520 --> 01:56:50,239
Yeah, there is the

1334
01:56:57,960 --> 01:57:04,639
emergency on page 42. Do you think we
should be keeping

1335
01:57:07,920 --> 01:57:15,199
Because then you would say
seems like previously.

1336
01:57:13,679 --> 01:57:20,480
What's that? I said seems like
everything was fixed previously. So

1337
01:57:16,880 --> 01:57:20,480
nothing should be broke.

1338
01:57:21,040 --> 01:57:28,080
I I know I've run into this plenty of
times where you got to say I get three

1339
01:57:25,520 --> 01:57:32,159
quotes because the soul source provider
using this and it's the only comes from

1340
01:57:30,400 --> 01:57:35,320
this is the Michigan distributor for
this product.

1341
01:57:35,360 --> 01:57:41,440
So and and below that emergency section
one thing I did note is that it's a

1342
01:57:39,679 --> 01:57:46,000
working document and can be updated or
amended. And the reason that I put that

1343
01:57:44,000 --> 01:57:51,520
below this particular section is because
of what you said. What do you say?

1344
01:57:48,960 --> 01:57:56,159
Yeah. Just because things change so
quickly with the environment, like

1345
01:57:54,239 --> 01:57:59,840
thinking about the fire industry and how
they have such big changes with their

1346
01:57:57,599 --> 01:58:03,239
equipment right now, that would change
how this works.

1347
01:58:04,239 --> 01:58:08,239
But
I'm

1348
01:58:12,280 --> 01:58:21,719
reminding really intended for just the
fire department. to change that. Oh

1349
01:58:17,040 --> 01:58:21,719
yeah, the city fire chief.

1350
01:58:23,440 --> 01:58:28,960
Mentions the fire department, fire
chief. So who would be writing the

1351
01:58:26,239 --> 01:58:32,880
report if you were doing the purchasing?
Yeah. Under emergency purchasing, it

1352
01:58:31,360 --> 01:58:38,639
actually spells out fire department fire
department or citizens because it was a

1353
01:58:36,080 --> 01:58:42,400
fire department. We should probably
change that.

1354
01:58:40,480 --> 01:58:49,920
So I could just take out the health
safety or welfare of of the of the

1355
01:58:46,320 --> 01:58:49,920
township or

1356
01:58:51,239 --> 01:58:59,239
citizen detailed report shall be written
by the

1357
01:58:55,599 --> 01:58:59,239
or just get rid of that

1358
01:59:01,599 --> 01:59:05,119
purchaser purchaser.

1359
01:59:15,920 --> 01:59:19,480
may not work because

1360
01:59:19,560 --> 01:59:25,199
we're the only who's authorized to make
that purchase

1361
01:59:25,880 --> 01:59:32,880
supervisor authority to temporary
suspend

1362
01:59:30,639 --> 01:59:38,599
but then it would also bever The
delegates are right. So supervisor, fire

1363
01:59:35,199 --> 01:59:38,599
chief or delegates.

1364
01:59:42,880 --> 01:59:45,760
So I could leave it

1365
01:59:47,960 --> 01:59:52,679
supervisor forward to the superallen.

1366
02:00:00,719 --> 02:00:06,280
You could just
say forward to

1367
02:00:13,400 --> 02:00:20,560
it. All right.
So, just to be clear on

1368
02:00:23,560 --> 02:00:26,560
41's

1369
02:00:26,599 --> 02:00:35,920
direction right here.
that whole section right

1370
02:00:33,760 --> 02:00:43,320
but again did we decide do you guys
think we should also remove

1371
02:00:39,320 --> 02:00:49,920
the without competitive the exceptions
that's 9 through

1372
02:00:46,280 --> 02:00:54,159
13 don't think we need any that's fine
if you guys want to eliminate because it

1373
02:00:51,280 --> 02:00:58,440
kinduses it that's fine would still come
before approval so discussion

1374
02:00:59,199 --> 02:01:04,960
all right So then there's that emergency
purchases. Is that redundant as well?

