1
00:00:16,000 --> 00:00:23,199
Welcome everyone to community complex
board meeting for Wednesday May 14th.

2
00:00:21,680 --> 00:00:26,199
I'd like to call the meeting to order at
7:02.

3
00:00:26,640 --> 00:00:34,199
First we'll begin with the confirmation
of the agenda. Any changes, additions,

4
00:00:40,719 --> 00:00:49,920
technology is working. That's good.
Verified resolution to approve the

5
00:00:47,600 --> 00:00:56,640
agenda. The board adopts the agenda for
the meeting of May 14th, 2025.

6
00:00:53,120 --> 00:01:03,000
Move and second, please. Member de Ros
moves. Member Asa seconds. All in

7
00:01:00,440 --> 00:01:07,920
favor is
carried. Any declaration of

8
00:01:08,119 --> 00:01:20,479
interest? None. We'll proceed with
delegation. We have Christine scrimter

9
00:01:17,080 --> 00:01:29,320
for the presentation of our draft
audited fin 2024 financial statements.

10
00:01:23,680 --> 00:01:29,320
Welcome. to see you again. Turn this on.

11
00:01:29,439 --> 00:01:35,360
Perfect. All right. I believe you have
the draft statements in your packages

12
00:01:33,040 --> 00:01:39,920
and I'll go through them page by page.
Please don't hesitate to stop me and ask

13
00:01:36,960 --> 00:01:45,240
me any questions that you might have um
as I'm going through them or getting

14
00:01:42,000 --> 00:01:49,040
questions or I have some of my
explanations. So, uh I'll draw your

15
00:01:47,759 --> 00:01:52,159
attention first to the independent
auditor's report. So this is my

16
00:01:50,640 --> 00:01:57,040
auditor's report saying that I'm
independent of uh the uh arena that I

17
00:01:55,439 --> 00:02:00,240
used to have in the community complex as
well as I would also like to say that

18
00:01:58,960 --> 00:02:04,479
even though I am the auditor for the
town of Elmer I do um a significant

19
00:02:02,799 --> 00:02:10,239
amount of work just on these financial
statements to ensure the expenditures

20
00:02:06,240 --> 00:02:14,800
that are charged to this um complex are
actually complex expenditures making

21
00:02:12,480 --> 00:02:18,959
sure even though as I said we do the
audit of the town and as well with

22
00:02:17,120 --> 00:02:23,360
payroll we do that as well and
everything. So uh that's the

23
00:02:21,040 --> 00:02:26,879
independence part and they are dated as
of today's date which is under Canadian

24
00:02:25,200 --> 00:02:31,760
auditing standards. Those charged with
governance um need to approve the

25
00:02:29,040 --> 00:02:35,760
financial statements they then uh once
they're um approved by you will be

26
00:02:34,000 --> 00:02:40,319
passed on to both the councils that
participate in this complex and then

27
00:02:38,000 --> 00:02:44,040
will get approved at that level as well
and get consolidated half and half in

28
00:02:42,400 --> 00:02:48,080
each one of your financial
statements. All right. So go forward to

29
00:02:46,400 --> 00:02:51,920
the statement of financial position.
would be better known as your balance

30
00:02:49,360 --> 00:02:56,319
sheet. Um I don't have a lot to say on
the balance sheet piece. I come down to

31
00:02:54,239 --> 00:03:00,160
what's called net financial assets. So
that's really the money you would have

32
00:02:57,440 --> 00:03:04,560
at the end of the day. Uh if all your
bills were paid and you had paid off all

33
00:03:02,879 --> 00:03:08,800
your liabilities and you can see there
it's up about $40,000 which is really

34
00:03:07,120 --> 00:03:15,040
what the reserves are up when we get to
the reserve schedule. Um so any surplus

35
00:03:12,000 --> 00:03:20,400
that's um that comes in from the add on
to the ice time um gets put into that

36
00:03:18,720 --> 00:03:23,760
reserve as well. There's interest earned
as well on that

37
00:03:21,640 --> 00:03:26,519
reserve. Underneath that line is the
non-financial assets which is your

38
00:03:25,519 --> 00:03:31,200
capital
assets. Uh there's obviously this

39
00:03:28,800 --> 00:03:34,720
building being the major one. Um and the
decrease there is mainly the

40
00:03:32,560 --> 00:03:40,720
amortization. So that's the using up of
those assets over the life of the um

41
00:03:37,840 --> 00:03:44,400
arena. Again, I'll remind you that those
costs are at historical costs, so

42
00:03:42,640 --> 00:03:48,040
they're not at what the value is of
today's date or what that would be worth

43
00:03:46,879 --> 00:03:52,720
in today's
dollars. And then prepaid expenses, your

44
00:03:50,720 --> 00:03:58,480
insurance policy that covers this arena
does not um end with uh right on

45
00:03:56,480 --> 00:04:03,439
December 31st. So, there's a prepaid
portion that gets paid in 2024 that

46
00:04:01,280 --> 00:04:07,120
relates to 2025. So that's the majority
of what that prepaid is coming down to

47
00:04:05,439 --> 00:04:12,400
accumulated surplus at the end of the
year was $6.8 million and the decrease

48
00:04:10,799 --> 00:04:17,479
from the previous year is really that
amortization that I

49
00:04:14,760 --> 00:04:22,800
mentioned
256,000. So that's the main decrease

50
00:04:20,600 --> 00:04:25,199
there. Any questions on the balance
sheet at

51
00:04:26,919 --> 00:04:34,160
all? Moving on, we'll get to the state
of operations and Q surplus. So this has

52
00:04:31,919 --> 00:04:40,000
a three columns. The budget for 2024 is
approved. Uh the actual for 2024 and

53
00:04:36,960 --> 00:04:45,240
then the actual for 2023. Um and and
this really is a good news story. As you

54
00:04:42,080 --> 00:04:50,639
can see um revenues are up
significantly. Um especially in the ice

55
00:04:47,680 --> 00:04:53,400
rental area and that flows down uh
really to the surplus that we'll talk

56
00:04:52,240 --> 00:04:58,240
about in a
minute. Um and I really the rest of the

57
00:04:56,080 --> 00:05:01,639
revenues are really consist. residential
youth subsidy is based on the youth use

58
00:05:00,800 --> 00:05:07,840
in
Robinson and it's very consistent to

59
00:05:04,000 --> 00:05:13,680
last year's under expenditures. uh the
amortization the third line down is

60
00:05:11,280 --> 00:05:18,639
that's the 256,000 I mentioned when I
was talking about the balance sheet and

61
00:05:16,240 --> 00:05:25,120
that is not a budgeted item that is a
use non-cash item that flows through um

62
00:05:22,000 --> 00:05:30,960
using up at the capital assets and so uh
is not part of what uh the participating

63
00:05:28,000 --> 00:05:35,280
municipalities um when they pay their
shares that's not included in that nor

64
00:05:33,680 --> 00:05:39,919
is it included in your budget as I
mentioned so if you take that out of

65
00:05:37,520 --> 00:05:44,560
your total expenditures. So the 1.4
million minus the

66
00:05:41,479 --> 00:05:48,759
$256,000 your costs were about $100,000
less than

67
00:05:46,840 --> 00:05:53,360
budgeted and
and that much less than last year's too

68
00:05:51,919 --> 00:06:03,199
a little bit more than that. So
obviously a very well um organized u

69
00:05:57,680 --> 00:06:09,520
budget and uh spending on our this year
coming down to that overall uh decrease

70
00:06:06,800 --> 00:06:12,720
there the 64,000 but the the thing I
think that both of you all the

71
00:06:10,880 --> 00:06:16,520
municipalities would be interested in is
the town of Elmer Township of Malahide

72
00:06:15,039 --> 00:06:20,720
you can see there that we budgeted
313,000 from each one of those

73
00:06:18,600 --> 00:06:25,120
municipalities and it actually came in
at 205,000 so significant and savings

74
00:06:23,120 --> 00:06:29,280
there. So, two pieces to that. One is
the revenues were up, two the

75
00:06:26,639 --> 00:06:33,840
expenditures were down. So, um good
internal controls over both

76
00:06:31,560 --> 00:06:38,639
sides coming down the excess of
expenditure over revenue and really that

77
00:06:36,440 --> 00:06:43,560
$192,000 deficit represents the
amortization less the new capital assets

78
00:06:41,360 --> 00:06:47,280
less what we transferred over to the
reserves. These are PF financial

79
00:06:45,919 --> 00:06:50,039
statements. So, they're they look a
little different than what's currently

80
00:06:48,479 --> 00:06:53,919
produced as you're well
aware. coming down to that accumulated

81
00:06:52,319 --> 00:06:58,360
surplus again at the end of the year,
the same number that was on this year.

82
00:06:59,440 --> 00:07:04,800
Any questions about any of the
specifics? The the budget to actuals and

83
00:07:02,960 --> 00:07:09,759
and prior years are pretty consistent
with what was budgeted or the whole

84
00:07:06,639 --> 00:07:09,759
budget which is obviously what

85
00:07:13,720 --> 00:07:19,120
you
can the next statement is the statement

86
00:07:17,520 --> 00:07:23,199
of cash flows and I won't spend a lot of
time on this. This is just the increases

87
00:07:20,560 --> 00:07:28,160
and decreases of the non-cash items on
the balance sheet. As you're aware, this

88
00:07:25,360 --> 00:07:32,400
this um 201,000 is really the monies
that um we put over into the reserve

89
00:07:30,319 --> 00:07:35,680
fund. The actual expenditures are always
paid through the town of Alman, for

90
00:07:34,240 --> 00:07:38,720
instance, the payroll would be paid
through the town of Elmer's bank

91
00:07:36,880 --> 00:07:44,240
account. That's why on the balance sheet
you always have a include town because

92
00:07:40,800 --> 00:07:48,800
of that situation or defa depending on
what's

93
00:07:46,360 --> 00:07:53,039
your and then the next statement is the
statement of change in net assets.

94
00:07:51,199 --> 00:07:57,599
Basically, this is where you see the
amortization potential for capital

95
00:07:54,800 --> 00:08:03,599
assets, your new asset conditions, which
were not significant this year, just

96
00:08:01,479 --> 00:08:07,080
23,175, and then you had a little bit of
a change in the prepaid expenses, which

97
00:08:05,280 --> 00:08:11,759
I mentioned was the
insurance that net financial assets at

98
00:08:09,520 --> 00:08:14,759
the end of the year to the balance
sheet.

99
00:08:14,879 --> 00:08:20,199
We then have the notes to the financial
statements. And these are standard notes

100
00:08:18,560 --> 00:08:26,080
you'll see in a municipal financial
statement. I will draw your attention to

101
00:08:22,639 --> 00:08:30,120
two that I think um this board would be
interested in. I'll draw your attention

102
00:08:27,520 --> 00:08:34,800
to note number
four which brings down that surplus. So

103
00:08:33,200 --> 00:08:39,919
this is where you see those reserve
funds. Uh so the 243 is where we put

104
00:08:37,919 --> 00:08:43,919
that search charge into that reserve
fund and then there was some interest

105
00:08:41,680 --> 00:08:47,360
earned as well and that those both of
those

106
00:08:44,959 --> 00:08:53,120
um balances and then as you can see the
majority of your um surpluses and your

107
00:08:50,320 --> 00:08:53,120
tangible capital

108
00:08:55,320 --> 00:09:01,720
assets. And then at the back of the
financial statements is a breakdown of

109
00:08:59,440 --> 00:09:05,399
the assets by
categories. And as you can see the land

110
00:09:04,160 --> 00:09:12,279
alone at
$370,000 cost is not what it would

111
00:09:07,920 --> 00:09:12,279
obviously be worth at today's dollars.

112
00:09:25,200 --> 00:09:30,360
Thank you.
Go ahead.

113
00:09:30,399 --> 00:09:39,519
So with depreciation of the building, um
the repairs that we are making to it,

114
00:09:36,160 --> 00:09:43,360
does that change? Uh so so you have
what's called a tangible capital asset

115
00:09:41,120 --> 00:09:47,200
policy. So anything over $10,000 then
you would capitalize. So it would depend

116
00:09:45,279 --> 00:09:51,440
on whether the repairs were just have a
repair in nature or if they extend the

117
00:09:49,360 --> 00:09:54,800
life of the asset beyond a year. So if
they do extend the life and you set them

118
00:09:53,040 --> 00:09:57,519
up, you take them out of the expenses,
you put them on the balance sheet and

119
00:09:56,240 --> 00:10:02,600
then you would start advertising. So
your amortization costs would go up in

120
00:09:59,440 --> 00:10:02,600
that case.

