1 00:04:15,195 --> 00:04:15,495 All right. 2 00:04:15,705 --> 00:04:16,975 Thank you all for coming. 3 00:04:17,285 --> 00:04:21,695 It's September 10th at 6 32. 4 00:04:21,825 --> 00:04:25,735 We'll go with, and I'll call this meeting 5 00:04:25,735 --> 00:04:27,055 of the Ashton School Board to order 6 00:04:28,195 --> 00:04:30,175 as a reminder in accordance with public meeting law. 7 00:04:30,175 --> 00:04:31,495 This meeting is being recorded 8 00:04:31,675 --> 00:04:34,375 and will become part of public, public record 9 00:04:35,915 --> 00:04:38,175 and then volunteered to. 10 00:04:40,235 --> 00:04:42,295 We acknowledge that the sacred land that we live 11 00:04:42,295 --> 00:04:45,975 and learn on today belongs to Tema, Shasta, Modoc, Klamath, 12 00:04:45,975 --> 00:04:46,975 and Umwa Peoples. 13 00:04:47,195 --> 00:04:49,295 We honor and acknowledge the traditional owners 14 00:04:49,295 --> 00:04:51,095 of the land we now call the United States. 15 00:04:51,435 --> 00:04:54,135 We recognize the Native American people's continuing 16 00:04:54,135 --> 00:04:56,535 connection to land, place, waters, and community. 17 00:04:56,755 --> 00:04:59,855 We pay our respects to their cultures, country and elders. 18 00:04:59,885 --> 00:05:01,175 Past, present, and emerging. 19 00:05:04,075 --> 00:05:06,265 Thank you. Moving right along. 20 00:05:06,365 --> 00:05:10,025 At this time I would take a motion to amend 21 00:05:10,045 --> 00:05:11,545 or adopt the agenda. 22 00:05:12,325 --> 00:05:13,985 I'm gonna move to amend the agenda 23 00:05:14,085 --> 00:05:16,065 to remove item 12, the executive session. 24 00:05:17,885 --> 00:05:19,745 Second. All in favor? 25 00:05:24,735 --> 00:05:25,665 Okay. Point of 26 00:05:25,665 --> 00:05:26,665 Order. 27 00:05:26,665 --> 00:05:28,745 That would also include item 13 as we won't need 28 00:05:28,745 --> 00:05:30,345 to return from executive session. 29 00:05:31,395 --> 00:05:36,185 Thank you. Sorry. So then a motion to 30 00:05:37,945 --> 00:05:40,625 remove items 12 and 13 from the agenda. 31 00:05:42,855 --> 00:05:47,585 Okay, so, okay. All in favor? Great. 32 00:05:48,685 --> 00:05:52,505 By the book. Okay. Moving right along. 33 00:05:59,345 --> 00:06:01,645 The consent we're, I'll take a motion 34 00:06:01,785 --> 00:06:04,525 to approve the consent agenda for contacts. 35 00:06:04,525 --> 00:06:07,005 The consent agenda, consistent routine items that have been 36 00:06:07,285 --> 00:06:09,365 provided to the board in advance for review. 37 00:06:09,895 --> 00:06:11,965 Board members have had the opportunity to review these meal 38 00:06:12,645 --> 00:06:14,205 materials prior to today's meeting. 39 00:06:14,585 --> 00:06:17,285 If any board member wishes to discuss an item separately, 40 00:06:17,665 --> 00:06:19,485 please request that it be removed from the 41 00:06:19,485 --> 00:06:20,565 consent agenda at this time. 42 00:06:20,755 --> 00:06:22,605 Otherwise, the chair will entertain a motion 43 00:06:22,625 --> 00:06:25,085 to approve the consent agenda as presented. 44 00:06:29,385 --> 00:06:30,945 I move to approve the consent agenda. 45 00:06:31,525 --> 00:06:34,025 All second. All in favor? 46 00:06:36,255 --> 00:06:37,255 Okay. 47 00:06:39,565 --> 00:06:40,825 Moving Right along. 48 00:06:42,175 --> 00:06:45,185 Okay, so since we don't have the OSEA 49 00:06:45,205 --> 00:06:48,865 or a EA reps today, oh wait. 50 00:06:48,865 --> 00:06:50,145 Yes we do. Okay. 51 00:06:50,955 --> 00:06:52,145 Sorry. No problem. 52 00:06:53,955 --> 00:06:54,425 Thank you. 53 00:07:23,335 --> 00:07:24,335 Here we go. 54 00:07:26,665 --> 00:07:28,825 Ashton schools are off to a strong, a strong start 55 00:07:28,825 --> 00:07:31,385 for the 26 27 school year with students 56 00:07:31,385 --> 00:07:33,985 and staff settling into routines, building relationships, 57 00:07:34,005 --> 00:07:36,065 and creating positive classroom communities. 58 00:07:36,965 --> 00:07:38,225 New teachers, support staff 59 00:07:38,225 --> 00:07:40,385 and administrators have joined several campuses 60 00:07:40,385 --> 00:07:42,185 and are making smooth transitions into their 61 00:07:42,185 --> 00:07:43,665 roles across the district. 62 00:07:43,665 --> 00:07:44,945 Extracurricular activities 63 00:07:44,945 --> 00:07:46,265 and core instruction are underway 64 00:07:46,265 --> 00:07:48,625 with students already experiencing successes in 65 00:07:48,825 --> 00:07:50,025 athletics and other activities. 66 00:07:50,295 --> 00:07:53,185 Virtual students at Ashland Connect have also shown strong 67 00:07:53,185 --> 00:07:55,385 engagement and enthusiasm for the new school year. 68 00:07:56,075 --> 00:07:58,465 Elementary schools have welcomed students with energy 69 00:07:58,465 --> 00:08:01,065 and excitement with staff quickly establishing connections 70 00:08:01,065 --> 00:08:02,145 and getting in the year underway. 71 00:08:02,535 --> 00:08:05,305 Several schools are navigating larger class sizes 72 00:08:05,305 --> 00:08:07,265 with some classes approaching 30 students 73 00:08:07,365 --> 00:08:10,145 and stretching available staff resources in physical space. 74 00:08:10,735 --> 00:08:13,625 Hellman and Walker are also continuing to use combination 75 00:08:13,645 --> 00:08:16,825 of straight grade and blended classrooms 76 00:08:16,825 --> 00:08:17,865 to meet student needs. 77 00:08:18,255 --> 00:08:19,385 Despite these challenges, 78 00:08:19,385 --> 00:08:21,185 staff across the schools are embracing the year 79 00:08:21,185 --> 00:08:23,345 and working together to support students and families. 80 00:08:24,255 --> 00:08:26,545 Fall activities and community events are already 81 00:08:26,545 --> 00:08:27,785 filling the calendar. 82 00:08:28,585 --> 00:08:29,985 Ashland High will welcome families 83 00:08:29,985 --> 00:08:33,065 to open house on September 16th while Ashland Middle is 84 00:08:33,065 --> 00:08:35,825 launching fall sports including volleyball, football, 85 00:08:35,825 --> 00:08:37,505 and cross country trail. 86 00:08:37,865 --> 00:08:39,545 Students are completing benchmark assessments 87 00:08:39,545 --> 00:08:42,105 and beginning core lessons with back to school night 88 00:08:42,105 --> 00:08:43,425 and annual river crossing. 89 00:08:43,425 --> 00:08:44,585 Planned for this week. 90 00:08:45,525 --> 00:08:48,745 Willow Wind is caring for more than 20 monarch caterpillars 91 00:08:48,745 --> 00:08:50,625 before releasing them for their journey South 92 00:08:51,045 --> 00:08:52,425 and sixth graders are looking forward 93 00:08:52,425 --> 00:08:53,745 to outdoor school later this month. 94 00:08:54,175 --> 00:08:55,925 Overall, schools are off to a positive 95 00:08:55,925 --> 00:08:57,885 and energetic start with a strong focus on 96 00:08:57,885 --> 00:08:59,605 connection, learning and community. 97 00:09:01,335 --> 00:09:02,965 Thank you. Thank you very much. 98 00:09:05,785 --> 00:09:09,125 Now it's time for our student board representatives reports. 99 00:09:11,835 --> 00:09:15,245 I'll go first. This will be a two part report for those 100 00:09:15,305 --> 00:09:16,645 who don't know who I am 101 00:09:16,665 --> 00:09:19,085 or new to the board, my name's Tobias Pugh. 102 00:09:19,405 --> 00:09:22,605 I am the new student board rep for this school year. 103 00:09:23,245 --> 00:09:26,205 I have served as the alternate rep for the last two years 104 00:09:26,225 --> 00:09:27,525 and I've had the pleasure to 105 00:09:28,155 --> 00:09:30,325 take on the primary role this year, so 106 00:09:31,205 --> 00:09:32,725 I unfortunately wasn't able to make it 107 00:09:32,725 --> 00:09:35,205 to the introductory meeting, so I'm showing my face here. 108 00:09:35,785 --> 00:09:39,245 Hi everybody. I'll start with the first report 109 00:09:39,355 --> 00:09:42,045 that school is now in session at Ashton High School 110 00:09:42,265 --> 00:09:43,765 and we are all excited 111 00:09:43,765 --> 00:09:45,565 because we have a new bear on campus 112 00:09:45,855 --> 00:09:47,045 right in the middle of the quad. 113 00:09:47,045 --> 00:09:49,165 We have a massive bronze bear 114 00:09:49,465 --> 00:09:53,285 and all the students are love to talk about it, are like, 115 00:09:53,625 --> 00:09:55,125 we should dress it up for Halloween. 