1 00:00:01,550 --> 00:00:11,870 Yeah. Yeah. Yeah. Okay. Great. Well, it is 531 and we will come to order. 2 00:00:13,910 --> 00:00:31,350 I'm here. Regans here. Tracy's not here yet. Brian is here. So we have a quorum. Our first order of business is to approve past minutes. So I emailed them earlier in the week and then Cynthia printed them out. I think 3 00:00:31,350 --> 00:00:36,570 course? Maybe? Nope. Okay, never mind that. Wasn't the one I asked to print out. No worries. 4 00:00:37,190 --> 00:00:42,010 Because I emailed them. So I said everybody has them. But does anybody need me to put them on 5 00:00:42,010 --> 00:00:47,330 the screen to look at them? Okay, so any corrections to the June minutes first? 6 00:00:52,050 --> 00:00:53,290 And any to the July? 7 00:00:56,210 --> 00:01:04,570 Okay, June and July approved then. Thank you for reviewing those. We have one member of the public here. 8 00:01:04,570 --> 00:01:15,590 would you like to make a public comment yeah okay thank you for being here she 9 00:01:17,670 --> 00:01:18,030 has an 10 00:01:18,030 --> 00:01:32,450 incoming kindergarten yeah okay so Josh the floor is yours 11 00:01:37,220 --> 00:01:41,120 yeah thanks for you we'll pass the 12 00:01:41,120 --> 00:01:44,100 coordinator. So 13 00:02:01,730 --> 00:02:07,970 we have our financial summary as of July 1st in our final 14 00:02:07,970 --> 00:02:08,790 whisperer. 15 00:02:14,650 --> 00:02:18,510 Starting off we're doing really well. 16 00:02:20,830 --> 00:02:27,480 Just a I like 17 00:02:27,480 --> 00:02:32,760 quickly we have two large areas of expenses. A little bit more than we'd like 18 00:02:32,760 --> 00:02:38,680 to see in the beginning, but it's expected. The supply of materials is just opening curriculum 19 00:02:38,680 --> 00:02:41,680 expenses and there won't be. 20 00:02:44,080 --> 00:02:48,180 So it is a little bit higher than a year's past, I think, because there's 21 00:02:48,180 --> 00:02:56,380 a few additional online things that come through, but nothing to be concerned about. And then we had 22 00:02:56,380 --> 00:02:58,700 We had 23 23 00:03:02,700 --> 00:03:09,640 Chromebooks purchased through onward and then the safety response system. 24 00:03:11,780 --> 00:03:12,720 That was a difference. 25 00:03:12,960 --> 00:03:18,400 Last year we did not purchase Chromebooks because we had enough inventory to roll over, but moving forward. 26 00:03:22,780 --> 00:03:23,760 For the last. 27 00:03:27,040 --> 00:03:31,000 So other than those two hard areas, I think everything is looking right on track. 28 00:03:31,000 --> 00:03:41,280 I would expect some additional expenses to come through, especially for August, just opening the year. 29 00:03:45,080 --> 00:03:51,260 A more days cash on the hand is 134 with our Eddie Cash Balance, which is over $1 million. 30 00:03:57,460 --> 00:04:02,280 We'll start getting the enrollment numbers for September and next month. 31 00:04:02,280 --> 00:04:07,080 but do you guys have projections for that yet? 32 00:04:09,540 --> 00:04:11,140 Mostly, there's a bunch, 33 00:04:11,480 --> 00:04:13,120 this is the transitioning in and out time 34 00:04:13,120 --> 00:04:15,380 to Cynthia's living in, right now, 35 00:04:16,460 --> 00:04:17,780 trying to get all the fossil, 36 00:04:18,260 --> 00:04:21,780 but what do you say about to Teenage? 37 00:04:22,820 --> 00:04:26,500 Well, right now we have 22 absolutely enrolled 38 00:04:26,500 --> 00:04:30,560 and we have another, I think, 12 or 13 39 00:04:39,740 --> 00:04:44,600 Yeah, that's pretty close to, our budget is $2.20, 40 00:04:49,010 --> 00:04:52,930 the guy you want share budgeted at $2.15 41 00:04:52,930 --> 00:04:53,610 or $2.12. 42 00:04:54,550 --> 00:04:59,250 I think, so Steve and I have $2.20, but it should be $2.15, I can change that. 43 00:04:59,250 --> 00:04:59,890 Yeah, 44 00:05:05,780 --> 00:05:08,860 we really wanted to anticipate one great level that won't be complete, 45 00:05:11,290 --> 00:05:11,870 which would be 46 00:05:11,870 --> 00:05:12,530 as 47 00:05:16,560 --> 00:05:20,240 your fault with, yeah, spending a lot more weightless. 48 00:05:21,020 --> 00:05:21,140 So, yeah. 49 00:05:21,720 --> 00:05:30,280 September, when I was more, how was retention like from one year to the next with each like cohort 50 00:05:30,280 --> 00:05:30,920 moving on? 51 00:05:39,470 --> 00:05:46,460 But we kind of knew with the opening of the middle school that that was a, a likelihood. 52 00:05:46,460 --> 00:05:49,260 ahead. There's been absolutely no movement. 53 00:05:51,540 --> 00:05:55,520 Oh wow. Yeah. Yeah. Yeah. 54 00:05:58,710 --> 00:05:59,970 Yeah. Even though we 55 00:05:59,970 --> 00:06:04,610 surveyed them, we kind of knew that there were probably going to be some that changed their 56 00:06:04,610 --> 00:06:07,430 minds and decided to go. We're 57 00:06:10,950 --> 00:06:13,430 coming to six graders said that we're going to come back and 58 00:06:13,430 --> 00:06:22,230 student respond, right? But yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. 59 00:06:24,820 --> 00:06:27,340 Any other questions for the 60 00:06:33,480 --> 00:06:40,600 thing? I think everyone here featured about the approval. We are officially approved for the 61 00:06:40,600 --> 00:06:47,800 Revolving School. I mean, we were already approved, but this one is actually the funding is happening. 62 00:06:52,040 --> 00:07:17,720 Yeah, yeah, yeah, so you found out shortly after our last board meeting that we had in July that we did get it. Yeah, and so that was really great. And then this kind of transitions us into item five on the building addition update. So then Peter and I really worked. 63 00:07:17,720 --> 00:07:25,520 with stout and design west and round table to figure out what's coming there's kind 64 00:07:25,520 --> 00:07:29,060 of like two projects now there's project money coming from the revolving 65 00:07:29,060 --> 00:07:33,660 loan and then project money coming from Alta bank with the financing that we've 66 00:07:33,660 --> 00:07:38,140 been working on so we kind of figured out what can we do with it all and what maybe 67 00:07:38,140 --> 00:07:41,220 can we not do that we thought we were going to be able to do but the appraisal came 68 00:07:41,220 --> 00:07:45,740 in low so we are borrowing less so we've just been working on figuring that out 69 00:07:46,240 --> 00:07:47,700 I think that's all figured out. 70 00:07:47,940 --> 00:07:48,040 Yeah. 71 00:07:48,660 --> 00:07:51,020 Everything without a bank is like ready to go. 72 00:07:51,480 --> 00:07:54,740 I'm just waiting for all of the paperwork to come in 73 00:07:54,740 --> 00:07:57,480 so that I assume I'm documenting everything 74 00:07:57,480 --> 00:07:58,980 if I need to go in and then I'll go in. 75 00:08:00,360 --> 00:08:02,820 But I've signed all the paperwork for the revolving loan. 76 00:08:03,020 --> 00:08:03,920 That's being this first tomorrow. 77 00:08:04,140 --> 00:08:05,580 Like Peter said, did you let them know 78 00:08:05,580 --> 00:08:06,760 which account to put it into? 79 00:08:07,040 --> 00:08:07,360 Thank you. 80 00:08:11,240 --> 00:08:11,340 Yeah. 81 00:08:11,340 --> 00:08:11,380 Yeah. 82 00:08:12,280 --> 00:08:13,480 There's like two account options. 83 00:08:13,480 --> 00:08:14,040 And I'm like, 84 00:08:14,040 --> 00:08:20,460 I don't know, and then yeah, the stuff with Alta Vancouver, just waiting, like, we're 85 00:08:20,460 --> 00:08:24,500 in line to have all of our paperwork done, and then we'll be able to sign it and close 86 00:08:24,500 --> 00:08:24,940 on that. 87 00:08:25,700 --> 00:08:31,720 Stout is already to go as soon as they get the green light related to all of that. 88 00:08:32,560 --> 00:08:37,860 Stout is our contractor, so, so that's the first thing. 89 00:08:37,860 --> 00:08:55,520 Yeah, I mean they don't anticipate any hiccups hopefully like yeah, I mean there's always things that come up with these big projects and they happen when they happen, but yeah, they should be able to get started pretty quickly. 90 00:08:55,580 --> 00:08:58,440 Yeah, once we get all the paperwork signed. 91 00:08:58,900 --> 00:09:03,260 Still, it said once that's a green light, the event has been breaking ground within two 92 00:09:03,260 --> 00:09:03,800 weeks or so. 93 00:09:04,020 --> 00:09:04,220 Yeah. 94 00:09:04,420 --> 00:09:05,440 Part three on the outside. 95 00:09:06,580 --> 00:09:06,740 Yeah. 96 00:09:07,300 --> 00:09:07,520 Yeah. 97 00:09:08,120 --> 00:09:08,380 Uh-huh. 98 00:09:08,620 --> 00:09:09,340 That's very clear. 99 00:09:09,800 --> 00:09:10,020 Mm-hmm. 100 00:09:10,240 --> 00:09:10,400 Yeah. 101 00:09:12,580 --> 00:09:14,620 Any questions or anything else about that? 102 00:09:17,660 --> 00:09:21,520 I guess I have just kind of a question on how we roll this out. 103 00:09:21,800 --> 00:09:26,900 So this goes into the building update because we haven't officially announced. 