121
00:10:02,720 --> 00:10:12,480
Okay. Uh all in all a good news audit.
revenues up, expenditures down. Would

122
00:10:08,959 --> 00:10:16,399
you agree? That's what I Yes, perfect. I
will. And I've commented on this every

123
00:10:14,320 --> 00:10:20,959
year, so you'd be sorry if I didn't
comment. I'm sorry. I'm sure, but and I

124
00:10:19,120 --> 00:10:24,560
know that you have some hopefully uh
some expenditures happening in the

125
00:10:22,640 --> 00:10:28,800
current year that you're in now. Um but
just keeping in mind as you know that

126
00:10:27,120 --> 00:10:33,760
anything that go this building is a
relatively new complex compared to some

127
00:10:31,600 --> 00:10:38,800
um of the complexes around but I have I
do 11 other municipalities so I see all

128
00:10:36,000 --> 00:10:44,480
sorts of different uh stages of of uh
repair need of repair um but again any

129
00:10:42,079 --> 00:10:48,320
capital that uh happens on a building
this size should obviously be uh

130
00:10:46,320 --> 00:10:53,519
significant and uh I know you're aware
of that but I mention it every year to

131
00:10:49,839 --> 00:10:58,320
keep safety for that.
Thank you. Any other comments or

132
00:10:59,240 --> 00:11:06,000
questions? Sounds like we're good for
another year. Thank you. Have a great

133
00:11:03,360 --> 00:11:11,120
rest of your read. The motion, please.
That the report respecting the 2024

134
00:11:08,680 --> 00:11:16,160
audited statements be received as
information and that the board approve

135
00:11:12,800 --> 00:11:21,120
the 2024 audited statements provided by
Christine Scrimure of Scrimure and

136
00:11:17,920 --> 00:11:26,240
Company. Move and second, please. Member
Barber move. Member Chapman second. All

137
00:11:23,279 --> 00:11:29,680
in favor? That is carried. Thank you
again. Have a great

138
00:11:31,079 --> 00:11:38,079
summer. Next, we'll move to approval of
previous minutes. We have the

139
00:11:36,240 --> 00:11:44,720
resolutions, please. That the minutes of
the February 26, 2025 regular meeting of

140
00:11:40,959 --> 00:11:51,360
the ECC board be received be approved.
Move and second, please. Member Chapman

141
00:11:47,440 --> 00:11:56,320
will move. Member Lewis seconds. Are any
errors or emissions? We're going to ask

142
00:11:52,880 --> 00:12:00,320
a vote. Any errors? No omissions. All
those in favor? Thanks.

143
00:12:01,160 --> 00:12:10,360
K. Next. Move to action items. Item 6.1,
first staff report, director of

144
00:12:08,360 --> 00:12:15,720
financial
services. What do we have today? The

145
00:12:12,959 --> 00:12:20,800
first quarterly financial
Q1. Heather. U. Thank you, Madam Chair.

146
00:12:18,959 --> 00:12:25,200
Three. you and to members of the board.
Um, I didn't have anything extraordinary

147
00:12:22,880 --> 00:12:29,120
at Q1. I normally don't, which is good
news. Uh, so it's still early in the

148
00:12:27,200 --> 00:12:36,079
year, but all revenues are trending
similarly to, uh, last year, except for

149
00:12:33,040 --> 00:12:41,680
hall rentals are up about 10%. So, uh,
that equates to about a three,000

150
00:12:38,519 --> 00:12:48,000
increase. Um, I had some questions on
you subsidy. um that's actually a

151
00:12:44,000 --> 00:12:51,120
revenue line uh that half of the each
each part of the municipality

152
00:12:49,519 --> 00:12:59,240
contributes. So half comes from Elmer,
half comes from and um historically we

153
00:12:55,200 --> 00:13:04,240
budgeted about 55,000 in prior years to
co. So when we those revenues never

154
00:13:02,800 --> 00:13:09,519
materialized because we didn't have the
youth um hours uh we dropped that budget

155
00:13:07,200 --> 00:13:15,040
down to 35,000 to be conservative which
was similar to 2021 2022 time frame. Now

156
00:13:13,360 --> 00:13:20,079
that those revenues have materialized,
we'll probably redo the budget in 2026,

157
00:13:17,760 --> 00:13:22,880
increasing that subsidy line back up.
So, because it is based on the youth

158
00:13:21,760 --> 00:13:29,519
revenue, if the youth revenue
materializes, then um then that that

159
00:13:26,560 --> 00:13:34,079
increases. So, um other than that, I
didn't have anything else specific.

160
00:13:31,639 --> 00:13:38,360
Um if the board has any questions, I'd
be happy to

161
00:13:35,959 --> 00:13:44,480
answer. Open it up for
questions. I think that means further

162
00:13:42,279 --> 00:13:47,800
clarification. Sounds that there are no
concerns at this point. Everything is

163
00:13:46,240 --> 00:13:51,639
trending as
planned. Where the resolution uh that

164
00:13:50,880 --> 00:13:56,720
the
report 10-25

165
00:13:54,560 --> 00:14:01,279
uh entitled East Community Complex
quarterly financial summary report be

166
00:13:59,120 --> 00:14:08,399
received for information.
Move and second, please. Member Cricut

167
00:14:04,839 --> 00:14:12,560
moves. Members a second. Any further
questions or

168
00:14:09,639 --> 00:14:17,279
discussion? All those in favor? Oh, hang
on, hang on. One more question. Oh, one

169
00:14:15,279 --> 00:14:23,000
more question. Thank you, Madam Chair.
Um, the uh you mentioned that the debit

170
00:14:20,959 --> 00:14:30,760
credit fees
are a higher uh value. Um, is there some

171
00:14:27,680 --> 00:14:37,199
way we recoup that or
uh is that all just paint out of our

172
00:14:34,720 --> 00:14:42,160
pocket as it is?
Yeah, that's a great question actually.

173
00:14:38,959 --> 00:14:47,199
So, um, Poland's working on on the town
of Elmer side, we're working on, um, an

174
00:14:44,320 --> 00:14:51,920
option for credit cards, which basically
passes on the fees to the user. Now, we

175
00:14:50,160 --> 00:14:57,519
don't know if it's compatible at this
point that that model with the new

176
00:14:54,560 --> 00:15:00,720
recreation software, but we could um,
possibly we're looking into negotiating

177
00:14:59,440 --> 00:15:06,560
with the current provider, which is
Moneras, to look at passing on those

178
00:15:03,600 --> 00:15:12,720
fees. So, as the revenue is increasing,
the fees are increasing um which builds

179
00:15:09,839 --> 00:15:16,480
up into that office expenditure line. Um
so, yeah, we'll we'll definitely look at

180
00:15:14,959 --> 00:15:20,560
that. Uh we just need to get the
recreation software in and running and

181
00:15:18,560 --> 00:15:25,360
working and then we can start that
negotiation. We'll bring that back to

182
00:15:21,920 --> 00:15:29,680
the board. Uh because currently we don't
have fees for the town for that service

183
00:15:27,360 --> 00:15:32,800
because we don't offer credit card. But
um obviously the complex has a

184
00:15:31,440 --> 00:15:35,360
substantial amount of credit card fees
that we'd love to

185
00:15:35,639 --> 00:15:45,320
offset. Good question. Any other
questions? All those in

186
00:15:42,519 --> 00:15:53,079
favor that is
car. We'll move to the next report.

187
00:15:48,600 --> 00:15:58,040
61B is a um compressor
replacement. Who's speaking to this one?

188
00:15:59,320 --> 00:16:06,079
Um through the chair to members of the
board um the board is a report issue an

189
00:16:03,920 --> 00:16:10,560
RFT uh for the replacement of the first
of three compressors. Um staff's

190
00:16:08,880 --> 00:16:14,160
recommendation is to replace the screw
compressor with a like for like

191
00:16:12,320 --> 00:16:20,320
replacement. Um the compressor is
included in the 2025 capital plan. Um if

192
00:16:18,000 --> 00:16:22,639
any members have questions, we do our
best to

193
00:16:24,199 --> 00:16:33,839
answer questions.
member there. Thank you. So, we have

194
00:16:31,199 --> 00:16:38,480
screw compressors now
and they've had a pretty good life

195
00:16:35,839 --> 00:16:45,839
cycle. No problems. They have. So, we're
realizing their full life potential. Um,

196
00:16:42,480 --> 00:16:50,560
currently we're at our highest. We're at
68,000 hours would be the highest of our

197
00:16:48,399 --> 00:16:56,399
three compressors. Um, we've been
planning hours on these to stagger our

198
00:16:53,680 --> 00:17:00,000
replacement so that we're not racking up
the hours on three compressors and they

199
00:16:58,000 --> 00:17:06,000
all need replacement at the same time.
Um so this compressor uh through a

200
00:17:03,920 --> 00:17:10,880
vibration analysis was deemed to be in
the worst shape. Um that would have been

201
00:17:08,559 --> 00:17:15,760
two years ago. Uh so we focus ours on
that compressor so that we get full life

202
00:17:12,799 --> 00:17:19,600
out of it before replacement.
Less moving parts. And how about the

203
00:17:17,199 --> 00:17:24,959
energy efficiency? Uh screws are
actually typically more energy effic

204
00:17:21,760 --> 00:17:29,440
efficient than a uh reset. Um, the
problem with going to a different style

205
00:17:26,959 --> 00:17:33,039
now would be changing everything. It's a
different motor. It'd be running new

206
00:17:30,880 --> 00:17:41,120
suction discharge lines. You're running
a new glycol loop for an oil cooler. Um,

207
00:17:37,760 --> 00:17:47,640
and all of that to probably put in more
maintenance expense. Uh, reeps typically

208
00:17:43,520 --> 00:17:54,559
need more annual and by annual
maintenance. What's the word?

209
00:17:50,880 --> 00:17:57,720
Uh, I'd have to reach out for that one.
Thank you.

210
00:17:57,760 --> 00:18:02,520
Anything else to clarify? Any other
questions?

211
00:18:03,919 --> 00:18:13,120
Senator Amy, I have a motion, please.
that report

212
00:18:09,720 --> 00:18:17,120
EECC07-25 RFP compressor replacement be
received for information and that staff

213
00:18:15,200 --> 00:18:21,039
be directed to proceed with preparation
and

214
00:18:17,960 --> 00:18:24,559
advertising a request for tender RFT for
replacement of the compressor at the

215
00:18:22,480 --> 00:18:28,200
East Sen community complex as outlined
in the

216
00:18:25,960 --> 00:18:34,200
report second
please removes member of Lee seconds any

217
00:18:31,559 --> 00:18:40,640
further
debate none all those in favor

218
00:18:37,559 --> 00:18:40,640
Motion is

219
00:18:41,240 --> 00:18:52,440
carried. Moving on to 6.1C is the report
on the draft expression of interest for

220
00:18:47,919 --> 00:18:57,200
the arcade style games.
Rob um at the last board meeting staff

221
00:18:55,360 --> 00:19:03,039
were given direction to prepare an
expression of interest for the arcade

222
00:18:59,200 --> 00:19:08,039
style games for lobby. So, uh, what you
have in the agenda is a draft expression

223
00:19:05,600 --> 00:19:12,240
of interest.
Um, once the board gives us final

224
00:19:10,480 --> 00:19:16,320
approval, we can get this out the door
straight away. You'll see it's fairly

225
00:19:14,400 --> 00:19:22,160
wide open in one section. If you go to
the attachment, um, it's the evaluation

226
00:19:19,200 --> 00:19:26,799
of the proposals, and we tried to to
spell it out. We're going to evaluate

227
00:19:24,000 --> 00:19:32,480
based on the most favorable proposal to
the board. So we'll the structure of the

228
00:19:29,679 --> 00:19:37,360
financial agreement uh the risk and
liability assigned to the board and the

229
00:19:35,039 --> 00:19:43,200
decision making oversight options
afforded

230
00:19:39,640 --> 00:19:48,640
to the board. So basically it's leasing
the space with no caveat for revenue

231
00:19:46,480 --> 00:19:52,960
sharing. You might get a proposal that's
zero lease the space and all revenue

232
00:19:50,799 --> 00:19:57,520
sharing. you might get a proposal that
puts all the onus for repairs on the

233
00:19:55,440 --> 00:20:03,280
board and you you might say no you're
not have to worry about any of the

234
00:19:59,720 --> 00:20:08,960
liability and then um the oversight so
they might give you know a full lease

235
00:20:06,160 --> 00:20:12,799
arrangement heavy sharing but they don't
they get control over which games they

236
00:20:10,960 --> 00:20:16,320
go in and I thought those were the
really the biggest three things that I

237
00:20:14,240 --> 00:20:21,760
took away from the last discussion that
we had is maximize revenue but we also

238
00:20:18,640 --> 00:20:25,039
want some control on those games as So
those are kind of the evaluation

239
00:20:23,280 --> 00:20:30,240
criteria in there. So we'll get that
out. We can get it back and evaluate

240
00:20:26,720 --> 00:20:33,840
that. Uh I think it says it's
uh the board I think said September they

241
00:20:32,000 --> 00:20:38,480
want to get which makes sense. It's the
busiest time starting September October

242
00:20:36,000 --> 00:20:43,520
for I think it's a three or four month
trial over there.

