[0:00] next year's her first year in 4. So I
told him, I says, "Man, you're going to
[0:04] be out here starting and 1 of July
scrubbing and polishing cows and
[0:09] everything." I said, "I'm going to point
and laugh." You know,
[0:14] » Riley.
>> Yes, sir.
[0:23] » Yeah,
>> it's a great learning experience. It's a
[0:27] lot of work.
>> It's a lot of work. does a ton of work.
[0:30] Uh we went up last night to pick up some
stuff and people are just exhausted. I
[0:35] remember it well. Yeah.
>> Nothing like a little bit of mud.
[0:41] » Uh Friday was there's a lot of mud.
Yeah.
[0:46] » They they [clears throat] had some of
the parking lot blocked off already by
[0:49] Friday. I think they brought it back by
the
[0:53] later.
Yeah, she got
[0:56] » Well, I was able to avoid it for the
entire weekend, so I was feeling pretty
[1:00] good.
>> Yeah, it's you. Yeah, I can't I I think
[1:05] there maybe one year I didn't go up in
my entire life.
[1:12] » Yeah,
>> I said he's flicker.
[1:17] » Thank God cuz he couldn't get him apart.
He's up there.
[1:23] Grab him by the back legs.
[1:26] by the back legs furthest per minute
by the back legs
[1:34] that mine actually got the
aggressive dog by the back legs.
[1:48] » He's up there trying to get the jaws
off. He couldn't get his dog's jaws off.
[1:53] Horrible.
[1:58] How's it going?
>> How are you? Not
[2:00] » bad so far.
>> Good.
[2:09] » No.
[2:14] [snorts]
[2:32] want you to have the car.
[2:36] » No, she cares.
[2:42] » Just a knot. At least it can still work.
[2:50] That was a week
>> 60 hours.
[2:58] » Well, there was a real conducive day
there.
[3:00] » No, that shelter in place really threw
us out.
[3:04] » This nonsense.
[3:09] » Yeah, just something with the bank. I
get a thing every year.
[3:15] something about
>> there's enough money to cover bills
[3:25] Ohio
systems national bank field
[3:30] [clears throat]
Yeah.
[3:38] » Yep.
[3:43] » This was what I took out my back door.
>> Wow.
[3:49] » It was spinning.
[clears throat]
[3:52] » It was spinning.
>> That close to the beginning.
[3:59] He says shelter replaced and everybody
will
[4:01] » call the meeting to order.
>> Tom Jones, would you like to lead us the
[4:04] pledge, sir?
[4:09] » To the flag of the United States of
America and to the republic for which it
[4:14] stands, one nation under God,
indivisible, with liberty and justice
[4:20] for all.
>> Thank you, sir.
[4:33] Okay. And we have some guests tonight.
Jennifer Jones of Giaga Trumble Solid
[4:39] Waste District.
Come on up.
[4:49] Like it says, I'm Jen Jones. I'm with
the Giaga Trumble Solid Waste District.
[4:52] were the recycling votes for Giaga and
Trumbo counties. Um I came and asked to
[4:58] speak today
[5:03] about recycling in the county. Right now
we have drop off sites. Our primary form
[5:09] of recycling which is our main purpose
is to encourage recycling throughout the
[5:13] county.
Right now we have drop off sites. You
[5:16] don't have one here in Auburn but
there's one in Banebridge. There's one
[5:19] in Troy. There's 14 throughout uh 12
throughout Giaga County. Those drop off
[5:25] sites um are becoming increasingly more
expensive to operate. Most people are
[5:31] unaware that they think that recycling
makes us money. You put your bottles and
[5:35] cans in the drop off sites. We use that
money to pay our salaries and things
[5:39] like that. That is completely not the
truth. Um we make a little bit of money
[5:43] on cans and cardboard, but we lose this
much money on plastics. So the cost of
[5:49] actually processing and recycling those
materials is quite expensive. Um when I
[5:54] first started at this job in 2019, our
bill to manage all we have 44 sites
[5:59] throughout Trumbull and Giaga County to
manage all of those sites just the
[6:04] processing costs was about half a
million 550 $550,000.
[6:10] This year I budgeted 1.05 million.
That's the increase in cost over the
[6:15] last six years for a number of reasons.
people are recycling a little bit more.
[6:19] Um the cost like everything else has
gone up significantly and there used to
[6:24] be uh a lot of paper and cardboard only
containers throughout the c county that
[6:30] were operated by a separate private
company. Uh that those two companies
[6:34] have slowly started withdrawing their
support for this area and we've had to
[6:39] pick up the slack for their materials.
Um so it has increased our costs almost
[6:44] 38%. at our overall usage is about 38%.
So why am I here today? [clears throat]
[6:51] I'm coming here because we in a
roundabout way collect tax dollars. We
[6:56] don't get county funds. We don't get
city funds or anything like that. We get
[6:59] money from landfills. So the money you
pay for your trash, a small portion of
[7:03] that, $5.50 per ton, which is about it
ends up being about $5.50 per household
[7:09] per year because you each produce about
five one ton a year. About $5.50 50
[7:14] cents comes to us to manage all of our
programs. It's about $2 million we
[7:18] collect every year. Now, half of that
money is going to the drop off sites.
[7:23] It's becoming
it's going to become unsustainable.
[7:27] Right now, we're able to manage it. We
just have to cut other places. So, a lot
[7:31] of the things that we fund like our
cleanup day funds, our grant funds that
[7:36] we offer each year, we're going to have
to cut back cut those [clears throat]
[7:39] back in order to continue operating all
of the sites that we operate. I don't
[7:42] want to close sites. So, how do we
continue offering operating offering the
[7:47] service and save money at the same time?
Curbside recycling. Curbside recycling
[7:52] is the most efficient, most
cost-effective way to offer recycling in
[7:58] any area. Curbside is, you know, each of
you have trash service. They come to
[8:02] your house, they pick up your trash. To
have a truck come to your house and pick
[8:06] up recycling instead of having a drop
off site.
[8:10] The problem with that is is that cost of
trash is pretty expensive. The cost of
[8:15] recycling is pretty expensive. So most
people aren't going to pay the extra to
[8:19] get the recycling. So how do we get it
so it's reasonable for most people? The
[8:24] cost of trash is directly related to how
long it takes the truck to get filled up
[8:29] with trash. That's just a basic in trash
service. Um the biggest cost in trash is
[8:34] the driver of the truck and their time.
So, if we can make the the time smaller
[8:40] for the truck to get filled up, the cost
per household goes down.
[8:46] So, if you're able to do that, then we
could save money on trash, which would
[8:51] then allow us to add recycling in for no
cost.
[8:55] If you were to bid out trash services
for all of your residents instead of
[9:02] right now you have an open market where
everybody can you pick whatever trash
[9:05] company you want. There are five
different trash companies who operate in
[9:08] this area. You could any of your any of
your residents can pick up the phone and
[9:12] call whoever they want to come to their
house and pick up their trash. If you as
[9:16] a township were to bid out that service
and have one hauler,
[9:20] the cost for recycle for trash would go
probably down $10 to $15 per month. Most
[9:26] people pay about $30 to $35 a month for
trash. You might pay quarterly, you
[9:30] might pay annually and save a little bit
of money, but that's the that's the
[9:33] average, $30 to $35.
When you bid it out, it's significantly
[9:38] less. For instance, in the city of
Shardan, the city of Shardan bids it
[9:41] out. Their cost for trash and recycling
trucks to come to their house is $18 a
[9:47] month. Both services for almost half, a
little over half what the average cost
[9:53] is anywhere else. That's because it's
one truck going up and picking up
[9:56] everybody on your block and bringing it
and it fills up the truck faster.
[10:01] Townships can bid it out. It's not
something that only cities can do.
[10:04] Townships are absolutely allowed by Ohio
Revised Code to be able to bid out that
[10:08] process. You are probably not familiar
with it, but it is a common practice in
[10:12] other areas. Trumble County has
townships that bid it out. There are
[10:16] lots of other other counties that have
townships that bid [clears throat] this
[10:20] out. I would like to talk to you about
potent thinking about going out to bid
[10:25] for trash and recycling services just
because it would allow us we I don't
[10:30] have any intention of closing the drop
off sites. We pay
[10:35] by the amount of volume that we pick up.
The the better job I do of promoting it
[10:40] and getting people to recycle more, the
more my bill goes up. But if we were to
[10:44] switch to curbside and most everybody
was recycling at the curb, the cost for
[10:49] that would be included in their monthly
trash fee, the per the resident's
[10:53] monthly trash fee, and their usage of my
dropoff sites would go down. So I would
[10:57] save money. So, even if 30% less people
brought stuff, they all decided to go
[11:05] curbside and then didn't use my drop off
sites, I would save $300,000 a year,
[11:09] which would allow me to continue
offering my grants to continue having my
[11:13] my collection facility where we take
chemicals and appliances and all the
[11:18] things that nobody can, you know,
refrigerators that nobody can get rid of
[11:21] here in Giaga County. We would be able
to continue offering that service
[11:24] without raising our fees. What I don't
want to do is raise our fees more than
[11:28] what we're already raising them. Um
because it's just not financially the
[11:33] best way to do things. It's my our job
my job as a government agent to provide
[11:39] the best service, the best bang for our
buck, and that's curbside. So I I
[11:43] understand you probably are completely
out of your league with how to do this.
[11:47] There are contracts. There are lots of
different options how to do it. And it
[11:53] would benefit the township, too. Not
just the residents, it would benefit the
[11:56] township. So, for instance, you do you
guys have I'm pretty sure you have a
[12:01] township cleanup day.
>> Yes.
[12:03] » Yes. You could as part of that contract,
[clears throat]
[12:06] two of them, you could include all the
trash. So, your trash bill for all the
[12:10] dumpsters for that day, you could
include it as part of the contract where
[12:13] you pay 0. That is an extremely common
thing to do. Shardan does that. Their
[12:18] citywide cleanup days, they don't pay
that bill. All of their buildings
[12:21] throughout the the city, their township
buildings or the parks or wherever they
[12:26] have dumpsters, that could be included
as part of the contract. Um, road wear
[12:31] and tear is significantly less when you
have one hauler.
[12:34] » There are tons of studies that have been
done comparing how much garbage trucks
[12:39] ruin roads. Garbage trucks are the
number one road wear vehicle on the
[12:44] roads. There's studies that show that
reducing from five haulers to one hauler
[12:50] using the math that I got from the
engineers yard the engineers uh there's
[12:55] an agency that does this and I I have
papers to give to you too before I go.
[12:59] You will reduce the amount of passes on
any given road by 1 million passes per
[13:04] year by going from five haulers to one
hauler.
[13:08] 1 million passes uh for of passenger
cars. It is significantly less road wear
[13:13] and tear. So you would have you would
save
[13:16] indirectly through road wear and tear uh
road paving and projects and things like
[13:21] that. So it is a benefit to the township
and everybody would have access to
[13:25] recycling. Right now there are probably
a lot of people who can't drive, don't
[13:30] have a car, maybe don't want to don't
have the ability to drive that far to
[13:34] get to a drop off site to do their
recycling. They just can't do it. Well,
[13:38] it's a lot easier when all you have to
do is roll a cart out to your curb and
[13:41] the trash guy comes and picks it up and
recycles it from there. So, it also
[13:44] gives access to your residents, too. And
it's something that you could you
[13:49] wouldn't have to pay it. The residents
would still have to pay the bill
[13:53] themselves. The company, whoever wins
the bid, would send the bill still to
[13:56] the residents. you would just be bidding
it out and choosing their hauler for
[14:01] them, which I know is can be a big deal.
But I there are always going to people
[14:07] who are not happy with the government
making choices for them. But it is a
[14:11] utility. You don't get a choice with
water resources. You get you don't get a
[14:15] choice with the electric company or the
gas company for the most part. And it's
[14:19] the only way that we could offer that
service to everybody to have it fair and
[14:23] equal to everybody. So it it is a
utility. It's something that I could
[14:28] help you walk through. I could take many
steps. We could have town hall meetings
[14:32] and discuss it prior to we would provide
education. My depart my division, the
[14:36] district would be the you would hand out
our phone number when people had
[14:40] questions on why are we doing this or
who's going to be our new hauler? What
[14:44] can I recycle? That would be our we
would handle all of those questions. We
[14:48] don't we want to make it lift the burden
off of you guys to do this change. But
[14:53] once it happens, it's the transition
from contract to contract is very simple
[14:59] and just the beginning one is kind of a
a big lift, but we want to help with
[15:04] that big lift. So, um, and it's a long
process. It takes at least a year from
[15:09] when you decide to do it to bid it to
get to the process to bid it out to
[15:15] actually have the service start. So, and
there are a lot of factors and I won't
[15:19] go into them today. um what you could
put in the bid packet, what you don't
[15:22] want to put into the bid packet, timing
issues, and things like that. So, um I'm
[15:27] just here to offer my services and ask
you to consider having another meeting
[15:32] with me, maybe a subcommittee meeting or
something like that where we could talk
[15:36] about potentially u moving forward with
bidding out the process. You also could
[15:40] bid it out in conjunction with another
township. So, like if Troy I was at
[15:44] Troy, Troy was interested. No, I wasn't
at Troy. I apologize.
[15:49] I was at, let me look at my pictures.
I've been to
[15:55] Newberry. I was in Newberry. Newberry
was interested. If you wanted to bid it
[15:59] out with you and Newberry together to
save even more money or make it more
[16:04] attractive for biders to bid on it, you
could do that, too. Or or not. You could
[16:09] go at it alone. I've talked to
Banebridge. Banebridge is looking at
[16:12] doing it alone, but they're huge. So,
you know, they could do that. Um,
[16:16] there's lots of options. So, I have
little information packets that go into
[16:21] detail about the road wear and the
benefits of recycling
[16:26] and um the benefits of bidding it out
and just
[16:34] pass. Oh, it's like kindergarten. Here
you go.
[16:37] Four packets. There you go.
>> So, who gets the savings?
[16:41] » The residents. You You both get savings.
The residents will have a savings on
[16:44] their monthly bill almost. It's almost
guaranteed. I can't guarantee it because
[16:49] you don't know until the bids come in,
but every time you go out to bid for um
[16:54] to one hauler, every time I've ever seen
it bid out, it's always less. And with
[16:59] trash and recycling together, it's still
less than trash alone. And the township
[17:04] saves money in those other ways that I
talked about, either the the county day,
[17:08] the township days, the cleanup days, the
township trash, and the road wear and
[17:13] tear. Those are the savings. But the
residents actually save money monthly in
[17:17] their bill.
>> Okay. Um yeah, this has been uh I mean
[17:22] this is an idea that's not new. It's
been kicked around for years and years.
[17:27] Uh single carrier, you know.
>> Uh
[17:31] probably not Bambridge, but I think it
was Russell went pretty deeply into this
[17:36] a decade or so ago
>> and I think ultimately they did not do
[17:40] it. Who else is doing this in Jaga
County besides city of Chardan?
[17:44] » Just villages. There are no township
villages. Okay.
[17:47] » Yeah. Middlefield village and Burton
Village and the city of Chardan are
[17:51] doing it.
>> Um
[17:52] » but there are some in Trumble County who
are doing it. Townships in
[17:55] » There's some big big townships in
Trumble County though.
[17:58] » Well, Withersfield's not that big.
They're about your size and they do it.
[18:01] » All right. Um I'm looking at the invites
here for county township quarterly
[18:06] meeting. Are you aware of that? Yeah, I
actually spoke at the last meeting for I
[18:11] I had two minutes.
>> Okay.
[18:12] » Oh, okay.
>> Which wasn't really that long. And um
[18:15] the the news the Maple Leaf actually
printed an article saying that I was
[18:19] going to close all of my sites based on
that, which I did not say. And so it's
[18:23] kind of spurred this discussion a little
bit, but I I already talked to Jonathan
[18:27] and I'm going to speak at a future
meeting again and I'm gonna be one of
[18:30] the hopefully he gives me five minutes
[laughter]
[18:33] uh to speak, but yes, I plan on speaking
at the GCTA meeting, one of the upcoming
[18:38] GCTA meetings.
>> I mean, you know, on its face, it makes
[18:41] sense. Uh
a lot of people that we mentioned don't
[18:45] like the fact that that the government
is making a choice for them that's
[18:49] pretty sure to come up should we go down
this path. Um,
[18:52] » most likely it will. Yes,
>> it will. Uh,
[18:56] » but there's also I just to say there's
the silent majority of people who
[19:01] would love to see their bills go down.
>> I I mean there there's a lot of people
[19:05] who don't attend these meetings and they
but they would they would be interested
[19:09] in this. And I'm if you want to go the
route of a survey, I've been talking
[19:13] about uh working on putting a survey on
our website um that people could come
[19:18] and say what no they don't have to give
a name but what their township is and if
[19:21] they're interested in it and ask I'm
putting together some pointed questions
[19:26] about uh how their interest and their
their questions about why they wouldn't
[19:32] want to do it, their issues with how
they wouldn't want to do it just to get
[19:36] more feedback and provide that feedback
uh to you if that's a route. you would
[19:40] rather start with that and get a survey
kind of where your residents are. Um, I
[19:45] I'm happy to gather data, but typically
when this happens,
[19:51] most residents are very happy to go this
way, most residents, because they're
[19:56] it's a savings on their bill. It's more
convenient and they can recycle more
[20:00] things.
>> I'm sure there's Ohio Revised Code
[20:03] ramifications here for township signing
a contract with one single carrier. uh
[20:10] prosecutor's office would certainly have
to be involved here. You said it's going
[20:14] to go through a bidding process and we
generally include them with anything of
[20:18] you know
>> over a certain a min you know some type
[20:21] of amount.