104 00:09:27,580 --> 00:09:29,120 I was thinking about that yesterday. 105 00:09:29,120 --> 00:09:35,120 Yeah, I kind of wanted to wait until everything was all signed and then send 106 00:09:35,120 --> 00:09:40,320 something from the board that was like, hey, you've heard rumors, but like here 107 00:09:40,320 --> 00:09:45,040 it's finally happening. This is what we're gonna do. We appreciate everybody's 108 00:09:45,040 --> 00:09:49,920 patience. We know this is gonna require flexibility, but it's gonna be great 109 00:09:49,920 --> 00:09:54,740 for the school. So one of those that now that we're coming up against school 110 00:09:54,740 --> 00:10:01,420 starting is carpool. And so with construction happening we will not be able to do carpool through 111 00:10:01,420 --> 00:10:09,920 the backside of the sky. So that is maybe our urgency point of back to school night because we want 112 00:10:09,920 --> 00:10:15,520 to announce how carpool will work for all of our families. Educate, educate, educate. I mean, 113 00:10:16,210 --> 00:10:22,020 like we're going to really annoy families to make sure they read it because everything has to change 114 00:10:22,020 --> 00:10:27,440 in order to make it work. We have a plan. We've gone over with law enforcement. They can 115 00:10:27,440 --> 00:10:35,580 buy and look at it. I think it will work, but it requires us basically changing it so it'll be 116 00:10:35,580 --> 00:10:41,880 a pickup here along this side, and then it'll be a short pickup through the U-shaped parking lot. 117 00:10:42,180 --> 00:10:47,560 Those will be our two pickup points. That means we're changing how kids are getting preps to go out 118 00:10:47,560 --> 00:10:52,300 there. They'll have backpacks and coats and be in staging areas right by the doors to go out. 119 00:10:53,420 --> 00:10:58,960 And then we're changing where all the grade levels would line up too. So that is one 120 00:11:00,760 --> 00:11:06,600 with some urgency there. It'll be odd. And I've also thought we could for two weeks 121 00:11:06,600 --> 00:11:12,340 to cartwheel and then change it, but I don't like that idea either because I think we just want 122 00:11:12,340 --> 00:11:23,980 confusion. Yeah, it would be so much infusion. Yeah. Yeah, go. We can, should we send from the 123 00:11:23,980 --> 00:11:29,700 board something out? That is like, we're just giving you an update. We're really close to 124 00:11:29,700 --> 00:11:36,500 signing everything and breaking ground. We'll keep you updated like as that comes. My only, I guess, 125 00:11:36,640 --> 00:11:39,740 downside of doing that is that we're ready to get all the people who feel like they should 126 00:11:39,740 --> 00:11:41,760 should be interjecting and kind of give you an instruction. 127 00:11:42,340 --> 00:11:43,960 And we do kind of go through some of the words 128 00:11:43,960 --> 00:11:45,140 that we're like, hey, it's already done. 129 00:11:45,340 --> 00:11:46,780 I think that's a little bit more of just, hey, 130 00:11:46,880 --> 00:11:49,180 I think it was done as we've already been discussed. 131 00:11:49,700 --> 00:11:50,900 Yeah, right, so yeah. 132 00:11:51,280 --> 00:11:53,400 Could you communicate to the families? 133 00:11:53,600 --> 00:11:55,620 Would you feel comfortable communicating to the families? 134 00:11:56,520 --> 00:11:59,540 Like, hey, carpool procedures are different this year. 135 00:12:00,440 --> 00:12:03,080 Here's what they are, and just be like, 136 00:12:03,120 --> 00:12:04,580 this is just what we're doing this year. 137 00:12:04,840 --> 00:12:06,280 Yeah, until we officially have it. 138 00:12:06,660 --> 00:12:06,960 Yeah. 139 00:12:06,960 --> 00:12:10,420 Yeah, just do it kind of like a printout paper map or something that they can see. 140 00:12:10,740 --> 00:12:32,220 Yeah, we go all that for sure and yeah, yeah, we'll go over it back to school night while teachers practice with kids, have all the parents know where to go, yeah, I guess then and if people, if individuals are like, why are we doing it that way, then we could just say, well, we anticipate breaking ground in the next couple weeks more about that coming. 141 00:12:32,220 --> 00:12:35,000 Yeah, we'll keep you say that something like that. Yeah 142 00:12:37,240 --> 00:12:42,560 The carpool we just anticipate knowing having access to the back. Yeah. Yeah. Yeah 143 00:12:42,560 --> 00:12:46,960 And I think either way it makes sense to have like two separate communications 144 00:12:46,960 --> 00:12:51,780 Like I wouldn't want it to be like the board saying here. We got our financing. We're breaking ground 145 00:12:51,780 --> 00:12:53,520 And also here's the carpool information 146 00:12:54,060 --> 00:13:01,220 Because that's hard for people to like find later. Yeah. Okay. Okay. So you're okay sending out just carpool 147 00:13:01,760 --> 00:13:04,040 and then we'll, once we actually sign everything, 148 00:13:04,640 --> 00:13:05,740 we'll send it to the other thing. 149 00:13:07,520 --> 00:13:07,680 Okay. 150 00:13:09,100 --> 00:13:09,500 Yeah. 151 00:13:10,060 --> 00:13:10,300 I don't know. 152 00:13:10,720 --> 00:13:13,240 Like, it's not, these are on our board minutes. 153 00:13:13,520 --> 00:13:15,580 Like, we're going to follow along to that public information. 154 00:13:15,880 --> 00:13:16,020 Right. 155 00:13:17,220 --> 00:13:17,380 Yeah. 156 00:13:18,620 --> 00:13:18,740 Right. 157 00:13:23,580 --> 00:13:25,200 That's a good, logistic thing. 158 00:13:27,320 --> 00:13:30,620 So the next thing that's on here, under building addition update, though, is property 159 00:13:30,620 --> 00:13:36,800 access agreements and Peter and I have been talking at with round table and with the legal 160 00:13:36,800 --> 00:13:42,780 council that we have through round table which is like borrowers council about this for a while 161 00:13:42,780 --> 00:13:48,160 and we're getting to the point of potentially signing agreements and I thought oh we should 162 00:13:48,160 --> 00:13:53,840 better all talk about this a board and authorize me and or Peter to actually sign these agreements 163 00:13:53,840 --> 00:13:59,940 so we're not signing something that the board has not provided consent to. So there's two different ones 164 00:14:00,800 --> 00:14:13,460 One is for irrigation canal access and one is for the neighbor to the north who accesses the back part of his property. It's his only access point. 165 00:14:15,080 --> 00:14:19,220 The irrigation access is a little bit more like we have to provide that. 166 00:14:19,220 --> 00:14:34,440 The Norse neighbor access is more like we've been thinking let's just continue to be neighborly and not turn this into a big legal battle about like there's not an easement there there's not anything but he's been doing this for like decades probably. 167 00:14:36,120 --> 00:14:42,820 So you should probably maybe give details because you know more about exactly where each one. 168 00:14:44,140 --> 00:14:51,000 So there is a, basically, a box that we need to be able to have access to to the 169 00:14:51,000 --> 00:14:56,740 diver water. And so that's one of the boxes that they need also to make sure it gets 170 00:14:56,740 --> 00:14:57,760 is cleared in things like that. 171 00:14:58,160 --> 00:14:59,320 So what we would do, 172 00:15:00,660 --> 00:15:29,240 With what we're planning to do, all of the school property on this side from the front entrance over would be enclosed by offense. Okay, so it would be giving someone access to the old access. And if we're during school hours, part of the agreement would be that it would be cleared through me. In order for them to come into property during school hours when there are students present. If it's after hours, that's not as big a deal, right. 173 00:15:30,120 --> 00:15:34,300 But maybe to add emergency, then you get back to it, we can coordinate with them and work 174 00:15:35,040 --> 00:15:38,100 with the neighbor. We would be doing something very similar. 175 00:15:38,940 --> 00:15:43,340 Where it would need to be clear if that person is coming in and out when students are present. 176 00:15:45,860 --> 00:15:49,360 And yeah, and again, we would say if it's after hours, that's not a big deal. 177 00:15:50,720 --> 00:15:54,140 Yeah, the challenge with this property is it's access for vehicle access. 178 00:15:55,180 --> 00:16:00,660 the front of the house, you can get two from the sidewalk on the other side but yeah and again it's 179 00:16:00,660 --> 00:16:07,000 just looking at could that get into a sticky situation because there's been access granted for a 180 00:16:07,000 --> 00:16:14,560 while informally that's kind of one of the challenges that we look at. So yeah what we would do is we would 181 00:16:14,560 --> 00:16:19,500 actually make this specific to the neighbor and that this is not specific to the property. 