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I call the meeting to order. Good evening and welcome to the June 15, 2021 study session of your

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Ashland City Council. I start the evening tonight with some sad news. We have learned of the passing

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of St. Helen City Administrator John Walsh from an accident in the Columbia River. John was a dedicated

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public servant in Washington and Oregon and had served the community of St. Helen since 2012. He had

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served also in state-wide leadership roles to advance the profession, and there are a lot

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of people hurting across the state right now with this news. I would like to invite Sabrina

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if you had some thoughts.

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Yeah, thank you for recognizing John. He was a great administrator and a nice friend to be

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able to call on, so we will miss him.

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So our thoughts are with his family and his community as they navigate their way through these

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difficult times.

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On our agenda this evening we have three items. This first one is a finance update. So you'll

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we have invited all members of the Citizens Budget Committee to join us for this financial update.

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This is one of the things that we are looking to

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we're working out in terms of the structure of how the Citizens Budget Committee operates in the

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will be our first agenda item, and then we will have a presentation on story town, and then

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we'll discuss the manufactured home, park zoning, amendments, and code updates. So we'll start

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with the finance update, the third quarter fiscal year, 26 financial update and forecast Sabrina.

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Yes, thank you to members of the Budget Committee for coming tonight. This is requested as we

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wrapped up this year's budget process, or this is my name's budget process, excuse me. So thank

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for returning. So tonight we're going to go over an update on the budget as well as some kind of key

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items we're tracking as we roll into our second year of the biennial budget. And with that, I'm

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going to hand it over to Brad. Thank you, Brad. Good evening, Mayor and Council and our citizen members.

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We have Linda Adams, Jim Fredericks, and Shane Hunter. We are welcoming tonight. Thank you for joining us.

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So we are going to prepare and present. We prepared and will present at the third quarter financial

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update but we also did some estimates for the end of the year and we will also meet again

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once we have the you know an estimate and more solid financial numbers for the full fiscal year

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that will be in the fall at some point to reconvene again per request it as well.

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The third quarter financials that are in your packet include a summary of the fund balances, a summary of revenues and expenditure citywide, a statement of resources, requirements and changes in fund balance by fund, and a summary of cash and investments.

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This is a chart showing the year over your third quarter revenues and how they compared year over year.

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So, in summary, for the third quarter city wide revenue is at 78.2 million or a 5% increase from the prior year.

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Primarily in taxes, this is due to an increase in the public safety fee as well as the wildfire risk reduction fee, and the creation of the park speed this last budget.

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Food and beverage tax was at 6.2% higher than last year at the same time period, transient

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lodging tax, 10.1% increased in the prior year, and higher than the prior year for

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licenses and permits and system development charges.

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Intergovernmental revenue was higher and that's mostly due to the public work's tap system

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upgrades, some conflagration reimbursement for our fire department and some state revenue

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sharing. It's steadily holding steady right now, which is a good sign for us, charges for

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services at the point of March 31st. Remember, it was lower than the previous year because

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of a mild winter, we may see that change with the heat coming on with electricity for our

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conditioning, as well as watering come. But we'll report that later, quarterly update.

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Finds and researchers are higher than the previous year, mostly due to increased parking

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revenue, fine revenues, excuse me, interest on investments is decreased compared to the prior year

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as expected. It's at 78.7% and we are monitoring that closely. We have investments with Wells Fargo,

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as well as we retain most of our funding in our local government investment pool because the rates are

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holding higher than outside investments at this time. Miss Lanes revenue increased over the prior year

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due to the sale of clean fuel credits and decommissioned assets in our equipment fund.

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When we decommissioned assets, we put them up for sale on guv deals and we have a good

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response in selling those decommissioned assets.

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This is a chart showing your a year for the third quarter for the expenditures, same time

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period year over year.

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And the third quarter is the first year of the biannium, 75% of this year.

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Personnel Services is a 70.2% of budget, materials and services is at 68.8% of budget.

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DET Services trending as expected based upon repayment schedules.

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And Capital Outlay is trending as expected based upon the time of projects with this spring

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and some are coming tends to be higher capital improvement

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because of the weather.

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And all of the expenditures are within budgetary requirements

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and as expected for the third quarter.

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This city's net position, the fund balance city wide,

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we're at 84.8 million versus 89.8 million the prior year.

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And that is as expected, the general fund is 16.8 million

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versus 20 million the previous year.

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Street fund $3.2 million versus $3.9 and that is due to more capital projects this year than last year.

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Water fund, summer release, $16.9 versus $19.3.

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Telecommunications fund as well. They've done some capital work, $2.6 versus $3.

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And then the capital improvement fund as you see in your packet shows a negative fund balance.

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And we brought that to council and we were requested a transfer from the general fund to cover

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that $200,000 over expense for the community center and pioneer hall so the next quarterly

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report you will see that fund balance as a positive.

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Cash investment city-wide is at $79.2 million versus $83.6 million for the previous year.

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And that is what happens when we do these large capital projects we do draw down our fund balances.

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Tonight, we are incorporating information for National Parks and Recreation as well.

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We presented this to the Commission when we had the joint meeting.

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And this is just a summary and more detailed explanation of the third quarter is presented by the Park staff to the Commission.

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Revenue is slightly higher than the previous year and expenditures are within budget expectations.

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General Fund is at 67.4 for personal services, materials and services 64.1.

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And then the Parks Capital Improvement Fund balance is almost 3.5 million at this point with the expectation of the

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Can you go back one slide if you don't mind if you would mind briefly clarifying for those following along?

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Would you provide a brief definition of what within budget expectation means?

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So, at this point in the year, we are at 75% of the year.

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So, when we build the budget, we would not expect the expenditures to be any higher than 75% at this point.

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And with personnel services, we have some savings from some vacancies through parks, and then

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from materials and services they have done some reductions in the materials and services.

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So it's coming in as expected.

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And is that, do we have that written down?

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Is that a policy that we go by or is that just something we use?

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Just kind of internally is financial best practices.

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It's financial best practices.

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And because we budget on a biennium year, if we do see that it is going over slightly, we

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are not in violation because we have the two-year appropriation, but we definitely would watch

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at the second year if it came in.

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At the end of this fiscal year over a hundred percent, we would definitely be watching it

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for the next year.

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Thank you.

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This is a chart provided by the Parks staff showing their CIP and their balance, their general

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fund revenue amounts and their budget execution on regarding their appropriation levels.

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As part of the financial update, we've incorporated an update on our low income assistance

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programs and at the end of March, we had 451 qualified customers. 28 have reached a $400,

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$400 threshold and for those budget committee members that might not be familiar with this,

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We offer up to $400 discount per calendar for per fiscal excuse me per fiscal year and that is a

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30% reduction on their water, sewer, and electric charges. And what was budgeted for this year alone was

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almost 283,000, and at the end of March, we were at 96,000.

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Before you move on from there, can you just clarify if qualified customers means that they are participating in the

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are.

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Not just people.

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We've identified this.

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They are receiving the discount.

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As part of the financial update, we also provide an update on our utility receiver,

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which is the amount that is owed by our utility building customers.

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So we have 2.6 million of the 5 million total that is owed that is passed due.

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1.3 million are on payment plans right now and 1.3 are not and subject to delinquent processing.

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So each month we bill between 2.3 and 2.6 million dollars.

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That's why you see that difference between the 2.6 of the 5 million.

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That the 5 million is the total amount that we have billed.

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Not including those that may have just billed 10 days prior to this that are not considered past due.

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A normal is this as a year-to-year basis.

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So, this actually is, we are working towards getting back to normal.

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We went through several years with COVID and with the almedifier and with staffing levels

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where we were not able to pursue delinquent processing.

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So we are getting back to being able to be more normal in normal times we would not

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have 2.6 million that are delinquent.

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So the city has offered extended payment plans

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and worked with customers on getting assistance programs

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qualifying for the $400 assistance as well

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and trying to help them manage paying off their delinquent balances.

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And this is a reminder, please raise your hand

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to be called on Councillor Schrell.

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Thank you, Mayor.

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Thanks, friend.

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That 1.3 that's not subject to delinquent processing

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is that part of the description you gave, maybe six right months ago, where if individual residents

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have left residency and we can't further track them, we're writing that off and getting

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enough, our books completely?

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No, what that 1.3 is their on payment plants.

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So it is still a delinquent, but they're meeting their monthly payment plan amount, so they

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are not subject to disconnect, they're not part of the delinquent processing.

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We pull them off of that and as long as they maintain that payment plan and pay down that balance each month

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We don't consider them delinquent. Okay, and then what just follow-up mayor if I mean what what portion of that

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Peace of millions of dollars

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Can we get off our books because they've left the system? Do we have a number for that?

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These are all current customers. Okay, and then the amount that we dropped off

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Do we ever get that part off of our books?

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So we have sent that with the assistance from the Department of Revenue and to a collection agency

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where we have asked them to help us with pursuing those delinquent amounts. And we're making

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some progress. We're just starting with the Department of Revenue because of the taxis and just

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just coming, you know, right about this time that we are starting to see some returns.

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And that's the amount of that is, do we know, so much the total is?

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The total was 2.3 million.

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2.3, okay. Thank you.

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Yeah, you're welcome.

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And this is the aging, which is what we call it, the total that is outstanding by fund and by the time period.

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So you can see that at this point we had that 2.4 that was considered current charges.

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When is those that are over 120 days passed due?

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As part of the financial update, we also do a forecasting update.

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And we'll go over our process for forecasting.

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We gather and analyze historical averages.

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We develop sets of assumptions.

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We continue to evaluate revenue and expenditure streams.

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And we update the forecast periodically.

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We've presented a forecast twice now,

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and this is the third time where we have made adjustments.

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Each time we have presented the forecast,

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Some of the adjustments that have been incorporated in the forecasts are the increased fuel costs that we are seeing coming in.

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Increased fire department overtime due to the dry winter.

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And incorporated into a worst case scenario, the sunset of the food and beverage tax.

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In previous discussions we've provided in a worst case scenario, tonight I'll show you a best case and what our estimate is for the end of the year,

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removing the worst case, so we can focus on something that might be more realistic at this point.

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Some potential impacts that we'll need to keep mindful of we are currently in an ambulance study and a regional fire study.

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Both of those are under way or soon to be under way shortly.

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That we hope in the next several months we will have some analysis done to help us with our forecasting and our budgeting next process.

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We need to remember we have some unfunded capital needs.

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We need to remember what possibly the impact of the future of SOU as well as the closure

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of Ashland Community Hospital.

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Before you move on.

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Councillor Duking.

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Thank you, Mayor.

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Thanks, Brent.

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Quick question.

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It says unfunded capital needs.

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And I know that the capital funds right now are in the red.

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They've been in the red since March, and I believe you said, and I know it's because

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of the community center, but funding will come later and apply to capital funds, however

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it says it's unfunded, and we continue to do capital projects, correct?

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This is a general fund forecast, not the utility, not the enterprise funds.

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So we're looking at the general fund forecast.

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Yes, OK.

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Yes, thank you.

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You're welcome.

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Councilor Dan.

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Thank you, Mary.

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Yeah, Brian, just to follow up on what Councilor Ducane was saying.

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Kind of is one of the things that kind of kind of messes with the story

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that the numbers tell is that we do extract capital out of the general fund.

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Would it be something now that we've got the budget committee here to potentially,

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at some point in the next month or so or the relatively near future before we get into it

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is think about actually moving that to a separate capital fund and then anything else that's

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within the general fund that may be considered long-term obligation or other things.

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Did you speak to what we might want to think about best practices that we could do?

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Right. Right. Absolutely. So we-

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We have a capital improvements fund that historically has held the majority of the large capital projects within it.

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The general fund truly should be our facilities division and lower maintenance items that are not these large capital projects.

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We should have them in the capital improvement fund.

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Councillor Dukin.

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Thanks, Brian.

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So, as I look at that, because just moving down the list here, we don't know the impact of SOU as

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yet, can you speak to us about the community hospital?

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So we don't, I mean, I'm going to move forward one slide so we can see the numbers we've put together.

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So as far as the community hospital, we don't know what sections of the hospital have generated the most revenue as far as utility building.

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So what we've pulled together here is the Ashton Community Hospital and their utility billing

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impact is $835,000 a year.

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Granted, we understand that there are sections of the hospital that are still operational.

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But if the hospital were completely deceased, that would be the impact to the utilities.

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So the Oregon University, the amount of food and beverage tax that is contributed to

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the city is roughly 40,000 a year.

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The utilities that SOU pays for SOU facilities is 2 million.

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And then, family housing.

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Those folks that are in family housing

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that we don't know if they were to cease.

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If it would be re-rented, again,

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is about $225,000 per year.

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A follow-up concerto came.

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Thank you, Mayor.

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Would we take, and then I'll shut up,

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but would we take money that we receive from the hospital

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to pay that utility, to pay the utilities, money that we receive from the hospital.

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How do we do that? How does that impact us?

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The hospital pays their utility bills. Does that mean just like anyone else?

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So this is the amount that the hospital prior to closing parts of it paid in a year.

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Okay. That's now we don't know.

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But now we don't know. Okay.

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Councillor Cafflow.

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Thanks, Mayor. Thanks, Prince. I just wanted to get a little bit on this number about utilities

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that the hospitals pay. That's an example. Because the electric fund looks like it's

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a big number, $800,000. Do we know how much of that, $800,000 is the fixed charge,

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fixed meter charge per year versus the use charge because if the hospital is not operating,

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they're not paying for electricity that they use, and then neither is Ashland buying electricity

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in order to sell to the hospital. And the way our hospital, the way our electric utility

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operates is we cover the fixed charges with the fixed charge and all of the commodity charge

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all of the charge for use goes pretty much to buy generation transmission distribution.

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We don't have that broken out here, but definitely as these next few months go on, we will see the change.

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So we could do some analysis of it to see, you know, like you're saying, are they leaving certain sections of the hospital connected, but not using the kilowatts that they would typically.

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Yeah. So. Okay. Okay. Thanks.

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Community member Hunter. That was basically my exact question.

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Is that 800,000 that we're paying to somebody else and only 35,000 that we keep

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where or how does that ratio work?

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Okay. This was the best case scenario that was

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projected when we started doing the forecasting. And this is the estimate that we've now

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we were devised with closer year end estimates, you know, constantly like I said that we

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are looking at the forecast and revising for instances that we know are coming up.

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For the year end estimates, using May 31st, which so that's the last month that we actually

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officially have closed, their franchise D and the electric user's tax was reduced due

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to the mild winter, we had intergovernmental revenue that had increased that we incorporated

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The interest on investments decrease, as I had mentioned, the capital increased.

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We increased the capital for administration for a year one.

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In case there is a need for that, if there is something for city hall.

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Fire over time has increased due to the dryness of the winter.

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Decreased parks capital outlay because we're not showing that they had spent nearly what they had budgeted.

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They're most of their capitals in their parks capital improvement fund, not in the general fund.

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And then we also increased the use of contingency.

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As I mentioned, we transferred $200,000 from contingency from the general fund to the capital improvement fund.

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So this is the scenario based on the axles as of May 31st.

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showing that we still are in the red fiscal year 30, so it is something to keep in mind

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in something to continue to assess when new known economic indicators come across that

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we continue to monitor fuel is unknown at this point.

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we are estimating that that will remain where it has been.

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It's anywhere from 28 to 40% higher,

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depending, it seems like, depending on the week.

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So the last piece I wanted to mention was just on Friday.

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The city was notified that we received this certificate

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for achievement and excellence in financial reporting again.

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And this is for our annual audit.

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And this is the 38th consecutive year

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that the city has been awarded this.

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And what this is, and thank you to those

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that have served on the audit committee,

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and to all the staff that participate

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and ensure that we do receive this award,

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it fits judged impartially as a panel

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to see if we meet the standards of their program.

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And one thing that it encourages

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is demonstrating a constructive spirit

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full disclosure. So we have once again for the 38th time earned this award. So it's the highest

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form of recognition in the area of governmental accounting and financial reporting. So congratulations

285
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to everyone involved on that. Councillor Cappell. Thanks, Mayor, and congratulations, Brandon,

286
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to the whole team that participated. Could you just do that back up one slide? Because you

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to comment that in with this forecasting we would be in the red in 2029 and 2030 and I can see

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the little tiny red numbers down there. But I just wanted to clarify that's in the red

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The policy requirements. It's not in red that we've run out of money. It's in the red that we've actually reached the minimum balance policy.

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So, if we see that continuing to persist, what we would want to do is make sure that, I mean, I think it's an alert to us, but it's not for folks at home who may say, when you're in a red, you're completely out of money.

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out so you've over-spent your balance. So we have, would have time to, to let you adjust

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to that. Absolutely. Absolutely. And as part of the budget process, reviewing our policies

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and making sure that they are set where it is appropriate. So American? Yes. A follow-up.

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Great. So this has been terrific. This has been terrific and I really appreciate that we're

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getting the budget committee together for this and getting it up to getting it up to

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so close to the end of the, to the end of the fiscal year as well, because you are able to provide

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kind of a true thing. We know that we've heard last year, we always know that a budget is an estimate.

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Last year we had estimates, we had an estimated revenue, just talking about the general fund.

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We had an estimated revenue, we had an estimated expenditures, and big picture compared to the

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estimate last spring exactly a year ago. We are basically what we expected for revenue,

301
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and we had a little bit less expenses than we thought about $3 million less expense.

302
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So, in fact, while we expected to draw down the general fund balance by about $5 million,

303
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to cover the first fiscal year's expenses, we're only drawing it down by $2 million,

304
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as I said, if you go, so that's something to take note of, it seems to me.

305
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Then looking forward, you've updated the numbers now based on this year, instead of a year ago,

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so we've got much, much better ability to forecast so that nobody's got a crystal ball,

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and you've outlined a number of things that could be,

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could be a wrong.

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It's the same sort of thing.

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We've expected the revenues to be about the same,

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and we expect the expenditures to be a little bit less

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than we expected.

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So if I put it all together for the big picture,

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I come up with three conclusions,

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and I just want to run these by you

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and see if you would agree with these.

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The first conclusion is that we're

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in slightly better fiscal shape today

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than we expected what you approved the budget last year.

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Second is we've drawn down our general fund

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balance slightly from where it was at the beginning of the fiscal year.

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And we expect to draw it down a little bit more in the second year of the Bay Area.

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That's not super alarming, because that's what we expected.

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That's replanted.

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Because I'm looking back and remembering back in 2019, we had a fund balance general

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fund balance for about $5.4 million dollars.

327
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And by June 30th, 2024, it was at $20 million dollars.

328
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So bringing it down was really following policy not to have these excess fund balances that

329
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There are money that's not being used as well as the rest of the rest could be.

330
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So that brings, would you agree with that?

331
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Yes.

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And then the third thing I think is most important for looking forward to our task here is we

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need to plan carefully this year and it's as we prepare for the next Miami.

334
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We need to make sure we're not going to be able to continue to draw down fund balances.

335
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We're still going to be above the fund balance in that chart that looks like we're going

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to be above the fund balance as we go into the next Miami.

337
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But I, as a, well, I may not be on the budget committee or the council next spring, but I will, I would expect the council to, uh,

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uh, to really look hard at the budget for the next by and make sure that we've reached some efficiencies in this by and

339
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and I know that we've been working on number of efficiencies, so that we do see the expenses even further.

340
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And I know we've got some big items that you've, that you've mentioned that we're looking at fire and ambulance,

341
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and other thing that we're doing utility billing,

342
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they're software updates and things like that.

343
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That really, we have to ask the hard questions

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that we're going to be able to make the right decisions

345
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in order to bring revenues and expenses

346
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into line for the next by any event beyond.

347
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So that we don't hit that red situation

348
00:33:53,220 --> 00:33:54,240
that you're talking about.

349
00:33:54,840 --> 00:33:55,760
Is that a fair?

350
00:33:56,360 --> 00:33:58,580
You know, there were a lot of numbers, a lot of lines.

351
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I just wanted to bring it all together

352
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and make sure I grasp the essential message.

353
00:34:02,260 --> 00:34:03,540
Yeah, absolutely, absolutely.

354
00:34:03,540 --> 00:34:09,900
it is it's it's it's monitoring it closely it is you know not jumping to oh my goodness

355
00:34:09,900 --> 00:34:15,100
it's the worst case scenario but being realistic about it and what services as a community

356
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we are going to provide what we can afford and then having that good discussion about those items.

357
00:34:21,420 --> 00:34:25,360
Great thanks thanks for all you do and you know tracking all of this and bringing it to us in a

358
00:34:25,360 --> 00:34:28,200
cool here. Hey. Councillor Ducane.

359
00:34:32,890 --> 00:34:34,350
Councillor Ducane. Councillor Ducane. Thank you Mayor.