>> Yes.
[20:23] » Uh so that would be part of it. Um
>> generally we only do one year contract.
[20:28] So
>> yeah that's the other thing is how how
[20:31] how I guess there's no townships
actually even anywhere starting down
[20:36] [clears throat] this path yet. Correct.
in Gog. No.
[20:38] » In Gog. No. Okay.
>> No. But the typical contract is 3 to 5
[20:43] years. Um three you it's a three-year
guarantee and then two optional years
[20:48] for renewals with both parties being
able to cancel at those last two years.
[20:53] Um that is the typical length of
contract. Um I have contract samples. I
[21:02] would be happy to pay for the legal
review if that would help. Um, I I have
[21:08] documents. I have the bid package
documents because the bid packets are
[21:11] rather detailed and I'm happy to provide
all of that and walk you through
[21:17] whatever steps you would like to take
next.
[21:22] » Okay. Okay. I think that's going
[clears throat] to require some
[21:25] discussion here. My comment is, you
know,
[21:28] who you choose as a trash carrier can
get pretty emotional because there there
[21:34] are some their customer service is
terrible.
[21:38] » Yes.
>> And I know I've switched not because of
[21:41] the cost
was mostly because of their customer
[21:44] service. And without mentioning names,
there some pretty large ones. and I've
[21:50] replaced them with
somebody local whose customer service is
[21:55] far above everybody else. So, I sure
wouldn't want the government dictating
[22:00] to me who I can choose.
>> You can [clears throat] in the bid
[22:04] packet state that it's not the lowest
bid, but the lowest and best bid. And
[22:08] then you could as part of the packet put
in there customer service fact. You
[22:13] know, there's there's
>> and you have to measure that.
[22:17] » You have to measure and there's ways to
do that. Um, but I get it. There are
[22:21] certain callers that have a reputation
in Giaga County. I know who you're
[22:25] speaking of. Um, and they they wouldn't
necessarily have the lowest bid or the
[22:31] best bid. Um, and you wouldn't have to
necessarily go with them. For instance,
[22:35] a dumpster bandit just got Middlefield
Village and Chardan City's contract.
[22:41] They're the local guy. They're based
locally. They have over half the
[22:45] residents of Banebridge now just as a
regular everyday open market.
[22:50] » They have all the shagrin.
>> They've all shagrin, too. You're right.
[22:56] » I think they have I I don't keep track
of them because they're not in my
[22:58] county, but I believe they got Shagrin's
contract as well. They're, you know, it
[23:03] doesn't mean you're not you're not going
to get a local guy. Um there's
[23:06] » well then the big national ones that
sponsor golf tournaments they can come
[23:10] in and undercut
>> the the big ones regularly don't win my
[23:16] I have to bid out my drop off site
contracts every 3 to five years and
[23:20] [clears throat] waste WM waste
management bids on it every year they
[23:23] haven't won ever who have been my
winners two little guys in the last 15
[23:27] years three four contracts 20 years it's
been little guys they don't win the bid
[23:34] because They're too big and I guess
we're too small to bother for them to
[23:38] bother.
Just saying. I'm But whatever you would
[23:43] like to to talk about, I'm I'm happy. I
just want to put it back on your brains
[23:47] and offer my services and hopefully it
will spur some conversation to move
[23:52] forward with it so we can continue
offering all the services that we
[23:55] currently offer and not have to raise
our fees to be able to offer them
[24:00] because I know your residents besides
our drop off site recycling there's
[24:04] nowhere else to get rid of gasoline.
There's nowhere else to get rid of
[24:07] antifreeze. There's nowhere else to get
rid of appliances with freon in Giaga
[24:11] County. Um, we're the only guy in town
and I don't I mean we already only
[24:16] operate one day a week. I would hate to
make it every other week or I'm not
[24:20] threatening it but you know five years
down the road every every year my bill
[24:24] goes up 5% for the drop off sites.
That's a common annual escalator. Um so
[24:29] next year it's going to be 1.1 million.
Next year after that even more even more
[24:33] eating into what my $2 million budget.
So, um, just saying it's it's needs to
[24:40] there needs to be some kind of change on
how we do business in order to continue
[24:44] offering all the services we offer.
>> Okay.
[24:47] » Yeah. Before you go, I want to thank you
and your organization, but because
[24:51] you've [clears throat] been uh great
assistance to our cleanup days here
[24:55] that's been going on for us.
>> Yes. You guys always have a big clean
[24:57] » 40ome years, I think, now we've been
doing a clean up. I can't say that we've
[25:01] gotten grants from you for 40ome years,
but this started back in the 80s here.
[25:05] » Yeah, the tire grants for
>> the tire grant in particular. I think we
[25:10] were the first we might have been the
first to apply for that grant and it's
[25:14] been
>> there's a lot of tires that are no
[25:16] longer with us because of that. So,
yeah,
[25:18] » I'm glad we that's one of our we spend
$100,000 a year on tires and that's, you
[25:23] know, that's something we don't want
like to touch. Um, and our cleanups are
[25:27] not buying garbage bags and gloves is
really, you know, we spend 15 grand on
[25:31] that. That's really not that big of a
deal to us, but it's it's greatly uh we
[25:35] love that it's litter is mainly a labor
intensive, not a cost.
[25:39] » Well, pass along all the work you do.
>> I'm going to pass along thanks from the
[25:43] residents because when they come in with
their ape tires and they realize there's
[25:47] no fee, they are somewhat stunned. So,
thank you very much,
[25:51] » Judge. I know I won't keep you for one
other thing. I applied for a special
[25:55] grant. Um, next year besides the funding
you will have for a tire day, we will be
[26:01] hosting a countywide tire at the Giaga
County Fairgrounds. So, as soon as I get
[26:06] the date for that finalized, I will let
you know. So, if your residents have
[26:10] more than eight tires, you could say,
"Hey, on such and such a day at the
[26:13] county fairgrounds, you could take an
additional 10 tires." We'll have 10
[26:16] tires um at the Giaga County
Fairgrounds. We uh applied for a special
[26:21] grant and we're approved for that. So,
you don't have you heard it there first.
[26:24] » We don't uh we just don't have the date
set yet in stone.
[26:27] » Okay.
>> Thank you.
[26:29] » Thank you.
>> Thank you.
[26:30] » Do you have do you have an email that
you use for back and forth on some of
[26:34] this?
>> Absolutely. This is me.
[26:35] » Awesome.
>> Please feel free to ask any question you
[26:38] like.
>> All right.
[26:41] » Thank you.
>> Thank you, Jennifer.
[26:45] Okay. Uh next
[26:52] He's not present.
Guess he's not here.
[26:57] » Okay.
He's a candidate for state
[27:01] representative in Ohio's 35th House
District. He was going to talk to us be
[27:05] here to be here. So,
I guess I'll wait for a reschedule.
[27:11] » Okay. Got a minute approval. Regular
meeting of 817.
[27:14] » We got there's a set missing. We got
three sets. The first one is the special
[27:18] meeting prior to the regular meeting.
[27:24] Okay. So, the special meeting of 8:17.
>> Yes.
[27:29] » Regular meeting was 8:17, but we had
Yeah, we met beforehand. We met
[27:33] beforehand. That's right.
>> Okay.
[27:37] » All right. So, the special meeting of
8:17 2026
[27:43] » and all that does is just call to order
going in the call. You call the year of
[27:47] the special meeting.
[clears throat] He made a motion. PJ
[27:51] seconded. We went in executive session.
Um invited in the executive session
[27:57] where myself, assistant to the fiscal
officer, Lorraine and Kristen Ryan Jag
[28:04] APA. Then there was a motion to come out
of executive session that ended at 7 pm
[28:10] and then a motion to adjourn the special
meeting at 7:01 p.m.
[28:15] » Okay.
Based on that, I will make a motion to
[28:19] approve that.
>> I'll second.
[28:22] » PJ,
>> yes.
[28:24] » Riley,
>> yes.
[28:26] » Michael,
>> yes. Now, the regular meeting.
[28:31] » Okay. Is that the regular meeting 17?
Any
[28:42] comments?
>> I do not have any. No.
[28:45] » All right. I'll make a motion to
approve.
[28:48] » I'll second.
>> PJ,
[28:51] » yes.
>> Riley,
[28:54] » yes.
>> Michael,
[28:55] » yes.
[28:58] » Okay. And then the special meeting of
8:31.
[29:04] Same thing. We went into executive
session.
[29:08] [clears throat]
>> We came out of executive session and
[29:12] then you adjourn the meeting.
>> Okay. Motion to approve.
[29:16] » Second.
>> PJ.
[29:18] » Yep.
>> Riley.
[29:20] » Yes.
>> Michael.
[29:21] » Yes.
[29:24] » Okay. Schedule reports. Frank Kitco,
zoning inspector.
[29:28] » Okay. them should all have a copy of
activity for August. Pretty spread out.
[29:32] We process 17
um to denials to accessories or two
[29:41] buildings under accessory buildings over
200 square ft and one under two decks to
[29:48] fences.
Two new dwellings bringing the total new
[29:52] dwellings for the year to 10 which is a
surprise. and two variances and or
[30:00] conditional uses.
It's all I have. But you uh I'm going to
[30:06] make you aware of a situation.
Uh you
[30:12] three of you may get some calls,
but we have a situation [clears throat]
[30:17] in the subdivision of Regal Place down
up Valley Road. Um,
[30:25] [cough and clears throat] I think
between Jane and I, we've spoken to
[30:28] every resident in the subdivision except
one, and it has to do with the fact that
[30:37] uh, one of the residents that lives
there [cough]
[30:42] is into
animal husbandry in in the way of dogs.
[30:49] Uh he trains Doberman pinchers.
They are considered
[30:57] somewhat
temperamental and violent violent as far
[31:02] as the other residents go.
But [clears throat]
[31:07] under five code, [cough]
dog kennels are agriculture and exempt
[31:15] from zoning.
And uh yes, the high revised code does
[31:21] give
the zoning department and townships the
[31:25] ability to regulate
agriculture
[31:30] in a subdivision,
but that subdivision must have at least
[31:36] 15 sublots. This one does not. So
therefore
[31:41] I cannot
regulate
[31:46] um the the agricultural use in any way,
shape or form. And these you know these
[31:52] residents are extremely upset and you
know so you guys may may receive some
[32:00] calls on it because both Jane and I have
you know told them there's nothing
[32:06] zoning wise we can do. call the sheriff.
If the dogs have have bit somebody,
[32:13] report them to the, you know, the dog
warden. Uh,
[32:18] but they're they just don't want to take
no for an answer. So,
[32:24] the next step usually is if they can't
get anywhere without the zoning office,
[32:29] they call you guys. So, I'm just making
you aware of it.
[32:33] » All right. Thanks, Rick.
>> Okay. since I might get a phone call on
[32:37] that because I know some people down
that way. Uh there's nothing about
[32:41] percentage of the subdivision being
built out.
[32:44] » There is. But the problem is
it only applies when there's 15 or more
[32:50] subs. So it's clear that way. Okay.
>> Yeah, that's the problem. And that's the
[32:54] part that there people are having a hard
time understanding, you know, and uh
[33:00] » but uh
>> I don't blame them. Doesn't make it
[33:03] doesn't make a lot of sense. And I know
I know for a fact
[33:08] that twice
[33:13] someone has been bit by the dogs, but I
believe it's the residents, children, or
[33:21] somebody there. It's not any of the
residents in the subdivision itself.
[33:26] » Yeah, I know this is a revised code
thing, but those are threeacre lots. So,
[33:30] picture a 30 acre subdivision. You're
going to have I don't know, probably
[33:35] eight, maybe nine lots in there. And if
they're all filled up and you can't
[33:39] regulate agriculture, doesn't make a
whole lot of sense, does it?
[33:42] » It's not up to us. That's a revised code
thing,
[33:44] » right? But that's So, like I said, I'm
just making you aware that you might you
[33:49] gentlemen may receive some calls because
I've kind of exhausted myself trying to
[33:55] explain it and I know Jane has as well.
zone, but I spent probably
[34:01] 25 minutes on the phone with one over
the weekend and trying to explain it and
[34:06] she just wouldn't take no for an answer.
And I said, "Look, this is the high
[34:12] revised code." And to make matters
worse, I told her the press precedes
[34:18] case in the entire state
is in Jaga County in Russell Township.
[34:26] I says, "As far as dog can go, you know,
being classified is agriculture." So,
[34:32] you know,
>> Frank, I got a question. Are these dogs
[34:35] barking loudly?
>> No.
[34:37] » Okay. Cuz I I know you can avoid
that.
[34:42] » You know, they bark occasionally, but
their biggest fear is that uh somebody's
[34:48] going to get somebody other than the
people that live on the lot are going to
[34:52] get bit. And I understand. I know. I
know twice
[34:58] um [clears throat] the fire department
has been there on a call.
[35:02] » I do remember one.
>> Yeah.
[35:05] » So,
>> what's the percentage? You looked into
[35:09] the percentage of the lots in the
subdivision that are developed.
[35:14] » What?
>> It doesn't matter because there's not 15
[35:17] lots under high revised code.
They have the subdivision has to have a
[35:23] minimum of fif it has to have more than
15 lots and that particular subdivision
[35:29] does not have 15 lots
>> for between one and five acres.
[35:34] » Yeah.
>> I I came across it because the
[35:37] the way it's written in our Auburn
zoning that you can't have chickens
[35:42] between one and five acres if
>> you're in a subdivision
[35:47] 35%.
>> Right. Right. So, I didn't know if it
[35:51] » kind of walks that line.
>> If that subdivision doesn't have 15
[35:55] sublotss, then it that doesn't apply.
>> That's the minimum to trigger that. You
[36:00] have to have 15 homes.
>> More than 15. Yes.
[36:03] » Homes or just lots?
>> Homes.
[36:06] » Lots.
>> Lots in.
[36:08] » This Regal Place has not 15.
>> No.
[36:11] » Okay.
[36:15] Any
[36:18] questions for Frank?
[36:23] [clears throat]
>> Okay. Cemetery report.
[36:25] » Yes,
[36:33] » they are on the website now. I know a
gentleman that's not here tonight asked
[36:38] about that. Uh so the cemetery reports
are being uploaded with our minutes. Um,
[36:45] I don't know why I didn't receive this
electronically because I'd love to just
[36:48] put it up on the TV.
I don't even know who gave this to me.
[36:52] Mark should have sent it.
[36:57] Well, I'll deal with that. Um,
so this will get added to our minutes,
[37:03] but in the meantime, there were zero
interaments.
[37:07] Um,
still waiting on ground to settle for
[37:10] some headstone work.
>> [cough and clears throat]
[37:13] » One grave site was sold. No groundwork
was performed.
[37:18] A veteran medallion was placed for a
John Seymol.
[37:24] Uh a project that Mark is working on our
Sexton portable headstone leveling
[37:30] systems. [clears throat] We have a ton
of settling. They get kicked around from
[37:33] the lawnmowers up there. and um he
considered a nice way to make it look
[37:39] more presentable, but we need possibly a
tool to do it. So, he's been working on
[37:43] that. I don't want to say the price. I
don't remember it off the top of my head
[37:47] right now. Um more importantly, he has a
proposal.
[37:56] » Before we get to that,
>> yes, sir. I got a concern about says
[38:00] Lorraine suggested purchasing a
fireproof file cabinet for the paper
[38:04] records in Dan's office.
Okay. So, the file cabinet would go
[38:11] where he's located, not not in my
office. It's just the records that were
[38:16] dropped off are in my office. I have to
keep the deeds, but all those other
[38:21] records he's going to put in a file
cabinet in his office at the road
[38:27] garage.
[38:30] » Like a what size? Like a two by What's a
standard file cabinet? Two by 2 by3.
[38:36] » Yeah, I don't know. I know they were
looking at all the
[38:40] records of I think I was just reading
this wrong.
[38:44] I think the keys being fireproof is what
>> Yeah.
[38:48] » is looking for. [clears throat]
>> Do you have a date stored in fireproof
[38:52] one?
>> I don't think that's fireproof.
[38:59] » No,
>> they're expensive.
[39:01] » Yeah, most documentations like that
should be probably fireproof.
[39:06] » Um,
>> do we want to set a budget and buy two?
[39:13] One for there, one for here.
Small fire. The deed books stacked up
[39:18] are what about 10 inches by four of
them, right? Small fireproof.
[39:24] See,
[39:30] they're legal size. What's that? 11 by
14.
[39:34] » Yes.
>> I mean, the the the cheapies on Amazon
[39:39] $150 to $200 range will probably get us
one.
[39:42] [clears throat] On the medium side, what
records does he want to keep? Just the
[39:46] old some of the old paperwork.
>> Yeah, they're like almost index cards.
[39:51] » We could if we want to get this moving,
we could probably set a budget for 500
[39:56] or less and get get both of them and get
it going.
[40:01] And the remaining money obviously we
won't spend.
[40:06] That's just if we want to
>> couple of fireproof cabinets makes
[40:09] sense. Uh,
is that a motion, Riley?
[40:13] » Yes. I will motion to set a budget at
$500 or less with the goal to buy
[40:20] purchase two fireproof safes for the
cemetery records.
[40:26] » Second.
>> DJ,
[40:29] » yes. [clears throat]
>> Riley,
[40:31] » yes.
>> Michael,
[40:32] » yes.
[40:36] » All right. Thank you, Mr. Matsco. Um, so
from Mark, I'll just read this verbatim,
[40:41] a note, something he's looking for here.