1375
02:01:02,400 --> 02:01:10,880
That's redundant as well.
Take out C.

1376
02:01:07,760 --> 02:01:15,360
I would think Jim based upon your in
your It's a good question to bring up,

1377
02:01:12,880 --> 02:01:19,360
but eliminating it cleans it up, makes
it more simplified. However, it's a

1378
02:01:17,840 --> 02:01:26,000
living document. If all of a sudden
there was a a string of issues or

1379
02:01:24,400 --> 02:01:31,840
concerns, I think then there would
probably more than easy to bring board

1380
02:01:28,400 --> 02:01:36,560
level to say, "Okay, we need to we need
to revisit." Yeah. Anywhere in there,

1381
02:01:34,719 --> 02:01:40,239
but somewhere in this particular area to
to fix that problem. I think if you're

1382
02:01:38,719 --> 02:01:43,920
taking this amount of time to go through
this, I agree with you, it has to be

1383
02:01:41,760 --> 02:01:47,119
used. So if you find that there's a
problem, you should be

1384
02:01:52,280 --> 02:01:57,760
purchasing there. If all of a sudden
there was a string of issues, okay, hey,

1385
02:01:56,480 --> 02:02:01,840
you know what? Next meeting we're going
to bring this up and we're going to

1386
02:01:59,679 --> 02:02:08,400
revisit the policy procedure manual
because we had three instances where I

1387
02:02:05,280 --> 02:02:14,320
don't think there was appropriate action
and we we address it and we by going

1388
02:02:12,719 --> 02:02:17,320
back and visiting this and changing
that.

1389
02:02:19,920 --> 02:02:27,679
All
right. Anything else on

1390
02:02:23,639 --> 02:02:27,679
42? All right. What about

1391
02:02:29,400 --> 02:02:33,400
43 4?

1392
02:02:34,400 --> 02:02:40,400
This one just calling out that for
travel and reimbursement um for general

1393
02:02:38,560 --> 02:02:47,080
fund and fire department they must
receive preapproval for out of town

1394
02:02:42,560 --> 02:02:47,080
travel that require an overnight stays.

1395
02:03:04,400 --> 02:03:09,080
They're very those are important

1396
02:03:09,520 --> 02:03:17,599
and the last person she'll check to see
the coffee or coffee maker they all go

1397
02:03:15,440 --> 02:03:20,599
off by themselves. Oh my gosh. This was
totally

1398
02:03:24,880 --> 02:03:27,880
working.

1399
02:03:31,679 --> 02:03:38,719
This was totally attacking.
That's what this whole paragraph was.

1400
02:03:36,560 --> 02:03:45,000
Well, there was an employee that I know.
I'm just saying this was a total

1401
02:03:41,280 --> 02:03:45,000
This was both parties.

1402
02:03:46,000 --> 02:03:55,440
All
right. Changes. Um we did make some

1403
02:03:50,159 --> 02:04:01,679
changes to the um property. So, just
indicating that um all township

1404
02:03:59,119 --> 02:04:05,760
employees will keep
township property in a secure manner.

1405
02:04:03,840 --> 02:04:10,000
Keys, alarm codes, phones, blah blah
blah. Um, you'll read that all property

1406
02:04:08,000 --> 02:04:14,159
um is dispensed by the supervisor and or
designate. Once given to the employee,

1407
02:04:12,159 --> 02:04:18,480
it's their responsibility. If it's m
misplaced or stolen, we need to be

1408
02:04:16,080 --> 02:04:23,040
notified immediately. A replacement may
be issued. Didn't say shall because it's

1409
02:04:21,119 --> 02:04:27,679
not a given.
Um, as it relates to keys or alarm

1410
02:04:25,679 --> 02:04:33,480
codes, if the supervisor has reason to
believe that the key is um alarm code

1411
02:04:30,880 --> 02:04:40,679
may have been used unauthorized,
um, new locks, new codes can be

1412
02:04:37,000 --> 02:04:48,239
implemented. Pretty standard stuff
here. Um, okay. Township documents. So,

1413
02:04:45,280 --> 02:04:52,719
we added some stuff in this section. So,
um, that's the next page. Sorry. So, we

1414
02:04:50,719 --> 02:04:56,080
added that all township employees will
ensure that township documents are kept

1415
02:04:54,400 --> 02:05:00,239
in a secure manner and that sensitive
information will be kept confidential.