182 00:16:22,320 --> 00:16:23,400 Sure so 183 00:16:23,400 --> 00:16:33,580 Um, because again, yeah, ownership and change, people can change situations can change, and then that just protects the school and ultimately protects gets is what we're going for. 184 00:16:34,240 --> 00:16:37,280 So we just wanted during school hours as a security area. 185 00:16:38,020 --> 00:16:39,140 And that would be the plan. 186 00:16:39,680 --> 00:16:43,700 Probably what we would do in order to provide out would be that there would be a specific. 187 00:16:43,700 --> 00:16:48,320 if a lock kind of how you have multiple locks on a chain 188 00:16:48,800 --> 00:16:51,740 and that one of those would be yeah, granted key access. 189 00:16:52,020 --> 00:16:54,400 So it would be something that could be changed. 190 00:16:54,880 --> 00:16:56,480 Yeah, every so often if we needed to. 191 00:16:56,940 --> 00:16:58,420 Those are kind of the thoughts on it. 192 00:16:59,500 --> 00:17:02,320 Yeah, still be neighborly with the one 193 00:17:03,360 --> 00:17:07,940 but still have yeah, access to the other box. 194 00:17:08,080 --> 00:17:09,400 Is it ever been an issue with him coming 195 00:17:09,400 --> 00:17:10,560 on the grounds during school? 196 00:17:10,920 --> 00:17:11,040 No. 197 00:17:11,040 --> 00:17:13,000 Yeah, so he probably respects that already. 198 00:17:13,260 --> 00:17:13,640 Yeah. 199 00:17:13,640 --> 00:17:17,640 Well, he has access to property during school hours, 200 00:17:17,640 --> 00:17:20,580 but it's never caused any kind of issue. 201 00:17:21,000 --> 00:17:21,640 Yeah. 202 00:17:22,020 --> 00:17:24,260 And currently where the gate stands, 203 00:17:25,180 --> 00:17:29,960 he can get in without opening the gates. 204 00:17:30,160 --> 00:17:31,220 Like going beyond the fence. 205 00:17:31,380 --> 00:17:32,800 He can access his gate without. 206 00:17:32,920 --> 00:17:34,400 It's because we're moving the fence. 207 00:17:34,880 --> 00:17:37,440 Now, that would be enclosed within the school. 208 00:17:37,580 --> 00:17:38,120 Yeah. 209 00:17:38,120 --> 00:17:44,640 Yeah, as we looked at it, there's also like a man gate right next to the car gate. 210 00:17:45,180 --> 00:17:50,560 So probably, if you look at that property, there's literally like the big gate for the car 211 00:17:50,560 --> 00:17:52,640 and right next to it is just a man gate. 212 00:17:53,060 --> 00:17:56,100 So if you're removing that access and it's just the vehicle access point. 213 00:17:57,680 --> 00:18:00,980 I thought we were going to have to point it out that that man gate does not meet code. 214 00:18:01,400 --> 00:18:01,520 Yeah. 215 00:18:02,160 --> 00:18:05,860 Which is not our gate, the neighbor installed that gate. 216 00:18:05,860 --> 00:18:17,740 But that's another reason. And I feel like if we're allowing a vehicle gate, like there doesn't need to be a second gate. You can walk through the one large vehicle gate. 217 00:18:19,020 --> 00:18:19,540 Yeah. 218 00:18:21,480 --> 00:18:30,800 So that's just the intention is to, I mean, with the irrigation canal one, it's a little bit more of like we have to provide access, but that puts like parameters on it that we're initiating. 219 00:18:30,800 --> 00:18:37,580 the neighbor one like we don't have to do anything, but I am it's just a 220 00:18:37,580 --> 00:18:40,820 possibility that if we suddenly we're like no we're moving our offense you 221 00:18:40,820 --> 00:18:44,120 don't have any access and this is the only way the neighbor can access the 222 00:18:44,120 --> 00:18:50,320 back part of the property. I don't want to get into this like lawsuit about like 223 00:18:50,320 --> 00:18:58,020 well I know there's no easement but we've been doing it for like yeah yeah yeah so 224 00:18:58,020 --> 00:19:02,200 So if I understand correctly, thank you for the update on all this situation. 225 00:19:03,120 --> 00:19:07,920 Maybe a motion to authorize Peter and or you. 226 00:19:09,060 --> 00:19:10,440 Help me out here. 227 00:19:10,740 --> 00:19:10,860 Yeah. 228 00:19:11,680 --> 00:19:19,500 Okay, to formalize these access agreements. 229 00:19:19,500 --> 00:19:28,980 So I will make a motion to authorize our director, Peter, and, and or our board president, 230 00:19:29,160 --> 00:19:40,040 Kristen Rolf to authorize any property access agreements on to the school property. 231 00:19:41,180 --> 00:19:42,300 I second that motion. 232 00:19:42,300 --> 00:19:44,260 Thanks. You're both all in favor. 233 00:19:49,510 --> 00:19:50,830 I don't know. 234 00:19:51,390 --> 00:19:52,170 Can I say don't? 235 00:19:52,490 --> 00:19:54,390 Okay. Any? What? 236 00:19:54,830 --> 00:19:56,370 Am I supposed to say aye? 237 00:19:56,590 --> 00:19:58,190 Because I made the motion and he's second. 238 00:19:58,270 --> 00:20:01,230 Yeah. So technically, yeah. 239 00:20:02,810 --> 00:20:08,510 So technically, what is supposed to happen is the motions are actually to help us 240 00:20:08,510 --> 00:20:10,110 keep moving forward with the agenda. 241 00:20:10,650 --> 00:20:14,250 So like when we were talking about finances instead of just rolling into building 242 00:20:14,250 --> 00:20:20,030 edition update like we did. One of you should have said I moved to bring forward the business 243 00:20:20,030 --> 00:20:25,710 of the building edition update and then the other one would second and then we would talk about it 244 00:20:26,370 --> 00:20:31,130 and then at some point when I felt like the president whoever the president is feels like 245 00:20:31,130 --> 00:20:34,090 we've all talked about it enough then the president called the vote. 246 00:20:35,410 --> 00:20:41,130 And so just historically this board has not done it that way like even before I was on the board 247 00:20:41,130 --> 00:20:57,370 So we've just kind of like continued on that way, but if we could definitely switch over because it does make more sense and then when other people are like listening to our board meetings are talking to us about board meetings, it is quirky to them that we're voting and 248 00:20:57,370 --> 00:20:58,410 the way that we're doing. 249 00:20:58,710 --> 00:21:01,390 People are listening to a word sometimes. 250 00:21:04,430 --> 00:21:11,850 There typically should be a motion to receive or accept the financials after we've reviewed 251 00:21:11,850 --> 00:21:12,110 them. 252 00:21:12,230 --> 00:21:19,290 And I report does that, but it's something we can do, like we receive them from you like. 253 00:21:19,570 --> 00:21:22,790 And that kind of signifies the end of the financials. 254 00:21:22,890 --> 00:21:23,450 Okay. 255 00:21:24,690 --> 00:21:26,670 What if a board rejected the financials? 256 00:21:26,670 --> 00:21:30,410 I don't know, it's happened before, I don't know, I don't know, it's a wrap-in-the-earth. 257 00:21:30,450 --> 00:21:36,670 Does that suggest that the board thinks there's a problem with them, because that why a board would reject the financials? 258 00:21:36,730 --> 00:21:40,650 Especially in, not like in a school setting, but in like a traditional business setting. 259 00:21:49,660 --> 00:21:50,920 It's like rejected. 260 00:21:51,540 --> 00:21:51,820 Okay. 261 00:21:53,120 --> 00:21:55,580 Well, yeah, we can learn a lot. 262 00:21:55,580 --> 00:21:57,300 We can be more proper if we want to. 263 00:22:01,900 --> 00:22:02,340 Yeah. 264 00:22:02,680 --> 00:22:03,040 Yeah. 265 00:22:03,040 --> 00:22:09,860 Yeah. All right. Well, everybody voted in favor. So that motion carries. So Peter and or I 266 00:22:10,400 --> 00:22:15,120 as director and president have authorization to sign the property access agreements for irrigation, 267 00:22:15,560 --> 00:22:22,460 access, and for neighbor property access. All right. So now if we like, we can have a motion to move on 268 00:22:22,460 --> 00:22:26,760 to the visitor management school access policy. I'll make a motion for us to move on to visitor 269 00:22:26,760 --> 00:22:29,620 you're out of the number six in the agenda second. 270 00:22:32,520 --> 00:22:33,980 All right, great. 271 00:22:37,240 --> 00:22:38,620 So this is our 272 00:22:38,620 --> 00:22:45,220 second look on this one. And we just because of the length had a very brief look at it 273 00:22:45,220 --> 00:22:46,380 at the July meeting. 274 00:22:49,600 --> 00:22:53,440 So hopefully everybody had a chance if we need more time to look at 275 00:22:53,440 --> 00:22:54,880 that we've come look at it longer here. 276 00:22:55,340 --> 00:22:59,200 This is a required policy from the state now 277 00:22:59,200 --> 00:23:00,360 that we need to have. 278 00:23:02,560 --> 00:23:05,900 Go ahead and remind us anything about it 279 00:23:05,900 --> 00:23:07,080 that you feel is relevant, Peter. 280 00:23:07,880 --> 00:23:12,040 Yeah, so it is required to have this 281 00:23:12,040 --> 00:23:14,780 remanagement protocols in place for all schools. 282 00:23:14,980 --> 00:23:16,860 Again, we've had protocols in place, 283 00:23:16,860 --> 00:23:20,060 but it does need to be formalized and then followed. 