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Good evening, and welcome everyone to the Bedford City Council meeting of Tuesday, August 27, 2019. Thank you for being here. Our first item on tonight's agenda is our work session.

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And in that work session, we're going to get an update on the Boys Ranch Park phase next, specifically the design and business plan review.

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So I will, I think I'm going to turn that over to the open this up.

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Sissy, I think, Bert, are you going to talk first?

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Mr. Mayor, actually.

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I'm sorry.

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The Brian's going to talk to me.

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That's all right.

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Thank you.

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I'll get back in the swing of that.

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I understand.

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Another opportunity for us to brief you on where we're at with phase next.

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I did want to say that I've read some things on next door and some comments out there about how,

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You know, we go to the voters for a bond election and it passes and it seems like there's this big law of no activity happening and I can see why that is given the design process happens behind someone closed doors once you get through that public input process, but I just want the council to know and the public to know that a tremendous amount of work and planning is going into this effort.

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You know, we have 20 plus staff meeting across the street once a week discussing the design

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process and where we're at and what it means with our city codes, etc.

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So there's a tremendous amount of work happening to turn these pretty pictures that are on

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maps and and and and boards into reality and tonight's another opportunity for us to

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to brief you on on where we're at.

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So we want to focus the lion share of our time on the operations of maintenance plan, on

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the estimates that have been developed by pros consulting, Michael Svets is here to provide

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an overview of that. So he's going to kick this off. We want to make sure he's got enough time

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to get through this and you've got enough time to answer and ask any questions that you have

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with respect to our projections for their operations of the overall part, not just the recreation

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center, but the overall part itself. We do want to leave 10, maybe 15 minutes at the end here,

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persistently to give you a very brief overview of where we're at with the actual design. We're only

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at 15 percent. There's a lot, a lot of a lot of road to drive yet, but we do want to give you

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please give you an understanding of where we're at.

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Would you have some initial pictures to show you as well

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with respect to what this center and part could like

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and if you look like in the future.

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So with that, I'll turn it over to Michael Svetz,

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so we can start walking through operations and maintenance.

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Mike Svetz, recovering Parks and Recreation Director

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with Pros Consulting, but also just as to frame this for you

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is I've also had experience in designing, building,

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and operating multi-gen centers ranging from 25,000 square feet up to 160,000 square feet.

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So not only is this information based on the most recent operation plans and the direction

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in which communities go and operating these kind of have a picture in my head in terms of

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how successful multi-gen centers operate.

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So, a couple of things very quickly, a business plan is just that.

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It is meant to be a guiding document.

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It is based on a set of projections, based on a set of assumptions.

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In no way, shape or form is this meant to serve as anything other than a really solid

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starting point for you.

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It doesn't mean that as the operations evolved that you wouldn't adjust the policy or

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just fees in some way, shape, or form.

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What we're bringing to the table is a lot of experience

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from across the country in particular in Texas

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with regards to operating these type of facilities.

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But the other thing I want to make sure

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that you recognize is that this is a $65 million investment

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that your community has approved

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into not just the facilities, but the park as well.

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And, you know, sometimes we have a want to try and compare what exists today versus what is going to exist, and it is not an apples to apples comparison.

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And so as we go through this, recognize that this is a very different park, and this is going to be a very different set of facilities that you are going to offer to your community.

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So, what I wanted to do is just kind of run through, obviously the business plan is probably

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close to 100 page document. We're not going to go through every last page tonight, but

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I tried to boil this down to assumptions as well as then the finances behind that. So,

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a little bit on the methodology, some of the key components that we want to talk about,

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the primary service area who we expect to utilize the park kind of day in a day out,

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the facilities, the pool day in a day out, run through park maintenance, run through

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the multi-gen center and then be able to kind of summarize it for you at the end.

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So the methodology I think is really important is to recognize that this is a community

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project and we're really kind of rooting this in what we call community values model.

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What we have done, not just what you all have done in terms of going out to the voters,

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but what we have done back in January and February and March and April and May and June

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was get a lot of input from the community to really determine what the needs are of the community.

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That's first and foremost.

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You're not investing $65 million into something that the community does not intend to use.

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And so the design of the park, the design of the facilities is really geared towards maximizing the utilization of that investment.

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The second thing to recognize is that all of this has to be rooted in operational and maintenance best practice standards.

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Again, 65 million dollar investment and you're going to need to make sure that you're managing it to a best practice level in order to maximize the return on that investment.

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The finances in revenue, obviously the business plan is very rooted in understanding the operational

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expenditures, as well as the projected revenue capture associated with it.

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And then of course governance and organization, it takes people to provide high quality

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experiences for your community.

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And so whether it's park maintenance or whether it's facility management and operations,

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There's going to have to be an investment with regards to the staffing levels necessary in order to support that utilization and that investment.

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So one thing we wanted to make sure we understood is we have to understand the total cost of ownership going into this project.

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We recognize that it's a $65 million investment.

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About 20 million of that is renovating the park in and of itself.

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The operations in maintenance is the critical component, though, because this is what you

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approve year over year over year in terms of the operating budget to help support the

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operations in maintenance of that.

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If you don't support that operations in maintenance necessary to manage those facilities and

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parks at a best practice level, that capital investment is infrastructure.

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We spent a lot of time talking about the infrastructure associated with the park, investment, and the facility investment.

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That infrastructure has life cycle replacements to it.

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And they have life cycle replacements schedules to it.

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And so I always use the analogy that says buy a new car, but don't have enough money to change the oil.

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How long is that new car going to last you?

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It's the same concept when we start talking about the infrastructure associated with it.

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So it's critical to understand the O&M component is very important to recognize, to make sure that you make sure that that capital investment meets the expected life cycle.

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That could be beneficial.

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That could be benches.

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That could be playgrounds.

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That could be HVAC.

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All of that is infrastructure, but it takes O&M dollars to manage that to a best practice standard.

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The operations of maintenance costs, we are looking at park maintenance, we are looking at the multi-gen center operations and we're looking at the outdoor pool component to give you a total understanding of what that operational budget looks like year over a year.

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And then the cost recovery approach is to recognize that you have revenue and that includes

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park revenue, park generated revenue, facility, multi-gen center revenue as well as outdoor

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pool revenue, divide that by all the expenditures with those associated functions and we're

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coming up with that total cost recovery percentage.

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So that's kind of the gist, the bigger picture gist is to what we're looking at when we talk

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about the development of a business plan.

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From a service area perspective, we've recognized that there is competition, not just within the city of Bedford, but within the school district area, and also outside of that.

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But we wanted to really kind of focus in on who is going to be your primary user day in and day out, and we've established that to be your school district boundaries.

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So that is just kind of what is shown on the map.

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So all of the kind of projections we look at,

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we're looking at that as your primary user group.

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As far as your park maintenance operating assumptions,

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so from a revenue assumptions perspective,

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there's not a lot of revenue that typically goes into offsetting park maintenance expenditures.

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So it's primarily going to be rentals, reservations, potentially some special event permitting, athletic fees that you collect any kind of sponsorships and downwind earned income.

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But those are kind of the primary revenue sources that we would have to look at that said, if you were not building a multi-gen center, and you are not building an outdoor pool.

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And you were just spending $20 million to renovate the park perspective that these would be the primary sources of revenue that you would look to to offset some level of percentage of the maintenance expenditures.

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And again, I'll hammer the point home. We have and should establish best practice maintenance standards.

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So, what does this mean?

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Every asset in that park has specific tasks that are necessary in order to manage maintained

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any of those assets.

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But then there's frequencies that go along with that.

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So how often do you cut the grass?

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How often do you clean restrooms?

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How often do you manage and maintain athletic fields?

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How often do you do to manage and maintain such things as a picnic shelter, special event

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areas. All of that is provided as a guide in the business plan. Projected Park Maintenance

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staffing levels, we have approximately three full-time as well as a bevy of part-time employees

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that should be dedicated to managing and maintaining this investment seven days a week,

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pretty much 365 days a year, and the $20 million investment that you're making in it.

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So, from a financial plan perspective, this is approximately the amount of money that you spend today managing and maintaining

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Bois Ranch Park, just shy of $400,000.

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What we're projecting in terms of Park Revenue is just shy of $100,000.

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And all of the revenue here is more spelled out in the business plan, but it's based on your

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current fee schedule. So if you were to change those fees in one way, one direction or another,

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you potentially could have less indoor or more revenue. From an operation budget, we're kind

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of looking at moving the dial from about 380,000 up to about 600,000. Again, recognize that

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it's a higher level of management and maintenance and operations, but you're building basically

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building a brand new park and you want to start off on the right foot to make sure that it

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is managed and maintained so that it's cleaned and in repair and that $20 million investment

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makes it to its expected lifecycle schedules. As far as the Proforma goes, I know that this kind

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of came up in June, but just to give you an understanding, if you were just building the park,

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You're looking at about a 16 to 17% cost recovery based on the revenue that is projected to come in through the reservations earned income and so on and so forth to offset the operations and maintenance cost of about $600,000 a year.

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How does that compare to what you're investing today versus what we're projecting that you invest in annually?

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It's about $220,000 greater in your current park maintenance budget for Bedford Boys Ranch

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above and beyond what you're spending today.