1416
02:04:58,080 --> 02:05:03,400
Documents should never be left in locked
or unlocked vehicles or out for the

1417
02:05:02,320 --> 02:05:08,000
public
view.

1418
02:05:05,080 --> 02:05:13,840
Um, the one thing that we did learn
yesterday is is we need to add

1419
02:05:10,480 --> 02:05:21,840
authorized personnel onto our doors. So,
that's something that we'll work on

1420
02:05:15,360 --> 02:05:27,159
adding and it will every door Yes. Um
what do you mean? Uh to the actual

1421
02:05:24,159 --> 02:05:27,159
doors.

1422
02:05:28,080 --> 02:05:36,080
Yes. Trouble by wanting.
This is a common thing nowadays

1423
02:05:33,679 --> 02:05:41,280
apparently. Yes. Because it's all public
information. So unless we have it noted

1424
02:05:37,760 --> 02:05:49,040
that it's authorized personnel.
Yes.

1425
02:05:43,840 --> 02:05:54,119
Just the office. If they do not
people in their phones. Yeah.

1426
02:05:57,280 --> 02:06:02,800
Yes. Um cyber security. So it is the
responsibility of all township employees

1427
02:06:01,599 --> 02:06:06,719
to ensure that their emails and
electronic documents are stored in a

1428
02:06:04,480 --> 02:06:09,840
compliant manner. Um making sure that
passwords for email and other software

1429
02:06:08,239 --> 02:06:13,360
are never shared and should be kept in a
safe and secure place. Employees are

1430
02:06:12,080 --> 02:06:17,280
cautious with their email and not
clicking on something that they are

1431
02:06:15,040 --> 02:06:19,760
unfamiliar with. And if they receive
those emails, we're going to make sure

1432
02:06:18,480 --> 02:06:25,599
that they know that they need to call
the IT company immediately and the clerk

1433
02:06:22,880 --> 02:06:30,400
or doesn't be notified immediately. Um,
it's important that we make sure that

1434
02:06:28,880 --> 02:06:35,280
all of our associates are updated on
this just with the cyber security issues

1435
02:06:32,400 --> 02:06:40,639
that are existing in the environment.
Um, that's a tough one. Easy to write,

1436
02:06:38,000 --> 02:06:44,560
but tough one. Well, there's a couple of
things that are not in this document

1437
02:06:42,400 --> 02:06:48,320
from a learning that we had yesterday.
So, there was a

1438
02:06:46,320 --> 02:06:51,920
um township, local township that was
that they had a cyber attack and they

1439
02:06:50,320 --> 02:06:57,040
were hacked and held ransom for I think
she said three weeks. Um there is some

1440
02:06:54,719 --> 02:06:59,760
education that we can implement for all
of our employees including the fire

1441
02:06:58,800 --> 02:07:05,679
department because they use the
computers pretty frequently. Um

1442
02:07:02,840 --> 02:07:10,719
and I have the name in my notes. Um it's
a company that will send out like kind

1443
02:07:07,440 --> 02:07:15,440
of fishing emails to us to to help us to
test us and to educate us on it. The

1444
02:07:13,599 --> 02:07:21,199
newest um scam that they were talking
about, which I've experienced in work,

1445
02:07:17,920 --> 02:07:25,440
is um you'll receive a voicemail to your
to your email and you'll say you've

1446
02:07:23,119 --> 02:07:31,040
received a voicemail and it's not. It's
actually it's a way in. Um but one thing

1447
02:07:29,280 --> 02:07:34,719
we'll be talking about in light of this
is making sure our cyber security is up