I believe it's in the best interest of
[40:45] the township to adopt a policy regarding
cemetery deed transfers. We we talked
[40:49] about this briefly, but we didn't really
get very far with it. Um, the deeds
[40:54] state that the township
shall grant, bargain, sell, and convey
[41:01] to the name on the deed and their heirs
the burial rights forever [cough]
[41:05] of the listed grave site. In the event a
deed holder or heir wishes to transfer
[41:10] burial right ownership to someone else,
family or not, a new deed would need to
[41:14] be printed in the original deed voided.
I also recommend adopting a deed
[41:19] transfer form. I provided one that he lo
that was located online. My research
[41:24] found that fees for this range are
anywhere from 220 to $150 for
[41:29] administration and processing. Um the
trustees can decide on the exact fee
[41:35] amount.
Um yeah, this would be a new way to uh
[41:40] handle finances here. This in the
cemetery
[41:45] area. Uh different townships uh do it
different ways. A lot of them, some of
[41:52] them require
you to sell back to the township first
[41:56] and then the township sells. But I think
the goal of the entire thing is to
[42:01] create a paper trail. And that's what
this does as well with I think a lot
[42:05] less complications.
>> Yeah.
[42:07] » Um
he did the research after after we you
[42:12] know kicked it around for a while. He
took it from there. Um, as far as the R,
[42:17] you know, there's some clerical, so
there's some time involved, you know,
[42:21] obviously, but it's a paper trail. Okay.
And if you add a payment to it, which we
[42:27] know we don't have a payment right now,
but if you add a small payment, and I'm
[42:31] emphasizing just cover, it makes another
Yes. that covers the cost, but it also
[42:37] creates a trail that, hey, that's why
this guy owns this lot and this guy
[42:41] doesn't own it anymore.
>> You see what I mean?
[42:43] » Yeah. So, it comes through the township
and there's two different records of why
[42:49] that happened.
So, I think it's a good idea. I would I
[42:53] would Okay, I'm just going to tell you I
mentioned earlier I would be on the low
[42:57] end of that. I'm going to go 20 bucks,
but you guys can kick that around if you
[43:00] want.
I don't know. From my standpoint, I'm
[43:04] I'm thinking if somebody bought
two lots 50 years ago at $20 a piece and
[43:12] we're now selling them at what 250 a
piece for resident or
[43:18] a lot more than that for non-residents.
>> Yeah, but they bought them. They bought
[43:23] the lots at the price they were asking,
>> right? But now they're not going to use
[43:28] it. So sell it back to the township.
It's not fair to somebody who's
[43:33] purchasing a new a new lot
[clears throat] at the going rate.
[43:38] I I think I mean other townships do
that.
[43:40] » Yeah. That was also I mean when we sold
him the lot was sold under those
[43:46] conditions that they could transfer it.
>> You got documentation that supports
[43:51] that?
>> That's what he says right there.
[43:54] Um, in the first two sentences, that's
what the [clears throat] deeds state.
[43:59] » I believe
we're talking about two different What
[44:03] are we talking about? What the deed
states? You want to know? Grant,
[44:05] bargain, sell, and convey. Cuz you own
it. The person owns it.
[44:10] » So, the bigger I think what why Mark
started thinking about this cuz I was up
[44:15] there. They were trying to find very old
plots from the 80s, I believe, and the
[44:19] price was very reasonable and they
bought eight spots. um and the name
[44:26] doesn't match
any longer, but the somebody had some
[44:30] record and they want to use one of the
spots. Um the what we first need to
[44:36] decide is are we doing this we're not
doing this for profit. We know that this
[44:41] isn't profitable. We but we can't
shouldn't bleed money either because
[44:46] it's ultimately the taxpayers's dollars
when we dig the holes in the expensive
[44:50] equipment. So, why this is important is
because you not to look at these graves
[44:57] as investments, but if you paid $20 for
one and they're still pretty affordable
[45:02] at 250 and we're hypothetically losing
money over we're setting ourselves up
[45:07] for failure to really be in the red over
the next 20 years. Um, you know, do we
[45:12] don't even have limits. You know, could
I could I buy 20 and then just assume
[45:15] they're going to be 600 bucks in 20
years as an investment instrument? Um,
[45:20] we don't know that that's happening
obviously, but um, there should be some
[45:26] some controls about this. You just buy
one, then you don't use it. You could
[45:30] just give it away and it's significantly
more expensive when it gets used. Um,
[45:37] so the administrative fee,
the only thing that would cover it
[45:42] wouldn't it wouldn't get us into
profitability, which I'm fine with, but
[45:48] as PJ said, it it'll help us track who
owns what and how they intend to use it
[45:52] better because we we really that wasn't
happening very well. Uh, so this would
[45:58] be an improvement either way, aside from
the the money side of it. Um,
[46:04] I do
I I would like to get an idea if
[46:10] you think it should be worth the time to
transfer it and cost more. And you and
[46:15] you said $20 for
>> I'm leaning down towards that end. I um
[46:19] he's got
>> I lean more toward actually getting our
[46:22] whatever our administrative cost would
be. you know, if it's $50 or $75, that's
[46:27] what it costes and that's what you
charge them.
[46:32] » I want to say I looked at this briefly
and there was a they put a time frame on
[46:36] it like 5 years for example where there
was no cost because the the our cost
[46:41] didn't rise during that period but then
afterwards 20 years down the road this
[46:46] is where it played in and you were able
to recapture some of that that
[46:49] difference in inflation so to speak. Um,
>> well, how many, roughly speaking, how
[46:56] many of these transfers do we have a
year?
[47:00] » Well, there was a couple recently and
that came up in the latest cemetery in
[47:05] Brogio we had here.
>> We talking two or three?
[47:09] » There was at least those two. And
we you don't know. Uh,
[47:16] there's still the occasional burial over
here, you know.
[47:20] » Yeah. But I'm I'm saying I'm saying it
it's not a make or break situation for
[47:24] the township. It's not like
>> I don't think so.
[47:26] » We're doing 50 of these a week. You
know, it's like
[47:29] » it's when you take a deed out of one
person's name and put it in another
[47:32] person's name. In the past, it would
just require a tear up and a new deed
[47:37] with no mention of any cost whatsoever
because there wasn't any. Now, we're
[47:41] going to put a small fee on there. I'm
emphasizing small, but uh just to create
[47:49] a paper trail as to why this guy doesn't
own it now and this guy does.
[48:08] Do you want to table it and review what
the other townships are doing or do we
[48:12] just want to
we can't see this? And do I have the
[48:17] only copy of this?
>> I think that might be prudent is just
[48:21] let's talk to somebody township. Let's
see what they're doing.
[48:26] just so we know, you know, what our
options are and what's I mean, if you
[48:30] find, you know, if you if you pull 16
townships and 15 of them are doing it
[48:34] one way, then,
you know, that might be an indication of
[48:39] the direction we might
>> What your mother tell you when everybody
[48:42] else is jumping off a cliff, you're
going to jump, too. [clears throat]
[48:49] » I think it's a good idea. find out what
other townships are doing and why
[48:52] they're doing it the way they're doing
it.
[48:55] » Oh, [clears throat] there you go. We've
got something to go with that.
[48:59] » All right. Do we want to just put this
on the agenda and aim to settle it at
[49:03] the next meeting?
>> I would say that would be just fine. Um,
[49:10] what I'll do is pull the data and send
it to you to
[49:15] three ahead of time. Add to agenda.
[49:22] find data. Okay.
[49:35] Okay.
[49:42] I wrote all over this example, but I
suppose we can put up the the transfer
[49:46] form example as well. [clears throat]
That's a reminder that's not in my
[49:50] notes. Just to to change topics
and I did not talk to Miss Blazer about
[49:55] this.
It is generally common practice. Um, a
[50:01] lot of administrators, administrative
assistants, um,
[50:06] can become a notary. And I'm bringing
this up because on this form that I
[50:10] didn't make, it has a spot for notary
seal and signature. [clears throat]
[50:14] Um,
I'm a notary, but I'm I'm not in here.
[50:19] Um,
would we be willing to, if again, Miss
[50:24] Blazer was willing to become a notary
out of Giaga? Um, it's common practice
[50:30] that the townships pay for it.
>> Yeah,
[50:32] » it's maybe 150.
>> I have no problem.
[50:35] » Yeah, I don't remember if Nancy was a
notary when she got here when she was,
[50:41] » but I know she was when she left here.
So, I'm a long I'm a notary also. But
[50:46] again, I'm part of most of the contract.
So it's like
[50:48] » that's a good point.
>> They they frown on that when you start
[50:54] » you know authorizing your own signature.
>> What's involved with becoming a notary?
[51:01] » It's you go and read the pamphlet with
some of the important
[51:06] uh what you can do and mainly what you
can charge or most notaries don't really
[51:10] charge for the service it's set.
[clears throat] And um there's a
[51:14] computer in the law office in the
basement. It's probably moved now that
[51:17] it's the building's changed. And you go
through and if you pass [snorts] there's
[51:21] a background [clears throat] check sort
of deal that goes to the Secretary of
[51:24] State. They clear you and then you you
become a notary and you buy your stamp
[51:29] or
>> we would buy that stamp. Yeah.
[51:33] » Um okay. So I'll make a motion. I was
looking up the price real quick just so
[51:37] we can for notary cost.
just settle that. Well, actually,
[51:46] » how do we phrase it? If she doesn't want
I don't want to I don't think we
[51:49] » she's already expressed a interest in
>> Okay.
[51:53] » becoming a notary, so I don't think
that'll be a problem.
[51:57] » If if she's watching now,
[52:02] » it'sine, call us.
>> $130
[52:05] is the the jo side of it. I do believe
there's probably a couple other fees
[52:09] like a they're probably minor. I would
think it's under $200 in total
[52:15] » mileage whatever. So make it 300 bucks.
>> Yeah. I don't think it will get to that
[52:20] and we'll just uh cover it. Yeah. So,
um, I'll make a motion for Christine
[52:27] Blazer if if she so chooses to, uh, want
to become a notary through Giaga, uh,
[52:35] for the state of Ohio. And, um,
up and
[52:41] we will pay for that uh, to a budget of
$300.
[52:47] I just put in there. She's got to get
some uh stamps
[52:52] and
>> the hand stamp. Plus, I'd get like a a
[52:56] rubber stamp that's got the information
her information on it.
[52:59] » The ink one that shows up on the
printer.
[53:01] » Yeah, because it'll show up
[clears throat] better than the So,
[53:04] » that should be about Yeah. $50.
>> 300's enough, you think?
[53:09] » I think I think it will.
>> How long are they good for?
[53:11] » Uh four years they get renewed. So
included in the same motion um and we'll
[53:20] cover the renewal fees. Thank you. Uh at
the four-year window and I believe that
[53:24] that ends up being less.
>> It's right around the same.
[53:31] » Sorry ma'am I couldn't hear you.
>> It's right around the same
[53:34] » 130 again. Yeah.
>> Closer to two.
[53:37] » Okay. So we have a motion there.
>> Yes, we have a motion.
[53:40] » Yes, sir.
>> I will second that motion. PJ,
[53:43] » yes.
>> Riley,
[53:44] » yes.
>> Michael,
[53:45] » yes.
[53:51] » Sorry, I got off subject. So, that was
pertaining to this document about lot
[53:54] transfers at the cemetery and it shows
notary signature, notary seal. So, we'll
[53:59] be a step ahead. Uh, if and when we do
adopt a lot transfer form and we leave
[54:04] that on there as a requirement, we'll be
on the right track now. So, that's good.
[54:10] Um,
so that's it for the cemetery report.
[54:15] » Okay.
>> Fire proof. Fire proof.
[54:19] » All right.
So, trustee and fiscal officer reports.
[54:23] PJ, what do you got?
>> Not a whole lot, but uh I will uh
[54:30] mention that uh road department was out
uh several times for a lot of tree
[54:36] downs. uh tree [clears throat] falls
late last weekend, early this weekend.
[54:42] Uh
got some use out of our chipper. We had
[54:45] one tree that was so big that uh we
ended up having to cut it up and remove
[54:50] it on from sight there. Couldn't just
push it off. Uh
[54:56] talking talking to people is at the fair
as you tend to do and uh it's also that
[55:02] time of year. Uh, couple of people
thought maybe their street light was
[55:07] out, but the illuminating light at an
intersection.
[55:11] Um, Messenger and Stafford came up. I
think that's been reported. I don't know
[55:16] that it's been fixed.
>> I did that one. It did get fixed uh
[55:18] right away.
>> Lady at the fair mentioned uh Taylor May
[55:22] and Mun and then she wasn't sure because
she hasn't been out after dark that
[55:27] often. So, she'd take a look. So, I got
Christine putting something on the
[55:31] Facebook page. If everybody agrees that,
you know, if you see if you think your
[55:36] street your illuminating light at an
intersection is out, please notify us so
[55:41] we can, you know, get the proper
>> a good idea.
[55:44] » Company fix that. The other one was D. I
think Derby Shire and 44 was one they
[55:48] were complaining about. [clears throat]
>> PJ, is that just Township Roads or is
[55:52] that state highway?
>> Uh, one of the main is that
[55:57] » we pay for those.
>> Okay. We pay for those. Uh yeah, there's
[56:01] uh the state does not very much at all.
They do the freeway interchanges if
[56:08] [snorts] if there's lights there. I
don't recall. Um but no, they don't put
[56:12] street lights up. That falls to the
local authority.
[56:17] » Obviously [clears throat] illuminates
44.
[56:20] » Yeah. Well, and and Taylor May. So I
mean like
[56:25] » any lights are out, let us know. week.
>> They still have to let them know.
[56:28] » That's what she's putting.
>> We're not calling up and saying we're
[56:30] going to pay for them. We're just
letting you know like
[56:32] » that's what she's putting on Facebook.
Uh there's a there's probably I'm going
[56:36] to say there's in the neighborhood of 40
lights out there that we're paying for.
[56:41] And uh they're almost entirely located
at street intersections
[56:46] of bigger roads. 44. I think we pretty
much got everything where our township
[56:51] roads cross. I think we did that at MUN.
Uh
[56:58] I think we did them here.
No, that's not true. We don't we haven't
[57:04] done them every single subdivision to
the west here. But we do have some up.
[57:08] Uh and that's something that uh CI used
to do gratus. All we had to do is
[57:14] request them and short period of time
they'd put them up. Now they bill us for
[57:19] those. So that whole parameters changed,
but uh we're going to maintain what we
[57:24] got there. You see them out, let us
know. We'll we'll get them fixed.
[57:32] Um oh, one more thing is once again, I
think this might be the fourth or fifth
[57:38] straight meeting, we're buying mower
parts for the roadside mower. Uh we're
[57:44] going to look into replacement of that
unit. Uh,
[57:50] I'd like to think we don't have to
replace the tractor cuz the problem is
[57:53] not the tractor. It's been chronic with
the seals and uh hydraulic motors and
[58:00] pumps and and everything else, but it's
been chronic is the word. We've had a
[58:05] lot of issues with that. You know, we
got uh staffing's pretty good. Dad does
[58:10] a great job with this. Uh but we can't
keep the thing together. So, you've been
[58:16] here long enough. At the end of the
year, the wish list of what do we need
[58:19] in the service department?
>> Definitely make sure that gets on there.
[58:22] » That's one. Yeah,
>> that's all I have.
[58:26] » Okay, Riley.
[58:32] » I emailed uh Christine about the street
light cuz the the one on messenger and
[58:38] Stafford you mentioned got fixed like
six weeks ago.
[58:42] » Okay. And I only asked her, did we get a
bill? You, Mr. Ratza, you'd see a bill
[58:47] come in from CDI for a a one-off
[clears throat] like that, like a light.
[58:52] » I just didn't hear.
>> We didn't used to. We did not used to.
[58:56] » I didn't get a separate bill. I know we
we get one bill already. Ohio Edison
[59:01] bills us for one street. I think it's on
crackle
[59:05] » for the repair or just the use
>> just the the normal use. And that hasn't
[59:09] I didn't see an increase. And those are
flat fees like [clears throat] $8.
[59:13] » And then there's another on our normal
illuminating company bill, we're charged
[59:19] roughly
$670
[59:23] a month.
>> That's a bunch of lights though.
[59:25] » Yeah, that's everything combined. I
again I haven't seen anything that
[59:31] increase that because I would probably
question it if it jumped.
[59:34] » I'd say shush, don't mention it because
CI is likely to start bill likely to
[59:38] start billing us for repairs. So yeah,
>> they didn't used to.
[59:41] » They must be slipping the repairs in
under the
[59:45] » right though.
>> Those lights or are we running those
[59:47] lights?
>> We don't own them. See, I put some up
[59:51] and make sure they work.
>> Maybe covering the cost of repairing
[59:56] them.
>> The the first thing to clarify did state
[59:58] roads versus county roads versus local
roads. The county and the state roads.
[1:00:02] Can we assume we don't pay for those at
all? You cannot assume that because we
[1:00:06] pay for those at Stafford and 44,
Taylor man 44 down here
[1:00:13] » and 44.
>> Does it matter where the light's
[1:00:15] sitting?
>> No.
[1:00:16] » The one on Stafford isn't considered.
>> State won't pay for them.
[1:00:20] » So my question is the one on Stafford,
is that a township light or is that a
[1:00:24] state route light?
>> That's township light. We're paying for
[1:00:27] it. State won't pay for those.
>> Right. So, so
[1:00:34] I'm assuming it's only township roads
that we would be responsible for. Just
[1:00:38] to clear that up. We probably don't pay
for county or lights that are on the
[1:00:42] state routes or the county roads.