116 00:09:55,315 --> 00:09:58,885 It's like the new topic of discussion. 117 00:09:59,105 --> 00:10:01,245 So that is the new thing on campus 118 00:10:01,505 --> 00:10:03,405 and we are all super excited about it. 119 00:10:06,705 --> 00:10:08,365 Hi everyone. I'm Leah Lynette 120 00:10:08,385 --> 00:10:11,725 and I'm very excited to be a student board representative. 121 00:10:11,795 --> 00:10:14,525 This school year I'm here to talk about 122 00:10:15,145 --> 00:10:18,125 the new system we've kind of used to help tour the freshmen 123 00:10:18,125 --> 00:10:21,005 around campus, so last year in like the last couple years, 124 00:10:21,365 --> 00:10:23,845 the freshmen were just allowed to like roam around 125 00:10:23,845 --> 00:10:25,765 and do like sort of like a scavenger hunt 126 00:10:25,825 --> 00:10:29,325 during their Grizz Academy class to get a feel of all 127 00:10:29,325 --> 00:10:30,765 of the different campus spaces. 128 00:10:31,265 --> 00:10:32,885 But this year we decided to do 129 00:10:32,945 --> 00:10:34,885 as a leadership class campus tours 130 00:10:34,985 --> 00:10:36,525 and we think that that's been very helpful 131 00:10:37,065 --> 00:10:38,765 for getting the freshmen navigated. 132 00:10:38,895 --> 00:10:39,895 Thank you. 133 00:10:45,765 --> 00:10:48,055 Okay, thank you Leah to buy us. 134 00:10:48,295 --> 00:10:50,095 I appreciate you taking the time to be here 135 00:10:50,715 --> 00:10:52,615 and volunteering to be on the board. 136 00:10:54,715 --> 00:10:57,575 Moving right along. We have board reports. 137 00:10:58,275 --> 00:11:00,295 Should we start the usual? Yeah, 138 00:11:00,295 --> 00:11:02,175 We'll keep it the, the way we've been doing it, 139 00:11:02,375 --> 00:11:03,615 I've got two things to report on. 140 00:11:04,035 --> 00:11:08,055 Number one was we had a work session in August. 141 00:11:08,375 --> 00:11:09,455 I think that was our only board meeting 142 00:11:09,455 --> 00:11:10,575 in August and that was great. 143 00:11:11,475 --> 00:11:13,335 The highlight I wanna point out from that is 144 00:11:13,335 --> 00:11:15,575 that we have a revised complaint policy, 145 00:11:15,625 --> 00:11:17,055 which I'm very excited about 146 00:11:17,325 --> 00:11:20,575 because it offers a lot more ways 147 00:11:20,675 --> 00:11:22,295 to resolve problems for the district. 148 00:11:23,195 --> 00:11:24,655 And then we had our back 149 00:11:24,655 --> 00:11:26,535 to school breakfast and that was a lot. 150 00:11:26,535 --> 00:11:29,015 That was great. Good to see all the teachers 151 00:11:29,015 --> 00:11:30,495 and I thought it was an amazing keynote 152 00:11:30,495 --> 00:11:31,775 speaker, so thank you Dr. Patrick. 153 00:11:37,885 --> 00:11:39,875 Hello all. It feels like it's been a blink 154 00:11:39,875 --> 00:11:41,475 of an eye since our last work session, 155 00:11:43,335 --> 00:11:44,395 but I just wanna continue 156 00:11:44,395 --> 00:11:47,035 to thank the transformation steering committee for the work 157 00:11:47,035 --> 00:11:48,795 that they're doing and the work outside. 158 00:11:48,995 --> 00:11:50,915 I know I've met up with a couple folks 159 00:11:50,935 --> 00:11:53,035 and it's been really great just to hear their experience, 160 00:11:53,445 --> 00:11:58,005 feedback and a reminder to all that the Monster Dash is up 161 00:11:58,005 --> 00:12:01,005 and coming and start dusting off that costume and get ready. 162 00:12:05,655 --> 00:12:08,465 Yeah, so beginning of the year, it's been exciting 163 00:12:08,645 --> 00:12:10,105 to see everybody back in school. 164 00:12:10,285 --> 00:12:12,105 It feels right again. 165 00:12:12,705 --> 00:12:13,945 I mean, summer's really nice, 166 00:12:14,005 --> 00:12:16,345 but I, I do enjoy the rhythm of the school year. 167 00:12:18,245 --> 00:12:20,505 It was great to be able to serve breakfast to everyone 168 00:12:20,765 --> 00:12:23,265 and I really enjoy that new ritual as well 169 00:12:23,285 --> 00:12:24,345 and hope we keep doing that. 170 00:12:24,415 --> 00:12:25,665 It's a nice way to see everybody 171 00:12:25,685 --> 00:12:28,225 and also feel like you have some purpose in being there. 172 00:12:30,085 --> 00:12:33,425 Beyond that, I've been having meetings with peers 173 00:12:33,605 --> 00:12:36,585 and a couple of parents who are just sharing thoughts about 174 00:12:37,045 --> 00:12:41,345 the transportation or the transformation process and, 175 00:12:42,645 --> 00:12:47,385 and then got to go to Barn coffee, welcome at 176 00:12:48,045 --> 00:12:51,225 Willow Wind, which was another nice way to meet up 177 00:12:51,225 --> 00:12:52,305 with a bunch of parents and get a lot 178 00:12:52,305 --> 00:12:54,065 of feedback from the community. 179 00:12:55,205 --> 00:12:58,545 That's that. Okay, 180 00:12:58,975 --> 00:13:00,985 next up we have the superintendent report. 181 00:13:02,375 --> 00:13:03,385 Alright, thank you. 182 00:13:04,655 --> 00:13:07,545 Typically, I'll, I would give a list of activities, 183 00:13:07,545 --> 00:13:10,425 but this report I wanna focus on transformation. 184 00:13:11,605 --> 00:13:13,185 On Monday night, we have our next 185 00:13:13,185 --> 00:13:14,665 transformation steering committee meeting. 186 00:13:15,405 --> 00:13:18,345 In preparation for that, I'll be sending out a letter 187 00:13:18,365 --> 00:13:23,225 to our community through, through share to our families, 188 00:13:23,225 --> 00:13:25,065 but then I'm also looking at other ways to send it out 189 00:13:25,065 --> 00:13:26,145 to the community at large. 190 00:13:26,455 --> 00:13:28,745 Tonight, I'd like to read the letter 191 00:13:28,745 --> 00:13:32,665 that's gonna be going out just to provide it's, it's 192 00:13:32,665 --> 00:13:35,785 to provide context to essentially the entire process 193 00:13:35,935 --> 00:13:37,185 that the district's going through. 194 00:13:39,575 --> 00:13:41,705 Over the coming months, the Ashton community will hear a 195 00:13:41,705 --> 00:13:43,305 great deal about the future of our schools. 196 00:13:43,675 --> 00:13:46,145 Eventually, there will be a be public discussion 197 00:13:46,205 --> 00:13:48,745 of different scenarios involving programs, facilities, 198 00:13:48,745 --> 00:13:50,105 enrollment, finances, 199 00:13:50,105 --> 00:13:52,225 and how our district might be organized for the years, 200 00:13:52,435 --> 00:13:55,465 years ahead before any of these scenarios are presented. 201 00:13:55,465 --> 00:13:57,465 However, I believe our community deserves a clear 202 00:13:57,465 --> 00:13:59,065 understanding of why this conversation 203 00:13:59,065 --> 00:14:00,145 is happening in the first place. 204 00:14:00,965 --> 00:14:01,985 No decisions have been made 205 00:14:02,325 --> 00:14:04,945 and no school has been selected for closure. 206 00:14:05,565 --> 00:14:06,985 We are having this conversation now 207 00:14:06,985 --> 00:14:08,985 because I want our community to understand the facts 208 00:14:09,205 --> 00:14:10,585 and the forces shaping our future 209 00:14:10,685 --> 00:14:12,505 before decisions are made, not after. 210 00:14:14,365 --> 00:14:15,425 The larger reality is 211 00:14:15,425 --> 00:14:17,065 that public education is entering a period 212 00:14:17,065 --> 00:14:19,585 of significant change, and many of the forces driving 213 00:14:19,585 --> 00:14:21,505 that change extend far beyond Ashland. 214 00:14:22,075 --> 00:14:23,945 There are simply fewer children being born. 215 00:14:24,385 --> 00:14:27,305 Oregon's fertility rate is approximately 1.4 children per 216 00:14:27,305 --> 00:14:30,505 woman compared to the 2.1 rate needed 217 00:14:30,525 --> 00:14:32,065 to maintain a stable population. 218 00:14:32,645 --> 00:14:35,305 Deaths have outnumbered births statewide every year since 219 00:14:35,305 --> 00:14:37,425 2020, and in Jackson County since 2015. 220 00:14:38,075 --> 00:14:41,105 State projections anticipate approximately 80,000 fewer 221 00:14:41,105 --> 00:14:43,585 school aged children in Oregon by 2035. 222 00:14:44,335 --> 00:14:46,865 That demographic shift is already affecting public schools 223 00:14:46,865 --> 00:14:48,785 across the Oregon statewide. 224 00:14:48,785 --> 00:14:51,725 Enrollment has declined by approximately 43 3000 students 225 00:14:51,725 --> 00:14:55,405 since 2019, representing six consecutive years of decline. 