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Again, the personnel side of the equation, the resources side of the equation, managing all

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those assets to a best practice level, it's about $220,000 more than you're currently

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spending today.

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From a multi-gen center perspective, the operational assumptions, we're looking at the facility

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to be open about 103 and a half hours a week.

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So there's a hundred and sixty eight hours in a week. You're going to be open about 60% of every hour of every week.

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Obviously you would have some holiday hours that you may close or you may have shortened hours.

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But in essence, this is what you would be looking at from about 52 to weeks a year.

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This is different than than what you're currently using.

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You're operating today right now.

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I think you open it about 7am, but when you build a multi-gen center, and you have the fitness

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component that you are going to have in it, you're going to want to provide your residents

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or some of your residency opportunity to, quote unquote, get a workout in before they

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go to work.

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It's also critically important to recognize that those morning hours by offering those mean

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that you have less people trying to use the facility during prime time, which is for...

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So, if you shortened and you wanted to open later in the morning, you can expect that many more people trying to use the facility and in particular use your fitness center between those primetime hours, which could potentially lead to some overcrowding issues. Primetime is primetime for that exact reason. It's when the most people are available to use it, or when they most people will choose to use it after work.

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Gymnasium and aquatic schedules will be different than the 103.5 hours simply because you will

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program those spaces, whether they be sports programs, whether they be camps, whether they

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be swim lessons, you will not have open swim available during every potential hour of every

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square foot of water and you won't have every square foot of your gymnasium open to the public

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every 103.5 hours per week. You will program those and so just as you do today you end up with separate pool schedules and separate gymnasium schedules.

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Your membership in the daily admission pretty much includes unlimited use of the facility during the operating hours.

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Typically, you build in benefits such as priority registration for programs.

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Most group exercise programs are included in the price of the membership.

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This is different than the old days, where we charge separately for our membership and then charge for programs.

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The private sector has really moved in the direction and you can see this everywhere,

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where you pay for our membership or you pay for a daily admission,

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and you get your group exercise programs included.

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And so this is again, this is a change in kind of a best practice way of operating

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these multi-gen centers run by communities.

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Childwatches also included in the price of a membership and just to be very clear about

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what childwatches and what childwatches not, it's not daycare.

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It's typically available for kids to 12 and the maximum amount of time, then which the

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per any child can be in child watches about two hours.

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The other caveat is, is the person who leaves that person that child in child watch has to

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remain in the facility.

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So we're not dropping off and going somewhere else.

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This is intended for mom and dad who want to come in and get a half hour to an hour,

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maybe an hour and a half work out and go into a group exercise program and that you have

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basically built in babysitting into your facility for the convenience of those parents

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who want to use of facility but can't get a babysitter for an hour and a half at a six

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o'clock on Wednesday. Full-time projected staffing levels for the entire facility is about

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16. Seven of those positions exist today within your operational budget between the

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Brake, Splash and the Senior Center. So you would be adding in nine additional employees,

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full-time employees. Those are the Parks and Recreation Director, a Recreation Center customer

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service supervisor basically somebody to manage the front desk and the the bookkeeping

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associated with the facility and Aquatics Coordinator because you're obviously expanding

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Aquatics to being a seasonal offering for you to a 12-month operation as well as and then

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your double and down when you have your indoor and outdoor pool seasons during the summer.

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A fitness supervisor, a facility maintenance supervisor dedicated to this almost 76,000 square foot

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facility and custodians, cleaning, cleaning, cleaning, I cannot emphasize enough the need to

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keep a facility clean. And the key component is not just what you do during the day, but

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it's really hard when you have that level of utilization in any kind of facility to make

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sure that when you clean it, when do you clean it, you clean it after hours. And so basically

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you're talking about supplementing custodial operations during a day with nighttime cleaning as well.

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One key thing to recognize and I think this is something to just build in for when this facility opens.

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We did this way, way, way back 20, some years ago and I think even Mike had mentioned this this

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evening, the great vine is doing this next week, the week after Labor Day, they're closing their

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facility down for an entire week. And all they're doing is repair, maintenance, deep cleaning.

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It's a great time to do it. It's when life's in transition, kids go back to school,

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and you enter your quote unquote indoor busy season with a facility that feels as if it's brand new and

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cleaned from top to bottom. It's just something that's really, really difficult to do

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when you're operating a facility 103 hours a week, it's worth the investment and it's worth the

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investment in the in the capital investment that you're making in the facility. So from a financial

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plan perspective, this is what you're spending today at the Brack, the Senior Center, and Splash,

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it's close to 1. just over 1.5 million dollars for the operations of those facilities today.

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And as I mentioned before, you have seven existing full-time employees into these operations

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as well.

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Your revenue capture is just under $700,000.

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So your current cost recovery of splash, senior center, rec center, is about 45% today.

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So, your net general fund subsidy today is just shy of $900,000.

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As far as the projected membership fees go, now this is based on the competition analysis.

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This is based on your community's desire to make sure that the facilities are affordable.

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And this is also based on some of the other best practice that we see.

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these are based on monthly fees. Again, it's hard to compare apples to apples because what's

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offered today is nothing compared to what you're going to offer in a couple of years when this

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facility opens. But these are the projected membership fees and they're actually not that far off

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of what you're currently offering today. As far as your revenue goes, we're looking at a revenue capture

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of about $1.9 million projected over the course every year.

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And of that, we're projecting 54 or 55 percent of that to be directly related to membership

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fees, passes, and so on and so forth.

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I mentioned back in January, simply that I think you're a typical target for a cost recovery.

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If you're looking for 100 percent cost recovery, which I know is not your stated goal,

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But if you were looking for a hundred percent cost recovery, you typically would be in the neighborhood of 65 to 70 percent of your revenue coming from membership and passes.

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If you rely on too much other revenue, what that in turn does is means you're trying to generate revenue through programs and rentals, which in turn means that that space is not available for your membership to use.

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because you're over-programming the facility, which really means at the end of the day what you end up doing is you end up having very little open gym time, very little open swim time,

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and what's most available to folks use day in the day out is just the fitness center and just the indoor walking track.

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As far as your operating budget goes, we're looking at about 2.5 million, about 74% of that is made up of personnel.

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And I would have to go so far as to say that more of your personnel is part-time employees than full-time employees.

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And, or at least 50-50, it's a very different way that most other departments in government operate.

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Most, every other department in government operates with full-time employees, recreation facilities, parks, tend to lean very heavily on part-time employees.

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And so that is built into this equation as well.

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When we look at the overall performer, we're looking at about a 77% cost recovery based on the assumptions that have been laid out here,

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but are more detailed in the business plan,

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which means that you're general funds,

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so that subsidy is less than $600,000 a year.

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You're currently operating at a general fund

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subsidy of over $800,000 a year.

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So comparing your current versus your projected,

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you are looking at moving from a total cost recovery

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of 45% to a total cost recovery of 77%

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And what does that mean in total dollars and cents, that means the general fund subsidy that is going to support the multi-gen center and the outdoor pool is about $260,000 less than what you're projecting for your spending today.

250
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So, overall, when we look at your current operations against your future, for the park, for the multi-gen

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center, for the pool, taking into account the $100,000 revenue that you would expect to capture through

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park revenue, you're expecting to decrease your general fund subsidy by about $137,000 annually.

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And if there's a problem with that projection that can look at it and say, you know what,

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I would expect that you would operate at no more of a general fund subsidy than you are today.

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And I think that's really, really important to recognize.

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Not only will you operate at no more than a general fund subsidy today,

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The number of people in this community that use the park and the facility is going to be substantially more than what are using the park and the facilities today.

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Questions, concerns, comments, suggestions.

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All right, well, thank you very much for that.

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I did spend time going through the entire attachment that you sent us.

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So this really helps to kind of consolidate and point to the critical elements of that entire package of information and a more succinct way, so thank you for

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boiling it down to this presentation.

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So that was quite helpful. Let me see if anybody has any questions.

264
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But he's clicking a button yet.

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I will just go with the fact that today I don't see it there.

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Councilman Fisher. Thank you, Mayor. So, when you look at the

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multi-generational, multi-generational center revenue and the passes, how

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conservative are you looking at that? I mean are you assuming that every

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citizen in the city member is going to bypass me? No, it spelled out pretty

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succinctly in terms of the number of passes that. So if you look at this,

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this

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So how many of each of these?

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We would expect that not any more than 20% of your community would actually be members of the Recreation Center.

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Best practice is about 22 to 25%.

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Now, you may end up with a number of individuals, and I've experienced this where you build a facility like this,

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and people are either really, really anxious to be a quote unquote member, or they wanted to do

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the daily admission to try it out. And just depending upon where people are added in terms of where

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they find the value, you will end up with either 20 percent, 20 to 25 percent of your community being

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members, and then typically another 10 to 15, maybe 30 percent up to 30 percent of your community,

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using it as as part of a daily admission.

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I think you will see a lot of people use your facility

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from a daily admission perspective in particular during the summer

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when you have your outdoor pool.

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So, it may not be the way to phrase it,

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but this could be a worst case scenario.

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Very conservative budgets, and then I'm assuming

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on your best practice maintenance standards

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that you're you're factoring in, that you're mowing this once a week, that you're overseeding twice a year, you're fertilizing twice a year air rating.