>> Well, where we're putting them up is at
[1:00:45] intersections. So, Stafford and Mun,
that would be our light.
[1:00:53] I don't know if there is one at Franks
and Mun.
[1:00:56] » So, if there was one that wasn't at an
intersection, the state would pay for
[1:00:59] it. Is that an intersection? If the
state decides township pro, then the
[1:01:03] township pays for it.
>> Like what about the one on Washington
[1:01:06] that that's adjacent to Long View Trail?
>> It's it's on Washington Street, but
[1:01:14] it's it's
>> intersecting with the county road.
[1:01:16] » It's where our entrance to the
development is.
[1:01:19] » Theoretically, we would based on what we
just discussed, we would pay for that
[1:01:23] » even though
>> because the reason it's there is because
[1:01:26] the township road, otherwise it wouldn't
be there. Okay.
[1:01:31] Yeah, we did a uh with the fire
department, we did a townshipwide survey
[1:01:38] back in the 90s which uh uh they
prioritized where we might want to put
[1:01:45] up some inter uh street light
intersection lights.
[1:01:50] Um I think they came up with a list of
20 or so [clears throat] from what I can
[1:01:56] recall. And back then CI as it was at
the time did not bill you. You put your
[1:02:02] request in and within a matter of months
they would put those lights up at no
[1:02:07] cost. They bill you then monthly for
you know
[1:02:13] » I can't remember and the cost to put
those in the that they came up with was
[1:02:18] not insignificant. Well, the last one I
remember was Derby Shire in 44 and we
[1:02:25] didn't that wasn't one the township
requested, but the residents came to
[1:02:30] several meetings and they wanted a light
there. Uh we thought we the board hadn't
[1:02:36] realized at the time because we hadn't
put up a a street light in quite some
[1:02:40] time.
CI or illuminating company or whatever
[1:02:43] they're going by, they changed their
policy. Now, the cost of that
[1:02:46] installation is borne by the township or
whoever requests it. So, I think Mike I
[1:02:52] remember that was close to 2500 or 3,000
bucks.
[1:02:55] » Yeah, it was real money.
>> Yeah.
[1:02:57] » And uh after that,
well, we certainly didn't put them up at
[1:03:02] the rate we used to.
>> No.
[1:03:09] [clears throat]
[1:03:12] if we can just email them for a summary
of how that works. Um, all right.
[1:03:21] Where do we want to start? So,
it took a while, but the
[1:03:28] uh fencing, all the broken pieces uh
have been replaced at Adam Hall. Uh, so
[1:03:34] that was we were eagerly awaiting that
for about 3 months. Uh, Auburn Fence
[1:03:39] Fence did it. They did a great job.
They've been very busy, so it took a
[1:03:43] while. Um, did everybody I have a a
video showing all the new pieces, but
[1:03:49] um, everybody here knows what a fence
looks like, so I'll spare you.
[1:03:53] » Um, also for Adam
>> build for that.
[1:03:57] » I saw the check. Yeah.
>> Yes. 2900.
[1:04:00] » 2910. Yep.
>> It looks good. I was gonna I was gonna
[1:04:03] message you and find out why it wasn't
done because they were all falling out,
[1:04:06] but looks good now. just a lot of a lot
of people needed fence work this summer,
[1:04:10] so we patiently waited in the list. Um
but yeah, so that is that's done. Um
[1:04:18] Miss Pruny
from Giaga Soil and Water sent us a
[1:04:22] letter because the chainsaw course that
they held at Hall and up at the cemetery
[1:04:27] where they cut trees down. Um
and they wanted to thank us
[1:04:34] for hosting.
So they sent she sent this on August
[1:04:38] 25th.
On behalf of GSWCD, I would like to
[1:04:42] thank you for your use of the facility
and assistance with the 2026 chainsaw
[1:04:47] safety classes. Adam Hall is beautiful,
comfortable space, ideal location for
[1:04:52] natural resource education programs.
Thanks for all you have done to maintain
[1:04:56] and provide this wonderful community
asset. We greatly appreciate your
[1:05:00] willingness to wave the rental fee and
deposit to make this venue possible for
[1:05:05] our educational programming.
Throughout the planning
[1:05:10] of our chainsaw classes, the Auburn
Township staff and trustees were
[1:05:13] incredibly help helpful, responsive, and
accommodating to ensure our questions
[1:05:19] were answered and our needs were met.
Your willingness to provide the Shady
[1:05:23] Side Cemetery property trees
for the hands-on portions was critical
[1:05:28] to the success of these workshops and
was especially generous. We can't thank
[1:05:34] you enough for going the extra mile to
assist us with locating and securing
[1:05:38] this location. Even during the event,
the presence of your building attendant
[1:05:42] Sarah and visit visit by Mr. Davis
welcomed us and provided additional
[1:05:48] peace of mind. Again, we are most
appreciative of your commitment to this
[1:05:52] facility and for your continued
partnership and support.
[1:05:56] So, Gail Pruny, uh, the education
specialist, sent that. So, that's a nice
[1:06:01] segue to our nice building there, and
I want to hammer out the details of the
[1:06:10] roof.
[1:06:13] So we don't
I don't have the numbers in front of me
[1:06:18] but
people love the building but the
[1:06:22] building itself is not profitable. We
don't rake in money from residents and
[1:06:28] weddings and events and things like
that. So the taxpayers generally
[1:06:34] will supplement the the costs associated
with this facility. I just want to get
[1:06:39] that out there. So, when a major
overhaul comes up from
[1:06:44] such as the roof, which we've got to
we've got to decide what we want to do
[1:06:48] with it. Um, at the last meeting, if you
remember, we left off um
[1:06:55] the
I was going to take the route of a
[1:06:58] bidding process because it was likely
the cost would be over the threshold,
[1:07:02] which is around $80,000.
Um,
[1:07:07] it's complicated. There wasn't a lot of
time to do it. I didn't have and so I
[1:07:12] thought if we want the money's allocated
but not enough if we did the whole roof
[1:07:17] anyways
if we want to accomplish this task this
[1:07:22] year
just addressing about half of the roof
[1:07:27] which is the problem would be the
solution and it would be significantly
[1:07:31] cheaper. Um Mr. Kavanagh's concern was
he referenced it to asphalt work and
[1:07:38] called it patching Uh but the issue at
hand is we don't have enough money
[1:07:43] allocated for a full roof.
It would it would be a poor use of
[1:07:50] taxpayer funds because the other parts
of the roof are not that old. Um and
[1:07:55] we're still addressing the core problem
that's been a problem for 20 odd years
[1:08:00] or since it was built really. So money
has been dumped into it prior with re-
[1:08:05] roofs or new roofs and we're still at
the same point. So I inherited this
[1:08:13] this year. Um I know last year quotes
were presented for re- roofs which again
[1:08:19] would have solved the issue. So where
we're at I have a quote that addresses
[1:08:25] the problematic area which is the main
center part of the building. The history
[1:08:29] was they kept part of that structure and
built around it. The engineering staff,
[1:08:36] whoever it was that designed the
building, it wasn't done properly for
[1:08:42] venting and exhaust. So, that problem's
always existed and there's an air
[1:08:46] handler in the attic. So, it creates a
lot of heat. The heat's not being
[1:08:49] drafted properly. The proposed idea from
a local roofing company was to do a cold
[1:08:55] roof or is to do a cold roof.
They'll strip off the old roofing,
[1:09:00] inspect for bad, rotted out pieces of
plywood as there may be along the edges
[1:09:05] because that's where the ice dams were
occurring.
[1:09:08] And over top of that plywood,
install a new piece of plywood that has
[1:09:16] insulation, ribbed insulation on the
bottom side. What that allows
[1:09:23] down on the the eaves,
the air will draft through those ridges
[1:09:30] to the ridge vent on that portion. This
will allow the deck to stay frozen so we
[1:09:38] won't get ice dams. the ice dams. The
heat was coming out so fast that it was
[1:09:44] creating ice where it couldn't run off
into the gutters or off the building and
[1:09:47] it was forcing its way under the the
shingles and even through whatever ice
[1:09:53] guard they have there cuz I know they
have a ton of ice guard with all these
[1:09:56] attempts to fix it and somehow it still
managed to get through. That's how much
[1:10:00] water there was. I was personally there
several times inspecting it. Um
[1:10:06] when when there were hundreds if not
thousands of pounds of ice along about
[1:10:12] 120 line linear feet of the building.
Let's say 60 ft on each side. That's
[1:10:17] where the problem area is. That's where
the proposal is to fix it. [snorts] At
[1:10:22] this point,
we have several options off of this
[1:10:27] scope of work. We can look for other
contractors that want to assess it and
[1:10:33] tell us what they think. Um
I think we're all on the same page. We
[1:10:38] don't want another
standard roof job because we've had
[1:10:43] three or four of them.
>> That's that's my opinion. Yes.
[1:10:46] » And that it just doesn't work. [snorts]
Um the alternative would be
[1:10:52] I know it was brought up to lift the
roof so it can be better insulated, so
[1:10:56] to speak. Um, [clears throat] I would
only guess that that cost would be
[1:11:02] really high. Uh, just to just to do a a
partial, you're looking at, you know, in
[1:11:08] the ballpark of $80,000
just to address what's broken to do the
[1:11:12] whole roof. I mean, this I think it was
a little more than half, but if it came
[1:11:18] to be near double that at $150,000,
we can't we can't and won't recoup that
[1:11:24] through Reynolds. It just the math
doesn't math. And that's okay because
[1:11:28] people love the building. We love the
building. We hope everybody uses it and
[1:11:31] uses it safely where water isn't pouring
down the walls and blowing apart the
[1:11:35] paint and the drywall tape. That's what
we have now. So,
[1:11:41] I'm I'm all ears on whatever direction
you want to go. I'm confident that this
[1:11:47] company can do the job. I'm sure there
are other companies that can do the job.
[1:11:50] We have the time. But what I want to
clarify is we don't have the money
[1:11:54] allocated for the full type of this work
based on this.
[1:11:59] And some of the bids or quotes last year
were pushing the same amount just for a
[1:12:05] re- roof. The higher the higher end
quotes I believe approached 80,000.
[1:12:08] » Yeah, they're about 45 to 80.
>> The cheapest one was 45 45 60 and 80,
[1:12:14] let's say. So for the price of that 80,
we can address the core issue. I asked
[1:12:19] about matching. Um, the shingles are
supposed to match where it's not
[1:12:24] noticeable or hardly noticeable. Of
course, there's samples ahead of time we
[1:12:28] can see. I'll go up there with a ladder
and lay it like this and show you a
[1:12:31] picture. It's not not not a hard task to
do. Um, so we have options with the the
[1:12:36] details of it, but the the big picture I
I need a decision on. I need I need a
[1:12:42] couple minutes to where we can dial this
down and figure out what we want to do
[1:12:46] with all those facts known.
Well, I was impressed with the
[1:12:50] presentation we got for the cold flow
roof. It's uh uh technology that's not
[1:12:59] » should work in my opinion.
>> Seems like the most logical course of
[1:13:03] action for that problem we're having.
>> It would be far less expensive than
[1:13:09] changing the pitch of that roof,
taking the top off and building a new
[1:13:14] top. you know, this this is has the
potential to get the job done. I'm not
[1:13:20] interested in doing half of it at all.
I'm not uh this needed to be uh set up
[1:13:28] as a bid package uh through revised code
through the prosecutor's office. That
[1:13:34] did not happen, Riley, for some reason.
I don't know why.
[1:13:37] » Well, I can I can tell you because I
have it all timestamped.
[1:13:40] Um,
for several reasons, the prior
[1:13:45] administrative assistant was unable to
help me and would not help me. So,
[1:13:49] » you could have called me
>> to [clears throat] build it out.
[1:13:53] » No, to find this assist, this help that
you're whining about not having.
[1:13:57] » I'm not whining. I asked for a solution
and um
[1:14:03] I'll just present it without your help
because let's not forget for 20 years
[1:14:07] you haven't been able to fix this. you
you've been here the whole time. So, I
[1:14:12] inherited this decisions.
>> We've already had that discussion. Get
[1:14:15] get
>> I know you're defending Mr. Shavanagh.
[1:14:19] » Um but he just said I'm whining. So, I'd
like to point out that I'm inheriting
[1:14:23] this 20-year issue as of January. And
the administrative assistant
[1:14:27] » fixed across the street yet. And you've
had that one since you've been here,
[1:14:30] too.
>> What's that fix it, General?
[1:14:32] » The sophet across the street.
>> I went over there. I can't find any
[1:14:35] sophet
from here. You want to show me after the
[1:14:39] meeting? I'm happy to look at it. You Is
it under the walkway?
[1:14:43] » Back into this building here.
>> Right over the doorway. We've had this
[1:14:46] issue. You've already discussed this.
Make your motion. You want your friend
[1:14:49] to do this. Let's do it. Get it done. Be
done. Move on.
[1:14:53] » I appreciate you.
>> What percentage of the
[1:14:56] does this cover the the fix?
>> Um I believe it was around
[1:15:04] half the square. I I'm happy to confirm
that.
[1:15:09] » So if we do one half of the building,
>> that would take care of the problem. The
[1:15:16] other half doesn't need
resurfaced or
[1:15:23] at this time. Is that right?
>> Correct.
[1:15:28] All that roofing is
newer. Um, and it's not forcing water
[1:15:35] down the walls
and we don't
[1:15:40] So, 58 square [clears throat]
uh you said you had the information on
[1:15:45] the
quotes for
[1:15:50] uh re-roofing the entire building.
>> I do. I don't
[1:15:53] » previous quotes.
>> I don't have them with me. They were
[1:15:56] hard copies, so I don't have them in my
email to pull up.
[1:15:57] » I just want to see how many squares they
were quoting on that.
[1:16:04] » So, we could [clears throat] do half the
building now, fix the problem for the
[1:16:07] winter under 80,000, and then if we
needed to next year or the do the other
[1:16:13] half.
Is that accurate?
[1:16:17] » That is. And the the other half, so to
speak, would not be the cold roof
[1:16:22] technology. It'd be standard roofing.
Okay.
[1:16:25] » So the because it's not required or
necessary. The the root problem is
[1:16:30] contained [clears throat] on the two
linear runs on the west and east side of
[1:16:35] the main hall. The gazeos, the addition
in the back corner um
[1:16:43] over the peak on the backside. None of
that has any trace of damage inside the
[1:16:47] building or freezing issues because it
doesn't have um the big three-foot
[1:16:54] overhangs running on those those
portions. So, it it actually makes a lot
[1:16:59] of sense
uh considering the situation we're in.
[1:17:05] Um but Mr. Kavanagh, you you had the
bids last year. You did nothing and it
[1:17:09] damaged the building. So, we have a
solution here for 2026.
[1:17:14] So for
>> I don't know what I'm whining about. I'm
[1:17:17] trying to get this done. Nancy wouldn't
help you. You didn't have enough help.
[1:17:21] » You asked equate that to whining.
>> I have proof of it.
[1:17:25] » So for 70 is that what it this is?
76,000.
[1:17:28] » Correct.
>> You know, I think from what I have
[1:17:32] appropriated that would fit into our
budget for the remainder of the year. I
[1:17:37] double that would not be feasible this
year.
[1:17:40] » No, we have no to apply to. That's why
we've been putting that reminder on
[1:17:43] there. I checked with uh [clears throat]
>> um
[1:17:48] the NOEC rep and it energy efficient
roofing. Oh, we we asked about it the
[1:17:52] last meeting. The gentleman was here two
meetings ago. He said, "Of course it
[1:17:56] applies."
>> Is that's the 14,000?
[1:17:58] » 369. Correct.
70 76 minus 14.
[1:18:05] » Okay. So that that money is available.
So
[1:18:08] » 62.
>> Okay. before we get too far field on
[1:18:12] this.
>> Aesthetically,
[1:18:15] » uh, looking at the
>> I [clears throat] couldn't hear you.
[1:18:18] Sorry.
>> Actually, with a different roof, the the
[1:18:23] cold roof or whatever it is, how would
it look aesthetically on the on the
[1:18:26] building itself, would there be like a a
difference in
[1:18:30] » Yeah, the I don't know the exact height,
but it's it's not as tall as you think.
[1:18:34] Uh, let's say an inch and a half.
>> So, you'd almost want to budget for next
[1:18:39] year through the other half. just making
the
[1:18:42] » well the section they're doing it won't
you won't notice the difference
[1:18:48] as as they mold them together
essentially on the different transitions
[1:18:55] from the peaks and the eaves and that
you it won't be noticeable at that
[1:18:58] height. If it was if we were raising
that whole roof a foot or something like
[1:19:02] that then yeah there's going to be some
>> Is there going to be flashings on the
[1:19:05] transitions?
the job is complete to where it's going
[1:19:09] to be operational. So, if flashings need
added or special breather vents to get
[1:19:14] that air to draft all the way up to the
ridge, uh that's all included. It's it's
[1:19:19] turnkey to make sure that we don't
continue to damage the building like the
[1:19:23] last 20 years, Mr. Cav.
>> Yeah. What does this do to stop the melt
[1:19:28] at the peak of the roof which is
displacing that water down to the eaves
[1:19:34] at the edge of the building where the
ice dams are forming? What does this do
[1:19:38] to stop that?
>> So, the ice dams will not form because
[1:19:41] currently the heat's escaping
>> through the peak.
[1:19:47] » No, we don't have a peak problem. We
have
[1:19:49] » Yes, we do.