1448
02:07:32,800 --> 02:07:38,360
to date, making sure we have the
multiffactor authentication. That's what

1449
02:07:36,880 --> 02:07:46,079
I meant
by they're tricky. So it's easy to get

1450
02:07:43,760 --> 02:07:51,599
I was like, "Oh, did you send me an
email?" Don't open that. That's not for

1451
02:07:48,480 --> 02:07:55,840
me. Well, the Google shared do or the um
Outlook shared documents. So, it's

1452
02:07:54,159 --> 02:08:00,320
making sure that when you receive that
email that the extension on the email is

1453
02:07:58,079 --> 02:08:04,639
accurate. So, I people get emails from
me all the time. Lori wants to update

1454
02:08:02,719 --> 02:08:08,800
this was one that the township had that
was talking. We would like to update

1455
02:08:06,480 --> 02:08:14,800
your direct deposit. They got the person
got a phone call. Hi, Susie. This is

1456
02:08:11,679 --> 02:08:18,320
Mary calling from um from Arita Township
wanting to update your direct deposit

1457
02:08:16,719 --> 02:08:22,880
information. Just want to verify your
bank account number. Thankfully, the

1458
02:08:20,400 --> 02:08:26,960
person knew that you like that role
would never call them, but we need to do

1459
02:08:25,440 --> 02:08:31,079
a good job of educating all of our
employees that that's not something,

1460
02:08:36,320 --> 02:08:41,840
right? Most of the townships are moving
to like an like you have a process, you

1461
02:08:40,079 --> 02:08:47,920
follow your process. That's not even in
here, but we'll get there. Um, so term

1462
02:08:45,760 --> 02:08:53,440
end, this was added. You guys, you tell
me if you'd like it. Just that um upon

1463
02:08:50,639 --> 02:08:57,280
the end of of your term or the end of
employment, whether voluntary or

1464
02:08:54,920 --> 02:09:01,440
involuntary, a proper handoff is to
occur occur when appropriate. Emails and

1465
02:08:59,920 --> 02:09:05,520
documents are property of the township
and are not to be destroyed or deleted

1466
02:09:03,280 --> 02:09:12,159
during this period. No documents are to
be copied or shared with self or anyone

1467
02:09:09,440 --> 02:09:16,480
outside of the standing employees or
incumbents.

1468
02:09:14,560 --> 02:09:23,040
So I have a question just about that.
For example, using my iPad that the

1469
02:09:20,400 --> 02:09:26,920
township one. Yes.
It only keeps so many emails and then it

1470
02:09:25,440 --> 02:09:31,040
just
automatically deletes them but they're

1471
02:09:29,040 --> 02:09:35,679
not there. That was me. It might be
archiving. So, but it's still backed up

1472
02:09:33,840 --> 02:09:39,520
though through
it. So, they're always there. I'm just

1473
02:09:38,159 --> 02:09:43,199
saying that on the settings I've tried
to go through because I've noticed them

1474
02:09:40,960 --> 02:09:48,079
like a second. I've only got stuff for
like three weeks. Yeah. But they're I

1475
02:09:46,159 --> 02:09:51,119
haven't deleted them. I'm just asking
though that they're obviously backed up.

1476
02:09:49,920 --> 02:09:54,719
Yeah. Through there. And it's just a
matter of what it shows. We're going to

1477
02:09:53,199 --> 02:10:00,360
schedule a meeting with the IT company
to talk about what their backup process

1478
02:09:56,480 --> 02:10:04,719
is. So, we'll verify that. But for sure,
um But I do think it is backed up

1479
02:10:02,719 --> 02:10:09,920
because we backed up some Oops. I'm
pretty sure. Um, and then just put in

1480
02:10:08,400 --> 02:10:15,040
there that, you know, violation of the
above code could result in litigation

1481
02:10:13,000 --> 02:10:20,320
because I don't even know if that needs
to be called out, but just wanted you to

1482
02:10:17,280 --> 02:10:25,440
know that.
All right, next page.