289
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Yeah, I mean all those things have to be done and whatever else, but you know, so that's, I mean, I was just trying to figure out how.

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These weren't like a conservative on revenue and really trying to dial in the expenditures exactly.

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The one thing I will say is you will have a lot of novelty and newness associated with the

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park utilization and in particular the center utilization.

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So if you see that your revenue numbers are higher in the first year, you have to make a common

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sense assumption that they're going to drop off.

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You will end up with your first year of operations is not going to be normal because people are

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be very excited about this, they're going to want to participate and then as a year goes

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by, you'll really find out who your quote-unquote regular's are versus who your infrequent

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visitors are.

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Thank you.

300
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That's only name I see on my screen, so I think Mayor Portente.

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00:30:06,420 --> 00:30:20,860
So, Dean, you need to ask a bunch of questions to give you time, Mr. Wells. First of all, I want to say thank you to staff for bringing this. This is quite useful in any encouragement to continue to bring this subject regularly is encouraged.

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00:30:23,260 --> 00:30:24,160
So

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your revenue model, you're saying $45 for a monthly pass for a family,

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you're saying $25

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for a adult individual for a monthly pass.

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So we're saying $300 a year to join, essentially.

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So as you've done surveys around the country and locally and whatnot,

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I mean, does it take into account competition in the area?

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Yes.

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Right.

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Yes.

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That is, we have an entire section in the business plan related to the competition that is within the school district area.

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You know, there is likely some individuals that will continue to use, you know, the 24-hour fitness is the YMCA's, even, you know, North Richland Hills.

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But that's also why we're being relatively conservative.

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I will just say this as blatantly as I can.

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The success of your facility is going to be very much driven by the success of your employees

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and their ability to have an extreme high level of customer service, a high level of consistency

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of delivering that customer service.

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a high and what I mean consistency, it's not just giving people what they want, it's about being consistent in terms of understanding and enforcing rules and regulations associated with it.

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Do diligence associated with people sneaking in and that's going to happen is going to be really important.

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But at the end of the day, that level of customer service, though it may impact that person

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that's trying to sneak in, it preserves the value of the membership and the daily admission

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of the people that actually paid to get in.

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And as soon as you road at that level of due diligence and customer service, you completely

325
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can throw your financial model up a little bit.

326
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So you're saying based on these models, you believe that there will be some depletion and revenues

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00:32:44,170 --> 00:32:50,630
over time. No, I think that you will have membership? Yeah, I think no, I think what you want

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to strive for is an 85 and 80 to 85 percent membership potential. If you are able to establish

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that as a performance measure and measure that over time, you will be able to meet these

330
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revenue projection. So that 15% that you're not able to retain delutes the overall revenue

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number going forward, doesn't it? Yes and no. I think the other thing that you have to

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remember is that your costs are going to continue to go up. So the last thing that you

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00:33:23,290 --> 00:33:28,350
can do is look at this as a business but make a decision that says you're going to keep

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membership rates flat. And so a typical build-in of

335
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swimming. I disagree the last thing you can do is look at this as a business. I think we

336
00:33:37,110 --> 00:33:42,470
have to look at this as a business. So just taking your words. No, no, no, you have to look at

337
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this as a business. Yes, you absolutely do. Okay. And so you typically want to have an 85% membership

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attention. So you're seeing us recovering that that reduction of retained members, we're

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00:33:57,870 --> 00:34:03,910
recover that loss of revenue by increasing our fees. Partly by increasing your fees, but what you

340
00:34:03,910 --> 00:34:09,290
will always end up having people move in and out of, there's always going to be that. Okay, so

341
00:34:09,290 --> 00:34:14,570
it's just the transient nature correct residents. Correct. People leaving, people no longer

342
00:34:14,570 --> 00:34:21,710
using it, new people moving in, new people joining. Yes, I recognize that your population isn't

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going to grow significantly, and at some point your membership market will be established.

344
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But we don't inject that to be except 5, 10 years down the road.

345
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And I appreciate your statement about the quality of service.

346
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Is there anything that can impact these projections, revenue wise?

347
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Is there anything forcing or unforeseen?

348
00:34:47,110 --> 00:34:49,210
Well, a great recession.

349
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If we, if we, a great recession could impact the revenue, not sure, but I also think that the

350
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one thing that we did see during a great recession is as people spent more locally than they

351
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did on trade applications and things along those lines. The things that can impact your

352
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membership and your revenue model the most are customer service and clean and having the place in repair.

353
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If you end up going to a gym, and you see three, four, five machines that have out of order signs on them,

354
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which means now all these people are pushed into less machines to use.

355
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It takes longer for them to get a workout in.

356
00:35:31,830 --> 00:35:36,470
That those kind of, that is, that's what I mean about operating to a best practice.

357
00:35:36,610 --> 00:35:41,290
So in the revenue model where we're talking about the price for the memberships and the passes and whatnot,

358
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How comparable is that to other facilities around us?

359
00:35:49,770 --> 00:35:51,230
I hear you a valuable.

360
00:35:51,710 --> 00:35:56,230
You know, I think that from other facilities around you,

361
00:35:56,230 --> 00:35:59,090
I always look at it and say, what can your market bear?

362
00:36:00,030 --> 00:36:02,350
Okay, as opposed to saying,

363
00:36:02,650 --> 00:36:07,090
compare yourself to color or apex or north-richland hills.

364
00:36:07,830 --> 00:36:10,550
It's who you have in your service market.

365
00:36:10,550 --> 00:36:24,570
the community value, and this was expressed a lot, your community value of being conservative and not wanting to spend a lot of money impacts those fees.

366
00:36:25,590 --> 00:36:32,550
I will offer this, and I think this is important for folks to recognize, is that we're done with this business plan, we're done,

367
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But when you get to construction, you get to opening that facility, you get a year or two

368
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down, we're available to help work through resetting this, we're available to help to reset

369
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and re-look at things, and that's an extension of this work that we're doing here now.

370
00:36:53,210 --> 00:37:00,130
That's not a contract, a new contract or a change or that's our commitment as a firm is we want

371
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you to be successful.

372
00:37:01,230 --> 00:37:08,470
Well, so does that mean to say that you did not serve a other city's facilities around us

373
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and compared them to this right model?

374
00:37:10,410 --> 00:37:17,130
We looked at what was in your service area from a competition perspective, and we wanted

375
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to make sure that we recognized what other, like, and there's not a lot of a wide-up

376
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point, we could be cost-disadvantaged here, correct if we're not careful, and we made

377
00:37:30,970 --> 00:37:34,490
Well we did make sure that you're not the highest

378
00:37:34,490 --> 00:37:36,810
game in town or you're not the lowest.

379
00:37:37,190 --> 00:37:40,110
Okay, that's where I'm going with some of this.

380
00:37:44,400 --> 00:37:46,600
So the revenues you're projecting in your

381
00:37:46,600 --> 00:37:53,420
pro-forma, you're assuming day one, year one.

382
00:37:55,220 --> 00:37:57,580
Yes, when we get that capacity and revenue.

383
00:37:59,220 --> 00:38:03,440
That's, we go from zero to whatever your

384
00:38:03,440 --> 00:38:07,980
figure was in your section. It may be higher than this year for the year.

385
00:38:07,980 --> 00:38:09,900
There's zero to two million dollars. Yes.

386
00:38:13,500 --> 00:38:17,760
You don't perceive that there's like a ramp up period or something for people to kind of

387
00:38:17,760 --> 00:38:18,880
come on more gradually.

388
00:38:21,040 --> 00:38:24,060
Because you've experienced it for the life of this.

389
00:38:24,140 --> 00:38:30,800
No pun intended with all of your pools, but it's with my experience that if you have a community that has

390
00:38:30,800 --> 00:38:37,640
past a bond election that wants you to do this and wants you to invest $65 million in

391
00:38:37,640 --> 00:38:45,880
this facility that there's a huge desire and a need for this and that was expressed exponentially

392
00:38:46,320 --> 00:38:49,620
in the survey work and the community needs work.

393
00:38:50,080 --> 00:38:55,820
Your main drivers of this facility from a revenue perspective are the fitness component,

394
00:38:55,820 --> 00:39:01,260
the indoor track and your pools and in particular indoor pools. And that is those

395
00:39:01,260 --> 00:39:05,220
are your main revenue drivers and that is the highest priorities that the

396
00:39:05,220 --> 00:39:11,600
community had expressed. And so I based on what I have seen in terms of what is

397
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being designed and I know Sissy's going to go through that in a little bit.

398
00:39:15,280 --> 00:39:19,120
Your designing facility should meet your communities needs.