284 00:23:20,060 --> 00:23:27,840 So there is so much happening with school safety right now in the state of Utah, and so that's just a big part of it. 285 00:23:29,600 --> 00:23:38,920 Yeah, with all the moving pieces, this is probably number one is just how do we account for visitors, not just visitors here, but visitors for a field trip or anything like that. 286 00:23:39,460 --> 00:23:40,880 Like how do we just make sure the kids are safe. 287 00:23:41,340 --> 00:23:43,820 And so that's a big part of what this is. 288 00:23:45,140 --> 00:23:51,820 referenced a bunch of different Utah codes on it that we also have to, and so a couple 289 00:23:51,820 --> 00:23:57,820 of the parts that I'll just skim through briefly in order, the control school access just 290 00:23:57,820 --> 00:24:02,120 means all visitors come through the front of the school. That's how we've established it here. 291 00:24:02,560 --> 00:24:07,860 Right. And that they have to sign in. We've left it open enough that there's a check-in 292 00:24:07,860 --> 00:24:13,060 identification process and visitor badges, but we will be updating that probably even 293 00:24:13,060 --> 00:24:15,500 in this year, especially once we do that, we'll install. 294 00:24:18,540 --> 00:24:20,060 So, again, that's all pending. 295 00:24:20,240 --> 00:24:21,440 As soon as we can get things moving, 296 00:24:21,820 --> 00:24:23,020 they're gonna try and coordinate that. 297 00:24:24,120 --> 00:24:25,820 We'd hope that that would bend this summer, 298 00:24:26,060 --> 00:24:27,880 but again, it just takes a long time. 299 00:24:29,220 --> 00:24:31,860 But we would hope that that might be over 300 00:24:31,860 --> 00:24:33,980 the winter break of Aurora. 301 00:24:34,520 --> 00:24:36,560 Yeah, so we have a little more time just personally. 302 00:24:36,960 --> 00:24:37,180 Yeah. 303 00:24:37,480 --> 00:24:39,580 So it just leaves it open enough for us to change it 304 00:24:39,580 --> 00:24:49,100 as technology or procedures need to update that there's just authorized areas and even talks 305 00:24:49,100 --> 00:24:56,020 about just visits during non-structural hours, what that looks like, and just ties in the 306 00:24:56,020 --> 00:24:59,880 fact that oftentimes if there are visits during non-structural hours and someone who's visiting 307 00:24:59,880 --> 00:25:05,120 with a staff member or employee at the school, and so there's just still expectations in place 308 00:25:05,120 --> 00:25:06,860 is that there's appropriate behavior. 309 00:25:08,760 --> 00:25:11,240 So that talks about those pieces. 310 00:25:11,840 --> 00:25:13,240 The parents and legal guardians can visit. 311 00:25:13,380 --> 00:25:14,160 We want them to visit. 312 00:25:15,060 --> 00:25:17,420 But again, we just need some protocols in place there. 313 00:25:17,920 --> 00:25:21,520 And we love having volunteers help, but depending 314 00:25:21,520 --> 00:25:24,060 on what they are doing, if there is significant 315 00:25:24,060 --> 00:25:26,540 unsupervised access, this is another key component, 316 00:25:27,180 --> 00:25:28,820 they do need to have a background check. 317 00:25:29,360 --> 00:25:32,340 So if it's just a parent coming to volunteer in a classroom, 318 00:25:32,500 --> 00:25:33,360 they don't need a background check. 319 00:25:33,360 --> 00:25:36,800 But say they're coming in regularly to work with a small group of students. 320 00:25:37,280 --> 00:25:40,100 They do need to have background checks just like any school in play would. 321 00:25:40,980 --> 00:25:45,580 Yeah. So field trips and off campus student activities was also added in there. 322 00:25:46,220 --> 00:25:54,360 And that's just to make sure that those who are potentially transferring children 323 00:25:55,000 --> 00:25:57,460 don't have unauthorized people tagging along. 324 00:25:57,460 --> 00:26:02,480 Yes, so do you have volunteers that we've done background checks? 325 00:26:03,300 --> 00:26:10,300 We have with a lot of well, we've done the drivers licenses. I 326 00:26:10,300 --> 00:26:12,400 Don't believe we have done the background checks 327 00:26:12,400 --> 00:26:21,540 That is one piece that copy their driver's license or something. Mm-hmm. Yeah, so we do have that that is one piece that we're getting clarity on 328 00:26:22,200 --> 00:26:25,340 Just if that is required moving forward or not 329 00:26:25,340 --> 00:26:26,860 Um, um, I mean, 330 00:26:26,900 --> 00:26:28,420 for parent volunteers. 331 00:26:29,140 --> 00:26:30,800 Well, for parent volunteers who are driving. 332 00:26:31,000 --> 00:26:31,820 Oh, yeah. 333 00:26:31,980 --> 00:26:34,100 And that is a more unsupervised area. 334 00:26:34,340 --> 00:26:34,440 So, 335 00:26:35,360 --> 00:26:36,320 that's a great area. 336 00:26:36,600 --> 00:26:37,220 Honestly, right now. 337 00:26:37,560 --> 00:26:38,460 Um, yeah, 338 00:26:38,740 --> 00:26:40,800 I think best practice would be to do it. 339 00:26:40,820 --> 00:26:44,180 But then best practice also might mean that you don't have enough drivers to take. 340 00:26:44,900 --> 00:26:45,380 Students on. 341 00:26:47,600 --> 00:26:49,920 If you can't get the background checks back. 342 00:26:49,920 --> 00:26:56,200 Yeah, it just seems to me like the barrier to get a background should be really really low in this day and age. 343 00:26:56,300 --> 00:27:00,200 There should be something that you have access to. You'll look up stuff. 344 00:27:00,600 --> 00:27:01,440 And you know what I mean? Yeah. 345 00:27:01,600 --> 00:27:04,940 A vendor that provides that or the state provides some sort of tool. 346 00:27:05,200 --> 00:27:09,800 Yeah. So it's not like send you to USU police and yeah. 347 00:27:11,380 --> 00:27:16,600 And then and basically we just put in there a parent approved parent or legal guardian 348 00:27:16,600 --> 00:27:20,580 chapter on the show completely all required forms. So as that updates, if we have that 349 00:27:20,580 --> 00:27:26,060 for some terms, then we're able to follow that. How do we complete background checks? 350 00:27:26,600 --> 00:27:35,920 Do we have a vendor that works? Okay. Is it cumbersome? I use the work at USU police 351 00:27:35,920 --> 00:27:40,860 and they're with the only place in the whole northern Utah they can do background checks. 352 00:27:40,860 --> 00:27:43,540 and you were subject to that horse, 353 00:27:44,460 --> 00:27:45,600 got a backlog. 354 00:27:46,160 --> 00:27:48,440 There are now actually down the street, 355 00:27:48,720 --> 00:27:50,500 a YUP fingerprinting, 356 00:27:50,700 --> 00:27:52,180 can do background checks and stuff. 357 00:27:52,840 --> 00:27:55,340 So like thankfully in today's day and age, 358 00:27:55,420 --> 00:27:57,920 they've got other people on the scene. 359 00:27:58,340 --> 00:27:58,480 Yeah. 360 00:27:59,180 --> 00:28:00,580 But yeah, USU police, 361 00:28:02,440 --> 00:28:07,000 they were the only people on providing that for a long time. 362 00:28:07,620 --> 00:28:10,400 But employees, I have an account. 363 00:28:10,400 --> 00:28:14,840 So I can just sign a paper and send them up and me and pay for it and get there. 364 00:28:19,820 --> 00:28:22,840 Yeah, and then all the license employees, that's done differently anyhow. 365 00:28:23,100 --> 00:28:24,740 So they don't have to go part of their license. 366 00:28:25,060 --> 00:28:25,180 Yes. 367 00:28:25,720 --> 00:28:26,200 Yeah. 368 00:28:27,860 --> 00:28:30,720 So with that is definitely something we could look into. 369 00:28:30,900 --> 00:28:33,760 I mean, personally, I would feel better knowing that parents 370 00:28:33,760 --> 00:28:35,480 that background checks were driving. 371 00:28:35,760 --> 00:28:35,880 Yeah. 372 00:28:37,100 --> 00:28:37,580 Yeah. 373 00:28:37,980 --> 00:28:38,820 Yeah, I agree. 374 00:28:39,220 --> 00:28:42,760 Like, low bars better, more parents who have been background checks 375 00:28:42,760 --> 00:28:49,720 that are volunteering is better but also the reality of if it's like a time-consuming cumbersome 376 00:28:49,720 --> 00:28:56,440 process and we're waiting a long time like if that's impeding well supervised access you know 377 00:28:56,440 --> 00:29:01,840 to the building there should be amounts there. Also the weakness of background checks is that 378 00:29:01,840 --> 00:29:07,540 they're like relevant and true for that moment in time like because background checks somebody 379 00:29:07,540 --> 00:29:12,460 and then like the next day they could go do something terrible and we'd be like well we just background 380 00:29:12,460 --> 00:29:16,000 check on 24 hours ago, you know, so they're not perfect. 