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Call the meeting to order?

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Good evening, and welcome to the June 16th, 2026 business meeting of your

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Ashton City Council. Councillor Dale will offer the landing knowledge of it.

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Thank you, Mayor. We acknowledge and honor the Aboriginal people who's on who's ancestral home

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lands we work, the care, who's a band of the Shasta nation, as well as the diverse and vibrant

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native communities who make their home here today. We honor the first stewards in the Roe Valley and

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lands we love and depend on, tribes with ancestral lands in and surrounding the geography of

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Ashton Watershed include the original past, present, and future indigenous inhabitants of

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the Shastat to Kelma and Athabaskan people. We also recognize and acknowledge the Shastavillage

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of Kwakakau, where the Crow Lights that is now the Ashton City Plaza.

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And Councillor Schumell will lead us in the pledge of allegiance.

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roll call, please elissa.

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Sherrell.

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Dale.

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Bloom.

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Kaplan.

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Here.

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Kaplan.

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Sorry.

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Hansen.

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Thank you.

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So good evening, everyone.

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We have a full room of folks this evening.

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So I just want to start with a couple of reminders.

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When the council is in session, which we are in now, it's very important that it stays quiet in that part.

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in the audience here so that we can make sure that we keep moving through our agenda.

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Please no signs or any banners that kind of thing.

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If you've come this evening to speak with a council about an issue, please make sure that

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you fill out a speaker request form.

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It's along the wall on the back.

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Make sure that when you fill it out, you indicate to us whether you are here to speak to

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a specific agenda item.

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Or if you're here to speak about something that is not on the agenda, you'll be speaking

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during public forum, please make sure you indicate that on your paper, and then bring it to

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this front tray here by the Recorders Desk, and then she will help me bring you up with

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the correct time so that you can speak to the council on the issue that is important to you.

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We have a couple of other announcements today, a fire danger jumped to moderate and then

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to high within the space of a week, and so that's where we're at right now.

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We also know that we are in drought conditions, so just encouraging everyone to do what they

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need to around their home to both conserve water and also to reduce their fire risk as we move through

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this summer time together. We have a proclamation today for BCD USA pollinator week, whereas pollinators

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such as thousands.

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A lot of species of bees are essential partners in producing much of our food supply. And whereas pollinators provide significant environmental benefits that are necessary for maintaining healthy diverse ecosystems in towns and cities. And whereas pollination plays a vital role for the trees and plants of our community, enhancing our quality of life and creating recreational and economic development opportunities.

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And whereas the City of Ashland manages parks, public landscaping, and other public lands that

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may include greenways and wildlife habitats, and whereas the City of Ashland provides recommendations

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to developers and residents regarding landscaping to promote wise conservation stewardship,

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including the protection of pollinators and maintenance of their habitats.

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Now, therefore,

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of June 22nd to 28th, 2026 as national pollinator week in the city of Ashland and as Ashland

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is an affiliate of BCD USA urge all citizens to learn more about how to make Ashland I mean

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I'm more welcoming home for our pollinator friends. One last announcement is simply that when you are

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bringing your speaker and your speaker request for me please make sure that you have that to us by

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beginning of the agenda topic that you are intending to speak on.

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Okay.

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We now move.

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There's a question I want to put to the council.

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We have received a request by the applicants for the number C public hearing, the legislative planning action,

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P-A-T-1, 2026-00297, they are unable to attend this evening in person, and they have asked

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us to postpone, I understand that, but they're not able to stay long enough for us to

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get to the hearing, so they're not able to speak to Council.

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So they have asked us to postpone, I've talked with our development staff, and they said

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that that would be fine with them if we wanted to postpone.

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I did notice that our agenda for our single July meeting is very packed, so it would be appropriate

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if the council wants to postpone this item to be looking at either the August 4th or the

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August 18th meeting time. So if that is something that the council would like to do,

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the 4th is open for a motion to postpone to a date, certain. Councillor Schell.

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Clerk occasion question, Mayor. Does the applicant know what's going to be that long? If

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they postponed? Yes. Okay. Thank you. Okay. And there could be just another clarify

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question. What was the date to postpone two? August 4th or the 18th. Those are the

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next two Tuesday meetings I believe. Do we have a preference? I would recommend August

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4th. Okay. Yeah. I would move to postpone that particular item to August 4th.

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Second. Any discussion? Nothing.

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We'll call please Alyssa,

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Ducane,

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Kaplan, Yes, Bloom, Yes, Dale, Yes, Chorrell, Yes,

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Hansen, Yes, Thank you. We are now to approval of minutes. Are there any changes to the

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minutes?

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Okay, the floor is open for a motion to approve, Councillor Hansen. Thank you, Mayor.

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I moved to approve steady session minutes from June 1st and regular business meeting minutes from June 2nd as

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stated in the packet. And the third set. And June 3rd joint steady session minutes as stated. Thank you.

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Is there a second? Second.

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We'll call please Alyssa. Dale? Yes.

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Sherrell. Yes. Hanson. Yes. Ducane. Yes.

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Kaplan. Yes. Bloom. Yes.

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Okay. We are to the consent agenda with any councilor like to remove the single

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item on a consent agenda this evening. Okay. The floor is open for a motion.

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I'm moving approval of the consent agenda. Second.

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Will call please a listen.

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Hanson. Yes. Ducane. Yes. Kaplan. Yes. Bloom. Yes.

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Dale?

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Cheryl?

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Yes.

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Motion pass.

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Great.

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And just to thank you to Brandon Polanco for stepping forward to serve on our Social Equity

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and Racial Justice Advisory Committee.

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So looking forward to working with him.

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And now we move on to our public forum.

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So we have 17 people who have signed up this evening to speak to us on issues that are

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not on our agenda.

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we only have a 15-minute time slot set for public forum. So this is what we're going to do

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is I'm going to give each person a full minute what you'll get is the the time the first

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time will come when you have 10 seconds left the second time will come at the end of that time

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period what we encourage folks to do as well is there may be several of you here to speak on the

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same issue so if somebody else has said something that you agree with it's fine for you to give

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the universal sign language signal for applause.

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We can see that without a disrupting our proceedings.

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And then when you get up, you can say whatever element

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that other person hasn't spoken.

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We realize that this can be frustrating

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that one minute is not very much time,

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but also feel free to reach out to the council

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through our email address,

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and we can also receive your information there.

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Particularly since these topics are not on the agenda tonight,

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we won't be making any decisions about them.

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And then I'll just, we'll also remind everyone

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that our council rules are such

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that we don't interact with people when they're talking.

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So we are not able to ask you questions,

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but do feel free to follow up with us individually

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and we can have those conversations.

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So I'm going to call out the names of the folks

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what you're going to do is come up.

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Do we have our microphone?

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Yeah.

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The microphone will be at the podium.

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You'll, at the very beginning of your testimony,

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please tell us your name and the city

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which you reside, you'll have a full minute when you get to the last 10 seconds, you'll hear

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a first chime, end of the time, you'll hear a second chime at that point, please finish the

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sentence you're on and move aside so the next person behind you can speak. You'll also notice

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that there is a light display on the podium and so it'll move to yellow when you only have those

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10 seconds left and then it will move to red. All right, so feel free also to line up along the

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a long that wall to help us move through a little bit faster.

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Okay, we are going to start with John Mower,

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followed by Benji Benberoosh, Susan Haveman, and John Tyler.

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Go ahead.

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Go.

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John Mower's my name.

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I have the privilege of spending the last 50 years

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as a physician and surgeon here in North Great City.

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I'm presenting you with a letter for the record.

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All right, it's a consensus statement for our coalition that is...

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Worked seriously over the last six months to preserve our hospital. With all due respect and appreciation

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for the time you provide to our fair city, the members of the coalition doing business as

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save our Ashley and community hospital, bleed you, bleed you, bleed you to give serious consideration

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to our request stated below. Tomorrow, the city will receive a winfall of $4004 million as a result

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of the breach of contract. By the 선택 corporation for its failure to maintain the

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the Washington beauty hospital as a general hospital through mid-July.

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His review, as well as those thousands of signed a petition, that the same $4 million

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represents the treasure time and efforts of generations of actual and citizens to keep

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that hospital open.

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It's our request as simple, but that entire $4 million in a interest-bearing.

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Thank you.

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I'm Ruth.

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Thank you.

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No.

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And just before you start, let's say that we had at 20 seconds, is there a way to set it

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at 10?

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Go ahead.

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Hi.

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I'm Benji Benberoch.

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I live in Ashland without a hospital.

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We are going to find ourselves traveling much longer to get medical care and this one minute limit

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that we have.

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That's about the amount of time that we're going to be able to have to see our doctors once

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get to Medford,

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and that also is a problem. The $4 million is not a win fall. It is a penalty

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that San Jose is contractually obligated to pay us, we need to put it in a lock box and

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reserve it for the future community hospital that we need to build and for medical care for

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of our residents to come from that. That is an absolute must.

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Thank you.

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We have Susan have been next followed by John Tyler, then Hilary Avalan

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and Nathan Whittenberg.

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Susan Hathman. On the day we realize an illness and injury to ourselves or to a family member

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our lives change. It is truly a slap of reality. Your life flashes before you and you experience

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fear and uncertainty. This event is personal and unsettling and upsets our world world world

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that we call home. Those who have experiences unsettling, setbacks in their health or the health

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of the loved one have found Ash and Community Hospital to be an extension of home. A component of

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healthcare, which is not experienced in all medical facilities, was unique to Ashland. Ash and

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community hospital was not just forks and mortar or medical skills and treatments.

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Ashen community hospitals culture took time to treat the whole person, a human connection

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of compassion, not just treating the illness but providing the healing that goes into

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treating the mind, body and soul.

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Please join us in this fight, give us every bit of advantage in returning our hospital to this

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community.

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As good stewards, please guard these $4 million for the intended purpose of reinvesting

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in a health care facility in Ashland.

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Thank you, we need every dollar of it.

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Thank you, man.

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My name is John Tyler.

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I'm a member of the Social Equity

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and racial justice advisory committee.

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And at our last meeting in June,

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we received a memo from the city manager telling us

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that we were going to be able to meet monthly from now on.

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That they were not going to allow us to meet.

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I'm sorry to meet quarterly instead of monthly.

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And I want to strongly protest this

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because we cannot get our job done if we only meet quarterly and I think it's a ridiculous

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thing for you to appoint us to this commission and then take away our ability to do

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our job.

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Thank you.

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Thank you.

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Hillary Avalon,

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Nathan Whittenberg, followed by Paul Mozina,

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Allison Mendel, and Susan McCracken

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Jan.

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My name is Nate Woodenberg, I'm a resident since 1996.

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I've lived in my home at 245NS since 1999.

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There have been summers prior to this one where I've been flyberg acid and inferiority

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by the fact that during the hottest dryest and most dangerous months of the summer and fall,

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the city of Ashton consistently fails to close Ashton loop road above Morton Street to car traffic.

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The potential for destructive forest fire that decimates our watershed is probably as high

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right now as it's ever been, the gates on loop road near the top of Morton on toll

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on Creek Road where the pavement ends and any other gated roads into our watershed if they

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remain open need to be closed to automobile traffic and in addition the needs to be

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an enforcement and heavy fines to anyone going up there with a motorcycle or dirt bike that

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can circumvent the gates.

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It's our mayor and our city council responsibility and duty to protect this city and it's

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surrounding and it's surrounding the including our critically important watershed which also

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impacts our viability of tourist destination as well as to protect its residents homes from

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to catch a fire by mitigating the risk of such a disaster to the greatest extent possible.

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Thank you.

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My name is Palma Zina, I live in Ashton.

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And I want to apologize for our statement I made at the Ashton Council meeting where I

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asserted that somehow the video for the meeting had been edited. I'm referring to the May 19th

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study session where Council Bloom was asked how he would answer the question about the

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many of the budget and he declined the answer. And the mayor said he's not participating.

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I assumed that his refusal was in that meeting video, and I was wrong, was in the May 7 meeting video, and I falsely claimed that somehow the council had edited that video and I apologize for the mistake.

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The point was though that the councillor accused himself from avoiding and deciding on the amendment to the budget, which diverted money for the childcare grant program.

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because you amended the Citizens Budget Committee budget and Council Bloom declined to participate

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in that amendment, but then when the budget came up for vote on June 3rd, while he voted for

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the amendment, the amendment was in the budget. You never voted for the amendment.

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Thank you.

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I'm Allison Medell. I'm the chair of the social equity and racial justice committee

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advisory committee. I'm here because of the announcement that our committee would be

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cut back to four meetings a year rather than monthly. When I first heard this, I

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thought we could figure out a way to work with it and having discussed it with

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the committee and thought about it myself. I realize that's just simply impossible.

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Sir Jack is supposed to be the voice for the voiceless. We cannot be that if we cannot

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be in regular contact with the public in the past four or five months we have had many members

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of the public come speak to us about pressing issues that we are working hard on that would

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not have happened if we had caught.

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I don't even know what I would say to the public if they had to wait three months to come talk to us. Thank you. Thank you.

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about the stock reductions that have been applied to certain committees, and my point of view

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on that.

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With nearly $1.3 million in private funds committed to the city of Ashland for public

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art, and just days after the year of public art was proclaimed in this very chamber, we

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received news that our committee's ability to deliver on its promise, let alone its basic

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Commission has been thwarted by this budget cut.

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With that economic impact study showing that the average return on investments in public

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art are 7 to 9 times the original investment is a potential for 9 to 12 million dollars worth

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of benefit to Ashland worth a few hours of staff time.

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Thank you.

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Thank you.

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Emily Simon?

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I helped birth surject and to see it die in this way and wither on the vine because of

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some small potatoes is really personally galling, but for my remaining 47 seconds I have

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two asks. As number one is that this body, not allow this to happen through a decision made

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by a non-public employee in terms of somebody who was voted on by the citizens of this city.

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So if the citizens of this city think that this is important, having surject, have a public meeting, get it on the forum, get it on an agenda instead of meaning that people like us who know about it can come and make a comment.

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That's my first ask. My second ask in my last nine seconds is that I'm not your lawyer and I can't

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advise you as to public meetings law. But I can tell you that you have a lawyer and that there's a public meeting

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problem he can tell you. Thank you.

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Alan Sandler followed by Debbie Nicewander,

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Kerry Mestane and Brandon Palonco.

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I want to stand where I live here for 45.

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Allen, can you lift that up? Can we restart his time? There you go.

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Thank you. I live in Ashland and I've been here for 40 years, 45 years.

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Anyway, I agree with John Meore's letter, which he was able to finish.

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He's running this group that is going to try and help him save the hospital.

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His comment, you know, we have a group of people that are very well educated, some of them

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have a lot of money, and it's going to help this thing. None of them are getting paid. They're

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all doing this because they love actual, and then they want the hospital back. So, Alan DeBours

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not here tonight, but he made a comment that I was going to read this real quickly. I would

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this is Alan talking. I would I would add as an alternative if they won't

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follow this request to add that at least set aside in an interest-bearing account

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to build for a year and to be hold for a year and give us time to allow all

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of the citizens of the city leadership gathering put use the money signalling

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board. I guess my time is up. Thank you. Thank you.

283
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My name, whoa. Hi. My name is Debbie

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Nice Wander. And I'm here to talk about the heat. It's hot out there. Really hot out there.

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And we don't have any shade on the night one. We don't even have a water source. So we can't

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have, you know, sprinklers or misturs or anything like that.

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We have no way to relieve ourselves from the heat, but we can let the folks leave their

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tents on the lawn during the heat cycle because they come back to the lawn at 430 to 630.

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And that's the hottest part of the day.

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And we have a lot of elders.

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We call an ambulance minimum late once a week and we don't need anybody suffering from

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so in the winter we had that agreement it wasn't written so I hope we can get something

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writing to accommodate the folks during the summer as well. Thank you. Thank you.

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We have Carrie Mustang followed by Brandon Palonco, Marty Mustang, and Nomad.

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00:28:11,600 --> 00:28:16,900
Hi, I'm Marty Maston. I'm a resident of Ashland. My topic is about

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traffic calming, petition that we have submitted, the residents of Granite Street and the

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surrounding area have requested the initiation of City of Ashland traffic calming

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program to address concerns of pedestrian safety measures and traffic calming

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strategies urgently needed on Granite Street and surrounding areas.

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Please find a

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I'd like to give to the recorder and ask the City of Council review.

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We submitted this petition in June of 2025 and it's been well-supported by our neighbors.

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Thank you for your consideration.

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Thank you.

305
00:29:12,720 --> 00:29:12,920
Hi.

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My name is Kerry Maston.

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I'm that lady, sister.

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And I live on granite street also.

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11 months after we submitted the petition,

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we finally got to meet with the Transportation Advisory Committee,

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and they listened politely, discussed our concerns and voted to make granite street a bicycle boulevard.

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And that will reduce the speed limit from 25 to 20.

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But at the same time, which is good, but at the same time, they seemed to put our request

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for crosswalks on hold until that water project, at the top of granite, is completed, which

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We'll be...

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I believe three years from now and is the reason we're here is to ask for your help in promoting crosswalks on granted.

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Did you know that there are no crosswalks on granted street and people cross really?

318
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No way.

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Thank you.

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00:30:22,570 --> 00:30:27,550
Hello, my name is Brandon Polanco and I first want to say thank you to the mayor and to this committee for your appointment.

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And I am part of Sir Jack and I want to speak to this incredible group that I got to find

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out about three months ago and I was able to attend these meetings.

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And if they are reduced to quarterly, I may never have found out about this.

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And as somebody who's new to this town who's been living here for over a year, being a person

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of color is an interesting navigation.

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And Sir Jack is a space that I felt I could be a part of, add to the conversation, and observe what is going on in this town, and also what's happening in this country.

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And so all I speak to is it's been an amazing three months, and I would love to keep meeting monthly.

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We have so much things that we want to do, there are so many opportunities to help give the

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voiceless voices and I appreciate all of you for this openness to all the citizens for

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giving me the time to speak.

331
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Thank you.

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00:31:23,930 --> 00:31:25,150
Thank you.

333
00:31:25,710 --> 00:31:29,310
We have no mad and Doug Houston.

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My name is No Mad.

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I'm a member of the homeless community, also a resident of the night lawn that we have here.

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I wish to speak about possibly getting us to be able to have our tents stay up during the heat times like this.

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We have people that are stroke survivors, heart attacks or fibers, we have elderly and people who have other physical health issues that cause issues during the heat.

338
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It is an issue when we have to pack up as soon as it starts getting to about 75 to 80 degrees during the day.

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And then during the heat of the day, which is about 4.36 o'clock as my friend Debbie had stated,

340
00:32:10,760 --> 00:32:18,360
it is a problem and it needs to be dealt with and we need some way to at least find a way to get a vote made and

341
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get ourselves to be able to have our 10 stain there. Thank you.

342
00:32:22,380 --> 00:32:23,460
Thank you.

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00:32:26,040 --> 00:32:28,120
I'm a name's Doug Houston resident of Ashland.

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00:32:28,480 --> 00:32:35,640
I'm here to express my support of Sir Jack and specifically the proclamation that's probably going to come before you,

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00:32:35,640 --> 00:32:41,420
closing any ice detention centers in the area and then hopefully building on this city support

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00:32:41,420 --> 00:32:48,180
to make it a county wide proclamation and I think we're a little more progressive than

347
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Newport and Kuzbe who's already done this. Thank you.

348
00:32:52,460 --> 00:32:52,840
Thank you.

349
00:32:57,300 --> 00:33:02,900
All right, we will move on now to public hearings. We have the first reading of ordinance

350
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33-05, amending AMC 6.0 for business licenses. Jordan. Yeah, this is just a simple cleanup.

351
00:33:12,820 --> 00:33:17,580
We are moving to have all of our fees out of code language and into our resolution that we

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adopted every year. And this is just a clean up of that that was missed that first time

353
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around we did this about six to eight months ago. So the clarify this is moving our business

354
00:33:26,920 --> 00:33:31,000
license fee out of the ordinance language and into our miscellaneous fee book.

355
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Questions of staff?

356
00:33:35,900 --> 00:33:39,920
Just to hold on a minute. Excuse me? There's no speaking in the audience.

357
00:33:40,160 --> 00:33:43,420
So please, if you have to have a conversation, please take it out to the FOIA.

358
00:33:43,860 --> 00:33:46,520
Thank you. Questions of staff? Councillor Hanson.

359
00:33:47,900 --> 00:33:52,900
Thank you, Jordan. I realize this is house cleaning and totally support where we're going

360
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with us with all of our efforts. But it brings up an opportunity to talk about business

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licenses and compliance with business licenses and encouraging businesses to participate

362
00:34:04,460 --> 00:34:11,180
as a as a business owner myself. I know I once first it was a it was a former pride to go

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and get my business license and put it on the wall and as the years go on I get the renewal notices

364
00:34:17,140 --> 00:34:23,380
but it's less and less and I don't know it's just it's it's more you know part of doing business

365
00:34:23,380 --> 00:34:28,580
But I'm wondering if there's anything going on in the city with business licenses doing

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courage, participation, and the chamber and economic development that we might be able

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to take an opportunity to update us on.

368
00:34:37,860 --> 00:34:38,840
More than happy to.

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So we are bringing our business license program along with our food and beverage tax revenue

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payment program back in house to the city.

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For the last five years we've had a third party vendor and we've just reached a point where

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We want to bring it back to provide

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a stronger customer service and to be able to do

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stronger audits and things like that

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to help engage with our business community.

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So we're putting the pieces in place together

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and we're working closely with the chamber

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to get the word out.

379
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Man, I fell up.

380
00:35:05,920 --> 00:35:07,720
Yeah, so it sounds like there's an opportunity there.

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It's not only re-engage the business community,

382
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but also potentially bringing some more revenue

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as businesses grow with the audit.

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So it's just not an automatic renewal.

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It's like, oh, all of a sudden, my widget business

386
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as a hundred boys instead of ten and that's what the fees based on right okay thank you so much

387
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for your efforts any other questions of staff okay I open the public hearing at least it has

388
00:35:33,320 --> 00:35:39,280
anyone requested to speak to us on this issue no I close the public hearing the floor is open for

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a motion Councillor Bloom yeah thank you I moved to approve the first reading of ordinance 3305 in

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in submitting 6.04, business license sections, 6.04.10405, duplicate license, 6.04.120, temporary

391
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license, and 6.04.130, delinquent payment.

392
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Councillor Boone?

393
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Councillor Hanson?

394
00:36:03,140 --> 00:36:09,480
Yeah, again, I think it's a great housekeeping effort, but also a reminder to our business

395
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community that we have an amazing chamber that is, you know, more represented in the town center

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00:36:16,120 --> 00:36:22,680
and it would be great to get better representation from other parts of the city too and participate

397
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in one of the chambers of going and economic development and all that. Rising tide lifts all boats.

398
00:36:27,520 --> 00:36:31,400
It's a great business community here. I encourage people to, you know, really get involved.

399
00:36:32,400 --> 00:36:39,420
Councillor Duking. Thank you, Mayor. Well, I appreciate the housekeeping. This is a miscellaneous

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00:36:39,420 --> 00:36:46,380
fee and I did not support the first of the miscellaneous fees and I won't be supporting this one.

401
00:36:48,180 --> 00:36:48,920
Further discussion?

402
00:36:51,500 --> 00:36:52,600
Roll call please, Alyssa?

403
00:36:53,820 --> 00:36:57,140
Sherrell? Yes. Dale? Yes. Bloom? Yes.

404
00:36:57,460 --> 00:37:01,960
Kaplan? Yes. You came? No. Hansen? Yes. Motion pass.

405
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We move on to the second public hearing, public hearing and first reading of ordinances 3296,

406
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32.97, 32.98, and 33.06, establishing the manufactured home park zone, amending manufactured

407
00:37:19,060 --> 00:37:24,240
housing development standards, adopting related comprehensive plan and zoning map amendments,

408
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and establishing manufactured home park resident protections.

409
00:37:29,080 --> 00:37:29,660
Jordan.

410
00:37:30,000 --> 00:37:33,220
I'll hand it off to Director Goldman as no one can say it better.

411
00:37:38,070 --> 00:37:41,230
Good evening, Mayor and Council. Thank you for having me.

412
00:37:41,890 --> 00:37:46,750
So the subjects that we're speaking on tonight were the very same subjects at last night's

413
00:37:46,750 --> 00:37:51,390
study sessions. So I do have an abbreviated presentation, both for council and those

414
00:37:51,390 --> 00:37:57,150
that may be watching with interest in what the manufacturer home part of their own project

415
00:37:57,150 --> 00:38:03,650
is. Essentially, the project was derived out of our housing production strategy, which was

416
00:38:03,650 --> 00:38:11,950
adopted by Council in 2023, that program identified a number of strategic actions that the

417
00:38:11,950 --> 00:38:15,190
city would take to address housing needs within our community.

418
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The maintenance and quality maintain the quality and support the preservation of the existing

419
00:38:22,190 --> 00:38:27,710
manufactured home parks was one of those items and it was prioritized to happen early

420
00:38:27,710 --> 00:38:34,530
in the eight-year process because of the need to retain those existing manufactured homes

421
00:38:35,210 --> 00:38:37,090
and support their long-term viability.

422
00:38:38,170 --> 00:38:41,870
So in terms of the project, it had a couple objectives.

423
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The first being to preserve existing manufactured home parks while supporting opportunities

424
00:38:47,470 --> 00:38:51,070
for reinvestment and modernization of those parks.

425
00:38:51,450 --> 00:38:57,090
So that is accomplished in the ordinances presented to you this evening by establishing a dedicated

426
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manufactured home park zone and a comprehensive plan designation that gets assigned to existing

427
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manufactured home parks. It facilitates reinvestment and existing parks by allowing partial improvements

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of existing non-conforming parks without requiring full upgrades. This would be done through

429
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a conditional use permit process, so an applicant that wanted to do a phased improvement could

430
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as smaller phase and not be subject to bringing the entire park into compliance with current code.

431
00:39:31,690 --> 00:39:37,410
It also modernizes existing standards to accommodate smaller manufactured dwellings,

432
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modular units, and RVs as allowed by state law. And I do need to make a clarification from the

433
00:39:43,730 --> 00:39:49,710
study session last night. I indicated that I was not aware of state law that required manufactured home

434
00:39:49,710 --> 00:39:58,030
to be located in, I'm sorry, that required recreational vehicles to be permitted outright within

435
00:39:58,030 --> 00:40:07,590
manufactured home parks, and further review, ORS-197-463 states exactly that, that RVs are permitted

436
00:40:07,590 --> 00:40:13,110
outright wherever manufactured home parks are located. So that is a change in our ordinance

437
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to align with state law, and also when that provides for an opportunity for that needed housing type.

438
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Additionally, the ordinances would allow limited park serving amenities such as management

439
00:40:26,510 --> 00:40:31,830
offices, community buildings, coffee shops through a conditional used permit review.

440
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So that is our new uses that would be allowed in the newly formed manufactured home

441
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park zone.

442
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And last but not least, the increase in allowable densities, currently manufactured home parks

443
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located in multi-family residential zones.

444
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We're going to have 13.5 units per acre.

445
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The proposed ordinances before you would

446
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allow that to be increased up to 18 units.

447
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And that facilitates the potential for essentially two

448
00:40:58,990 --> 00:41:01,150
small units where one unit might be currently.

449
00:41:02,150 --> 00:41:04,390
If a manufacturer dwelling was moved out,

450
00:41:04,670 --> 00:41:08,930
you may be able to get a duplex-like unit in the same space.

451
00:41:09,430 --> 00:41:11,710
And we are seeing in the industry a lot of variety

452
00:41:11,710 --> 00:41:18,930
in both prefabricated and manufactured homes that were not necessarily in existence in the early

453
00:41:18,930 --> 00:41:21,350
80s, the last time this ordinance was looked at.

454
00:41:22,690 --> 00:41:27,890
So another purpose was to support long-term housing choice and align local regulations

455
00:41:27,890 --> 00:41:29,230
with Oregon law.

456
00:41:30,310 --> 00:41:34,430
So as noted, the ordinances preserve the existing manufactured home.

457
00:41:34,430 --> 00:41:41,070
parks is needed housing resource. They protect the existing manufactured home parks from

458
00:41:41,070 --> 00:41:47,130
conversion to non-park uses. So, and I would say that is true for those that would be

459
00:41:47,130 --> 00:41:53,590
re-owned as part of this effort. There are a couple manufactured home parks, namely the upper

460
00:41:53,590 --> 00:41:59,330
pines project that's within the climate-friendly area that is a designated manufactured home park,

461
00:41:59,670 --> 00:42:03,370
but if its zone is not modified as part of this ordinance and it's recommended

462
00:42:03,370 --> 00:42:09,710
that are not being in order to develop out with those climate-friendly area objectives that

463
00:42:09,710 --> 00:42:11,270
could convert to non-park uses.

464
00:42:11,570 --> 00:42:17,250
So I wanted to clarify that as an opportunity for conversion, but it would provide notice

465
00:42:17,250 --> 00:42:23,630
residents of an opportunity to organize the event of a park sale or in the case of the

466
00:42:23,630 --> 00:42:25,050
upper pines of park conversion.

467
00:42:25,350 --> 00:42:31,070
So in both of those circumstances, it would trigger what is being proposed in ordinance

468
00:42:31,070 --> 00:42:38,430
3, 3, 0, 6 to have noticed requirements to the residents of existing manufacturer home parks.

469
00:42:38,630 --> 00:42:44,870
So those ordinance provisions would apply to any existing manufactured home park.

470
00:42:45,390 --> 00:42:52,790
It also, the ordinance is presented also a line local standards with state law requirements for manufactured housing.

471
00:42:53,290 --> 00:43:00,210
This largely gets to removing some of the design criteria that are imposed by our existing ordinance.

472
00:43:00,210 --> 00:43:07,030
and allowing manufactured homes to develop in the same capacity as single-family homes on single-family

473
00:43:07,030 --> 00:43:13,450
lots, as well as removing some of the design requirements and minimum size requirements for

474
00:43:13,450 --> 00:43:16,330
manufactured homes within manufactured parks.

475
00:43:17,790 --> 00:43:26,130
The ordinance specifically, specifically 3297, incorporates state mandated changes for child

476
00:43:26,130 --> 00:43:28,550
care facilities and residential care facilities.

477
00:43:28,550 --> 00:43:40,450
This was an opportunistic change because we are modifying the use table to incorporate those changes that are required under house bills that were passed by the legislature.

478
00:43:41,390 --> 00:43:48,270
I did want to note that the proposal before you goes one step further in this regard than the state requirements.

479
00:43:48,270 --> 00:43:54,070
we are required for child care facilities to allow them in all multi-family zones and commercial

480
00:43:54,070 --> 00:44:01,590
zones. Our draft ordinance before you tonight, in part of the child care committee, had

481
00:44:01,590 --> 00:44:06,630
recommended that they'd be permitted outright in all zones. And so the use table presented

482
00:44:06,630 --> 00:44:13,110
to you this evening would allow for child care facilities in single-family zones as well. And

483
00:44:13,110 --> 00:44:17,210
again, so that's somewhat unrelated to the manufacturer home park zone, but it changed that

484
00:44:17,210 --> 00:44:20,210
is incorporated into the ordinance opportunistically.

485
00:44:21,530 --> 00:44:23,610
So, and lastly, the ordinance is,

486
00:44:23,610 --> 00:44:26,490
reduce the regulatory uncertainty

487
00:44:26,490 --> 00:44:28,150
through clear standards and procedures.

488
00:44:29,110 --> 00:44:30,390
This gets to some of the issues

489
00:44:30,390 --> 00:44:32,490
of how close can units be together.