360
00:34:34,350 --> 00:34:39,490
Thanks, Brent. I'd like to continue on what Councillor Kaplan was talking about, and follow

361
00:34:39,490 --> 00:34:45,550
up on that. So I would agree that we're training downwards. We do have significant

362
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229 percent of our reserve in there. So yes, money sitting in a general fund that's doing

363
00:34:53,350 --> 00:34:58,290
nothing is a savings account that we shouldn't be using. That we should be providing essential

364
00:34:58,290 --> 00:35:03,650
services. The question that I'm curious about, though, is we don't want to come anywhere near

365
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that red. We certainly don't. That's, that's like red lights flashing. We just, we, I mean,

366
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and that's in 1, 2, 3, 4 years. And that's relatively best case here, as you would said.

367
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So the question that I have is I understand wanting to monitor that, but that might be something

368
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that we need to consider as Councilor Kaplan Senate. But figuring out a way that we institute

369
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some sort of policy update to be able to catch this, knowing that we can't make a gigantic change.

370
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But we might be able to think about what I don't want to get into is, we're in budget season now,

371
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where at least staff is, and then this will come back in March for the budget committee.

372
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So the question is, is should we consider updating policies that allow us to kind of catch this now,

373
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and to be able to do something and say, well, if we're 229% of policy, should this council consider transferring

374
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some to a reserve fund that is willfully inadequate.

375
00:36:00,070 --> 00:36:06,370
Do we transfer some to infrastructure and do we consider putting a policy in place and thinking

376
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through it?

377
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Mindfully that allows us to get that trigger that we need to stop a downward trend operationally

378
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before it gets to a point where completely understand monitoring but life and services happen

379
00:36:20,510 --> 00:36:26,190
that we are actually forced as a community and as staff leadership and as council leadership

380
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to actually do something about it.

381
00:36:27,330 --> 00:36:29,630
Would that be a suggestion from your lens

382
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that we might want to consider as a relatively urgent matter?

383
00:36:33,410 --> 00:36:34,530
Well, absolutely.

384
00:36:34,910 --> 00:36:36,550
We do need to have these discussions.

385
00:36:37,410 --> 00:36:39,010
And Councilor does need to have these discussions.

386
00:36:39,430 --> 00:36:41,830
And if there are policies that need to be changed,

387
00:36:42,070 --> 00:36:44,490
we need to start looking at them sooner than later.

388
00:36:45,070 --> 00:36:45,090
Absolutely.

389
00:36:45,910 --> 00:36:48,030
The finance staff, city manager's office,

390
00:36:48,290 --> 00:36:50,090
all the department heads, we will start working

391
00:36:50,090 --> 00:36:52,130
on the budget pretty intensely.

392
00:36:53,770 --> 00:36:55,170
Probably in October.

393
00:36:55,170 --> 00:37:03,830
So, the direction, the policy, you know, that all will be helpful when we start looking

394
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at our next year estimates and seeing where we are going to end this biennium.

395
00:37:12,180 --> 00:37:12,740
Councillor Tukain.

396
00:37:13,000 --> 00:37:14,400
Thank you.

397
00:37:15,660 --> 00:37:23,020
I was, when you were going through the slides, I noticed you had one on parks, and ours

398
00:37:23,020 --> 00:37:29,400
was pretty in detail, but I was wondering if we could have a copy of that slide because

399
00:37:29,400 --> 00:37:29,980
the park...

400
00:37:31,180 --> 00:37:36,760
And I would love to be able to have a closer look at that. Maybe others might want to.

401
00:37:36,780 --> 00:37:39,020
Sure, that was presented to the Parks Commission.

402
00:37:39,720 --> 00:37:41,620
That one, yes, that, that you have.

403
00:37:41,880 --> 00:37:46,600
Oh, sure. This will absolutely be given to you folks.

404
00:37:46,980 --> 00:37:47,680
Yeah, as part of the minutes.

405
00:37:48,000 --> 00:37:49,520
And I can email it out too.

406
00:37:50,200 --> 00:37:52,160
And maybe our budget committee.

407
00:37:53,040 --> 00:37:54,680
So, and I have a question, Mayor.

408
00:37:55,460 --> 00:37:58,240
So, looking at something that Councillor Dale brought up.

409
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are in budget committee process. And as looking, as we approach the time to actually reconvene

410
00:38:07,520 --> 00:38:14,040
and roll up our sleeves and take a look at it, I don't know who determines what that process

411
00:38:14,040 --> 00:38:22,660
is. But for our actual budget meetings, and I don't know if it's our city manager who would

412
00:38:22,660 --> 00:38:30,520
put that together, but I'm hoping that this coming by NM, we could have more time to actually

413
00:38:30,520 --> 00:38:37,160
ask our directors of different departments directly, our questions, and having more time

414
00:38:37,160 --> 00:38:40,280
than them just the process that we had last year.

415
00:38:40,280 --> 00:38:46,420
I didn't think it was that effective, and I would like to see it more depth, more ability

416
00:38:46,420 --> 00:38:49,500
to ask questions, and to answer questions.

417
00:38:50,060 --> 00:39:03,020
So that's a question for Sabrina, I would say, you know, if there's thoughts about the process that we want to undertake or what is needed, I think they should be directed to you, Sabrina.

418
00:39:03,260 --> 00:39:17,840
But do you have any international thought for this process coming up is to have a Council retreat prior to really getting into the budget so that we can go through and set some of the policies and goals for the banal budget.

419
00:39:17,840 --> 00:39:23,680
As a reminder, we will have the strategic plan to help guide us, hopefully, through this next process.

420
00:39:23,820 --> 00:39:32,300
And I think that will be important because we're going to want to orientate our departments to funding the areas which are of council priority.

421
00:39:32,840 --> 00:39:47,820
And so, starting from there, I think it's always a balance of respecting the public and the budget committee in council's time and recognizing that what is the appropriate level to review the budget for

422
00:39:47,820 --> 00:39:53,940
the body versus, you know, getting into the weeds, which may not be appropriate.

423
00:39:54,980 --> 00:39:56,840
Father, Councillor Duking.

424
00:39:57,400 --> 00:39:58,220
Thank you, Mayor.

425
00:39:58,800 --> 00:40:00,000
And thank you, City Manager.

426
00:40:00,140 --> 00:40:03,220
And I appreciate that you appreciate everyone's time.

427
00:40:03,960 --> 00:40:07,280
And having a retreat, I think, is important.

428
00:40:08,260 --> 00:40:15,180
And I also would like to be able to spend time with our community, so that they too.

429
00:40:15,180 --> 00:40:16,820
some people want to get in the weeds.

430
00:40:16,860 --> 00:40:19,940
Some people have some very valid questions,

431
00:40:20,320 --> 00:40:22,760
and maybe we might need to take more time on.

432
00:40:23,300 --> 00:40:27,540
So outside of the retreat for Council in the Budget Committee,

433
00:40:28,100 --> 00:40:31,120
I would like to also be able to have that time in front

434
00:40:31,120 --> 00:40:35,940
of our community so that they too can see the depth

435
00:40:35,940 --> 00:40:40,820
and the reasons why we do this by anym.

436
00:40:42,480 --> 00:40:45,460
So one of the things I think to follow up

437
00:40:45,460 --> 00:40:49,540
behind some of the comments that have been made here is that there's a whole series of conversations

438
00:40:49,540 --> 00:40:54,920
to your point, Councillor Dukain, that are lining us up for this budget process so that we're

439
00:40:54,920 --> 00:41:00,400
not making policy decisions in the middle of the budget process. We've been taking a number

440
00:41:00,400 --> 00:41:05,620
of those on. There's a number more that are in the pipeline where we're looking at our facilities,

441
00:41:05,860 --> 00:41:11,960
we're looking at what are those costs that we need to be mindful of and we need to be planning

442
00:41:11,960 --> 00:41:17,840
for in the long term, and then what is appropriate for us to be tackling in the next

443
00:41:17,840 --> 00:41:18,420
by any of them.

444
00:41:18,540 --> 00:41:23,640
There's a whole series of conversations that we've got lined up that are designed to

445
00:41:23,640 --> 00:41:28,720
answer some of those questions so that staff can put the appropriate amount of money towards

446
00:41:28,720 --> 00:41:32,240
those different priorities as Council has identified them.

447
00:41:32,340 --> 00:41:37,800
We should actually think about that as a body, as a Council body, that we are already having

448
00:41:37,800 --> 00:41:56,760
The discussions, the policy discussions that have the budget outcomes, so that by the time that we get to that process, we aren't still working out those questions, and having to ask staff to adjust in midstream because we're shifting things.

449
00:41:56,760 --> 00:42:01,980
So I think we're all kind of saying the same thing on some level that we want to understand

450
00:42:02,520 --> 00:42:05,540
in real depth where those investments are going.

451
00:42:05,640 --> 00:42:11,980
And we want to see how they connect to the commitments and the goals of the larger community.

452
00:42:12,220 --> 00:42:15,780
But I think this is a really good conversation to have.

453
00:42:18,710 --> 00:42:19,250
That was everything.

454
00:42:19,870 --> 00:42:21,130
I was happy to answer any more questions.

455
00:42:21,690 --> 00:42:22,710
Any other questions?

456
00:42:25,600 --> 00:42:25,620
Okay.

457
00:42:25,620 --> 00:42:32,260
Well, thank you so much, Britain, and thank you to the Citizens Budget Committee members for coming out tonight for this overview.

458
00:42:32,660 --> 00:42:41,660
We are continuing to work on this forecasting question and the process, and so we appreciate you spending the time with us this evening to go through this process.

459
00:42:42,140 --> 00:42:42,800
Thank you.

460
00:42:47,400 --> 00:42:50,240
And we will carry on with the other two agenda items.

461
00:42:51,340 --> 00:43:00,540
The next one is the presentation regarding Story Town with Matt Hoffman.

462
00:43:01,520 --> 00:43:01,920
Sabrina,

463
00:43:04,300 --> 00:43:07,820
thank you, so we've invited Matt Hoffman of Story Town to come and give us an overview

464
00:43:07,820 --> 00:43:10,660
on what they're working on.

465
00:43:14,180 --> 00:43:17,960
Just as a lot of commercials and just as a reminder, we have

466
00:43:17,960 --> 00:43:23,800
supported Story Town with some of our tourism tax funds and so it'll be nice to get an update

467
00:43:23,800 --> 00:43:28,640
on where those dollars have gone. Story Town is the one who has put out our event calendar,

468
00:43:28,900 --> 00:43:33,020
so if you have not downloaded our event calendar, please do so, so you know what is going on in

469
00:43:34,040 --> 00:43:36,820
And when they are ready, we'll let Matt.

470
00:43:37,820 --> 00:43:39,120
Yes, and while they're getting set up,

471
00:43:39,220 --> 00:43:42,020
I would just encourage everyone who is seeing this,

472
00:43:43,020 --> 00:43:44,080
this meeting too.

473
00:43:44,080 --> 00:43:45,640
If you don't have the app already,

474
00:43:46,000 --> 00:43:48,880
to definitely go get it right now, the Story Town app.

475
00:43:49,900 --> 00:43:53,420
So, I know I have found some fantastic events

476
00:43:53,420 --> 00:43:55,060
that I did not know were happening,

477
00:43:55,260 --> 00:43:58,120
because I said, what is happening in Ashland tonight

478
00:43:58,120 --> 00:43:59,700
and Story Town was right there.

479
00:43:59,700 --> 00:44:02,540
So we will open this up and take us away.

480
00:44:06,060 --> 00:44:08,600
So when I speak, OK, that makes sense.

481
00:44:09,780 --> 00:44:11,260
Thank you for having us.

482
00:44:11,700 --> 00:44:16,940
Yeah, we're excited to be here to share your one of Story Town.

483
00:44:17,380 --> 00:44:21,760
And I'm excited to invite, it is now the team of Story Town,

484
00:44:21,760 --> 00:44:29,040
Carolina, Lebanon, and Montana Houser, who are my colleagues now in this mission.

485
00:44:31,280 --> 00:44:33,160
So, yeah, Story Town, you're one.

486
00:44:33,780 --> 00:44:39,640
For those of you who haven't met me, a lot of you have this mission started.

487
00:44:40,340 --> 00:44:42,520
Well, first of all, I'm from Ashland.

488
00:44:43,120 --> 00:44:50,720
Born and raised, graduated, brisco, elementary, the middle school,

489
00:44:50,720 --> 00:44:55,840
the high school and Southern Oregon University. So I have gone through the whole

490
00:44:55,840 --> 00:44:59,680
education system in Ashland. My parents both weren't very involved.

491
00:45:00,000 --> 00:45:08,280
In local education, my dad at the university level, as a professor and the ed program. And then my mom, as an administrator with the school district.

492
00:45:09,200 --> 00:45:20,620
So this mission for me began when I moved home and with my kids after 23 years of living in Los Angeles and working in advertising as a commercial director and filmmaker.

493
00:45:21,660 --> 00:45:28,380
My kids are in the public schools and it came to my knowledge that we had a crisis because

494
00:45:28,380 --> 00:45:32,760
there are not as many kids in the school as I remember when I grew up here.

495
00:45:33,300 --> 00:45:38,680
So Briscoe was shut down, so I was asked to join a committee to come up with some ideas,

496
00:45:38,840 --> 00:45:46,080
some marketing ideas of how we could potentially market Ashland to young families and maybe

497
00:45:46,080 --> 00:45:47,580
add some kids to the school district.

498
00:45:47,580 --> 00:45:50,260
So that was the birth of story town.

499
00:45:51,080 --> 00:45:59,460
The mission at kind of at its core is to bring more young families to Ashland and to encourage families that are already here to stay.

500
00:46:01,900 --> 00:46:09,920
So in addition to that, the broader mission of story town is to revitalize our city through year-round cultural events,

501
00:46:09,920 --> 00:46:22,820
Creative Infrastructure, Economic and Workforce Development with the goal of making Ashlin an ever-flowing and attractive destination for young families and artists 365 days a year.

502
00:46:23,700 --> 00:46:37,220
The year one goals for storytelling were one to rebrand Ashlin to fill the calendar in the parts of the calendar that are a little bit dark because we're so dependent on the Shakespeare economy.

503
00:46:37,220 --> 00:46:46,980
To foster collaboration between organizations, there's so many wonderful organizations in the town including the city of Ashland and then ultimately to solve problems.

504
00:46:50,320 --> 00:46:57,080
So the first highlight of your one was the branding effort and story town in and of itself is a branding effort.

505
00:46:57,420 --> 00:47:06,680
It's a rebrand for Ashland. It's a new lens to look at the town so that we don't get just sort of pigeons into just being the Shakespeare town.

506
00:47:06,680 --> 00:47:12,100
even though we love Shakespeare, and it's done so much for the town, we feel that by rebranding

507
00:47:12,100 --> 00:47:18,700
ourselves as story town, we can offer a broader perspective. It can help us expand the calendar

508
00:47:18,700 --> 00:47:25,600
to include times that aren't as busy as the Shakespeare season. It speaks to a wider audience.

509
00:47:26,960 --> 00:47:33,140
It adds to the legacy of OSF, we'll not detracting from it in any way, and I think it helps us put

510
00:47:33,140 --> 00:47:38,460
Ashlyn, culturally, stamps us on the map as an epicenter for culture.

511
00:47:39,100 --> 00:47:42,740
You could say Portland, Stumptown, Eugene is track town.

512
00:47:43,160 --> 00:47:44,840
Why couldn't Ashlyn be story town?

513
00:47:47,420 --> 00:47:50,460
Highlight number two of year one is a story town app.

514
00:47:50,860 --> 00:47:52,740
So the big challenge I think was the calendar.

515
00:47:53,120 --> 00:47:54,320
We recognized the calendar.

516
00:47:54,540 --> 00:47:56,000
It could be filled at other parts.

517
00:47:56,640 --> 00:47:58,000
So how do we do that?

518
00:47:58,120 --> 00:48:02,420
I think the foundation of an app, a technology that

519
00:48:02,420 --> 00:48:05,660
offers everyone's a solution to what's happening.

520
00:48:06,420 --> 00:48:11,580
So we built the Story Town app in collaboration with White Rabbit and now I feel that we

521
00:48:11,580 --> 00:48:15,380
have the foundation for a year-round calendar in the palm of your hand.

522
00:48:15,920 --> 00:48:18,280
So with the Story Town app, we now know what's happening.

523
00:48:19,040 --> 00:48:21,040
We've personalized a single source calendar.

524
00:48:21,700 --> 00:48:26,510
We have this element of surprise and delight for parents and people that live in

525
00:48:27,150 --> 00:48:32,410
or visit. So if you're a mom who comes to Ashland and you're wondering what to do,

526
00:48:32,530 --> 00:48:36,910
you've suddenly downloaded the app and now you know what's going on. And it

527
00:48:36,910 --> 00:48:39,330
becomes the foundation for year-round experiences.

528
00:48:41,470 --> 00:48:43,550
Another highlight of year one was

529
00:48:43,550 --> 00:48:47,350
this idea that we need to come up with original programming to fill the calendar

530
00:48:47,350 --> 00:48:53,090
with at a time when it's usually dark. So we launched the first annual Ashland

531
00:48:53,090 --> 00:49:02,530
sarcasm festival. And I will allow Montana to jump in here. She ran operations for us.

532
00:49:03,510 --> 00:49:04,470
You're one.

533
00:49:07,510 --> 00:49:10,630
If you could, yeah, pull that. No, you're fine. I'm just encouraging to pull

534
00:49:10,630 --> 00:49:16,390
that in nice and close folks can hear you at home. So I just wanted to tell you a story about

535
00:49:16,390 --> 00:49:18,490
fashion sarcasm festival in Numbers.

536
00:49:19,070 --> 00:49:22,090
I love Numbers in a spreadsheet, so that's kind of really

537
00:49:22,090 --> 00:49:23,490
where I thrive.

538
00:49:24,010 --> 00:49:25,490
Some of the Numbers from Ashensark has

539
00:49:25,490 --> 00:49:29,970
in Festival where 2,500 total attendees across all of our events.

540
00:49:30,730 --> 00:49:33,870
We had over 50 comedians booked, whether that was a single person,

541
00:49:34,350 --> 00:49:38,330
or a troop, a variety of people and their crew.

542
00:49:39,090 --> 00:49:41,950
Over 42 nights booked at local hotels,

543
00:49:42,170 --> 00:49:44,150
and that included Ashensprings Hotel, Plaza

544
00:49:44,150 --> 00:49:50,090
in an Ashland Motel and Columbia Motel, I can't believe I forgot, we had a great event at

545
00:49:50,090 --> 00:49:55,190
Columbia Motel just in my mind. So we were able to engage with all these different hotels,

546
00:49:55,630 --> 00:50:00,530
putting our comics there in accommodations that they loved, whether they were regional,

547
00:50:01,530 --> 00:50:06,270
local, or national touring comics, they were all able to say downtown and experience

548
00:50:06,270 --> 00:50:11,870
and everything that Ashland had to offer. And our business partners told us and experience

549
00:50:11,870 --> 00:50:17,310
boost in their sales from 47 to 55% which we were really excited about because you know that

550
00:50:17,310 --> 00:50:22,290
first week of December isn't always as bustling as we'd like it to be and they were able

551
00:50:22,290 --> 00:50:30,470
to, oh cool, another slide, um, able to, um, you know, experience that boost, um, some other

552
00:50:30,470 --> 00:50:39,090
numbers that I like talking about. Um, we had, we employed 17 local Ashland residents so that is,

553
00:50:39,090 --> 00:50:43,770
you know, students from SOU, that was other young professionals who are

554
00:50:44,550 --> 00:50:45,630
events operators.

555
00:50:46,330 --> 00:50:51,230
And in total, across the people that we staffs across the, you know,

556
00:50:51,230 --> 00:50:54,690
production, print services, hotel booking, all of our business partners,

557
00:50:55,830 --> 00:50:59,070
only from the sarcasm fest budget, not even the story time budget,

558
00:50:59,450 --> 00:51:02,750
we were able to keep $44,000 in the Ashland economy,

559
00:51:03,170 --> 00:51:06,390
which I was really excited about being able to just funnel that money directly

560
00:51:06,390 --> 00:51:08,150
into the community I care about.

561
00:51:08,890 --> 00:51:15,910
17 of our 20 events sold out, which is pretty epic for a first year event and we had

562
00:51:15,910 --> 00:51:23,110
people coming from 32 states, over 30 cities, beyond Ashland, Phoenix, talent and

563
00:51:23,110 --> 00:51:28,910
Medford, which also felt pretty exciting and a number of attendees were able to go to a bunch

564
00:51:28,910 --> 00:51:34,870
of different events, whether it was the Bomber on Friday and Lakeland on Saturday or scout

565
00:51:34,870 --> 00:51:40,330
on Friday and local 31 on Saturday and Brooklyn on Sunday, we had people that were crossing

566
00:51:40,330 --> 00:51:48,170
all over the place, a bunch of different venues. And okay, there's my 47-55% revenue increase.