243
00:20:40,600 --> 00:20:50,679
So I think the board's approval we can
get that out the door straight away.

244
00:20:47,679 --> 00:20:58,000
that any
questions Chapman I just have comments

245
00:20:54,080 --> 00:21:01,760
through you um I still disapprove of the
arcades and I just want to make that

246
00:20:59,840 --> 00:21:10,400
very clear that I don't believe that
they belong in the fifth it's a place to

247
00:21:05,919 --> 00:21:17,679
expand activity and arcades
um are sedentary and they don't expand

248
00:21:14,880 --> 00:21:22,120
creativity and all those So I'm very
opposed against

249
00:21:20,400 --> 00:21:27,440
Thank you for
that. Anything else? Uh any question?

250
00:21:25,600 --> 00:21:33,600
Any further clarification on what is
being proposed for the expression of

251
00:21:31,240 --> 00:21:36,240
interest and there's it's still for a
trial

252
00:21:38,280 --> 00:21:47,600
period. We'll proceed with the motion of
this. Can we just have a report? Is that

253
00:21:43,919 --> 00:21:54,720
possible? Certainly.
You have a motion that report

254
00:21:51,240 --> 00:21:58,080
ECC08-25 entitled draft EOI arcade style
games be received information and that

255
00:21:56,480 --> 00:22:04,240
staff be directed to proceed with the
advertising of an expression of interest

256
00:21:59,840 --> 00:22:09,600
for the provision of arcade style games.
Move and second

257
00:22:05,880 --> 00:22:15,360
please. Member Lewis moved. Member Ros
second. Any further debate or comments

258
00:22:12,799 --> 00:22:15,360
before the

259
00:22:16,039 --> 00:22:26,799
vote comments? Um, the vote, please.
Councelor Drosia,

260
00:22:22,320 --> 00:22:33,760
yes. Councelor Chapman, no.
Councelor Leech, yes.

261
00:22:29,960 --> 00:22:40,720
Councelor Cerna, yes.
Councelor Lewis, yes. Councelor Dwinsky,

262
00:22:38,360 --> 00:22:48,400
yes. Sorry, I should be saying board
member. Board member Barber. Yes. Board

263
00:22:45,039 --> 00:22:55,640
member Whitner. Yes.
Mayor Cook. No.

264
00:22:51,600 --> 00:22:55,640
Mayor Shair. Yes.

265
00:22:57,919 --> 00:23:05,559
And the the motion is carried
out 8 to two.

266
00:23:04,720 --> 00:23:09,480
Thank
you.

267
00:23:07,320 --> 00:23:15,919
Moving on to
6.1. This is the candidate

268
00:23:13,000 --> 00:23:20,480
update. Danielle, is that you? Yes.
Okay. Thank you. I'm three members of

269
00:23:18,080 --> 00:23:24,240
the board. Um, so my report this evening
is a good news report. Uh, staff were

270
00:23:22,480 --> 00:23:28,720
successful in obtaining the Celebrate
Canada grant in the amount of

271
00:23:25,960 --> 00:23:32,400
$8,000. Um, all the event offerings
including in the report have been

272
00:23:30,880 --> 00:23:40,080
secured.
um food vendors, familyfriendly

273
00:23:35,880 --> 00:23:44,960
entertainment, photo booth, heading to
all those things. Um this year we have

274
00:23:42,640 --> 00:23:50,120
decided to add a bike rodeo to the event
for the community. We're just in the

275
00:23:46,799 --> 00:23:54,799
early stages of planning this.
Um that can confirm one platinum

276
00:23:52,799 --> 00:23:59,360
sponsorship and we're working with the
township to uh obtain additional

277
00:23:57,200 --> 00:24:06,280
sponsors.
I'd be happy to answer questions.

278
00:24:03,240 --> 00:24:12,320
Great. Shopping up.
Well, good funding. Rob, if I could, I'd

279
00:24:09,679 --> 00:24:17,360
just like to remind the board that uh
both municipalities committed to this

280
00:24:14,880 --> 00:24:21,440
for this funding application to be the
Canada Day funding. So, we'll probably

281
00:24:19,440 --> 00:24:26,640
be back to the board with a similar
request next year because we did get

282
00:24:23,720 --> 00:24:31,600
$8,000, which was great. asked by both
the town and the township working

283
00:24:28,559 --> 00:24:35,559
together to commit that formally. So we
would probably be looking for that

284
00:24:32,880 --> 00:24:41,400
similar commitment in the
future almost doesn't feel like it needs

285
00:24:37,840 --> 00:24:47,679
a resolution from the board.
Um any questions on how the plans are

286
00:24:45,120 --> 00:24:54,520
evolving? Member de Rosier. Thank you
madam chair. just are we is staff able

287
00:24:50,640 --> 00:24:59,320
to confirm the total cost for this uh
event and with the $8,000 Canadian or

288
00:24:58,320 --> 00:25:05,600
Canada
grant how much sponsorship is required

289
00:25:02,720 --> 00:25:05,600
to break

290
00:25:15,159 --> 00:25:22,960
even the overall budget in other words
like how much from the grant Yeah, I'm

291
00:25:19,200 --> 00:25:25,960
just curious. Yeah. Yeah. Yeah.
Yeah.

292
00:25:26,240 --> 00:25:33,600
I can maybe comment on that. This event
does not for sure. there's a there's a

293
00:25:31,200 --> 00:25:39,480
budget for it uh that was approved by
the board

294
00:25:35,480 --> 00:25:39,480
uh capital.

295
00:25:39,520 --> 00:25:47,360
So, we're still contributing uh but less
than last year because of the

296
00:25:45,600 --> 00:25:53,919
but but yeah, it would be nice if you
have those numbers to give a a ballpark

297
00:25:50,559 --> 00:25:57,440
of what our contribution is. The other
thing that we've sort of discussed too

298
00:25:55,520 --> 00:26:01,039
is this is one difficult event to get
sponsorships. The Canada Day really

299
00:25:59,120 --> 00:26:05,120
looks like it should be a government
sort of sponsored celebration. So all

300
00:26:02,799 --> 00:26:10,240
the events that Danielle reaches out to
people for sponsorship, this is probably

301
00:26:07,279 --> 00:26:14,320
the most challenging one. We she does
have some great platinum sponsors in the

302
00:26:12,240 --> 00:26:19,200
community that stepped up for a lot of
these requests, but this is unlike uh

303
00:26:16,640 --> 00:26:24,559
some of the other stuff that
more of a cause or Yeah. the free public

304
00:26:22,159 --> 00:26:28,000
skating, you know, the the other
facilities we have around town. People

305
00:26:26,320 --> 00:26:32,960
are really happy to step up and sponsor
that, but they kind of look at like

306
00:26:33,240 --> 00:26:39,440
government. The kids can also do the
vulnerable lifting with their fireworks.

307
00:26:37,360 --> 00:26:44,400
If we recall, they've got like 25,000
they put into fireworks. So, they do a

308
00:26:42,880 --> 00:26:48,960
lot of the lifting on this event as
well. Member Leisa, do you have a

309
00:26:46,880 --> 00:26:54,880
question? I do. Thank you, Madam Chair.
Um uh could you kind of flesh out some

310
00:26:52,400 --> 00:27:00,799
more of the bike review aspect? Will it
have a safety component or is is it

311
00:26:57,760 --> 00:27:07,039
going to be um spearheaded by service
club or is it still like a very bare

312
00:27:04,159 --> 00:27:12,320
bones?
Um it's still very bare bones at this

313
00:27:09,120 --> 00:27:18,520
time. Um the Albert police are on board
so a safety component will likely be

314
00:27:14,880 --> 00:27:18,520
included in that.

315
00:27:30,480 --> 00:27:41,640
Yeah, we just do the current operation.
So basically you're projecting 10,000

316
00:27:37,000 --> 00:27:41,640
revenue and your expenses.

317
00:27:44,480 --> 00:27:50,520
So, if I may, Madam Chair, Danielle does
have the numbers here. We just took out

318
00:27:48,720 --> 00:27:54,880
um the municipal
contribution. She had budgeted, you

319
00:27:52,640 --> 00:27:59,200
know, five or 5,000 historically. This
year, she was buding 4,000 historically

320
00:27:56,880 --> 00:28:04,159
for each municipality. Um she just
updated the number to the $8,000 revenue

321
00:28:01,520 --> 00:28:09,279
for the grant. And then estimated
expenses are coming in at around

322
00:28:06,039 --> 00:28:13,679
$18,000. So, subsidizing
um about 10,000 of it. So, not saying

323
00:28:12,159 --> 00:28:18,880
that that would come all from community
sponsorships, but between the township

324
00:28:16,399 --> 00:28:23,640
and the town, if they're contributing
and community sponsorships, there's

325
00:28:20,559 --> 00:28:29,120
about a $8,300
gap. So, the more sponsorships we can

326
00:28:26,399 --> 00:28:32,120
get, then the less the municipal
contribution.

327
00:28:32,799 --> 00:28:41,279
follow up. Yeah, just again just out of
curiosity, does the board ever see the

328
00:28:38,880 --> 00:28:46,720
detailed expenses breakdown to see kind
of what costing us what? But just again,

329
00:28:44,240 --> 00:28:52,880
just pure curiosity.
Um would you be interested in seeing

330
00:28:49,200 --> 00:28:59,559
previous years or a budget or at a
future board meeting seeing the

331
00:28:55,640 --> 00:29:04,240
final has the board ever looked at? I
was again curious. Yeah. Yeah. Right.

332
00:29:02,399 --> 00:29:09,840
This the spreadsheet comes in a report
to the board when we like in September

333
00:29:07,679 --> 00:29:15,679
you'll see it again.
Okay. Last September it's been a year.

334
00:29:13,919 --> 00:29:21,360
Okay. So we'll make sure that our next
meeting once it's all said and done then

335
00:29:17,919 --> 00:29:25,360
you have the specific breakdown. So it's
because the grant goes out in November.

336
00:29:23,200 --> 00:29:29,200
So I think come right after the event
kind

337
00:29:26,440 --> 00:29:33,919
of basic summary not all the expenses
are in yet and then sort of an approval

338
00:29:31,679 --> 00:29:40,440
for next year commitment from the board
to get started with all of the

339
00:29:36,559 --> 00:29:40,440
applications. Yeah.

340
00:29:43,240 --> 00:29:51,520
Satisfactory.
Um, Madam Chair, um, I would like to

341
00:29:48,159 --> 00:29:57,520
commend the staff for applying for the
grant because if we don't apply for

342
00:29:54,480 --> 00:30:02,880
them, definitely won't get them. So,
congratulations on applying and getting

343
00:29:59,440 --> 00:30:06,039
the grant. We all benefit from that.
Thank you.

344
00:30:07,840 --> 00:30:17,279
Any other questions? We'll consider a
motion. Uh the motion is that report

345
00:30:13,799 --> 00:30:22,000
EECC09-25 entitled event update 2025
Canada Day celebrations be received for

346
00:30:19,279 --> 00:30:28,600
information.
Move and second Whitner moves members

347
00:30:25,200 --> 00:30:35,720
second. Any further questions and
debate? None. All those in

348
00:30:31,080 --> 00:30:35,720
favor motion is carried.

349
00:30:37,679 --> 00:30:44,559
I think those are all the reports. So we
go to

350
00:30:41,799 --> 00:30:48,000
6.2 is a notice of motion that we
received at our last

351
00:30:49,320 --> 00:30:57,640
meeting. Do you want to read the motion
and then we'll open it up for debate?