490
00:44:32,770 --> 00:44:35,590
We've changed the draft ordinance to stipulate

491
00:44:35,590 --> 00:44:39,470
that manufactured homes within a manufactured home park

492
00:44:39,470 --> 00:44:41,850
have to meet separation requirements as required

493
00:44:41,850 --> 00:44:43,870
by fire and building code,

494
00:44:44,170 --> 00:44:45,770
but that provides greater flexibility

495
00:44:45,770 --> 00:44:51,890
in terms of existing units that may be closer together than the existing code would allow.

496
00:44:52,310 --> 00:44:57,850
Provided they meet building code, or if somebody wanted to build a new deck, if it could meet fire code,

497
00:44:57,990 --> 00:44:59,970
adjacent to an image.

498
00:45:00,000 --> 00:45:08,420
Manufactured dwelling, that could be permitted. So I also quickly wanted to note which properties or manufactured

499
00:45:08,420 --> 00:45:14,740
home parks are being proposed for inclusion in the manufactured home parks zone. Weingspread manufactured

500
00:45:14,740 --> 00:45:20,080
home park and Tom and Creek manufactured home park are the two within the city limits that would

501
00:45:20,080 --> 00:45:25,960
be included in the new zone. There are two that are existing parks that are outside the city limits,

502
00:45:25,960 --> 00:45:33,740
within our urban growth boundary, namely SISCU village and Navu Park at the north and south

503
00:45:33,740 --> 00:45:39,000
ends of the community, that when those properties annex into the city, they would annex

504
00:45:39,840 --> 00:45:45,140
as with the manufactured home park, comprehensive plan designation, which would then mean they'd

505
00:45:45,360 --> 00:45:52,260
be subject to enter the city as manufactured home park zone properties. So again I kind of went

506
00:45:52,260 --> 00:45:58,640
over the ordinance is in general, but I wanted to touch on specific land use ordinance amendments

507
00:45:59,380 --> 00:46:05,540
in the manufactured heart home part zone. So increase the allowable dent. Yes. Just a

508
00:46:05,540 --> 00:46:09,320
clarification, we're going to take these one ordinance at a time. Correct. Yes, I've got.

509
00:46:09,340 --> 00:46:13,260
So we'll have some discussion. Okay. That sounds great. Thanks. So this first ordinance,

510
00:46:13,660 --> 00:46:20,480
this is the bulk of your packet. The ordinance 3296 increase allowable manufactured home

511
00:46:20,480 --> 00:46:42,960
density to 18% as I mentioned. It increases the allowable lock coverage from 35 to 65% coverage and 35% landscaping. I would note for wingspred that's not a change. That's their current requirement. But for the park on Tom and Creek, which is presently zone R1 3.5, it has a slightly lower lock coverage.

512
00:46:43,860 --> 00:46:49,680
It would also accommodate a larger range of housing types by allowing pre-fabricated units,

513
00:46:50,340 --> 00:46:54,200
modular units, and RVs, which again are allowed by state law.

514
00:46:55,020 --> 00:47:00,040
It replaces traditional zoning step-backs, as I mentioned, allows for that proportional

515
00:47:00,040 --> 00:47:06,140
improvements through expansion of non-conforming parks by through a conditional use permit

516
00:47:06,140 --> 00:47:12,800
process. It also removes minimum lot size and unit dimensions, clarifies annexation standards

517
00:47:12,800 --> 00:47:18,120
and zoning treatment for manufacturer to home parks when they enter the city, and updates

518
00:47:18,120 --> 00:47:23,540
and clarifies the standards to implement the recent housing legislation, including as I mentioned

519
00:47:23,540 --> 00:47:29,460
the allowances for child care and residential care uses. So that's an abbreviated list of a

520
00:47:29,460 --> 00:47:34,260
50 page ordinance presented for you, but happy to take any questions you have on it.

521
00:47:35,000 --> 00:47:41,480
Questions for staff? Councillor Schwer. Thank you, Mayor. Thanks, Brandon, for another great presentation.

522
00:47:42,560 --> 00:47:48,300
My main question is about the RV standard. Thanks for clarifying that that we're going to be in line with the state.

523
00:47:48,780 --> 00:47:52,960
And can you maybe just briefly touch on the definition of an RV and what protections,

524
00:47:53,760 --> 00:47:58,480
current park residents that live in an RV full time as their dwelling would have,

525
00:47:58,480 --> 00:48:02,420
would they be grandfathered in? Would they be legal existing non-conforming?

526
00:48:03,080 --> 00:48:04,380
Can you talk about those protections?

527
00:48:04,760 --> 00:48:09,600
Yeah, most definitely. So to answer your second question first, while I look for the definition,

528
00:48:11,040 --> 00:48:18,760
the manufactured home park that contains recreational vehicles currently, those are considered non-conforming.

529
00:48:19,280 --> 00:48:23,180
And essentially, if they were removed theoretically, they could not be replaced.

530
00:48:23,620 --> 00:48:27,200
Through adoption of this ordinance, then becoming an outright allowable use,

531
00:48:27,200 --> 00:48:33,400
they become conforming and would not be in that sense considered non-conforming.

532
00:48:33,960 --> 00:48:37,920
They would need not be grandfathered, it just be strictly legal under that standard.

533
00:48:39,000 --> 00:48:45,740
In terms of the definition, a recreational vehicle currently is defined in our ordinance

534
00:48:45,740 --> 00:48:52,120
as a self-propelled or toable mobile unit used for temporary dwelling purposes by travelers.

535
00:48:52,120 --> 00:48:58,120
So that's a rather restrictive definition, if somebody is living in it full time, it is neither

536
00:48:58,120 --> 00:49:02,660
temporary nor they necessarily travelers if they're residents of our community.

537
00:49:03,420 --> 00:49:14,840
So the proposed change is follows from essentially DMV and Oregon definitions, but it says

538
00:49:14,840 --> 00:49:19,800
the vehicular type unit, certified by the manufacturer's

539
00:49:19,800 --> 00:49:28,920
complying with AMC A1192, AMC A1195, NFPA1192, or

540
00:49:28,920 --> 00:49:32,760
successor standards, and primarily designated as temporary

541
00:49:32,760 --> 00:49:36,300
living quarters for recreational camping, seasonal, or

542
00:49:36,300 --> 00:49:39,880
travel use, which either has its own mode of power or

543
00:49:39,880 --> 00:49:44,000
mounted on or towed by another vehicle. So that aligns with DMV,

544
00:49:44,000 --> 00:49:54,220
It's a little bit broader than a typical recreational vehicle, specifically because ANSI 119.5 is generally

545
00:49:54,220 --> 00:50:00,580
a standard for park model recreational vehicles, which rather than conventional RVs.

546
00:50:00,660 --> 00:50:02,920
And so it allows those as well.

547
00:50:03,440 --> 00:50:08,780
And by saying primarily designated as temporary, it's an alignment with the DMV, but that

548
00:50:08,780 --> 00:50:13,860
word primarily is doing a little heavy lifting in that if it is used as a permanent

549
00:50:13,860 --> 00:50:16,640
occupancy, it's not in violation of that definition.

550
00:50:18,340 --> 00:50:20,380
By Mayor, thank you for that great definition.

551
00:50:21,220 --> 00:50:25,960
Just to follow up with that, who would be interpreting if it met those standards?

552
00:50:26,340 --> 00:50:29,260
And we would assume that if it's NFPA compliant and anti-compliant,

553
00:50:29,380 --> 00:50:31,720
that it's safe, it's fire and life safe for somebody.

554
00:50:32,060 --> 00:50:36,640
Is that a park owner's responsibility or is that the city to check that certification and enforce it?

555
00:50:36,980 --> 00:50:41,380
Yeah, so that is, I mean, in terms of being meeting standards of a manufacturer,

556
00:50:41,380 --> 00:50:45,100
that would be required by DMV before it could be put on the road.

557
00:50:45,560 --> 00:50:51,320
The city does do utility connects for an RV or for a manufactured dwelling when it comes

558
00:50:51,320 --> 00:50:55,900
in, so our building department would go out and evaluate it, but they would essentially

559
00:50:55,900 --> 00:51:01,060
just be verifying that it is a, that has the manufacturer stamp on it.

560
00:51:01,640 --> 00:51:02,440
Thank you so much.

561
00:51:02,760 --> 00:51:02,940
Thanks, Mayor.

562
00:51:04,180 --> 00:51:05,480
Other questions, Councillor Hansen?

563
00:51:07,040 --> 00:51:07,400
Thank you, Mayor.

564
00:51:08,120 --> 00:51:08,600
Thank you, Brandon.

565
00:51:08,600 --> 00:51:11,940
And this is great to see this come this far.

566
00:51:12,560 --> 00:51:15,620
In 22, there was some community meetings.

567
00:51:16,260 --> 00:51:20,380
I was able to attend some of the constituents here

568
00:51:20,380 --> 00:51:24,580
and the audience looking for the manufacturer home park zone

569
00:51:24,580 --> 00:51:27,520
and this project to see it come this far as great.

570
00:51:27,800 --> 00:51:29,760
So thank you, staff, and everybody in this room

571
00:51:29,760 --> 00:51:31,660
for your passion and participating.

572
00:51:32,720 --> 00:51:34,660
One of the things we learned, or one of the things

573
00:51:34,660 --> 00:51:37,340
I learned from the Housing Production Strategy in 23,

574
00:51:37,340 --> 00:51:48,520
that you presented was that we have a various housing stock in Aslan and we need more diversity

575
00:51:48,520 --> 00:51:55,320
within that stock and manufacturer home parks are a real niche in that. So I was surprised

576
00:51:55,320 --> 00:52:02,360
when I read the report in the packet that we didn't have something identified like a climate-friendly

577
00:52:02,360 --> 00:52:06,900
areas does on the map for suggested land use.

578
00:52:07,020 --> 00:52:11,900
And I know we're not in a business of telling people what to do, where per se, but we

579
00:52:11,900 --> 00:52:12,640
kind of are.

580
00:52:13,260 --> 00:52:21,100
And so it's just curious, is there any ability for the city to look at niches of land or

581
00:52:21,100 --> 00:52:27,260
to somehow try to spur some additional development of mobile home parks?

582
00:52:28,180 --> 00:52:29,980
I, the short answer.

583
00:52:30,000 --> 00:52:40,920
Senator is yes, what's presented to you this evening is really looking at existing parks and designating those with a new comprehensive plan designation to be manufactured home parks.

584
00:52:41,280 --> 00:52:50,820
But through the creation of a new zoning type manufactured home park zone and a new comprehensive plan designation through master planning other areas.

585
00:52:50,820 --> 00:52:56,400
the community could look at whether some of those are well-suited for those new

586
00:52:56,400 --> 00:53:02,320
designations. Additionally, if existing manufactured home parks were to look at

587
00:53:02,320 --> 00:53:07,200
expansion into a joining areas, they could propose a reason of the neighboring

588
00:53:07,200 --> 00:53:12,780
property to new manufacturing home parks zone in order to afford the flexibility

589
00:53:12,780 --> 00:53:18,260
the new zone provides and through annexation also an existing park if there's a

590
00:53:18,260 --> 00:53:23,880
land that provides an opportunity for expansion on this one. I'm thinking primarily

591
00:53:23,880 --> 00:53:28,500
Cisco Village and they could theoretically request that that annexation

592
00:53:28,500 --> 00:53:34,620
include the new comprehensive plan designation and zone change. So we did not as

593
00:53:34,620 --> 00:53:41,760
part of this project effort look at areas that were not currently manufactured

594
00:53:41,760 --> 00:53:47,740
home parks at rezoning, but it's something that either a city or a property owner

595
00:53:47,740 --> 00:53:50,940
could propose in order to achieve that housing type?

596
00:53:51,440 --> 00:53:55,480
Right, and if I may, it seems that we have suggestions

597
00:53:55,480 --> 00:53:59,800
in the packet of organizing and purchasing

598
00:53:59,800 --> 00:54:03,560
existing parks for tenants to become tenant owners.

599
00:54:04,740 --> 00:54:06,700
And I just seem, like we should, you know,

600
00:54:06,740 --> 00:54:09,320
third of the wall and see if it sticks that a community

601
00:54:10,140 --> 00:54:13,220
project might be able to buy a piece of land and establish

602
00:54:13,220 --> 00:54:21,760
a park and or, you know, we have land banking land trust that are really focused on

603
00:54:21,760 --> 00:54:26,180
multidwelling, high rise, but there might be a piece of land that the city owns it doesn't

604
00:54:26,760 --> 00:54:30,800
allow for those kinds of things, like it's close to the railroad tracks or, you know, something

605
00:54:30,800 --> 00:54:35,920
that doesn't allow affordable housing density like the way we do, that I think that this

606
00:54:35,920 --> 00:54:42,900
council and future councils might want to look at adding this kind of stock into for some sort

607
00:54:42,900 --> 00:54:51,260
community project too. Thank you very much for everything. I think that's a good point. And if I could just elaborate on one thing, because you reminded me of a provision in the ordinance that I think is

608
00:54:51,860 --> 00:55:03,500
pertinent to this question. Okay. The manufactured home park says that if you're within that zone, that's all it could be. We are not removing the manufactured home parks

609
00:55:03,500 --> 00:55:11,760
developments as an allowable use in R1 3.5 or R2 zones. So there's no restriction on where they

610
00:55:11,760 --> 00:55:16,940
could be compared to our current ordinance. So if somebody looked at an R2 property and wanted

611
00:55:16,940 --> 00:55:22,060
to develop a manufactured home park they could do so under that zoning or they could propose to

612
00:55:22,060 --> 00:55:27,720
assign the manufactured home park zone to it as well. So again I just wanted to note that we haven't

613
00:55:27,720 --> 00:55:33,400
restricted where they are allowable in the city versus what currently exists today. Which offers

614
00:55:33,400 --> 00:55:38,720
more flexibility, correct? Thank you. Any further questions of staff?

615
00:55:41,120 --> 00:55:41,780
So Alyssa, it has

616
00:55:41,780 --> 00:55:48,440
anyone else signed up since I got this list. Okay, so we have eight people who have signed

617
00:55:48,440 --> 00:55:54,280
up this evening to speak to us in the general topic of these four ordinances. So what we're

618
00:55:54,280 --> 00:55:59,720
going to do is we're going to take all of those comments now at the beginning sort of attached

619
00:55:59,720 --> 00:56:04,900
to this one, but Council understands that some of the comments may be more specific to the

620
00:56:04,900 --> 00:56:11,380
ordinances. Yohan, is there any legal issue in terms of that? It should be fine, right?

621
00:56:11,380 --> 00:56:16,100
As long as we take it at the beginning, the first ordinance. Okay. Each person will have three

622
00:56:16,100 --> 00:56:21,580
minutes. You'll offer your testimony at the podium, the same structure that we had for public forum,

623
00:56:22,000 --> 00:56:25,980
which is please tell your name and the city in which you reside at the beginning of your testimony,

624
00:56:27,120 --> 00:56:34,420
the visual cue on the podium will be green until you get to the last 20 seconds of your time,

625
00:56:34,420 --> 00:56:41,320
At which point you'll hear the first chime and the light will turn to yellow when you get

626
00:56:41,320 --> 00:56:45,320
20 more seconds out your time will be done. The light will turn to red. You'll get the second

627
00:56:45,320 --> 00:56:51,680
chime at that point. Please be complete with your test of money. You are again welcome to line up

628
00:56:51,680 --> 00:56:58,380
in the order that I call your name and I think we will go ahead and get started. The first person

629
00:56:58,380 --> 00:57:09,660
We'll actually be by Zoom, so we have Bruce Davis, via Zoom, and then we have Mary Lou Gross, Dolores Nins, and Alan Akroyd.

630
00:57:11,600 --> 00:57:17,580
Mr. Davis, you have three minutes to speak with us. Please tell us your name and the city in which you reside to begin your testimony.

631
00:57:17,580 --> 00:57:20,580
Okay, thank you.

632
00:57:22,060 --> 00:57:26,580
There are newspapers I live in gardenerville in Nevada.

633
00:57:27,580 --> 00:57:34,760
And the culmination member with my brother, I'm a boy in LLC which owns Cisco Village

634
00:57:34,760 --> 00:57:38,520
and has owns it for approximately 27 years.

635
00:57:40,820 --> 00:57:47,900
My brother's sound letter written for the record, he made one small letter, he said he's

636
00:57:47,900 --> 00:57:56,920
been in the industry for years, I've actually been at 50 years, over a thousand spaces

637
00:57:56,920 --> 00:58:06,380
and over again in 12 parts, 42 parts in western states, they felt parts, operated parts,

638
00:58:06,380 --> 00:58:09,280
field parks and closed parks.

639
00:58:09,820 --> 00:58:13,760
This president of the Western Mobile Home Association,

640
00:58:14,880 --> 00:58:17,680
which is the largest park on Earth's association

641
00:58:17,680 --> 00:58:18,800
in the country.

642
00:58:20,540 --> 00:58:25,500
And I'm frustrated that this whole activity has been going on

643
00:58:25,500 --> 00:58:27,020
without our awareness.

644
00:58:28,700 --> 00:58:33,320
We were first made of where I was at, in a letter from,

645
00:58:33,320 --> 00:58:42,200
the planning department I think on May 28th and we have other commitments we can't just

646
00:58:42,200 --> 00:58:52,800
drop everything we're doing. I see a lot of good spend on I see a lot of bad. We

647
00:58:52,800 --> 00:59:01,140
attempted to expand our park about 20 years ago and that was more real and I

648
00:59:01,140 --> 00:59:06,020
I can't remember her last name, and I haven't had a chance to go back to my records.

649
00:59:06,340 --> 00:59:09,660
We had it in general, but hardly engineering.

650
00:59:11,960 --> 00:59:15,640
And at the time of the city status, we're going to oppose that.

651
00:59:16,020 --> 00:59:17,740
Because we want employment.

652
00:59:18,540 --> 00:59:19,660
We need jobs.

653
00:59:20,900 --> 00:59:22,000
We said, OK.

654
00:59:22,800 --> 00:59:26,230
We would have asked everybody to start a plan and coordinate or

655
00:59:26,230 --> 00:59:38,670
included some self storage with it, brought it back for a subsequent meeting, and again said the city is going to propose that.

656
00:59:38,810 --> 00:59:42,370
We were in your sphere of influence, which we still are.

657
00:59:43,470 --> 00:59:51,230
We could have had up 40 more spaces of affordable housing 20 years ago, or we wanted to do it.

658
00:59:52,790 --> 00:59:59,970
getting to have it. So let's get to be 20 years from now the part that we

659
01:00:16,660 --> 01:00:17,340
Thank you,

660
01:00:22,380 --> 01:00:29,980
Mr. Davis. I don't know if you can hear the buzzer, but the three minutes, please.

661
01:00:29,980 --> 01:00:33,380
minutes is up. Thank you. Next,

662
01:00:38,620 --> 01:00:45,400
we have Mary Lou Gross, Dolores Nins, and Alan Akroyd.

663
01:00:47,140 --> 01:00:52,220
Yes, and we also can bring the microphone to anyone who needs it in their seat.

664
01:00:54,470 --> 01:00:54,690
And feel

665
01:00:54,690 --> 01:01:00,070
free to pull that microphone down adjusted as you need to so you can speak into it.

666
01:01:03,500 --> 01:01:11,280
brief little speech here, full disclosure, I'm a licensed real estate broker, so some of you

667
01:01:11,280 --> 01:01:17,480
probably recognize me. I'm actually here speaking as a resident of a mobile home park.

668
01:01:17,740 --> 01:01:23,300
Can you give us your name and your Mary Lou Gross and I live at Wingspread Mobile Home Park?

669
01:01:24,800 --> 01:01:30,340
I participated over the years in meetings and committees dealing with this very issue.

670
01:01:30,340 --> 01:01:34,100
First is an advocate for my mother who lived in

671
01:01:34,100 --> 01:01:38,360
a wing-strained mogul, park, and later as a resident of our community.

672
01:01:39,260 --> 01:01:44,100
And as our community grew, and that's actually started in the 1990s,

673
01:01:44,180 --> 01:01:47,440
the discussion about being able to buy your part.

674
01:01:49,660 --> 01:01:53,980
I later got involved in committees in our neighborhood,

675
01:01:54,520 --> 01:01:59,260
because the concern was what if this park did come up for sale?

676
01:01:59,260 --> 01:02:15,960
We have people who've lived here, actually multi-generations where maybe a parent, like in my situation, a parent bought the home, I moved him to help my mom, she died, I stayed, trying to get it ready to sell, and then I realized what a great community.

677
01:02:16,580 --> 01:02:24,080
This is a very supportive community that takes care of each other. We're involved even though there is a property owner.

678
01:02:24,080 --> 01:02:33,080
We're actively involving keeping our community, picked up, landscape, we've worked with the

679
01:02:33,080 --> 01:02:37,220
fire department to make sure that we are in a fire-wise community.

680
01:02:38,120 --> 01:02:43,980
Yeah, we don't have the protections that a homeowner who owns their land does, not even the protections

681
01:02:43,980 --> 01:02:50,360
of a condo owner who doesn't own the land under the unit, but they have the legal right to have

682
01:02:50,360 --> 01:02:53,300
more options for their living space.

683
01:02:54,020 --> 01:02:59,560
The cost of our rentals of what we pay monthly has gone from.

684
01:02:59,700 --> 01:03:03,060
I think it was around 300 when my mom bought her place.

685
01:03:03,600 --> 01:03:08,820
And it's almost $800 a month now.

686
01:03:09,480 --> 01:03:12,080
So we are paying big fees.

687
01:03:12,320 --> 01:03:14,560
I think I saw in the February report,

688
01:03:15,000 --> 01:03:18,020
it used an example of $450 a month.

689
01:03:18,020 --> 01:03:30,400
clarification it's more like in this valley you spend anywhere from about 650 up to probably close to 1,000 if they have a month if they have additional fees and services.

690
01:03:31,280 --> 01:03:38,300
So I really hope that people can see the whysness of having a community like ours.

691
01:03:38,300 --> 01:03:46,180
we have a lot of retirees, we have young families with kids, we have people in a variety of professions,

692
01:03:47,660 --> 01:03:53,800
professional people, crafts people, artists, musicians, they all represent this community.

693
01:03:54,380 --> 01:04:01,340
And I lived on a houseboat in Soss, Lido, we went through the same thing. So, do the right thing. Thank you.

694
01:04:02,140 --> 01:04:03,180
Thank you.

695
01:04:18,580 --> 01:04:22,640
Good evening. I'm Dolores Namnes. I live in Wing Spread Mobile Home Park.

696
01:04:23,480 --> 01:04:30,960
consultants, staff and counselors of Ashland, thank you for the many hours that you have invested

697
01:04:30,960 --> 01:04:37,760
in creating this ordinance. We have been working on this for over two years. First, I'd like

698
01:04:37,760 --> 01:04:43,500
to address the letter from the manufactured whole housing communities of Oregon that you recently

699
01:04:43,500 --> 01:04:52,460
received. They have requested additional time. The owners have had many months to consider this ordinance,

700
01:04:52,460 --> 01:05:03,380
The consulting firm was hired about nine months ago and contacted the owners, the owner of Waysbred refused to talk to the consultants.

701
01:05:04,440 --> 01:05:09,080
There is concern that the ordinance isn't compliance with all state laws.

702
01:05:09,760 --> 01:05:16,080
Brandon's team worked with the consultant have meticulously addressed this issue.

703
01:05:16,080 --> 01:05:25,260
The zoning ordinance does not impact state laws, as it is a local ordinance not only applies to Ashland.

704
01:05:26,140 --> 01:05:34,480
This letter appears to be a last ditch stand by the park owners to derail the zoning ordinance.

705
01:05:35,320 --> 01:05:42,100
Secondly, the park owners want to have the power to sell the park to the highest bidder.

706
01:05:42,100 --> 01:05:46,960
I assume everyone on the council lives in a stick-built home.

707
01:05:47,860 --> 01:05:53,160
Imagine your reaction if someone told you you had to be out of your home in four months.

708
01:05:53,820 --> 01:05:58,080
The land under your home had been sold and your home is going to be destroyed.

709
01:05:58,960 --> 01:06:01,100
You would lose your major asset.

710
01:06:01,860 --> 01:06:02,900
Where would you go?

711
01:06:03,440 --> 01:06:04,560
How would you live?

712
01:06:05,500 --> 01:06:09,620
This is the fear that we live with at Windspread.

713
01:06:10,960 --> 01:06:14,880
Thirdly, Ashley needs low-cost housing.

714
01:06:15,700 --> 01:06:17,860
Families can't afford to live here.

715
01:06:18,540 --> 01:06:20,460
Our grade schools are closing.

716
01:06:21,420 --> 01:06:25,240
Bubble home parks provide low-cost housing.

717
01:06:26,200 --> 01:06:27,860
Do we want to lose them?

718
01:06:28,840 --> 01:06:30,520
Please vote yes.

719
01:06:31,400 --> 01:06:33,020
Save our homes.

720
01:06:34,220 --> 01:06:34,840
Thank you.

721
01:06:37,720 --> 01:06:46,860
Ellen Akroyd, followed by Mary Ann Shank, Rich Roady, and Dylan Dale.

722
01:06:47,820 --> 01:06:52,140
Hello, my name is Ellen Akroyd, I'm a resident of Wingsburg, Moal Home Park.

723
01:06:53,640 --> 01:07:01,220
I thought about this zoning change for some time and been because of the story in some of the councils discussing it.

724
01:07:01,220 --> 01:07:07,520
and I've come to conclude what we're really dealing with here is an imbalance of power between

725
01:07:07,520 --> 01:07:13,610
the park owners and the residents there out. And as I thought about it, it kind of reminded me

726
01:07:14,180 --> 01:07:23,200
of history, namely the history of the feudal system in medieval Europe. Okay and that went

727
01:07:23,200 --> 01:07:29,920
something like this. The king rules from his castle on the hill. The serves live below.

728
01:07:30,000 --> 01:07:38,280
And pay the king for the privilege of living on his land. The king may change his mind at any time and revoke the privilege.

729
01:07:39,400 --> 01:07:46,700
Accordingly, the service may be forced to move elsewhere. Unfortunately like us, their hovels are not portable.

730
01:07:48,320 --> 01:07:55,300
They probably scrambled to survive, even though the king may give some minor compensation. I think you get the analogy.

731
01:07:56,680 --> 01:07:59,600
Fortunately, we don't live in Medieval Europe.

732
01:08:00,580 --> 01:08:02,860
Some evolutionary steps have been taken recently.

733
01:08:03,620 --> 01:08:09,700
One was by our excellent representative Pam Marsh, who helped craft a state law that limits

734
01:08:09,700 --> 01:08:14,540
the amount the owners can charge for the rental fee annually to 7%.

735
01:08:15,160 --> 01:08:23,100
However, when you consider, if it was fully implemented at 7% per year, that would mean that

736
01:08:23,100 --> 01:08:28,220
Grant is going to double every 10 years, and we've noticed that kind of acceleration, and

737
01:08:28,220 --> 01:08:34,540
it's really problematic. It's problematic because a lot of people in these parks, they're

738
01:08:34,540 --> 01:08:39,620
only source of income is Social Security, and a guarantee that's not going up by 7% a year,

739
01:08:40,040 --> 01:08:48,580
so we're getting squeezed more all the time. And the Ashland land use ordinance proposes

740
01:08:48,580 --> 01:08:54,900
to change, the zoning and manufacture homes to an exclusive designation that does not change

741
01:08:54,900 --> 01:08:57,080
with land ownership among other things.

742
01:08:57,900 --> 01:09:01,880
However this, as we've seen, is being challenged by the landlords.

743
01:09:03,340 --> 01:09:07,260
In summary, the city of Ashland has the opportunity to enhance the security of the parks

744
01:09:07,260 --> 01:09:13,320
in question and restore some semblance of a balance of power to its residents through this

745
01:09:13,320 --> 01:09:13,820
proposal.

746
01:09:14,520 --> 01:09:18,520
Finally, I want to thank the city and its various departments that have worked on this

747
01:09:18,520 --> 01:09:19,780
proposal for years.

748
01:09:20,300 --> 01:09:25,360
We as Park residents are extremely grateful for your support and urge its adoption.

749
01:09:26,080 --> 01:09:26,980
Thank you.

750
01:09:27,180 --> 01:09:28,260
Thank you.

751
01:09:38,490 --> 01:09:39,630
I'm Mary Ann Shank.

752
01:09:39,770 --> 01:09:42,890
I live in Ashland also at Wingsbred Park.

753
01:09:43,650 --> 01:09:49,550
First, like the others, I want to thank you so tremendously, but all of the work you've

754
01:09:49,550 --> 01:09:51,030
put into these ordinances.

755
01:09:52,130 --> 01:10:02,130
You just can't imagine what we're so close to having homes that we can live in for the rest of our lives is just astounding.

756
01:10:03,270 --> 01:10:16,010
Thank you. Next, the letter that Dolores mentioned, I know you've all gotten copies of this from the co-owners of the properties.

757
01:10:16,010 --> 01:10:25,770
I call them cow owners, because we are owners too. We own our homes. They own the land.

758
01:10:26,490 --> 01:10:34,850
We're not tenants. We are cow owners. And we need each other. They need us to make their millions.

759
01:10:35,890 --> 01:10:42,770
We need them to have our own home. It is a symbiotic relationship.

760
01:10:42,770 --> 01:10:51,370
we need each other and we need to progress together. I introduce you to the people who would

761
01:10:51,370 --> 01:11:01,010
rather throw a sledge hammer at you, then reach out a hand to shake. These are our co-owners,

762
01:11:01,590 --> 01:11:10,430
sadly. Most of the points they bring up in this letter are pretty absurd. I've no doubt at all that

763
01:11:10,430 --> 01:11:14,290
you've noted them and even laughed at some of them.

764
01:11:14,850 --> 01:11:17,930
I did find out one thing that I didn't know before.

765
01:11:18,650 --> 01:11:20,650
Hitten down on page four.

766
01:11:21,530 --> 01:11:24,890
There's a bullet point that says, as a bad point,

767
01:11:25,570 --> 01:11:29,710
the ordinance sets a precedent that other Oregon

768
01:11:29,710 --> 01:11:34,990
cities may follow, and I say,

769
01:11:34,990 --> 01:11:37,850
Hallelujah, Sister! I hope it does!

770
01:11:40,450 --> 01:11:46,210
You are in a unique position. Ashland is really pretty small

771
01:11:46,210 --> 01:11:55,050
potatoes in the manufactured home world. Oregon is not. This small potatoes group has the

772
01:11:55,050 --> 01:12:03,990
opportunity now to really set precedents for the whole state. Thank you for considering this

773
01:12:03,990 --> 01:12:08,310
and I trust in your integrity to do so.

774
01:12:09,010 --> 01:12:10,170
Thank you.

775
01:12:10,830 --> 01:12:13,510
We have Rich Rodi, Dylan Dale,

776
01:12:16,360 --> 01:12:17,800
and Teresa Sisneros.

777
01:12:19,480 --> 01:12:20,380
Did we receive another?

778
01:12:21,040 --> 01:12:21,660
Not for this.

779
01:12:24,200 --> 01:12:26,200
Rich Rodi, 1.24 Ohio.

780
01:12:27,600 --> 01:12:30,060
That's a hard testimony to follow.

781
01:12:30,260 --> 01:12:31,100
That was great.

782
01:12:32,740 --> 01:12:37,200
I wanted to urge you all to pass this ordinance tonight.

783
01:12:37,200 --> 01:12:43,520
And I wanted to first just clarify the absolute reason why we're here.