399
00:39:19,440 --> 00:39:24,740
Nicely. Do you, with respect to your firm and yourself, what other communities

400
00:39:24,740 --> 00:39:28,380
around us. Have you great. Great line. Is it? Do you do Northwich

401
00:39:28,380 --> 00:39:33,820
Schools or Keller or any of those folks? I would. Great line. Yeah. We've

402
00:39:33,820 --> 00:39:37,840
a great one. We've done stages. Was it not? I'm sorry. Was great

403
00:39:37,840 --> 00:39:44,560
line done in stages. It was done in stages. Correct. We have done probably

404
00:39:44,560 --> 00:39:49,420
close to 100 different business plans for these type of facilities over the

405
00:39:49,420 --> 00:39:57,980
25 years minimum and all of them are all of them the only thing I can say is that I think

406
00:39:58,780 --> 00:40:05,080
we try to error on the side of being conservative. So based on your experience based on your

407
00:40:05,080 --> 00:40:11,620
history that's the basis with which that you derive this model correct to revenue the expenditure

408
00:40:11,620 --> 00:40:18,960
right. Okay based on your volumous experiences. Correct. Did you ever miss those models? No.

409
00:40:19,480 --> 00:40:22,160
You've never missed those models. No.

410
00:40:23,560 --> 00:40:27,520
All right. Thanks, sir. Appreciate it. Yeah, you're welcome. Thank you, Mayor Pratt.

411
00:40:27,580 --> 00:40:33,220
Tim Boydor, did somebody else click because I don't have any signals up here? Good, good.

412
00:40:33,460 --> 00:40:39,560
Ruth, want to go? Well, I did, but the good thing about letting Councilman Boydor go

413
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There's a question for cover.

414
00:40:44,860 --> 00:40:46,060
Thank you.

415
00:40:47,000 --> 00:40:47,200
Sorry.

416
00:40:48,140 --> 00:40:48,420
It's okay.

417
00:40:48,580 --> 00:40:48,880
Go ahead.

418
00:40:49,180 --> 00:40:50,700
Turn your mic the phone off.

419
00:40:51,180 --> 00:40:51,920
Is the microphone off?

420
00:40:52,700 --> 00:40:53,000
What do you think, please?

421
00:40:53,680 --> 00:40:54,200
What do you think?

422
00:40:54,240 --> 00:40:55,180
What do you think?

423
00:40:56,140 --> 00:40:56,740
Brent.

424
00:40:58,460 --> 00:41:01,140
So we're prepared to do all of this.

425
00:41:02,880 --> 00:41:06,940
You know, it's a huge difference of what we've done in the past.

426
00:41:07,580 --> 00:41:07,860
So you know.

427
00:41:11,180 --> 00:41:14,240
I don't know if I would call a huge difference.

428
00:41:14,540 --> 00:41:16,640
It's certainly going to be a much nicer amenity than we have to do.

429
00:41:16,740 --> 00:41:19,140
We have much more well-rounded amenity.

430
00:41:19,380 --> 00:41:21,240
We're operating a splash today.

431
00:41:21,880 --> 00:41:24,300
Next, this one's going to be relatively the same size.

432
00:41:24,720 --> 00:41:25,720
I guess so.

433
00:41:25,720 --> 00:41:29,340
For me, I've never seen it all spelled out like what is required for a park

434
00:41:29,340 --> 00:41:34,080
and it just seems ominous, you know, like seeding twice a year.

435
00:41:34,300 --> 00:41:37,040
I can't do that with a little patch of grass over in my house.

436
00:41:37,980 --> 00:41:42,400
It's just sort of stunning to me that we are going to take that on.

437
00:41:42,440 --> 00:41:44,660
Well, as Mr. Spets said, we're doing a lot of it already.

438
00:41:45,380 --> 00:41:47,980
OK. Right? I mean, he shared that.

439
00:41:48,020 --> 00:41:50,060
We're spending $1.5 million in that park today.

440
00:41:50,620 --> 00:41:53,040
So we're doing a lot of what he's talking about, but it's...

441
00:41:54,420 --> 00:41:57,880
I can't stress enough what he said at the beginning with respect to...

442
00:41:57,880 --> 00:42:00,160
It's going to have to be the city, our staff,

443
00:42:01,100 --> 00:42:04,880
that are going to make that building successful in that park successful.

444
00:42:04,880 --> 00:42:11,580
it will fail or succeed based on the service that we provide as a staff and we're doing it today

445
00:42:11,580 --> 00:42:16,220
but it's got to continue and then it's and we've got to keep our mind on that revenue

446
00:42:16,220 --> 00:42:20,280
you know in terms of the the program that we offer the program that we offer that's outside of the

447
00:42:20,780 --> 00:42:27,480
memberships you know outside of the daily the daily passes that gets old but yeah I think for some

448
00:42:27,480 --> 00:42:30,220
of might be daunting but I think for a lot of the staff in the audience right now they're pretty

449
00:42:30,220 --> 00:42:36,960
They're not excited about the opportunity they're going to have to run this new facility in this new park.

450
00:42:38,520 --> 00:42:40,000
And I had one question.

451
00:42:40,400 --> 00:42:43,320
Now we're planning to close the park for two years.

452
00:42:43,580 --> 00:42:51,980
Have you ever had that situation where the city closed for two years and then tried to rebuild the population?

453
00:42:51,980 --> 00:43:10,580
I don't think the key component from a revenue projection perspective is, yes, you will certainly have to work very, very hard through the branding efforts and the marketing efforts to bring people back.

454
00:43:10,580 --> 00:43:19,040
But I think that there, just like anything that is brand new, you have a wonderful opportunity

455
00:43:19,040 --> 00:43:27,400
because your voters have already expressed an interest by voting yes and wanting to spend

456
00:43:27,400 --> 00:43:29,320
$65 million on this.

457
00:43:29,720 --> 00:43:35,640
So I have a feeling that that time won't be able to go by fast enough for your community

458
00:43:35,640 --> 00:43:43,740
to be able to come back and use this park at a level that you can't even imagine of what people

459
00:43:43,740 --> 00:43:45,920
are using it based on what people are using it today.

460
00:43:46,520 --> 00:43:47,360
Thank you.

461
00:43:48,760 --> 00:43:49,420
Thank you.

462
00:43:49,560 --> 00:43:50,160
Councilwoman Savel.

463
00:43:50,540 --> 00:43:52,560
One more question from Mayor Pertem Boyger.

464
00:43:52,580 --> 00:43:53,020
Thank you, Mayor.

465
00:43:53,420 --> 00:43:53,780
I apologize.

466
00:43:54,700 --> 00:43:56,020
City Manager boss Hart.

467
00:43:57,200 --> 00:44:00,340
For the benefit of the audience and for my benefit.

468
00:44:01,780 --> 00:44:06,160
How frequently are we going to be having discussions going forward about the progress staff

469
00:44:06,160 --> 00:44:08,160
is making on this project?

470
00:44:09,220 --> 00:44:16,960
Will there, will you be coming to us every month giving us progress support or discussing specific

471
00:44:16,960 --> 00:44:20,560
things with respect to the development process here?

472
00:44:21,950 --> 00:44:26,870
Mr. Mayor, Council Member Boyer, yes, at some level, yes, we need to continue to update you

473
00:44:26,870 --> 00:44:27,510
on our progress.

474
00:44:27,830 --> 00:44:30,490
I think it's valuable to be having these conversations.

475
00:44:30,490 --> 00:44:37,690
in public because especially now as we're getting further away from when voters approve this

476
00:44:37,690 --> 00:44:44,030
I think they need I think we need to be hearing where we're at on this project and having a

477
00:44:44,030 --> 00:44:48,290
even if it's a brief conversation about let's talk about where we're at and then

478
00:44:48,290 --> 00:44:52,510
kind of progress from making I think it will help everyone to have that I'm not sure I want to commit to a

479
00:44:52,510 --> 00:44:56,990
number given that we need to we got to have something to share with you right there's got to be sure enough

480
00:44:56,990 --> 00:44:59,970
Thank you for the question because it reminds me

481
00:45:00,000 --> 00:45:02,020
So this is going to get up here in the moment and share where we're working on.

482
00:45:02,020 --> 00:45:05,480
And I apologize for taking that. That's okay. But she's going to get up in the moment and share where we're at.

483
00:45:05,640 --> 00:45:10,440
It's starting to show you some of the first photos of what the inside of the building actually might look like.

484
00:45:10,520 --> 00:45:17,720
Cool, draft photos, 15% design. So doesn't, not to say it's going to look exactly like at the photos she's about to show you.

485
00:45:18,140 --> 00:45:21,540
But as those photos continue to get refined, we take those out into the public.

486
00:45:21,660 --> 00:45:27,200
The public, so the public sees them, which tells them, yes, there's work happening in this progress happening on the development of this.

487
00:45:27,200 --> 00:45:33,540
Is there any benefit, I'm just thinking out loud, is there any benefit in as far as you

488
00:45:33,540 --> 00:45:37,280
have a city manager report on the council meetings that you can give us updates there as

489
00:45:38,060 --> 00:45:38,460
well?

490
00:45:38,740 --> 00:45:39,160
Yeah, definitely.

491
00:45:39,460 --> 00:45:39,640
Do they sent?

492
00:45:39,820 --> 00:45:40,840
There's something then.

493
00:45:41,020 --> 00:45:42,360
I mean, on a frequent basis.

494
00:45:43,060 --> 00:45:45,500
There's got to be something median up to update you on, but yeah, definitely.

495
00:45:45,740 --> 00:45:47,960
We want to keep you informed of what we're doing in the public.

496
00:45:48,200 --> 00:45:48,660
No question.

