[0:53] number 26 [1:05] of America and to the republic for which it stands. [1:10] One nation under God, indivisible, with liberty and justice for all. [1:21] » We'll do a roll call. Jim [1:25] » here. [1:30] » And I present [1:34] from [1:40] Madam Chair, I move we approve the minutes from [1:45] artist. >> I'll second. [1:48] » We'll take a vote. >> Yes. [1:51] » Yes. >> Yes. [1:55] » Yes. >> Yes. [1:56] » And I voted yes. Are approved. [2:14] Hey, madam chair, commissioner Tim, planning zoning director. I I'll be [2:18] brief tonight. There's not a lot of new activity. Um, as you see on your monthly [2:24] report, we we're still becoming robust here with single family housing. Um this [2:29] is all mostly what been approved some time back. [2:34] Most of our new subdivisions still haven't um new building permits tall. [2:42] So this is some of the good work this body has done in the past and well [2:47] positioned well placed growth city [2:53] broken ground they long day [2:59] that puts them sometime in November if they're going well and so far it looks [3:04] like they're cruising uh we do feel that we'll have some [3:10] building permits out of that That's parallel east of 155th south of the [3:16] intermediate school. Earlier thoughts were that it would be [3:21] more like late February [clears throat] March, but they're making better insist [3:28] chance of November early December. [3:34] So that would be another variable to our housing stock that that's the overall [3:40] balance that we have. We still anticipate some housing permits be at [3:45] the Falcon Lakes and areas that this body is already pre-approved. We just [3:50] have not seen the construction plan infrastructure from the developer yet. [3:53] That's usually not a very long period because that's usually have been get [3:57] driven how fast they turn in information. We brought about a 21 day [4:02] plans which for city staff that was pretty pretty quick. So they still have [4:08] a chance to start a construction this year. [4:12] Um we hope to be announcing a few more commercial projects in the next 30 60 [4:17] days. So bearies you have to get used to this job. A lot [4:23] of people call you talk to you and then they just go away. So you try not to get [4:27] too excited when they you hear the name brand or some water bust. But that's [4:33] just as far as business. Anytime you want to call me or Alex about questions, [4:38] feel free to have a question about [4:51] new business. Item number five, your visions to the approved Greymont and [4:55] Prairie Gardens final development. >> Good afternoon, [5:00] assistant director. Five for you today is a revision to the [5:05] previously improved final development plan for the Crayop subdivision. Um, as [5:10] you may recall about a year ago now, we went through this process with the same [5:14] subdivision on phases sixth and seven to modify those phases. And the process is [5:22] um that whenever the developer gets the development plan approved, some [5:27] preliminary engineering work goes into it, but certainly not to the full [5:31] construction level depth, which at sometimes may uncover some issues. And [5:36] this process is in our zoning code to allow the developer to come back and [5:40] say, "Hey, we uncovered this issue. Is it okay if we modify it without changing [5:44] the intent of the development in order to accommodate any issues that they ran [5:49] into?" This request is to move the entrance and access point that will um [5:56] go to 166th Street about 300 foot north um from where is it is currently [6:01] located. The applicant and the engineer came to the city a while ago and said [6:07] that the current the current access point and the grading [6:11] have such wouldn't allow for very good drainage. Um and with it being situated [6:16] right next to that flood plane um as well as a very easy alternative of [6:21] moving a 300 foot north um that this is in front of you today. As a reminder, [6:27] the only thing up for consideration is the changes that are proposed on any of [6:32] the previous developments as those are largely already built out. This will [6:36] result in seven new lots being added to the subdivision as a result of the [6:40] reconfiguration largely due to the lots being able to be [6:45] on both sides of the access road with it being 300 foot north. There wasn't any [6:50] houses or any lots on the southern portion of it being claimed. [6:56] Staff recommends approval of the side of the applicant is also here questions. [7:16] » Yes. Um the access road goes out into 66. [7:21] » Yes, that's correct. It'll be just north of the current access road to the very [7:26] submission. [7:32] Just a couple um where are the new seven lots? Are they more concentrated to [7:38] where that new opening access road will be? [7:41] » Uh yeah, most of them are are featured just right around the western most part [7:46] here 166. >> What is immediately north of [7:51] the new access road? uh the large lot that state uh it's none of it is in [7:58] based for city limits but it's it's large lots [8:02] and I've looked at the aerial that remind me if we move the road 300 ft to [8:10] the north what what else is around there for egress or ingress or any other [8:15] properties either east or west side so there's a hidden ridge subdivision has [8:20] the current back road and then previously vis [8:25] for an additional phase to grant access. This road was originally going to line [8:29] up with that with the 3 north that provides the most distance that staff [8:36] and our engineers feel comfortable with. But those are the only two major points [8:40] of access until you get up to parallel. [8:45] Thanks. [9:00] » I move for the approval of the Greyhawk final development plan revision request. [9:05] I'll second. >> We'll take a vote. [9:08] » Yes. >> Dennis, [9:09] » yes. >> Yes. [9:13] » Yes. >> Yes. I vote yes. [9:20] » Item number six, consideration of a final development plan for Sundance [9:26] Villas. >> Afternoon, commissioners. It's obvious, [9:30] assistant director of planning and zoning. This final development plan is [9:33] for Sundance Villas. This will this development plan was supported earlier [9:38] this year. It's a twoacre on 15th Street across from Maple Street. [9:49] The final development plan for consideration. I do feel like this is [9:53] one of the first development we had for approval in a while. So just as a [9:58] reminder, the final development plan consideration is just to make sure that [10:02] it follows the preliminary nothing significant has changed. There are a few [10:07] modifications that are allowed such as moving a building a few feet, increasing [10:13] ground coverage, but in for the most part all development plans are just go [10:17] into greater detail whether it be on topic studies, storm water studies, [10:21] drainage, sewer architecture, then the preliminary development plan. So before [10:27] you today is the Sundanceville development plan that is an exact mirror [10:31] of preliminary development plan you saw with one minor change um being a fire [10:37] turnaround point in the middle of development. You may see the the um [10:42] trash enclosure followed by a a stick out of the road that was placed in there [10:47] often to the common office by staff that if a fire truck were to ever enter into [10:53] this development and go to buildings A or