784
01:12:43,900 --> 01:12:53,600
As an organizer, I was working with Oregon Action and beginning in Ashland, we worked with the residents of four mobile parks.

785
01:12:53,660 --> 01:13:01,060
One in Ashland, two in Medford and one in talent that were all sold out from under them.

786
01:13:01,060 --> 01:13:17,820
They were beautiful communities I got chance to have meals with them, go to meetings with them, work with them on what we could do, but they all, everyone, one out of a hundred and more units, one was able to move.

787
01:13:18,460 --> 01:13:27,640
They all lost those units. They lost their homes and they lost their community. They loved each other.

788
01:13:27,640 --> 01:13:39,000
There was an older woman in her 80s and talent and I went to visit her one day and out in front of her house with a whole new little garden and I said,

789
01:13:39,200 --> 01:13:45,000
Oh, you did a really good job. She said, I didn't do it. The neighbor kids from across the way came out and put that in.

790
01:13:45,500 --> 01:13:50,640
She had to move out and go into a nursing home because of that action.

791
01:13:50,640 --> 01:13:59,420
So we need this protections to keep us from that happening in Ashland or anywhere else.

792
01:13:59,860 --> 01:14:01,240
And so that's the primary thing.

793
01:14:01,260 --> 01:14:09,880
The other thing I wanted to mention is that this kind of contradicts Brandon a little bit.

794
01:14:10,280 --> 01:14:16,440
The formulation of this came from a woman from Portland who came down a few years ago

795
01:14:16,440 --> 01:14:22,120
and to win spread and spread the news of what Portland had done in terms of theirs.

796
01:14:22,460 --> 01:14:27,680
And we began organizing, we talked to all sorts of folks from different parts and we knew we

797
01:14:27,680 --> 01:14:34,280
wanted that. We were going to go directly to the city council, but we got good advice and that advice

798
01:14:34,280 --> 01:14:45,900
was take it into the homeless production strategy, which we did. And we followed that all the way

799
01:14:45,900 --> 01:14:50,300
mission with a housing advisory committee and all of those.

800
01:14:50,680 --> 01:14:55,960
And in every stage of the way we got unanimous work on it,

801
01:14:56,140 --> 01:14:59,960
it got a little bit better and now it's arrived to you.

802
01:15:00,300 --> 01:15:14,920
And at the same time, we get a letter from these rich folks up in Portland that want to protect their investment, not protect the investment that people have in their houses, but protect their investment.

803
01:15:15,540 --> 01:15:22,700
We should refuse to even acknowledge that move forward, vote tonight on this. Thank you.

804
01:15:30,450 --> 01:15:35,990
Good evening, members of the Council in May, I thank you for giving me the time.

805
01:15:36,010 --> 01:15:38,030
My name is Dylan Dale, I'm a resident of Ashland.

806
01:15:38,470 --> 01:15:42,990
You may know me from my service on the city of Ashland's Transportation Advisory Committee,

807
01:15:43,210 --> 01:15:47,870
but tonight I'm here as a member of the Rogue Valley Association of Realtors, the Local Realtors Association,

808
01:15:48,030 --> 01:15:50,030
representing Jackson and Josephine Counties.

809
01:15:50,670 --> 01:15:54,090
Our members work daily with property owners and real estate consumers across the region,

810
01:15:54,370 --> 01:15:58,050
including residents and owners of manufactured home parks right here in Ashland.

811
01:15:58,050 --> 01:16:02,530
We have a shared vision and goal of preserving affordable housing and recognize that manufactured

812
01:16:02,530 --> 01:16:05,030
home park tenant protections are top of mind for the city.

813
01:16:05,690 --> 01:16:08,970
However, I'm here tonight with genuine concerns that the current proposal, despite being

814
01:16:08,970 --> 01:16:13,310
well-intention, will do more harm than good for the tenants, owners, and the city alike.

815
01:16:13,830 --> 01:16:18,230
Any ordinance of this scope needs to be fully vetted and grounded and clear and objective

816
01:16:18,230 --> 01:16:22,830
language that can apply to be applied consistently and fairly, regardless of who the

817
01:16:22,830 --> 01:16:25,210
owner is, or what the circumstances are.

818
01:16:25,210 --> 01:16:32,290
As presented we do not think this proposal is quite there yet and we have two major concerns we would like the council to consider before moving forward.

819
01:16:33,130 --> 01:16:38,590
As presented, the first is the proposed 180 day ride of refusal.

820
01:16:39,070 --> 01:16:45,390
We support giving residents meaningful time to organize an explore purchase and we recognize the council's intent in extending that window.

821
01:16:45,910 --> 01:16:54,210
However, increasing the timeline from the current 14 day statutory requirement in the state of Oregon to 180 is not an incremental adjustment.

822
01:16:54,210 --> 01:17:00,130
It is more than a 12-fold increase, and it carries real risk for the very tenants that is designed to protect.

823
01:17:00,590 --> 01:17:07,490
If an owner is selling due to financial hardship, a timeline that long could cause financing to fall through or force a closure that otherwise would not have happened,

824
01:17:07,830 --> 01:17:09,910
leaving residents with fewer options than they had before.

825
01:17:10,270 --> 01:17:16,990
We believe that a 30 to 60 day period would be as substantial expansion of the current statute while keeping the process workable for everyone involved.

826
01:17:16,990 --> 01:17:23,950
Our second concern is the relocation plan provisions and ordinance number 3306, which we believe

827
01:17:23,950 --> 01:17:26,570
need significant review before being a workable proposal.

828
01:17:26,930 --> 01:17:31,990
The current language one states that the city may require a relocation coordinator, but

829
01:17:31,990 --> 01:17:36,110
provides no criteria for when that requirement is triggered or who bears the associated cost.

830
01:17:37,230 --> 01:17:41,770
Two, it does not include a standardized city provided template for the planet itself, increasing

831
01:17:41,770 --> 01:17:43,410
the burden for both owners and the city.

832
01:17:43,410 --> 01:17:48,530
3, it also states that no park may close or convert without the city's approval of the

833
01:17:48,530 --> 01:17:53,170
plan, yet does not set any evaluation criteria, a timeline for the city's

834
01:17:53,170 --> 01:17:56,730
own review process and does not account for circumstances when closure timelines are

835
01:17:56,730 --> 01:17:58,210
outside of an owner's control.

836
01:17:59,490 --> 01:18:03,310
When languages that open ended two owners and identical situations could end up being

837
01:18:03,310 --> 01:18:07,590
treated very differently, and that in consistency creates unpredictability and liability

838
01:18:07,590 --> 01:18:09,630
for owners, tenants, and city itself.

839
01:18:09,630 --> 01:18:14,230
We urge the Council to return this proposal to the Planning Commission to incorporate this

840
01:18:14,230 --> 01:18:18,190
feedback and take the time needed to craft language that says clear and objective standards

841
01:18:18,190 --> 01:18:21,550
that are fair, predictable and workable for every party they govern.

842
01:18:22,370 --> 01:18:25,610
Thank you very much for your time and I'm happy to answer any questions you may have.

843
01:18:26,470 --> 01:18:27,070
Thank you.

844
01:18:27,870 --> 01:18:31,330
We have Theresa Sysnettos and Kate Hartzel.

845
01:18:37,890 --> 01:18:41,330
Good evening, Mayor, councillors, community members.

846
01:18:41,330 --> 01:18:47,170
My name is Dersa Cisnetto, and I've been an Ashland resident for 22 years.

847
01:18:47,650 --> 01:18:49,330
I'm currently on Iowa Street.

848
01:18:50,270 --> 01:18:54,510
I'm a founder and executive director of Gualicio Enforte de Lessa,

849
01:18:55,010 --> 01:18:57,070
and I'm here tonight in support of these ordinances.

850
01:18:57,690 --> 01:19:01,610
Nearly 30% of Ashland residents are age 65 and older,

851
01:19:02,150 --> 01:19:07,450
and more than 15% of residents live below the federal poverty line.

852
01:19:08,370 --> 01:19:10,250
These are not abstract statistics.

853
01:19:10,250 --> 01:19:17,310
They are our neighbors, seniors on fixed incomes, working families, people with disabilities,

854
01:19:17,910 --> 01:19:23,010
service workers, and long-time residents who are increasingly struggle to remain in the community,

855
01:19:23,390 --> 01:19:28,710
they have helped build. That's why preserving existing affordable housing is so important.

856
01:19:29,310 --> 01:19:33,870
Manufactured home communities are among the last sources of naturally affordable housing in

857
01:19:33,870 --> 01:19:39,490
Ashland. Once they're lost to redevelopment or rising costs, they are nearly impossible to replace.

858
01:19:40,250 --> 01:19:45,150
These ordinances help create pathways toward one of the most sustainable housing solutions available

859
01:19:45,150 --> 01:19:46,730
resident ownership.

860
01:19:47,490 --> 01:19:52,350
We can already see what is possible through the talent community cooperative and other resident

861
01:19:52,350 --> 01:19:55,090
own communities such as communal co-leaping.

862
01:19:55,390 --> 01:19:58,890
These are two developments that Qualistion Fortaleza has supported.

863
01:19:59,770 --> 01:20:05,230
Before residents purchase to the talent community, it was owned by an investor who lived outside

864
01:20:05,230 --> 01:20:09,170
our community, outside our state and even outside of our country.

865
01:20:09,170 --> 01:20:14,850
The housing payments made by local residents were generating wealth that left our local community,

866
01:20:15,470 --> 01:20:16,270
our local economy.

867
01:20:16,850 --> 01:20:21,550
The owner had little connection to the people living there and no long-term investment in

868
01:20:21,550 --> 01:20:22,730
the well-being of our region.

869
01:20:23,370 --> 01:20:27,470
Today that community is owned by the residents themselves and decisions are made locally.

870
01:20:27,930 --> 01:20:32,330
Resources are reinvested locally, residents have a voice in the future of their neighborhood,

871
01:20:32,890 --> 01:20:34,590
and greater protection from displacement.

872
01:20:34,590 --> 01:20:44,270
Resident ownership does not happen overnight and residents must organize and form a cooperative, secure financing,

873
01:20:44,950 --> 01:20:51,370
conduct legal and financial due diligence, negotiate a purchase and establish democratic governance systems,

874
01:20:51,610 --> 01:20:57,850
it requires commitment and partnership and education, but the outcome is definitely worth it.

875
01:20:57,850 --> 01:21:03,550
The economic benefits are significant in resident own community stabilize housing costs,

876
01:21:03,970 --> 01:21:10,010
preserve affordability, strengthen neighborhood engagement, and keep wealth circulating within the local economy.

877
01:21:10,470 --> 01:21:17,570
At a time when housing costs continue to rise, these ordinances recognize that housing should not be treated as a community infrastructure,

878
01:21:18,310 --> 01:21:25,050
not simply as a commodity. They support a proven model that protects seniors, working families, and low income residents.

879
01:21:26,130 --> 01:21:28,310
Thank you. Thank you.

880
01:21:36,350 --> 01:21:43,470
Kate Hartzel, I live in Ashland. I did submit some information last night or my response

881
01:21:43,470 --> 01:21:48,450
and a little bit of information about the MHCO letter that you all got yesterday. I know you've

882
01:21:48,450 --> 01:21:52,950
had a busy schedule and a large agenda, so if you didn't get to it, I hope that you can

883
01:21:52,950 --> 01:21:59,490
take some time later to look at it. One of the things that highlights is the later rival

884
01:21:59,490 --> 01:22:03,970
of associations like the one you heard from a few moments ago, and the manufactured home

885
01:22:03,970 --> 01:22:04,810
owner's association.

886
01:22:06,450 --> 01:22:11,830
And as I watch national politics, I'm learning to watch, but they do, and assume it's their

887
01:22:11,830 --> 01:22:12,390
strategy.

888
01:22:13,250 --> 01:22:17,390
And in this case, this process wasn't done in the dark of night.

889
01:22:17,450 --> 01:22:18,450
It's been there.

890
01:22:18,870 --> 01:22:26,050
And when you have an association with paid staff, the purpose of which is to protect the interests

891
01:22:26,050 --> 01:22:29,970
of their membership, one would have thought if they really wanted to...

892
01:22:30,000 --> 01:22:56,800
Be involved and contribute constructively. They would have shown up during the process. So now you have at least two associations showing up at the end trying to scuttle the whole thing. When I was on the council from 2000 to 2008, as you know, very well-brand and we were going through a process of action being sold by many people coming up from California with a lot of money that they had gained from the sale of their house there and spending it here.

893
01:22:56,800 --> 01:23:06,060
We tried many, many strategies and often they were blocked at the state level and at the association level saying you can't do that, we will sue.

894
01:23:06,600 --> 01:23:10,220
Yet again, 20 years later we've got the same situation.

895
01:23:10,900 --> 01:23:19,560
So I honor what the studying you've done tonight on the importance and the argument in favor of this hedge funds are out there buying up property.

896
01:23:19,560 --> 01:23:24,800
we have had an audience tonight from the hospital giving witness to that very same thing.

897
01:23:24,960 --> 01:23:30,520
And we need to stand up against it and use our community power to try to stand in the way

898
01:23:30,520 --> 01:23:32,220
of that salesmanship.

899
01:23:32,760 --> 01:23:37,180
The last thing I'll say, I'm not here as a state representing the state tonight, but

900
01:23:37,180 --> 01:23:39,440
I work for the Oregon Department of Human Services.

901
01:23:39,940 --> 01:23:46,400
And I had a review to case just today where the father is disabled isn't able to work.

902
01:23:46,400 --> 01:23:53,840
think in that case the wife wasn't and the daughter was out working at Starbucks to pay the rent.

903
01:23:54,500 --> 01:24:01,440
They have a trailer and when I see those cases where there is a trailer or in some cases just an RV

904
01:24:01,440 --> 01:24:07,900
that's able to park at a park. I know that those people at least have some kind of roof over their head.

905
01:24:08,100 --> 01:24:16,380
They've even either been loaned or they've been able to buy a trailer or some kind of

906
01:24:16,380 --> 01:24:21,960
that is a lifeline to those people and to those families from across the spectrum.

907
01:24:22,180 --> 01:24:32,360
It isn't just older people, so please I appreciate all the attention you've given to the speakers here tonight and I hope that you'll hold fast to the work that your community members have done.

908
01:24:32,820 --> 01:24:33,360
Thank you.

909
01:24:35,460 --> 01:24:37,860
Further questions of staff?

910
01:24:38,620 --> 01:24:47,960
Brandon, would you just give an overview of the type of notice and solicitation of

911
01:24:47,960 --> 01:24:54,400
engagement that we've undertaken and our consultants have undertaken in this process.

912
01:24:55,220 --> 01:24:55,940
Sure.

913
01:24:56,080 --> 01:25:01,260
I think some of the speakers spoke to before this process began with the Housing Production

914
01:25:01,260 --> 01:25:07,420
Strategy and the application for a Department of State Lands Conservation Grant for this

915
01:25:07,420 --> 01:25:07,720
project.

916
01:25:07,720 --> 01:25:13,140
So that was a different notification process through establishing this as a goal.

917
01:25:13,420 --> 01:25:16,540
But this land use process for this legislative change.

918
01:25:16,540 --> 01:25:19,060
Once we had the consultants on staff,

919
01:25:19,260 --> 01:25:22,640
their first task was to reach out to all the park owners,

920
01:25:23,220 --> 01:25:26,200
and they did not have a complete response rate

921
01:25:26,200 --> 01:25:27,540
from each of the park owners,

922
01:25:28,080 --> 01:25:32,280
and that included mailings as well as where we could obtain phone numbers

923
01:25:32,280 --> 01:25:34,900
and emails, phone calls and emails.

924
01:25:36,280 --> 01:25:41,560
So, subsequent to that, the legal notices were sent out,

925
01:25:41,860 --> 01:25:43,660
and I apologize I was looking for the dates,

926
01:25:44,060 --> 01:25:45,380
which I think I neglected to bring,

927
01:25:45,380 --> 01:25:52,790
But we did send out notices to all park owners and all park residents, the May 20th date was mentioned by

928
01:25:53,620 --> 01:25:58,670
Speaker as when they received notice. So those notices were sent out by

929
01:25:59,460 --> 01:26:02,490
Requirement under state law that those notices have to go out

930
01:26:04,120 --> 01:26:08,520
At least 20 days, but no greater than 40 days prior to a public hearing

931
01:26:08,520 --> 01:26:13,360
So that is one of the issues in terms of receiving that notice

932
01:26:13,360 --> 01:26:32,700
We also notified the community in a variety of ways in terms of newspaper articles as well as a community survey that was advertised broadly on the city's website that the city was getting input in terms of the development of a manufactured home park zone.

933
01:26:32,700 --> 01:26:35,940
So those are some of the ways that we provide notice.

934
01:26:36,060 --> 01:26:41,060
I guess lastly, shortly after the mailed notices were sent out,

935
01:26:41,880 --> 01:26:45,020
we put actually posted notices on each of the properties,

936
01:26:45,800 --> 01:26:48,140
so that park owners, park residents,

937
01:26:48,800 --> 01:26:50,960
would know when the planning commission hearing was

938
01:26:50,960 --> 01:26:53,860
and when the city council hearing was scheduled.

939
01:26:54,660 --> 01:26:57,640
And those notices are still posted on those properties.

940
01:26:58,740 --> 01:26:59,480
Thank you.

941
01:27:00,260 --> 01:27:02,160
Additional questions, Councillor, OK.

942
01:27:02,160 --> 01:27:04,900
The floor is open for a motion, Councillor Caffin.

943
01:27:06,500 --> 01:27:06,800
Thanks, Mayor.

944
01:27:07,880 --> 01:27:11,100
I moved to approve first reading of ordinance number 3296,

945
01:27:11,500 --> 01:27:16,160
amending Ashton Municipal Code sections 18.2.2.2.030.

946
01:27:17,100 --> 01:27:19,960
18.2.3.170.

947
01:27:20,860 --> 01:27:23,760
18.2.3.180.

948
01:27:24,620 --> 01:27:27,980
18.3.9.020.

949
01:27:29,120 --> 01:27:31,160
18.3.9.030.

950
01:27:31,160 --> 01:27:36,880
zero or three zero, and related provisions to establish the manufactured home park zone,

951
01:27:37,200 --> 01:27:42,860
M-H-P-Z, modified manufactured home park standards, and implement state law requirements

952
01:27:42,860 --> 01:27:46,960
relating to child care facilities and residential care uses as presented.

953
01:27:48,680 --> 01:27:49,340
Councillor Cather.

954
01:27:53,170 --> 01:27:53,390
Yeah.

955
01:27:53,530 --> 01:27:54,450
Thanks, Mayor.

956
01:27:55,510 --> 01:27:58,450
Many of the people who spoke talked about this being a long time coming.

957
01:27:58,450 --> 01:28:05,350
I served on the advisory committee for the housing production strategy and that was back

958
01:28:05,350 --> 01:28:05,990
in 2021.

959
01:28:05,990 --> 01:28:06,970
I guess it was.

960
01:28:07,110 --> 01:28:08,430
We were starting to talk about this.

961
01:28:08,550 --> 01:28:14,750
There's included in it and this Council approves the first city in the state to approve

962
01:28:14,750 --> 01:28:16,090
a housing production strategy.

963
01:28:16,750 --> 01:28:18,050
That was back in 2023.

964
01:28:18,650 --> 01:28:24,870
Spick with many, many friends in the audience who about the need to protect housing in our

965
01:28:24,870 --> 01:28:25,850
manufactured home parks.

966
01:28:25,850 --> 01:28:28,770
So I'm really thrilled to finally see this get across the finish line.

967
01:28:28,850 --> 01:28:32,610
It seemed like it was a long time coming, but I know there's a lot of work to do really

968
01:28:32,610 --> 01:28:36,290
careful work to make sure that it's that it can be done.

969
01:28:36,750 --> 01:28:39,190
I think there's several separate separate issues.

970
01:28:39,450 --> 01:28:46,110
One issue is really just protecting the park, protecting the homes in the park, and I'm happy

971
01:28:46,110 --> 01:28:49,510
that that's what this specific ordinance does.

972
01:28:50,470 --> 01:28:54,690
Protecting keeps, as several speakers mentioned,

973
01:28:56,750 --> 01:29:00,110
keeps the part from being converted or sold

974
01:29:00,110 --> 01:29:01,850
and people losing their investment.

975
01:29:02,310 --> 01:29:05,350
And also allows them to invest in their home to improve it,

976
01:29:05,410 --> 01:29:07,370
to put it, you know, I'm never walking through, we can spread,

977
01:29:08,010 --> 01:29:10,570
and looking at, you know, people already were investing

978
01:29:11,450 --> 01:29:14,490
in, you know, ductless heat pumps, many splits.

979
01:29:14,490 --> 01:29:22,250
really improving the quality of the homes as other people spoke, you know, the landscaping,

980
01:29:22,270 --> 01:29:27,850
everything is really, really great. They would lose all of that. If the parks were converted,

981
01:29:27,970 --> 01:29:33,850
so I'm really thrilled that this is actually stabilizing that I'm very interested as well

982
01:29:33,850 --> 01:29:38,910
in this path towards resident owned communities. One of this speakers spoke about that.

983
01:29:38,910 --> 01:29:42,470
My parents, my in-laws, participated 30 years ago

984
01:29:42,470 --> 01:29:45,210
in a mobile-harm park conversion for resident

985
01:29:45,210 --> 01:29:46,610
and community in New York State.

986
01:29:47,010 --> 01:29:48,810
That's a really important path forward.

987
01:29:49,270 --> 01:29:51,110
It means that it takes a lot of work to get done.

988
01:29:51,910 --> 01:29:55,630
So I'm really hopeful that we can actually go along that path.

989
01:29:55,890 --> 01:29:57,850
Once, at such time, when the owners want to sell.

990
01:29:58,370 --> 01:29:59,970
So I'm thrilled to make the motion.

991
01:30:00,000 --> 01:30:08,220
Motion to approve this ordinance. And thank you to Brandon and your team and all of the many people that

992
01:30:08,220 --> 01:30:11,040
work to put this together. Councillor Bloom.

993
01:30:11,880 --> 01:30:16,480
Yeah, thank you. I'll keep it brief. I'd appreciate everything. Councillor Cappin said. And so so eloquently.

994
01:30:17,860 --> 01:30:23,640
It is a long time coming. I'm glad that it's here. I'm happy for all of you. It is not lost on me.

995
01:30:24,560 --> 01:30:30,640
excuse me, as a low income worker that the most likely path to home ownership is probably

996
01:30:30,640 --> 01:30:37,200
in one of your parks and I hope to join you one day in that and then lastly, you know,

997
01:30:37,220 --> 01:30:42,980
I understand the concerns from the owners not feeling like they had enough notice but I

998
01:30:42,980 --> 01:30:47,140
would just offer the suggestion to pay closer attention to your community instead

999
01:30:50,720 --> 01:30:58,450
of your

1000
01:30:58,450 --> 01:31:07,810
Just gratitude to staff in the community as is one of our speakers said this is going to potentially pay the pathway for other communities in the state and that's heartwarming as well.

1001
01:31:08,710 --> 01:31:16,910
So I will be supporting this 110% and thank you all, especially from the state down in the bottom up, and this is where we meet in the middle.

1002
01:31:18,570 --> 01:31:19,270
Councillor Duking.

1003
01:31:20,290 --> 01:31:21,350
Thank you, Mayor.

1004
01:31:22,730 --> 01:31:28,430
I want to thank everyone who came out and spoke and if you didn't speak, I still see your

1005
01:31:28,450 --> 01:31:33,830
support in the audience. So thank you so much. I remember when this came in front of us.

1006
01:31:34,050 --> 01:31:36,370
Brandon, thank you for keeping us compliant.

1007
01:31:37,930 --> 01:31:41,610
I am a neighbor to wings spread across the street.

1008
01:31:42,190 --> 01:31:48,690
And so I wings spread. Somebody mentioned earlier how we all work together and your great neighbors.

1009
01:31:48,910 --> 01:31:53,890
You are. And I feel like we need more communities like wings spread.

1010
01:31:53,890 --> 01:31:57,170
So I'm glad to see that this is moving forward.

1011
01:31:57,170 --> 01:32:00,490
It took long enough, but it is moving forward.

1012
01:32:00,710 --> 01:32:08,270
I supported 100% and I'm glad to see us being able to secure 154 homes.

1013
01:32:08,890 --> 01:32:10,290
So for that, I'm grateful.

1014
01:32:10,830 --> 01:32:11,450
Thank you.

1015
01:32:13,790 --> 01:32:16,030
Thank you, Mayor.

1016
01:32:16,390 --> 01:32:16,890
Thanks, Brandon.

1017
01:32:17,570 --> 01:32:22,130
And thanks for everybody that showed up and shared your story about your housing.

1018
01:32:22,130 --> 01:32:36,070
And I asked yesterday during a study session in length about how this ordinance change would affect positively affect our residents in our community.

1019
01:32:37,170 --> 01:32:42,110
And it wasn't a cost savings, it stood out what it really was, was one word and it was security.

1020
01:32:43,070 --> 01:32:53,150
And when I heard that, I was pretty convinced that although this isn't perfect and I don't like everything about it, there's a few things in here that I don't think are clear and objective.

1021
01:32:54,270 --> 01:33:02,310
There's some discriminatory things I think that maybe could be ironed out a little bit more.

1022
01:33:02,310 --> 01:33:06,690
And I need to say those before I support this and one of them is it's hard to understand

1023
01:33:06,690 --> 01:33:14,130
how parks can limit the ownership type and not have the availability to have rental housing

1024
01:33:14,130 --> 01:33:16,730
and its ownership only occupancy.

1025
01:33:17,330 --> 01:33:22,770
There are a few little things that I didn't love, but this security piece was enough to

1026
01:33:22,770 --> 01:33:28,690
get me on board and I will be supporting this and thank you so much for showing up.

1027
01:33:28,690 --> 01:33:33,150
there's a lot of people here that came and poured their heart out and I do appreciate the

1028
01:33:33,150 --> 01:33:38,710
gentleman that was on Zoom but I didn't see anybody else represented the other side and

1029
01:33:38,710 --> 01:33:44,770
that carries weight with me for my vote. Thank you. Thank you, Mary. I'll be even more brief

1030
01:33:44,770 --> 01:33:50,790
because I have more to say further down the line in some of the later ordnuses but just to set

1031
01:33:50,790 --> 01:33:58,170
the stage here I just want to say upfront that I aggressively support what we're trying to do here.

1032
01:33:58,690 --> 01:34:01,530
And again, we'll speak a little bit down the line

1033
01:34:01,530 --> 01:34:05,250
to some of the tweaks in there that cause me some worry.

1034
01:34:05,670 --> 01:34:08,530
Relative to protecting tenants as best we can.

1035
01:34:08,810 --> 01:34:12,590
So we'll get into that in probably five or 10 minutes,

1036
01:34:12,670 --> 01:34:14,610
but I just wanted to say right now, right here,

1037
01:34:14,750 --> 01:34:16,330
that this is absolutely the right direction

1038
01:34:16,330 --> 01:34:17,810
of what we're trying to do.

1039
01:34:19,070 --> 01:34:21,530
I am so glad to be here this evening.

1040
01:34:21,630 --> 01:34:22,610
It has been a while.

1041
01:34:22,690 --> 01:34:24,410
We've been working on this for a while.

1042
01:34:25,050 --> 01:34:27,310
And the community has been coming out and expressing

1043
01:34:27,310 --> 01:34:32,430
their concern and their need for this change for a while, local government never moves as

1044
01:34:32,430 --> 01:34:40,730
fast as we would like it to, but it moves carefully, it moves diligently, and it takes

1045
01:34:40,730 --> 01:34:46,070
a lot of work to figure out how to make something like this work within our existing structure

1046
01:34:46,070 --> 01:34:50,610
and our existing policies, so thank you Brandon and your team, and thank you to everyone

1047
01:34:50,610 --> 01:34:56,130
who participated in the survey and helped to shape this set of ordinances.

1048
01:34:56,130 --> 01:35:06,030
I spent the last year of my high school time, I lived in a mobile home park with my mother, and she continued to live there until she passed.

1049
01:35:06,870 --> 01:35:15,960
And if she had had to suddenly move 15, 20 years down the line, it would have de-stave.

1050
01:35:15,960 --> 01:35:17,940
I don't even know what we would have done.

1051
01:35:18,720 --> 01:35:24,760
With the kids, we were all working to support her, and she was able to stay in her home largely because of her neighbors.

1052
01:35:24,760 --> 01:35:31,280
and because of the sense of belonging that she felt in that space and so I very much

1053
01:35:31,280 --> 01:35:37,200
understand what goes on even though I'm not a member of your neighborhoods and I

1054
01:35:37,200 --> 01:35:41,360
appreciate what that brings to the larger community so I'm just so pleased to be

1055
01:35:41,360 --> 01:35:46,760
here this evening and having us work through these ordinances. If there are no

1056
01:35:46,760 --> 01:35:49,960
further discussions, will call please a listen?

1057
01:35:50,740 --> 01:35:51,420
Sherwell?

1058
01:35:51,680 --> 01:35:52,100
Yes.

1059
01:35:52,260 --> 01:35:52,720
Dale?

1060
01:35:53,720 --> 01:35:54,040
Yes.

1061
01:35:54,400 --> 01:35:54,640
Bloom?

1062
01:35:55,280 --> 01:35:55,520
Yes.

1063
01:35:55,940 --> 01:35:56,280
Kaplan?

1064
01:35:56,560 --> 01:35:56,900
Yes.

1065
01:35:57,060 --> 01:35:57,420
Yes.

1066
01:35:59,620 --> 01:36:00,980
Ocean Path?

1067
01:36:01,220 --> 01:36:01,420
Okay.

1068
01:36:01,620 --> 01:36:04,640
We move on now to ordinance number 3297.

1069
01:36:07,470 --> 01:36:15,010
So with that ordinance pass, these next two ordinances, 3297 and 3298 are really assigning

1070
01:36:15,010 --> 01:36:19,550
that newly created manufactured home parks zone to specific properties.

1071
01:36:19,550 --> 01:36:27,170
So, the properties within the city limits, as I mentioned before, wingspred and the Toman Creek

1072
01:36:27,170 --> 01:36:32,290
manufactured home parks would be newly designated as manufactured home park zones.

1073
01:36:32,970 --> 01:36:36,630
So that is adoption of the map as an official map of the city.

1074
01:36:37,410 --> 01:36:37,690
Questions?

1075
01:36:38,190 --> 01:36:38,610
Councillor Bloom?

1076
01:36:38,850 --> 01:36:39,490
Yeah, thanks, Brandon.

1077
01:36:40,050 --> 01:36:43,650
I was hoping you could provide some background information detail of why the planning

1078
01:36:43,650 --> 01:36:47,910
commission decided not to include the upper pines mobile home park and the asphalt RV park.

1079
01:36:47,910 --> 01:37:01,140
Yeah, so the upper pines park is currently C1 zone and within a climate-friendly area overlay.

1080
01:37:01,860 --> 01:37:11,900
So that designation of towards it considerably more development potential, you know, essentially up to five story construction, mixed use, commercial downstairs, residential upstairs.

1081
01:37:11,900 --> 01:37:18,940
and so the recognition of that existing overlay that was just applied was identified to

1082
01:37:19,980 --> 01:37:25,960
recognize that the preservation of the park, although protected under the manufactured home

1083
01:37:26,840 --> 01:37:28,020
or the G7.

1084
01:37:28,020 --> 01:37:28,500
The G7.

1085
01:37:28,520 --> 01:37:28,540
The G7.

1086
01:37:28,540 --> 01:37:29,120
The G7.