352
00:30:58,159 --> 00:31:04,080
Whereas Cameron Reed, a talented young
athlete from our community, has achieved

353
00:31:02,159 --> 00:31:08,480
significant accomplishments in the world
of hockey. And whereas Cameron's

354
00:31:06,520 --> 00:31:12,720
accomplishments serve as an inspiration
to our community and a role model for

355
00:31:10,000 --> 00:31:16,080
young athletes. And whereas Cameron has
a

356
00:31:13,559 --> 00:31:19,840
proud Cameron has been a proud member of
various hockey local hockey

357
00:31:17,679 --> 00:31:25,440
organizations including the Elmer Minor
Hockey Association and advanced to

358
00:31:22,960 --> 00:31:29,600
Canada at international levels. And
therefore, be it resolved that the ECC

359
00:31:27,440 --> 00:31:33,600
Board of Management hereby acknowledges
Cameron Reed's outstanding achievements

360
00:31:31,360 --> 00:31:37,840
in hockey. and be it further resolved
that the EECC board of management

361
00:31:35,600 --> 00:31:41,840
approve the following. Uh number one, a
display of recognition that the board of

362
00:31:39,919 --> 00:31:46,880
management approve the purchase of a
display frame for an autographed jersey

363
00:31:44,240 --> 00:31:51,360
from Cameron Reed's current team, the
Kitchener Rangers. Uh the Reed family

364
00:31:49,200 --> 00:31:57,200
has generously agreed to provide the
jersey for free. And number two, event

365
00:31:54,320 --> 00:32:01,600
consideration that the board uh directs
staff to explore the possibility of

366
00:31:59,120 --> 00:32:06,000
organizing an event to honor Cam Reed's
achievements, including a community

367
00:32:03,279 --> 00:32:10,519
skate event where Cam could interact
with local residents, especially youth,

368
00:32:08,000 --> 00:32:14,840
and inspire the next generation of
athletes. and be it finally resolved

369
00:32:12,799 --> 00:32:19,120
that the EECC board of management
extends its heartfelt congratulations to

370
00:32:17,600 --> 00:32:23,360
Cameron Reed for his exceptional
achievements and expresses pride in his

371
00:32:21,279 --> 00:32:27,600
success as a local athlete representing
our community on the international

372
00:32:24,799 --> 00:32:31,360
stage.
Okay, so the

373
00:32:32,279 --> 00:32:35,519
mover a

374
00:32:36,600 --> 00:32:45,200
second. Uh so I'll open it up for
debate. So just to set the stage to help

375
00:32:42,960 --> 00:32:49,679
guide the board with the decision. So I
just want to remember remind or refresh

376
00:32:47,440 --> 00:32:54,640
the board on our terms of reference in
terms of what the role of the board is.

377
00:32:52,480 --> 00:33:02,559
So we are a board of management. So in a
nutshell, in section three of our terms

378
00:32:57,279 --> 00:33:09,120
of reference, we exist to essentially um
oversee the the budget and uh draft

379
00:33:06,880 --> 00:33:16,000
create policies, develop policies that
are then um adopted and applied by uh

380
00:33:13,039 --> 00:33:23,200
staff. So the first question then so I
wanted to know to again to

381
00:33:19,080 --> 00:33:29,919
help the board is there a policy that
exists that speaks to uh recognition or

382
00:33:27,039 --> 00:33:34,960
awards or on behalf of the board of
management is there any existing policy

383
00:33:32,559 --> 00:33:40,720
uh or precedent
thank you madam chair uh I've discussed

384
00:33:37,600 --> 00:33:46,000
it with Susie significantly and both of
us have both Susie and myself have

385
00:33:44,000 --> 00:33:50,000
significant experiences with other
jurisdictions that have had policies,

386
00:33:47,840 --> 00:33:54,640
but we do not have a board policy for
recognition.

387
00:33:52,720 --> 00:34:01,440
So that's one thing as a board we have
to consider because this would be

388
00:33:58,760 --> 00:34:06,799
technically we should be making policy
based decisions. So if there isn't a

389
00:34:03,360 --> 00:34:12,320
policy to guide us as to how do you do
recognition and what happened for so

390
00:34:10,000 --> 00:34:16,879
this is this could be a oneoff. So
there's always a risk with a one-offs

391
00:34:14,720 --> 00:34:24,240
and the role of the board is to set
policies. So it could be that um we

392
00:34:20,919 --> 00:34:29,440
may have to consider then that the
recommendation is to develop a policy

393
00:34:26,079 --> 00:34:34,720
that then would allow staff to explore
this uh suggestion from a member of the

394
00:34:31,919 --> 00:34:41,079
board. So I just wanted to clarify sort
of typically how uh the board should be

395
00:34:38,000 --> 00:34:46,240
making decisions in the absence of
policy. We can make a oneoff

396
00:34:44,159 --> 00:34:51,599
recommendation or we can direct staff to
work on a policy. I'll open it up for

397
00:34:48,879 --> 00:34:56,920
different members. Okay. Thank you. Uh
first of all I believe this is a one

398
00:34:54,000 --> 00:35:03,240
because when I walk in the building Jack
Bagat is hanging there now. He was a a

399
00:35:00,720 --> 00:35:09,960
record breaker in the OHL for the
sout 135

400
00:35:05,400 --> 00:35:16,880
points in 1974 which is I think 40 years
ago. So he was down bright and joy at

401
00:35:13,760 --> 00:35:23,040
the time. So 54 years later another
young gentleman comes up. We know he's

402
00:35:20,240 --> 00:35:30,520
going to be drafted. He's uh ranked I
think 21st in North America. So, we know

403
00:35:26,880 --> 00:35:36,000
he's going to be uh drafted to the
NHL. So, when something is like a

404
00:35:33,680 --> 00:35:43,359
comment, something's coming around every
54 years. Do we really need do we really

405
00:35:39,920 --> 00:35:49,160
need a policy to recognize somebody from
this town that's destined for greatness

406
00:35:46,800 --> 00:35:55,440
that we have to go through all this
bureaucratic BS every 54 years? like the

407
00:35:53,520 --> 00:35:58,400
next guy that comes along 54 years from
now, we'll all be

408
00:35:59,079 --> 00:36:08,640
dead. Except for you. Yeah, I forgot
you're a puppet. But anyways, um I don't

409
00:36:05,920 --> 00:36:12,720
mind the policy. I don't mind doing
something like that. There's a lot of

410
00:36:10,160 --> 00:36:19,599
people but but when you look at all the
greats and I watch an interview with

411
00:36:14,400 --> 00:36:24,960
Gretzky with Lemieux and uh Bobby or
they all talk about when they were a kid

412
00:36:22,960 --> 00:36:33,000
and thinking about the great players
they watched like Bello and I'm trying

413
00:36:27,760 --> 00:36:37,760
to the French guys you know and Ivon
Cornwy how all those guys and they all

414
00:36:35,920 --> 00:36:44,119
go back when they were a kid watching
these people And we we're trying to

415
00:36:41,880 --> 00:36:50,480
develop
this in this young generation now. So

416
00:36:48,720 --> 00:36:54,800
when this kid gets drafted, he's not
going to stick around. He's not going to

417
00:36:51,920 --> 00:36:58,400
be a long time here. He's a drafted and
gone. He's gone to whatever team picks

418
00:36:56,800 --> 00:37:06,040
when he's going to be spending his
summer with that team. So we want to

419
00:37:01,200 --> 00:37:11,440
expediate this. So I'm suggesting we
we do what we have to do. take the

420
00:37:08,800 --> 00:37:14,960
jersey, hang it somewhere, have a wall
of

421
00:37:12,440 --> 00:37:19,480
fame, have them come here, sign the
autographs, do what we got to do, and

422
00:37:17,040 --> 00:37:26,240
then like put the card before
the do what we have to do for him, and

423
00:37:23,240 --> 00:37:31,599
then let's do the policy afterwards for
everybody else. There's a lot of people

424
00:37:28,480 --> 00:37:36,160
and and I I'm thinking this Lexi
Burlesen, I know the family, she won

425
00:37:34,079 --> 00:37:42,480
under 18 gold medal. She had her picture
in the paper. Um, and I know the family.

426
00:37:40,480 --> 00:37:50,000
She was from Belmont, but she played bad
hockey. She was Belmont. Okay. But she

427
00:37:46,320 --> 00:37:55,200
did play minor hockey. Now, okay. And
the other thing I got to say,

428
00:37:52,440 --> 00:38:01,160
Lankton, they have a sign there. Lang
population. It reminds me, you know,

429
00:37:58,240 --> 00:38:06,960
population 500, neighborhood, jump
cornfield. But they have four people

430
00:38:03,680 --> 00:38:13,200
that won world gold medal. one in darts,
one in uh Special Olympics or whatever.

431
00:38:10,240 --> 00:38:19,280
And their names are on the sign. Okay.
They got I bet you they don't have

432
00:38:15,680 --> 00:38:24,960
policy. They didn't Norfolk County.
Rob, you're from North Norolk. Do you

433
00:38:21,760 --> 00:38:31,520
ever remember a big sign in a a policy
meeting that that put up uh that little

434
00:38:28,560 --> 00:38:37,560
bit girl's name? They didn't have to go
through all that. They they've got world

435
00:38:34,320 --> 00:38:43,280
recognition medals. Boom. They got
recognized. And when you take that road

436
00:38:40,000 --> 00:38:47,839
from Lankton to Simco, I think there was
a guy there. He's a drummer for

437
00:38:45,280 --> 00:38:54,079
Tragically Hill. And they go through
Bill's Corner, big town. I don't even

438
00:38:50,720 --> 00:38:59,200
know where the town is. Councelor, uh,
and member Sernson, thank you for that.

439
00:38:56,400 --> 00:39:03,359
Um, so I know cut me off, but I'm saying
let's recognize this guy right away.

440
00:39:01,359 --> 00:39:06,720
Yes. So I just want to make sure that we
uh I don't want to add misinformation to

441
00:39:05,119 --> 00:39:11,599
the debate. I think some of the examples
that you stated I think are done based

442
00:39:09,119 --> 00:39:15,839
on policy or that we don't actually have
the information in the room. So I don't

443
00:39:13,599 --> 00:39:21,200
just because the ch my experience is
that when there's a name somewhere

444
00:39:17,440 --> 00:39:26,079
especially nowadays um there's some some
bureaucratic process just to ensure

445
00:39:23,680 --> 00:39:32,720
fairness and consistency and appropriate
use of of resources. It's it exists for

446
00:39:29,040 --> 00:39:38,320
a reason. Um but I hear your point. We
always um we could always consider a

447
00:39:34,800 --> 00:39:44,000
policy at a later time. Um but this area
is um very privileged with a lot of

448
00:39:41,200 --> 00:39:47,560
really gifted athletes that have had a
lot of achievements. I know in Malahigh

449
00:39:45,680 --> 00:39:56,320
we had
um Miss I'm gonna now I'm gonna Miss

450
00:39:51,680 --> 00:40:01,359
Leila Shelby um who had been part of the
World Junior team um representing Hockey

451
00:39:59,040 --> 00:40:05,599
Canada. So, we have a lot of of those
opportunities and so we just want to

452
00:40:03,440 --> 00:40:11,359
make sure we're consistent and fair. So,
thank you and we'll continue the debate.