567
00:51:49,390 --> 00:51:56,550
And for me, as an operations person in large-scale events, really working with teams and people

568
00:51:56,550 --> 00:52:02,130
and a variety of stakeholders is really exciting and ways to find how we can all collaborate together

569
00:52:02,130 --> 00:52:07,090
and find everyone's strengths, whether that's the SOU students and figuring out what their strengths are,

570
00:52:07,410 --> 00:52:13,270
or figuring out what type of performance is best fitting for a local 31 or a brick room

571
00:52:13,750 --> 00:52:16,730
being able to work with everyone. It's just been a total joy.

572
00:52:19,530 --> 00:52:22,670
Get it over to Carolina who's running our marketing.

573
00:52:24,150 --> 00:52:29,610
Thank you so much, Carolina Lavagnino. Being part of story towns, being a really

574
00:52:30,000 --> 00:52:39,060
Exciting journey. And as a resident of Ashland for the past 26 years, I've seen so many remarkable things happening

575
00:52:39,060 --> 00:52:46,200
here, but this organization has done something very special in very short time, and I am delighted to be part of it.

576
00:52:46,200 --> 00:52:52,760
Let's talk about impactful marketing and PR with Ashen Sarkas and Festival, we were able to promote

577
00:52:52,760 --> 00:52:59,980
Ashland as a destination, as Matt has mentioned, beyond theater, as a destination that has

578
00:52:59,980 --> 00:53:07,600
something going on in winter, besides Mount Ashland, and as you will notice on the slide,

579
00:53:07,880 --> 00:53:14,000
we've secured two stories in the Oregonian, we had a really long interview on the Oregon Public

580
00:53:14,000 --> 00:53:20,480
broadcasting, long story on Oregon Arts Watch, just to name a few.

581
00:53:20,860 --> 00:53:25,280
That's said, we've been noticed by travel Oregon, we've been noticed by travel sad

582
00:53:25,280 --> 00:53:32,580
Oregon, we found them in support of our festival, just in the first year, and to have

583
00:53:32,580 --> 00:53:38,780
this kind of reach from media and then with marketing from digital to print, and to reach

584
00:53:38,780 --> 00:53:47,960
people as Montana has mentioned from over 30 cities and secure accommodations, I find it

585
00:53:47,960 --> 00:53:52,020
very successful for a first year event. So we're looking forward to continuing.

586
00:53:53,900 --> 00:53:54,940
Thank you.

587
00:53:58,710 --> 00:54:04,030
Another highlight, which we're actually just pulled ourselves away from tonight.

588
00:54:04,030 --> 00:54:08,650
We're in the middle of setting up for the bike valley and Carolyn is setting up food trucks for the free

589
00:54:08,650 --> 00:54:14,050
concerts in the park, you know, one of the issues is if we, if we keep

590
00:54:14,050 --> 00:54:17,690
Ashlyn kind of pumping year-round, we're going to have to come up with some

591
00:54:17,690 --> 00:54:22,350
interesting ideas to deal with cars and parking. So this little kind of

592
00:54:22,350 --> 00:54:25,370
sweet gesture of the free bike Vela has become something that's kind of

593
00:54:25,370 --> 00:54:31,750
stuck with the organization. We're doing it seven times a summer. People are

594
00:54:31,750 --> 00:54:35,550
able to ride their bikes rather than come in cars. It encourages people to

595
00:54:35,550 --> 00:54:41,230
it out. It really kind of hits the the bike culture of Ashland, which can continue to grow.

596
00:54:41,710 --> 00:54:46,130
And then it's also this great collaboration that we have with the SOU student body.

597
00:54:46,550 --> 00:54:52,410
We have some of the kids that have graduated that are staying in town the summer so that they can work the bike valley.

598
00:54:52,970 --> 00:55:00,010
And it kind of just brings me back to the idea that a lot of kids that I grew up with their parents met at SOU.

599
00:55:00,450 --> 00:55:03,430
And then there was a pathway for them to stay in Ashland.

600
00:55:03,430 --> 00:55:06,630
Before you move on, Councillor Cain has a question?

601
00:55:07,810 --> 00:55:13,270
I just wanted you to tell everyone who's watching what this event is tonight that you

602
00:55:13,270 --> 00:55:14,570
got pulled away from.

603
00:55:15,110 --> 00:55:15,970
Thank you, Gina.

604
00:55:17,110 --> 00:55:19,090
Council member, to Cain's.

605
00:55:20,670 --> 00:55:23,450
Tonight is Dead Floyd.

606
00:55:23,970 --> 00:55:29,030
It's an epic Ashlyn, a free concert in the park series that we've been doing in conjunction

607
00:55:29,030 --> 00:55:29,870
with Epic.

608
00:55:29,870 --> 00:55:33,090
Epic is another great group that we love to collaborate with.

609
00:55:33,490 --> 00:55:39,970
And yeah, yeah, we careally and I both sit on the board of Epic as well, and Montana

610
00:55:39,970 --> 00:55:43,270
obviously is helping with operations and the sarcasm festival.

611
00:55:43,810 --> 00:55:45,410
But tonight is a free event.

612
00:55:45,730 --> 00:55:49,010
It starts at 6 o'clock, so anybody that's tuning in.

613
00:55:49,030 --> 00:55:53,670
Yeah, there's a free show at 6 o'clock, DJ, camouflage, and then dead Floyd.

614
00:55:53,890 --> 00:55:56,370
It's a Pink Floyd Grateful Dead Chirby ban.

615
00:55:57,430 --> 00:55:58,430
There's food trucks.

616
00:55:58,430 --> 00:56:00,810
There's a beer garden, and there's free bike valley.

617
00:56:05,190 --> 00:56:10,350
Yeah, highlight number five, and this is one that just organically came together.

618
00:56:10,750 --> 00:56:17,330
So we have the three of us who bring, I think, each our own special expertise into this organization.

619
00:56:18,190 --> 00:56:23,210
The eventorship program is really exactly what it sounds like. It's mentorship for events.

620
00:56:24,070 --> 00:56:29,430
So in a small town, oftentimes, a small event that could become popular, stumbles out the gate.

621
00:56:29,430 --> 00:56:35,050
people don't know about it, it's not organized correctly, so we collectively have an expertise,

622
00:56:35,590 --> 00:56:46,010
specifically Montana has a, I think, a world-class expertise in the ability to mentor people into running a successful event.

623
00:56:46,910 --> 00:56:59,410
We're already, we've got something that you go online and fill out a form so that we know and we can kind of weed through the events that line up with our

624
00:56:59,410 --> 00:57:04,670
mission, but already it's been very fruitful and very excited about it.

625
00:57:07,300 --> 00:57:08,160
So the next three years

626
00:57:08,160 --> 00:57:15,140
for Story Town year 2026, this is year two. We intend to grow the calendar apps so that it could

627
00:57:15,140 --> 00:57:21,440
become a business, it could generate income that then goes into the nonprofit. We're doing the

628
00:57:21,440 --> 00:57:27,240
second annual sarcasm festival, and Montana is deeply involved in getting the programming for

629
00:57:27,240 --> 00:57:29,620
It's going to be even better than the first year.

630
00:57:30,220 --> 00:57:34,000
The eventorship program has been launched and we're beginning to help others and even

631
00:57:34,000 --> 00:57:40,440
identify the next potential big springtime event which could be a bike gravel bike race

632
00:57:40,440 --> 00:57:42,820
that would involve a lot of families and kids.

633
00:57:43,180 --> 00:57:46,440
We're calling that one the convergence at this point.

634
00:57:47,580 --> 00:57:52,240
And then we're also in the process of really formalizing our governance so that we can

635
00:57:52,240 --> 00:57:54,880
the legitimate non-profit organization.

636
00:57:57,680 --> 00:58:04,520
Year 3, 2027, we're hoping that the Story Town Apple become a business listing, and they'll

637
00:58:04,520 --> 00:58:09,020
be subscription elements to that that also can draw income for the organization.

638
00:58:09,680 --> 00:58:14,680
The sarcasm festival, we expect that to become a West Coast destination, something that

639
00:58:14,680 --> 00:58:19,480
draws people in from LA, Seattle, Portland, San Francisco, and the surrounding cities.

640
00:58:20,220 --> 00:58:26,080
We're hoping to launch that springtime family festival to add another pillar to the calendar year.

641
00:58:26,960 --> 00:58:28,960
We want to grow our sponsorship base.

642
00:58:29,240 --> 00:58:33,800
We are primarily funded at this point by one or two very generous individuals.

643
00:58:34,600 --> 00:58:38,840
But we need to expand our donor base.

644
00:58:39,720 --> 00:58:42,940
We're also hoping to land our first major foundational grant.

645
00:58:43,360 --> 00:58:49,460
It takes organizations a couple years to be recognized to the point where they can get legitimate grant.

646
00:58:49,460 --> 00:59:00,620
So, it's a process that we're hoping to survive that long, and then by 2028, we're adding our third signature event, a musical event in the winter time.

647
00:59:00,800 --> 00:59:06,320
We think a winter music festival sounds like a perfect mix for Ashland in that dark time of year.

648
00:59:06,860 --> 00:59:14,260
We're hoping to expand the mentorship, and then more than half of the budget is self-sustaining with 12 months of operating reserves.

649
00:59:15,220 --> 00:59:24,720
Also, by year four, we think that we're going to be able to show and prove that there's a significant economic impact for the city through this organization.

650
00:59:26,940 --> 00:59:36,960
The ultimate goal is by 2020-28 that we could have this sort of four-quarter calendar, where quarter one in the winter would be a music festival quarter two.

651
00:59:36,960 --> 00:59:39,900
And the spring would be a children's outdoor festival.

652
00:59:40,120 --> 00:59:41,160
We're calling that the convergence.

653
00:59:42,220 --> 00:59:43,980
And then obviously, Oregon Shakespeare Festival

654
00:59:43,980 --> 00:59:46,700
is that pillar that we really rely on,

655
00:59:46,760 --> 00:59:49,100
quarter two, quarter three, specifically the summer.

656
00:59:49,720 --> 00:59:51,700
And then the fall, late fall, early winter,

657
00:59:51,860 --> 00:59:54,640
the sarcasm festival will become another pillar.

658
00:59:54,840 --> 00:59:57,760
So that we have sort of this, yeah,

659
00:59:57,940 --> 00:59:59,980
I'm calling it the lattice to-

660
01:00:00,000 --> 01:00:04,400
We grow the calendar around these four pieces of kind of this lattice.

661
01:00:06,860 --> 01:00:20,640
So that's year one. We feel that we've done a lot. We're excited about what's ahead and the seeds have been planted. We're hoping to get more support and to grow this mission even further.

662
01:00:20,640 --> 01:00:22,100
Okay, questions.

663
01:00:24,000 --> 01:00:25,200
Councillor Cathern.

664
01:00:25,460 --> 01:00:25,720
Thanks, Mayor.

665
01:00:26,220 --> 01:00:29,120
Thanks, Matt and Montana and Carolina.

666
01:00:29,720 --> 01:00:30,760
This is really great.

667
01:00:31,180 --> 01:00:33,660
You've done so much already in such a short time.

668
01:00:33,960 --> 01:00:36,520
Remember, when you had the first big event

669
01:00:36,520 --> 01:00:40,840
didn't over next to the Snyder Art Museum just a year,

670
01:00:40,840 --> 01:00:44,140
a little over a year ago, maybe a year and 15 months ago.

671
01:00:45,160 --> 01:00:47,800
So at that point, it was just a dream still.

672
01:00:47,800 --> 01:00:50,620
So, thanks and congratulations on all this.

673
01:00:51,080 --> 01:00:52,820
Some of the things that you talked about

674
01:00:52,820 --> 01:00:55,500
seem to touch on some other organizations

675
01:00:55,500 --> 01:00:57,360
that do similar kinds of work.

676
01:00:57,520 --> 01:00:58,780
There's a little bit of, you know,

677
01:00:59,100 --> 01:01:00,040
chamber promotion.

678
01:01:00,300 --> 01:01:02,420
There's a little bit of events promotion

679
01:01:02,420 --> 01:01:05,260
for, you know, you talked about

680
01:01:05,260 --> 01:01:08,320
Epicaston and Fulfill Festival at your work with.

681
01:01:08,540 --> 01:01:10,460
Could you just nail the,

682
01:01:11,140 --> 01:01:12,500
how you work with others,

683
01:01:12,640 --> 01:01:13,980
how you work with other organizations

684
01:01:13,980 --> 01:01:16,300
so that everybody is lifted together

685
01:01:16,300 --> 01:01:20,180
and benefits rather than, you know, everybody kind of competing for limited pie?

686
01:01:21,480 --> 01:01:28,540
Yeah, that's a great question. At our core we're sort of designed to collaborate and we encourage

687
01:01:28,540 --> 01:01:34,980
everybody to do like the folk, their version of the, the folk collective or epic Ashland.

688
01:01:35,980 --> 01:01:43,000
We support any organization that also supports the growth of people coming to Ashland for experiences

689
01:01:43,000 --> 01:01:46,900
and then the app, obviously, everybody gets to use the app.

690
01:01:47,360 --> 01:01:50,160
It's definitely an Ashland focused technology,

691
01:01:50,240 --> 01:01:52,820
but it's already spreading a county-wide.

692
01:01:53,960 --> 01:01:57,380
So I think we, yeah, I don't know if you want to.

693
01:01:57,440 --> 01:02:00,400
Yeah, if I can add, I would say that storytelling

694
01:02:00,400 --> 01:02:05,100
with the Condor app and now also web-based Condor

695
01:02:06,460 --> 01:02:10,200
provides a platform for epic, for wild-time productions,

696
01:02:10,200 --> 01:02:15,660
all kinds of organizations that are already contributing to this community to

697
01:02:16,380 --> 01:02:21,360
inform. Firstly, if we inform locals, they'll tell their friends then now that

698
01:02:21,360 --> 01:02:26,200
we have a web-based option, anyone in Los Angeles, Seattle, New York City can

699
01:02:26,920 --> 01:02:32,340
check out what's happening in this remarkable time. So our goal is to really

700
01:02:32,340 --> 01:02:37,440
help elevate everybody. We are in the small community, but we have a great

701
01:02:37,440 --> 01:02:42,060
ecosystem. We want to strengthen the ecosystem through what we're doing, whether it's

702
01:02:42,060 --> 01:02:47,480
eventorship, whether it's our Ashun sarcasm festival. As you know, so the map, I did not mention

703
01:02:47,480 --> 01:02:55,460
that, but we activated multiple venues of which many are not really event venues. They are

704
01:02:55,460 --> 01:03:07,000
restaurants, they are stores, and they suddenly became improv workshop places, or a roast of

705
01:03:07,000 --> 01:03:13,500
different way and we want to elevate everybody because this is an amazing town and we can offer

706
01:03:13,500 --> 01:03:20,580
so much more than that's been offered for a long time. Councillor Taylor. Thank you, Mayor.

707
01:03:21,200 --> 01:03:25,960
Matt, good to see you. I hope you're other projects is going well.

708
01:03:28,380 --> 01:03:30,600
The question was similar to

709
01:03:30,600 --> 01:03:35,460
Councillor Kaplan's, where there's certainly synergies that we see with specifically travel

710
01:03:35,460 --> 01:03:38,020
in our DML and they kind of do this thing,

711
01:03:38,140 --> 01:03:40,500
but this is really kind of the next generation

712
01:03:40,500 --> 01:03:41,280
where we're adding.

713
01:03:42,020 --> 01:03:45,040
Certainly it's not, like Councillor Coffin said,

714
01:03:45,180 --> 01:03:47,980
we don't want to be getting too close and elbowing each other

715
01:03:47,980 --> 01:03:49,940
because there's certainly more than enough room

716
01:03:49,940 --> 01:03:51,440
to really kind of expand the message

717
01:03:51,440 --> 01:03:53,580
in all directions and vectors.

718
01:03:54,640 --> 01:04:00,620
But what can we do or they do to help assist

719
01:04:00,620 --> 01:04:02,820
with, you know, they have a large marketing reach,

720
01:04:03,000 --> 01:04:04,740
I assume you maybe reach out to maybe not

721
01:04:04,740 --> 01:04:11,500
sure, but is there anything or are they helping or have shown an interest in saying it let's leverage

722
01:04:11,500 --> 01:04:16,260
what they're using as well as far as where they've gotten the message where they have their

723
01:04:16,260 --> 01:04:20,940
ad buys and they have their publications out in all of these large cities. I mean, Katherine

724
01:04:20,940 --> 01:04:26,380
Cated is a nice job of going through that I just but I was looking through there. Their annual visitor

725
01:04:26,380 --> 01:04:34,720
guide now is hoping at sea story town and it wasn't in there yet and so that definitely what I

726
01:04:34,720 --> 01:04:38,860
and that maybe you guys have can speak more to that or what you'd like to see happen in that

727
01:04:38,860 --> 01:04:39,260
regard.

728
01:04:40,860 --> 01:04:41,840
I think it's happening.

729
01:04:42,340 --> 01:04:42,480
Is it?

730
01:04:42,740 --> 01:04:42,760
Okay.

731
01:04:43,240 --> 01:04:43,280
Yeah.

732
01:04:43,280 --> 01:04:48,940
And I know that an actual publication is a snapshot in time, so there may have been some sort

733
01:04:48,940 --> 01:04:50,500
of, don't care, whatever.

734
01:04:50,780 --> 01:04:54,740
Next time you go to Oregon Shakespeare Festival, you're going to see a mention of all

735
01:04:54,740 --> 01:04:55,900
storytelling in the Bible.

736
01:04:56,740 --> 01:05:02,060
And so we're trying to be smart about utilizing our limits of resources.

737
01:05:02,060 --> 01:05:07,780
So, marketing budget, but when it comes to collaboration, we've been very close collaborating

738
01:05:07,780 --> 01:05:15,680
with Ashen Chamber and travel Ashland both sides, the local and visitor facing, as well

739
01:05:15,680 --> 01:05:17,580
as travel southern Oregon, travel Oregon.

740
01:05:18,220 --> 01:05:18,860
So,

741
01:05:21,400 --> 01:05:25,820
every press release, any kind of opportunity to cross-promote whether it's social through

742
01:05:25,820 --> 01:05:29,700
new sletters, et cetera, we've been partners with

743
01:05:29,700 --> 01:05:32,000
Catherine Cato with Centron and Dana.

744
01:05:32,220 --> 01:05:33,180
Oh, it's Danny, thank you.

745
01:05:33,500 --> 01:05:36,800
Yeah, and I would just point out what's, I think,

746
01:05:37,040 --> 01:05:40,300
kind of special and unique about our organization is that when we put

747
01:05:40,300 --> 01:05:43,680
in event out there, like the sarcasm festival, there's just

748
01:05:43,680 --> 01:05:47,860
natural collaboration happening that's just kind of effortless.

749
01:05:48,420 --> 01:05:50,540
People maybe are not even aware of it.

750
01:05:50,600 --> 01:05:54,840
It's just sort of the, just the fact of when you've got that much of

751
01:05:54,840 --> 01:05:59,860
town, participating as you see in the map, all of these different businesses, and there's

752
01:05:59,860 --> 01:06:04,860
just such easy crossover. So, I think, you know, the day that we started the sarcasm

753
01:06:04,860 --> 01:06:10,440
festival was also first Friday, and there was a shopping sit. So, a lot of, you know, there

754
01:06:10,440 --> 01:06:15,020
was just a natural cross-breeding that happens when there's just more stuff going on in

755
01:06:15,020 --> 01:06:20,620
the town. So, all of this is, the whole idea of this is that it's just sort of the catalyst

756
01:06:20,620 --> 01:06:25,140
for more stuff and to collaborate together.

757
01:06:26,180 --> 01:06:27,420
Yeah, thank you.

758
01:06:27,680 --> 01:06:28,920
Yeah, if I may, I think that's outstanding.

759
01:06:29,120 --> 01:06:33,020
I think one of the things that is spoken to Sandra and Katherine,

760
01:06:33,260 --> 01:06:39,680
they've been extremely receptive as well as that I think we've done a very nice job of our anchor events,

761
01:06:39,860 --> 01:06:42,380
and those are always phenomenal, we've known them for years.

762
01:06:43,120 --> 01:06:47,620
And one of the things that I know I've had discussions is part of being on,

763
01:06:48,060 --> 01:06:52,740
Lee, as under the, to each of those boards and organizations is to, is to do what you're doing,

764
01:06:52,980 --> 01:06:55,280
which is to, I mean, they're really good at the home runs.