1087
01:37:29,120 --> 01:37:29,500
The G7.

1088
01:37:30,000 --> 01:37:55,320
As far as relocation, that part could be closed. So I think the intention of removing it from a designated zone, both was in recognition that applying an 18 dwelling unit per acre limit to the manufactured home park was actually a reduction in the current zoning allowance for it, so could constitute a take-ins.

1089
01:37:55,320 --> 01:38:05,300
As far as the property get 278, Idaho Street, the RV park, there was a recognition that there

1090
01:38:05,300 --> 01:38:07,600
are no manufactured dwellings on that park.

1091
01:38:08,100 --> 01:38:13,640
There are a number of stick-built cottages and some recreational vehicles that are used

1092
01:38:13,640 --> 01:38:19,160
as permanent housing, and that property is grandfathered in that way.

1093
01:38:19,980 --> 01:38:26,400
However, those units are readily movable so the concern that was articulated before the planning

1094
01:38:26,400 --> 01:38:31,960
commission that within a manufactured home park, a number of older units could never be moved

1095
01:38:31,960 --> 01:38:38,180
and so a closure or a conversion would trigger people losing their investment in those homes.

1096
01:38:38,560 --> 01:38:45,460
That is not the case for 278 high to host treat as those units on there are usually there for

1097
01:38:45,460 --> 01:38:47,620
two or three years and then relocate.

1098
01:38:47,980 --> 01:38:52,100
So those were the thinking behind excluding both of those parks

1099
01:38:52,100 --> 01:38:53,100
from consideration.

1100
01:38:54,900 --> 01:38:55,900
Thank you.

1101
01:38:56,920 --> 01:38:57,660
Councillor Duking.

1102
01:38:58,620 --> 01:39:01,400
Oh, did we have any other questions of staff?

1103
01:39:03,480 --> 01:39:05,960
Alyssa has any one sign that I open the public hearing.

1104
01:39:06,260 --> 01:39:08,660
Alyssa has any one signed up to speak to us on this ordinance.

1105
01:39:09,020 --> 01:39:10,240
I close the public hearing.

1106
01:39:10,840 --> 01:39:12,540
There are no further questions of staff

1107
01:39:12,540 --> 01:39:14,100
that floor is open for a motion.

1108
01:39:16,500 --> 01:39:17,160
Councillor Duking.

1109
01:39:18,340 --> 01:39:24,000
I move to approve the first reading of ordinance number 3297,

1110
01:39:24,340 --> 01:39:29,640
amending the Ashland zoning map to establish the manufactured home

1111
01:39:29,640 --> 01:39:32,080
park zone as presented.

1112
01:39:33,000 --> 01:39:35,620
Is there a second? Councillor Dukain.

1113
01:39:36,880 --> 01:39:39,300
No, I'm saying. Councillor Cappell.

1114
01:39:40,120 --> 01:39:40,720
Same, no, I'm saying.

1115
01:39:41,580 --> 01:39:42,400
Further discussion?

1116
01:39:43,860 --> 01:39:45,860
roll call, please elicit.

1117
01:39:47,950 --> 01:39:55,330
Hansen. Yes. Ducane. Yes. Kaplan. Yes. Bloom. Yes. Dale. Yes.

1118
01:39:55,530 --> 01:40:01,330
Sharell. Yes. Motion pass. Okay. We move on now to ordinance number 3298.

1119
01:40:05,540 --> 01:40:07,280
Pardon me. So similar to adopting

1120
01:40:07,280 --> 01:40:13,280
a new zoning map, ordinance 3298, adopts a new comprehensive plan designation for manufactured

1121
01:40:13,280 --> 01:40:18,940
own parks and provides that map changes in the official map of the city.

1122
01:40:19,540 --> 01:40:23,980
And so on the map before you see four sites that are identified, the two that were just

1123
01:40:23,980 --> 01:40:30,280
resowned under 3297 and two parks that are currently outside the city limits, but within

1124
01:40:30,280 --> 01:40:35,540
the urban growth boundary, to have this comprehensive plan designation so that when they

1125
01:40:35,540 --> 01:40:41,660
annex into the city, they can continue their use as manufactured home parks.

1126
01:40:41,660 --> 01:40:46,720
I think this is particularly relevant in terms of some of the testimony that was provided

1127
01:40:47,640 --> 01:40:54,240
of a the CISCU park in which they were previously identified as an E1 employment zone.

1128
01:40:54,820 --> 01:41:00,500
And so we're given the directive that expansion of an existing park was not consistent with

1129
01:41:00,500 --> 01:41:06,180
the comprehensive plan and as such would have had to have an employee use through the red designation

1130
01:41:06,180 --> 01:41:09,640
of that site as a manufactured home park.

1131
01:41:10,120 --> 01:41:11,640
That conversation would be different,

1132
01:41:11,840 --> 01:41:13,580
subsequent to adoption of this ordinance,

1133
01:41:14,140 --> 01:41:16,440
because that would be an expansion of that park

1134
01:41:16,440 --> 01:41:17,920
would be consistent with the underlying

1135
01:41:17,920 --> 01:41:21,460
pipeline, so a little additional information there.

1136
01:41:22,280 --> 01:41:23,400
Questions of staff?

1137
01:41:26,700 --> 01:41:27,920
Open the public hearing.

1138
01:41:28,060 --> 01:41:30,920
Elisa has anyone signed up to speak to us on this ordinance?

1139
01:41:31,500 --> 01:41:32,620
I close the public hearing.

1140
01:41:32,980 --> 01:41:35,040
There's no further discussion or questions.

1141
01:41:36,280 --> 01:41:39,520
I opened the floor for a motion, Councillor Dow.

1142
01:41:39,760 --> 01:41:40,240
Thank you, Mayor.

1143
01:41:40,420 --> 01:41:43,720
I moved to approve first reading of ordinance number 3298,

1144
01:41:43,860 --> 01:41:46,080
amending the Ashson Comprehensive Plan Map

1145
01:41:46,080 --> 01:41:48,960
to establish the manufactured Home Park designation

1146
01:41:48,960 --> 01:41:49,900
as presented.

1147
01:41:50,440 --> 01:41:51,500
Is there a second?

1148
01:41:51,500 --> 01:41:53,880
Is there a second?

1149
01:41:54,340 --> 01:41:54,560
Councillor Dow.

1150
01:41:54,820 --> 01:41:55,460
No, thank you, Mayor.

1151
01:41:56,140 --> 01:41:56,960
Councillor Schwell.

1152
01:41:58,240 --> 01:41:59,260
Any further discussion?

1153
01:42:01,650 --> 01:42:02,630
Role-Coffee's a listen?

1154
01:42:03,830 --> 01:42:16,950
Kaplan. Yes. Bloom. Yes. Dale. Yes. Cheryl. Yes. Hanson. Yes. DuCane. Yes. Motion. Thank you. And now we are to ordinance number 3306.

1155
01:42:20,000 --> 01:42:34,160
So ordinance 3336 are 3306 would add a new chapter. Chapter 10.116 to our Asham Municipal Code. So this is outside of land use. The three proceeding ordinances all relate to land use.

1156
01:42:34,160 --> 01:42:59,860
This section established as standards related to manufactured home park sale, closure, conversion, and tenant protections, including notice requirements, opportunity to purchase provisions, relocation assistance standards, relocation plan review procedures, and anti harassment provisions, and as has been noted noticing requirements to housing staff of the city and enforcement provisions.

1157
01:42:59,860 --> 01:43:02,760
some key changes in this ordinance.

1158
01:43:03,020 --> 01:43:05,300
Well, first of all, there currently is no ordinance

1159
01:43:05,300 --> 01:43:07,820
that provides such protections,

1160
01:43:08,140 --> 01:43:10,600
but the protections outlined within the ordinance

1161
01:43:10,600 --> 01:43:16,300
are to require 180 day notice of a part sale.

1162
01:43:17,480 --> 01:43:20,000
And, you know, I can speak to some of those recommendations.

1163
01:43:20,900 --> 01:43:26,560
The also the time for residents, essentially that 180 day period

1164
01:43:26,560 --> 01:43:48,440
is a reflection of discussions that occurred before the Housing and Human Services Committee and the Planning Commission as well as the Management Advisory Committee working on this to provide ample time for residents to organize and explore resident own communities and that opportunity to purchase by park residents.

1165
01:43:48,440 --> 01:43:56,880
And it also establishes local resident protection measures, largely mirrored after the existing

1166
01:43:56,880 --> 01:44:05,320
chapter 10.116 in Ashland, or 115 in Ashland Municipal Code, which relates to tenant protections

1167
01:44:05,320 --> 01:44:07,500
for condominium conversions.

1168
01:44:09,220 --> 01:44:13,860
So those are some of those establishments established, but when this went to the planning

1169
01:44:13,860 --> 01:44:18,380
commission. And I can move through these quickly because you've already addressed some of

1170
01:44:18,380 --> 01:44:25,580
these ordinances. The Planning Commission in reviewing this, they did forward the ordinance

1171
01:44:25,580 --> 01:44:31,320
to the City Council for consideration this evening, together with comments and recommended

1172
01:44:31,320 --> 01:44:36,680
that the City Attorney's Office review prior to adoption. So they were not recommending that

1173
01:44:36,680 --> 01:44:43,320
this be adopted this evening, but there is an opportunity for the City Attorney to review

1174
01:44:43,320 --> 01:44:49,000
a number of provisions, you know, the commission did note that they felt that this ordinance

1175
01:44:49,000 --> 01:44:55,320
supported resident protection objectives and the extension of notice of park sales was

1176
01:44:55,320 --> 01:44:59,560
something to support. They requested clarification on notice requirements.

1177
01:45:00,000 --> 01:45:29,980
Duration of the notice period, essentially, whether the 180 days, although ample, whether a lesser period might be sufficient, they also identified some key terminology for the legal department to look at, one provision, for instance, noted that a purchase and sale agreement being executed would start a clock for that 180 days, and they felt that that should likely be changed to tendered, as to align it with action.

1178
01:45:30,000 --> 01:45:38,810
contract law. Lastly, the Commission raised potential state law preemption concerns and wanted

1179
01:45:39,940 --> 01:45:48,260
the city council to our legal council to review those terms and ensure that the ordinance

1180
01:45:48,260 --> 01:45:53,440
has presented to council for final adoption is in compliance with state law. I think there

1181
01:45:53,440 --> 01:45:59,580
was also opportunities identified by the legal office to streamline the ordinance, essentially

1182
01:45:59,580 --> 01:46:06,700
looking at duplications of state law within that ordinance, and in lieu of restating those

1183
01:46:06,700 --> 01:46:11,300
reference existing state laws. So I think that is what is before you this evening.

1184
01:46:12,940 --> 01:46:15,200
Questions of staff? Councillor Hansen?

1185
01:46:16,760 --> 01:46:24,380
Thanks, Mayor. Brandon, would you give me up to speed as to why we have four ordinances before us

1186
01:46:24,380 --> 01:46:33,720
three have unanimous support and we feel already to go forward. But this fourth is not quite fully baked.

1187
01:46:34,380 --> 01:46:35,780
Could you give us a little timeline?

1188
01:46:37,900 --> 01:46:38,780
Maybe help.

1189
01:46:40,960 --> 01:46:45,540
In terms of timeline for coming back to Council with this ordinance being revised?

1190
01:46:45,880 --> 01:46:54,760
No, I'm just curious why legal review hasn't been fully baked on this and has the industry group,

1191
01:46:54,760 --> 01:46:58,420
like not been noticed properly, and now they need to catch up.

1192
01:46:58,520 --> 01:47:02,320
Is that why we had some some testimony to that regard,

1193
01:47:02,480 --> 01:47:06,480
or is this standard, or are we having to like outsource

1194
01:47:06,480 --> 01:47:09,580
to specialty legal or help me understand why we're not.

1195
01:47:09,700 --> 01:47:11,220
Yes, so the development of this ordinance

1196
01:47:11,220 --> 01:47:13,960
was in part through staff and our consultants

1197
01:47:13,960 --> 01:47:15,120
three J consulting.

1198
01:47:15,880 --> 01:47:19,700
However, you know, our legal department taking a look at it,

1199
01:47:19,740 --> 01:47:22,240
they did provide a summary of concerns

1200
01:47:22,240 --> 01:47:23,520
to the Planning Commission

1201
01:47:23,520 --> 01:47:26,200
for their evaluation at the last hearing.

1202
01:47:27,080 --> 01:47:29,960
And so I do think that legal counsel

1203
01:47:30,410 --> 01:47:33,120
would like a greater opportunity to take a deeper dive

1204
01:47:33,120 --> 01:47:34,160
into it.

1205
01:47:34,580 --> 01:47:37,280
As far as notice, it was developed in process

1206
01:47:37,280 --> 01:47:39,380
with the other four ordinances.

1207
01:47:39,920 --> 01:47:43,520
But I do think that some of those industry professionals

1208
01:47:43,520 --> 01:47:46,580
looking at the adoption of the land use provisions,

1209
01:47:47,000 --> 01:47:51,340
as well as the changes proposed for tenant protections

1210
01:47:51,340 --> 01:47:58,460
did focus in on 10 of protections because there's existing state law that stipulates for instance

1211
01:47:58,460 --> 01:48:06,600
that the time period for a park sale notice to be provided to residents is 14 days and subsequent

1212
01:48:06,600 --> 01:48:13,720
to that residents have another 15 days to provide a response. So that is already embedded in state law.

1213
01:48:13,720 --> 01:48:21,600
much of what is proposed in the land you side, the city of Portland is the only city that

1214
01:48:21,600 --> 01:48:26,200
has adopted manufactured home park zone that I'm aware of in the state.

1215
01:48:27,880 --> 01:48:33,380
So it may just be a new provision that the city of Ashland might be newly proposing these

1216
01:48:33,380 --> 01:48:38,780
tenant protections that are exceed what the state law and what city of Portland provide.

1217
01:48:39,080 --> 01:48:39,940
Can I fill up on that?

1218
01:48:40,820 --> 01:48:43,080
So help me understand thank you for that context.

1219
01:48:43,080 --> 01:48:52,020
So a yes vote is to continue consideration as legal reviews this, what would a no vote be?

1220
01:48:52,660 --> 01:48:55,800
So I think the Council has options in terms of motion.

1221
01:48:56,080 --> 01:48:58,660
You could move to approve the ordinance as presented.

1222
01:48:59,360 --> 01:49:06,360
You could move to approve the or move to essentially continue the public hearing on first reading

1223
01:49:06,360 --> 01:49:12,120
to allow legal department opportunity to review and potentially modify the ordinance.

1224
01:49:12,120 --> 01:49:17,240
You know, I would look to the legal department in terms of date certain, you know, we put

1225
01:49:17,240 --> 01:49:23,620
for July 21st for an opportunity to review, and at that point it could come back to the city council,

1226
01:49:24,240 --> 01:49:26,400
or the council could move to deny this ordinance.

1227
01:49:27,100 --> 01:49:29,320
So those three options are all afforded to you.

1228
01:49:29,720 --> 01:49:34,980
It's staff recommendation to move to continue consideration of the ordinance based on the feedback

1229
01:49:34,980 --> 01:49:38,380
that we've received both from the Legal Department and Planning Commission.

1230
01:49:38,380 --> 01:49:46,420
and essentially bring it back on July 21st and direct staff to return with any revisions

1231
01:49:46,420 --> 01:49:49,100
or recommendations to the ordinance at that time.

1232
01:49:49,780 --> 01:49:50,800
Thank you.

1233
01:49:50,960 --> 01:49:51,600
Councillor Dow.

1234
01:49:52,200 --> 01:49:52,820
Thank you, Mayor.

1235
01:49:53,600 --> 01:49:54,440
Yeah, I appreciate that, Brandon.

1236
01:49:55,240 --> 01:50:00,520
And just to rehash some of the discussion that came up last night because we went through

1237
01:50:00,520 --> 01:50:04,240
this pretty thoroughly and I know some folks weren't able to attend.

1238
01:50:04,240 --> 01:50:10,420
But one of the things that we talked about last night was, especially with 3J, was relative

1239
01:50:10,420 --> 01:50:11,360
to the time.

1240
01:50:11,460 --> 01:50:17,480
And I think one of the things that had come up was that as we've seen and as I've done

1241
01:50:17,480 --> 01:50:21,620
my research with this and several other states have been very aggressive with this as

1242
01:50:21,620 --> 01:50:28,140
they should, found that longer didn't actually equal better, in fact it hurt.

1243
01:50:28,460 --> 01:50:33,740
And so what we, I think what we had discussed and maybe you can elaborate on some things

1244
01:50:33,740 --> 01:50:37,360
for consideration that the planning staff and 3J

1245
01:50:37,740 --> 01:50:42,540
was something along the lines of like a base time frame

1246
01:50:42,540 --> 01:50:45,740
of like 90 to 120, but also integrating

1247
01:50:45,740 --> 01:50:53,580
more specific tools such as such as a pause in that timeline

1248
01:50:53,580 --> 01:50:56,580
when something that is outside of tenant control happens

1249
01:50:56,580 --> 01:50:59,360
where we would put that on hold.

1250
01:50:59,900 --> 01:51:02,020
So it would effectively be longer,

1251
01:51:02,020 --> 01:51:03,960
but only in the right places.

1252
01:51:05,360 --> 01:51:06,760
And it also all stopped with that.

1253
01:51:06,840 --> 01:51:07,540
Does that sound about right?

1254
01:51:07,700 --> 01:51:10,740
Because when we asked that, the planning had kicked that

1255
01:51:10,740 --> 01:51:14,540
to city council as a liaison to the planning commission,

1256
01:51:14,840 --> 01:51:17,400
there was quite a bit of hesitancy

1257
01:51:17,400 --> 01:51:19,240
when this was talking about that I observed.

1258
01:51:19,280 --> 01:51:25,360
And I think the final, the final vote obviously was,

1259
01:51:25,560 --> 01:51:27,220
but with the commentary, if you go back and listen,

1260
01:51:28,080 --> 01:51:29,580
was, let's kick this to the city council,

1261
01:51:29,740 --> 01:51:31,000
so they can kick it back for us.

1262
01:51:31,000 --> 01:51:33,780
I think they were a little bit worried, but staff seems to tend to agree.

1263
01:51:34,440 --> 01:51:41,060
Yeah, I think that you're right in your reflection of last night's discussion, as well

1264
01:51:41,060 --> 01:51:48,060
as the concern that 180 days, if not being utilized by the park residents to make a good faith offer

1265
01:51:48,060 --> 01:51:53,380
in the formation of a resident own community, really is just a delay on the sale.

1266
01:51:53,720 --> 01:51:55,720
And that isn't what it's intended to be.

1267
01:51:55,720 --> 01:52:01,820
We reached out to Casa of Oregon, which is a nonprofit organization that formulates resident

1268
01:52:01,820 --> 01:52:08,120
own communities, and we're fortunate that they participated in a management advisory committee

1269
01:52:08,120 --> 01:52:11,060
meeting in which we were able to get their feedback.

1270
01:52:11,180 --> 01:52:18,480
They've stipulated that the existing state law timeline was inadequate, but that a 90-day

1271
01:52:18,480 --> 01:52:24,020
period, as a minimum, would be if everybody was moving forward with the desire to acquire

1272
01:52:24,020 --> 01:52:29,760
park and do all the due diligence, would be sufficient. And so I think that it

1273
01:52:29,760 --> 01:52:29,960
and quick.

1274
01:52:30,000 --> 01:52:38,380
Released over time, because if 90 days is sufficient, maybe 120 days builds in a little flexibility

1275
01:52:38,380 --> 01:52:46,860
in terms of if there were delays. And then again, increased up 180. So I think that if the council

1276
01:52:46,860 --> 01:52:54,640
had direction on what timeline you were looking at and directed legal to determine the viability

1277
01:52:54,640 --> 01:53:02,840
of that, I think that would be useful this evening. I also wanted to note that at some point

1278
01:53:02,840 --> 01:53:09,900
the timeline becomes untenable, for instance, and this is just a hypothetical that if the

1279
01:53:09,900 --> 01:53:15,620
timeline was set at three years, that is not a good faith period of time for which park residents

1280
01:53:15,620 --> 01:53:22,480
could form a rock. They would wait until the final 120 days and none begin the process. So I think

1281
01:53:22,480 --> 01:53:32,980
that the expectation of the chapter 1110.116 was in order to codify a time period so that both

1282
01:53:32,980 --> 01:53:37,580
the park residents and the park owners would know what was anticipated during that notice

1283
01:53:37,580 --> 01:53:39,340
of sale portion.

1284
01:53:40,320 --> 01:53:41,120
Thank you, Mary.

1285
01:53:41,140 --> 01:53:42,320
I appreciate that, Brandon.

1286
01:53:43,020 --> 01:53:50,440
I'll say it again, as I did last night, even with more emphasis, 14 days is woefully inadequate

1287
01:53:50,440 --> 01:53:54,660
quite honestly embarrassing at the state level to have a number that that's small.

1288
01:53:55,780 --> 01:54:00,680
So I appreciate that context, Brandon, and the intelligence put in by staff to consider that.

1289
01:54:00,780 --> 01:54:07,660
Because again, this is not a matter of trying to kill this. It is a matter of getting this right

1290
01:54:07,660 --> 01:54:14,480
so that we do not unintentionally make it worse. I think third, personally, I think 30 to 60 days

1291
01:54:14,480 --> 01:54:19,820
is too soon. 90 is that spot with other things. But can you also speak to the other component that we

1292
01:54:19,820 --> 01:54:25,240
discuss last night was which was the the requirements and the wording within the ordinance

1293
01:54:25,240 --> 01:54:30,040
relative to the relocation and so forth because I think we were I think we land on the

1294
01:54:30,040 --> 01:54:38,220
fact that that again we could have we could have unintentionally caused unintended consequences

1295
01:54:38,220 --> 01:54:42,120
relative to the ambiguity of that word I think we need to take another crack at that can you

1296
01:54:42,120 --> 01:54:48,660
expand on that ambiguity is the right word that the ordinance being put forth does include

1297
01:54:48,660 --> 01:54:55,840
terms such as a property owner or the city may require a plan and that was brought up

1298
01:54:55,840 --> 01:55:04,420
at last night's meeting as discretionary term that is it staff that decides when a plan

1299
01:55:04,420 --> 01:55:10,780
be provided for relocation or is there some more clear and objective standard or shall

1300
01:55:10,780 --> 01:55:17,140
the or should the term just be shall that a plan shall be required and that a more clarified

1301
01:55:17,140 --> 01:55:23,300
list of what that plan contains provide. So again, with Council direction, I think that that could

1302
01:55:23,300 --> 01:55:28,760
come back to Council for consideration. I did want to note that the Planning Commission

1303
01:55:29,620 --> 01:55:45,260
did debate this issue with some matter of time, but ultimately the chapter 10 is not in the

1304
01:55:45,260 --> 01:55:50,520
legal department, obviously, is probably best suited to make those revisions and bring back.

1305
01:55:52,300 --> 01:55:53,220
Thank you.

1306
01:55:53,460 --> 01:55:54,060
Councillor Cappell.

1307
01:55:55,400 --> 01:55:57,680
Yeah, thanks, Mayor. I've got a couple of questions.

1308
01:55:58,380 --> 01:56:00,540
One first for you, Brandon.

1309
01:56:02,040 --> 01:56:08,080
Last night I asked a question about the conversion clause in here, notice of conversion,

1310
01:56:08,400 --> 01:56:13,060
and it seemed to, I was puzzled by it, and I think you clarified today, actually.

1311
01:56:13,060 --> 01:56:18,800
It's something that maybe you covered last night too and I just didn't understand, but it's certainly today I understood that this

1312
01:56:18,800 --> 01:56:22,500
Ordnance applies outside of mobile home park zones

1313
01:56:23,060 --> 01:56:28,860
So those two other mobile home parks manufactured home parks in our in our community.

1314
01:56:29,060 --> 01:56:34,900
I didn't see a definition. What is a what is a manufactured home park?

1315
01:56:35,300 --> 01:56:36,340
How do we?

1316
01:56:37,100 --> 01:56:39,940
It's under a state determination.

1317
01:56:40,400 --> 01:56:43,620
It's for a more manufactured homes on a single person,

1318
01:56:44,240 --> 01:56:46,620
for or more manufactured homes on a single personal home.

1319
01:56:47,200 --> 01:56:50,580
So, and I appreciate that I was not clear last night.

1320
01:56:50,840 --> 01:56:54,580
So, one of the values of the study session is both for council to get information.

1321
01:56:54,940 --> 01:56:58,740
It's for me to get questions and go back and take a look at how I responded.

1322
01:56:58,940 --> 01:57:03,400
So, I did want to clarify that the manufactured home park zone applies to two properties.

1323
01:57:03,400 --> 01:57:12,620
The chapter 10.116 applies to any existing manufactured home park within the city, be it in a zone or not.

1324
01:57:12,940 --> 01:57:15,020
So that's a really important protection.

1325
01:57:15,360 --> 01:57:15,700
So thank you.

1326
01:57:15,700 --> 01:57:16,800
Thanks for clarifying that.

1327
01:57:16,940 --> 01:57:18,620
I think it extends beyond that.

1328
01:57:18,840 --> 01:57:22,700
My other question really is both for you and for our city attorney.

1329
01:57:23,220 --> 01:57:29,900
Just trying to understand, I clearly want to get this right before we approve it.

1330
01:57:29,900 --> 01:57:42,440
I'm just, I'm, there is a number of things that it says in the, your suggestion about how to move forward is to continue this until July 21st in order to allow staff to make some revisions.

1331
01:57:42,560 --> 01:57:48,260
I was just wanting what the process is for making those revisions both with the your staff and also with the city attorney.

1332
01:57:48,380 --> 01:57:58,740
It doesn't sound like the planning commission is going to be involved. It's not really there expertise this kind of, this kind of code municipal code. It's not land use code.

1333
01:57:58,740 --> 01:58:03,640
So what is the process that we're going to be seeing and for death for the both of you and then I would

1334
01:58:03,640 --> 01:58:09,540
just want to make sure that July 1st is a feasible date that we can really have at July 21st.

1335
01:58:09,680 --> 01:58:11,560
What does a July 21st thank you?

1336
01:58:12,460 --> 01:58:17,120
So I would likely defer to our city attorney in terms of what the process would be.

1337
01:58:17,160 --> 01:58:24,000
I know planning staff would be of any assistance we could provide in terms of the intention of the ordinance and

1338
01:58:24,000 --> 01:58:30,520
to clarify those provisions and speaking with the Assistant City Attorney, they did provide

1339
01:58:30,520 --> 01:58:34,920
a summary review of what areas they would like to look at, and we provided in those

1340
01:58:34,920 --> 01:58:35,340
packets.

1341
01:58:36,160 --> 01:58:37,240
So, with that all.

1342
01:58:37,660 --> 01:58:40,140
Yeah, I think the process is pretty underway.

1343
01:58:41,320 --> 01:58:42,620
We communicate with Brandon.

1344
01:58:44,040 --> 01:58:47,280
It was, you know, last week or the week before, early last week or the week before.

1345
01:58:48,200 --> 01:58:52,700
And I think we've highlighted all the issues, and it's making sure that what we do won't

1346
01:58:52,700 --> 01:58:57,300
affect the greater work of planning commission in the housing department.

1347
01:58:57,300 --> 01:59:01,900
So I think we just want to make sure that any edits we make while bringing things into,

1348
01:59:02,380 --> 01:59:07,260
I think, one, you know, clarify that they're in alignment with OS, there's a couple areas

1349
01:59:07,260 --> 01:59:13,700
where we need to, maybe you just remove or do some checking on, but I think we're, we've got

1350
01:59:13,700 --> 01:59:16,580
a down to a list of like seven or eight items that need to be addressed.

1351
01:59:16,940 --> 01:59:18,060
So I think it's very feasible.

1352
01:59:19,400 --> 01:59:20,260
It's good.

1353
01:59:20,380 --> 01:59:20,680
Follow up.

1354
01:59:20,800 --> 01:59:21,420
Follow up.

1355
01:59:21,540 --> 01:59:25,400
Yeah, so there is this question about the 180 days or 14 days, and I'm just wondering

1356
01:59:25,400 --> 01:59:29,820
what's the, that seems to be a judgment rather than a legal question.

1357
01:59:29,980 --> 01:59:34,980
So I'm wondering what's the process for coming up to, you know, this isn't on that

1358
01:59:34,980 --> 01:59:36,000
recommendation on that.

1359
01:59:36,100 --> 01:59:37,180
I just need to interject.

1360
01:59:37,880 --> 01:59:40,040
So we have a timing issue.

1361
01:59:40,640 --> 01:59:44,940
What I need to do is open the public hearing for this ordinance, so I open the public hearing.

1362
01:59:44,940 --> 01:59:47,860
Well, this has anyone signed up to speak to us on this ordinance?

1363
01:59:48,420 --> 01:59:48,460
No.

1364
01:59:48,980 --> 01:59:50,420
I close the public hearing.

1365
01:59:51,400 --> 01:59:51,840
Johan.

1366
01:59:52,520 --> 01:59:53,020
You can respond.

1367
01:59:53,120 --> 01:59:54,520
If you respond to Councillor Caffer.

1368
01:59:54,640 --> 01:59:55,720
I would give a big question.

1369
01:59:56,620 --> 01:59:59,980
So my question was that there's been some considerable discussion.

1370
02:00:00,000 --> 02:00:10,620
About with our 180 days or 14 days or something in between what's the process for coming up with a reason to recommendation for this, so we can consider it on July 21st.

1371
02:00:10,880 --> 02:00:16,460
Yeah, and I think Brandon, I came up with a lower recommendation when we briefly discussed it than the 180.

1372
02:00:17,660 --> 02:00:27,520
Actually, that first time I saw that number was when the final thing I got a proposal, I think, of 101 days originally when I first started seeing this outline.

1373
02:00:28,260 --> 02:00:34,060
And I believe the only other district that did it was Bellingham Washington. Is that Bellevue?

1374
02:00:34,560 --> 02:00:36,520
Yeah, and Bellingham has 120 days.

1375
02:00:37,580 --> 02:00:46,780
So we, we had some concern about the increase and if that could be construed as interfering with the business contractor or some sort of, uh,

1376
02:00:46,780 --> 02:00:51,980
create some sort of liability for the city. So we wanted to reach out and see if any other city's head expanded on it.

1377
02:00:52,040 --> 02:00:55,240
And if they've done under research into it, I agree it's mostly a judgment call.

1378
02:00:55,240 --> 02:00:58,500
but I also think that we'll probably bring back something a little lower.

1379
02:01:00,580 --> 02:01:01,580
Thank you.

1380
02:01:01,580 --> 02:01:02,420
Councillor Scherell.

1381
02:01:02,980 --> 02:01:03,380
Thank you, Mayor.

1382
02:01:04,220 --> 02:01:07,420
My main question was what was the timeline for a clear and objective standards?

1383
02:01:07,660 --> 02:01:10,040
And it sounds like that later part of July.

1384
02:01:10,340 --> 02:01:14,280
But to the city attorney, what kind of risks exposure would we have?

1385
02:01:15,320 --> 02:01:21,000
And is there any case law that supports that we would be defending an easy fight if we have

1386
02:01:23,340 --> 02:01:28,220
potential park owners that are saying the cities overstepping their bounds when it comes

1387
02:01:28,220 --> 02:01:33,100
to the ambiguity of the language is currently written. I mean, I know there was some hesitation

1388
02:01:33,100 --> 02:01:37,600
in the memo originally, what are your fears? What's our worst case?