497
00:45:49,320 --> 00:45:53,660
Even if there's an update of, there's no update at this moment, I think that's helpful to

498
00:45:53,660 --> 00:45:53,980
some degree.

499
00:45:54,260 --> 00:45:55,120
All right, just a thought.

500
00:45:55,300 --> 00:45:55,940
Thank you.

501
00:45:55,940 --> 00:46:01,820
Thank you very much. Again, like I said, I really appreciate you condensing that

502
00:46:02,880 --> 00:46:07,640
Women is documented into this presentation, so that was very helpful. So, Sissy, you're up next.

503
00:46:12,630 --> 00:46:13,550
I think

504
00:46:14,790 --> 00:46:15,390
Okay

505
00:46:15,390 --> 00:46:18,070
So I'm gonna

506
00:46:18,070 --> 00:46:20,070
On the

507
00:46:20,070 --> 00:46:29,510
Cities website today, there is the agenda item on the parks website, but tonight so that the audience has colored drawings I'm passing out for them

508
00:46:29,510 --> 00:46:32,050
and those will be available on the website in the morning.

509
00:46:32,770 --> 00:46:35,890
The council also has copies at their packet.

510
00:46:36,630 --> 00:46:38,050
Apologize that you don't have them,

511
00:46:38,130 --> 00:46:41,290
but they were done about 11 o'clock Sunday night.

512
00:46:41,670 --> 00:46:46,370
So the team is rapidly trying to put these together for you.

513
00:46:46,450 --> 00:46:48,030
And so you want to update,

514
00:46:48,030 --> 00:46:50,050
I'll give you a brief update that came out

515
00:46:50,050 --> 00:46:51,350
as of this morning.

516
00:46:51,730 --> 00:46:53,450
So our Geotechnical Consultant,

517
00:46:53,450 --> 00:46:54,790
this is kind of enough side.

518
00:46:54,790 --> 00:46:57,290
I don't think a Mr. Moss art knows some of this,

519
00:46:57,290 --> 00:47:11,330
But our Geotechnical Consultant CMJ has been authorized to proceed in our two tenets on stage and turn the arts guild in Northwest Arts has been notified that we were out there.

520
00:47:11,490 --> 00:47:20,970
We're doing minor case with the Public Works Department and the other franchise utilities, so they will be out there doing our geotechnical testing in the next couple of weeks.

521
00:47:20,970 --> 00:47:25,310
So you'll see a boring rig out there, taking our borings.

522
00:47:25,390 --> 00:47:29,810
So within the next couple of weeks, we'll have our geotechnical information back to us.

523
00:47:29,810 --> 00:47:32,410
So we can proceed forth with our next phase of design.

524
00:47:32,930 --> 00:47:36,250
So our tenants have been notified, the senior center, we'll get notified.

525
00:47:36,350 --> 00:47:41,850
Everyone will be notified, we're working with our sports franchise utilities to let them know

526
00:47:41,850 --> 00:47:44,530
so we don't interfere with their league plays.

527
00:47:44,630 --> 00:47:49,310
So each one person will be notified is that works out so we don't go out and bore through

528
00:47:49,310 --> 00:47:54,370
those lead plays, but we're working with all of our tenants and our leagues through that.

529
00:47:54,750 --> 00:47:59,110
But in the next week or two, we'll be out there with a drink of machine going through doing that.

530
00:47:59,490 --> 00:48:03,830
So, but we're both on stage and our arts community have been already notified.

531
00:48:04,310 --> 00:48:07,110
Be an email and we perceive notice back that they have gotten that.

532
00:48:07,510 --> 00:48:15,010
So, just to give you a brief update, I wanted to take some time and we've gotten some big boards to help and Dawn's going to help me.

533
00:48:15,010 --> 00:48:30,030
As Mr. Boss Hart said, we actually have about 45 people on our development and view committee of staff that sit and work every other week and we meet and the core member of parks permit meets daily actually on this project to get this through the finish line.

534
00:48:31,690 --> 00:48:41,070
So, with that I'll start with the site plan. Our site plan has right now that's been done by half has three baseball fields, a special event field.

535
00:48:41,070 --> 00:48:43,230
So, these are our baseball fields.

536
00:48:44,530 --> 00:48:48,170
This is the special event field that has ticked the billions.

537
00:48:48,870 --> 00:48:52,030
We have a new restroom here, new restroom up in the gossetions,

538
00:48:52,310 --> 00:48:56,470
stand, future playground, multi-purpose fields, are existing.

539
00:48:57,110 --> 00:48:59,930
This is existing the billion in the restroom today.

540
00:49:00,450 --> 00:49:01,590
And this is a future playground.

541
00:49:02,670 --> 00:49:07,090
And we also have, this is the multi-genre center,

542
00:49:07,090 --> 00:49:12,730
and out the report and this is our existing playground today and then we've added some

543
00:49:12,730 --> 00:49:20,310
parking alone here for the existing playground. So that's the site plan and let's

544
00:49:20,310 --> 00:49:31,650
pass that so that can you see it with that. It is exactly the same. I just wanted the

545
00:49:31,650 --> 00:49:37,690
public to be able to see it at a bigger vision, but if the next phase of design, which is a

546
00:49:37,690 --> 00:49:43,730
30% will start seeing some typical sections, our grading and drainage come in, and in fact

547
00:49:43,730 --> 00:49:49,070
we've already started working on the grading and drainage, dawn and his crews and I met actually

548
00:49:49,070 --> 00:49:53,810
to talk about the concession stand and how that's actually going to look and feel what's

549
00:49:53,810 --> 00:49:58,410
going to be inside it. You know, are we going to run our own concessions? What's going to be in

550
00:49:58,410 --> 00:50:04,450
at the restroom layout for that building, the MEP and lighting for that building, so we're already

551
00:50:04,450 --> 00:50:09,350
moving into next phase, which y'all haven't seen yet, but we're already moving forward

552
00:50:09,350 --> 00:50:11,490
every day towards that.

553
00:50:11,530 --> 00:50:14,690
We're looking at landscape architecture and 30% plans.

554
00:50:15,290 --> 00:50:22,250
So now as we move into our multi-gen facility, if you look at your color drawings, everyone

555
00:50:22,250 --> 00:50:23,010
has.

556
00:50:23,010 --> 00:50:29,670
We have purple, which is there are two basketball goals, and then we have an outdoor that's

557
00:50:29,670 --> 00:50:36,650
a separate basketball court, and then if you look at the 10, which is the fitness areas on

558
00:50:36,650 --> 00:50:43,210
the floor one, and then our child play area, we have our indoor aquatics, we have party rooms,

559
00:50:43,270 --> 00:50:47,710
which are next to that, and then we have our changing area, which is blue.

560
00:50:47,710 --> 00:50:56,470
The green is all the administration area that light yellow is our banquet area or multi-purpose areas

561
00:50:56,470 --> 00:51:02,330
And then we have an out separate building up north on the the top of your drawing

562
00:51:02,330 --> 00:51:07,590
Which is the separate building for if for the outdoor facility for the pool

563
00:51:07,590 --> 00:51:17,530
Which are changing areas and then the LA other thing that's major to talk about is we do have a place for the pool table for the seniors for anyone who came

564
00:51:17,530 --> 00:51:21,530
that's down the senior lounge, because I know that's been talked about when do you have

565
00:51:21,530 --> 00:51:28,310
a game lounge. On the second building, second drawing, the upstairs lounge, second floor,

566
00:51:28,450 --> 00:51:33,730
or they call it the mezzanine. We have a track and fitness area. You'll be able to overlook

567
00:51:33,730 --> 00:51:41,030
into the game or into the gym. If you're on the fitness or you're overlooking to the pool,

568
00:51:41,770 --> 00:51:46,570
or you can go upstairs and go on to the upper track from that. And from that, we'll show

569
00:51:46,570 --> 00:51:51,110
some nice pictures for the first time and let me make a point because somebody's already

570
00:51:51,110 --> 00:51:59,230
asked this question it is not a white building this is just a white slate because we don't

571
00:51:59,230 --> 00:52:03,650
know what colors we don't know what materials at this point we're at 15% design so the people

572
00:52:03,650 --> 00:52:12,390
are all white too so just don't have any idea what anything's gonna look like so you're

573
00:52:12,390 --> 00:52:17,570
Looking as you come into the lobby, you're looking at the indoor pool, you're looking at the track,

574
00:52:17,710 --> 00:52:19,230
you're looking at the fitness area.

575
00:52:19,890 --> 00:52:22,470
And then our next picture is actually as you come in,

576
00:52:22,490 --> 00:52:27,730
you're going to look at the seating area and the upper level of the track.

577
00:52:27,930 --> 00:52:31,690
So this level of the track right here is actually the issue come up,

578
00:52:31,870 --> 00:52:33,870
the stairs, and you're looking out.

579
00:52:34,070 --> 00:52:39,530
You can see outdoor, this is the outdoor area of the gym,

580
00:52:39,530 --> 00:52:44,330
And that's the outdoor stairs, so you're looking out into the park here or you're looking

581
00:52:44,330 --> 00:52:46,210
down where you would come in and register.