B, it's going to need a place to swim [10:58] around to avoid going into driveways. U there were there was a different [11:02] solution on the preliminary development plan and this is the solution on the [11:07] final development plan. Outside of that, there are no changes. The the final [11:14] drainage and storm water study are all satisfactory is reviewed by the city [11:18] engineers. Um, as well as all of the architectural detail that the applicant [11:24] went further in depth for um so staff recommends approval of this item and I'm [11:28] happy to answer any questions. [11:35] assuming that [11:46] » that's right. gold stripes inside according [11:53] and what's going to be the uh the finish of [11:59] the of the area [12:03] the back quarters 15th Street I'm looking at the at the [12:10] plans and it doesn't go down to that amount of detail so I'm going to require [12:16] require some kind of inter. [12:21] » Yeah, they'll have uh they'll be required to go into the city [12:24] specifications and requirements which is is currently for the approach as long as [12:30] you're directed. It's not shown exactly on on the the drawings or the [12:35] renderings, but they'll be required to go curve and gutter like you see [12:41] on the street. Yeah. Okay. And [12:48] This might be a side [12:55] the community spot seems to be where [13:05] that's part of [13:09] the recycling center is just south of this development. Um, so this would not [13:16] be touching that property. There's a >> gonna be close, but [13:20] » it'll be just north of that. So there's the baser market and then there's the [13:24] recycling center and then there's a a few hundred feet before you get into the [13:29] single family homes as you get further north. Right. [13:32] » This will be just across from Maple Street 155th which is north of cycling [13:38] center but it will [13:43] eliminate a lot of the park. >> Um this [13:48] » perhaps you'll uh they do provide adequate parking in [13:53] front of the community building as well as some extended driveways. Uh it I [13:59] would I wouldn't imagine that uh many people would would park in that area, [14:04] but it is in your approxim just a couple nights away. [14:18] » Well, looks like along the street. [14:26] » Is is there anything that prevent [14:32] the new development whether it's the ownership or the HOA? I don't know, [14:38] but um put parking for Sunday. [14:46] Yeah, it's very likely that there'll be signage. That's not included typically [14:50] in a final development plan and the signs in front of each individual [14:54] parking spot, but it's likely, especially if they run into issues, that [14:57] they'll put signs in front of the community building. [15:03] Would it be possible to get page 23 up on the [15:08] screen, please? [15:19] Alex, based upon previous comments, the the the little bitty [15:27] building, but just in the south, that's the recycling center. Yes, that's [15:31] correct. And then where where is Maple Street? [15:36] » Maple Street is the name of the street is directly across that lines up with [15:40] that entrance. [15:52] » Anybody else have any questions? And and just one more north if you will [16:00] to the far east. Is that a underground [16:12] water? [16:20] some sanitary lines that run to the east off of those properties which I'm not [16:26] sure if that's what created those lines [16:32] but right just just to the building >> what is what is that looks like [16:47] that [16:51] Yeah, [16:56] » this is our >> right [16:58] » our detention basin, >> right? [17:00] » And it's a dry bottom not meant to be wet. So when it gets to a certain level, [17:04] the engineering performance this um this is an outflow. It's going to be existing [17:08] soil system that makes it way here. So this is our two flutes that come out of [17:15] there to prevent erosion. So this is the dry basin [17:21] design water and it looks like still right next to that. [17:45] Anybody [17:55] else have a question? [18:10] » Yes. >> Yes. [18:12] » Yes. >> Yes. Yes. [18:15] Yes. >> Yes. [18:20] Item number seven, next amendment regarding architectural design standards [18:25] for res. [18:32] Thank you, Mr. Sherman. [18:36] Responded about three months ago to approve the architecture classes. [18:42] Before we went to city council, we decided to hold a few stakeholder [18:46] meetings. um consult with our special counsel even though we did beforehand. [18:51] It's always nice after it comes to this body to uh revisit the u proposed. Uh [18:58] during such time we receive feedback both from our special counsel and some [19:03] of the stakeholders which usually are developers developers um to maybe work [19:09] forward some modifications. These are pretty small modifications, but I'd [19:14] advise the council support to incorporate these back into the [19:18] document. Most of the time, it allows the director, you know, i.e. the city to [19:23] um allow for some deviiances to materials where if it's applicable and [19:29] have a legal standing within the document. In other words, before we were [19:33] leaving more implied, the new language will say as per directive approval. Um [19:40] one of the uh major changes too was by bringing single family into this the [19:48] it's called the foursided design there was quite a bit of concern with the [19:52] building public that we were now going to be asking for architectural [19:56] enhancements like the back side and I couldn't find anybody in the metro that [20:02] went to that level so now we added language saying that the emphasis in one [20:08] family drawing just for the streetscape or the front facade as as intended to be [20:13] in. Um it was just the wording in the beginning because poor sighting. We [20:20] still want to leave that for all our other because this this counts for like [20:24] a farm complex. We still want to leave that. We didn't want to adjust that [20:29] language. Um, it also leads the directors now to u what our special [20:35] counsel was concerned about when we do have kind of a flat facade without a [20:39] mineral door. We had language where you need to enhance that architecturally to [20:44] make up for the flat side. Well, we didn't really have a approval method and [20:48] some council said you should have as per director of approvals to make sure that [20:54] that's consistent, fair, and everybody that um then kind of one of the one of [21:01] the more important ones um the 40% that had always been in the since 2010 been [21:08] in the architectural design. That's the masonry coverage. Um, we did some [21:13] research and talking to some other jurisdictions. We couldn't find anybody [21:18] that had 40%. Um, we did find a little bit that went [21:22] down to 25 to 30. So, we went ahead and proposing to this body tonight for a [21:28] single family and and two family instead of 40% 30%. We still keep R1B at 60%. [21:37] that that robust nature for the smaller lot dwellings is still going to remain. [21:44] We were adamant that that was a design feature that we wanted to keep. um this [21:49] body weighed in on that and developed the 60% on R1 engagement um was [21:55] consistent what we're looking at based of course off some of the tours some of [22:00] the feedback we're seeing but we did feel that it was um in good nature to [22:07] reduce 30% mir still exceeds [22:12] many or if not most of the jurisdiction metro