1389
02:01:40,600 --> 02:01:44,960
I don't know that I could predict what that lawsuit looks like. I think you can make a couple

1390
02:01:44,960 --> 02:01:49,860
of different arguments against it. I think one would be a applied preemption like the state

1391
02:01:49,860 --> 02:01:57,140
said this, you're going too far, you know, they're Dr. Shikentrol. As far as liability, I think

1392
02:01:57,140 --> 02:02:03,520
you'd be looking at some sort of toward our business contract interference, but it's a situation

1393
02:02:03,520 --> 02:02:07,240
that I don't think has come up, so. Thank you. Councillor Hanson?

1394
02:02:08,840 --> 02:02:15,140
Thank you. I appreciate the reference to Bellingham's 120-day example, but we also learned that

1395
02:02:15,140 --> 02:02:22,240
Portland has an ordinance in place as well, do we have any data there that we can lean on as

1396
02:02:22,240 --> 02:02:25,380
another example for two questions, but that's my first one.

1397
02:02:27,060 --> 02:02:30,780
Yeah, I'm not familiar with Portland's tenant protections ordinance. I know they have a manufactured

1398
02:02:30,780 --> 02:02:37,660
home park zone, but we can see what information they have. I also know that the city of Eugene is

1399
02:02:37,660 --> 02:02:42,380
established greater tenant notification process for

1400
02:02:42,380 --> 02:02:46,180
park closures or conversions. So a little different than a

1401
02:02:46,180 --> 02:02:49,820
sale. But we can look at both of those and working with the

1402
02:02:49,820 --> 02:02:54,820
legal department. Okay, and second question is wing spread seems to be

1403
02:02:54,820 --> 02:02:59,880
our our larger example that we can look to locally how many how

1404
02:02:59,880 --> 02:03:03,400
many spaces units are within wing spread again?

1405
02:03:08,360 --> 02:03:21,640
I'm sorry, 16, yeah, that's interesting, I just went traveling with a group of 11 and it was four families, I mean, just like trying to figure out where we were going to dinner and how we were going to pay was like a nightmare.

1406
02:03:22,660 --> 02:03:30,820
So, I don't know, in the subjectivity portion of this, it seems that that should be a consideration.

1407
02:03:30,820 --> 02:03:41,600
And I don't know what that math would be, but organizing 16 different families to come together to do something relevant.

1408
02:03:41,880 --> 02:03:51,280
Yeah, it's a 116 families and a requirement, I believe, for the formation of a resident-owned community is to get a 51% of the residents to participate.

1409
02:03:52,020 --> 02:03:59,300
And that participation also includes recognizing that acquiring the property could be an investment also.

1410
02:04:00,400 --> 02:04:04,600
So that is undoubtedly something that is not done overnight.

1411
02:04:04,820 --> 02:04:08,280
It takes careful consideration from each household and collectively.

1412
02:04:09,340 --> 02:04:10,280
Thank you.

1413
02:04:11,220 --> 02:04:12,140
Councillor Bloom.

1414
02:04:12,340 --> 02:04:12,480
Yeah.

1415
02:04:12,660 --> 02:04:12,840
Thanks.

1416
02:04:13,240 --> 02:04:13,840
Question for legal.

1417
02:04:14,340 --> 02:04:19,840
So I'm curious how I get the preemption that the state says, hey, it's 15 days, whatever, 14 days.

1418
02:04:19,840 --> 02:04:34,060
But I'm curious how that works with the housing production strategy methodology that the state has developed and is in or us that states that we have to protect existing housing and this is basically rules to do that.

1419
02:04:34,700 --> 02:04:41,940
So could there be an argument to say that, hey, because you want us to do this, you can't preempt us on the 14 days.

1420
02:04:42,740 --> 02:04:48,160
I know it's long maybe, I have to look closer at it too, because there's another section

1421
02:04:48,160 --> 02:04:52,720
that refers to closures that prohibits local governments from interfering with what the state

1422
02:04:52,720 --> 02:04:53,120
has done.

1423
02:04:53,400 --> 02:04:56,880
So I just want to make sure that we're not putting something into a new code that's been

1424
02:04:56,880 --> 02:05:00,780
so well thought out just to have it totally, you know, totally, thank you.

1425
02:05:01,720 --> 02:05:11,140
So the question for legal, we often, well, sometimes, pass an ordinance on first reading

1426
02:05:11,140 --> 02:05:18,540
with changes or direction to staff to clarify sometimes that involves having staff ask questions

1427
02:05:18,540 --> 02:05:23,320
and bringing information back to the council on second reading. Is there anything about this

1428
02:05:23,320 --> 02:05:29,160
particular circumstance that would in the questions that we have in front of us that would make

1429
02:05:29,820 --> 02:05:32,840
passing at this evening maybe with some amendments?

1430
02:05:35,520 --> 02:05:38,060
Is there any sort of consideration around that

1431
02:05:38,060 --> 02:05:40,300
because of the nature of the questions here.

1432
02:05:40,560 --> 02:05:42,200
If Brad wants to read after the amendments,

1433
02:05:42,440 --> 02:05:43,840
go ahead and have to read all the amendments.

1434
02:05:44,440 --> 02:05:46,560
Yes, so that is really the primary issue.

1435
02:05:46,700 --> 02:05:48,260
As we need clear direction from Council

1436
02:05:48,260 --> 02:05:51,300
on each specific amendment that you would be suggesting,

1437
02:05:51,980 --> 02:05:54,460
legal and staff would develop that new ordinance,

1438
02:05:55,020 --> 02:05:58,200
and likely it would have to be read in full verbatim

1439
02:05:58,200 --> 02:06:01,540
in order to implement that because we could no longer adopt

1440
02:06:01,540 --> 02:06:05,160
by reading a title only if it was that second reading.

1441
02:06:05,940 --> 02:06:07,720
Further, there would also that would eliminate

1442
02:06:07,720 --> 02:06:13,300
the potential for you to receive additional public comment on the revisions provided.

1443
02:06:14,060 --> 02:06:20,300
And so our recommendation to a continuance and revisions to the ordinance to come back to you

1444
02:06:20,300 --> 02:06:25,220
would then come back at a public hearing which would allow at first reading a public hearing,

1445
02:06:25,340 --> 02:06:28,820
which would allow public testimony on the changes proposed.

1446
02:06:31,700 --> 02:06:37,440
Any other questions or staff? The floor is open for a motion, Councillor Dale.

1447
02:06:37,960 --> 02:06:38,480
Thank you, Mayor.

1448
02:06:38,480 --> 02:06:45,360
I move to continue consideration of ordinance number 33 of sex, adding chapter 10.1116 to the

1449
02:06:45,360 --> 02:06:50,920
Ashwin Municipal Code establishing notice of sale opportunity to purchase relocation standards

1450
02:06:50,920 --> 02:06:57,400
and tenant protections for manufactured home parks residents to July 21, 2021, and direct

1451
02:06:57,400 --> 02:07:01,980
staff to return with any revisions recommended following further legal review.

1452
02:07:04,060 --> 02:07:04,860
Thank you, Mayor.

1453
02:07:05,480 --> 02:07:14,440
Yeah, this is something that, you know, Mayor, I couldn't agree with you more when you said earlier that the government doesn't move as fast as we'd like sometimes.

1454
02:07:14,940 --> 02:07:27,500
And you talked about, you know, being careful and being diligent and what I'm hoping is that there is a bit of grace and patience that is afforded to this council as we actually try to work through this to get this right.

1455
02:07:27,940 --> 02:07:29,980
And I really appreciate Brandon.

1456
02:07:30,000 --> 02:07:58,740
For pointing out the very important facet is another public hearing that comes with that first reading. That is so important for you all to speak again to your thoughts, as opposed to us trying to rush through this to a second reading. This is kind of a go slow to go fast. And that's one of the things that we want to do is we want to get these right and it is critical that we don't have loopholes or ambiguities that actually make it worse for tenant rights.

1457
02:07:58,740 --> 02:08:01,440
even despite trying to do the right thing.

1458
02:08:02,080 --> 02:08:06,640
So I am very much looking forward to passing this on July 21st.

1459
02:08:06,640 --> 02:08:08,260
I want to make that abundantly clear.

1460
02:08:08,840 --> 02:08:14,860
But at the same time, like we have to nail this and get it close.

1461
02:08:14,900 --> 02:08:17,380
So that's why I offered the motion to continue.

1462
02:08:17,580 --> 02:08:21,980
It's not a vote to delay or to not have this go through

1463
02:08:21,980 --> 02:08:23,640
or any other kind of tactic like that.

1464
02:08:23,640 --> 02:08:25,580
This is really to make it even better.

1465
02:08:25,960 --> 02:08:26,800
Thank you.

1466
02:08:26,800 --> 02:08:34,480
Councillor Hansen. Yeah, I absolutely concur with Councillor Dale's statement there and I think

1467
02:08:34,480 --> 02:08:41,500
that everything that has been moving forward thus far is done proper with the right heart

1468
02:08:41,500 --> 02:08:49,500
if you will and now getting legal involved to nail it, recognizing that bringing a community

1469
02:08:49,500 --> 02:08:54,960
together to do something this big really is going to take a lot of time and effort so that

1470
02:08:54,960 --> 02:09:02,500
members should be high, and also realistic, but I believe that this is all going to be done

1471
02:09:02,500 --> 02:09:05,360
in the right spirit, and I fully support this motion.

1472
02:09:06,640 --> 02:09:08,120
For the discussion, Councillor Scherell?

1473
02:09:08,580 --> 02:09:08,940
Yeah, thank you, Mayor.

1474
02:09:09,220 --> 02:09:14,060
I'm just a little concerned about unintended consequences, as we kind of iron this out and

1475
02:09:14,060 --> 02:09:21,440
get more clear and objective to this, and I can't stop asking myself, like, what, what can

1476
02:09:21,440 --> 02:09:26,440
do as a compromise here and I just see the downward pressure at the state level which is good.

1477
02:09:26,620 --> 02:09:35,460
It's a positive thing to cap lower income to cap cash flow of the park owner and then also to

1478
02:09:35,460 --> 02:09:44,240
potentially put a burden on a sale of somebody that was spoke of earlier of wanting to throw a

1479
02:09:44,240 --> 02:09:50,760
sledgehammer at. It seems like we might be getting in our own way if there's such an awful owner

1480
02:09:50,760 --> 02:09:58,760
why would why would we not want them to be able to disposition that asset and I just

1481
02:09:58,760 --> 02:10:03,520
keep coming back to you guys have gotten so organized as a community. It's so awesome to

1482
02:10:03,520 --> 02:10:08,380
see that I would just love to see you be actionary and put together and offer and work with

1483
02:10:08,380 --> 02:10:15,340
the state resources we have and not be reactionary. If it's 14 days or 90 days or 120 days

1484
02:10:15,340 --> 02:10:18,000
to do diligence on a property of that size.

1485
02:10:18,600 --> 02:10:24,140
I would encourage any park residents within these zones

1486
02:10:24,140 --> 02:10:27,600
that we're currently creating to be well ahead of that curve

1487
02:10:27,600 --> 02:10:30,160
and the organization I've seen tonight,

1488
02:10:30,540 --> 02:10:32,940
like how can we help you buy that place?

1489
02:10:35,000 --> 02:10:38,360
So when I look through these amendments,

1490
02:10:38,640 --> 02:10:40,180
that's what really jumps out at me

1491
02:10:40,180 --> 02:10:42,580
and not that I don't support the protections

1492
02:10:42,580 --> 02:10:43,880
that I know you deserve.

1493
02:10:43,880 --> 02:10:48,920
I just, at some point, we also have to realize that there's a lot of downward pressure on

1494
02:10:48,920 --> 02:10:53,520
ownership, and what we're showing here is that you don't want to buy a park in

1495
02:10:53,520 --> 02:10:56,680
Ashland, you don't want to build a park in Ashland, and it's going to be hard to sell

1496
02:10:56,680 --> 02:11:03,580
a park in Ashland, and I just have fear that the end user over time will potentially pay

1497
02:11:03,580 --> 02:11:08,760
more or have less infrastructure or less upgrades, hopefully not out of vindictive ownership,

1498
02:11:08,760 --> 02:11:14,740
but potentially, and we've seen that at the state level when it comes to a couple of different

1499
02:11:14,740 --> 02:11:18,700
things. So that's that's all I would add as I get ready to make this vote.

1500
02:11:21,030 --> 02:11:21,130
Thanks.

1501
02:11:21,550 --> 02:11:23,990
Further discussion? Councillor Cappell?

1502
02:11:24,810 --> 02:11:33,590
Yeah, I am. I'm going to support this. This lay, but I take Councillor Sherrell's points also to

1503
02:11:33,590 --> 02:11:38,810
hard. I think it is true that it takes time to put together a

1504
02:11:39,430 --> 02:11:43,790
residential and click community more than 14 days, probably more than

1505
02:11:43,790 --> 02:11:47,730
you know, 60 or 90 days, really getting a head start. Again, this is

1506
02:11:47,730 --> 02:11:51,570
not just about one very organized community, which is Wingspred,

1507
02:11:51,910 --> 02:11:56,150
probably the most organized community in town, not just

1508
02:11:56,770 --> 02:12:00,210
manufacturing home park, but the most organized community in this

1509
02:12:00,210 --> 02:12:06,510
It's about other manufacturing home parts as well that are not as organized and I think that's really the challenge that we face.

1510
02:12:06,930 --> 02:12:12,550
As a community is to helping all of our neighbors to really be prepared to be able to make an offer.

1511
02:12:12,810 --> 02:12:15,090
You know, when that time comes.

1512
02:12:16,270 --> 02:12:22,470
So, I think there are a lot of good things in these first three ordinances that we approved.

1513
02:12:22,470 --> 02:12:28,670
I think there's a lot of good things in this as well, and I think it's important to make

1514
02:12:28,670 --> 02:12:35,170
sure that we do it right, but at the same time not take our eyes off the prize, which is

1515
02:12:35,170 --> 02:12:40,710
really helping all of our communities, President, manufacturing home park communities, organized

1516
02:12:40,710 --> 02:12:47,470
so that they can be a resident of the community, because I think it's worth the effort.

1517
02:12:49,090 --> 02:12:50,610
Thank you for the discussion.

1518
02:12:52,110 --> 02:12:53,310
Roll call please of this.

1519
02:12:57,290 --> 02:12:57,850
Duquesne.

1520
02:12:58,030 --> 02:12:58,410
Yes.

1521
02:12:59,030 --> 02:12:59,490
Kaplan.

1522
02:13:00,010 --> 02:13:00,090
Yes.

1523
02:13:00,670 --> 02:13:00,930
Bloom.

1524
02:13:01,390 --> 02:13:01,450
Yes.

1525
02:13:01,770 --> 02:13:02,110
Dale.

1526
02:13:02,850 --> 02:13:02,930
Yes.

1527
02:13:02,970 --> 02:13:03,270
Cheryl.

1528
02:13:04,270 --> 02:13:04,730
Hansen.

1529
02:13:04,870 --> 02:13:05,090
Yes.

1530
02:13:05,430 --> 02:13:06,070
Ocean pass.

1531
02:13:06,410 --> 02:13:06,790
Thank you.

1532
02:13:06,970 --> 02:13:08,510
We are going to take a short recess.

1533
02:13:09,010 --> 02:13:13,350
Counselors, please be back at 8, 7, 8, 18 by this clock.

1534
02:13:13,790 --> 02:13:18,990
We still have 10 agenda items, so we are going to get started right away at 8.

1535
02:13:18,990 --> 02:13:19,350
Thank you.

1536
02:20:44,780 --> 02:20:56,480
Our agenda at the ordinances, resolutions, and contracts section, we start with approval of a construction contract with knife river materials for the National Municipal Airport pavement rehabilitation project.

1537
02:20:56,940 --> 02:21:04,280
Jordan, thank you. Before you all tonight, as our contractor view board is a contract for the pavement rehabilitation at the airport.

1538
02:21:04,280 --> 02:21:07,400
for roughly around $1.2 million.

1539
02:21:08,060 --> 02:21:10,280
This is almost entirely grant-funded project.

1540
02:21:10,960 --> 02:21:13,680
And we have our public work stretcher tonight.

1541
02:21:13,680 --> 02:21:16,500
If you all have any questions about the contract process

1542
02:21:16,500 --> 02:21:19,880
or the project itself, questions of staff?

1543
02:21:23,720 --> 02:21:24,260
Councillor Schreau.

1544
02:21:24,780 --> 02:21:25,220
Thank you, Mayor.

1545
02:21:25,540 --> 02:21:28,300
I was geeking out looking through the bid sheets

1546
02:21:28,300 --> 02:21:31,080
and one number jumped out at me a couple of times

1547
02:21:31,080 --> 02:21:35,160
and it was the cost for fraud management.

1548
02:21:35,160 --> 02:21:40,800
and maybe you could just briefly tell me what that is and what that is going to be responsible for.

1549
02:21:41,540 --> 02:21:47,100
So that's foreign object debris and that's any material that gets on the pavement surface

1550
02:21:47,100 --> 02:21:54,040
that's loose that could be moved into an engine or a propeller or the airplane itself.

1551
02:21:54,720 --> 02:21:59,800
So on these pavement preservation projects, especially the runway getting slurry sealed,

1552
02:21:59,800 --> 02:22:03,720
which is a small fine aggregate being placed on the runway in an emulsion.

1553
02:22:04,480 --> 02:22:09,040
They spend a lot of time brooming and sweeping that material up after it sets

1554
02:22:09,040 --> 02:22:11,780
because there will be a lot of loose material left

1555
02:22:11,780 --> 02:22:14,940
and so they want to make sure that all of that gets removed.

1556
02:22:16,100 --> 02:22:19,800
The general construction activities themselves also can kick-up debris

1557
02:22:20,760 --> 02:22:25,520
on tracking from dirt to asphalt areas

1558
02:22:25,520 --> 02:22:28,360
and there's a lot of vegetation and granite areas

1559
02:22:28,360 --> 02:22:29,560
of that material.

1560
02:22:30,000 --> 02:22:48,080
You know, can be tracked onto all the pavement surfaces. And so each section that contractors estimated the time and response necessary for sweeping and brooming and cleaning that debris off those pavement sections, based on the work activity they're doing in that area.

1561
02:22:48,860 --> 02:22:53,920
And based on the taxiways that they're working on and the price is that those robbery isn't a both you. Yes.

1562
02:22:53,920 --> 02:23:00,660
Yeah. Thank you. That's one of the very important safety precautionary things that you would do,

1563
02:23:00,660 --> 02:23:07,700
you know, to keep anything from impacting an airplane landing or taking off and having any sort of

1564
02:23:07,700 --> 02:23:13,540
debris that gets sucked up into the engine or aircraft itself.

1565
02:23:16,450 --> 02:23:17,730
Okay. Any further questions?

1566
02:23:18,490 --> 02:23:25,630
Floor is open for emotion? Councillor Dale? Thank you, Mayor. I move to approve a construction

1567
02:23:25,630 --> 02:23:31,470
contract with knife river in the amount of 1 million 25,000, 140 for dollars. Any

1568
02:23:31,470 --> 02:23:35,350
sense for the Ascent Municipal Air Port Runway and Tax Lane Rehabilitation and Reconstruction

1569
02:23:35,350 --> 02:23:40,790
Project phase two construction in authorized city manager to sign the final agreement.

1570
02:23:41,890 --> 02:23:42,790
Is there a second?

1571
02:23:44,110 --> 02:23:44,330
Second.

1572
02:23:45,230 --> 02:23:45,610
Councillor Dale.

1573
02:23:45,890 --> 02:23:46,270
Thank you, Mayor.

1574
02:23:46,450 --> 02:23:47,030
Yeah, just briefly.

1575
02:23:47,190 --> 02:23:48,110
Thank you again, Scott.

1576
02:23:48,370 --> 02:23:55,610
If we're 1.25 million dollars that everything all but 7,580 dollars out of the out of

1577
02:23:55,610 --> 02:23:58,630
of the self-funded airport fund will take care of all of this.

1578
02:23:58,650 --> 02:24:02,310
And I appreciate Councillor Sirel looking out for our safety out there

1579
02:24:02,310 --> 02:24:06,890
because other than deer crossing the runway, which is a thing.

1580
02:24:07,370 --> 02:24:09,510
The second thing is this spot.

1581
02:24:09,710 --> 02:24:12,590
It is a extreme safety issue.

1582
02:24:12,790 --> 02:24:13,730
So thanks for taking care of it.

1583
02:24:13,870 --> 02:24:14,690
Looking out for Scott.

1584
02:24:15,490 --> 02:24:16,190
Councillor Sirel?

1585
02:24:16,930 --> 02:24:17,670
No, thank you.

1586
02:24:18,030 --> 02:24:18,790
Further discussion?

1587
02:24:20,610 --> 02:24:21,730
Will help these Alissa?

1588
02:24:22,850 --> 02:24:34,230
Caplin. Yes. DuCain. Yes. Hansen. Yes. Cheryl. Yes. Dale. Yes. Motion pass. Okay. We are now to thank

1589
02:24:34,230 --> 02:24:39,030
you Scott. We are now to approval of a construction contract with knife river materials for

1590
02:24:39,030 --> 02:24:42,170
the Hunter Park tennis court rehabilitation project. No.

1591
02:24:45,070 --> 02:24:47,660
000864. Hi Rachel. Thank you.

1592
02:24:47,660 --> 02:24:52,180
program, reach old dials, intern and park structure for Ashland Parks and Recreation.

1593
02:24:53,580 --> 02:24:58,720
So there's a request tonight to enter into a contract with knife river materials

1594
02:24:59,240 --> 02:25:04,720
for the rehabilitation of the Hunter Park tennis court. This project is budgeted in the current

1595
02:25:04,720 --> 02:25:13,420
CIP. We received one bid and it was from knife river materials. This project is also partially

1596
02:25:13,420 --> 02:25:22,300
grant funded, so the matching funds would be about 60% of the cost of the project. The bid

1597
02:25:22,300 --> 02:25:33,100
came in at $643,340 and the money right now is in the CIP, ArcCIP, and requesting a

1598
02:25:34,340 --> 02:25:34,960
questions.

1599
02:25:37,820 --> 02:25:45,850
Councillor Hansen. Interim director dials. Thank you so much. We recently had a

1600
02:25:45,850 --> 02:25:50,270
tennis tournament out there at Hunter Park. Do you have any idea how many how many people

1601
02:25:50,270 --> 02:25:56,570
showed up for that? Is that the youth Stevens and Union Youth One? I can't remember what Eric said

1602
02:25:56,570 --> 02:26:03,070
that maybe 50 kids? Yeah, I heard there was like 30 different matches out there. Unmanoaks to me

1603
02:26:03,070 --> 02:26:08,310
who's not a tennis person, that there's a thriving tennis community here that wants to bring

1604
02:26:08,310 --> 02:26:15,490
even more activity to the community and bring it up to a level that would generate more

1605
02:26:15,490 --> 02:26:19,790
economic development, the livability, sustainability, drop people, and it's like a regional

1606
02:26:19,790 --> 02:26:20,230
thing.

1607
02:26:21,770 --> 02:26:22,510
So, I'm just curious.

1608
02:26:22,830 --> 02:26:25,630
My question is, is that how long has this been in the process?

1609
02:26:25,950 --> 02:26:27,210
We're here to the contract.

1610
02:26:29,330 --> 02:26:35,250
Over two years, I think, I think we've been talking about it since like 20, 20,

1611
02:26:36,150 --> 02:26:37,030
two, three?

1612
02:26:38,070 --> 02:26:38,150
Yes.

1613
02:26:38,150 --> 02:26:38,250
Yes.

1614
02:26:38,250 --> 02:26:38,450
All right.

1615
02:26:38,870 --> 02:26:42,470
Well, I just have book meetings and debated whether or not to include

1616
02:26:42,470 --> 02:26:47,510
pickleball versus tennis and things like that, so it's a lot of public meetings about this.

1617
02:26:47,510 --> 02:26:51,470
As a part of the liaison, it's been interesting to see that the two communities work

1618
02:26:51,470 --> 02:26:56,030
together and also battle it out between the pickleballers and the tennis players, but I appreciate

1619
02:26:56,030 --> 02:27:01,150
the word thus far and thank you for tenacity is my point that we're here and I will totally

1620
02:27:01,150 --> 02:27:07,230
be supporting this especially a grant funded help get this pushed to its already in the

1621
02:27:07,230 --> 02:27:12,800
CIP budget so thank you. Any further questions?

1622
02:27:13,880 --> 02:27:15,740
Hey, the floor is open for a motion.

1623
02:27:19,100 --> 02:27:22,880
Councillor Cappell. I moved to approve the construction

1624
02:27:22,880 --> 02:27:27,360
contract with knife river materials for the Hunter Park tennis courts rehabilitation project

1625
02:27:27,360 --> 02:27:36,900
But the contract amount not to exceed $643,000, $640, $443,430.

1626
02:27:37,780 --> 02:27:38,440
Is there a second?

1627
02:27:40,200 --> 02:27:41,180
Councillor Kaplan.

1628
02:27:41,600 --> 02:27:43,580
No, I'm glad to see you finally getting done.

1629
02:27:44,040 --> 02:27:44,580
Thank you.

1630
02:27:44,660 --> 02:27:45,540
Councillor Schrell.

1631
02:27:47,260 --> 02:27:48,120
Any further discussion?

1632
02:27:49,520 --> 02:27:50,720
We'll call, please, Alyssa.

1633
02:27:52,740 --> 02:27:53,140
Yes.

1634
02:27:53,360 --> 02:27:53,920
Kaplan?

1635
02:27:54,200 --> 02:27:54,840
Yes.

1636
02:27:58,120 --> 02:27:58,760
Yes.

1637
02:27:59,780 --> 02:28:00,420
Hansen.

1638
02:28:00,520 --> 02:28:00,840
Yes.

1639
02:28:01,120 --> 02:28:01,240
Sure.

1640
02:28:02,260 --> 02:28:03,540
Motion pass.

1641
02:28:04,000 --> 02:28:04,200
Okay.

1642
02:28:04,460 --> 02:28:13,480
We are now to approval of a construction contract with Outlier Construction LLC for the East Main Street Community Park Phase One Park Improvements.

1643
02:28:14,020 --> 02:28:21,060
So the next two contracts are both related to East Main Park and as you recall, they were split into two different bids.

1644
02:28:21,060 --> 02:28:34,420
So, the first one is this one is for the park improvements, phase one includes a restroom parking lot, bike pump track, dog park, landscaping, perimeter paths, things like that.

1645
02:28:35,320 --> 02:28:42,020
The invitation to bid was released on May 4th and was opened until the 28th of May.

1646
02:28:42,020 --> 02:28:49,820
There were a total of four bids, low bid came in from outlayer construction at $2,130,

1647
02:28:51,220 --> 02:28:55,120
sorry, $2,130,1151 in $66.

1648
02:28:56,860 --> 02:29:04,060
The project is currently budgeted within the CIP, and this project is also granted through the state.

1649
02:29:05,440 --> 02:29:12,740
I'm looking for approval tonight and this I will just say that East Main Park has been

1650
02:29:12,740 --> 02:29:18,420
in process since about 2017 with the sale of the YNC Park, this is a replacement park for

1651
02:29:18,420 --> 02:29:28,220
that neighborhood and we've had during COVID I think was when we had probably six to seven

1652
02:29:28,220 --> 02:29:33,860
public meetings. We've recently revisited the public meetings for East

1653
02:29:33,860 --> 02:29:37,220
Main Park so we've had tons of public input on this so it's a really

1654
02:29:37,220 --> 02:29:42,660
important project for the community. Okay questions of staff. Councillor

1655
02:29:42,660 --> 02:29:43,520
Hanson?

1656
02:29:45,680 --> 02:29:49,780
Thank you again Rachel appreciate your tenacity here moving this

1657
02:29:49,780 --> 02:29:55,900
moving this forward and we're finally now at this phase here. Something unique

1658
02:29:55,900 --> 02:29:59,960
about this park is that unlocks this last, you know, park.

1659
02:30:00,000 --> 02:30:04,260
With an half-mile, could you speak briefly to that, or did you just tell us about that?

1660
02:30:05,000 --> 02:30:11,860
Sure, we have so basically in our plan, it's part within a quarter of my level of every resident in

1661
02:30:11,860 --> 02:30:15,060
Ashland, and so this would complete that for the community.

1662
02:30:15,860 --> 02:30:29,980
And it's thank you, and it's interesting and cool to note that this part of the south in the

1663
02:30:29,980 --> 02:30:38,560
of another seven to 10 acres getting votes for sale over annexed back into the city for even

1664
02:30:39,420 --> 02:30:47,360
more potential to, because of the street improvement, it will help the developers for those

1665
02:30:47,360 --> 02:30:52,620
future developments kind of pave the way if you will for the street improvements that makes

1666
02:30:52,620 --> 02:31:01,980
all connected. So in addition to the park being equity for that last little piece of

1667
02:31:01,980 --> 02:31:08,300
a park within every quarter mile, it's also going to help potentially with affordable housing

1668
02:31:08,300 --> 02:31:16,060
development along East Maine as we get closer and closer to connecting Walker Street to

1669
02:31:16,060 --> 02:31:21,280
Tom and Creek. Yeah. And again, you just said that there's been a number of public meetings,

1670
02:31:21,540 --> 02:31:28,160
and I've been, I think I've been to them all, and I've heard dozens of families, kids.

1671
02:31:28,260 --> 02:31:32,620
You know, do you have a question? Dog walkers, yeah, I do have a question. I do have a question.

1672
02:31:33,680 --> 02:31:39,880
How long has that part been going on, because I've been hearing community members with dogs,

1673
02:31:40,320 --> 02:31:43,980
that were like, I'm so glad to finally have a place to throw a frisbee from my dog and South

1674
02:31:43,980 --> 02:31:46,880
How long have those public meetings been going on?

1675
02:31:47,300 --> 02:31:51,120
I think the first public meeting we had on East May Park was before COVID, so probably

1676
02:31:51,120 --> 02:31:53,440
20 and 2018, 2019.

1677
02:31:54,300 --> 02:31:55,920
And another question, if you don't mind.

1678
02:31:56,260 --> 02:31:57,320
When did we get the grant?

1679
02:31:57,360 --> 02:32:03,040
There's a $1 million grant in there that really helps really kick this thing up in terms of

1680
02:32:03,040 --> 02:32:03,760
its viability.

1681
02:32:04,100 --> 02:32:08,000
So it's currently, we have until the end of this year to use the grant.

1682
02:32:08,220 --> 02:32:12,140
We will be asking for an extension on the grant for

1683
02:32:12,140 --> 02:32:16,380
next year to be able to accommodate the grant. So we're already going to be behind

1684
02:32:17,080 --> 02:32:21,200
with the approval tonight. You know because the first three months will be

1685
02:32:21,200 --> 02:32:25,780
parking a public improvements and then then we'll go into park phase after that.

1686
02:32:26,860 --> 02:32:31,720
I understand we had some staff changes there and stuff. If we move this forward

1687
02:32:31,720 --> 02:32:34,600
what we'll be able to get it done by the end of the year it seems like it's a really

1688
02:32:34,600 --> 02:32:38,020
tight timeline. We won't be able to get it done by the end of the year. We'll have to

1689
02:32:38,020 --> 02:32:44,140
for an extension, but we're hoping to have a substantial completion by next July.

1690
02:32:44,360 --> 02:32:46,060
And that's critical. Thank you.

1691
02:32:46,340 --> 02:32:46,960
Councillor Dickane.

1692
02:32:48,580 --> 02:32:49,160
Thanks, Mayor.

