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three meeting of the gardensville
stormwater Utility Board to order

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[Music]
please join me in a slip to our flag

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I pledge
of the United States of America and to

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the Republic for which it stands one
nation under God indivisible with

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liberty and justice for all
thank you very much

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roll call from my right John Bear Camp
gross

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minutes of the previous meeting
um let's see John you were not here for

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the last meeting Michael was Michael's
gone he's not here so can we approve

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these minutes there do we have to table
them to the next meeting

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you can't approve them all it is is
agreement that's an accurate

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representation of the meaning you'll
necessarily if John's has to

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reviewed glass meeting
[Music]

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soon
so what

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you think we'll just table it we'll just
table it to the next meeting

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[Music]

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alrighty first item of old business
[Music]

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all right so this is plat
401-2022 the Hickory Trace subdivision a

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preliminary drainage review of a 36 lost
subdivision located

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on Morgantown Road approximately a half
mile north of Whiteland Road

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this was at the April meeting and was
continued as there were some revisions

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that needed to happen this has been back
through Tac

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commented on and reviewed by wessler
at this point staff would recommend

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approval of the pulmonary drainage
approval we do have Donna here with

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North Point I'm sure she could talk
about the project okay sounds good

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thank you

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good afternoon Donna Smithers with the
North Point engineering and we're

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representing uh Greg Allen's group for
Hickory Trace subdivision

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um it's a 36 lot subdivision containing
roughly 39 Acres

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on if you look at page three I just have
an aerial just so you can see the

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location of the site majority of it is a
cultivated field with the southern

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portion is a wooded area on site and
what we are doing and if you look at the

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very last page
just to show you we have our proposed

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subdivision what this exhibit shows you
is we have two ponds on site one out by

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Morgantown Road and the other on the
southwest corner of the project

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and it just shows our drainage areas to
these ponds

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um the pond at along Morgantown connects
to the pond at the southwest and then it

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Outlets into
a swell or a low area at the southwest

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corner of the site and as Joe said we've
been through our review addressed all

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comments and everything's in order
actually in the process right now the

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final construction plans
and final drainage and everything right

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now to get those filed but we meet the
ordinance and we don't have any waivers

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or anything such that we're asking for
so

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um I guess I can address any questions
that you might have

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looks like wesler did a review for the
town and everything was good there

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any questions

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so when it first went through tech
review what was the hold up again Joe

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there was a signature Control Ordinance
requirement for a stub Street

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to the West yes was it Incorporated
initially and that's been Incorporated

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and it just doesn't show it in here then
on this drawing

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um that is from the I have another map I
can show you

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foreign

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not sure he wanted to do that he maybe
had to do it so we were held until he

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made that decision so that was the
reason for our continuance okay so yeah

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let me see all the blues all of our
storms that were proposed and are

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sanitary and our coupons so

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alrighty yep
thank you for that

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so we're looking for approval of
the drainage design for this or

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preliminary drift
okay so that's going to drain off to the

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West
southwest corner right there lowest area

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on the site
you know

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there's a swell that ditch that crosses
the southwest corner of the property

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kind of looks like everything naturally
drains that direction anyways the

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proportion of it does that's why the
need for the pond out by Morgantown

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because it has a couple different
watersheds on the site as you can see

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from that existing Watershed map so with
the new proposed grading and such we're

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draining
a portion of it again to the that

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detention area along Morgantown and then
it connects and flows Southwest to the

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other pond

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unless you have any more questions I can
make the motion

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nope go ahead I'm good I moved to
approve the preliminary drainage design

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for Platt zero zero zero four zero one
dash 2022 for the Hickory Trace

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subdivision
I will second that so I got a motion in

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a second
to approve plat zero zero zero four zero

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one-2022 for the Hickory Trace
subdivision

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any further discussion don't think so
seeing none those in favor say aye aye

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aye so that motion passes thank you
you're welcome thank you very much

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um is there going to be a time for the
public can input some I know I've been

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working with these guys because we're a
point in time when we can discuss some

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of these things
is it water related

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so I don't have an issue with that there
um

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is it something short and brief there
you just want to talk about it quick

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yeah I tell you what step up here well
just take your name there in your

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address there and we'll I am John ogborn
um I am at 4082 South Morgantown Road on

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the property to the uh north of this
subdivision

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um my my background is engineering so I
you know you can you have to bear with

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me but um the uh I have a subdivision
out in Hendricks County so um so I have