453
00:40:08,480 --> 00:40:19,920
Member Barbara, uh thank you. Uh echoing
some of your opening remarks. Um I don't

454
00:40:15,839 --> 00:40:25,359
uh disagree with the uh the intent. Uh
but the process to me is completely

455
00:40:22,920 --> 00:40:29,920
wrong. Uh there are people that have
come before, there are people that will

456
00:40:27,359 --> 00:40:35,079
come later. there have been pioneers
that have been an intricate part of the

457
00:40:32,240 --> 00:40:41,920
recreation or the sport within the area
and right now we don't have a practice

458
00:40:37,680 --> 00:40:46,880
of recognizing them. Um the uh
suggestion of the recognition by coming

459
00:40:44,480 --> 00:40:50,960
and and meeting the people that's a
different thing other than the posting

460
00:40:48,720 --> 00:40:56,839
of the or the mounting of the uh the
sweater in the lobby right um that part

461
00:40:54,240 --> 00:41:03,119
I'm good with. It's the
um out ofthe-box recognition of an

462
00:41:00,160 --> 00:41:08,000
individual uh at this particular point
without a uh a mechanism in the

463
00:41:05,839 --> 00:41:12,240
background to how do we get there? How
does the next person get there? How do

464
00:41:09,839 --> 00:41:17,760
the predecessors get recognized for
everything that they did? And I'm not

465
00:41:14,079 --> 00:41:24,000
saying make an encyclopedia of this u a
staff report to say this is the basic of

466
00:41:21,359 --> 00:41:30,240
how we're going to select the people.
This is where we're going to put them in

467
00:41:25,920 --> 00:41:34,400
the building. Uh as far as uh the
momentos

468
00:41:31,920 --> 00:41:40,079
uh or the plaques if you want that uh
terminology

469
00:41:36,000 --> 00:41:44,880
uh how we do it is important and to
start at the end and go backwards is

470
00:41:42,319 --> 00:41:48,319
just plain wrong. Let's get it right the
first time. Make it in an efficient

471
00:41:46,960 --> 00:41:57,440
manner.
recognize uh Cameron is for his efforts

472
00:41:52,560 --> 00:42:01,599
um with the interaction, but the the um
the sweater mounting is a whole

473
00:41:59,760 --> 00:42:06,319
different deal because you're you're
starting a section in the building that

474
00:42:03,839 --> 00:42:11,359
isn't here now, right? You're starting
at the end and going to the beginning

475
00:42:08,160 --> 00:42:15,880
and there are costs there. Um um the the
cost is not an issue. Yeah, there will

476
00:42:14,000 --> 00:42:21,520
be some costs, but it's not
a deal breaker. Yes. And and I think

477
00:42:18,640 --> 00:42:26,240
because the the board's role is to
manage risk, I don't know if everybody

478
00:42:24,240 --> 00:42:31,920
is aware, but when you recognize a
specific individual, they really should

479
00:42:29,040 --> 00:42:36,720
be we need to do our due diligence and
do some research, have a

480
00:42:33,960 --> 00:42:40,400
criteria, I'm sorry to say that, but in
this day and age, you have to do

481
00:42:38,400 --> 00:42:45,760
background checks almost. You have to
the we have there there should be a

482
00:42:43,680 --> 00:42:53,000
process. There are risks associated and
we're here to manage risk. So continue

483
00:42:49,119 --> 00:42:59,280
the debate. Member
you cherish. I I agree totally with what

484
00:42:56,960 --> 00:43:02,359
you're saying. It's nice to recognize
people for their accomplishments, but

485
00:43:01,440 --> 00:43:07,760
you need
to you need to have something in place,

486
00:43:05,280 --> 00:43:13,520
like you said, to to make sure that
they're vetted in the right way and and

487
00:43:10,400 --> 00:43:19,599
that we're we're putting something up
that is

488
00:43:16,440 --> 00:43:24,880
um in recognition of someone who's
deserving. And I'm not I don't know,

489
00:43:21,440 --> 00:43:29,040
Cameron, so it it's nothing it's nothing
in that way at all. You just want to

490
00:43:26,960 --> 00:43:34,640
make sure that if we're going to put
something up that's

491
00:43:31,079 --> 00:43:39,760
significant and as an example for other
children to look up to, you want to make

492
00:43:37,359 --> 00:43:45,599
sure that that's the person you want
them to be looking up to. And I and I

493
00:43:42,000 --> 00:43:50,079
have to say that there are other um
really good hockey players in the area

494
00:43:47,440 --> 00:43:55,040
who are moving along as well. And I I
have to say that I've actually spoken to

495
00:43:52,400 --> 00:44:03,440
to one of them who was is on a similar
path. So to recognize one and not the

496
00:43:59,720 --> 00:44:07,680
other would be so let's put something in
place to make sure that there's a reason

497
00:44:05,839 --> 00:44:10,720
that one gets put up and the other one
doesn't.

498
00:44:09,200 --> 00:44:16,560
Yeah. Because it's not denying the
talent. It's not that denying the

499
00:44:13,560 --> 00:44:22,520
deserving. Um it's okay. So where does
this fit even in the role of of an arena

500
00:44:19,920 --> 00:44:27,640
like and so there
um so thank you for those remarks chair

501
00:44:26,560 --> 00:44:33,200
co-chair
crooked member

502
00:44:30,160 --> 00:44:37,640
whatever. Yeah I I think Rick should
receive some kind of an award for his

503
00:44:35,440 --> 00:44:42,319
his uh his
comments. Very good. and I found myself

504
00:44:40,800 --> 00:44:45,880
kind of agreeing with it when you went
through those comments because you make

505
00:44:43,839 --> 00:44:51,440
some really great points,
Rick. However, still I think we need to

506
00:44:49,200 --> 00:44:56,800
follow a due process. So, I agree with
pretty much all the comments about that

507
00:44:53,920 --> 00:45:02,000
and I'm sure Cameron will get the award.
Um, you know, no doubt that I think we

508
00:45:00,240 --> 00:45:07,480
won't vote that way, but let's get let's
get the uh the due process going first.

509
00:45:09,599 --> 00:45:23,480
instant policy. You make dinner, you
hang your sweater up. There's your

510
00:45:16,480 --> 00:45:23,480
We could um ask staff to I just I just

511
00:45:23,680 --> 00:45:31,839
remember Rosie. Thank you, Madam Chair.
Um first of all, clarification for

512
00:45:28,880 --> 00:45:36,160
everyone here who's clearly not current.
Uh it's not a sweater. It's a jersey.

513
00:45:34,319 --> 00:45:44,880
You already know that. Um very
different. So, use this water and coal.

514
00:45:40,880 --> 00:45:50,160
Um, also the cost associated, uh, we're
looking at a frame in the ballpark

515
00:45:47,599 --> 00:45:54,440
around $85 and then staff's time to hang
it. So, we're looking at probably under

516
00:45:52,240 --> 00:46:00,480
$150.
Um I think having a policy like like

517
00:45:58,160 --> 00:46:06,319
implementing a policy is is is a good I
do agree actually because I feel like

518
00:46:02,880 --> 00:46:11,920
when you bring forward um something like
this there are going to be people such

519
00:46:08,800 --> 00:46:16,800
as Shelby Lee Law such as Berlesen who
were like hey like how come him not me

520
00:46:14,000 --> 00:46:21,839
right and and they want similar um
treatment understandably so. So I think

521
00:46:19,040 --> 00:46:28,720
I think having a policy brochure is um
fairly political. In saying that um I

522
00:46:26,480 --> 00:46:35,200
also feel that the Reed family has been
extremely generous. The fact that

523
00:46:30,359 --> 00:46:40,440
they're providing the jersey signed um
you know and and Cam's offering to take

524
00:46:37,920 --> 00:46:46,720
time out of his summer roster to be
here. As Rick said he's going to be

525
00:46:44,079 --> 00:46:52,240
drafted in July. That's the timeline
we're looking at. And when season yeah

526
00:46:49,200 --> 00:46:56,160
actually June I I was for July but um so
we were going to do any type of

527
00:46:54,560 --> 00:47:01,760
recognition event and when I say
recognition event I'm not thinking

528
00:46:58,640 --> 00:47:06,560
anything fancy a free community uh skate
which we already do him being here

529
00:47:04,240 --> 00:47:10,800
skating with residents it's really not a
lot I I would hope he would bring his

530
00:47:08,000 --> 00:47:18,000
two gold medals not one two gold medals
um and uh be there to represent his OL

531
00:47:15,040 --> 00:47:23,560
as well so I don't I think it's it's
much and I feel like if we are to defer

532
00:47:22,800 --> 00:47:32,160
this
motion to um as a result of creating

533
00:47:28,400 --> 00:47:38,800
this policy personally I think it could
appear disrespectful to a very generous

534
00:47:34,400 --> 00:47:43,040
offer um and it feels unnecessary like I
get that bringing this motion forward

535
00:47:41,440 --> 00:47:48,560
has kind of uncovered something that we
maybe didn't consider before and we need

536
00:47:44,720 --> 00:47:53,440
to implement but to defer this motion
and and put it off. We're not going to

537
00:47:50,319 --> 00:47:58,640
meet again until what July, but we got
it. So, it's it's to the discretion of

538
00:47:56,720 --> 00:48:02,640
this board. I feel like I think the
member Barber said that either way, it's

539
00:48:00,800 --> 00:48:06,160
probably going to get up there. Um but
we'll definitely probably miss the boat

540
00:48:04,079 --> 00:48:13,599
on arranging some type of Having said
that I think um my experience and is

541
00:48:09,520 --> 00:48:20,319
that players this I think if everybody
including the family and uh this

542
00:48:17,040 --> 00:48:24,640
gentleman um want this to happen I don't
think it's a one-time offer like I don't

543
00:48:22,160 --> 00:48:28,960
think it should expire by a certain date
and that we should take unnecessary

544
00:48:26,559 --> 00:48:35,040
risks because like if if you don't give
me a recognition then I you don't get a

545
00:48:31,119 --> 00:48:39,680
free Jersey um after July 1st. So I it
is my experience that players tend to

546
00:48:37,520 --> 00:48:45,760
come back at all stages of their career.
So even when they're in the NHL and

547
00:48:42,240 --> 00:48:51,319
that's you know very inspiring for um
for so I would hesitate so just caution

548
00:48:48,640 --> 00:48:57,200
again the board to precipitate something
then that may not be time sensitive.

549
00:48:55,440 --> 00:49:00,480
Followup. Thank you madam chair. Uh
there's a lot of discussion about

550
00:48:58,640 --> 00:49:07,400
potential risks. We're opening ourselves
up to risks. Can I seek clarification as

551
00:49:02,960 --> 00:49:07,400
to what exactly those risks are?

552
00:49:07,680 --> 00:49:14,400
I think a few of them have been
mentioned. I don't know if staff I I can

553
00:49:12,240 --> 00:49:20,079
certainly chime in.
We could we could outline it in further

554
00:49:16,559 --> 00:49:25,680
detail in in a subsequent report, but um
certainly one of the the risks um once

555
00:49:23,760 --> 00:49:32,480
you put something up, if you don't have
a policy dictating how how you're doing

556
00:49:28,200 --> 00:49:36,559
it, if you you you can't remove it. Um
and that's one issue that's happened

557
00:49:34,000 --> 00:49:41,200
with some one Ontario municipality about
15 years ago. A municipality named a rec

558
00:49:39,359 --> 00:49:45,920
center in Northern Ontario after an
individual. The individual was charged

559
00:49:43,440 --> 00:49:50,400
with child pornography and the council
held a secret closed meeting and removed

560
00:49:48,319 --> 00:49:55,680
his name from the building. He sued that
municipality for that. So, so what we

561
00:49:53,119 --> 00:50:01,040
need in in terms of liability and risk
is something giving us complete control

562
00:49:58,480 --> 00:50:06,160
of what happens with that after we put
it on our wall. There's no obligation

563
00:50:03,599 --> 00:50:10,880
for us to continue on. And if we do do
something further and remove something

564
00:50:08,480 --> 00:50:14,800
related to some individual, it is no
reflection of we're not making any

565
00:50:12,880 --> 00:50:19,280
statement. We just can't wait for them
to have their day in court essentially.

566
00:50:16,960 --> 00:50:24,000
So that's kind of the the biggest risk
is that you're opening yourself up to

567
00:50:21,119 --> 00:50:28,559
making unintended statements about about
liability. Then the other things are

568
00:50:26,000 --> 00:50:33,599
just, you know, the design or how the
board actually wants us to implement the

569
00:50:30,480 --> 00:50:38,240
policy. Uh there's certainly been a lot
of great athletes come from the

570
00:50:36,160 --> 00:50:42,559
community and we don't want to upset any
any of them. Uh so we could have a

571
00:50:41,040 --> 00:50:46,880
number of people come forward as soon as
we do it um and hang us up and when the

572
00:50:45,200 --> 00:50:51,880
other people come forward we'd like to
have a policy in place so that we could

573
00:50:48,720 --> 00:50:57,680
direct them to So is there a policy for
Jan that we just hung his picture up

574
00:50:54,400 --> 00:51:04,119
without one and that's okay.
I I likely a one-off. Uh so, but there's

575
00:51:02,319 --> 00:51:07,760
no risk
then. We're talking about risk and

576
00:51:06,400 --> 00:51:13,359
everything else and yet we've got a
picture up of a guy that made the NHL

577
00:51:10,720 --> 00:51:18,720
and that's okay. And now all of a sudden
we got somebody else same situation and

578
00:51:16,640 --> 00:51:25,040
we got to have a big policy and a big
push back on. I doesn't make any sense.