226 00:14:56,085 --> 00:14:57,445 Ashton is part of that same trend. 227 00:14:58,275 --> 00:15:00,685 This past June, approximately 221 seniors 228 00:15:00,685 --> 00:15:01,925 graduated from Ashton High School. 229 00:15:02,395 --> 00:15:04,165 This fall, approximately 150 230 00:15:04,165 --> 00:15:05,725 kindergartners entered, entered our schools. 231 00:15:06,505 --> 00:15:07,925 The difference between those two classes 232 00:15:08,705 --> 00:15:10,045 is roughly 70 students 233 00:15:10,145 --> 00:15:12,045 or the equivalent of three or four classrooms. 234 00:15:12,715 --> 00:15:14,965 That matters because Oregon School funding is 235 00:15:14,965 --> 00:15:16,285 closely tied to enrollment. 236 00:15:16,755 --> 00:15:19,045 When enrollment declines, revenue declines with it. 237 00:15:19,385 --> 00:15:20,445 If the size and cost 238 00:15:20,445 --> 00:15:22,885 of a school system remain unchanged while the number 239 00:15:22,885 --> 00:15:24,605 of students it serves continues to decrease, 240 00:15:24,745 --> 00:15:26,325 the mathematics eventually stop working. 241 00:15:27,275 --> 00:15:29,045 Housing is also part of the story. 242 00:15:29,905 --> 00:15:32,605 The data compiled for a transformation discussion shows a 243 00:15:32,605 --> 00:15:36,645 median Ashland home value of approximately $584,000, 244 00:15:37,125 --> 00:15:39,805 a medium household income of roughly $68,000 245 00:15:40,265 --> 00:15:42,365 and a medium age of 47.7. 246 00:15:43,135 --> 00:15:45,045 Those are not simply economic statistics. 247 00:15:45,955 --> 00:15:48,525 They're also educational statistics 248 00:15:48,525 --> 00:15:49,565 because the long-term health 249 00:15:49,565 --> 00:15:52,485 of our schools depend on the long-term ability of families 250 00:15:52,485 --> 00:15:53,965 with children to live in our community. 251 00:15:54,845 --> 00:15:57,565 A school district cannot solve housing affordability on its 252 00:15:57,565 --> 00:16:00,205 own, but we cannot ignore the connection between housing, 253 00:16:00,305 --> 00:16:01,965 family, demographics, and enrollment. 254 00:16:02,465 --> 00:16:05,405 If we care about the future of our schools, we also need 255 00:16:05,485 --> 00:16:07,205 to care about whether Ashland remains a place 256 00:16:07,205 --> 00:16:08,685 where young families can build a life. 257 00:16:09,575 --> 00:16:11,005 There are other constraints as well. 258 00:16:11,705 --> 00:16:14,245 Oregon School finance structure limits the district's 259 00:16:14,245 --> 00:16:16,765 ability to simply raise additional local operating revenue. 260 00:16:17,315 --> 00:16:20,005 Measure five and 50 constrained property tax rates 261 00:16:20,505 --> 00:16:22,325 and the state's equalization formula limits 262 00:16:22,385 --> 00:16:25,685 how much additional local property wealth translates into 263 00:16:25,685 --> 00:16:27,925 additional general operating revenue for schools. 264 00:16:28,825 --> 00:16:31,565 We also no longer have open enrollment as a tool 265 00:16:31,585 --> 00:16:34,085 for broadly recruiting students from surrounding districts. 266 00:16:34,985 --> 00:16:36,645 At the same time, the broader financial 267 00:16:36,645 --> 00:16:37,685 picture remains uncertain. 268 00:16:38,255 --> 00:16:41,165 State education funding, while historically high remains 269 00:16:41,165 --> 00:16:42,365 below the level identified 270 00:16:42,605 --> 00:16:44,965 by the state's own education funding, benchmarks 271 00:16:45,345 --> 00:16:48,365 and pension costs are expected to rise in the next biennium. 272 00:16:48,795 --> 00:16:51,845 Federal education funding has also become increasingly 273 00:16:51,845 --> 00:16:54,205 unpredictable, including the temporary withholding 274 00:16:54,205 --> 00:16:56,365 of approximately $73 million in Oregon 275 00:16:56,555 --> 00:16:58,045 Education Fund last year. 276 00:16:58,935 --> 00:17:00,405 These are significant headwinds 277 00:17:00,665 --> 00:17:04,205 and most of them are out outside the the direct control 278 00:17:04,225 --> 00:17:05,485 of Ashton School District. 279 00:17:05,955 --> 00:17:07,725 What we can control is how we respond. 280 00:17:08,745 --> 00:17:11,365 It is equally important to acknowledge that not all 281 00:17:11,365 --> 00:17:13,845 of Ashton's financial challenges came from outside forces. 282 00:17:14,575 --> 00:17:15,805 Local enrollment declined 283 00:17:16,265 --> 00:17:21,005 by more than 400 students from its 220 17 to 18 peak 284 00:17:21,025 --> 00:17:24,805 of approximately 2,950 students during the pandemic. 285 00:17:25,165 --> 00:17:27,445 Temporary federal Esser dollars allowed the district 286 00:17:27,445 --> 00:17:28,525 to increase staffing 287 00:17:28,825 --> 00:17:31,005 to meet extra extraordinary student needs. 288 00:17:31,755 --> 00:17:33,485 When those temporary funds expired, 289 00:17:33,525 --> 00:17:35,445 staffing did not decrease proportionally. 290 00:17:36,435 --> 00:17:39,805 Over time expenditures exceeded sustained sustainable 291 00:17:39,805 --> 00:17:42,805 revenue contributing to a projected structural deficit 292 00:17:43,325 --> 00:17:44,325 approaching $8 million. 293 00:17:45,025 --> 00:17:46,965 We confronted that prob problem directly. 294 00:17:47,905 --> 00:17:49,780 During the 24 25 school year, 295 00:17:50,105 --> 00:17:52,605 we froze hiring reduced discretionary spending, 296 00:17:53,075 --> 00:17:56,285 implemented limited furlough days, relied on attrition 297 00:17:56,285 --> 00:17:58,605 where possible and reduced administrative costs. 298 00:17:59,335 --> 00:18:02,885 Those decisions resulted in approximately 2.229 million in 299 00:18:02,885 --> 00:18:05,725 savings, exceeding our stab stabilization target. 300 00:18:06,785 --> 00:18:09,205 The following year. We continued aligning the district 301 00:18:09,435 --> 00:18:12,805 with current enrollment by reducing approximately 27 FTE 302 00:18:13,565 --> 00:18:15,525 recalibrating staffing and course selections 303 00:18:15,585 --> 00:18:17,885 and reducing administrative staffing district-wide. 304 00:18:18,895 --> 00:18:20,245 Those were difficult decisions, 305 00:18:20,505 --> 00:18:22,165 but they changed our financial trajectory. 306 00:18:22,945 --> 00:18:26,245 We moved from reacting to to instability towards planning 307 00:18:26,265 --> 00:18:27,565 for long-term sustainability. 308 00:18:28,275 --> 00:18:31,805 Just as importantly, we protected the educational experience 309 00:18:31,805 --> 00:18:35,325 of our community values, core academics, arts, music, 310 00:18:35,765 --> 00:18:38,765 athletics, career and technical education electives, 311 00:18:38,915 --> 00:18:41,005 dual credit opportunities, student services 312 00:18:41,105 --> 00:18:42,885 and intervention supports remain central 313 00:18:42,885 --> 00:18:44,405 to Ashland education. 314 00:18:45,835 --> 00:18:46,885 That distinction matters 315 00:18:47,155 --> 00:18:49,885 because the conversation we are entering now is not simply 316 00:18:49,885 --> 00:18:52,125 another round of emergency budget reductions. 317 00:18:53,025 --> 00:18:54,085 We have stabilized enough 318 00:18:54,085 --> 00:18:56,925 to begin asking a more am ambitious question. 319 00:18:57,395 --> 00:19:01,245 What should Ashton School District become this summer? 320 00:19:01,355 --> 00:19:04,605 556 community members helped answer that question. 321 00:19:04,605 --> 00:19:05,885 Through our transformation survey, 322 00:19:06,385 --> 00:19:08,925 nearly two thirds indicated that they were open 323 00:19:08,925 --> 00:19:11,725 to significant change if it makes the district sustainable. 324 00:19:12,345 --> 00:19:14,685 The written comments told an even more important story 325 00:19:15,545 --> 00:19:19,845 across hundreds of responses and three open-ended questions. 326 00:19:20,015 --> 00:19:22,845 There was remarkable consistency about what people value 327 00:19:23,395 --> 00:19:25,485 even when they disagreed about specific options. 328 00:19:26,825 --> 00:19:29,845 People want us to protect educational excellence 329 00:19:29,845 --> 00:19:31,045 while living within our means. 