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a little bit of experience in this stuff
slightly so

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um so so the water flow going to the
Southwest I know you said that that was

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naturally how it goes but when you
typically when you do a a subdivision

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you're changing AG to to a residential
type of thing it's not the same kind

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there's more water
um it's different kinds of water it's uh

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you know that sort of thing so there's
usually different stipulations on it so

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I I am concerned that and I'm just
bringing this up now so that we can

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somebody can look at it okay
um that that water flow going that way

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ends up it ends up across a couple
fields that people may not like that

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um and um and then it ends up in a pond
and then it goes over to persimmon woods

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and down another area so so that's just
something to look at as we're going

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through this and then you know just
going through all of the fundamentals of

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this I I don't want a lot of water
coming I have a lot of water already

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coming across my ground from the natural
way it is and when you start to put

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houses in concrete in here the
coefficient of runoff becomes instead of

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instead of absorbing into the soil from
25 you know 75 going into to the soil it

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goes to zero percent going into the soil
so that can increase it I could I

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calculated on a million gallons so of
during a big kind of big rain so so that

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is a lot of water and so I don't want it
you know flooding my my whole area so

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yeah so that's my concerns right now as
we we start to walk through this that

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those get addressed and that all the
elevations and the pipe flows and all

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the things that we're saying all make
sense in that it cannot actually be done

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and like I said I'm an engineer I've
Done big big projects and if you don't

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get it done to begin with it costs
millions of dollars taxpayers will end

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up millions of dollars so um and we
can't Burgers still can't afford that so

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yeah so so that's my input thank you all
right no no thank you

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and then you're always welcome to review
the drainage surveys and stuff there so

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I mean that's
distribution lessons as soon as we get

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new filings for construction foreign

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and like I said these developments are
supposed to capture and hold water on

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their sites all right so they're not
allowed to shut it off to somebody else

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there you know what I'm saying so yep
and we we do you know as we mentioned go

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through our diligence and have our
engineering firms review these to make

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sure that they're in compliance with the
ordinances and yeah so oh yeah yeah but

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no no thank you for your time

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thank you all right anything else for
old business nothing else for old

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business all right moving on to new
business

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uh new business is encroachment
request

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nc3506-2023 at 82 North Sedona Drive
this is

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a lot 20 and Highland Knoll section two
it's right at the very North End kind of

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work so don't North Sedona Drive dead
ends into the field

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they're asking to put a fence over the
northern

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drainage and utility easement there's no
uh infrastructure in that easement

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however there is a pretty substantial
ditch in that 25 foot

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I mean you can kind of see on page
page with our plot plan they've drawn

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out this one here yeah
uh they're proposing to kind of bridge

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that
Swale with the fence

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which would leave that open to flow
staff doesn't necessarily have an issue

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with it but with the significance
of that easement and the the Swale there

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we didn't feel real comfortable just
administratively okaying that

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which side is the
there's the significant as well

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[Music]

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and see it's not yeah

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so what's that
bad eyes

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so Courthouse 57 normal soil 35. it's
about two foot

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so they're just playing on their
spanning that that's what they're

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holding yeah

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proposal is

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[Music]

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they've got a big gate though that looks
like it's going yeah basically the Swale

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I mean
oh

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I mean we when we make these approvals
it's with the condition that if there's

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work that needs to be done when I bring
them here I always make them do a

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recorded in courtroom agreement yes yeah
that goes with the title yeah

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so I was going to ask you
there's no there's no utilities right

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there yeah

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that was a big utilities and bring trans
using the base click

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it's because they had to get that water
through and to get your side grades

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enough to study wide yeah

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so
we're doing close engagement behind the

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fence
partially

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yeah they're they're spanning across the
top of the ease

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and our recorded I don't think I put a
copy the Trap one in this one I didn't

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we cross reference we cross reference to
feed that is from a number

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uh so the
encroachment agreement would turn up on

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a title search

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[Music]
that kind of insurers future owners

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or at least somewhat aware of
I know I see he's always bothering me

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there it's not the person that does it
there it's the second or third person

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down the road that comes in and
we have to go back in and do something

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and they go uh what
that's the one always bothering remember

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remember that but legally it has to be
disclosed right yeah yeah because

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because we we record it yeah
cross-references there number for the

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plat and the uh first recorded Deed on
on the lot so yeah

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to any kind of title search
should turn that up and it should be