765
01:06:55,680 --> 01:06:59,020
And what we're doing here is getting the base hits and we're getting filling that calendar

766
01:06:59,020 --> 01:07:04,320
and basically saying that there's, that there's never a time when you can say, when anybody

767
01:07:04,320 --> 01:07:06,500
can say, there's nothing going on.

768
01:07:06,820 --> 01:07:10,860
And I think that we, I think if we have that, just, you know, that just get on base, just

769
01:07:10,860 --> 01:07:15,320
get on base, that really leads to what we're trying to achieve at the end.

770
01:07:15,320 --> 01:07:16,600
So this, I think, is just phenomenal.

771
01:07:16,900 --> 01:07:18,080
So thank you.

772
01:07:18,240 --> 01:07:18,780
Councillor Cappell.

773
01:07:19,840 --> 01:07:23,000
Yeah, I just wanted to just be enforced this.

774
01:07:23,120 --> 01:07:24,620
This is a thing that I love the best.

775
01:07:24,700 --> 01:07:26,880
Most of the, of course, sarcasm festival.

776
01:07:27,200 --> 01:07:29,800
I am going to went to the events in the, in the bummer,

777
01:07:29,880 --> 01:07:29,960
and that was,

778
01:07:30,000 --> 01:07:37,480
It's pretty impressive to see that full night of tonight. But what really jazzed me was all of these

779
01:07:37,480 --> 01:07:45,980
different venues, seeing a stand-up comment in Z-space. It's just that was super cool. I just

780
01:07:45,980 --> 01:07:52,180
love to see more and more of our local venues, just kind of jumping in and seeing how this

781
01:07:52,180 --> 01:07:56,480
helps everybody and helps everybody. But all of us live in the town, because that's coming back

782
01:07:56,480 --> 01:08:00,820
which you said before, is making this just a fuzzy fiber in place to live?

783
01:08:01,660 --> 01:08:06,180
Yeah, I was just going to maybe kick kick in, what's going to happen?

784
01:08:06,700 --> 01:08:09,920
Year two of the sarcasm festival, because it's worth kicking it up and out.

785
01:08:10,480 --> 01:08:10,760
Oops.

786
01:08:12,780 --> 01:08:17,100
Just to kind of speak to that activation of all the different venues around town,

787
01:08:17,620 --> 01:08:21,700
as a festival producer, and normally I produce festivals outside of Oregon,

788
01:08:22,280 --> 01:08:24,780
this is actually the first event I ever did inside of Oregon,

789
01:08:24,780 --> 01:08:29,760
which is really exciting for me to not have to fly anywhere when I get to say in town.

790
01:08:30,660 --> 01:08:36,280
But I think about how South by Southwest in Austin, Texas, takes over the whole town and

791
01:08:36,280 --> 01:08:41,180
it goes way north into the college in south and west and east of the main downtown area.

792
01:08:41,460 --> 01:08:45,340
And that's exactly what we can do with the sarcasm of us, so we can be activating downtown

793
01:08:45,340 --> 01:08:52,740
ashton, but we can also be activating by the college, we can be activating by the three

794
01:08:52,740 --> 01:08:58,980
way we can be activating at Caldera, we can expand, you know, this team has, in my opinion,

795
01:08:59,140 --> 01:09:04,540
what it takes to make this bigger and bigger, if the appetite is there, and it's just

796
01:09:04,540 --> 01:09:10,040
really exciting to see that in year one, we were able to activate 12 venues and over 20 performances

797
01:09:10,040 --> 01:09:14,900
throughout downtown, and again, that was just year one, like we can keep going in this year,

798
01:09:15,500 --> 01:09:19,260
we're going to have even more performances and even more venues, activating even more

799
01:09:19,260 --> 01:09:24,900
unique programming. So yeah, it's exciting to be able to bring that to the place that you live for me.

800
01:09:25,760 --> 01:09:32,960
And if I can add to marketing part of that, when we have more venues, we have more ambassadors. They are

801
01:09:32,960 --> 01:09:38,820
speaking on our behalf. So my role is so much easier because suddenly every social channel, I'm just sending

802
01:09:38,820 --> 01:09:46,260
them materials, push it. And so the voice is louder and clearer and everyone gets excited. And suddenly

803
01:09:46,260 --> 01:09:50,380
that energy flows through entire town and everyone is talking about it so we can really make

804
01:09:50,380 --> 01:09:53,240
it impactful beyond Ashland and Rauvari.

805
01:09:53,840 --> 01:09:54,380
Thank you.

806
01:09:54,640 --> 01:09:55,040
Cancels Israel?

807
01:09:55,660 --> 01:09:56,040
Thanks, Mayor.

808
01:09:56,580 --> 01:09:57,060
Thank you all.

809
01:09:57,200 --> 01:09:58,700
We're so lucky to have all of you.

810
01:09:58,780 --> 01:10:00,760
This is like an All-Star team up here.

811
01:10:01,340 --> 01:10:08,120
There was a hard question that came up at your presentation at the Center Museum this winter.

812
01:10:08,400 --> 01:10:14,260
And somebody asked about the brand of story town Ashland and you did touch on maybe going

813
01:10:14,260 --> 01:10:18,420
county wide, you're also talking about, you know, some state sponsors, ship stuff.

814
01:10:18,920 --> 01:10:24,320
Can you speak, maybe briefly, on, is there a plan to scale it outside of just story

815
01:10:24,320 --> 01:10:24,900
town, Ashland?

816
01:10:25,020 --> 01:10:30,900
Or do we want to stay Ashland centric, Ashland focused if you could maybe elaborate on that a

817
01:10:30,900 --> 01:10:31,700
little bit?

818
01:10:32,300 --> 01:10:33,460
It's a great question.

819
01:10:34,760 --> 01:10:38,900
Growing up here, obviously Ashland is always going to be the cultural center.

820
01:10:39,320 --> 01:10:43,680
So I think if there's any sort of major cultural event, Ashland is always going to be

821
01:10:43,680 --> 01:10:50,180
natural center of that. But to your point, if we were to say throw a really large outdoor

822
01:10:50,180 --> 01:10:57,960
festival, Southern Oregon is an amazing outdoor place. And Ashland is a great leaping off

823
01:10:57,960 --> 01:11:02,840
point for many people. But if we get big enough where we throw one of these major outdoor

824
01:11:02,840 --> 01:11:07,540
festivals, similar to what they do in Bellingham, Washington, they do something called the

825
01:11:07,540 --> 01:11:13,560
Northwest, tune up, which brings in a bike race, they bring in music, and all these experiences,

826
01:11:13,840 --> 01:11:16,100
but that's a community of 90,000 people.

827
01:11:16,740 --> 01:11:19,900
The infrastructure, Ashlyn, I don't think could sustain that.

828
01:11:20,280 --> 01:11:26,600
So if we were to grow these festivals at a certain point, I think it naturally leads into the

829
01:11:26,600 --> 01:11:26,980
valley.

830
01:11:27,680 --> 01:11:33,480
And if there's maybe some silo effects that are happening within Ashlyn, I think even the

831
01:11:33,480 --> 01:11:37,180
Sally's, the silo effect in the valley is pretty significant too.

832
01:11:37,240 --> 01:11:39,840
I think it could be a great way for Ashlyn,

833
01:11:40,040 --> 01:11:43,100
Mepford, and the surrounding areas to collaborate.

834
01:11:43,920 --> 01:11:47,720
And so that we don't have this feeling of we're here,

835
01:11:47,900 --> 01:11:51,300
you're there, which growing up, and even today,

836
01:11:51,580 --> 01:11:53,220
I think, still continues a little bit.

837
01:11:53,660 --> 01:11:55,140
And maybe trips us up a little bit.

838
01:11:56,720 --> 01:11:57,180
Yeah, thank you.

839
01:11:57,280 --> 01:12:02,340
And then the second question I kind of had was the cross pollination,

840
01:12:02,340 --> 01:12:09,100
or the collaboration, not competition with really the social media space, and maybe participating

841
01:12:11,100 --> 01:12:16,620
with some sort of campaign on social media with the city. I don't know if that's something

842
01:12:16,620 --> 01:12:22,820
that we can do through our PR arm, but if the city has 10,000 followers that you don't

843
01:12:23,580 --> 01:12:28,380
have, how can we help you, I guess? Maybe the city manager can speak to that if that's something

844
01:12:28,380 --> 01:12:29,380
we could do.

845
01:12:30,600 --> 01:12:35,960
Yeah, I think, you know, we've been recently doing that with OSF, so I think as we continue

846
01:12:36,900 --> 01:12:41,060
to, you know, monetarily support partners in the city, we can explore other ways to provide

847
01:12:41,060 --> 01:12:42,420
support as well.

848
01:12:43,340 --> 01:12:48,680
Well, and I know that we've been including that, we did a push initially, but we included

849
01:12:48,680 --> 01:12:53,440
in our e-news and just constantly reminding people to download the app, Councillor Dale.

850
01:12:53,960 --> 01:12:54,460
Thank you, Mayor.

851
01:12:54,640 --> 01:12:55,580
Thank you, Councillor Schwell.

852
01:12:55,580 --> 01:13:10,520
I mean, you guys led kind of right into the question and it just occurred to me and you mentioned one word in particular, which I'll get to in a second, but maybe this question primarily would be for Montana too, just given your operational logistics around festivals and so forth.

853
01:13:11,260 --> 01:13:25,560
But it was we were looking at the sarcasm festival and it had the snapshot of downtown and we were talking about expanding to Southans, Ashland University, other parts of town. One of the questions that I, that occurs to me is,

854
01:13:25,560 --> 01:13:29,380
and obviously it occurred to you guys too and so if you don't have an answer ready that's fine

855
01:13:29,380 --> 01:13:36,240
I would love we would love feedback at some point but is the infrastructure question is and you're

856
01:13:36,240 --> 01:13:42,100
diluted to Valleywide but let's just keep it in Ashland here for a second and say okay what what

857
01:13:42,100 --> 01:13:47,340
can we do in this south part of Ashland or down the universe here what kind of infrastructure needs

858
01:13:48,420 --> 01:13:54,400
would need to be in place or considered to be able to put on larger scale events because

859
01:13:54,400 --> 01:14:00,060
normally it's our job to generally speaking stay out of the way but the other the other side

860
01:14:00,060 --> 01:14:05,360
of that same coin is there are some things that only this group in this city can do so we would

861
01:14:05,360 --> 01:14:10,940
want to be able to see how we can encourage or be able to provide support and logistical supports

862
01:14:10,940 --> 01:14:15,880
to kind of tee it up but we don't know what we don't know relative to those kinds of events and other

863
01:14:15,880 --> 01:14:22,460
parts of town. Sure so just thinking about being able to expand into different areas of

864
01:14:23,320 --> 01:14:28,800
and even just starting with downtown Ashen, you know, in our first few years we are, we feel

865
01:14:28,800 --> 01:14:34,800
we are ready to expand and in downtown there are venues that we could happily easily expand

866
01:14:34,800 --> 01:14:39,860
into, you know, we see them activating every night right now except for Mondays. You know,

867
01:14:39,920 --> 01:14:46,720
there's the whole OSF suite of spaces that we know we could bring amazing comedy to. We could

868
01:14:46,720 --> 01:14:52,140
even activate the armory if they would have us. We could activate places that SOU and we could

869
01:14:52,140 --> 01:14:58,640
activate, again, like down in the south on the south side, I think Ashton Hills Hotel.

870
01:15:00,000 --> 01:15:06,300
All have infrastructure that is available for us, but I think at this point for us, it feels like our budget

871
01:15:06,300 --> 01:15:12,440
is what stops us from expanding, because there's desire from our community to be able to do more

872
01:15:12,440 --> 01:15:19,620
events more frequently and more diverse type of event, not just stand up comedy, not just these

873
01:15:19,620 --> 01:15:27,720
12, 15, 20, 30 people, and the only thing that keeps us from doing more is that everything costs

874
01:15:27,720 --> 01:15:35,720
money. So as far as infrastructure goes, you know, some of the venues don't have as robust

875
01:15:35,720 --> 01:15:40,540
an infrastructure as one would hope, but we have amazing partners in Southern Oregon that

876
01:15:40,540 --> 01:15:45,040
can bring in sound lights, video that we can partner with, that are some of the people that we

877
01:15:45,040 --> 01:15:51,680
partner with last year. And there are a lot of other local producers that can help us bring each

878
01:15:51,680 --> 01:15:58,740
little area to our biggest and best vision so that it creates something that is really

879
01:15:58,740 --> 01:16:02,800
feels like part of the sarcasm festival and not just a pop-up show in an auditorium.

880
01:16:03,260 --> 01:16:10,400
For me, again, as a festival producer, the festivals that I work on are so vibe forward,

881
01:16:10,600 --> 01:16:14,080
sorry for lack of a better word, but like they're on brand.

882
01:16:14,100 --> 01:16:19,180
They create and aesthetically immerse you and that's what I think I want to make sure people

883
01:16:19,180 --> 01:16:21,120
feel immersed when they come to our events.

884
01:16:21,340 --> 01:16:25,120
They're not just going to another Saturday night at a local pub.

885
01:16:25,220 --> 01:16:26,700
They're going to a festival.

886
01:16:26,920 --> 01:16:30,220
They're going to an experience, which I think,

887
01:16:30,320 --> 01:16:32,140
you know, not everyone does.

888
01:16:32,600 --> 01:16:35,440
So I think that's how we send a part from other people, too.

889
01:16:35,660 --> 01:16:36,640
Thank you.

890
01:16:36,780 --> 01:16:37,640
Can't so do King.

891
01:16:41,450 --> 01:16:42,610
OK, well, I have a couple questions.

892
01:16:42,810 --> 01:16:43,770
I'm going to come back to you, Adam.

893
01:16:45,670 --> 01:16:47,690
Well, it's great to see you all.

894
01:16:47,910 --> 01:16:50,810
I remember when this was sort of a sparkle in the eye

895
01:16:50,810 --> 01:16:56,330
of what might happen in Ashton and lots of conversations in the living room and how can this come

896
01:16:56,330 --> 01:17:01,610
together to your point, Councillor Dale, with the other institutions and organizations

897
01:17:01,610 --> 01:17:03,690
that were already working in this space.

898
01:17:03,890 --> 01:17:09,170
And I think you've all brought something that is so fresh and interesting and complimentary to

899
01:17:09,170 --> 01:17:11,110
what else is already going on in Ashton.

900
01:17:11,710 --> 01:17:12,430
So thank you.

901
01:17:13,250 --> 01:17:18,270
I also have have appreciated that when the app came out and the question was, well, what

902
01:17:18,270 --> 01:17:22,610
about people who are looking to see what's going on in action and maybe aren't wanting to

903
01:17:22,610 --> 01:17:29,150
clog up their phone with yet another app for a city they don't live in that you all responded

904
01:17:29,150 --> 01:17:35,130
so quickly and we're able to put up something that is a web friendly piece for people who aren't

905
01:17:35,130 --> 01:17:42,510
so interested in having another app. And so this piece of this is really exciting for someone to just

906
01:17:42,510 --> 01:17:48,810
and say, oh, what's happening right now, and so for so much of our conversations here,

907
01:17:49,450 --> 01:17:55,150
we've, for the last several years, we've been saying we need the full run to not have these

908
01:17:55,150 --> 01:17:59,250
big dips, as you mentioned. We can't have it where we're on for nine months, and then we're just

909
01:17:59,250 --> 01:18:05,050
gone for three, and our businesses are just cleaning and trying to get to the next season. That's

910
01:18:05,050 --> 01:18:12,430
not how people travel anymore. And getting us to the point where someone is thinking across this

911
01:18:12,430 --> 01:18:14,750
region, something's always going on in astronaut.

912
01:18:14,910 --> 01:18:16,510
I don't even need to know what it is.

913
01:18:16,670 --> 01:18:18,250
I just need to get in my car and go.

914
01:18:18,670 --> 01:18:25,330
That's the kind of sense that I think we've been aiming at for a while is how do you

915
01:18:25,330 --> 01:18:26,730
fill in the rest of that calendar.

916
01:18:27,110 --> 01:18:31,470
And so, very exciting to see the mentorship piece of this.

917
01:18:31,970 --> 01:18:38,210
Have you been able to kind of look across the calendar and spot those holes?

918
01:18:38,630 --> 01:18:41,330
And what is your process for what that looks like?

919
01:18:41,330 --> 01:18:48,610
So we have early December now with the sarcasm festival that was clearly a dip space to fill.

920
01:18:49,070 --> 01:18:54,290
What does that look like for, especially the other three months of the December January February

921
01:18:54,290 --> 01:18:55,330
timeframe?

922
01:18:56,330 --> 01:19:01,430
What is your process for seeing a whole and trying to figure out how to fill it?

923
01:19:01,450 --> 01:19:11,310
Maybe not with a big festival, but just with those events, you know, supporting people who are

924
01:19:12,750 --> 01:19:19,910
So yeah, the event worship is really exciting because when I keep saying it's like we're not the only ones with good ideas other people have great ideas that

925
01:19:20,330 --> 01:19:24,030
We want to see happen and part of the event worship is

926
01:19:24,610 --> 01:19:28,190
People currently reaching out to us asking for help and in that they say

927
01:19:28,630 --> 01:19:32,910
You know, when is our event what age group is our event for who's our demographic and

928
01:19:33,690 --> 01:19:41,090
We're talking to everyone that reaches out to us, but we really want to put the most way behind the events that are in the off season

929
01:19:41,090 --> 01:19:44,130
So, there was an event that just got announced.

930
01:19:45,410 --> 01:19:47,310
It's ultimately ending up happening in Medford,

931
01:19:47,530 --> 01:19:51,450
but we were still helping them build this Southern Oregon Ren Fair.

932
01:19:53,470 --> 01:19:56,430
And, you know, they became to us because, you know, early,

933
01:19:56,690 --> 01:19:59,090
our late September is when our season starts to dip,

934
01:19:59,510 --> 01:20:02,870
and they want to engage with people that are probably like young,

935
01:20:02,890 --> 01:20:04,790
professional age young families,

936
01:20:05,370 --> 01:20:09,430
which I've had a very hard time convincing anyone in the millennial age group

937
01:20:09,430 --> 01:20:11,910
to that there's anything fun going on here,

938
01:20:12,010 --> 01:20:14,250
despite living here and liking it.

939
01:20:14,470 --> 01:20:16,590
But anyway, so they're putting on an event

940
01:20:16,590 --> 01:20:20,370
for the millennials and the Gen Zers to come through.

941
01:20:21,730 --> 01:20:24,210
And ideally, it can be a year over a year event.

942
01:20:24,350 --> 01:20:25,450
So we're trying to talk to people

943
01:20:25,450 --> 01:20:27,830
that are already see the vision for themselves.

944
01:20:28,150 --> 01:20:29,330
They see, this is our first year.

945
01:20:29,430 --> 01:20:31,470
We're gonna grow and grow and grow.

946
01:20:32,030 --> 01:20:33,810
Versus, we're gonna see how this goes one year,

947
01:20:33,970 --> 01:20:35,370
and then it could or could not stay.

948
01:20:35,550 --> 01:20:38,830
We're talking to people that want to see their,

949
01:20:38,830 --> 01:20:45,930
their event expand into, you know, beyond 100 people, beyond 200 people, and currently it's

950
01:20:45,930 --> 01:20:52,630
like a sort of word of mouth experience. But, you know, that's how we're kind of talking

951
01:20:52,630 --> 01:20:57,150
with people and identifying who, you know, we can kind of really push to get to that next level.

952
01:20:57,430 --> 01:21:03,890
Give anything else. Yeah, no. So, the mentorship program, or yeah, the mentorship program,

953
01:21:03,890 --> 01:21:10,570
If you go to the website, which is now the calendar app is now the website, but then if you

954
01:21:10,570 --> 01:21:15,790
look and see what's happening or you want to know more about Story Town, then it takes you

955
01:21:16,330 --> 01:21:23,810
to more informational about what we do announcements and it takes you to the eventorship where

956
01:21:23,810 --> 01:21:28,930
you can fill out a form and then the criteria that we've put in here which will change over

957
01:21:28,930 --> 01:21:34,190
time is really based on, yeah, like Montana was saying, if it kind of fits within our mission,

958
01:21:35,530 --> 01:21:41,870
it might become a story town event, but we encourage all events. So the calendar should

959
01:21:41,870 --> 01:21:46,750
just be full of events. We're really focused on those times of the year that are the crucial

960
01:21:46,750 --> 01:21:53,490
kind of down parts of the year, so that would be fall, winter, and spring. Even though Shakespeare

961
01:21:53,490 --> 01:21:59,030
does crossover into fall and spring, it feels like there could be this crossover so that

962
01:21:59,030 --> 01:22:03,970
we have these four pillars. So yeah, the the sarcasm festival does feel like it comes

963
01:22:03,970 --> 01:22:09,370
that kind of the crucial time to inject some life into the town before we go into the holiday

964
01:22:09,370 --> 01:22:14,970
season. And then from that there seems to be enough the holiday season kind of carries us through

965
01:22:15,550 --> 01:22:20,890
in the beginning of winter. It feels like we want to have something a signature event in the winter

966
01:22:20,890 --> 01:22:29,870
and music selfishly would be one that I would love to have a similar experience to the sarcasm festival but to have that a

967
01:22:32,020 --> 01:22:39,900
And then the spring time just seems like the perfect time. Yeah, outdoor, an outdoor festival that we celebrate,

968
01:22:40,420 --> 01:22:49,020
Ashlands outdoor, biking community, the running community, the trails, the Pacific Crest Trail, and make that really focused in kids.