area for single them So we're not [22:18] really um reducing unacceptably too much. It's [22:22] just more of something where we met with stakeholders. [22:28] We keep [clears throat] still a lot of the main restrictions the body was [22:32] looking at. We don't really want to see along front. We look to eliminate the [22:38] old backward which tends to um break down. It's a little too easy. [22:45] That's a maintenance nightmare. Those things were still but we decided on the [22:49] heavy materials which is the bottom level of main street and we went down [22:54] 30% um [22:59] accessory structures it's been we've been running parallel [23:04] this on staff and just in reading the architectural design it was felt through [23:08] special counsel that we should probably address the siding in this document [23:12] instead of with the design district standard [23:18] because we already have accessory structure mention [23:24] now we're asking that we do not have a metal bar [23:31] must look like the primary structure match exact what we're looking for [23:39] building looks [23:44] it's a lot like when we nature they they don't want whatever the [23:50] new edition and stuff to stick out like they don't want to be blended as the [23:56] same but they want they do not want it to look so [24:02] that's one of the things that we have been looking at across the metro that [24:07] many many development communities have that language where structure should [24:11] look like primary um we added that in that was presently [24:18] presented at this bond. There was a couple other um roofing [24:23] materials and the only reason we've added roofing [24:27] materials not that we're going to say you can do fiber glass [24:33] some of the old standards just there are so many modulations of new materials [24:37] coming out but our examples were not um all in so we just left u we left that it [24:46] will not be applied to projects like Sundanc you you would be [24:52] looking at the director wouldn't approve that that would come this a single panel [24:58] is something type of look [25:08] and lastly [25:11] we have a three door minimum maximum on some of our voting districts [25:18] but we also council has some emphasis by some of the elected body to have more [25:25] garage type parking effect building. So this would be that would have been a [25:29] conflict. So instead, what we've decided to do is council help guide me through [25:36] this is leave the restriction on more than three doors, but allow the director [25:42] um some latitude for these large back in where architecturally [25:49] they can have four or five. What I will tell you is what we will look for at [25:55] that kind of installation is some kind of architectural deviation. So we're not [25:58] looking at a wall of garages plus recessed or extended or some [26:04] architectural variations between the doors even maybe a door with glazing [26:09] that door with architectural trim something to break up the head of the [26:15] pattern. That's why that's in there. Normally I I looked back and some of the [26:21] emphasis back well over 20 some odd years ago. Um, I understand what they [26:26] were talking about, but if you go look at there's one on [26:30] accident really nice job [26:35] and it doesn't look repetitive and like you're all over. [26:42] Other than that, this document is almost exactly like this. And so basically [26:47] summation is it allowed the director to approve some material differences, [26:52] garage doors, walls without windows, architectural um and then we did the the [27:00] two other [27:09] sign [27:12] and you have any questions I'm seeing that we [27:18] We should take a motion. [27:31] » Yes. [27:38] » Do we have anybody who like to speak? Do we have anybody online? [27:48] I'll make a motion to close public hearing. [27:55] » Yes. >> Yes. [27:58] » Yes. >> And I guess the public hearing is [28:01] closed. [28:05] » I'm curious who provided most of the opposition to the board. [28:13] The question builders >> mostly build mostly builders and mostly [28:19] builders of our two largest sub. Um they really were not opposed to it in [28:28] the sense it's just that they have some architectural fronts that [28:33] would not meet their plans of 40%. 2530 [28:39] wood but 40% would be a little difficult and [28:44] why I say that is in our architectural design standards we tear it in three [28:48] levels heavy the medium level and top level the top level is generally wood [28:55] wood type of treatments the middle level would be something like [29:00] metal panel or stuckco and then the bottom this industry, but it was mostly [29:07] gold. Our two most active subject are currently [29:14] historic information. >> Great. That's a great question. [29:21] After the meeting, I wanted to go see if this was true or not. And they have a [29:25] few kind of [29:30] did not meet the full 40%. But the but the rest of that was spawned [29:37] against they were uh there's already concrete look that looks like stuckco. [29:43] They were using that above the next level. Um then others were using [29:47] architectural wood patterns. So those weren't meeting the 40%. They were [29:53] pretty close to the 30% and I think looking at their designs of their fronts [29:59] that they can easily meet the 30%. Um I think they wanted to go lower than I [30:04] felt that a after touring that they could. The other subdivision clearly [30:10] they could meet the 30%. They weren't meeting the 40% not because they [30:15] couldn't they just weren't they just weren't installing. [30:19] They couldn't they would their design of their fronts was such that [30:24] architecturally they couldn't add more stone. And by the way, everybody's doing [30:28] pretty. There's almost no brick or real or real [30:33] stone being installed right now. We do have an applicant coming in the city [30:37] that does use real brick. So I'm going to see how that goes whether that's [30:42] something desirable to home service. But to answer your [30:49] question that most could meet the 40%. So, so if they if they weren't they [30:56] didn't meet the 40% or didn't meet the 30%. [31:01] Let me back up. If they didn't meet the 40%. And they just ignored it. [31:07] How are we holding them accountable to meet the 30%. If we go to 30%, they go, [31:12] "Well, okay, we're going to just shade it down to 27 and 25 and 23." [31:17] » I I that's another great question because that's what we asked on staff is [31:21] how are we going to manage this? So, our plan review now will be uh we'll be [31:26] conducting a facade plan review and they're going to have to show us the [31:31] percentage on all their building because that's you're spot on, Mr. That's that's [31:36] a great comment. We we've talked to the staff. We don't want to do this in the [31:40] field. That's impossible that you're asking find out in the field or varies [31:44] out that's impossible to um be able to calculate the open versus the surface [31:51] material. So we're doing it by interview and we we feel pretty confident we could [31:56] achieve this. That's you're I'm glad you're asking that because it was [32:01] even if let's say we do go 30% doesn't matter what percent we were questioning [32:06] how are we going to start making sure that was one we so changed our plan view [32:11] we've actually started notifying some of the builders that we will