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disclosed

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so this is more for
just collection purposes yeah it's a

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that is the high point
of the whole subdivision up there so

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okay
I mean I mean to be honest I feel like

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it's more at their risk than it is ours
if they have an encroachment agreement

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so yeah yeah I think I think they're big
it's going to be collecting uh

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to half off that field right

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all righty you good with it I'm good
yeah as long as we got that encroachment

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agreement there we're fine
um I

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[Applause]
moved to approve

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um

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I guess the encroachment number
enc-003506-2023

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um the request is presented
all right well second that so I've got a

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motion and a second there to approve and
encroachment enc-003506-2023

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any further discussion
seeing none of those in favor say aye

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aye aye that motion passes
all righty anything else for new

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business this is all for new business
it's all for new business moving on

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discussion items
not not a whole lot for the uh Project

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funding update
um we've been working with Adam Stone in

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stone Municipal
right now if with the West Street

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project a fully funded by stormwater
we're about a half million dollar Gap

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from what stormwater has available and
what that's going to require yeah so

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we're working through with Town Council
on Dan

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and the engineers to uh
figure out

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where that comes from because obviously
it's not

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income from this board
with the projects we have on the books

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already
correct

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the pipe Culvert replacement at 300
North Roy got us through idem approval

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I'm good for you all right
working on uh core approvals

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core approval yes we're uh we're ready
to order the the pipe that's a 103 inch

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by 71 inch
I was aluminized aluminized

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it was just
500 600 more for the aluminized pipe

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versus the standard galvanized so it's
certainly worth the money for oh yeah an

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extra 25 to you know potentially 50
years on top of the 50-year Baseline so

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that's it's yeah yeah and we're gonna
when that approval's ready we're going

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to get that from contact at 18 000. 234
dollars and 10 cents I think when we

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first brought this we we approved up to
I think it was 60 000 for that pipe

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which this is significantly lower

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but we will have we'll have some
additional uh County highway is going to

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perform the work
and then invoice the town for uh

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material is beyond base materials so uh
concrete rebar

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type stuff
so we'll have one of this invoice when

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this comes in then we'll have one
additional invoice in the county

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uh once that's complete okay it should
still come in significantly under the

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sixty thousand dollars we estimated

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sounds good it works scheduled for
July

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Luke told me he had it scheduled for
probably late July Late July so that's

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assuming the approvals for the with the
Army Corps well that's the kind of

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question I want to try to get to but
some of the back and forth

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correspondents that I have not been able
to ask that question if it's

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safe to do it prior to full approval or
whatever so we would like to get it or

223
00:20:09,360 --> 00:20:14,880
just as soon as possible ask that
question if it's

224
00:20:13,140 --> 00:20:19,980
safe to
do it prior to full approval or whatever

225
00:20:17,340 --> 00:20:22,520
so we would like to get it or just as
soon as possible

226
00:20:24,179 --> 00:20:32,400
she had syndicated
that she has four

227
00:20:30,000 --> 00:20:36,120
reviews ahead of us that were in the
queue but she's been actually working us

228
00:20:34,620 --> 00:20:42,000
in
kind of in the first place so I'm

229
00:20:39,240 --> 00:20:46,880
hopeful that we'll see some positive
that it has been a little bit of a

230
00:20:44,220 --> 00:20:52,080
struggle with just just correspondence
yeah I don't really have to review that

231
00:20:49,740 --> 00:20:56,820
in 30 days
um technically I found out that they

232
00:20:54,900 --> 00:21:01,820
have 60 days
and let's

233
00:20:59,039 --> 00:21:01,820
a little bit

234
00:21:03,360 --> 00:21:12,600
on the forms that are submitted their
idep forms and idem says after 30 days

235
00:21:09,780 --> 00:21:20,100
you have automatic approval
well that's for my denim uh the core

236
00:21:15,539 --> 00:21:26,039
yeah so that was kind of a disconnect a
little bit but yeah we don't anticipate

237
00:21:22,260 --> 00:21:30,659
any but real issues we're seeing you
know having to answer some questions or

238
00:21:28,320 --> 00:21:35,580
asking some specifics about impacts and
things like that but hopefully

239
00:21:33,720 --> 00:21:39,240
trying to get rid of the answers with it
the three Master names the three masted

240
00:21:38,100 --> 00:21:43,020
Schooners won't be able to go through
anymore but yeah