381 00:29:16,340 --> 00:29:21,300 Yeah, what it makes sense for us to have another account at the place that Regan was talking about 382 00:29:21,300 --> 00:29:26,840 so that our people have multiple choices again, just trying to. I was also going to see even in the 383 00:29:26,840 --> 00:29:31,260 wording, it does say a criminal background check appropriate to be assigned. So it kind of gives us 384 00:29:31,260 --> 00:29:35,340 the freedom to not do some, but people are driving me. Yeah, I think Peter's right, that just makes sense. 385 00:29:38,850 --> 00:29:44,690 If you don't, we could take it as just an action item to, yeah, to look into this next month, 386 00:29:44,690 --> 00:29:50,790 we're going back to the next meeting with yeah procedures or I could even send an update 387 00:29:51,330 --> 00:29:56,790 once we know that if we don't want to wait a month to get that in place. I just hear you ask 388 00:29:56,790 --> 00:29:59,670 Yeah, I would like to ask the other... 389 00:30:00,020 --> 00:30:10,220 School, charter school, and other school. How do you do quick background checks? Does that even exist? Yeah. Yeah. How was it at Lincoln? 390 00:30:12,800 --> 00:30:30,000 So there are a lot of changing pieces right now. Yeah. I know a number of schools are no longer doing field experiences that are driven by parents. We're one of the last schools holding out to still do that practice. So there are very few schools that you can 391 00:30:30,000 --> 00:30:38,700 can compare that to. Yeah, with, yeah, with the legislative pieces, they'll just keep coming. 392 00:30:39,340 --> 00:30:47,600 Again, there are less and less schools who are doing it. So, if at some point, we wanted to just stop having parent drivers. 393 00:30:48,100 --> 00:30:51,580 Again, we also do more field experiences than just about any other school in the family. 394 00:30:52,300 --> 00:30:54,600 And this is part of how we're able to afford that. 395 00:30:54,600 --> 00:31:00,840 if we have a paper of us every field experience and a retreat and coordinate that because we're 396 00:31:00,840 --> 00:31:06,120 not first in line. We're after. It's a little harder and harder and harder to schedule buses with them. 397 00:31:06,460 --> 00:31:10,080 Yeah. Yeah. Does it make any sense to see if we get somebody to write us the buses? 398 00:31:11,440 --> 00:31:16,640 And I guess it's for now a part of the band's parents. Well, that's not real. 399 00:31:16,980 --> 00:31:23,580 Okay. Yeah. Yeah. So they find school buses. Yeah. You can find the old ones. 400 00:31:23,580 --> 00:31:30,680 but then it's the maintenance and insurance and the insurer drivers, you know, right? 401 00:31:30,900 --> 00:31:34,440 The insurance size, it's like the CDL that you needed, right? 402 00:31:35,680 --> 00:31:35,920 Okay. 403 00:31:36,420 --> 00:31:36,820 That makes sense. 404 00:31:37,100 --> 00:31:37,720 It's very complicated. 405 00:31:38,080 --> 00:31:39,820 We had a first, the first smaller. 406 00:31:40,060 --> 00:31:41,120 It's a big financial burden. 407 00:31:41,840 --> 00:31:43,080 So, yeah. 408 00:31:44,600 --> 00:31:45,120 Yeah. 409 00:31:45,440 --> 00:31:52,440 I was mostly just asking about the procedures, just if there's a way that's more streamlined for you all 410 00:31:52,440 --> 00:31:57,740 to do that, then let's explore that and not feel like we have to stick with what has always been 411 00:31:58,340 --> 00:32:05,040 done, you know. Yeah, we could just again get Peter the ability to do that. Yeah, I don't think 412 00:32:05,040 --> 00:32:13,040 we need to like vote on that or anything. Yeah. Yeah. Yeah, we can look at what's possible. 413 00:32:13,340 --> 00:32:21,040 As more background checks are probably prudent, you know, and maybe even legislated in the future, 414 00:32:21,040 --> 00:32:28,200 like I just hope that there's an option that's relatively easy for you all to do that and not 415 00:32:29,460 --> 00:32:33,420 complicated and time consuming. Yeah. 416 00:32:35,880 --> 00:32:39,580 That's just one part of this policy. The volunteers, 417 00:32:39,580 --> 00:32:44,220 so I think you're at number 10 if I remember right. There we go. 418 00:32:46,720 --> 00:32:48,780 11 is just about visitor conduct. 419 00:32:48,780 --> 00:32:56,000 But, um, 12 is if there are concerns or reviews of entry, again, these have been practices 420 00:32:56,000 --> 00:32:56,620 and procedures. 421 00:32:56,620 --> 00:33:01,100 Just as just, you know, I was given policy now, um, 422 00:33:03,970 --> 00:33:06,690 and there's 13 that just says that 423 00:33:06,690 --> 00:33:11,010 these are procedures that can be modified for active emergencies, lower school events. 424 00:33:11,710 --> 00:33:14,830 Again, we do have times where we cannot do this. 425 00:33:15,070 --> 00:33:18,170 If you have a back to school night coming up, right? 426 00:33:18,230 --> 00:33:20,310 It doesn't make sense to be able to do that. 427 00:33:20,310 --> 00:33:24,970 there are a few times where we change the procedures a little bit to make it work. 428 00:33:26,970 --> 00:33:34,330 Yeah, that's essentially it. I like the work. I think this was set last time because this is the 429 00:33:34,330 --> 00:33:39,110 second look that we've done this. You know, we have the legal references or citing the 430 00:33:39,610 --> 00:33:46,550 legislation and other things throughout years. Our stuff. We're addressing that. I think this is 431 00:33:46,550 --> 00:33:52,310 good from both the state says you have to have these rules problem and our 432 00:33:52,310 --> 00:33:56,350 own internal recognition that kind of needs some rules like this so I think 433 00:33:56,350 --> 00:34:01,090 that's good so I will make a motion to approve the visitor management and 434 00:34:01,090 --> 00:34:07,110 school access policy and we actually just get to vote because the all motion 435 00:34:07,110 --> 00:34:16,410 already my good job or so well trained now okay so all in favor of adopting 436 00:34:16,410 --> 00:34:19,590 the visitor management and school access policy as written. 437 00:34:20,070 --> 00:34:20,710 Hi. 438 00:34:21,250 --> 00:34:22,090 Any opposed? 439 00:34:23,230 --> 00:34:23,570 Okay. 440 00:34:23,770 --> 00:34:25,590 Policy is accepted. 441 00:34:26,110 --> 00:34:27,450 Thank you, Peter, for drafting that. 442 00:34:28,150 --> 00:34:29,370 I'm just sorry. 443 00:34:29,710 --> 00:34:30,270 We've missed that. 444 00:34:30,510 --> 00:34:32,170 That was now in motion. 445 00:34:33,370 --> 00:34:35,590 View the bullying, cyber bullying case. 446 00:34:35,830 --> 00:34:39,510 And if you just conduct a retaliation policy for our first work. 447 00:34:39,870 --> 00:34:40,610 Mm-hmm. 448 00:34:42,450 --> 00:34:45,050 We need a second before we can go. 449 00:34:45,050 --> 00:34:46,570 So, we're going to do this all properly. 450 00:34:47,030 --> 00:34:48,530 Sorry, I wanted to order things all by myself. 451 00:34:48,570 --> 00:34:49,190 Yeah, I know. 452 00:34:49,470 --> 00:34:49,890 I know. 453 00:34:51,030 --> 00:34:54,150 Okay, yes, Peter, please tell us about this policy. 454 00:34:54,430 --> 00:34:55,130 This one's a lot. 455 00:34:56,490 --> 00:34:58,570 So, there are... 456 00:34:59,850 --> 00:35:01,610 So, we'll have two policies tonight, 457 00:35:02,490 --> 00:35:04,390 just with all their slave pieces. 458 00:35:04,530 --> 00:35:08,010 We probably have another seven to nine policies 459 00:35:08,010 --> 00:35:11,210 in the pipeline that are state mandated. 460 00:35:11,550 --> 00:35:12,450 So, this is one of them. 461 00:35:12,450 --> 00:35:17,450 We did already have a bullying policy, but this expands to talk about cyberbullying, 462 00:35:17,570 --> 00:35:19,410 hazing, use of conduct, and retaliation. 463 00:35:21,270 --> 00:35:28,050 So, yeah, essentially took a lot of wording from the laws and put them in there, just 464 00:35:28,050 --> 00:35:34,510 defining what bullying is, and then bullying also extends to cyberbullying, which is a bigger 465 00:35:34,510 --> 00:35:38,770 and bigger deal, as I'm sure anyone's aware of if they've got what kids. 466 00:35:41,230 --> 00:35:48,810 Hazing is covered as well, and that abusive conduct can also be all under that, those guidelines. 467 00:35:51,230 --> 00:35:54,510 And basically just says that we prohibit all of those things. 468 00:35:56,810 --> 00:36:00,090 And sorry, I also talked about retaliation and false reporting. 469 00:36:00,630 --> 00:36:05,530 So again, all of these are just required within the new components. 470 00:36:06,450 --> 00:36:14,970 that there is still a duty to report if there are some of these prohibited actions, if you will, or behaviors, 471 00:36:15,930 --> 00:36:26,330 and that we will investigate the responses, we're on number six, and seven, that we will look at them and find out the best we can. 472 00:36:26,470 --> 00:36:30,470 The hardest ones to investigate are anonymous ones, because you can't get clarifying details. 473 00:36:32,870 --> 00:36:37,070 So it helps a lot when we're able to do follow-up as well. 474 00:36:37,890 --> 00:36:42,430 But that will notify parents or guardians if their students are involved in these types 475 00:36:42,430 --> 00:36:42,870 of incidents. 