969
01:22:49,020 --> 01:22:52,940
because, again, this mission is for kids and young families.

970
01:22:53,600 --> 01:22:56,160
I think the Spring Festival would be uniquely,

971
01:22:56,160 --> 01:23:03,660
kind of, perfectly aligned to be that festival where families could really come and enjoy an experience

972
01:23:03,660 --> 01:23:09,580
Ashlyn. Okay, just another follow-up question, and that is at the SLU event.

973
01:23:09,980 --> 01:23:14,980
Part of the conversation around what kind of events we would be trying to draw into town was also

974
01:23:14,980 --> 01:23:19,220
around innovative sustainability initiatives,

975
01:23:20,740 --> 01:23:24,260
and who is doing the really interesting things

976
01:23:24,260 --> 01:23:27,620
in terms of sustaining the natural world,

977
01:23:28,000 --> 01:23:30,580
building on the history that Ashwood has in that space.

978
01:23:31,120 --> 01:23:33,440
So is there, is there conversations happening

979
01:23:33,440 --> 01:23:36,560
around what those events might look like

980
01:23:36,560 --> 01:23:39,840
in addition to music and entertainment?

981
01:23:39,840 --> 01:23:49,120
I would say that the convergence, the biking event that will be in spring will be encouraging

982
01:23:49,120 --> 01:23:57,080
everybody to bike to really celebrate the beautiful outdoors that we get to live in and so

983
01:23:57,080 --> 01:24:02,840
that's one element really showcasing people what we have here but also our partnership with white

984
01:24:02,840 --> 01:24:16,520
and they're pushed for using AI for the good and really bringing in people experts that call Ashland all this region home and learning from each other.

985
01:24:16,920 --> 01:24:23,760
I think that there's so many opportunities when it's about supporting our town on so many levels.

986
01:24:23,760 --> 01:24:32,360
So, yeah, I don't think that we have all the ideas for all kinds of events yet, but we have to start somewhere.

987
01:24:32,960 --> 01:24:46,540
And if we are able to continue with Sarkans Festival, with Ed, then music and then the gravel and mountain biking race that attracts families, it will be a huge boost to local economy.

988
01:24:47,300 --> 01:24:48,260
Great. Councillor Tukay.

989
01:24:50,760 --> 01:24:56,920
Well, I was just going to say that I think the beautiful part of this idea, one of the things

990
01:24:56,920 --> 01:25:02,540
I like about this idea, is that the culture of Ashland is kind of built into it, so the

991
01:25:02,540 --> 01:25:07,680
sarcasm festival year two in the programming of the comedians that we're bringing, you know,

992
01:25:07,820 --> 01:25:14,660
one of the comedians is outdoors enthusiast, he's a fly fisherman, he's an educator, and

993
01:25:14,660 --> 01:25:19,940
also a stand-up comedian. So there's also sort of cultural things about Ashland that we

994
01:25:19,940 --> 01:25:25,580
want to really infuse into everything. So to your point, I think if we do the convergence,

995
01:25:26,500 --> 01:25:31,660
then there's just a natural crossover that we could have parts of that experience be

996
01:25:31,660 --> 01:25:36,660
about speaking about the things that are important and getting platforms to people that

997
01:25:37,700 --> 01:25:43,500
Yeah, okay, that, yeah, reflect the values of Ashland.

998
01:25:44,520 --> 01:25:49,660
Council, yeah, council, yeah, thank you, Mayor, okay, I don't have a question, I have a comment.

999
01:25:50,700 --> 01:25:56,540
And first off, I would love to thank all three of you, some of the people that are behind

1000
01:25:56,540 --> 01:26:04,300
you for doing this, coloring outside the lines, thinking big, bodacious, vision and making

1001
01:26:04,300 --> 01:26:12,560
good stuff happen. I appreciate, I love the sarcasm festival last year, timing was perfect,

1002
01:26:12,820 --> 01:26:18,880
it was my birthday weekend, nothing ever happens on my birthday. And so that was so cool. I look

1003
01:26:18,880 --> 01:26:26,220
forward to, I'm glad to look at your 2020 eighth calendar and how you see yourself growing and how

1004
01:26:26,220 --> 01:26:32,100
you imagine that. Matt, you have a great team, Carolinas, my first friend in Ashland, love you,

1005
01:26:32,100 --> 01:26:36,200
and Montana, I look forward to working with you more.

1006
01:26:36,700 --> 01:26:41,140
And I think that my experience, something that was said earlier,

1007
01:26:41,860 --> 01:26:46,100
about pushing it out, about telling other people,

1008
01:26:46,240 --> 01:26:48,520
this is what's going on and this is what's happening.

1009
01:26:48,960 --> 01:26:54,180
That's the vibe and the feel I got from downtown Ashwin in December.

1010
01:26:54,560 --> 01:26:55,580
It was buzzing.

1011
01:26:56,560 --> 01:26:59,080
It was just, I mean, the energy was there.

1012
01:26:59,080 --> 01:27:07,160
So, to see it go beyond downtown, to A Street, to South Side, I am just so excited.

1013
01:27:07,700 --> 01:27:11,480
You have all of my support and thank you.

1014
01:27:12,560 --> 01:27:17,360
So I was just to add that I remember, you know, for a number of years there was just this

1015
01:27:17,360 --> 01:27:18,500
giant gaping hole.

1016
01:27:19,040 --> 01:27:23,580
And I remember thinking, I live here and I can't tell what's going on, right?

1017
01:27:23,640 --> 01:27:27,820
I would find out about things two or three days later and say, well, if I had known about

1018
01:27:27,820 --> 01:27:28,720
that, I would have gone.

1019
01:27:28,720 --> 01:27:34,300
that would have been fantastic. And I remember we did a little exercise up here, just before

1020
01:27:34,300 --> 01:27:39,740
you all got started with this. We were talking about the need to have some kind of a dynamic

1021
01:27:40,600 --> 01:27:44,480
calendaring event, calendaring piece. And we all took out our cell phones and we all went looking

1022
01:27:44,480 --> 01:27:49,300
at Ashland and Eugene and Salem, I think, and we said, okay, you're going somewhere for the weekend,

1023
01:27:50,200 --> 01:27:55,080
go. Find out what is going on in these three cities and tell us where you're going now this weekend.

1024
01:27:55,080 --> 01:27:57,220
I think we were all going to Eugene.

1025
01:27:58,780 --> 01:28:01,260
Because we couldn't tell what was going on in Ascent.

1026
01:28:02,520 --> 01:28:06,580
And this is all the work that you are doing,

1027
01:28:06,840 --> 01:28:09,100
and the work that everybody else is doing in this new phase

1028
01:28:09,100 --> 01:28:11,680
of where Ascent's looking for its visitor economy,

1029
01:28:11,680 --> 01:28:13,860
and also to support our local residents.

1030
01:28:14,740 --> 01:28:15,700
It's transformational.

1031
01:28:16,240 --> 01:28:19,420
And I just so appreciate that this has been

1032
01:28:19,420 --> 01:28:21,640
I know a labor of love for a lot of folks.

1033
01:28:22,060 --> 01:28:24,340
It's great to see the trajectory to get it

1034
01:28:24,340 --> 01:28:27,060
to that space, that more self-sustaining space,

1035
01:28:27,500 --> 01:28:29,340
looking forward to seeing how the city can help

1036
01:28:29,340 --> 01:28:33,780
with all of those elements, but it just has that feeling.

1037
01:28:34,080 --> 01:28:38,240
I think all of this has the feeling that we want to have,

1038
01:28:38,300 --> 01:28:40,140
as residents, and we want to share with our visitors.

1039
01:28:40,420 --> 01:28:41,820
So thank you so much for your good work.

1040
01:28:42,000 --> 01:28:43,020
Thank you for this update.

1041
01:28:43,560 --> 01:28:45,600
Looking forward to seeing what happens next.

1042
01:28:46,720 --> 01:28:47,600
Thank you.

1043
01:28:47,700 --> 01:28:49,080
All right, take good care.

1044
01:28:50,200 --> 01:28:50,980
All right, thank you.

1045
01:28:51,320 --> 01:28:54,080
We move on to our third and final agenda item.

1046
01:28:54,080 --> 01:28:55,080
this evening.

1047
01:28:58,260 --> 01:29:03,340
I just have to get off the story town calendar and give back on to our

1048
01:29:03,340 --> 01:29:04,380
studies session agenda.

1049
01:29:08,130 --> 01:29:12,730
The third one is the manufactured home park zoning amendments and code updates.

1050
01:29:15,300 --> 01:29:24,440
Sabrina, so tonight we will have Dr. Goldman and Derek, our planning manager. Go over four

1051
01:29:24,440 --> 01:29:29,500
proposed ordinances associated with our manufactured home park zone. As a reminder, this is part of

1052
01:29:29,500 --> 01:29:32,380
housing production strategy that this comes forward to Council.

1053
01:29:32,900 --> 01:29:33,260
Oh, and Linda.

1054
01:29:33,480 --> 01:29:33,740
I Linda.

1055
01:29:35,200 --> 01:29:37,520
And so we also have consultants here tonight.

1056
01:29:37,660 --> 01:29:41,260
So go ahead and let Brandon introduce them as well.

1057
01:29:43,610 --> 01:29:44,150
Thank you, sir.

1058
01:29:44,290 --> 01:29:44,590
Manager.

1059
01:29:45,610 --> 01:29:46,370
Good evening, Council.

1060
01:29:46,810 --> 01:29:47,490
And Mayor.

1061
01:29:47,990 --> 01:29:54,630
Tonight's study session concerns four ordinances that are implementing a prior priority action from

1062
01:29:55,190 --> 01:29:58,150
the adoptive 2023 housing production strategy.

1063
01:29:58,150 --> 01:29:59,730
specifically.

1064
01:30:00,000 --> 01:30:06,820
Locust on the preservation and modernization of our manufactured home parks. So, as you know, manufactured

1065
01:30:06,820 --> 01:30:14,820
home parks represent one of Ashland's most important sources of low-cost ownership housing and housing

1066
01:30:14,820 --> 01:30:20,040
stability. So, this project was funded through the Department of Land Conservation and Development

1067
01:30:20,040 --> 01:30:26,240
through a technical assistance grant and developed with the assistance of 3J Consulting, who you see on

1068
01:30:26,240 --> 01:30:32,500
screen, and I'll introduce in a moment, following an advisory committee that was established

1069
01:30:32,500 --> 01:30:38,040
to deal with the manufactured home park ordinance development, stakeholder interviews,

1070
01:30:38,740 --> 01:30:45,260
public outreach, numerous planning commission study sessions, housing and human services

1071
01:30:45,260 --> 01:30:52,800
is advisory committee review, and as you know, prior council study sessions, and a unique

1072
01:30:52,800 --> 01:30:56,320
joint study session between planning, housing and council.

1073
01:30:57,260 --> 01:31:03,800
So the ordinance package presented tomorrow night for first reading is four ordinances,

1074
01:31:04,460 --> 01:31:11,900
brief overview, ordinance 3296, establishes a manufactured home per zone and updates the

1075
01:31:11,900 --> 01:31:18,940
city's manufactured housing regulations, including both state mandated requirements, essentially

1076
01:31:18,940 --> 01:31:25,320
for allowing multi-family or I'm sorry manufacturer dwellings on individual individual lots throughout

1077
01:31:25,320 --> 01:31:36,180
the city but most importantly looking at city initiated actions that implement housing manufactured

1078
01:31:36,180 --> 01:31:44,320
home park preservation, reinvestment, and modernization. So that ordinance is the 50 page

1079
01:31:44,320 --> 01:31:49,720
ordinance in your package. The next two ordinances, ordinance 3297,

1080
01:31:51,020 --> 01:31:57,280
applies a new manufactured home park to two specific manufactured home parks within

1081
01:31:57,280 --> 01:32:05,900
the city of Ashland, ordinance 3298, establishes a corresponding manufactured home park

1082
01:32:06,140 --> 01:32:12,260
comprehensive plan designation, which then gets applied not just to properties within

1083
01:32:12,260 --> 01:32:17,940
the city limits, but also within our urban growth boundary and there's two additional parks

1084
01:32:17,940 --> 01:32:25,380
within our urban growth boundary that upon annexing to the city would be zone manufactured home park.

1085
01:32:25,800 --> 01:32:34,740
Lastly, ordinance 3306 creates a new chapter 10.116, establishing notice of sale requirements,

1086
01:32:34,740 --> 01:32:42,460
opportunity to purchase provisions, relocation planning requirements, and anti-harassment provisions,

1087
01:32:43,240 --> 01:32:48,900
essentially tenant protections, and unlike the other ordinances presented to you this evening,

1088
01:32:49,540 --> 01:32:56,160
this is not a land use ordinance, this is falls under the purely city initiated action,

1089
01:32:56,720 --> 01:33:03,920
not a state mandated one. So, of note since the council's packet for tonight's study session was

1090
01:33:03,920 --> 01:33:09,680
assembled prior to the Planning Commission meeting that was held on June 9th, the materials

1091
01:33:09,680 --> 01:33:15,160
before you tonight, different slightly from the materials that are in your packet for tomorrow

1092
01:33:15,160 --> 01:33:21,140
evening. Essentially the packet for tomorrow evening is able to incorporate all the planning

1093
01:33:21,140 --> 01:33:28,960
commission recommendations that were provided on June 9th. So those recommendations from

1094
01:33:28,960 --> 01:33:35,360
planning commission, including, including clarifying that manufactured home parks, manufactured

1095
01:33:35,360 --> 01:33:41,580
dwelling parks, and manufactured housing development, various terms used throughout the ordinances,

1096
01:33:42,120 --> 01:33:49,040
both in our existing code and our comp plan, are all synonymous terms. So we created a new definition

1097
01:33:49,040 --> 01:33:55,220
that clarifies that further the commission recommended removing upper pines mobile home park,

1098
01:33:55,220 --> 01:34:04,320
and 278 HIDOS host street from the proposed manufactured home park zone and comprehensive plan map designations.

1099
01:34:04,700 --> 01:34:07,900
So the maps in tomorrow's packet show those corrections.

1100
01:34:09,340 --> 01:34:17,060
And lastly, the commission was looking that Jackson Wells Springs should be removed from the comprehensive plan designation,

1101
01:34:17,660 --> 01:34:22,480
as it doesn't strictly qualify as a manufactured home park in a traditional sense.

1102
01:34:22,480 --> 01:34:28,960
So, as I noted, staff has incorporated those recommendations into the ordinance package that's

1103
01:34:28,960 --> 01:34:38,400
in tomorrow's presented tomorrow evening at the public hearing and first reading and so those revisions are all incorporated.

1104
01:34:39,440 --> 01:34:51,620
And with that, I would note that the purpose of tonight's study session is to provide council with an opportunity to discuss the proposed ordinances with staff and our project consultants and advance

1105
01:34:51,620 --> 01:34:54,640
of tomorrow's evenings public hearing and first reading.

1106
01:34:55,500 --> 01:34:58,620
So we're not asking the Council to make any direction or motion this evening.

1107
01:34:59,660 --> 01:35:04,580
But with the Planning Commission hearing complete after first reading,

1108
01:35:06,020 --> 01:35:07,980
the ordinance package prepared for Council,

1109
01:35:08,840 --> 01:35:11,840
the consultants work on this DLCD funded project

1110
01:35:11,840 --> 01:35:14,140
is largely complete at this point.

1111
01:35:14,560 --> 01:35:18,020
So with that, I want to take this opportunity to thank Scott Fregnancy

1112
01:35:18,020 --> 01:35:23,180
and Journey Guarining of 3J Consulting for all the work that they've done in the assistance

1113
01:35:23,180 --> 01:35:27,640
with the ordinance development with the public engagement and the stakeholder interviews

1114
01:35:27,640 --> 01:35:32,460
that they conducted throughout this process and generally just the support that they've given

1115
01:35:32,460 --> 01:35:40,260
to staff to make this possible. And so with that, I would turn it over to Scott and Journey

1116
01:35:40,260 --> 01:35:45,510
for a brief overview of the proposed ordinances before opening to Council for Discussion and

1117
01:35:46,130 --> 01:35:53,490
Great. Awesome. Thank you Brandon and good evening to Mayor and counselors and I appreciate

1118
01:35:53,490 --> 01:35:58,430
the time to be able to kind of highlight the hard work we've been doing over the last

1119
01:35:58,430 --> 01:36:02,070
9 or 10 months. I know it's been a priority for the city and something that we've been looking

1120
01:36:02,070 --> 01:36:09,830
to have happen. So I feel like we've now formally started the adoption process and I'm happy to

1121
01:36:09,830 --> 01:36:14,910
be where we are and proud to share what we've done. I'll share my screen now just for a quick

1122
01:36:14,910 --> 01:36:16,070
point, presentation.

1123
01:36:18,790 --> 01:36:25,050
The majority of my presentation, hopefully you can see that now, yeah, the

1124
01:36:25,050 --> 01:36:29,250
majority of my presentation really is highlighting the code change, because I think that's really

1125
01:36:29,250 --> 01:36:33,930
important to go through what we're proposing a little bit of background on the project, so hopefully

1126
01:36:33,930 --> 01:36:37,790
I can get through this quickly and then allow us to answer any questions and have a conversation.

1127
01:36:38,630 --> 01:36:44,850
In terms of a project overview, this was already mentioned but this really came out of your

1128
01:36:44,850 --> 01:36:50,590
housing production strategy. It was one of the implementation steps and actually adopting that

1129
01:36:50,590 --> 01:36:53,710
and following through some of the recommendations that came out of that specifically

1130
01:36:53,710 --> 01:37:00,210
strategy DG, which is maintained quality and support preservation of existing manufacturing home parks.

1131
01:37:00,210 --> 01:37:04,250
Brandon mentioned this too, but this was funded through DLCD.

1132
01:37:04,810 --> 01:37:10,590
We received technical assistance grant, which actually funded us as consultants to help the city and support them through the process.

1133
01:37:12,050 --> 01:37:17,250
You know, in terms of the project, for design standards, it really looked at setting standards for densities,

1134
01:37:17,610 --> 01:37:24,710
lot sizes, set back utilities, and preservation of parts, and even potential to allow for some higher densities.

1135
01:37:25,030 --> 01:37:27,470
And so you'll see that's included as part of this as well.

1136
01:37:28,130 --> 01:37:29,970
And this was also mentioned as well, but...

1137
01:37:30,000 --> 01:37:35,500
I would like to highlight this. We had a committee that was part of this that met three times over the last nine, ten months.

1138
01:37:36,740 --> 01:37:43,120
We had that unique joint study session back in January where we had you all as the city council, as well as applying commission.

1139
01:37:43,620 --> 01:37:53,880
The housing and human services advisor committee was part of that as well. So we're able to kind of share your initial direction that we were going to in terms of recommendations for these code updates.

1140
01:37:56,060 --> 01:38:01,700
Once the code updates were drafted, we made sure we went back to our committee and March,

1141
01:38:02,060 --> 01:38:07,880
as well as the Housing and Human Services Committee in April, and then we briefed the PC,

1142
01:38:08,560 --> 01:38:14,540
Plan and April on April 28th so that they'd be fully confident before ended up doing

1143
01:38:14,540 --> 01:38:19,070
the first reading that we had last week, which I thought was very successful, because they were

1144
01:38:19,810 --> 01:38:26,510
You know, attuned and aware of these recommendations could you try to bring everyone along as we went through the process.

1145
01:38:27,950 --> 01:38:42,030
We have an online open house that shows all the work products, you know, transparency big, and we have a ability to have surveys and basically present all the information as we move through the process, which is a great way to do that.

1146
01:38:42,030 --> 01:38:48,310
The survey was published on April 27th and it went through May 31st, we had about 46 respondents,

1147
01:38:48,870 --> 01:38:54,870
which was good, that gave us some good feedback as we moved forward. So that was a piece of engagement we did.

1148
01:38:56,390 --> 01:39:04,330
In terms of the proposed manufactured housing zone, this was also mentioned, but I just want to highlight it again.