579
00:51:22,400 --> 00:51:28,880
Thank you.
So, and so I just want to make sure what

580
00:51:26,800 --> 00:51:31,920
I'm hearing in the debate so far is that
it's not a push back against the

581
00:51:30,319 --> 00:51:38,160
recognition is that it should be based
on the clear criteria. There are risks

582
00:51:35,200 --> 00:51:44,000
uh associated with expectations. There
are risks associated um it's it's really

583
00:51:40,720 --> 00:51:49,119
about managing expectations of you know
previous athletes, future athletes,

584
00:51:46,400 --> 00:51:58,359
expectations of the community. Um I know
in Malahide um we we had an extensive

585
00:51:53,920 --> 00:52:05,200
discussion around even um memorial
object form of of recognition. Um and

586
00:52:02,640 --> 00:52:10,559
it's it's amazing how quickly it gets
complicated in terms of once it goes on

587
00:52:07,760 --> 00:52:16,720
the wall who has the right to remove it,
who has does it stay there forever. if

588
00:52:13,920 --> 00:52:20,960
somebody then opposes or some we found
out that there was a conflict in the

589
00:52:18,319 --> 00:52:25,160
community, it it goes on and on and on.
Um

590
00:52:22,280 --> 00:52:31,680
so there's a lot of of
um history and and case studies around

591
00:52:29,200 --> 00:52:35,520
these things that like I said in general
it's just good practice when you're

592
00:52:33,599 --> 00:52:41,440
going to do any type of award any type
of recognition the board should have a

593
00:52:38,599 --> 00:52:44,920
policy. The board can take risks. So,
but previously I don't know how that

594
00:52:43,200 --> 00:52:50,960
other
um item got on there and maybe there is

595
00:52:47,920 --> 00:52:56,720
a risk and but this is now this is this
board and this board has an option to

596
00:52:53,520 --> 00:53:01,839
choose not to take this risk and just
just put a few ducks in a row. We're not

597
00:52:58,559 --> 00:53:06,240
talking years of red tape here. So, so
we'll allow a couple more comments on

598
00:53:03,680 --> 00:53:11,760
the debate and then we'll take a vote.
So, councelor D. Ros, member Ros, member

599
00:53:08,800 --> 00:53:15,480
Chapman, and member Glinsky.
Um, actually, we can let them go first.

600
00:53:14,000 --> 00:53:20,319
I'll go at the end. It's
okay. I'd rather I don't think Chester's

601
00:53:18,079 --> 00:53:27,920
had a chance. Sir, I I did recognize you
first. You go up first. Um, I just think

602
00:53:23,680 --> 00:53:31,839
that uh I think this, like I said, I
agree with having a policy put forward.

603
00:53:29,920 --> 00:53:35,760
Um, if this motion has brought forward
that that or address that concern or

604
00:53:34,079 --> 00:53:40,079
raised that concern, yes, let's
absolutely put a policy in place. I

605
00:53:37,839 --> 00:53:43,359
don't think that should hinder this. I
think it should be a one-off and

606
00:53:41,760 --> 00:53:48,800
everything else that follows can follow
the due policy.

607
00:53:45,160 --> 00:53:53,920
Um, no disrespect to any member here,
staff here, municipality, but situations

608
00:53:51,920 --> 00:53:58,400
like this is exactly what's wrong with
our governments. It shouldn't be made

609
00:53:56,000 --> 00:54:02,800
this complicated. Um, this is a good
news story. it should be celebrated.

610
00:54:00,079 --> 00:54:07,040
Like I said, if it's uncovered uh a
discrepancy as far as policy goes, well,

611
00:54:05,040 --> 00:54:14,800
yeah, let's let's implement that policy
or let's not let it hinder us as far as

612
00:54:10,880 --> 00:54:22,160
recognizing this individual. Thank you.
Jackie, can I have through you? Can I

613
00:54:18,240 --> 00:54:27,040
can I have two comments? Sure. One is a
question. How long would it take to

614
00:54:24,160 --> 00:54:32,440
develop the policy?
I I believe Sus's already started to

615
00:54:29,599 --> 00:54:38,319
look at policy. So it would be before
the next board because there there are

616
00:54:36,000 --> 00:54:43,839
templates we're not inventing the wheel
here. Yeah, they're good practices. So,

617
00:54:41,200 --> 00:54:49,200
quickly, the second one, and you have to
forgive me, I am not a hockey fan, so I

618
00:54:47,119 --> 00:54:52,960
may not use the right terms, but I'm
just going to use an example of there's

619
00:54:51,200 --> 00:55:00,000
a court case happening in London right
at this moment. And it's in regards to I

620
00:54:56,960 --> 00:55:04,440
think it's five young hockey players who
are involved in a sex scandal.

621
00:55:04,599 --> 00:55:14,000
So, this is exactly why we need a policy
in place. I'm not saying that every

622
00:55:11,440 --> 00:55:21,240
hockey player fits into this category,
but what do we what do we do if that

623
00:55:17,359 --> 00:55:25,680
happens to our player that we put up?
So, so yeah, some people think that, oh,

624
00:55:24,160 --> 00:55:31,200
it's a one-off and it should just
happen, but down the road if if

625
00:55:28,960 --> 00:55:36,800
something like this or you talked about
he was involved with child pornography,

626
00:55:34,000 --> 00:55:41,119
do you just kind of like, oh, well, he
he won't do this. Well, I'm sorry, but

627
00:55:39,119 --> 00:55:46,559
human nature, people do things that you
never expect them to do. So, if there's

628
00:55:43,280 --> 00:55:52,480
no policies in place to remove this,
then you're stuck with it. And I don't

629
00:55:48,720 --> 00:56:00,079
agree with that. So I'm I'm not I'm not
saying that this will happen. I'm just

630
00:55:55,440 --> 00:56:06,160
saying that it does happen. Riskman
member.

631
00:56:02,319 --> 00:56:10,640
Madam Mayor, I I think uh that we would
be remiss if we didn't just go ahead

632
00:56:08,160 --> 00:56:16,640
with what was already planned. The fact
that the shirt is coming, that we go

633
00:56:12,640 --> 00:56:22,720
ahead with and do the honors. And at
this point in time, we also set up uh a

634
00:56:20,559 --> 00:56:28,240
committee to look into this. I guess
Susie's already looking into it. And uh

635
00:56:25,920 --> 00:56:35,440
if you want a policy and a procedure for
it, then uh uh so so be it. But uh you

636
00:56:33,760 --> 00:56:40,079
know, you can have all the policies you
want. You never know what the hell's

637
00:56:37,440 --> 00:56:45,520
going to happen. Thinking of those
people in London, you never know those

638
00:56:42,559 --> 00:56:52,079
things. I'm not condoning it in any way,
shape, or form, but u uh we're not there

639
00:56:50,240 --> 00:56:57,520
right now. We're talking about a young
fell playing hockey in Kitchener and uh

640
00:56:55,359 --> 00:57:02,559
he's doing well and we should honor him
for it. And then after this is out of

641
00:57:00,559 --> 00:57:07,599
the way, then we can take all the time
we want to set up whatever kind of

642
00:57:05,040 --> 00:57:12,240
procedure we want and then and then
it'll be in place forever.

643
00:57:11,119 --> 00:57:16,880
Thank you.
Thank you for that debate. So there is a

644
00:57:14,319 --> 00:57:23,400
motion on the floor. So I will um I'll
suggest that we vote on the motion that

645
00:57:19,599 --> 00:57:29,040
is um on the floor currently and then
depending we there's always room to

646
00:57:26,079 --> 00:57:35,880
table another motion uh related to
policy development. But let's just close

647
00:57:31,119 --> 00:57:35,880
with uh what's on the floor currently.

648
00:57:44,960 --> 00:57:50,559
Whereas Cameron Reed, a talented young
athlete from Ohio community, has

649
00:57:48,799 --> 00:57:55,280
achieved significant accomplishments in
the world of hockey. And whereas Cameron

650
00:57:53,040 --> 00:57:59,599
Reed's Cameron's accomplishments serve
as an inspiration to our community and a

651
00:57:57,520 --> 00:58:04,079
role model for youth athletes. And
whereas Cameron has been a proud member

652
00:58:01,520 --> 00:58:07,440
of various local hockey organizations,
including the Elmer Minor Hockey

653
00:58:05,599 --> 00:58:11,440
Association, and has advanced to
represent Canada at international

654
00:58:09,040 --> 00:58:16,000
levels. Now, therefore, be it resolved
that the ECC Board of Management hereby

655
00:58:14,240 --> 00:58:20,160
acknowledges Cameron Reed's outstanding
achievements in hockey, and be it

656
00:58:18,160 --> 00:58:24,720
further resolved that the EECC Board of
Management approved the following. one,

657
00:58:22,559 --> 00:58:28,480
a display of recognition and that the
ECC board approved the purchase of a

658
00:58:26,720 --> 00:58:33,440
display frame for an autographed jersey
from Cameron Greed's current team, the

659
00:58:30,640 --> 00:58:38,559
Kitchener Rangers. The Reed family has
generously agreed to provide the Jersey

660
00:58:35,400 --> 00:58:42,880
Sherford. Two, event consideration that
the board directs staff to explore the

661
00:58:40,559 --> 00:58:47,440
possibility of organizing an event to
honor Cam Reed's achievements, including

662
00:58:45,200 --> 00:58:50,880
a community skate event where Cam could
interact with local residents,

663
00:58:49,200 --> 00:58:55,119
especially youth, and inspire the next
generation of athletes.

664
00:58:52,960 --> 00:58:59,599
He had finally resolved that the EECC
Board of Management extend its heartfelt

665
00:58:56,880 --> 00:59:03,440
congratulations to Cameron Reed for his
exceptional achievements and express

666
00:59:01,200 --> 00:59:08,280
pride in his success as a local athlete
representing our community on the

667
00:59:04,799 --> 00:59:08,280
international stage.

668
00:59:19,480 --> 00:59:30,559
Okay. But is it possible to amend the
motion? So,

669
00:59:27,079 --> 00:59:35,920
um, can we amend the motion so that we
we say that we put a policy in place?

670
00:59:33,040 --> 00:59:42,400
Can we amend the motion so that if you
want to have a a special day for Cameron

671
00:59:39,040 --> 00:59:48,960
but not put up the jersey yet until
we've developed a policy so that you

672
00:59:45,200 --> 00:59:54,720
still are recognizing them but not to
the full extent and he has not been

673
00:59:51,280 --> 00:59:59,520
drafted to the NHL yet. So putting his
jersey up could be something that we do

674
00:59:56,960 --> 01:00:04,559
when he is drafted,
right? because there are several

675
01:00:00,960 --> 01:00:10,280
components in in the in the motion. So,
there may be room

676
01:00:06,839 --> 01:00:14,720
for the uh for the board to
consider, you know, the jersey is one

677
01:00:12,559 --> 01:00:20,400
thing. I think there's the event is
another component and there's also um I

678
01:00:17,440 --> 01:00:24,319
think a almost like a letter uh issued
by the board. I think did I get that

679
01:00:22,720 --> 01:00:29,760
right? So, there are three components.
So, perhaps we could vote on each item

680
01:00:28,079 --> 01:00:35,760
separately. Division of the question.
Division of the question. Y

681
01:00:32,559 --> 01:00:41,119
how is would that be uh favorable
agreeable by members? We'll take one

682
01:00:38,079 --> 01:00:44,720
aspect at a time.
So on the first

683
01:00:42,760 --> 01:00:47,880
component which was the first
consideration is is it regarding the

684
01:00:46,400 --> 01:00:54,559
jerseys?
Yeah. Read that. So we can read the so

685
01:00:50,880 --> 01:01:00,559
we'll vote on the madam chair. Um uh
point of order. Can we take a amendment

686
01:00:58,160 --> 01:01:05,040
that's been brought up or a motion
that's been brought to us and without

687
01:01:02,960 --> 01:01:09,440
the consent of the uh the mover and the
seconder actually make that unless it's

688
01:01:07,359 --> 01:01:14,400
a friendly amendment
because we're not Yes. So good question.

689
01:01:12,000 --> 01:01:19,440
I think um and correct me if I'm wrong
but because we're not modifying the

690
01:01:16,559 --> 01:01:23,760
motion we're dividing the motion into
three separate questions. We're not

691
01:01:20,960 --> 01:01:30,880
modifying, we're not amending um but
we're allowing uh three votes instead of

692
01:01:27,160 --> 01:01:35,599
one. Um I think so technically I don't
think we need the permission on from the

693
01:01:33,040 --> 01:01:41,359
mover and second.
Thank you.

694
01:01:37,920 --> 01:01:44,720
So that first question that the EVCC
board of management approve the purchase

695
01:01:42,960 --> 01:01:48,960
of a display frame for an autographed
jersey from Cameron Reed's current team,

696
01:01:46,799 --> 01:01:53,760
the Kitchener Rangers. Uh the Reed
family has generously agreed to provide

697
01:01:50,640 --> 01:02:00,559
the jersey for parade.
And does that involve the or implies the

698
01:01:57,359 --> 01:02:07,680
hanging of the jersey in the in the
complex? Yes. Okay. So on that question,

699
01:02:05,119 --> 01:02:12,559
it's a recorded vote.
Would you like a recorded vote? Well,

700
01:02:10,079 --> 01:02:16,160
the original motion was a recorded vote.
So now all three are going to be

701
01:02:14,160 --> 01:02:20,720
recorded, right? I can I can clarify
that. Is that your wish to have a

702
01:02:17,920 --> 01:02:24,880
recorded vote for each question? That
was my question.