330 00:19:31,635 --> 00:19:33,085 They want stronger literacy 331 00:19:33,085 --> 00:19:36,565 and mathematics, greater academic rigor, high expectations, 332 00:19:36,795 --> 00:19:39,165 college and career preparation, career 333 00:19:39,165 --> 00:19:42,685 and technical education, dual credit, critical thinking, 334 00:19:42,685 --> 00:19:43,765 and real world skills. 335 00:19:44,665 --> 00:19:46,685 At the same time, people do not want Ashton 336 00:19:46,685 --> 00:19:48,165 to become a generic school district. 337 00:19:48,595 --> 00:19:51,005 They want us to preserve the arts, music, theater, 338 00:19:51,005 --> 00:19:53,885 outdoor education, environmental learning, innovation, 339 00:19:53,885 --> 00:19:56,165 relationships, and hold child education 340 00:19:56,195 --> 00:19:57,885 that makes this community distinctive. 341 00:19:58,755 --> 00:20:01,605 Importantly, respondents did not generally describe those, 342 00:20:01,605 --> 00:20:03,845 print those priorities as alternatives 343 00:20:03,865 --> 00:20:05,125 to academic excellence. 344 00:20:05,275 --> 00:20:08,965 They want both. There was also a clear desire 345 00:20:09,025 --> 00:20:11,205 to reimagine rather than simply reduce. 346 00:20:11,675 --> 00:20:13,765 Community members suggested career pathways, 347 00:20:13,765 --> 00:20:17,205 apprenticeships, project-based learning, bilingual programs, 348 00:20:17,555 --> 00:20:20,525 dual credit, early childhood education, stronger career 349 00:20:20,525 --> 00:20:22,845 and technical education, flexible learning 350 00:20:22,905 --> 00:20:24,685 and partnerships with local employers. 351 00:20:26,155 --> 00:20:27,725 They also challenged us to think 352 00:20:27,725 --> 00:20:28,885 beyond the walls of our schools. 353 00:20:29,555 --> 00:20:32,245 Respondents repeatedly named Southern Oregon University, 354 00:20:32,295 --> 00:20:34,325 rogue Community College, the sub, 355 00:20:34,345 --> 00:20:37,085 the Oregon Shakespeare Festival, healthcare organizations, 356 00:20:37,215 --> 00:20:40,325 local businesses, the city of Ashland, parks 357 00:20:40,325 --> 00:20:42,845 and Recreation, nonprofits, farms, arts 358 00:20:43,905 --> 00:20:47,005 and outdoor organizations as potential partners in creating, 359 00:20:47,005 --> 00:20:49,445 creating a richer learning ecosystem for students. 360 00:20:50,795 --> 00:20:52,805 Perhaps most importantly, people asked us 361 00:20:52,805 --> 00:20:53,885 to lead transparently. 362 00:20:54,315 --> 00:20:56,165 They asked for clear financial information, 363 00:20:56,195 --> 00:20:59,405 long-term planning, consistency, fewer surprises, 364 00:20:59,405 --> 00:21:00,605 and thoughtful decision making. 365 00:21:01,225 --> 00:21:02,965 The feedback suggests that people are willing 366 00:21:02,965 --> 00:21:05,885 to consider difficult choices when they understand the 367 00:21:06,085 --> 00:21:07,285 rationale and trust the process. 368 00:21:09,045 --> 00:21:11,845 I hear that as both permission and responsibility. 369 00:21:12,335 --> 00:21:14,165 Permission to consider meaningful change 370 00:21:14,265 --> 00:21:15,805 and responsibility to make sure 371 00:21:15,805 --> 00:21:17,485 that change produces something better. 372 00:21:18,425 --> 00:21:21,205 Our vision for 26 27 is that every student is known, 373 00:21:21,515 --> 00:21:24,285 engaged, growing, and prepared for what comes next. 374 00:21:25,035 --> 00:21:26,965 That vision is supported by four commitments. 375 00:21:27,295 --> 00:21:29,765 Every student grows, every student belongs. 376 00:21:30,015 --> 00:21:31,165 Every student is prepared, 377 00:21:31,545 --> 00:21:33,205 and our system sustains the mission. 378 00:21:34,095 --> 00:21:36,005 Those commitments give us an important standard 379 00:21:36,065 --> 00:21:37,885 for evaluating any future scenario. 380 00:21:38,625 --> 00:21:42,445 We cannot judge any idea only by how much money it saves. 381 00:21:43,385 --> 00:21:44,685 We also have to ask whether it 382 00:21:44,685 --> 00:21:46,045 improves opportunities for students. 383 00:21:46,925 --> 00:21:49,205 Strengthens academic excellence preserves 384 00:21:49,205 --> 00:21:51,965 what is distinctive about Ashland Advances. 385 00:21:51,965 --> 00:21:55,085 Equity and access helps attract and retain families 386 00:21:55,105 --> 00:21:56,965 and remains financially sustainable over time. 387 00:21:58,625 --> 00:22:00,845 Our 37 member transformation steering committee, 388 00:22:00,965 --> 00:22:03,765 which includes parent representatives from each a SD campus, 389 00:22:04,345 --> 00:22:06,845 has developed a similar set of decision making principles. 390 00:22:07,945 --> 00:22:10,725 Any recommendation should put students first provide 391 00:22:10,725 --> 00:22:14,485 excellence and meaningful opportunity, advance equity 392 00:22:14,485 --> 00:22:17,325 and access, be financially responsible, rename, 393 00:22:17,465 --> 00:22:19,205 remain adaptable, and future ready, 394 00:22:19,745 --> 00:22:21,805 and strengthen relationships and community pride. 395 00:22:22,705 --> 00:22:24,965 On September 14th, the transformation steering committee 396 00:22:25,545 --> 00:22:28,925 is beginning the work towards the creation 397 00:22:28,945 --> 00:22:30,125 of broad scenarios. 398 00:22:30,515 --> 00:22:32,605 They're planning models, not recommendations. 399 00:22:33,105 --> 00:22:35,645 In October, November, we'll hold a community session at 400 00:22:35,645 --> 00:22:38,845 every school with the scenarios, the criteria 401 00:22:38,865 --> 00:22:40,085 for weighing them and honest 402 00:22:40,405 --> 00:22:41,605 estimates of what each would save. 403 00:22:42,295 --> 00:22:44,925 We'll publish what we heard and what it changed. 404 00:22:45,185 --> 00:22:47,405 Before any recommendation reaches the school board. 405 00:22:48,105 --> 00:22:50,005 The board's decision is targeted for January. 406 00:22:50,835 --> 00:22:53,885 Nothing takes effect before the 27 28 school year. 407 00:22:57,555 --> 00:22:59,225 Sorry, I have a repeated paragraph. 408 00:23:03,125 --> 00:23:05,495 It's understandable that conversations about change create 409 00:23:05,495 --> 00:23:08,015 anxiety and can generate rumors about closure. 410 00:23:08,335 --> 00:23:09,535 Decisions that haven't been made. 411 00:23:09,965 --> 00:23:11,855 Schools represent more than facilities. 412 00:23:12,005 --> 00:23:14,695 They represent neighborhoods, memories, relationships, 413 00:23:15,035 --> 00:23:16,255 and generations of children. 414 00:23:17,355 --> 00:23:18,575 We should honor that, 415 00:23:18,835 --> 00:23:21,935 and at the same time, I hope we are willing to ask not only 416 00:23:21,935 --> 00:23:24,375 what we might lose, but also what we might gain. 417 00:23:25,145 --> 00:23:27,135 Could a smaller facilities footprint allow us 418 00:23:27,135 --> 00:23:29,575 to direct more resources into classrooms and programs? 419 00:23:30,025 --> 00:23:32,695 Could deeper community partnerships expand opportunities 420 00:23:32,755 --> 00:23:35,095 for students without dramatically increasing costs? 421 00:23:35,945 --> 00:23:38,535 Could every Ashland student graduate have an explored a 422 00:23:38,535 --> 00:23:40,495 meaningful pathway toward college, career, 423 00:23:40,705 --> 00:23:41,855 trade, or apprenticeship? 424 00:23:42,545 --> 00:23:44,575 Could our schools become even more connected 425 00:23:44,575 --> 00:23:47,525 to Southern Oregon, U University, rogue Community College, 426 00:23:47,705 --> 00:23:49,885 the arts, healthcare, local businesses, 427 00:23:50,265 --> 00:23:52,685 and the extraordinary natural environment that surrounds us? 428 00:23:54,105 --> 00:23:56,845 And could Ashton, once again be become a district that 429 00:23:57,445 --> 00:23:59,765 families deliberately seek out because of the quality 430 00:23:59,785 --> 00:24:00,925 and distinctiveness of the 431 00:24:00,925 --> 00:24:02,565 educational experience available here? 432 00:24:03,575 --> 00:24:05,925 Those are the questions that should define transformation. 433 00:24:06,665 --> 00:24:09,045 Our community feedback can be summarized in a powerful way. 434 00:24:10,005 --> 00:24:11,245 Ashland appears ready to support 435 00:24:11,245 --> 00:24:12,645 meaningful structural change. 