476 00:36:43,370 --> 00:36:45,570 Again, this is already a practice that we were doing. 477 00:36:46,110 --> 00:36:52,390 This is just clarifying all those prohibited behaviors and putting in policy. 478 00:36:53,710 --> 00:36:55,690 Then we do have an action plan. 479 00:36:57,250 --> 00:37:03,050 And this is one where sometimes the action plan may be very brief. 480 00:37:03,410 --> 00:37:07,670 But other times we have had to even go to measures where we put students on what we call the 481 00:37:07,670 --> 00:37:09,790 no contact plan or different things like that. 482 00:37:09,810 --> 00:37:11,930 We're literally not allowed to talk to each other at school. 483 00:37:12,330 --> 00:37:16,010 In fact, to do that with multiple students here at this school just because, yeah. 484 00:37:16,950 --> 00:37:18,270 It's it's a thing sometimes. 485 00:37:19,090 --> 00:37:22,450 Again, that's more extreme, but it's just we will put plans in place that we need to. 486 00:37:22,450 --> 00:37:25,930 Sometimes the plan is, hey, we've talked to the students, we've talked to the parents, 487 00:37:26,390 --> 00:37:27,350 hopefully it stops. 488 00:37:29,110 --> 00:37:34,250 And then just talk about consequences and supportive responses, making sure that we're 489 00:37:34,250 --> 00:37:42,370 taking care of due process and recognizing, yeah, individual circumstances and 490 00:37:42,370 --> 00:37:44,250 all the applicable laws that we have to follow. 491 00:37:46,870 --> 00:37:52,430 So there's also one in there where employees can file something if they are concerned that 492 00:37:52,430 --> 00:37:59,570 that, yeah, a parent has, or other adults, has a use of contact towards them. 493 00:38:00,370 --> 00:38:03,370 So, again, there have been procedures for this. 494 00:38:03,550 --> 00:38:07,490 It just was never in policy before, where they could say, hey, I've really been certain 495 00:38:07,490 --> 00:38:11,390 this person keeps coming around, this person's bothering me, yeah. 496 00:38:11,910 --> 00:38:17,630 And so we've, yeah, we've had incidences in the past, too, where we've had to address that. 497 00:38:17,630 --> 00:38:21,250 a lot of it has to do with cyber things, actually. 498 00:38:22,730 --> 00:38:25,990 So, again, if there are concerns 499 00:38:26,770 --> 00:38:29,030 that someone feels like that's been misrepresented 500 00:38:29,030 --> 00:38:31,010 and it's not fully amazing, 501 00:38:31,230 --> 00:38:32,830 they can feel it through that, 502 00:38:33,210 --> 00:38:35,210 doing all one for it if you have to. 503 00:38:38,190 --> 00:38:40,890 And this is something that we will roll out 504 00:38:40,890 --> 00:38:43,310 as students who all employees at the school. 505 00:38:44,750 --> 00:38:46,950 This is also one that we will have to include 506 00:38:46,950 --> 00:38:49,370 with volunteers, just to make sure that they understand 507 00:38:49,370 --> 00:38:51,310 that you're volunteering, you need to have the same 508 00:38:51,310 --> 00:38:52,210 parameters in place. 509 00:38:53,770 --> 00:38:55,770 And at the end, it just says there are records, 510 00:38:56,050 --> 00:38:56,950 publication, reporting. 511 00:38:58,790 --> 00:39:01,490 And the last part is, there is still free speech 512 00:39:01,490 --> 00:39:04,570 allowed, but if it is material disrupting school 513 00:39:04,570 --> 00:39:06,890 operations, it still is addressed. 514 00:39:07,690 --> 00:39:09,370 So there are different parameters for schools 515 00:39:09,370 --> 00:39:10,050 and other poses. 516 00:39:11,390 --> 00:39:12,590 Yeah, and the legal reference. 517 00:39:12,790 --> 00:39:13,490 And legal, right? 518 00:39:15,430 --> 00:39:15,910 Yeah. 519 00:39:15,910 --> 00:39:24,670 Yeah, so that's a nice lengthy pick to follow me and you don't have to prove anything 520 00:39:24,670 --> 00:39:28,490 this is our first look so take it with you, take a look. 521 00:39:28,750 --> 00:39:33,750 The only thing I noted very quickly is item 6.4 needs to be capitalized. 522 00:39:35,550 --> 00:39:38,670 Oh, yes, I'm going to get it. 523 00:39:38,670 --> 00:39:46,710 Um, but yeah, nothing, nothing else for me to change at this point in time. 524 00:39:47,610 --> 00:39:50,190 Um, yes, so we don't have to worry anything because it's just a first look. 525 00:39:50,250 --> 00:39:54,550 It'll show up on the agenda again next month and that will be our second look and our vote. 526 00:39:54,790 --> 00:40:01,810 Thank you also for making my policy draft, Peter, but we could have a motion to move on to 527 00:40:01,810 --> 00:40:04,810 suicide. Oh, Josh, I'm so sorry. I'm going to tell you who can go. 528 00:40:07,070 --> 00:40:14,210 Okay, the suicide prevention policy motion move on to that. Thanks for again. 529 00:40:17,520 --> 00:40:19,540 Okay, go ahead and tell us about this one, Peter. 530 00:40:20,000 --> 00:40:23,600 Okay. I'll note I'll clean up the front page. Okay. 531 00:40:26,180 --> 00:40:27,680 I'm not sure how I got that. 532 00:40:27,680 --> 00:40:41,920 Yeah, so again, this is also a required one. We've had to have suicide prevention procedures in place for years, but again, we need to have very specific policy on it. 533 00:40:41,920 --> 00:40:58,000 So just getting through it for our purposes of the school, our school psychologist is the one who would directly handle suicide issues or that's ideation prevention, those types of things. 534 00:40:58,000 --> 00:41:02,600 If they are not available, then I am available as well. 535 00:41:03,160 --> 00:41:08,760 Again, that's someone who is fully trained to deal with those things and is honestly better, 536 00:41:08,760 --> 00:41:12,460 better equipped for giving resources to parents and things like that. 537 00:41:13,600 --> 00:41:19,820 But again, this is just making sure that we understand, hey, if there are any concerns they've come up regarding suicide, 538 00:41:19,820 --> 00:41:23,280 it needs to be addressed. It's not something that we rush over. 539 00:41:23,280 --> 00:41:28,260 It's not something that we just say, well, we'll talk about it in a few weeks. 540 00:41:28,580 --> 00:41:33,500 So this is, and again, this is not all inclusive, these are just some warning signs. 541 00:41:35,040 --> 00:41:41,360 And if any of these warning signs do occur, then employees need to follow some very specific 542 00:41:41,360 --> 00:41:41,960 responses. 543 00:41:43,460 --> 00:41:48,400 Basically, the crux of it is taking media action, inform someone, what's going on, parents 544 00:41:48,400 --> 00:41:54,480 also need to be informed about if a student has made a comment or something like that. 545 00:41:55,080 --> 00:41:58,520 Again, you do have some kids who are very flippantly saying, I'm going to shoot myself, right? 546 00:41:58,700 --> 00:42:04,080 And they're just, and it's more an expression rather than that, but we still do a lot on it 547 00:42:04,080 --> 00:42:10,220 just to make sure that parents are aware we just want to, yeah, not take things for granted. 548 00:42:11,980 --> 00:42:15,380 Okay, so then it just talks about what employees should not do. 549 00:42:16,080 --> 00:42:23,320 Again, none of this is new, this is big, yeah, in code for years, as far as what they should do. 550 00:42:24,140 --> 00:42:29,340 Then it talks about next steps that we as a school do, whether that's a school counselor or a school psychologist, 551 00:42:29,600 --> 00:42:32,560 the executive director or someone else who's deaf and deaf. 552 00:42:34,680 --> 00:42:42,340 Okay, and then if just talks about those, if we move on to eight, there are times where there is a genuine list 553 00:42:42,340 --> 00:42:46,980 and talks about the same for Lisa and what that looks like to get them to proper help make sure 554 00:42:46,980 --> 00:42:51,140 that they're not helped. So at home, a little bit for the hours or someone runs to pick them up, 555 00:42:51,280 --> 00:42:57,920 right. So those types of things, there are some hotlines that we need to include just to reference those 556 00:42:57,920 --> 00:43:05,740 as well. And this is something that we cover in our social emotional learning lessons, especially 557 00:43:05,740 --> 00:43:09,860 with older students. You really don't get into it with the very younger kids because they don't 558 00:43:09,860 --> 00:43:17,140 and recognize that. But then we also have a policy portion on reentry, which just means 559 00:43:17,140 --> 00:43:21,060 after the coming back from an incident like this, how do we help support them? 560 00:43:23,360 --> 00:43:30,420 Yeah, and then last is just that if there is a death or serious attempt that we activate a response, 561 00:43:31,200 --> 00:43:34,180 it is wonderful to have a partnership with the school districts. 