1693
02:32:52,660 --> 02:33:00,140
So I had a question regarding what was brought up in several of these meetings about the opening to East

1694
02:33:00,140 --> 02:33:07,920
Main Park. And it's my understanding that the opening will be pedestrians on

1695
02:33:07,920 --> 02:33:12,880
habit, but the main entrance on East Maine is at correct.

1696
02:33:12,980 --> 02:33:14,620
That's correct.

1697
02:33:15,640 --> 02:33:23,160
Working with ODOT is the speed limit on a slowdown because it's already been slowed down

1698
02:33:23,160 --> 02:33:28,540
about a couple of blocks where the 40 miles starts later on.

1699
02:33:28,920 --> 02:33:31,220
Can you tell me what that's going to look like?

1700
02:33:31,620 --> 02:33:36,940
I don't think there's a plan to slow down traffic at this point.

1701
02:33:37,660 --> 02:33:47,780
We did do some, I think there was some traffic studies done within that, within the time frame of the discussions about this park and I don't think that was something that we came to.

1702
02:33:48,480 --> 02:33:56,540
But it is going to, um, the main entrance will be on East Maine on East Maine and then if I can really quick.

1703
02:33:57,200 --> 02:34:03,400
Yeah, but the things important for us to keep in mind that our role tonight is a contract review board.

1704
02:34:03,400 --> 02:34:10,740
And so it's about following, did staff follow the procedure for issuing, identifying who would receive the contract.

1705
02:34:11,520 --> 02:34:17,880
So given that we have 10 items on our agenda still, I just want us to be careful of how deep we go into the

1706
02:34:17,880 --> 02:34:22,540
particulars of the project given the limited scope that we have for our decision tonight.

1707
02:34:23,480 --> 02:34:26,540
But if you have a question related to the contract, then.

1708
02:34:26,540 --> 02:34:29,040
Okay, I did related to this contract.

1709
02:34:29,340 --> 02:34:31,020
We have working with them.

1710
02:34:31,160 --> 02:34:33,520
It's about two million for phase one, right?

1711
02:34:33,880 --> 02:34:39,700
Two, the total for phase one with a park

1712
02:34:39,700 --> 02:34:44,260
and the public improvements would be just about 2.5 million.

1713
02:34:44,600 --> 02:34:47,360
Do we know how much phase two will be?

1714
02:34:47,620 --> 02:34:48,200
We don't know.

1715
02:34:48,360 --> 02:34:50,800
We haven't done any estimating on that at all.

1716
02:34:52,620 --> 02:34:53,140
Kilserdale.

1717
02:34:54,580 --> 02:34:55,100
Thank you, Mayor.

1718
02:34:55,900 --> 02:34:56,440
Thank you.

1719
02:34:57,360 --> 02:35:02,200
Rachel, I know there's been a lot of work done on this. A couple of questions, is do you

1720
02:35:02,200 --> 02:35:06,840
happen to know on this particular contract how long the bid is valid through that would

1721
02:35:06,840 --> 02:35:13,460
be question number one? I just tried to to corner our parks manager and we'd have to go back and

1722
02:35:13,460 --> 02:35:18,800
look, I'm not aware of how long the bid is going to be good for. Okay, because one of the things

1723
02:35:18,800 --> 02:35:23,380
that I appreciate and I know a lot of work has been done in capital and so forth and it's come

1724
02:35:23,380 --> 02:35:28,260
underbed and so forth and appreciate that, but one of the things I think I'm still concerning

1725
02:35:28,260 --> 02:35:33,840
to me is that we still have, especially from talking about this since 2017 and so forth,

1726
02:35:34,140 --> 02:35:38,520
that I understand there's been changes in the department and so forth a lot of stuff going on,

1727
02:35:38,920 --> 02:35:43,860
but one of the things that I think is we come up to some very, very difficult decisions coming up

1728
02:35:43,860 --> 02:35:51,980
is relative to operations across the city and parks is in general fun too, is how we ensure operational

1729
02:35:51,980 --> 02:36:07,140
stability to this. So because we're not sure about that yet, is do you have any, and I know we hadn't had a chance to talk about this briefly, so I understand if you might not have an answer. I just, but just in case you might, is, is when we might be able to look at, or when we might be able to see.

1730
02:36:07,260 --> 02:36:15,780
So we can see bigger picture relative to operations because it's great if we have the money to build it. It would be a tragedy to have it closed because we can operate it.

1731
02:36:15,780 --> 02:36:25,120
I mean, I think coming up with a number, coming up with an operational plan for phase 1 would be fairly easy to do.

1732
02:36:25,460 --> 02:36:26,840
Meaning, meaning was in a month?

1733
02:36:27,320 --> 02:36:27,400
Yeah.

1734
02:36:28,320 --> 02:36:28,340
Good.

1735
02:36:29,320 --> 02:36:29,560
Yes.

1736
02:36:30,240 --> 02:36:31,240
Jordan, go ahead.

1737
02:36:31,680 --> 02:36:37,960
We have just higher, we're in the process of hiring a position during this current biennium right now.

1738
02:36:37,980 --> 02:36:41,260
That's going to cover phase 1 of East Main Park.

1739
02:36:41,260 --> 02:36:45,660
So we feel confident that the current staffing levels that we have,

1740
02:36:46,120 --> 02:36:47,680
we would be able to maintain that part.

1741
02:36:49,000 --> 02:36:50,320
Yeah, and I would just like to caution against

1742
02:36:50,320 --> 02:36:52,100
potentially any delays on this contract,

1743
02:36:52,300 --> 02:36:56,760
given that it's grant-funded, that has a deadline to it.

1744
02:36:57,100 --> 02:36:59,600
I would want not want to delay starting from a

1745
02:36:59,600 --> 02:37:01,380
T-shirt on this project if we are going to move forward

1746
02:37:01,380 --> 02:37:03,400
with the project as a whole.

1747
02:37:03,680 --> 02:37:05,040
You might want the one thing I'm caution

1748
02:37:05,040 --> 02:37:06,680
to give a priority, push it up against deadlines.

1749
02:37:08,480 --> 02:37:10,220
Any other questions or staff?

1750
02:37:10,220 --> 02:37:12,100
Oh yes, Councillor Hanson.

1751
02:37:12,960 --> 02:37:13,720
Yeah, one more Rachel.

1752
02:37:14,300 --> 02:37:18,240
I understand that we're a little under budget on this as far as that.

1753
02:37:18,260 --> 02:37:29,660
So the entire project within the CIP, when we looked at the costs, we were about like 3.2 is what was put in the CIP.

1754
02:37:30,000 --> 02:37:36,160
And the entire project is coming in about a little over 2.5, for the public improvements and the

1755
02:37:36,160 --> 02:37:37,080
market improvements together.

1756
02:37:37,840 --> 02:37:38,960
I'm prepared to make a motion.

1757
02:37:40,160 --> 02:37:42,380
Are there any other questions?

1758
02:37:42,780 --> 02:37:44,900
Excuse me if I can't.

1759
02:37:45,340 --> 02:37:46,840
A question? Yep, Councillor Jouquine.

1760
02:37:48,060 --> 02:37:53,660
So if I can be clear, you said the entire thing is coming.

1761
02:37:54,040 --> 02:37:56,800
It's not the entire, it's just phase one. Correct?

1762
02:37:56,800 --> 02:37:57,980
Thank you.

1763
02:37:58,500 --> 02:37:58,920
Thank you.

1764
02:37:59,860 --> 02:38:00,040
Thank you.

1765
02:38:00,040 --> 02:38:03,400
Okay, if there are no more questions, the floor is open for emotion, Councillor Hanson.

1766
02:38:03,560 --> 02:38:04,020
We're going to make a motion.

1767
02:38:04,240 --> 02:38:05,440
Thank you.

1768
02:38:05,820 --> 02:38:09,840
It's my honor to move to approve the construction contract with Outlier Construction LLC

1769
02:38:09,840 --> 02:38:14,800
for Phase 1 of the East Main Street Community Park Improvements with a contract amount, not to exceed

1770
02:38:14,800 --> 02:38:19,320
$2 million, $130,151.66.

1771
02:38:20,620 --> 02:38:21,300
Is there a second?

1772
02:38:23,080 --> 02:38:23,660
Councillor Hanson.

1773
02:38:25,000 --> 02:38:25,140
Yes.

1774
02:38:25,140 --> 02:38:27,940
Congratulations to the community to get us far.

1775
02:38:28,280 --> 02:38:30,340
Hope we can take this over the finish line today.

1776
02:38:30,700 --> 02:38:34,720
So we can start walking our dogs, riding our bikes,

1777
02:38:35,980 --> 02:38:37,800
and getting close to walking to school

1778
02:38:37,800 --> 02:38:39,220
on those paved streets.

1779
02:38:39,600 --> 02:38:40,540
Thank you.

1780
02:38:40,680 --> 02:38:41,200
Councillor Cappell?

1781
02:38:42,060 --> 02:38:43,740
Yeah, I support that.

1782
02:38:44,240 --> 02:38:46,380
Congratulations on getting bring this across the finish line.

1783
02:38:46,540 --> 02:38:49,120
Our job here is as a contract review board,

1784
02:38:49,260 --> 02:38:52,300
and I appreciate that there was a number of bits.

1785
02:38:52,300 --> 02:38:56,140
and you went through it and awarded to the lowest bidder.

1786
02:38:56,340 --> 02:38:58,140
God, it came in under under budget,

1787
02:38:58,500 --> 02:38:59,680
so that's also really good.

1788
02:38:59,920 --> 02:39:01,080
And at times of the essence,

1789
02:39:01,780 --> 02:39:03,520
that we are running, up against some deadlines,

1790
02:39:03,940 --> 02:39:08,240
so I'm hoping that we can really get that extension,

1791
02:39:09,400 --> 02:39:11,480
but then really deliver the start community

1792
02:39:11,480 --> 02:39:12,980
by the early next year.

1793
02:39:15,360 --> 02:39:16,500
Are there further discussion?

1794
02:39:17,340 --> 02:39:18,000
Councillor Day.

1795
02:39:18,080 --> 02:39:18,640
Thank you, Mayor.

1796
02:39:19,200 --> 02:39:21,580
I appreciate that, and I understand what we're trying to do.

1797
02:39:21,580 --> 02:39:25,680
I still, and I appreciate the good work relative to the capital stuff.

1798
02:39:27,320 --> 02:39:32,420
I just, I struggle with the fiscal responsibility of understanding that we've had some time

1799
02:39:32,420 --> 02:39:37,460
to figure out operations, and again, I know Rachel, this isn't on you for seven in this

1800
02:39:37,460 --> 02:39:40,600
role, so I do appreciate the good work that you're doing, but this is one of the things

1801
02:39:40,600 --> 02:39:45,700
just as kind of the function of this body, this is a difficult one for me, not to support,

1802
02:39:45,920 --> 02:39:49,880
but I just want to understand the operations before I can go through, even though we're acting

1803
02:39:49,880 --> 02:39:52,260
is a contract board here, but thank you.

1804
02:39:54,190 --> 02:39:57,250
Yeah, I think one of the things that has struck me

1805
02:39:57,250 --> 02:40:01,850
in the time, especially over this last 16 months or so,

1806
02:40:02,570 --> 02:40:04,570
is that delays are particularly costly.

1807
02:40:05,730 --> 02:40:09,490
That has shifted radically as we've had supply

1808
02:40:09,490 --> 02:40:12,690
chain supply issues and tariffs and all sorts of things.

1809
02:40:13,130 --> 02:40:16,450
So, appreciate that this is coming in under budget

1810
02:40:16,450 --> 02:40:18,190
or under estimates.

1811
02:40:18,190 --> 02:40:25,350
and yeah, good to see this, good to see us at the point where we are at now and we're having

1812
02:40:25,350 --> 02:40:30,730
this contract discussion. Any further discussion? We'll call please, Alyssa.

1813
02:40:33,450 --> 02:40:34,070
Yes.

1814
02:40:34,710 --> 02:40:36,450
Two canes.

1815
02:40:36,850 --> 02:40:36,970
No.

1816
02:40:37,690 --> 02:40:38,090
Kaplan?

1817
02:40:38,730 --> 02:40:38,950
Yes.

1818
02:40:39,610 --> 02:40:39,910
Dale?

1819
02:40:40,530 --> 02:40:40,830
No.

1820
02:40:41,530 --> 02:40:41,870
Sherrell?

1821
02:40:42,470 --> 02:40:42,750
Yes.

1822
02:40:43,490 --> 02:40:44,110
Ocean pass.

1823
02:40:45,090 --> 02:40:45,310
Okay.

1824
02:40:45,370 --> 02:40:50,070
We move on to the approval of a construction contract with pilot rock excavation

1825
02:40:50,070 --> 02:40:54,170
incorporated for the East Main Street Community Park Public Improvements.

1826
02:40:54,790 --> 02:40:58,030
So this is the public improvement portion for East Main Park.

1827
02:40:58,030 --> 02:41:09,990
The same bed solicitation may forth through May 28, three beds were received, low bid plus pilot rock excavation for 386,000, 340 dollars.

1828
02:41:10,450 --> 02:41:14,630
And this is currently budgeted within the Park CIP and is also granted.

1829
02:41:15,850 --> 02:41:17,890
Happy to answer any questions you have.

1830
02:41:18,770 --> 02:41:19,630
Councillor Hansen.

1831
02:41:21,330 --> 02:41:22,370
Thank you Rachel.

1832
02:41:22,370 --> 02:41:32,410
Again, I'm glad to see this have multiple bids and a little bit with Pilerock is a great company

1833
02:41:32,410 --> 02:41:34,890
to have a little bit with, they've done a lot of work with us.

1834
02:41:35,010 --> 02:41:40,650
It was brought up before the street speeds.

1835
02:41:41,670 --> 02:41:48,670
And we did a traffic study as part of this, and that was part of the money that we've spent thus far.

1836
02:41:48,670 --> 02:41:53,450
And the Transportation Advisory Committee has talked about it, and it seems like director

1837
02:41:53,450 --> 02:41:57,810
authority said that there's an opportunity to go back and look at street speeds and

1838
02:41:57,810 --> 02:41:58,130
all that.

1839
02:41:58,870 --> 02:42:07,810
But my question is, is that as part of this contract with pilot rock, is the width of the

1840
02:42:07,810 --> 02:42:11,850
chain, is the width of the street going to be changed, or is there going to be any kind of

1841
02:42:11,850 --> 02:42:16,650
traffic calming already built into this, or is that to be determined?

1842
02:42:17,630 --> 02:42:19,910
And I'm going to ask Kevin, come up really quick.

1843
02:42:21,370 --> 02:42:26,510
And I appreciate that the question being brought up counselor, so that's why I ask now.

1844
02:42:28,910 --> 02:42:29,190
Good evening.

1845
02:42:30,650 --> 02:42:31,250
Thank you, Kevin.

1846
02:42:32,710 --> 02:42:33,450
Happy to be here.

1847
02:42:34,730 --> 02:42:38,530
I don't believe there's any traffic calming without reviewing the design.

1848
02:42:39,170 --> 02:42:47,430
I'm a mostly sidewalk and street improvements, I'm stormed rain, so I'd have to look at

1849
02:42:47,430 --> 02:42:51,690
design and get back to you on that. Okay. Fair enough. Jordan. Sorry.

1850
02:42:53,800 --> 02:42:58,140
There you go. Thank you. And just a great about this project so far is where we have

1851
02:42:58,140 --> 02:43:02,020
our shared project manager between Public Works and Parks that's taking point on both of

1852
02:43:02,020 --> 02:43:06,660
these projects. And so also Public Works strongly involved, particularly in the street improvements,

1853
02:43:07,180 --> 02:43:12,740
which is one of their bread and butter topics. And so look forward to that. Have more details

1854
02:43:12,740 --> 02:43:18,700
come to you all if you're requested. Thank you. Any further questions or stuff?

1855
02:43:18,700 --> 02:43:19,540
Councillor Stroud?

1856
02:43:19,700 --> 02:43:24,280
Yeah, I would have a question for the City Manager based on the Act in City Manager, Deputy

1857
02:43:24,280 --> 02:43:25,480
City Manager, sorry.

1858
02:43:27,180 --> 02:43:30,140
You just kind of open the door for questions as a pertain to infrastructure.

1859
02:43:30,740 --> 02:43:34,540
When we're looking at these contracts, I'm going through this one currently and it says,

1860
02:43:34,540 --> 02:43:36,340
C. Drines attached, and I don't see them.

1861
02:43:36,700 --> 02:43:42,720
But my concern is that as we're tearing up the improvements on the side of the road where

1862
02:43:42,720 --> 02:43:49,720
is a potential for a sewer line that is really deciding factor on unlocking the normal neighborhood

1863
02:43:49,720 --> 02:43:50,200
development.

1864
02:43:50,880 --> 02:43:54,680
And so when I hear my colleagues talking about, we're going to pay the streets and put

1865
02:43:54,680 --> 02:43:55,420
a new sidewalks.

1866
02:43:55,420 --> 02:43:58,260
All I'm thinking is like, oh my gosh, to do this right, we're going to have to tear all those

1867
02:43:58,260 --> 02:44:05,520
up and put in either a gravity or a force main line down to East Main as a connection to

1868
02:44:05,520 --> 02:44:15,100
of the that south in the town. Was it ever discussed at any level for future upgrades? Maybe

1869
02:44:15,100 --> 02:44:17,500
putting pipe in the ground or anything like that?

1870
02:44:20,090 --> 02:44:22,490
My understanding and I would love to the

1871
02:44:22,490 --> 02:44:26,890
disclaimer of I will have our director Flurry come and correct me if I'm wrong and saving this.

1872
02:44:27,910 --> 02:44:32,070
But yes we have overlaid our other capital projects that are anticipated for development

1873
02:44:32,070 --> 02:44:35,950
as we would do with any park or any development the city is working on.

1874
02:44:36,490 --> 02:44:40,310
My understanding of the Neoma Neighborhood is that the sewer connection would come actually

1875
02:44:40,310 --> 02:44:44,650
on the other side closer to Walker, rather on the side closer to Tolman Creek, so that

1876
02:44:44,650 --> 02:44:47,950
that's not a complicating factor for this specific project.

1877
02:44:49,430 --> 02:44:50,390
Thank you.

1878
02:44:52,590 --> 02:44:54,010
Other questions of staff?

1879
02:44:55,410 --> 02:44:56,990
Okay, the floor is open for emotion.

1880
02:44:57,570 --> 02:44:58,490
Councillor Hansen.

1881
02:44:59,430 --> 02:44:59,970
Thank you again.

1882
02:45:00,000 --> 02:45:13,920
I'm honored to move to approve the construction contract with pilot rock excavation ink for the East Main Street Community Park Public Improvements with a contract amount not to exceed 386,340 dollars.

1883
02:45:14,180 --> 02:45:16,400
Sir, second? Second.

1884
02:45:17,520 --> 02:45:18,320
Councillor Hansen.

1885
02:45:19,200 --> 02:45:28,540
Thank you. Again, this is more than just a sidewalk. This is equity to the south of Ashland.

1886
02:45:28,540 --> 02:45:34,540
And the future residents of South Ashland, and it's also an economic development driver.

1887
02:45:35,740 --> 02:45:38,060
I always say, people don't come here for our streets.

1888
02:45:38,280 --> 02:45:42,040
They come here for our parks, but without our streets and without our sidewalks, they're

1889
02:45:42,040 --> 02:45:42,920
not going to come here.

1890
02:45:43,380 --> 02:45:49,160
And my little kid lives half time with his mom, a couple blocks away, and this gets him safer

1891
02:45:49,160 --> 02:45:54,100
to school and to the YMCA as well as all those other kids and elderly and everybody else

1892
02:45:54,100 --> 02:45:56,000
lives on that side of town.

1893
02:45:56,000 --> 02:46:00,940
So it's with a lot of honor and pride that I see more development in the Southside of

1894
02:46:00,940 --> 02:46:07,580
Iceland than making it safer to get there and about and be healthy outside on our wonderful

1895
02:46:07,580 --> 02:46:11,960
world-class park system. So thank you, staff, and thank you for rolling with all the punches

1896
02:46:11,960 --> 02:46:18,520
that has been, you know, this part of the project, you know, oh, we have to build a sidewalk too.

1897
02:46:18,520 --> 02:46:25,660
Yeah, and I know everything that goes with it, um, I don't want to just, um, just minimize it.

1898
02:46:25,840 --> 02:46:27,460
So thank you all very much.

1899
02:46:27,880 --> 02:46:28,540
Councillor Schrell,

1900
02:46:31,930 --> 02:46:32,730
didn't you second?

1901
02:46:34,050 --> 02:46:35,050
Nothing to add.

1902
02:46:35,530 --> 02:46:36,310
Okay, great.

1903
02:46:36,810 --> 02:46:37,190
Councillor Dan.

1904
02:46:37,490 --> 02:46:38,110
Thank you, Mayor.

1905
02:46:38,950 --> 02:46:45,410
Yeah, I think I said what I needed to say in the last one, uh, in philosophically, uh, on this one, though,

1906
02:46:45,430 --> 02:46:49,850
uh, people, people do come for our streets as well as our parks too, and I think it was structured very important.

1907
02:46:49,850 --> 02:46:56,410
I think Councillor Hanson's point to the synergies of this is, is well taken and I'm willing

1908
02:46:56,410 --> 02:47:01,650
to support this because of the tie-in and again under budget and appreciate the work that

1909
02:47:01,650 --> 02:47:06,230
went into the contracts for this and the bids, but because there is a tie to other facilities

1910
02:47:06,230 --> 02:47:11,850
and infrastructure and again serving as a contract board, I'm willing to support this particular

1911
02:47:11,850 --> 02:47:12,550
one.

1912
02:47:13,290 --> 02:47:20,820
For the discussion, we'll call please the list of, Hanson.

1913
02:47:21,500 --> 02:47:21,680
Yes.

1914
02:47:22,160 --> 02:47:22,760
Ducane?

1915
02:47:24,860 --> 02:47:25,260
Kaplan?

1916
02:47:25,820 --> 02:47:26,100
Yes.

1917
02:47:26,900 --> 02:47:27,240
Dale?

1918
02:47:27,420 --> 02:47:27,780
Yes.

1919
02:47:28,100 --> 02:47:28,420
Cheryl?

1920
02:47:28,820 --> 02:47:29,100
Yes.

1921
02:47:29,400 --> 02:47:30,100
Motion pass.

1922
02:47:31,160 --> 02:47:31,660
Thank you both.

1923
02:47:32,920 --> 02:47:38,520
So we have some issues that have timeliness elements to them and given our timing this evening.

1924
02:47:38,720 --> 02:47:42,340
We're going to change the order in which we take the remaining agenda items.

1925
02:47:42,340 --> 02:47:48,520
We're going to start with resolution 20, 26, 14, relating to the Salad Waste Management as

1926
02:47:48,520 --> 02:47:51,740
there in their request starts on July 1st.

1927
02:47:52,200 --> 02:47:57,640
And then we are going to go to consideration of a temporary halt on city herbicide use.

1928
02:47:58,040 --> 02:48:04,700
And then to the public meeting's records policy, question, development of a concept plan and management

1929
02:48:04,700 --> 02:48:06,540
plan for the Modron Ridge property.

1930
02:48:06,540 --> 02:48:15,480
And if we have still time, we'll go back to the heritage tree item and then back down to the utility bill fees, right?

1931
02:48:15,720 --> 02:48:21,820
So, and I'm not anticipating we're going to get all the way through that list, but Jordan, I've kept track of which direction we're going in.

1932
02:48:22,020 --> 02:48:31,380
So, we're going to start now with Resolution 2026-14, relating to solid waste management service rates and repealing resolution number 2025-14.

1933
02:48:32,160 --> 02:48:33,340
Jordan, thank you all.

1934
02:48:33,340 --> 02:48:39,080
So pursuant to our franchise agreement and our city code as it comes to our solid waste collection

1935
02:48:39,080 --> 02:48:39,860
franchise.

1936
02:48:40,300 --> 02:48:40,920
Please, sorry.

1937
02:48:41,200 --> 02:48:43,660
General Manager Robert Long, please come join us.

1938
02:48:44,660 --> 02:48:51,520
We have an opportunity to review and approve of a college's rate increase for class every

1939
02:48:51,520 --> 02:48:51,940
year.

1940
02:48:52,520 --> 02:48:57,940
There are parameters of which we are operating within to ensure that those rates fall within

1941
02:48:57,940 --> 02:48:59,220
our agreements in our code.

1942
02:48:59,920 --> 02:49:07,120
Those parameters are A to allow them to increase by the CPI as a minimum, and B to ensure

1943
02:49:07,120 --> 02:49:13,560
that the ecology is maintaining in between 8 to 12% operating margin compared to their gross

1944
02:49:13,560 --> 02:49:14,000
revenues.

1945
02:49:15,180 --> 02:49:19,880
They have provided information to staff to show that they are meeting those requirements, and

1946
02:49:19,880 --> 02:49:23,620
so I have invited tonight our general manager, Robert Law, from ecology to share some more

1947
02:49:23,620 --> 02:49:23,980
details.

1948
02:49:24,920 --> 02:49:24,940
Great.

1949
02:49:25,760 --> 02:49:30,200
Yeah, if you could push that button in the front there, it'll turn red, there you know your

1950
02:49:30,200 --> 02:49:30,520
life.

1951
02:49:31,000 --> 02:49:31,560
Thank you, Jordan.

1952
02:49:32,540 --> 02:49:34,760
Thank you, Mayor Graham, Council members.

1953
02:49:36,120 --> 02:49:39,920
I'm going to try and get through this as quick as possible in the preservation for time

1954
02:49:39,920 --> 02:49:40,900
for everybody.

1955
02:49:42,480 --> 02:49:45,660
Jordan, I just hit Control L for the presentation,

1956
02:49:48,820 --> 02:49:50,440
where you have a little bit of gear.

1957
02:49:53,640 --> 02:49:56,260
If not, I can just high level.

1958
02:50:00,760 --> 02:50:05,500
So the presentations, the same we've done for the last couple of years, we come in,

1959
02:50:05,580 --> 02:50:07,720
we present what we're doing in the community,

1960
02:50:08,720 --> 02:50:11,240
what we're doing to improve our services.

1961
02:50:12,120 --> 02:50:16,960
I guess what I would like to start with is as far as improving services.

1962
02:50:25,130 --> 02:50:26,110
We have

1963
02:50:29,020 --> 02:50:30,700
get a little jumbled.

1964
02:50:34,640 --> 02:50:42,460
Okay, so our May, we're in the middle of our May, through cycling modernization act, we have extended

1965
02:50:43,220 --> 02:50:50,420
materials coming into the streams now that are being sent to REM responsible in markets.

1966
02:50:51,420 --> 02:50:56,980
We have the Curbsite Glass Collection, we're expanding on that a little bit more as well.

1967
02:50:57,360 --> 02:50:59,800
We're still doing the mattress recycling.

1968
02:51:00,440 --> 02:51:06,500
still have the downtown Ashland depot that has been going really well. We've added some of you

1969
02:51:06,500 --> 02:51:12,400
were able to attend for our new pro depot. We were very proud of that. We're actually adding

1970
02:51:12,400 --> 02:51:19,120
and implementing another phase at the transfer station through CAA involved with the RMA. That's

1971
02:51:19,120 --> 02:51:27,680
going to enhance recycling efforts for harder to recycle commodities that we're facing today.

1972
02:51:34,380 --> 02:51:42,240
So the bread and butter of everything that we're coming in here for and probably the most important part to you guys is why the ask.

1973
02:51:43,060 --> 02:51:49,860
We're coming in for an 8.75 and what this does is brings us back up to the bottom of our operating margin of a percent.

1974
02:51:51,420 --> 02:51:56,340
And the biggest drivers of the ask for us is labor.

1975
02:51:56,340 --> 02:52:03,420
we added to more headcount to service the community better, more efficiently, faster, especially

1976
02:52:03,420 --> 02:52:11,440
with Oregon, OSHA laws cracking down about drivers being on the road, heat conditions, and

1977
02:52:11,440 --> 02:52:16,640
also noise. So we're trying to be faster, trying to be more efficient, trying to run a little

1978
02:52:16,640 --> 02:52:23,580
less thin and stressing our drivers. Secondly, insurance and fuel, everybody is seeing that.

1979
02:52:23,580 --> 02:52:29,960
is been through the roof. We've done our best, our absolute best to keep up with this. Best intentions have fell short.

1980
02:52:30,000 --> 02:52:45,200
And then increasing 13% this year. And then as far as when you look at our last 10 years of increases, I know 8.75 sounds like a lot. It is. I understand that.

1981
02:52:45,320 --> 02:52:52,020
But whenever you look at our last 10 years of ask, we're below 4% when you average out our pricing increases.

1982
02:52:52,020 --> 02:52:56,140
We're running a 3.9% and you look at the margin,

1983
02:52:56,600 --> 02:52:58,680
we're running right there at that eight to nine

1984
02:52:58,680 --> 02:53:02,500
in three quarter section, not the high end of the margin.

1985
02:53:03,700 --> 02:53:04,780
So we understand the economy,

1986
02:53:05,000 --> 02:53:06,540
we understand that times are a little bit hard

1987
02:53:06,540 --> 02:53:07,460
for everybody right now.

1988
02:53:07,540 --> 02:53:09,800
So we're trying to be cautious of that,

1989
02:53:10,060 --> 02:53:12,980
but we're trying to get back into that operating margin.

1990
02:53:15,380 --> 02:53:15,820
Questions?

1991
02:53:16,600 --> 02:53:17,040
Questions?

1992
02:53:17,800 --> 02:53:18,640
Councillor Schreck.

1993
02:53:18,800 --> 02:53:19,240
Thank you, Mayor.

1994
02:53:19,500 --> 02:53:21,020
We talked about this for a while

1995
02:53:21,020 --> 02:53:24,900
and you're the expert or both of you are probably experts to answer this.

1996
02:53:25,400 --> 02:53:27,820
The barricard price difference on your price sheet

1997
02:53:27,820 --> 02:53:31,560
have we figured out how to mechanically open the lid,

1998
02:53:31,680 --> 02:53:34,100
or does the driver have to still get out and put their finger in it

1999
02:53:34,100 --> 02:53:35,700
and that's why it costs so much more.

2000
02:53:36,540 --> 02:53:41,300
Unfortunately, yes, the driver says to get out manually open it.

2001
02:53:41,480 --> 02:53:46,220
The reason why the cost is more is because the manufacturer's charging us more.

2002
02:53:46,220 --> 02:53:49,900
So, Bearcarts aren't something that are readily available.

2003
02:53:50,200 --> 02:53:56,200
In fact, it's not used in most areas, us here in Ashland kind of got to be the staple for that.

2004
02:53:56,260 --> 02:54:00,860
So, there's other companies reaching out, asking about our Bearcarts, what we're using, how they're working.

2005
02:54:01,360 --> 02:54:06,920
Those Bearcarts are good, they come with a fair amount of challenges, though, including price.

2006
02:54:07,320 --> 02:54:11,960
Okay, I saw some of the new ones with the sleek top, and I thought maybe those ones are they

2007
02:54:11,960 --> 02:54:14,260
magnetically open when they get up to the truck or something.

2008
02:54:14,260 --> 02:54:19,280
And credit to the drivers, they're taking heat guns to him and kind of molding them a little

2009
02:54:19,280 --> 02:54:22,440
bit more to make it seamless and as possible.

2010
02:54:22,700 --> 02:54:23,080
Perfect.

2011
02:54:23,700 --> 02:54:24,330
Thank you.

2012
02:54:25,500 --> 02:54:26,420
Councillor Henson.

2013
02:54:28,100 --> 02:54:28,520
Thank you.