436 00:24:13,145 --> 00:24:16,205 If the result is a financially sustainable district 437 00:24:16,205 --> 00:24:19,045 that provides outstanding academics while preserving the 438 00:24:19,045 --> 00:24:20,485 arts, community partnerships 439 00:24:20,625 --> 00:24:22,525 and distinctive educational character 440 00:24:22,525 --> 00:24:23,565 that make Ashland unique. 441 00:24:24,695 --> 00:24:26,085 We're not pursuing transformation 442 00:24:26,085 --> 00:24:27,485 because Ashland School district's failing. 443 00:24:28,255 --> 00:24:29,565 We're pursuing transformation 444 00:24:29,565 --> 00:24:31,885 because we have stabilized enough to choose our future 445 00:24:31,885 --> 00:24:33,605 before circumstances choose it for us. 446 00:24:34,275 --> 00:24:35,485 Nothing has been decided, 447 00:24:35,825 --> 00:24:37,405 but doing nothing is also a decision. 448 00:24:38,065 --> 00:24:40,485 If demographic and financial trends continue, 449 00:24:40,565 --> 00:24:42,365 while our system remains unchanged, 450 00:24:42,595 --> 00:24:45,085 circumstances will eventually make choices for us. 451 00:24:46,025 --> 00:24:47,645 I'd rather make those choices deliberately, 452 00:24:47,645 --> 00:24:49,325 transparently, and with our community. 453 00:24:50,465 --> 00:24:51,965 The question before Ashton's not simply 454 00:24:52,035 --> 00:24:54,725 what we can preserve from the school district we have today. 455 00:24:55,345 --> 00:24:56,645 It is what we're willing to build 456 00:24:56,665 --> 00:24:57,965 for the students who come next. 457 00:24:58,585 --> 00:25:00,445 We have an opportunity to choose our future. 458 00:25:01,025 --> 00:25:03,925 We should use it. That concludes my report. 459 00:25:08,935 --> 00:25:11,925 Thank you, Dr. Hatrick. Any questions? 460 00:25:13,245 --> 00:25:18,125 I, I would just mention 461 00:25:18,225 --> 00:25:19,245 if, if you're comfortable with that, 462 00:25:19,285 --> 00:25:22,125 I would also recommend submitting that to Ashland News. 463 00:25:22,125 --> 00:25:24,365 Letter to the editor. I know the community at large would 464 00:25:24,365 --> 00:25:25,925 also love to hear the message. 465 00:25:27,065 --> 00:25:29,925 My plan is to submit it to all the news outlets. 466 00:25:30,485 --> 00:25:31,485 Absolutely. Thank you. 467 00:25:34,395 --> 00:25:38,925 Okay. At this time, I'd like to invite Alan Broski 468 00:25:39,065 --> 00:25:41,165 to do the a EA report. 469 00:25:46,485 --> 00:25:47,885 I stood in this place and already did 470 00:25:47,885 --> 00:25:48,885 It. 471 00:25:48,885 --> 00:25:49,845 Oh, okay. Sorry. I'm sorry. Oh, 472 00:26:00,145 --> 00:26:01,145 All right. 473 00:26:01,145 --> 00:26:02,725 I'll be here all week people. You're a great audience. 474 00:26:07,025 --> 00:26:11,685 Moving right along then. It is time for public comments. 475 00:26:12,385 --> 00:26:14,685 I'd like to invite Britt Humphrey. 476 00:26:17,185 --> 00:26:19,365 Before we begin, I'd like 477 00:26:19,365 --> 00:26:21,245 to state the board welcomes visitors 478 00:26:21,245 --> 00:26:23,845 and values public comments that support the quality 479 00:26:24,145 --> 00:26:25,485 of education for our students. 480 00:26:25,795 --> 00:26:27,645 Regular school board meetings are held in public, 481 00:26:27,705 --> 00:26:29,365 but per Oregon open meeting law, 482 00:26:29,465 --> 00:26:32,285 the board cannot engage in discussion during this time. 483 00:26:32,535 --> 00:26:35,125 Those wishing to speak must submit a comment form 484 00:26:35,125 --> 00:26:37,365 to the board secretary before the meeting begins. 485 00:26:37,515 --> 00:26:39,085 When called, please state your name 486 00:26:39,145 --> 00:26:40,765 and any organization you represent. 487 00:26:41,845 --> 00:26:43,085 Comments are limited to two minutes 488 00:26:43,305 --> 00:26:46,085 and must be free of abusive language, personal attacks 489 00:26:46,225 --> 00:26:49,445 or references to specific staff or departments. 490 00:26:49,835 --> 00:26:51,885 Personnel concerns must be directed 491 00:26:51,885 --> 00:26:53,925 through the appropriate administrative channels. 492 00:26:54,335 --> 00:26:55,845 Thank you for being here and 493 00:26:55,845 --> 00:26:56,885 for your commitment to our schools. 494 00:27:00,225 --> 00:27:00,645 Excuse. 495 00:27:07,305 --> 00:27:11,565 You can sit down if you want. Okay. Okay. People, 496 00:27:19,605 --> 00:27:21,285 I really like microphones. 497 00:27:22,445 --> 00:27:26,205 I have a very soft voice, so makes it more fun. 498 00:27:29,105 --> 00:27:30,405 My name is Brit Humphrey. 499 00:27:30,725 --> 00:27:31,885 I am a school counselor 500 00:27:31,945 --> 00:27:33,805 and a licensed professional counselor. 501 00:27:34,525 --> 00:27:35,565 I have a private practice 502 00:27:35,565 --> 00:27:37,885 and I'm an employee of the school district. 503 00:27:38,365 --> 00:27:40,685 I also have a child that attends Bellevue. 504 00:27:43,365 --> 00:27:46,445 I want you all to imagine a patch of clover. 505 00:27:48,185 --> 00:27:51,085 If you've ever tried to weed clover, you know what happens. 506 00:27:51,745 --> 00:27:53,045 You tug on one little piece 507 00:27:53,385 --> 00:27:56,085 and underneath the ground the roots are connected. 508 00:27:57,345 --> 00:28:00,565 If you yank too hard, you might pull up the top layer 509 00:28:00,585 --> 00:28:03,365 of soil, but underneath the network remains 510 00:28:03,465 --> 00:28:05,165 and the clover keeps growing. 511 00:28:06,305 --> 00:28:10,365 But if you tug gently, you can sometimes follow those roots. 512 00:28:11,265 --> 00:28:14,445 One plant connects to another and another and another. 513 00:28:15,195 --> 00:28:18,085 Well, it looks like a collection of individual plants 514 00:28:18,255 --> 00:28:21,805 above the ground is actually a vast interconnected 515 00:28:21,875 --> 00:28:23,165 network below it. 516 00:28:24,215 --> 00:28:27,845 Three years ago, I noticed an intentionally planted patch 517 00:28:27,845 --> 00:28:29,925 of clover in the high school quad. 518 00:28:31,785 --> 00:28:33,645 Not as exciting as a bronze bear air. 519 00:28:35,755 --> 00:28:39,245 That image has stayed with me scientifically 520 00:28:39,465 --> 00:28:40,685 and philosophically. 521 00:28:40,875 --> 00:28:43,485 This is known as a rhizome, a network 522 00:28:43,555 --> 00:28:46,085 that grows horizontally in many directions, 523 00:28:46,525 --> 00:28:49,365 creating connections and new growth in unexpected places. 524 00:28:50,585 --> 00:28:52,765 We absolutely have a financial problem. 525 00:28:53,425 --> 00:28:56,005 We need to look honestly at our numbers, staffing, 526 00:28:56,005 --> 00:28:59,605 enrollment, building property, long-term sustainability. 527 00:29:00,185 --> 00:29:02,805 But before we make those decisions, I'm asking the board 528 00:29:02,865 --> 00:29:05,125 and the community to consider something bigger. 529 00:29:05,915 --> 00:29:07,645 What if we need a paradigm shift? 530 00:29:08,635 --> 00:29:10,205 I've been part of the high school turns for 531 00:29:11,365 --> 00:29:12,365 re-imagining committee 532 00:29:12,545 --> 00:29:14,325 and the district transformation committee. 533 00:29:14,795 --> 00:29:17,805 I've heard many good ideas and many good questions, 534 00:29:18,545 --> 00:29:20,005 but I don't think they will work 535 00:29:20,065 --> 00:29:21,765 unless we shift our paradigm. 536 00:29:22,345 --> 00:29:24,525 New ideas need a new paradigm to grow. 537 00:29:25,185 --> 00:29:26,605 We need to flip our lens. 538 00:29:27,395 --> 00:29:29,405 Most of us tend to think about education 539 00:29:29,585 --> 00:29:31,165 as a tree of knowledge. 540 00:29:31,295 --> 00:29:34,565 There is a trunk, there are branches, there is a sequence. 541 00:29:34,905 --> 00:29:36,325 You learn this, then you learn 542 00:29:36,325 --> 00:29:37,765 this, and then you learn this. 543 00:29:38,665 --> 00:29:40,525 But learning doesn't always happen that way, 544 00:29:41,305 --> 00:29:42,765 and increasingly it doesn't. 545 00:29:43,185 --> 00:29:45,965 Our students are growing up in a world of the internet 546 00:29:45,985 --> 00:29:48,725 and AI where information is everywhere 547 00:29:48,865 --> 00:29:51,645 and learning can happen through thousands of pathways. 