be looking at [32:15] this on start to submit be ready for the [32:20] percentage of >> that's just human nature when you put on [32:25] future was an egg. So, a kid walking and dog [32:31] and I think the builders are going to want to do the same. So, [32:34] » it's excellent. No, I appreciate that. And that's I think you're you're well in [32:38] tune with everybody on that one. That's why we the easiest method for us would [32:42] be do it at the planner so they they acknowledge it so they can't come to us [32:47] later and not be held accountable when we [32:53] Yes, sir. Anybody [32:57] else have a question? >> I do. [33:01] What you in your presentation earlier you mentioned that single family homes [33:07] have literally four elevations which are the answer to my question. He said on [33:13] page 57 uh the actual paragraph [33:19] on the page [33:24] wall building elevation [33:33] that each building elevation would be front [33:39] two sides and back. And we're only really talking about the front elevation [33:45] or the street facing elevation. So it says each building elevation and [33:52] there are four elevations on any single family. [33:58] And so what council said was leave the planning director's approval paragraph [34:04] at top and keep that for other buildings besides single thing. [34:10] » Yeah. >> Yeah. So that was and I'm glad you're [34:12] bringing that up. That was that was one of the major um roadblocks for us to [34:17] because the idea was to not just have this document when they brought this [34:23] plan back in 2010 was this is planning developments but and this city was [34:28] seeing project developments but now we're seeing more straight zoning. That [34:32] was the emphasis of bringing R1 and R2 into this document. Um but by doing so [34:40] um that was a little bit of a push back that that's with the larger loss and the [34:47] way they were building they didn't want to have to do foresighted. So the [34:52] council just advises certain that staff [34:58] we want to leave that in there when we bring bigger projects to this body [35:03] you'll have that in there too. There was documents also for you to set [35:08] this for the planning commission on the project. [35:12] I've never been involved in building [35:19] this like single family homes any commercial building [35:24] through the specification [35:28] every word something misspelling someplace. [35:33] you'd be going back and forth with your cheese and seas for a week or two to [35:38] make sure that every that you had every word right had lawyers looking all over [35:45] everything. So was an important thing in the commercial industry that I was at. [35:51] Uh, also on page 58, um, [35:57] this isn't one of the red letter things, but in that box it [36:03] says field painted or prefinish standard [36:09] say I think that field. [36:18] » No, I don't. So that we'll we'll work with that when we do the final doc and [36:24] that's actually still in the old 2010. I appreciate that. Thank you. [36:29] » Yeah. Yeah. It's from my from my commercial building [36:35] that you know every letter word every [36:43] also in the fall of last year. Eur [36:56] changing it from 1200 square foot minimum to a a 1700 square foot minimum. [37:04] Where are we on that? Well, we have not revisited since that discussion. um our [37:12] staff emphasis been on like R1B developments and trying to um work on [37:19] other standard levels of design. Um I'm sure that's going to come up again soon. [37:26] What really brought that forward was um a couple of our applicants were coming [37:32] in under maybe R1 and deputy probably not going to build what this community [37:39] standard was used. So that's what initiated that conversation was to keep [37:43] that from happening. But um since then there's been some alteration changes to [37:48] the conversation we're having with at this point we don't see anybody coming [37:54] in for very minimum not being what this [38:01] body so I'm sure that's going to come up [38:05] again because we would like to revisit that table anyway. [38:09] It's it's confusing between split levels, buy levels, dry level. It's very [38:14] confusing. So, we'd like to come back to this and put that up. That's probably [38:18] going to happen later next. Appreciate that. Okay. And on back on [38:25] page 57, that red paragraph for R1, [38:31] there'll be 60% masonary. I I get the impression from [38:39] audience participation we've had in the past that people look at our might be as [38:45] you know car paper shacks that were allowing to be built on [38:51] trailer park size lots and stuff like that. I remember we had a field trip I [38:57] think was earlier this year where we had some houses which I think fit we are one [39:03] category that were on lots smaller than 10,000 square feet but they were [39:10] primarily the houses that we looked at were primarily upscale houses with [39:16] prices in the upper floors by 500,000. That is kind of where we're going on R1B [39:25] isn't it a smaller lot but a more upscale house [39:32] maybe a smaller house but but with more masonry and and things like that. Am I [39:40] am I missing the vote on >> that's actually that's exactly the [39:44] emphasis from this body and the governing body and we'll be talking to [39:48] you next month about landscaping enhancements too that very same [39:52] principle we're down to what [39:56] it's hard because landscaping's more on subjective side than anything we do but [40:02] yes we want and I say that strongly want to make sure these are what we our lots [40:09] are enhanced above normal lots because we're allowing a smaller lot most likely [40:16] smaller volume doesn't mean a cheaper volume but we do want with that smaller [40:20] building more advanced sweets [40:26] and by smaller dwelling I would argue that our R1 is well [40:33] minimum 1200 square ft R1 minimum 1200 square So not necessarily the smaller we [40:42] right now I don't think we're with the one RB R1 body move forward I don't [40:49] think we're going to see small very small houses in the development field [40:54] right now there are there are two really big costs to developers land and the [41:00] infrastructure system storm sewer sanitar those are really what are [41:04] driving up um cost so it is that All houses the interest rate are one thing [41:10] those they can save their I really feel you don't see [41:17] houses above 12 just because it's a small lot doesn't [41:22] mean what you see below average temperature and and we're [41:28] helping that by adding the standard store address [41:37] Thank you very much. You can answer that question. Yes, sir. [41:42] » Thank you, Madam Chair. I'll be quick just a couple questions and and [41:46] comments. My first comment, however, is kudos to staff. Uh this is a phenomenal [41:50] document. It it it as a growing community, we need that professional [41:55] standards, but I also love it that it's not just cookie cutter approach. I love [41:59] the the antiot standard. That's great. I love that. Um, [42:06] couple other things on page 51 on 5.2. Building [42:12] character. [42:16] I like the fact I like what it's talking about. Uh, exterior material colors [42:21] should be similar to other building colors within each phase of the [42:26] development. But then right underneath it, it says don't do this. And I I get I [42:32] get the general