>> There's pictures of that. There's no
[1:19:53] snow on the roof at all. And there's 18
in of ice at the wall.
[1:19:57] » So, this this this creates a cold deck,
which is the idea for everyone's roof.
[1:20:05] You want the deck to stay a uniform
frozen temperature. If it doesn't, where
[1:20:09] the heat is escaping, the water can
freeze and refreeze quickly and create
[1:20:14] an ice dam. And then the water is is
held on the roof and it pushes back in
[1:20:19] underneath the shingles down your walls.
In this case, the cold roof from start
[1:20:25] edge gutters all the way to the ridge.
To answer your question, stays the same
[1:20:29] temperature. So, you're not going to see
>> uh excess melting here or no melting
[1:20:35] there.
>> What What does this do to solve the heat
[1:20:38] loss near the peak
>> and 15 ft either direction or 20 ft
[1:20:44] either direction? What does this do to
stop that?
[1:20:46] » So, we're creating draft that we don't
have.
[1:20:52] So, when you have heat loss,
>> you're putting insulation down on the
[1:20:55] roof before you put the cold roof on.
>> There's a gap. the there's it's ridged
[1:21:00] so it creates a draft from the from the
bottom to the ridge to answer your
[1:21:05] question as directly as I can.
>> Any heat that's escaping will be drafted
[1:21:11] out of that ridge because we're creating
a draft that it doesn't currently have.
[1:21:17] [clears throat]
The engineering problems, all the
[1:21:20] problems over the last 20 years, the
problem has been that the roof isn't
[1:21:24] staying cold uniformally. So what we're
doing is adding a roof on a roof. So we
[1:21:31] can we can force that draft to happen
all the time. So it doesn't matter what
[1:21:36] the heat loss is here or there or there
or there. It's going to be drafted out
[1:21:40] the ridge. So you're not going to get
the ice dams cuz the snow is not going
[1:21:44] to melt on above the insulation.
>> So how is it we're talking about just a
[1:21:50] half measure and just doing half the
shingles. We're going to take up the
[1:21:53] shingles off the peak and reuse them. I
I'm no
[1:21:57] » I I I I like the idea of this cold flow
roof if we do it in its entirety
[1:22:04] in in in the half measure. I can't
support it.
[1:22:08] » We don't have the money, PJ, to do it in
>> we do it next year.
[1:22:11] » Well, then you're going to suffer with
the more damage this year. So,
[1:22:15] » we do it next year. So, when the calls
come in that somebody like I went down
[1:22:19] there and there's an event and there's
water pouring in the windows and down
[1:22:22] the walls
and I have to go down there. Hey, let's
[1:22:26] mop this up. I'm really sorry. Which I
did on several occasions.
[1:22:32] Do you want to run down there instead?
>> I think I did that for about 20 years.
[1:22:35] So, you know, it's been
>> You should have just fixed your problem.
[1:22:38] » I'm done. And that's what I'm attempting
to do. And you're trying to do a half
[1:22:41] measure
now. So, I wouldn't consider it a half
[1:22:44] measure since it's going to address 100%
of the issue
[1:22:47] » to look at here, but I got to wait for
them to stop bickering. So,
[1:22:50] » we don't have leaks. I want to be very
clear. We don't have leaks anywhere else
[1:22:55] except those linear runs west and east
side because of the bad engineering when
[1:23:00] it was designed 20 years ago. So, if we
address the problem, which is within
[1:23:05] budget and it's a now solution, we're
not going to get water blowing into the
[1:23:09] building through this winter. And it
does. It pushes through the window
[1:23:12] sills, down the drywall. Tape's blown
out. There's stains. We can't You're not
[1:23:17] We're not even going to paint the
ceiling or do any touch-up work until we
[1:23:20] know this is rectified because otherwise
it's just going to keep happening. The
[1:23:27] » let Mike
throw in there for a second. Um before
[1:23:32] we get too far a field, um this is the
correspondence from Chrissy Ry.
[1:23:39] Um, it was relative to the question that
was proposed.
[1:23:43] » I can put it up there if it's easier. We
can just read it.
[1:23:49] What's the date you got?
>> Uh, July 21st.
[1:24:14] Okay.
[1:24:36] So, I don't know what you want to
summarize, but in July, we agreed
[1:24:41] uh to see if the prosecutor would review
and advise on an invitation to bid.
[1:24:47] And uh
she said on the timeline, it would be
[1:24:52] very difficult. I see your proposed
legal notice. Do you have all the other
[1:24:56] documents referenced? Um, how did you
calculate the estimate?
[1:25:01] So, yeah, we have all this.
>> Scroll down.
[1:25:10] » Uh,
[1:25:16] that's that's the first email out for
me.
[1:25:19] » Okay. The
>> Yeah, that part. That's the first part
[1:25:23] of it.
>> That was the first part. I'm getting
[1:25:26] down to her response
on the 24th.
[1:25:35] » It's probably this one. [snorts]
21st.
[1:25:39] » 24th.
say
[1:25:48] that's a
[1:25:54] » Yeah, that was just some of her
recommendations, I guess. Let me see.
[1:25:57] 24.
>> Why don't you just read it?
[1:25:59] » Yeah.
>> Would you go ahead just read it?
[1:26:06] I have it. Very [clears throat] small.
Okay,
[1:26:08] » that's it.
[1:26:12] All right. Um, I'm just going to read
read it along here. I can't summarize
[1:26:17] everything at the moment without taking
some time to respond. And I don't want
[1:26:20] to delay you from taking steps to get an
example to work from. My best
[1:26:26] recommendation on the place to start may
be asking some surrounding townships
[1:26:30] that have done similar work recently for
a copy of their bid docs. Bainbridge or
[1:26:34] Russell could be a good place to start.
I don't have any townships that
[1:26:40] worked this recently. So I don't have
any examples myself to work from. These
[1:26:45] are different animals. Okay. Uh there
are a number of steps that need to be
[1:26:49] followed. It is important to have all
the documents in order prior to going
[1:26:53] out to bid. But as just one example, I
want you to have a draft of the contract
[1:26:58] for work as part of your bid document so
that anyone bidding on the project is
[1:27:04] doing so on the exact terms the township
wants. This makes the contract and award
[1:27:09] process much simpler.
You have also you also have to have a
[1:27:14] process for questions to be asked and
answered to registered biders prior to
[1:27:18] the bid due date. I'm not sure this was
intended by a draft, but you can't just
[1:27:22] have individuals call township contact
to have questions answered because that
[1:27:27] can give competitive advantage to the
person or entity. Also, the and this is
[1:27:32] the key thing working with this also the
company that provided the township with
[1:27:37] an estimate for the work very likely
cannot bid and be awarded the project
[1:27:41] for the same competitive advantage
concerns. Please keep that in mind for
[1:27:46] the future if there's any thought the
project could exceed the bid threshold.
[1:27:52] Now just looking at at this from the
outside it's like
[1:27:57] well my friend's company can't bid on it
but if we drop it below the bid
[1:28:02] threshold I can give him the work anyway
and now he's not bidding. So the point
[1:28:10] is
my vantage point has got Jimmy Deborah
[1:28:15] written all over it. I'd want to put
this up before we even consider it. Say,
[1:28:19] "Okay, this is what we're doing. Send
that to the prosecutor's office with
[1:28:22] this in mind to make sure that that this
is legit and that we we could do this.
[1:28:28] We want to go forward with anything that
is even looks questionable on the
[1:28:32] outside.
>> Looks questionable. you guys have all
[1:28:34] the scope of work stuff and we should
probably just get some other quotes
[1:28:38] because to be honest as a resident he
wanted to help and do a favor. Um let's
[1:28:44] just find somebody else. Not a big deal.
>> Just for just forget it all together. At
[1:28:48] least we know what's going on. That's
like half the battle cuz we didn't have
[1:28:53] a clue what was going on for a couple
decades. So we're a step ahead here and
[1:28:56] we have a little bit of time. So let's
switch gears. Do we want to
[1:29:03] advertise on Facebook or do you just
want to throw something on the website?
[1:29:07] How do you want to reach out to other
contractors?
[1:29:10] » Well, this is totally fine.
>> I feel in a way I feel bad for him
[1:29:14] because he's done
>> he's done a lot of favors for us.
[1:29:17] » A lot of free work. He's he's got good
ideas,
[1:29:20] » but if you don't like the optics,
>> I mean,
[1:29:22] » I'm totally fine with
>> you, like I said,
[1:29:25] » you know, that's fine. We we have we
have to look at how things look from the
[1:29:28] outside and that just
>> you know like I said I have to you know
[1:29:31] I have no problem with um
>> even still looking at this but um I
[1:29:39] think this is what we're going to have
to I I personally haven't seen any
[1:29:43] additional solutions other than this to
take care of the problem that we've got.
[1:29:48] » Yeah we
>> I'm not a roofing expert.
[1:29:51] seems to make the most sense and even
doing the partial now and then whatever
[1:29:57] else we have to do next year to keep it
from happening
[1:30:02] that would be fine. So, if we can put a
description of it on our uh Facebook
[1:30:08] page or something, somebody who's um
familiar with cold roof technology who
[1:30:13] would be willing to take a look at our
situation and [clears throat]
[1:30:19] um
>> So, do you want to give me the same full
[1:30:24] access to the Facebook that you have?
>> Because I don't I don't have it.
[1:30:28] » That's why I don't do this stuff. No,
she doesn't have full access. I checked.
[1:30:31] only you do.
>> I can help you give her full access if
[1:30:35] you want.
>> You can Yeah, I can I can show you what
[1:30:38] I've got on my thing. And
>> I I know I know exactly how it's set up.
[1:30:41] You have full access from Miss Doleazol
and that's it. And she has partial
[1:30:47] access and you have to know how to
change it in your phone.
[1:30:51] » Yeah, no problem.
>> Okay.
[1:30:54] So then with that in mind, once she gets
full access, I can help her and I'll
[1:31:00] have full access and I can put the scope
of work and the ideas behind this
[1:31:06] together and ask for other contractors
to
[1:31:11] take a look at it. And I'm happy to go
down there and show them all the same
[1:31:14] stuff that we've already investigated.
>> And just to let you guys see your
[1:31:18] research there,
>> I graduated with Jimmy Demora.
[1:31:20] » Yeah. I'm trying to find the connection.
Uh because you I'm I'm trying to figure
[1:31:26] out what the connection to to myself is.
Oh,
[1:31:28] » you got to be of a certain age.
>> Oh, no. I
[1:31:31] » I just can't put it together. I mean,
[clears throat]
[1:31:36] » yeah,
[1:31:39] » he got like favors and stuff like to be
honest.
[1:31:42] » I mean, this guy's a highly respected
local roofer and he's never done
[1:31:48] anything for me. So in the the I just I
your your quote about this looking like
[1:31:53] Jimmy Deore is odd to me cuz I I
>> looking like how it would how it can be
[1:31:57] perceived. Not that that's this what it
is,
[1:31:59] » right? But in the details I can't make
sense of it how it looks like anything
[1:32:03] with him. I I can't put it together.
>> Okay. Well,
[1:32:07] » because I don't I'm not getting favors.
I mean, that was the summary of Mr.
[1:32:10] Dear. You got favors. I'm not getting
any favors. Hey, I'm trying to clean up
[1:32:14] a roof that has a problem in a short
amount of time. When I asked our old
[1:32:18] administrative assistant, she's gone and
I didn't want to lay it all on Miss
[1:32:21] Blazer because she just walked in the
door to clean up a bunch of stuff.
[1:32:24] That's the truth. Okay. I started
looking at bid stuff. I'm happy to put a
[1:32:28] bid project together. Time frame doesn't
make much sense and it's a waste of your
[1:32:31] money. Most importantly, it's a waste of
your dollars. So, the better solution
[1:32:37] was to do what's broke, fix what's broke
so we don't have continued damages.
[1:32:44] So, I will try my best to get new
contractors to quote ASAP
[1:32:52] because I know they don't like to shoot
roofs under like 40°. That's coming. I
[1:32:56] don't know who is first.
Well, uh, you know, we get into a bid
[1:33:02] process with government entities like
yourselves, you know, it can get very
[1:33:07] legal very fast. If one competitor feels
that he was in a bad position as
[1:33:12] compared to the other or shared
information, [clears throat] it gets
[1:33:15] complicated. My question is the geog and
I'm kind of going off that letter up
[1:33:19] there. Is the Ga
Giaga County have any kind of bid
[1:33:23] process that you that could be followed
here? because it doesn't sound like we
[1:33:28] have anything in writing here and maybe
I'm wrong. I'm not hearing it, but is
[1:33:31] there a process that's been approved or
is a standard for use in the county? I'm
[1:33:38] just trying to make sure that no one
gets in trouble here.
[1:33:40] » Yes. Above uh I believe it's around 80
or $81,000 now. It's all spelled out
[1:33:46] pretty pretty clearly in the Ohio
Revised Code.
[1:33:49] » We've we've never done one. That was my
very first question months ago. We have
[1:33:53] never done one on our own. The county
takes care of them for us for road work,
[1:33:57] but no one at this table knew how to
generate this bid pack. I said, "Well,
[1:34:01] is that my job or do I ask Miss Doles
all to do it?" And then it kind of all
[1:34:05] went downhill from there. I'm happy to
generate a complex bid pack. I'm
[1:34:09] confident I can do that,
>> but at this point, I need a solution.
[1:34:13] » Um,
>> we have done these uh
[1:34:17] never done one.
>> We hire We
[1:34:21] » This is the guy in Pennsylvania, right?
>> Listen, Mr. Professional. We hire
[1:34:24] project managers to do this.
>> So I don't I don't remember that
[1:34:29] suggestion ever in the last
>> I suggested you it to you at a meeting.
[1:34:33] » Call a guy in Pennsylvania.
>> The guy that's actually the guy that did
[1:34:37] project manage.
>> All right. So I'm a couple months behind
[1:34:40] the road department. You're not a couple
months.
[1:34:42] » You're 20 years behind.
>> You're nine months behind. You're 20
[1:34:44] years. We we talked about this in
December.
[1:34:47] » You literally did nothing until July.
You're trying to make yourself look good
[1:34:51] because you failed at this and then
passed it on.
[1:34:53] » I'm going to fix it, right? I have a
solution,
[1:34:55] » Riley. We did the best we could 20 years
ago based on the information.
[1:34:59] » No, he had bids last year and nothing
happened.
[1:35:02] » Can I tried blaming Mr. Mun?
>> As you insist to finish your thought,
[1:35:06] let me finish mine.
>> Well, you interrupted me first.
[1:35:10] » Because you're acting like a child.
>> I'm not. I want a solution. Let's go to
[1:35:13] the point that 20 years ago we went with
the best decisions we could make at the
[1:35:18] time based on the information. You have
a great idea suggested here.
[1:35:24] It's a new philosophy. It's new
technology
[1:35:28] to make it work. Most roofs only last 20
years, 25 years.
[1:35:34] And it is time to move on to something
different. Okay, we've been talking
[1:35:38] about this since at least March when
Sean came and presented this plan. Okay,
[1:35:44] you've had the opportunity to collect
other quotes, have you?
[1:35:48] » The bid process needed done first.
>> Our old administrative assistant
[1:35:54] out of No, no, I have But you're
accusing me of something. I have the
[1:35:58] paper showing that she would not help.
And then unfortunately,
[1:36:03] » I'm not even going to go there. She's
gone now. Okay. But I can show you no
[1:36:08] problem that I asked thinking, well,
this is maybe something she she'll call
[1:36:12] and do this and this this.
>> But we did have this discussion. Hire a
[1:36:15] project manager. I don't care if it's
the guy out of Pennsylvania or if it's
[1:36:18] somebody else local.
>> The guy out of Pennsylvania,
[1:36:20] » it skip that idea of where he's from.
Hire a project manager to put the bid
[1:36:25] together. Again, referencing him is,
you know, the point is that
[1:36:34] hiring a project manager and and forget
Jim Dixon or whoever it is, you know,
[1:36:39] send out a bid for a project manager,
tell them what we're trying to do. We
[1:36:43] can interview project managers,
>> but we need somebody, like I said, when
[1:36:47] you're doing a bid like this, you bring
somebody in like that because they know
[1:36:51] how to do this stuff,
>> do they? because it's it's in pretty bad
[1:36:54] shape from all the people that built
that building and the three roofs or
[1:36:59] four roofs that you guys both you two
were in charge of all of those roofs
[1:37:03] that we wasted.
>> How money are you fighting with? We we
[1:37:05] we as [laughter] a board we've kind of
agreed that this technology is something
[1:37:09] that's likely to work. It It's certainly
worth taking a It's certainly worth
[1:37:15] trying it. Uh so you're fighting with
yourself.
[1:37:21] We're on that same track. I think what
you're hearing is this is going to be
[1:37:27] over that $81,000 threshold to do the
whole thing.
[1:37:32] We need to hire a project manager. We
need to meet revised code requirements
[1:37:36] across the board. We need legal review.
We need somebody that's done this
[1:37:41] before. You have not.
>> Neither of you.
[1:37:44] » I hired people that knew how to do it,
though. You refused to do that
[1:37:47] » because it's your leaking roof from the
last 20 years. You refused to do that. I
[1:37:50] want to fix it. This is how it's done.
Can you admit that you refused to do
[1:37:54] that?
>> Can you admit that that roof has been
[1:37:55] bad your whole two decades?
>> I think I did it. There's something
[1:37:59] wrong. And it's showing it. It shows you
what's wrong with it.
[1:38:02] » It's been wrong. Here's
>> Yeah.
[1:38:06] » Well, he keeps attacking. I got to be
very clear here.