1149
01:39:04,650 --> 01:39:09,230
We're really looking at four. I think when we started, we were looking at six different ones,

1150
01:39:09,230 --> 01:39:13,110
but we've kind of narrowed that down because of some of the ones

1151
01:39:13,110 --> 01:39:13,870
that were removed.

1152
01:39:14,630 --> 01:39:16,670
So again, two of them were located within

1153
01:39:16,670 --> 01:39:19,910
national city limits, so that's wings spread in toll and creep,

1154
01:39:20,610 --> 01:39:23,030
that this will apply to, as well as the two that are

1155
01:39:23,030 --> 01:39:26,610
in the urban growth boundary, but not yet in the city limits.

1156
01:39:27,030 --> 01:39:29,130
And that's risky village and not very far.

1157
01:39:29,430 --> 01:39:32,630
So those are just a reminder of what we're really looking at

1158
01:39:32,630 --> 01:39:34,310
in terms of the focus of these updates.

1159
01:39:35,390 --> 01:39:39,090
I want to go through the proposed code changes fairly quickly

1160
01:39:39,090 --> 01:39:45,690
If you notice on the left hand side it talks about a section of code that is specifically updated

1161
01:39:45,690 --> 01:39:50,550
I won't bother reading those numbers to you, but I do want to highlight what we're changing in those areas.

1162
01:39:51,650 --> 01:39:53,250
This one is really important.

1163
01:39:53,390 --> 01:39:59,450
We needed to add manufacturer home park zone to the other side because it's now a new zone.

1164
01:39:59,670 --> 01:40:00,390
So that was added.

1165
01:40:00,890 --> 01:40:07,950
These next two I wanted to highlight mostly because these don't necessarily have to do with manufacturing home parks.

1166
01:40:07,950 --> 01:40:14,650
But we felt that since we're going through a zoning code update to comply with, you know, many of the new state laws,

1167
01:40:15,550 --> 01:40:18,310
that there was a couple of cleanups housekeeping pieces that we could do.

1168
01:40:18,870 --> 01:40:23,890
Number one was to update the child care facilities to be permitted on land zone for multi-unic residential

1169
01:40:23,890 --> 01:40:29,170
or institutional uses, and that was being compliance with House Bill 3560.

1170
01:40:29,670 --> 01:40:34,510
So that's, again, not really related to manufacturing home parks, but important to update

1171
01:40:34,510 --> 01:40:37,010
to make sure that the city's code is in compliance with law.

1172
01:40:37,490 --> 01:40:42,050
Secondly, updated residential treatment facilities and residential home street permitted

1173
01:40:42,050 --> 01:40:46,110
on land zone for residential commercial employment and industrial and public lands.

1174
01:40:46,610 --> 01:40:49,750
And that was specifically to comply with House Bill 2005.

1175
01:40:50,530 --> 01:40:52,290
So those are kind of outliers with their very important.

1176
01:40:52,410 --> 01:40:55,930
I think it was great to be able to wrap that into this process and not have to do as whole

1177
01:40:55,930 --> 01:40:56,810
separate zone.

1178
01:40:57,450 --> 01:40:59,890
It was only going to update as part of that.

1179
01:41:00,750 --> 01:41:05,690
We arrived standards for manufactured homes on individual lots to comply with state required

1180
01:41:05,690 --> 01:41:15,290
clear and objective standards, House Bill 2347 and RS197A.400, and that really is the new

1181
01:41:15,290 --> 01:41:20,110
roles basically say that you need to allow manufactured home parks, or manufactured homes

1182
01:41:20,770 --> 01:41:24,850
as in areas where stick built traditional homes are allowed as well.

1183
01:41:25,830 --> 01:41:29,770
So that's not specific to parks, but it's specific to your overall, it's not code for resident

1184
01:41:32,130 --> 01:41:33,670
Here's another big list.

1185
01:41:33,790 --> 01:41:35,790
We revised manufactured housing development standards

1186
01:41:35,790 --> 01:41:39,410
to use those clear objective standards that I mentioned before.

1187
01:41:40,010 --> 01:41:42,270
We updated the allowable density.

1188
01:41:42,790 --> 01:41:45,830
We allowed some dimensional changes and design standards

1189
01:41:45,830 --> 01:41:52,050
to allow for more density to adding units in some of these parks.

1190
01:41:52,570 --> 01:41:54,190
We removed mental and loss-a standards

1191
01:41:54,190 --> 01:41:57,070
and instead we referenced building codes and fire codes.

1192
01:41:57,070 --> 01:42:04,030
rather than saying that you have to have these specific size standards that we rely on those

1193
01:42:04,030 --> 01:42:10,630
two codes instead. We revised a maximum of a lot coverage to allow it up to 65% so that was a

1194
01:42:10,630 --> 01:42:17,030
little bit of an increase there. We updated SEPHX standards to be specific to fire and building

1195
01:42:17,030 --> 01:42:21,730
code again for separation requirements and allow limited encroachments or portions and decks.

1196
01:42:22,070 --> 01:42:26,650
I think you remember that discussion from our joint work session that we had a lot of talk about

1197
01:42:26,650 --> 01:42:31,350
those portions of Dexon encroachment, but we made sure that if we make sure that they need those

1198
01:42:31,350 --> 01:42:35,210
fire and building codes, we felt confident that would be the best way to administer that.

1199
01:42:36,410 --> 01:42:41,590
We also updated private street and circulation standards, including turnaround requirements.

1200
01:42:42,990 --> 01:42:47,730
That was specifically to address some of the standards that didn't match up with fire codes.

1201
01:42:50,610 --> 01:42:54,130
Permanent pedestrian walkways and ADA accessibility requirements were added.

1202
01:42:54,130 --> 01:43:00,290
But we updated landscaping standards to require a minimum of 35% of the lot area.

1203
01:43:01,270 --> 01:43:04,950
We also had common open space and many standards.

1204
01:43:05,910 --> 01:43:09,990
So for those areas that are shared space and open space and what those standards would be,

1205
01:43:10,010 --> 01:43:16,070
we updated, we added standards for community serving buildings that would be permitted

1206
01:43:16,070 --> 01:43:18,470
and as conditional accessory uses.

1207
01:43:18,470 --> 01:43:31,170
So these were intended to be things like daycare or laundry facility or things that were targeted for residents on site but we're not typically allowed in manufactured home parks.

1208
01:43:31,930 --> 01:43:43,290
We arise manufactured housing units standards to include removal of minimum lot-sized widths and patio requirements and we allow smaller units under 500 square feet to count towards the density calculations better reduced ratio.

1209
01:43:43,290 --> 01:43:49,890
So thinking, you know, now, not all manufacturing homes are a single-wide or a double-wide,

1210
01:43:50,130 --> 01:43:53,490
they come in all sorts of different shapes and sizes, and they're actually, they can be built

1211
01:43:53,490 --> 01:43:58,230
off-site and sometimes even, you know, talk about, we talked a little bit about those 3D printed

1212
01:43:58,230 --> 01:44:01,230
types of things and things like that.

1213
01:44:01,490 --> 01:44:05,210
So we wanted to make sure that that was allowed under this new update.

1214
01:44:05,710 --> 01:44:09,270
We revised standards for applicable to non-performing manufacturing, housing developments,

1215
01:44:09,370 --> 01:44:11,350
to allow phased or partial compliance approaches.

1216
01:44:11,350 --> 01:44:16,750
This one's really big, I think, because a lot of will be heard in the stakeholder interviews was that,

1217
01:44:16,750 --> 01:44:22,570
you know, if we want to make any upgrades to, for example, our water or sewer or our sidewalk or road,

1218
01:44:23,270 --> 01:44:25,930
then we need to bring the entire park up to compliance.

1219
01:44:26,450 --> 01:44:32,210
So this lays out ways that you can do conditionally use permit to allow for a phased plan to do that.

1220
01:44:32,510 --> 01:44:37,010
So that a park owner wouldn't have to have the cost burden of doing entire upgrades.

1221
01:44:38,650 --> 01:44:42,930
as long as they can prove that they're going to do a phase approach.

1222
01:44:43,110 --> 01:44:44,870
So I thought that was an important one to highlight.

1223
01:44:46,530 --> 01:44:48,970
We also have to take a look at your performance standards overlay.

1224
01:44:50,870 --> 01:44:54,370
So we revise those provisions to allow for caught housing,

1225
01:44:54,570 --> 01:44:59,310
manufactured housing developments to utilize those performance standards.

1226
01:45:00,000 --> 01:45:13,080
If they choose, if it applies. We add a reference to the code within the performance standard overlay for the applicability standards as well as part of that.

1227
01:45:14,520 --> 01:45:23,920
We revised the outline plan procedures to exempt manufacturer housing developments and college housing from their outline or final plan approval, some middle requirement.

1228
01:45:23,920 --> 01:45:29,160
So we basically wanted this as middle requirements to be the same as you would for other

1229
01:45:29,160 --> 01:45:29,600
developments.

1230
01:45:29,680 --> 01:45:31,540
So that was a cleanup there as well.

1231
01:45:31,800 --> 01:45:36,680
We revised annexation standards to exempt manufactured home parks for residential annexation

1232
01:45:36,680 --> 01:45:41,700
affordability requirements and allow manufactured housing developments up to 18 units per

1233
01:45:41,700 --> 01:45:43,280
acre once their annex.

1234
01:45:43,440 --> 01:45:45,320
So I think hopefully you recall that discussion.

1235
01:45:45,500 --> 01:45:46,260
That was a big topic.

1236
01:45:46,400 --> 01:45:51,020
I think during our joint work session as well is how do we, you know, this is naturally occurring

1237
01:45:51,020 --> 01:45:51,860
affordable housing.

1238
01:45:51,860 --> 01:46:01,860
So we didn't want to disincentivize annexation of these parts by requiring them to put in a affordable housing when it's already affordable.

1239
01:46:03,960 --> 01:46:13,520
Get close to the end here. We had and revised the definitions and this was really important because as you know in the code we always have to define terms that are used.

1240
01:46:13,520 --> 01:46:23,380
So we defined manufactured dwelling, pre-fabricated dwelling, manufacture of dwelling, park, recreational vehicle, and proportionate impact as part of this update.

1241
01:46:24,080 --> 01:46:26,500
We added a new chapter, this one is really big too.

1242
01:46:26,740 --> 01:46:30,600
This is probably one of the most important things that we heard from park residents.

1243
01:46:30,840 --> 01:46:34,320
In fact, how are we going to protect some of these parks moving forward?

1244
01:46:34,800 --> 01:46:42,260
So we added a chapter that establishes standards related to manufactured home park sale, closure, conversion, and tenant protections,

1245
01:46:42,260 --> 01:46:49,580
which include notice requirements of opportunities to purchase by the residents, relocation

1246
01:46:49,580 --> 01:46:55,300
assistance standards, relocation plan review procedures, anti harassment provisions, notice

1247
01:46:55,300 --> 01:47:00,900
requirements to city housing staff and enforcement provisions. So this is a big one here.

1248
01:47:01,280 --> 01:47:05,680
So I wanted to make sure we talked about that one. As Brandon mentioned, as part of these

1249
01:47:06,480 --> 01:47:31,860
Updates, you have a new zoning map, so your new MHP zone is that dark brown and where it would apply, that's ordinance 3297, as well as your new map for your comprehensive plan, which would have a manufacturing home park designation on your compound map, and that is those four areas shown in red that didn't that dark brown for the comprehensive plan maps, so I wanted to make sure I highlighted those as well.

1250
01:47:31,860 --> 01:47:40,160
And again, I think those are updated in your packet for tomorrow, maybe don't match the match that you have in your current packet, so just remembering that as well.

1251
01:47:41,020 --> 01:47:51,080
In terms of next steps, your first reading as we all know is tomorrow and then a second reading is scheduled for next month on the 21st.

1252
01:47:51,260 --> 01:47:55,580
So that's basically next steps to get through the adoption process.

1253
01:47:56,580 --> 01:47:58,720
I'm going to have this slide back to you, Brandon.

1254
01:47:59,800 --> 01:48:02,600
But I think you really did go over most of the planning commission recommendations.

1255
01:48:02,600 --> 01:48:04,620
I don't know if you want to highlight any of those again.

1256
01:48:05,020 --> 01:48:06,460
Yeah, and now I thank you, Scott.

1257
01:48:06,560 --> 01:48:08,980
I'm not going to read through the specific ocean.

1258
01:48:09,180 --> 01:48:09,860
It's in their packet.

1259
01:48:10,000 --> 01:48:15,520
But I did want to note that the commission spent some time considering ordinance 3306,

1260
01:48:16,360 --> 01:48:18,880
the relating to tenant rights and notice of sale.

1261
01:48:19,560 --> 01:48:24,280
And the commission was generally supportive of the ordinance going forward to Council for

1262
01:48:24,280 --> 01:48:32,240
But they did recommend that additional review be conducted by the City Attorney's Office prior to adoption.

1263
01:48:33,600 --> 01:48:47,560
So essentially the commission did have a, on their motion, a motion to remand it back to the planning commission as a recommendation following legal review, but that motion wasn't seconded.

1264
01:48:47,560 --> 01:48:49,880
and therefore it wasn't considered by the Planning Commission.

1265
01:48:50,580 --> 01:48:52,100
So the Commission's final action was

1266
01:48:52,100 --> 01:48:55,900
to forward ordinance 3306 to counsel together

1267
01:48:55,900 --> 01:48:57,800
with the comments that it's made

1268
01:48:57,800 --> 01:49:00,860
and the recommendations for further legal review.

1269
01:49:01,760 --> 01:49:04,200
So prior, the history on this is prior

1270
01:49:04,200 --> 01:49:07,020
to the Planning Commission's June 9th hearing,

1271
01:49:07,600 --> 01:49:09,820
the Legal Department identified several areas

1272
01:49:09,820 --> 01:49:12,600
that would benefit from additional evaluation,

1273
01:49:13,600 --> 01:49:16,640
including the relationship between the proposed local

1274
01:49:16,640 --> 01:49:46,580
requirements and organ revised statutes chapter 90 opportunities to streamline the ordinance that's presented in your packet through incorporating state law provisions by reference instead of restatement clarification regarding the administration of enforcement procedures and essentially further review by the city attorneys office to review the cities authority to impose requirements beyond those establish

1275
01:49:46,640 --> 01:49:54,340
by state statute, so consistent with that planning commission's recommendation, staff is going

1276
01:49:54,340 --> 01:50:01,960
to recommend to tomorrow evening that Council continue consideration of ordinance 3306 to have

1277
01:50:01,960 --> 01:50:08,800
first reading to a date certain, July 21st, but while proceeding with first reading of the other

1278
01:50:08,800 --> 01:50:13,020
three ordinances presented to you tomorrow night.

1279
01:50:13,300 --> 01:50:16,140
So that was a comment I had on it.

1280
01:50:16,560 --> 01:50:20,040
And then I'll just lead the motions up,

1281
01:50:20,280 --> 01:50:23,300
but these are your recommended council motions

1282
01:50:23,300 --> 01:50:24,820
for the public hearing tomorrow.

1283
01:50:27,960 --> 01:50:30,080
And I think that's all that we have for presentation,

1284
01:50:30,820 --> 01:50:32,620
but thank you, Scott.

1285
01:50:32,820 --> 01:50:34,760
So while we have Scott and journey available,

1286
01:50:34,880 --> 01:50:37,220
as well as Linda Reed and Derek,

1287
01:50:37,720 --> 01:50:40,120
we're hopeful to have a good discussion on the ordinances.

1288
01:50:41,880 --> 01:50:42,600
Councilor Dale.

1289
01:50:43,180 --> 01:50:43,540
Thank you, Mayor.

1290
01:50:43,820 --> 01:50:44,280
Thanks, Brandon.

1291
01:50:45,520 --> 01:50:45,960
Scott.

1292
01:50:47,020 --> 01:50:47,920
The, I had some questions.

1293
01:50:48,100 --> 01:50:51,240
I was at the planning commission meeting.

1294
01:50:52,320 --> 01:50:57,080
And I too observed there a little bit of, well, more than a little bit of concern, especially

1295
01:50:57,080 --> 01:51:01,460
with the in in light of the city attorneys, significant concerns.

1296
01:51:02,320 --> 01:51:05,120
And there seemed to be kind of a rush to want to put that forward.

1297
01:51:05,260 --> 01:51:08,120
And I was able to speak to a couple of commissioners after the meeting.

1298
01:51:08,120 --> 01:51:16,320
and it was a general feeling of let's get this the council to push it back and I personally wish I think we'll have to handle that.

1299
01:51:16,900 --> 01:51:23,280
But I do have a couple of questions Scott specifically. I'll start with one which is throughout most of this process.

1300
01:51:23,600 --> 01:51:30,360
It was the opportunity to purchase in the time interval there.

1301
01:51:30,360 --> 01:51:36,560
And one of the concerns was that the Planning Commission had, in, in, in, in, in my opinion, 14 days.

1302
01:51:36,780 --> 01:51:41,240
It's currently state law is woefully inadequate for that, and certainly support tentative rights.

1303
01:51:41,320 --> 01:51:46,460
What I'm worried about is on the flip side of that that we might have some unintended consequences of this.

1304
01:51:46,460 --> 01:51:51,380
And a lot of the research that I did stated that that, that sweet spot is about 90 to 120.

1305
01:51:52,020 --> 01:52:00,000
I'm curious to why you expand that to 180, because most states have found that that actually does more harm than good

1306
01:52:00,000 --> 01:52:03,380
to tenants, has been even resident communities and non-profit,

1307
01:52:04,440 --> 01:52:06,720
says, do not go past 90 to 120 days.

1308
01:52:06,900 --> 01:52:08,100
So what spurred that?

1309
01:52:08,460 --> 01:52:10,600
I can't find it in any other state or any other cities

1310
01:52:10,600 --> 01:52:11,420
in Oregon either.

1311
01:52:12,040 --> 01:52:13,600
Yeah, no, that's a really good point.

1312
01:52:14,060 --> 01:52:18,060
And through our research, when we did our pure cities review,

1313
01:52:19,220 --> 01:52:21,540
of cities that do have ordinance that are similar,

1314
01:52:22,100 --> 01:52:25,360
that 120 day mark was kind of the rule of thumb.

1315
01:52:25,900 --> 01:52:28,220
And that was our initial recommendation

1316
01:52:28,220 --> 01:52:29,740
as a consultant team.

1317
01:52:30,000 --> 01:52:36,160
And staff was that that 120 days was consistent and it would kind of not been challenged to the past.

1318
01:52:36,920 --> 01:52:43,560
It really I think was driven by comments from our steering committee to put that in there.

1319
01:52:44,300 --> 01:52:51,920
And so that was a change that was driven by that committee and discussions with them through our three meetings throughout the process.

1320
01:52:52,620 --> 01:52:57,920
And again, I think that the Planning Commission was smart and questioning that and I think

1321
01:52:57,920 --> 01:53:01,380
it's something that I would love to have your thoughts on and consideration.

1322
01:53:01,860 --> 01:53:08,160
I do agree that there are some cities that have, and some studies out there from research,

1323
01:53:08,260 --> 01:53:13,540
and I've done as well, that's saying going past that 120 may do, could potentially harm residents.

1324
01:53:17,560 --> 01:53:18,340
Yeah, sure.

1325
01:53:18,940 --> 01:53:19,320
Yeah, sure.

1326
01:53:19,320 --> 01:53:19,740
Thank you, Mayor.

1327
01:53:20,260 --> 01:53:23,980
Yeah, I think that's important to go through the marginal benefit just really doesn't

1328
01:53:23,980 --> 01:53:28,300
pan out for that 180 and I just really want to make sure that we're being very thoughtful about

1329
01:53:28,820 --> 01:53:34,140
other options that we can get caught up on looking at just the timeline and thinking that

1330
01:53:34,140 --> 01:53:38,840
longer is better when really we're doing more harm to tenants even though we're trying to do the best thing

1331
01:53:38,840 --> 01:53:45,180
because then we have other issues that crop up so I would hope that if this gets remanded back to the

1332
01:53:45,180 --> 01:53:50,220
planning commission and to you guys that you would look at other alternatives such as

1333
01:53:50,220 --> 01:54:05,240
things like pausing, but you know, like a tolling or pausing for something that's out of the tenants hands, like an extended appraisal or something, you know, as opposed to just saying there's a hard stop on this because I think if they're not ready in 90 to 120 days, they're not going to be ready.

1334
01:54:05,280 --> 01:54:09,260
I think it's what the data show. I have further questions, but I'll also really wait.

1335
01:54:09,260 --> 01:54:12,460
Chao, thank you all.

1336
01:54:12,460 --> 01:54:13,680
Thank you very much, everyone.

1337
01:54:13,680 --> 01:54:16,520
Thanks, Brendan, thanks Scott, the rest of the team.