1483
02:10:22,679 --> 02:10:29,320
Um, well, we removed the long distance
phone calls.

1484
02:10:27,000 --> 02:10:36,760
[Music]
Um, oh my goodness. And

1485
02:10:33,159 --> 02:10:40,480
um, we removed the
uh, computer

1486
02:10:40,599 --> 02:10:46,960
policy here. So, we might have a
separate computer policy, but we don't

1487
02:10:44,239 --> 02:10:51,440
need
And then, um, the emergency repairs fall

1488
02:10:49,520 --> 02:10:54,679
into the other category. So, we're all
set there.

1489
02:10:55,440 --> 02:11:00,000
All right.
questions on page

1490
02:11:01,560 --> 02:11:11,800
48. Okay. And then what about 49?
So positions on the Z board appeals are

1491
02:11:09,280 --> 02:11:15,920
recommended by the town
supervisor planning commission are

1492
02:11:13,679 --> 02:11:20,320
appointed by the township super. So
recently the attorney clarified that

1493
02:11:17,599 --> 02:11:24,679
anybody on the township board could
recommend somebody for the ZVA.

1494
02:11:26,360 --> 02:11:32,960
So heard you saying that you want to
change. So only the supervisor. No,

1495
02:11:31,119 --> 02:11:36,800
that's why it uses recommended basically
it's the process that the supervisor

1496
02:11:35,440 --> 02:11:40,239
recommends it. Bring it to the board.
You guys say no, we want this guy. Then

1497
02:11:38,159 --> 02:11:44,159
it's a conversation. It basically just
starts the process of who's going to be

1498
02:11:41,920 --> 02:11:48,880
the other one is actually the planning
commission is actually appointed by

1499
02:11:46,079 --> 02:11:55,760
approval. I just think that that should
we're looking to reiterate

1500
02:11:51,639 --> 02:12:00,079
the law. I guess I would It should say
or recommended by a township board

1501
02:11:58,480 --> 02:12:04,000
member and appointed by the board of
trustees. That's how I would

1502
02:12:04,199 --> 02:12:12,400
even like practice to be the supervisor
makes the recommendation. I think

1503
02:12:09,040 --> 02:12:16,480
legally anybody should say that this is
just basically put something in there

1504
02:12:14,159 --> 02:12:20,560
how the process starts and I say I want
you know so John to do it and everyone

1505
02:12:19,040 --> 02:12:24,480
says no and then you say well I want Bob
to do it and everyone says yeah. So even

1506
02:12:23,119 --> 02:12:30,159
like technically even the planning
commission I appointed but it still Oh

1507
02:12:26,320 --> 02:12:34,719
yeah that's that's what it says
oh so it says appointed there so that

1508
02:12:32,000 --> 02:12:40,920
might be incorrect too then I I appoint
them but you have to prove it so as to

1509
02:12:36,880 --> 02:12:48,480
prove it yes so I I think that it should
say recommended by for this

1510
02:12:45,000 --> 02:12:53,599
for recommended by the township board
member

1511
02:12:50,679 --> 02:12:59,320
and approved by the board of trustes And
then the next one should be

1512
02:12:55,639 --> 02:13:02,880
planning recommended by the time of
supervisor approved or appointed. Maybe

1513
02:13:01,520 --> 02:13:06,800
you want to call it point but the
languages are

1514
02:13:04,840 --> 02:13:11,280
consistent. Do you want me to double
check with her because I wrote what she

1515
02:13:08,560 --> 02:13:16,719
said when she was here. I'm pretty sure
it was in the minutes but I I can double

1516
02:13:13,119 --> 02:13:21,440
check. Bob Bob was here when
him. That's him. Do you want me to just

1517
02:13:19,440 --> 02:13:24,800
double check? Double check. I don't
think that's I think that should be I

1518
02:13:23,520 --> 02:13:28,960
have the MTA book too. It actually
spells out. Yeah, I thought that's where

1519
02:13:27,040 --> 02:13:34,079
I but I'll double check it for sure.
It's in green highlighted. Um I just