562 00:43:35,420 --> 00:43:45,840 There are a lot of resources in the valley for any school that has any type of incident or issue, so hopefully there will be nothing like that. 563 00:43:46,020 --> 00:43:53,660 There are even things like that if there were, say, the death of an employee or the death of a student that wasn't suicide. 564 00:43:53,660 --> 00:43:55,960 and it's very traumatic and everything else. 565 00:43:56,240 --> 00:43:58,220 So that's basically it. 566 00:43:58,280 --> 00:43:59,940 I don't got a legal reference as well, 567 00:44:00,040 --> 00:44:00,860 but we need to follow. 568 00:44:01,160 --> 00:44:06,140 The post-vention section 12 talks about communication 569 00:44:06,440 --> 00:44:08,500 to reduce contagion risk. 570 00:44:09,020 --> 00:44:09,320 Yes. 571 00:44:10,440 --> 00:44:15,560 So that is, so one of the interesting things 572 00:44:15,560 --> 00:44:18,620 that happens with suicide ideation in particular 573 00:44:18,620 --> 00:44:22,640 is that once one student has attempted suicide, 574 00:44:22,640 --> 00:44:27,080 there's a massive uptick in other students who will attempt suicide in this 575 00:44:27,080 --> 00:44:31,920 surrounding area. And it's literally looked out as a type of contagion. It's 576 00:44:31,920 --> 00:44:39,580 almost like a communicable type thing, or it's, again, it's not really, right? But 577 00:44:39,580 --> 00:44:43,140 it's, oh, well, now people are thinking about it and wow, look at how much 578 00:44:43,140 --> 00:44:46,500 attention this person got. I want attention. And so then they start talking about 579 00:44:46,500 --> 00:44:50,700 or they do it. And so it's just, it's kind of this weird ripple effect that really 580 00:44:50,700 --> 00:44:53,100 does go throughout communities, 581 00:44:53,280 --> 00:44:55,260 so you can see communities with gun violence. 582 00:44:55,260 --> 00:44:56,460 It's very similar, right? 583 00:44:56,640 --> 00:44:59,760 Okay, there was something that happened here, like, 584 00:45:00,000 --> 00:45:29,940 If there was a mass shooting in an area, it's much more likely to have a mass shooting in that area again. You either get people who can go to those sites to visit the light. There's also a weird thing that happens. So that's what the contagion is. So contagion is the. It's one thing appropriate word for that. Okay. In a few. Yeah. And we can change it. I'm not. Yeah. No, it's fine. If that's a word that's used for it. I just thought maybe. 585 00:45:29,940 --> 00:45:38,720 maybe which I would have done as well is copying and pasting from other policies to help me write a new policy and maybe it was like a COVID-related policy. 586 00:45:39,740 --> 00:45:44,680 So I just thought maybe that needed to be deleted, but the way you've just described it totally makes sense. 587 00:45:44,940 --> 00:45:49,840 So if that's a word that's used to describe that, I personally am finally leaving it in. 588 00:45:50,240 --> 00:45:53,960 I can also just clarify it if you want, because if someone else reads contingent. 589 00:45:53,960 --> 00:45:56,340 I think a lot of other people are going to read it and not know what it means. 590 00:45:58,080 --> 00:46:12,520 I can just modify. I'm just one guy. I got it. Oh, you know, you know? Okay. Yeah, pretty much. I mean, I understood your explanation. I just didn't get that when I read it. Yeah, but Reagan did. So go Reagan. 591 00:46:14,280 --> 00:46:20,400 As a first look, just part 10, talked about documentation, records will be maintained 592 00:46:20,400 --> 00:46:21,200 securely. 593 00:46:23,620 --> 00:46:29,060 How long do we maintain records, which I would mean, part of the policy is their legislation. 594 00:46:29,680 --> 00:46:35,240 It goes with their student file, so along with their students, so that's until high school, 595 00:46:35,880 --> 00:46:36,800 until they graduate high school. 596 00:46:37,840 --> 00:46:39,080 So as long as they're here. 597 00:46:39,620 --> 00:46:42,800 And there's a single file that transfers between schools as well. 598 00:46:43,340 --> 00:46:48,280 So, yeah, again, it's just that's part of our existing file that we go with them. 599 00:46:49,980 --> 00:46:53,280 That's one where you would never want to say, oh, well, we had all these issues here. 600 00:46:54,000 --> 00:46:54,160 Right. 601 00:46:54,340 --> 00:46:58,080 Your record of that, you have no idea what transpired for the last few years. 602 00:46:58,300 --> 00:46:58,460 Yeah. 603 00:46:58,860 --> 00:47:03,320 But, yeah, sorry, document retention is the question that comes up in the work all of a sudden. 604 00:47:04,580 --> 00:47:12,780 So you're saying once a kid graduates all their personnel or their like school file stuff should be deleted? 605 00:47:13,860 --> 00:47:21,760 From what I understand they're kept for a number of years and then they are yeah there are some rules around how long they have to keep it. 606 00:47:21,820 --> 00:47:25,980 I'm not sure what it is for the high school because again they're kind of the end point with all of that. 607 00:47:26,660 --> 00:47:29,160 I know they have to keep it for at least a couple of years. 608 00:47:30,220 --> 00:47:36,500 Do we keep records of our students for a certain number of years after they're no longer 609 00:47:36,500 --> 00:47:41,200 with us or we send along what we need to send along and then we get rid of anything else 610 00:47:41,200 --> 00:47:42,380 that doesn't need to be retained. 611 00:47:44,060 --> 00:47:47,020 If records aren't a request, we keep those quite a bit longer. 612 00:47:48,180 --> 00:47:54,580 So say someone went into homeschool and never went back to a public institution and we had 613 00:47:54,580 --> 00:47:55,500 those longer. 614 00:47:58,400 --> 00:47:58,820 Yeah, 615 00:48:00,880 --> 00:48:13,440 this looks good for first work. Yep, this is another one that will be on the agenda next month then is the plan and we will vote on it. So take it with you. 616 00:48:13,640 --> 00:48:16,080 Look at it. I'm back next week with or next month. 617 00:48:16,820 --> 00:48:26,980 with any changes um that you want to talk about. All right if we're ready to move on we can have a motion for board membership. 618 00:48:30,100 --> 00:48:40,380 All right thank you. Um so we were already kind of talking about wanting to recruit more members once we got into the new school year. 619 00:48:41,200 --> 00:48:47,700 Brian, before you came, Audrey emailed me and her health is just getting worse, basically 620 00:48:47,700 --> 00:48:53,020 she said, and she felt bad, but she just felt like she couldn't continue on serving the 621 00:48:53,020 --> 00:48:58,900 board, and so that makes me feel even more like, okay, we need to be more people in the 622 00:48:58,900 --> 00:49:01,040 fall, like, one school officially gets started. 623 00:49:02,780 --> 00:49:08,440 So my thoughts for that were to make some lovely little posters on Canva and put them around 624 00:49:08,440 --> 00:49:13,180 the school and maybe get Cynthia to send a remind message and an email stuff like that 625 00:49:13,640 --> 00:49:22,120 and let people know that we're recruiting our bylaws call for, well we're a self perpetuating 626 00:49:22,120 --> 00:49:28,480 board and so we don't need to have elections. Folks that any of us want to nominate Peter Cynthia, 627 00:49:28,760 --> 00:49:34,500 you want to nominate, then they can get in touch with any one of us really but ultimately the board 628 00:49:34,500 --> 00:49:41,880 president and then the board does vote on whether that person becomes a member of the board if 629 00:49:41,880 --> 00:49:45,960 that person wants to become a member of the board. So that's like the official way that they 630 00:49:45,960 --> 00:49:51,780 become a member is the board votes. But for that historically interested people have met with 631 00:49:51,780 --> 00:49:59,100 the board president to just talk about what it means to be on the board and an experience. So 632 00:49:59,100 --> 00:50:05,260 So be thinking about anybody who might want to join the board, and then we'll recruit 633 00:50:05,260 --> 00:50:06,700 more broadly as well. 634 00:50:06,740 --> 00:50:12,180 And normally, like, what are our bylaws to find as a corum and full committee or whatever? 635 00:50:12,500 --> 00:50:14,560 Our corum is just a majority. 636 00:50:15,510 --> 00:50:20,120 Our bylaws do specify a minimum of five members. 637 00:50:20,520 --> 00:50:24,400 And so now that Audrey has resigned, we are below our minimum. 638 00:50:25,020 --> 00:50:31,280 However, I was looking up just so what happens if a board is below its minimum number of members. 639 00:50:31,880 --> 00:50:36,120 As long as there's still a quorum, the board can continue to vote on business like we did. 640 00:50:36,380 --> 00:50:41,320 And so I interpret that to mean since we had three members here and that was our quorum 641 00:50:41,320 --> 00:50:45,020 before Audrey resigned that we can continue voting on business. 