1338
01:54:16,980 --> 01:54:20,380
I've been following this with interest, obviously for quite a long time.

1339
01:54:20,920 --> 01:54:25,660
I appreciate the clarification of the legal departments, concerns over it and

1340
01:54:25,660 --> 01:54:27,360
look forward to hearing.

1341
01:54:27,840 --> 01:54:32,740
I guess we were not going to hear that for tomorrow, it's really a recommendation from

1342
01:54:32,740 --> 01:54:37,920
the staff to put this down shortly a few weeks, really, down the road to really

1343
01:54:37,920 --> 01:54:38,780
bring that in.

1344
01:54:38,780 --> 01:54:44,720
And this is helpful to hear this back and forth about the 128, the 120 days, or the 180 days.

1345
01:54:45,240 --> 01:55:00,440
I have a question about the, also, well, I guess my question really is putting forward the three ordinances with the zones, the maps and the creating this own.

1346
01:55:00,440 --> 01:55:05,000
Does that need to be, what happens?

1347
01:55:05,780 --> 01:55:07,980
Do we need to consider all these things together?

1348
01:55:08,720 --> 01:55:12,340
Isn't the AMC kind of an integral part of that?

1349
01:55:12,500 --> 01:55:16,100
I'm a little curious about, you know,

1350
01:55:16,160 --> 01:55:17,220
you look at the table.

1351
01:55:18,420 --> 01:55:19,140
What is it?

1352
01:55:19,140 --> 01:55:25,780
The table 18.2.2.030 uses by allowable zone, right?

1353
01:55:26,600 --> 01:55:33,300
There, it kind of defines once you create a zone, then there's not a lot of other things

1354
01:55:33,300 --> 01:55:37,720
that can be done there except for the child care and, you know, larger facilities serving

1355
01:55:37,720 --> 01:55:38,480
there.

1356
01:55:39,180 --> 01:55:42,100
So, it's a really, you can't do anything else with it.

1357
01:55:42,200 --> 01:55:50,260
So it strikes me that if that's created, there really does need to be rules around, you know,

1358
01:55:50,260 --> 01:55:57,420
It's just not conversion, and I'm a little puzzled about this term conversion or sale because

1359
01:55:57,420 --> 01:55:59,540
I don't know what you're converting to.

1360
01:55:59,720 --> 01:56:00,900
You can't do single-family homes,

1361
01:56:03,480 --> 01:56:07,420
you can't do, you can't do plexus, you can't do multi-family

1362
01:56:07,420 --> 01:56:11,040
housing, so convert to a what?

1363
01:56:11,780 --> 01:56:13,940
I think that's a fair point.

1364
01:56:13,940 --> 01:56:32,560
The state law refers to conversion, and I think the expectation is that a property owner that had a manufactured home park zone in a multi or a manufactured home park in a multi-family zone could remove the park and redevelop it as apartments, for instance.

1365
01:56:32,560 --> 01:56:39,500
However, through establishment of a zone, that opportunity for conversion essentially goes away.

1366
01:56:39,940 --> 01:56:48,380
It has to be operated continuously operated as a manufactured home park provided the zone remains an MHP.

1367
01:56:48,580 --> 01:56:51,660
So really what we're talking about is sale.

1368
01:56:52,340 --> 01:57:02,460
The current sale either to a third party or sale to the residents, and we're trying to put in place all of the apparatus to make it possible for the residents to form.

1369
01:57:02,460 --> 01:57:06,000
you know an entity that could actually question just themselves.

1370
01:57:06,680 --> 01:57:10,440
So I think this, if I go back a little bit,

1371
01:57:10,520 --> 01:57:11,980
and establishing the manufactured,

1372
01:57:12,240 --> 01:57:14,600
or I'm sorry, the housing production strategy

1373
01:57:14,600 --> 01:57:18,040
and looking as strategies to preserve manufactured housing

1374
01:57:18,040 --> 01:57:19,080
within our community.

1375
01:57:19,960 --> 01:57:22,220
A number of park residents came forward

1376
01:57:22,220 --> 01:57:26,780
with a zone being a way to limit the allowable uses

1377
01:57:26,780 --> 01:57:29,340
on those properties so that they could be assured

1378
01:57:29,340 --> 01:57:35,240
their investments in their manufactured homes could persist, that they would not be displaced

1379
01:57:35,240 --> 01:57:36,860
for redevelopment of the site.

1380
01:57:37,720 --> 01:57:43,080
And so that is one, that is the manufactured home park zone, the comprehensive plan, and

1381
01:57:43,080 --> 01:57:47,200
the chapter 18 amendments, all established that those protections.

1382
01:57:47,900 --> 01:57:54,800
It also came out of that discussion that that does not protect the residents in terms of a sale

1383
01:57:54,800 --> 01:57:59,260
to a third party that may continuously increase rents

1384
01:57:59,260 --> 01:58:02,760
that may have those impacts that are foreseeable

1385
01:58:02,760 --> 01:58:10,120
in terms of the manufactured home itself

1386
01:58:10,120 --> 01:58:12,820
as an investment, but the monthly rents

1387
01:58:12,820 --> 01:58:15,120
that they pay for this space is a cost

1388
01:58:15,120 --> 01:58:16,120
that they have to consider.

1389
01:58:16,600 --> 01:58:17,980
Through that process, we identified

1390
01:58:17,980 --> 01:58:22,320
that resident-owned communities were the preeminent way

1391
01:58:22,320 --> 01:58:25,840
to preserve that long-term security.

1392
01:58:26,560 --> 01:58:28,740
If the park residents can acquire the property,

1393
01:58:29,500 --> 01:58:31,140
we reached out to Casa of Oregon

1394
01:58:31,140 --> 01:58:32,860
as one of those stakeholder interviews

1395
01:58:33,760 --> 01:58:36,300
through the Management Advisory Committee.

1396
01:58:36,860 --> 01:58:39,980
That said, the 15 days, as Councillor Dale said,

1397
01:58:40,120 --> 01:58:45,600
is woefully inaccurate and adequate to pull

1398
01:58:45,600 --> 01:58:48,400
all of the properties manufactured homeowners,

1399
01:58:49,040 --> 01:58:51,880
get 51% buy-in, get them to determine

1400
01:58:51,880 --> 01:58:57,260
their finances, how much of an offer on the property they can make, 15 days is exceedingly

1401
01:58:57,260 --> 01:58:59,300
difficult to accomplish that.

1402
01:58:59,620 --> 01:59:01,560
So we're resident-owned communities have happened.

1403
01:59:02,000 --> 01:59:06,900
It's largely been a voluntary effort that happens before a sale is on the table.

1404
01:59:07,720 --> 01:59:16,100
However city of Bellingham had a 120-day period that was seen as a case in which the residents

1405
01:59:16,100 --> 01:59:21,140
would have that time to work with a nonprofit, the developed resident-owned communities

1406
01:59:21,140 --> 01:59:26,040
and provide a counter offer to a pending sale.

1407
01:59:26,700 --> 01:59:34,120
So that's how that chapter 10 was created to provide an ancillary protection for the escalation

1408
01:59:34,120 --> 01:59:39,440
in rents and have security of ownership extent to the park as a whole.

1409
01:59:40,480 --> 01:59:47,380
And talking with Costa, they said 90 days would be likely sufficient to accomplish that,

1410
01:59:47,380 --> 01:59:54,300
But again, 120 days would give them ample time to determine whether the park residents were capable

1411
01:59:54,300 --> 01:59:57,120
or not to make an offer on the property.

1412
01:59:58,060 --> 01:59:59,980
To your question, in terms of adoption.

1413
02:00:00,000 --> 02:00:08,180
Promoting three ordinances, and not adopting the chapter 10 that is evidently possible. It would still afford that first

1414
02:00:08,680 --> 02:00:16,820
launch of protections in terms of limiting the potential for conversion, also providing opportunities for the

1415
02:00:16,820 --> 02:00:22,260
manufactured home park owners to deal with those non-conforming situations, so they can do those

1416
02:00:22,720 --> 02:00:28,680
improvements in a proportional way and not have to do all the improvements at once. Those are things that are currently

1417
02:00:28,680 --> 02:00:38,540
not permitted in our code, and so I think that you could adopt 32.96, 32.97 and 32.98.

1418
02:00:39,500 --> 02:00:47,420
And then address the chapter 10 changes and 33.06 at whatever time the council determines.

1419
02:00:48,000 --> 02:00:52,280
I would note two council deals, comments in terms of working with 3J consulting.

1420
02:00:52,860 --> 02:00:57,680
Their contract is completed, so I think we would be working closely with the legal department

1421
02:00:57,680 --> 02:01:02,800
and city staff to make those amendments to 3306 to come back.

1422
02:01:03,160 --> 02:01:03,600
Thank you, Brandon.

1423
02:01:04,260 --> 02:01:06,680
We are at 7 o'clock if we would like to carry on.

1424
02:01:06,760 --> 02:01:08,900
We need a motion to extend.

1425
02:01:09,040 --> 02:01:09,300
Sure.

1426
02:01:09,400 --> 02:01:11,600
I moved to extend the study session by 30 minutes.

1427
02:01:11,840 --> 02:01:12,340
Sir, second.

1428
02:01:13,460 --> 02:01:14,160
All in favor?

1429
02:01:14,600 --> 02:01:15,060
Not right.

1430
02:01:15,640 --> 02:01:15,900
Okay.

1431
02:01:16,460 --> 02:01:17,020
Carry on.

1432
02:01:17,240 --> 02:01:18,620
Did you have anything else on that?

1433
02:01:19,320 --> 02:01:19,620
Yes.

1434
02:01:19,800 --> 02:01:22,580
That was a very extensive year.

1435
02:01:22,840 --> 02:01:25,820
We're going back and filling us in on a lot of the history

1436
02:01:25,820 --> 02:01:26,920
And I appreciate that.

1437
02:01:27,060 --> 02:01:28,060
I think it's a very, very useful.

1438
02:01:29,140 --> 02:01:35,080
So I think another thing that you did mention, though, because you did mention the possibility

1439
02:01:35,080 --> 02:01:41,060
of that that the park could be sold to a third party, and then there could be a, you know,

1440
02:01:41,100 --> 02:01:41,700
rent increases.

1441
02:01:41,920 --> 02:01:44,040
Large rent increases every year.

1442
02:01:44,500 --> 02:01:49,520
There is also state legislation that now caps that, that is, well, that's six maximum

1443
02:01:49,520 --> 02:01:50,400
six percent per year.

1444
02:01:50,540 --> 02:01:53,080
That provides some protection there.

1445
02:01:53,080 --> 02:02:02,980
So going back to the question of if we do three, which would lock into place these, the parks and so they can't be converted,

1446
02:02:04,640 --> 02:02:14,420
it would also give the owners the ability to make the investments, without doing all of the investments for non-conformations.

1447
02:02:14,480 --> 02:02:18,020
We've got a comment that you've shared with us earlier today.

1448
02:02:18,020 --> 02:02:21,260
testimony, I guess for tomorrow, I don't know for allow to ask a question about that.

1449
02:02:21,580 --> 02:02:26,880
But there's a comment from the I think the wings spread general manager, a varying

1450
02:02:26,880 --> 02:02:33,300
that there could be that we need to explicitly call out an exemption, and it sounds like

1451
02:02:33,300 --> 02:02:37,680
from what you're saying is that we wouldn't need to, that we're already handling that in

1452
02:02:37,680 --> 02:02:44,700
the ordinance itself saying that the owner of the park could actually do some of the things,

1453
02:02:44,840 --> 02:02:46,380
but not all of the things in order to become critical.

1454
02:02:46,380 --> 02:03:00,700
So there's a distinction, the letter you see that's for a blanket exception, well we provided in the ordinance was a conditional use permit process in order to achieve that relief from non-conformities.

1455
02:03:01,320 --> 02:03:13,880
So that conditional use permit process is different than an outright exemption or exception. It actually requires a hearing for making an application for that proportional impact.

1456
02:03:13,880 --> 02:03:19,180
and say that I only want to do, you know, 10% of the road improvements to affect the new

1457
02:03:19,180 --> 02:03:24,740
area being developed, but not the entirety of the site, and demonstrate that that is

1458
02:03:25,320 --> 02:03:28,700
proportionate to the new impact from the additional units, for instance.

1459
02:03:29,560 --> 02:03:31,580
So it is a little different than what was requested.

1460
02:03:32,700 --> 02:03:33,020
Thank you.

1461
02:03:33,220 --> 02:03:33,880
Councillor Stroud?

1462
02:03:34,760 --> 02:03:35,160
Thank you, Mayor.

1463
02:03:35,980 --> 02:03:38,400
Thanks for all the work that everybody's done on this.

1464
02:03:38,480 --> 02:03:39,720
I know it's been a Schlog.

1465
02:03:40,460 --> 02:03:42,860
This is going to be for, I've got a few questions.

1466
02:03:42,860 --> 02:03:51,960
And I think this is one of the bigger zoning changes I've seen in this city, and I think it deserves much more time than the multiple meetings we've already had.

1467
02:03:52,780 --> 02:04:09,260
But for Scott really, and I appreciate you revising some of the findings and coming back and having the removal of 278 and also the removal of one of our prime CFA areas that also has a commercial zoning on top of that, I think that's really good.

1468
02:04:09,260 --> 02:04:15,700
I think there's a couple of things that I was all gonna hope for this and like the more I'm digging into it the more I'm I'm unsure

1469
02:04:15,700 --> 02:04:17,400
Maybe you can help me understand

1470
02:04:18,200 --> 02:04:25,040
My decision making process as we move into tomorrow's first reading mostly. It's gonna stem around the

1471
02:04:25,660 --> 02:04:30,100
Maybe you're depending on the lower acceptance rate. We had some really good data that you brought forward

1472
02:04:31,280 --> 02:04:35,760
several months ago about Portland coming in at 69 out of 70

1473
02:04:36,500 --> 02:04:39,240
Park owners wanting to opt in and here

1474
02:04:39,260 --> 02:04:45,320
I mean, we're getting feedback from Park Owners literally during this meeting a half hour ago saying

1475
02:04:45,320 --> 02:04:50,600
we're just hearing about this and no thanks and my rough math is like nobody wants this.

1476
02:04:51,140 --> 02:04:53,260
And I'm just wondering is there a reason?

1477
02:04:53,900 --> 02:04:55,420
Is it our demographic here?

1478
02:04:55,440 --> 02:05:00,100
Is there an option for property owners to potentially opt in or out?

1479
02:05:00,440 --> 02:05:05,820
And my main overarching concern is one protecting this naturally occurring in affordable housing.

1480
02:05:05,820 --> 02:05:13,280
But when I see all these lists of policies and I see CUPs and I see pressure being put on on tired landlords

1481
02:05:13,280 --> 02:05:23,720
I see that cost running downhill to the tenant. So why last acceptance right here and how is this going to actually save the end user money as opposed to

1482
02:05:23,720 --> 02:05:25,140
Increase their cost of living

1483
02:05:25,900 --> 02:05:30,060
Well, I can I guess the the opt-in question. I'll start number one

1484
02:05:30,700 --> 02:05:41,300
You just don't have very many, the first of all, and I think that there is, it is a big deal to do his own change that gives them a designation that's different than they currently have.

1485
02:05:42,160 --> 02:05:45,700
I do want to highlight that we did reach out to every park owner.

1486
02:05:46,840 --> 02:05:55,380
We offer to do interviews, and frankly, we got several that just were not interested in talking with us at that time.

1487
02:05:56,380 --> 02:06:02,220
We actually reached out a second time, so, and I know that most of the residents were pushing

1488
02:06:02,220 --> 02:06:06,640
to get owners and management to be involved in this because it is a big deal.

1489
02:06:08,200 --> 02:06:13,160
So unfortunately, I hate to hear that people have heard about this yet when we've been

1490
02:06:13,160 --> 02:06:16,920
talking about it so much and really been very transparent about it.

1491
02:06:16,980 --> 02:06:21,380
But that's kind of the nature of doing this type of work is, you know, it's not important

1492
02:06:21,380 --> 02:06:26,660
until we get to the point where we're actually serious about adopting a zone change, and I feel

1493
02:06:26,660 --> 02:06:33,440
like that's kind of why we are in a situation we are now. I also think if I were an owner of

1494
02:06:33,440 --> 02:06:41,740
one of these parks, I would want to preserve flexibility. This gives them flexibility in other

1495
02:06:41,740 --> 02:06:47,920
ways, but it locks in the use of the manufacturing home parks. It does allow for additional

1496
02:06:47,920 --> 02:06:54,200
units. It allows for them to do upgrades to parks, you know, proportionally, which I think is super important.

1497
02:06:55,380 --> 02:06:59,160
So I kind of feel like that there is a, you know, it does allow for them to potentially

1498
02:06:59,900 --> 02:07:05,180
receive more rent by, you know, giving them more flexibility in the way those parts of

1499
02:07:05,180 --> 02:07:10,020
design and laid out kind of types of housing that they could, they could quote unquote rent for those

1500
02:07:10,020 --> 02:07:15,720
ownership products. So hopefully that helps answer that one, that first part of your question.

1501
02:07:16,580 --> 02:07:23,600
I also think that there was, you know, in Portland, there was, I think there was a lot of pressure

1502
02:07:23,600 --> 02:07:29,980
that they were going to make that change anyway and there was, there was, and some, I think there was actually some,

1503
02:07:30,000 --> 02:07:40,860
Financial incentives that the city was able to give them to kind of want them to opt in in terms of that. I don't know the specifics, but that I recall that when we looked at Portland specifically.

1504
02:07:42,160 --> 02:07:46,780
The second part of the question was about if I may bear.

1505
02:07:47,440 --> 02:07:58,540
Yes. Thank you. It was really just like how does, I mean, this is a sticky sticky one here, because normally we're looking to incentivize development, so investors will come poor money and to need housing.

1506
02:07:58,540 --> 02:08:09,660
This is a little bit different because we're trying to, we're not incentivizing, we're just incentivizing the developer, but there are property owners within a portion of one of the two of these parks, potentially two of the parks.

1507
02:08:09,900 --> 02:08:23,080
So it's, it's kind of an off, it's kind of an off-beat system, but the question really relates to how does this help the people that are on the margin right now, how does it help save them money?

1508
02:08:23,080 --> 02:08:27,880
because when I read the responses from the park owners and the park managers, especially the ones with

1509
02:08:27,880 --> 02:08:35,040
CapEx coming up, they're already cost burdened potentially with every increasing cost, look at our, you know,

1510
02:08:35,160 --> 02:08:41,200
look at our public works budget, or look at your grocery bill, or your gas bill, and also the fact of

1511
02:08:41,200 --> 02:08:46,440
capping rents, which I think is a good thing, but there's a lot of downward pressures, and we're not

1512
02:08:46,440 --> 02:08:50,940
giving property owners an incentive here where we're really giving them more of a stick. So how does it

1513
02:08:50,940 --> 02:09:00,800
the end user, which is the person that owns the manufacturer home and pays space rent or the person who rents the actual improvement and rents the space.

1514
02:09:01,320 --> 02:09:03,400
How does this save them money in our town?

1515
02:09:04,080 --> 02:09:12,500
Well, frankly, I don't think necessarily saves them money. It just gives them long-term protections for the housing and their ownership product.

1516
02:09:12,500 --> 02:09:19,580
You know, I think it's really difficult to have a code, a zoning code, save people money.

1517
02:09:20,120 --> 02:09:22,540
I don't think that that's the place of a zoning change.

1518
02:09:22,680 --> 02:09:27,840
I think the whole key to this was to preserve that naturally occurring affordable housing,

1519
02:09:27,940 --> 02:09:29,860
even affordable housing is getting more expensive.

1520
02:09:30,240 --> 02:09:32,040
As you mentioned, everything is getting more expensive.

1521
02:09:33,720 --> 02:09:37,200
And I can't deny that it is more of a stick.

1522
02:09:37,200 --> 02:09:38,800
It's then incentive.

1523
02:09:39,320 --> 02:09:43,200
But I do think there are incentives that light touching

1524
02:09:43,200 --> 02:09:45,260
incentives that you can do through a zoning code.

1525
02:09:45,560 --> 02:09:47,660
And I mentioned several of those already in terms

1526
02:09:47,660 --> 02:09:50,960
of that flexibility for different types of units

1527
02:09:50,960 --> 02:09:57,920
and increased density and being able to upgrade periodically,

1528
02:09:58,040 --> 02:10:00,820
rather than requiring it to be all at once.

1529
02:10:01,360 --> 02:10:03,240
So there are some incentives there.