548 00:29:52,525 --> 00:29:55,005 A student may walk into our classroom through art, 549 00:29:55,275 --> 00:29:56,445 science, music. 550 00:29:56,955 --> 00:29:58,845 They may have built something in their garage. 551 00:29:59,395 --> 00:30:02,205 They may have a question they can't stop thinking about. 552 00:30:02,595 --> 00:30:04,645 They may have spent hours in their community. 553 00:30:04,995 --> 00:30:06,605 They may have learned something from a 554 00:30:06,605 --> 00:30:07,885 grandparent or an elder. 555 00:30:08,355 --> 00:30:10,445 They bring all of that knowledge with them. 556 00:30:11,075 --> 00:30:14,445 They aren't simply vessels poised and ready to be taught. 557 00:30:14,795 --> 00:30:16,045 They're ready to teach us. 558 00:30:16,875 --> 00:30:21,565 They're ready to collaborate, communicate, create question, 559 00:30:22,015 --> 00:30:25,285 solve problems, and make connections and develop wisdom. 560 00:30:26,425 --> 00:30:29,365 That's what becomes possible when we shift our paradigm from 561 00:30:29,445 --> 00:30:31,845 a tree of knowledge to a rhizome of learning. 562 00:30:32,965 --> 00:30:35,045 A rhizome doesn't require every learner 563 00:30:35,045 --> 00:30:36,125 to take the same path. 564 00:30:36,545 --> 00:30:39,205 It creates pathways, it creates connections 565 00:30:39,545 --> 00:30:41,565 and allows for experimentation. 566 00:30:42,035 --> 00:30:43,605 Failure, new growth. 567 00:30:44,805 --> 00:30:48,125 Students can learn by trying, failing, creating, 568 00:30:48,435 --> 00:30:51,525 solving real problems, reflecting and trying again. 569 00:30:52,505 --> 00:30:55,445 And so perhaps we shouldn't only be asking 570 00:30:55,515 --> 00:30:57,005 what do students need to know? 571 00:30:57,465 --> 00:31:00,685 We should be asking, what can students contribute, create? 572 00:31:01,155 --> 00:31:03,805 What can they make? What problems will they solve? 573 00:31:03,835 --> 00:31:05,165 What they can they teach us? 574 00:31:06,025 --> 00:31:08,485 And that brings me back to our financial decisions. 575 00:31:08,985 --> 00:31:10,525 If we're going to make difficult choices 576 00:31:10,785 --> 00:31:13,605 and we know we are, we need to make choices 577 00:31:13,715 --> 00:31:16,005 that move us towards something not away. 578 00:31:16,625 --> 00:31:19,325 We shouldn't simply ask, how do we preserve what we have 579 00:31:19,985 --> 00:31:22,645 or become a smaller version of what we already are? 580 00:31:23,475 --> 00:31:26,085 What should we become? I think Dr. 581 00:31:26,195 --> 00:31:29,085 Hatrick was pointing out some really great ideas about that. 582 00:31:29,925 --> 00:31:30,925 I also wanna be clear 583 00:31:31,715 --> 00:31:34,525 that I'm not the only person thinking about education in 584 00:31:34,525 --> 00:31:37,925 this way or imagining this as a future forward paradigm. 585 00:31:38,395 --> 00:31:39,965 There's a growing body of work 586 00:31:40,385 --> 00:31:42,365 and many people thinking deeply about 587 00:31:42,365 --> 00:31:43,765 what education can become. 588 00:31:44,545 --> 00:31:46,525 I'm planning to share resources, information 589 00:31:46,525 --> 00:31:48,245 with the transformation committee 590 00:31:48,385 --> 00:31:51,685 and the board ideas that can help us begin to imagine 591 00:31:51,795 --> 00:31:54,925 what this shift might actually look like in practice. 592 00:31:55,155 --> 00:31:57,525 Because a metaphor is only the beginning. 593 00:31:58,825 --> 00:32:02,885 We can move from a metaphor to a workable idea, to a plan, 594 00:32:03,105 --> 00:32:04,325 and then who knows what. 595 00:32:04,825 --> 00:32:06,325 That's the part that excites me. 596 00:32:06,875 --> 00:32:08,525 Imagine an education system 597 00:32:08,595 --> 00:32:11,845 with many pathways into learning deeper connections 598 00:32:11,845 --> 00:32:12,925 within our communities. 599 00:32:13,515 --> 00:32:16,805 More opportunities for students to create, contribute, 600 00:32:17,325 --> 00:32:20,765 collaborate, and grow a system that isn't organized simply 601 00:32:20,865 --> 00:32:22,965 around preserving individual pieces, 602 00:32:23,585 --> 00:32:26,325 but around strengthening the network that connects them. 603 00:32:26,715 --> 00:32:29,885 Because when you look at rhizome, you don't see a collection 604 00:32:29,885 --> 00:32:31,045 of individual plants. 605 00:32:31,385 --> 00:32:32,925 You see the network underneath. 606 00:32:33,305 --> 00:32:37,885 You see resilience, connection, the capacity for new growth, 607 00:32:38,115 --> 00:32:40,045 even in unexpected places. 608 00:32:42,185 --> 00:32:43,845 Are we willing to transform? 609 00:32:44,025 --> 00:32:46,285 Are we willing to imagine something different? 610 00:32:46,665 --> 00:32:50,645 Are we willing to change our paradigm? I believe we have to. 611 00:32:52,585 --> 00:32:53,965 And I believe that beneath all 612 00:32:53,965 --> 00:32:56,485 of the difficult decisions we face is an opportunity 613 00:32:56,485 --> 00:32:59,565 to grow something more connected, resilient, 614 00:32:59,905 --> 00:33:01,365 and capable of new growth. 615 00:33:02,265 --> 00:33:04,245 Not by simply preserving the trees, 616 00:33:04,905 --> 00:33:06,725 but by nurturing the rhizome. 617 00:33:08,775 --> 00:33:11,605 Thank you for the opportunity to share a draft 618 00:33:11,625 --> 00:33:12,725 of what this shift is. 619 00:33:13,645 --> 00:33:18,285 I purposely created it as a draft to show that ideas, ideas 620 00:33:18,285 --> 00:33:21,845 that need nurturing start as a pencil on paper, words 621 00:33:21,905 --> 00:33:25,765 and images not created by ai, but be created, 622 00:33:26,025 --> 00:33:29,005 but created by us Ashland School District. 623 00:33:32,675 --> 00:33:34,725 Alright, Thank you for your comments. 624 00:33:50,545 --> 00:33:53,765 So at this point, we'll be moving into a public hearing. 625 00:33:54,825 --> 00:33:57,845 We will now convene the local contract review board 626 00:33:57,945 --> 00:34:00,605 and open the public hearing regarding the proposed 627 00:34:01,515 --> 00:34:03,925 exemption from competitive bidding requirements 628 00:34:03,985 --> 00:34:07,045 for the Hellman Elementary School seismic retrofit project. 629 00:34:07,825 --> 00:34:10,405 The purpose of this hearing is to receive public comment 630 00:34:11,105 --> 00:34:13,565 on the draft findings supporting the use of the 631 00:34:14,085 --> 00:34:16,685 construction manager slash general contractor, 632 00:34:16,825 --> 00:34:20,605 or CMGC alternative contracting method. 633 00:34:21,385 --> 00:34:24,965 The public hearing is now open at 7:02 PM 634 00:34:33,085 --> 00:34:34,085 All right. 635 00:34:34,525 --> 00:34:36,665 Seeing that there is no further public comment, 636 00:34:36,945 --> 00:34:38,305 I will now close the public hearing. 637 00:34:38,925 --> 00:34:42,905 The public hearing is closed at 7:02 PM 638 00:34:49,335 --> 00:34:49,625 Okay. 639 00:34:51,005 --> 00:34:54,265 Moving on to new business, we have our first action item 640 00:34:54,485 --> 00:34:59,145 of the night and will be presented by Director 641 00:34:59,145 --> 00:35:00,785 of operations, Steve Mitchell. 642 00:35:04,135 --> 00:35:06,345 Yeah, I'm gonna carry off right from that. 643 00:35:08,925 --> 00:35:11,825 The exemption, the first resolution that we're going to have 644 00:35:11,825 --> 00:35:15,465 before you tonight is to actually approve that resolution. 645 00:35:15,725 --> 00:35:16,945 And I wanted to make sure 646 00:35:16,945 --> 00:35:18,945 that I answered any questions before we did. 647 00:35:18,945 --> 00:35:21,225 So I will preface that 648 00:35:21,225 --> 00:35:22,385 by saying the board should 649 00:35:22,385 --> 00:35:23,545 be very familiar with this process. 650 00:35:23,575 --> 00:35:26,145 This is the process we followed throughout the bond projects 651 00:35:26,795 --> 00:35:28,985 going all the way back to 2019 and 20. 652 00:35:29,485 --> 00:35:31,785 The construction management general contractor 653 00:35:34,265 --> 00:35:35,425 approach allows us to bring 654 00:35:35,425 --> 00:35:37,025 contractors into the project earlier. 