[1:38:08] » This problem is not new. It's so not new
that they had multiple roofs over 20
[1:38:14] years and a bid from last year they did
nothing with. Correct. And then you
[1:38:17] blame Mr. Mu.
>> Can you move forward? Yeah. So, what we
[1:38:20] have in front of us is a realistic
solution this year. As I mentioned, I
[1:38:25] will we're not going with this
contractor. That's fine because of Jimmy
[1:38:28] Demor or something.
>> Then we're going to find similar quotes
[1:38:33] or we're going to let the building leak
again and cause more damage and we're
[1:38:40] going to work on the bid packet through
a GC. Those are our only two answers.
[1:38:47] That's it. So, that's where we're at and
that's what I said 10 minutes ago. We
[1:38:51] have two
I don't like the second solution. It's
[1:38:55] going to cost way more than we allocated
and the building's going to be damaged
[1:38:58] more. We have a viable solution in front
of us.
[1:39:02] All we have to do now is um stay away
from the Jimmy Demora reference. So, we
[1:39:09] just find new contractors through
Facebook and the use of our website. We
[1:39:14] post it tomorrow. hope we get bids,
quotes, whatever it is in the next
[1:39:17] several weeks. If they're all over the
threshold, we go to the bidding process
[1:39:21] through a GC and the building will
continue to be damaged. Is it exigent
[1:39:25] circumstances that the building is
actively leaking and destroying itself?
[1:39:30] I don't know. How far do you want to get
into it? Do you do we agree? We could
[1:39:32] just ask Miss Ryan, "Hey, we have a
leaking building. Can we avoid the
[1:39:35] bidding process?"
I don't know. That's It's in there. I
[1:39:40] read it.
>> It's not leaking.
[1:39:41] » It It does leak. I saw I have with my
own eyes literally it actively leaks so
[1:39:47] bad that I get calls hey we're mopping
the water out
[1:39:50] » that discussion got it
>> I heard you say it doesn't leak that's
[1:39:53] heard that
>> so rather are we going to compensate
[1:39:55] this guy we're throwing his bid out they
came here and
[1:39:59] » free estimates
>> they spent a lot of time get gave came
[1:40:04] here and gave us proposals and stuff if
you're going to pay a project manager
[1:40:07] that's probably not going to fix the
problem
[1:40:10] » that's what's happened traditionally and
they unfortunately They override me and
[1:40:13] that's what they want.
>> I [clears throat] would like to do fix
[1:40:16] the issue at hand without it being more
damaged. I'm going to try. I don't know
[1:40:21] if we're going to get quotes um that
we're happy with or that they can do
[1:40:26] this scope of this project that fast,
but that's step one. You want that to be
[1:40:31] one or you just want to go right to the
GC and cuz you you said you won't do a
[1:40:34] partial. If you stand on that, you guys
overvote me, remember? Do you not want a
[1:40:38] partial at all? We're going to let it
leak all winter. I want you your answer.
[1:40:42] » I want it done right. I'm not.
>> All right, Riley. Your your logic
[1:40:47] equates to hey, my tires only flat on
the bottom.
[1:40:52] » Um, you sir have a barn that collapsed
off the side of the road. So, I don't
[1:40:56] want to hear logic about tires.
>> And you're running an illegal business.
[1:40:59] » What is that?
>> What's under coating in your barn there?
[1:41:03] » So, where are you going with this,
Riley? Where are you going? You're
[1:41:06] fighting with yourself. All right. No.
[laughter]
[1:41:08] » Okay. Well, then
>> that's funny. If we just kind of try to
[1:41:11] » Wait, you got to answer that. You want
Do we want it to leak and look for a GC?
[1:41:16] Cuz you don't want a fix.
>> I don't want to do the whole roof.
[1:41:18] » Yep, I do.
>> So, when it leaks, and it will cuz we've
[1:41:21] estab established that it has a problem.
>> Do a half measure.
[1:41:26] » Do you want to shut it down for rentals
for the winter?
[1:41:28] » It's not going to leak that bad.
>> Oh, really? You want to see some of the
[1:41:32] pictures where there's 10ft water spots
in the middle of the room? I have them.
[1:41:34] Let me I might have been in that
building a time or two. Uh,
[1:41:39] » you just said
>> I want to do it right. So, I want to do
[1:41:41] the whole roof.
>> So, do you want to shut it down for the
[1:41:44] winter?
>> It's on you. This is totally
[1:41:47] » You need to Yes.
>> I want to do I want to do the whole
[1:41:49] » I think we should be prepared ahead of
time knowing it's going to leak.
[1:41:56] » We got time to talk about this.
>> I answered you.
[1:41:59] » Shut it down or not?
I'm not going to shut it down today, but
[1:42:02] I want to do
>> We can't have people renting that
[1:42:04] building. 10 foot water spots where
somebody slips and falls. The There's
[1:42:09] literally stains on the roof or on the
ceiling, the wood swelling around the
[1:42:13] windows, the casing.
>> Make a motion to shut the building down
[1:42:16] right now.
>> This is your idea.
[1:42:18] » No, make a motion. Go ahead,
>> sir. This is definitely your idea.
[1:42:21] » Okay.
>> It's very clear. I'm just trying to be
[1:42:24] proactive here cuz
>> Okay. I presented
[1:42:27] » Take a look at
>> again. I'd like to see the whole roof
[1:42:30] done, but no, I don't want to sneak, you
know, have it leak all winter either.
[1:42:34] » If we can do if we can do a portion of
the job, which will be
[1:42:40] not a patch, but the first half of the
job where we can continue it from that
[1:42:46] point and finish it up later, I think
that's worth looking at. So, if you can
[1:42:51] get that posted onto the our social
media
[1:42:56] um and see what we can come up with.
Objective being to do a permanent repair
[1:43:04] in the one spot that will alleviate the
leaking problem.
[1:43:12] » You just said you don't want to do that.
Do you want Are you willing to do that
[1:43:14] if I do all that work?
>> It doesn't matter what he said, Riley.
[1:43:17] Mike said go ahead, do it.
[1:43:22] Just put it up on Facebook. Put it up on
the web.
[1:43:25] » You don't need a unanimous board to do
that.
[1:43:28] » Yeah, you don't need just do it.
>> All right. So, step one.
[1:43:31] » Okay. Motion to post it on the Facebook
to
[1:43:34] » and the website.
>> Hey,
[1:43:37] » for the discussion here.
[1:43:42] » Second.
>> I'll second.
[1:43:44] » PJ.
>> No.
[1:43:46] » Ry.
>> Yes.
[1:43:47] » Michael.
>> Yes. Okay, now let's get it moving.
[1:43:52] All right, now on that I think we've had
enough fun and it's getting late and
[1:43:57] people are getting tired and cranky,
which would be me.
[1:44:02] » All right. Um, you have anything else?
>> I do.
[1:44:06] » Oh, okay.
[1:44:23] So,
[1:44:33] [clears throat] I haven't had received
any additional correspondence on this is
[1:44:37] for you, Mr. Ticko. Um,
this the McWinny
[1:44:44] uh dwelling issue. Has there been any
new correspondence? Is there anything we
[1:44:51] should be doing? Are we capped out of
money? Do we need more money? What's
[1:44:54] going on?
>> Hey, you know what? I was going to go
[1:44:56] over that myself here.
>> I'll let Mr. Troy answer.
[1:45:02] » Okay. Um, as you know, I contacted uh
uh Mrs. Crombi uh at the planning
[1:45:11] commission regarding
uh our situation.
[1:45:17] And
[1:45:23] if you remember me bringing that up,
her response
[1:45:30] and this was the question of
um
[1:45:35] our zoning
uh relative to uh
[1:45:40] the McKimney situation matches the
county zoning.
[1:45:45] So my question to them was, is your
zoning right or are you thinking about
[1:45:50] changing it based on our prosecutor's
definition?
[1:45:56] So she responded um in response to the
July 29, 2026 email correspondents, the
[1:46:02] definitions related to dwellings from
Giaga County model township zoning
[1:46:06] revolution resolution are long-standing
definitions and amendments are not
[1:46:12] currently anticipated.
The definitions from Auburn Township are
[1:46:16] similar to the model. Uh, if the
township is interested in changing its
[1:46:21] definitions, please submit an informal
review. Well, we're not. Question was,
[1:46:26] are ours the same as yours? She said
yes.
[1:46:30] Um, for your August 4th additional email
correspondent, your assistant
[1:46:34] prosecuting attorney weighed in on the
matter already. The planning
[1:46:38] commission's assistant prosecuting
attorney advis the township should
[1:46:42] follow the advice from your legal
counsel and this office should not get
[1:46:46] involved in a potential legal matter
especially considering we not have all
[1:46:50] the facts.
So
[1:46:54] our prosecutor didn't agree with our
definition gave it her own definition
[1:46:59] but the county's definition is the same
as ours. Anyway, we're beating a dead
[1:47:04] horse on this. Uh my recommendation to
Frank based on what we've got here is
[1:47:12] um
is to we're not going to put any more
[1:47:16] money toward this. Uh we're not going to
do any more legal proceedings because we
[1:47:21] could spend $50,000
and not guarantee anything's going to
[1:47:26] happen based on the mixed responses I'm
getting from the county.
[1:47:30] So, I would recommend, Frank, that uh
again, as far as we're concerned,
[1:47:37] they're in violation of our zoning. They
won't let us in there to take a look at
[1:47:41] it.
We can't fight that. So, as it sits,
[1:47:46] basically, you have no further action on
this. Basically, just stand down and at
[1:47:52] some point in the future, if we have
some other idea that we can implement,
[1:47:56] that's fine. But right now there's no
nothing more we can do on this.
[1:48:02] » You want a motion because the money
aspect of it?
[1:48:05] » Uh well
>> spend anymore
[1:48:09] is it necessary
>> or we're in general agreement not to
[1:48:11] spend more tax dollars on this. Is that
true?
[1:48:14] » So Frank, uh well we had budgeted the uh
>> $5,000.
[1:48:22] So don't you there's some of that left,
right? Don't even use that up. just stop
[1:48:26] wherever our last correspondence was.
We're done.
[1:48:31] » I don't think we budgeted anything
beyond that $5,000.
[1:48:35] » We haven't hit the 5,000 yet. So,
>> uh
[1:48:37] » we're not even going to go that far cuz
>> don't feel proper to
[1:48:41] » the only thing that could do is if the
5,000 could get us to the point where we
[1:48:44] ended up in court again and that would
take us in needing another 50,000. I'm
[1:48:48] not going to do it. Well,
>> can we allocate the amount back to the
[1:48:52] » what's the wording?
>> Well, we only we budgeted 5,000. We
[1:48:56] didn't give them 5,000 up to
>> it was it was coming out of our
[1:49:01] » general.
>> Yeah.
[1:49:02] » We don't want it sitting there budgeted
though on a motion. We can
[1:49:05] » It's not
>> okay.
[1:49:06] » It just isn't going to get spent.
>> Do we know what we get back?
[1:49:11] » Get back from where?
>> How much we spent?
[1:49:14] » I'd have to look.
when you're ready.
[1:49:16] » I don't know if there's another bill
coming or not. There might be. Is there
[1:49:20] any more?
>> Not that I know of.
[1:49:25] » I think we only spend a few thousand of
it.
[1:49:28] » Yeah. So,
>> I'd have to
[1:49:29] » roughly three. We spend roughly 3500
3,000 whatever.
[1:49:35] » All right. we have x number of dollars
uh appropriated in a legal
[1:49:41] you know for u for attorneys and
accountants if needed. So
[1:49:47] » so you can give us a figure for the next
meeting to see
[1:49:52] how much we'd spend on the
out of that.
[1:50:01] All right, cool. That's a big That's a
big win. That's a big win for the
[1:50:06] taxpayers.
Nobody has any questions about that. All
[1:50:11] the that money in that chase to get in
the home and
[1:50:16] take things out. Force them to take
things out.
[1:50:18] » Correction. Correction.
>> Please
[1:50:21] » not get in a home. Get in an into an
accessory building used as a home. Let's
[1:50:27] keep it classified what it is. Riley,
>> let's keep it classified what it is. and
[1:50:32] to get the stuff out to for that was a
big part of this. We're going to force
[1:50:36] them to remove.
>> They won't even they won't even let me
[1:50:38] go investigate to see if the people
moved out.
[1:50:41] » I was still trying to wrap my head
around the goal
[1:50:44] » getting stuff out.
>> It is done.
[1:50:46] » It's done.
>> Done discussion. Excellent.
[1:50:49] » We'll let them go all over the township.
>> Unbelievable.
[1:50:53] » Very smart. Okay. Um, so at the last
meeting we went over
[1:51:01] uh fire prevention stuff and so we we
agreed that it made sense to
[1:51:08] um get time sheets uh cuz it's it's not
it wasn't good that we never had time
[1:51:14] sheets. Um that position is
now the only salaried position. Um, and
[1:51:22] we agreed that by this meeting that we
would draft up some job descriptions.
[1:51:27] Um, we have never had for that position,
I've said this for nine months because I
[1:51:33] I can't wrap my head around it. Um, a
job description or an application or
[1:51:41] um time sheets. And it bothered me
because that position is the highest
[1:51:46] level of public safety that we have in
our in our small group of employees so
[1:51:51] to speak. Um
so what I will do because it is getting
[1:51:56] late I I have generated some mock job
descriptions.
[1:52:02] So I will email them for your review.
Do you have an email?
[1:52:08] » Yeah,
>> it's up here.
[1:52:09] » Okay. Um, [clears throat] I also took
the liberty of generating job
[1:52:15] descriptions for all of our other
positions.
[1:52:19] So, it's it's very lengthy. It's very
complex, but the timing is great because
[1:52:26] we go over all these positions and
salaries in January at the
[1:52:29] organizational meeting. So, if we are
making changes or decide that changes
[1:52:34] are merited, then they line up perfectly
with that meeting. It gives us several
[1:52:38] months to talk about this, review it,
and do what's right for the township.
[1:52:43] Um, it's no secret that not having any
of this data is bad. It's been very bad
[1:52:49] for a very long time, and I am very
proud to be addressing it head-on. I
[1:52:55] think this will be a tremendous move for
the township uh for all the positions.
[1:53:00] Um, I mean, we've been told we needed
this even from obviously from Otarma.
[1:53:06] I mean, as it reads, job descriptions
for each township position are not
[1:53:10] current or we don't have them. This is a
liability risk.
[1:53:14] Job descriptions, and I agree, should be
reviewed by legal prior to adoption.
[1:53:19] Each employee should receive a copy of
his or her specific job description.
[1:53:23] Sign an acknowledgement of receipt
understanding of the job description.
[1:53:28] Job description should be reviewed
annually and updated when necessary. Any
[1:53:31] changes in job description should be
communicated to each employee in
[1:53:34] writing. So, we have time to do all that
correctly. That's the great thing. Step
[1:53:40] one, they are generated. They're
lengthy. They're complicated. You'll
[1:53:44] need a lot of input on them to do it
right. So, I will email them to you and
[1:53:49] for the next meeting, we could put it on
the agenda. Uh it might take a while,
[1:53:53] but we can go through them line by line
and get this right because we've got
[1:53:58] nothing right now. And it's not it's
it's not good. We we know that's not
[1:54:02] good. We're moving past that. We're
going to fix it. Um,
[1:54:07] what do you think about it?
>> Well, when we get them, we'll take a
[1:54:11] look at it.
>> Put on the footnotes version of it. We
[1:54:15] can
>> actually give them to us.
[1:54:18] » I can bring them up, but
>> two hours, but now we're not going to
[1:54:20] look at them now.
>> No. Okay.
[1:54:23] » Didn't Dan ask for this a while back?
>> Yes.
[1:54:28] » Yep.
>> Yeah.
[1:54:31] And did you talk to those employees in
that position to see if your definition
[1:54:36] of their job duties matches?
>> Um, no I did not. Which position in
[1:54:42] particular? Cuz I did talk to fire
prevention.
[1:54:46] » If you have a job description for every
employee,
[1:54:49] » I do.
>> Then perhaps you need to check with them
[1:54:52] to see if that's really what is in their
scope.
[1:54:56] » Yeah, I figured we can check the layouts
of it. I still do believe fire
[1:55:00] prevention is the most important though.
That that definitely needs addressed. Uh
[1:55:04] the other ones are more
self-explanatory. They're more generic.
[1:55:07] Um
those jobs kind of speak for themselves
[1:55:11] a little better. Like the Sexton one,
for example, we never had anything with
[1:55:15] that. Look what look what was going on
in the cemetery. We didn't even have our
[1:55:18] stuff in the building. So, we got we
we've we've moved so far past where we
[1:55:22] were in a lot of these fields that it's
going to be great. It's going to be
[1:55:26] Thank you.
>> Good for you. Let's
[1:55:29] » another project. Okay, we've got them.
We're going to look at them, right?
[1:55:32] » Yes, [clears throat] I do have.
>> What do you have next on your list?
[1:55:36] » Um, this is a big one. I have not heard
any of us talk about fire department
[1:55:42] audit. What that means is
[1:55:48] there's several parts of this. Uh, do we
believe we need one? When's the last
[1:55:53] time we had one? Do we want to allocate
money towards one? and where this all
[1:55:58] stemmed from. Uh there there were
recently problems in Hampton Township.
[1:56:03] That is no secret. Um
that incident has corresponded with the
[1:56:09] county budget hearing meetings uh which
I was at. And the township ahead of us
[1:56:15] which I listened in on their review was
Newberry. Newberry Fire Department is
[1:56:21] structured the same as ours. They are a
private company. um they have not had a
[1:56:28] audit that they could remember. So they
were actively in the process of getting
[1:56:33] an audit because of the things happening
that happened in Hampton unfortunately.