241
00:21:45,480 --> 00:21:55,559
the rgp process is
supposed to be it's not the full-blown

242
00:21:52,260 --> 00:22:02,280
an individual Perma cover of things that
were but generally is the guys of the

243
00:21:59,580 --> 00:22:06,900
there's already a mechanism in place and
there's already these

244
00:22:03,960 --> 00:22:13,200
a small list of things that you have to
comply with

245
00:22:08,520 --> 00:22:20,340
items or as long as you're in compliance
so theoretically the review is about

246
00:22:17,400 --> 00:22:23,340
but in this case it's been stolen
Communications

247
00:22:23,640 --> 00:22:31,220
I always immediate and maybe we're just
too used to that but

248
00:22:28,799 --> 00:22:37,200
it's a federal government
I understand so what was the lead time

249
00:22:34,559 --> 00:22:41,580
on our pipe there I haven't got that
information yet again that we're also

250
00:22:39,419 --> 00:22:45,240
have communication with contact to get
that okay

251
00:22:43,440 --> 00:22:53,940
we're working through it I don't I don't
see any I'm confident in Roy's design

252
00:22:49,740 --> 00:23:00,240
well we'll also have
it looks like our actual Paving schedule

253
00:22:57,120 --> 00:23:07,380
I don't know if Brian had mentioned that
oh yeah but they've part of the schedule

254
00:23:04,380 --> 00:23:12,559
we've just got this past week they've
actually pushed their start giving back

255
00:23:09,480 --> 00:23:12,559
out okay

256
00:23:14,159 --> 00:23:20,520
so it's
I think that's this possibility okay

257
00:23:21,299 --> 00:23:23,539
so

258
00:23:24,299 --> 00:23:32,760
try not to become a nuisance to the core
and I'll come off yes I you know try to

259
00:23:31,140 --> 00:23:38,820
be
insist I guess you might squeaky wheel

260
00:23:35,820 --> 00:23:38,820
yeah

261
00:23:39,780 --> 00:23:47,880
we've seen I mean not on
our side we've seen

262
00:23:45,000 --> 00:23:52,140
pretty decent lead times for custom
you know like with your more standard

263
00:23:50,039 --> 00:23:55,919
pipe sizing it's not as bad but with
more with something that's custom it's

264
00:23:54,000 --> 00:23:59,760
been a little bit longer
so I've already put in the inquiry and

265
00:23:58,620 --> 00:24:05,600
we're um
getting the process rolling yeah just

266
00:24:02,340 --> 00:24:05,600
waiting on this final

267
00:24:06,960 --> 00:24:15,780
Roya when did you submit that for the
review

268
00:24:10,200 --> 00:24:20,700
we said it's certified on the 25th of
hey

269
00:24:18,120 --> 00:24:23,299
so they've had it already over 30 days
yeah

270
00:24:23,760 --> 00:24:32,760
okay there's nuances with that you know
yeah yeah

271
00:24:28,919 --> 00:24:39,659
trying not to get it push to that 60 day
if she's she's already working with us

272
00:24:36,240 --> 00:24:43,380
to you know move it forward even though
she's

273
00:24:40,679 --> 00:24:50,580
not so I'm trying to
you know balance that to say

274
00:24:46,740 --> 00:24:57,380
hopefully we'll get it less than 60 days
yeah I don't see anything

275
00:24:53,059 --> 00:24:57,380
any large issues that

276
00:24:58,980 --> 00:25:04,500
that's all they are
selling our ballpark right now the

277
00:25:02,520 --> 00:25:11,179
county is ready to come in
help us get the work done

278
00:25:06,900 --> 00:25:11,179
probably in Late July okay

279
00:25:13,200 --> 00:25:21,539
we will be
sounds good all righty get those Three

280
00:25:18,059 --> 00:25:25,380
Notch village Village
um

281
00:25:22,620 --> 00:25:29,820
kind of in wrapping up the Grant
application at this point to the end of

282
00:25:27,059 --> 00:25:34,320
the month we do have that easement issue
still outstanding

283
00:25:32,039 --> 00:25:39,179
um I've knocked on doors over there
for with just no luck

284
00:25:37,200 --> 00:25:42,559
nobody's answering the door for me maybe
it's just scary

285
00:25:43,580 --> 00:25:48,600
I don't know
um I haven't been able to get anybody

286
00:25:46,559 --> 00:25:52,140
home or anybody to answer the door
Mike is going to go ahead and send those