2014
02:54:29,040 --> 02:54:29,720
Appreciate you coming.

2015
02:54:30,460 --> 02:54:32,700
I've seen the barricards in my neighborhood.

2016
02:54:33,520 --> 02:54:39,100
The driver bang them upside down and they pop open without the manual.

2017
02:54:39,100 --> 02:54:42,100
I think you're a control force force overrides.

2018
02:54:42,120 --> 02:54:42,840
Pretty cool.

2019
02:54:43,680 --> 02:54:44,900
Yeah, ingenuity, right?

2020
02:54:45,720 --> 02:54:46,420
So I'm curious.

2021
02:54:46,800 --> 02:54:49,840
As part of the increase, you know, you reference them dry creek.

2022
02:54:50,160 --> 02:54:51,480
Really being a big driver.

2023
02:54:52,160 --> 02:54:53,980
But when I was at Earth Day,

2024
02:54:53,980 --> 02:54:58,140
Celebration, the Ascent Climate Collaborative

2025
02:54:58,140 --> 02:55:02,840
was demonstrating all the new recyclable materials

2026
02:55:02,840 --> 02:55:04,700
that are state law.

2027
02:55:05,340 --> 02:55:07,100
So, I'm curious.

2028
02:55:07,100 --> 02:55:15,060
are all of those resources now available to the city of Ashland? Is that also part of what's

2029
02:55:15,060 --> 02:55:17,360
driving the increase in prices?

2030
02:55:18,260 --> 02:55:23,340
Yes, the resources are available to Ashland. They've been in full effect for, I would

2031
02:55:23,340 --> 02:55:31,100
say, positively a year now. It's not quite what's driving the price when it comes to the

2032
02:55:31,100 --> 02:55:37,080
RMA is labor hours associated with that. There is a section of funding that comes back

2033
02:55:37,080 --> 02:55:38,880
to the community for the RMA,

2034
02:55:39,380 --> 02:55:41,600
but it doesn't account for the increased labor hours

2035
02:55:41,600 --> 02:55:43,600
for the team to do their audits

2036
02:55:44,760 --> 02:55:47,020
and basically ensure that everything's pulled out

2037
02:55:47,020 --> 02:55:48,340
of it like it's supposed to be.

2038
02:55:48,580 --> 02:55:51,220
Well, I think it's fair to say that part of what Ashland

2039
02:55:51,220 --> 02:55:54,940
is getting from this price increase is more recyclability.

2040
02:55:55,200 --> 02:55:57,080
I don't know if so many people from other communities

2041
02:55:57,080 --> 02:55:59,020
come here and they're like, you're throwing that away?

2042
02:55:59,420 --> 02:56:01,520
I'm like, well, yeah, we can't recycle it here,

2043
02:56:01,640 --> 02:56:02,980
but a lot of those things now we can.

2044
02:56:03,320 --> 02:56:05,700
Absolutely, we can almost recycle everything

2045
02:56:05,700 --> 02:56:06,960
in our waste stream, almost.

2046
02:56:07,380 --> 02:56:11,620
We're getting to the point where pretty soon, hopefully, down the road, we will be able to.

2047
02:56:11,840 --> 02:56:12,480
Thank you.

2048
02:56:14,060 --> 02:56:15,020
Councillor Capplin.

2049
02:56:18,470 --> 02:56:19,070
Yes, thanks, Mayor.

2050
02:56:19,790 --> 02:56:20,190
Thanks, Robert.

2051
02:56:20,690 --> 02:56:26,570
And you'd great to see you here, and thanks so much for the real push on on recycling and

2052
02:56:26,570 --> 02:56:31,810
expanding that and really serving our community with that array of products.

2053
02:56:32,870 --> 02:56:34,830
I wanted to follow up on the bear question.

2054
02:56:34,830 --> 02:56:42,370
And I don't live high up on the hill and we're seeing bears more and more in our neighborhood.

2055
02:56:42,750 --> 02:56:54,050
And I'm wondering, and I'd see bears, evidence of bears having gotten into garbage cans on my street and other streets, you're fairly down low on the hill.

2056
02:56:54,730 --> 02:57:04,810
I'm wondering if you track that, you obviously know where you have bear canisters, are you tracking where you're seeing evidence of a bear or other animal getting into the garbage cans that are not protected.

2057
02:57:04,810 --> 02:57:12,250
Yes and no, partly because it changes with the seasonality and the weather, so kind of last year's

2058
02:57:12,250 --> 02:57:16,090
patterns are a little bit different than this year's patterns. We do know where the bear

2059
02:57:16,090 --> 02:57:22,390
carts are at because they are a specialty item, but as far as the bear patterns, it's mostly

2060
02:57:22,390 --> 02:57:29,030
the drivers coming and being like, hey, there's bears over here on here C, and we need to talk

2061
02:57:29,030 --> 02:57:33,950
to the community about bear carts over there. So, okay. And just one more question?

2062
02:57:33,950 --> 02:57:34,490
Yeah.

2063
02:57:34,510 --> 02:57:35,670
It's slightly different topic.

2064
02:57:36,150 --> 02:57:40,530
Last year was the first year that we've had earlier hours and we've just gone into June

2065
02:57:40,530 --> 02:57:49,230
so we've got the early hours to start again and I hear, you know, size of complaint about

2066
02:57:49,230 --> 02:57:49,710
that.

2067
02:57:50,150 --> 02:57:54,790
Are you running into complaints from customers about the early start hours?

2068
02:57:54,910 --> 02:58:01,270
Yes, we are and we try to handle those as carefully as we can, because there's not really

2069
02:58:01,270 --> 02:58:09,510
lot we can do other than try to move trucks around to different start points on the route and

2070
02:58:11,170 --> 02:58:17,050
it works in sometimes doesn't. So the biggest help for that has been going and talking to

2071
02:58:17,050 --> 02:58:21,610
those customers and those residents and trying to explain why we're doing it is not to be

2072
02:58:22,390 --> 02:58:27,910
rude or unpleasant first thing in the morning. It's just, oh, just stay lost as we have to have these

2073
02:58:27,910 --> 02:58:29,990
guys off route by this time.

2074
02:58:30,590 --> 02:58:33,430
So yes, but if you have options on this,

2075
02:58:33,570 --> 02:58:38,770
I would love some thoughts and feedback on how we can fix that.

2076
02:58:39,110 --> 02:58:42,370
Well, I mean, it's coupled with the bear problem.

2077
02:58:42,710 --> 02:58:44,010
Sir, people can't put it out at night.

2078
02:58:44,190 --> 02:58:45,250
They've got to get there in the morning.

2079
02:58:45,410 --> 02:58:47,510
I'm an early morning person, so it's not a problem for me.

2080
02:58:47,570 --> 02:58:50,790
But I have to number my friends and neighbors here.

2081
02:58:51,050 --> 02:58:53,130
There's got to get it out.

2082
02:58:53,870 --> 02:58:54,930
So please understand.

2083
02:58:55,350 --> 02:58:56,110
Thank you.

2084
02:58:56,510 --> 02:58:58,390
Any further questions?

2085
02:58:59,890 --> 02:59:01,190
For us open for a motion?

2086
02:59:03,900 --> 02:59:04,620
Councillor Dow.

2087
02:59:04,860 --> 02:59:05,360
Thank you, Mayor.

2088
02:59:05,520 --> 02:59:08,140
I move to Dr. Resolution 2026-14.

2089
02:59:09,160 --> 02:59:09,820
Sir, second?

2090
02:59:12,340 --> 02:59:12,900
Councillor Dow.

2091
02:59:13,640 --> 02:59:13,920
Thank you.

2092
02:59:13,940 --> 02:59:14,760
Thank you both for coming.

2093
02:59:14,960 --> 02:59:16,560
Just a couple notes that I wrote down up here.

2094
02:59:16,860 --> 02:59:19,360
And I'm speaking quickly because I know we have time as of the essence.

2095
02:59:19,400 --> 02:59:21,100
But I wanted to thank you for a few things.

2096
02:59:21,160 --> 02:59:26,000
I really appreciate you recognizing the difficulty of rates.

2097
02:59:26,000 --> 02:59:30,900
I appreciate the empathy that you displayed on behalf of the rate pairs and understanding what

2098
02:59:30,900 --> 02:59:31,340
it's about.

2099
02:59:31,500 --> 02:59:37,160
I appreciate the fact that you clearly articulated and outlined what the value is because

2100
02:59:37,160 --> 02:59:40,620
that's a lot of what we need, you know, people need to understand, you know, what am I getting

2101
02:59:40,620 --> 02:59:41,480
for this?

2102
02:59:42,340 --> 02:59:47,380
And I appreciate that you're really working towards efficiencies and understanding community

2103
02:59:47,380 --> 02:59:47,820
needs.

2104
02:59:48,460 --> 02:59:54,020
And yeah, I second the BearCarts, I usually go out early in the morning and put a piece of paper

2105
02:59:54,020 --> 02:59:57,620
there's something so that the driver doesn't have to get out because that's just my way of like

2106
02:59:57,620 --> 02:59:59,980
thank you absolutely. Well, it's a quick look.

2107
03:00:00,000 --> 03:00:08,860
I'll satisfy some things real fast. I just ordered a lot of bear cards, roughly over 1,500, so more to come.

2108
03:00:09,960 --> 03:00:11,360
Councillor Caffin.

2109
03:00:12,000 --> 03:00:13,320
Thanks, Mayor.

2110
03:00:14,200 --> 03:00:15,080
Councillor Dukin.

2111
03:00:15,580 --> 03:00:21,200
Thank you, Mayor. Thank you both for coming and presenting and everything that you do.

2112
03:00:21,640 --> 03:00:29,180
And I just want to kind of underscore with Councillor Dale just said, because I appreciate your thoughtfulness

2113
03:00:29,180 --> 03:00:32,480
about the 8.75% increase.

2114
03:00:33,140 --> 03:00:35,920
And like you said, we're looking back the last 10 years

2115
03:00:35,920 --> 03:00:37,780
and what that's averaged out.

2116
03:00:38,240 --> 03:00:41,460
However, in this year, the rate pairs,

2117
03:00:41,600 --> 03:00:44,660
the residents of Ashland have had so many increases

2118
03:00:44,660 --> 03:00:49,700
on our utilities that while I appreciate what you do,

2119
03:00:49,880 --> 03:00:52,560
I will not be supporting this, but thank you.

2120
03:00:52,660 --> 03:00:54,200
Thank you.

2121
03:00:54,200 --> 03:01:23,980
So, I have a question that has come to me because we've been here before with this contract where the contract says that this will happen and for some reason it has to come to counsel for a vote but by contract if they've satisfied the calculations and they're staying within the contracted elements we don't really have a legitimate reason to not

2122
03:01:23,980 --> 03:01:31,320
pass it. Is that correct? So can you can you just help us understand that piece? Because we

2123
03:01:31,320 --> 03:01:37,600
just keep coming back to this place and it's a confusing time. But we are under contract that

2124
03:01:37,600 --> 03:01:43,760
says that they get this rate increase assuming that they land on the, you know, they meet

2125
03:01:43,760 --> 03:01:47,480
their requirements. That's correct. And having not been here when it's first drafted, my best

2126
03:01:47,480 --> 03:01:53,420
guess is it's for transparency. Yeah. It makes sense to have them come in front of us. Okay,

2127
03:01:53,420 --> 03:01:55,040
So, yes, go ahead, Councillor.

2128
03:01:55,240 --> 03:01:56,040
Thank you, Mayor.

2129
03:01:56,420 --> 03:02:02,480
I do understand that and that's why I'm going to stand on principle and not vote for this

2130
03:02:02,480 --> 03:02:08,540
because it comes up annually and there's nothing that anyone can do and I believe this AMC needs

2131
03:02:08,540 --> 03:02:12,220
to be looked at again by this body.

2132
03:02:12,580 --> 03:02:20,780
Instead of I understand that ecology has monopoly on this so I would like to see this body look

2133
03:02:20,780 --> 03:02:27,820
this and rewrite this when the time comes. If the time comes because it just comes up annually

2134
03:02:27,820 --> 03:02:34,080
and we're just we have to adhere to it. So I'm going to stand on principle and I cannot support this.

2135
03:02:35,660 --> 03:02:40,080
So we're at the discussion point but I'll take one another question. Councillor Hanson.

2136
03:02:40,320 --> 03:02:46,680
Thank you. Yeah, this is for maybe you or your hon. I mean I was an hon. council when

2137
03:02:46,680 --> 03:02:55,300
It accidentally got voted down, but then we got a legal trouble and had to come back and

2138
03:02:55,300 --> 03:03:00,580
spend staff time and money to go back and redo this, right?

2139
03:03:00,740 --> 03:03:06,040
Yes, we had to come right back to us because we didn't legally have the right to deny the

2140
03:03:06,040 --> 03:03:06,400
increase.

2141
03:03:06,740 --> 03:03:07,160
Thank you.

2142
03:03:08,160 --> 03:03:10,120
So, any other discussion?

2143
03:03:11,620 --> 03:03:16,660
I would just like to say, you know, I know that that number of 3.9%, please, what you

2144
03:03:16,660 --> 03:03:21,760
have that as is the average. I know that part of why that is is that you all didn't come to us during

2145
03:03:21,760 --> 03:03:28,740
during the COVID pandemic. And so I've always just appreciated the partnership and the understanding

2146
03:03:28,740 --> 03:03:34,380
of how difficult it is for people that different points. It is hard right now. I appreciate that

2147
03:03:34,380 --> 03:03:39,060
that you recognize that and fuel prices are through the roof. There's all sorts of things that we

2148
03:03:39,060 --> 03:03:44,040
can't control. So thank you for coming and sharing the information in the packet. If there's no

2149
03:03:44,040 --> 03:03:46,700
For the discussion, roll call please, Alyssa.

2150
03:03:48,200 --> 03:03:48,580
Sherrell?

2151
03:03:49,640 --> 03:03:50,220
Yes.

2152
03:03:50,460 --> 03:03:50,700
Yes.

2153
03:03:51,000 --> 03:03:51,400
Kaplan?

2154
03:03:56,320 --> 03:03:56,900
Yes.

2155
03:03:59,290 --> 03:03:59,570
Alyssa?

2156
03:04:00,550 --> 03:04:01,130
Duquesne?

2157
03:04:02,010 --> 03:04:02,370
No.

2158
03:04:02,990 --> 03:04:03,570
Hansen?

2159
03:04:03,950 --> 03:04:04,350
Yes.

2160
03:04:04,610 --> 03:04:05,230
Motion passed.

2161
03:04:05,830 --> 03:04:07,850
Okay, we're going to thank you so much.

2162
03:04:08,290 --> 03:04:10,150
We're going to jump into new business.

2163
03:04:10,150 --> 03:04:17,010
We're taking up B, which is consideration of temporary health on city herbicide use in parking lots, meetings, and curb strips.

2164
03:04:17,630 --> 03:04:22,230
I'm going to go fast so please feel free to ask questions if I'm going too fast.

2165
03:04:22,950 --> 03:04:28,230
But on the last joint study session, there is a request by Council to bring up discussion

2166
03:04:28,230 --> 03:04:34,550
on the potential suspension of herbicide use while we're developing a city-wide integrated

2167
03:04:34,550 --> 03:04:36,070
pest management policy.

2168
03:04:36,730 --> 03:04:42,130
This kind of staff report identifies what the impact will be with a band and if there's any

2169
03:04:42,130 --> 03:04:46,150
exceptions that staff requesting if a ban is considered?

2170
03:04:48,980 --> 03:04:56,380
And I was just accepting these and so if you said this, I apologize, but the other scope

2171
03:04:56,380 --> 03:05:02,280
element of this is that this is so that we can have some time to address the wider policy.

2172
03:05:03,020 --> 03:05:06,100
You may have said that, but I just wanted to make sure that we were clear about that.

2173
03:05:06,700 --> 03:05:09,140
Okay, so questions of staff,

2174
03:05:12,300 --> 03:05:12,940
Councillor Schwell?

2175
03:05:12,940 --> 03:05:18,960
But for the current time, there were currently suspended, I heard that there was potentially

2176
03:05:18,960 --> 03:05:25,480
two to four FTEs that it was going to take to make up for what we were able to do with

2177
03:05:25,480 --> 03:05:28,320
spraying, is that still accurate?

2178
03:05:29,240 --> 03:05:33,320
There's just a bit about, we are not currently in any suspension, we are not spraying anything

2179
03:05:33,320 --> 03:05:37,800
in the growth parking lot due to the night-long proximity, but currently oversight is being

2180
03:05:37,800 --> 03:05:43,100
elsewhere. When it comes to labor hours saved, our estimate that the use of

2181
03:05:43,100 --> 03:05:48,000
herbicide is saving roughly 1,000 labor hours per year, which is anywhere from

2182
03:05:48,000 --> 03:05:53,440
points up into one FTE depending on how close our estimate is. I was say for the

2183
03:05:53,440 --> 03:05:57,900
duration of the suspension, while we're working on a citywide IPM, it'll

2184
03:05:57,900 --> 03:06:07,780
consider those larger long-term impacts. You know, we can be using tactics such as

2185
03:06:07,780 --> 03:06:11,140
seed dispersion as low as possible, which is really the purpose of our

2186
03:06:11,140 --> 03:06:18,180
oversight during this season. Thank you. Councillor Hanson. Thank you. I regret having

2187
03:06:18,180 --> 03:06:23,860
to leave the joint parks and city council discussion on this due to child

2188
03:06:23,860 --> 03:06:32,280
care issues. But I was really glad that it's been brought up in and brought up

2189
03:06:32,280 --> 03:06:41,820
Now, and since then, I'm curious if interim director dials, or perhaps you have information

2190
03:06:41,820 --> 03:06:51,100
on alternatives that have been sourced and costed out, such as steam or other non-carcinogen

2191
03:06:51,100 --> 03:06:55,980
based resources that can bring new information to the discussion.

2192
03:06:56,560 --> 03:07:01,520
Yeah, I'll go ahead and just share rather than inviting interim director dials up.

2193
03:07:01,520 --> 03:07:07,440
You know, we really changed, or the park system adopted their herbicide reduction.

2194
03:07:07,720 --> 03:07:10,720
I just say, close to total ban in 2011.

2195
03:07:11,320 --> 03:07:15,920
And at that time, they did test a lot of different methods for weed eradication.

2196
03:07:17,960 --> 03:07:22,980
You know, none of them are as affected at killing weeds quickly than herbicides.

2197
03:07:24,140 --> 03:07:28,060
Some require more manually used than others, et cetera.

2198
03:07:28,620 --> 03:07:29,980
Um, I would reckon.

2199
03:07:30,000 --> 03:07:35,260
Human having those discussions with those considerations is considering the larger citywide IPM policy.

2200
03:07:35,920 --> 03:07:41,380
You know, during this suspension, I would not be expecting staff to be trying out those as much.

2201
03:07:41,600 --> 03:07:46,100
Particularly given I'm hopeful that we can work on that IPM policy over a three to five month period.

2202
03:07:46,900 --> 03:07:47,020
Quickly.

2203
03:07:48,120 --> 03:07:59,580
Follow up. Is it just parks and plays that are using the chemicals or is it also public works or other city employees?

2204
03:08:00,240 --> 03:08:06,740
Here in the city organization, our parks and ploys are the only certified squares we have on staff.

2205
03:08:07,300 --> 03:08:15,760
We do have a contractor out at the airport who applies herbicides to their up to our regulations for airport use.

2206
03:08:16,140 --> 03:08:22,160
As well as we have a contractor fresh water trust that applies herbicides by the Ashland pond as part of their restoration effort.

2207
03:08:22,160 --> 03:08:29,460
And we also apply herbicides for cement to PUC requirements for our electrical substations.

2208
03:08:29,500 --> 03:08:34,160
Those are not accessed by the public, but I did include them on our report just for everyone

2209
03:08:34,160 --> 03:08:34,640
to know.

2210
03:08:35,060 --> 03:08:37,720
Well, I appreciate that we're talking about this here.

2211
03:08:37,860 --> 03:08:43,420
And I'd be curious to hear what my fellow councilors think I totally support not using herbicides

2212
03:08:43,420 --> 03:08:46,140
in the city of Ashland at all.

2213
03:08:46,180 --> 03:08:50,820
But I'm wondering why the Parks Commission isn't making this decision why it's in front of

2214
03:08:50,820 --> 03:08:55,940
Council right now. And I can provide that detail. So the Parks mission has an integrated

2215
03:08:55,940 --> 03:09:02,420
pest management policy of no herbicide use within Park Designed Land. Where we're applying

2216
03:09:02,420 --> 03:09:08,280
herbicide right now is not Park Designed Land. So they felt it more properly fell under the

2217
03:09:08,280 --> 03:09:13,560
Council jurisdiction in the Council City White Policy. Okay, so parks and poise are putting it

2218
03:09:13,560 --> 03:09:14,760
on non-parclans.

2219
03:09:17,160 --> 03:09:17,660
Councillor Kaplan?

2220
03:09:19,260 --> 03:09:19,440
Yes.

2221
03:09:19,560 --> 03:09:20,040
Thanks, Mayor.

2222
03:09:20,240 --> 03:09:20,980
Thanks, Mayor.

2223
03:09:21,200 --> 03:09:24,700
I am fully in support of this for this.

2224
03:09:25,020 --> 03:09:28,960
I'd like to get a little bit of clarity on mentioned three to five months to come up with

2225
03:09:28,960 --> 03:09:29,920
the work on that.

2226
03:09:29,920 --> 03:09:32,700
I know that's not the topic for today, but maybe you could enlighten us a little bit

2227
03:09:32,700 --> 03:09:33,260
about that.

2228
03:09:33,600 --> 03:09:38,220
And the opportunity will be for taking advantage of public knowledge about this.

2229
03:09:38,220 --> 03:09:43,480
to develop the citywide policy?

2230
03:09:45,020 --> 03:09:45,360
Yeah, absolutely.

2231
03:09:46,620 --> 03:09:48,400
What I would love to approach this,

2232
03:09:48,440 --> 03:09:49,900
of course I will check whether city manager

2233
03:09:49,900 --> 03:09:53,700
that have her fully blessed and developed a process,

2234
03:09:54,260 --> 03:09:56,580
would we get together a small management advisory committee,

2235
03:09:57,140 --> 03:10:00,000
for example, our SOU, their landscape maintenance group,

2236
03:10:00,460 --> 03:10:02,500
some other folks, et cetera, our parks department,

2237
03:10:02,540 --> 03:10:03,580
our public work department,

2238
03:10:04,100 --> 03:10:06,500
to go through the parks plan and really highlight areas

2239
03:10:06,500 --> 03:10:11,640
where it may cause friction for the larger city and discuss my ideas and brainstorm ideas

2240
03:10:11,640 --> 03:10:16,020
that we can then bring before council to then give their thoughts and input before bringing

2241
03:10:16,020 --> 03:10:21,540
a final draft forward. This is going to be likely at the exact same time that we're discussing

2242
03:10:21,540 --> 03:10:26,080
median designs because our design of our median will also inform our website use policy.

2243
03:10:27,600 --> 03:10:32,620
So I imagine doing public input gathering for both those processes simultaneously and also of course

2244
03:10:32,620 --> 03:10:35,040
of landscape architects on board, particularly for that media

2245
03:10:35,040 --> 03:10:35,620
and discussion.

2246
03:10:36,440 --> 03:10:36,860
Councillor Cappen.

2247
03:10:37,000 --> 03:10:37,740
Yeah, thanks for that.

2248
03:10:37,800 --> 03:10:40,740
I was just realizing that it's not just the IPM,

2249
03:10:40,800 --> 03:10:41,740
the interior good pest management,

2250
03:10:41,840 --> 03:10:44,200
it's also the media redesign and your partnerships.

2251
03:10:44,500 --> 03:10:44,720
Thank you.

2252
03:10:45,100 --> 03:10:46,300
Okay, okay.

2253
03:10:46,300 --> 03:10:47,180
Yes, Councillor Kingston.

2254
03:10:47,900 --> 03:10:48,260
Thank you.

2255
03:10:48,420 --> 03:10:51,680
Yeah, would we be able to add that to our BCD USA

2256
03:10:51,680 --> 03:10:54,780
pollinator proclamation that we are an herbicide

2257
03:10:54,780 --> 03:10:58,080
free community, 100% and 10%.

2258
03:10:58,080 --> 03:10:59,640
If we implemented this policy.

2259
03:11:01,180 --> 03:11:06,720
I would say, again, that we just did our basically proclamation, that we will have an IPM policy in place,

2260
03:11:06,840 --> 03:11:09,960
and if that's the direction of the Council of the Community, be oversight-free.

2261
03:11:10,040 --> 03:11:11,500
We will add that one to the proclamation.

2262
03:11:11,800 --> 03:11:12,660
Okay, thank you.

2263
03:11:12,880 --> 03:11:14,580
We have a year to get back to it.

2264
03:11:15,820 --> 03:11:15,980
All right.

2265
03:11:15,980 --> 03:11:19,840
We have three people who've signed up to speak with us this evening, because time is of the essence,

2266
03:11:20,200 --> 03:11:24,060
where you are only going to be able to give each of you a minute and a half.

2267
03:11:24,240 --> 03:11:27,140
Please keep your your comments as tight as you can.

2268
03:11:27,140 --> 03:11:32,440
The order that will take them in is sharing Bryson, Angelina McLean, and Kate Hartsel.

2269
03:11:33,320 --> 03:11:37,060
Please offer your testimony at the podium.

2270
03:11:37,460 --> 03:11:39,480
Same structure as we have had before.

2271
03:11:39,980 --> 03:11:46,180
I'll just say if we can give them a 20-second signal to wrap up out of the minute and a half.

2272
03:11:47,000 --> 03:11:47,820
That would be great.

2273
03:11:48,320 --> 03:11:53,100
And go ahead and start by telling us your name and the city in which you reside to start your testimony.

2274
03:11:53,720 --> 03:11:54,720
Hi, Sharon Bryson.

2275
03:11:54,720 --> 03:12:01,660
in the nation and I do really appreciate being coming this far. I'm really happy to hear that

2276
03:12:01,660 --> 03:12:08,720
there's consideration for reduction. First thing I'd really like to point out is that and maybe

2277
03:12:08,720 --> 03:12:16,620
Jordan can speak to this but there's a calculation here that talks about saving 1,000 hours of labor.

2278
03:12:16,620 --> 03:12:27,080
But, in this calculation, there's 4.4 acres of parking lot, and when I look at our land,

2279
03:12:28,380 --> 03:12:35,060
we're not talking about 4.4 acres in the 3 parking lots that are getting treated, because

2280
03:12:35,060 --> 03:12:41,180
in those parking lots, it's only the strips that are getting treated, so we have to take

2281
03:12:41,180 --> 03:12:48,900
the pavement part in my opinion out of this four point four acres. That's my first thing.

2282
03:12:49,920 --> 03:12:58,580
Second thing is when the 9.28 or when it was passed it was talking about spot treatment

2283
03:12:59,340 --> 03:13:08,380
and I've watched this application happen and the workers, they're doing their job I understand,

2284
03:13:08,380 --> 03:13:16,100
And they have their backpacks with the toxin, and they're spraying this big of a swath

2285
03:13:16,100 --> 03:13:20,380
of the liquid, and they're over and over and over.

2286
03:13:20,420 --> 03:13:29,900
So it's not just a spot, they're impacting the entire soil where pollinators are nesting.

2287
03:13:30,340 --> 03:13:31,040
Thank you.

2288
03:13:31,220 --> 03:13:32,260
Thank you.

2289
03:13:38,280 --> 03:13:40,520
Angelina McLean, I live in Ashland.

2290
03:13:40,520 --> 03:13:44,860
Thank you very much for considering a temporary halt in our besides spring.

2291
03:13:45,060 --> 03:13:49,520
This is an important step in a more sustainable landscape maintenance plan for the city,

2292
03:13:50,440 --> 03:13:54,720
for the mediums and city property and for working towards a city-wide IPM policy.

2293
03:13:56,000 --> 03:14:00,740
The current median spring is often being applied to bear dirt, where there are very few weeds or even

2294
03:14:00,740 --> 03:14:06,360
no weeds present. There's a current application rate that we're noticing is about once a month.

2295
03:14:06,360 --> 03:14:11,440
and I think we could be using non-chemical alternatives at a similar rate of application with

2296
03:14:11,440 --> 03:14:17,440
possibly better results. To my eye, the glyphosate spraying appears to be damaging the existing

2297
03:14:17,440 --> 03:14:22,620
plants and the health of the soil and especially noticeable along Ashland Street, which could

2298
03:14:22,620 --> 03:14:28,440
actually create higher cost for future media and design. Redesign. Lastly, I'll mention again that

2299
03:14:28,440 --> 03:14:35,460
we very strongly recommend an ad hoc committee formed for adopting a citywide IPM that involves

2300
03:14:35,460 --> 03:14:43,060
citizens and that we utilize organizations like Xerxes Society, which is BCDUSA, or beyond pesticides

2301
03:14:43,060 --> 03:14:49,620
that offer their free expertise going forward into the IPM process. They have staff for

2302
03:14:49,620 --> 03:14:54,440
there for exactly this situation. Let's make sure that IPM is well-rounded, well-implemented,

2303
03:14:54,520 --> 03:14:59,600
and the process is informed and productive with documentation that is transparent and available to the public.

2304
03:15:00,000 --> 03:15:02,100
Thank you. Thank you.

2305
03:15:05,320 --> 03:15:18,460
Kate Hartsell. We invite people from across the region on the 4th of July to come and put their children and their pets and their elders and their blankets on the grass strips along with the people of our to watch the parade.

2306
03:15:19,060 --> 03:15:32,360
That was sprayed with cancer causing poison so we can less than a week ago. So when they sit there, please watch them and understand that they're sitting on top of grass that not just were sprayed recently, but has been in that spray cycle.

2307
03:15:33,100 --> 03:15:37,880
Last summer when parks threatened to close the community gardens in this flashpad, I asked for the budget,

2308
03:15:38,420 --> 03:15:41,980
so that maybe some of the gardeners could alleviate some of the staff time.

2309
03:15:42,520 --> 03:15:44,140
They said, we don't have a budget.

2310
03:15:44,280 --> 03:15:45,740
We don't track by program.

2311
03:15:46,200 --> 03:15:50,520
We don't track our hours to a particular program.

2312
03:15:51,040 --> 03:15:56,040
So any of the numbers that are being given to you as estimates for what you're saving are inaccurate.

2313
03:15:56,800 --> 03:15:58,660
And so that Sharon touched on some of that tonight.

2314
03:15:58,660 --> 03:16:04,920
And I hope that there's more atory and we'll give you time to kind of look at that and also study what the alternatives are.

2315
03:16:05,520 --> 03:16:11,220
My other reason for making sure you know that I asked about the impact on the community gardeners as a gardener,

2316
03:16:11,280 --> 03:16:13,840
we're not allowed to use certain organic treatments.

2317
03:16:14,420 --> 03:16:21,240
Not poisons, those are totally off, but there are certain organic treatments that the park prohibits us from using on our gardens.

2318
03:16:21,820 --> 03:16:27,920
So the park is definitely concerned about making sure that the land stays safe for people.

2319
03:16:27,920 --> 03:16:32,620
And I hope you'll make the same decision tonight to study it.

2320
03:16:33,160 --> 03:16:34,160
Thank you.

2321
03:16:34,700 --> 03:16:35,640
I have a question.

2322
03:16:36,760 --> 03:16:40,160
So I see in the packet that the Parks Department also

2323
03:16:40,160 --> 03:16:42,860
requests an exception for the three North entryway

2324
03:16:42,860 --> 03:16:44,480
medians along North Main Street.