1520
02:13:32,159 --> 02:13:39,320
didn't the dates that's just for me
because we have to decide when this is

1521
02:13:36,079 --> 02:13:42,880
approved and then obviously uh just the
acknowledgement. So people will

1522
02:13:41,520 --> 02:13:48,480
acknowledge this. We'll make sure that
people get it. If there are any changes

1523
02:13:45,520 --> 02:13:53,199
then they will be resent out. And then
the um only change that will on the

1524
02:13:50,880 --> 02:13:57,599
organizational chart is making sure that
we're adding in the bookkeeper and

1525
02:13:55,440 --> 02:14:00,960
making sure we're including the right
position. So, making sure that that's

1526
02:13:59,440 --> 02:14:08,159
all corrected. Oh, look at that. Jim,
you and I are left out.

1527
02:14:03,079 --> 02:14:13,880
You're just Would you like some
I'm just saying there's no other sub

1528
02:14:09,440 --> 02:14:20,119
lines below us. So, we're the one
where we're under township. No.

1529
02:14:22,159 --> 02:14:27,159
I will happily share two trustees.

1530
02:14:27,520 --> 02:14:33,040
Um, one thing I would really like to do
is if you go back on page 15 and it's

1531
02:14:31,520 --> 02:14:37,679
because, you know, we have employees in
place now under a the time off request.

1532
02:14:35,599 --> 02:14:41,440
If we'd agreed to that language, I would
like to see if we could possibly make

1533
02:14:39,040 --> 02:14:46,800
that active too. Yes. Just because we
have these employees now for a few

1534
02:14:43,440 --> 02:14:53,119
months now. And so, we really need to
make it active in line with the Well,

1535
02:14:50,079 --> 02:14:59,040
that part. Yeah. Just just a everything
under a of a take us that long to bring

1536
02:14:56,800 --> 02:15:03,360
this back to actually
the the verbiage is we agreed. We

1537
02:15:02,079 --> 02:15:07,679
changed the verbiage before we needed
it, right? Yeah. Yeah. So, making sure

1538
02:15:05,199 --> 02:15:11,520
that um that they this would be the
acknowledgement that they do have a

1539
02:15:09,040 --> 02:15:16,560
combined time off bank that is for their
vacation and their ESTA time and we will

1540
02:15:15,199 --> 02:15:22,159
have a tracking mechanism because they
have to request the time off. So the

1541
02:15:18,320 --> 02:15:26,960
approval of just that uh that section
with the law and the fact that so we can

1542
02:15:24,639 --> 02:15:29,960
say to them hey we can have some time
off

1543
02:15:32,639 --> 02:15:35,639
request

1544
02:15:36,880 --> 02:15:39,880
support.

1545
02:15:42,560 --> 02:15:45,560
Yes.

1546
02:15:46,719 --> 02:15:52,000
Yes.
And I should have asked this for but the

1547
02:15:50,480 --> 02:15:57,760
only change we had in there was the
clarification of it's based on their

1548
02:15:55,199 --> 02:16:02,000
which really they haven't acred enough
any vacation in anyway. So one of the

1549
02:16:00,480 --> 02:16:06,400
things that's in here that I realized I
didn't say out loud and it's in here is

1550
02:16:04,639 --> 02:16:11,440
that they will be given this time in two
increments during that first year. So

1551
02:16:09,040 --> 02:16:15,679
it's not like this week we're going to
be frontloading their bank with two

1552
02:16:13,440 --> 02:16:20,880
weeks of vacation time and as they're
going to be given it two increments. So,

1553
02:16:18,320 --> 02:16:25,199
one will come in April, one will come in
November. So, I may have missed. So,

1554
02:16:23,360 --> 02:16:30,560
they don't have one year of service in
yet. So, you're saying the intention is

1555
02:16:27,119 --> 02:16:35,280
they actually they're going to receive
vacation time now even though they're

1556
02:16:32,240 --> 02:16:39,760
not here for a year. Yes. So, so it's a
PTO. It should be clear. Am I the only