655 00:35:38,145 --> 00:35:41,965 We get to emphasize experience versus just the low bid. 656 00:35:42,785 --> 00:35:44,885 So we get, you know, when you're talking about a seismic 657 00:35:45,125 --> 00:35:46,605 renovation, you wanna make sure you have a contractor 658 00:35:46,605 --> 00:35:49,125 that is fully qualified to, to perform the duties 659 00:35:49,125 --> 00:35:50,405 that we're going to need them to perform. 660 00:35:50,825 --> 00:35:53,045 So this allows us a little bit more flexibility in our 661 00:35:53,405 --> 00:35:54,805 selection of that contractor 662 00:35:55,065 --> 00:35:56,925 and bring them into the project sooner 663 00:35:56,945 --> 00:35:59,725 so they can come alongside the architect as we're going 664 00:35:59,725 --> 00:36:01,125 through that design process and 665 00:36:01,125 --> 00:36:02,245 make sure that we're staying within budget. 666 00:36:02,945 --> 00:36:05,685 So with that, I'll ask if there's any questions about 667 00:36:05,685 --> 00:36:07,765 that process or the resolution before you. 668 00:36:15,665 --> 00:36:18,405 And I believe there's a resolution to read there before you, 669 00:36:19,425 --> 00:36:20,445 and just so you know, all the 670 00:36:20,445 --> 00:36:21,925 supporting documents are there with you as well. 671 00:36:23,385 --> 00:36:24,385 For that exemption, 672 00:36:26,205 --> 00:36:28,925 I move to approve resolution alternative contracting 673 00:36:28,925 --> 00:36:30,525 method, adopting the formal findings 674 00:36:30,525 --> 00:36:33,005 and approving the exemption from competitive bidding 675 00:36:33,005 --> 00:36:36,365 requirements to utilize the CMCG contracting method 676 00:36:36,705 --> 00:36:39,845 for the Helman Elementary School seismic retrofit project. 677 00:36:41,905 --> 00:36:44,325 Second. All in favor? 678 00:36:48,345 --> 00:36:52,605 Motion passes. We'll now proceed to consideration 679 00:36:52,605 --> 00:36:55,525 of the draft findings and the proposed exemption. 680 00:36:59,975 --> 00:37:00,975 Sorry. 681 00:37:02,915 --> 00:37:04,885 Okay. The recommendation 682 00:37:04,885 --> 00:37:06,005 to award, is that what we're moving to? 683 00:37:06,195 --> 00:37:08,925 Yeah. Okay. So that takes us to the recommendation to award. 684 00:37:08,985 --> 00:37:10,525 So moving on in that same project, 685 00:37:10,625 --> 00:37:13,765 the Helman Seismic Renovation, we have gone 686 00:37:13,765 --> 00:37:16,005 through a process selection process for the design team 687 00:37:16,105 --> 00:37:17,125 for that project. 688 00:37:17,305 --> 00:37:18,525 And we have made a selection. 689 00:37:19,065 --> 00:37:21,485 We had a lot of turnout at the walkthrough. 690 00:37:21,545 --> 00:37:22,685 We had at least five 691 00:37:22,685 --> 00:37:24,365 or six different agencies show up to 692 00:37:25,155 --> 00:37:26,325 walk that facility with us. 693 00:37:26,345 --> 00:37:28,845 We received, ultimately, I believe, four 694 00:37:28,985 --> 00:37:30,645 or no three proposals. 695 00:37:31,085 --> 00:37:33,645 A few of those individuals did not submit proposals. 696 00:37:34,025 --> 00:37:35,325 We graded those proposals. 697 00:37:35,325 --> 00:37:36,485 We had two that were very close, 698 00:37:36,585 --> 00:37:39,445 but we ultimately, we selected the architect team 699 00:37:39,945 --> 00:37:42,365 and we're here to make a recommendation to award 700 00:37:42,365 --> 00:37:44,925 to architect for design services for the highest se, 701 00:37:44,945 --> 00:37:47,085 for the Helman Seismic Renovation Project. 702 00:37:52,805 --> 00:37:55,695 Well, I move to award the contract for design services 703 00:37:55,795 --> 00:37:58,815 for the Hellman Elementary School seismic retrofit project 704 00:37:58,915 --> 00:37:59,975 to Architect Design 705 00:37:59,975 --> 00:38:04,215 and Architecture in the amount of $147,000 and 700 706 00:38:04,235 --> 00:38:07,775 and, oh, sorry, $147,770. 707 00:38:10,595 --> 00:38:12,735 Second. All in favor. 708 00:38:17,055 --> 00:38:20,165 Thank you very much. Is 709 00:38:20,165 --> 00:38:21,285 there anything else you need from me on this? 710 00:38:23,515 --> 00:38:25,445 That is all. Thank you. Thank 711 00:38:25,445 --> 00:38:26,725 You, Steve. 712 00:38:26,765 --> 00:38:28,605 I have one quick question. Estimated beginning 713 00:38:28,625 --> 00:38:30,645 of con of construction. Is it next summer? 714 00:38:31,305 --> 00:38:35,885 Yes. We're hoping that we're, we're definitely in line 715 00:38:36,075 --> 00:38:38,245 with our schedule that we had hoped for. 716 00:38:38,625 --> 00:38:40,845 And so if we can get the CMGC in place 717 00:38:40,905 --> 00:38:42,605 and we can get design process started, now 718 00:38:42,605 --> 00:38:44,365 that we've got the approval, we're hoping 719 00:38:44,365 --> 00:38:46,205 that we can actually do some preliminary work, 720 00:38:46,765 --> 00:38:48,645 some investigator investigatory, 721 00:38:48,645 --> 00:38:51,685 potentially some demolition work as early as spring break. 722 00:38:52,025 --> 00:38:54,365 And then our goal would be as soon as students 723 00:38:54,505 --> 00:38:57,405 and teachers are gone for the summer, we're we're moving in. 724 00:38:57,725 --> 00:38:59,525 'cause if we have a very short window of opportunity 725 00:38:59,525 --> 00:39:02,125 to get the work done and have that all ready to go 726 00:39:02,145 --> 00:39:03,165 for the return to school. 727 00:39:03,305 --> 00:39:06,645 So yeah, it's summer of 27 is the, is the goal. 728 00:39:06,715 --> 00:39:07,805 It's the hope. Great. 729 00:39:07,805 --> 00:39:09,925 Thank you. Yeah, And the money has to be spent, 730 00:39:09,965 --> 00:39:13,405 I believe by October, so we can't really drag it 731 00:39:13,405 --> 00:39:18,285 on. Thank you. Alright, 732 00:39:18,285 --> 00:39:19,285 Thank you Steve. 733 00:39:21,835 --> 00:39:25,365 Okay, our next action item, the board will consider request 734 00:39:25,365 --> 00:39:28,925 to adopt core instructional materials for social sciences. 735 00:39:29,185 --> 00:39:32,125 And the presenter is superintendent, 736 00:39:32,645 --> 00:39:34,605 assistant superintendent, Michelle Cutback. 737 00:39:35,205 --> 00:39:36,205 I 738 00:39:39,065 --> 00:39:40,065 Boy. 739 00:39:47,705 --> 00:39:49,005 Oh, it's over here. Yeah. Okay. 740 00:39:49,195 --> 00:39:52,325 It's looking at all those, all those things. Got it. 741 00:40:02,355 --> 00:40:05,565 Okay. Good evening. I'm here 742 00:40:05,565 --> 00:40:09,885 before you to ask the board to initiate the adoption process 743 00:40:10,105 --> 00:40:13,645 for the year for the social science curricular materials. 744 00:40:16,785 --> 00:40:21,005 So why now? We have a plan that has put, 745 00:40:21,005 --> 00:40:22,085 been put before the board. 746 00:40:22,155 --> 00:40:24,405 It's our corrective action plan for division 22. 747 00:40:24,895 --> 00:40:29,845 We've been a bit with our curricular adoption in relation 748 00:40:29,845 --> 00:40:31,045 to the state years. 749 00:40:31,395 --> 00:40:34,765 Last year was the state adoption year for social science 750 00:40:35,725 --> 00:40:39,485 materials, and we were adopting health and science. 751 00:40:39,825 --> 00:40:42,605 So we're finishing out our corrective action plan 752 00:40:42,605 --> 00:40:44,405 to get back on cycle, just in time 753 00:40:44,545 --> 00:40:46,045 for the state to redo the cycle. 754 00:40:46,185 --> 00:40:48,285 So we'll see what they decide in a couple of months. 755 00:40:49,665 --> 00:40:51,765 So we also have budgeted funds 756 00:40:52,625 --> 00:40:54,765 for curricular adoption this year in 757 00:40:54,765 --> 00:40:55,885 the budget that's been adopted. 758 00:40:56,785 --> 00:40:59,165 And there are new social science standards. 759 00:40:59,185 --> 00:41:01,405 And so this will ensure that our updated material, 760 00:41:01,425 --> 00:41:03,805 our materials are reviewed at the very least, 761 00:41:04,225 --> 00:41:06,805 and that we can adopt any updated materials 762 00:41:06,805 --> 00:41:09,445 to make sure we stay in compliance with state standards. 763 00:41:11,905 --> 00:41:13,405 Of course, we want to make sure 764 00:41:13,405 --> 00:41:16,445 that our materials meet our commitment to equity 765 00:41:16,585 --> 00:41:20,285 and ensuring that we are representing multiple viewpoints 766 00:41:20,665 --> 00:41:22,965 and making sure that we have equitable access 767 00:41:23,025 --> 00:41:25,325 for students too, and instructional consistency 768 00:41:25,345 --> 00:41:26,805 across the district. 