gist of that. color palettes change over time. Um, [42:39] what if someone wants those interesting colored houses, rainbow colored houses? [42:46] This the intention for this document is at the construction. [42:54] This this wasn't intended for years down the road. We may come back to [43:00] this body to address that comment. In fact, I had talked about that, but this [43:05] was mostly intended for the building from its stage. We wanted to stay away [43:09] from creating pallets and subdivisions. So, the only way we could do that is to [43:17] put something language to where you just don't have that stark contrast. still [43:21] allows the ability to have freedom of color selection without staff being [43:26] heavy-handed, but it also prevents somebody that does that that sore thumb [43:32] next to a bowl up or field or wherever they are. So, but but you're you raised [43:37] a really good point. We have thought about that. We're not sure yet. This [43:42] document is just for the building process now existing. We can address the [43:47] property maintenance code or we can back. [43:54] That's a nice segue. My last point on page 57. [43:58] It talks about the planning director. Just one of those little slight things. [44:05] Are they talking about your position? And if so, is it your position director [44:10] of planning and zoning? Shouldn't that be in there? you [44:15] talking just you you just say something that aligns [44:21] itself to the position that's okay because I don't know if three years from [44:26] now if uh Leslie wants to call this maybe she wants to call this [44:33] but the planning director will probably always be in some kind of title and [44:38] that's why we that generic >> and then here My big question um to that [44:45] specific sentence who holds that physician accountable someone comes in [44:52] and they want to do you know it's 30% but someone wants to [44:56] do 27%. And you know who that position starts to [45:01] allow that. So who holds that position accountable to say no, you know, you [45:06] have a position has a little bit of latitude, but it's it's been a very very [45:10] tight latitude and we got to maintain these standards. That's excellent [45:15] because that was another thing we discussed. I ultimately I'll work for [45:18] Leslie, our city administrator, and we also work for the governing body and [45:23] also I don't want to rule out this body too. Um it's it's an important um [45:29] organization within, you know, we're kind of [45:32] » [clears throat] >> tripod and since all three um work [45:35] together holding up city standards. Um so I I I tell everybody I I have a [45:42] pretty good record. I've never really made some kind of outlandish decision [45:46] not knowingly folks I report to can see it too. The things we decide are not [45:51] hidden. And so I I I take that very seriously. This mostly game I I just [45:58] give the world a beat. [clears throat] Um he kind of helps guide myself and [46:02] sometimes Alex we were we just left the two open for what if they want to [46:07] modulate a couple material but it's structured here. Well, they may not be [46:11] able to. So he said we'll just put in some language [46:16] to make modifications. I I going to ask some little real little [46:21] scenarios just there. [46:28] » This is just a curiosity question. So, so [46:33] as Greyhawk has continued to be built out, [46:38] how does an HOA get formed and because I I know some of the [46:43] standards are changed from city standard, city standards and [46:47] construction, but then HOA standards and what color you can repaint for house and [46:52] that kind of how does that happen? >> So, the HOA is formed through the deed [46:56] to the developers deed in that process. They actually greathawk I believe has an [47:01] HOA now. Um so that organization create their own standards. They're [47:08] autonomous of the city in the sense that we don't enforce theirs. They don't [47:13] enforce the city standards. Um but they're welcome to create um standards [47:19] as long as they're not in conflict because this is actually will be a legal [47:23] document um first through this body and then the governing body. But they can [47:29] create their own standards to where they can talk about balance. So [47:36] that's what we did. We stayed away from that and they can't say everything has [47:39] to be forms of we don't say that. We just say a [47:45] neighbor next to neighbor can have a checker board rather than [47:52] totally distinctly. So, but HOAs are formed, you know, for list on the D the [47:58] subdivision lots and then it's just Kansas law and how they operate as HOA [48:05] forms >> and they understand [48:09] that HOAs are subject to city law. [48:15] » That's correct. >> Right. So the HOA can't say, well, you [48:19] know, we're going to cut the street back to 5 ft from the house and go, "Yeah, [48:24] that's not going to happen." >> That that's that's great conversation [48:27] that that's exactly right. And we actually so far I'm very fortunate in [48:31] this community that the His [48:36] very active yet they consult us quite often before making decisions. I know [48:41] they've worked with Alex. Alex has done a great job on helping them make [48:47] decisions on the legisl [48:52] we do not cover your free app. [48:58] » The other question about architectural standards is the architectural standards [49:03] address solar on the bus at all. No, no. We have we have a well there's there's [49:09] state law on how what you can and can't restrict on solar panels and then we do [49:15] have our sex code that talks about solar pan don't have it incorporated [49:21] directly [49:25] the law has changed a little bit on where you a lot of communities said that [49:29] you can't have it in certain cases well there's been case law where city's been [49:34] overturned You have to be able to allow [49:39] we decided we need adjustments to that also [49:52] question. >> Yes. [49:57] » I move to text amendment to architectural design Sanders. [50:02] » Second. >> Take a vote. Jim Hans, [50:05] » yes. >> Dennis, [50:06] » yes. >> Tom, [50:07] » yes. >> Janice, [50:08] » yes. >> Jim Owen, [50:09] » yes. >> And I vote yes. That motion passes. [50:16] » Reports for special committees. I'll take the motion to the regular. [50:23] » Make a motion to return the regular meeting. [50:27] » Those in favor, Jim. >> Yes. [50:30] » Yes. >> Yes. [50:33] » Yes. And I vote yes. [50:44] Okay, I'll open our work session consideration of amending art of the [50:51] regulations areas. [50:58] Assistant directors are a good reminder to the rightest [51:09] [clears throat] um under consideration for today just a [51:13] work session item regarding parking. This will address both residential and [51:16] commercial parking. As a reminder with all of our work sessions, this is no [51:21] formal action will be taken. So at any point during the presentation, if you [51:24] have a question, please feel free to interrupt me at any time. Um I will be [51:29] starting and just kind of going down the list off of page 91 through the rest of [51:32] the packet. Starting with 2301, [51:37] the existing section mostly addresses um if a vehicle is left um is just left at [51:47] a lot, it's you know has four flat tires, it has no engine in it. Um that [51:54] the enforcement and the guidelines for that are addressing the code