1557
02:16:38,319 --> 02:16:45,200
one that misunderstood that? Oh, you're
thinking it should be zero year zero,

1558
02:16:42,160 --> 02:16:48,679
right? Yes. So, it is the intent that in
that first year they would given

1559
02:16:46,639 --> 02:16:52,679
vacation time. I can tell
you dissatisf

1560
02:17:04,800 --> 02:17:10,880
um I don't think that you're wrong with
what you're saying. I would tell you

1561
02:17:08,240 --> 02:17:14,080
that I think again that from all my
years of being in business and what I

1562
02:17:12,399 --> 02:17:19,280
learned from where I was at before to
where I'm at now, you have learn. You

1563
02:17:16,639 --> 02:17:22,880
have had to learn to adapt and change
things

1564
02:17:20,519 --> 02:17:26,800
to I say be a part of the new
generation. There's things that I still

1565
02:17:24,559 --> 02:17:31,479
don't like that I I disagree that I butt
heads with, but you know what? I don't

1566
02:17:29,519 --> 02:17:36,000
want to retrain
somebody maybe

1567
02:17:33,639 --> 02:17:40,479
clarify some sort of a clarification on
what first year service mean. So I can

1568
02:17:38,399 --> 02:17:46,479
just put years of service zero to zero
to to three. So that way that way you

1569
02:17:43,120 --> 02:17:52,240
know it's 0 to three from the beginning
you'll be given this time. Um

1570
02:17:50,240 --> 02:17:56,960
if somebody started now and and had a
wedding in July they could utilize it

1571
02:17:54,719 --> 02:18:00,559
right and coming here they're knowing
that they're that they have that

1572
02:17:58,160 --> 02:18:04,800
opportunity to have it effective
immediately. That to me is more of a

1573
02:18:02,719 --> 02:18:09,359
perk of like you know what I like that I
don't have to be there a year. if they

1574
02:18:07,359 --> 02:18:13,519
you know what that's the gamble that if
you do do that and all of a sudden they

1575
02:18:10,800 --> 02:18:17,599
take that and they quit in August okay
we didn't get a year out of them but you

1576
02:18:15,200 --> 02:18:21,679
know what we may have learned something
about when we interview the next person

1577
02:18:19,359 --> 02:18:25,920
that comes in there or they were just
that type of an employee that did what

1578
02:18:23,599 --> 02:18:30,960
they did and again nice thing is we're
not back filling so there's you know

1579
02:18:27,920 --> 02:18:34,960
that cost of overtime cost
and it really does come down to the

1580
02:18:33,200 --> 02:18:39,359
accountability piece you know I can't
stress that

1581
02:18:36,639 --> 02:18:44,559
when it when when you have whether it's
just the few associates that we have or

1582
02:18:41,760 --> 02:18:48,000
even us that are appointed there is an
expectation that you're holding us

1583
02:18:46,000 --> 02:18:52,800
accountable to the work that we're doing
and if you're not doing that that will

1584
02:18:49,920 --> 02:18:56,960
be when you see these things are abused
um that accountability piece and I I

1585
02:18:55,519 --> 02:18:59,679
can't stress it enough because sometimes
people think that they don't want to

1586
02:18:58,240 --> 02:19:04,240
hold people accountable because it's
more punitive in nature but when you

1587
02:19:02,319 --> 02:19:09,359
don't hold people accountable the ones
that are naturally accountable see it

1588
02:19:07,359 --> 02:19:13,439
like as punitive to them like hey I'm
doing my job and you're not you're not

1589
02:19:10,880 --> 02:19:16,719
holding this person accountable so
luckily we'll hopefully have a lot of

1590
02:19:15,040 --> 02:19:20,479
selfacountability
so you think this is something we can

1591
02:19:17,920 --> 02:19:24,880
have updated for the May meeting yes
okay we'll bring the May meeting for

1592
02:19:22,399 --> 02:19:31,120
updates and kind of go over it and see
where we're at with that okay so we're