582
00:52:46,810 --> 00:52:50,790
These are the ones that can come from a store, which will be sitting and you come in and

583
00:52:50,790 --> 00:52:56,670
check in or this is the Danny area here and this is the course of the indoor aquatic

584
00:52:56,670 --> 00:52:57,150
area.

585
00:52:57,830 --> 00:53:00,330
So that kind of gives you an idea of where all you can see.

586
00:53:00,890 --> 00:53:09,270
So in our last photo is actually, oh no, we have two more, sorry about that.

587
00:53:09,270 --> 00:53:10,770
Out of door pool,

588
00:53:13,140 --> 00:53:17,380
now here's an idea of why we're still at 15% design.

589
00:53:18,640 --> 00:53:20,600
WTI went and designed the pool.

590
00:53:21,360 --> 00:53:27,840
WTI went and designed our building and have worked together to design the site plan.

591
00:53:28,000 --> 00:53:31,340
Then we merged them all together into our CAD.

592
00:53:32,260 --> 00:53:34,920
And here's an egg problem that we said to talk about.

593
00:53:35,340 --> 00:53:38,900
We're going to have a meeting every Friday and we talk.

594
00:53:38,900 --> 00:53:44,480
That's great, in fact, Wendy and Mike and all of us at meet on the regular basis on

595
00:53:44,480 --> 00:53:44,880
priorities.

596
00:53:45,840 --> 00:53:49,300
When you come out this course right here, if you think about it, we're going to walk right

597
00:53:49,300 --> 00:53:51,020
into that flash pad landing pad.

598
00:53:51,640 --> 00:53:52,860
It's not going to work for us.

599
00:53:53,520 --> 00:53:57,320
Okay, I can see the table, check it or hit, that doesn't work, doesn't disable, no.

600
00:53:58,560 --> 00:54:01,160
So, you can see they designed all in isolation.

601
00:54:01,320 --> 00:54:03,940
That's why we're still at 15% designed.

602
00:54:04,120 --> 00:54:07,980
These are not construction drawings, so we're all going to have to work things out.

603
00:54:07,980 --> 00:54:11,000
So, that's why these are construction drawings.

604
00:54:11,040 --> 00:54:13,760
These are still schematic design level drawings.

605
00:54:13,940 --> 00:54:18,040
At 30% we work through this and then at 60% we work through it.

606
00:54:18,760 --> 00:54:19,240
90%.

607
00:54:19,240 --> 00:54:22,780
As a city, we're used to seeing things and Ms. Culver,

608
00:54:22,960 --> 00:54:25,320
you're using seeing things either at a site plan level

609
00:54:25,320 --> 00:54:27,360
that these things aren't even even shown

610
00:54:27,360 --> 00:54:30,000
or you're using seeing things at a hundred percent design

611
00:54:30,000 --> 00:54:31,880
when they come to either P&Z or Council.

612
00:54:32,740 --> 00:54:35,000
So, as a city, we have a unique opportunity

613
00:54:35,000 --> 00:54:38,100
to work through these and put on our own paths.

614
00:54:38,600 --> 00:54:41,520
And as a staff of 40, 45 people is a group.

615
00:54:41,520 --> 00:54:44,460
We work through all these technical issues behind.

616
00:54:44,820 --> 00:54:47,220
I know, and we will try and bring things to you,

617
00:54:47,480 --> 00:54:49,320
but we try and take care of these technical things.

618
00:54:49,520 --> 00:54:51,800
We meet with the fire department, the police department,

619
00:54:52,700 --> 00:54:56,300
every department, our grants department to work through grants.

620
00:54:56,580 --> 00:54:57,720
We work through a lot of things.

621
00:54:57,860 --> 00:54:59,640
We take a lot of phone calls from our citizens

622
00:54:59,640 --> 00:55:01,420
and try and work in their request.

623
00:55:01,420 --> 00:55:11,040
These are just, this is just one issue I wanted to bring forth to your attention of things that we work through to try and bring forth to you the best product into the day.

624
00:55:11,700 --> 00:55:21,140
So the last thing I wanted to bring to you, one of the questions that was asked is, this tool is very much the same size as our pool we have today.

625
00:55:21,140 --> 00:55:23,020
So the answer to that question.

626
00:55:23,900 --> 00:55:25,360
So the last one is our gym.

627
00:55:26,100 --> 00:55:30,420
This gym has been designed so that our better flyers can still fly.

628
00:55:30,660 --> 00:55:37,900
It's a two story gym, and it will be able to be subdivided in half, and you can see the

629
00:55:37,900 --> 00:55:38,900
track walking around it.

630
00:55:38,980 --> 00:55:41,420
So with that, I'll have to have to answer any questions.

631
00:55:42,840 --> 00:55:43,620
Thank you, Sissy.

632
00:55:44,080 --> 00:55:44,420
Again for that.

633
00:55:44,420 --> 00:55:44,940
Sorry, everyone.

634
00:55:46,020 --> 00:55:49,380
We're running through those pictures and sharing with the audience.

635
00:55:49,380 --> 00:55:51,540
Thank you for that and

636
00:55:53,160 --> 00:55:54,780
Any council have questions

637
00:55:56,880 --> 00:55:57,660
Okay, council

638
00:55:58,340 --> 00:56:04,040
Cogan will go with you because I don't see that on my screen. I'm sorry. I forgot to go through my slides because I was playing in Vanna

639
00:56:04,040 --> 00:56:07,180
Well, it better up there. It would better up there than did on the screen

640
00:56:07,180 --> 00:56:11,640
I have all the same ones up there. Sorry about that. All right. Thank you, man

641
00:56:11,640 --> 00:56:17,440
So see thank you for this presentation. I love seeing these schematics and actually getting some kind of idea

642
00:56:17,900 --> 00:56:23,360
I'm not a real space, so I can look at it over in an aerial model and it doesn't do

643
00:56:23,360 --> 00:56:23,900
me much good.

644
00:56:24,040 --> 00:56:28,840
I like seeing the 3D models, seeing kind of conceptual, how it's going to be laid out.

645
00:56:29,420 --> 00:56:29,960
I do have a question.

646
00:56:30,160 --> 00:56:36,060
I see here as people enter the building, we have a courtyard and there's a door to the senior

647
00:56:36,060 --> 00:56:36,400
center.

648
00:56:37,040 --> 00:56:39,260
Now, our seniors are going to be able to go through that door.

649
00:56:39,940 --> 00:56:45,860
That door is right now not the main entrance to the building, that is a secondary exit to

650
00:56:45,860 --> 00:56:52,500
building that door can be used for nights for, like, say, we rent off for weddings and things

651
00:56:52,500 --> 00:56:55,480
and that courtyard that is not intended to be the primary entrance.

652
00:56:56,280 --> 00:57:01,040
Because I know one of the main concerns that seniors had was that obviously they wouldn't

653
00:57:01,040 --> 00:57:04,860
have some handicapped parking up close and then they wouldn't, you know, obviously a quick

654
00:57:04,860 --> 00:57:05,340
route.

655
00:57:05,740 --> 00:57:08,640
But a way it looks like they're going to have to go through the foyer around the corner and

656
00:57:08,640 --> 00:57:10,100
then into their lounge.

657
00:57:10,720 --> 00:57:13,000
So it's a real short couple of feet.

658
00:57:13,660 --> 00:57:13,760
But yeah.

659
00:57:13,860 --> 00:57:14,720
What do you mean by couple of feet?

660
00:57:14,720 --> 00:57:15,440
How much are you talking?

661
00:57:15,980 --> 00:57:20,420
I don't have an exact number, right now remember we're still at 15 per cent.

662
00:57:20,600 --> 00:57:20,640
Of course.

663
00:57:22,080 --> 00:57:27,560
I mean right now, but that door is not a door that is open during the day primarily.

664
00:57:28,120 --> 00:57:32,460
I see a lot of that first month you're going to get a lot of complaints.

665
00:57:32,580 --> 00:57:33,440
I can see that right there.

666
00:57:33,860 --> 00:57:35,100
It's an operational issue.

667
00:57:35,260 --> 00:57:39,420
If that's the way the Mr. Tanayak wants to operate the building that can be operated that way.

668
00:57:39,440 --> 00:57:39,980
Mr. Mayor.

669
00:57:41,340 --> 00:57:42,560
So let me have a comment to that.

670
00:57:42,560 --> 00:57:47,600
So that's a question that relates directly back to the presentation you just received, respect

671
00:57:47,600 --> 00:57:52,400
the Mr. Svetz, and the operations of maintenance of the building, right? At this point

672
00:57:52,400 --> 00:57:58,860
in time, we don't plan to staff that door, which means it can be open during the day for traffic.

673
00:57:59,560 --> 00:58:03,980
We can make the decision to staff the door, which is just as the cost. So it's a great

674
00:58:03,980 --> 00:58:08,140
question that relates back to how we operate the building over the long term.

675
00:58:08,140 --> 00:58:17,740
Absolutely. And I saw on there, with a section, will this be closed off? Because I know the hours of operation that we put in there, and this might be a question for Mike as well.

676
00:58:18,740 --> 00:58:24,320
But our hours of operation for the senior lounge was only till 5 o'clock. I think it said, are we closing that section off?

677
00:58:24,400 --> 00:58:25,160
No, okay.