1530
02:10:03,240 --> 02:10:05,540
Interesting enough when we did that, the folks

1531
02:10:05,540 --> 02:10:11,760
we did interview and talk with. We're very interested in those incentives. Let's so in the

1532
02:10:11,760 --> 02:10:17,560
zone change, frankly. So I just, in the name of transparency, I want you to know what we heard,

1533
02:10:17,660 --> 02:10:24,040
and that's what we heard. And then one more minute, the last one just relates to bringing a city ordinance

1534
02:10:24,040 --> 02:10:33,100
and or 33.06 into a zoning code and a comprehensive plan amendment, which seems like that the intent

1535
02:10:33,100 --> 02:10:40,040
is really good. I understand it in the state one page on the steps to go through to sell your park

1536
02:10:40,040 --> 02:10:44,000
was kind of vague to me and I did a little bit more research and it seemed like it was really

1537
02:10:44,000 --> 02:10:46,980
vague at the state level too, maybe because it's brand new and it hasn't been test driven,

1538
02:10:47,320 --> 02:10:55,960
I would assume. But that also seems to be making the state language for a lot of housing policy

1539
02:10:55,960 --> 02:11:02,720
seems to be less restrictive and we're adding what seems to be a good intention but is a restrictive

1540
02:11:02,720 --> 02:11:10,040
covenant to an owner which potentially puts more pressure on sale and potentially more

1541
02:11:10,040 --> 02:11:14,080
pressure on investment coming to our community. Can you speak to that? Or maybe Brandon

1542
02:11:14,080 --> 02:11:17,980
or Derek, can speak to that if you can?

1543
02:11:19,840 --> 02:11:21,060
Like why are we being more restrictive?

1544
02:11:22,000 --> 02:11:28,000
Yeah, a couple of points I would say that the 3306 just for clarification is not a land use

1545
02:11:28,000 --> 02:11:33,000
ordinance change or a comprehensive plan change, not a zoning change, is presented as an amendment

1546
02:11:33,520 --> 02:11:39,220
to chapter 10, which is the same section where we have tenant rights for condo conversions,

1547
02:11:39,900 --> 02:11:44,560
or if somebody converts apartment complex into condominiums, you have to give first right

1548
02:11:44,560 --> 02:11:52,420
of refusal to the existing tenants. So it's similar in that capacity. In terms of incentives,

1549
02:11:52,420 --> 02:12:01,720
I do want to note that one area in which a park owner may realize some increased value from

1550
02:12:01,720 --> 02:12:07,640
their property versus the existing ordinance, if these are passed, is going from 13.5

1551
02:12:07,640 --> 02:12:16,140
unit stake per acre to 18 units per acre and also allowing opportunities for small units to

1552
02:12:16,140 --> 02:12:21,080
account as a half a unit so they could do two small units in the same footprint where there's

1553
02:12:21,080 --> 02:12:28,020
currently and collect space rents on both. In terms of the how it benefits the

1554
02:12:28,960 --> 02:12:35,520
resident and manufactured home unit owner, it probably gives them a security for

1555
02:12:35,520 --> 02:12:43,120
reinvestment into their own and remove some security concerns over the potential for the home

1556
02:12:43,120 --> 02:12:49,660
that they currently own to be required to be demolished through a conversion. And that was

1557
02:12:49,660 --> 02:12:55,980
something that was unfortunately realized in a number of parks throughout the Rob Valley back in

1558
02:12:56,640 --> 02:13:01,880
2006, 7, I'm forgetting the exact year, we're property owners that had purchased manufactured

1559
02:13:01,880 --> 02:13:08,880
home parks, faced a closure of their park, and the conversion of their park into a different

1560
02:13:08,880 --> 02:13:15,020
use. And in that process, we're in a position to demolish the home that they still had to make

1561
02:13:15,020 --> 02:13:22,060
payments on even after it was demolished, so that is not saving the money on a monthly basis,

1562
02:13:22,300 --> 02:13:28,840
but it's providing security in the long term that they're not going to face that kind of significant loss.

1563
02:13:31,180 --> 02:13:45,000
Brandon, just to follow up on that question, we also saw what happened in the wake of the

1564
02:13:45,820 --> 02:13:51,340
developable space and so that's part of this as well. I know that when we started to have this

1565
02:13:51,340 --> 02:13:56,740
conversation part of that was the conversion piece when the houses are still standing but the

1566
02:13:56,740 --> 02:14:03,060
other piece was when we saw what was going on with manufactured parks after a fire was that all

1567
02:14:03,060 --> 02:14:11,280
the said now those obstacles to conversion when the homes are there those obstacles are often gone

1568
02:14:11,280 --> 02:14:17,640
at the point where now you've got a post-fire landscape, and so that is something else we should

1569
02:14:17,640 --> 02:14:22,380
be thinking about in terms of not necessarily dropping the cost for a person on a monthly

1570
02:14:22,380 --> 02:14:29,060
basis, but protecting that space as affordable, some sort of affordable housing.

1571
02:14:30,620 --> 02:14:31,300
Councillor Dale.

1572
02:14:32,480 --> 02:14:32,980
Thank you, Mayor.

1573
02:14:35,240 --> 02:14:44,040
I am struggling to accept what I considered be significant ambiguity with the entire

1574
02:14:44,040 --> 02:14:49,540
subsection of 10.16.050, which is the relocation plan and city review.

1575
02:14:50,500 --> 02:14:54,780
And starting with a fact that it says the city may require the designation of a relocation

1576
02:14:54,780 --> 02:14:58,500
coordinator to administer the approval of the patient plan to borrow from a term that

1577
02:14:58,500 --> 02:14:59,980
I'd like to use especially when we're...

1578
02:15:00,050 --> 02:15:07,390
When we're trying to tighten up and write well, well, written code, clearing objective standards or what we're looking for.

1579
02:15:07,670 --> 02:15:17,290
I don't want to put our planning department in a situation where they're having to parse these code statements, such as may.

1580
02:15:17,730 --> 02:15:21,350
Like, when do we do that? Why, how would an owner know? Do I do I do I not need that?

1581
02:15:21,410 --> 02:15:26,650
A code should be, I mean, fine if you want to say, show where I think if that's something that this council chooses to do.

1582
02:15:26,650 --> 02:15:31,490
But as you go into that, and you start looking at park

1583
02:15:31,490 --> 02:15:33,710
under shell submit a relocation report and plan

1584
02:15:33,710 --> 02:15:35,930
for city for review, okay, under what standards,

1585
02:15:36,130 --> 02:15:39,150
a relocation report has four, so things here,

1586
02:15:39,350 --> 02:15:41,950
but under what standards would that be considered acceptable

1587
02:15:41,950 --> 02:15:43,630
or is that something that our planning staff

1588
02:15:43,630 --> 02:15:46,430
is just making a call right then and there,

1589
02:15:47,230 --> 02:15:49,050
maybe you might be able to speak to that.

1590
02:15:52,110 --> 02:15:55,850
But I'm not understanding, if I were coming into this,

1591
02:15:55,850 --> 02:15:58,190
I wouldn't know where to start here.

1592
02:15:58,430 --> 02:16:03,210
I wouldn't know, okay, I write up an entire report and it may be approved.

1593
02:16:03,450 --> 02:16:07,530
It may not just tell me what I need to do and I'll do it and make it so that I can follow

1594
02:16:07,530 --> 02:16:14,970
the instructions and be clear with what I'm trying to accomplish here and what the city

1595
02:16:14,970 --> 02:16:16,570
is looking to achieve out of it.

1596
02:16:17,250 --> 02:16:21,190
But would it be fair to say that this is quite open-ended and do you think we can do

1597
02:16:21,190 --> 02:16:24,210
some significant work to maybe tighten that up administratively?

1598
02:16:26,800 --> 02:16:29,740
Do you want me to start Brandon or do you want to go?

1599
02:16:29,740 --> 02:16:30,420
Go ahead Scott.

1600
02:16:31,280 --> 02:16:35,960
I think that, you know, I think that you're getting to some of the apprehensions that

1601
02:16:35,960 --> 02:16:37,460
Planning Commission have as well.

1602
02:16:38,600 --> 02:16:45,140
And I think that the term may, I totally at 100% agree with you on being clear and objective,

1603
02:16:45,380 --> 02:16:48,080
especially when administering code, that's very important.

1604
02:16:48,800 --> 02:16:54,260
And I would, I'm not an attorney, but I really think it is important to have attorneys

1605
02:16:54,260 --> 02:16:59,080
review code language like that because we don't want to get ourselves in a situation as planners

1606
02:16:59,080 --> 02:17:02,780
where we have to make administrative decisions that aren't clear and set out.

1607
02:17:03,800 --> 02:17:04,700
So I appreciate that comment.

1608
02:17:05,020 --> 02:17:09,940
I think that we should work with this city attorney to make sure that it is something

1609
02:17:09,940 --> 02:17:14,740
that can be administered cleanly and efficiently from both the city side and from that

1610
02:17:14,740 --> 02:17:16,180
from an African side.

1611
02:17:16,760 --> 02:17:17,800
I appreciate that.

1612
02:17:17,800 --> 02:17:18,380
Thank you, Brandon.

1613
02:17:18,380 --> 02:17:19,040
Do you have any idea?

1614
02:17:19,040 --> 02:17:21,240
Yeah, I'll just reiterate what Scott said.

1615
02:17:21,300 --> 02:17:28,620
I think that this is precisely the type of comment on 10116 that we'd like to relate

1616
02:17:28,620 --> 02:17:33,580
to the city attorney for a careful evaluation to ensure that what we're requesting

1617
02:17:33,580 --> 02:17:38,920
of park owners is readily achievable and clear to them.

1618
02:17:39,500 --> 02:17:39,980
So, thank you.

1619
02:17:40,160 --> 02:17:45,380
And I do believe that there's best of intentions here and I do believe that the staff and

1620
02:17:45,380 --> 02:17:49,960
and all of us are trying to do our best to provide maximum tenant protections.

1621
02:17:50,500 --> 02:17:52,200
I don't think that that's in question at all.

1622
02:17:52,520 --> 02:17:56,620
I just want to make sure that we measure three times, cut one's kind of a thing.

1623
02:17:56,920 --> 02:18:02,920
And I would definitely hope that we would get this back to have further review on it,

1624
02:18:03,020 --> 02:18:06,340
because I think it's definitely worth doing, but we need to get it right.

1625
02:18:07,120 --> 02:18:10,140
And I just interject one brief point.

1626
02:18:10,700 --> 02:18:14,360
The difference between May and Shao, a good example is our tree ordinance.

1627
02:18:14,360 --> 02:18:17,140
that says, we may require an arborist.

1628
02:18:17,580 --> 02:18:19,520
We said, we shall require an arborist.

1629
02:18:19,900 --> 02:18:22,320
You have to pay an arborist every time, regardless.

1630
02:18:23,100 --> 02:18:26,840
May give staff the option to say, you know what?

1631
02:18:26,860 --> 02:18:28,140
We came out and looked at it.

1632
02:18:28,140 --> 02:18:29,400
Don't worry about it.

1633
02:18:30,100 --> 02:18:30,760
It's fine.

1634
02:18:31,360 --> 02:18:32,060
If I may may.

1635
02:18:32,360 --> 02:18:32,920
Thanks, Derek.

1636
02:18:33,060 --> 02:18:33,960
I appreciate that.

1637
02:18:34,000 --> 02:18:36,460
And for a tree that makes sense.

1638
02:18:36,600 --> 02:18:38,780
What I'm curious about here, though,

1639
02:18:38,800 --> 02:18:43,860
is this is much more critical and has much more

1640
02:18:43,860 --> 02:18:51,200
much more intense consequences. So I guess my question is, is if we were to say

1641
02:18:51,200 --> 02:18:56,020
shall on this, if we think it is that important, and maybe I'll I'll I'll

1642
02:18:56,020 --> 02:19:00,040
I'll Bali this back to you and say would you guys in planning feel comfortable with

1643
02:19:00,040 --> 02:19:04,860
the shall because it is something that needs to be reviewed at this level because of

1644
02:19:04,860 --> 02:19:08,540
what we're trying to accomplish. Now, if you were to say may that's fine, I'm going to

1645
02:19:08,540 --> 02:19:13,400
come back and ask you for, well, if I'm coming with a may, then please let me know what

1646
02:19:13,400 --> 02:19:18,520
But what your standards are, at least in some sort of policy that I can read up, but so it's

1647
02:19:18,520 --> 02:19:22,840
not just the decision that I have no idea what I need to provide to you.

1648
02:19:23,140 --> 02:19:26,780
But thoughts on shallows, what we're trying to do, or am I making a worse?

1649
02:19:27,020 --> 02:19:31,720
No, I think honestly with a number of parks we're dealing with, versus a number of trees we're dealing with.

1650
02:19:31,880 --> 02:19:33,120
I don't think shallows are a problem.

1651
02:19:33,280 --> 02:19:40,780
I just think it's a tendency to try to leave some room for human judgment versus, and that

1652
02:19:40,780 --> 02:19:42,000
absolutely appreciate that.

1653
02:19:42,000 --> 02:19:44,320
And I was a great call out, but yes, thanks.

1654
02:19:45,540 --> 02:19:49,260
So I just have a question about when we're looking

1655
02:19:49,260 --> 02:19:52,320
at the parts that might eventually be annexed in.

1656
02:19:52,880 --> 02:19:55,320
And the conversation around, you know,

1657
02:19:55,580 --> 02:19:57,520
they're already providing affordable housing,

1658
02:19:57,800 --> 02:20:01,160
so we don't need to have that 25% element.

1659
02:20:01,880 --> 02:20:05,480
But I also don't kind of back to this space rent question

1660
02:20:06,000 --> 02:20:10,940
that we may find that at some point down the road,

1661
02:20:10,940 --> 02:20:16,520
they aren't necessarily providing affordable housing in the same way that they are right now.

1662
02:20:16,740 --> 02:20:22,500
So as the rents go up, the question of whether this is truly affordable versus whether

1663
02:20:22,500 --> 02:20:32,740
it's sort of workforce type, you know, potentially even higher somewhat higher end workforce type housing is a question.

1664
02:20:33,400 --> 02:20:40,920
And so I would like to understand a little bit better that assumption that because it's a manufactured home,

1665
02:20:40,920 --> 02:20:47,960
park, it sort of automatically means that these will be lower income, you know, providing affordable

1666
02:20:47,960 --> 02:20:52,720
housing. Yeah, I think you're right. It doesn't automatically mean that it's affordable with

1667
02:20:52,720 --> 02:20:59,280
the capital A. I think the term that I try to use in the introducing it was lower cost ownership

1668
02:20:59,280 --> 02:21:05,500
opportunities within the city. So I think that the housing production strategy and the goal

1669
02:21:05,500 --> 02:21:11,660
that Council set and doing this ordinance was recognizing that manufactured home parks are

1670
02:21:11,660 --> 02:21:16,180
a needed housing type, and that is the needed housing type that is in short supply.

1671
02:21:16,920 --> 02:21:24,160
So I think that the intention of removing obstacles or barriers to annexation in order to achieve

1672
02:21:24,160 --> 02:21:30,080
that needed housing type is where that exemption from the affordable housing comes from.

1673
02:21:30,360 --> 02:21:34,460
And I know it has been discussed in terms of naturally occurring affordable housing.

1674
02:21:34,460 --> 02:21:40,480
And right now that is a truth, but you're absolutely right that is time marches forward.

1675
02:21:41,320 --> 02:21:45,560
There are manufactured home parks around the country that are most people, some people

1676
02:21:45,560 --> 02:21:46,780
consider cost prohibitive.

1677
02:21:48,440 --> 02:21:53,700
So, nonetheless, it's a housing type that otherwise is not being developed from the ground

1678
02:21:53,700 --> 02:21:59,920
up, and so we wanted to provide opportunities to embrace those parks on the perimeter into

1679
02:21:59,920 --> 02:22:00,460
the community.

1680
02:22:00,460 --> 02:22:19,400
And so the assessment is that there's more risk for the city's goals in leaving that as an obstacle to annexation than there is to removing that obstacle and having them come in without the 25% requirement.

1681
02:22:19,400 --> 02:22:21,540
Okay. Thank you. Councillor Duking.

1682
02:22:24,000 --> 02:22:29,980
Thank you, Mayor. Brandon, I believe before you had meant.

1683
02:22:30,000 --> 02:22:42,400
Or maybe Scott mentioned, child care, laundry, things like that. Also, I believe I read in here, might have been yesterday's packet, tomorrow's packet yesterday tomorrow.

1684
02:22:43,760 --> 02:22:54,080
Something about RVs also being allowed there in the park, if people choose to do so, is that correct?

1685
02:22:54,080 --> 02:23:01,040
it is correct. So the state law stipulates how

1686
02:23:01,040 --> 02:23:05,820
scope 4064 says wherever you allow manufactured home parks,

1687
02:23:06,260 --> 02:23:08,780
you have to allow prefabricated units in those parks.

1688
02:23:09,280 --> 02:23:11,020
So we changed the code to allow those.

1689
02:23:11,580 --> 02:23:15,340
In reviewing it, further it doesn't specifically require

1690
02:23:15,340 --> 02:23:18,340
RVs being included unless you've seen.

1691
02:23:19,120 --> 02:23:23,100
So however, a number of our manufactured home parks throughout the city

1692
02:23:23,100 --> 02:23:28,820
have RVs in them currently, and so we were looking at not having those RVs be considered

1693
02:23:28,820 --> 02:23:38,140
and not conforming use and allowing them outright. Further it was discussed throughout

1694
02:23:38,140 --> 02:23:46,100
this last 15 months or so that manufactured homes once installed and decades transpire

1695
02:23:46,100 --> 02:23:53,020
can't readily move out of the park. And so that is in that park and if the park closes

1696
02:23:53,020 --> 02:24:01,580
or is converted, they have to be demolished. Whereas mobile units such as a recreational vehicle can

1697
02:24:01,580 --> 02:24:08,840
readily move from place to place. So it is another housing type that increasingly people are

1698
02:24:08,840 --> 02:24:16,480
living in RVs as full-time residents and the only place is that you can live in an RV as a full-time

1699
02:24:16,480 --> 02:24:21,460
residents under building code is in a designated RV park or in a designated

1700
02:24:21,460 --> 02:24:26,880
manufactured home park. So again this is something that the city could

1701
02:24:26,880 --> 02:24:30,900
remove from the ordinance but again it's our recommendation that they be

1702
02:24:30,900 --> 02:24:34,940
permitted within manufactured home parks as well.

1703
02:24:35,580 --> 02:24:41,020
You know I would just add that I think part of our process has been to look at ways to

1704
02:24:41,020 --> 02:24:45,120
be more flexible and more open. We know that the state of Oregon

1705
02:24:45,120 --> 02:24:51,220
is really pushing different housing types, especially housing types that are more affordable and

1706
02:24:51,220 --> 02:24:58,600
are quicker to create and get people living in for a variety of reasons that we've seen,

1707
02:24:58,680 --> 02:25:03,020
and we've also seen that there's been a lot of innovation in housing, things that we probably

1708
02:25:03,020 --> 02:25:08,660
wouldn't have thought of 20 or 30 years ago. So I think we were trying to be responsive to those

1709
02:25:08,660 --> 02:25:16,500
opportunities that may arise in the near future around pre-fabricated homes and potentially

1710
02:25:17,520 --> 02:25:21,480
RVs. You know right now is it is the definition for the state of Oregon between

1711
02:25:21,480 --> 02:25:27,420
a pre-fabricated home and RV is just that an RV is motorized or pulled by something with a motor

1712
02:25:27,420 --> 02:25:34,020
and is designed for temporary housing where pre-fabricated housing is designed for permanent housing.

1713
02:25:34,020 --> 02:25:58,080
But I think that that's a pretty fine line and at some point in the near future we could get to a place where the state of Oregon may see that differently and I think we want to have the opportunity to be flexible in manufactured home parks to allow for innovative housing types as they come on board and especially if the state of Oregon is supporting the development of those housing types so that we can get affordable housing on the ground quickly.

1714
02:26:05,500 --> 02:26:10,980
All right, we'll thank you all very much for the presentation and answering all of our questions.

1715
02:26:11,120 --> 02:26:18,320
I know we have a lot more, we'll quite a bit more discussion ahead of us, but also just so great to see us get to this point.

1716
02:26:19,040 --> 02:26:28,160
It has been a while since we started the conversation and we know that it's a deep dive and it's a lot of thinking and a lot of work to figure out how to make

1717
02:26:28,960 --> 02:26:34,300
this kind of a change appropriate for the community that we have and the circumstances that we have.

1718
02:26:34,520 --> 02:26:39,500
So great to see that this is where we're at in this and looking forward to the next conversations.

1719
02:26:40,140 --> 02:26:41,580
Thank you.

1720
02:26:42,600 --> 02:26:45,440
And with that, our agenda is complete for the evening.

1721
02:26:46,320 --> 02:26:47,280
Meeting is adjourned.