287
00:25:50,640 --> 00:25:55,559
certified
to hopefully get the signatures on them

288
00:25:53,700 --> 00:25:59,279
okay and get those to get that process
rolling you just need to show up to the

289
00:25:57,659 --> 00:26:04,440
door holding an empty pizza box that's
all I need maybe that's it

290
00:26:01,220 --> 00:26:10,799
this this spring just no empty pizza box
man storm water board uh some crumble

291
00:26:07,980 --> 00:26:14,220
cookies yes
that that crumble cookies will get

292
00:26:12,539 --> 00:26:16,340
Advanced for already I think there you
go

293
00:26:16,380 --> 00:26:21,720
so that's that's where we're at on that
uh

294
00:26:19,620 --> 00:26:28,380
uh a whole public hearing second public
hearing on the 13th at Town Council

295
00:26:25,159 --> 00:26:33,000
there will also be a resolution
the Town Council to pass at that meeting

296
00:26:30,240 --> 00:26:35,480
uh just all authorizing application for
the grant

297
00:26:42,480 --> 00:26:48,240
but I think we've still used any letters
of support from

298
00:26:46,580 --> 00:26:51,539
anyone
to attach that

299
00:26:50,100 --> 00:26:54,480
okay
especially residents if you know anybody

300
00:26:53,279 --> 00:26:57,600
out in Three Notch that would write a
letter

301
00:26:55,140 --> 00:27:01,880
just saying hey we've had streets
flooded and

302
00:26:58,919 --> 00:27:01,880
yards flooded

303
00:27:08,039 --> 00:27:15,919
yeah yeah
we have we have two Town Council Members

304
00:27:12,360 --> 00:27:15,919
out there that's right yeah

305
00:27:16,559 --> 00:27:24,240
what happens if you don't get those
uh we relocate the pipe yeah just moving

306
00:27:22,799 --> 00:27:27,260
over one a little bit over one lot to
where the easement is yeah

307
00:27:29,279 --> 00:27:36,779
you just feel and abandon that section
both the costs way up as we have to put

308
00:27:34,799 --> 00:27:39,840
in new curb inlets
uh let's put a new curve inlets at that

309
00:27:38,940 --> 00:27:43,500
point
um

310
00:27:41,400 --> 00:27:47,580
so we have new structures
addition well new structures anyway but

311
00:27:46,080 --> 00:27:50,179
there's additional structures additional
pipe length

312
00:27:52,100 --> 00:27:58,679
there that could be used yes
originally

313
00:27:59,960 --> 00:28:07,080
foreign
Place who knows who knows what they were

314
00:28:05,640 --> 00:28:11,340
smoking when they drew up those drawings
that's right they put the pipe in the

315
00:28:08,880 --> 00:28:16,500
wrong place man
the construction plane show it right

316
00:28:13,140 --> 00:28:18,559
where it's at it's not with an easement
um

317
00:28:18,720 --> 00:28:24,080
that's why you have professional people
reviewing your plans now and so make

318
00:28:21,960 --> 00:28:24,080
sure

319
00:28:32,400 --> 00:28:37,520
yep
this is all the way through there

320
00:28:41,039 --> 00:28:43,460
okay

321
00:28:46,980 --> 00:28:53,539
all right moving on that that
administrative items there

322
00:28:51,350 --> 00:29:00,000
[Music]
I also first you just have our

323
00:28:55,679 --> 00:29:03,840
department uh interview information from
April

324
00:29:02,370 --> 00:29:07,980
[Music]
I think have the plans and suited

325
00:29:05,640 --> 00:29:13,760
Visions in our Construction
another 13.

326
00:29:10,200 --> 00:29:13,760
new home permits in April

327
00:29:24,320 --> 00:29:30,740
a little bit slower but not
significantly

328
00:29:31,020 --> 00:29:36,840
a lot of Builders are running a lots
frankly oh at this point

329
00:29:36,240 --> 00:29:42,299
um
there's a handful in in Morningside

330
00:29:39,899 --> 00:29:45,240
there's a handful of these open open up
a new section that'll go up South

331
00:29:44,580 --> 00:29:50,179
um
there's a handful of lots I think

332
00:29:46,500 --> 00:29:50,179
there's six Lots in I don't know

333
00:29:50,460 --> 00:29:58,700
yeah filling up the lot Supply they're
ready to build lot Supply is running