2325
03:16:45,480 --> 03:16:51,800
So the motion is a general motion about herbicides on parking

2326
03:16:51,800 --> 03:16:56,240
lots of medians and curb strips without that breakout of those three.

2327
03:16:56,240 --> 03:16:58,800
So that's something for us to consider, correct.

2328
03:16:59,380 --> 03:17:00,120
Okay, great.

2329
03:17:00,580 --> 03:17:02,140
Any further questions of staff?

2330
03:17:02,840 --> 03:17:03,960
So there's open for questions.

2331
03:17:03,960 --> 03:17:05,360
Well, just one for you, Mayor actually.

2332
03:17:05,660 --> 03:17:07,320
What exactly was the wording?

2333
03:17:07,500 --> 03:17:08,540
The three medians?

2334
03:17:08,660 --> 03:17:10,380
The three medians.

2335
03:17:10,940 --> 03:17:14,840
The three North entryway medians.

2336
03:17:15,180 --> 03:17:16,460
Along North Main Street.

2337
03:17:17,160 --> 03:17:19,980
And this is because it's a fast moving medium.

2338
03:17:20,320 --> 03:17:22,260
And they're trying to reduce their staff time

2339
03:17:22,260 --> 03:17:24,240
on for safety issue.

2340
03:17:24,380 --> 03:17:24,780
Understood.

2341
03:17:25,260 --> 03:17:25,540
Thank you.

2342
03:17:25,540 --> 03:17:29,580
Okay. So if there are no more questions, the floor is open for emotion. Councillor Dale.

2343
03:17:29,880 --> 03:17:34,600
Thank you. I move to direct staff to suspend the use of herbicides on parking lots,

2344
03:17:34,780 --> 03:17:40,820
medians, and curb strips with the exception of the North entryway, three medians along North Main Street.

2345
03:17:41,200 --> 03:17:44,480
Until a city-wide integrated pest management policy is adopted.

2346
03:17:45,240 --> 03:17:47,160
Is there a second? Councillor Dale.

2347
03:17:47,460 --> 03:17:48,560
No, thank you. It's a great idea.

2348
03:17:49,140 --> 03:17:49,700
Councillor Dickie.

2349
03:17:50,840 --> 03:17:54,740
Thank you. It's about time. I look forward to it.

2350
03:17:55,860 --> 03:17:57,840
Any further discussion, Councillor Schwell?

2351
03:17:58,260 --> 03:17:58,800
Yeah, thank you, Mayor.

2352
03:17:59,060 --> 03:18:02,820
I think this is a no-brainer, especially giving the city that we're in and knowing

2353
03:18:02,820 --> 03:18:05,920
our audience and it might be a little bit more work in the end depending on what

2354
03:18:05,920 --> 03:18:09,740
we have to do, but this is like work and labor that's worth it.

2355
03:18:10,680 --> 03:18:11,320
Councillor Hansen.

2356
03:18:11,880 --> 03:18:15,760
Yeah, there's many, many alternatives out there, and I know that there's something that's

2357
03:18:15,760 --> 03:18:19,520
going to be worker-friendly and be friendly too.

2358
03:18:20,080 --> 03:18:22,880
So I support this 110% thank you.

2359
03:18:22,880 --> 03:18:30,080
Councillor Kappin. I'm looking forward to having a single consistent policy across the entirety

2360
03:18:30,080 --> 03:18:33,580
of the city operation. So, will call, please, Alyssa?

2361
03:18:36,340 --> 03:18:36,940
Dale? Yes.

2362
03:18:37,260 --> 03:18:46,100
Sherrell? Yes. Hansen? Yes. DuCain? Yes. Kaplan? Yes. Motion pass. Great. We move on now to the proposed

2363
03:18:46,100 --> 03:18:50,800
resolution public meeting records policy, video recording, ownership, retention, and access

2364
03:18:50,800 --> 03:18:53,640
minutes content standards, Councillor Dale.

2365
03:18:54,700 --> 03:18:55,340
Thank you, Mayor.

2366
03:18:56,200 --> 03:19:01,720
Thank you, everyone, and especially thank you to Councillor Kaplan who joined me in this.

2367
03:19:01,880 --> 03:19:08,380
To something that's been on our collective minds and is long overdue relative to how we handle

2368
03:19:08,380 --> 03:19:18,240
and our minutes, which are just absolutely critical to understanding context and the business of the city.

2369
03:19:19,420 --> 03:19:23,840
To be clear, I'm just going to go through these kind of rather quickly, just due to time.

2370
03:19:25,260 --> 03:19:29,400
We absolutely follow Oregon law as it relates to public minutes retention.

2371
03:19:30,800 --> 03:19:33,560
There are a few things more critical, as we said, in our historical record,

2372
03:19:33,580 --> 03:19:37,660
and while we've done an absolutely solid job, our recorders over the years have done so,

2373
03:19:38,040 --> 03:19:41,060
it's just long overdue that we adapt to current technologies.

2374
03:19:43,280 --> 03:19:49,200
The city pays $74,000 a year for meeting videos to RBTV through a partnership with SAU.

2375
03:19:49,320 --> 03:19:53,720
They do a phenomenal job, but the problem is, and it's just a gap, is that we don't own

2376
03:19:53,720 --> 03:19:54,660
any of that content.

2377
03:19:55,100 --> 03:20:02,180
Well, RBTV has always been an outstanding partner and Jordan has verified that they will

2378
03:20:02,180 --> 03:20:03,340
gratefully share that video.

2379
03:20:03,440 --> 03:20:07,660
There's just one of the things that we have a duty as a council, as a governing body,

2380
03:20:07,660 --> 03:20:14,520
is even as a quality to own our content and to be able to have that available for future generations

2381
03:20:14,520 --> 03:20:22,640
and for people to look backwards as far. A couple of other things, Oregon State Law, you just

2382
03:20:22,640 --> 03:20:29,280
have to keep audio and video recordings for a year. That's it. It, we just, I think we can do much

2383
03:20:29,280 --> 03:20:34,940
better than that. There's no reason why we shouldn't hold our video recordings and perpetuity,

2384
03:20:34,940 --> 03:20:41,860
the technology. It's just the storage is cheap. It's, there's no cost variance. And I really

2385
03:20:41,860 --> 03:20:47,860
struggle with the fact that while we make our recordings available on, on third, forty platforms,

2386
03:20:48,120 --> 03:20:52,500
we've seen over the past several years, what can happen relative to censorship, or canceling,

2387
03:20:53,320 --> 03:20:58,600
or terms of agreement that have changed. And so while I have no problem, we have no problem,

2388
03:20:58,600 --> 03:21:04,540
you know, making that available at low cost on things like YouTube or, or any other partner,

2389
03:21:04,540 --> 03:21:11,440
If it were to suddenly go away and it's not ours, we're out of luck and so we need to be able

2390
03:21:11,440 --> 03:21:17,800
to have that locally stored and to be able to present that to the public and then I've also

2391
03:21:17,800 --> 03:21:22,900
added in here we've added in to this should extend to all of our advisory committees too.

2392
03:21:23,040 --> 03:21:27,520
Especially as we thought we heard with the surge tonight in other communities it's so important for

2393
03:21:27,520 --> 03:21:34,520
people from an equitable lens to be able to I can't attend a meeting or I can't physically be there at the

2394
03:21:34,520 --> 03:21:39,460
work commitments or whatever to be able to go in, watch that video, see exactly what happened

2395
03:21:39,460 --> 03:21:44,280
and something that Councillor Cousin pointed out, which is of critical importance is that

2396
03:21:44,280 --> 03:21:49,100
we have exact wording of what staff direction is or what we've decided as a council and we can

2397
03:21:49,100 --> 03:21:55,480
go back, you know. I mean, I went back, I'm sure everybody else did in years going back to

2398
03:21:55,480 --> 03:22:01,480
understand water treatment plant and parks and anything else and it's just so important to have

2399
03:22:01,480 --> 03:22:07,520
And now we have this technology that are disposal at a low cost to be able to just click and watch.

2400
03:22:08,540 --> 03:22:14,560
And I think that this allows our committee chairs to be able to do that.

2401
03:22:14,600 --> 03:22:17,080
And he designated individual because we have this.

2402
03:22:17,800 --> 03:22:20,640
So anyway, that's people can read more about it.

2403
03:22:21,020 --> 03:22:26,900
But the resolution is there to be able to provide for what really is something that I believe is long overdue.

2404
03:22:27,700 --> 03:22:29,980
And hopefully this council will support the intention of

2405
03:22:30,000 --> 03:22:31,480
What we're trying to do in the spirit.

2406
03:22:33,870 --> 03:22:36,270
Questions? Councillor Dukain.

2407
03:22:36,990 --> 03:22:44,830
So thank you. I want to thank my colleagues for bringing this up, and I was looking at page two.

2408
03:22:46,330 --> 03:22:59,170
It's under e and it says, contents only, it says, the chair or staff liaison is responsible for preparing agendas and minutes.

2409
03:23:00,590 --> 03:23:08,710
First off, I really appreciate having the opportunity to look back at past meetings because

2410
03:23:08,710 --> 03:23:14,230
things go by so quickly and I can see what I said and how you voted and how things happen

2411
03:23:14,230 --> 03:23:18,850
and I can be brought up to speed immediately on that second reading or whatever that looks

2412
03:23:18,850 --> 03:23:19,310
like.

2413
03:23:19,670 --> 03:23:27,470
When I look at E, I want to touch face on something that you mentioned earlier, Councillor Dale,

2414
03:23:27,470 --> 03:23:43,970
is that when our community came up and they are members of Surge Pack and I'll say the Historic Committee also and their schedules are being cut because of, I believe,

2415
03:23:45,290 --> 03:23:46,270
staff liaison.

2416
03:23:46,850 --> 03:23:47,810
Am I correct?

2417
03:23:48,150 --> 03:23:51,010
When I say that, deputy city manager?

2418
03:23:54,970 --> 03:23:56,890
I'm sorry.

2419
03:23:56,890 --> 03:24:02,270
times of once a month is being cut because of staff liaison, correct?

2420
03:24:03,190 --> 03:24:05,990
You don't have the certain committees going to quarterly meetings?

2421
03:24:06,790 --> 03:24:06,850
Yes.

2422
03:24:07,910 --> 03:24:14,310
One of the primary purposes is to reduce staff time spent at those preparing,

2423
03:24:14,650 --> 03:24:17,050
prepping and serving those committees.

2424
03:24:17,330 --> 03:24:22,530
So when I look at this, if this is if we can adopt this,

2425
03:24:22,530 --> 03:24:32,370
chair of the committee or staff liaison is responsible for preparing the agendas in the minutes,

2426
03:24:32,810 --> 03:24:38,590
so that would take away from staff time because I say that to say that if we are going

2427
03:24:38,590 --> 03:24:46,350
to reduce these three committees to quarterly, then we should be equitable and all committees

2428
03:24:46,350 --> 03:24:47,610
be quarterly.

2429
03:24:49,650 --> 03:24:55,910
That is my point and I think that this is making my point for me. So I appreciate

2430
03:24:55,910 --> 03:25:03,810
not only having the history of all of our minutes that have happened and that will happen,

2431
03:25:04,530 --> 03:25:10,670
but also freeing up to staff time so that our committees can get back to their monthly schedules

2432
03:25:10,670 --> 03:25:16,110
and so they can take care of the business of the people. It's not equitable if we just

2433
03:25:16,110 --> 03:25:24,110
cut three. That's what I'm saying. I just have a clarification question. Are we recommending that

2434
03:25:24,110 --> 03:25:28,410
if we move to recording all of our committee meetings that we no longer have written minutes,

2435
03:25:28,710 --> 03:25:32,930
which is the video recording? No. Okay. Thank you. No. But I think we do need to keep this

2436
03:25:33,570 --> 03:25:38,810
focused on this particular resolution in front of us. Are there any other questions of staff?

2437
03:25:38,830 --> 03:25:44,310
And what if I can say closing is that I just want to appreciate my colleagues for bringing this forward

2438
03:25:44,310 --> 03:25:52,130
And then I would I will be bringing this forward at another meeting so that we can talk about getting back on schedule. Thank you

2439
03:25:53,050 --> 03:25:58,050
Sorry, Hanson. I think I'm directing this to Councillor Dale

2440
03:25:58,630 --> 03:26:06,030
It's a more of a question of the number that you raised earlier. You said that we were spending 74,000 dollars a year

2441
03:26:06,810 --> 03:26:09,450
I mean, that's what our contract is with RV TV

2442
03:26:09,450 --> 03:26:14,210
Yeah, just a small correction because we have had separate contracts for a part commissioner

2443
03:26:14,210 --> 03:26:14,830
city council.

2444
03:26:15,130 --> 03:26:19,090
They'll all be in one contract this upcoming year for 99,000 a year.

2445
03:26:19,210 --> 03:26:19,390
Correct.

2446
03:26:19,650 --> 03:26:24,170
And just to go ahead and I'm sorry Councillor, I was just going to say so just so you know,

2447
03:26:24,230 --> 03:26:28,950
relative to that contract, what we're doing with our retv which is again using their outstanding

2448
03:26:28,950 --> 03:26:33,750
production value for council meetings, study sessions, parks commissions, meetings, study

2449
03:26:33,750 --> 03:26:38,530
sessions, budget committee and planning commission and then we will use other video platforms,

2450
03:26:38,530 --> 03:26:44,710
Teams, Zoom, whatever staff chooses for the other committees will be the three-camera

2451
03:26:44,710 --> 03:26:46,630
sitcom set-up like we have here.

2452
03:26:46,950 --> 03:26:51,130
But it will just be something that's very cost-effective for all of our advisory committees

2453
03:26:51,130 --> 03:26:55,350
in our standing advisory committees just so that we have record of all those.

2454
03:26:56,010 --> 03:26:58,330
But that's outside of the RBTV contract.

2455
03:26:59,670 --> 03:27:05,690
Yeah, I would be curious as part of this to see what that whole picture is.

2456
03:27:05,690 --> 03:27:10,390
white counselor to cane brought up. It was I was saddened to hear that

2457
03:27:10,390 --> 03:27:16,610
Sir Jack has been limited. I understand that we as a city need to constrict and find

2458
03:27:16,610 --> 03:27:24,210
soft cost savings. I would be curious though to see if we could use some of those

2459
03:27:24,210 --> 03:27:28,190
resources that we're saving in this I think it's a wonderful idea and I fully

2460
03:27:28,190 --> 03:27:37,010
support it and now can we can we use some of that money to support more advisory committees

2461
03:27:37,010 --> 03:27:43,190
getting back on the monthly schedule. It's something that I think budgetarily maybe the budget

2462
03:27:43,190 --> 03:27:45,670
committee will look at but it brings up a really good point.

2463
03:27:45,910 --> 03:27:48,430
And I think that's probably a separate question but go ahead Councillor Dillard.

2464
03:27:48,430 --> 03:27:52,170
Yeah, we're just going to say so I appreciate the Councillor and this leads into that and I'm sure

2465
03:27:52,170 --> 03:27:57,030
we'll have that separate discussion which will come with Councillor Dillard. What this does is this allows

2466
03:27:57,030 --> 03:28:02,170
And I want to get into the how of staff will do it, but the budget is relatively low.

2467
03:28:02,270 --> 03:28:04,150
I mean, as you know, storage is so low.

2468
03:28:04,310 --> 03:28:08,670
It's just you being able to just all the technological, so the caution being issue.

2469
03:28:09,170 --> 03:28:11,830
Your question will absolutely be taken up, I believe,

2470
03:28:11,950 --> 03:28:16,750
when Councilor Ducane brings that forward because that's a worthy discussion for that.

2471
03:28:16,750 --> 03:28:17,750
If that makes sense.

2472
03:28:18,250 --> 03:28:21,910
But the cost savings is kind of de minimise relative to this,

2473
03:28:22,250 --> 03:28:25,870
but it allows for staff and logistics time to do what you want to do.

2474
03:28:26,410 --> 03:28:29,150
I think I understand really clearly, thank you.

2475
03:28:29,570 --> 03:28:34,790
So, I have a question of staff, is there anything that the council should be thinking about in terms of this?

2476
03:28:35,050 --> 03:28:42,670
I mean, we see it as a way of improving what we're looking at and making sure that we're holding on to those records.

2477
03:28:42,750 --> 03:28:44,870
But is there anything that we should be thinking about?

2478
03:28:45,570 --> 03:28:46,910
Any considerations, yes.

2479
03:28:47,310 --> 03:28:47,610
Recorder.

2480
03:28:47,610 --> 03:28:51,370
I'd just like to clarify that I think it's totally

2481
03:28:51,370 --> 03:28:58,390
totally fine if chair to doing agendas in minutes, but it still requires the staff liaison to put him into our software.

2482
03:28:59,290 --> 03:29:03,750
And staff liaison to the only one to have access to any of our video platforms.

2483
03:29:05,250 --> 03:29:08,550
So just to clarify that piece.

2484
03:29:09,590 --> 03:29:11,710
And if I, yeah, I think I can quickly do that.

2485
03:29:11,870 --> 03:29:13,310
So thank you, Alyssa, I appreciate it.

2486
03:29:13,850 --> 03:29:20,110
Again, without stepping on the how, I think the expectation would be if this passes would

2487
03:29:20,110 --> 03:29:25,530
be something to work with IT or something to say, can is there something that we could

2488
03:29:25,530 --> 03:29:30,270
leverage simple technology to say, here's the recording, how do you feed it into an AI

2489
03:29:30,270 --> 03:29:32,550
transcriber or something or however that works?

2490
03:29:32,810 --> 03:29:37,310
We do that now and drop it and so I do understand that there is staff time to be able to

2491
03:29:37,310 --> 03:29:42,450
say take this, transmit it, throw it in a folder, have it set up, but I think it's reasonable

2492
03:29:42,450 --> 03:29:48,990
do about what you do too. Okay thanks. I would say overall this is a policy direction

2493
03:29:48,990 --> 03:29:53,970
decision that whatever council makes we will find the technological solution and the operational

2494
03:29:53,970 --> 03:29:59,810
process to make it happen. You know the one part that gives me pause is just the time on this because

2495
03:29:59,810 --> 03:29:59,970
do a

2496
03:30:00,000 --> 03:30:09,780
Our RVTV contract that is up June 30th this year. They're on board with making sure we download our own copies of the videos that we have access, et cetera.

2497
03:30:10,400 --> 03:30:15,100
I have not talked with them about any concerns on intellectual property rights or that specific language.

2498
03:30:15,800 --> 03:30:22,780
I do not know talking to their director. They're like, you know, we put all in public domain. We don't feel like we have intellectual property right.

2499
03:30:23,680 --> 03:30:30,040
So I'll foresee it becoming an issue, but I don't want it to run into an issue that prevents us from delaying the implementation of an issue.

2500
03:30:30,280 --> 03:30:31,060
And we need a motion.

2501
03:30:31,180 --> 03:30:31,660
Thank you.

2502
03:30:31,820 --> 03:30:32,880
Of course, open for a motion.

2503
03:30:32,980 --> 03:30:33,580
Thank you, Mayor.

2504
03:30:34,640 --> 03:30:41,080
I move to adopt resolution number 2026 with a number 2B determined by the city recorder unless you have one right now.

2505
03:30:41,420 --> 03:30:51,660
Establishing the city of Ascent Public Meetings Record Policy and to direct the city manager to initiate renegotiation of the RBTV Services Agreement prior to any extension.

2506
03:30:52,220 --> 03:30:58,320
and retrieve, and retrieve, and assume ownership, and of and of and make publicly available

2507
03:30:58,320 --> 03:31:01,740
all past recordings from the SOU-RVTV in the 90 days.

2508
03:31:02,100 --> 03:31:02,440
So, your second?

2509
03:31:04,040 --> 03:31:04,280
Okay.

2510
03:31:04,300 --> 03:31:05,400
So, we're back to that.

2511
03:31:05,520 --> 03:31:06,700
Did you have any additional?

2512
03:31:07,640 --> 03:31:13,220
You know, I would ask for slight flexibility in the explicit contract terms knowing the intent

2513
03:31:13,220 --> 03:31:18,040
is getting our video ownership, both historically and moving forward to meet that.

2514
03:31:18,040 --> 03:31:23,320
Um, however, I will operate under whatever the council direction is if you all adopt this resolution.

2515
03:31:24,000 --> 03:31:24,360
Council.

2516
03:31:24,660 --> 03:31:25,180
Thank you, Mayor.

2517
03:31:25,420 --> 03:31:28,900
I would say, Jordan, that I understand that there would be some reasonable flexibility

2518
03:31:28,900 --> 03:31:30,400
in there, which you guys come up with a contract.

2519
03:31:30,600 --> 03:31:31,780
I don't think it needs to be.

2520
03:31:31,820 --> 03:31:33,320
I mean, we want this here.

2521
03:31:33,520 --> 03:31:39,480
I think this is clear intent of what if council supports what we're trying to do here, certainly

2522
03:31:39,480 --> 03:31:40,580
the wording in the very region.

2523
03:31:40,660 --> 03:31:45,120
I think there's no, uh, it doesn't sound like there's any misunderstanding of what we're trying

2524
03:31:45,120 --> 03:31:45,500
to do.

2525
03:31:45,960 --> 03:31:47,220
And again, they've been a great partner.

2526
03:31:47,220 --> 03:31:55,200
so I would be hesitant to support any contract that kind of leaves it open and we just spent

2527
03:31:55,200 --> 03:32:00,260
quite a bit of time saying we need to make sure that words matter and because they're willing

2528
03:32:00,260 --> 03:32:08,060
to, I think I would hope that staff would make every effort to really dial that in to codifier

2529
03:32:08,060 --> 03:32:13,680
or intent in the contract, but certainly work it as you see fit from an administrative standpoint

2530
03:32:13,680 --> 03:32:14,360
And if that's fair.

2531
03:32:14,600 --> 03:32:17,880
Thank you, and we'll make sure Yohan's office is involved to help with the semantics.

2532
03:32:18,840 --> 03:32:21,200
Well, I should have a question on that or a couple of things on that.

2533
03:32:21,260 --> 03:32:23,780
One would be, we knew, say, ownership of it.

2534
03:32:23,920 --> 03:32:27,520
I'm not entirely clear what you mean, because there's, I don't know if any cases in Oregon,

2535
03:32:27,620 --> 03:32:31,400
but I know California has struggled trying to copyright publicly available stuff.

2536
03:32:31,560 --> 03:32:34,760
I mean, these meetings, they're specifically designed not to be copyrighted.

2537
03:32:34,760 --> 03:32:38,460
They want people to download and disseminate this and use them.

2538
03:32:38,700 --> 03:32:43,520
Let me see if I can, so I understand what you're trying to say, what I'm

2539
03:32:43,520 --> 03:32:46,760
interested in from an ownership and it's kind of hard because we're talking about zero

2540
03:32:46,760 --> 03:32:52,240
and ones we're not talking about a thing. I'm not as interested in the copyright, you know,

2541
03:32:52,400 --> 03:32:59,680
as far as the issue is is that when a video such as this one is finally produced and made

2542
03:32:59,680 --> 03:33:07,840
available that that we have ownership of that content, okay? Now it may not be copyright, but it's

2543
03:33:07,840 --> 03:33:14,960
physical possession of that on our infrastructure. It belongs to us. No other entity can say take

2544
03:33:14,960 --> 03:33:21,940
that down. It's not yours. Does that make sense? Yeah, but I mean, all that stuff is already

2545
03:33:21,940 --> 03:33:27,280
publicly available. And so that's, but it's publicly available on a platform that isn't ours.

2546
03:33:27,560 --> 03:33:32,820
If RVTV shut that down, we would not have that content. Okay. That's what I'm worried about.

2547
03:33:32,820 --> 03:33:39,340
I don't know that's necessarily a contract term rather than us putting in our resolution.

2548
03:33:39,860 --> 03:33:42,340
We'll host a copy of these videos.

2549
03:33:42,400 --> 03:33:43,300
That's what I'm trying to do.

2550
03:33:43,440 --> 03:33:51,300
I mean, so when RBTV posts something and they've finished tonight, that content will be stored

2551
03:33:51,300 --> 03:33:51,800
somewhere.

2552
03:33:53,520 --> 03:33:59,260
That a copy of that needs to be on our infrastructure with our control and management.

2553
03:34:00,040 --> 03:34:03,580
Now they can take it and they can post it somewhere and they can duplicate it and they can do it

2554
03:34:03,580 --> 03:34:09,200
whatever they want, and we appreciate that. But at least we have ownership of it from the legal

2555
03:34:09,200 --> 03:34:09,700
sense.

2556
03:34:09,940 --> 03:34:14,420
I guess what I'm saying is as part of a contract term, I'm not really tracking how that really

2557
03:34:14,420 --> 03:34:19,180
makes sense because what are we going to require our BTV to post it on our website? Are we going

2558
03:34:19,180 --> 03:34:19,380
it?

2559
03:34:20,340 --> 03:34:25,920
We're requesting it and giving it to us if that's what you're asking. They don't give it

2560
03:34:25,920 --> 03:34:26,980
to us now.

2561
03:34:27,760 --> 03:34:34,400
is we can download it in any time could they stop us from doing that no that's

2562
03:34:34,400 --> 03:34:39,760
anyone on their app can download any video this is a public domain app that

2563
03:34:39,760 --> 03:34:45,220
they're producing it on if they shut down one day how would you get your stuff yeah

2564
03:34:45,220 --> 03:34:48,900
well through June 30 I'll have our contract that will be available that's all

2565
03:34:48,900 --> 03:34:52,120
you know I and I will I'm also sure this too I don't want us to make the decision

2566
03:34:52,120 --> 03:34:57,880
pressure on time. I do fully understand, I think, the direction I'm also happy to bring you

2567
03:34:57,880 --> 03:35:01,840
in a little bit to look at the contract before we sign for your input, and then we could bring

2568
03:35:01,840 --> 03:35:08,340
a policy back that's around the committee meetings, council meetings, etc., to, if you all want

2569
03:35:08,340 --> 03:35:09,240
more time to discuss,

2570
03:35:11,380 --> 03:35:13,300
I want to put that as an option on the table too.

2571
03:35:16,820 --> 03:35:18,560
I would, I would, I am

2572
03:35:18,560 --> 03:35:23,420
concerned with the contract being signed without these provisions being in it.

2573
03:35:25,250 --> 03:35:28,730
to clear the section eight for provisions of the resolution.

2574
03:35:32,020 --> 03:35:32,540
Councillor Hansen.

2575
03:35:33,480 --> 03:35:33,760
Thank you.

2576
03:35:33,800 --> 03:35:37,740
I'd like to take this opportunity to extend the meeting up to 15 minutes to cover the

2577
03:35:37,740 --> 03:35:38,660
Madron Ridge topic.

2578
03:35:40,640 --> 03:35:46,520
We are into the able to, we can only go up for 10 minutes past the 930 time period, but we've

2579
03:35:46,520 --> 03:35:50,980
had a discussion in Madron Ridge is not, it's not going to have an issue at time in this issue.

2580
03:35:51,640 --> 03:35:56,580
Well, it's on the agenda to start in August and if we did it, but we're not on that

2581
03:35:56,580 --> 03:35:59,540
in the item, we need to stay on this one because we have five more minutes.

2582
03:36:00,300 --> 03:36:02,600
No, no, no, no, we order point of order, please.

2583
03:36:03,280 --> 03:36:08,260
I believe Robert rules of order as long as there's a motion on the table you can extend for whatever reason you like.

2584
03:36:08,600 --> 03:36:13,020
There's currently a motion on the table, which we've extended past 934.

2585
03:36:13,800 --> 03:36:15,720
And I can make another motion to extend on it.

2586
03:36:15,820 --> 03:36:17,580
There's a motion on the floor right now.

2587
03:36:17,820 --> 03:36:20,180
There's currently a motion for this resolution.

2588
03:36:20,640 --> 03:36:24,280
Okay, so we have a motion on the floor.

2589
03:36:24,280 --> 03:36:29,120
about this particular resolution. Are there any additional questions about it?

2590
03:36:32,240 --> 03:36:32,780
A question?

2591
03:36:33,220 --> 03:36:38,120
Yes. Councillor Duking. Thank you. So if I heard you write,

2592
03:36:41,580 --> 03:36:44,380
what is your title? No, it's late.

2593
03:36:45,940 --> 03:36:54,760
So Deputy Director. Thank you. Okay, thank you. So if I heard you correctly, you had

2594
03:36:54,760 --> 03:37:02,660
shared with Councillor Dale that before this is signed, it will come back in Councillor Dale

2595
03:37:02,660 --> 03:37:09,360
can take a look at it to make sure that the requester they're properly. Is that correct?

2596
03:37:10,400 --> 03:37:15,140
I would love to have him be part of the group reviewing it prior to signature. Okay, that's

2597
03:37:15,140 --> 03:37:24,740
thank you. Okay. Well, I appreciate that I want to be very careful that I'm not stepping on the kind of

2598
03:37:24,740 --> 03:37:29,840
it and I'm glad we look, but I'm just proceeding with a ton of caution on that.

2599
03:37:30,000 --> 03:37:49,640
I appreciate it. I want to recognize that, because you're right. The city manager is not here tonight. You know, our goal is to match whatever your policy intent is to there are tools we have to operate it. I can also talk to our BTV2 if there's possible for an extension of that deadline for us to be able to bring back something more robust before you are.

2600
03:37:49,640 --> 03:37:50,780
Councillor Caffer.

2601
03:37:51,200 --> 03:37:55,000
Yeah, and Jordan, but I'm hearing you say is that we already have everybody has the right

2602
03:37:55,000 --> 03:37:56,120
to just download ourselves.

2603
03:37:56,300 --> 03:38:02,200
So we could just simply have our own policy that says that within 24 hours we staff are

2604
03:38:02,200 --> 03:38:06,060
going to download the content from RVTV.

2605
03:38:06,120 --> 03:38:14,060
We already have the ability to save our own Zoom recordings of this advisory committee.

2606
03:38:14,220 --> 03:38:15,180
Is that right?

2607
03:38:17,850 --> 03:38:18,350
That's right.

2608
03:38:18,350 --> 03:38:28,710
But yes, we don't have any time and for those committees that currently use Zoom, we have the potential to record we do have some that meet in person without any Zoom as well

2609
03:38:28,710 --> 03:38:30,780
So that's a different question for us to take up

2610
03:38:33,190 --> 03:38:37,710
Around committee operations. I believe okay any other questions

2611
03:38:39,940 --> 03:38:42,460
Okay, any other discussion

2612
03:38:43,900 --> 03:38:46,380
We'll call please a listen

2613
03:38:49,180 --> 03:38:49,740
Yes.

2614
03:38:53,140 --> 03:38:53,580
Kaplan?

2615
03:38:54,440 --> 03:38:54,660
Yes.

2616
03:38:56,260 --> 03:38:56,820
Duquesne?

2617
03:38:57,180 --> 03:38:57,340
Yes.

2618
03:38:57,720 --> 03:38:58,100
Hansen.

2619
03:38:58,400 --> 03:38:58,680
Yes.

2620
03:38:59,220 --> 03:38:59,920
Motion pass.

2621
03:39:01,420 --> 03:39:10,260
So we, by our rules, when we get to 930, we have, we can have 10 more minutes if we have

2622
03:39:10,260 --> 03:39:14,180
a motion on the floor, but then we are not allowed to have additional agenda items

2623
03:39:14,180 --> 03:39:20,760
come up beyond that. So that's where we are at for this evening. We are out of time to take

2624
03:39:20,760 --> 03:39:24,100
up any additional agenda items. So the meeting is adjourned.