1593
02:19:27,280 --> 02:19:31,120
done with that in that

1594
02:19:31,800 --> 02:19:40,800
reg you um just highlight changes we're
making today and accept all the other

1595
02:19:39,040 --> 02:19:44,559
change the changes that are on here now.
So we'll just see the changes. Yeah, I

1596
02:19:43,040 --> 02:19:49,600
put everything in green that we changed
today. So I'll go through I'll accept

1597
02:19:47,200 --> 02:19:54,160
everything else. I'll make sure that the
um table of contents is updated. Make

1598
02:19:51,760 --> 02:19:59,200
sure that the organizational chart is
updated. And then also to run the few

1599
02:19:57,359 --> 02:20:05,439
things by the attorney that we need to
run by. Make sure we're not missing

1600
02:20:01,120 --> 02:20:08,680
anything. Um And then can I say that one
of the things that would be really great

1601
02:20:06,640 --> 02:20:11,760
with this policy and procedure is that
eventually I couldn't do it with this

1602
02:20:10,640 --> 02:20:14,319
time around, but I mean I'm going to be
honest really what I'd like to do is

1603
02:20:13,200 --> 02:20:17,359
throw the whole thing out and written
the whole thing over again. But I knew

1604
02:20:15,600 --> 02:20:22,880
that that would have been a much longer
me. Um what I'd like to see is that we

1605
02:20:20,319 --> 02:20:28,560
go to individualized policies. So it's
not in a per se manual. Some of this

1606
02:20:24,800 --> 02:20:33,600
stuff will be, but an actual policy book
that has individual numbered policies

1607
02:20:31,600 --> 02:20:41,040
that you can flip to and say, "Okay,
this is the PTO policy. This is this

1608
02:20:36,200 --> 02:20:45,680
policy," but not in a document that's 51
pages, if that makes sense. Because I

1609
02:20:43,200 --> 02:20:49,280
feel like it's very hard as an employee.
It It's much easier when it's you only

1610
02:20:47,600 --> 02:20:52,560
want to reference one document and I
have to pull out this whole thing. I can

1611
02:20:50,960 --> 02:20:56,160
just pull out that one polic and say,
"Here's our polic. That's what we see

1612
02:20:54,560 --> 02:21:02,520
from the other townships when you call a
lot of times they have a one pager. For

1613
02:20:58,000 --> 02:21:02,520
some reason we have a whole package.

1614
02:21:03,760 --> 02:21:06,760
Yeah.

1615
02:21:07,680 --> 02:21:15,920
Right. So I think if as we as you move
forward in the years we'll just slowly

1616
02:21:13,040 --> 02:21:20,319
pull things out, make it individualized
and skinny.

1617
02:21:17,680 --> 02:21:20,319
Yes.

1618
02:21:26,880 --> 02:21:30,600
It was a petty book.

1619
02:21:32,800 --> 02:21:37,680
I know there was some things that we
didn't

1620
02:21:39,880 --> 02:21:48,080
want
to think in that sense. But I know what

1621
02:21:46,560 --> 02:21:51,600
you're saying. Yeah. I don't mean it
like that. You I say that the majority

1622
02:21:49,760 --> 02:21:57,720
you can literally go line item by line
item almost outside of the normal

1623
02:21:53,280 --> 02:22:01,920
business stuff and really see where it
was any industry. It's that there's

1624
02:22:00,080 --> 02:22:07,560
always a policy that's there's a rule
for reason because someone's name is

1625
02:22:03,439 --> 02:22:07,560
behind it somewhere. It's true.

1626
02:22:10,240 --> 02:22:19,920
Okay. Uh any comments board members?
Lori, thank you very very much. Thank

1627
02:22:15,520 --> 02:22:28,160
you. I need a motion to second. Go
ahead. I'll second that. 9:22 Mary.

1628
02:22:24,720 --> 02:22:33,800
Yeah. Way to go, Chris. You told me. All
in favor? All in favor? I I