678
00:58:25,520 --> 00:58:29,400
Now the entire building is open, the entire lounge and everything else.

679
00:58:29,420 --> 00:58:33,920
Everything is open. The in fact the seniors have an entire range of the entire building.

680
00:58:34,780 --> 00:58:36,760
All 76,000 square feet.

681
00:58:36,760 --> 00:58:37,320
Okay.

682
00:58:39,340 --> 00:58:44,460
Yes, that was a mistake. Okay. All right. Yeah, because I was a little concerned because I'm right now

683
00:58:44,460 --> 00:58:53,100
They have programming that goes well into the 7 o'clock 630. Oh, no, they in Brian and I have talked that he will program

684
00:58:53,100 --> 00:58:59,460
Whatever rooms are available for whatever seniors are needed throughout the day. We're the programming. Yes

685
00:58:59,460 --> 00:59:09,340
You went to the and evening. Okay, so it you may see seniors over in another part of the building in the evening

686
00:59:09,520 --> 00:59:14,860
Okay. That is a misconception that the seniors only have that area.

687
00:59:15,300 --> 00:59:22,000
Okay. I'm glad you clarify that. I just again wanted to double check because I saw that door and that was the first thing that

688
00:59:22,000 --> 00:59:22,700
came to mind.

689
00:59:23,040 --> 00:59:31,820
We put that door in one for the seniors, but two also for rental capabilities that you can have weddings coming there.

690
00:59:31,920 --> 00:59:38,480
You can have special events coming there. You can segregate that. Yes, it is a convenience for the seniors too.

691
00:59:38,480 --> 00:59:43,080
It wasn't request by the seniors, but it's an operational issue too.

692
00:59:43,560 --> 00:59:47,760
So at the end of the day, it is a covered area. It's a courtyard, so you could have weddings there.

693
00:59:47,960 --> 00:59:53,200
You could have, you know, anyone come there, the chamber come there and they could have a separate

694
00:59:53,200 --> 00:59:59,980
entrance without going through another event. You're going to be a roll down door to where you could have just that area for space.

695
01:00:00,000 --> 01:00:05,300
Special events for rentals. So there is a lot of flexibility for this.

696
01:00:05,780 --> 01:00:14,560
Yes, it was intended to have a lot of flexibility into the building. So if you wanted to segregate it and have that area for rentals, that that could be segregated off at night.

697
01:00:14,640 --> 01:00:21,340
And that would be the rental area at night. So there's a lot of flexibility built into the building with having that door there.

698
01:00:21,420 --> 01:00:22,440
That works. Thank you, Susie.

699
01:00:23,160 --> 01:00:23,260
Yes.

700
01:00:23,260 --> 01:00:24,280
Thank you, Councilman Coggin.

701
01:00:25,000 --> 01:00:26,020
Mayor Pro Temboyter.

702
01:00:26,260 --> 01:00:26,500
Yes, sir.

703
01:00:26,660 --> 01:00:27,140
Thank you, Mayor.

704
01:00:27,180 --> 01:00:30,180
Sissy, first of all, I want to say thank you for coming back before us.

705
01:00:30,640 --> 01:00:32,720
This is great to see this.

706
01:00:34,600 --> 01:00:40,760
The last time we looked at site plans, we were giving you some direction as far as how to

707
01:00:40,760 --> 01:00:41,120
proceed.

708
01:00:41,300 --> 01:00:42,320
We were given three or four models.

709
01:00:43,060 --> 01:00:48,360
The scaled down model, this is different than that because we've been able to add some

710
01:00:48,360 --> 01:00:49,640
functionality back.

711
01:00:49,680 --> 01:00:53,240
Can we talk about what functionality we've added back into this site plan?

712
01:00:54,520 --> 01:01:01,000
functionality as far as baseball fields, more parking spaces, left parking spaces, what else

713
01:01:01,000 --> 01:01:06,960
is different in this site plan I guess? This site plan has the 275 foot baseball fields.

714
01:01:07,900 --> 01:01:14,240
We've added, the parking with, to me, the parking looks different at the, uh, wrecks

715
01:01:14,240 --> 01:01:20,600
in there. Is it different? It's slanted. Okay. So, what has been done is to try and aim

716
01:01:20,600 --> 01:01:26,840
parking straight to the drop-off as it convenience and customer service. Before it was not

717
01:01:27,640 --> 01:01:35,080
to wear a customer would know to add to come straight to the drop-off. So we've also added one

718
01:01:35,080 --> 01:01:39,900
of the concerns we heard from the seniors is there was not enough parking right next to the building.

719
01:01:40,340 --> 01:01:44,940
So parking has been added right next to the building if you will see to the south.

720
01:01:44,940 --> 01:01:46,100
They're

721
01:01:54,200 --> 01:01:54,840
kind of southwest.

722
01:01:55,460 --> 01:01:55,700
Yes.

723
01:01:55,700 --> 01:02:00,740
So this area of the south west has been added as a re-affirmeding with the senior.

724
01:02:01,000 --> 01:02:04,640
So that area, Mr. Boydor, has been added of parking.

725
01:02:05,180 --> 01:02:08,060
So the parking different down south kind of?

726
01:02:08,060 --> 01:02:12,000
Yes. So another thing we did was add the parking south.

727
01:02:12,180 --> 01:02:17,640
That was something upon meeting with both the parks and rec staff and talking with half.

728
01:02:18,040 --> 01:02:22,820
We added the parking to the south and that plagued future playground to the south.

729
01:02:22,820 --> 01:02:28,860
That will allow us to have additional revenue by adding that are existing.

730
01:02:29,920 --> 01:02:34,300
One of the things we didn't feel had been done was to consider our existing assets.

731
01:02:34,880 --> 01:02:38,820
We have a huge pavilion there that is done with a lot of rentals today.

732
01:02:39,240 --> 01:02:45,620
We wanted to take advantage of that by adding in more parking there and add an existing

733
01:02:45,620 --> 01:02:46,940
new playground there.

734
01:02:46,940 --> 01:02:52,880
we believe by adding that combination of close-in parking with a new playground there that will

735
01:02:52,880 --> 01:03:00,400
drive the revenue by adding those amenities there. So that was added there and then I'm assuming

736
01:03:00,400 --> 01:03:04,640
the restroom concessions by the ballfield is there because the ballfield's weren't very correct.

737
01:03:05,040 --> 01:03:10,440
And so we also added the restroom, we wanted to make sure that restroom area that was south of

738
01:03:10,440 --> 01:03:16,920
the special events area and then there's a couple of new shade structures to the east of

739
01:03:16,920 --> 01:03:22,740
special events area are defined. And I recognize we're at 15% and then the

740
01:03:22,740 --> 01:03:27,140
entrance is changed from force bridge. Yes, the entrance is changed in line to

741
01:03:27,140 --> 01:03:34,340
the signal. We've removed all of the retaining walls other than one and we

742
01:03:34,340 --> 01:03:41,280
believe even that has been done. We have added some circles of what we

743
01:03:41,280 --> 01:03:45,460
believe will help us with some special events by working through the special

744
01:03:45,460 --> 01:03:52,760
events in windy and her group by south of the pavilion if you look by the multi-generational

745
01:03:52,760 --> 01:03:59,240
center. So those we worked with the fire department and windy's group to try and bring

746
01:03:59,240 --> 01:04:04,940
some special events areas on the west side. So we try to take special events area and spread

747
01:04:04,940 --> 01:04:10,160
them out across the park as well as the rest rooms and make sure that those areas were spread

748
01:04:10,160 --> 01:04:14,840
out among the parks so that there were areas for performances. So we believe we could have

749
01:04:14,840 --> 01:04:18,300
or other areas and those outside?

750
01:04:18,860 --> 01:04:21,760
I'm curious, moving that entrance on forced ridge,

751
01:04:22,120 --> 01:04:24,220
the monument sign at the current entrance,

752
01:04:24,440 --> 01:04:25,760
what becomes of that?

753
01:04:25,820 --> 01:04:28,800
We have not gotten to that level of detail right now,

754
01:04:28,880 --> 01:04:29,360
we know that.

755
01:04:30,720 --> 01:04:32,360
Brigadier, thank you so much, I appreciate you.

756
01:04:32,640 --> 01:04:33,980
Thank you, Mayor Pro Temboyter.

757
01:04:35,340 --> 01:04:36,220
Councilman Sartar.

758
01:04:36,520 --> 01:04:37,220
Thank you, Mayor.

759
01:04:37,380 --> 01:04:40,280
Thank you, Sissy, for your overview.

760
01:04:40,500 --> 01:04:42,660
I just want to clarify one thing the Councilman Boarder said,

761
01:04:42,660 --> 01:04:45,680
You mentioned the 275 foot baseball fields.

762
01:04:46,140 --> 01:04:48,860
That's opposed to what was in the other plan?

763
01:04:50,240 --> 01:04:52,720
We were looking at smaller fields.

764
01:04:53,640 --> 01:04:56,260
So I believed on, they were 250.

765
01:04:56,380 --> 01:04:56,860
250.

766
01:04:57,440 --> 01:04:58,720
So now they're 275.