642 00:50:45,640 --> 00:50:52,960 But we don't want to be out of line with our bylaws long term and so it's just more urgency 643 00:50:52,960 --> 00:50:58,580 to recruit more members. I think you want to see back to school night would be a great opportunity 644 00:50:58,580 --> 00:51:07,420 for them. Yes. Yeah. Yeah. Yeah. Even if we get set up a word there to say, like we're asking for volunteers 645 00:51:07,420 --> 00:51:14,940 for everything, right? Right. And that's a great time to. Right. Yeah. Yeah. And that again, 646 00:51:15,020 --> 00:51:20,660 merges into the next thing. So we'll be a little squishy with our emotions right now. But the 647 00:51:22,880 --> 00:51:27,780 the last couple of years, I think I've been able to be there to say a word. I have family 648 00:51:27,780 --> 00:51:31,880 stuff and I can't be there. Reagan, are you going to be a back to school night? 649 00:51:33,780 --> 00:51:37,600 What is it? I just want to be this Monday. Yeah, I'll be there. 650 00:51:37,680 --> 00:51:42,860 Could you, like, it doesn't have to be long. Could you just introduce yourself, tell him you're 651 00:51:42,860 --> 00:51:47,860 the board treasurer. And if Tracy, well, Tracy should be there. She'll be, thank you, Josh. 652 00:51:47,860 --> 00:51:55,020 to be talking about SCA stuff. So just like point out that Tracy is a member because she's 653 00:51:55,020 --> 00:52:03,180 president of SCA and maybe let everybody know we meet monthly and we level in community 654 00:52:03,180 --> 00:52:08,620 comes and attend board meetings and that we're recruiting and we'll give more information about 655 00:52:08,620 --> 00:52:13,280 that but if anybody's interested they can let you know and to look out for the more information. 656 00:52:14,400 --> 00:52:19,840 Yeah, I mean, I can tell, is there a formal time that I do it for that, or do you talk to that? 657 00:52:20,140 --> 00:52:20,540 Okay. 658 00:52:20,740 --> 00:52:21,080 Okay. 659 00:52:21,080 --> 00:52:23,480 Make sure I don't watch this. 660 00:52:23,880 --> 00:52:26,460 I want to keep it short of what she just said. 661 00:52:26,980 --> 00:52:27,080 Yeah. 662 00:52:28,220 --> 00:52:29,320 Short is usually better. 663 00:52:29,520 --> 00:52:30,360 Like, would I talk to them? 664 00:52:30,380 --> 00:52:33,560 I've tried to keep it short, and I feel like everybody's like, oh my gosh. 665 00:52:33,640 --> 00:52:35,680 Why is there somebody still talking about this? 666 00:52:40,140 --> 00:52:40,540 Yeah. 667 00:52:40,540 --> 00:52:44,920 I'm happy to do that, and that way we'll get together and make sure that we get a good consistent message. 668 00:52:45,340 --> 00:52:45,860 Thank you. 669 00:52:48,080 --> 00:52:52,940 Okay, now we'll be more formal again, and if we're done talking about board membership and 670 00:52:52,940 --> 00:52:57,060 back to school night, we can have a motion to move on to a director's update from Peter, 671 00:52:57,220 --> 00:52:58,100 if he has anything else. 672 00:52:58,260 --> 00:53:01,300 Move on with director's update, I don't want to say that. 673 00:53:01,880 --> 00:53:02,420 Thank you. 674 00:53:02,680 --> 00:53:03,580 Anything else for his Peter? 675 00:53:04,600 --> 00:53:08,580 I thought one that would be fun to share, that we haven't shared yet. 676 00:53:09,480 --> 00:53:13,880 We were voted as the number one charter school for all of Northern Utah. 677 00:53:15,700 --> 00:53:16,800 Congratulations, you guys. 678 00:53:17,600 --> 00:53:17,720 Yeah. 679 00:53:18,180 --> 00:53:23,360 So they've been doing some, yeah, notices you want to talk about them now? 680 00:53:23,500 --> 00:53:24,880 It's just best of Northern Utah. 681 00:53:25,180 --> 00:53:25,520 Yeah. 682 00:53:26,580 --> 00:53:30,440 So all of our rewinds saying both grants or both grants, right? 683 00:53:32,420 --> 00:53:34,540 And the gym I go to, you're saying anything? 684 00:53:34,800 --> 00:53:34,960 Yeah. 685 00:53:34,960 --> 00:53:39,020 It's like, yeah, we've probably got best of each time in a year or so. 686 00:53:40,100 --> 00:53:46,940 But I honestly think it's pretty cool to see that based on us being the smallest charter school in the valley as well. 687 00:53:48,180 --> 00:53:55,440 And just, yeah, it's also shout out to the number of families who are willing to engage and participate and be a part of the school. 688 00:53:56,320 --> 00:53:58,780 And yeah, it will still put it in the boat. 689 00:53:59,880 --> 00:54:05,120 That's like quite a voting process. Did you have you ever voted in the Western Northern Utah? 690 00:54:05,700 --> 00:54:09,460 I mean, it was a little overwhelming to me the number of different categories that I could choose 691 00:54:09,460 --> 00:54:14,320 to vote things and I almost was like, I'm done with this. There's like any you don't have to vote 692 00:54:14,320 --> 00:54:28,760 in everything, but it just was overwhelming to me. So the fact that people would vote because it can 693 00:54:28,760 --> 00:54:32,220 have families or people that are happy about the school and willing to vote, then it doesn't 694 00:54:32,220 --> 00:54:38,740 matter how many times you remind them, they're not going to vote. And so like, yes, the reminders 695 00:54:38,740 --> 00:54:44,380 are helpful and important, but actually there were people who were living for the school. So that's 696 00:54:44,380 --> 00:54:52,480 great. Well, well done, Peter and Cynthia and all of the school employees, the teachers, the staff, 697 00:54:52,900 --> 00:54:58,340 the volunteers, everybody coming together to make the school a great place so that we could receive 698 00:54:58,340 --> 00:55:00,400 that honor. Yeah, thank you. 699 00:55:04,780 --> 00:55:09,220 We were also ranked once again and I just want to verify as the 700 00:55:09,220 --> 00:55:16,700 fourth best public K-8 school in Utah. So it's still there and we're still looking at the 701 00:55:16,700 --> 00:55:24,080 academics and the yeah, much other factors but yeah. That's great. And I think last 702 00:55:24,080 --> 00:55:30,900 point I'll put it in as we do have quite a weight list. I know it's going to be a slightly 703 00:55:30,900 --> 00:55:34,420 weeks ago, we still had, yeah, over eight students on the way 704 00:55:34,420 --> 00:55:38,120 those two wanted to be in. I'm sure it's, yeah, changed a 705 00:55:38,120 --> 00:55:43,020 little bit, but yeah, I mean, at the time we had 24 people 706 00:55:43,020 --> 00:55:46,180 who wanted to get their kindergarten here, and do not. That's 707 00:55:46,180 --> 00:55:51,060 all other class times to, right? So, wow, you got 708 00:55:51,060 --> 00:55:54,960 Yeah. So congratulations. 709 00:55:59,060 --> 00:56:03,120 When I hear her as like, and I can't, I can't pull in. 710 00:56:03,140 --> 00:56:07,240 Yeah, yeah, yeah. 711 00:56:07,460 --> 00:56:08,020 Yeah. 712 00:56:08,320 --> 00:56:10,820 It's all lottery and kindergarten unless you have a sibling. 713 00:56:11,140 --> 00:56:12,240 Yeah. Yeah. 714 00:56:12,720 --> 00:56:12,880 Yeah. 715 00:56:13,480 --> 00:56:13,780 So. 716 00:56:14,240 --> 00:56:15,620 Well, those are great updates. 717 00:56:17,440 --> 00:56:18,880 OK, Tracy's not here. 718 00:56:18,880 --> 00:56:23,680 So no SCA update except I think that they've been recruiting and we have our back-school 719 00:56:24,960 --> 00:56:26,600 community function soon. 720 00:56:27,080 --> 00:56:32,240 The state requires that once a year at least we post all of our board meeting dates for the whole year 721 00:56:32,240 --> 00:56:36,260 and we could change them if we want to but here they are. Also 722 00:56:36,980 --> 00:56:40,260 everybody have all of our board dates for the whole year. 723 00:56:48,310 --> 00:56:53,150 We can vote on it again. We voted on it in the spring, but we can vote on it again if we want to. 724 00:56:56,730 --> 00:57:05,070 No, we decided in the spring to switch to Thursdays at this time, and so that was when the decision point was made. 725 00:57:05,070 --> 00:57:12,730 this is just the state requires us to post them once a year and I decided just 726 00:57:12,730 --> 00:57:16,030 to be very careful and actually post all of the dates in our agenda rather 727 00:57:16,030 --> 00:57:19,750 than rely on the minutes from a few months ago that just said the second 728 00:57:19,750 --> 00:57:25,650 Thursday of everyone. I'm not sure how specific they want us to be. All right well we 729 00:57:25,650 --> 00:57:28,770 could have a motion to adjourn the meeting if there is not anything else. 730 00:57:31,510 --> 00:57:35,050 I like the 731 00:57:35,050 --> 00:57:39,790 motion meeting. Oh, I guess we have to vote on that. Sorry, I'm getting tired. Um, so Shaw 732 00:57:39,790 --> 00:57:48,070 motion, Carlson seconded. All in favor? Any opposed? None. Okay, motion carries. Meaning is 733 00:57:48,070 --> 00:57:52,070 adjourned at 6.29 p.m. 734 00:57:54,270 --> 00:57:55,190 It's not yet.