of [51:57] ordinances and talking with police and code enforcement. They don't use this [52:01] section for enforcement. They use various other parts of the code. So it's [52:05] it's redundant and not necessary and not encouraged for that kind of language to [52:09] be in the zoning code. You don't typically see a lot of you know police [52:13] timelines and punishment and enforcability within the zoning code. [52:17] That's all up to the ordinance. So that's why that first section is taken [52:20] out. Instead, it is still necessary to um to outline what is encouraged and [52:28] what's required in terms of storage for vehicles. And generally for for this [52:33] section and the rest of the sections that we'll talk about today at least [52:36] some portion or majority portion was was looked at from other cities that [52:40] surround this as well as some good model ordinances from around the country. So [52:44] this isn't something that is being introduced really certain times in the [52:47] city. So um under the the first subsection of that is parking of other [52:52] motor vehicles. This is largely to prevent um fields from being turned into [52:58] storage of of cars. Um we see it in a few of our larger lots where um for [53:05] whatever reason they hold on to older cars that are never driven again have [53:10] you know weeds and trees growing through them. Um this is largely to to prevent [53:14] that from happening or requiring cars to um be kept on an improved surface um be [53:23] e either readily used or available to be used. Subsection two is largely the same [53:28] as the first but for nonmotorized vehicles as as listed there as well as [53:34] marine equipment. The first three are mostly for safety and that both the [53:38] vehicle is supposed to be usable as well as to be tied down if not used. That way [53:43] it doesn't blow away in the storm in a swarm. Um subsection D has been added [53:49] largely for the >> Yes, you said I could interrupt. Please [53:54] I'm so sorry. back up under one a >> free and frequent [54:00] » defined and frequently and who who defines so that would be um a delivery [54:07] service um someone coming in to drop off uh like construction materials or or [54:14] construction um it would be largely left up to state staff if we receive a [54:19] complaint that um you know a certain vehicle is is staging outside for many [54:25] hours a day that we make sure we go and check up on it. So, it would be up to [54:29] city staff to determine a brief infrequent. [54:34] » Um on subsection two on um the subsection D talks about no travel [54:40] trailers or or any type of trailers are allowed to be lived in on a residential [54:44] lot or conduct business. This is largely for city staff's verification as we [54:50] start to relay information to the public. We've received an increase over [54:53] the last year um and a half of calls of people wondering if someone can live in [55:00] the driveway on a trailer. We currently have another section of our code that [55:04] outlaws accessory dwelling units, which would be like a a outouse or something [55:09] that's built um for living in that we've been using to tell people no. This just [55:14] makes it much more clear um in the intent. And there's also on subsection E [55:20] there's some exceptions for when parking would be allowed in these in these [55:25] areas. Jumping ahead to 230201. [55:31] Uh the first is to apply this to our new zoning district of R1B as well as R2. Um [55:36] and the the gist of what has been crossed out is that previously we've [55:42] been allowing gravel driveways. Um we've seen an influx in infill development and [55:47] infill lots um that are taking the large lots that have been left by a few of [55:53] these developments and with with a requirement to put in gravel driveways [55:58] and more or less a residential neighborhood where you don't currently [56:02] see that. This would not require anyone who currently has a gravel driveway to [56:06] take it out and repave their driveway. Uh but we've we've seen a a concerning [56:12] influx of homes that have busted gravel driveway and with the current language [56:16] it allows them to do so after a certain point which is very visible from the [56:20] roadway the source character in the neighborhood. So this gets rid of of [56:24] that requirement. um this gets rid of that ability um and as directed by the [56:31] the director to approve. Um that the the rest of the section for [56:37] the most part will go into commercial. Um so if anyone has any questions over [56:42] the existing residential I can take a stop here. [56:52] says private property. So what if it's less [56:57] than [57:01] less than 100 under the current circumstances they would have to use a [57:06] driveway in the future. If this were to be [57:09] adopted as such, they would have to be paved as well or under [57:20] moving on to um the commercial. The this first section that we'll talk about more [57:26] in in O4 um removes a lot of specifics out of out of the the section. The 23.03 [57:34] Note three largely has to deal with if you have something like a church that's [57:38] mostly only used two days out of the week and there's a commercial business [57:42] that you can have a legally binding agreement with that you can share and [57:46] fully utilize that parking space and that this section encourages you to do [57:50] so. The current language talks about the businesses that would be eligible to do [57:54] so. It mentions bowling alleys, dance halls. [57:59] The getting rid of this would just allow any any business that is realizes that [58:04] they're not fully utilizing their existing parking to reach a legal [58:08] agreement with another party nearby. Um and as required at the bottom of this [58:13] section, it is to be presented by the city um and is to be a legally binding [58:18] agreement. Taking out the specifications just allow any business to do so more [58:22] fully equal as a parking. 2304 um is a a complete relative of the [58:30] parking minimums which currently exists. Um the the language in there you'll see [58:35] is also completely new and there's current parking regulations. There's [58:39] only a chart with no existing language of how to interpret that chart. Um what [58:45] to do if there's a rounding it's to be constructed. The language [58:50] just goes into detail of how to better interpret the chart and come up with any [58:54] details and any specifications if needed. The the big change is that there [59:00] are currently parking minimums in place that if a business comes to the city, [59:05] they usually have a building footprint and then they use that footprint to [59:08] determine how many parking spaces are needed are required for their business. [59:14] Uh just for in reference, Fairway exceeded their parking minimum by about [59:19] 40 spaces. Um and the McDonald's site plan exceeds their um their requirement [59:25] by about 12 spaces. So the current minimums are being exceeded by current [59:30] businesses that are developing. But the other side of minimums is that it it has [59:36] the city tell an incoming business how much parking is required. In many [59:40] circumstances, that can be a detriment to businesses. The biggest example is a [59:46] coffee shop um of you know a certain a small business may come in find a lot [59:51] that they really like. It would fit