767
01:04:59,080 --> 01:05:03,420
And just for everyone's benefit, going to 275 allows us

768
01:05:03,420 --> 01:05:04,780
to have better use of the fields

769
01:05:04,780 --> 01:05:07,400
because we can have older kids and more games

770
01:05:07,400 --> 01:05:09,200
and more people visiting our park.

771
01:05:09,660 --> 01:05:09,960
Yes, sir.

772
01:05:11,200 --> 01:05:21,780
One thing that was discussed previously was that the north two fields possibly would have a large wall in the outfield is that still in the design or we'd go to something different.

773
01:05:21,920 --> 01:05:23,260
The walls have been removed.

774
01:05:23,860 --> 01:05:26,780
Okay. So all the walls and by the base of all fields have been removed now.

775
01:05:27,640 --> 01:05:28,520
All right. Thank you.

776
01:05:28,580 --> 01:05:30,920
I just want to clarify that we could use more fields.

777
01:05:31,940 --> 01:05:34,040
Thank you, Councilman Sarder, Councilman Fisher.

778
01:05:36,300 --> 01:05:36,700
Thank you, Mayor.

779
01:05:36,940 --> 01:05:37,700
Thank you, City.

780
01:05:37,700 --> 01:05:46,060
I know we're at 15 percent and it's still sort of schematic, but it's the parking

781
01:05:46,820 --> 01:05:50,580
calculations done. I mean, will we see all of this parking? Could we see less

782
01:05:50,580 --> 01:05:56,180
parking? I am going to try and do with a call I shared parking agreement. I've worked

783
01:05:56,180 --> 01:06:05,500
with, which I have done technically professionally before. I've worked with a

784
01:06:05,500 --> 01:06:11,960
What it says is that when certain events in the park are going on and we have in our

785
01:06:11,960 --> 01:06:16,500
ordinance it says we are allowed to do that, that other events are not performing at

786
01:06:16,500 --> 01:06:19,000
the same time so we can allow to take a reduction.

787
01:06:19,640 --> 01:06:23,280
We don't have an exact count today of what we need on site.

788
01:06:23,400 --> 01:06:24,320
We are over part.

789
01:06:24,560 --> 01:06:26,440
We know on this site plan.

790
01:06:27,000 --> 01:06:32,480
So you will see some of this parking probably go away on the final site plan.

791
01:06:32,480 --> 01:06:39,800
we've wanted to overpark the site before we get to the final site plan, but so that's

792
01:06:39,800 --> 01:06:40,980
why you see this much parking.

793
01:06:42,320 --> 01:06:45,280
And the channel improvements will they match?

794
01:06:45,520 --> 01:06:50,760
I'm assuming they'll match what was existing at the late now with their own legend and

795
01:06:50,760 --> 01:06:50,900
whatever.

796
01:06:50,920 --> 01:06:52,960
As far as stone and legend, yes.

797
01:06:54,440 --> 01:06:55,560
Thank you.

798
01:06:55,560 --> 01:06:56,660
Thank you, Kalsman Fisher.

799
01:06:57,560 --> 01:06:57,860
All right.

800
01:06:57,880 --> 01:06:58,180
Hang on.

801
01:06:58,180 --> 01:07:01,560
I think I have Councilwoman Colbert.

802
01:07:02,920 --> 01:07:03,360
Thank you, Mayor.

803
01:07:03,940 --> 01:07:04,600
Thank you, Susie.

804
01:07:04,700 --> 01:07:14,920
I'm interested in the new pavilions that, so that's not how it's worded, it is proposed

805
01:07:14,920 --> 01:07:18,340
covered stages for performance and seating.

806
01:07:19,540 --> 01:07:22,320
So how would they be covered with what materials?

807
01:07:23,120 --> 01:07:27,180
We are at 15%, so none of those decisions have been made yet.

808
01:07:27,180 --> 01:07:33,560
There are many different types of materials that you can cover those civilians with and we will

809
01:07:33,560 --> 01:07:36,840
make those decisions probably about 60% design.

810
01:07:37,480 --> 01:07:45,340
So even at 15% moving forward, how do you think you're designing this for what purpose?

811
01:07:45,580 --> 01:07:49,820
I heard you mentioned bands a few moments ago, and I don't know if that was in relationship

812
01:07:49,820 --> 01:07:57,080
to these particular covered areas, but it's just going to be a stage or typically they

813
01:07:57,080 --> 01:08:03,920
are elevated, and we have already met with on-court to look at what type of electricity we need

814
01:08:03,920 --> 01:08:09,980
for Wendy's needs, and we met with them, and knew what she needed for all of her special

815
01:08:09,980 --> 01:08:14,940
events. So we know what kind of electricity needs we need. So there will be some kind of

816
01:08:14,940 --> 01:08:21,520
concrete pad there, and we know what kind of transformers we need, and all of that. So there

817
01:08:21,520 --> 01:08:27,020
different type of shade structures you can put. So there will be some kind of

818
01:08:27,440 --> 01:08:33,160
column tubular structure that overholds. Now whether the shade structure has a

819
01:08:33,160 --> 01:08:39,580
covering of metal or a shade of some kind of fabric, that is all. Some of that

820
01:08:39,580 --> 01:08:46,600
is aesthetic. Some of that is called some of that is what we decide we want to do

821
01:08:46,600 --> 01:08:54,540
from a cost life cycle, I've done many different types of those, but we have yet to even get

822
01:08:54,540 --> 01:08:58,520
into that. We're still at the 15% schematic.

823
01:08:59,480 --> 01:09:04,840
Well, it also says open seating, so I'm guessing that what you're talking about is just

824
01:09:04,840 --> 01:09:11,280
blankets on the ground. I mean, my thing, I've always wanted to see an emplicyator where

825
01:09:11,280 --> 01:09:14,640
You can have outdoor performances, theater performances, and such.

826
01:09:15,720 --> 01:09:16,780
That's not what this is.

827
01:09:16,980 --> 01:09:23,300
I recognize that, but could this possibly serve as that for those types of productions?

828
01:09:25,440 --> 01:09:29,560
When we looked at this, the grade doesn't accommodate that.

829
01:09:29,820 --> 01:09:35,280
What we talked about if we were going to do something like that is putting it on the hill,

830
01:09:35,280 --> 01:09:40,760
It's more up in this corner, right?

831
01:09:42,810 --> 01:09:49,330
Because that is the natural place you would put the seeding for that, which is very much

832
01:09:49,330 --> 01:09:51,250
how other cities do it.

833
01:09:51,430 --> 01:09:57,210
Wendy has a portable amphitheater, I mean a portable stage today, and that allows us to

834
01:09:57,210 --> 01:10:06,570
then I select the ability for our specialty events, and that is the direction that when we

835
01:10:06,570 --> 01:10:10,050
flexible, flexible seeding.

836
01:10:10,670 --> 01:10:17,750
Now, most of the events today go with some kind of seeding

837
01:10:17,750 --> 01:10:19,950
that you can use that space for more things.

838
01:10:20,030 --> 01:10:24,110
Today, we are special events areas are used by soccer

839
01:10:24,900 --> 01:10:28,490
for practice when they're not being used for special events.

840
01:10:29,510 --> 01:10:33,830
So the kids get out there and practice soccer during the afternoon.

841
01:10:33,830 --> 01:10:39,130
So, you know, five days a week, that's what's happening out in our multi-use fields today.

842
01:10:39,590 --> 01:10:42,030
We're not having a special event, that's where the current.

843
01:10:42,290 --> 01:10:48,890
If the desire is to do something other than that, you know, we would need to change direction at this point.

844
01:10:49,370 --> 01:10:59,670
I understand that there's a desire to have this mobile stage to be pulled around by a tractor or whatever and put it in the accommodating space.

845
01:10:59,670 --> 01:11:05,130
But one of the things that the community did want was an outdoor

846
01:11:05,130 --> 01:11:15,850
Amplotype theater and I do believe that in that corner is you just mentioned that it would accommodate such a theater

847
01:11:16,910 --> 01:11:19,530
Just something to be considered.

848
01:11:22,040 --> 01:11:22,880
Thank you.

849
01:11:25,060 --> 01:11:33,280
Thank you.

850
01:11:33,280 --> 01:11:37,900
I hope everybody recognizes it at 15% and I'll just add one more piece, like I said on

851
01:11:37,900 --> 01:11:42,240
the Mickeyac, which is the mid-city use activity council and there's always an argument

852
01:11:42,240 --> 01:11:47,740
of fight about between soccer and baseball and football about finding space in our community

853
01:11:47,740 --> 01:11:53,340
to practice and to do things and so it's always interesting to attend those meetings and

854
01:11:53,340 --> 01:11:57,440
hear that debate about, well, can I have this or can we split this or can we move this

855
01:11:57,440 --> 01:12:04,000
around. So if we can provide a multi-use event space then I think that'll work best.

856
01:12:04,300 --> 01:12:09,840
So thank you very much for that. All right. So that ends our work session. We'll push the

857
01:12:09,840 --> 01:12:16,280
executive session to at the end of our meeting and if we can take a three-minute break then we'll

858
01:12:16,280 --> 01:12:21,220
start the regular session here. So thank you. I said three but usually ends up being five but I'm going

859
01:12:21,220 --> 01:12:21,740
all of them.