[1:56:38] So I got to thinking,
is it worth it for Auburn? Um I know in
[1:56:44] the paperwork Auburn has
hourly money
[1:56:50] listed in the contract towards auditing.
I'm not sure that that's being done or
[1:56:57] being done properly to the magnitude of
the money that gets spent from the
[1:57:01] taxpayers. So that's this is an
open-ended question.
[1:57:06] Do we want to at least examine and
consider
[1:57:10] an audit like Newberry is
or do we want to verify the audits that
[1:57:15] are already in place? And and maybe one
of you gentlemen from the fire
[1:57:18] department can speak to that. If there's
paperwork with our audits, how many
[1:57:22] hours went into it? $32 an hour, I
think, was the number that's in the
[1:57:27] contract.
>> Yes,
[1:57:28] » I can speak to that. Yes, $32 an hour
was the agreed upon rate to have a fire
[1:57:34] department representative work with an
auditing company [snorts]
[1:57:38] uh to um work through that process. That
was that's what that dollar amount is
[1:57:43] for.
>> Not for them to actually try to do any
[1:57:45] auditing themselves. [clears throat]
>> That is that is being a representative
[1:57:49] to facilitate an audit being performed.
Okay.
[1:57:53] » And we have an outside audit every year.
>> We have a review every year, right? Up
[1:58:00] until the past year. Uh the current um
vendor um does not perform reviews.
[1:58:08] » We talked to that company. They also do
not provide audits. Okay. Um that was
[1:58:16] that was known before we switched over
to that uh vendor.
[1:58:20] uh we've been in contact with that
vendor. Uh they are willing and able to
[1:58:25] offer us a
different vendor who can do an audit.
[1:58:31] our vend our current vendor for the
accounting program says really an audit
[1:58:36] and I'm not opposed to doing whatever
you guys decide to do because [snorts]
[1:58:40] an audit generally unless it's a
forensic audit is not designed to find
[1:58:47] um
losses of that of that magnitude. Again,
[1:58:52] this is coming from our current
accountant. I'm not I'm just relaying
[1:58:55] information to him. uh he did say that
almost more importantly is internal
[1:59:02] controls.
So we did have a meeting between the
[1:59:07] president, the treasurer and myself
where we kind of went down the internal
[1:59:12] controls that the accounting our current
accounting agency offered provided to
[1:59:17] us.
I didn't score it but we do quite a few
[1:59:22] of the things that they've already
suggesting.
[1:59:25] We probably could document some of those
things a little bit better than the last
[1:59:29] that we do. Um, but we're not too far
off the mark and we've talked about
[1:59:34] doing some changes. We have not
performed an internal audit for probably
[1:59:38] the last two years. We used to try and
do it annually. Again, things fall
[1:59:42] through the cracks. Okay. So,
>> yeah, let me see if I got this history
[1:59:48] right. We were with uh for I think more
than 10 years with the district out of
[1:59:53] Burton, a local you were and then Ditri
got bought by NMS.
[1:59:57] » That's it. Okay. And that's where
[clears throat] things started changing
[2:00:00] » and then uh and and Dan was was with us
and went through all that processing
[2:00:05] there. Um the service NMS I believe is a
franchise type of provider. uh our
[2:00:13] service from them became very bad to the
point to where we had a problem with our
[2:00:18] 990 filing because they said they sent
something and couldn't prove they sent
[2:00:22] something and that propagated into a lot
of time and effort. Uh we sourced
[2:00:27] Advanced County Solutions out in
middlefield. Um, it was a name that we
[2:00:32] actually got from uh Dan. Uh, the
gentleman who runs that is a fiscal
[2:00:37] officer in
Middlefield Township. I'm sure
[2:00:42] » I think so.
>> Somewhere out there, but he's and he
[2:00:45] works with a number of fire departments.
I don't think he worked in
[2:00:48] [clears throat] Hampton, but he works
with a number of fire departments up in
[2:00:51] in over in that area of the county
there. we felt uh he would be probably a
[2:00:56] pretty good fit for us to provide us
with services.
[2:01:04] » Um just on the financial side of it if
you if you can gather up two years ago
[2:01:09] or more recently any whatever directed
towards financial audit not performance
[2:01:14] or policy and stuff like that.
>> I don't think that I can produce
[2:01:18] anything like that for you.
>> That that's the problem. So just to get
[2:01:21] just to get dialed back into the the
problem at hand. Um
[2:01:26] » I'm trying to be very clear that's
helpful. We probably don't have
[2:01:30] financial
>> make your decision in whatever manner
[2:01:33] you feel fit. So
>> So we So here's here's the issue.
[2:01:38] When the fire departments are set up as
private companies, they
[2:01:43] are able to not have to follow the same
rules as this building, the township
[2:01:49] itself.
Mr. Matzco, correct me if I'm wrong, but
[2:01:52] we we get a financial audit here. They
run tests, they look at things, they
[2:01:58] dive in more into controls, but also
some financials.
[2:02:02] The problem lies a private fire
department if they're exempt from so to
[2:02:07] speak following that, it becomes our
responsibility to oversee the taxpayer
[2:02:12] dollars. So something like Ham does not
happen. Um, if we have no record of
[2:02:19] financial audits, we are negligent
because we're asking, we know it hasn't
[2:02:25] happened, so we should examine what they
cost, how long does it take to get one,
[2:02:31] confirm we haven't had one. All these
questions remain,
[2:02:34] » right? And I I'll be very very forth
with it. you know, our internal audit
[2:02:39] would be several hours of, you know,
some volunteers getting together and
[2:02:45] spot checking. Okay, do you have the
cancelled check for this and matching it
[2:02:49] to the check register or do you have the
invoice for this and and matching the
[2:02:53] check stuff to that? It wasn't uh again,
like I say, it wasn't a forensic audit.
[2:02:58] » Yeah.
>> Okay. and it wasn't a priority, but now
[2:03:01] things are sure changing and and I'll be
honest, I'm understanding it better from
[2:03:05] seeing in that meeting the explanation
about private versus township and and
[2:03:09] how
>> we need to do things like that.
[2:03:14] » Um,
>> is that something we could put in the
[2:03:16] contract for next year?
>> Certainly, we can we can
[2:03:20] » I mean, we we we're audited every every
two years, so I wouldn't
[2:03:25] » And I know there's a cost to doing that,
too. Oh yeah, for sure.
[2:03:29] » It's not it's not
>> it would come out of fire out of the
[2:03:31] fire funds. For sure. But
>> if it's if it's going to reassure the
[2:03:37] » if you guys are asking for it out of the
fire.
[2:03:41] » Yes.
>> I'm going to say legally we can spend
[2:03:45] general fund money on fire prevention
and associated things.
[2:03:52] » I'm I'm just asking. I'm not saying that
it is or not, but
[2:03:55] » I kind of agree with Dan that it
probably logistic logically should come
[2:04:00] out of the fire fund, but legally I
don't think it's it has to.
[2:04:05] » Okay.
[2:04:08] » Anyway, we can we can figure that out,
>> right? That's way down the road. So So a
[2:04:13] couple basic steps. Um
[2:04:18] as less on, do you want to handle that
in its entirety? because I'm I got like
[2:04:23] a bunch of stuff I'm working on. I will
I'm happy to. It's not that complicated.
[2:04:27] » I like counting. I'll do it.
>> Discuss it at the next
[2:04:32] » Our meeting will be next week because
it's an alternate
[2:04:35] » get it on the agenda.
>> Riley, are you trying to do a forensic
[2:04:39] audit or just an audit of internal
controls?
[2:04:42] » So, that's the question I'm asking. Uh
I'm focused on financial, not forensic,
[2:04:46] not digging in and hey, we think this
happened. A detailed forensic. No. Well,
[2:04:51] that's the only way you're going to find
fraud.
[2:04:54] » So,
I it it's my understanding Newberry is
[2:04:58] not having a forensic audit, but they're
focusing on the financial side of things
[2:05:02] because they have a lot of
bad word surplus surplus taxpayer
[2:05:09] dollars sitting and that's part of it.
And they admit they haven't they didn't
[2:05:13] look at their financials [snorts] for a
very long time, if ever, which is kind
[2:05:18] of what I'm picking up in our situation.
So the general discussion here is should
[2:05:23] we how much should it cost who does it
and we're just starting fresh here and
[2:05:28] yes with an emphasis or focus on the
financials and the Hampton timing with
[2:05:34] the budget hearing as I mentioned is
what kind of got multiple fire
[2:05:38] departments talking about this at those
meetings. I was just privy enough to sit
[2:05:43] there and hear it firsthand through
Newberry. Um and we're set up the same.
[2:05:48] We're literally set up the same as them.
So for us to knowingly not have a
[2:05:54] financial audit or any attempt of it
doesn't look good. So I'm not saying
[2:05:59] yes, we need a you know a $100,000
audit. I don't even know the number.
[2:06:03] Maybe do you know what it would it would
cost on a 1
[2:06:08] uh5 million budget?
>> It could be anywhere between 10 and
[2:06:12] 25,000 depending on how deep you want to
go.
[2:06:15] » Right. But they're really and truly in
an audit, you're not going to get you're
[2:06:20] not going to find that fraud that Ham
did. It's going to be checking to see if
[2:06:25] they have checks and balances.
>> Yeah, Patty, he's not kidding. That was
[2:06:31] uh I think I said at the eight last
meeting that was the 800 pound gorilla
[2:06:35] in the room was Hampton Fire.
>> Uh that was the focus of that budget
[2:06:41] commission. And that's not just Jaga
County. That's going to be a statewide
[2:06:45] thing. They are going to on volunteer
fire departments. I you can see it
[2:06:50] coming just like the clerk situation in
Chester 25 years ago.
[2:06:55] » There's going to be a major focus that
there is.
[2:06:59] » The thing is that being contracted it it
gives them a caveat to not participate.
[2:07:04] And then we become the eyes that are
supposed to be responsible with your
[2:07:08] money and I I want to do the responsible
thing given everything going on. We
[2:07:13] always want to get better and we haven't
had a background in this. It's really
[2:07:17] that simple. So, I want to get the
conversation started.
[2:07:19] » Financials.
>> You get financials of what's going on
[2:07:23] during the course of the year.
>> Yeah. I'm not going to [clears throat]
[2:07:26] Of course we do. And I look at them, but
I'm I'm not an auditor. I I'm not going
[2:07:30] to be the one to say everything looks
great and then something happens. I
[2:07:34] mean, look at Hampton. People glanced at
their financials. I'm sure.
[2:07:38] » I don't know.
>> You don't know what happened in H? I
[2:07:40] don't.
>> I don't. But we should be responsible
[2:07:43] provided the county advice.
>> Compare Auburn and and Hampton are like
[2:07:47] comparing.
>> I'm not comparing them. That's what
[2:07:49] that's what uh that's what got me
thinking about this.
[2:07:51] » I mean Dan was it how many years were
you treasurer for the fire department?
[2:07:56] » 20
>> 20. And now when you came came over to
[2:08:00] here now Christine's a treasurer. So
>> we we got a pretty [clears throat] solid
[2:08:05] lock on you know who's been doing stuff.
So
[2:08:08] » yes. So a financial audience's an
independent examin examination of an
[2:08:14] organization's financial records and
statements just to verify their accuracy
[2:08:19] and compliance with standard accounting
rules. So I mean that that would just
[2:08:25] give assurance to the township its
residents that everything's being
[2:08:31] followed accordingly. Um it would it
would uh identify areas of maybe concern
[2:08:38] where you could implement controls that
would eliminate any potential
[2:08:45] [clears throat]
>> fraud. It's not a forensic audit which
[2:08:48] is looking in whether trying to find
>> right
[2:08:52] » fraud. The the improvements would
probably be worth it. They're going to
[2:08:55] recommend
>> I noted we had discussed you know
[2:08:58] tightening up some of the [cough]
controls we have. So if this is a, you
[2:09:01] know, a helpful tool to do that, then
yeah, you know, why not?
[2:09:05] » Yeah. Small fire department audits. Um,
depending on, I mean, you I don't know
[2:09:10] that it's alak cart, so to speak, but
depending on what we think we want and
[2:09:13] need, I 2,000 to 10,000 bucks. Um, I
think that's
[2:09:19] » I don't know where you're getting your
information from. If you're looking at
[2:09:23] AI, I would not go buy it.
>> Yeah,
[2:09:26] » you're looking at at least $10,000. I'm
on a nonprofit that doesn't even have
[2:09:32] 300,000 and our audits are 8 grand per
year and we do go [clears throat]
[2:09:38] through an audit.
>> So, should we not even look into this,
[2:09:42] you think, or
I don't know what you're saying. Sorry.
[2:09:46] » I'm just saying it might be really
expensive is nowhere near what it is.
[2:09:50] It's more like 8 to 15 to 20.
>> Right. And that's why we're discussing
[2:09:55] this. I mean, I literally open up the
conversation by saying it's something we
[2:09:59] should look into for these reasons and
get an idea. You know, I'm not here to
[2:10:04] battle the cost side of it. It's if they
don't want to do it or I don't want to
[2:10:08] do it or the fire department recommends
not doing it, we'll take that into
[2:10:12] consideration. We have nothing right
now. This is just an initial idea and
[2:10:15] conversation that we can work on for the
next meeting and just make some progress
[2:10:20] in the right direction. And I would say
from what I learned from from Keith that
[2:10:24] no matter what we discuss, it's probably
a good thing. There's not really a lot
[2:10:28] of harm in trying to be more fiscally
responsible with your tax dollars.
[2:10:32] » I can put you in touch with Charles E.
Harris and Associates.
[2:10:36] » They're the ones that do our audit.
>> Okay.
[2:10:39] » Um they they're extremely thorough. They
do a number of the townships.
[2:10:44] » Okay.
>> Audits and
[2:10:47] you you email me the info. Yeah.
>> Okay.
[2:10:50] And again, check with some of the other
fire departments. See you, you know, if
[2:10:54] they recommend somebody who does their
books,
[2:10:58] » especially the smaller ones who don't
have the budget to spend.
[2:11:02] » Yeah. I'm I'm going to say just from
what I'm hearing and seeing as a result
[2:11:07] of this Hampton [clears throat] thing is
we don't do things like this
[2:11:11] voluntarily, we're going to be doing
them involuntarily.
[2:11:16] » I agree.
>> Yeah.
[2:11:19] Um, so that's good. So agenda item,
further research,
[2:11:29] fire
[2:11:32] audit. That's cool.
[2:11:43] Ah, this is a fun one. This is quick.
And then I think we're out of here.
[2:11:46] Let's see. I got to find it though. So,
Mr. Masco brought up a great point.
[2:11:53] Um, unfortunately, there was an accident
out of town hall. Um,
[2:11:58] that was that was really really
unfortunate for for Mr. Blowers and we
[2:12:03] didn't have appropriate striping at the
time anyways cuz the front of the
[2:12:07] building's being or was being redone.
Uh, so he said, "Hey, um, are we going
[2:12:12] to look into getting striping done?" So,
I jumped on it. I think we talked about
[2:12:16] this a couple days ago and um I should
have a couple quotes hopefully in the
[2:12:22] next few days, definitely by the next
meeting. Um but I wanted to verify with
[2:12:27] you gentlemen that
there's only two ways to do it and I
[2:12:33] have pictures of both. But if you
remember way back I showed you a drawing
[2:12:36] and the parking was sideways. This was
the the new upgraded version. What that
[2:12:42] does is it allows
somebody
[2:12:46] to back out and and then get the front
of their car into to exit. Uh too often
[2:12:52] people might feel like they have to back
into that traffic. It's tricky. You
[2:12:55] know, people are turning off the light
or they're coming 50 through there
[2:12:59] [clears throat] and we don't want
anything to happen. So, uh the sideways
[2:13:03] parking
may be
[2:13:06] better if I'm getting these quotes. I
just wanted to not get make them do all
[2:13:10] the work of quoting it both ways. The
cost factor shouldn't really change
[2:13:13] much.
And here is the drawing.
[2:13:21] Where's my mouse?
So, this is important.
[2:13:28] All right. So, let me zoom out. Sorry, I
only have so much space on the screen
[2:13:33] here and there's a lot going on. So,
here's the flag pole about where my
[2:13:36] mouse is. is if you see the bright
orange right here actually. So this is
[2:13:40] the updated proposal for parking.
Everything's measured out. It's not just
[2:13:43] an idea. Um it will fit because the
numbers are are surveyed to match. Um so
[2:13:53] all the proper laws are met. There's
signs that would go here. There's bump
[2:13:56] stops for the cars. This is for if you
have um you know the van door opens and
[2:14:00] you have to come out into this big area
here. Uh this will still allow the snow,
[2:14:06] that's a major concern from um our roads
department, to get pushed through this
[2:14:10] designated area here. Snow removal is
never fun here, but that this is still
[2:14:15] an option, assuming a car is not parked
there during a storm, but we can't do
[2:14:19] anything about that. And then you have
two non- handicap spots, but all four
[2:14:23] should be able to with a couple
maneuvers pull out instead of back into
[2:14:27] traffic. Uh so I think this is smart.
This was the second drawing. The first
[2:14:33] drawing shows vertical spaces with
perpendicular to the building. Um,
[2:14:38] parallel with the building, excuse me.