334
00:29:56,700 --> 00:30:04,500
low
that's I don't think it's lack of sales

335
00:30:01,440 --> 00:30:06,980
it's it's don't have the lots of ready
to build on

336
00:30:15,360 --> 00:30:20,120
all right I know we haven't got much
rain here lately

337
00:30:20,840 --> 00:30:27,899
I'm assuming the complaints are pretty
slim I'm still in Pickens on the

338
00:30:25,440 --> 00:30:32,480
complaints there yeah that not uh well
we did get a new one uh what we shoot a

339
00:30:30,899 --> 00:30:39,059
violation and fine
at Aberdeen

340
00:30:35,340 --> 00:30:43,980
that uh 4053 piscotti Court had a
concrete truck wash out in the in the

341
00:30:41,220 --> 00:30:46,700
storm drain no way in the storm drains
in the storm drain

342
00:30:50,039 --> 00:30:56,159
so yeah I immediately wrote them a 250
fine and put a stock work order on the

343
00:30:54,539 --> 00:31:00,840
permit
so they were quick to clean up the

344
00:30:58,559 --> 00:31:06,140
gutter and replace the filter basket
yeah yeah yeah yeah yeah oh my goodness

345
00:31:07,200 --> 00:31:12,840
oh
I think the question was who needs to

346
00:31:11,159 --> 00:31:15,380
pay that fine he said I don't care who
pays the fine

347
00:31:16,320 --> 00:31:21,720
that tends to roll downhill too people

348
00:31:22,380 --> 00:31:27,020
the stuff work order isn't getting
listed until it's paid so

349
00:31:27,240 --> 00:31:30,860
take it as you will yeah

350
00:31:43,980 --> 00:31:48,200
hopefully that wasn't Shelby concrete
was it

351
00:31:48,899 --> 00:31:55,340
I don't know all right I just want to
make sure I'm just gonna guess it's a

352
00:31:53,039 --> 00:31:55,340
possibility

353
00:31:59,890 --> 00:32:02,999
[Music]

354
00:32:05,820 --> 00:32:11,829
was it brand new right yeah that was in
Aberdeen yeah

355
00:32:08,670 --> 00:32:11,829
[Music]

356
00:32:14,179 --> 00:32:20,760
Brandon pointer
what Brandon pointer

357
00:32:19,620 --> 00:32:26,159
oh
Brandon pointer Brandon pointer

358
00:32:23,600 --> 00:32:31,940
[Music]
I think it's a greyhound house

359
00:32:28,559 --> 00:32:31,940
I think it's a Greg Allen house

360
00:32:35,399 --> 00:32:40,399
that's who a contact person is but I
think it's a Greg Allen house

361
00:32:47,039 --> 00:32:54,500
I mean the concrete guys you know you
can't dump it in this they all know that

362
00:32:51,120 --> 00:32:54,500
they all know that

363
00:32:55,860 --> 00:33:00,799
um
foreign

364
00:33:22,880 --> 00:33:31,740
all right anything else there Joe is
that it no that's uh the only actually

365
00:33:28,380 --> 00:33:34,399
the only new uh and entry on this one
more complaint log

366
00:33:34,559 --> 00:33:40,580
and the one before that was March 31st
so yeah

367
00:33:41,820 --> 00:33:47,720
that one uh
over County issue we forwarded over to

368
00:34:00,960 --> 00:34:04,880
all right Treasures report

369
00:34:08,480 --> 00:34:17,879
Vanderbilts
foreign Bells

370
00:34:13,320 --> 00:34:22,080
I don't see anything exorbitant here so
unless you have any

371
00:34:19,320 --> 00:34:26,159
comments I can move to approve the
monthly claims as presented all right

372
00:34:24,480 --> 00:34:29,700
well second that so we got a motion and
a second to approve monthly claims as

373
00:34:27,960 --> 00:34:34,379
presented
any further discussion

374
00:34:32,099 --> 00:34:42,889
seeing none of those in favor say aye
aye aye that motion passes

375
00:34:38,119 --> 00:34:48,419
alrighty our next meeting June 26th
[Music]

376
00:34:46,080 --> 00:34:52,379
make the motion to adjourn motion to
journal second dance I got a motion

377
00:34:50,099 --> 00:34:58,920
second to adjourn those in favor say aye
aye all right that motion of

378
00:34:54,839 --> 00:35:01,040
passes we are adjourned thank you
everybody