their building. It would fit what they [59:54] see best fit for their business and the amount of parking that's required. But [59:58] the parking requirements tell them they need an additional 15. Those 15 may not [1:00:03] fit on the lot. Then they have to go find another lot that costs 100,000 more [1:00:07] and their business doesn't ultimately work out. So what this would do is [1:00:11] rephrase it from a parking minimum to a parking maximum. The table has been [1:00:17] largely reworked and all the numbers that you see on any categories have been [1:00:21] very much inflated. So it's not just a one one word we're calling what our [1:00:25] minimums were now maximums. These are far exceeding what they traditionally [1:00:29] were. The goal of this is to avoid empty [1:00:33] parking lots for 364 days out of the year. I'm sure many of us have driven by [1:00:38] malls, large box stores where the parking lot is 75% empty for most of the [1:00:44] year. This is to in attempt to avoid that as more and more businesses come to [1:00:49] the city. So what's what will be required is that they show how much [1:00:53] parking they intend to utilize um and why that will be enough for their [1:00:58] business. If there's a business that comes to the city that needs to exceed [1:01:01] this, um, number seven, I believe in the text allows them to submit a parking [1:01:06] study to do so and exceed any of these numbers. Um, but these are are very [1:01:10] generous numbers that should not need to be exceeded by any type of any type of [1:01:16] commercial businesses. Um, but the intent is to limit the amount of excess [1:01:21] parking that would be currently required under code. [1:01:31] So the single family dwelling [1:01:36] there's a max someone has a garage [1:01:41] in there [1:01:45] why are we governing they have a [clears throat] [1:01:48] 40 foot then are we [1:01:53] two cars and explain >> yeah That's a great question and [1:01:58] unfortunately the only residential section that appears after this is later [1:02:03] in 07 which will get to defining parking spaces for residential as garage. [1:02:10] So that this will limit it to four garage spaces per dwelling unit. Um that [1:02:16] that is that is an amendment that we thought about and that we certainly [1:02:18] don't want to eliminate you know long driveways or anything is that in terms [1:02:23] of parking spaces that are required and how to classify this table. It'll look [1:02:28] at garage spaces. [1:02:34] I sure did misread this because I just I I I saw the word maximum and just in my [1:02:41] mind thought minimum because that's what the old chart said as well. So I'm [1:02:46] completely confused now. Um um on other all other commercial and retail uses and [1:02:54] I wrote down a note doc's office. [1:02:59] Correct. >> Uh correct. Yeah, there there is a [1:03:01] separate for hospital but for like deposition care. Yeah. Um, so the old [1:03:06] one said five parking spots per do [1:03:12] » and now this one is saying a maximum of three phases just [1:03:19] so and part of the reason that I was mentioning earlier of this goes into [1:03:23] more generalities is because in in some other cities it gets into [1:03:30] um you'll see they tried their best to be most specific in have a four page [1:03:35] long table where they'll talk about four spaces max four minimum of four spaces [1:03:41] for a bowling lane and a bowling alley and and stuff like that where it's [1:03:44] impossible for city staff to keep up with the trends of what so it it goes [1:03:48] into generalities of what's required. So in in this scenario if there's a [1:03:53] doctor's office that feels like they can get away with with three spaces in their [1:03:59] entire parking lot they can run a successful business that would allow [1:04:02] them to do so. And it does not necessarily require them to provide [1:04:06] parking. It it sets a limit of of how much parking they can provide to avoid [1:04:13] having, you know, five doctors and 100 spaces. So, it would it would shift from [1:04:21] the city requiring x amount of parking spots per use to now leaving it up to [1:04:27] the business to to determine what they know is needed to run a successful [1:04:33] business. and providing that kind of part. [1:04:38] » Thank you. I don't know if I agree with that. Thank you. [1:04:41] » So, yeah, I sound like so we go to KU Medical Center on [1:04:47] occasion more occasionally like they do great jobs [1:04:52] majority about them, but the ability to art there is [1:04:57] non-existent. So, um, you know, I think that we really [1:05:04] need to have some kind of minimum of parking spaces for [1:05:09] large businesses potentially like a hospital or a big box store, whatever, [1:05:13] so that people can actually park there. >> Yeah. And part of the reasoning for [1:05:18] this, and this is a a trend um regionally and especially nationwide, is [1:05:24] that there there's not going to be a hospital [1:05:28] that's built that will provide no parking spaces because they understand [1:05:31] that they need to provide parking to their patients, for visitors, etc. [1:05:36] The issue that that we see across the the region is that there's too much [1:05:42] parking provided based solely on the reason that it is required by the city. [1:05:47] So there are businesses that would suffice with let's just say 100 spots. [1:05:52] They're required by the city to provide 150 and 50 of the spots go unused every [1:05:58] single on every single day of the year. that could have been used for [1:06:01] landscaping but another business in there for some other use other than 50 [1:06:06] extra parking spots every single year and every single day. They have to be [1:06:10] maintained by the business. They have it has to be repaid, potholes filled, etc. [1:06:15] So the the intent of this is not to say let's have every business come in with [1:06:21] that provides no parking and we certainly encourage them to do so and [1:06:25] it's it's shown by by Fairway and McDonald's have us having a limit them [1:06:30] able to provide even less than they have provided and them still going over. So [1:06:36] the the intent is that the the city is not the one driving the number of [1:06:41] parking. it's the business or operation that understands their business model [1:06:46] and will provide the amount of parking accordingly. If that ends up not [1:06:50] working, they get complaints, they're they're out of, you know, they're not [1:06:54] they're losing customers because of parking, that's something that they may [1:06:57] come back to later and revise the parking estimates and require expand [1:07:02] upon that. But but that's the intent of of switching from minimum to a maximum. [1:07:16] I will I'll add a few more points to this chart, but again, feel free to to [1:07:21] interrupt. Um, as we were kind of talking about before that, um, [1:07:26] Commissioner Alai pointed out, if you go to other cities or even our previous [1:07:30] chart, you'll see some specifics. This goes into generalities to avoid having [1:07:34] to keep up with trends of what businesses are are doing are doing what [1:07:39] required minimums or maximum for what parking. Um and and a few of the spots [1:07:45] it goes it says in accordance with the permit or development plan that's [1:07:50] especially for something like a park. um you know the civic campus