So,
[2:14:43] do you like what you see? And these are
the quotes I'm going to go after. If so,
[2:14:49] well, yeah, you got to get the handicap
spots right at the bottom of the ramp,
[2:14:53] I'm sure. And uh for those that don't
need handicap spots, that's why we did
[2:14:59] the sidewalk and this parking lot over
here. So,
[2:15:02] » you know, outside of the handicap spots,
R would work.
[2:15:06] » See,
>> yeah, we never had great parking there
[2:15:09] to begin with.
>> No, we didn't.
[2:15:11] » So, we're making the best of what we
got, focusing on the handicap side of
[2:15:15] things, and then, you know, a drop off
zone or two spots there. And then we can
[2:15:19] even throw up a sign saying directly if
people don't know additional parking
[2:15:24] » um here at the admin building, which
it's already commonly used, but there
[2:15:28] are some renters that may not know that
and they pull in and go, what do we do?
[2:15:32] We don't want them going to the the auto
dealership next door. So, we should
[2:15:35] probably direct them via signage to the
additional parking.
[2:15:40] Um,
I don't know if I have an electronic
[2:15:44] copy of the other spaces, but just
visualize they're literally turn 90
[2:15:48] degrees and it's not as functional as
this.
[2:15:52] » Christine said she thought today she saw
some markings that they're going to put
[2:15:56] a crosswalk over here.
>> Be surprised. You know, they did that.
[2:16:00] They striped down here at 44 and uh East
Washington. Actually, it's on 44 south
[2:16:07] of the light. They put two
They put a traffic lane, a pedestrian
[2:16:12] lane there. There's no marking for it or
signage, but there it is.
[2:16:16] » I think if we're got that building
opened up and most of the parking is
[2:16:20] going to be used here, we got to have a
walkway there.
[2:16:22] » Yeah,
>> I um
[2:16:26] I could send that to ODAT with the rest
of the request that I built for Auburn
[2:16:31] Corners. That's done. I just It's
getting late, so that's a very detailed
[2:16:34] project I've worked on. It'll take a lot
of time to go over.
[2:16:38] Um, but you say the words and I'm happy
to throw it in so we're not
[2:16:44] » excluding that.
>> Let them at least do if they're going to
[2:16:46] do a study or if they're going to
finance it, whatever it is. I've got all
[2:16:50] the documents built out. They're super
nice.
[2:16:52] » I mean, that's why we had the walkway
set up here so that we'd have adequate
[2:16:55] parking for the town hall.
>> All right. Add crosswalk language. Those
[2:17:02] yoga classes used to use it, too.
Auburn, Washington.
[2:17:08] That's a lot of notes. All right, so
that's easy. So, and then another agenda
[2:17:11] item. Um, I would like to add the Auburn
Corners improvement paperwork. Um, quick
[2:17:17] summary, the ODOT safety engineer in
Bedford. I spoke with them after
[2:17:21] speaking with a lot of business owners.
Uh, we're basically focused on three
[2:17:25] things for them to at least look at. Uh,
slow down half mile corridor, slow down
[2:17:29] on 44. Um, crosswalks. Them doing the
crosswalks first if they're willing, is
[2:17:35] huge because we always have had the
right to do sidewalks. We're responsible
[2:17:39] to bear that cost. I know I'm going fast
here, but if they do the crosswalks
[2:17:43] first, if they so choose to, our
sidewalks could abut them. You don't
[2:17:46] want to do it the other way around. So,
there's a it's a there's three letters.
[2:17:50] Um, there's plenty of support for this.
Um, but ODOT needs to see the board of
[2:17:55] trustees initiate that request for them
to look into a speed study, for them to
[2:18:00] look into uh crosswalks or flashing
beacons, solar powered beacons, and
[2:18:05] lastly, a right-of-way permission for us
to do sidewalks, which is already
[2:18:08] available, but we don't want to just go
and get quotes and slap sidewalks in
[2:18:12] without having their input on the all
those other important details. So, all
[2:18:17] of it kind of flows together. And this
crosswalk, I will just mix in this
[2:18:21] location um with the Auburn Corners
letter and we can sign off on that,
[2:18:26] package it up really nice, send it to
ODOT, and when we hear back, we hear
[2:18:30] back. Um but how that came to be was I
was asked to work on that
[2:18:35] and I reached out to a contact, a
manager I have at ODOT. He put me in
[2:18:39] touch with the safety engineer and we've
it's done. I mean, the project's
[2:18:44] complete. We just have to review it and
sign it, make changes, whatever. So
[2:18:47] actually I'll email you all that stuff
also
[2:18:52] email Auburn corner stuff.
[2:18:57] So we will be busy next meeting
>> something on paper to look at. The
[2:19:00] county engineer probably ought to see
this but I think they're very much aware
[2:19:04] of what we're doing here. So
>> for this spot
[2:19:08] » yeah because you got two county roads
here.
[2:19:12] » Yeah. before we even sent it to ODOT.
I'm happy to get any input they have and
[2:19:15] CC them. Uh it was my understanding
from talking to ODOT several times. I
[2:19:23] wasn't so sure that the county was I
don't want to use the word responsible,
[2:19:28] but um
>> well 44 is their road.
[2:19:31] » Who is the states?
>> Yeah,
[2:19:33] » correct.
>> These two here are the county
[2:19:35] » county road. the rightway permits are
still generated by
[2:19:40] » I would think the county
>> I don't know
[2:19:42] » there's pretty pretty clear line of
demarcation
[2:19:46] » you might want to check with them first
before you
[2:19:47] » well we just talked about it so sure
yeah we'll we'll just separate that
[2:19:50] letter then they'll send it to the
county if that's what you want that's
[2:19:53] fine
>> just to make sure so we have to go and
[2:19:56] put it in there for the state and then
bank it out because it's wrong road
[2:19:59] » right right that's good
[2:20:04] that.
Well, there's some other things, but we
[2:20:08] will uh we can get to those at the next
meeting.
[2:20:12] Um,
>> is there enough parking space there for
[2:20:15] those cars to back out?
>> Let me zoom in.
[2:20:17] » Bumping.
>> Bear with me one second. Let's I think
[2:20:21] there's there's literally numbers on
there. Hold on. This I want this number
[2:20:23] down here, though. It's 20. What is it?
274 in.
[2:20:27] » 274.
>> So, a car is like 16 to 18 max. A
[2:20:31] Lincoln Town Car is like 20. Uh big
trucks push 20 to 23. Those are all good
[2:20:36] numbers. So 27 hypothetically, if you're
a good driver, you should be able to
[2:20:41] exit your whole vehicle on a little bit
of a swing. And if you have to, you
[2:20:44] know, threepoint it a little bit, it's
it's probably still better than having
[2:20:48] the lines the way they used to be
because we do not want somebody to back
[2:20:52] onto traffic not knowing how sneaky
people come up through there like what
[2:20:56] happened recently. We don't want that.
So this I think this alleviates it and I
[2:21:00] think that's enough room, especially if
it's cars and SUVs. That's a lot of 27
[2:21:04] feet is pretty good.
>> Yeah, it's more than what?
[2:21:07] » Yeah, the minimum. The minimum is 25.
>> So, I think that should be okay. Plus, I
[2:21:12] mean, these these cars well, these cars
can swing real heavy because of this
[2:21:17] because of the and these cars can go
into this if they're decent drivers. So,
[2:21:21] it should work out pretty well.
Unfortunately, it's only four spots, but
[2:21:24] it covers covers the ADA real well. It
covers, you know, handicap, elderly. It
[2:21:29] covers all the protected classes really
well. And that's the goal here of this
[2:21:32] whole project. They come safely right
onto this ramp, right into the building.
[2:21:37] » Has Otama seen the finished ramp?
>> Who?
[2:21:40] » Ot.
[2:21:43] » No, they they wouldn't have.
>> They
[2:21:47] the last risk management I have here,
July of 25. I don't think they do them
[2:21:52] annually. Three years.
They might do them every three years.
[2:21:57] Um,
yeah. Yeah. I'm not sure. I think I mean
[2:22:01] Otara should be really happy relative to
what we had.
[2:22:04] » Yeah. Certainly not annual.
Send them a picture.
[2:22:07] » Yeah. It's a I mean they'd probably This
drawing is great. They probably really
[2:22:10] like what we've done. [clears throat]
>> Yeah.
[2:22:13] » Other than the sophet issue, which I'm
excited to see,
[2:22:16] » but the the ramp I can see an elderly
person moving their walker and they
[2:22:22] catch that bottom rail and they're going
to fall because that bottom rail is not
[2:22:27] up very high. It's required down there
for wheelchairs not to slide off.
[2:22:32] » That's that's that's how the county and
the counties they had the input into how
[2:22:38] this should or needs to be for ADA. This
was reviewed
[2:22:42] » where the kids running up and down that
ramp and they're going to fall right
[2:22:44] through there and off the edge.
>> Yeah. The the what the whatifs
[2:22:48] I mean they could we got a pond at Adam
Hall with no cameras. We got all sorts
[2:22:53] of things
>> doing that that project. I really
[2:22:56] thought that there would be enough rails
in there to prevent that from happening.
[2:23:00] » Okay.
>> That that bottom falling off
[2:23:02] » that the bottom rail would be up a
little bit higher. That yes, it's going
[2:23:05] to stop a wheelchair,
but it's certainly not going to stop
[2:23:09] somebody moving their walker.
[2:23:14] » Yeah. I mean, we definitely hope that
doesn't happen.
[2:23:18] Um I guess we'll keep an eye out. Yeah.
This this is this is good. So,
[2:23:24] » but that's what the building department
recommended. I mean, they permitted it.
[2:23:29] We got a permit from them for the ramp
and the railings, right?
[2:23:34] » I'll tell you what
I wanted to say because it's complicated
[2:23:39] again, but I've built out most of my
salary donation.
[2:23:46] Um, I just didn't want to get into it
tonight with all the other projects
[2:23:49] going on. I will email that also. I know
Mr. Masco briefly looked at it. It's not
[2:23:54] bad, that gets reviewed by our APA as
well. Um, and if it becomes a problem,
[2:24:01] and you I'll just
assuming I can, which I think I can, um,
[2:24:07] after several months, the money should
be there where I I'm happy to finance
[2:24:11] that rail for you and get that done
>> just to look at just to I want to keep
[2:24:17] it safe. I won't even it won't even be a
taxpayer thing like because I for
[2:24:22] citizen resident requests that are
reasonable and if it makes you feel
[2:24:27] better hey that's the whole point I'm
donating [clears throat] back we can use
[2:24:29] it for things I have to check I mean
this no promise but if I can I will
[2:24:35] » I've noticed where those two uh handicap
spots are that the neighbor to the west
[2:24:41] has been parking his vehicles in there
periodically
[2:24:46] » so that that should prevent that.
>> It might help. Yeah, it might help.
[2:24:50] » It gives us a little extra room.
>> Yeah,
[2:24:53] » you got a donation. Okay.
>> All right. No, thank [clears throat]
[2:24:56] you. That's That's a fun one. Um, that's
it.
[2:25:02] » Okay. Any questions for Riley? I didn't
think so.
[2:25:05] » Dan.
Okay.
[2:25:10] Uh, okay. It's been three weeks since
our last meeting. Um, I processed 13
[2:25:16] electronic payments totaling $86,560.33
[2:25:22] and 22 warrants uh totaling 526,778.111
[2:25:29] for a total of $613,33844.
[2:25:35] had two large payments. Uh our
[clears throat] third contract payment
[2:25:40] and final one to the fire department for
$380,873.18.
[2:25:48] [clears throat] And we did get invoiced
for our
[2:25:51] truck. Um I think Are they picking it up
this week?
[2:25:54] » Yes, they did. Yes,
>> you got it.
[2:25:56] » Judco, it's not here, but yes, we're
supposed to be getting it this week. I
[2:25:59] saw that Judco check [clears throat]
>> for 131,000. 31. Yep.
[2:26:04] » $870.
[2:26:07] That includes some type of
add-on. Um
[2:26:12] but um yeah, so that's
>> finally
[2:26:16] » time for the winner.
Okay. Um, anybody who has uh accounts
[2:26:23] with Middlefield probably knows that
um Farmers Bank bought them out and and
[2:26:32] August 21st they transitioned from
Middlefield Bank to Farmers Bank. So I
[2:26:38] have two bank reconciliations. 1 as of
August 21st
[2:26:44] and at that point we had 371,86483
[2:26:48] in our checking and 1 million 32209206
in our star Ohio account
[2:26:56] between August 21st and August 31st
uh I reconciled again for the end of the
[2:27:03] month and at that point we had
1,85745146
[2:27:09] six in our checking and that was due to
us finally getting our um property tax
[2:27:16] advances from the county of roughly 1.4
4 million
[2:27:21] and in Star Ohio we have 1,326
42193
[2:27:27] total of 3,18387339
[2:27:33] still [clears throat] transitioning into
farmers with our remote deposit scanner
[2:27:39] and some a payments and and uh we can
talk about that next meeting. The only
[2:27:46] other minor item I have is um um
and I brought this up to the chief and
[2:27:53] to uh
Christine about getting AEDs in our
[2:27:59] township buildings. I don't know if it's
been discussed or investigated before,
[2:28:04] but um and Christine thought we could
probably lease them
[2:28:12] um and then have them maintained or
inspected the way they would um versus
[2:28:18] purchasing them and then paying
somebody.
[2:28:21] » You talking all kinds of buildings or
>> uh town hall here and Adam Hall
[2:28:28] » about the park? We already got one, I
think. Okay.
[2:28:31] » Didn't that KC seems like it? Yes.
>> Provided that one.
[2:28:34] » Didn't you point it? Yeah, you pointed
it out the other day. Yeah.
[2:28:39] » So, Christine doesn't want to give me um
chest compressions and mouth. She'd
[2:28:45] rather shock me.
>> Wouldn't we all?
[2:28:51] So I she's going to look into uh and
then so by maybe by the next meeting
[2:28:58] we'll have some more information
[clears throat] if the board's
[2:29:00] interested in that.
>> All right. In the interim I'll drop off
[2:29:03] some jumper cables and extension cable.
All right. That's all I got. Okay. Thank
[2:29:10] you. All righty. The open uh old
business no tech energize grant 14369.
[2:29:16] Again we just keep that on as a
reminder. New business county engineers
[2:29:21] address recommendation of 18185
Quinn Road for parcel 01 043490.
[2:29:30] I will make a motion to approve their
recommendation because I don't think
[2:29:35] anybody has any ideas of another number
they'd like to have.
[2:29:38] » Sounds like a good number. I'll second
it.
[2:29:41] » PJ.
>> Yep.
[2:29:42] » Riley.
>> Yes.
[2:29:44] » Michael.
>> Yes.
[2:29:47] No public comment. Good. Say the date.
91026 zoning commission meeting
[2:29:53] administration building 9:21 board of
trustees regular meeting at 7 9:26 fire
[2:30:00] department clam bait 6 to 8 um call 440
343054
[2:30:07] or 216 3751218
for tickets pre-sale only. 105 board of
[2:30:13] trustees regular meeting. 108 zoning
commission meeting. 10:12 office will be
[2:30:19] closed for indigenous people's day.
101326
[2:30:23] BZA regular meeting administration
building at 7:00. 10:19 board of
[2:30:28] trustees regular meeting administration
building at 7:00.
[2:30:34] » Motion to adjurnn.
>> Second.
[2:30:38] » PJ.
>> Yes.
[2:30:39] » Riley.
>> Yes.
[2:30:41] » Michael. Yes. I knew there's going to be
no comments. Everybody's out there
[2:30:44] looking tired like they wanted to go
home.
[2:30:53] » The time is 9:27.
[2:31:00] » Is that tonight or tomorrow morning?
Okay,
[2:31:05] » that is the house on Quinn Hall. Second
one in.
[2:31:11] That's a big house, too. I drove by the
other day. It's nice.
[2:31:14] » They're reumbering.
>> Sorry.
[2:31:15] » Are they renumbering it?
>> No, they they
[2:31:18] » they split the lot two lots.
>> Okay.
[2:31:22] » Build the new house in the old one has
to get a new address.
[2:31:28] » Okay.
>> This is a new This is an engine engineer
[2:31:33] thing with Andy How being up there. I
don't know if he found something on the
[2:31:37] revised code that this has to be done at
all times cuz we're doing it at all
[2:31:42] times. Okay.
[2:31:50] » Sorry.
[2:31:54] » That's good. I just It's not relevant.
>> Well, it's not I said it has the
[2:31:59] appearance of it just
>> again analogy because I have the Jimmy.
[2:32:03] We went to high school together.
to remember that anybody from Bedford is
[2:32:09] going to remember.
>> I feel a bit insulted like you're
[2:32:10] insinuating that I'm taking favors from
the guy. I don't need any favors.
[2:32:14] [clears throat]
>> That's what it sounds like. You got to
[2:32:16] see the optics of your comment.
>> That's why I said
[2:32:21] how it looks.
>> I don't think it looks that
[2:32:25] get it done type of thing or let me in
the office so I can stop the
[2:32:30] » Yes. You got key. We got to get keys for
Okay, there you go.
[2:32:34] I trust you.
>> Okay.
[2:32:38] » Okay.
[clears throat]
[2:32:43] » Just lay down so I can trip over.
>> Yeah, I might as well. Man, I just
[2:33:00] » that is something that I don't think
prosecutor
[2:33:05] No,
>> Mr. Davis, I was thinking I could take a
[2:33:07] daylight picture of that and email it to
you.
[2:33:09] » Walk over right now. I'll just do it
myself. I'll just fix it.
[2:33:12] » That's how I've been doing things around
here. Just do it. If you got a
[2:33:14] flashlight,