769 00:41:29,065 --> 00:41:30,725 So here is the adoption process. 770 00:41:31,865 --> 00:41:35,405 You do have the board policy in the agenda as well. 771 00:41:36,065 --> 00:41:39,805 The first step is that you in approve the initiation 772 00:41:39,865 --> 00:41:43,685 of the adoption process and define the desired outcome. 773 00:41:44,225 --> 00:41:46,805 The superintendent will appoint a facilitator to oversee 774 00:41:46,805 --> 00:41:49,005 and manage the adoption activities effectively. 775 00:41:49,705 --> 00:41:54,085 We will bring throughout this year material recommendations, 776 00:41:54,635 --> 00:41:57,845 rubrics that we might use to measure to, 777 00:41:57,865 --> 00:41:59,125 to rate the materials 778 00:41:59,425 --> 00:42:02,645 and keep you in updated on the process along the way. 779 00:42:03,385 --> 00:42:04,765 And we wanna make sure that your, 780 00:42:04,835 --> 00:42:08,205 your involvement does promote transparency, accountability, 781 00:42:08,265 --> 00:42:10,525 and community trust in the adoption process. 782 00:42:10,745 --> 00:42:13,205 And there is always a public comment, review 783 00:42:13,205 --> 00:42:18,085 and comment avenue in all of our adoption processes. 784 00:42:18,085 --> 00:42:20,205 So that will take place as well once we land 785 00:42:20,205 --> 00:42:21,405 on a recommended material. 786 00:42:23,625 --> 00:42:25,325 So that's what I'm here before you to ask you 787 00:42:25,325 --> 00:42:27,045 to kick off this exciting process 788 00:42:27,425 --> 00:42:31,605 and approve initiation of us moving forward with reviewing 789 00:42:31,785 --> 00:42:34,045 and adopting curriculum materials. 790 00:42:36,985 --> 00:42:40,445 And oh, really quick, just for context, 791 00:42:41,865 --> 00:42:44,685 the second part of the initiation process is the 792 00:42:44,685 --> 00:42:47,765 superintendent's names, 793 00:42:47,825 --> 00:42:49,805 the process facilitator, just so you're aware. 794 00:42:50,225 --> 00:42:52,845 It is Michelle Kaback and her designee. 795 00:42:53,985 --> 00:42:56,525 And my designee will be Hilary Cosenza. There 796 00:42:56,525 --> 00:42:59,165 It is, Assistant principal at the high school 797 00:42:59,265 --> 00:43:01,685 who has led other adoptions before. 798 00:43:03,985 --> 00:43:07,445 So the part of this is to articulate the desired outcome 799 00:43:07,585 --> 00:43:09,965 and, and depending on the subject matter, 800 00:43:10,195 --> 00:43:13,365 sometimes we will look for K 12 alignment in our materials. 801 00:43:13,365 --> 00:43:16,645 Sometimes we will look for K five alignment 802 00:43:16,865 --> 00:43:18,845 or K eight and then six 12. 803 00:43:18,865 --> 00:43:20,405 So it just depends on the curricular area. 804 00:43:21,065 --> 00:43:25,725 For social sciences, what we're hoping for 805 00:43:26,425 --> 00:43:28,725 is that we would have K five alignment 806 00:43:29,025 --> 00:43:31,725 and that making sure that it's aligned to the standards 807 00:43:31,725 --> 00:43:32,845 and then across the district, 808 00:43:33,345 --> 00:43:35,965 and then all the other levels would be aligned as well. 809 00:43:36,015 --> 00:43:37,525 Sixth grade, seventh grade, eighth grade. 810 00:43:37,525 --> 00:43:40,925 And in high school you get your individual courses, right? 811 00:43:41,065 --> 00:43:43,885 You have American history, you have world history, 812 00:43:43,945 --> 00:43:45,605 you have government, you have civics. 813 00:43:45,605 --> 00:43:48,565 So all of those courses have unique standards 814 00:43:48,665 --> 00:43:51,165 and would require their own unique materials 815 00:43:51,225 --> 00:43:53,205 to meet those standards. 816 00:43:56,485 --> 00:43:58,285 I just have a question for people 817 00:43:58,285 --> 00:44:00,525 that might be watching this later on a recording. 818 00:44:01,385 --> 00:44:04,045 Can you remind us what the kind of makeup 819 00:44:04,145 --> 00:44:06,805 of a typical curriculum committee is like? 820 00:44:07,465 --> 00:44:08,925 Who do you draw? How big are they and 821 00:44:08,945 --> 00:44:10,525 and who does it represent? 822 00:44:11,155 --> 00:44:15,325 Sure. We try to get teachers from all across the district, 823 00:44:15,345 --> 00:44:17,365 so representative of every level and site. 824 00:44:18,025 --> 00:44:21,125 And typically, depending on the size of the committee 825 00:44:21,125 --> 00:44:22,445 and how much interest there is, 826 00:44:22,585 --> 00:44:26,165 we would maybe split into an elementary focused subcommittee 827 00:44:26,505 --> 00:44:28,285 and a secondary focused subcommittee. 828 00:44:29,025 --> 00:44:31,360 But the committee would come together at different times. 829 00:44:31,385 --> 00:44:33,045 So it's comprised of teachers 830 00:44:33,045 --> 00:44:34,605 and administrators across the district. 831 00:44:37,425 --> 00:44:39,085 And for those of us that haven't been in school 832 00:44:39,145 --> 00:44:41,605 for a couple decades, can you summarize 833 00:44:41,675 --> 00:44:43,605 what social science is made up of? 834 00:44:44,105 --> 00:44:46,965 Yes. So social science is a geography, 835 00:44:47,835 --> 00:44:49,365 history, civics. 836 00:44:51,505 --> 00:44:54,405 Oh gosh, there's a fourth component. I'm blanking on this. 837 00:44:54,405 --> 00:44:55,405 It's like a test. Jordan. 838 00:45:00,545 --> 00:45:02,085 And I have a question. I know we have to align 839 00:45:02,085 --> 00:45:04,485 to Oregon State standards for our curriculum. 840 00:45:04,985 --> 00:45:06,005 You know, I know there's been a lot 841 00:45:06,005 --> 00:45:09,125 of change at the federal level of, you know, 842 00:45:09,355 --> 00:45:11,645 history, geography, et cetera. 843 00:45:12,105 --> 00:45:13,805 Has this Oregon State standards changed 844 00:45:13,805 --> 00:45:15,885 significantly the last few years? No. 845 00:45:15,995 --> 00:45:18,125 Okay. Nope. Thank you. Oregon is very committed 846 00:45:18,125 --> 00:45:21,085 to ensuring multiple representations of history 847 00:45:21,465 --> 00:45:24,525 and perspectives, and of course highlighting 848 00:45:25,745 --> 00:45:27,965 shared history through tribal history as well. 849 00:45:27,965 --> 00:45:30,885 That's part of our social science standards. Yeah. Great. 850 00:45:30,885 --> 00:45:31,885 Yep, 851 00:45:32,675 --> 00:45:33,675 That sounds good. 852 00:45:33,675 --> 00:45:36,165 And I don't feel the need to include this as an articulated, 853 00:45:36,165 --> 00:45:38,125 desired outcome, but I know something I'll be looking 854 00:45:38,185 --> 00:45:40,685 for from the committee is really that teacher feedback 855 00:45:40,685 --> 00:45:43,365 around the professional development needed to adopt 856 00:45:43,545 --> 00:45:45,965 and adapt to whatever proposed 857 00:45:45,965 --> 00:45:47,925 or recommended curriculum you all look at. 858 00:45:50,345 --> 00:45:52,365 And with that, I'm happy to hand 859 00:45:52,365 --> 00:45:53,405 it to Dan to make the motion 860 00:45:54,805 --> 00:45:57,885 I move to initiate the core instructional materials review 861 00:45:57,885 --> 00:45:59,965 and adoption process to ensure compliance 862 00:45:59,965 --> 00:46:01,965 with the division 22 corrective action plan 863 00:46:02,265 --> 00:46:04,965 and support standards align curricular materials 864 00:46:04,965 --> 00:46:07,205 to the K five and course specific levels. 865 00:46:09,745 --> 00:46:12,125 Second, Russell, you gotta do it too. 866 00:46:12,745 --> 00:46:16,365 All in favor. Great. Thank you. 867 00:46:24,015 --> 00:46:26,645 Thank you, Michelle. All right. 868 00:46:26,875 --> 00:46:29,765 That brings us to announcements and appointments. 869 00:46:30,585 --> 00:46:33,125 The board will hold a work session on Thursday, 870 00:46:33,725 --> 00:46:38,445 September 24th, 2026 at 6:30 PM in the district office. 871 00:46:39,785 --> 00:46:41,805 The next regular session will be meeting. 872 00:46:41,995 --> 00:46:44,085 Meeting will be held Thursday, 873 00:46:44,085 --> 00:46:48,485 October 8th, 2026 in the city council chamber right here. 874 00:46:51,745 --> 00:46:54,525 And with that, we are adjourned.