when it's [1:07:54] attached to a civic use may require a lot more parking when it has a splash [1:07:59] plant something else then maybe a trail head parking or tomahawk part. So on [1:08:04] something as variable as that we left it to the permitting process and the site [1:08:09] plan review process um where for for those larger developments this body [1:08:13] would see it and be able to land on the parking as well. [1:08:18] Uh 23.05 is a new addition. There's currently no language in our code that [1:08:23] talks about pedestrian access. Um it's it's very common for commercial [1:08:27] businesses to be required to provide pedestrian access. It's not something [1:08:32] that would ever stop a business from from coming to a city or be a hindrance [1:08:35] to commercial development. All this would would mean is that anytime there's [1:08:39] more than two um double loaded aisles is that there's required pedestrian access. [1:08:45] This allows people to access the building easier. allows them to push [1:08:49] their cart out to their car without having to squeeze between two and and [1:08:53] being a side mirror. Um they're be required to use stripes accordingly. Um [1:08:59] and just generally provide easier access. Um as well, at least in my [1:09:03] opinion, there's both visually appealing as well. It's a breakdown of the parking [1:09:07] lot. Speaking of, there's also no parking lot landscaping required for [1:09:11] commercial businesses at the moment. So 23.06 would be another addition to the [1:09:16] code. Generally, it just requires parking lot that parking lot [1:09:19] landscaping. It's not necessarily overbearing, but it it talks about [1:09:24] landscape islands at the end of double loaded parking aisles. This would avoid [1:09:29] cars going all the way up to the end of an aisle. Um, and some of the, you know, [1:09:34] if you've been some of the parking lots when there's a a really big car park at [1:09:38] the end, you kind of have to inch out and tug yourself into the aisle. a [1:09:42] landscape island in addition to providing landscaping which which looks [1:09:46] nice. Um it it provides a easy sideline. Typically these are very low caliber [1:09:53] trees with bushes in them that allow you to see easier in the parking lot as [1:09:57] you're making the turns um as well as just bush. [1:10:01] Um so what we're trying to avoid and we've been lucky that we have had two [1:10:05] very good developers um and developments come in with fairway in McDonald's that [1:10:09] are very agreeable and us asking them to exceed our current minimums and and [1:10:14] landscape their parking lot. What we want to avoid is any big box work come [1:10:17] in just have a sea of a parking lot of just asphalt that you see on page 96 at [1:10:23] the bottom. And what we'd like to see is either a landscaping buff for that, [1:10:27] especially in the street view, or allow the ability of of outer parcels and [1:10:32] outer buildings to to buffer that street view. So you're not driving down the [1:10:36] road and all you see is asphalt in the store. You may see some greenery as [1:10:40] well. Alex issue of required handicap parking. Is [1:10:48] that just does that state requirements or does the city have c certain number [1:10:53] of handicaps parking requirements per as a ratio of [1:11:01] general parking department that work? >> Yeah, that's set by the ADA [1:11:06] as is required. So that's not in our parking requirements here. It's set by [1:11:11] the federal ADA and that's what we follow. Thank you. [1:11:17] » Um 23 07 talks about as we were talking about earlier that the garages are to be [1:11:25] the residential units for parking are to be served by garages and that um each [1:11:32] new residential building shall have at least one garage space. Um and the the [1:11:38] new the new language in um section four of that talks about um the distance a [1:11:44] parking structure can be from a building a park the distance a parking structure [1:11:52] or units can be from a building for it to be counted as serving that building. [1:11:57] So you can't have something across the street or half a mile away and say it's [1:12:01] serving a different building. So that's what section four is is about. [1:12:06] Um and the rest of the um the rest of the changes are changing planning [1:12:11] commission to director. Um the direction we've seen from this body is that um [1:12:17] you know areas such as um parking lot screening um and and plantings and and [1:12:25] fencing materials are something that would like to be done at the staff level [1:12:30] be done a little bit more expedited process. So that changes that language [1:12:34] as well. And that is it for my presentation. I'm [1:12:38] happy to answer your questions. [1:12:45] » Yes. Not many people want to hear me ramble about parking minimums. And [1:12:50] unfortunately, you all do not have a choice. [1:12:55] I suspect this kind of stuff is like throwing Rob to the Tit [1:13:14] facility that These are the true standards right now. [1:13:20] You said fairway, but I don't see any >> uh in terms of landscaping. [1:13:27] » Well, the whole >> um I haven't done an inventory count of [1:13:32] the >> nailed it. [1:13:36] » Yeah, I I can't think of any that meet the the landscaping requirements of the [1:13:41] islands and the pedestrian access. Not to say that those don't, you know, the [1:13:45] fairway parking lot is is kind of divided, so you don't see those five, [1:13:50] six, seven rows. Um, but I I can't think of any of the current. [1:13:56] » So, so you're looking at the the Walmart in Bonner Springs that seems to have a [1:14:03] pretty broken [clears throat] up divided, has some islands in it. you [1:14:08] know, when I go into there, I don't feel like I'm even though it is a big huge [1:14:13] parking lot and it looks like broken up quite well. [1:14:18] » Yeah. Um, and the goal is really to break it up. So, it it encourages people [1:14:22] to use the pedestrian access that helps pedestrians not have to walk in the [1:14:26] middle of the aisle, but also cars not have to wait for people who's going to [1:14:30] wander and walk down the middle of the parking aisle. Uh so it it is the right [1:14:35] deal both visually but there's also a very big safety aspect of providing [1:14:40] no noted points for people to walk up and down parking aisles where there's [1:14:45] vehicles backing in and out all the time. They don't have to worry about [1:14:49] that. and and on through page 96 [1:14:58] I don't go to a lot of places that that [1:15:05] building [1:15:08] it generally [1:15:13] and Walmart example that they other landscape but they they don't have the [1:15:20] pain. And when you go to other parts of [1:15:27] the area of the Kansas City area where you do see [1:15:32] that those ends take a beat, [1:15:38] you know, [1:15:47] it it is very common to see those end up as multip maybe a tree or something, [1:15:53] which isn't necessarily a bad thing. In this case, it it provides like I was [1:15:58] talking about earlier that the buffer of the sight line so you're not having cars [1:16:02] all the way up as well as maybe a tree or some bushes. But you're right, it is [1:16:08] very common for this to be buried since you have so much service. [1:16:15] The trees don't come around. [1:16:36] » Yes. >> Yes. [1:16:39] » Yes. [1:16:44] » [clears throat] >> I'm going to