703
01:02:22,960 --> 01:02:30,000
Yes. Is that your wish for all three?
All right. So, we'll record the vote on

704
01:02:27,760 --> 01:02:38,720
each question. So, on the jersey
question.

705
01:02:32,799 --> 01:02:47,359
Member D. Rosier. Yes. Member Chap. No.
Member Leech. Um, no.

706
01:02:42,799 --> 01:02:53,599
Member Cerna. Yes. Member Lewis. Yes.
Member Golinsky. Yes.

707
01:02:50,960 --> 01:03:03,559
Member Barber. No.
Member Whitner. Yes.

708
01:02:57,200 --> 01:03:03,559
Mayor Cook. No. Mayor Sher. No.

709
01:03:06,160 --> 01:03:12,359
Yeah. So, the motion is defeated on 55
tie vote.

710
01:03:12,960 --> 01:03:20,480
So, question number two.
that the board directs staff to explore

711
01:03:17,839 --> 01:03:23,920
the possibility of organizing event an
event to honor Cam Reed's achievements,

712
01:03:22,319 --> 01:03:28,640
including a community skate event where
CAM could interact with local residents,

713
01:03:26,400 --> 01:03:34,280
especially youth, and inspire the next
generation of athletes.

714
01:03:31,520 --> 01:03:40,640
Question, Madam Chair? Yes.
Um, can the uh the mover uh wave the

715
01:03:38,559 --> 01:03:47,680
requirement for a recorded vote on this
particular motion or would she consider

716
01:03:42,400 --> 01:03:53,359
it? No. Okay. Thank you.
And is there

717
01:03:50,200 --> 01:03:59,920
um is the the question is about
directing staff to explore um as opposed

718
01:03:56,559 --> 01:04:03,359
to organize. So does that mean there the
expectation is that the staff need to

719
01:04:01,920 --> 01:04:08,880
come back to the board at which point if
they don't meet um I'm just trying to

720
01:04:05,599 --> 01:04:12,680
figure out the logistics of um and the
intent of the motion.

721
01:04:13,920 --> 01:04:21,440
So is the actual intent is to direct
staff to organize. When is your next

722
01:04:18,960 --> 01:04:26,280
meeting?
It's not scheduled. It would call the

723
01:04:23,200 --> 01:04:34,079
chair. It could be at the call of the
chair. So we could schedule an earlier

724
01:04:29,839 --> 01:04:39,839
uh meeting if we want to keep if we want
to explore. So

725
01:04:36,680 --> 01:04:44,480
um as the author of the motion, could
you expand on your wish to explore? So

726
01:04:42,880 --> 01:04:49,359
what does that look like? Are you
expecting would you like staff to come

727
01:04:46,559 --> 01:04:53,520
back with a proposal of what the event
could look like and pause or what what

728
01:04:51,760 --> 01:04:58,319
does it mean to explore the lease
bureaucracy the better? So I mean at

729
01:04:56,640 --> 01:05:02,880
this stage I think we're going to miss
the vote regardless. So I could care

730
01:05:01,359 --> 01:05:07,520
less to be honest because we're we're
going to miss the vote like whether

731
01:05:04,559 --> 01:05:11,760
they're we're talking to the family
whether we're bringing a report back to

732
01:05:09,839 --> 01:05:17,240
this board like we're going to miss. I
was going to go back um seeing the the

733
01:05:14,240 --> 01:05:24,720
the facts that the motion that you
proposed said direct staff to explore as

734
01:05:20,720 --> 01:05:29,480
of you know May 14th. So I'm just
seeking clarification of your

735
01:05:27,240 --> 01:05:34,640
expectation when you say
explore. So my thought of how this

736
01:05:32,079 --> 01:05:36,720
process would work minus the bureaucracy
would be that this would have been

737
01:05:35,760 --> 01:05:40,640
approved. This would have been a
no-brainer. It would have been a

738
01:05:38,720 --> 01:05:45,599
discussion with a discussion with the
family like once this was approved

739
01:05:43,760 --> 01:05:50,160
arrangements would be made with the Reed
family. So talking about when Cameron

740
01:05:47,440 --> 01:05:53,039
was available what uh when you would be
getting the jersey that would I would

741
01:05:51,760 --> 01:05:56,319
leave that with staff that would be
between staff and the family who are

742
01:05:54,720 --> 01:06:02,640
donating this and being generous with
your offer. um if arrangements weren't

743
01:05:59,920 --> 01:06:07,520
available because CAM gets drafted or
like again that was between staff but I

744
01:06:04,960 --> 01:06:12,200
was looking for them to actually pursue
it in order. Yes. So would you be uh

745
01:06:11,200 --> 01:06:18,480
willing
to you're one of the movers, right? The

746
01:06:16,079 --> 01:06:23,440
so as a friendly amendment to say that
staff direct staff to organize that

747
01:06:21,520 --> 01:06:27,359
event. Um I think that would provide
clearer direction because explore might

748
01:06:25,520 --> 01:06:32,200
feel like they need to come back with
the proposal and we don't have time for

749
01:06:29,280 --> 01:06:38,480
that if we want something uh that is
timely. Um,

750
01:06:35,240 --> 01:06:47,039
so motion would be amended that staff be
directed to organize an event.

751
01:06:43,280 --> 01:06:51,680
Councelor Dinsky. Uh, Madam Chair, I
think this is a

752
01:06:49,160 --> 01:06:56,559
typical, it's not typical of all the
Elmerites, but it's typical of people in

753
01:06:53,920 --> 01:07:02,480
an authority to piss around with
something like this. This is like the

754
01:06:59,400 --> 01:07:06,319
library. and 20 years down the road
we'll still be talking somebody will be

755
01:07:04,480 --> 01:07:12,160
talking about it should we have a
protest and I don't I don't I don't

756
01:07:09,119 --> 01:07:17,839
think that's the case because that's was
just said so your comment

757
01:07:15,039 --> 01:07:22,799
thank you member Glinsky so I don't
think there's anyone's intention is to

758
01:07:20,480 --> 01:07:28,720
take 20 years to develop a policy we've
already talked about the next meeting so

759
01:07:25,200 --> 01:07:34,319
I think we have a very uh productive
staff and board. So this this is not

760
01:07:31,839 --> 01:07:39,599
about bureaucracy and about 20-year
delays, but the question right now that

761
01:07:36,960 --> 01:07:46,319
is being considered and the vote that we
will take is uh regarding whether staff

762
01:07:43,200 --> 01:07:52,720
should be directed to organize an event
as soon as possible uh to not miss the

763
01:07:49,839 --> 01:07:58,559
vote on this opportunity to celebrate
one of our community members. And I will

764
01:07:55,520 --> 01:08:03,920
appreciate everybody continuing to um
use a a respectful positive uh tone

765
01:08:02,000 --> 01:08:10,400
during this debate because there is no
one uh wanting anything negative in

766
01:08:07,280 --> 01:08:16,480
this. I think everybody's trying to um
fulfill the their role as board members.

767
01:08:13,039 --> 01:08:19,480
So on the vote we wish for a recorded
vote.

768
01:08:19,679 --> 01:08:29,279
Member Droier
yes. Member Sher. Yes.

769
01:08:26,640 --> 01:08:36,799
Member Leech. Yes.
Member Cerna. Yes. Member Lewis. Yes.

770
01:08:33,520 --> 01:08:43,359
Member Golinsky. Yes.
Member Barber. Yes. Member Whitner. Yes.

771
01:08:41,199 --> 01:08:48,279
Mayor Cook.
Yes.

772
01:08:45,279 --> 01:08:48,279
Yes.

773
01:08:52,400 --> 01:09:02,719
Well, the motion is carried. Yes. Thank
you. Um the third question

774
01:08:59,040 --> 01:09:09,359
be the referral. Uh let me find the
referral.

775
01:09:05,520 --> 01:09:12,000
There was a question. Yeah, remind me
the third

776
01:09:12,199 --> 01:09:17,759
component that the EC board of
management extend its heartfelt

777
01:09:15,920 --> 01:09:21,920
congratulations to Cameron Reed for his
exceptional achievements and expressed

778
01:09:19,199 --> 01:09:26,239
pride in his success as a local athlete
representing our community on the

779
01:09:23,199 --> 01:09:33,440
international stage. as so in the form
of a of a letter or certificate of some

780
01:09:29,199 --> 01:09:37,679
kind. So is that recorded?
Do you wish for a recorded vote? Okay.

781
01:09:35,759 --> 01:09:43,560
So everybody's clear on the question. So
the board would issue a

782
01:09:40,199 --> 01:09:47,040
letter certificate of some kind of
recognition to Mr.

783
01:09:47,080 --> 01:10:00,800
Re. Yeah. Member D Rosia.
Yes. Member Chap. Yes.

784
01:09:56,480 --> 01:10:07,840
Member Leech. Yes. Member Cern. Yes.
Member Lewis. Yes.

785
01:10:03,600 --> 01:10:14,400
Member Glinsky. Yes. Member Barber. Yes.
Member Whitner? Yes. Mayor Cook? Yes.

786
01:10:11,679 --> 01:10:20,239
Mayor Shar? Yes. The vote is carried
unanimously.

787
01:10:17,360 --> 01:10:28,360
So, do we wish to consider an additional
motion uh that the board de direct staff

788
01:10:24,239 --> 01:10:28,360
to develop the policy?

789
01:10:28,480 --> 01:10:34,920
Member
cook that do have a second.

790
01:10:36,280 --> 01:10:46,159
Well, thank you. I already made it one.
Thank you. So, we have a mover in second

791
01:10:43,600 --> 01:10:53,120
comments questions. I have a question
and um this might not be the right spot

792
01:10:49,159 --> 01:10:58,800
and we can ask after maybe but it's
about this whole process. So So it's

793
01:10:56,800 --> 01:11:04,159
about the process. No, that would not be
the time to Well, it's it's kind of

794
01:11:02,320 --> 01:11:09,360
about this like about kind of going
around the process policy. So, I get why

795
01:11:06,960 --> 01:11:16,640
we're putting the policy in place, but
out of curiosity, would would

796
01:11:12,040 --> 01:11:23,360
it be able to deter the policy if
someone was able to uh like let's say I

797
01:11:20,480 --> 01:11:26,960
purch myself purchased a frame, I got
the jersey and I donated it to the to

798
01:11:25,199 --> 01:11:31,520
the facility.
Is that still going to be part of the

799
01:11:28,719 --> 01:11:36,719
policy? So, so based on the debate that
I heard,

800
01:11:33,560 --> 01:11:42,560
um, that it's not about the donation,
it's about having a criteria for what

801
01:11:39,040 --> 01:11:47,360
goes in a gets publicly displayed in a
in a public facility. Rob, did you want

802
01:11:45,679 --> 01:11:50,960
to add? Um, just to put into
perspective, too, staff would very much

803
01:11:49,199 --> 01:11:54,560
appreciate the policy. We've got a
policy for the banners which would go

804
01:11:52,480 --> 01:11:58,080
up. The user groups really are all over
the map on some of those things. There's

805
01:11:56,560 --> 01:12:03,360
a reason there's no pictures in this
room. There were pictures in this room

806
01:12:00,159 --> 01:12:07,440
of some of the teams. There was a vocal
minority that had us take them out of

807
01:12:05,920 --> 01:12:11,560
this room because they felt this wasn't
the right spot and move them back to the

808
01:12:09,040 --> 01:12:16,800
lobby. So once it gets
donated and some whole new matter. So

809
01:12:14,400 --> 01:12:22,480
that's we would from staff perspective
the policy is super key tonight's debate

810
01:12:20,560 --> 01:12:25,440
because like I said there was pictures
in here there's none in here now and

811
01:12:24,159 --> 01:12:29,920
they wanted them back in the lobby.
You're going to be running out of space.

812
01:12:26,960 --> 01:12:34,239
Who goes up? who comes down. Um, is it
after the person has reached their

813
01:12:31,600 --> 01:12:38,960
highest level of achievement? This the
young player, you might be putting six

814
01:12:37,040 --> 01:12:43,840
jerseys on the wall if he goes on to win
the Stanley Cup. So, the policy should

815
01:12:41,520 --> 01:12:48,239
be broad enough to really capture as
much as you can. It won't be perfect.

816
01:12:45,679 --> 01:12:51,679
No, exactly. And I certainly hope that
uh everybody appreciate that. It's

817
01:12:49,840 --> 01:12:56,320
unfortunate that over the years policies
have been associated with red tape

818
01:12:53,679 --> 01:13:02,159
bureaucracy delays.
That's just bad governance and bad

819
01:12:58,800 --> 01:13:06,560
management. Policy in and of themselves
should be efficient and should

820
01:13:04,360 --> 01:13:10,960
facilitate quick decision-making
process. So I should I I would hate for

821
01:13:09,199 --> 01:13:16,560
all policies, all government, all
bureaucracies to be thrown into this

822
01:13:13,280 --> 01:13:21,040
negative light. policies. Good defenses
make good neighbor means that we can

823
01:13:18,400 --> 01:13:24,880
make decisions on the fly without a
three-hour debate on and I've been part

824
01:13:23,199 --> 01:13:28,880
of those and whether something should go
on the wall or off the wall. If it takes

825
01:13:27,120 --> 01:13:34,880
three hours to make a decision, that
means you have a bad policy or you're

826
01:13:30,880 --> 01:13:39,560
missing a policy. So, um so there's a
mover in secondary to develop a a policy

827
01:13:37,679 --> 01:13:45,239
that will
facilitate the the process of decision

828
01:13:42,320 --> 01:13:52,199
making, which is what we do.
Um, we can take the vote for further

829
01:13:48,640 --> 01:13:52,199
questions or comments.

830
01:13:52,960 --> 01:14:03,600
Thank you, Madam Chair. Um, can the
policy be uh crafted in such a way that

831
01:13:59,360 --> 01:14:12,239
it's uh retroactive to anything hanging
in the building? um a decision made um

832
01:14:08,000 --> 01:14:19,040
so that uh if something tragic happens
like is currently in London then um

833
01:14:15,280 --> 01:14:24,800
everything within the structure is uh
board or staff decision can be made on

834
01:14:22,000 --> 01:14:28,640
it rather than having to be stuck with
it. So I don't know if staff would be

835
01:14:27,040 --> 01:14:33,520
able to decide that today but perhaps
the recommend the the request would be

836
01:14:30,719 --> 01:14:38,480
in the developing the policy could you
include the sort of the retro active

837
01:14:36,880 --> 01:14:43,400
aspect of it and what happens to
existing assets and displays. Okay,

838
01:14:41,520 --> 01:14:51,199
great. Thank you for
that member. Thank you. I just this is

839
01:14:49,040 --> 01:14:54,880
like backwards now because I think now
that we're going to vote on a policy and

840
01:14:52,719 --> 01:14:58,239
everyone we're going to pass this policy
well maybe we should have passed the

841
01:14:56,080 --> 01:15:04,000
policy first because if we had the
policy I think everybody that voted no

842
01:15:00,719 --> 01:15:07,600
would vote yes to have a jersey is this
like sort of backwards it's just that we

843
01:15:05,679 --> 01:15:12,960
don't so the motion on the floor right
now is to develop a

844
01:15:10,679 --> 01:15:18,960
false so that's why I think we'll be
able to bring back um and and perhaps

845
01:15:16,719 --> 01:15:23,520
you know resend the decision from this
evening. Once there's a policy in place,

846
01:15:21,440 --> 01:15:29,840
perhaps the the board will want to
revisit the decision from this evening.

847
01:15:26,320 --> 01:15:34,159
Um so so it's it's true that but this
has triggered um it's it's a great idea

848
01:15:32,320 --> 01:15:38,960
that has triggered a good discussion and
that will trigger it has highlighted the

849
01:15:36,719 --> 01:15:43,440
absence of a policy. So now we'll have
to the future. So you're right like

850
01:15:41,040 --> 01:15:50,320
we'll go one step back in order to go
two steps forward and sometimes that's

851
01:15:46,159 --> 01:15:55,360
necessary. Okay. Yeah. So could another
motion be made after this one then that

852
01:15:53,040 --> 01:15:59,120
if the policy is proceeded that maybe
the jersey could be hung in case

853
01:15:57,120 --> 01:16:04,280
somebody does pick it up and picks up a
frame so that we don't miss the window

854
01:16:00,880 --> 01:16:04,280
of the opportunity.

855
01:16:05,920 --> 01:16:14,280
We can't I I don't think we can this
evening because we will need

856
01:16:10,679 --> 01:16:19,520
to look approve agree on a policy
together and then apply this request. So

857
01:16:17,520 --> 01:16:24,239
this would be a request and then we
would have a discussion as to but staff

858
01:16:22,320 --> 01:16:28,080
was going to retro it so that anything
that was on the wall is going to the end

859
01:16:26,239 --> 01:16:32,239
of that policy.
they're going to consider what we should

860
01:16:29,840 --> 01:16:36,400
do with the existing assets and and I
think so that will bring that will allow

861
01:16:34,320 --> 01:16:42,320
us to have a discussion about any
previous request. So it will be just a

862
01:16:40,080 --> 01:16:45,840
more guided discussion. So for sure I
think any

863
01:16:43,560 --> 01:16:50,280
decisions which has led to something
being on the wall to or to something not

864
01:16:48,239 --> 01:16:55,360
being on the wall
currently will be like we'll be able to

865
01:16:52,719 --> 01:17:01,520
revisit all of that when we right now
we're just missing a tool. You got two

866
01:16:57,600 --> 01:17:06,159
strong marriage still.
Um, member Wner. Yeah, thank you. I just

867
01:17:04,400 --> 01:17:12,640
have a comment. This has really got
silly in my opinion. This is a jersey in

868
01:17:08,719 --> 01:17:17,280
her sweater on, but um I'd almost like
to apologize to the Reed family that his

869
01:17:14,880 --> 01:17:20,679
name was brought up with rapists and
held pornographers. That should never

870
01:17:18,800 --> 01:17:26,560
been brought up because that's just
demeaning. Um, I would like to see it

871
01:17:23,600 --> 01:17:30,440
hung up. I guess councelor Lewis had a
good idea. He wanted to put that in the

872
01:17:28,719 --> 01:17:34,159
motion. Can you do
that? It's going to be right. Anyway, I

873
01:17:32,960 --> 01:17:38,000
was one of the movers that made the
first one for the first actual I think I

874
01:17:36,080 --> 01:17:42,080
was one of the Right. Can I resend it?
Can we bring it back to the floor then

875
01:17:39,280 --> 01:17:48,719
after this? So it what I'm trying to say
is that this board won't be equipped to

876
01:17:45,239 --> 01:17:53,120
consider so to consider a new
proposition or to even recent we we need

877
01:17:51,199 --> 01:17:58,880
another meeting. We need a policy in
front in front of us. So, and I agree

878
01:17:56,320 --> 01:18:03,070
with you, Member Whitner. It is really
really unfortunate that um this

879
01:18:01,760 --> 01:18:10,600
discussion has
[Music]

880
01:18:04,600 --> 01:18:20,640
been mixed um a lot of different topics.
Um, but I almost I I I

881
01:18:15,960 --> 01:18:27,679
um Yeah, I I I almost wish I had less
experience and I had I was a bit more

882
01:18:23,320 --> 01:18:33,040
naive. Uh because I just know and and I
wish other people well I don't know like

883
01:18:30,400 --> 01:18:40,159
I've just seen these situations go
really wrong and I don't wish that on

884
01:18:36,159 --> 01:18:47,120
this board and it's not pleasant and it
feels bureaucratic um but uh like I said

885
01:18:45,040 --> 01:18:55,760
I I wish I didn't have the experiences
that I've had that have convinced me

886
01:18:50,400 --> 01:19:01,040
that policies are necessary. So,
um, yes, I'll leave it at that. So, on

887
01:18:58,960 --> 01:19:05,800
the motion to, uh, direct staff to
develop a policy to help us guide those,

888
01:19:03,840 --> 01:19:11,679
uh,
decisions. No further debate. So, uh, on

889
01:19:08,719 --> 01:19:11,679
the question, all those in

890
01:19:13,159 --> 01:19:21,960
favor? And that is
good. Thank

891
01:19:17,960 --> 01:19:21,960
you. Excellent.

892
01:19:24,640 --> 01:19:28,960
So this brings us to inquiries by

893
01:19:30,920 --> 01:19:40,320
members chair. Um so the inquiry is you
said that it shouldn't take too long to

894
01:19:36,719 --> 01:19:46,080
get policy. Is there any chance that we
have a meeting sooner than we normally

895
01:19:43,360 --> 01:19:50,320
do to approve the policies so that there
may be a possibility of getting the

896
01:19:48,320 --> 01:19:54,840
jersey hung up in a reasonable amount of
time?

897
01:19:52,159 --> 01:20:00,400
Is that a reasonable requirement?
Certainly. Um I'll I'll Susie's away

898
01:19:59,040 --> 01:20:05,040
this week. That's why she's not here.
I'll sit down with her next week. We'll

899
01:20:03,120 --> 01:20:09,600
start developing it and try to get uh
some options because our intention is to

900
01:20:07,440 --> 01:20:13,920
provide policy options for for the board
to consider and select what options you

901
01:20:11,760 --> 01:20:17,440
want to implement with this. Uh it's
certainly something that we want you to

902
01:20:15,440 --> 01:20:23,120
have the the control over but yeah
there's there's no issue uh if this is a

903
01:20:20,719 --> 01:20:27,840
priority of the board of for board back
together sooner follow.

904
01:20:26,000 --> 01:20:32,880
Yeah. So, so I think we'll we'll
coordinate with staff and I if that's

905
01:20:30,239 --> 01:20:38,719
the wish of the board, we'll we'll try
to expediate this and we can call the

906
01:20:35,840 --> 01:20:43,960
meeting to if if we feel that we can
make this happen because I I I do

907
01:20:40,560 --> 01:20:50,719
believe it is everyone's
wish. So, thank you for that. Any other

908
01:20:48,199 --> 01:20:54,800
inquiries? Member Winner. Yes. Thank
you, Chair. Have an inquiry. This has to

909
01:20:53,040 --> 01:20:57,840
do with some comments from members of
the public.

910
01:20:56,239 --> 01:21:01,719
I think we all agree the building's here
to sell services. Correct. Does anybody

911
01:21:00,000 --> 01:21:06,440
disagree with
that? I've been to several of these

912
01:21:03,600 --> 01:21:09,719
meetings, but the
library some of the comments made about

913
01:21:08,719 --> 01:21:15,440
this
building are wrong. So style bunkers. It

914
01:21:13,920 --> 01:21:19,239
looks like a Soviet style bunker with no
windows. I looked at the Soviet style

915
01:21:17,120 --> 01:21:22,640
bunker. No, it's not like a silver style
bunker. And it's pretty demeaning to the

916
01:21:21,440 --> 01:21:26,000
people that engineered and designed it
because they donated heavily towards

917
01:21:24,159 --> 01:21:29,679
that. So, I wouldn't be very impressed
if I was their

918
01:21:27,640 --> 01:21:34,320
company. Secondly, there's been a lot of
flippant comments about the farm area,

919
01:21:32,320 --> 01:21:39,040
about the cows and the smells and just
childish schoolyard comments. They need

920
01:21:36,640 --> 01:21:44,800
to stop. They really do. It's really
upsetting a lot of farmers in this area.

921
01:21:42,360 --> 01:21:47,159
Um, like I drive in from the north, I
smell the pot smell, but nobody

922
01:21:46,000 --> 01:21:51,280
complains about
that. Anyway, there'd be positive

923
01:21:49,760 --> 01:21:54,000
comments about this place would go a
whole long way to maybe proving more

924
01:21:52,800 --> 01:21:57,199
business because if you were looking on
the internet about this place and you

925
01:21:55,120 --> 01:22:00,600
hear all you hear about cows and smells
so sty bunker, what would you do? You'd

926
01:21:59,440 --> 01:22:04,719
walk away, wouldn't
you? I

927
01:22:02,360 --> 01:22:08,960
would. Anyway, it's demeaning to all
those farms around here and um I think

928
01:22:07,600 --> 01:22:11,920
it needs to stop and we need to start
making this a positive experience

929
01:22:10,000 --> 01:22:14,920
instead of a negative experience. Thank
you.

930
01:22:15,280 --> 01:22:18,080
Comments.

931
01:22:20,400 --> 01:22:28,800
We don't have a close session. So the
next meeting will be at the call of the

932
01:22:24,760 --> 01:22:34,960
chairs and sub motion to adjurnn. That
the board do now adjourn at 8:24 p.m.

933
01:22:31,679 --> 01:22:42,199
Move and second member Barbara moves.
Member D Rosie seconds. All those in

934
01:22:37,800 --> 01:22:42,199
favor that is good.